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HomeMy WebLinkAbout2026-08-05 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION MEETING AGENDA Wednesday, August 5, 2026 6:30 p.m. City Hall, 1880 Main Street MEETING I.CALL TO ORDER 1.Roll Call II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES 1.Disc Golf Course Suggestions, Mr. Ryan Vargas IV.PUBLIC HEARINGS 1.None V.COMMITTEE BUSINESS (UNFINISHED) 1.Park Signage 2.Laurie LaMotte Memorial Park Survey VI.COMMITTEE BUSINESS (NEW) 1.Park Facility Use Request – Acorn Creek Park – Ms. Mari Anna Goodrich, B-Day Party VII.APPROVAL OF MINUTES 1.Meeting Minutes a.January 7, 2026, Meeting Minutes b.February 4, 2026, Meeting Minutes c.March 11, 2026, Meeting Minutes d.July 1, 2026, Meeting Minutes VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates (Main Street Market, Eagle Park Tennis Court Maintenance, Hockey Rink Board Replacement, Trail Grant, Royal Meadows Used Equip. & New Equip. & U of M Study Update) 2.Committee Member Update (Music in the Park & 5/8K Run) 3.Council Liaison Update 1 IX.ADJOURNMENT INFORMATION REMINDERS Planning & Zoning Commission – Tuesday, August 18, 2026 Economic Development Authority – Wednesday, August 19, 2026 City Council Meeting – Thursday, August 13, 2026 City Council Work Session & Meeting – Thursday, August 27, 2026, Work Session 5 p.m./6:30 p.m. Regular Meeting Parks & Recreation – Wednesday, September 2, 2026 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: Requested Meeting Date: August 5, 2026 Public Works III.1 TITLE OF ISSUE: Laurie Lamotte Memorial Park Disc Golf Course Improvements BACKGROUND AND SUPPLEMENTAL INFORMATION: In 2025 the disc golf course was created at Laurie Lamotte Memorial Park. This is widely used and an amenity that is very popular. Ryan Vargas, a disc golfer at the disc golf course at Lamotte Park would like to address the committee regarding some simple improvements that may assist in making the course even easier and more straightforward to play. Mr. Vargas is hoping to attend the meeting and address the committee, however, the his recommendations, should he not be able to attend the meeting are as follows: 1. Please consider moving the practice basket closer to the first tee-off pad. (The current distance from pad to practice basket is roughly 195'). Moving the basket closer provides two advantages. It will provide a more comfortable distance for golfers to warm-up, and it also move the basket out of the playground area. 2. Relocate the tee signs off the pads and to either side approximately 5-10 feet for the simple reason that run-ups are difficult with current placement. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Application Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 3 4 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: Requested Meeting Date: August 5, 2026 Public Works 5.1.1 TITLE OF ISSUE: Additional Park Monument Signage Options BACKGROUND AND SUPPLEMENTAL INFORMATION: At their July 1, 2026 meeting, the Parks and Rec. Committee reviewed Park Monument sign options from Vacker Sign in Roseville, MN. Staff was directed to determine what other signage options may be available from other sign companies that offer park monument signs as part of what they manufacture and sell. Staff researched companies that would manufacture and sell signage similar to the Vacker products. Pannier Sign company produces Option #1 and #2 as seen in (Exhibit A), for the costs of $1,200-$1,500 and $4,500 - $6,000 respectively, (does not include delivery or posts, located in Pennsylvania). Gopher Sign Co. (see Exhibit's B1 + B2) has a monument sign (same dimensions approx. 96" wide by 48" high) single sided as are the other examples for a price of $1,425 with post set (South Dakota). Poly Products has a version of park signage with plastic posts. (Exhibit C1 + C2) for $3,000-3,200 but also HDPE material like Vacker Signs. COST AND SOURCE(S) OF FUNDING: Capital Improvement Fund, 409 Parks Equipment Replacement Fund REQUESTED ACTION: Discussion only. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Quotes Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 5 6 7 8 9 10 11 12 13 14 15 CITY OF CENTERVILLEREQUEST FOR ACTION Department: Agenda Item # RequestedMeetingDate: August 5, 2026 Administrat TITLE OF ISSUE: Park Facility Usage Form, Acorn Creek Park - Birthday BACKGROUND AND SUPPLEMENTAL INFORMATION: Applicant has completed all necessary documentation and paid appropriate fees. