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HomeMy WebLinkAbout2025-07-07 EDA Packet CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA Monday, July 7, 2025 5:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda IV. APPROVAL OF MINUTES 1. April 16, 2025, EDA Meeting Minutes V. BILLS AND COMMUNICATIONS 1. Bills Check List 2. Communications 1. None VI. PRESENTATION 1. None VII. REPORTS 1. Partner Agency Reports - NONE 1. Anoka County Regional Economic Development (ACRED) 2. Centennial Area Chamber of Commerce 3. Hugo Area Business Association 2. Year to Date Financials 3. Ongoing Programs Report - NONE 4. Blue Logo Sign 5. Center Stage 6. Business Revolving Loan and Grant Program 4. AdministratorÓs Report VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. 2026 Proposed EDA Budget X. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All Meetings at 5:30 PM unless otherwise noted. City Council Work Session Î Wednesday, July 9, 2025 Î 5:00 p.m., 6: 30p.m. Regular Meeting Planning and Zoning Commission Î Tuesday, August 12, 2025 Parks and Recreation Committee Î Wednesday, August 6, 2025 Economic Development Authority Î Wednesday, August 20, 2025 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July , 2025 EDA V.1 TITLE OF ISSUE: Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The April 16, 2025 minutes are included in the packet for the EDA's review. COST AND SOURCE(S) OF FUNDING: N/A REQUACTION: Motion to approve the April 16, 2025 EDA Minutes as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Minutes Other (specify) ____________ _____________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY WORK SESSION & MEETING MEETINGS April 16, 2025 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on April 16, 2025. MEETING NOT APPROVED I. CALL TO ORDER The meeting was called to order at approximately 5:30 p.m. by President Remillard. II. OATH OF OFFICE 1. Lloyd Drilling Executive Director Lewis administered the oath to Lloyd Drilling and welcomed him to the EDA. III. ROLL CALL President Remillard called the roll. PRESENT: President Mark Remillard Vice-President Chris Swenson Councilmember Anita Rios Lloyd Drilling ABSENT: Councilmember Darrin Mosher STAFF: Interim City Administrator/EDA Executive Director, Athanasia Lewis III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda There were no changes to the agenda. Motion by Commissioner Swenson, seconded by Anita Rios to approve the agenda. All in favor. Motion carried. IV. APPROVAL OF MINUTES The minutes were approved as presented. City of Centerville EDA Meeting Minutes April 16, 2025 Motion by Commissioner Swenson and seconded by Commissioner Rios to approve the March 19, 2025, meeting minutes. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills a. Check List Executive Director Lewis reviewed the bills as revised. Motion by Commissioner Swenson and seconded by Commissioner Rios to approve the checks as presented. All in favor. Motion carried. 2. Communications a. None VI. PRESENTATION 1. None VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Executive Director Lewis reviewed the report as presented in the packet. 2. Year to Date Financials Executive Director Lewis reviewed the financial report as presented in the packet. Motion by Commissioner Swenson and seconded by Commissioner Rios to approve the financial report as presented. All in favor. Motion carried. 3. Ongoing Programs Executive Director Lewis reviewed the Ongoing Programs report as presented in the packet. 4. AdministratorÓs Report Executive Director Lewis reviewed the AdministratorÓs Report as presented in the packet. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. None X. ADJOURNMENT Motion by Commissioner Swenson, seconded by Lloyd Drilling to adjourn the April 16, 2024, Economic Development Authority meeting at 6:15 p.m. All in favor. Motion carried. Ћ CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 07, 2025 EDA V.1 TITLE OF ISSUE: Check List BACKGROUND AND SUPPLEMENTAL INFORMATION: The check list is included in the packet for the EDA's review. The checks have already cleared. While checks are typically approved at the EDA meeting, the EDA has a policy that states that when there is more than a month between meetingsthe checks can be approved administratively. COST AND SOURCE(S) OF FUNDING: N/A REQUACTION: Information. