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Home My WebLink About2025-08-06 P & R Set Agenda & Handouts. e terviffe Sta6frshcd 1857 PARKS & RECREATION CITY OF CENTERVILLE MF.FTTNCT VI. VII. PARKS AND RECREATION COMMITTEE MEETING AGENDA SET AGENDA — Items RED Wednesday, August 6, 2025 6:30 p.m. City Hall CALL TO ORDER 1. Roll Call APPROVAL OF AGENDA L Call for Changes to the Agenda AWARDS/PRESENTATIONS/APPEARANCES 1. eMr. Devin Grahek, Disc Golf Course (Revised Course & Timeline) PUBLIC HEARINGS 1. None COMMITTEE BUSINESS (UNFINISHED) 1. Fiore Tree Grant Submittal 2. Tree Plan COMMITTEE BUSINESS (NEW) 1. Park Facility Permit Application —1st Birthday Party, Hidden Spring Park 2. Movie in the Park — (B. Peterson) 3. Fete des Lacs 5/8K Run & Paddle Events (Update) 4. Volunteer Appreciation Scheduling & Gifts 5 Park Facility PermitApplication — Scout Troup 136 Overnight Use of LaMotte Park APPROVAL OF MINUTES 1. None VIll. ANNOUNCEMENTS/UPDATES 1. Staff Updates (Main Street Market) 2. Committee Member Update (Disc Golf, LaMotte Play Structure & Pickleball) 3. Council Liaison Update IX. ADJOURNMENT INFORMATION REMINDERS ➢ Planning & Zoning Commission — Tuesday, August 12, 2025 ➢ Economic Development Authority — Wednesday, August 20, 2025 ➢ Parks & Recreation — Wednesday, September 3, 2025 ➢ City Council Meeting — Wednesday, August 13, 2025, Welcome Reception City Administrator Lewis, 5-6 & 6:30 p.m Regular Meeting ➢ City Council Work Session & Meeting — Wednesday, August 27, 2025 �a 0 a 0 a co C �L r•1 LJ _ — — - o 4r s 1 Kf y h 4- sS 21 4LIlLD r". f IF 6 a- TL �IL L. ' r.,,,�.° �= CITY OF CENTERVILLE SPECIAL EVENT PERMIT APPLICATION Please read information on applying for Special Event Permit before completing this application. Please be mindful that fees may be associated with your request. Answer all questions (please print). Write NIA (Not Applicable) where appropriate. Sponsoring Organization Name of Applicant or Contact Person: Scout Troop 1361 Brian Peterson or Julie Rose Address (Street, City, State, Zip) Phone Number: 1668 Hunters Trail Centerville MN 66038 Brian Peterson 651.247-3895 or Julie Rose 362440-0062 Email Address: Brain: scoutmaster &troop136mn,co or Julie activi s gtroo 13 mn.com Type of Event: QRun/Wal c()Planned DemonstratioKoFund raiser ()Block PartoCeremon!DCelebration ()Parad®Conce Other ()Street Fair Event Hours Date of Event Anticipated Attendance: August 21st - 22nd 2025 6:30pm - 8:00 am Name or Title of Event: Scout summer cam pout (1 night only) Location and Description of Event: (List any City parks, streets, trails or facilities to be used andlor blocked -off during the event) Laurie LaMotte Park NQIE, No permanent markings of route allowed on any streets, sidewalks, or trails in the City of Centerville. 1) Are police officers needed to provide services at the event (traffic control, security, barricading streets, and use of equipment, etc.) Yes , No X a. Police Security —NA_ Police Traffic Control _NA Barricades _NA Cones _NA_� Barricades _NA _ Picnic Tabfes (@ Parks Only) X_ 2) A map or diagram of the event must be provided. Looking for routesldirection of travel, locations of restrooms, serving areas (food and alcohol), stages, fencing and barricades. 3) If alcohol is being served, copy of current on -sale liquor license must be provided. Insurance Required: The City of Centerville requires certain events to obtain insurance prior to approval. The following events include parades and/or other mobile events utilizing City of Centerville streets, events open to the public with a large number of attendees, City staff, or any other events deemed necessary by the City of Centerville. As a condition of the permit the applicant shall: Procure and maintain insurance, which includes the City of Centerville as named insured or additional insured. Note: Listing the City as the Certificate Holder does not mean the City is an additional insured. It must state in the description box the City (or if listed as Certificate Holder) is an additional insured. If alcohol is being served, the entity serving the alcohol must provide a Certificate of Liquor Liability Insurance and listing the City of Centerville as an additional insured. The Certificate of Insurance must be submitted with this application. This insurance will need to provide the level of coverage that the City of Centerville determines to be necessary and adequate under the circumstances. For certain events the City may require simple proof of insurance. Is insurance required (as determined by City staff): Yes x_ No Signature: 1UHRry- �.. Date: _ 08/06/2025 Return this form to: City of Centerville 1880 Main Street Centerville, MN 55038 *Please note that there are fees associated with the use of the City's parks (Deposit, User Fee, Etc.) *if you would like your event published on the City's website or Reader Board? Please indicate: Yes_X No Please note, it must meet the City's criteria as below. 