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Home My WebLink About2026-02-04 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION MEETING AGENDA Wednesday, February 4, 2026 6:30 p.m. Fire Station #3, 1880 Main Street MEETING I.CALL TO ORDER 1.Roll Call II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES IV.PUBLIC HEARINGS 1.None V.COMMITTEE BUSINESS (UNFINISHED) 1.Mr. Logan Hazzard, (Bat Houses) Eagle Scout Project VI.COMMITTEE BUSINESS (NEW) 1.Park Facility Use Request/LaMotte a.Scout Troop 136 (2/7/2026) b.Centennial Early Childhood Family Education (5/11/2026) c.Derksen Graduation (6/14/2026) d.Community Education – Soccer (7/14- 8/4/2026) VII.APPROVAL OF MINUTES 1.Minutes a.February 5, 2025, Work Session and Parks & Recreation Committee Meeting Minutes b.May 7, 2025, Parks & Recreation Committee Meeting Minutes c.August 6, 2025, Parks & Recreation Committee Meeting Minutes VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates (Skate/Sled Night) 2.Committee Member Update 3.Council Liaison Update IX.ADJOURNMENT 1 INFORMATION REMINDERS Planning & Zoning Commission – February 4, 2026 City Council Meeting – Thursday, February 12, 2026 Economic Development Authority – Wednesday, February 18, 2026 City Council Work Session & Meeting – Thursday, February 26, 2026, Work Session 5 p.m./6:30 p.m. Regular Meeting Parks & Recreation – Wednesday, March 4, 2026 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 3, 2026 Public Works V.1 TITLE OF ISSUE: Eagle Scout Project (Bat Houses) - Locations for Installation & Public Works Staff Time Needed BACKGROUND AND SUPPLEMENTAL INFORMATION: At the committee's last meeting, a proposal was received from Logan Hazzard for an Eagle Scout Project that would include the construction of three, three-post poles that would house two bat houses attached to their tops. Mr. Hazzard felt that he had ample time to construct the structures and provide them to the city for installation in several parks. He explained that he would not be able to install them prior to reaching age 18, as required by the regulations of his project. He advised that he could not provide annual maintenance of the houses because of school commitments. The committee requested that the Public Works Director provide a listing of suitable locations for the structures within the park system, which are attached. The Public Works Department recommends that if the Scout cannot install the three-post poles, they would alternatively place the bat houses (6 in total) in suitable tree locations as staff time permits in 2026. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion and possible motion for Council approval. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 3 4 5 6 7 8 9 10 11 12 13 14 15 16 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 4, 2026 Administration VI.1 TITLE OF ISSUE: Park Facility Use Request/LaMotte BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has received four requests for use of LaMotte Park. Several are non-profit organizations that have utilized the park(s) without incident in the past and all take pride in the community. One is a local family that has lived in the community for quite some time, submitted their application with the appropriate deposit and usage fee. They also take pride in the community. a. Scout Troop 136 (2/7/2026) b. Centennial Early Childhood Family Education (5/11/2026) c. Derksen Graduation (6/14/2026) d. Centennial Community Education - Soccer (7/14-8/4/2026) COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Recommend to Council the Approval of the submitted Park Facility Use Requests/LaMotte. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 17 18 19 20 21 22 23 24 25 26 27 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 4, 2026 Administration VII.1 TITLE OF ISSUE: Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: Your packet contains minutes that have been transcribed and reviewed by Staff and are ready for your consideration. a. February 5, 2025, Work Session and Parks & Recreation Committee Meeting Minutes b. May 7, 2025, Parks & Recreation Committee Meeting Minutes c. August 6, 2025, Parks & Recreation Committee Meeting Minutes COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Recommend to Council the Approval of the February 5, May 7 and August 6, 2025, minutes as submitted. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 28 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 5, 2025 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held itsWork Session and Regularly Scheduled Meeting on Wednesday, February 5, 2025, at 5:30 p.m. and 6:30 p.m.in Council Chambers at the Centerville City Hall. The Work Session and Regularly Scheduled Meeting werelive-streamedat: https://northmetrotv.com/channel-15-live- stream. WORK SESSION MEETING I.CALL TO ORDER Chairperson Heidi Errickson-Grahekcalled the Work SessionMeeting of the Parks &Recreation Committee, to order on Wednesday, February 5, 2025, at 5:30 p.m. 1.ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Emem Akpan (Arrived at 6:10 p.m.)(Arrived at 6:10 p.m.) Committee Member Kathy Freiermuth Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Ashley Fuchs Not Approved Committee Member Deanna LoomisCommittee Member Deanna Loomis Committee Member Brian PetersonCommittee Member Brian Peterson(Arrived at 6:00 p.m.)(Arrived at 6:00 p.m.) Committee Member Katya Port Also Present:City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II.PRESENTATION/APPEARANCES Three vendors provided background on their company and products. They are potential vendors for equipment replacement at Laurie LaMotte Memorial Park. All vendors reviewed their proposals and asked if there were any questions that they could answer. 1.MWP Recreation 2.Midwest Playscapes 3.Webber Recreational Design 4.ADJOURNMENT 29 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 Chairperson Errickson-Grahek adjourned the meeting at 6:18 p.m. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chairperson Heidi Erickson-Grahekcalled the Regularly Scheduled Meeting of the Parks & Recreation Committee to order on Wednesday, February 5, 2025, at 6:32p.m. 2.ROLL CALL Present: Chairperson Heidi Erickson-Grahek Committee Member Emem Akpan Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Kathy Freiermuth Not Approved Committee Member Deanna LoomisCommittee Member Deanna Loomis Committee Member Brian Peterson Committee Member Brian Peterson Committee Member Katya Port Absent:Committee Member Ashley Fuchs Also Present:City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda Mr. Luke Peterson was unableto attend the meeting this evening; thus Item III.1 will be deleted. Mr. Kyle Phernetton, 1740 Main Street,is present and would like to address the Committee. Music in the Park will be discussed under New Committee Business as #6. Motion by Committee Member Peterson, seconded by Committee Member Akpan to approve the amended agenda as discussed.All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES. Mr. Kyle Phernetton, 1740 Main Street, Centerville, attended the Skate Party this year. The sledding hill is good for little kids but not so much for older kids. He understands a disc golf is being considered and suggested that a giant hill be built for sledding next to the smaller hill near the skate park.It would be best in the middle of the field, keeping both sledding hills together.He suggested some fundraising ideas. This will be placed on the next meeting agenda (March 5, 2025), and Mr. Phernetton was invited to return. There was a discussion about the history of the hill being created. IV.PUBLIC HEARINGS - NONE Page 2of 5 30 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 V.COMMITTEE BUSINESS (UNFINISHED) 1.Disc Golf Chairperson Errickson-Grahek provided prices associated with needed items for installation, including forms/concrete/sand, signage, baskets, etc. A PowerPoint was provided for Committee consideration.Signage will be $750, and9 Baskets (Mach V) $4,475. The t-box would be 5’ x 8’ in size, with no costs yet available. The labor would be provided by the Public WorksDepartment. Grants are being sought. There was a discussion regarding the disc golf course. Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahek to recommend toCouncil approval ofthe purchase and installation of a disc golf course at Laurie LaMotte Memorial Park in an amount not to exceed $10,000 and to direct the P&R Committee Staff Liaison to submitan Application for SHIP Grant Funding. All in favor. Motion carried. 2.Pickleball Courts –(Previous Motion, Discussion of Mats & On-Going Maintenance –Storage, Annual Installation, Etc.) Staffexpressed concerns regarding the possibilityof injury with the use of mats versus other court surfacing and the ongoing expenditure associated with staff installation, transportation of the mats, and storage needs, as there is currently limited storage capacity. Staff suggested that the funds previously motioned for the purchase of the mats be utilized for purchasing dividers between courts instead.The previous motion was a recommendation to the City Council to expend up to $20,000 to stripe 3 courts, purchase portable nets, and a pickle rollfor installation at the Laurie LaMotte Memorial Park hockey rink in 2025. The Committee discussed the options available. More research will be done on the striping/painting of the courts, the use of mats, nets,and dividers, and the item will be brought back to the Committee for consideration. The item will be tabled for the time being. VI.COMMITTEE BUSINESS (NEW) 1.Authorization