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend approval by City Council as presented. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Application Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 16 17 18 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2026 Administration VII.1 TITLE OF ISSUE: Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: Contained in the Committee's packet are the following minutes for review: a. January 7, 2026 Meeting Minutes b. February 4, 2026, Meeting Minutes c. March 11, 2026, Meeting Minutes d. July 1, 2026, Meeting Minutes COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the minutes as presented. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Meeting Minutes Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 19 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held their Regularly Scheduled Meeting on Wednesday, January 7, 2026, at 6:30 p.m. in Council Chambers at the Centerville City Hall. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting to order on January 7, 2026, at 6:30 p.m. 1.ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Brian Peterson NotApproved Committee Member Katya Port Absent: Committee Member Emem Akpan Committee Member Deanna Loomis Also Present:CityClerk, Teresa Bender City Administrator, Athanasia Lewis Public Works Director, Charlie Lehn II.APPROVAL OF AGENDA Chairperson Errickson-Grahek asked if there were modifications to the agenda and hearing none. Motion by Committee Member Peterson,seconded by Committee Member Fuchsto approve the agenda as presented. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES 1.Introduction of Charlie Lehn, Public Works Director Mr. Lehn introduced himself to the Committee, stated that he brings 20+ years of experience in Public Works with previous employment in the cities of Little Canada, Coon Rapids and Champlin. He thanked the Committee for having him in attendance. He thanked Interim Public Works Director Peterson and City Administrator Lewis for assisting with his transition. 20 2. Mr. Logan Hazzard, (Bat Houses) Eagle Scout Project – (Sustainability, Etc.) Chairperson Errickson-Grahek stated that Mr. Hazzard had attended a previous meeting and briefly discussed his project. She stated that this evening he would be providing the Committee with a presentation. She introduced Mr. Hazzard. Mr. Logan Hazzard, Troop #136, introduced himself to the committee, and reviewed his proposed Eagle Scout Project for constructing bat houses for the endangered little brown bats. He stated that he was looking for directions from the committee regarding placement, ongoing maintenance and installation of the post-houses. He stated that he would install three post-houses throughout the parks, with neighboring water sources. Lengthy discussion took place regarding appropriate placement, ongoing maintenance, locating the houses in trees versus post-houses, etc. The committee consensus was to work with the Public Works Department regarding placement, type of houses, etc. and bring the item back to the committee in February for consideration. IV.PUBLIC HEARINGS 1.None V.UNFINISHED BUSINESS 1.Brainstorm Ideas for Additional Park Improvements –Small Projects (e.g. Benches, Gardens, Etc.) Chairperson Errickson-Grahekstated that discussions have taken place regarding ball rack (Royal Meadows Park), andseating at Cornerstone Park, covered picnic tables, causal seating, an additional bike repair station and small gardens. The possibility of submittal of an additional SHIP Grant. Public Works Director Charlie Lehn stated that a trail assessment was being completed and City Administrator Lewis stated that the CIP should be completed in several months. VI.NEW BUSINESS 1.Mr. Logan Hazzard Eagle Scout Project Chairperson Errickson-Grahek stated that assisting the brown bat in allowing installation of the bat houses in three parks felt like an environmentally friendly project, felt that the Public Works Department was in favor of the project. The committee concurred and the Public Works Director stated that he would provide recommended locations for the next meeting. VII.APPROVAL OF MINUTES 1.April 2, 2025, Parks & Recreation Committee Minutes Chairperson Errickson-Grahek provided an opportunity for modifications. 