Loading...
HomeMy WebLinkAbout2025-04-09 CC Meeting - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 9, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Council meeting of April 9, 2025, commencing at 6:30 p.m. in Council Chambers. The meeting was live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1. Roll Call Approved PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member Darrin Mosher – Via Zoom (Non-Voting Due to Technical Issues) Council Member Anita Rios Council Member David Kubat Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: Interim City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for staff and council to add or delete items. Interim City Administrator Lewis stated that there are 2 checks that need to be added to the Consent Agenda Item #1 checks# 37519 - #37521 and echeck# 2402 and voided ck #37511 & 2403E, and New Business Item #3 should be move to Old Business #2. Motion by Council Member Koski, seconded by Council Member Kubat to Approve the Set Agenda with the added changes as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical difficulties. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1. None Mayor Golden stated that there are not appointments or presentations but there is one public comment. Mr. Hatem Qahmieh, 7251 Clearwater Drive, stated that he would like to have someone take care of the trees and branches that are located in the creek behind his house. Mayor Golden directed Interim City Administrator Lewis to look into the matter. Council Member Koski asked Attorney Glaser if the Rice Creek Watershed District would manage this or would it be the Department of Natural (DMR). Attorney City of Centerville City Council Meeting Minutes April 9, 2025 Glaser stated the watershed district is basically for development and the DNR would be for all the water ways. Interim City Administrator Lewis stated that she would research the matter. V. PUBLIC HEARING 1. MS4/SWPPP Annual Public Input Meeting Interim City Administrator Lewis stated that every year the city must hold a public hearing regarding the City’s storm sewer system permit, which is included in the council’s packet. At this public hearing the city invites the public to give input on the city’s Stormwater Pollution Prevention Plan (SWPPP). Ms. Kellie Schlegel, the City’s Engineer, reviewed the information in the council packet regarding MS4. She stated that Municipal Separate Storm Sewer System (MS4) is owned by the state, city or village or other public entity that discharges to waters of the U.S. It’s designed to use or collect or convey stormwater, not combined with sewer. Also, it’s not part of a publicly owned treatment sewage system. She reviewed who was involved with the stormwater management regulations in Centerville and the impact of municipal operations. She also stated that there are 6 minimum control measures for the city to remain in compliance; the criteria are as follows: public education and outreach, public participation and involvement, illicit discharge detection and elimination, construction site storm water runoff control, post- construction storm water management, and pollution preventions and good housekeeping for municipal operations. Ms. Schlegel reviewed how Centerville currently complies with the MS4 permit, referencing information in the packet. Mayor Golden opened the Public Hearing for the MS4/SWPPP at 6:45 p.m. Motion by Council Member Koski, seconded by Council Member Kubat, to close the Public Hearing regarding the MS4/SWPPP at 6:50 p.m. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical difficulties. Motion carried. Council Member Koski stated that he had a couple of comments. He stated that over the years we have had several public hearings on storm water runoff. He feels that it’s important when he sees residents mowing the lawn and raking leaves that these materials are not getting blown into the street because if they are then the clippings and leaves end up in rivers, streams and lakes. Council Member Koski asked Interim City Administrator Lewis about the storm water ponds with the inlets and outlets. She stated that she received information from Mr. Peterson, Interim Public Works Director, that they are on a five-year evaluation schedule. Council Member Koski wanted it known that the city should educate residents, especially those that live around the ponds as to why they should be kept clean and the cost to do so. VI. APPROVAL OF THE MINUTES 2. February 26, 2025, City Council Work Session & Meeting Minutes Mayor Golden provided an opportunity for the Council to make modifications if needed. Interim City Administrator Lewis stated that where some changes that need to be made. She stated that th there were a few errors, misspellings, that were corrected internally. On page 6 of 6 on the February 26 Page 