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Check Detail Other (specify) ____________ _____________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 07/01/25 11:32 AM CITY OF CENTERVILLE Page 2 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA ClearedAmountPartially Cleared Check NbrVendor NameCheck DateAmount This MonthNot ClearedLast Month Deposit 63025edaint7/1/2025-($356.51)-($356.51) 001102 FGS PROPERTIES5/19/2025-$8,782.50-$8,782.50 001104 SIMPLE AND GRAND5/19/2025-$2,297.85-$2,297.85 Receipts/Deposits($356.51)($356.51)$0.00$0.00 Payments/Withdrawal$11,080.35$0.00$0.00 ($356.51) Total Deposits $11,080.35 Total Checks Written *Next month items not included in Total Deposits & Checks Written (Outstanding + Cleared CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 07, 2025 EDA VII.2 TITLE OF ISSUE: Financial Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The financial report is included in the packet for the EDA's review. COST AND SOURCE(S) OF FUNDING: N/A REQUACTION: Motion to approve the financial report as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Finanical Report Other (specify) ____________ _____________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Economic Development Authority Monthly Financial Report Month Ended June 30, 2025 % of year 50.00% MTDYTDBudgetVariance% Budget 6/30/202520252025+(-)Used Revenues: 201-46500-33600 County Grants-$ -$ $ -$ -0% 201-46500-39201 Transfers In -$ 56,658$ $ 56,658$ -100.00% 201-46500-36210 Interest Earnings357$ 1,903$ $ -$ 1,9030.00% 201-46500-36270 Miscellaneous-$ -$ $ -$ -0.00% Total Revenues357$ 58,561$ $ 56,658$ 1,903103.36% Expenditures: 201-46500-100 Wages and Salaries-$ 450$ $ 2,400$ 1,95018.75% 201-46500-122 FICA-$ 34$ $ 184$ 14918.76% 201-46500-210 Operating Supplies-$ -$ $ 2,500$ 2,5000.00% 201-46500-300 Professional Srvs -$ 2,298$ $ 14,500.00$ 12,20215.85% 201-46500-303 Engineering Fees-$ -$ $ -$ -0.00% 201-46500-304 Legal Fees-$ -$ $ 475$ 4750.00% 201-46500-331 Travel Expense- $ -$ $ 700$ 7000.00% 201-46500-340 Advertising & Printing-$ -$ $ 16,100$ 16,1000.00% 201-46500-340 Marketing-$ 249$ $ -$ (249)0.00% 201-46500-377 Appreciation/Events-$ -$ $ 1,800$ 1,8000.00% 201-46500-378 Opportunity fund (Reserv$ --$ $ -$ -0.00% 201-46500-430 Miscellaneous-$ 142$ $ 100$ (42)142.03% 201-46500-433 Dues and Subscriptions-$ 360$ $ 1,400$ 1,04025.71% 201-46500-441 Conf. & Schooling-$ 45$ $ 1,500$ 1,4553.00% 201-46500-810 Refunds & Reimb.-$ 8,783$ $ 10,000$ 1,21887.83% Total Expenditures-$ 12,360$ $ 51,659$ 39,29823.93% NET REVENUE/EXPENDITURES357$ 46,201$ $ 4,999 Fund Balance, January 176,389$ Fund Balance, Current122,589$ 07/01/25 11:32 AM CITY OF CENTERVILLE Page 1 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA JUNE 2025 Account Summary Beginning Balance on6/1/2025$133,313.17 Cleared$122,589.33 + Receipts/Deposits $356.51 Statement$122,589.33 - Payments (Checks and Withdrawals) $11,080.35 Difference$0.00 $122,589.33 Ending Balance as of 6/30/2025 Cash Balance Active101-10350 General Fund$0.00Beginng Balance$133,313.17 Active201-10350 ECONOMIC DEVELOPMENT FUND$122,589.33+ Total Deposits$356.51 - Checks Written $11,080.35 Cash Balance $122,589.33 Check Book Balance $122,589.33 Difference$0.00 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 7, 2025 EDA VII.2 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's Report is included in the packet for the EDA's review. COST AND SOURCE(S) OF FUNDING: N/A REQUACTION: Information For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Administrator's Report Other (specify) ____________ _____________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ AdministratorÓs Report July 9, 2025 ADMINISTRATION The city has hired Athanasia Lewis as its new Administrator. Athanasia has served as the interim Administrator since mid-February. She has over 10 years of experience leading small to mid-size cities and towns through growth and transition. Athanasia holds a Master of Science degree in Public Administration (MPA) and has certifications in economic development, project