HomeMy WebLinkAbout2001-12-12 CC
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COUNCIL MEETING
WEDNESDAY, DECEMBER 12, 2001
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CALL TO ORDER
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Ron CaU
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November 289 2001 Council Meeting Minutesjllt-
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VI. PETITIONS AND COMPLAINTS
VII.
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OLD BUSINESS/vi ';';" 1 tJ;;:pi}.
1. CSAH 14 (Update) ,j. h;1/I2.-<-- )I(I!'1~ Cu.A- ~...d LlJ~ (' )~'t>i:~~i'
,2. ,'.~d {~/~, 0<./, {~;MYJP/I'L' aYcl7l..J/ i?i1t!/nI>.~../dC'7IJ 4c!()..~ i1~fv')4.f
NEW dUSINESS ;( ./ /'J() -? &.u;/d , . , i.~. 6. .,i{
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:t Livablie Communities Act - Renewal Resolution #01-25 I, ' \\\lL' v''^'\,) I
2. Delinquent Utilities 2002 Pmperty Taxes Certification - Resolution #Ol~24
3. 2002 Liquor Lice~se Renewa~New Licen~e .J. ,jA.~1
4. Fee Sche.dule.~evu:lw Resolutnon #01-26 ,~4i Ja~JI-
5. Centemmd Little League Request 1.:' !P. J J F;> , ') 0/,
6. ReceptionisUSecretary Hiring Recommendation ii, ...J ,..,(.1', . zlO if!.. .
7. Resolution #01-27 Adopting 2002 Tax Levy iJCV~1lu 1~i5 ~ lJ
8. Lion'sC:!.ubProposaiforFetedesLacs~.c~p(o""'>/,( _ ))1 t"j!
9. . p~nation from Li~o Lakes Area Cham~e~ of' Commeree\ . Lf!; /Yl. C/'
lv, ('p~ kp~ jJ~<//1ij~::I;f #/.!3@ ~if ,t&~ {).....Jhw )1'/ t/fO 61/3.00
CONSENT AGENDA ' i~a4L ' .~~
11.0 City of CentenriHe November 29, through December 12, 2001 Expenditure~
2. Centennial Fire Dnstrict Expenditures
3. Approval of Abdo, Abdo9 Eick & Meyers - Audit Contract (2001)
4. Annual Renewai of Special Use Perm~ts
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X. COMNIIrrEE REPORTS
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~'\\ ~XI~~URNMENT
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
NOVEMBER 28, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on November 28,2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
ABSENT: None.
STAFF: City Administrator Ms. Moore-Sykes
City Engineer, Torn Peterson
City Attorney Hoeft
Public Works Director Palzer
I. CALL TO ORDER
Mayor Swedberg called the November 28,2001, City Council meeting to order at 6:32
p.m.
II. SET AGENDA
Council Member Nelson requested that the letter from Bruce Ryden be added under
Petitions and Complaints.
Council Member Nelson requested that the Joint Powers Agreement with Lino Lakes and
Hugo be added under Old Business.
Council Member Nelson requested that acceptance of the resignation of Fete des Lacs
Committee Members be added under the Consent Agenda.
Motion by Council Member N elson, seconded bv Council Member Capra to
approve the agenda as amended. All in favor. Motion carried unanimously.
Page 1 of 10
IV. APPEARANCES/AWARDS
1. Centerville Elementary Certificate of Recognition
Mayor Swedberg indicated that Centerville Elementary had been dedicated as a world
peace site during a ceremony on October 4, 2001 that was attended by Council Members
Travis and Capra.
Council Member Capra read the Certificate of Recognition and presented it to the
Principal of Centerville Elementary.
The Principal thanked Council for the Certificate and explained that Centerville
Elementary is one of 200 world peace sites. She then indicated that there was wonderful
adult participation in the program. She also indicated that a video was made of the
ceremony if anyone was interested in watching it and noted that it was wonderful to see
the respect and patriotism of the young children during the ceremony.
Mayor Swedberg thanked the Principal for all she does for the children in the
Community.
Mayor Swedberg asked Ms. Moore-Sykes to look into running the video on the cable
channel.
V. CONSIDERATION OF MINUTES
1. November 14, 2001 Council Meeting Minutes
Council Member Nelson requested that "Theresa" be changed to "Teresa"on Pages 24
and 25.
Council Member Capra requested that "ws" be changed to "was" on Page 6.
Motion bv Council Member Nelson, seconded by Council Member Capra to
approve the November 14, 2001 Council Minutes as amended. All in favor. Motion
carried unanimously.
VI. PETITIONS AND COMPLAINTS
1. Bruce Ryden Letter
Council Member Nelson suggested directing Staff to send a letter to Commissioner
Langfield in support ofMr. Ryden's letter and to also send a letter to the cities ofLino
Lakes and Hugo requesting their support.
Page 2 of 10
Ms. Moore-Sykes indicated she was going to be meeting with the Administrators from
those cities and indicated she would discuss the matter with them.
Council Member Capra requested that Staff send a copy of the letter to Jane Krantz.
Mayor Swedberg directed Staff to draft a letter in support ofMr. Ryden's letter and copy
Senator Krantz, and Representative Vandevere.
VII. OLD BUSINESS
1. Budget/Deferred Comp.lUnion Contract (Update)
Ms. Moore-Sykes indicated that Teresa had faxed over almost all of the documents
requested by the auditor this morning.
Council Member Capra asked Ms. Moore-Sykes to contact the auditor to determine the
timeframe for completion of the project and a ballpark dollar amount for the City's
contribution.