1. Information related to City business or other government agencies 2. Requests from Centennial School District 12 3. Requests from all registered non-profit organizations located within the City of Centerville 4. May not be registered as a non-profit organization (i.e. School events, Fete des Lacs, etc.) 2 1 Page SPECIAL EVENT PERMIT STAFF CHECK LIST (INTERNAL USE ONLY) Department Dent Initial RaviewAggroval City Council: Yes ❑ No ❑ N/A ❑ Public Works: __ Yes ❑ No ❑ NIA ❑ Centennial Lakes Police Department: Yes ❑ No ❑ NIA ❑ Centennial Fire District: Yes ❑ No ❑ N/A ❑ Parks and Recreation Committee: Yes ❑ No❑NIA ❑ Are fees associated with this request? Yes ❑ No ❑ N/A o Park Use Permit $25.00 + Deposit Park Use $100.00 Minimum Deposit Field prep., Trash pickup, lighting, concession facility, police and fire service, will be determined by the City's Public Works Director. Have fees been paid? Yes ❑ No ❑ N/A ❑ Payment Method Requesting Party Notified? Yes ❑ No ❑ N/A ❑ 3 1 Page Teresa Bender From: Sent: To: Subject: Attachments: Julie Rose <activities@troop136mn:com> Wednesday, August 6, 2025 10:30 AM Brian Peterson; Teresa Bender Re: FW: Message from KM C551 i Fill-in Special Event Application (1).pdf F You don't often get email from activities@troop136mn.com. Learn w sthis is important Caution: This email originated outside our organization; please use caution. Good morning Teresa and Brian, I have attached the completed Special Event application form for the scout campout. Please let me know if there is anything else needed. Thank you so much and have a wonderful day. Sincerely, Julie Rose 352-440-0062 On Wed, Aug 6, 2025 at 10:03 AM Brian Peterson < Here is the permit email ---------- Forwarded message --------- From: Teresa Bender < _ _ _ .> Date: Wed, Jul 30, 2025 at 9:28 AM Subject: FW: Message from KM_C551 i To: Brian Peterson < > Good Morning: How did Music in the Park go last evening? > wrote: Please find the attached related to your request for the Scouts to camp at LaMotte. First two pages would be arguments for not allowing. However, the third page speaks of variances being approved by Council. You are requesting Thursday, August 21, 2025. 1 Now, you could have an argument that the Anoka County Radio Club annually have a 24-hour session with use of the park. My concern, as may be similar to yours, is numerous tents in the park may give the public the impression that this is something that is allowed and without permission. Ok, how do you proceed...... Complete a Special Event Permit Application — see attached. Sincerely, Teresa From: scan@centervillemn.com <scan@centerviliemn.com> Sent: Wednesday, July 30, 2025 8:52 AM To: Teresa Bender <tbendercenterv_ illemn.com> Subject: Message from KM_C551i Brian Peterson 1668 Hunters Trail Centerville, MN 55038 Home: 651-793-7432 Cell: 651-247-3895 Brian petersoncabin.com Teresa Bender From: Teresa Bender Sent: Wednesday, July 30, 2025 9:29 AM To: Brian Peterson Subject: FW: Message from KM_C551 i Attachments: SKM_C551i25073008510.pdf, Fill -In Special Event Application.pdf Good Morning: How did Music in the Park go last evening? Please find the attached related to your request for the Scouts to camp at l_aMotte. First two pages would be arguments for not allowing. However, the third page speaks of variances being approved by Council. You are requesting Thursday, August 21, 2025. Now, you could have an argument that the Anoka County Radio Club annually have a 24-hour session with use of the park. My concern, as may be similar to yours, is numerous tents in the park may give the public the impression that this is something that is allowed and without permission. Ok, how do you proceed...... Complete a Special Event Permit Application --see attached. Sincerely, Teresa From: scan@centervillemn.com <scan@centervillemn.com> Sent: Wednesday, July 30, 2025 8:52 AM To: Teresa Bender <tbender@centervillemn.com> Subject: Message from KM_C551i Teresa Bender From: Sent: To: Subject: Teresa Bender Thursday, July 31, 2025 9:39 AM Brian Peterson RE: FW: Message from KM_C551 i You are verywelcome and yes, it would go before the Committee. Teresa From: Brian Peterson <brian@petersoncabin.com> Sent: Thursday, July 31, 2025 9:38 AM To: Teresa Bender <tbender@centervillemn.com> Subject: Re: FW: Message from KM_C551i autior This email originated outside our organization; please use caution. Teresa, Thank you for the great and detailed information. I greatly appreciate that you took the extra time to include those details. Music in the Park went well. We had about 120 people there which is our average high attendance. I will take a look at this and get back to you. Would this go before Park and Rec then Council? (Trying to understand the timing that I would need to meet.) On Wed, Jul 30, 