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HomeMy WebLinkAbout2025-04-02 P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held their Regularly Scheduled Meeting on Wednesday, April 2, 2025, at 6:30 p.m. in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting was live streamed at: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I. CALL TO ORDER Committee Chairperson Heidi Errickson-Grahek called the Regularly Scheduled Meeting of the Parks and Recreation Committee, to order on April 2, 2025, at 6:34 p.m. 1. ROLL CALL Present: Chairperson Heidi Erickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Katya Port Also Present: City Clerk, Ms. Teresa Bender City Council Liaison, David Kubat II. APPROVAL OF AGENDA Correction of Agenda - Awards /Presentations/Appearances – Please remove 1. in the Awards and presentations. He has moved out of town. Motion made by Committee Member Peterson, seconded by Committee Member Erickson- Grahek to approve the amended agenda as presented on this date. All in favor. Motion carried. IV. AWARDS/PRESENTATIONS/APPEARANCES 1. Kyle Phernetton, 1740 Main Street (Sledding Hill) Chairperson Erickson-Grahek stated that Mr. Phernetton has moved out of town. 2. Mr. Luke Peterson provided a presentation to the committee of his Eagle Scout Project City of Centerville Park and Recreation Committee Meeting Minutes April 2, 2025 along with his results. He stated that his project consisted of approximately 22 volunteers, which contributed 122 hours over a period of 12 days of surveying all parks and individuals in them. He stated that each park was monitored every 30 minutes for a period of two hours. Mr. Peterson stated that Laurie LaMotte Memorial Park saw the highest usage, especially over lunch. Typically, 5-10 cars would be parked, and individuals would utilize the trails. He stated that some would just be parked for work breaks. Mr. Peterson thanked the committee and expressed his appreciation for the ability to provide the information for future use and consideration. V. PUBLIC HEARINGS 1. None VI. UNFINISHED BUSINESS 1. Disc Golf – Chairperson Errickson-Grahek reported that the disc golf bid was $7,500, which was below the original motion of not exceed $10,000. She stated that the Public Works Department would recommend concrete launch pad due to poor soil conditions. Chairperson Erickson-Grahek stated that several residents have volunteered to assist in the installation process. She stated that a grand opening would be planned along with a local enthusiast providing a clinic introducing rules, tips and tricks, etc. following the installation. City Clerk Bender stated that Anoka County declined the application for SHIP funding stating that it did not meet the specified criteria. Additional funding would be explored. 2. Pickleball Courts – Chairperson Errickson-Grahek provided an update on this item and stated that the courts would be placed within the hockey rink at LaMotte Park. She stated that originally proposed was a total of four courts with three on one side of the basketball court and one additional on the other side of the basketball court. The committee discussed the types of dividers, appearance, storage space, etc. Additional discussion ensued regarding forgoing the previously approved mats due to costs and storage. The committee felt that painting the court lines would be sufficient to determine usage going forward. Committee Member Peterson raised concerns about possible vandalism if the dividers were removable and questioned the potential for the nets. Council Liaison Kubat posed concern for inclement weather and on-going maintenance. Council Liaison Kubat felt that delaying the purchase of netting until the usage is established. Chairperson Errickson-Grahek felt that purchasing all items at once would provide larger cost savings. Additional discussion ensued regarding a suitable netting option to forego possible vandalism. 3. Laurie LaMotte Memorial Park RFP’s Subcommittee Update – Chairperson Errickson-Grahek stated that three bids were received, the subcommittee preferred one bid overall with MWP’s proposal standing out for its attractive playground design. It was reported that some of the bids lacked swings which were specifically requested as a desired feature. One of the proposals offered a saucer as an adequate substitution. Another bid offered a special glider suitable Page 2 of 5 City of Centerville Park and Recreation Committee Meeting Minutes April 2, 2025 for ages 5-12. Chairperson Errickson-Grahek stated that the existing equipment would not be used by all three vendors for an alternative park as they had concerns regarding liability, and the new play area would be closer to the pavilion as the pad would be larger. It was the consensus of the committee to re-use some of the equipment at another park if it was in good condition and deemed safe. Committee Member Fuchs investigated the type of wood chips proposed, discovering that engineered