Council Member Capra questioned whether the City has to cover the employee portion.
Council Member Nelson explained that the City is responsible per the IRS for paying the
taxes and can then attempt to obtain the money from its employees.
Ms. Moore-Sykes indicated she would find out the timeframe and ask for a ballpark
figure.
2. Vinco Overages (Laurie LaMotte Memorial Park)
Ms. Moore-Sykes handed out a letter she had received from Vinco outlining how they
had arrived at the calculation of the per cubic yard charge and requesting final payment.
Mr. Peterson indicated he has reviewed the calculation and found it to be appropriate.
Motion by Council Member Broussard Vickers, seconded by Council Member
Capra to authorize the final payment to ViDeo.
Council Member Travis indicated that the contractor lucked out because this was a huge
overrun and he wishes that the City would have known about it and attempted to adjust
the price to stop the overage.
Council Member Nelson asked if the City could legally challenge the price.
City Attorney Hoeft indicated the City could legally challenge the price if it wished but
noted it may cost the City more money that it would save.
Page 3 of 10
Mayor Swedberg asked who the City representative was on the site. Mr. Peterson
indicated that Dan was the inspector but was not out at the site all the time.
Mayor Swedberg stated that in the future the City Administrator should be notified of any
anticipated overruns so that the process can be stopped and renegotiated, if possible.
Council Member Broussard Vickers indicated that the contractor had no incentive to do
so.
Council Member Capra asked if the City would have the right to bring in another
contractor for that type of work if the amount was projected to be more than was
approved. City Attorney Hoeft indicated that it would depend on the wording of the
contract.
Council Member Travis indicated he was not disputing how the contractor arrived at the
per cubic yard price but stated he does not feel that his equipment costs tripled. He also
noted that the job that was done was completely different than the job that was bid.
Council Member Nelson noted that Council would remember this overage when
receiving bids in the future
VOTE: All in favor. Motion carried unanimously.
3. Holiday Party (Update)
Ms. Moore-Sykes indicated that after talking to Staff it was detern1ined that the
employees would like to close the office at noon on December 24,2001 and/or hold a
potluck at City Hall.
Council Member Nelson indicated she would be fine with having the potluck on
December 24, 2001 and letting the employees go home afterwards.
It was the consent of Council to have a potluck on December 24, 2001 and send
employees home afterwards.
4. Gassen Companies - Street Lights (Eagle Pass Townhomes)
Ms. Moore-Sykes indicated she is continuing to work on this matter and had submitted a
letter to Gassen Companies. She also indicated that Mr. Palzer is waiting for information
from NSP concerning whether or not it is possible to increase the wattage of the light
bulbs in the lights.
Council Member Nelson asked if the City could take over a strip of property from the
Association in order to provide a trail for the senior citizens in the area. City Attorney
Hoeft indicated that the City could take over property by eminent domain if it is for a
Page 4 of 10
public purpose but the City must pay fair market value of that property to the property
owner.
Council Member Nelson indicated she is concerned that senior citizens cannot safely
walk in the area.
Council Member Broussard Vickers indicated that taking a strip of land does not address
the issue of the liability of dumping walkers out onto the private road.
Ms. Moore-Sykes indicated that Mr. Palzer had provided her with a copy of the purchase
agreement and the agreement called for the installation of 10 streetlights not 15.
Council Member Capra indicated that there is a trail in White Bear Lake that is for
walking, biking and vehicles. She then questioned whether the City could come up with
a way to do that with Ojibway Drive.
City Attorney Hoeft indicated he knew of a similar arrangement around Como Lake but
said he has concerns for how to demarcate vehicle traffic from bike or pedestrian traffic
and what type of barrier would be used between the two.
5. Mutual Aid Agreement
Ms. Moore-Sykes indicated she had called Lino Lakes and Hugo to set up a meeting with
the Administrators to discuss the Joint Powers Agreement.
VIII. NEW BUSINESS
1. 2002 Levy/Budget Discussions
This item was moved to the end of the meeting. Budget discussions ensued.
2. Mr. Tedd Peterson, Public Works - Successful Completion of Year Two (2) of
Employment
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to approve a pay increase for Tedd Peterson for successful completion of
Year Two of Employment. All in favor. Motion carried unanimously.
3. Centerville Elementary Certificate of Recognition
This item was heard under Appearances.
4. Feasibility Study - Watermain Extension (The Shores)
City Engineer Peterson gave an overview of the feasibility study to extend the watermain
to The Shores.
Page 5 of 10
Mr. Peterson indicated the total costs of the project would be approximately $169,000
and his assessment projection assumed that the costs would be split three ways. He then
explained how he had arrived at the assessment calculations.
Mr. Peterson indicated that the City would be assessed a portion of the costs because the
larger pipe is needed to maintain pressures.
Council Member Capra asked if the watermain would be looped through Lakeland Circle.
Mr. Peterson indicated that the City would like to loop the watermain along Peltier Lake
Drive when water is installed in that area.
Council Member Broussard Vickers indicated that the City usually pays extra for the
larger pipe because the City anticipates adding onto the end as water expands but in this
case the City does not anticipate extending the watermain any farther.
Mayor Swedberg asked if when the pipe goes from smaller to larger if air is introduced
into the system. Mr. Peterson indicated that it was not. He then explained that the reason
for the larger pipe is to maintain volume not pressure.
Council Member Nelson asked ifMr. Peterson could provide another assessment scenario
without the City's portion.
Council Member Broussard Vickers indicated that when the Hunter's Crossing
development went in the City made the developer responsible for 50% of the costs. She
then suggested looking in to whether or not that would be feasible in this case.
