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2025-06-25 CC WS, CC, & Closed Excutive Session Packet
CITY OF CENTERVILLE CITYCOUNCIL WORK SESSION, CITY COUNCIL MEETING&CLOSED EXECUTIVE SESSIONAGENDA Wednesday, June 25, 2025 5:00 p.m./6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.Capital Improvement Projects 2.Civic Engagement III.ADJOURNMENT OPEN FORUM 6:30 p.m.: An opportunity for residentsto address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to five (5) minutes, and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.U of M – Empowering Small Minnesota Communities Program V.PUBLIC HEARINGS 1.None VI.CONSENT AGENDA 1 1.City of Centerville Claims through June 25, 2025 (Checks #37641-37673, Voided Check #37640 & 37650 & E2442-2447) 2.Centennial Lakes Police Department Claims through June 18, 2025 (Checks #15760- 15777, Payroll Check #15756-15759 & E2025044-2025048) 3.Centennial Fire District Claims through June 24, 2025 (Checks #9932-9935, Payroll Check #9931 & E2025007) VII.OLD BUSINESS 1.Brian Drive Culvert 2.Well # 1 Rehabilitation VIII.NEW BUSINESS 1.SCADA System Upgrade 2.Submittal of T-Mobile Hometown Grant Application - Fiore Tree IX.STAFF AND COUNCIL REPORTS 1.Administrator’s Report 2.Council Reports a)Kubat (i)Parks & Recreation Committee (ii)Centennial Fire District Committee b)Koski (i)Planning & Zoning Commission (ii)Centennial Fire District Steering Committee (iii)Anoka County Fire Protection Council c)Rios (i)Economic Development Authority d)Mosher (i)Economic Development Authority (ii)Centennial Lakes Police Department Governing Board e)Golden (i)Centennial Lakes Police Governing Board (ii)North Metro Telecommunications Commission (iii)Other Mayor Reports f)Wynn (Junior Council Member) g)Glaser 2 X. CLOSED EXECUTIVE SESSION – (City Administrator Contract Negotiation Strategy) a) TO BE READ INTO THE RECORD: The Centerville City Council will now enter into a closed session pursuant to Minnesota Statutes, Section 13D.03 and Section 13D.05, subdivision 3(a), which permit a public body to close a meeting to consider strategy for labor negotiations and to evaluate the performance or terms of employment for individuals subject to the public body’s authority. The purpose of this closed session is to discuss employment contract terms and related negotiations associated with hiring a new City Administrator. This discussion falls within the statutory exceptions to the Open Meeting Law. The Council will reconvene in open session following the conclusion of the closed meeting. I. CALL TO ORDER 1. Roll Call II. DISCUSSION 1. Consider Strategies (Labor Negotiations & Performance or Terms of Employment) – City Administrator Position III. ADJOURNMENT & RECONVENE TO COUNCIL MEETING COUNCIL MEETING XI.CALL TO ORDER 1. Roll Call XII. DISCUSSION 1. Announce the general topics discussed in closed session. 2. Approve Employment Contract – City Administrator XIII. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 7/4/2025 - City Hall Closed – Observance of Independence Day 7/9/2025 – WS & City Council 7/1/2025 - P&Z Commission, P.H. Request for Variance – Detached Garage in Front Yard, Less than 6’ from Principal Structure & Exceeding 200’ feet or 2% of Lot for Accessory Structures 7/2/2025 - P&R Committee 3 4 5 6 7 8 9 10 11 12 13 14 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration _WS 2.2 TITLE OF ISSUE: Civic Engagement BACKGROUND AND SUPPLEMENTAL INFORMATION: At their May 28th Council meeting, the Council discussed ways to increase civic engagement. town hall meetingsconnecting at community events more interactive with resients via social media. requested this topic be brought back in June for further dis COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 15 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration IV.I TITLE OF ISSUE: Presentation from the U of M - Empowering Small Minnesota Communities Program BACKGROUND AND SUPPLEMENTAL INFORMATION: University of Minnesota staff will be present to provide an overview on the Empowering Small Minnesota Communities Program. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Presentation For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 16 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: 2025 Administration VI.1 TITLE OF ISSUE: City of Centerville Claims Through KGROUND AND SUPPLEMENTAL INFORMATION: A detailed listing of disbursement is included in the packet for your consideration. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Motion to approve claims as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Detail attached. Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 17 06/18/25 2:40 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 062525pay Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 06/20/25 2442 eIRS/EFTPS G 101-21701Federal Withholding$3,387.51FED W/H - PAY PERIOD 12 G 101-21703FICA Tax Withholding$5,088.34FICA/MED W/H - PAY PERIOD 12 Total $8,475.85 06/20/25 2443 eMINNESOTA DEPT OF REVENUE State Withholding$1,262.71STATE W/H - PAY PERIOD 12 G 101-21702 Total $1,262.71 06/20/25 2444 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,536.43H.S.A. W/H - PAY PERIOD 12 Total $1,536.43 06/20/25 2445 eTASC G 101-21711FSA Payable$261.31F.S.A W/H - PAY PERIOD 12 Total $261.31 06/20/25 2446 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,950.00DEF COMP W/H - PAY PERIOD 12 Total $1,950.00 06/20/25 2447 e PUBLIC EMPLOYEES RETIREMENT PERA$4,265.00PERA W/H - PAY PERIOD 12 G 101-21704 Total $4,265.00 06/25/25 37641ABDO E 601-41500-301Auditing and Acct g Servic507977$8,692.66CERTIFIED AUDIT SERVICES PER AGREEMENT - 12-31-24 E 602-41500-301Auditing and Acct g Servic507977$8,692.67CERTIFIED AUDIT SERVICES PER AGREEMENT - 12-31-24 E 101-41500-301Auditing and Acct g Servic507977$8,692.67CERTIFIED AUDIT SERVICES PER AGREEMENT - 12-31-24 Total $26,078.00 06/25/25 37642AFLAC G 101-21712AFLAC Insurance371628$278.16AFLAC INS. THRU JUNE Total $278.16 06/25/25 37643AMERITAS G 101-21720Vision Care$12.24VISION CARE Total $12.24 06/25/25 37644ANOKA COUNTY TREASURY E 101-41400-300Professional SrvsB250609E$37.50BROADBAND THRU JUNE 2025 E 601-49400-300Professional SrvsB250609E$37.50BROADBAND THRU JUNE 2025 E 602-43200-300Professional SrvsB250609E$37.50BROADBAND THRU JUNE 2025 Total $112.50 06/25/25 37645AT & T E 601-49400-433Dues and Subscriptions28735240421$9.99SERVICE FOR LOCATOR - SUBSCRIPTION E 602-43200-433Dues and Subscriptions28735240421$9.99SERVICE FOR LOCATOR - SUBSCRIPTION Total $19.98 06/25/25 37646BILLEE JO HALL E 101-45201-371Music in the Park$400.006-24-25 - BILLEE JO HALL ACOUSTIC DUO - MUSIC IN THE PARK 18 06/18/25 2:40 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 062525pay Check #Check DateVendor NameAmountInvoiceComment Total $400.00 06/25/25 37647BMI - BROADCAST MUSIC INC. E 101-45201-371Music