21 Motion by Chairperson Errickson-Grahek, seconded by Committee Member Freiermuth to Approve the April 2, 2025, Parks & Recreation Committee Minutes as presented. 2. June 4, 2025, Parks & Recreation Committee Minutes Chairperson Errickson-Grahek provided an opportunity for modifications. Motion by Committee Member Peterson, seconded by Chairperson Errickson-Grahek to Approve the June 4, 2025, Parks & Recreation Committee Minutes as presented. VIII.UPDATES/ANNOUNCEMENTS 1.Staff Updates –Ms. Teresa Bender, City Clerk a.Fiore Tree – She stated that the tree had been installed in November at Cornerstone Park by the Public Works Department and a local resident donated the installation of a helical pier that he also provided. b.Skate/Sled Night) –She stated that the event would need to be cancelled as it had been unseasonable warm. 2.Committee Member Updates –Committee Member There were no Committee Member Updates. 3.Council Liaison Updates – Council Liaison Kubat was unable to attend. City Administrator Lewis stated that anew Jr. Council Member would be sworn into office the following evening, the proposed tax levy will be decreased from 8% to 6.7%, stated that the Capital Improvement Project would come back for additional consideration and gave a brief review of a recent U of M Small Communities meeting and stated that the City Planner would be also working on the Downtown Master Plan as the two project are comingled. She also stated that the city would be working on the 2050 Comprehensive Plan and reported that the Public Works Director would be completing that section. IX.ADJOURNMENT Motion by Committee Member Peterson, seconded by Committee Member Fuchesto adjourn theJanuary 7, 2026,Parks & Recreation Committee Meeting at 7:23 p.m. All in favor. Motion carried. Transcribed and submitted by: Teresa Bender, City Clerk 22 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held their Regularly Scheduled Meeting on Wednesday, February 4, 2026, at 6:30 p.m. in Centennial Fire Hall, Station #3at the Centerville City Hall. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting to order on February 4, 2026, at 6:34 p.m. 1.ROLL CALL Present: Chairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Deanna Loomis NotApproved Committee Member Brian Peterson Committee Member Katya Port Absent: None Also Present:CityClerk, Teresa Bender Public Works Director, Charlie Lehn Council Liaison Anita Rios II.APPROVAL OF AGENDA Chairperson Errickson-Grahek asked if there were modifications to the agenda and hearing none. Motion by Committee Member Loomis, seconded by Committee Member Akpan to approve the agenda as presented. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES 1.None. IV.PUBLIC HEARINGS 1.None 23 V.UNFINISHED BUSINESS 1.Mr. Logan Hazzard, (Bat Houses) Eagle Scout Project Chairperson Errickson-Grahekstated that discussions have taken place previously regarding the project and that Mr. Hazzard was present to discuss his project more in depth. Mr. Hazzard introduced himself and stated that he has funding for the project plus installation. He stated that th requirements of the project are that it needed to be completed by his 18 birthday, which was April 1, 2026, and he was unsure if the ground would be thawed by then. Mr. Hazzard mentioned that he previously proposed installation with a cement sleeve. He stated that he has completed additional research and believes that the rental of a Rhino Powered Post Pounder with an 8’ galvanized pole would work best, would be cheaper, would be no wood rot, etc. He stated that as he is a minor, he will need an adult for the installation. It was stated that the installation with the new consideration installation could be achieved with frost being in the ground. Chairperson Errickson-Grahek stated that the Public Works Director had provided maps with placement suggestions that were containedin the packet. Consensus was that the installation could be completed by the last two weeks of March. Discussion took place regarding Acorn Creek, Tracie Joy McBride and Laurie LaMotte Memorial Parkas being places for location, the requirement that is Mr. Hazzard cannot utilize power equipment that his responsibilities turn toward leadership, input and suggestions – ownership of the project. Motion by Chairperson Errickson-Grahek, seconded by Committee Member Freiermuth to recommend to Council the approval of Mr. Hazzard’s Bat House project with Installation in Acorn Creek Park near the pollinator