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HomeMy WebLinkAbout2006-07-12 CouncilCITY OF CENTERVILLE CITY COUNCIL MEETING JULY 12, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 12, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Paar Council Member Terway Council Member Lakso ABSENT: None STAFF: City Engineer Statz City Attorney Glaser City Administrator Larson I. CALL TO ORDER Mayor Capra called the July 12, 2006, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS 1. Consider Improvements to Old Mill Road (From a Point Approximately 200 Feet North of Revoir to North City Limits Mayor Capra opened the public hearing at 6:35 p.m. City Administrator Larson explained the proposal to extend services down Old Mill Road. Mayor Capra asked if there is cost information for this project. City Engineer Statz indicated that a feasibility study was reviewed in June with a total project cost of $325,000 and there is an alternate to not construct roadway at this time for $180,000. He then explained the scope of the project. Mayor Capra asked for the condition of the pavement. City Engineer Statz indicated that it is in fair condition and could hold out for the five to ten year range for the improvement. Page 1 of 11 Mayor Capra asked if this project were tied to a larger project would that lower the costs and whether there are any other projects coming up. City Engineer Statz indicated the project is large enough to warrant doing it on its own and obtain cost effective prices and said that there would be duplicate costs for restoring the boulevard if the street is not done at the time of the utilities. City Administrator Larson indicated that a change order onto the backage road project may be possible. City Engineer Statz indicated that it might be possible but he is not sure that the contractor would be interested in doing so. Jeff Hanzal of 7381 Old Mill Road indicated that he and his wife started a request for road improvements to the end of their property line and the plan was for minimal impact to the neighbor and they would work with him on the assessments. He then said that they have not been able to work that out and now the City has decided to go all the way to the City limits but, the problem he is having, in discussions with the City and how the assessments are coming up they are being asked to pay for half of the entire road improvement including to the north and they find that tough to handle with the size of the development at three lots that need services. Mr. Hanzal indicated that they would like to bring the road only to their property line and their proposal was to pay $30,000 to his neighbor Mr. Fruth and defer his assessments for five years and then he would be assessed by the City and that would limit the impact. If the City does decide to go all the way to the City limits they will ask for a different way of splitting the assessments amongst the neighbors as they have large chunks of property who will benefit from this in the future. He then asked Council for discussion on the possibilities for assessing on this project. Mayor Capra indicated that she sat in on a meeting with the Administrator and Mr. Hanzal as she was at City Hall at the time of the meeting and told him that developments move utilities and generally the developer pays a pretty good portion of those costs as that brings sales and development of the lots. Council Member Terway asked for assessment information. City Administrator Larson indicated that the standard assessment policy would mean assessments of approximately $40,000 on the smallest up to $100,000 on the largest. He then said that it is based on frontage and how many development rights each parcel has. Council Member Lee said that the developer should pay for a large portion of it but 50% of the entire project seems disproportionate since he gets four lots and the other property owners could get 12 lots. Page 2 of 11 Mayor Capra asked what the costs were for going only as far as was requested and not to the City limits. City Engineer Statz indicated that project was just over half. Mr. Hanzal indicated that they have 380 feet from where the sewer is. Council Member Paar said that this was set for 2009 on the report and the road condition report so whether it gets done now or in 2009 the assessments are high because of big properties and they will be higher in 2009. He then said that Mr. Hanzal should pay some more because he is driving the project but, he does not think that he should pay for half the project. Council Member Lakso said that she agrees and said that three or more houses in the area would bring more tax base into the City. She then said that it needs to be looked at because it will be done in the short term anyway. Patrick Fruth of 7384 Old Mill Road indicated that he has been working with Mr. Hanzal but the $80,000 to $100,000 they cannot afford and that means they would have to leave. He then said that they are not in need of sewer and would prefer to only go to the property line and not to the City limits. Mayor Capra indicated that the issue with deferring assessments is the City carries that cost and that is something that the City needs to look at within its budget. Mr. Fruth said that