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HomeMy WebLinkAbout2025-05-14 CC Packet CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday, May 14, 2025 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ Council Member Mosher will be attending via Zoom OPEN FORUM 6:30 p.m.: An opportunity for residents to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to five (5) minutes, and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.None V.PUBLIC HEARINGS 1.None VI.APPROVAL OF MINUTES 1.March 26, 2025, City Council Work Session & Meeting Minutes 2.April 9, 2025, City Council Meeting Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through May 14, 2025 (Check #37547-37572 & E2410-E2422) 2.Centennial Lakes Police Department Claims through May 8, 2025 (Check #15707-15725, E2025029 and E2025033-E2025036, Voided Check #15673 & Payroll Check #15704-15706) 3.Centennial Fire District Claims through May 14, 2025 (Check 9904-9912, E2025005 & Payroll Check #9902-9902) 4.Scheduled Laptop Replacements 1 5. Successful Annual Review for Alex Barmettler 6. Approval of Contract for Copier Machines 7. P & R Recommendation for Approval of Request for Use of Laurie LaMotte Memorial Park Î Anoka County Radio Club 8. P & R Recommendation for Approval of Request for Use of Laurie LaMotte Memorial Park Î Centerville Elementary School 9. Massage Establishment License, 1881 Main Street (Schlavin Family Chiropractic) a. Massage Therapist License, Ms. Shauna Stelter VIII. OLD BUSINESS 1. Irrigation at LaMotte Park 2. Approval of the Mill and Overlay Project 3. Amazon Noise Mitigation Concept Plan IX. NEW BUSINESS 1. Recommendation from P&Z on Approval of Variance for Dreamscape 2. Recommendation from P&Z for Approval of Variance for Accessory Structure, 1421 Mound Trail X. STAFF AND COUNCIL REPORTS 1. AdministratorÓs Report 2. Council Reports a) Kubat (i) Parks & Recreation Committee (ii) Centennial Fire District Steering Committee b) Koski (i) Planning & Zoning Commission (ii)Centennial Fire District Steering Committee (iii)Anoka County Fire Protection Council c) Rios (i) Economic Development Authority d) Mosher (i) Economic Development Authority (ii) Centennial Lakes Police Department Governing Board e) Golden 2 (i) Centennial Lakes Police Department Governing Board (ii) North Metro Telecommunications Commission (iii)Other Mayor Reports 3. Wynn (Junior Council Member) XI. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 5/21/25 EDA (5:30 PM) 5/28/25 City Council Work Session & Regular Meeting (5:00p.m and 6:30p.m) 6/3/25 P&Z Commission 6/4/25 P&R Committee 3 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration VI.1 TITLE OF ISSUE: March 26, 2025 Council Meeting Minutes - Work Session & Regular Meeting BACKGROUND AND SUPPLEMENTAL INFORMATION: The March 26th meeting minutes are included in the packet for the Council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the March 26th Council Meeting Minutes. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 4 CITY OF CENTERVILLE WORK SESSION & COUNCIL MEETING March 26, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Special Meeting Work Session prior to their Scheduled Council Meeting of March 26, 2025, commencing at 5:00 p.m. The Council held their regular City Council Meeting at 6:30 p.m., in Council Chambers and was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Golden called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Not Approved Council Member David Kubat Council Member Darrin Mosher (Via Zoom) Council Member Anita Rios Junior Council Member Sophia Wynn (Non-Voting) ABSENT: None STAFF: Interim City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. DISCUSSION ITEMS 1. Legislative Priorities Î LGA, Public Safety Funding & Zoning Reform Bills Interim City Administrator Lewis reviewed the information contained in CouncilÓs packet. She reviewed the letters that were included in the packet stating that the Local Government Aid urged state legislators to prioritize reform of the program protecting cities from financial instability and the ability to continue to provide quality services. She stated that the public safety letter supported new funding legislation for public safety to assist cities in covering costs associated with increasing expensive public safety department. Interim City Administrator Lewis reviewed the letter opposing the housing bills that prohibit local government control to Legislators, the Governor and Lt. Governor. 2.Executive Search Update a. Draft Job Description b. Draft Salary Range c. Draft Schedule Interim City Administrator Lewis introduced Ms. Linda Woulfe, GMP Consultants. Ms. Woulfe introduced herself to the Council and stated that several suggestions were made by the Personnel Committee regarding the aforementioned items and that Council should consider the following: Minimum 5 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 versus desired qualifications in the job description; review of the salary range, noting comparable salary ranges in current position listings. Ms. Woulfe stated that all modifications would be made, and the position would be posted on Friday. Mayor Golden adjourned the meeting at 6:25 p.m. allowing for a five-minute break prior to the regularly scheduled Council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1.Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member David Kubat Not Approved Council Member Darrin Mosher (Via Zoom) Council Member Anita Rios Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for others to add or delete any items. Motion by Council Member Kubat, seconded by Council Member Rios to Approve the Agenda as presented. All in favor. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1.Ms. Melissa Jacques, 7389 Old Mill Road, introduced herself and asked about the fact that the information contained in the packet stated that Brian Drive and Old Mill Roads were alternatives for the 2025 Mill & Overlay Project. She stated that phase III of the Old Mill Estates had yet to be completed. V. PUBLIC HEARING 1.2025 Mill & Overlay Project Page 2 of 7 6 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Ms. Melissa Jacques, 7389 Old Mill Road, introduced herself and stated that Brian Drive and Old Mill Road were alternates for the 2025 Mill & Overlay Project and she wanted to know more about that. Ms. Kellie Schlegel, Engineer-Stantec, introduced herself and reviewed the information contained in the packet. Ms. Schlegel also stated that she would address any question of the Council and the public. Al LaMotte, 1643 Heritage Street, stated that he was all for an overlay; however, he stated that he lived on the portion of Heritage Street that was vacated, and he has been maintaining the roadway for numerous years. He stated that his argument was that the city needed to maintain the roadway if the roadway had drainage and utilities. He stated that it has an underground sewer line and underground filtration system going underneath it. He stated that he was not asking for a Mill & Overlay, but rather for the roadway to get plowed. He stated that he was told that the city would not plow the roadway because it dead-ends and snowplows would need to reverse to complete the task. Mr. LaMotte stated that there are other areas in town where the plows need to back up. He stated that he was asking for the city to plow and maintain the vacated roadway. He stated that he has been maintaining the roadway over the years and requested for the city to seal coat the roadway. Mayor Golden asked if staff could have an opportunity to review the request and possibly have Mr. LaMotte back at Council for additional discussion. She thanked Mr. LaMotte for bringing the issue to CouncilÓs attention. Mr. Ole Mersinger, 6936 Tourville Circle, stated that his notice had the incorrect parcel identification number on it. He stated that his question was about the assessment calculation and asked if the bids came in lower if the amount would decrease. He felt that over the years the amount has increased approximately 15% and that oil prices have decreased and an asphalt plant just down the road in Columbus. He stated that he did understand that each project encompasses lots of differing sizes, and this project was one of them. Ms. Schlegel stated that the assessment is not necessarily capped by anything at this point. She stated that it is up to Council and the bids. Ms. Schlegel stated that bidding has been competitive this year and she was hoping that they would receive many bids. Mr. Mersinger stated that if the bids were lower, that would lower the assessments. Mayor Golden Council would be mindful of the costs that are passed on to residents while being mindful of the financial responsibilities of the city. Ms. Schlegel stated that in 2022, the reverse happened where Council estimated the assessments and then the bids came in substantially higher and rather than raising the assessment, Council chose to keep the assessments at the proposed initial amount with the city covering a higher portion. Ms. Melissa Jacques, 7389 Old Mill Road, stated just to reiterate that alternates to the bid would be Old Mill Road and that portion of Brian Drive on May 14, 2025. She asked if the assessment calculation was based on road footage and Ms. Schlegel stated that the assessment would be the same for all parcels regardless of footage. Ms. Jacques asked about curbs and gutters and if there were replacements and lawns were disrupted could she ask for something other than grass seed for the repairs. Ms. Schlegel stated that the contractor is required to restore any disturbed areas and if the residents did not want that and desired to repair themselves they could. She stated that staff would be coordinating all the inspection and resident coordination on the project so you would need to communicate your wishes to the city and staff will work with the contractor. Ms. Jacques stated that she is fine with the grading but has a large amount of prairie plantings. Ms. Schlegel stated that there would be communication in the future. Mayor Golden stated that she would encourage Ms. Jacques to overcommunicate with the city regarding this project so that any disturbed areas would be repaired to her liking or others if the situation was similar. Page 3 of 7 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Mayor Golden called for individuals to speak regarding the item. No individuals desired to speak. Motion by Council Member Koski, seconded by Council Member Kubat to close the public hearing at 7:01 p.m. Roll Call: Council Members Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 2.Inflow & Infiltration Program Guidelines Mayor Golden opened the public hearing at 7:03 p.m. Interim City Administrator reviewed the program and information contained in CouncilÓs packet. Discussion was had regarding the guidelines and Council consensus was to modify the language to include an acceptance period for applications between May 1 Î May 31, 2025. The purpose was to determine the level of interest among residents to ensure the grant funding is utilized to the maximum capacity. After this initial acceptance period, open applications would be received and evaluated as long a funding was available. As funding is used, the remaining funds may be prorated on a project by project basis. Motion by Council Member Kubat, seconded by Council Member Koski to close the public hearing at 7:23 p.m. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1.None. VII.CONSENT AGENDA 1.City of Centerville Claims through March 26, 2025 (Checks #37462-37490, E2389-2394 & Voided Check #37489 & 37477 2.Centennial Lakes Police Department Claims through March 20, 2025 (Checks #15642- 15661, E2025021-2025024 & Payroll Check #15639-15641) 3.Centennial Fire District Claims through March 26, 2025 (Checks #9866-9871, 9877-9886, Payroll Check #9872-9876 & E2025003) 4.Appointment of Lloyd Drilling to the Economic Development Authority Mayor Golden provided an opportunity for members to pull items for additional discussion. Motion by Council Member Rios, seconded by Council Member Kubat, to Approve Consent Agenda as presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. VIII. OLD BUSINESS 1.None Page 4 of 7 8 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 IX. NEW BUSINESS 1.Res. #25 Î 014 Î Ordering Improvements & Preparing Plans Î 2025 Thin Mill & Overlay Street Improvement Project Interim City Administrator Lewis stated that a public hearing was held, public input was received, and the Council could consider the item at this time. Council Member Mosher stated that he was unaware of Mr. LaMotteÓs concerns and felt that for public safety reasons Council may look at this issue. Mayor Golden stated that the item would be researched. Attorney Glaser stated that the city did vacate the roadway. Council Member Koski stated that he would rd recommend the removal of Old Mill Road in the area if the Old Mill Estates 3 Addition is to take place. It was explained that the area is an alternate for the project. Motion by Council Member Golden, seconded by Council Member Rios to Adopt Res. #25-014 Î Ordering Improvements & Preparing Plans Î 2025 Thin Mill & Overlay Street Improvement Project as presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 2.Res. #25-015 Î Adopting the Inflow & Infiltration Program Guidelines Interim City Administrator Lewis stated that a public hearing was held, an opportunity for public input was given, and the Council could consider the item at this time. Discussion ensued regarding language, application period, costs will vary regarding what may need to be repaired, time to obtain a quote, submission of the video, project completion, etc. Motion by Council Member Kubat, seconded by Council Member Rios to Adopt Res. #25-015 Î Adopting the Inflow & Infiltration Program Guidelines as Amended. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 3.Res. #25-016 Î Supporting Retention of City Zoning Authority Interim City Administrator Lewis reviewed the resolution contained in the packet. She updated that the bills are still in committee and staff are monitoring actions taken on them. She explained that letters were to be forwarded to legislators letting them know that the Council opposes all the bills that pre-empt local control and decision making of municipalities. The resolution repeats the same beliefs. Motion by Mayor Golden, seconded by Council Member Kubat to Adopt Res. #25-016 Î Supporting Retention of City Zoning Authority as Presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 4.City Administrator Position - Update Ms. Linda Woulfe, GMP Consultants, introduced herself and reviewed the items contained in the CouncilÓs packet. Page 5 of 7 9 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Discussion ensued regarding the job description, modifications suggested by the Personnel Committee along with the pay range as comparable positions were from $110,000 to $140,000. Ms. Woulfe stated that the position would be posted on the League of MN Cities, Career website on Friday. No motion was required. X. COUNCIL/ADMINISTRATOR ANNOUNCMENTS 1. Administrator/Engineer Report Î Interim City Administrator Lewis stated that her report was contained in the packet and that she would be happy to address any questions from the Council. She provided the Council with a brief review. 2.Council Reports Junior Council Member Wynn stated that all are back from Spring break and testing is ramping up. City Attorney Glaser stated that May 2, 2025, was Law Day. He explained that there would be free legal services in the areas of housing, criminal and family law along with expungement or DriverÓs Licenses. a.Kubat Î (i) Parks & Recreation Committee Î Council Member Kubat stated that the Committee would be meeting the following week. (ii) Centennial Fire District Steering Committee Î Council Member Kubat gave no report. b. Koski Î (i) Planning & Zoning Commission Î Council Member Koski stated that the Commission would be meeting the following week. (ii) Fire Steering Committee Î Council Member Koski stated that the meeting was scheduled for April 17, 2025, and in Circle Pines. (iii) Anoka County Fire Protection Î Council Member Koski stated that the meeting was scheduled for April 24, 2025. c. Rios Î (i) Economic Development Authority Î Council Member Rios reported that the Board interviewed Mr. Lloyd Drilling, and she stated that he will bring a lot of experience. She also stated that the Board approved a grant for FGS Properties, LLC for exterior building painting. She stated that they are housed out of the old Noble Welding building and the entire projectÓs cost was $17,065 with the grant awarded in the amount of $8,782. Council Member Rios stated that Jr. Council Member Wynn attending the meeting. d. Mosher Î (i) Economic Development Authority Î Council Member Mosher gave no report. (ii) Police Governing Board Î Council Member Mosher gave no report. e. Golden Î Mayor Golden stated that on April 5, 2025, the Centerville Lions will be hosting their Cadillac Dinner at St. GenevieveÓs Community Parish. She stated that they would be serving Prime Rib. She stated that tickets were $150/couple. She stated that tickets were available through the Lions. Page 6 of 7 10 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 (i) Centennial Lakes Police Department Governing Board Î Mayor Golden reported that the Board would not meet until May. (ii) North Metro Telecommunications CommissionÎ Mayor Golden stated that the Executive Committee would be opening their search for a new Executive Director. She stated that for the past year it had been co-directed between two individuals. (iii) Other Mayoral Reports Î Mayor Golden gave no report. XI. ADJOURNMENT Motion by Council Member Kubat, seconded by Council Member Koski to adjourn the meeting of March 26, 2025, at 7:59 p.m. Roll Call: Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7 11 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration VI.2 TITLE OF ISSUE: April 9, 2025 Council Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The April 9 meeting minutes are included in the packet for the Council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the April 9th Council Meeting Minutes. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 12 CITY OF CENTERVILLE CITY COUNCIL MEETING April 9, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Council meeting of April 9, 2025, commencing at 6:30 p.m. in Council Chambers. The meeting was live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1. Roll Call Not Approved PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member Darrin Mosher Î Via Zoom (Non-Voting Due to Technical Issues) Council Member Anita Rios Council Member David Kubat Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: Interim City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for staff and council to add or delete items. Interim City Administrator Lewis stated that there are 2 checks that need to be added to the Consent Agenda Item #1 checks# 37519 - #37521 and echeck# 2402 and voided ck #37511 & 2403E, and New Business Item #3 should be move to Old Business #2. Motion by Council Member Koski, seconded by Council Member Kubat to Approve the Set Agenda with the added changes as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical difficulties. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1.None Mayor Golden stated that there are not appointments or presentations but there is one public comment. Mr. Hatem Qahmieh, 7251 Clearwater Drive, stated that he would like to have someone take care of the trees and branches that are located in the creek behind his house. Mayor Golden directed Interim City Administrator Lewis to look into the matter. Council Member Koski asked Attorney Glaser if the Rice Creek Watershed District would manage this or would it be the Department of Natural (DMR). Attorney 13 City of Centerville City Council Meeting Minutes April 9, 2025 Glaser stated the watershed district is basically for development and the DNR would be for all the water ways. Interim City Administrator Lewis stated that she would research the matter. V.PUBLIC HEARING 1.MS4/SWPPP Annual Public Input Meeting Interim City Administrator Lewis stated that every year the city must hold a public hearing regarding the CityÓs storm sewer system permit, which is included in the councilÓs packet. At this public hearing the city invites the public to give input on the cityÓs Stormwater Pollution Prevention Plan (SWPPP). Ms. Kellie Schlegel, the CityÓs Engineer, reviewed the information in the council packet regarding MS4. She stated that Municipal Separate Storm Sewer System (MS4) is owned by the state, city or village or other public entity that discharges to waters of the U.S. ItÓs designed to use or collect or convey stormwater, not combined with sewer. Also, itÓs not part of a publicly owned treatment sewage system. She reviewed who was involved with the stormwater management regulations in Centerville and the impact of municipal operations. She also stated that there are 6 minimum control measures for the city to remain in compliance; the criteria are as follows: public education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site storm water runoff control, post- construction storm water management, and pollution preventions and good housekeeping for municipal operations. Ms. Schlegel reviewed how Centerville currently complies with the MS4 permit, referencing information in the packet. Mayor Golden opened the Public Hearing for the MS4/SWPPP at 6:45 p.m. Motion by Council Member Koski, seconded by Council Member Kubat, to close the Public Hearing regarding the MS4/SWPPP at 6:50 p.m. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical difficulties. Motion carried. Council Member Koski stated that he had a couple of comments. He stated that over the years we have had several public hearings on storm water runoff. He feels that itÓs important when he sees residents mowing the lawn and raking leaves that these materials are not getting blown into the street because if they are then the clippings and leaves end up in rivers, streams and lakes. Council Member Koski asked Interim City Administrator Lewis about the storm water ponds with the inlets and outlets. She stated that she received information from Mr. Peterson, Interim Public Works Director, that they are on a five-year evaluation schedule. Council Member Koski wanted it known that the city should educate residents, especially those that live around the ponds as to why they should be kept clean and the cost to do so. VI.APPROVAL OF THE MINUTES 2.February 26, 2025, City Council Work Session & Meeting Minutes Mayor Golden provided an opportunity for the Council to make modifications if needed. Interim City Administrator Lewis stated that where some changes that need to be made. She stated that th there were a few errors, misspellings, that were corrected internally. On page 6 of 6 on the February 26 Page 2 of 9 14 City of Centerville City Council Meeting Minutes April 9, 2025 th meeting where it says Administrator Statz stated that - he left on the 14- that paragraph was removed. At that time, she stated that she was serving as the interim capacity, so they changed her title at the top under the attendance also. Council Member Rios stated that on page 22, in the middle of the page it says City Attorney Glaser and it looks like a run-on sentence and that didnÓt make sense. It was about the search firm. She read,Ñ Since the search firms for the city of administrator has been signed with and a formal kickoff meeting with the personnel committee, so itÑ. Interim City Administrator Lewis stated that they would make the correction. Council Member Rois also stated that later in the paragraph, there is a wrong word. She stated that she thinks it was meant to say cognizant. Interim City Administrator stated they made that correction. Motion by Council Member Koski, seconded by Council Member Rios, to Approve the City Council Minutes dated February 26. 2025, with the noted changes. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 3.March 12, 2025, City Council Meeting Minutes Mayor Golden provided an opportunity for the Council to make modifications if needed. Motion by Mayor Golden, seconded by Council Member Koski, to Approve the City Council Minutes dated March 12, 2025. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. VII.CONSENT AGENDA 1. City of Centerville Claims through April 9, 2025 (Checks #37491-37518, 37519-37521 & E2395-2402E) & Voided check #37511 &E2403. 2. Centennial Lakes Police Department Claims through April 3, 2025 (Checks #15668-15683, E2025025-2025028. & Payroll Checks #15662-15667 3. Centennial Fire District Claims through April 8, 2025 (Checks #9887-9897 & E2025004) 4.Special Event Application Î Private Property (7200 Block, LaValle Drive) 5.Rahari, LLC (DBA Liquor Barrel) Off Sale & Tobacco Liquor License 6.Annual Performance ReviewÎ Dan Schmitz, Building Official 7. Request for Use of Laurie LaMotte Memorial Park Î Cub Scout Rocket Launch 8. Request for Use of Hidden Spring Park Î Grad Party 9. Encroachment Agreement Î 1832 Old Mill Court, Fence 10. PC Pyrotechnics Inc. Contract for Fireworks Mayor Golden provided an opportunity for members to pull items for additional discussion also noted that there were changes to Item #1 with 2 checks being added and Item #2 being moved to Old Business. Council Member Rios pulled Item# 9, the Encroachment Agreement. Page 3 of 9 15 City of Centerville City Council Meeting Minutes April 9, 2025 Motion by Council Member Koski, seconded by Council Member Kubat, to Approve the Consent Agenda Items 1 through 8 and Item# 10 as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Item #9. Mayor Golden stated the request for an Encroachment Agreement at 1832 Old Mill Court for a fence. Council Member Rios stated in the request for council action it says the applicants are requesting to place a 4 ft black chain link fence and in agreement on page 66, it is listed as a 6 ft fence. She is not sure if this is an issue. Interim City Administrator Lewis stated that she would have to confirm with our City Clerk, Teresa Bender, which is correct, but believes the agreement is correct. Council Member Kubat stated it shows 6 ft fence in the actual agreement. He also stated that it might be a typo in the council action. On the RFCA should say 6 not 4. So, they will take as 6 ft fence. Mayor Golden motioned to make the change on the RFCA to reflect a 6 ft black chain link fence. Motion by Council Member Kubat, seconded by Council Member Rios, to Approve the Encroachment Agreement as presented in packet, which notes a 6-foot fence on page 66. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Interim City Administrator Lewis requested a 5-minute recess to reconnect with Council Member Mosher. Mayor Golden recess council meeting at 7:10 p.m. Mayor Golden called the meeting back to order 7:15 p.m. VIII. OLD BUSINESS Mayor Golden stated that Item #3 under New Business Ord.# XXX Second Series Amending City Code, Chapter 156 §156.052 Mixed Use Neighborhood District (M-2), (B) Permitted Uses. See Table 156-A.1, (1) Ð12 and 30Ñ from Ð12 and 45 Ñ is now Old Business Item #2. 1.Amazon Noise Mitigation Concept Plan Interim City Administrator Lewis reviewed the packet regarding the noise study. She stated that the results of the study stated that noise study report did not conclude there was an issue with the noise level, but we have heard a couple of complaints from residents who are hearing the release of the air brakes on the trucks and on occasions, the backup beeper. She stated that the city has an $80,000 escrow from Amazon for implementation of noise mitigation measures. While the required noise study did not indicate that Amazon is out of compliance with the development agreement standards, they are willing to provide some additional mitigation measures. They have identified 12 ft high mature trees for planting in strategic locations. They are also willing to provide acoustic wrapping for the fence along the west side of the site. These good faith suggestions seem reasonable to staff. Staff is recommending approval of the concept plan as presented. A lengthy discussion ensued as to how many trees would be planted, the care of the trees (upkeep & irrigation), the noise study, how high the fence would be and if there were any comments from residents. Council requested that a revised plan be reviewed by the council before measures for implementation are taken. The request for the escrow to be released would be after completion. Page 4 of 9 16 City of Centerville City Council Meeting Minutes April 9, 2025 Mayor Golden motion to approve the Amazon Noise Mitigation Concept Plan with the changes that were made that they update the concept and bring back including height of the fence and looking at shrubbery and just giving us the next concept plan, seconded by Council Member Kubat, to approve Amazon Noise Mitigation Concept Plan with the changes as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 2.Ord. #XXX, Second Series Amending City Code, Chapter 156, §156.052 Mixed Use Neighborhood District (M-2), (B) Permitted Uses. See Table 156-A.1, (1) Ð12 and 30Ñ from Ð12 and 45Ñ Interim City Administrator Lewis reviewed what was in the packet and stated that this is Second Reading th of Ordinance XXX, amending Chapter 156 of the Zoning Code was heard at the March 12 council meeting. The revisions included amending density in the M-2 district from 12-45 units/acre to 12-30 units/acre. Since there was considerable discussion about the 12-30 units/acre in the downtown area, Council requested that the Planning and Zoning Commission (P&Z) take another look at density and bring back a recommendation to Council for further consideration. Interim City Administrator Lewis stated that Mr. Phil Carlson (City Planner), reviewed density requirements in the downtown and the Planning and Zoning Commission made a motion to recommend that the Council revise the M-2 density to reflect 12- 30 units/acre. The Planning and Zoning Commission wants to reinstate the 12-30 units/acre (which is what the density reflected prior to the Lalonde development proposal). Motion by Mayor Golden, seconded by Council Member Rios, to approve Ordinance # XXX, Second Series amending Chapter 156 of the Zoning Code to revise the density requirements from 12-45 units/acre to 12-30 units/acre, as presented. A lengthy discussion ensued as to what the density should be. Council Member Koski stated that he would like to see the density much lower than what the current plan shows. Roll Call: Mayor Golden, Council Members, Kubat, Rios in favor. Council Member Koski, nay. Council Member Mosher was unable to vote due to technical issues. Motion carries 3 to 1. IX. NEW BUSINESS Mayor Golden stated that they will be starting with Item #5 then to Item #6 so that the City Engineer can depart. 1. Res. #25-0XX - Requesting the Release of HRA Funds from Anoka County Interim City Administrator Lewis stated that the City's EDA established a Revolving Loan and Grant Fund program in 2021 to assist local businesses with facade enhancements. The city's program was initially funded with $25,000, and the funds have been spent on enhancement projects in the community. Staff is requesting that the council authorize staff to request the release of $50,000 for the city's HRA fund, administered by the County. Page 5 of 9 17 City of Centerville City Council Meeting Minutes April 9, 2025 Motion by Council Member Koski, seconded by Mayor Golden, to adopt Res. #25-017 - Requesting the Release of HRA Funds in the amount of $50,000 from Anoka County, as presented. Roll call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 3.Res. #25-0XX - Authorizing Release of Amazon Infrastructure Escrow Interim City Administrator Lewis reviewed what was in the packet regarding the Release of Amazon Infrastructure Escrow. She stated that several securities were posted by Ryan Companies on behalf of Amazon with the execution of the developer's agreement for their site. Ryan Companies has requested full release of the infrastructure escrow. The work has been completed and approved. The two-year infrastructure warranty period has passed with no issues regarding the water main according to Public Works staff members. She stated that Amazon is only requesting the release of the $105,000 Infrastructure Escrow. Motion by Council Member Kubat, seconded by Council Member Rios, to approve Res. #25-018 - Authorizing Release of Amazon Infrastructure Escrow as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 4.Res. #25-0XX Î Amending the Downtown Master Plan Interim City Administrator Lewis stated that on the February 26th council meeting, the council adopted Resolution 25-019 - revising the Downtown Master Plan to create consistency with the City Code with the revisions, with the exception of parking, were adopted. Since the parking is inconsistent (per bedroom instead of per unit as outlined in the Code). The council requested that the P&Z take another look at the parking standards in the DMP. She stated that Mr. Carlson, City Planner, recommends 2 parking spaces per unit for the residential downtown area, which will then mirror the City Code. The P&Z made a motion to recommend to Council that they approve the 2 parking spaces per residential unit in downtown. The P&Z would like to spend more time evaluating parking standards as we go through our upcoming planning initiative with consultants from the University of Minnesota. Motion by Council Member Rios, seconded by Council Member Koski, to approve Res. #25-0XX Î to revise the Downtown Master Plan to reflect a minimum of 2 parking spaces per unit to be consistent with the parking standard in the city code, as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 5.Well #1 Rehabilitation Interim City Administrator Lewis reviewed what was in the packet regarding Well #1. She stated that Well No. 1 is located at Tracy McBride Memorial Park. This well is currently designated for emergency use only. She stated that this well is not fully functional for daily use. Ms. Schlegel, City Engineer, stated that there are 2 wells in the city. Well #2 is located at City Hall and Well #1 is located at Tracy Joy McBride Memorial Park. She stated that there is a proposal in the packet from Stantec for the services that are related to redevelopment of Well #1. She stated that the city would need to hire a licensed well-driller so the well and pump are evaluated as to where the source of the sand is coming from. Ms. Schlegel stated that currently Well #2 is the City's only functioning Well and Page 6 of 9 18 City of Centerville City Council Meeting Minutes April 9, 2025 regularly reaches full capacity. She stated that Well #1 could serve as a backup well once it is rehabilitated. She also stated that the existing well house for Well #1 needs repair. The improvements to the well-house are not included in the current scope of work. She also stated that the cost would be $24,066 just to have the Well#1/pump analyzed to see what is wrong. Additional costs will be incurred as to fixing the pump, checking where the sand is getting through, hiring a contractor, etc. A lengthy discussion ensued as to the current capacity and the cost of a new well. Council Member Koski clarified that the $24,066 is to tell us what needs to be done to do to repair this well. Council Member Kubat stated that he would like more information regarding this Î costs/repairs. Council Member Rios stated that at some point we will need to add greater capacity to our water supply as our city grows. Also discussed was the well sharing with Lino Lakes. What would be the capacity to pay water back look to Lino Lakes look like; the council wanted alternatives Motion by Council Member Kubat, seconded by Council Member Koski, to table the discussion on the Well #1 rehabilitation pending more information regarding the options for repair or replacement of well #1 A discussion ensued to clarify the cost of $24,066 for determining what needed to be completed to repair the well. Council Member Koski asked Ms. Schlegel about the time frame on the inspection and rehabilitation of the well. She stated that the best time to complete the work would be in the fall when there is less demand for water. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 6.Sanitary Sewer Cleaning and Televising Engineering Services Proposal Interim City Administrator Lewis reviewed the information contained in CouncilÓs packet. She stated that the city owns approximately 20 miles of sewer mains. Standard maintenance for sewer main included regular cleaning and inspection of the infrastructure. Ms. Schlegel reviewed the proposal that was contained in the packet. She explained that cleaning and televising the cityÓs sewer lines would involve the use of high-pressure water jetters to clear obstructions, grease and other buildup from the pipe walls. She stated that televising is the second component. Inspection is completed by running a small, motorized camera down the pipes which checks the pipe condition, as well as the locations of any defects. She stated that the service is noted and a video accompanies a report for each segment. The city can then note any areas of concern and schedule repairs as needed. She stated that it is best to clean sewer mains on a regular maintenance schedule to help prevent sewer backups and other issues. She also stated that you are looking at a $250,000 project to clean and televise all of the sewer pipes in the city. She stated for the future, if you are doing just cleaning it would th be less than that. She stated that many cities to this on a rotating basis Î 3rd or 4 of their pipes every year. She stated this type of program may need to be considered. Ms. Schlegel suggested that it would be recommended to complete televising of all pipes. Discussion ensued regarding costs: (e.g. equipment, completing the work and a regular maintenance schedule). Council Member Koski asked if Finance Director DeJong could explain some of this at a workshop. Page 7 of 9 19 City of Centerville City Council Meeting Minutes April 9, 2025 The consensus was to table the item for more information regarding costs versus completing in sections and a regular maintenance program. Motion by Council Member Kubat, seconded by Mayor Golden, to table the Sanitary Sewer Cleaning and Televising Engineering Services Proposal from Stantec and have staff bring back additional information regarding the costs of an on-going maintenance, a proposal for a phasing in sections of the sewer system or doing the whole system, time frame the cost for renting verses buying the equipment. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS Administrator/Engineer Report Î Interim Administrator Lewis stated that the report was contained in the packet and provided Council with a brief review. She stated that the solar panels were installed. 1. Council Report a. Kubat - (i) Parks & Recreation Committee Î Council Member Kubat reported on the pickleball courts projects with a final plan coming soon. He stated that the plan was to go minimalist and do some striping for the nets for now and look at investments in other things as the courts are being used more. He stated that RFPs play equipment at Laurie LaMotte Memorial Park had been received. He also reported that P & R was presented with an Eagle Scout project that gave statistics of park usage. He thanked Mr. Luke Peterson and his volunteers for the project. (ii) Centennial Fire District Steering Committee Î Council Member Kubat gave no report. (iii) Planning & Zoning Commission - Council Member Kubat stated that they talked about the two main items that were brought before Council this evening. He stated that additional discussion would be held regarding interpretation of the City Code related to definitions, yards and accessory structures. b. Koski (i) Planning & Zoning Commission Î Council Member Koski gave no report and thanked Council Member Kubat for attending. (ii) Centennial Fire District Steering Committee Î Council Member Koski stated that there was an upcoming meeting and asked Interim City Administrator Lewis to obtain meeting location. She stated that the meeting would be held at Station #3. (iii) Anoka County Fire Protection Council Î Council Member Koski gave no report. c. Rios - (i) Economic Development Authority Î Council Member Rios gave no report. d. Mosher Î (i) Economic Development Authority Î Council Member Mosher gave no report. (ii) Centennial Lakes Police Department Governing Board Î Council Member Mosher gave no report. Page 8 of 9 20 City of Centerville City Council Meeting Minutes April 9, 2025 e. Golden Î (i) Centennial Lakes Police Department Governing Board Î Mayor Golden stated that the Governing Board would be meeting on May 12, 2025. (ii) North Metro Telecommunications Commission Î Mayor Golden statedthat the North Metro Telecommunication Commission had opened a search for an Executive Director. She stated that currently there are two Executive Directors working in a co-director capacity, Mr. Eric Houston and Ms. Danika Peterson. (iii) Other Mayoral Reports Î Mayor Golden stated that she would like to thank the Parks & Recreation Committee for all the work that they do (pickleball, disc golf, and new play- ground equipment). She also thanked the P & Z Committee for all their hard work. She congratulated Mr. Dan Schmitz for this 12-year anniversary. f. Jr. Council Member Wynn Î Jr. Council Member Wynn stated that prom would be held in two and a half weeks and NHS has been ramping up their senior projects. She stated that Ms. Lauren Klien, a Junior, just broke the school record for track & field and believed that she either numbered 1 in state or tied for that place. g. Attorney Glaser Î Attorney Glaser stated that May 2, 2025, was Law Day. He explained that there would be free legal services in the areas of housing, criminal and family law along with expungement or DriverÓs Licenses. XI. ADJOURNMENT Motion by Council Member Kubat, seconded by Mayor Golden to adjourn the meeting of April 9, 2025, at 8:55 p.m. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. 2.2 Page 9 of 9 21 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 2025 Administration VII.1 TITLE OF ISSUE: City of Centerville Claims Through KGROUND AND SUPPLEMENTAL INFORMATION: A detailed listing of disbursement is included in the packet for your consideration. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Motion to approve claims as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Detail attached. Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 22 05/08/25 1:46 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 043025,05-14-25pay Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 04/25/25 2410 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,171.01PERA W/H - PAY PERIOD 8 Total $4,171.01 04/25/25 2411 eIRS/EFTPS G 101-21701Federal Withholding$2,961.83FED W/H - PAY PERIOD 8 FICA Tax Withholding$4,585.92FICA/MED W/H - PAY PERIOD 8 G 101-21703 Total $7,547.75 04/25/25 2412 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,102.48STATE W/H - PAY PERIOD 8 Total $1,102.48 04/25/25 2413 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,357.26H.S.A. W/H - PAY PERIOD 8 Total $1,357.26 04/25/25 2414 eTASC G 101-21711FSA Payable$198.81F.S.A. W/H - PAY PERIOD 8 Total $198.81 04/25/25 2415 e NATIONWIDE RETIREMENT SOLUTION Other Retirement$1,950.00DEF COMP W/H - PAY PERIOD 8 G 101-21705 Total $1,950.00 05/07/25 2416 eIRS/EFTPS G 101-21701Federal Withholding$3,359.79FED W/H - PAY PERIOD 9 G 101-21703FICA Tax Withholding$5,118.84FICA/MED W/H - PAY PERIOD 9 Total $8,478.63 05/07/25 2417 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,357.26H.S.A. W/H - PAY PERIOD 9 Total $1,357.26 05/07/25 2418 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,094.78STATE W/H - PAY PERIOD 9 Total $1,094.78 05/07/25 2419 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,950.00DEF. COMP W/H - PAY PERIOD 9 Total $1,950.00 05/07/25 2420 e PUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,259.57PERA W/H - PAY PERIOD 9 Total $4,259.57 05/07/25 2421 eTASC G 101-21711FSA Payable$198.81F.S.A. W/H - PAY PERIOD 9 Total $198.81 05/08/25 2422 ePSN E 601-49400-428ACH File Charge310525$228.30PSN ACH CHARGES - UTILITIES - SERV THRU APRIL E 602-43200-428ACH File Charge310525$228.30PSN ACH CHARGES - UTILITIES- SERV THRU APRIL E 101-41400-428ACH File Charge310526$226.95PSN ACH CHARGES - PERMIT & FEES- SERV 23 THRU APRIL 05/08/25 1:46 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 043025,05-14-25pay Check #Check DateVendor NameAmountInvoiceComment E 101-41400-428ACH File Charge$19.59310527PSN ACH CHARGES - MISC - - SERV THRU APRIL Total $703.14 05/14/25 37547 AFLAC AFLAC Insurance028491$278.16AFLAC INSURANCE - MAY 2025 G 101-21712 Total $278.16 05/14/25 37548AID ELECTRIC CORPORATION E 101-43140-300Professional Srvs1202188$1,087.40TROUBLE SHOOT STREET LIGHTS E 101-43000-300Professional Srvs1202195$2,525.00P.W. SHOP ELECTRICAL WORK Total $3,612.40 05/14/25 37549AMERITAS G 101-21720Vision Care$12.24VISION CARE Total $12.24 05/14/25 37550ANOKA COUNTY PROPERTY RECORDS E 101-41400-356Document Recording Fees$46.002436441.001 - 7037 EAGLE TRL - FENCE Total $46.00 05/14/25 37551ANOKA COUNTY TREASURY E 601-49400-300Professional SrvsB250414E$37.50APRIL 2025 BROADBAND E 602-43200-300Professional SrvsB250414E$37.50APRIL 2025 BROADBAND E 101-41400-300Professional SrvsB250414E$37.50APRIL 2025 BROADBAND Total $112.50 05/14/25 37552 AT & T E 601-49400-433Dues and Subscriptions28735240421$9.99SERVICE FOR LOCATOR - SUBSCRIPTION E 602-43200-433Dues and Subscriptions28735240421$9.99SERVICE FOR LOCATOR - SUBSCRIPTION Total $19.98 05/14/25 37553 CENTENNIAL LAKES POLICE DEPT Professional Srvs$93,249.92MAY 2025 POLICE SERVICES E 101-42110-300 Total $93,249.92 05/14/25 37554CITY OF CENTERVILLE E 101-41400-200Office Supplies (GENERA$132.95USB CABLE & COMPUTER SOFTWARE E 101-41400-322Postage$10.99ON LINE POSTAGE FEES E 101-41400-430Miscellaneous$14.69ZOOM MONTHLY SUBSCRIPTION Motor Fuels$76.34FUEL E 101-42400-212 Professional Srvs$60.76OFFICE SUPPLIES E 101-43000-300 Operating Supplies$609.16SHOP SUPPLIES E 101-43000-210 E 101-43000-212Motor Fuels$628.44FUEL E 101-43000-321Telephone$119.53PHONE PROTECTORS & PHONE CASE E 101-45202-210Operating Supplies$184.07PARK OPERATING SUPPLIES/TOOLS E 601-49400-220Repair/Maint Supply$65.59WATER DEFUSER PART E 601-49400-322Postage$6.00WATER SAMPLE - POSTAGE E 602-43200-441Conf. & Schooling$23.49T. PETERSON WASTE WATER RENEWAL Total $1,932.01 05/14/25 37555CONNEXUS ENERGY E 101-43000-380Utilities$338.232085 W CEDAR ST - SERV THRU 4-25-25 E 101-43140-386Other Utilities$51.01STREET LIGHTS - 395653-219678 - SERV THRU 4-25-25 Other Utilities$65.88STREET LIGHTS - 395653-219699 - SERV THRU E 101-43140-386 4-25-25 24 05/08/25 1:46 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 043025,05-14-25pay Check #Check DateVendor NameAmountInvoiceComment E 101-43140-386Other Utilities$79.547100 20TH AVE N - TRAFFIC SIGNAL - SERV THRU 4-25-25 E 601-49400-380Utilities$17.146800 - 20TH SCADA - SERV THRU 4-25-25 E 602-43200-380Utilities$17.156800 - 20TH SCADA - SERV THRU 4-25-25 E 602-43200-380Utilities$86.406900 20TH AVE - LIFT STATION - SERV THRU 4- 25-25 E 601-49400-380Utilities$175.717087 20TH AVE S - WATER TOWER - SERV THRU 4-25-25 Total $831.06 05/14/25 37556DELL MARKETING L.P. E 409-43000-500Capital Outlay (GENERAL10812294811$1,222.20P.W. COMPUTER W/ DOCK STATION Total $1,222.20 05/14/25 37557EMBEDDED SYSTEMS INC E 101-42500-300Professional Srvs344847$1,990.00NEW DECODER BOARDS TO UPGRADE SIREN SYSTEM Total $1,990.00 05/14/25 37558GOPHER STATE ONE CALL INC E 601-49400-300Professional Srvs5040281$38.47APRIL 2025 SERVICES E 602-43200-300Professional Srvs5040281$38.48APRIL 2025 SERVICES Total $76.95 05/14/25 37559HALLFIELD CONTROLS INC. E 601-49400-300Professional Srvs53690$750.00MAINTENANCE PROGRAMMING Total $750.00 05/14/25 37560KRIS SWEENEY/PETTY CASH E 101-45201-3735/8k Run/Walk$350.00CASH FOR 2025 P & R LOGO CONTEST WINNERS Total $350.00 05/14/25 37561LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$384.22LONG TERM DISABILITY INS - SERV THRU MAY 2025 Total $384.22 05/14/25 37562MARCO, INC. E 101-41400-400Computer, Copier Main. C39145389$202.42STANDARD PAYMENT Total $202.42 05/14/25 37563MET LIFE INSURANCE CO. G 101-21716Dental Insurance$402.24DENTAL INS. Total $402.24 05/14/25 37564MET. COUNCIL ENV. SERV. (SDS) E 602-43200-440MWCC Charges0001187245$26,416.12JUNE 2025 WASTEWATER Total $26,416.12 05/14/25 37565 NYKANEN INSPECTIONS LLC E 101-42403-300Professional Srvs$1,494.40ELECTRICAL INSPECTION THRU APRIL 2025 Total $1,494.40 05/14/25 37566PRESS PUBLICATIONS E 101-41400-350Ord., Pub. Hearings, etc.831468$38.01ORD. 142 E 101-41910-350Ord., Pub. Hearings, etc.832108$44.35AMEND LANGUAGE - CHPT 156 E 101-41910-350Ord., Pub. Hearings, etc.832109$76.02VARIANCE 25 E 101-41910-350Ord., Pub. Hearings, etc.832110$88.69VARIANCE - HERON 05/08/25 1:46 PM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 043025,05-14-25pay Check #Check DateVendor NameAmountInvoiceComment Total $247.07 05/14/25 37567RECYCLE TECHNOLOGIES E 101-45350-300Professional Srvs254275$1,017.25RECYCLING EVENT - MARCH 2025 Total $1,017.25 05/14/25 37568REPUBLIC SERVICES, INC. Professional Srvs0899-004740$22,691.09GARBAGE SERVICE THRU APRIL 2025 E 604-43230-300 Professional Srvs0899-004740$7,196.50RECYCLING SERVICE THRU APRIL 2025 E 605-45350-300 Total $29,887.59 05/14/25 37569SAFEGUARD SECURITY E 101-42280-300Professional Srvs71123$59.95MONTHLY FIRE ALARM W/ SERVICE PLAN - CITY HALL Total $59.95 05/14/25 37570STANTEC CONSULTING SERVICES IN E 101-41950-303Engineering Fees2381344$727.50GENERAL SERVICES - SERV THRU 3-28-25 E 452-43140-303Engineering Fees2381344$916.37STREETS - SERV THRU 3-28-25 E 602-43200-303Engineering Fees2381344$519.75SEWER - SERV THRU 3-28-25 E 101-41910-303Engineering Fees2381344$5,495.35P & Z PLANNING - SERV THRU 3-28-25 E 101-41910-303Engineering Fees2381344$47.25P & Z ENGINNEERINGG - SERV THRU 3-28-25 E 603-43000-303Engineering Fees2381344$2,363.00BRIAN DR CULVERT - SERV THRU 3-28-25 E 452-43140-303Engineering Fees2381344$19,832.00FEASIBILTY STUDY, DESIGN, & BIDDING - SERV THRU 3-28-25 Total $29,901.22 05/14/25 37571 TASC E 101-41400-300Professional SrvsIN3425902$28.30ADMINISTRATIVE FEE - COBRA - JUNE 2025 Total $28.30 05/14/25 37572XCEL ENERGY E 101-45202-380Utilities$253.306970 LAMOTTE DR -SERV THRU 5-5-25 Other Utilities$16.691745 MAIN ST - SERV THRU 5-5-25 E 101-43140-386 Other Utilities$212.631682 MAIN ST - SERV THRU 5-5-25 E 101-43140-386 Other Utilities$16.697098 CENTERVILLE RD - SERV THRU 5-5-25 E 101-43140-386 E 101-45202-380Utilities$21.201601 LAMOTTE DR - SERV THRU 5-5-25 Total $520.51 $229,414.21 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$146,487.17 409 CAPITAL EQUIPMENT REPLACEMENT$1,222.20 452 City Street Projects$20,748.37 601 Water Fund$1,328.70 602 Sewer Fund$27,377.18 603 Storm Water Fund$2,363.00 604 GARBAGE$22,691.09 605 RECYCLE SERVICE$7,196.50 $229,414.21 26 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VII. TITLE OF ISSUE: Centennial Lakes Police Department Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as submitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 27 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 4/18/2025 - 5/8/2025May 08, 2025 11:53AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1567305/01/2025DVS RENEWAL30.00-V 1570705/08/2025Amazon Capital Services1,763.60 1570805/08/2025ANOKA CO TREASURY OFFICE75.00 1570905/08/2025ASPEN MILLS, INC68.80 1571005/08/2025AXON ENTERPRISE, INC588.00 1571105/08/2025CENTENNIAL UTILITIES642.62 1571205/08/2025CLIMATE MAKERS, INC.1,634.00 1571305/08/2025CONNEXUS ENERGY1,331.75 1571405/08/2025COVERALL NORTH AMERICA, INC820.00 1571505/08/2025DAKOTA CO FINANCIAL SERVICES256.67 1571605/08/2025DetectaChem, Inc.235.57 1571705/08/2025EMERGENCY CONTRACTORS1,340.00 1571805/08/2025GEORGE'S INC122.00 1571905/08/2025Marie Ridgeway LICSW, LLC1,350.00 1572005/08/2025Metro Sales, Inc.143.50 1572105/08/2025MHSRC/RANGE1,050.00 1572205/08/2025MY HOLDINGS INC255.00 1572305/08/2025Shred-N-Go, Inc103.93 1572405/08/2025TRANSUNION RISK & ALTERNATIVE75.00 1572505/08/2025VERIZON WIRELESS1,140.13 202502905/08/2025CENTURY LINK131.38 202503305/08/2025DEARBORN NATIONAL1,526.61 202503405/08/2025DELTA DENTAL1,266.61 202503505/08/2025US Bank Credit Card2,897.48 202503605/08/2025WEX BANK3,697.95 Grand Totals: 22,485.60 Payroll Check #15704 - 15706 M = Manual Check, V = Void Check 28 29 30 31 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VII.3 TITLE OF ISSUE: Centennial Fire District Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as submitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 32 CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 4/23/2025 - 5/13/2025May 07, 2025 06:21PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 990405/07/202505/13/2025ANOKA COUNTY TREASURY DEPT.219.00 990505/07/202505/13/2025ASPEN MILLS, INC275.71 990605/07/202505/13/2025CENTENNIAL UTILITIES243.83 990705/07/202505/13/2025CONNEXUS ENERGY590.90 990805/07/202505/13/2025EMERGENCY APPARATUS MAINT, INC288.92 990905/07/202505/13/2025FIRE SAFETY USA, INC1,021.89 991005/07/202505/13/2025LEAGUE OF MN CITIES INSURANCE TRUST WC6,706.00 991105/07/202505/13/2025SPRING LAKE PARK FIRE DEPT, INC.79,604.25 991205/07/202505/13/2025VERIZON WIRELESS280.09 202500505/07/202505/13/2025WEX BANK1,672.62 Grand Totals: 90,903.21 Payroll Check #9902-9903 M = Manual Check, V = Void Check 33 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 1 Input Dates: 4/23/2025 - 5/13/2025May 07, 2025 06:09PM NameInvoiceDescriptionInvoice DateTotal Cost ANOKA COUNTY TREASURY DEPT. (121) ANOKA COUNTY TREASAR022785Two-Way Radio Battery05/13/2025106.50 ANOKA COUNTY TREASB250414CAPRIL - Broadband (CAC Fiber)05/13/2025112.50 Total ANOKA COUNTY TREASURY DEPT. (121):219.00 ASPEN MILLS, INC (122) ASPEN MILLS, INC352816Uniform: Fleece & Polo w/ embroidery (C.Lekson)05/13/2025192.88 ASPEN MILLS, INC352832Uniform: Embroidery for shirt (R.Harris)05/13/202510.85 ASPEN MILLS, INC353027Uniform: Fleece with embroidery (M.Weber)05/13/202571.98 Total ASPEN MILLS, INC (122):275.71 CENTENNIAL UTILITIES (138) CENTENNIAL UTILITIES05 13 2025APRIL - Gas, Water (Station 1)05/13/2025243.83 Total CENTENNIAL UTILITIES (138):243.83 CONNEXUS ENERGY (149) CONNEXUS ENERGY05 13 20253/6/2025 - 4/7/2025 Electric (for Station 1)05/13/2025590.90 Total CONNEXUS ENERGY (149):590.90 EMERGENCY APPARATUS MAINT, INC (163) EMERGENCY APPARATU136076ENGINE E-31: Pump inspection05/13/2025288.92 Total EMERGENCY APPARATUS MAINT, INC (163):288.92 FIRE SAFETY USA, INC (178) FIRE SAFETY USA, INC200731Engine 3: ISO Pump Test05/13/2025340.63 FIRE SAFETY USA, INC200732Engine 1: ISO Pump Test05/13/2025340.63 FIRE SAFETY USA, INC200733Ladder 1: ISO Pump Test05/13/2025340.63 Total FIRE SAFETY USA, INC (178):1,021.89 LEAGUE OF MN CITIES INS TRUST (213) LEAGUE OF MN CITIES I05 13 20254/11/2025 - 4/11/2026 Property/Casualty Coverage Premi05/13/20256,706.00 Total LEAGUE OF MN CITIES INS TRUST (213):6,706.00 SPRING LAKE PARK FIRE DEPT, INC. (270) SPRING LAKE PARK FIRE CFD 2Q 20252nd Quarter - SBM Admin. Fee05/13/202526,731.00 SPRING LAKE PARK FIRE CFD 2Q 20252nd Quarter - CFD Full-Time pay/benefits05/13/202552,873.25 Total SPRING LAKE PARK FIRE DEPT, INC. (270):79,604.25 VERIZON WIRELESS (287) VERIZON WIRELESS61111033043/16 - 4/15 Mobile Broadband & Monthly Phone05/13/2025280.09 Total VERIZON WIRELESS (287):280.09 WEX BANK (291) WEX BANK104515935MARCH & APRIL - Fuel05/13/20251,672.62 34 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 2 Input Dates: 4/23/2025 - 5/13/2025May 07, 2025 06:09PM NameInvoiceDescriptionInvoice DateTotal Cost Total WEX BANK (291):1,672.62 Grand Totals: 90,903.21 35 36 37 43 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Public Works VII. TITLE OF ISSUE: Annual Performance Review for Alex Barmettler BACKGROUND AND SUPPLEMENTAL INFORMATION: Alex Barmettler has successfully completed his annual performance review. His extensive knowledge and experience serve our residents well. COST AND SOURCE(S) OFFUNDING: $3,161.60 S REQUESTED COUNCIL ACTION: Motion to approve a step increase for Alex from a step 4 to a step 5 in pay grade 6. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Pay Scale Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 44 46 47 48 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May , 2025 Administration VI TITLE OF ISSUE: Request for Use of Laurie LaMotte Memorial Park - Anoka County Radio Club BACKGROUND AND SUPPLEMENTAL INFORMATION: The Anoka County Radio Club has been instrumental with the safety during many events held within the City (e.g. parade, 5/8K Walk/Runs, etc.). They have been wonderful stewards of the community. This is an annual event that has been held for numerous years without incident. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to pprov as For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 49 50 51 52 53 54 55 56 57 58 59 60 61 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May , 2025 Administration VI TITLE OF ISSUE: Request for Use of Laurie LaMotte Memorial Park - Centerville Elementary School BACKGROUND AND SUPPLEMENTAL INFORMATION: Centerville Elementary School has been holding annual, end of year picnics at the park for several years. There have been no previous issues with their use. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 62 63 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration TITLE OF ISSUE: Application for Sauna(s)/Massage Therapy Establishment BACKGROUND AND SUPPLEMENTAL INFORMATION: Schlavin Family Chiropractic has completed an application and paid associated fees for the licensing. Schlavin Family Chiropractic has offered massage therapy in the past, but it has been numerous years. Internal requirements of the office space comply with requirements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Sauna/Massage Therapy Establishment Licensing as Request. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Application Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 64 65 66 67 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration TITLE OF ISSUE: Application for Massage Therapist License, Ms. Shauna Stelter - Schlavin Family Chiropractic BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. Shauna Stelter has submitted the appropriate documents, fees and completed a successful background check with the CLPD. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Massage Therapist License for Ms. Shauna Stelter as Requested. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ CLPD Background Check Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 68 69 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Public Works VIII.1 TITLE OF ISSUE: Irrigation at LaMotte Park BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last council meeting, the Council reviewed a quote for repairs to the stormwater irrigation system at LaMotte Park. The quote from Renner & Sons included costs for the motor replacement as well as a pump replacement, should the pump need to be replaced, which will be determined upon evaluation. The quote was in an amount not to exceed $23,699 for the full scope of work outlined. The council requested additional quotes for comparison. The quote from Renner includes a warranty of 3 years for the motor and 6 months for the labor. The quote from Keys Well Drilling Company is in the amount of $21,125 and includes a 12 month warranty on parts. While there is not a warranty on labor, Keys will replace parts if there is failure withing a year. Berguson-Caswell Inc. inc submitted two quotes, one for the motor and one for the pump. Both quotes include a one-ear warranty and the parts are replaced with "like for like the original" parts and not guaranteed to be new. COST AND SOURCE(S) OF FUNDING: TBD - Staff Recommends Not to Exceed $23,699 from the Stormwater Fund REQUESTED COUNCIL ACTION: Motion to authorize staff to accept the quote from Renner & Sons and enter into a contract for services with them. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ uote Q Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 70 71 Keys Well Drilling Company Quotation 1156 Homer Street, St. Paul, MN 55116-3232 651-646-7871 Fax 651-641-0216 Date of Quotation: 5/6/2025 To: City of Centerville, MN Attn: Ted Peterson Project: STWP pump We are pleased to quote you as follows: Location: Centerville, MN Below is a quote assuming the pump setting is 42Ó of 6Ñ drop pipe, 50HP 2P motor, 625GPM pump end @ ? TDH, and 4/3 submersible cable: Unit Item Description Unit Amount Unit Price Total 1 Remove,reinstall pump, and start up pump LS 1 $ 6,000.00 $ 6,000.00 2 Shop Time HR 20 $ 125.00 $ 2,500.00 Estimated materials needed: Unit Item Description Unit Amount Unit Price Total 3 6"x21' T&C drop ipe EA 2 $ 750.00 $ 1,500.00 4 6" 50HP 2P SME Motor EA 1 $ 5,000.00 $ 5,000.00 5 Grundfos 625GPM pump end EA 1 $ 5,750.00 $ 5,750.00 6 4/3 sub cable LF 50 $ 7.50 $ 375.00 Estimate Total: $21,125.00 Clarifications: * Prices subject to change on actual hours and materials used. Thank you for giving us the opportunity of quoting you. If you have any questions, please do not hesitate to call or email. Terms: Net 30 Accepted Quotation Valid for 30 days Date Quoted By: Trevor Keys 72 BERGERSON - CASWELL INC. Telephone:(763)479-3121 5115 INDUSTRIAL STREET Fax:(763)479-2183 MAPLE PLAIN, MN 55359 bergersoncaswell.com Date:5/5/2025 Project:City of Centerville Wet Well Pump Project Address:6970 Lamotte Dr. Hugo, MN 55038 Attention:Ted Peterson Scope of Work Mobilize to site and pull pump and motor Pump end visual inspection Motor replacement 50HP 460V/3 Ph Franklin 6" (like for like to original) Wire replacement 2/3 flat submersible cable Mobilize to site for reinstall and start-up **Optional Grundfos 800S500-2 pump end replacement (like for like to original)** Bid LineDescriptionBid QtyActual QtyUnit PriceExtended Price 1Mobilize and Pull1$ 2,711.34$ 2,711.34 350 HP 460V / 3Ph Franklin Motor Replacement1$ 9,540.38$ 9,540.38 42/3 Flat Submersible Cable40$ 115.00$ 4,600.00 5Mobilize , reinstall, and start-up1$ 3,838.00$ 3,838.00 6Pump Replacement (only if necessary)1$ 7,223.36$ 7,223.36 Extended Total$ 27,913.08 AcceptedBy:Submitted By: ________________________________________________________________________________________________ Customer SignatureJason Popko Project Manager5/5/25 73 ADDITIONAL TERMS AND CONDITIONS 1. Any questions concerning this invoice must be reported to our office within 10 days or invoice will be valid as billed. 2. Mechanic's Lien Notice. Minnesota law requires that we provide you with the following mechanic's lien notice: "ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." 3. Security Agreement/Right of Re-Entry. Customer grants to Bergerson-Caswell a security interest under the Uniform Commercial Code in all materials and products installed by Bergerson-Caswell, and the proceeds from the sale of these materials and products. Customer grants Bergerson-Caswell a right to re-enter the property and to repossess the materials and products installed, regardless of whether or not they are affixed to the land or structure, which right shall continue until Bergerson-Caswell has been paid in full for the materials andlabor provided. 4. Payment Terms, Service Charges and Costs of Collection. Customer agrees to pay Bergerson-Caswell in full within the terms listed on the invoice. Service charges will accrue on all outstanding balances, commencing the day after the date of the invoice, at the rate of 18% per annum, or such lower rate as may be determined to be applicable under the provisions of state and federal law. A service charge of $30 will be imposed immediately on any dishonored check. In the event of Customer's default in payments due under the terms and conditions of this Contract, Customer agrees to pay all actual and prospective attorney fees or other costs of collection at any time paid or incurred by Bergerson-Caswell. These costs and expenses will be due and payable whether or not incurred in connection with a court action. 5. Guaranteed Price/Final Price. Price estimates contained in this Contract and standard prices found on the list of additional items, are guaranteed for 21 days after the date hereof. Customer agrees to pay such additional charges as may arise from price increases occurring beyond 21 days after the date hereof, additional items selected by the Customer, or additional per foot charges if the depth of the well exceeds the estimate. 6. Risk of Loss --Delays. Risk of loss shall pass to Customer when the products or materials are installed at the job site. Bergerson-Caswell shall not be responsible for performance failures due to strikes, wars, accidents, acts of God, labor, transportation, or other causesbeyond its reasonable control. Under no circumstances will Bergerson-Caswell be responsible for any damages growing out of or owing to any delay of any kind whatsoever. 7. Warranties, Disclaimer, and Exclusions. Bergerson-Caswell's exclusive liability under this Contract is limited to the repair or replacement, at Bergerson-Caswell's option, of substantially defective goods or materials. Bergerson-Caswell's obligation under this exclusive remedy shall terminate 365 days after installation unless Customer, within that 365 days, gives Bergerson-Caswell written notice of defects. This Contract is made upon the express understanding that there are not implied warranties of merchantability and fitness for a particular purpose which are applicable to this transaction. These implied warranties, and all other warranties, expressed or implied, except as specificallyprovided in this contract, are excluded from this transaction and shall not apply. Bergerson-Caswell shall not be liable for any consequential orincidental damages. 8. Acceptance or Rejection. Customer shall inspect the installation within 10 days after completion by Bergerson-Caswell and shall give written notice to Bergerson-Caswell of any claim that the work does not conform with the terms of this Contract. If Customer fails to give such notice, the work shall be deemed to be conforming, and Customer will be bound to accept and pay for the goods and materials in accordance with the terms of this Contract. 9. Miscellaneous. The Contract shall be governed in all respects by the laws of the State of Minnesota. Nothing in this Contractshall be construed to be a waiver of mechanic's lien rights. No change, addition, or modification to this Contract shall be binding upon Bergerson- Caswell unless it is in writing. No waiver of any provision of this Contract shall be valid unless it is in writing and signed by Bergerson-Caswell's representative. 74 BERGERSON - CASWELL INC. Telephone:(763)479-3121 5115 INDUSTRIAL STREET Fax:(763)479-2183 MAPLE PLAIN, MN 55359 bergersoncaswell.com Date:5/5/2025 Project:City of Centerville Wet Well Pump **Recommended Alternate** Project Address:6970 Lamotte Dr. Hugo, MN 55038 Attention:Ted Peterson Scope of Work Mobilize to site, pull pump and motor, replace motor and wire, reinstall and start-up Motor replacement 50HP 460V/3 Ph Franklin 6" (like for like to original) Wire replacement 2/3 flat submersible cable Bid LineDescriptionBid QtyActual QtyUnit PriceExtended Price 1Mobilize, Pull, Replace Motor and Cable, Reinstall and Start-up1$ 3,521.34$ 3,521.34 350 HP 460V / 3Ph Franklin Motor Replacement1$ 9,540.38$ 9,540.38 42/3 Flat Submersible Cable40$ 115.00$ 4,600.00 Extended Total$ 17,661.72 AcceptedBy:Submitted By: ________________________________________________________________________________________________ Customer SignatureJason Popko Project Manager5/5/25 75 ADDITIONAL TERMS AND CONDITIONS 1. Any questions concerning this invoice must be reported to our office within 10 days or invoice will be valid as billed. 2. Mechanic's Lien Notice. Minnesota law requires that we provide you with the following mechanic's lien notice: "ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." 3. Security Agreement/Right of Re-Entry. Customer grants to Bergerson-Caswell a security interest under the Uniform Commercial Code in all materials and products installed by Bergerson-Caswell, and the proceeds from the sale of these materials and products. Customer grants Bergerson-Caswell a right to re-enter the property and to repossess the materials and products installed, regardless of whether or not they are affixed to the land or structure, which right shall continue until Bergerson-Caswell has been paid in full for the materials andlabor provided. 4. Payment Terms, Service Charges and Costs of Collection. Customer agrees to pay Bergerson-Caswell in full within the terms listed on the invoice. Service charges will accrue on all outstanding balances, commencing the day after the date of the invoice, at the rate of 18% per annum, or such lower rate as may be determined to be applicable under the provisions of state and federal law. A service charge of $30 will be imposed immediately on any dishonored check. In the event of Customer's default in payments due under the terms and conditions of this Contract, Customer agrees to pay all actual and prospective attorney fees or other costs of collection at any time paid or incurred by Bergerson-Caswell. These costs and expenses will be due and payable whether or not incurred in connection with a court action. 5. Guaranteed Price/Final Price. Price estimates contained in this Contract and standard prices found on the list of additional items, are guaranteed for 21 days after the date hereof. Customer agrees to pay such additional charges as may arise from price increases occurring beyond 21 days after the date hereof, additional items selected by the Customer, or additional per foot charges if the depth of the well exceeds the estimate. 6. Risk of Loss --Delays. Risk of loss shall pass to Customer when the products or materials are installed at the job site. Bergerson-Caswell shall not be responsible for performance failures due to strikes, wars, accidents, acts of God, labor, transportation, or other causesbeyond its reasonable control. Under no circumstances will Bergerson-Caswell be responsible for any damages growing out of or owing to any delay of any kind whatsoever. 7. Warranties, Disclaimer, and Exclusions. Bergerson-Caswell's exclusive liability under this Contract is limited to the repair or replacement, at Bergerson-Caswell's option, of substantially defective goods or materials. Bergerson-Caswell's obligation under this exclusive remedy shall terminate 365 days after installation unless Customer, within that 365 days, gives Bergerson-Caswell written notice of defects. This Contract is made upon the express understanding that there are not implied warranties of merchantability and fitness for a particular purpose which are applicable to this transaction. These implied warranties, and all other warranties, expressed or implied, except as specificallyprovided in this contract, are excluded from this transaction and shall not apply. Bergerson-Caswell shall not be liable for any consequential orincidental damages. 8. Acceptance or Rejection. Customer shall inspect the installation within 10 days after completion by Bergerson-Caswell and shall give written notice to Bergerson-Caswell of any claim that the work does not conform with the terms of this Contract. If Customer fails to give such notice, the work shall be deemed to be conforming, and Customer will be bound to accept and pay for the goods and materials in accordance with the terms of this Contract. 9. Miscellaneous. The Contract shall be governed in all respects by the laws of the State of Minnesota. Nothing in this Contractshall be construed to be a waiver of mechanic's lien rights. No change, addition, or modification to this Contract shall be binding upon Bergerson- Caswell unless it is in writing. No waiver of any provision of this Contract shall be valid unless it is in writing and signed by Bergerson-Caswell's representative. 76 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration/Engineering VIII.2 TITLE OF ISSUE: Contract Award - 2025 Thin Overlay Street Improvements Project BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for background information. COST AND SOURCE(S) OF FUNDING: $441,226.90 - Street Fund REQUESTED COUNCIL ACTION: Motion to adopt Resolution 25-0XX Awarding Contract for the 2025 Thin Overlay Street Improvements to Asphalt Surface Technologies Corp (Astech) for the Base Bid of $441,226.90. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Memo, Bid Tab, Bid Results Letter, Other (specify) ____________ __________ ___ Presentation _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 77 Nfnp To:Athanasia LewisFrom:Kellie Schlegel City of CentervilleMinneapolis Project/File:193807381Date:May 8, 2025 Reference: 2025 Thin Overlay Street Improvements - Contract Award The 2025 Thin Overlay Street Improvements project is the 6th project under the city's Thin Overlay program that was implemented in 2014. This program consists of a thin overlay of city streets that are typically 15- 20 years into their life cycle. This program was implemented in lieu of a seal coat program. The Council ordered the preparation of a feasibility report for the 2025 project on January 22, 2025. Subsequent actions include acceptance of the report (February 12, 2025), ordering plans and specifications (February 26, 2026), holding the public improvement hearing (March 26, 2025) and authorization of bidding (March 26, 2025). Bids were opened on Tuesday, April 22 at 10:00 AM, and five bids were received. The low base bid was 24% lower than the engineer's opinion of probable costs, while the low bids for the alternates were within 1% of the engineer's opinion of probable costs. The attached bid results letter and bid tabulation provides additional details of the bids. The project consists of a base bid and 2 alternates. Streets included in the base bid include: Lamotte Drive and Heritage Street west of Centerville Road, Center Oaks 1st Addition (Center Street W of Dupre, Tourville Circle, Oak Circle, Pheasant Lane), Peltier Circle, and Shad Avenue. Alternate Number 1 is Old Mill Road (North of Revoir Street) while Alternate Number 2 is Brian Drive (Main Street to Brian Court). Staff does not recommend awarding either of the 2 alternates with this year's project. The repair of the culvert on Brian Drive will require a more complex solution than paving an extra 1"-2" of pavement, so there may be further disturbance of Brian Drive that will be required in the near future. Old Mill Road is in slightly better condition than the other roads included in this project, and there is concern that the road may incur damage with the construction of the proposed development immediately to the north. Therefore we recommend that these 2 roads not be overlaid at this time, but be included in a future thin overlay project. Regards, Stantec Consulting Services Inc. KellieSchlegel,PE Senior Associate Phone: (612) 712-2125 kellie.schlegel@stantec.com Attachment: BidTab,ResultsLetter 78 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 May 6, 2025 Honorable Mayor and City Council City of Centerville 1880 Main St. Centerville, MN 55038 Re:2025 Thin Overlay Street Improvements Project Stantec Project No. 193807381 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on April 22, 2025. Transmitted herewith is a copy of the Bid Tabulation for your information and file. A copy will also be distributed to the Bidders once the Project has been awarded. There was a total of 5 Bids. The following summarizes the results of the Bids received: ContractorTotal Base BidAlternate #1Alternate #2 Low Asphalt SurfaceTechnologies Corp.$441,226.90$45,376.80$45,062.80 #2North Valley, Inc.$453,124.15$42,463.57$42,318.42 #3North Oaks Paving$498,260.00$44,607.50$43,505.00 #4Park Construction Company$521,998.50$43,239.75$42,909.25 #5Bituminous Roadways Inc.$586,075.00$60,967.50$58,565.00 EngineerÔs Estimate$581,400.00$45,380.00$44,550.00 The low Bidder on the Project was Asphalt Surface Technologies Corp. with a Total Base Bid Amount of $441,226.90. With both alternates included the total bid would be $531,666.50. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Asphalt Surface Technologies Corp.should be awarded the Project on the Total Base Bid in the amount of $441,226.90 plus any combination of the 2 alternates. Should you have any questions, please feel free to contact me at (612) 712-2125. Sincerely, STANTEC CONSULTING SERVICES INC. Kellie Schlegel, P.E. Enclosure 79 Project Name: 2025 Thin Overlay Street Improvements I hereby certify that this is an exact reproduction of bids received. City Project No.: Stantec Project No.:193807381 Bid Opening: Tuesday, April 22, 2025 at 10:00 AM CDTOwner:Centerville, Minnesota Kellie Schlegel, P.E. License No. 46200 Bidder No. 1Bidder No. 2Bidder No. 3Bidder No. 4 Asphalt Surface Technologies Corp.North Valley, Inc.North Oaks PavingPark Construction Company BID TABULATION Item ItemUnitsQtyUnit PriceTotalUnit PriceTotalUnit PriceTotalUnit PriceTotal Num BASE BID 1MOBILIZATIONLS1$13,850.00$13,850.00$20,706.79$20,706.79$27,000.00$27,000.00$20,000.00$20,000.00 2TRAFFIC CONTROLLS1$2,740.00$2,740.00$3,688.93$3,688.93$7,500.00$7,500.00$40,460.00$40,460.00 3INLET PROTECTIONEA32$165.00$5,280.00$48.82$1,562.24$175.00$5,600.00$159.00$5,088.00 4REMOVE AND REPLACE CONCRETE CURB & GUTTERLF1800$40.15$72,270.00$44.17$79,506.00$38.50$69,300.00$52.80$95,040.00 5REMOVE BITUMINOUS PAVEMENT (PATCHING)SY1000$9.57$9,570.00$8.83$8,830.00$15.00$15,000.00$5.05$5,050.00 6REMOVE CONCRETE DRIVEWAY PAVEMENTSF800$2.20$1,760.00$2.51$2,008.00$3.00$2,400.00$1.65$1,320.00 7REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF1400$1.65$2,310.00$0.99$1,386.00$2.50$3,500.00$1.40$1,960.00 8REMOVE CONCRETE PEDESTRIAN CURB RAMP (INCLUDSF100$2.20$220.00$2.52$252.00$3.50$350.00$2.45$245.00 9MILL BITUMINOUS PAVEMENT (1" DEPTH)SY25000$1.30$32,500.00$1.19$29,750.00$0.60$15,000.00$1.20$30,000.00 10MILL BITUMINOUS CONSTRUCTION JOINTLF350$3.50$1,225.00$4.34$1,519.00$2.50$875.00$1.65$577.50 11SUBGRADE EXCAVATION (EV)CY400$27.50$11,000.00$53.48$21,392.00$56.00$22,400.00$46.40$18,560.00 12AGGREGATE BASE, CLASS 5TN500$30.36$15,180.00$36.22$18,110.00$34.00$17,000.00$37.10$18,550.00 13RECONSTRUCT INVERT/DOGHOUSEEA18$1,056.00$19,008.00$488.24$8,788.32$620.00$11,160.00$603.00$10,854.00 14VALVE BOX TOP SECTIONEA4$330.00$1,320.00$228.24$912.96$525.00$2,100.00$458.00$1,832.00 15ADJUST VALVE BOXEA12$330.00$3,960.00$504.52$6,054.24$425.00$5,100.00$363.00$4,356.00 16REMOVE AND REPLACE SANITARY MANHOLE FRAME ANEA2$935.00$1,870.00$493.94$987.88$1,950.00$3,900.00$500.00$1,000.00 17REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA35.00$1,001.00$35,035.00$668.09$23,383.15$1,125.00$39,375.00$1,010.00$35,350.00 18REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA32$660.00$21,120.00$593.12$18,979.84$750.00$24,000.00$654.00$20,928.00 19BITUMINOUS MATERIAL FOR TACK COATGAL1300$3.00$3,900.00$3.20$4,160.00$5.50$7,150.00$2.70$3,510.00 20BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN1950$76.23$148,648.50$81.84$159,588.00$92.00$179,400.00$84.40$164,580.00 21BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN80$141.13$11,290.40$200.72$16,057.60$125.00$10,000.00$122.00$9,760.00 22BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYSTN40$181.50$7,260.00$157.32$6,292.80$125.00$5,000.00$234.00$9,360.00 236-INCHES THICK CONCRETE PEDESTRIAN CURB RAMPSF100$15.40$1,540.00$8.68$868.00$15.00$1,500.00$8.35$835.00 24TRUNCATED DOME PANELSF10$55.00$550.00$86.80$868.00$100.00$1,000.00$83.30$833.00 256-INCHES THICK CONCRETE DRIVEWAYSF800$8.80$7,040.00$10.85$8,680.00$15.00$12,000.00$10.40$8,320.00 26CROSSWALK MARKING, EPOXYSF200$7.15$1,430.00$5.64$1,128.00$9.50$1,900.00$6.75$1,350.00 27RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY500$10.78$5,390.00$11.64$5,820.00$7.50$3,750.00$17.20$8,600.00 28STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR20$198.00$3,960.00$92.22$1,844.40$250.00$5,000.00$184.00$3,680.00 TOTAL PART A: THIN BITUMINOUS OVERLAY$441,226.90$453,124.15$498,260.00$521,998.50 ALTERNATE NO. 1: OLD MILL ROAD 29MOBILIZATIONLS1$7,575.75$7,575.75$3,781.14$3,781.14$3,500.00$3,500.00$1,040.00$1,040.00 30TRAFFIC CONTROLLS1$825.00$825.00$813.73$813.73$2,500.00$2,500.00$459.00$459.00 31INLET PROTECTIONEA4$165.00$660.00$244.12$976.48$175.00$700.00$158.00$632.00 32REMOVE AND REPLACE CONCRETE CURB & GUTTERLF135$45.10$6,088.50$44.17$5,962.95$42.00$5,670.00$52.70$7,114.50 33REMOVE BITUMINOUS PAVEMENT (PATCHING)SY50$9.57$478.50$8.84$442.00$15.00$750.00$5.05$252.50 BT-1 193807381-Bid Tabs.xlsm 80 Bidder No. 1Bidder No. 2Bidder No. 4Bidder No. 3 Asphalt Surface Technologies Corp.North Valley, Inc.North Oaks PavingPark Construction Company BID TABULATION Item ItemUnitsQtyUnit PriceTotalUnit PriceTotalUnit PriceTotalUnit PriceTotal Num 34REMOVE CONCRETE DRIVEWAY PAVEMENTSF100$2.20$220.00$2.52$252.00$3.50$350.00$1.65$165.00 35REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF100$1.65$165.00$1.63$163.00$2.50$250.00$1.40$140.00 36MILL BITUMINOUS PAVEMENT (1" DEPTH)SY1850$1.98$3,663.00$1.69$3,126.50$0.60$1,110.00$2.05$3,792.50 37MILL BITUMINOUS CONSTRUCTION JOINTLF65$3.85$250.25$6.51$423.15$2.50$162.50$1.65$107.25 38SUBGRADE EXCAVATION (EV)CY50$27.50$1,375.00$53.49$2,674.50$35.00$1,750.00$46.40$2,320.00 39AGGREGATE BASE, CLASS 5TN30$33.00$990.00$36.23$1,086.90$56.00$1,680.00$37.10$1,113.00 40RECONSTRUCT INVERT/DOGHOUSEEA1$1,056.00$1,056.00$488.24$488.24$625.00$625.00$603.00$603.00 41ADJUST VALVE BOXEA1$330.00$330.00$504.52$504.52$425.00$425.00$365.00$365.00 42REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA3$1,001.00$3,003.00$668.09$2,004.27$1,125.00$3,375.00$1,010.00$3,030.00 43REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA3$660.00$1,980.00$593.13$1,779.39$750.00$2,250.00$654.00$1,962.00 44BITUMINOUS MATERIAL FOR TACK COATGAL95$3.00$285.00$4.07$386.65$5.50$522.50$2.70$256.50 45BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN150$76.23$11,434.50$81.84$12,276.00$92.00$13,800.00$95.30$14,295.00 46BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN10$141.13$1,411.30$200.72$2,007.20$125.00$1,250.00$122.00$1,220.00 47BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYS TN5$181.50$907.50$179.02$895.10$125.00$625.00$234.00$1,170.00 486-INCHES THICK CONCRETE DRIVEWAYSF100$8.80$880.00$10.85$1,085.00$15.00$1,500.00$10.40$1,040.00 49RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY75$10.78$808.50$11.65$873.75$7.50$562.50$17.30$1,297.50 50STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR5$198.00$990.00$92.22$461.10$250.00$1,250.00$173.00$865.00 TOTAL ALTERNATE NO. 1: OLD MILL ROAD $45,376.80$42,463.57$44,607.50$43,239.75 ALTERNATE NO. 2: BRIAN DRIVE 51MOBILIZATIONLS1$7,612.50$7,612.50$3,781.14$3,781.14$3,500.00$3,500.00$1,040.00$1,040.00 52TRAFFIC CONTROLLS1$825.00$825.00$813.73$813.73$2,500.00$2,500.00$459.00$459.00 53INLET PROTECTIONEA2$165.00$330.00$244.12$488.24$175.00$350.00$159.00$318.00 54REMOVE AND REPLACE CONCRETE CURB & GUTTERLF155$45.10$6,990.50$44.17$6,846.35$42.00$6,510.00$52.80$8,184.00 55REMOVE BITUMINOUS PAVEMENT (PATCHING)SY45$9.57$430.65$8.84$397.80$15.00$675.00$5.05$227.25 56REMOVE CONCRETE DRIVEWAY PAVEMENTSF100$2.20$220.00$2.52$252.00$3.50$350.00$1.65$165.00 57REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF100$1.65$165.00$1.63$163.00$2.50$250.00$1.40$140.00 58MILL BITUMINOUS PAVEMENT (1" DEPTH)SY1900$1.98$3,762.00$1.70$3,230.00$0.60$1,140.00$2.05$3,895.00 59MILL BITUMINOUS CONSTRUCTION JOINTLF60$3.85$231.00$6.51$390.60$2.50$150.00$1.65$99.00 60SUBGRADE EXCAVATION (EV)CY50$27.50$1,375.00$53.49$2,674.50$35.00$1,750.00$46.40$2,320.00 61AGGREGATE BASE, CLASS 5TN30$33.00$990.00$36.23$1,086.90$56.00$1,680.00$37.10$1,113.00 62RECONSTRUCT INVERT/DOGHOUSEEA1$1,056.00$1,056.00$488.24$488.24$625.00$625.00$603.00$603.00 63REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA2$1,001.00$2,002.00$668.09$1,336.18$1,125.00$2,250.00$1,010.00$2,020.00 64REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA2$660.00$1,320.00$593.12$1,186.24$750.00$1,500.00$654.00$1,308.00 65BITUMINOUS MATERIAL FOR TACK COATGAL100$3.00$300.00$4.07$407.00$5.50$550.00$2.70$270.00 66BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN150$76.23$11,434.50$81.84$12,276.00$92.00$13,800.00$95.30$14,295.00 67BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN15$141.13$2,116.95$200.72$3,010.80$125.00$1,875.00$122.00$1,830.00 68BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYS TN5$181.50$907.50$179.02$895.10$125.00$625.00$234.00$1,170.00 696-INCHES THICK CONCRETE DRIVEWAYSF100$10.34$1,034.00$10.85$1,085.00$15.00$1,500.00$10.40$1,040.00 70RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY90$10.78$970.20$11.65$1,048.50$7.50$675.00$17.20$1,548.00 71STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR5$198.00$990.00$92.22$461.10$250.00$1,250.00$173.00$865.00 TOTAL ALTERNATE NO. 2: BRIAN DRIVE $45,062.80$42,318.42$43,505.00$42,909.25 BT-2 193807381-Bid Tabs.xlsm 81 Bidder No. 1Bidder No. 2Bidder No. 4Bidder No. 3 Asphalt Surface Technologies Corp.North Valley, Inc.North Oaks PavingPark Construction Company BID TABULATION Item ItemUnitsQtyUnit PriceTotalUnit PriceTotalUnit PriceTotalUnit PriceTotal Num SUMMARY: TOTAL BASE BID $441,226.90$453,124.15$498,260.00$521,998.50 TOTAL ALTERNATE NO. 1 $45,376.80$42,463.57$44,607.50$43,239.75 TOTAL ALTERNATE NO. 2 $45,062.80$42,318.42$43,505.00$42,909.25 Contractor Name and Address: Asphalt Surface Technologies Corp. North Valley, Inc.North Oaks PavingPark Construction Company a/k/a ASTECH Corp. PO Box 102520015 Iguana St. NW Ste 1006001 County Road 5 NE1481 81st Avenue NE St. Cloud, MN 56302Nowthen, MN 55330Cambridge, MN 55008Minneapolis, MN 55432 (320) 363-8500763-274-2580651-472-5544763-786-9800 Phone: Email:lanceastech@yahoo.comles@northvalleyinc.netcborene@parkconstructionco.com Leslie A. Bloom Dale R. StrandbergHerb ThielbarCharlie Borene Signed By: Vice PresidentPresidentVice President Title: Bid BondBid BondBid BondBid Bond Bid Security: 1111 Addenda Acknowledged: BT-3 193807381-Bid Tabs.xlsm 82 Project Name: 2025 Thin Overlay Str City Project No.: Bid Opening: Tuesday, April 22, 202 Bidder No. 5 Bituminous Roadways Inc. BID TABULATION Item ItemUnitsQtyUnit PriceTotal Num BASE BID 1MOBILIZATIONLS1$25,000.00$25,000.00 2TRAFFIC CONTROLLS1$10,000.00$10,000.00 3INLET PROTECTIONEA32$175.00$5,600.00 4REMOVE AND REPLACE CONCRETE CURB & GUTTERLF1800$50.00$90,000.00 5REMOVE BITUMINOUS PAVEMENT (PATCHING)SY1000$10.00$10,000.00 6REMOVE CONCRETE DRIVEWAY PAVEMENTSF800$12.50$10,000.00 7REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF1400$14.50$20,300.00 8REMOVE CONCRETE PEDESTRIAN CURB RAMP (INCLUDSF100$16.50$1,650.00 9MILL BITUMINOUS PAVEMENT (1" DEPTH)SY25000$1.00$25,000.00 10MILL BITUMINOUS CONSTRUCTION JOINTLF350$4.00$1,400.00 11SUBGRADE EXCAVATION (EV)CY400$45.00$18,000.00 12AGGREGATE BASE, CLASS 5TN500$25.00$12,500.00 13RECONSTRUCT INVERT/DOGHOUSEEA18$600.00$10,800.00 14VALVE BOX TOP SECTIONEA4$4,000.00$16,000.00 15ADJUST VALVE BOXEA12$800.00$9,600.00 16REMOVE AND REPLACE SANITARY MANHOLE FRAME ANEA2$1,600.00$3,200.00 17REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA35.00$1,600.00$56,000.00 18REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA32$1,600.00$51,200.00 19BITUMINOUS MATERIAL FOR TACK COATGAL1300$1.00$1,300.00 20BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN1950$73.50$143,325.00 21BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN80$200.00$16,000.00 22BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYSTN40$160.00$6,400.00 236-INCHES THICK CONCRETE PEDESTRIAN CURB RAMPSF100$14.00$1,400.00 24TRUNCATED DOME PANELSF10$50.00$500.00 256-INCHES THICK CONCRETE DRIVEWAYSF800$8.50$6,800.00 26CROSSWALK MARKING, EPOXYSF200$5.50$1,100.00 27RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY500$60.00$30,000.00 28STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR20$150.00$3,000.00 TOTAL PART A: THIN BITUMINOUS OVERLAY$586,075.00 ALTERNATE NO. 1: OLD MILL ROAD 29MOBILIZATIONLS1$3,500.00$3,500.00 30TRAFFIC CONTROLLS1$1,500.00$1,500.00 31INLET PROTECTIONEA4$175.00$700.00 32REMOVE AND REPLACE CONCRETE CURB & GUTTERLF135$55.00$7,425.00 33REMOVE BITUMINOUS PAVEMENT (PATCHING)SY50$16.00$800.00 BT-4 193807381-Bid Tabs.xlsm 83 Bidder No. 5 Bituminous Roadways Inc. BID TABULATION Item ItemUnitsQtyUnit PriceTotal Num 34REMOVE CONCRETE DRIVEWAY PAVEMENTSF100$13.00$1,300.00 35REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF100$13.00$1,300.00 36MILL BITUMINOUS PAVEMENT (1" DEPTH)SY1850$1.75$3,237.50 37MILL BITUMINOUS CONSTRUCTION JOINTLF65$4.00$260.00 38SUBGRADE EXCAVATION (EV)CY50$45.00$2,250.00 39AGGREGATE BASE, CLASS 5TN30$35.00$1,050.00 40RECONSTRUCT INVERT/DOGHOUSEEA1$800.00$800.00 41ADJUST VALVE BOXEA1$4,000.00$4,000.00 42REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA3$1,600.00$4,800.00 43REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA3$1,600.00$4,800.00 44BITUMINOUS MATERIAL FOR TACK COATGAL95$1.00$95.00 45BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN150$90.00$13,500.00 46BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN10$225.00$2,250.00 47BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYS TN5$200.00$1,000.00 486-INCHES THICK CONCRETE DRIVEWAYSF100$8.50$850.00 49RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY75$64.00$4,800.00 50STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR5$150.00$750.00 TOTAL ALTERNATE NO. 1: OLD MILL ROAD $60,967.50 ALTERNATE NO. 2: BRIAN DRIVE 51MOBILIZATIONLS1$4,500.00$4,500.00 52TRAFFIC CONTROLLS1$1,500.00$1,500.00 53INLET PROTECTIONEA2$175.00$350.00 54REMOVE AND REPLACE CONCRETE CURB & GUTTERLF155$55.00$8,525.00 55REMOVE BITUMINOUS PAVEMENT (PATCHING)SY45$25.00$1,125.00 56REMOVE CONCRETE DRIVEWAY PAVEMENTSF100$20.00$2,000.00 57REMOVE BITUMINOUS DRIVEWAY PAVEMENTSF100$20.00$2,000.00 58MILL BITUMINOUS PAVEMENT (1" DEPTH)SY1900$1.50$2,850.00 $4.00$240.00 59MILL BITUMINOUS CONSTRUCTION JOINTLF60 $54.00$2,700.00 60SUBGRADE EXCAVATION (EV)CY50 $35.00$1,050.00 61AGGREGATE BASE, CLASS 5TN30 $800.00$800.00 62RECONSTRUCT INVERT/DOGHOUSEEA1 $1,600.00$3,200.00 63REMOVE AND REPLACE MANHOLE ADJUSTING RINGSEA2 $1,600.00$3,200.00 64REMOVE AND REPLACE CATCH BASIN ADJUSTING RINGEA2 $1.00$100.00 65BITUMINOUS MATERIAL FOR TACK COATGAL100 $90.00$13,500.00 66BITUMINOUS OVERLAY WEAR COURSE (SPWEA340B)TN150 $225.00$3,375.00 67BITUMINOUS NON-WEAR COURSE MIXTURE FOR PATCHTN15 $200.00$1,000.00 68BITUMINOUS WEAR COURSE MIXTURE FOR DRIVEWAYS TN5 $8.50$850.00 696-INCHES THICK CONCRETE DRIVEWAYSF100 $55.00$4,950.00 70RESTORATION (TOPSOIL, SEED WITH HYDROMULCH)SY90 $150.00$750.00 71STREET SWEEPER WITH PICKUP BROOM AND OPERATORHR5 TOTAL ALTERNATE NO. 2: BRIAN DRIVE$58,565.00 BT-5 193807381-Bid Tabs.xlsm 84 Bidder No. 5 Bituminous Roadways Inc. BID TABULATION Item ItemUnitsQtyUnit PriceTotal Num SUMMARY: TOTAL BASE BID $586,075.00 TOTAL ALTERNATE NO. 1 $60,967.50 TOTAL ALTERNATE NO. 2 $58,565.00 Contractor Name and Address: Bituminous Roadways Inc. 1520 Commerce Dr Mendota Heights, MN 55120 651-686-7001 Phone: Email:info@bitroads.com Pam Hague Signed By: Secretary Title: Bid Bond Bid Security: 1 Addenda Acknowledged: BT-6 193807381-Bid Tabs.xlsm 85 CITY OF CENTERVILLE RES. #25-0 RESOLUTION ACCEPTING BIDS FOR 2025 THIN OVERLAY STREET IMPROVEMENTS PROJECT WHEREAS, pursuant to an advertisement for bids for the 2025 Thin Overlay Street Improvement Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Contractor Total Base Bid Alternate #1 Alternate #2 Asphalt Surface Technologies Corp. $441,226.90 $45,376.80 $45,062.80 #2 North Valley, Inc. $453,124.15 $42,463.57 $42,318.42 #3 North Oaks Paving$498,260.00 $44,607.50 $43,505.00 #4 Park Construction Company$521,998.50 $43,239.75 $42,909.25 #5 Bituminous Roadways Inc. $586,075.00 $60,967.50 $58,565.00 WHEREAS, Asphalt Surface Technologies Corp. is the lowest responsible bidder. THEREFORE, BE IT RESOLVED, 1.The mayor and clerk are hereby authorized and directed to enter into the attached contract for the total base bid of $441,226.90 with Asphalt Surface Technologies Corp., in the name of the city of Centerville, MN for the 2025 Thin Overlay Street Improvements according to the plans and specs therefor approved by the city council and on file in the office of the city clerk. 