garden and pond, Tracie Joy McBride Park near the back tree line and pond and Laurie LaMotte Memorial Park in the southwest corner –off the trail by 150’ at the end of the woods. All in favor. Motion carried. VI.NEW BUSINESS 1.Park Facility Use Request/LaMotte Memorial Park a. Scout Troop 136 (2/7/2026) b. Centennial Early Childhood Family Education (5/11/2026) c. Derksen Graduation (6/14/2026) d.Community Education – Soccer (7/14-8/4/2026) Public Works Director Lehn asked if the parks were first-come, first-served, if a tent could be installed, fees, etc. It was stated that the parks were first-come, first-served unless reserved; a usage fee and deposit were secured from all except non-profits, schedules for association uses were needed, etc. Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahek to Recommend to Council approval of the above stated request for use of LaMotte Park as presented. All in favor. Motion carried. 24 VII.APPROVAL OF MINUTES Administrator Lewis stated that the goal is to get caught up on all meeting minutes. It was stated that it would be nice if they were in chronological order. 1.Minutes a.February 5, 2025, Work Session and Parks & Recreation Committee Meeting Minutes b. May 7, 2025, Parks & Recreation Committee Meeting Minutes c. August 6, 2025, Parks & Recreation Committee Meeting Minutes Chairperson Errickson-Grahek provided an opportunity for modifications. Motion by Committee Member Fuchs, seconded by Committee Member Port to Recommend to Council approval of the above stated meeting minutes as presented. All in favor. Motion carried. Committee Member Freiermuth stated that the February meeting minutes spoke of an individual that was interested in enlarging the size of the existing sledding hill at Laurie LaMotte Memorial Park and questioned whether this item should be considered in thefuture. Consensus was that it should be discussed. VIII.UPDATES/ANNOUNCEMENTS 1.Staff Updates –Ms. Teresa Bender, City Clerk nd a.Skate/Sled Night – Ms. Bender reported that the 2Skate/Sled Night was scheduled for February 13, 2026, limited staff of Wargo Nature Center and ability to provide snowshoes/kicksleds and that volunteers were needed. Public Works Director Lehn stated that currently there was an inch to aninch and a quarter of ice on the hockey rink and he would give as much advance notice as possible if skate/sled night needed to be cancelled. 2.Committee Member Updates –Committee Member Chairperson Errickson-Grahek stated that the committee has been looking at new enhancements for the parks (e.g. small flower gardens, completing the tree plan, etc.). She stated that staff were unable to purchase the 2025 plantings that were approved by council in enough time to ensure installation prior to winter so the 2025 and 2026 plantings will be installed together. Lengthy discussion ensued with Public Works Director Lehn stating that the city could look at purchasing bare root trees instead andsave some moneyHe stated that he could obtain these from a nursey, they were dormant in the winter, that he could have them removed from the ground prior to budding in the spring and this may be a good option to look at. He stated that he was interested inlooking intothe purchase ofan auger for installation, having trees available for parks, boulevard 25 and right-of-way plantings, sellingthree for Arbor Day to residents as a fundraiser, etc.He stated that he has done this in the past,the program has saved moneyand worked well. He stated that the tree plan could be reworked with Public Works installing the trees. Public Works Director Lehn stated that a larger discussion would need to be had as an addition to the CIP would be needed. Chairperson Errickson-Grahek asked for the item to be placed on an upcoming agenda. 