Council Member Capra indicated that having water would be of significant value to the
commercial property.
Mayor Swedberg asked ifit was in the City's best interest to have a long dead end run.
Mr. Peterson indicated that he believes that water will extend down Peltier Lake Drive in
the near future when the road is redone.
Mr. Rehbein questioned whether the future plans for County Road 14 would affect the
watermain extension.
Mr. Peterson indicated that he would check with Anoka County to determine whether any
future plans for County Road 14 would affect the watermain extension.
Mayor Swedberg indicated that he did not think that punching a few more holes in the
aquifer for wells in the proposed development would cause a problem. He further
indicated he did not think that extending the watermain was cost effective.
Page 6 of 10
Mr. Rehbein indicated that he was concerned that the costs to bring water to the
development do not exceed what he can recoup when he sells the lots.
Council Member Capra asked where the Lino Lakes watermain ended. Mr. Palzer
indicated that Lino Lakes does not have water in that area. He then indicated that the
City has $50,000 to use toward looping Lakeland Circle when water is extended to Peltier
Lake Drive.
Ms. Moore-Sykes commented that one befit of City water is that it is safe and secure
which is an added value over well water.
Mr. Palzer indicated that having hydrants in the area would assist firefighters putting out
fires more quickly than with a tanker truck.
Council Member Broussard Vickers indicated she would like to hear from Anoka County
before proceeding.
Mr. Rehbein suggested shortening the extension rather than bringing it all the way to his
property. He then stated that he is not opposed to bringing water to the development but
he wants to make sure the costs are reasonable.
Council Member Broussard Vickers commented that Mr. Rehbein is asserting that there
would not be enough value to be able to assess the 50% costs to the developer in this
case.
City Attorney Hoeft indicated that the 50% figure was based upon mutual agreement of
the developer and the City and is therefore, not a requirement. He then suggested starting
at 50% for discussion purposes and going from there.
Mayor Swedberg indicated that Mr. Rehbein needed to negotiate with his neighbors
along the street concerning the assessments. Mr. Rehbein indicated he was not
comfortable trying to negotiate assessments with the individual property owners and said
he is open to whatever makes sense as determined by the City.
Mr. Rehbein indicated that he intends to start the development in the spring but has a
purchase agreement with the land owner that was to be signed soon and he is not sure of
his development costs at this point.
Council Member Broussard Vickers indicated that Council needed to see some different
options for assessments, hear input from the County and hold the public hearing before
the assessments would be set.
5. 1798 Main Street - Mill Road Extension Vacation
Mayor Swedberg asked ifboth property owners were agreeable to the 50/50 split.
Page 7 of 10
City Attorney Hoeft indicated that the City has no control over how the property is
divided once it vacates the roadway. He then indicated that the City would follow a
simple vacation procedure and the rest is up to the property owners.
Council Member Broussard Vickers indicated that it was her recollection that Council
would not hear this matter until it received letters from both sides indicating they were in
favor of the vacation.
Mr. Palzer indicated that both property owners wanted to proceed.
Motion by Council Member Broussard Vickers. seconded bv Council Member
Nelson to direct staff to begin the process of vacating the Mill Road Extension.
Council Member Travis asked if the property owners were in agreement. Mr. Palzer
explained that the state process would determine how the property is divided up not the
City.
Mayor Swedberg asked whether the City would incur any costs for the vacation. City
Attorney Hoeft indicated that there would not be any costs to vacate the roadway and
noted that after the roadway is vacated the division ofthe property is the responsibility of
the property owners.
VOTE: Ayes - 4, Nays - 0, Abstain - I(Swedberg). Motion carried.
IX. CONSENT AGENDA
1. The City ofCenterville November 15,2001 through November 28,2001
Expenditures.
2. Centennial Fire District Expenditures
3. Pay Request #1 - Pheasant Marsh (Park Construction - $290,528.53)
4. Accept Resignation of Fete des Lacs Committee Members
Motion by Council Member Broussard Vickers. seconded bv Council Member
Nelson to approve the Consent Agenda as presented. All in favor. Motion carried
unanimously.
XI. COMMITTEE REPORTS
Council Member Capra indicated the Cable Commission would be making a decision in
December with regard to AT & T Broadband's proposal to pass franchise fees onto the
subscribers.
Mayor Swedberg asked Council Member Capra to determine how much had been spent
on the litigation to date and report back to Council because he is concerned that the
$17,000 in the cable fund not be exceeded.
Page 8 of 10
XII. ADMINISTRATOR'S REPORT
Ms. Moore-Sykes indicated she had been researching the building on 20th A venue and
had been unable to locate any information.
Council Member Travis indicated the name of the business was First Class Concrete.
Ms. Moore-Sykes indicated that she would be meeting with the YMCA and the
representative had asked for a feeling as to what type of support the Council was open to.
Mayor Swedberg asked whether it was permissible for the City to give money to a private
corporation. City Attorney Hoeft indicated that it would depend on what the money is
being asked for and said he would need more information before commenting.
Council Member Capra indicated that the YMCA had offered reduced fee memberships
for City residents if the City were to contribute $150,000 over the span of a certain
number of years.
It was the consent of Council that it was not interested in funding the YMCA.
Ms. Moore-Sykes reported that she was looking into the TIF districts and had asked
Ellers for additional information.
Council Member Capra asked if Juran and Moody would be coming in.
Council Member Broussard Vickers asked whether Council would need to call a special
meeting later in December to discuss the matter. Ms. Moore-Sykes indicated she would
ask the representatives at the meeting and advice Council as to whether an additional
meeting in December would be needed.
