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HomeMy WebLinkAbout2025-02-05 WS & P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES WEDNESDAY, FEBRUARY 5, 2025 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held its Work Session and Regularly Scheduled Meeting on Wednesday, February 5, 2025, at 5:30 p.m. and 6:30 p.m. in Council Chambers at the Centerville City Hall. The Work Session and Regularly Scheduled Meeting were live-streamed at: https://northmetrotv.com/channel-15-live- stream. WORK SESSION MEETING I. CALL TO ORDER Chairperson Heidi Errickson-Grahek called the Work Session Meeting of the Parks & Recreation Committee, to order on Wednesday, February 5, 2025, at 5:30 p.m. 1. ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan (Arrived at 6:10 p.m.) Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Deanna Loomis Committee Member Brian Peterson (Arrived at 6:00 p.m.) Committee Member Katya Port Also Present: City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II. PRESENTATION/APPEARANCES Three vendors provided background on their company and products. They are potential vendors for equipment replacement at Laurie LaMotte Memorial Park. All vendors reviewed their proposals and asked if there were any questions that they could answer. 1. MWP Recreation 2. Midwest Playscapes 3. Webber Recreational Design 4. ADJOURNMENT Approved City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 Chairperson Errickson-Grahek adjourned the meeting at 6:18 p.m. REGULARLY SCHEDULED MEETING I. CALL TO ORDER Chairperson Heidi Erickson-Grahek called the Regularly Scheduled Meeting of the Parks & Recreation Committee to order on Wednesday, February 5, 2025, at 6:32 p.m. 2. ROLL CALL Present: Chairperson Heidi Erickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Katya Port Absent: Committee Member Ashley Fuchs Also Present: City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda Mr. Luke Peterson was unable to attend the meeting this evening; thus Item III.1 will be deleted. Mr. Kyle Phernetton, 1740 Main Street, is present and would like to address the Committee. Music in the Park will be discussed under New Committee Business as #6. Motion by Committee Member Peterson, seconded by Committee Member Akpan to approve the amended agenda as discussed. All in favor. Motion carried. III. AWARDS/PRESENTATIONS/APPEARANCES. Mr. Kyle Phernetton, 1740 Main Street, Centerville, attended the Skate Party this year. The sledding hill is good for little kids but not so much for older kids. He understands a disc golf is being considered and suggested that a giant hill be built for sledding next to the smaller hill near the skate park. It would be best in the middle of the field, keeping both sledding hills together. He suggested some fundraising ideas. This will be placed on the next meeting agenda (March 5, 2025), and Mr. Phernetton was invited to return. There was a discussion about the history of the hill being created. IV. PUBLIC HEARINGS - NONE Page 2 of 5 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 V. COMMITTEE BUSINESS (UNFINISHED) 1. Disc Golf Chairperson Errickson-Grahek provided prices associated with needed items for installation, including forms/concrete/sand, signage, baskets, etc. A PowerPoint was provided for Committee consideration. Signage will be $750, and 9 Baskets (Mach V) $4,475. The t-box would be 5’ x 8’ in size, with no costs yet available. The labor would be provided by the Public Works Department. Grants are being sought. There was a discussion regarding the disc golf course. Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahek to recommend to Council approval of the purchase and installation of a disc golf course at Laurie LaMotte Memorial Park in an amount not to exceed $10,000 and to direct the P&R Committee Staff Liaison to submit an Application for SHIP Grant Funding. All in favor. Motion carried. 2. Pickleball Courts – (Previous Motion, Discussion of Mats & On-Going Maintenance – Storage, Annual Installation, Etc.) Staff expressed concerns regarding the possibility of injury with the use of mats versus other court surfacing and the ongoing expenditure associated with staff installation, transportation of the mats, and storage needs, as there is currently limited storage capacity. Staff suggested that the funds previously motioned for the purchase of the mats be utilized for purchasing dividers between courts instead. The previous motion was a recommendation to the City Council to expend up to $20,000 to stripe 3 courts, purchase portable nets, and a pickle roll for installation at the Laurie LaMotte Memorial Park hockey rink in 2025. The Committee discussed the options available. More research will be done on the striping/painting of the