they have no need for septic and City water but he is willing to work with Mr. Hanzal. He then said that Fred is definitely against this. Motion by Council Member Terway, seconded by Council Member Paar, to close the public hearing. All in favor. Motion carried unanimously. City Administrator Larson suggested a little more research and study. He then said that nobody really wants this and the property owner north of Mr. Hanzal understood it would happen but they are not excited about the figures being discussed for assessments. Mayor Capra indicated she would like to do a change order to the backage road to see if that can be done. City Administrator Larson said that if this was going in the middle of the road then the street should be done but, if it goes into the boulevards, then the street could be deferred. Mayor Capra asked Staff to look into a change order to the backage road and costs to run it to the City limits and only to the property line. She then said she would like to know the costs for restoration of the boulevard. Page 3 of 11 Council Member Paar said he would like to work this out so that most people are happy. He then said that he would like to see a new road and do it all at once but, when you see how this assessment affects long time residents, he would like to see some other options. He further said that he is not in favor of only going up to Mr. Hanzal and stopping he would like to go all the way to the City limits with the utilities and then do the road in 2009. Council Member Lee said that he does not favor stopping at the property line but would like to go to the City limits. He then said that putting utilities in the easement is an option but he does not see how that is going to save anybody any money because the road needs to be done and will be done in three or four years. He further indicated that he does not feel that the split of 50% for Mr. Hanzal is appropriate and he would like to look into the change order process. Council Member Lakso said that she would like to look more closely at the cost share for the project for the developer. She then said that she would like to have the options listed by the Mayor for review. She further said that she would be a little concerned about putting the utilities in the boulevard as that is not the City’s standard but it merits looking into due to the assessments involved on these larger properties. Council Member Terway indicated that he would be concerned about setting precedent regarding who pays what portion for future developments. He then said that he is concerned about making someone have to move out of their house. He further said that nothing is saved by doing part now and part later and he would rather not see this happen if someone has to move out of their home because of it. He also said that it will not be any cheaper in 2009. Council Member Terway said he would like parties to get together to see what could be worked out including the City paying a little more of the project but he would like to do the project correctly because it will be cheaper in the long run if it is done right and done all at once. Council Member Lee asked if the utilities go in when the road is done. Mayor Capra indicated that she would like to see between now and August 2, 2006 some more research and answers on this situation. Mr. Hanzal indicated that he has not been contacted by the City and he paid for the study. He then provided figures that they have put together for consideration provided to Staff. Mayor Capra asked Staff to keep Mr. Hanzal and other xx informed. Council Member Paar said that Mr. Hanzal paid $5,000 and he should be notified at least as early as others involved. Page 4 of 11 Council Member Paar indicated that there is a code allowance and, since there is a sunset date on septic and wells making them out of code, he then suggested checking with the insurance company to see if it is an option as it is an option to bring electrical up to code but he is not sure if that would work for this. City Administrator Larson indicated that this will be put on the next Agenda and informed those in attendance. III. SET AGENDA Council added the following items to the Agenda: Successful Completion Year 2 & Review of Employment – Public Works Maintenance Worker Mr. Allen Anderson and Westview Water Main Extension. Council Member Paar requested that a checklist for new building projects be added to the Agenda. Motion by Council Member Paar, seconded by Council Member Terway to approve the Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.June 28, 2006 City Council Meeting Minutes Mayor Capra requested the Minutes be clarified to state that the City will use universal or international signage for the no loitering or fishing signs. Motion by Council Member Terway seconded by Council Member Lee, to approve the June 28, 2006 City Council meeting minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA Council Member Lakso requested that Item 2 be removed for discussion. 