3.Council Liaison Updates –Council Liaison Broussard Vickers was unable to attend, and Council Member Rios attended in her place. Council Member Rios stated that she was honored to be in attendance of the meeting and reported on the January 22, 2026, council meeting. She stated that there was a concept plan presented by Southwind Holding for a development on Block 7. She stated that Senator Heather Gustafson appeared before them to discuss the upcoming legislature. Council Member Rios stated that Senator Gustafson is taking up a bill that would allow for one- time funding for all cities that she represents for public safety. Council Member Rios also reported that the council received a presentation from City Planner Nathan Fuerst for the Downtown Master Plan. She stated that he was preparing a survey which would assist the city in obtaining what the community wanted to see in the downtown and it will assist in compiling the 2050 Comprehensive Plan. IX.ADJOURNMENT Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahek to adjourn theFebruary 4, 2026,Parks & Recreation Committee Meeting at 7:51 p.m. All in favor. Motion carried. Transcribed and submitted by: Teresa Bender, City Clerk 26 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES JULY 1, 2026 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held its Regularly Scheduled Meeting on Wednesday, July 1, 2026, at 6:30 p.m. in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting was live-streamed at: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chair Heidi Errickson-Grahek called the Regularly Scheduled Meeting to order on July 1, 2026, at 6:30 p.m. 1. ROLL CALL Present: Chairperson Heidi Errickson-Grahek Not Approved Committee Member Kathy Freiermuth Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Emem Akpan (arrived at 6:45 p.m.) Absent: Committee Member Ashley Fuchs Committee Member Katya Port Also Present: City Clerk, Teresa Bender Council Member Rios (via Zoom) City Administrator, Athanasia Lewis Public Works Director, Charles Lehn II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda Motion made by Committee Member Peterson, seconded by Committee Member Freiermuth to approve the agenda as presented. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES 1.2027 Trail Project 27 City of Centerville Parks & Recreation Committee Meeting Minutes July 1, 2026 Public Works Director Lehn stated that he had reviewed with Council a proposed 2027 trail project which was approved. He stated that many of the City’s trails were in “poor to very poor” condition. The proposed project would coincide with a mill and overlay project on the north side of town. He stated that the project was submitted to the Met Council for consideration of an Active Transportation grant that would help offset construction costs. Public Works Director Lehn stated that the trails involved in the project would be closed for a period due to construction, and weather dependency. Contained in the committee’s packet was information regarding costs, and projected trails for reconstruction ($604,000). Discussion ensued regarding the project, pedestrian crossing from Meadow Lane to the trail near St. Genevieve’s parking lot and the pedestrian crossing from the existing trail crossing Centerville Road. It was suggested to include additional crossings along Centerville Road. City Administrator Lewis discussed a proposed collaborative project with Anoka County for a mid-block crossing at the existing crossing on Centerville Road. 2.Laurie LaMotte Memorial Park Study Public Works Director Lehn stated that the Capital Improvement Plan for 2026 included funding for a Lauria LaMotte Memorial Park Study ($9,000). He stated that the study would take into consideration the current amenities that are offered at the park and also provide for improvements maximizing space and additional opportunities for recreational offerings. He stated that he has worked with Oertel Architects in the past and that they would be contracted to provide the services. Public Works Director Lehn stated that the community and visitors would have an opportunity to provide input through the survey provided. Discussion ensued with concerns and suggestions for added age grouping, removal of existing amenities for alternatives, etc. 3.Park Signage Public Works Director Lehn reviewed information contained in the Committee’s packet regarding proposal for new park signage, stated that he has worked with Vacker Signs in the past, they produce High Density Polyethylene that resists weather and fading very well. Public Works Lehn stated that the estimated cost would be $11,390 for eight signs along with shipping. He stated that all installation would be completed by staff. Discussion ensued regarding receiving additional bids prior to making any decisions and Public Works Director Lehn stated that you would provide them at their next meeting. IV.PUBLIC HEARINGS 1. None Page 2 of 4 28 City of Centerville Parks & Recreation Committee Meeting Minutes July 1, 2026 V.COMMITTEE BUSINESS (UNFINISHED) 