Mayor Swedberg indicated that the budget work session was snowed out and said that
Council would be moving to a budget discussion at this point in the meeting.
Council recessed at 8:02 p.m.
Council reconvened at 8:08 p.m.
Council Member Nelson indicated she thought it would be a good idea to televise the
budget discussions because there may be residents watching the discussion.
Council Member Travis indicated broadcasting the discussions was fine with him.
Council Member Broussard Vickers indicated she did not see the need to pay to have the
meeting broadcast and invited any residents watching it to come down to City Hall and
listen.
Page 9 of 10
Council Member Capra indicated she was fine with broadcasting but questioned how late
the meeting may run.
Mayor Swedberg indicated that Council would continue to broadcast but would be
sending the minute taker home to save that expense.
Council recessed at 8: 10 p.m. to change the tape.
Council reconvened at 8: 11 p.m.
XIII. ADJOURNMENT
Motion by Council Member , seconded by Council Member to
adjourn the November 28, 2001 City Council Meeting at {l.m. All in favor.
Motion carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 10 of 10
MEMO
DATE:
December 12, 2001
TO:
Mayor and COlillCil
FRUNt
v'/~
Kim Moore-Sykes, City Administrator r
RE:
CSAH 14 Water Feasibility Study Update
............................................................................
City Engineer, Tom Peterson, will report on the comments from Anoka County regarding
the City's feasibility study, which was forwarded to Roger Butler, Traffic Engineering,
Anoka County.
Paul Palzer, Public Works Director also reported that the County is looking to do a
feasibility study in 2006 to widen CSAH 14.
-
41-... ............,~"'...4
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-
Letter of Transmittal
J1f Bonestroo
-=- Rosene
'till Anderlil< &
'\J' Associates
Engineers 0. Architects
fiE
""Ill
Date: November 30, 2001
We are sending you:
Project: CSAH 14 - Centerville
~ Attached
o Under Separate Cover
FileNo: 616-01-123
o Shop Drawings 0 Specifications
o Plans
o Copy of Letter 0 Samples
o Change Order
To: Roger Butler, Traffic Engineering
Anoka County Highway Dept
1440 Bunker Lake Blvd N.W.
Andover, MN 55304-4005
o
Re: Water Main Extension from Lakeland Hills to The Shores
Copies Description Code
[ 1 Feasibility Report- 16-page document, stapled, dated November 12, 2001 2,4
I
These are transmitted: (See Code)
1. For approval 5. No exceptions taken
2. For your use 6. rv1ake noted corrections
3. As requested 7. Amend and resubmit
4. For review and comment 8. Resubmit _ copies for review
9. Submit _ copies for distribution
10. Return _ corrected prints
11. For Bids Due:
12.
Remarks: The attached report is for your information. The report was presented to Centerville City
Council on November 28th. They requested I send it to you for additional requirements that the County may
have. As stated in the report, we are proposing to directional drill the entire length (2,600').
The project is being driven by a new residential development, The Shores, on Centerville Lake. Other
property owners along the route have also shO\vn interest in City '.'later service. .t.,fter getting more
information, the City Council would like to have a public hearing in January, 2002.
Please call me at 651-604-4868 with questions or send back information about Hwy 14 in this area. Your
timely response to this request would be appreciated.
cc: Kim Moore-Sykes, Centerville Admin.
Paul Pa/zer, Centervi/le Pub Wks
Signed: Tom Peterson
Bonestroo, Rosene, Anderfik and Associates, Inc.
www.bonestroo.com
[J St. Paul Office:
2335 West Highway 36
St. Paul, MN 55113
Phone: 651-636-4600
Fax: 651-636-1311
CJ Milwaukee Office:
1516 West Mequon Road
Ivlequon. WI 53092
Phone: 262-241-4466
Fax: 262-241-4901
IJ Rochester Office:
112 J'h Street NE
Rochester, MN 55906
Phone: 507-282-2100
Fax: 507-282-3100
C Willmar Office:
205 5th Street SW
Willmar. "'IN 56201
Phone: 320-214-9557
Fax: 320-214-9458
u St. Cloud Office:
3721 23,-a Street S
St. Cloud, MN 56301
Phone: 320-251-4553
Fax: 320-251-6252
MEMO
DATE:
December 4, 2001
TO:
Mayor and Council
FROM:
Kim Moore-Sykes, City Administrator z);/fl-;
, VI ..-/
RE:
Election to Participate in the 2002 Livable Communities Act/Local
Housing Incentives Program
............................................................................
BACKGROUND
The Livable Communities ActILocal Housing Incentives Program is a state program that
Serves to encourage and assist cities in attaining affordable housing for their community.
Often this support comes in the form of granting opportunities for qualifYing projects and
only communities continuously enrolled in the program are eligible for any grant
dollars. Each member city needs to renew its commitment on an annual basis.
OBSERVATIONS
The City received a memorandum in October as a reminder of the need to renew before
November 15, 2001 for 2002. Because the City did not have an administrator in place,
this reminder was put in a stack of mail and inadvertently forgotten. I called Guy
Peterson, the City's Metropolitan Council Representative, and he informed me that the
City could still get its continuing resolution in if it were approved before the end of the
year.
RECOMMENDATION
Staff recommends approval ofthe resolution electing to continue participation in the
Local Housing Incentives Account Program/Livable Communities Act.