2.The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed by the City Council of the City of Centerville on this 14th day of May, 2025. Mayor, Nancy Golden Attest: City Clerk, Teresa Bender 86 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration VIII.3 TITLE OF ISSUE: Amazon Noise Mitigation Concept Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has an $80,000 escrow from Amazon for implementation of noise mitigation measures, upon completion of a noise study one year after the facility is fully operation. The noise studyconcluded that the noise level is in compliance with the goals for the development. While the noise study did not indicate that Amazon is out of compliance with the development agreement standards, they are willing to provide some additional mitigation measures identified mature trees for planting in strategic locations (the number will be determined by the landscape company once they are onsite) acoustical wrapping with a 6-foot fence along the west side of the site. The additional plantings and irrigation plan for the new landscaping will be incorporated into their existing plans. These good faith suggestions seem reasonable to staff. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Amazon Noise Concept Plan. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Concept Plan, Noise Study Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 87 -------------------- DWP03/04/22 DESIGN DEVELOPMENT -------------------- 03/04/2022 ISSUE RECORD RYAN A+E, INC. 01 -------------------- 2022 ISSUE #DATEDESCRIPTION WWW.RYANCOMPANIES.COM 4145803/04/2022© JOB NO.DATE CONSULTANTS CONSTRUCTION CENTERVILLE, MN I hereby certify that this plan, specification orreport was prepared by me or under my directsupervision and that I am a duly licensedLANDSCAPE ARCHITECT under the laws of thestate of Minnesota.DAVID W. PATTEN REGISTRATION NO.DATE 701235 SITE PLAN RYAN A+E, INC.533 South Third Street, Suite 100Minneapolis, MN 55415612-492-4000 tel612-492-3000 fax PRELIMINARYNOT FOR PROJECT INFORMATION PROJECT BANJO DRAWN BYCHECKED BY DDQ DESIGNDEVELOPMENT LANDSCAPE PROPERTY BOUNDARYCURBEASEMENTBITUMINOUSCONCRETEGRAVELCHAIN LINK FENCEWOOD FENCENORMAL WATER LEVELHIGH WATER LEVELWETLAND / BUFFERSIGN TIP OUT PROPOSED EXISTING LANDSCAPE SITE PLAN NOTES 2.REFER TO L-400 FOR PLANTING PLAN3.REFER TO L-500 FOR PLANTING DETAILS & NOTES4.REFER TO CIVIL PLANS FOR GRADING, DRAINAGE & UTILITY INFORMATION 1.REFER TO L-200 FOR SITE LAYOUT PLAN LEGEND: https://acoustiblok.com/acoustiblok-soundproofing-product-lines/acoustifence-noise-reducing-fences/ ###80 ##40 N SCALEINFEET 0 TOP OF SLOPE TOP OF SLOPE F SLOPE TOP OF TOP OF SLOPE Acoustical Fence Wrap 12' Evergreen (Typ.) R:\\Projects\\701\\200\\701-235 Amazon - Centerville, MN AMZL\\02 LA\\01 CAD\\02 Sheet Files\\L100 LANDSCAPE SITE PLAN.dwgR:\\Projects\\701\\200\\701-235 Amazon - Centerville, MN AMZL\\02 LA\\01 CAD\\02 Sheet Files\\L100 LANDSCAPE SITE PLAN.dwg Actual quantity of treesdependent on physicallimitations onsite like slopeand clearance restrictions. 88 -------------------- DWP03/04/22 DESIGN DEVELOPMENT -------------------- 03/04/2022 ISSUE RECORD RYAN A+E, INC. 01 -------------------- 2022 ISSUE #DATEDESCRIPTION WWW.RYANCOMPANIES.COM 4145803/04/2022© JOB NO.DATE CONSULTANTS CONSTRUCTION CENTERVILLE, MN I hereby certify that this plan, specification orreport was prepared by me or under my directsupervision and that I am a duly licensedLANDSCAPE ARCHITECT under the laws of thestate of Minnesota.DAVID W. PATTEN REGISTRATION NO.DATE 701235 SITE PLAN RYAN A+E, INC.533 South Third Street, Suite 100Minneapolis, MN 55415612-492-4000 tel612-492-3000 fax PRELIMINARYNOT FOR PROJECT INFORMATION PROJECT BANJO DRAWN BYCHECKED BY DDQ DESIGNDEVELOPMENT LANDSCAPE PROPERTY BOUNDARYCURBEASEMENTBITUMINOUSCONCRETEGRAVELCHAIN LINK FENCEWOOD FENCENORMAL WATER LEVELHIGH WATER LEVELWETLAND / BUFFERSIGN TIP OUT PROPOSED EXISTING LANDSCAPE SITE PLAN NOTES 2.REFER TO L-400 FOR PLANTING PLAN3.REFER TO L-500 FOR PLANTING DETAILS & NOTES4.REFER TO CIVIL PLANS FOR GRADING, DRAINAGE & UTILITY INFORMATION 1.REFER TO L-200 FOR SITE LAYOUT PLAN LEGEND: https://acoustiblok.com/acoustiblok-soundproofing-product-lines/acoustifence-noise-reducing-fences/ ###80 ##40 N SCALEINFEET 0 PARKNI NOG N O P A R K I N G G N I K R A P O N TOP OF SLOPE SNART 9.309 TOP OF SLOPE Acoustical Fence Wrap TOP OF SLOPE Actual quantity of treesdependent on physicallimitations onsite like slopeand clearance restrictions. R:\\Projects\\701\\200\\701-235 Amazon - Centerville, MN AMZL\\02 LA\\01 CAD\\02 Sheet Files\\L100 LANDSCAPE SITE PLAN.dwgR:\\Projects\\701\\200\\701-235 Amazon - Centerville, MN AMZL\\02 LA\\01 CAD\\02 Sheet Files\\L100 LANDSCAPE SITE PLAN.dwg 89 12' Evergreen (Typ.) November 27, 2024 Patrick Marty Ryan Companies 533 South Third Street, Suite 100 Minneapolis, MN 55415 Subject: Project Banjo - Existing Noise Assessment Centerville, Anoka County, Minnesota Executive Summary The purpose of this technical memorandum is to summarize the measured existing noise levels in the vicinity of the recently constructed distribution center, also referred to as Project Banjo, in Centerville, MN. The site is approximately 14 miles north of Downtown Saint Paul and approximately 8 miles south of Forest Lake. The site is generally located north of Fairview Street, south of Commerce Drive, thst east of 20 Avenue S, and west of 21 Avenue S. The site is mainly surrounded by a mix of residential and commercial land uses to the north, south, and west as well as undeveloped land to the east. The location of the proposed Project Banjo development is shown in Figure 1. Analysis Findings The site has commercial land uses to the north, south, and west as well as residential land uses to the west. The closest residential land use is approximately 600 feet southwest of the truck court on the western façade of the Project Banjo building. Applicable noise limits from the Centerville Code of Ordinances vary based on the duration of the sound and the district in which the sound is received. Existing noise levels in the vicinity of the residential land uses to the west of the site were approximately 52 dB(A) to 56 dB(A) on average through the daytime and nighttime hours. Project Description The distribution center consists of an approximately 141,400 square-foot industrial building. The facility provides a combination of warehouse, logistics, and distribution operations and specializes in last-mile deliveries; where goods are delivered to the site via trucks, and then dispatched to the st customer via passenger vehicles and vans. Three driveways to the site are on 21 Avenue S as well st as two driveways on Fairview Street. Trucks access the site from the northern driveway on 21 Avenue S and the passenger vehicles/vans utilize the other four driveways. kimley-horn.com 90 Project Banjo - Existing Noise Assessment November 27, 2024 - Page 2 Figure 1: Site Location and Vicinity kimley-horn.com 91 Project Banjo - Existing Noise Assessment November 27, 2024 - Page 3 Noise Regulations The distribution center is located in Centerville, MN. The City of Centerville Code of Ordinances describes the standards that are used for excessive noises. The daytime and nighttime sound level limits vary based on the duration of the sound and the district in which the sound is received. The duration of sound hours will follow daylight savings time for both residential and commercial/industrial districts. Daytime hours will be from 7 am Î 10 pm from the first Sunday in April through the third Saturday of October. All other dates will adhere to daytime hours of 7 am Î 9 pm. The values listed in Table 1 represent the upper limit of acceptable sound levels and applies to the property line and/or zoning designation boundary. The values are given in terms of the hourly, A-weighted, equivalent sound level in decibels \[dB(A)\]. Table 1. Sound Levels Sound Levels Daytime Hours: Nighttime Hours: Duration of Sound/District 7 am Î 9/10 pm 9/10 pm Î 7 am Residential/Mixed Use Less than 10 minutes 80 dB(A) 70 dB(A) Less than 2 hours 75 dB(A) 65 dB(A) More than 2 hours 70 dB(A) 65 dB(A) Commercial/Industrial Less than 10 minutes 85 dB(A) 75 dB(A) Less than 2 hours 80 dB(A) 70 dB(A) More than 2 hours 75 dB(A) 70 dB(A) Although the City of Centerville Code of Ordinances contains sound levels standards, general project noise goals of 55 dB(A) during nighttime hours and 60 dB(A) during daytime hours were established for the nearby noise-sensitive areas as a conservative measure. It should also be noted that a maximum operational noise level of no more than 75 dB(A) has been established for the residential land uses. Existing Conditions th The site is generally located north of Fairview Street, south of Commerce Drive, east of 20 Avenue st S, and west of 21 Avenue S. The site is mainly surrounded by a mix of residential and commercial land uses to the north, south and west as well as undeveloped land to the east. The predominant sources of noise in the vicinity of the development area were observed to be the th traffic noise generated by 20 Avenue S, Main Street, and Interstate 35E (I-35E). Other sources of noise also include traffic noise from nearby residential roads, including and Center Street and Eagle Trail, as well as ambient environmental noise, which includes wind, birds chirping, insects, household appliances, residential activity, landscaping equipment, dogs barking, etc. kimley-horn.com 92 Project Banjo - Existing Noise Assessment November 27, 2024 - Page 4 Note that a water fountain is located in the pond behind the residence at 1953 Eagle Trail and was a noticeable source of noise near LT 1 during daytime and nighttime hours. To assess existing noise conditions at noise-sensitive land uses near the Project Banjo site, two long- term noise measurements were collected for a 24-hour duration from May 13, 2024 to May 14, 2024. Larson Davis LxT Type 1 Precision Integrating Sound Level Meters were set up at two long-term monitoring locations near the Project Banjo site. One meter was placed northwest of the site, th adjacent to the multi-use path between Eagle Trail and 20 Avenue S, and the second meter was placed southwest of the site, east of the residence located at 1965 Center Street. Long-term noise measurement hourly Leq values obtained in the field ranged between approximately 42 dB(A) and 59 dB(A). The long-term noise field data of each monitoring site is summarized in Table 2. Table 2. Long-term Noise Measurement Data 24-hr Average Average L Daytime Nighttime eq Measurement Noise L Noise L Noise Setup Location Description eqeq Time Level Level Level \[dB(A\] \[dB(A\] \[dB(A\] Northwest of Project Banjo site, 8:00 PM (5/13) Î on multi-use path between LT 1 56.4 56.6 56.1 8:00 PM (5/14) th Eagle Trail and 20 Avenue S Southwest of Project Banjo site, 8:00 PM (5/13) Î east of residence at 1965 LT 2 51.6 52.4 49.5 8:00 PM (5/14) Center Street Note that aberrant noise events from intermittent landscaping equipment activity near LT 2 was removed from consideration since it did not represent ambient noise in the area. The measurements were taken using the A-weighted scale and are reported in decibels \[dB(A)\]. Data collected by the noise meters included time, average noise level (Leq), maximum noise level (Lmax), and instantaneous peak noise level (Lpk) for each interval. Hourly average noise levels (Leq(h)) were derived from the Leq values. The existing noise measurements were collected under meteorologically acceptable conditions and were conducted based on the acceptable collection of existing noise level readings. Pictures of each field monitoring setup are shown in Table 3, and the locations of the monitoring sites are shown in Figure 2. kimley-horn.com 93 Project Banjo - Existing Noise Assessment November 27, 2024 - Page 5 Table 3. Long-term Noise Measurement Setup Pictures LT 1: Facing East LT 2: Facing Northwest Figure 2: Measurement Site Locations kimley-horn.com 94 Project Banjo - Existing Noise Assessment November 27, 2024 - Page 6 Conclusions The Project Banjo site is generally located north of Fairview Street, south of Commerce Drive, east of thst 20 Avenue S, and west of 21 Avenue S. The site is mainly surrounded by a mix or residential and commercial land uses to the north, south, and west as well as undeveloped land to the east. After measuring existing noise levels near the residential land uses west of the Project Banjo site, it was determined that the existing noise environment generally consists of noise generated from traffic th along 20 Avenue S, Main Street, and I-35E, activities from nearby residential and commercial land uses, and environmental sources (i.e., wind in trees, birds, insects, etc.). The existing noise levels measured near the residential land uses west of the Project Banjo site averaged approximately 52 dB(A) and 56 dB(A) throughout the entire day. It was observed that noise associated with trucks and employee vehicles intermittently accessing the Project Banjo site throughout the daytime and nighttime hours did not cause noticeable increases in existing noise levels and are consistent with the average daytime and nighttime noise levels th previously monitored in the field near the residences west of 20 Avenue S. At this time, compliance with the established noise goals for the development is achieved. kimley-horn.com 95 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration/Planning IX.1 TITLE OF ISSUE: Request for a Sign Variance at Dreamscape/Alex's BACKGROUND AND SUPPLEMENTAL INFORMATION: At the May 6th Planning & Zoning (P&Z) Commission meeting, a public hearing was held to receive input on a request for a sign variance at Dreamscape/Alex's. There were no public comments. Currently the property does not have a freestanding sign. The owner wants to build a pylon sign that is less than 15 ft from the property line along 20th ave and therefore a variance is required. Per City Code, a business may have one pylon sign, or one ground sig, located at a minimum of 15 feet from any property line to the nearest supporting structure of the sign. The P&Z recommended approval of the variance with the conditions of approval and findings of fact outlined in the staff memo. See the staff memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the sign variance with the conditions and findings of fact outlined in the staff report. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Application, regs, memo Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 96 97 98 99 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 Planning Report DATE: May 6, 2025 TO: Centerville Planning & Zoning Commission FROM: Phil Carlson, AICP, Kribashini Moorthy, AICP Candidate; Stantec APPLICANTS: Shuda Properties, LLC/DBA Dreamscapes Landscaping & Design OWNER: Shuda Properties, LLC REQUEST: Variance Ï Setback for Pylon Sign th Avenue South ADDRESS: 7087 20 PID: 23-31-22-14-0076 INTRODUCTION th The property at 7087 20 Avenue South is owned by Shuda Properties, LLC, in the B-1 zoning district. Currently the property does not have a freestanding sign, and they wish th to construct a pylon sign along 20 Avenue. In §152.18 DISTRICT REGULATIONS of Centerville City code, a business may have one pylon sign, or one ground sign and it may be located at a minimum of 15 feet from any property line to the nearest supporting structure of the sign. The owner wishes to build a pylon sign that is less than 15 ft th from the property line along 20 Avenue and therefore requests a variance. PROPERTY & REQUEST th Avenue S, The applicants are requesting a pylon sign 3.5 ft from the right-of-way (ROW) of 20 instead of the required 15 ft, illustrated in the map from the applicant on the next page (north is to the left). The yellow property lines on the aerial photo show that Anoka County widened the ROW next to this property some time ago by 20 feet. The ROW was not widened on the property to the north (Shell station, Wise Guys Pizza, NyÔs Liquor, etc.) The smaller aerial photo on the next page (north up) shows the difference in ROW width Ï 20 ft. Without the ROW take, the owner(s) would have been able to place a pylon sign where they want it in their parking and easily meet the 15- foot setback. 100 May 6, 2025 Centerville Planning & Zoning Commission Page 2 of 6 th RE: 7087 20 Avenue South, Variance Ï Setback for Pylon Sign Requiring this applicant to meet the setback would require placing the sign within the parking lot, interfering with driving maneuvers and would reduce its visibility compared to the other businesses on this road. VARIANCE STANDARDS on The CityÔs standards for considering variances, based criteria in State statute, are in Section 156.310, excerpted at the end of this report. A variance is Ñpermission to break the rulesÒ and should only be granted if there are unique or extraordinary circumstances that justify it. (A) Standards. The Planning and Zoning Commission shall recommend a variance, and the Council shall order the issuance of the variance only if it conforms to the following standards (§ 156.310 VARIANCES): (1) The variance is in harmony with the purposes and intent of the zoning chapter of this code; The intent of the signage standards is to allow reasonable signage for businesses without being offensive or creating visual clutter. Here, the sign could have been placed in the requested location but for Anoka CountyÔs RWO acquisition. The sign itself is within the intent and purpose of the code. (2) The variance is consistent with the comprehensive plan; There are general policies in the Comprehensive Plan about creating cohesive signage standards in the City. The requested variance would be in line with those goals, even though it encroaches on the required setback. 