1.City of Centerville June 29, 2006 through July 12, 2006 Claims 2.Centennial Fire District June 30, 2006 Claims 3.Lift Station #3 Repair – Not to Exceed $4,870 (North Star Pump) to Perform Work 4.Pay Request – Stork Twin City Testing Corporation $1,484.50 5.Encroachment Agreement – Mr. and Mrs. Kevin Danielson, 7005 LaMotte Drive (Landscaping/Retaining Wall) 6.Encroachment Agreement – Mr. and Mrs. Adam Bailey, 6878 Mallard Way (Fence) 7.Dead Broke Saddle Club Charitable Gambling License Renewal Page 5 of 11 8.Successful Completion Year 2 & Review of Employment – Public Works Maintenance Worker Mr. Allen Anderson Motion by Council Member Terway, seconded by Council Member Lakso, to approve Consent Agenda Items 1, 3, 4, 5, 6, 7, and 8 as presented. All in favor. Motion carried unanimously. Council Member Lakso said she was looking at the magazine subscription for $304.00 and she would like to see how important that is to the Chief and the department and whether it is worth the expense. City Administrator Larson indicated that he would ask for further clarification but he believes it is a magazine for all fire fighters. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Consent Agenda Item 2. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. NEW BUSINESS 1. City of Lino Lakes Request for Anoka County Traffic Study Relating to CSAH st 54/21 Avenue Access Issues City Administrator Larson indicated that the City of Lino Lakes and the developer for Hardwood Creek conducted an AUAR and have found concern with access into that area st at 54/21 Avenue. He then explained that the City of Lino Lakes has asked Centerville for its support of a requested traffic study in that area. Council Member Lee asked whether speed is going to be looked at because that would concern him as they would then increase it. City Administrator Larson said he would doubt that speed would be reviewed. Mayor Capra and City Engineer Statz indicated that a speed study would be a specific request. Council Member Lee said that he feels it would be ridiculous not to have a controlled intersection there and anything that the City can do to facilitate that should be done. Council Member Lee said that he opposes any kind of realignment of CSAH 14 with this. Council agreed to support but asked to be included in the process. Page 6 of 11 Motion by Council Member Lakso, seconded by Council Member Paar, to support the City of Lino Lakes request for Anoka County Traffic Study relating to CSAH st 54/21 Avenue Traffic Access Issues. 2. Rush Line Corridor Mayor Capra indicated that this was received and the City is being asked for someone to attend the meetings and being asked to join. Council Member Terway said that being involved in corridor issues is important for the City to make it known to the entities that the City is interested in transportation. Mayor Capra supported being part of the task force and she volunteered to attend the meetings. Council Member Paar said he would not support it as it will do nothing for traffic and will cost taxpayers money because people like to drive. Mayor Capra said that she feels it ties in with the I35We Coalition and it is a Task Force to have a say in how it takes place. Motion by Council Member Lakso, seconded by Council Member Terway, to approve the sample Resolution as provided in the packets. Ayes – 3, Nays – 2 (Lee/Paar). Motion carried. 3. CSAH 14 Joint Powers Agreement City Administrator Larson indicated that Anoka County provided the Joint Powers Agreement and there is a lot to sort out and review along with the MOU and provide comments back to them. He then pointed out that there are a number of cost items to be concerned with that Staff would like to further discuss and iron out. Council briefly discussed the Agreement and agreed that more discussion is needed. Mayor Capra asked whether the streetscape plan was accepted. City Engineer Statz indicated that they have not yet accepted the plan. Council Member Terway indicated he has a lot of questions. Council Member Paar indicated that he thought that the wording that was sent in was close to what would be agreed to and this looks a lot differently than he expected. City Administrator Larson indicated that he and Staff will go through and identify the differences for discussion. Page 7 of 11 4. Extension of Westview Avenue City Administrator Larson indicated that the home on Westview needs to be serviced and Mr. Palzer did some checking with a contractor in town and they recommend to bore under the street as the street is in good shape. He then said that the cost estimate is approximately $10,000 to do the work for a six inch line with a hydrant if it is stopped at the end of the paving portion. City Administrator Larson indicated that a two inch line to the property with the six inch two properties would be assessed but just putting in a two inch line to serve the one property then it is one affected property owner. City Administrator Larson indicated that they have a failing well and there is an urgent need for water. Council Member Lee said he would like to do the six inch line with a hydrant to do it right. Mayor Capra suggested the City pay for the project and then assess them or charge them as a hook up fee. Mayor Capra asked for a letter to go out to inform them of the project and tell them what the hook up fee is at this time and notify that the fee will increase and will have to hook up by 2012. City Administrator Larson indicated that Staff