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HomeMy WebLinkAbout2025-05-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 14, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Work Session prior to their Regularly Scheduled Council Meeting of May 28, 2025, commencing at 5:00 p.m. The Council held their regularly scheduled City Council Meeting at 6:30 p.m., in Council Chambers. The regularly scheduled meeting (6:30 p.m.) was live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1. Roll Call Approved PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member Darrin Mosher – Via Zoom Council Member Anita Rios Council Member Kubat Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: Interim City Administrator, Athanasia Lewis Bruce DeJong, Finance Director City Attorney, Kurt Glaser Engineering, Kellie Schlegel II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for staff and council to add or delete items. Interim City Administrator Lewis stated that there are no additions to the agenda but there are a couple of revised documents. She stated that the first one is on the consent agenda and there’s a recommendation for copy machines for Public Works and City Hall. The second item would be the 1421 Mound Trail variance proposal request. There were revised drawings that needed to be entered into the record and a revised finding from our planner’s report that is to clarify terminology regarding the front set back. Motion by Council Member Kubat, seconded by Council Member Rios to Approve the Set Agenda, as presented. Roll-Call: Council Member Rios, Council Member Kubat, Council Member Koski, Council Member Mosher, Mayor Golden. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1. None City of Centerville City Council Meeting Minutes May 14, 2025 V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. Approval of March 26, 2025, Meeting Minutes. Motioned by Council Member Kubat, seconded by Council Member Koski to approve the March 26, 2025 Council Meeting Minutes as presented. Roll Call: Council Member Rios, Council Member Kubat, Council Member Koski, Council Member Mosher, Mayor Golden. Motion carried. 2. Approval of April 9, 2025, Meeting Minutes. Motioned by Council Member Rios, seconded by Council Member Kubat to approve the April 9, 2025 Council Meeting Minutes as presented. Council Member Kubat asked the council if the council minutes could be added to the consent agenda in the future instead of listing them separately. Roll Call: Council Member Rios, Council Member Kubat, Council Member Koski, Council Member Mosher, Mayor Golden. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through May 14, 2025 (Check #37547-37572 & E2410-E2422) 2. Centennial Lakes Police Department Claims through May 8, 2025 (Check #15707-15725, E2025029 and E2025033-E2025036, Voided Check #15673 & Payroll Check #15704-15706) 3. Centennial Fire District Claims through May 14, 2025 (Check 9904-9912, E2025005 & Payroll Check #9902-9902) 4. Scheduled Laptop Replacements 5. Successful Annual Review for Alex Barmettler 6. Approval of Contract for Copier Machines 7. P & R Recommendation for Approval of Request for Use of Laurie LaMotte Memorial Park – Anoka County Radio Club 8. P & R Recommendation for Approval of Request for Use of Laurie LaMotte Memorial Park – Centerville Elementary School 9. Massage Establishment License, 1881 Main Street (Schlavin Family Chiropractic) a. Massage Therapist License, Ms. Shauna Stelter Mayor Golden provided an opportunity for members to pull items for additional discussion. Council Member Kubat had a question on Item #6. Page 2 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 Motion by Council Member Kubat, seconded by Council Member Rios, to Approve the Consent Agenda Items 1 through 5 and Items 7 through 9a, as presented. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. Item 6. Council Member Kubat questioned if the cost of paper was included in the contract and the answer was no. Council Member Koski asked if the city has looked into the cost of owning verses leasing the copiers. Finance Director DeJong stated the actual cost would go down by leasing versus owning. A discussion ensued regarding the maintenance and repairs that are covered in this agreement. Motion by Council Member Kubat, seconded by Council Member Rios, to Approve the Consent Agenda Item #6, as presented. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. VIII. OLD BUSINESS. 1. Irrigation at LaMotte Park Interim City Administrator stated that at the last council meeting, the Council reviewed a quote for repairs to the stormwater irrigation system at Laurie LaMotte Memorial Park. She stated that contained in council’s packet were three quotes (Renner & Sons, not to exceed $23,699 - included costs for the replacement of the motor as well as pump replacement with a three year warrantee on the motor and six month warrantee on labor); (Keys Well Drilling Company, $21,125 – 12-month warranty on all parts, no warranty on labor, but all replacement parts would be covered for one year); and (Berguson-Caswell, Inc., who submitted two quotes, one for the motor and one for the pump, with a one year warranty and parts being replaced with “like for like” without a guarantee that the parts would be new). Discussion ensued. Motion by Council Member Rios, seconded by Council Member Kubat, to accept the quote from Renner & Sons and enter into a contract for the services in an amount not to exceed $23,699. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. 