2025 at 9:28 AM Teresa Bender <tUendff-Ocente vi emn.com> wrote: Good Morning: How did Music in the Park go last evening? Please find the attached related to your request for the Scouts to camp at LaMotte. First two pages would be arguments for not atlowing. However, the third page speaks of variances being approved by Council. You are requesting Thursday, August 21, 2025. Now, you could have an argument that the Anoka County Radio Club annually have a 24-hour session with use of the park. 1 My concern, as may be similar to yours, is numerous tents in the park may give the public the impression that this is something that is allowed and without permission. Ok, how do you proceed...... Complete a Special Event Permit Application — see attached. Sincerely, Teresa From: scan@centervillemn.com <scan@ucenterviliemn.com> Sent: Wednesday, July 30, 2025 8:52 AM To: Teresa Bender <tbendert@centerviilemn.com> Subject: Message from KM_C551i Brian Peterson 1668 Hunters Trail Centerville, MN 55038 Home: 651-793-7432 Cell: 651-247-3895 BrianCoOpetersoncabi n.com GENERAL PROVISIONS § 92.01 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. FIREARM. Any rifle, shotgun, pistol, B-B gun, pellet gun, slingshot, air rifle and bow and arrow. PURLICPARKSAND GROUNDS. Any real property owned or leased by the city. VEHICLE. Any vehicle or conveyance, whether motor -powered, animal -drawn or self-propelled. Ord ##41, adapted 1011211983 § 92.02 REMOVING, DEFACING OR DESTROYING PROPERTY. No person shall remove, deface, destroy, diminish or impair the value of public property located on or within any public park or public grounds. Ord. #41, adopted 1011211983 § 92.03 ERECTION OF STRUCTURES. No person shall erect any tent or structure, whether permanent or temporary, or run any public service utility, upon or across any public park or public grounds. Ord_ #41, adopted 1011211983 § 92.04 LITTERING. (A)No person shall litter or cast or allow to remain any rubbish or trash of any kind or nature in or about any public park or public grounds. (B)No person shall bring glass containers into any designated park land in the city. Ord. 441, adopted 1011211983, Ord. amended 0811411985 § 92.05- ALCOHOLIC BEVERAGES; INTOXICATION. 1121 Page No person shall possess, display, consume or use intoxicating liquor or 3.2 percent malt liquor in any public park or public grounds. Ord. #41, adopted 1011211983 § 92.06 VEHICLE TRAFFIC. Vehicles shall be driven or parked only in designated areas on any public park or public grounds and shall be driven therein at a maximum speed of five mph. Ord. #41, adopted 1011211983 § 92.07 HOURS. No persons, except authorized city personnel, shall enter or be on the grounds of any public park or public grounds between the hours of l 0:00 p.m. and 7:00 a.m., or during those hours specifically posted by the city. Ord. #41, adopted 1011211983, Ord. 2d 925, amended 1211012008 k; 92.08 OVERNIGHT PARKING OR OCCUPANCY. Overnight parking or occupancy within any public park or public grounds is prohibited. Ord. #41, adopted 1011211983 § 92.09 OPEN FIRES PROHIBITED. No person shall build a fire in any place in any public park or public grounds, at any time, except in fireplaces Or receptacles provided therein by the city. Ord. #41, adapted 1011211983 § 92.10 WASHING OF VEHICLES. No person shall wash any vehicle in any public park or on public grounds. Ord. #41, adopted 1011211983 113 1 Page Ord. 2d #25, amended 1211012008 ADMINISTRATION AND ENFORCEMENT 92.3G 'VARIANCES. Variances to the strict application of this chapter may be granted only by the City Council. Ord. #41, adopted 1011211983 § 92-31 CITY PERSONNEL. This chapter shall not be construed to prohibit the normal care, operations or functions of the city (including the authorized events of City Celebration) or its authorized agents in any public park or public grounds. Ord. #41, adopted 1011211983, Ord amended 1212211993 PELTIER LAKE § 92.45 PURPOSE, INTENT AND APPLICATION. As authorized by M.S. §§ 86B.201.86B205 and 459.20, and Minn. Rules 6110.3000-6110.3800 as now in effect and as hereafter amended, this section is enacted for the purpose and with the intent to control and regulate the use of the water of Lake Peltier in Anoka County, Minnesota, the body of water being located within the boundaries of the City of Centerville and City of Lino Lakes, to promote its fullest use and enjoyment by the public in general; to ensure safety for persons and property in connection with the use of the waters, to minimize adverse impact on natural resources, to harmonize and integrate the varying uses of the waters, and to promote the general health, safety and welfare of the citizens of Centerville. Ord. #68, adopted 0312712002 § 92.46 DEFINITIONS. Terms used in this section related to boating are defined in M.S. § 86B.005, as amended. Ord. #68, adopted 0312712002 1161Page