2 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 th meeting where it says Administrator Statz stated that - he left on the 14- that paragraph was removed. At that time, she stated that she was serving as the interim capacity, so they changed her title at the top under the attendance also. Council Member Rios stated that on page 22, in the middle of the page it says City Attorney Glaser and it looks like a run-on sentence and that didn’t make sense. It was about the search firm. She read,” Since the search firms for the city of administrator has been signed with and a formal kickoff meeting with the personnel committee, so it”. Interim City Administrator Lewis stated that they would make the correction. Council Member Rois also stated that later in the paragraph, there is a wrong word. She stated that she thinks it was meant to say cognizant. Interim City Administrator stated they made that correction. Motion by Council Member Koski, seconded by Council Member Rios, to Approve the City Council Minutes dated February 26. 2025, with the noted changes. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 3. March 12, 2025, City Council Meeting Minutes Mayor Golden provided an opportunity for the Council to make modifications if needed. Motion by Mayor Golden, seconded by Council Member Koski, to Approve the City Council Minutes dated March 12, 2025. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through April 9, 2025 (Checks #37491-37518, 37519-37521 & E2395-2402E) & Voided check #37511 &E2403. 2. Centennial Lakes Police Department Claims through April 3, 2025 (Checks #15668-15683, E2025025-2025028. & Payroll Checks #15662-15667 3. Centennial Fire District Claims through April 8, 2025 (Checks #9887-9897 & E2025004) 4. Special Event Application – Private Property (7200 Block, LaValle Drive) 5. Rahari, LLC (DBA Liquor Barrel) Off Sale & Tobacco Liquor License 6. Annual Performance Review– Dan Schmitz, Building Official 7. Request for Use of Laurie LaMotte Memorial Park – Cub Scout Rocket Launch 8. Request for Use of Hidden Spring Park – Grad Party 9. Encroachment Agreement – 1832 Old Mill Court, Fence 10. PC Pyrotechnics Inc. Contract for Fireworks Mayor Golden provided an opportunity for members to pull items for additional discussion also noted that there were changes to Item #1 with 2 checks being added and Item #2 being moved to Old Business. Council Member Rios pulled Item# 9, the Encroachment Agreement. Page 3 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 Motion by Council Member Koski, seconded by Council Member Kubat, to Approve the Consent Agenda Items 1 through 8 and Item# 10 as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Item #9. Mayor Golden stated the request for an Encroachment Agreement at 1832 Old Mill Court for a fence. Council Member Rios stated in the request for council action it says the applicants are requesting to place a 4 ft black chain link fence and in agreement on page 66, it is listed as a 6 ft fence. She is not sure if this is an issue. Interim City Administrator Lewis stated that she would have to confirm with our City Clerk, Teresa Bender, which is correct, but believes the agreement is correct. Council Member Kubat stated it shows 6 ft fence in the actual agreement. He also stated that it might be a typo in the council action. On the RFCA should say 6 not 4. So, they will take as 6 ft fence. Mayor Golden motioned to make the change on the RFCA to reflect a 6 ft black chain link fence. Motion by Council Member Kubat, seconded by Council Member Rios, to Approve the Encroachment Agreement as presented in packet, which notes a 6-foot fence on page 66. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Interim City Administrator Lewis requested a 5-minute recess to reconnect with Council Member Mosher. Mayor Golden recess council meeting at 7:10 p.m. Mayor Golden called the meeting back to order 7:15 p.m. VIII. OLD BUSINESS Mayor Golden stated that Item #3 under New Business Ord.# XXX Second Series Amending City Code, Chapter 156 §156.052 Mixed Use Neighborhood District (M-2), (B) Permitted Uses. See Table 156-A.1, (1) “12 and 30” from “12 and 45” is now Old Business Item #2. 