in the Park$446.00ANNUAL FEE - BMI MUSIC LICENSE Total $446.00 06/25/25 37648CENTERPOINT ENERGY Utilities$38.636970 LAMOTTE DR - SERV THRU 5-27-25 E 101-45202-380 Utilities($9.69)6970 LAMOTTE DR - REBATE E 101-45202-380 Utilities$221.871880 MAIN ST - SERV THRU 5-27-25 E 101-42280-380 E 101-42280-380Utilities($42.81)1880 MAIN ST - REBATE E 602-43200-380Utilities$31.771785 PELTIER LAKE DR - SERV THRU 5-27-25 E 602-43200-380Utilities($3.62)1785 PELTIER LAKE DR - REBATE E 101-43000-380Utilities$191.082085 W CEDAR ST - SERV THRU 5-27-25 E 101-43000-380Utilities($47.41)2085 W CEDAR ST - REBATE Total $379.82 06/25/25 37649DAVID LAHLUM E 101-45201-371Music in the Park$450.00REBEL RIVER - MUSIC IN PARK - 7-1-25 Total $450.00 06/25/25 37651FIRST ADVANTAGE Professional Srvs2502982505$36.71DRUG TESTING P.W. E 101-43000-300 Total $36.71 06/25/25 37652GMP CONSULTANTS LLC E 101-41400-300Professional Srvs25-197$5,614.38CITY ADMINISTRATOR SEARCH Total $5,614.38 06/25/25 37653HOGAN, RON E 601-49400-460MCES GRANT EXP$150.00SMART CONTROLLER REBATE Total $150.00 06/25/25 37654HUGO FEED MILL & ELEVATOR CO. E 101-43000-210Operating Supplies$18.48SUPPLIES Total $18.48 06/25/25 37655 INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4863504$879.74OFFICE SUPPLIES Total $879.74 06/25/25 37656INSTRUMENTAL RESEARCH INC E 601-49400-206TESTING6346$62.50MAY WATER TESTING Total $62.50 06/25/25 37657INTERNATIONAL UNION OF OPERATI G 101-21707Union Dues$175.00UNION DUES Total $175.00 06/25/25 37658LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$389.05LONG TERM LIFE INSURANCE - THRU 7-31-25 Total $389.05 06/25/25 37659LRS PORTABLES OF MINNESOTA E 101-45202-410Rentals (GENERAL)MP273185$982.00PORTABLE RESTROOM RENTALS Total $982.00 19 06/25/25 37660MARCO TECHNOLOGIES, LLC. 06/18/25 2:40 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 062525pay Check #Check DateVendor NameAmountInvoiceComment E 101-41400-400Computer, Copier Main. C$191.80FINAL PYMT FOR SERV THRU 5-31-25 Total $191.80 06/25/25 37661MCDONALD HOPKINS E 101-41400-300Professional Srvs1541428$306.90POTENTIAL BUSINESS EMAIL COMPROMISE Total $306.90 06/25/25 37662METRO-INET Professional Srvs2728$933.75IT SUPPORT E 101-41400-300 Professional Srvs2728$933.75IT SUPPORT E 101-43000-300 E 601-49400-300Professional Srvs2728$933.75IT SUPPORT E 602-43200-300Professional Srvs2728$933.75IT SUPPORT Total $3,735.00 06/25/25 37663MN PEIP Hospitalization/Medical Ins1528879$5,196.06JULY 2025 HEALTH INSURANCE G 101-21706 Total $5,196.06 06/25/25 37664OUVERSON SEWER & WATER E 602-43200-460MCES GRANT EXP$4,623.75SEWER LINE REPAIR - 7154 BRIAN DR - I & I GRANT PROGRAM Total $4,623.75 06/25/25 37665QUALITY FLOW SYSTEMS, INC. E 602-43200-300Professional Srvs49052$1,200.00SERVICE ON 4 LIFT STATIONS Total $1,200.00 06/25/25 37666 REHBEIN TRANSIT CO. INC. E 101-41400-300Professional Srvs$178.00CITY TOUR - 6-12-25 Total $178.00 06/25/25 37667RICHARD CLAUSON E 101-45201-371Music in the Park$500.00MUSIC IN PARK - 8-19-25 - MINNEAPOLIS SENIOR COMMODORES BIG BAND Total $500.00 06/25/25 37668SUN LIFE INSURANCE COMPANY G 101-21715Life Insurance$113.10LIFE INSURANCE - THRU 7-31-25 G 101-21708Short Term Disability Ins$254.53SHORT TERM DISABILITY - THRU 7-31-25 Total $367.63 06/25/25 37669TASC E 101-41400-300Professional SrvsIN3475140$28.30ADMINISTRATIVE FEE - COBRA Total $28.30 06/25/25 37670TERRY & KRIS SWEENEY E 602-43200-460MCES GRANT EXP$181.50SEWER LINE TELEVISION - I & I GRANT PROGRAM - 7154 BRIAN DR Total $181.50 06/25/25 37671 XCEL ENERGY E 601-49400-380Utilities$1,710.751880 MAIN ST - SERV THRU 6-8-25 E 101-42280-380Utilities$549.541880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 6-8-25 E 101-43140-386Other Utilities$16.697098 CENTERVILLE RD - SERV THRU 6-4-25 E 101-43140-386Other Utilities$16.691745 MAIN ST - SERV THRU 6-4-25 E 101-43140-386Other Utilities$61.911682 MAIN ST - SERV THRU 6-4-25 E 101-45202-380Utilities$181.786970 LAMOTTE DR - SERV THRU 6-4-25 20 06/18/25 2:40 PM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 062525pay Check #Check DateVendor NameAmountInvoiceComment E 101-45202-380Utilities$22.651601 LAMOTTE DR - SERV THRU 6-4-25 E 602-43200-380Utilities$47.947285 MAIN ST - SERV THRU 6-4-25 E 101-45202-380Utilities$169.301600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 6-4-25 E 602-43200-380Utilities$31.811889 CENTER ST - SEWER LIFT - SERV THRU 6- 8-25 E 602-43200-380Utilities$191.227300 MILL RD - SERV THRU 6-4-25 E 601-49400-380Utilities$130.951875 FOX RUN - PUMP - SERV THRU 6-4-25 E 101-43140-386Other Utilities$2,657.79STREET LIGHTS - SERV THRU 6-7-25 E 101-45202-380Utilities-$14.501600 LAMOTTE DR - WARMING HOUSE - SERV THRU 6-4-25 Total $5,803.52 06/25/25 376721ST CHOICE DOCUMENT DESTRUCTION E 101-45350-300Professional Srvs$1,140.0025-3014CLEAN UP DAY - RECYCLING EVENT 6-14-25 Total $1,140.00 06/25/25 37673EVERGREEN RECYCLING LLC E 101-45350-300Professional Srvs3767$5,593.00RECYCLING EVENT - LAMOTTE PARK - 6-14-25 Total $5,593.00 $83,281.32 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$55,574.94 601 Water Fund$11,728.10 602 Sewer Fund$15,978.28 $83,281.32 21 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VI. TITLE OF ISSUE: Centennial Lakes Police Department Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as ubmitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 22 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 6/6/2025 - 6/18/2025Jun 18, 2025 01:22PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1576006/18/2025Amazon Capital Services134.66 1576106/18/2025ANOKA CO TREASURY OFFICE75.00 1576206/18/2025ASPEN MILLS, INC1,852.76 1576306/18/2025Barna, Guzy & Steffen Ltd.1,204.50 1576406/18/2025CENTENNIAL UTILITIES536.31 1576506/18/2025CONNEXUS ENERGY1,516.34 1576606/18/2025Crotega LLC309.99 1576706/18/2025Faul Psychological PLLC665.00 1576806/18/2025GEORGE'S INC134.50 1576906/18/2025IMAGE PRINTING & GRAPHICS, INC57.75 1577006/18/2025Language Line Services43.26 1577106/18/2025LVC Companies, Inc.269.65 1577206/18/2025Metro-INET8,174.00 1577306/18/2025NovaCare Rehabilitation185.00 1577406/18/2025Office of MNIT Services44.60 1577506/18/2025Pomp's Tire Service Inc1,224.72 1577606/18/2025Sirchie Acquisition Company LLC136.20 1577706/18/2025STREICHER'S, INC887.51 202504406/18/2025CENTURY LINK131.38 202504506/18/2025HealthPartners, Inc.15,820.41 202504606/18/2025OPTUM FINANCIAL, INC.836.43 202504706/18/2025Pitney Bowes127.80 202504806/18/2025WEX BANK3,539.68 Grand Totals: 37,907.45 Payroll Check #15756-15759 M = Manual Check, V = Void Check 23 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 1 Input Dates: 6/6/2025 - 6/18/2025Jun 17, 2025 03:49PM NameInvoiceDescriptionInvoice DateTotal Cost Amazon Capital Services (112) Amazon Capital Ser1M6X-LL19-Black Toner Cartridges06/10/2025134.66 Total Amazon Capital Services (112):134.66 ANOKA CO