>entervi[[e
'Estab[islied 1857
1880 Main Street $ Centervi[[ej 'M'J\[ 55038
(651) 429-3232 ~ :Fa?( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION 00 - 25
RESOLUTION ELECTING TO CONTINUE P ARTICIP A TION IN THE LOCAL
HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE
METROPOLITAN LIVABLE COMMUNITIES ACT
WHEREAS, the metropolitan livable Communities Act (Minnesota Statues Section
473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is
intended to address housing and other development issues facing the metropolitan area
defined by Minnesota Statues Section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, compnsmg the Tax Base
Revitalization Account, the Livable Communities Demonstration Account and the Local
Housing Incentive Account, is intended to provide certain funding and other assistance to
metropolitan area municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans
under the Metropolitan Livable Communities Fund or eligible to receive certain polluted
sites cleanup funding from the Minnesota Department of Trade and. Economic
Development unless the municipality is participating in the Local Housing Incentives
Account Program under the Minnesota Statutes Section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act required the Metropolitan
Council to negotiate with each municipality to establish affordable and life-cycle housing
goals for that municipality that are consistent with and promote the policies of the
Metropolitan Council as provided in the adopted Metropolitan Development Guide; and
WHEREAS, each municipality must identifY to the Metropolitan Council the actions the
municipality plans to take to meet the established housing goals through preparation of
the Housing Action Plan; and
WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing,
negotiated affordable and life-cycle housing goals for each participating municipality;
and
WHEREAS, a metropolitan area municipality which elects to participate in the Local
Housing Incentives Account Program must do so by November 15 of each year; and
WHEREAS, for calendar year 2002, a metropolitan area municipality that participated in
the Local Housing Incentive Account Program during the calendar year 2001, can
continue to participate under Minnesota Statutes Section 473.254 if (a) the municipality
elects to participate in the Local Housing Incentives Account Program by November 15,
2001; and (b) the Metropolitan Council and the municipality have successfully negotiated
affordable and life-cycle housing goals for the municipality;
NOW THEREFORE, BE IT RESOLVED, the City of Centerville hereby elects to
participate in the Local Housing Incentives Program under the Metropolitan Livable
Communities Act during the calendar year 2002.
Whereupon said resolution was declared duly passed and adopted this 12th day of
December, 2001.
Mayor
ATTEST:
Kim Moore-Sykes, City Administrator
MEMO
DATE:
December 12, 2001
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator rlllJb
FROM:
RE:
Resolution for Special Assessment for Delinquent Sewer Water Accounts
......................................................g.....................
BACKGROUND
It is the City's practice to submit a listing of delinquent accounts and other outstanding
balances owed to the City by individual property owners to Anoka County for
certification to their 2002 property taxes. Attached is a listing of those overdue balances
and a resolution.
RECOMMENDATION
Authorize Anoka County to certifY as special assessments to the 2002 property taxes the
list of delinquent sewer and water accounts and other outstanding balances owed to the
City by individual property owners.
"""/. ~
r"<.,~.:_~_~iL:./ ~-_~.J Lsta6[is/1z.c[
1880 Street ~ Centervi[[e; !JvFJ\[ 55038
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
(651) 429-3232} Ya;c (651) 429-8629
RESOLUTION 01-24
RESOLUTION FOR SPECIAL ASSESSMENTS FOR DELINQUENT SEWER AND
WATER ACCOUNTS AND OTHER OUTSTANDING BALANCES OWED TO THE
CITY BY INDIVIDUAL PROPERTY OWNER(S) TO BE CERTIFIED TO THEIR 2002
PROPERTY TAXES
WHEREAS, the City Council of the City of Centerville met on Wednesday,
December 12, 2001 in the City Hall Council Chambers and;
WHEREAS, the following parcels are delinquent on their water/sewer utility billing
or oustanding balances are owed to the City by individual property owner(s) and will be
certified to the County Auditor under Code 82840.
AMOUNT TO
ADMIN. BE
NAME & ADDRESS AMOUNT FEE CERTIFIED PIN NUMBER
Steven & Shari Apfel
1823 Prairie Drive $470.58 $25.00 $495.58 R14-31-22-43-0021
Penny Bell
2057 Willow Circle $283.73 $25.00 $308.73 R24-31-22-22-0014
Betty Berg
7129 Main Street $207.57 $25.00 $232.57 R23-31-22-22-0013
Beverly Berg
6948 Ivy Court $207.57 $25.00 $232.57 R23-31-22-42-0040
Curtis Burn
7169 West Robin Lane $422.18 $25.00 $447.18 R23-31-22-11-0012
Donald W. Brewster
7248 LaValle Drive $51.70 $25.00 $76.70 R15-31-22-44-0010
Phillip Cassidy
7184 Shad Avenue $422.18 $25.00 $447.18 R23-31-22-12-0023
AMOUNT TO
ADMIN. BE
