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HomeMy WebLinkAbout2025-09-24 WS & CC Minutes - (Approved) Approved CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING SEPTEMBER 24, 2025 Pursuant to due call and notice thereof, the City of Centerville held its Work Session before its Regularly Scheduled Council Meeting of September 24, 2025, commencing at 5:00 p.m. The Council held its regularly scheduled City Council Meeting at 6:30 p.m. in Council Chambers. The regularly scheduled meeting (6:30 p.m.) was live-streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Golden called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Linda Broussard Vickers Council Member Russ Koski Council Member Anita Rios Council Member David Kubat Junior Council Member Sofie Wynn (Non-Voting) ABSENT: None STAFF: City Administrator, Athanasia Lewis City Attorney, Kurt Glaser City Engineer, Kellie Schlegel City Finance Director, Bruce DeJong II. DISCUSSION ITEMS 1. Paid Family Medical Leave (PFML) Finance Director DeJong reviewed the proposal contained in council’s packet for the use of an alternate carrier for the PFML leave. He explained that it was a new program operated by the State of Minnesota with funding of 0.88% of payroll deductions for each employee starting in 2026. Employers have the option of choosing a private insurer rather than using the state program. Finance Director DeJong explained that if the alternative carrier was chosen money could be saved since their rate is .85%. He stated that it was likely that the program would run more smoothly than the State of Minnesota’s since the private sector carrier is Shelter Point and recommended by the city’s insurance carrier AT Group. 2. Budget Finance Director DeJong reviewed the 2026 budget contained in council’s packet and stated that it encompasses changes to personnel costs, contractual expenses, and other costs. He stated that staff had also updated estimates of revenue based on recent history. Not Approved City of Centerville City Council Meeting Minutes September 24, 2025 He reported that the General Fund expenditures were up 4.8%, with Public Safety costs comprising 2/3 of that amount. He also stated that there was a substantially higher levy increase because the City is suffering considerable revenue losses in terms of building permits and one-time transfers in from other funds. 3. Capital Improvement Plan (CIP) Finance Director DeJong reviewed the submitted 2025-2029 Capital Improvement Plan updates and explained that changes were to costs and years of completion for many of the projects. He stated that the information will be used to update the Long-Range Financial Management Plan that assists in guiding budget decisions prior to final adoption of the 2026 Budget in December. II. ADJOURNMENT Motion by Mayor Golden adjourned the Work Session Meeting at 6:25 p.m. allowing for a 5-minute break prior to starting the regularly scheduled Council meeting. All in favor. Motion carried. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Councilmember Linda Broussard Vickers Council Member Russ Koski Council Member Anita Rios Council Member David Kubat Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: City Administrator, Athanasia Lewis City Attorney, Kurt Glaser City Finance Director, Bruce DeJong City Planner, Nathan Fuerst City Engineer, Kellie Schlegel Interim Public Works Director, Tedd Peterson Chairperson, Heidi Errickson-Grahek (P & R) II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Page 2 of 7 City of Centerville City Council Meeting Minutes September 24, 2025 Mayor Golden provided an opportunity for staff and council to add or delete items. Mayor Golden stated that Check #37895 was added and Check #38272 was voided. Motion by Mayor Golden, seconded by Council Member Koski, to Approve the Set Agenda as presented. All in favor. Motion carried. III. APPOINTMENTS & PRESENTATIONS 1. None. IV. PUBLIC HEARING 1. None. V. CONSENT AGENDA 1. City of Centerville Claims through September 24, 2025 (Checks #37800 – 37832, E2492- E2509, Check #37865-37895 & Voided Checks #78272 and #37894) 2. Centennial Lakes Police Department Claims through September 18, 2025 (Checks #15865 & 15869-15885, Payroll Check #15866-15868, E2025068-2025070 & Voided Check #15879) 3. Centennial Fire District Claims through September 23, 2025 (Ch3ecks #9976-9984, E2025010, & Payroll Check #9975) 4. Encroachment Agreement, Fence – 7144 Brian Way 5. JV Summit Corporation (DBA Southern Rail) 2 AM Liquor License Renewal 6. Res. #25-0XX – Proclamation for October of 2025 proclaiming Domestic Violence Awareness Month 7. Parks & Recreation Recommendation to Adopt their 4-Year Tree Plan & Expend up to $15,000 for the Purchase