TREASURY OFFICE (116) ANOKA CO TREASB250609DJun Broadband (CAC Fiber)06/18/202575.00 Total ANOKA CO TREASURY OFFICE (116):75.00 ASPEN MILLS, INC (124) ASPEN MILLS, INC355463Exterior XP vest carrier - MS06/05/2025114.99 ASPEN MILLS, INC355502Name tag, cargo pants, Leather overbelt, nylon underbelt - M06/06/2025194.70 ASPEN MILLS, INC355768Navy pants, 2 shirts w/ embroidery and patches sewn on, Bat06/11/20251,543.07 Total ASPEN MILLS, INC (124):1,852.76 Barna, Guzy & Steffen Ltd. (412) Barna, Guzy & Steff297842Legal Fees for Employment Issue05/31/20251,204.50 Total Barna, Guzy & Steffen Ltd. (412):1,204.50 CENTENNIAL UTILITIES (150) CENTENNIAL UTILI61225May Gas, Water06/12/2025438.78 CENTENNIAL UTILI61225May Irrigation06/12/202597.53 Total CENTENNIAL UTILITIES (150):536.31 CENTURY LINK (152) CENTURY LINK61225Jun Communications06/12/2025131.38 Total CENTURY LINK (152):131.38 CONNEXUS ENERGY (170) CONNEXUS ENER60925May Electric06/18/20251,516.34 Total CONNEXUS ENERGY (170):1,516.34 Crotega LLC (500) Crotega LLC1773Handheld MK-3 REPULS Chemical Irritant spray -qty 10, Han06/10/2025309.99 Total Crotega LLC (500):309.99 Faul Psychological PLLC (403) Faul Psychological 2419Pre-Employment Evaluation NP06/13/2025665.00 Total Faul Psychological PLLC (403):665.00 GEORGE'S INC (210) GEORGE'S INC3527'24 Dodge Durango Squad 224 Oil & Filter change, addl qt of06/03/202577.00 GEORGE'S INC3528'23 Charger#223 Oil and filter change, addl 2.5 qts oil06/04/202557.50 Total GEORGE'S INC (210):134.50 24 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 2 Input Dates: 6/6/2025 - 6/18/2025Jun 17, 2025 03:49PM NameInvoiceDescriptionInvoice DateTotal Cost HealthPartners, Inc. (220) HealthPartners, Inc.7110018Jun Employee Assistance Program Premium06/18/202512.35 HealthPartners, Inc.7110018Jun Employee Assistance Program - Due From City06/18/202533.60 HealthPartners, Inc.7110018Jun Employee Assistance Program - Due From Fire06/18/202533.60 HealthPartners, Inc.8784928030Jul Health Insurance Prem06/18/202515,120.50 HealthPartners, Inc.8784928030Jul Health Insurance Prem-Reimbursable06/18/2025620.36 Total HealthPartners, Inc. (220):15,820.41 IMAGE PRINTING & GRAPHICS, INC (229) IMAGE PRINTING170468Business Cards (500) - NP06/05/202557.75 Total IMAGE PRINTING & GRAPHICS, INC (229):57.75 Language Line Services (421) Language Line Serv11627610Over-the-phone Interpretation Spanish 5/4, 5/10, 5/2505/31/202543.26 Total Language Line Services (421):43.26 LVC Companies, Inc. (269) LVC Companies, Inc171815FIRE EXT MTC06/13/2025269.65 Total LVC Companies, Inc. (269):269.65 Metro-INET (419) Metro-INET2743Jun Phone & IT Services06/12/20258,174.00 Total Metro-INET (419):8,174.00 NovaCare Rehabilitation (404) NovaCare Rehabilit848738327Post Offer Employment Testing - NP06/16/2025185.00 Total NovaCare Rehabilitation (404):185.00 OFFICE OF MN IT SERVICES (309) OFFICE OF MN IT DV25050431May WAN Services06/18/202544.60 Total OFFICE OF MN IT SERVICES (309):44.60 OPTUM FINANCIAL, INC. (313) OPTUM FINANCIAL0618252nd Qtr 2025 Addl HSA Employee/Employer Contributions06/16/2025836.43 Total OPTUM FINANCIAL, INC. (313):836.43 PITNEY BOWES (325)Pitney Bowes 1027560070RED INK CARTRIDGE for Postage Meter -qty 206/03/2025127.80 Total PB Worldwide (325):127.80 Pomp's Tire Service Inc (328) Pomp's Tire Service150189527GY Enforcer Police AW 225/60VR18 Tires - qty 202/12/2025282.00 Pomp's Tire Service150189541GY Enforcer Police AW 245/55VR18 Tires Returned- qty 402/14/2025639.12- Pomp's Tire Service150192615Firehawk Pursuit AWT F011690 225/60VR18 -qty 4, Firehawk06/05/20251,581.84 25 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 3 Input Dates: 6/6/2025 - 6/18/2025Jun 17, 2025 03:49PM NameInvoiceDescriptionInvoice DateTotal Cost Total Pomp's Tire Service Inc (328):1,224.72 Sirchie Acquisition Company LLC (350) Sirchie Acquisition C0697490-INBuccal Swab Kit -qty 3006/13/2025136.20 Total Sirchie Acquisition Company LLC (350):136.20 STREICHER'S, INC (359) STREICHER'S, INCI1766375Training handcuffs06/10/202589.99 STREICHER'S, INCI1766406Force-On-Force Non-Marking Round 5.56mm and Conversio06/10/2025797.52 Total STREICHER'S, INC (359):887.51 WEX BANK (397) WEX BANK105338066May Fuel06/12/20253,539.68 Total WEX BANK (397):3,539.68 Grand Totals: 37,907.45 26 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 2025 Administration VI.3 TITLE OF ISSUE: Centennial Fire District Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as ubmitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 27 CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 6/11/2025 - 6/24/2025Jun 18, 2025 02:48PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 993206/18/202506/24/2025ANOKA COUNTY TREASURY DEPT.112.50 993306/18/202506/24/2025CENTENNIAL UTILITIES311.90 993406/18/202506/24/2025CENTURY COLLEGE1,550.00 993506/18/202506/24/2025CONNEXUS ENERGY493.33 202500706/18/202506/24/2025US BANK1,289.33 Grand Totals: 3,757.06 Payroll Check #9931 M = Manual Check, V = Void Check 28 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 1 Input Dates: 6/11/2025 - 6/24/2025Jun 18, 2025 09:28AM NameInvoiceDescriptionInvoice DateTotal Cost ANOKA COUNTY TREASURY DEPT. (121) ANOKA COUNTY TREASB250609CJUNE - Broadband (CAC Fiber)06/24/2025112.50 Total ANOKA COUNTY TREASURY DEPT. (121):112.50 CENTENNIAL UTILITIES (138) CENTENNIAL UTILITIES06 24 2025MAY - Gas, Water (Station 1)06/24/2025311.90 Total CENTENNIAL UTILITIES (138):311.90 CENTURY COLLEGE (142) CENTURY COLLEGE1302651Fire Apparatus Operator: J.Pfeffer, C.Haugo06/24/20251,550.00 Total CENTURY COLLEGE (142):1,550.00 CONNEXUS ENERGY (149) CONNEXUS ENERGY06 24 202505/7/2025 - 06/05/2025 Electric (Station 1)06/24/2025493.33 Total CONNEXUS ENERGY (149):493.33 US BANK (284) US BANK06 24 2025AC Adapter DC Wall Charger06/24/202512.70 US BANK06 24 2025Dish soap, creamer06/24/202540.84 US BANK06 24 2025Gas (diesel)06/24/2025105.50 US BANK06 24 2025Water06/24/202569.80 US BANK06 24 2025Batteries06/24/202524.95 US BANK06 24 2025Batteries06/24/202554.00 US BANK06 24 2025Ice06/24/20259.18 US BANK06 24 2025Inspector Convention: M.Tschida06/24/2025241.84 US BANK06 24 2025Ford Explorer: Interceptor Utility Wire06/24/2025408.19 US BANK06 24 2025HP Toner06/24/2025232.89 US BANK06 24 2025Masonary grinding blade, light bulbs06/24/202553.48 US BANK06 24 20252.5 Gal. Diesel exhaust fluid06/24/202535.96 Total US BANK (284):1,289.33 Grand Totals: 3,757.06 29 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration VII.1 TITLE OF ISSUE: Brian Drive Culvert Replacement BACKGROUND AND SUPPLEMENTAL INFORMATION: The culvert under Brian Drive, which carries Clearwater Creek, was found to be under-designed for heavier loads, thus required a load rating or "restricted bridge" signs. An analysis of options to correct this deficiency found that replacing the existing culvert was the most effective option. On May 28, the Council requested a proposal from Stantec to design a replacement culvert. The culvert replacement would be eligible for State Bridge Funds. To be considered for this funding, the final plans must be completed and approved by MnDOT. The attached proposal identifies the scope and fee to complete the design of a replacement culvert, procure the necessary permits, and obtain MnDOT approval so the bridge can be placed on the bridge funding priority list. COST AND SOURCE(S) OF FUNDING: $99,8500 (engineering); $10,000 (estimated geotechnical exploration/report) - Street Fund REQUESTED COUNCIL ACTION: Motion to approve the engineering services proposal from Stantec to complete plans and specifications, permitting, and the application for bridge funding for the replacement of the Brian Drive Culvert (Bridge 02J04), and to solicit quotes from qualified geotechnical firms on behalf of the city. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Engineering Proposal, Fee Summary Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 30 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 MinneapolisMN55402-2314 June 19, 2025 Athanasia Lewis - Interim City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Ms. Lewis, Reference: Proposal for Engineering Services Bridge 02J04 (Brian Drive Culvert) Replacement This letter outlines the Scope of Services and estimated fees for providing engineering services for the replacement of Bridge 02J04 which carries Brian Drive over Clearwater Creek. The replacement of this bridge will improve public safety as this bridge is currently categorized as deficient. PROJECT UNDERSTANDING The existing bridge consists of a double corrugated metal pipe (CMP) culvert. The most recent Mn/DOT Structure Inventory and Inspection Report indicates that while the overall condition of Bridge 02J04 is fair, it is currently load posted due to a lack of cover. The Local Planning Index (LPI) of 46 makes this bridge eligible for replacement funds from the State Transportation Fund (Bridge Bonds). As Centerville is not a Municipal State Aid City, Anoka County would need to act as the sponsor for this project. We anticipate that a precast concrete box culvert is the preferred replacement structure. The proposed improvements will generally match/accommodate the existing urban section roadway as well as the existing pathway along the west side of Brian Drive. We will explore the option to either extend the culvert and eliminate the need for a parapet wall, or to terminate the culverts with a headwall(s) and to provide a parapet wall similar to what is currently in place adjacent to the trail. Work tasks are described in the Project Work Plan below. Funds to construct the project are anticipated to come primarily from the State Transportation Fund (Bridge Bonds), which are generally distributed on first come basis. Work under this agreement will be considered complete at the time when State Aid accepts the project and places it in line for funding. After funds become available and the Project is authorized by MnDOT, the bidding process can commence. At that time, under a separate agreement, Stantec will finalize the project for bidding, including completion of Project Manual (Procurement and Contraction Requirements Group and the Specifications Group), and if requested, construction services. 31 June 19, 2025 Athanasia Lewis - Interim City Administrator Page 2 of 7 Reference: Proposal for Engineering Services Bridge 02J08 (Brian Drive Culvert) Replacement WORK PLAN The work required to obtain MnDOT approval/be placed in the funding queue generally includes field work/site investigations, technical reports/permitting, and plan preparation. The following tasks are included in the scope of this proposal: Task 1: Preliminary Survey and Data Collection Stantec staff will conduct a preliminary site survey and collect other available site data including as-built bridge information, utility maps, property lines, easement locations and other pertinent information. The site survey will include sufficient information to develop topography, roadway alignment, cross sections, utility locations, control points, structure dimensions, and data for hydraulic analysis such as stream profiles and cross sections for the project. Stantec will also solicit quotes from geotechnical consultants to perform soil borings and a geotechnical report that will be used in the design of the bridge. We anticipate that the geotechnical consultant will contract directly with the City of Centerville. It is not anticipated that easement will be required for this project. However, if necessary, Stantec is available to assist the City in obtaining any needed easements as an authorized supplemental service. Task 2: Wetland Delineation and Report Stantec will conduct a Level 2 wetland delineation of the areas defined as the project area. The delineation will be conducted in accordance with the Corps of Engineers Wetland Delineation Manual and Northcentral Î Northeast Regional Supplement. A field investigation will be conducted during the growing season to delineate all wetland boundaries within the project area. The delineation shall include an investigation of hydrology, soils, and vegetation to determine wetland boundaries and types. Corps data forms shall be completed for all upland and wetland data collection points. GPS data collection equipment will be used to record all wetland boundaries and data collection points (upland and wetland transects). Photographs of wetlands will be collected for inclusion in the wetland report. Field work will be conducted under growing season conditions. Following the completion of field work, a wetland delineation report will be prepared. The report will include all required components as identified by the Corps/BWSR Guidance for Submittal of Delineation Reports. Components include all data forms, antecedent precipitation analysis, wetland area and type data, photographs, offsite data figures, wetland narrative, and wetland delineation figure. Stantec will prepare the Joint Application Form, completing Parts 1, 2, 5, and Attachment A. The form will accompany the delineation report in a submittal to the Wetland Conservation Act LGU (Rice Creek 32 June 19, 2025 Athanasia Lewis - Interim City Administrator Page 3 of 7 Reference: Proposal for Engineering Services Bridge 02J08 (Brian Drive Culvert) Replacement Watershed District) and U.S. Army Corps of Engineers for regulatory review and approval. Stantec anticipates one site visit will be conducted with regulatory staff to review the delineation. Task 3: Hydraulic Analysis Stantec will complete a hydraulic analysis of the proposed bridge, as well as a technical report documenting the effects of the proposed alternative and prepare a MnDOT risk assessment. Bridge 02J04 