1. Amazon Noise Mitigation Concept Plan Interim City Administrator Lewis reviewed the packet regarding the noise study. She stated that the results of the study stated that noise study report did not conclude there was an issue with the noise level, but we have heard a couple of complaints from residents who are hearing the release of the air brakes on the trucks and on occasions, the backup beeper. She stated that the city has an $80,000 escrow from Amazon for implementation of noise mitigation measures. While the required noise study did not indicate that Amazon is out of compliance with the development agreement standards, they are willing to provide some additional mitigation measures. They have identified 12 ft high mature trees for planting in strategic locations. They are also willing to provide acoustic wrapping for the fence along the west side of the site. These good faith suggestions seem reasonable to staff. Staff is recommending approval of the concept plan as presented. A lengthy discussion ensued as to how many trees would be planted, the care of the trees (upkeep & irrigation), the noise study, how high the fence would be and if there were any comments from residents. Council requested that a revised plan be reviewed by the council before measures for implementation are taken. The request for the escrow to be released would be after completion. Page 4 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 Mayor Golden motion to approve the Amazon Noise Mitigation Concept Plan with the changes that were made that they update the concept and bring back including height of the fence and looking at shrubbery and just giving us the next concept plan, seconded by Council Member Kubat, to approve Amazon Noise Mitigation Concept Plan with the changes as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 2. Ord. #XXX, Second Series Amending City Code, Chapter 156, §156.052 Mixed Use Neighborhood District (M-2), (B) Permitted Uses. See Table 156-A.1, (1) “12 and 30” from “12 and 45” Interim City Administrator Lewis reviewed what was in the packet and stated that this is Second Reading th of Ordinance XXX, amending Chapter 156 of the Zoning Code was heard at the March 12 council meeting. The revisions included amending density in the M-2 district from 12-45 units/acre to 12-30 units/acre. Since there was considerable discussion about the 12-30 units/acre in the downtown area, Council requested that the Planning and Zoning Commission (P&Z) take another look at density and bring back a recommendation to Council for further consideration. Interim City Administrator Lewis stated that Mr. Phil Carlson (City Planner), reviewed density requirements in the downtown and the Planning and Zoning Commission made a motion to recommend that the Council revise the M-2 density to reflect 12- 30 units/acre. The Planning and Zoning Commission wants to reinstate the 12-30 units/acre (which is what the density reflected prior to the Lalonde development proposal). Motion by Mayor Golden, seconded by Council Member Rios, to approve Ordinance # XXX, Second Series amending Chapter 156 of the Zoning Code to revise the density requirements from 12-45 units/acre to 12-30 units/acre, as presented. A lengthy discussion ensued as to what the density should be. Council Member Koski stated that he would like to see the density much lower than what the current plan shows. Roll Call: Mayor Golden, Council Members, Kubat, Rios in favor. Council Member Koski, nay. Council Member Mosher was unable to vote due to technical issues. Motion carries 3 to 1. IX. NEW BUSINESS Mayor Golden stated that they will be starting with Item #5 then to Item #6 so that the City Engineer can depart. 1. Res. #25-0XX - Requesting the Release of HRA Funds from Anoka County Interim City Administrator Lewis stated that the City's EDA established a Revolving Loan and Grant Fund program in 2021 to assist local businesses with facade enhancements. The city's program was initially funded with $25,000, and the funds have been spent on enhancement projects in the community. Staff is requesting that the council authorize staff to request the release of $50,000 for the city's HRA fund, administered by the County. Page 5 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 Motion by Council Member Koski, seconded by Mayor Golden, to adopt Res. #25-017 - Requesting the Release of HRA Funds in the amount of $50,000 from Anoka County, as presented. Roll call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 3. Res. #25-0XX - Authorizing Release of Amazon Infrastructure Escrow Interim City Administrator Lewis reviewed what was in the packet regarding the Release of Amazon Infrastructure Escrow. She stated that several securities were posted by Ryan Companies on behalf of Amazon with the execution of the developer's agreement for their site. Ryan Companies has requested full release of the infrastructure escrow. The work has been completed and approved. The two-year infrastructure warranty period has passed with no issues regarding the water main according to Public Works staff members. She stated that Amazon is only requesting the release of the $105,000 Infrastructure Escrow. Motion by Council Member Kubat, seconded by Council Member Rios, to approve Res. #25-018 - Authorizing Release of Amazon Infrastructure Escrow as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 4. Res. #25-0XX – Amending the Downtown Master Plan Interim City Administrator Lewis stated