of P&R Committee Staff Liaison Approval –Requests for Facility Usage The Parks & Recreation Committee Staff Liaison(Bender)requeststo be authorized to approve park facility permits on behalf of the Parks and Recreation Committee and report back to the Committee with usage schedules.Some written criteria will be developed when considering requests for facility usage. a.Request for Facility Permit, Use of LaMotte Hockey Rink –Centennial Youth Hockey, Monday – Thursdays, January 6 – February 27, 2025 (6:00 -7:00 p.m.). Page 3of 5 31 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 b.Centennial Community Education Request for Use of LaMotte Park –July 23 – August 13, 2025, from 5:00 –7:15 p.m. for Soccer. c.Centennial Lakes Little League Request for Use of LaMotte Park Ballfields – April 1 –September2025, Monday – Friday from 4:00 p.m. –Dark, Saturday & Sunday 10:00 a.m. –2:00 p.m. (Park Cleanup April 21, 2025 – Rain Backup April 22, 2025).A schedule will be requested. Motion made by ChairpersonErickson-Grahek, seconded by Committee Member Peterson to recommend that the City Council approve the request from Centennial Community Education. All in favor. Motion carried. 2.Name a Snowplow Contest The 18 submissions for recommendations for the Name a Snowplow Contest were provided for Committee consideration. Public Works recommendations were provided to the Committee suchas Blizzard of Oz, Darth Blader, and Blizzard Wizard. The Committee was requested to select one name. The Committee Members each provided their suggestions. The Blizzard Wizard was suggested. 3.Nissa Larson Fete des Lacs Annual 5K/8K/Kids Run The rules and structure of the runs are the same as last year. More volunteers are needed for the event so that paid workers are not needed. Requests for volunteers will be added to the City Newsletter. A discussion on the number of volunteers needed was held. Motion made by Committee Member Peterson, seconded by ChairpersonErickson- Grahekto recommend that the City Council approve Nissa Larson’s contract for Fete des Lacs Race Coordination. All in favor. Motion carried. 4.Park Cleanup (April 19 or April 26, 2025) Earth Day is on Tuesday, April 22, 2025. The Committee is requested to schedule the annual event, along with a rain date. The date of April 19, 2025, at 9:00 a.m., was selected, with April 26, 2025,being the rain date.Volunteers will be sought through social media. 5.Appoint Subcommittee –Laurie LaMotte Park Equipment Chairperson Erickson, Committee Member Katya Port, and Committee Member Kathy Freiermuth will be on the subcommittee. 6.Music in the Park The budget for Music in the Parkis the same as in 2024. Committee Member Peterson was looking at expanding the program by adding two to three new dates. The budget will be Page 4of 5 32 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 researched to see if there is additional funding for new dates. The new dates would be in August 2025. VII.APPROVAL OF MINUTES 1.Minutes of October2, 2024 – Parks and Recreation Committee Meeting Minutes – Motion made by Committee Peterson, seconded by ChairpersonErickson-Grahekto approve the minutes of the Regularly Scheduled Meeting of the Parks & Recreation Committeeas submitted. All in favor. Motion carried. VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates – (Skate Night, February 15, 2025) Information has been posted on social media, website, and kiosk, along with emails sent to residents. Volunteers are needed. Wargo will be at the event again this year. 2.Committee Member Updates – Comprehensive Tree Plan, February 15, 2025, Skate/Sled Night, and Fiore Tree. Committee Member Fuchs will provide an update at the next meeting on the Comprehensive Tree Plan. The Fiore Trees are metal, and a drip irrigation system runs to the tree. The tree can be lit. There has been some concern about the costexpressed at the Council.EDA has agreed to collaborate in the past, and they will be contacted to see if collaboration is still available. The Lions Club could also be contactedfor collaboration. 3.Council Liaison Update. Councilmember Kubat introduced himself and his background. He looks forward to working with the Parks and Recreation Committee. His goal is to be the Committee’s voice on the City Council. IX.ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Member Apkan to adjourn the February 5, 2025, Parks & Recreation Committee Meetingat 8:15 p.m. All in favor. Motion carried. Submitted by:Teresa Bender, City Clerk Page 5of 5 33 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, MAY 7, 2025 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held itsRegularly Scheduled Meeting on Wednesday, May 7, 2025, at 6:30 p.m.in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting waslive-streamedat: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting of the Parks & Recreation Committee to order on Wednesday, May 7, 2025, at 6:30 p.m. 1.ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Not Approved Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Katya Port Absent: None Also Present:City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda Mr. JonGilberstsonwill appear under III. Appearances. Swings at Royal Meadow Park will be discussed under Committee Updates. Potential signage on ATV trails will be discussed under Updates. Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahekto approve the amended agenda as presented.All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES Mr. Jon Gilbertson, Midwest Playgrounds, reviewed the changes that were made to the proposal 34 City of Centerville Park & Recreation Committee Meeting Minutes May 7, 2025 for Laurie LaMotte Memorial Park. The saucer swing was removed. The total cost with the change is still within budget. Engineered certified hardwood will be used rather than standard woodchips. The characteristics of the hardwood and the glider were discussed. The maintenance service procedure, with a cost of $3,000 - $5,000, was described.Volunteer groups can also provide the service to the hardwood. Every 3-5 years, a seal coat is needed. There is a five-year warranty. The expected life of the pour-in-place surface is 10-15 years.Residents can scan the QR Code located at the park. The pour-in-place surface can be added later.The Committee discussed access to the playground. Motion by Committee Member Fuchs, seconded by Committee Member Petersonto recommend that City Council approve MWP Recreation’s proposal with the addition of the swing set at Laurie LaMotte Memorial Park. All in favor. Motion carried. There was a discussion about moving the existing equipment from Laurie LaMotte Memorial Park to Royal Meadow Park.The suggestion was made to enhance Royal Meadow Park's amenities. The schedule for updating parks within the City was reviewed. The removal and replacement of equipment from one park to another will be discussed at the next Park and Recreation Committee Meeting, with input from Public Works and MWP Recreation. IV.PUBLIC HEARINGS – NONE V.COMMITTEE BUSINESS (UNFINISHED) 1.Disc Golf All costs are set for signage ($1,001.50) and baskets ($4,585). The ground sleeves will be metal rather than cardboard. The cost for metal sleeves ($4,585). There are three different quotes for the launch pads. Castle concrete $10,550 for 9 launch pads. Public Works could do it for $3,673.37. The other option is using a railroad beam at the front, which has pros and cons. The pros and cons were reviewed. The Committee was asked to consider the three options. The consensus was to go with Public Works doing the launch pads' concrete work. It was also suggested to use wood to see how much it is used. For City installation total cost would be $9,259.04 vs. $15,836.50 for contracted work. Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Freiermuthto recommend that the City Council have Public Works install the concrete pads for the Disc Golf Course. All in favor. Motion carried. 2.Laurie LaMotte Memorial Park – Request forAdditional Information & Samples a.MWP This was discussed earlier in the meeting. 3.Fiore Tree Expenses, Sponsors & Grant Opportunities Page 2of 5 35 City of Centerville Park & Recreation Committee Meeting Minutes May 7, 2025 The cost for the Fiore Tree will be $48,190.00 (7 pots), $46,290.00 (5 pots). There are options for lighting, bark cutout, different types of lights, and electricity added to the location of the tree. $19,005 for the 7 pots and $17,005 for the 5 pots. Lighting would be $16,000. A donation was made by the Lions Club. A grant request is submitted(up to $50,000). An option would be $27,775.00 for just the tree, with no lighting or water. There were donations of $1,000 and $2,000. This would bring the cost down to $25,775.00. Public Works would handle the watering along with the other flowers in the area. The bark cutout can be done without lighting. The tree could be decorated with lights after the fact. Solar lighting was suggested. The cost of solar lighting will be researched. The solar lighting could change seasonally. Garten’swill fill the flowerpots for $150/ea.The suggestion of doing perennial planting in the pots down the road. There may be price changes due to tariffs. The question of warranty of the lights, repair for burned-out lights, and adding LED lights after the tree is installed. The question of solar lights will also be asked. A basic tree is within budget currently. The previous motion was not to exceed $25,000, and it was approved by the City Council. The new Council had questions, and itwas brought back to the Committee, and the suggestion was to contact the EDA about funding. This will not be sent back to the City Council until information is received on the grant, lighting, warranty, and repair costs. The grant will not be announced until August. 