2. Approval of the Mill and Overlay Project Interim City Administrator Lewis stated that City Engineer, Kellie Schlegel reviewed the Mill & Overlay Project. She stated that the motion would be to adopt the resolution and to award the contract for the Mill and Overlay project as presented. Engineer Schlegel stated that the city received five bids and reviewed the project that consists of a base bid and 2 alternates, which were in your council packet. The streets that are included in the base bid are Page 3 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 Lamotte Drive and Heritage Street West of Centerville Road, Center Oaks 1st Addition (Center Street W of Dupre, Tourville Circle, Oak Circle, Pheasant Lane), Peltier Circle, and Shad Avenue. Alternate Number 1 is Old Mill Road (North of Revoir Street) while Alternate Number 2 is Brian Drive (Main Street to Brian Court). Ms. Schlegel stated that they opened bids on April 22, and the low bid was Asphalt Surface Technologies Corp. at $441,226.90. Engineer Schlegel stated that staff does not recommend awarding either of the 2 alternates with this year's project because of the repair of the culvert on Brian Drive. She stated that it would require a more complex solution than paving an extra 1"-2" of pavement, so there may be further disturbance on Brian Drive that will be required soon. She stated that Old Mill Road is in slightly better condition than the other roads included in this project, and there are concerns that the road may incur damage with the construction of the proposed development immediately to the north. Therefore, she recommended that these 2 roads not be overlaid at this time but be included in a future thin overlay project. Engineer Schlegel reviewed the special assessments methodology, but no action needed, and she reviewed the project schedule. Discussion ensued regarding base bids and alternatives. Motion by Council Member Koski, seconded by Council Member Kubat, to approve the Mill and Overlay Project, as presented without the two alternate bids. Council Member Kubat just to confirm, are we talking about the just the base bids or the base bid plus the alternates. Council Member Koski stated just the bids without the alternates. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. 3. Amazon Noise Mitigation Concept Plan Interim City Administrator Lewis stated the council had questions regarding the Amazon Noise Mitigation Concept Plan at the last council meeting. She stated that this plan has not changed. The questions were related to the number of trees that were planted. She stated that she followed up with Ryan Companies representing Amazon and they reiterated that they cannot tell us exactly how many trees will be planted until they are onsite with their landscaping company. She stated that the trees are not doing well and that they need to be replaced. She confirmed that the fences are primarily utilized for security purposes, are 6’ tall and the wrap would go around the existing fencing. She mentioned that Council Member Rios had asked about the irrigation and the landscaping plan. She stated that Amazon stated the new trees, and irrigation would be included in their existing plans. She stated that if everyone is ok with this, she would give Ryan Companies the ok to start. Discussion ensued regarding next steps. Motion by Council Member Koski, seconded by Council Member Rios, to approve the Amazon Noise Mitigation Concept Plan, as presented. Page 4 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 Council Member Koski also commented that Amazon was not required to do this. Amazon is doing this to be good stewards and business in our community. He stated that he wanted to make sure that their efforts are appreciated. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. IX. NEW BUSINESS 1. Recommendation from P & Z on Approval of Variance for Dreamscape Interim City Administrator Lewis stated that at the May 6th Planning & Zoning (P&Z) Commission meeting held a public hearing was held to receive input on a request for a sign variance at th Dreamscape/Alex's. located at 7087 - 20 Avenue. Mr. Phil Carlson explained that the owner wanted to build a pylon sign that is less than 15 ft from the property line along 20th Avenue and therefore a variance is required. He stated that per city code, a business may have one pylon sign, or one ground sign, located at a minimum of 15 feet from any property line to the nearest supporting structure of the sign. He also explained what a variance is and that this variance falls within the guidelines of the issuing a variance (details are in the packet). Mr. Carlson stated that P&Z is recommending approval of the variance with the conditions of approval and findings outlined in the staff memo located in the packet. Council Member Rios stated that this was a reasonable request and felt that we need to do everything we can to support this request. A discussion ensued. Motion by Mayor Golden, seconded by Council Member Rios, to approve the sign variance with the conditions and findings of fact outlined in the staff report, as presented. Roll Call: Mayor Golden, Council Member Koski, Council Member Kubat, Council Member Mosher and Council Member Rios. Motion carried. 2. Recommendation from P & Z for Approval of Variance for Accessory Structure, 1421 Mound Trail Interim City Administrator Lewis stated that the P & Z reviewed the accessory structure in the front yard for a garage at 1421 Mound Trail and the Planning Commission recommends this for approval. Mr. Phil Carlson reviewed the specifics of the variance, and stated the staff report was contained in council’s packet. He stated that this variance request has brought about some complex issues of terminology of the code. He stated that this is a long lot located at 1421 Mound Trail and the house is near the lake shore of Centerville Lake and this differs from most lots where the house is located near the street and leave as much larger backyard that they can. In this case, one of the questions that came up with this request is, where is the rear yard? There was discussion of the common law provision that lakeshore lots consider the front yard facing the water. The City Attorney, Glaser clarified that the City of Centerville has authority within its zoning regulations to define and regulate placement of structures, Page 5 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 including where the front and rear yards are. City zoning regulations would supersede the common law provision. The Centerville Zoning Code