101 May 6, 2025 Centerville Planning & Zoning Commission Page 2 of 6 th RE: 7087 20 Avenue South, Variance Ï Setback for Pylon Sign (3) The proposal puts the property to use in a reasonable manner; A pylon sign for a business in the commercial district is by itself a reasonable use. (4) There are unique circumstances to the property not created by the landowner; The Anoka County Highway Department acquired ROW along 20th Avenue S, pushing the property line west by 20 feet. This is unique to this property and not created by the applicant. (5) The variance, if granted, will not alter the essential character of the locality; and The variance aligns with the general character of the locality and neighboring pylon signs. RECOMMENDATION We recommend that the Planning Commission recommend approval of the variance for the th construction of the pylon sign 3.5 feet from the ROW of 20 Avenue S as requested by the applicant, Shuda Properties, LCC/ DBA Dreamscapes Landscaping and Design, published on April 22, 2025, with the following conditions and findings of fact: Conditions of Approval of Variance 1) The applicant will apply for a sign permit for a sign meeting this variance approval and the CityÔs signage area and height standards Ï it shall not exceed 200 square feet in area and 35 feet in height, and not less than six feet from the ground to the lowest part of the sign. Findings of Fact for Approval of Variance 1) Shuda Properties, LLC owns the existing lot at 7087 20th Avenue South. 2) The existing lot does not have a pylon sign. th 3) A portion of the property along 20 Avenue South was acquired by the Anoka County Highway Department, pushing their property line west by 20 feet. th 4) The applicant proposes to construct a sign that is 3.5 feet from the ROW of 20 Avenue South. 5) Centerville Zoning Code standards require a 15-foot setback for signs from any property line. 6) The requested sign placement will not significantly impact surrounding properties and meets the standards for approval of variance in § 156.310 of the Centerville Zoning Code. 60-DAY DEADLINE The applications were received on March 31, 2025. The 60-day deadline for final action by the City Council per MN Statute 15.99 on the variance request is May 31, 2025. 102 May 6, 2025 Centerville Planning & Zoning Commission Page 2 of 6 th RE: 7087 20 Avenue South, Variance Ï Setback for Pylon Sign § 156.310 VARIANCES. (A) Standards. The Planning and Zoning Commission shall recommend a variance and the Council shall order the issuance of the variance only if it conforms to the following standards: (1) The variance is in harmony with the purposes and intent of the zoning chapter of this code; (2) The variance is consistent with the comprehensive plan; and (3) The proposal puts the property to use in a reasonable manner; and (4) There are unique circumstances to the property not created by the landowner; and (5) The variance, if granted, will not alter the essential character of the locality; and (6) Any person filing a petition requesting a variance or an amendment of the zoning chapter rezoning property or changing regulations within any use district shall pay a fee according to the schedule established by resolution or ordinance of the City Council. The fee is payable at the time of filing a petition and is not refundable. § 152.18 DISTRICT REGULATIONS (B) Commercial / Main Street Commercial District (B-1 & B-2). A business may have one Pylon Sign or one Ground Sign in addition to permitted Wall Signs. Total surface area for all permitted signs shall not exceed 20% of the area of the largest street-side face of the building. (4) Pylon sign. One (1) pylon sign per business or business complex; provided, however, the sign does not exceed 200 square feet in area and 35 feet in height, not less than six feet from the ground to the lowest part of the sign and located a minimum of fifteen feet from any property line to the nearest supporting structure of the sign. 103 CHAPTER152:CHAPTER152:SIGNREGULATIONSSIGNREGULATIONS Section General Provisions 152.01 Title 152.02 Purpose and intent 152.03 Definitions General Regulations 152.15 General regulations 152.16 Permitted signs with no permit required 152.17 Portable signs 152.18 District regulations 152.19 Comprehensive sign plan required 152.20 Adjustments and appeals 152.21 Nonconforming signs 152.22 Enforcement 152.99 Penalty GENERAL PROVISIONS § 152.01 TITLE. This chapter shall be known as the Centerville Signage Ordinance, except as herein referred to as this chapter. Ord. #39, adopted - § 152.02 PURPOSE AND INTENT. It is the purpose of this chapter to: (A)Establish a set of standards for the fabrication, erection, use and maintenance for signs, symbols, markings, advertising devices or other items that serve as visual communication media; 263΋tğŭĻ 104 (5)Portable signs may not exceed 80 square feet. Ord. #39. § 152.18 DISTRICT REGULATIONS. § 152.18 DISTRICT REGULATIONS. (A)Residential/Public Districts (R-1, R-2, R-2A, R-4, R-5, P-1, M-1, M-2). Permitted signs: (1)Residential identifications. Not more than two square feet per single family dwelling or six square feet in area for each multiple-family building. (2)Institutional identifications. Churches, schools, parks etc. allowed up to 48 square feet; not taller than eight feet. (3)Business signs. Home-based businesses may have a sign that is no larger than four square feet. The sign may not be an interior-illuminated sign. (4)Noncommercial opinion or message signs. On-premise noncommercial opinion or message signs are permitted as follows: In residential districts, each dwelling unit is permitted one additional sign which is no larger than six square feet and no higher than six feet tall. In medium and high density districts, the sign must be attached to the dwelling. No permit fee is required for a sign authorized under this paragraph. (5)Area Identification Signs. One area identification sign is permitted in conjunction with a development or subdivision, however the sign shall not exceed 48 square feet in area and 8 feet in height and shall only be permitted when a homeowner association or other responsible entity has been established that agrees in writing to maintain the sign and adjoining property. (B)(B)Commercial / Main Street Commerical District (B-1 & B-2).Commercial / Main Street Commerical District (()B-1 & B-2). A business may have one Pylon Sign or A business may have one Pylon Sign or one Ground Sign in addition to permitted Wall Signs. Total surface area for all permitted signs shall not one Ground Siggpgn in addition to permitted Wall Signs. Total surface area for all permitted signs shall notp exceed 20% of the area of the largest street-side face of the building. Permitted signs: exceed 20% of the area of the largest street-side face of the building. Permitted signs: (1)Wall signs. Wall signs are permitted on each public street exposure or public parking exposure, provided the signage does not exceed ten percent of the wall area, and the sign does not exceed 200 square feet in area. (2)Ground signs. One ground sign per business or business complex; provided, however, the sign does not exceed 200 square feet in area and 15 feet in height, and located a minimum of fifteen feet from any property line to the nearest supporting structure of the sign. (3)Area identification signs. One area identification sign is permitted per street frontage; however, the sign does not exceed 64 square feet in area and 20 feet in height, and located a minimum of fifteen feet from any property line to the nearest supporting structure of the sign. 270΋tğŭĻ 105 (4)(4)Pylon sign.Pylon sign.yg One (1) pylon sign per business or business complex; provided, however, the sign One (()pygp1) pylon sign per business or business complex; provided, however, the signp;p,, does not exceed 200 square feet in area and 35 feet in height, not less than six feet from the does not exceed 200 sqquare feet in area and 35 feet in heigg,ht, not less than six feet from the ground to the lowest part of the sign, and located a minimum of fifteen feet from any property gpground to the lowest part of the sign, and located a minimum of g,fifteen feet from any property line to the nearest supporting structure of the sign. line to the nearest supporting structure of the sign. (5)Billboard signs. As otherwise regulated in this Chapter. (C)Industrial District (I-1). Permitted signs: (1)Wall signs. Wall signs are permitted on each public street exposure or public parking exposure provided the signage does not exceed ten percent of the wall area. (2)Ground signs. One (1) Ground sign ; provided, however, the sign does not exceed 200 square feet in area 15 feet in height and located a minimum of fifteen from any property lines. (3)Area identification signs. One area identification sign is permitted per street frontage; however, the sign does not exceed 64 square feet in area and 20 feet in height, and is not placed within ten feet of any street right-of-way. (4)Billboard signs. As otherwise regulated in this Chapter. (D)Mixed-Use Districts (M-1 & M-2). Permitted signs: (1)Wall signs. Wall signs are permitted on each public street exposure or public parking exposure, provided the signage does not exceed ten percent of the wall area. (2)Canopy signs. Signs on these structures are allowed as long as the sign area does not exceed ten percent of the wall area. (3)Ground signs. One ground sign is permitted per street frontage; however, the sign does not exceed eight feet in height and 32 feet in area. Ord. #39; Ord. #87, amended 01/11/2006; Ord. 2d #12, amended 09/13/2006; Ord. 2d 120, adopted 01/26/2022 § 152.19 COMPREHENSIVE SIGN PLAN REQUIRED. (A) (1) A comprehensive sign plan is required at the time of Planning and Zoning Commission review of any proposed new commercial or industrial development. This plan shall indicate the location, size, height, color, lighting and orientation of all proposed signs and shall be submitted for approval pursuant to the regulations of the city. (2) Building permits and inspections are necessary as required by Building and Electrical Code. Fees for required permits or hearings shall be set by approved annual resolution of the City Council. 271΋tğŭĻ 106 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration/Planning IX.2 TITLE OF ISSUE: Variance Request - 1421 Mount Trail - Accessory Structure in the front yard BACKGROUND AND SUPPLEMENTAL INFORMATION: At the May 6th Planning and Zoning Commission meeting (P&Z), a public meeting was held to receive input on a request for a variance from the resident at 1421 Mound Trail for an accessory structure (garage) in the front yard. The resident at 1407 Mound Trail (Allesandra Cariveau) expressed written opposition to the project requesting that the covered patio be denied based on it not meeting the definition of an accessory structure (garage/storage shed accessory structure); it being out of scale for the locality and because a variance request for a patio at 1313 Mound Trail was denied in 2021. She also expressed concern about unwanted precedent to the Zoning Code and negative property values. Ms. Cariveau noted that she does not have a problem with the size/height requirements. The P&Z Recommended approval of the variance for the accessory structure in any configuration with a size not to exceed 802sf, ensuring compliance with required setbacks and all city codes. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the variance for an accessory structure in any configuration with the size not to exceed 802 sf, ensuring compliance with required setbacks, all city codes, as well as the recommendations outlined in the staff report. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Drawings, memo, survey Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 107 108 109 BUILDER / OWNER OR THE USER OF THESE PLANS. PLANS IS STRICTLY PROHIBITED. STRUCTURAL MATERIALS IS THE RESPONSIBILITY OF THE UNAUTHORIZED USE OF THESE REQUIREMENTS. THE SELECTION AND APPLICATION OF CORRECT STATES COPYRIGHT LAW. ANY INCLUDING COMPLIANCE WITH APPLICABLE BUILDING CODE AND ARE PROTECTED BY UNITED CONSTRUCTION. NO WARRANTIES ARE EXPRESSED OR IMPLIED TMP HOMES,LLC. ANY ERRORS & OMISSIONS FOR POSSIBLE CORRECTIONS PRIOR TO SECTIONS, AND FLOOR PLANS AND NOTIFY SAID DRAFTSMAN OF COPYRIGHTED PROPERTY OF OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, THE PLANS ARE THE EXCLUSIVE ERRORS OR OMISSIONS. THE CONTRACTOR, BUILDER, AND/OR THE CONSTRUCTED PURSUANT TO ASSUMES NO RESPONSIBILITY FOR STRUCTURAL & DIMENSIONAL THESE ARCHITECTURAL PLANS AND NATHAN NEWMAN OR TMP HOMES, LLC. PROFESSIONAL ENGINEER. BY A DRAFTSMAN WHO IS NOT A REGISTERED ARCHITECT OR THE PLANS FURNISHED HEREWITH WERE PREPARED UPON REQUEST 110 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 Planning Report DATE: May 6, 2025 TO: Centerville Planning & Zoning Commission FROM: Phil Carlson, AICP, Stantec APPLICANTS: Jim and Mary Heron OWNER: Thomas (Jim) and Mary Heron REQUEST: Variance Ï Accessory Structure Setback ADDRESS: 1421 Mound Trail PID: 15-31-22-43-0017 INTRODUCTION Jim and Mary Heron own the single-family lot at 1421 Mound Trail, a lakeshore lot on Centerville Lake in the R-2 zoning district. They want to build a new accessory structure in front of the house and are requesting a variance to the front setback for the structure. There was informal discussion of this request at a previous Planning and Zoning Commission meeting with analysis of ÑyardsÒ, setbacks, and definitions of setbacks on lakeshore lots. Those questions are handled in a separate memorandum for this P&Z meeting. For this request, we will rely on the CityÔs precedent in dealing with accessory structure setbacks in 156.107(A)(4): Ñ no accessory structure shall be erected or located within any required yard other than the rear yardÒ. This standard has been interpreted over the years to mean that no such structures are allowed in the front of the lot without a variance and can only be allowed in the rear yard. One of the questions that came up with this request is, where is the rear yard? There was discussion of the common law provision that lakeshore lots consider the front yard to face the water. The City Attorney has clarified that the City of Centerville has authority within its zoning regulations to define and regulate placement of structures, including where the front and rear yards are. City zoning regulations would supersede the common law provision. The Centerville Zoning Code defines the front yard as having frontage on the street and the rear yard is opposite the front. For lakeshore lots like 1421 Mounds Trail which front on a street with the lake behind, the street side is the front, and the lake side is the rear, although there are different, more restrictive setbacks from the lake (75 ft) that would supersede the standard rear yard setback of 25 ft. 111 May 6, 2025 Centerville Planning & Zoning Commission Page 2 of 6 RE: 1421 Mound Trail, Variance Request Ï Accessory Structure Setback The property is a lakeshore lot on Centerville Lake, about 105 ft wide by 350 ft deep. The house is situated about 100 ft from the lakeshore, leaving a ÑfrontÒ yard about 200-220 ft deep between the house and Mound Trail right-of-way. The Ñrear yardÒ (green shaded area to the right) is defined as between the rear lot line and the rear line of the building. There is little room on the lakeshore side to put in a new structure meeting the lakeshore setback. The request is therefore a variance to the front setback, the only reasonable place to put the structure on this lot. VARIANCE CRITERIA The standards for considering a variance are excerpted at the end of this report and summarized below. (1) The variance is in harmony with the purposes and intent of the zoning chapter of this code; (2) The variance is consistent with the comprehensive plan; The request does not directly relate to issues in the comprehensive plan or zoning code, other than the required setback, which is the request here. (3) The proposal puts the property to use in a reasonable manner; Building an accessory structure of this scale is a reasonable use of residential property. (4) There are unique circumstances to the property not created by the landowner; The unique circumstance here is the arrangement of structures on the lot Ï the house is set very far back from the street leaving a very large front yard but almost no rear yard where an accessory structure would typically be. This is a situation not created by the property owner and is relatively unique, even among lakeshore lots. 112 May 6, 2025 Centerville Planning & Zoning Commission Page 3 of 6 RE: 1421 Mound Trail, Variance Request Ï Accessory Structure Setback (5) The variance, if granted, will not alter the essential character of the locality. There are several properties in the immediate area that have accessory structures in the front yard, similar to what is proposed on this lot, illustrated below. The proposed structure would not alter the Ñessential characterÒ of the area, i.e., it would not look out of place. 113 May 6, 2025 Centerville Planning & Zoning Commission Page 4 of 6 RE: 1421 Mound Trail, Variance Request Ï Accessory Structure Setback HEIGHT The proposed building will meet the Centerville Zoning Code standards for the height of an accessory building. The definition of ÑheightÒ in the Centerville is typical of many zoning ordinances in that it considers the height of a pitched roof to be the average between the eaves and the peak (ÑridgeÒ in CentervilleÔs code). This is because the perceived height of a pitched roof is less than that of a flat roof. The height of accessory buildings is limited to 15 feet, unless it matches the slope of the principal structure (the house). That is the case here: the new building has a roof pitch similar to the house and its height is calculated as 16.55 ft according to the definition, as illustrated below, therefore no variance is needed for the height of the structure. SIZE OF STRUCTURE The size of accessory buildings is limited to 2% of the lot size. The lot at 1421 Mound Trail is approximately 40,075 sq ft in area, which would allow a structure of 802 sq ft, exactly what is proposed by the applicants. RECOMMENDATION I recommend that the Planning and Zoning Commission recommend approval of the variance to the front yard setback for an accessory building at 1421 Mound Trail as depicted on the submitted materials from applicant Jim Heron, with the following conditions and findings of fact: Conditions for Approval 1) The new accessory building will match the style, color and roof slope of the existing house on site. Findings of Fact for Approval 114 May 6, 2025 Centerville Planning & Zoning Commission Page 5 of 6 RE: 1421 Mound Trail, Variance Request Ï Accessory Structure Setback 1) Thomas and Mary Heron (ÑApplicantsÒ) own the property at 1421 Mound Trail, legally described as Lot 9 Block 1 THE SHORES, Anoka County, in the R-2 zoning district. 