will work out the specifics of the agreement and bring it back for Council approval at the next meeting VIII. OLD BUSINESS 1. Proposed Ordinance #, Second Series, Amending Section 30.02 Relating to Mayor and Council Council Member Lee indicated that he looked at those that were current and came to an average and that is $7,713 per year for mayor and $5923 for council so $642.75 and $492.63 so $500 and $400 is what he recommends. Council Member Lee said that he estimated the number of hours per month he averages for the City and he is 8 or 9 hours just on Sunday and that does not include the parade stuff just preparing for meetings so he puts in about 40 hours a month on it. City Administrator Larson indicated that the way it is drafted now there is a per meeting amount so there is $375.00 and $450.00 in the Ordinance. Council Member Paar indicated that there is only one member that is on Council next year. Page 8 of 11 Council Member Lakso agreed that salary should stay current and be in line with surrounding communities. Council Member Terway suggested $525 and $450 as it will not be changed for two years. Mayor Capra said it is an excessive drain on personal life and family doing this job and it is not done for the money. She then said she is not so opposed to the figures suggested but she would like to look at them. Council Member Lee said that all members view this as public service and it takes considerable effort to do this every month. Mayor Capra suggested an amendment to state with an additional $25.00 for each meeting state but, that for the salary, they are expected to do one monthly worksession included in the salary. City Administrator Larson suggested figuring out what the meeting costs are so that it is clear for deducting and penalizing. Council agreed to have a fine of $50 per missed meetings but not worksession unless excused. Special meetings also as they are important. Council agreed to include one worksession per month. Mayor Capra asked clarification for Council responsibilities in the language and the duty to be a liaison. Mayor Capra said she wants to clarify that there are responsibilities beyond the Council meetings. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson City Administrator Larson indicated that the City received a letter from Lino Lakes regarding Cedar Street as they are receiving complaints about dust generated from truck traffic and a letter was sent in return and Mr. Shudy will apply chloride to the roadway to prevent this issue. City Administrator Larson indicated that Circle Pines is not interested in imposing administrative fines. Page 9 of 11 City Attorney Glaser said that Mr. Burstein had told him that there was no discussion but that they are just not interested. Council Member Lee said he likes the idea of administrative fees and does not see a challenge coming unless the line is crossed and we should not do that. Mayor Capra said that Centerville and Lexington were willing to implement the sex offender ordinance but not Circle Pines. Mayor Capra commended police department on an undercover operation that solved some vandalism crimes in the City. Council Member Lee indicated that the Centennial Lakes Police Department was #6 in the click it or ticket. City Administrator Larson noted that the City was successful in the condemnation on the right-of-way for the backage project but is not sure how much property will be needed. He then explained that during the process the judge selects appraisers from a list and the other party has one appraiser that was not on list submitted and the attorney interviewed them and found out he is a friend of the appraiser hired so the attorney wants to challenge that. Council agreed. 2. CSAH 14 Nothing to report. 3. Parade Barricades Council Member Lee indicated that the first quote for barricade rental was high enough to make him consider recommending that the City purchase barricades but, after further research, they have located a different rental company with a more reasonable price. 4. Public Works Checklist Council Member Paar indicated that this was brought to his attention from Tedd Peterson concerning the St. Genevieve drainage structure that is on the work session meeting agenda and he brought up that Public Works should be a bit more involved with the engineers and a Public Works checklist for new construction in the City would be a tool to help keep on top of the way things are supposed to be. Mayor Capra indicated there used to be a check list. City Administrator Larson indicated that this may have not been caught but a checklist may be a good thing to implement. Page 10 of 11 Mayor Capra announced that National Night Out is Aug 1, 2006 and St. Genevieve is hosting a community potluck out at the park at 6:00 p.m. and the police officers will be there. Fete des Lacs is August 4, 5, and 6 and they are still looking for volunteers. Mayor Capra mentioned to Staff that some residents would be interested in a fall garage sale days and weekend cleanup and anyone interested should contact City Hall. X. ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Paar to adjourn the June 28, 2006 City Council Meeting at 8:48 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 11 of 11