Loading...
HomeMy WebLinkAbout2025-03-26 WS & CC Minutes - Approved CITY OF CENTERVILLE WORK SESSION & COUNCIL MEETING March 26, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Special Meeting Work Session prior to their Scheduled Council Meeting of March 26, 2025, commencing at 5:00 p.m. The Council held their regular City Council Meeting at 6:30 p.m., in Council Chambers and was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Golden called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Approved Council Member David Kubat Council Member Darrin Mosher (Via Zoom) Council Member Anita Rios Junior Council Member Sophia Wynn (Non-Voting) ABSENT: None STAFF: Interim City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. DISCUSSION ITEMS 1. Legislative Priorities – LGA, Public Safety Funding & Zoning Reform Bills Interim City Administrator Lewis reviewed the information contained in Council’s packet. She reviewed the letters that were included in the packet stating that the Local Government Aid urged state legislators to prioritize reform of the program protecting cities from financial instability and the ability to continue to provide quality services. She stated that the public safety letter supported new funding legislation for public safety to assist cities in covering costs associated with increasing expensive public safety department. Interim City Administrator Lewis reviewed the letter opposing the housing bills that prohibit local government control to Legislators, the Governor and Lt. Governor. 2. Executive Search Update a. Draft Job Description b. Draft Salary Range c. Draft Schedule Interim City Administrator Lewis introduced Ms. Linda Woulfe, GMP Consultants. Ms. Woulfe introduced herself to the Council and stated that several suggestions were made by the Personnel Committee regarding the aforementioned items and stated that Council should consider them: Minimum City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 qualifications within the job description; Salary Range being that a comparable study showed that the minimum was too high and the scheduled would need to be revised. It was stated that all modifications would be made, and the position would be posted on Friday. Mayor Golden adjourned the meeting at 6:25 p.m. allowing for a five-minute break prior to the regularly scheduled Council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member David Kubat Approved Council Member Darrin Mosher (Via Zoom) Council Member Anita Rios Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for others to add or delete any items. Motion by Council Member Kubat, seconded by Council Member Rios to Approve the Agenda as presented. All in favor. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1. Ms. Melissa Jacques, 7389 Old Mill Road, introduced herself and asked about the fact that the information contained in the packet stated that Brian Drive and Old Mill Roads were alternatives for the 2025 Mill & Overlay Project. She stated that phase III of the Old Mill Estates had yet to be completed. V. PUBLIC HEARING 1. 2025 Mill & Overlay Project Page 2 of 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Ms. Melissa Jacques, 7389 Old Mill Road, introduced herself and stated that Brian Drive and Old Mill Road were alternates for the 2025 Mill & Overlay Project and she wanted to know more about that. Ms. Kellie Schlegel, Engineer-Stantec, introduced herself and reviewed the information contained in the packet. She also stated that she would address any question of the Council and the public. Al LaMotte, 1643 Heritage Street, stated that he was all for an overlay; however, he stated that he lived on the portion of Heritage Street that was vacated, and he has been maintaining the roadway for numerous years. He stated that his argument was that the city needed to maintain the roadway if the roadway had drainage and utilities. He stated that it has an underground sewer line and underground filtration system going underneath it. He stated that he was not asking for a Mill & Overlay, but rather for the roadway to get plowed. He stated that he was told that the city would not as the roadway dead-ends and snowplows would need to reverse to complete the task. Mr. LaMotte stated that there are other areas in town where the plows need to back up. He stated that he was asking for the city to plow and maintain the vacated roadway. He stated that he has been maintaining the roadway over the years and requested for the city to seal coat the roadway. Mayor Golden asked if staff could have an opportunity to review the request and possibly have Mr. LaMotte back at Council for additional discussion. She thanked Mr. LaMotte for bringing the issue to Council’s attention. Mr. Ole Mersinger, 6936 Tourville Circle, stated that his notice had the incorrect parcel identification number on it. He stated that his question was about the assessment calculation and asked if the bids came in lower would that amount decrease. He felt that over