courts, the use of mats, nets, and dividers, and the item will be brought back to the Committee for consideration. The item will be tabled for the time being. VI. COMMITTEE BUSINESS (NEW) 1. Authorization of P&R Committee Staff Liaison Approval – Requests for Facility Usage The Parks & Recreation Committee Staff Liaison (Bender) requests to be authorized to approve park facility permits on behalf of the Parks and Recreation Committee and report back to the Committee with usage schedules. Some written criteria will be developed when considering requests for facility usage. a. Request for Facility Permit, Use of LaMotte Hockey Rink – Centennial Youth Hockey, Monday – Thursdays, January 6 – February 27, 2025 (6:00 -7:00 p.m.). Page 3 of 5 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 b. Centennial Community Education Request for Use of LaMotte Park – July 23 – August 13, 2025, from 5:00 – 7:15 p.m. for Soccer. c. Centennial Lakes Little League Request for Use of LaMotte Park Ballfields – April 1 – September 2025, Monday – Friday from 4:00 p.m. – Dark, Saturday & Sunday 10:00 a.m. – 2:00 p.m. (Park Cleanup April 21, 2025 – Rain Backup April 22, 2025). A schedule will be requested. Motion made by Chairperson Erickson-Grahek, seconded by Committee Member Peterson to recommend that the City Council approve the request from Centennial Community Education. All in favor. Motion carried. 2. Name a Snowplow Contest The 18 submissions for recommendations for the Name a Snowplow Contest were provided for Committee consideration. Public Works recommendations were provided to the Committee such as Blizzard of Oz, Darth Blader, and Blizzard Wizard. The Committee was requested to select one name. The Committee Members each provided their suggestions. The Blizzard Wizard was suggested. 3. Nissa Larson Fete des Lacs Annual 5K/8K/Kids Run The rules and structure of the runs are the same as last year. More volunteers are needed for the event so that paid workers are not needed. Requests for volunteers will be added to the City Newsletter. A discussion on the number of volunteers needed was held. Motion made by Committee Member Peterson, seconded by Chairperson Erickson- Grahek to recommend that the City Council approve Nissa Larson’s contract for Fete des Lacs Race Coordination. All in favor. Motion carried. 4. Park Cleanup (April 19 or April 26, 2025) Earth Day is on Tuesday, April 22, 2025. The Committee is requested to schedule the annual event, along with a rain date. The date of April 19, 2025, at 9:00 a.m., was selected, with April 26, 2025, being the rain date. Volunteers will be sought through social media. 5. Appoint Subcommittee – Laurie LaMotte Park Equipment Chairperson Erickson, Committee Member Katya Port, and Committee Member Kathy Freiermuth will be on the subcommittee. 6. Music in the Park The budget for Music in the Park is the same as in 2024. Committee Member Peterson was looking at expanding the program by adding two to three new dates. The budget will be Page 4 of 5 City of Centerville Park & Recreation Committee Meeting Minutes February 5, 2025 researched to see if there is additional funding for new dates. The new dates would be in August 2025. VII. APPROVAL OF MINUTES 1. Minutes of October 2, 2024 – Parks and Recreation Committee Meeting Minutes – Motion made by Committee Peterson, seconded by Chairperson Erickson-Grahek to approve the minutes of the Regularly Scheduled Meeting of the Parks & Recreation Committee as submitted. All in favor. Motion carried. VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates – (Skate Night, February 15, 2025) Information has been posted on social media, website, and kiosk, along with emails sent to residents. Volunteers are needed. Wargo will be at the event again this year. 2. Committee Member Updates – Comprehensive Tree Plan, February 15, 2025, Skate/Sled Night, and Fiore Tree. Committee Member Fuchs will provide an update at the next meeting on the Comprehensive Tree Plan. The Fiore Trees are metal, and a drip irrigation system runs to the tree. The tree can be lit. There has been some concern about the cost expressed at the Council. EDA has agreed to collaborate in the past, and they will be contacted to see if collaboration is still available. The Lions Club could also be contacted for collaboration. 3. Council Liaison Update. Councilmember Kubat introduced himself and his background. He looks forward to working with the Parks and Recreation Committee. His goal is to be the Committee’s voice on the City Council. IX. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Member Apkan to adjourn the February 5, 2025, Parks & Recreation Committee Meeting at 8:15 p.m. All in favor. Motion carried. Submitted by: Teresa Bender, City Clerk Page 5 of 5