defines the front yard as having frontage on the street and the rear yard is opposite the front. For lakeshore lots like 1421 Mounds Trail which front on a street with the lake behind, the street side is the front, and the lake side is the rear, although there are different, more restrictive setbacks from the lake (75 ft) that would supersede the standard rear yard setback of 25 ft. Mr. Carlson stated that he would recommend this variance for approval to the front yard setback for an accessory building at 1421 Mound Trail as depicted on the submitted materials from applicant Mr. Jim Heron, with the following conditions and findings of fact that are included in your packet. A lengthy discussion ensued. Motion by Council Member Kubat, seconded by Council Member Rios to deny the variance as presented. Roll Call: Mayor Golden, Council Member Koski, Council Member Mosher voted Nay and Council Member Rios and Council Member Kubat Aye. Mayor Golden asked if anyone would like to put a new motion on the table. Council Member Koski stated that he would make a motion based on precedent and history that he was in agreement with what Council Member Kubat said, but he stated he thinks we should move on with this. Motion by Council Member Koski, seconded by Council Member Mosher to approve the variance for 1421 Mound Trail for the construction of an accessory structure in any configuration of size not to exceed 802 square feet ensuring compliance with required setbacks, all city codes, as well as recommendations outline in the updated findings of fact, as presented. Roll Call: Council Member Rios, Mayor Golden, Council Member Mosher, Council Member Koski, approved. Council Member Kubat Nayed. Motion carries. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS Administrator/Engineer Report – Interim Administrator Lewis stated that the report was contained in the packet and provided Council with a brief review. 1. Council Report a. Kubat - (i) Parks & Recreation Committee – Council Member Kubat reported that P & R. They are working on a more permanent structure for Disc Golf and hoping that it will be open for use this fall. Also, reported on playground equipment proposals. He stated that they received 3 proposals. Two of the proposals that were considered were to use a rubberized mat across the entire play area which is ADA accessible and the other used wood fiber, which over time would be ADA accessible. (ii) Centennial Fire District Steering Committee – Council Member Kubat gave no report. (iii) Planning & Zoning Commission - Council Member Kubat gave no report. b. Koski - Council Member Koski commented on the logos. He stated that they are very good. (i) Planning & Zoning Commission – Council Member Koski gave no report. (ii) Centennial Fire District Steering Committee – Council Member Koski gave no report. Page 6 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 (iii) Anoka County Fire Protection Council – Council Member Koski stated that at Anoka County Fire Protection meeting, there was a lot to discuss but mostly on the budget. He stated that he does not know what it is going to cost the City of Centerville. They are still working on creating a training center for all the fire services in Anoka County. They are also working on a program with a city in Mexico and having a sister city relationship with the fire department in Mexico. c. Rios - (i) Economic Development Authority – Council Member Rios stated that the EDA meeting has been cancelled. It will be rescheduled for June. d. Mosher – (i) Economic Development Authority – Council Member Mosher gave no report. (ii) Centennial Lakes Police Department Governing Board – Council Member Mosher gave no report. e. Golden – (i) Centennial Lakes Police Department Governing Board – Mayor Golden stated that Council Member Kubat and Interim City Administrator Lewis attended the Centennial Lakes Police Department Governing Board. She stated that they had just finished their audit, and they have purchased 2 electric bikes. They also have a tentative offer for a police officer pending background check. (iii) North Metro Telecommunications Commission – Mayor Golden stated that North Metro Executive Board met last week, and they elected to continue with the co-chairs. Eric Houston and Danika Peterson are the co-chairs. (iv) Other Mayoral Reports – Mayor Golden stated that she spoke with the audit committee last week and she said that she is very pleased with our financial state. Mayor Golden stated that someone reported to her about flower robberies at St. Genevieve Cemetery. She stated that she attended a presentation at St. Genevieve’s Church and that a family that donated a statute of Our Lake of Kabeho to the church. In the presentation, they gave the history of the statue. She stated for those that do not know who Our Lady of Kabeho, she has appeared in Rwanda in the 1980’s. There was a family who was from Rwanda and Nuns from Kenay that attended. The statue was gifted the Nuns the statue to take home to Kenya to display in their church. On Friday, the Parks & Recreation Committee Chair Errickson-Grahek, the P & R Chair, and she visited the Centerville Elementary School and the Middle School to give the contest winners their certificates. f. Jr. Council Member Wynn – She reported that prom was 2 weeks ago, and it was very fun and everyone enjoyed it. She stated that the culture fair was on Saturday, and it was successful. g. Attorney Glaser – Attorney Glaser stated that Law Day was a big success, so much so, that they are going to have another Law Day. He stated that he had a half shift there and saw about 40 people. He reported that the search for a new City Administrator is going well and they are meeting this Saturday. Page 7 of 8 City of Centerville City Council Meeting Minutes May 14, 2025 XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Rios to adjourn the meeting of May 14, 2025, at 7:48 p.m. Roll Call: Mayor Golden, Council Members Kubat, Mosher, Koski, Rios in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8