NAME & ADDRESS AMOUNT FEE CERTIFIED PIN NUMBER
Michael Carter
6913 Sumac Court $103.87 $25.00 $128.87 R23-31-22-41-0011
Michael Cox
2042 Willow Circle $322.43 $25.00 $347.43 R24-31-22-22-0091
Daryl Currence
7261 Clearwater Drive $207.57 $25.00 $232.57 R 14-31-22-34-0034
Ronald Dailey
6908 Sumac Court $207.57 $25.00 $232.57 R23-31-22-41-0013
Joyce Doten
1866 Center Street $207.57 $25.00 $232.57 R23-31-22-42-0027
Paul & Janet Dunnom
6996 Brian Drive $80.31 $25.00 $105.31 R23-31-22-41-0051
Kelly Dunn
6998 Dupre Road $315.69 $25.00 $340.69 R23-31-22-42-0098
Gregory Dufeck
7120 Brian Way $92.96 $25.00 $117.96 R23-31-22-11-0074
Brian & Kathleen Eckert
7200 Mill Road $540.80 $25.00 $565.80 R14-31~22-43-0014
Lewis & Carol Eppolite
1832 Hayfield Road $99.93 $25.00 $124.93 R23-31-22-12-0055
William Gajeski
7045 Centerville Road $207.57 $25.00 $232.57 R23-31-22-23-0047
Evon Cochran
2116 Willow Circle $413.86 $25.00 $438.86 R24-31-22-22-0197
Thomas & Diane Geiger
2115 Willow Circle $234.95 $25.00 $259.95 R24-31-22-22-0198
Jeffrey Gerdesmeier
7162 Grange View $197.65 $25.00 $222.65 R23-31-22-21-0033
George Gergen
1818 Fox Run $124.68 $25.00 $149.68 R14-31-22-43-0058
Thomas Hanson
1965 Center Street $104.36 $25.00 $129.36 R23-31-22-41-0028
AMOUNT TO
ADMIN. BE
NAME & ADDRESS AMOUNT FEE CERTIFIED PIN NUMBER
Joseph Hill
1949 - 72nd Street $112.67 $25.00 $137.67 R14-31-22-44-0012
Tim & Penny Hansen
7252 Twin Lakes Avenue $243.02 $25.00 $268.02 R 14-31-22-44-0063
Nancy Johnson
7260 Unity Avenue $209.15 $25.00 $234.15 R14-31-22-44-0055
Joseph Juneski
1841 Houle Circle $528.21 $25.00 $553.21 R23-31-22-12-0061
Dave Killian
1695 Sorel Street $51.70 $25.00 $76.70 R23-31-22-23-0015
Meiho Lee
7133 Shad Ave $191.87 $25.00 $216.87 R23-31-22-12-0094
David Loren
6908 Oak Circle $195.65 $25.00 $220.65 R23-31-22-42-0015
John & Sandy Lounesbury
1972 North Robin Lane $107.57 $25.00 $132.57 R23-31-22-11-0019
Clara Lucking
7193 West Robin Lane $207.57 $25.00 $232.57 R23-31-22-11-0016
James McBride
1759 Peltier Lake Drive $207.52 $25.00 $232.52 R 14-31-22-31-0007
Curt McKay
1749 Heritage Street $207.57 $25.00 $232.57 R23-31-22-24-0013
Todd & Sherry Meier
7040 Eagle Trail $192.07 $25.00 $217.07 R23-31-22-13-0028
James Merrill
7159 Shad Avenue $103.87 $25.00 $128.87 R23-31-22-12-0018
Dean & Karron McKusick
6911 Dupre Road $249.06 $25.00 $274.06 R23-31-22-42-0023
Debra Nelson
7164 Mill Road $207.57 $25.00 $232.57 R23-31-22-12-0011
Roxanne Nottingham
7027 Eagle Trail $55.08 $25.00 $80.08 R23-31-22-13-0055
AMOUNT TO
ADMIN. BE
NAME & ADDRESS AMOUNT FEE CERTIFIED PIN NUMBER
Tom & Christie Olson
7261 Main Street $249.07 $25.00 $274.07 R15-31-22-44-0033
Glen & Laurie Powers
1870 Quebec Street $452.44 $25.00 $477.44 R 14-31-22-43-0086
Josephine Rehbein
1988 Main Street $165.89 $25.00 $190.89 R23-31-22-14-0025
Richard Rehbine
7049 Brian Drive $200.67 $25.00 $225.67 R23-31-22-14-00 12
Current Owner
6923 Tourville Circle $207.57 $25.00 $232.57 R23-31-22-31-0018
Current Owner
1974 - 72nd Street $507.39 $25.00 $532.39 R14-31-22-44-0026
Richard & Catharine Rodgers
7175 West Robin Lane $207.57 $25.00 $232.57 R23-31-22-11-0013
Rasmussen
7173 Brian Drive $319.77 $25.00 $344.77 R23-31-22-11-0086
Current Resident
1960 Robin Lane North $152.27 $25.00 $177.27 R23-31-22-11-0017
Sandra Salazar
7336 Old Mill Road $473.74 $25.00 $498.74 R14-31-22-42-0029
Kent Sandahl
7163 West Robin Lane $207.57 $25.00 $232.57 R23-31-22-11-0011
Wes Schoelberlein
6906 Centerville Road $51.70 $25.00 $76.70 R23-31-22-31-0002
Mike & Vicki Schwartz
1823 Fox Run $618.35 $25.00 $643.35 R 14-31-22-43-0053
Philip Schweiger
1708 Center Street $207.57 $25.00 $232.57 R23-31-22-31-0017
Kevin & Jennifer Stewart
1995 North Robin Lane $207.57 $25.00 $232.57 R23-31-22~11-0033
David & Kathleen Thompson
1885 Prairie Drive $403.74 $25.00 $428.74 R14-31-22-43-0031
AMOUNT TO
ADMIN. BE
NAME & ADDRESS AMOUNT FEE CERTIFIED PIN NUMBER
Mark Verplaetse
7192 Mill Road $207.57 $25.00 $232.57 R23-31-22-12-0008
Paul Theil
7163 Brian Drive $104.18 $25.00 $129.18 R23-31-22-11-0051
Julie Welk
7174 Brian Drive $276.21 $25.00 $301.21 R23-31-22-11-0092
Rick & Brenda Welsch
1980 - 72nd Street $447.67 $25.00 $472.67 R14-31-22-44-0027
Elizabeth Weber
1969 72 1/2 Street $417.80 $25.00 $442.80 R 14-31-22-44-0061
Dave Ugro
7146 Peterson Trail $334.52 $25.00 $359.52 R23-31-22-12-0047
DCS Properties $103.87 $25.00 $128.87 R23-31-22-22-0004
1695 Main Street
DCS Properties
1695 Main Street $152.77 $25.00 $177.77 R23-31-22-22-0004
DCS Properties
1695 Main Street $103.87 $25.00 $128.87 R23-31-22-22-0004
$15,378.77 $1,600.00 $16,978.77
Mayor, Tim Swedberg
Attest:
City Administrator, Kim Moore-Sykes
Memorandum
To:
Honorable Mayor and Council
From:
Date:
Subject:
Teresa D. Bender
12/07/01
Liquor License Renewals - 2002
NAME
TYPE OF LICENSE
Comer Express, 1990 Main Street
Cigarette License
Kelly's Komer Bar, 7098 Centerville Road
Cigarette License
Off-Sale Liquor .:3 "-
Off-Sale Weft Intoxkating Liquor
On- Sale Liquor
Sunday Liquor License
Sager's Liquor, 7093 20th Avenue S.