1.None VI.COMMITTEE BUSINESS (NEW) 1.Park Facility Use Request a.Hidden Spring Park – Ms. Julie Rose, Troop 136 Award Ceremony Chair Errickson-Grahek reviewed the item and stated that it had been an annual request for several years and theTroop was wonderful stewards ofthe parks and a huge asset to the community. Motion made by Chair Errickson-Grahek, seconded by Committee Member Freiermuth torecommend to Council approve the Park Facility Use Request – Hidden Spring Park – Ms. JulieRose,Troop 136Award Ceremony. Committee Member PetersonAbstained. Motioncarried. VII.APPROVAL OF MINUTES 1.None VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates – (FioreTree Compliment &Volunteers Needed) A compliment was forwarded tothe Committee from Mr. JimWilliamson regarding the FioreTree. City Clerk Bender stated that volunteers were needed for the 5/8K Runs and Main Street Market. Chair Errickson-Grahek requested a flyer for volunteers with a QR Code. 2.Committee MemberUpdates – (Music inthe Park & Fete des Lacs Events) Committee MemberPeterson reviewed performersand performances that had beencancelled or bands that had cancelled (OnTapand North Suburban Chorus). Brief discussion was held regarding Safety Night organized by the Centennial Lakes Police Department on collaboration with the Scouts and the Canoe, Kayak/Paddle event. 3.Council Liaison Updates Council Member Rios gave no update. CityAdministrator Lewis announced that a new Police Chief had been chosen, Mr. Brian Goetzke. Administrator Lewis stated that council was approximately halfway through the Strategic Plan, and that three priorities were identified. She also stated that a new Council Member would be appointed at the July 9, 2026, City Council meeting. Page 3 of 4 29 City of Centerville Parks & Recreation Committee Meeting Minutes July 1, 2026 IX.ADJOURNMENT Motion made by Committee Member Peterson, seconded by Chair Errickson-Grahek to adjourn the July 1, 2026, meeting at 6:56 p.m. All in favor. Motion carried. Respectfully submitted by: City Clerk Teresa Bender Page 4 of 4 30 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES MARCH 11, 2026 Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held its Regularly Scheduled Meeting on Wednesday, March 11, 2026, at 6:30 p.m. in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting was live streamed at: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Chair Heidi Errickson-Grahek called the Regularly Scheduled Meeting to order on March 11, 2026, at 6:30 p.m. 1. ROLL CALL Present: Committee Chairperson Heidi Errickson-Grahek Committee Member Ashley Fuchs Committee Member Deanna Loomis Committee Member Kathy Freiermuth Absent: Committee Member Emem Akpan Committee Member Brian Peterson Committee Member Katya Port Also Present: City Clerk, Teresa Bender City Council Liaison, Linda Broussard via Zoom Public Works Director, Charles Lehn II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda Motion by Committee Member Fuchs, seconded by Committee Member Loomis to approve the agenda as presented. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES 1.Bald Eagle Water Ski Show – Dean Havel Mr. Dean Havel presented an update to the Committee on the Bald Eagle Water Ski Show contract with the City for the ongoing use of Trailside Park. He described some new features of the show. 31 City of Centerville Parks & Recreation Committee Meeting Minutes March 11, 2026 Signage was discussed. IV.PUBLIC HEARINGS 1. None V.COMMITTEE BUSINESS (UNFINISHED) 1.Bare Root Tree Program (e.g. Sales/Fundraisers, Park Use & Boulevard Trees) Public Works Director Lehn discussed recommendations for a Bare Root Tree Program. A price listing for bare-root trees and equipment needed for in-house installation was provided. There was a discussion about bare-root vs. gallon-potted trees. The need for an auger was also discussed. Public Works Director Lehn stated that a 1-year warranty would be provided for the bare-root trees. Staff can handle the planting of the trees, along with watering and fertilizing. Mr. Lehn described a possible Tree Sale for residents. The possible use of volunteers for planting was also discussed. Public Works Director Lehn stated that he would order approximately 50 trees with 20 of the trees being paid for with Park Dedication Fees. Motion by Committee Member Fuchs, seconded by Committee Member Freiermuth to recommend to City Council approval