4.Tree Plan Committee Member Fuchs provided an update on the Tree Plan. She contacted the Interim Public Works Directorwho had input on the plan as far as appropriate locations for the trees.There was an email request to do some planting along the edge of Acorn Creek Park. Some Shrubbery would be planted along the property line in Royal Meadows. Local nurseries have been contacted about species availability. The plan would be to plant a couple of trees in each park every year (10-20 per year). Pricing information hasnot been received. It was suggested that residents be able to order trees to obtain a bulk discount. The tree watering bags would be used. Lilac trees were suggested. 5.Fete des Lacs Logo Contest All artwork has been received, and the sub-committee will make a recommendation for winners. Middle school and elementary school students submitted artwork was reviewed by the Committee. The contest theme is “America the Beautiful”. The Committee reviewed the 19 entries submittedby the elementary students. The consensus of stnd the Committee was to revote for #13, #16, and #1. 1Place goes to #13. 2Place goes to #16. stnd Honorable Mention goes to #1. Prize money is $100 (1), $50 (2) and $25 (Honorable Mention) along with a t-shirt. For the middle school entries, there were 21 entriesreviewed by the Committee. The consensus of stnd the Committee was to revote for #3, #9, and #11. 1Place goes to #9. 2Place goes to #3. stnd Honorable Mention goes to #11.Prize money is $100 (1), $50 (2) and $25 (Honorable Mention) along with a t-shirt. VI.COMMITTEE BUSINESS (NEW) Page 3of 5 36 City of Centerville Park & Recreation Committee Meeting Minutes May 7, 2025 1.Request for Use of Laurie LaMotte Memorial Park –Anoka County Radio Club The dates for this event areJune 27-29 and is a 24-hour eventfrom Friday Evening to Sunday Afternoon. Motion made by Committee Member Peterson, seconded by Committee Member Akpan to recommend that the City Council approve the request from Anoka County Radio Club.All in favor. Motion carried. 2.Request for Use of Laurie LaMotte Memorial Park – Centerville Elementary Centerville Elementary School is requesting the use of LaMotte Park for a few hours of play and to eat lunch. They are requesting the use of the bathrooms from 11:00 a.m. –2:30 p.m. on 5/28/25, 5/29/25, 5/30/25, 6/2/25, 6/3/25, and 6/5/25. Motion made by Committee Member Peterson, seconded byChairpersonErrickson-Grahek to recommend that the City Council approve the request from CV Elementary.All in favor. Motion carried. VII.APPROVAL OF MINUTES – NONE VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates – (Main Street Market) There are 20 vendors to date, and Coordinator Angela Conley will be reaching out to past vendors to assist in additional registrations.There will be 3 concession trucks for food. Egg Roll Queen and Grey Duck will be at all markets. There are themes for each market. 2.Committee Member Updates – Cleanup Day & Music in the Park Committee Members Peterson andFuchs participated in the Cleanup and provided an update. Thanks to all the volunteers who helped with Cleanup Day. Committee Member Peterson provided an update regarding Music in the Park, including scheduled bands, contracts, and the length of the season. Still working on scheduling the bands. Licensed dessert and treat vendors are being sought during Music in the Park. 3.Council Liaison Update Councilmember Kubat provided an update.He reported on street resurfacing that is planned. Applications for the City Administrator position are being reviewed by the Personnel Committee. Repairs to the City Well and Sewer Lines are being researched. The irrigation system pump in LaMotte Park has been approved for repair. He received a complaint from a resident about a motorized go-kart vehicle on the Acorn Park Trail.This is an issue throughout Centerville. There Page 4of 5 37 City of Centerville Park & Recreation Committee Meeting Minutes May 7, 2025 have also been snowmobiles seen on the trails. Signage could be improved, along with education on the website.The Police Department will also be notified. Parking near the trail is also an issue. IX.ADJOURNMENT Motion by Committee Member Peterson, seconded by ChairpersonErrickson-Grahek to adjourn the May 7, 2025, Parks &Recreation Regularly Scheduled Committee Meetingat 9:12 p.m. All in favor. Motion carried. Submitted by: Teresa Bender, City Clerk Page 5of 5 38 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, AUGUST 6, 2025 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held itsRegularly Scheduled Meeting on Wednesday, August 6, 2025, at 6:30 p.m.in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting waslive-streamedat: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting of the Parks & Recreation Committee to order on Wednesday, August 6, 2025, at 6:34 p.m. 1.ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Not Approved Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Katya Port Absent: None Also Present:CityClerk, Ms. Teresa Bender City Council Liaison, David Kubat II.APPROVAL OF AGENDA. 1.Call for Changes to the Agenda. Some changes were made before the meeting, and a new agenda was provided. Motion by Committee ChairErrickson-Grahek, seconded by Committee Member Akpanto approve the amended agenda as presentedon this date. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES. Mr. Devin Grahek appeared before the Committee to review the Disc Golf Course. The original proposed layout, as well as an updated layout were provided. He stated that the typical price of starter discs is $20. Mr. Grahek reviewed the updates in detail. Work will start on Monday, weather permitting. The hope is to get it completed within a week. A clinic will be held at the Grand 39 City of Centerville Park & Recreation Committee Meeting Minutes August 6, 2025 Opening. A weekend would most likely be best for the Grand Opening.Public Works has expressed concern about maintenance. He will return to a committee meeting after the course is complete. IV.PUBLIC HEARINGS – NONE V.COMMITTEE BUSINESS (UNFINISHED) 1.Fiore Tree Grant Submittal The grant request was submitted on June 30, 2025. It is anticipated that awardrecipients will be announced by August 30, 2025. The cost for the Fiore Tree is $54,190.00. If the grant is not received, the conversation will be needed as to what include with the basic tree. The original approval was for $25,000. 2.Tree Plan Committee Member Fuchs has requested assistance in completing some general tasks, such as making phone calls to nurseries. Chairperson Errickson-Grahek has volunteered to assist in completing this nearly finished project.Prices are being sought for the trees. Gerten’s was contacted for pricing. Trees are priced at $200-$350 for 20-25 gallon trees ($6,000). The citymay receive contractor pricing, and P.W./Building Official, Mr. Dan Schmitzis researching that. Some other vendors will be researched. There was a discussion about shrub maintenance. VI.COMMITTEE BUSINESS (NEW) st 1.Park Facility Permit Application – 1Birthday Party, Hidden Spring Park The event is scheduled for Saturday, August 23, 2025, from 2:00 –6:00 p.m.at Hidden Spring Park. The request was to include additional tables which are not available. Motion by Committee Chair Errickson-Grahek, seconded by Committee Member Freiermuth to recommend that the City Council approve the park facility permit application st for 1Birthday Party, Hidden Spring Park on Saturday, August 23, 2025. All in favor. Motion carried. 2.Movie in the Park Committee Member Peterson provided an update on requesting quotes for possible movie selections. A date for the Movie will need to be scheduled along with a rain date. Marketing of the event will be done in the newsletter, Administrator’s Report, Social Media Outlets, and the City’s website. Typically, this is done on the second weekend after school starts (September 13, 2025). September 20, 2025, may be a better date. The consensus was to have it on September 13 with the rain date on September 20. The movie will start at dusk (7:30 p.m.), with setup starting at 5:00 p.m. The Wild Robot rents for $510, and that will be shown. Snacks and beverages will be provided. Page 2of 4 40 City of Centerville Park & Recreation Committee Meeting Minutes August 6, 2025 3.Fete des Lacs 5/8K Run & Paddle Events (Update) Ms. Nissa Larsonwas unable to attend the meeting this evening. There are 65-8K runners, 9-5K runners, and 30 Fun Run participants. The revenue was $1,590. The committee reviewed the expenses.Ms. Larson stated that the expenses should run between $500 - $1,000. An updated estimate of expenses will be provided at the next meeting. Committee Member Peterson provided an update onthe paddle event. There was discussion regarding the promotion of both events at the Main Street Market duringthe week of Fete des Lacs in attempts to gain a little more participation.The time of the race needs to be communicated early. 