management, and environmental sustainability management. Please stop by City Hall to say hello and introduce yourself. City Council Vacancy - Accepting Applications The city is accepting applications to fill a vacancy on the City Council. The new council member will fill the remainder of Council Member MosherÓs term, which expires in January 2027. Applications can be submitted in person at City Hall, or via email to Administrator Lewis at: alewis@centervillemn.com. Click here for an application. Empowering Small Minnesota Communities (ESMC) Team Kick-Off meeting th on July 8 at City Hall from 6:00p.m-7:30p.m. The city received a grant through the Empowering Small Minnesota Communities (ESMC) program to work with staff from the University of Minnesota on a shared vision for the community. There will be several opportunities for residents to share their ideas and/or participate during this several- month process. If you would like to learn more or get involved, please contact Administrator Lewis at: alewis@centervillemn.com. FETE DES LACS PARADE The Parade Planning Committee is working diligently on this yearÓs parade and would like to let residents and visitors along the parade route know about road closures; the Committee is also requesting that residents plan accordingly to minimize any inconvenience caused by the parade. The parade will commence at 11 a.m. on July 19, 2025. Streets affected by road closures are: Main Street, Dupre Road and Meadow Lane. These roads will close at 10:30 a.m. and will not be accessible to motorists until the parade is over. Please anticipate increased pedestrian traffic during the parade and note that there may be increased noise levels during the event. PARKS & RECREATION 2025 Main Street Market Main Street Market will take place every Thursday at 5:30p.m. thst from July 17-August 21. The location: 1721 Westview Street, Centerville, next to Centerville Elementary parking lot. To date we have 23 vendors that will be participating throughout the market season. Several school groups have been scheduled for Community Night scheduled for July 24, 2025. Registration remains open for vendors, click here: https://rb.gy/1yxx6z Please join us every Tuesday evening through August 19 for live music and good food. We look forward to seeing you! Bring your lawn chair and/or blanket for your comfort. Picnic tables will also be onsite and available on a first come first served basis. El Norte and Wiseguys pizza are alternating providing food on site for purchase. Check out the Music in the Park Facebook page for food vendors and additional information: https://www.facebook.com/CentervilleMusicInThePark/ CENTENNIAL FIRE DISTRIC IS HIRING The Centennial Fire District is currently hiring for Paid On-Call positions. If you are interested in becoming a Centennial Fire District Firefighter/EMT, please visit the CFD webpage for more information: JOIN US | Centennial Fire. If you know of someone who may be interested in joining the Centennial Fire District then please help us spread the word. CENTENNIAL LAKES POLICE The Department would like to assist you in any way that they can regarding organizing a block party for Night to Unite (Tuesday, August 5, 2025). They have some tips, planning ideas and suggested activities. Click here to learn more and register your party. Meeting and City Hall Schedule July 4, 2025 Î City Hall Closed in Observance of Independence Day July 7, 2025 - EDA July 9, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting August 6, 2025 Î P & R Meeting August 12, 2025 Î P & Z *All meetings begin at 6:30 p.m. unless otherwise noted. CENTERVILLE CARES Domestic Abuse & Violence Resources The Alexandra House is one of the largest domestic and sexual violence organizations in Minnesota, and the only one in Anoka County, with locations in Blaine and Andover. Their primary goals are to keep individuals and families safe; change perception and acceptance of domestic abuse and violence; prevent violence from occurring and intervene to provide ongoing support to those in need. Alexandra House Serves in Our Communities Via: 24-hour Emergency Shelter and Helpline Civil Legal Advocacy program(s) Criminal Justice Intervention/Lethality