the 2025-2026 Bare Root Tree Program for up to $15,000 including the auger and bit. Motion retracted. Motion by Committee Member Fuchs, seconded by Committee Member Freiermuth to recommend to City Council using the Park Dedication funding up to the previously approved $15,000 for the purchase of the variety of trees called for in the four-year plan for years one and two and a portion of the purchase of auger and bit, bags, and other materials needed, for the installation of the year one and two trees. No vote taken. Motion by Chair Errickson-Grahek, seconded by Committee Member Fuchs to recommend to City Council using the Park Dedication funding up to the previously approved $15,000 for the purchase of trees for first and second years, materials to plant the trees, watering bags and the purchase of half of the cost of the proposed drill attachment and auger. All in favor. Motion carried. 2.Prairie Restoration – 2026-2028 (Hidden Spring Park) Public Works Director Lehn reviewed with the Committee an expired contract the city previously had with Prairie Restorations, Inc. for the restoration of native landscaping at Hidden Spring Park. He stated that their services included new plantings, spot spraying, mowing, weeding and etc. Public Works Director Lehn stated that he felt that the Public Works Department could provide the services rather than Prairie Restoration. He stated that a burn is recommended within a period and Page 2 of 5 32 City of Centerville Parks & Recreation Committee Meeting Minutes March 11, 2026 there were concerns for Citystaff providing those services. Discussion ensued regarding the possibility of Prairie Restoration working with the Public Works Staff for one year allowing staff to determine the processes and procedures that should be followed for best results in the future. Motion by Committee ChairErrickson-Grahek,seconded by Committee Member Loomis to recommendto City Council approval of a contract for2026.All in favor. Motion carried. 3.RainbowTree Care – 2026 Proposal for Services for City & Residents PublicWorks Director Lehn stated that since 2022 the city has partneredwith and entered into agreements with Rainbow Tree Care, at two-year intervals for treating trees within the parks and other areas of the city for EmeraldAsh Borer. He stated that Rainbow Tree Care has offered residents discounts for their services and provided educational mailers twice a year to all residents to be the city’s preferred vendor. Public WorksDirector Lehn stated that he would be meeting with representatives prior to treatment of trees to determine whether a tree remained healthy enough to continue treatments. Motion by Chair Errickson-Grahek, seconded by Committee Member Fuchs to recommendto City Council approve the Rainbow Tree Care 2026 Proposal for Services as presented. All in favor. Motion carried. VI.COMMITTEE BUSINESS (NEW) 1.Bald Eagle Water Ski Show Contract This item was tabled. Motion by Committee Member Loomis, seconded by Committee Chair Errickson-Grahek to table consideration of the Bald Eagle Water Ski Show Contract. All in favor. Motion carried. 2.Park Facility Use Request/LaMotte – Centennial Little League e is requesting to utilize the fields at City Clerk Bender reviewed that Centennial Little Leagu LaMotte Park throughout the season. Motion by Committee Chair Errickson-Grahek, seconded by Committee Member Freiermuth to recommend to City Council approve the Park Facility Use Request/LaMotte –Centennial Little League subject to the submission of schedules. All in favor. Motion carried. 3.Park Facility Use Request – Trails – Shake Your Shamrock Committee Chair Errickson-Grahek reviewed the request from Midwest Multisport Races/Kelly’s Korner. She stated that Midwest Multisport has operated this run for numerous years without Page 3 of 5 33 City of Centerville Parks & Recreation Committee Meeting Minutes March 11, 2026 incident, and that the City had received approval from both the Centennial Police Department and SBM. Midwest Multisport has been instructed and agreed to contact both entities to discuss the event and agreed to clean up the trails follow use along with no use of spray paint on the trails. Motion by Committee Chair Errickson-Grahek, seconded by Committee Member Freiermuth to recommend to Council approval of the Park Facility Use Request – Trails submitted by Midwest Multisport Races subject to cleanup of the trails and no use of spray paint on the trails. All in favor. Motion carried. 