that on the February 26th council meeting, the council adopted Resolution 25-019 - revising the Downtown Master Plan to create consistency with the City Code with the revisions, with the exception of parking, were adopted. Since the parking is inconsistent (per bedroom instead of per unit as outlined in the Code). The council requested that the P&Z take another look at the parking standards in the DMP. She stated that Mr. Carlson, City Planner, recommends 2 parking spaces per unit for the residential downtown area, which will then mirror the City Code. The P&Z made a motion to recommend to Council that they approve the 2 parking spaces per residential unit in downtown. The P&Z would like to spend more time evaluating parking standards as we go through our upcoming planning initiative with consultants from the University of Minnesota. Motion by Council Member Rios, seconded by Council Member Koski, to approve Res. #25-0XX – to revise the Downtown Master Plan to reflect a minimum of 2 parking spaces per unit to be consistent with the parking standard in the city code, as presented. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 5. Well #1 Rehabilitation Interim City Administrator Lewis reviewed what was in the packet regarding Well #1. She stated that Well No. 1 is located at Tracy McBride Memorial Park. This well is currently designated for emergency use only. She stated that this well is not fully functional for daily use. Ms. Schlegel, City Engineer, stated that there are 2 wells in the city. Well #2 is located at City Hall and Well #1 is located at Tracy Joy McBride Memorial Park. She stated that there is a proposal in the packet from Stantec for the services that are related to redevelopment of Well #1. She stated that the city would need to hire a licensed well-driller so the well and pump are evaluated as to where the source of the sand is coming from. Ms. Schlegel stated that currently Well #2 is the City's only functioning Well and Page 6 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 regularly reaches full capacity. She stated that Well #1 could serve as a backup well once it is rehabilitated. She also stated that the existing well house for Well #1 needs repair. The improvements to the well-house are not included in the current scope of work. She also stated that the cost would be $24,066 just to have the Well#1/pump analyzed to see what is wrong. Additional costs will be incurred as to fixing the pump, checking where the sand is getting through, hiring a contractor, etc. A lengthy discussion ensued as to the current capacity and the cost of a new well. Council Member Koski clarified that the $24,066 is to tell us what needs to be done to do to repair this well. Council Member Kubat stated that he would like more information regarding this – costs/repairs. Council Member Rios stated that at some point we will need to add greater capacity to our water supply as our city grows. Also discussed was the well sharing with Lino Lakes. What would be the capacity to pay water back look to Lino Lakes look like; the council wanted alternatives Motion by Council Member Kubat, seconded by Council Member Koski, to table the discussion on the Well #1 rehabilitation pending more information regarding the options for repair or replacement of well #1 A discussion ensued to clarify the cost of $24,066 for determining what needed to be completed to repair the well. Council Member Koski asked Ms. Schlegel about the time frame on the inspection and rehabilitation of the well. She stated that the best time to complete the work would be in the fall when there is less demand for water. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. 6. Sanitary Sewer Cleaning and Televising Engineering Services Proposal Interim City Administrator Lewis reviewed the information contained in Council’s packet. She stated that the city owns approximately 20 miles of sewer mains. Standard maintenance for sewer main included regular cleaning and inspection of the infrastructure. Ms. Schlegel reviewed the proposal that was contained in the packet. She explained that cleaning and televising the city’s sewer lines would involve the use of high-pressure water jetters to clear obstructions, grease and other buildup from the pipe walls. She stated that televising is the second component. Inspection is completed by running a small, motorized camera down the pipes which checks the pipe condition, as well as the locations of any defects. She stated that the service is noted and a video accompanies a report for each segment. The city can then note any areas of concern and schedule repairs as needed. She stated that it is best to clean sewer mains on a regular maintenance schedule to help prevent sewer backups and other issues. She also stated that you are looking at a $250,000 project to clean