the years the amount has increased approximately 15% and that oil prices have decreased and an asphalt plant just down the road in Columbus. He stated that he did understand that each project encompasses lots of differing sizes, and this project was one of them. Ms. Schlegel stated that the assessment is not necessarily capped by anything at this point. She stated that it is up to Council and the bids. Ms. Schlegel stated that bidding has been competitive this year and she was hoping that they would receive many bids. Mr. Mersinger stated that if the bids were lower, that would lower the assessments. Ms. Schlegel stated that she would not answer for the Council. Mayor Golden stated that Council would pass costs to residents being mindful of the financial responsibilities of the city. Ms. Schlegel stated that in 2022, the reverse happened where Council estimated the assessments and then the bids came in substantially higher and rather than raising the assessment, Council chose to keep the assessments at the proposed initial amount with the city covering a higher portion. Ms. Melissa Jacques, 7389 Old Mill Road, stated just to reiterate that alternates to the bid would be Old Mill Road and that portion of Brian Drive on May 14, 2025. She asked if the assessment calculation was based on road footage and Ms. Schlegel stated that the assessment would be the same for all parcels regardless of footage. Ms. Jacques asked about curbs and gutters and if there were replacements and lawns were disrupted could she ask for something other than grass seed for the repairs. Ms. Schlegel stated that the contractor is required to restore any disturbed areas and if the residents did not want that and desired to repair themselves they could. She stated that staff would be coordinating all the inspection and resident coordination on the project so you would need to communicate your wishes to the city and staff will work with the contractor. Ms. Jacques stated that she is fine with the grading but has a large amount of prairie plantings. Ms. Schlegel stated that there would be communication in the future. Mayor Golden stated that she would encourage Ms. Jacques to overcommunicate with the city regarding this project so that any disturbed areas would be repaired to her liking or others if the situation was similar. Page 3 of 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Mayor Golden called for individuals to speak regarding the item. No individuals desired to speak. Motion by Council Member Koski, seconded by Council Member Kubat to close the public hearing at 7:01 p.m. Roll Call: Council Members Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 2. Inflow & Infiltration Program Guidelines Mayor Golden opened the public hearing at 7:03 p.m. Interim City Administrator reviewed the program and information contained in Council’s packet. Discussion was had regarding the guidelines and Council consensus was to modify the language to include an acceptance period for applications between May 1 – May 31, 2025. The purpose was to determine the level of interest among residents to ensure the grant funding is utilized to the maximum capacity. After this initial acceptance period, open applications would be received and evaluated as long a funding was available. As funding is used, the remaining funds may be prorated. Motion by Council Member Kubat, seconded by Council Member Koski to close the public hearing at 7:23 p.m. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through March 26, 2025 (Checks #37462-37490, E2389-2394 & Voided Check #37489 & 37477 2. Centennial Lakes Police Department Claims through March 20, 2025 (Checks #15642- 15661, E2025021-2025024 & Payroll Check #15639-15641) 3. Centennial Fire District Claims through March 26, 2025 (Checks #9866-9871, 9877-9886, Payroll Check #9872-9876 & E2025003) 4. Appointment of Lloyd Drilling to the Economic Development Authority Mayor Golden provided an opportunity for members to pull items for additional discussion. Motion by Council Member Rios, seconded by Council Member Kubat, to Approve Consent Agenda as presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. VIII. OLD BUSINESS 1. None Page 4 of 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 IX. NEW BUSINESS 1. Res. #25 – 0XX – Ordering Improvements & Preparing Plans – 2025 Thin Mill & Overlay Street Improvement Project Interim City Administrator Lewis stated that a public hearing was held, public input was received, and the Council could consider the item at this time. Council Member Mosher stated that he was unaware of Mr. LaMotte’s concerns and felt that for public safety reasons Council may look at this issue. Mayor Golden stated that the item would be researched. Attorney Glaser stated that the city did vacate the roadway. Council Member Koski stated that he would rd recommend the removal of Old Mill Road in the area if the Old Mill Estates 3 Addition is to take place. It was explained that the area is an alternate for the project. Motion