is in a Federal Emergency Management Agency (FEMA) Special Flood Hazard Area (SFHA) Zone AE with a regulated floodway. The FEMA effective HEC-2 model will be obtained from the MnDNR FEMA Hydraulic Model DownloadApplication online tool. The effective model includes the Brian Drive proposed bridge replacement location. Stantec will complete a hydraulic analysis to include the following: Verify FEMA effective HEC-2 model with MnDNR staff Import HEC-2 model to HEC-RAS (Version 6.6) Create HEC-RAS model conditions including: Duplicate Effective, Corrected Effective (Existing), and Proposed Î with multiple proposed options, as needed Size the proposed bridge opening to ensure Ðno-riseÑ Î may require iterations of the proposed condition Produce Hydraulic Data Form and Risk Assessment, per MnDOT guidelines o Documentation will be used as part of both MnDNR Public Waters Permit and State Bridge Fund applications Complete ÐNo-RiseÑ Certification and all associated materials for submittal to the local floodplain authority and MnDNR. o It is anticipated that a Ðno-riseÑ will be achieved and a FEMA Letter of Map Revision (LOMR) will not be required. If a Conditional Letter of Map Revision (CLOMR) or LOMR are required, we can submit a fee estimate for this additional service. Task 4: Permitting and Agency Coordination Stantec will coordinate with regulatory agencies during the design process and obtain the following permits that will be required for the structure replacement: Rice Creek Watershed District Us Army Corps of Engineers Î Joint Application Form MnDOT State Aid Bridge Office Based on a review of the Public Waters Inventory (PWI), no DNR regulated public waters are present in the project area; therefore a DNR Public Waters Permit is not required. It is also likely that no wetlands are present outside the ordinary high water level of the waterbody that crosses the site, therefore no wetland 33 June 19, 2025 Athanasia Lewis - Interim City Administrator Page 4 of 7 Reference: Proposal for Engineering Services Bridge 02J08 (Brian Drive Culvert) Replacement replacement plan is anticipated to be required. The waterbody will be regulated by the U.S. Army Corps of Engineers. Permit application fees will be paid by the City and are not included in our fee. Task 5: Preparation of Plans, Specifications, and Cost Estimates Stantec will develop plans in accordance with MnDOT State Aid design guidelines. The plans will generally include the following sheets: Title sheet with signature blocks for required approvals Existing conditions and demolition plans Erosion control plans/Stormwater Pollution Prevention Plan (SWPPP) Traffic control and detour plan Box culvert plan and profile Box culvert barrel and standard details Box culvert headwall details Bridge survey plans Draft plans and an estimate of probable construction costs (EOPC) will be provided to the City for review at 60% and 90% stages. Technical specifications will be prepared and submitted with the final plans to MnDOT for approval and funding authorization. Task 6: State Aid Submittal and Bridge Funding Application As a small community, State Bridge Funds (when available) can be used to pay up to 100% of the eligible costs to replace the structure, less local contributions of $10,000 each for engineering and construction. To be considered for State Bridge Funding, the bridge owner must follow an application process that generally includes a City Council resolution committing to the project, Bridge Funding application, and approval of construction plans. Stantec will prepare the submittal documents and guide the City through the process of placing the bridge on the funding priority list. 34 June 19, 2025 Athanasia Lewis - Interim City Administrator Page 5 of 7 Reference: Proposal for Engineering Services Bridge 02J08 (Brian Drive Culvert) Replacement Task 7: Project Management Effective project management is critical to all projects, especially a multi-disciplinary project such as this. Project management will include communications with stakeholders Î including MnDOT, city staff, Anoka County, and other stakeholders; progress meetings, reports, and updates; and other non-technical work. SCHEDULE A tentative schedule for these services is as follows: June 25, 2025Authorization to proceed July 25, 2025Preliminary Survey September 2025Hydraulic modeling/analysis complete October 202560% design complete; permit submittals January 2026Permits received February 2026 90% design complete April 2026 Final design complete; State Aid Submittal June 2026 Project approved for bridge funds Note that the schedule is contingent on timely review from regulatory agencies and other stakeholders and is subject to change. COMPENSATION The tasks outlined in this proposal will be completed on an hourly basis with an estimated fee of $99,850 including expenses. This fee is not-to-exceed without prior authorization. This scope and fee assume that the process will commence from start to finish without interruption of engineering services. This letter and scope of services represents the understanding between the City of Centerville and Stantec in respect to the project and may only be modified in writing signed by both parties and is subject to the current Master Professional Services Agreement between the City and Stantec. If this letter satisfactorily sets forth the conditions of our Agreement, please sign in the space below and return one copy. Thank you for the opportunity to provide these services. 35 June 19, 2025 Athanasia Lewis - Interim City Administrator Page 6 of 7 Reference: Proposal for Engineering Services Bridge 02J08 (Brian Drive Culvert) Replacement CITY OF CENTERVILLE By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please feel free to contact me. Regards, Stantec Consulting Services Inc. Kellie Schlegel, PE Senior Associate, Project Manager Phone: (612) 712-2125 kellie.schlegel@stantec.com Attachment: Fee Estimate 36 FEE ESTIMATE -Bridge 02J04 Replacement 37 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration VII.1 TITLE OF ISSUE: Well # 1 Rehabilitation BACKGROUND AND SUPPLEMENTAL INFORMATION: At the May 28th City Council work session, the Council discussed our Capital Improvement Programs and requested that the Rehabilitation be placed at a higher priority. Currently Well # 1 is designated, by the MN Department of Heath, as an emergency well due to the presence of sand. This means the well canÓt be used as a primary water source or for peak demand conditions unless Well # 2 fails. If Well # 2 fails now, and the Well #1 pump fails, the city would need to rely solely on interconnects to meet their water demand Please see the engineering , attached, for additional informatio COST AND SOURCE(S) OF FUNDING: $24,666 - Water Fund REQUESTED COUNCIL ACTION: Motion to approve the engineering services proposal from Stantec to complete plans and specifications, and provide construction and startup support for the proposed well #1 improvements. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 38 Nfnp To:Athanasia LewisFrom:Kellie Schlegel City of CentervilleStantec Project/File:193807381Date:June 17 2025 Reference: Well Number 1 Rehabilitation The City of Centerville owns 2 municipal wells. Well 1 is located in McBride Memorial Park while well 2 is located adjacent to City Hall. Routine inspection and maintenance of the water system components is an important component of managing this critical infrastructure. A critical best practice for well maintenance is to rehabilitate each well a minimum of once every ten years. Well maintenance consists of two primary components: inspecting the pump/motor and conducting any needed repairs or pump replacement, and televising the well/casing to assess the current condition. Background: Well 1 has been designated as an Ðemergency wellÑ for at least ten years by the Minnesota Department of Health (MDH) due to the presence of sand in the well. As a result, the city cannot use well 1 to meet water demand, and has relied solely on well 2 for this purpose. While well 2 has been able to meet the water demand at most times, city staff has indicated that it does reach its maximum capacity during some peak demand periods. If well 2 were to fail, well 1 does not have the capacity to meet the water demand, and the city would need to also rely on its water interconnects with Lino Lakes. Wells 1 and 2 are both due for standard maintenance. However, well 2 cannot be placed offline for this maintenance until well 1 is removed from emergency status. Therefore, the rehabilitation of well 1 needs to be completed before well 2 can be maintained. Process and Estimated Costs: The city must take several steps to complete the rehabilitation of well 1. The first step is for a licensed engineer to prepare plans and specifications for the work. Next, as the Ðconstruction costÑ of this work may exceed $175,000, the city must publicly advertise and receive bids for the work. The work must be completed by a licensed well driller. Finally, the contractor will begin to assess the condition of the well and pumps. To do this, the contractor must pull the pump, disassemble it, and clean and inspect the different components of the pump and motor. In addition, they must clean and televise the casing and well to determine the condition of the casing and the presence/approximate quantity of sand. The estimated initial costs are summarized below: Preparation of plans and specifications/bidding: $ 15,000 (Stantec) General well/pump maintenance/condition assessment: $70K-$80K (Contractor) 39 June 17, 2025 Athanasia Lewis Page 2 of 2 Reference: Well No. 1 Rehabilitation Once this initial work is completed and the general condition of the well and pump/motor is known, additional costs (approximately) could include: Replacement of pump/motor; removal of sand: $200K-$300K (included in the contractor bid) o The costliest component of the project is removal of any sand from the well. Until the well has been televised, it is not known how much sand may need to be removed Construction observation/contract administration: $9,700 (Stantec) New well/pumphouse: $2M (not included Î would be a separate project) The city has been planning for the rehabilitation of well 1 for several years. It is noted in the 2016 Local Water Supply Plan that well 1 is in need of repair in order to be placed in active status. In addition, the city has accounted for this work in their Capital Improvement Plan (CIP) and has allocated $300,000 from the CityÓs Water Fund for this project for 2025. Well 1 is a vital component in the cityÓs water infrastructure. Staff recommends that this project be authorized with the goal of this well returning to ÐactiveÑ status, providing important redundancy and additional capacity in the water distribution system. Regards, Stantec Consulting Services Inc. Kellie Schlegel, PE Senior Associate, Project Manager Phone: (612) 712-2125 kellie.schlegel@stantec.com 40 Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 June 18, 2025 Attention:Tedd Peterson, Interim Public Works Director City of Centerville 2085 W. Cedar Street Centerville, MN 55038 Reference:Proposal for Well 1 Rehabilitation DearMr. Peterson, : The following proposal outlines StantecÓs scope and budget forproviding engineering and construction services for Well 1 as discussed in our February 25, 2025 online meeting. Stantec has served the water system engineering needs for many communities though out the Twin Citiesmetro area. We arefamiliar with municipal welloperations and well pumpinginfrastructure which will allow us to complete this proposed workefficiently.It is our understanding that City wants to re-develop Well No. 1.The intent would be to prepare a project specification to have the pump pulledfor maintenance, re-developthe well, and return the well to serviceduring the fall of 2025 season. Thisproposal is based on estimated hours andour standard hourlyrates. Thefinal amount will be based on actual hours required to complete this project.Any changes in scope or additional services will be communicated to the City for approval before they are completed. Work Plan The following list of work is based on our understanding of the project requirements to conduct maintenance on the well and pump, returning the well to service with the aim to significantly reduce or eliminate the sand content seen during pumping. Ourprojectscope was developedand consists of the following items. Task 1 Prepare Plans and Specifications. Stantec will prepare plans and specifications for the Well 1 rehabilitationproject. Work anticipated to be part of this project is listed below: 1.Review existing well pump performance and static and dynamic aquifer levels. 2.Prepare plans and specifications for Well1, includingengineerÓs estimated cost. 3.Review plans and specifications with City staff. 4.Prepare biddingdocuments and advertisefor bids. 5.Act as the CityÓs representative for all bidding and contract execution purposes. 6.Review bids, tabulate the bids, and provide a letter of recommendation. 