and televise all of the sewer pipes in the city. She stated for the future, if you are doing just cleaning it would th be less than that. She stated that many cities to this on a rotating basis – 3rd or 4 of their pipes every year. She stated this type of program may need to be considered. Ms. Schlegel suggested that it would be recommended to complete televising of all pipes. Discussion ensued regarding costs: (e.g. equipment, completing the work and a regular maintenance schedule). Council Member Koski asked if Finance Director DeJong could explain some of this at a workshop. Page 7 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 The consensus was to table the item for more information regarding costs versus completing in sections and a regular maintenance program. Motion by Council Member Kubat, seconded by Mayor Golden, to table the Sanitary Sewer Cleaning and Televising Engineering Services Proposal from Stantec and have staff bring back additional information regarding the costs of an on-going maintenance, a proposal for a phasing in sections of the sewer system or doing the whole system, time frame the cost for renting verses buying the equipment. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS Administrator/Engineer Report – Interim Administrator Lewis stated that the report was contained in the packet and provided Council with a brief review. She stated that the solar panels were installed. 1. Council Report a. Kubat - (i) Parks & Recreation Committee – Council Member Kubat reported on the pickleball courts projects with a final plan coming soon. He stated that the plan was to go minimalist and do some striping for the nets for now and look at investments in other things as the courts are being used more. He stated that RFPs play equipment at Laurie LaMotte Memorial Park had been received. He also reported that P & R was presented with an Eagle Scout project that gave statistics of park usage. He thanked Mr. Luke Peterson and his volunteers for the project. (ii) Centennial Fire District Steering Committee – Council Member Kubat gave no report. (iii) Planning & Zoning Commission - Council Member Kubat stated that they talked about the two main items that were brought before Council this evening. He stated that additional discussion would be held regarding interpretation of the City Code related to definitions, yards and accessory structures. b. Koski (i) Planning & Zoning Commission – Council Member Koski gave no report and thanked Council Member Kubat for attending. (ii) Centennial Fire District Steering Committee – Council Member Koski stated that there was an upcoming meeting and asked Interim City Administrator Lewis to obtain meeting location. She stated that the meeting would be held at Station #3. (iii) Anoka County Fire Protection Council – Council Member Koski gave no report. c. Rios - (i) Economic Development Authority – Council Member Rios gave no report. d. Mosher – (i) Economic Development Authority – Council Member Mosher gave no report. (ii) Centennial Lakes Police Department Governing Board – Council Member Mosher gave no report. Page 8 of 9 City of Centerville City Council Meeting Minutes April 9, 2025 e. Golden – (i) Centennial Lakes Police Department Governing Board – Mayor Golden stated that the Governing Board would be meeting on May 12, 2025. (ii) North Metro Telecommunications Commission – Mayor Golden stated that the North Metro Telecommunication Commission had opened a search for an Executive Director. She stated that currently there are two Executive Directors working in a co-director capacity, Mr. Eric Houston and Ms. Danika Peterson. (iii) Other Mayoral Reports – Mayor Golden stated that she would like to thank the Parks & Recreation Committee for all the work that they do (pickleball, disc golf, and new play- ground equipment). She also thanked the P & Z Committee for all their hard work. She congratulated Mr. Dan Schmitz for this 12-year anniversary. f. Jr. Council Member Wynn – Jr. Council Member Wynn stated that prom would be held in two and a half weeks and NHS has been ramping up their senior projects. She stated that Ms. Lauren Klien, a Junior, just broke the school record for track & field and believed that she either numbered 1 in state or tied for that place. g. Attorney Glaser – Attorney Glaser stated that May 2, 2025, was Law Day. He explained that there would be free legal services in the areas of housing, criminal and family law along with expungement or Driver’s Licenses. XI. ADJOURNMENT Motion by Council Member Kubat, seconded by Mayor Golden to adjourn the meeting of April 9, 2025, at 8:55 p.m. Roll Call: Mayor Golden, Council Members, Kubat, Koski, Rios in favor. Council Member Mosher was unable to vote due to technical issues. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. 2.2 Page 9 of 9