of Trees (Year 1) 8. Church of St. Genevieve Request for Turkey Bingo/State Form LG220 (Temp. Gambling Permit) Mayor Golden provided an opportunity for members to pull items for additional discussion. Council Member Rios pulled Item #7 for additional discussion and Mayor Golden pulled Item #6 for additional discussion. Motion by Council Member Kubat, seconded by Council Member Koski to Approve Set Agenda Items #1-5, and 8 as presented. All in favor. Motion carried. Council Member Rios stated that she fully supports the P & R recommendation for their 4-year Tree Plan and thanked the Committee for their diligent work and research on the Plan. She asked what a Tree Trek was and Chair Errickson-Grahek explained that a small sign would be placed near each tree which would show the name of the tree and additional information regarding the type, blooming season, etc. Mayor Golden stated that she was excited for the new trees. Page 3 of 7 City of Centerville City Council Meeting Minutes September 24, 2025 Mayor Golden encouraged citizens needing Domestic Violence assistance to seek out the Alexandra House or the Police Department. Motion by Mayor Golden, seconded by Council Member Rios to Approve Set Agenda Items #6 and #7 on the Consent Agenda, as presented. All in favor. Motion carried. VII. OLD BUSINESS. 1. Fiore Tree Parks & Recreation Committee Chair, Heidi Errickson-Grahek appeared before the council and provided background regarding the proposed Fiore Tree. She stated that previously the Council showed their support for the purchase and installation of a base-model, 12’, 7-basket, Fiore Tree, in an amount not to exceed $25,000, with the understanding that its location serves as a focal point when you enter the community, and that it aligns with council-adopted placemaking goals. Chair Errickson-Grahek stated that the city applied for a T-Mobile Hometown Grant for the base model, with enhancements, and was unsuccessful. Chair Errickson-Grahek stated that the committee requests to have Council authorize the purchase of the 12’, 7-basket, Fiore Tree for placement in Cornerstone Park. Chair Errickson-Grahek stated that some enhancements (electricity and irrigation) may be made later. Administrator Lewis stated that the EDA may be willing to collaborate on the costs for the pots. Motion by Council Member Rios, seconded by Council Member Kubat to Approve the Purchase and Installation of a Base-Model, 12’, 7-basket, Fiore Tree in Cornerstone Park not to exceed $25,000. All in favor. Motion carried. 2. Amazon Noise Mitigation Study Update Administrator Lewis stated that the city has an $80,000 escrow from Amazon for implementation of noise mitigation measures; in the event they are needed upon completion of a noise study conducted one year after the Amazon facility is fully operational. The noise study concluded that the noise level complies with the stated goals of the development. Earlier this year, the council approved a mitigation plan that included planting of mature trees in strategic locations and acoustic wrapping installed on their 6-foot fence along the west side of the site. Administrator Lewis stated that the plan shows eight new 12’ high trees were planted where four original trees had died, and three in the middle area. It was stated that it looks like there is room in the middle area for seven – 5’ trees to be replaced. Amazon has confirmed that they will add the seven additional trees to the 19 shown in the plan. She stated that the original option for the acoustic wrap and fence was no longer viable due to the cost. It was stated that they wouild need to comply with the overall Landscape Plan. There was further discussion about the fence and the expectations of the nearby homeowners for the fence barrier. Page 4 of 7 City of Centerville City Council Meeting Minutes September 24, 2025 Motion by Mayor Golden, seconded by Council Member Koski to Approve the Tree Planting Mitigation Plan as presented. All in favor. Motion carried. 3. Well #1 – Rehabilitation of Well No. 1 – Approve Plans/Specs & Authorize Solicitation of Quotes City Engineer Schlegel reviewed a PowerPoint for council which consisted of Project location, background, scope of work and estimate costs for construction ($109,000-$175,000 and engineering ($24,666). Engineer Schlegel stated that Well #1 is at Tracie Joy McBride Memorial Park and that due to the presence of sand in the well, it is currently designated for emergency use only. She stated that in order to restore the well for daily use, the well and pump need to be evaluated to determine the source of the sand and improvements. It was stated that the council authorized the preparation of plans and specifications for this project on June 25, 2025. Engineer Schlegel stated that the specified completion date for the base bid is March 31, 2026, while the completion date for work included in the alternate is May 22, 2026. Additional discussion ensued regarding the project, the city being self-sufficient, a new water tower and the fact that the city does have an agreement with the City of Lino Lakes to provide a backup water source if needed. Motion by Council Member Kubat, seconded by Broussard Vickers to Approve the Plans & Specifications, and Authorize Staff to Solicit Quotes for the Proposed Well #1 Improvements as submitted. All in favor. Motion carried. 