Off-Sale Liquor
Cigarette License
Trio Inn, 7082 Centerville Road
On-Sale Liquor
Off-Sale Liquor ./ ,t'
Off-Sale Nen-Into~ating Liquor
Sunday Liquor
Cigarette License
Tom Thumb, 1801 Main Street
Cigarette License
-----,"'
On-Sale Li~------
Off-SaleLiquor .... z-
-'~ -
..---./..Off-Sale Won Intmocating Liquor
Sunday Liquor
Cigarette License
'Waterworks Beach Club, 7281 Main Street
--~
/---
#-
WiseGuys Pizza On-Sale Liquor"}/.-,
~t; ~ating Liquor
,/' [' Sl1I!day Liquor
..,'i/".::O<,..- . LL.!- f1..f.' J
J.Jj . StILt I, t; la 1
I recoITmend the Council consider approving the above licenae renewals cbntingent upon:
It J ,J._ _ '
/ &J;.-,,[ .
Confirmation of Payment of Property Taxes, Chief Heckman and the State ofIvIinnesota's
approval.
MEMO
DATE:
December 12, 2001
TO:
Mayor and Council
Kim Moore-Sykes, City Administratory)JvA-1
FROM:
RE:
Renewal ofthe City's Fees Schedule for 2002
............................................................................
BACKGROUND
Every year, the Staff is required to send out due notices for various licensing fees that
have to be renewed annually. In the past, the City Council would review the current fee
schedule in January to determine if any fees should be adjusted. Once the fee schedule is
approved, Staff then sends out due notices that advises the license holder that the annual
fee is due and payable.
OBSERVATION
The League of Minnesota Cities is providing the City with a current fees survey that they
compile every year. Staffhas reviewed the 2001 Fees Schedule and noted fees that had
not been adjusted in several years, so Staff asked the League for a copy of their survey.
Unfortunately, Staffwas not able to obtain a copy before the agenda packets were
delivered but copies should be available at the Council meeting
Attached is a copy of the City's Fee Schedule with proposed increases in fees. Staff is
providing this for your review and comparison with the League's fee survey.
_;"'C'~-:"'.i ,~.{
~;. ,.},'
,;_,O~_,:. C:1;:e~~
MEMO
DATE:
December 12,2001
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator ~{,~
FROM:
RE:
Centennial Lakes Little League
............................................................................
BACKGROUND
In past seasons, the Centennial Lakes Little League has requested and received
permission to use the softball and baseball fields and other facilities at LaMotte Park.
This group was instrumental in assisting with the development of the ball fields and as
such, the City has supported their activities.
OBSERV ATIONS
The Centennial Lakes Little League organization has submitted a letter requesting the use
ofthree baseball and softball fields and the facilities located at LaMotte Park for the
summer months beginning April 1 through August 15,2002, Monday through Friday,
from 4:00 p.m. to dark. Staff submitted this request to the Park and Rec Committee on
Wednesday, December 5th at their regularly scheduled meeting.
RECOMMENDA TION
The Park and Rec Committee and Staff are recommending approving the . Centennial
Lakes Little League request for the use of the ball fields and facilities located at LaMotte
Park.
CENTENNIAL LAKES LITTLE LEAGUE
4175 LOVELL ROAD SUITE 114 LEXINGTON, MN 55014
November 21, 2001
Mr. Jim rch ~
Centervi e City Hall
1694 reI Street
cetville, MN 55038
Dear Mr. March,
This letter is to request the use of three baseball and softball fields and facilities located in
Lamotte Park for the summer months of 2002 beginning April 1 through August 15, 2002,
Monday through Friday, from 4:00 p.m. until dark. These fields will be assigned as home
fields for the children who live in CentervilIe and Lino Lakes that are served by the
Centennial Lakes Little League. We will send you a copy of the game schedules as soon as
they are printed so you have a schedule for our dragging agreement for Lamotte Park and
CentervilIe Elementary.
If you or any staff members of the City Councilor Park Board have any questions or
concerns, please feel free to contact me. My home phone number is 763i786-7175. Thank
you for your continued assistance.