rubber material was half the cost. Committee Member Peterson explained that rubber becomes compressed over time and is suitable for wheelchairs and crutches. Chairperson Erickson-Grahek compared pressed board to woodchips, and Committee Member Peterson agreed with the comparison. Council Liaison Kubat suggested revisiting the bidders in an attempt to have the bids be apples to apples regarding fall zone materials. Chairperson Erickson-Grahek recommended that committee members review the bids thoroughly and the item would be discussed at the next meeting. Staff would then be given a question listing to take back to all bidders for responses. VII. NEW BUSINESS 1. Request for use of Laurie LaMotte Park – Cub Scout Rocket Launch City Clerk Bender stated they have previously used the park, consistently cleaned up, and maintained it well. Motion by Committee Member Emem, seconded by Chairperson Errickson-Grahek to recommend to Council the Approval of the Cub Scouts use Laurie LaMotte Park for their Annual Rocket Launch. All in favor, Motion carried. 2. Request for use of Hidden Springs Park – Graduation Party – Ms. Heather Mohler City Clerk Bender stated that Ms. Mohler had requested to use Hidden Springs Park for a graduation party on June 21, 2025. Council Member Emem asked for the desired hours of use, and Bender will follow up before presenting to the Council. Motion by Committee Peterson, seconded by Committee Member Errickson-Grahek to recommend to Council the Approval of the use of Hidden Spring Park as submitted by Ms. Mohler with times being clarified. All in favor. Motion carried. VIII. APPROVAL OF MINUTES 1. None IX. UPDATES/ANNOUNCEMENTS 1. Staff Updates – Ms. Teresa Bender, City Clerk a. Main Street Market Page 3 of 5 City of Centerville Park and Recreation Committee Meeting Minutes April 2, 2025 City Clerk Bender stated that 10 vendors were currently registered. b. Fiore Tree City Clerk Bender stated that the Public Works Department was seeking bids for installation of electricity to the site, and the Centerville Lions have offered to donate $1,000 to the project. Chairperson Errickson-Grahek noted that the project was extremely expensive with bids for electricity, irrigation, basket brackets, etc. She stated that the vendor has offered a discount of $2,000 in exchange for a small sign to be placed near the tree. Discussion ensued regarding the initial motion by City Council was for $25,000 and with all enhancements, (e.g. irrigation and electricity) the cost would be $41,475 excluding future maintenance and utilities. c. Shake your Shamrock City Clerk Bender stated that due to the timing of the application and cancellation of the March meeting, staff approved the use of the trials for this event. City Clerk Bender stated that there were no issues with the event like year’s past. d. P & R Meeting Minutes City Clerk Bender reported difficulty reaching the individual who prepares the committee’s meeting minutes and stated that options have been discussed for going forward. There was concern regarding legalities and City Clerk Bender stated that all meetings are recorded and are the formal record until minutes are completed and approved. Council Liaison Kubat suggested utilizing Copilot or something similar. Chairperson Errickson-Grahek requested that staff gather additional information from additional providers along with Copilot. 2. Committee Member Update a. Committee Member Update Chairperson Errickson-Grahek stated that Clean-up Day would take place on April 19, 2025, at 9:00 a.m. Chairperson Errickson-Grahek stated that interested individuals should meet at City Hall and disburse from there. b. Comprehensive Tree Plan Committee Member Fuchs stated that she had been researching tree selection and placement for the new trees. She stated that items of consideration are shade, landscaping, suitable varieties per soil conditions, etc. She stated that her and Chairperson Errickson-Grahek will be meeting with the Public Works Department to discuss locations/interference of proposed plantings. c. Music in the Park Committee Member Peterson stated that he has booked two bands, seeking additional bands and aiming to finalize bookings by the next meeting. He stated that he is considering extending the series into August and would provide additional details at the May meeting. Page 4 of 5 City of Centerville Park and Recreation Committee Meeting Minutes April 2, 2025 3. Council Liaison Update Council Liaison Kubat discussed the availability of Inflow Infiltration grants. He stated the eligibility, application deadline dates, etc. were available on the website and that residents could contact Interim Public Works Director, Tedd Peterson for additional information. X. ADJOURNMENT Motion by Committee Member Emem, seconded by Committee Member Fuchs to adjourn the April 2, 2025 Parks and Recreation Committee Meeting at 8:27 p.m. All in favor. Motion carried. Completed By: Teresa Bender, City Clerk Page 5 of 5