4.Volunteer Appreciation Scheduling & Gifts Chairperson Errickson-Grahek stated that the committee was asked to schedule this annual event. The gifts are under $5. The event is usually heldin September or October. This has been done at St. Gen’s in the past. The Mayor could be invited to speak. Food and beverages will be provided. The City Clerk will speak with St. Gen’s regarding dates available. A Monday or Tuesday would be best. October 13 or October 14, 2025 were proposed. October 14, St. Gens is not available. October 15, 20, or 22 are possible dates, and the City Clerk will check with St. Gen’s. 5.Park Facility Permit Application – Scout Troop 136 Overnight Use of LaMotte Park The event is scheduled for August 21, 2025, from6:30 p.m. to August 22, 2025, 8:00 a.m. for a Scout summer campout. Lights out will be at 10:00 p.m. An above-ground portable fire pit would be used. The sprinklers will be turned off for the evening if requested. Concern was expressed that tents may set a precedent where others may think they can set up tents in the park. The Scouts have volunteered in the community. A sign was requested to be put upnotifying people that this is an approved activity for the scouts. The actual location for the tents is TBD. There will be approximately 20 attendees. Some concern was expressed about having a fire. The fire department and police department will be notified of the event. Motion by Committee Member Akpan, seconded by Committee Member Freiermuthto recommend toCity Counciltheapproval ofthe park facility permit application –Scout Troop 136 Overnight Use of LaMotte Parkwithout afire and signage showingthe authorization tocampout with support of the Parks &Recreation Committee.All in favor (Peterson abstained). Motion carried. VII.APPROVAL OF MINUTES – NONE VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates – (Main Street Market) The delivery of LaurieLaMotte Memorial Park's new play structure equipment should arrive shortly. Chair Errickson-Grahek provided an update. She attended a pre-construction meeting with Page 3of 4 41 City of Centerville Park & Recreation Committee Meeting Minutes August 6, 2025 staff and the vendor earlier this week. Main Street Market is in full swing on Thursdays from 5:30 – 7:30 p.m. Vendor participation has included an average of 15-20 vendors and 3-4 food vendors. Public participation wasaverage, with the week of Fete des Lacs exceeding 860attendees.A Park & Rec table is set up to provide information to attendees on events in the parks. 5-6 volunteers are needed for Kids’ Night on August 21, 2025, along with the other Main Street Market dates. One quote has been received for the resurfacing of Eagle Park’s Tennis/Pickleball Courtfor $10,270. The crack willbe repaired, but there is no guarantee the crack will remain repaired. Striping the pickleball courts at Laurie LaMotteMemorialPark hockey rink is $2,700. Another quote will be obtained. Athanasia Lewis has been named the new City Administrator. The Committee Members were requested to participate in a survey for the city. 2.Committee Member Updates – Disc Golf, LaMotte Play Structure, and Pickleball Committee Member Peterson provided an update on the Fete des Lacs Paddle Event and Music in the Parkpreviously during the meeting. 2. Council Liaison Update Councilmember Kubat provided an update. A request was received from Toby Loomis to have a lemonade stand at the ski shows, and unfortunately, the cityand the Ski Club have an agreement thatonly allows for their sales of merchandise and small items on Thursday evenings. IX.ADJOURNMENT Motion by Committee Member Akpan, seconded by Committee Member Freiermuthto adjourn the August 6, 2025, Parks &Recreation Regularly Scheduled Committee Meeting at 7:52p.m.All in favor. Motion carried. Completed By: Teresa Bender, City Clerk Page 4of 4 42 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 4, 2026 Administation VIII.1 TITLE OF ISSUE: Staff Updates (Skate/Sled Night) BACKGROUND AND SUPPLEMENTAL INFORMATION: The event is scheduled February 13, 2026, 6:30 - 9:00 p.m. at LaMotte Park. Staff has included an email from Todd, Wargo Nature, addressing his limited staffing and requesting the Committee's assistance in making this event take place. Looking for volunteers for the event. COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 43 44 45 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 4, 2026 Administation VIII.2 TITLE OF ISSUE: Committee Member Update BACKGROUND AND SUPPLEMENTAL INFORMATION: This is an opportunity for the Committee Members to provide updates. COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 46 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 4, 2026 Administation VIII.3 TITLE OF ISSUE: Council Liaison Update - Welcome to Council Member Broussard Vickers BACKGROUND AND SUPPLEMENTAL INFORMATION: Annually Council appoints member to serve on local boards/commissions. Council Member Broussard Vickers was appointed to the committee on January 8, 2026 as your Council Liaison. She has an extensive background of Planning and Zoning, Council, farming and many years of living in the community. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 47