4.5/8K Fun Run Logo Contest Chair Errickson-Grahek reviewed the draft entry form for the Centennial Middle School portion of the 5/8K Fun Run Logo Contest. Chair Errickson-Grahek explained that slight changes were made the previous year as to the first-place winners’ logos being placed on the Lions Fete des Lacs flyers as in years past. The Lions were not in favor of continuing this practice/tradition along with paying a portion of the run shirts as sponsors were no longer recognized on the backs of the T- Shirts. It was felt that the contest should be continued as it built community with the school and students. Staff was directed to make modifications and a theme for the logo “Race your Heart Out” was the theme. 5.Earth Day – Park Cleanup Chair Member Errickson-Grahek reviewed that Centennial Little League would have their cleanup of LaMotte Park on Monday, April 20, 2026, with a backup date of Tuesday, April 21, 2026. Generally, the Park Committee either picks the Saturday prior to or the Saturday following Earth Day (April 25, 2026) for their cleanup. Motion made Committee Chair Errickson-Grahek, seconded by Committee Member Loomis to recommend to Council setting the date of April 25, 2026 as Annual Park Cleanup. All in favor. Motion carried. VII.APPROVAL OF MINUTES 1.None VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates (Administrative Approval of a Request for Use of the Laurie LaMotte Memorial Park Warming House – Birthday Party, 3/7/2026, Community Space & Hockey Rink) City Clerk Bender provided an update. Public Works Director Lehn provided an update on the bat houses and stated that they had been installed. He stated that staff had been receiving quotes for the replacement of the hockey boards for the park’s skating rink and that it would cost approximately $100,000-$110,000. Chair Page 4 of 5 34 City of Centerville Parks & Recreation Committee Meeting Minutes March 11, 2026 Errickson-Grahek requested that the item be placed on a future agenda for review. Committee Chair requested this be put on a future agenda to review. Public Works Director Lehn stated that he would like to hire an architectural firm to complete a study of future amenities that could be added to Laurie LaMotte Memorial Park. Discussion ensued regarding costs of the study, previous surveys completed, the need for a community center, etc. 2.Committee Member Updates No updates were given. 3.Council Liaison Updates Council Member Broussard gave a brief update of the status of the Downtown Master Plan. IX.ADJOURNMENT Motion by Committee Member Fuchs, seconded by Committee Chair Errickson-Grahek to adjourn the March 11, 2026, Parks & Recreation Committee Meeting at 8:40 p.m. All in favor. Motion carried. Respectfully submitted by: Teresa Bender, City Clerk Page 5 of 5 35 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2026 Administration VIII.1 TITLE OF ISSUE: Staff Updates BACKGROUND AND SUPPLEMENTAL INFORMATION: * Main Street Market - 1st Market canceled due to heat and air quality, 2nd Market approx. 500+ participants and 3rd Market approx. 200+ participants. Upcoming Market is Kids Night. * Eagle Park Tennis Court Maintenance - P.W. Director Lehn will report. * Hockey Rink Board Replacement - P.W. Director Lehn will report. * Trail Grant - P.W. Director Lehn & Admin. Lewis will report. * Laurie LaMotte Memorial Park Survey - P.W. Director Lehn will report. * Royal Meadows Used Equip. & New Equip. Update - P.W. Director Lehn will report. * U of M Study Update - Admin. Lewis will report. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 36 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2026 Administration VIII.2 TITLE OF ISSUE: Committee Updates BACKGROUND AND SUPPLEMENTAL INFORMATION: * Music in the Park - Committee Member Peterson will give an update. * 5/8K Fun Run - Chair Errickson-Grahek will give an update. Call for other updates. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 37 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2026 Administration VIII.3 TITLE OF ISSUE: Council Liaison Update BACKGROUND AND SUPPLEMENTAL INFORMATION: Newly appointed Council Member Kale Haluptzok will be attending your meeting as your new Council Liaison. Welcome him. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: N/A For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 38