Assessment Program(s) Health Care Advocacy initiative(s) Housing and Supportive Services Youth Services To learn more about Alexandra House, click here ECONOMIC DEVELOPMENT Calendar of Events: July 8, 2025, Caffeine and Connection Î 7:30am-8:30am Î VK Paint Protection Î 2010 Fairview St. Ste 800 in Centerville July 17, 2025, Lunch & Learn Î 11:30-1:00pm Î Renstrom Dental Lab Î Lino Lakes July 23, 2025, Centennial Area Social Î 5:00pm-7:00pm Î Carbones Î Lexington COMMUNITY DEVELOPMENT Development Inquiries Two (Block 7 & 1737 Main Street) Planning & Zoning At the July 1, 2025, P&Z meeting, the Commission recommended that council approved a variance request for a detached garage at 7064 Centerville Road. The Commission also reviewed text amendments to the Zoning Ordinance pertaining to accessory structures, definitions, etc. and the discussion will continue at the next Planning and Zoning Commission meeting. COMMUNITY ENGAGEMENT (June 2025) Website 2.6k users 2.2k new 8.0k page views Website (Featured News) New City Administrator Parade Route Î Road Closure(s) City Council Vacancy City Offices Closed Follow Us on Social Media Stay Connected Reader Board (11,000+ cars/day) Meeting Schedules Council Pending Vacancy Garbage/Recycling Delay (Independence Day)/Saturday Pickup Social Media (945 FB; 570 X; Followers) (2273 Post Reach) City Accounts o 6/27 P & Z Agenda/Packet Link (271/39) o 6/24 Kids Fun Run (189 FB) o 6/24 5/8K Run (163 FB) o 6/20 City Council WS/Closed Exec & CC Agenda/Packet Link (543/42) o 6/17 Centennial Community Band (45 FB) o 6/17 Parade Map & Information (21 FB) o 6/6 Special City Council Agenda/Packet Link (404/44 o 6/6 City Council Agenda/Packet Link (583/33) Community Email List (301 email addresses) Upcoming Meeting Agendas, Admin. Report, Newsletter, Registrations Open & Upcoming Events Business Email List Promote local businesses via promotional swag at summer events Google Business Profile 225 profile views 74 people asked for directions 29 calls 62 website visits Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 07, 2025 EDA IX.1 TITLE OF ISSUE: Proposed 2026 EDA Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The 2026 Proposed EDA budget is included in the packet for the Board's consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUACTION: Motion to approve the proposed budget and recommend to council for approval. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Drilling Budget Other (specify) ____________ _____________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ EDAProposedBudgetfor2026 BusinessDevelopment CenterStage2014650034011,900.00$ BlueSignProgram201465003405,000.00$#1 Misc.GraphicsConsulting201465003401,000.00$ Appreication/Events201465003771,800.00$ Misc20146500430100.00$ SubTotal$19,800.00 ContinuingEducation Schooling&Conferences201465004411,500.00$#2 Dues&Memberships201465004331,400.00$#3 TravelExpense20146500331300.00$ SubTotal3,200.00$ Payroll Salary&Wages201465001002,400.00$#4 FICA20146500122200.00$ SubTotal2,600.00$ Planters,lights,wreaths, $11,500.00 ProfessionalServices FinanceConsultant,etc. SubTotal11,500.00$#6 Supplies(Swag) PromotionalItems201465002102,600.00$ Banners20146500210 Lights20146500210 Miscofficesupplies20146500210 SubTotal2,600.00$#7 LegalReview20146500304300.00$ Legal SubTotal300.00$#8 Total40,000.00$ TotalOperatingExpenses $#5,#9 TotalCapitalBudget($0oppfund;$0Façadegrant) $40,000.00 TotalBudgetRequest EDAFundSummary BeginningBalance $55,154.00 12/31/24 AnticipatedBudget $21,235.00 Surplus2024 EstimatedEndingBalance $76,389.00 12/31/24 2025Requested $56,658.60 Contribution 2025Budgeted $(41,658.60) Expenditures EstimatedEndingBalance12/31/2591,389.00$ Notes: #13x$1,440x50%(3renewals).1x$2,000x75%(1newwithsigns)&1x$1,440rent #2Conference$760,HBA$240($15/month&$60forEDAmember4xyear),QUADLunchnLearn$150, #3ACRED$220,Quad$150,EDAM$320,HBA$185+315MNCarorother #4Was$1,800.added$600for4additionalmeetingsforstrategicplanning #5Addedin$0forFaçadeGrantProgramlineitemremovedandaddedtoCapitalBudget.See#9 #6Planters$10,000+Holidaylights/other.$1,500 #7$1,000addedforSwag #8$300addedforlegalreviewofpolicydocumentsorother #9Reducedopportunityfundto$0,000duetootherexpenses.