4. SCADA System Replacement Administrator Lewis introduced the item. She stated that Engineer Schlegel would be reviewing the information contained in council’s packet and Interim Public Works Director Peterson was on hand to answer questions that council had. Discussion ensued regarding the low bidder, higher-cost cellular option being the preferred option, additional fees for monthly cellular service and anticipated installation date in early 2026. Motion by Mayor Golden, seconded by Council Member Kubat to Accept the Proposal from Total Control in the Amount of $117,647 with the Understanding that it will Carry the Added Cost of Monthly Cellular Service Per Site. All in favor. Motion carried. VIII. NEW BUSINESS 1. Resolution #25-0XX – Authorizing Appointment for 2025 City Administrator Lewis stated that due to the resignation of Council Member Mosher and the appointment of Council Member Broussard Vickers, the Council will need to review its list of appointments and determine who will fill the vacated seats. The consensus was that newly appointed Council Member Broussard Vickers would fill the vacated seats held by Council Member Mosher. Page 5 of 7 City of Centerville City Council Meeting Minutes September 24, 2025 Motion by Council Member Kubat, seconded by Council Member Broussard Vickers to Approve Resolution #25-028 – A Resolution Authorizing Appointments for 2025 with Council Member Broussard Vickers take the place of Council Member Mosher. All in favor. Motion carried. 2. Resolution #25-0XX – Setting the 2025 Preliminary Budget and General Fund Levy Finance Director DeJong stated that the council has reviewed the 2025 General Fund budget, tax levy, and debt service levy for 2025, at several work session meetings over the summer. It was stated that recommended that council adopt the resolution as presented. Motion by Mayor Golden seconded by Council Member Koski to Approve Resolution 25-029 – Adopting a Preliminary Budget and Levies for 2026. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator Report – Administrator Lewis stated that the report was contained in council’s packet for review and she was available to answer questions. 1. Council Reports a. Kubat – (i) Parks & Recreation Committee – Council Member Kubat stated that the inclusive play structure at Laurie LaMotte Memorial Park should be completed by the end of Summer, 2026 and that a resident appeared before the committee requesting a Remote-Control racetrack. (ii) Centennial Fire District Committee – Council Member Kubat stated that the district currently hiring for Paid On-Call positions. b. Koski - (i) Planning & Zoning Commission – Council Member Koski gave no update. (ii) Centennial Fire District Steering Committee – Council Member Koski gave no update. (iii) Anoka County Fire Protection Council – Council Member Koski gave no update. c. Rios - (i) Economic Development Authority – Council Member Rios stated that the EDA met on September 17 and started planning the Business Appreciation Event which would be scheduled for late October, early November. d. Broussard Vickers – (i) e. Golden – (i) Centennial Lakes Police Department Governing Board – Mayor Golden stated that the next meeting would be held on November 10, 2025. Page 6 of 7 City of Centerville City Council Meeting Minutes September 24, 2025 (ii) North Metro Telecommunications Commission – Mayor Golden stated that the next meeting would be held in December. Other Mayoral Reports – Mayor Golden reported that the City Council unanimously entered a contract with SBM Fire for services commencing 2026. f. Jr. Council Member Wynn – Jr. Council Member Wynn report that Homecoming week was scheduled for the following week with the dance them being “A Night in Paris”. She also reported that Fall sports were going well. g. Attorney Glaser – He thanked Council for recognizing Domestic Violence Awareness Week. Motion by Mayor Golden, seconded by Council Member Rios to adjourn the meeting of September 24, 2025, at 7:45 p.m. All in favor. Motion carries. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7