by Council Member Golden, seconded by Council Member Rios to Adopt Res. #25-014 – Ordering Improvements & Preparing Plans – 2025 Thin Mill & Overlay Street Improvement Project as presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 2. Res. #25-0XX – Adopting the Inflow & Infiltration Program Guidelines Interim City Administrator Lewis stated that a public hearing was held, an opportunity for public input was given, and the Council could consider the item at this time. Discussion ensued regarding language, application period, costs will vary regarding what may need to be repaired, time to obtain a quote, submission of the video, project completion, etc. Motion by Council Member Kubat, seconded by Council Member Rios to Adopt Res. #25-015 – Adopting the Inflow & Infiltration Program Guidelines as Amended. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 3. Res. #25-0XX – Supporting Retention of City Zoning Authority Interim City Administrator Lewis reviewed the resolution contained in the packet. She updated that the bills were still in committee and staff were unaware of well or if action will be taken on them. She explained that letters were to be forwarded to legislators letting them know that the Council opposes all the bills that pre-empt local control and decision making of municipalities. The resolution repeats the same beliefs. Motion by Mayor Golden, seconded by Council Member Kubat to Adopt Res. #25-016 – Supporting Retention of City Zoning Authority as Presented. Roll Call: Council Member Rios, Kubat, Koski, Mosher and Mayor Golden all voted in favor. Motion carried. 4. City Administrator Position - Update Ms. Linda Woulfe, GMP Consultants, introduced herself and reviewed the items contained in the Council’s packet. Page 5 of 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 Discussion ensued regarding the job description, modifications suggested by the Personnel Committee along with the pay range as comparable positions were from $110,000 to $140,000. Ms. Woulfe stated that the position would be posted on the League of MN Cities, Career website on Friday. No motion was required. X. COUNCIL/ADMINISTRATOR ANNOUNCMENTS 1. Administrator/Engineer Report – Interim City Administrator Lewis stated that her report was contained in the packet and that she would be happy to address any questions from the Council. She provided the Council with a brief review. 2. Council Reports Junior Council Member Wynn stated that all are back from Spring break and testing is ramping up. City Attorney Glaser stated that May 2, 2025, was Law Day. He explained that there would be free legal services in the areas of housing, criminal and family law along with expungement or Driver’s Licenses. a. Kubat – (i) Parks & Recreation Committee – Council Member Kubat stated that the Committee would be meeting the following week. (ii) Centennial Fire District Steering Committee – Council Member Kubat gave no report. b. Koski – (i) Planning & Zoning Commission – Council Member Koski stated that the Commission would be meeting the following week. (ii) Fire Steering Committee – Council Member Koski stated that the meeting was scheduled for April 17, 2025, and in Circle Pines. (iii) Anoka County Fire Protection – Council Member Koski stated that the meeting was scheduled for April 24, 2025. c. Rios – (i) Economic Development Authority – Council Member Rios reported that the Board interviewed Mr. Lloyd Drilling, and she stated that he will bring a lot of experience. She also stated that the Board approved a grant for FGS Properties, LLC for exterior building painting. She stated that they are housed out of the old Noble Welding building and the entire project’s cost was $17,065 with the grant awarded in the amount of $8,782. Council Member Rios stated that Jr. Council Member Wynn attending the meeting. d. Mosher – (i) Economic Development Authority – Council Member Mosher gave no report. (ii) Police Governing Board – Council Member Mosher gave no report. e. Golden – Mayor Golden stated that on April 5, 2025, the Centerville Lions will be hosting their Cadillac Dinner at St. Genevieve’s Community Parish. She stated that they would be serving Prime Rib. She stated that tickets were $150/couple. She stated that tickets were available through the Lions. Page 6 of 7 City of Centerville City Council Work Session & Meeting Minutes March 26, 2025 (i) Centennial Lakes Police Department Governing Board – Mayor Golden reported that the Board would not meet until May. (ii) North Metro Telecommunications Commission– Mayor Golden stated that the Executive Committee would be opening their search for a new Executive Director. She stated that for the past year it had been co-directed between two individuals. (iii) Other Mayoral Reports – Mayor Golden gave no report. XI. ADJOURNMENT Motion by Council Member Kubat, seconded by Council Member Koski to adjourn the meeting of March 26, 2025, at 7:59 p.m. Roll Call: Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7