2) The Applicants propose to build an accessory structure on the north part of the lot within the required front setback. 3) The request complies with the comprehensive plan and zoning ordinance, other than for the required front setback. 4) The use of an accessory building on a residential lot is reasonable. 5) There are unique circumstances on this lot that pose practical difficulties to meet the ordinance setback standard. The house is situated on the south part of the lot near the lake, leaving only a very small rear yard where an accessory building would typically be required to be located, not enough space for a reasonable structure. There is ample room in the front of the lot, which is where the Applicants propose the new structure. These are circumstances not created by the Applicants. 6) The proposed structure will not alter the essential character of the locality, since there are similarly located accessary buildings in the front yards of several properties in the immediate vicinity. 7) The request satisfies the standards for approving a variance in Section 156.310 of the Centerville zoning ordinance. 115 May 6, 2025 Centerville Planning & Zoning Commission Page 6 of 6 RE: 1421 Mound Trail, Variance Request Ï Accessory Structure Setback ZONING CODE EXCERPTS AND DEFINITIONS § 156.310 VARIANCES. (A) Standards. The Planning and Zoning Commission shall recommend a variance and the Council shall order the issuance of the variance only if it conforms to the following standards: (1) The variance is in harmony with the purposes and intent of the zoning chapter of this code; (2) The variance is consistent with the comprehensive plan; and (3) The proposal puts the property to use in a reasonable manner; and (4) There are unique circumstances to the property not created by the landowner; and (5) The variance, if granted, will not alter the essential character of the locality; and (6) Any person filing a petition requesting a variance or an amendment of the zoning chapter rezoning property or changing regulations within any use district shall pay a fee according to the schedule established by resolution or ordinance of the City Council. The fee is payable at the time of filing a petition and is not refundable. . . . HEIGHT OF BUILDING. The vertical distance from the average elevation of the finished grade at the front of the building to the highest point of the roof for flat roofs; to the deck line of mansard roofs; and to the mean height between eaves and ridge for gable, hip and gambrel roofs. . . . § 156.107 ACCESSORY STRUCTURES AND USES. (A) Accessory Structures Î Residential Uses . . . (11) The side walls of an accessory building shall not exceed 10 feet in height and the overall height of the structure shall not exceed 15 feet, except to match the roof slope of the principal structure. This provision shall not apply to farm buildings located in an R-1 District. 116 Large Trees @ Road New Proposed Garage & Covered Patio Area 802 sq. ft. New Proposed Pool Area (20Ôx40Ô Pool) 117 (1)The building or structure is compatible in appearance, age and character with existing buildings and structures in the area; (2)The building or structure meets all code requirements for new buildings or structures; (3)The building or structure is compatible with any other buildings or structures existing on the same property; and (4)The building or structure meets all other requirements of this chapter and any other city ordinances. § 156.107 ACCESSORY STRUCTURES AND USES. § 156.107 ACCESSORY STRUCTURES AND USES. (A)Accessory Structures Î Residential Uses (A)Accessory Structures Î Residential Uses (1)No more than two detached accessory buildings are permitted on any single-family, detached (1)No more than two detached accessory buildingsyg are permitted on any single-family, detachedpygy, dwelling parcel located in any district except R-1. Combined aggregate square footage for dwellinggpparcel located in anyydistrict exceppt R-1. Combined agggggqgregate square footage for detached accessory structures shall not exceed 200 square feet or 2% of the lot area, whichever is detached accessoryy structures shall not exceed 200 sqquare feet or 2% of the lot area, whichever is, greater, except if the lot has no attached garage, the largest detached structure may not exceed g,pgreater, except if the lot has no attttached garage, the largest detached structure may not exceedgg the square footage of the main floor dwelling. the square footage of the main floor dwelling. (2)In no event may any accessory building exceed the square footage of the main level of the principal structure, except in the R-1 District. (3)No accessory structure may be constructed on a parcel without a principal structure. (4)No accessory structure shall be erected or located within any required yard other than the rear (4)No accessory structure shall be erected or located within any required yard other than the rear yard. yard. (5)Detached accessory buildings must have a minimum of a 5-foot interior side setback and a 10- foot rear setback. Where a rear or side yard abuts a street, an accessory building shall be set back a minimum of 20 feet from the street property line. No structure may be placed in an easement except bridges by written permit approved by the City Council. (6)In case an accessory structure is attached to the main building, it shall be made structurally a part of the main building and shall comply in all respects with the requirements of this chapter applicable to the main building. (7)An accessory building, unless attached to and made a part of the main building, shall not be closer than 6 feet to the main building, except as otherwise provided in this section. (8)The total area of an attached accessory building (garage) shall be no greater than 1,500 square feet per level, but in no event may the garage space exceed the square footage of the main floor of the dwelling. 364 ΋tğŭĻ 118 (9)Detached parking garages for residential uses may be allowed to exceed the area limitations above, but only with a finding that underground or attached parking is impractical or infeasible. (10)Swimming pools may exceed the size requirements for accessory structures, but shall not exceed 50% of the rear yard. (11)The side walls of an accessory building shall not exceed 10 feet in height and the overall height (11)The side walls of an accessoryyg building shall not exceed 10 feet in heiggght and the overall height of the structure shall not exceed 15 feet, except to match the roof slope of the principal structure. of the structure shall not exceed 15 feet,,p except to match the roof slope of pthe principal structure. This provision shall not apply to farm buildings located in a R-1 District. This provision shall not apply to farm buildings located in a R-1 District. (12)Arbors, trellises, balconies, breezeways, open porches, detached outdoor living rooms, and heating equipment may be placed in a rear yard if it is at least 15 feet from the rear lot line and five feet from a side lot line, but may not be closer to a side street property line than the principal structure. (13)Neither building with metal roofs and exterior walls and covering a total (exterior) area in excess of 120 square feet, nor any other buildings with metal roofs shall be permitted in any residential or mixed use district (except where the principal structure has a permitted architectural metal roof, in which case a metal roof of the same permitted materials may be used). Pole-type buildings and rigid frame structures with membrane roof or sides, are also prohibited all zoning districts. (Ord. 2d #32, amended 09/09/2009) (14)Building exceeding 120 square feet shall be anchored to a concrete floating slab foundation. (15)The exterior color and design of an accessory structure shall be similar to the principal structure. (B)Accessory structures, non-residential uses. The following standards shall regulate the construction and maintenance of non-residential accessory structures: (1)No more than two detached accessory buildings are permitted on any parcel. Combined aggregate square footage for detached accessory structures shall not exceed 1000 square feet or 10% of the lot area, whichever is less. (2)In no event may any accessory building exceed the square footage of the main level of the principal structure. (3)No accessory structure may be constructed on a parcel without a principal structure. (4)No accessory structure shall be erected or located within the front yard. (5)The side walls of an accessory structure shall not exceed 10 feet in height and the overall height of the structure shall not exceed 15 feet, except to match the roof slope of the principal structure. 365 ΋tğŭĻ 119 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: May 14, 2025 Administration X.1 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's report is included in the packet for the Council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Admin Report Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 120 AdministratorÓs Report May 14, 2025 ADMINISTRATION Accepting Applications The city will begin accepting applications May 12, 2025, to fill an upcoming vacancy on the City Council. This vacancy would complete the term of Council Member Mosher and would end in January 2027. Applications can be submitted in person at City Hall, or via email to Interim Administrator Lewis at: alewis@centervillemn.com. Click here for an application. PARKS & RECREATION Laurie LaMotte Memorial Park Play Structure Equipment The Parks & Rec. Committee invited Mr. Jon Gilbertson, MWP Recreation to their meeting to ascertain information regarding the inclusion of a set of swings versus the proposed version, answer questions regarding the proposed engineered wood fiber and the poured in place safety surface. Lengthy discussion was had regarding ongoing maintenance, warranties, reuse of the existing equipment, other nearby parks that have the engineered wood fiber installed, etc. The committee motioned to recommend to Council the acceptance of the proposal, approve the purchase and installation as submitted. The committee will present the proposal at an upcoming Council meeting following a review by the City Engineer. Below is the proposed layout of the equipment. 121 Fiore Tree Update The Committee discussed the various options for illumination (e.g., LED/colored - solar, etc.) other than the received proposal which would include bringing electricity to the treeÓs location. They also discussed/considered irrigation and whether there was a need for the cost, installing at a future time or the ability of Public Works Staff providing the watering of the plants. proposed cost of irrigation, etc. The Committee also discussed donors and grant submission. The grant submission deadline is May 31 with potential awarding anticipated in August. Stay tuned. Disc Golf Course The committee discussed three options/costs for installation of the launch pads and baskets (e.g. Public Works Staff, contracted services or forgoing the cement launch pads. The committee has had discussions throughout the planning process with the Public Works Department which have included location, soils, maintenance and staff availability/equipment. The committee has also reviewed the Community Priorities listing from surveys throughout the year 2024, which contained requests for a course. The committee has discussed with various residents and obtained their willingness to volunteer for installation, hold educational sessions and a Grand Opening for the course. The Committee was unsuccessful in obtaining a SHIP grant associated with the project as Anoka County felt that it did not meet the qualifications as it considered park equipment. The Committee also views this amenity having the ability of providing low-key exercise outdoors for teens, family and adults. The Committee motioned recommending to the Council the installation of the Disc Golf Course utilizing the Public Works Staff to install the launch pads, equipment and signage. The project would cost $9,259.04 to complete. The committee will present the project at an upcoming Council meeting. Annual Fete des Lacs Logo Contest Winners The committee picked the winners for the contest. We have quite a bit of talent here and the committee would like to thank both the Centerville Elementary School and Centennial Middle School staff for assisting them in this program. First Place winners will receive $100; Second Place winners will receive $50; and Honorable Mention winners will receive $25. 122 The two first place winnersÓ logos will be utilized on the flyers for Fete des Lacs and t-shirts for the 5/8K Walk/Runs. All winnerÓs logos will be used in marketing the festival in alternative venues (e.g. social media, website, etc.) 2025 Main Street Market Main Street Market will take place every Thursday at 5:30p.m. from thst July 17-August 21. The location: 1721 Westview Street, Centerville, next to Centerville Elementary parking lot. To date we have 21 vendors that will be participating throughout the market season. Registration is now open for vendors, click here: https://rb.gy/1yxx6z RD 33 Annual Garage Sale Days Here is the link for registering for Garage Sale Days: https://forms.gle/6Fsbox1tq65VhzsS9. This yearÓs sales days are June 6 & 7, 2025. Please look for the flyer as many sales begin earlier. Annual Cleanup Day This is scheduled for June 14, 2025, from 8 a.m. Î noon at Laurie LaMotte Memorial Park in the parking lot. Detailed information was contained in your recent newsletter. If you have any questions or need a coupon, feel free to contact City Hall. CENTENNIAL FIRE DISTRICT Accepting Applications The Centennial Fire District is currently hiring for Paid On- Call positions. If you are interested in becoming a Centennial Fire District Firefighter/EMT, please visit the CFD webpage for more information: JOIN US | Centennial Fire ItÓs that time of year where the Centennial Fire District is receiving calls about grass fires. Please be cautious when burning outdoors, as it is very dry. CENTENNIAL LAKES POLICE th The Police Governing Board will meet on Monday, May 12 at 7p.m. at the Centennial Police Department. The following items are on the agenda: An audit presentation A contract to provide law enforcement assistance to the City of Blaine during the 3M Open Golf Tournament from July 21-27. Anoka County Special Weapons and Tactics (SWAT) Team Joint Powers Agreement (JPA) PUBLIC WORKS Hiring Seasonal P.W. Technicians Now Hiring If you are 18 years of age or older and interested in earning $16.80/hour, check out the link for an application packet: https://www.centervillemn.com/documentcenter/view/1202/2025-seasonal- maintenance-tech-packet or stop by City Hall for a packet. Meeting and City Hall Schedule May 14, 2025, 6:30 p.m. Î City Council May 21, 2025 Î EDA May 28, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting 123 June 4, 2025 Î P & Z June 5, 2025 Î P & R June 11, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting CENTERVILLE CARES Food Safety Awareness Now that the weather is warming up, and it seems to be getting hotter every day, itÓs a good to remind everyone about the importance of food safety awareness to prevent food borne illnesses. Here are a few things to keep in mind as you prepare meals, travel, and/or entertain at home. Food Safety Awareness Tips: Wash hands often while handling food. Keep raw food separate from cooked food. Marinate food in the refrigerator, not on the counter. Cook food thoroughly and at the right temperature. Refrigerate and freeze food promptly. Keep hot food hot and cold food cold. FINANCE Our auditors have wrapped up their on-site work and they are now working on their report for a presentation to the council in June. Staff continue reviewing financial software and will watch a software demonstration next week. Staff are also preparing for the 2026 budget process, and will be discussing capital improvement plans (CIPs) th with the city council at their May 28 council meeting. ECONOMIC DEVELOPMENT Calendar of Events: May 13, 2025, Caffeine & Connection Î 7:30am-8:30am Î Blue Turtle Art & Wellness in Lino May 15, 2025, Ageing Well Senior Expo Î 9am-12:00, St. GenevieveÓs Community Parish Center, 6995 Centerville Road May 15, 2025, Lunch & Learn Î 11:30am-1pm Î Renstrom Dental Lab COMMUNITY DEVELOPMENT Development Inquiries One Planning & Zoning At the June 3, 2025, P&Z meeting, the Commission will hold a public hearing to receive input on 124 amendments to the zoning ordinance. The intent of the proposed revisions is to clarify existing definitions related to yard(s), setbacks, accessory structures in residential areas. The meeting starts at 6:30p.m. and the public is welcome to attend. COMMUNITY ENGAGEMENT April 2025) Website 2k users 1.8k new 6k page views Website (Featured News) rd 33 Annual Garage Sale Day Registration Inflow & Infiltration Program Fete des Lacs Parade Registration is Open Main Street Market Registration Smart Irrigation Controller Rebate Follow Us on Social Media Stay Connected Senior Expo Scam Alert 125 Reader Board (11,000+ cars/day) Meeting Schedules Hiring Seasonal P.W. Technician Parade Registration Open Social Media (571 X; 941 FB Followers) (1,770 Post Reach) City Accounts o 5/8 Î Logo Contest Winner (387/50) o 5/5 Î Senior Expo. (171/36) o 5/2 Î Anoka County Property Scam (1214/42) o 4/18 Î City Council Agenda (294/29) o 4/18 Î Street Sweeping (209/26) o 4/17 Î Park Cleanup (156) o 4/14 Î EDA Agenda (206/105) 126 o 4/9 Î Garage Sale Days Reg. (3) o 4/9 Î Severe Weather (160/33) o 4/8 Î Inflow & Infiltration Program (418/44) o 4/4 Î City Council Agenda (259/34) Community Email List (301 email addresses) Upcoming Meeting Agendas, Admin. Report, Newsletter, Registrations Open & Upcoming Events Business Email List Promote local businesses via promotional swag at summer events Google Business Profile 251 profile views 85 people asked for directions 30 calls 54 website visits Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. 127