7.Provide one printed copy and one electronic copy of the project manual. Plans and specifications willinclude the following itemsto be completed by the contractor: A.Determine if changes should be made to the well pump based on historic data and pump performance information.If required, the contractor will be instructed to lower or modify the pump. 41 ,2025 Page2 of 4 Reference: Proposal for Well 1 Rehabilitation B.Repair of well pump and motorif it is determined to be feasible or replace the pump with a new pump and motor sized for the re-developed capacity. Determine pump replacement cost with high efficiency pump.A line item on bid formwill be includedto account for this. C.Determine work to be done on well. a.Sand removal. A line item on bid formwill be included to account for this. Sand removal to be billed by Contractor based on quantity of sand removed. b.Televisewell. A downhole video camera will assess the current condition of the well. D.Contractor to take bacteria sample before well goes back in service. Task 2: Construction and Start Up Services. Stantec will provide support during construction and startup of Well 1 following the rehabilitation. Work to be included in this task is listed belowto restore this well to emergency operation as soon as possible. The existing pump will be repaired and re-installed as soon as possible. 1.Stantec willas the CityÓs representative for all communications, reviews and approvals with the Contractor. 2.Review modifications reasonably within the scope of a well rehabilitation project. 3.Inspect dismantled well pumpand column at ContractorÓs shop and prepare recommendations on repair or replacement. 4.After motor is inspected at the motor repair shop make recommendation for repair or replacement. 5.Observation of work done at the facilities. a.Televising. b.Sand removal. c.Start up. 6.Review shop drawings. 7.Prepare payment requests. 8.Prepare any required change orders. 9.Review operation and maintenance manuals. 10.Observe pump performance test at start up at site. 11.Furnish updated information and record plans. NEXT STEPS: After the new well capacity is determined, the city will be consulted as to returning this well from an emergency-use designation to a primary water supply well designation. Building renovations, replacements, or a complete re-construction canbe discussed after the well has been re-developed.Building options are not included in this re-development scope. 42 ,2025 Page3 of 4 Reference: Proposal for Well 1 Rehabilitation Project Staffing Stantec proposes to utilizethe following staff on this project: Mark Janovec willbe the projectmanager overseeingwell rehab specifications, televisingandre- development. Brian Lintgen will reviewthe designandspecificationsand assist with project administration. Ryan Capelle willbe the project managerforanyfuture pump facility modificationsor treatmentplan requirements. Compensation Project TasksAmount Task 1: Specify Well 1 Rehabilitation$14,968.00 Task 2: Construction and Start-up Services$9,198.00 Mileage and Printing as required$500.00 Total Project Costs$24,666.00 Project Schedule Project MilestoneDate Proposal due to CityJune 18,2025 City approves consultant proposalJune 25,2025 Stantecsubmits letter of engagementJuly2025 City Signs letter of engagementJuly2025 Draft Plan and specifications finalizedfor Well BidsAugust2025 Final Plans and specifications to ContractorSeptember2025 Advertisement for bids. September2025 Bid OpeningOctober2025 Council Awards ContractNovember2025 Proposed Construction BeginsDecember2025 Proposed Construction CompleteMarch2026 43 2025 Page4 of 4 Reference: Proposal for Well 1 Rehabilitation Summary Thank you for considering Stantec for this project.We are committed to serving CentervilleÓswater system needsand look forward to working with you on this project. Sincerely, STANTEC CONSULTINGSERVICES INC. Mark Janovec Project Manager (612)712-2063 Mark.Janovec@stantec.com 44 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration VIII.1 TITLE OF ISSUE: SCADA System Upgrades BACKGROUND AND SUPPLEMENTAL INFORMATION: At the May 28th City Council work session, the Council discussed our Capital Improvement Programs and requested that the SCADA system upgrade be placed at a higher priority, due to its age and significant decline in reliability. More specifically, the existing system is not archiving data as it should, replacement parts are difficult to obtain, and the operating system is unable to be upgraded. Please see the engineering , attached, for additional information. COST AND SOURCE(S) OF FUNDING: $27,606.15 Water Fund, Sewer Fund REQUESTED COUNCIL ACTION: Motion to approve the proposal for engineering services in the amount of $27,606.15 for design services and construction administration. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) __________ ___ _____ _____ __________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 45 6 46 47 48 49 FEE ESTIMATE -SCADA System Upgrade CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration VIII.2 TITLE OF ISSUE: T-Mobile Hometown Grant Application BACKGROUND AND SUPPLEMENTAL INFORMATION: The Parks & Recreation Committee has been working on the purchase and installation of a Fiore Tree in Cornerstone park since April, 2024 and in September 2024, the Council authorized the P&R to spend up to $25,000 from the Park Dedication Fees. The Council also requested that the P&R Committee organize a sub-committee to solicit public input on future park projects, i.e., ones that recognize the City's history, public safety (First Responders, Veteran, Police, etc.). The Fiore Tree, characterized as public art, reflects placemaking goals that were established by the previous City Council. There is also wide-spread community support for the project per the 2024 community priorities ranking board that the P&R Committee collected feedback on for over a year. The Fiore Tree is a wonderful placemaking initiative as it capitalizes on Cornerstone Park's location -- approximately 11,000 cars per day drive by the park and there is high visibility as you enter the City. The P&R Committee has also received support from the EDA, and several local organizations regarding this project. Staff is requesting authorization to submit a grant and if awarded, to receive it to proceed with the purchase and installation of the tree. The grant is needed because the tree exceeds the alloted budget. Staff would like to submit a grant for the entire amount of the tree at this time and if not awarded then re-evaluate options and/or next steps. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to authorize staff to submit an application for the T-Mobile Hometown Gran and Accept the Award if successful. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 50 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 25, 2025 Administration X.1 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's Report is included in the packet for Council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Admin Report Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 51 AdministratorÓs Report June 25, 2025 ADMINISTRATION Accepting Applications The city is accepting applications to fill an upcoming vacancy on the City Council. This vacancy would complete the term of Council Member Mosher and would end in January 2027. Applications can be submitted in person at City Hall, or via email to Interim Administrator Lewis at: alewis@centervillemn.com. Click here for an application. Fete des Lacs Parade Planning The Parade Planning Committee is working diligently on this yearÓs parade and would like to let residents and visitors along the parade route know about road closures; the Committee is also requesting that residents plan accordingly to minimize any inconvenience caused by the parade. The parade will commence at 11 a.m. on July 19, 2025. Streets affected by road closures are: Main Street, Dupre Road and Meadow Lane. These roads will close at 10:30 a.m. and will not be accessible to motorists until the parade is over. Please anticipate increased pedestrian traffic during the parade and note that there may be increased noise levels during the event. CENTERVILLE LIONSÓ NEW WEBSITE FOR FETE DES LACS The Lions would like to let the public know about their new website. This new site provides information on the weeklong celebration: click here PARKS & RECREATION There are a lot of new and exciting things happening in our parks. Pickleball Courts The nets have been purchased, and stripping of the hockey rink will begin the week after Fete des Lacs. 52 2025 Main Street Market Main Street Market will take place every Thursday at 5:30p.m. from thst July 17-August 21. The location: 1721 Westview Street, Centerville, next to Centerville Elementary parking lot. To date we have 21 vendors that will be participating throughout the market season. Several school groups have been scheduled for Community Night scheduled for July 24, 2025. Registration remains open for vendors, click here: https://rb.gy/1yxx6z Music in the Park Two concerts have taken place, and weÓve had approximately 80- 100 individuals for each event. Please join us every Tuesday evening through August 19 for live music and good food. We look forward to seeing you! Bring your lawn chair and/or blanket for your comfort. Picnic tables will also be onsite and available on a first come first served basis. El Norte will be on site for Mexican food purchases. RECYCLING/CLEANUP DAYS On June 14 we held the recycling portion of Cleanup Days. Items accepted were: Shredding (3,618 lbs.), Appliances (49), Electronics (167), Mattresses/Box Springs (74), Couches (11), Loveseats (4) and Chairs (18) and Bicycles (5). Over 125 residents attended. Upcoming Cleanup Day Î June 21, 2025, 8 a.m. Î 12:00 (Noon), Laurie CENTERVILLE CLEANUP LaMotte Memorial Park, 6970 LaMotte Drive. Items accepted: Tires, EVENT Construction Debris, Metal, Cardboard and Garbage. Fees: Pickup Load - $35, COUPON Station Wagon Load - $25, Car Load/Trunk - $10, Trailer Load (4Óx4Óx8Ó) - RECYCLE 4 ITEMS FOR $30, Tires w/o Rim - $5, Tires w/Rim - $10. Any motorized items will need to FREE have all fuel and oil drained. Items not accepted: Railroad Ties, Treated Lumber, Appliances, Shredding, Electronics, Sharps, Light Bulbs/Fluorescent Bulbs, Batteries and Household Hazardous Waste (paint, sprays, bug/weed killer, turpentine, etc.) and Yard Waste. June 21, 2025 8 a.m. Î 12 p.m. We apologize for the inconvenience that these cleanups were split into two Up to $55.00 in value separate Saturdays, and we appreciate your understanding. We hope to see you! Must provide proof of Centerville residency Laurie LaMotte Memorial Park 6970 LaMotte Drive 53 CENTENNIAL FIRE DISTRICT Accepting Applications The Centennial Fire District is currently hiring for Paid On-Call positions. If you are interested in becoming a Centennial Fire District Firefighter/EMT, please visit the CFD webpage for more information: JOIN US | Centennial Fire. If you know of someone who may be interested in joining the Centennial Fire District then please help us spread the word. CENTENNIAL LAKES POLICE The Department would like to assist you in any way that they can regarding organizing a block party for Night to Unite (Tuesday, August 5, 2025). They have some tips, planning ideas and suggested activities. Click here to learn more and register your party. PUBLIC WORKS The City of Centerville is participating in a Metropolitan Environment Services (MCES) Private Inflow & Infiltration (I & I) program to help residents with the costs of repairing pipes and other infrastructure that may be contributing clear water to the wastewater system. The city was awarded $41,000 in grant funding to be used by residents in 2025. The money needs to be used by the end of the year, so staff is encouraging residents to submit their requests to public works interim director Tedd Peterson. Tedd can be reached via email at: tpeterson@centervillemn.com Meeting and City Hall Schedule June 25, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting July 7, 2025 - EDA July 1, 2025 Î P & Z July 2, 2025 Î P & R Meeting July 4, 2025 Î City Hall Closed Î Observance of Independence Day *All meetings begin at 6:30 p.m. unless otherwise noted. CENTERVILLE CARES Energy Efficiency Programs for Income-Qualified Customers CenterPoint Energy offers energy-efficiency programs that can help their income-qualified customers save energy and money. Visit CenterPointEnergy.com/IncomeQualified or call the income-qualified customer hotline at 612-321-HOME (4663) to learn more. You can also check out the table below to review eligibility and enrollment requirements. 54 ECONOMIC DEVELOPMENT Calendar of Events: June 25, 2025, Centennial Area Social Î 5:00pm-7:00pm Î Boulevard Bar & Grill Î Lexington June 26, 2025, Lunch & Learn Î 11:30-1:00pm Î Renstrom Dental Lab Î Lino Lakes COMMUNITY DEVELOPMENT Development Inquiries None Planning & Zoning At the July 1, 2025, P&Z meeting, the Commission will consider a request for a variance for a garage at 7064 Centerville Road. The Commission will also review text amendments to the Zoning Ordinance pertaining to accessory structures, definitions, etc. COMMUNITY ENGAGEMENT (May 2025) Website 2.3k users 2.0k new 6.7k page views 55 Website (Featured News) Parade Route Î Road Closure(s) City Council Vacancy Main Street Market Registration Cleanup Day Î June 21, 2025 Smart Irrigation Controller Rebate Follow Us on Social Media Stay Connected 56 Reader Board (11,000+ cars/day) Meeting Schedules Council Pending Vacancy Social Media (568 X; 945 FB Followers) (2273 Post Reach) City Accounts o 5/15 Council Pending Vacancy (621/60) o 5/9 City Council Agenda/Packet Link (280/26) o 5/8 Logo Contest Winners (474/68) o 5/5 Senior Expo (192/59) o 5/2 SCAM Î Anoka County Assessor (1256/45) Community Email List (301 email addresses) Upcoming Meeting Agendas, Admin. Report, Newsletter, Registrations Open & Upcoming Events Business Email List Promote local businesses via promotional swag at summer events Google Business Profile 225 profile views 74 people asked for directions 29 calls 62 website visits Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. 57