Sincerely,
,..-.--..\ .1
) -/ - /
!/'~r~7' '-::f II' 1_/,
."- /,". /.f-f- 1/ ~_.
w....... _V" {~f., .,-
(1/"
Patrick Malu', President
Centelmial Lakes Little League
PM:ll
MEMO
DATE:
December 12,2001
TO:
Mayor and Council
FROM:
Kim Moore-Sykes, City Administrator ftVIf!J
RE:
Receptionist/Secretary Position
............................................................................
BACKGROUND
The Receptionist position, a full-time, permanent position, has been vacant for several
months. The City hired Kim Stephan on a temporary basis to perform these duties until a
new City Administrator could conduct a hiring process for the Receptionist position.
OBSERVATIONS
Ms. Stephan has worked for the City in the position of Receptionist since August 2001.
She has performed these duties exceptionally well, responding appropriately and
positively to the public either calling on the phone or walking into City Hall. Ms.
Stephan is always willing to do any task or project and consistently performs the duties of
the Receptionist to the best of her abilities. She regularly does more than what's
expected of her and willingly uses her skills to help everyone in the office.
Ms. Stephan has submitted an application for the fulltime Receptionist position and
attached a summary outlining her various skills and experiences. These documents show
that Ms. Stephan possesses the skills necessary to perform the duties and responsibilities
of the position. Her application and resume summary also outlines various other
secretarial and computer skills that will be very useful in performing various other tasks
in Administration. As such, Ms. Stephan has quickly learned the SCALA system that
allows for the progrannning of City's cable TV channel that announces and informs the
residents of the various community activities and meetings. Ms. Stephan has also
expressed an interest in assisting with the redevelopment and updating of the City's Web
page.
In reviewing this position, talking with Council and meeting with Staff to determine what
some of the needs are for this position, there is a need to include in this position other
duties in addition to answering the telephones and greeting the public. The Stanton
Survey shows that other cities similar in size to Centerville with a similar position range
from $8.84/hr to $ 16.70/hr with an average of$12.77/hr for a similar position. The cities
in this group include St. Paul Park, Circle Pines, Wayzata, Oak Park Heights, St. Francis,
Rogers, Independence, Bayport, Osseo, Long Lake and Spring Lake Park. The cities of
Hugo, Falcon Heights, Minnetrista, Deephaven and Afton reported one secretarial
position but it is a higher-level secretarial position requiring the incumbent to work
independently and to make some lower level decisions.
RECOMMENDATION
1. Ms. Stephan's work ethic, skills and experiences are impressive. She gets along
well with the public as well as the City staff She is friendly, thorough and
professional. Staff is recommending that the City Council approve her
application and a starting wage of$II.27 per hour, which is commensurate with
the proposed salary step plan and based on her extensive skills, knowledge and
abilities.
2.. Since Ms. Stephan has worked for the City since August, 2001at 32 hours per
week, I would recommend that Ms. Stephan have a 3-month probationary period
rather than the usual6-month probationary period. In the months that she's been
working for the City, she has clearly demonstrated good work habits and a sense
of responsibility.
3. I would also like to recommend that the City waive the 30-day waiting period that
is generally required before new employees may receive holiday pay. Again, Ms.
Stephan has worked with the City since August 2001; she has certainly
contributed the required time.
December 3, 2001
Ms. Kim Moore-Sykes:
In addition to my job application I would like to include employment history information not
listed on my application.
I was employed at Control Data Corporation for 10 years from 1981- 1991. Included is a resume
listing job responsibilities while employed for Control Data. I took a voluntarj layoff in April of
1991 to start an in-home daycare allowing me to stay home with my infant son. I was a full time
Daycare Provider from September 1991 to September 1996 for 13 children. This was a
rewarding experience, but very demanding, so when my son started kindergarten, I choose to
again work outside the home.
I took a temporary job through Top Temp at USF Dugan, a trucking company in Circle Pines in
Customer Service. I was offered permanent employment and remained there until April of1998.
It was a fast paced environment dealing with incoming J outgoing freight. In addition to
customer service, I did the daily lnvoices and all OS&D (overages, shortages, and damages). I
enjoyed the job, but when 1 was offered a job at Forestland Nursery in the spring of 1998 I
decided to leave USF Dugan and pursue an interest in landscaping which up until tillS time had
been a hobby.
Nursery work is seasonal, typically April through November so during the winter months I
would find alternate employment until the nursery reopened. The winter of 1998-1999 I worked
through Top Temporary doing various office assignments. The next winters I opted for self-
employment. I was a Daycare Helper for 5 women who had in-home daycare, providil1.g them
with time away from their day-care. J[ worked holidays and special events forVv'hite Bear Floral
and Centervi1le Floral, cleaned and painted houses, and worked for Phone Savers, an internet.
phone card sales business. I also worked catering at Aunt Emily's, a Forest Lake deli/catering
service. The reasoning behind the assortment of jobs was to create my own hours enabling me
to work around school hours, volunteer in my son's classroom and go to school myself The
winter 0[2000-2001 I took 2 classes at Century College.
I did not return to Forestland Nursery in the 2001 season as the owner was tragically killed ill
October 01'2000 and the nursery was sold.
I believe I have diverse oflke and computer experience which is beneficial to the position I
currently have vl/ith the City of Centervi1le, irl addition to my years of experience working ill.
Customer Service and Sales. I enjoy working with people. Thank you in advance for your
consideration of permanent employment with the City of Centerville.
J(im E. Stephan
XIM E 0 S'l'JEPH..~
\6 907 SUMAC COlilR'!'
CmTERVILLE ~ ].!!1\J Q 55 i{]) 3:8
5l2-653-.l47(Q
OEJEe']['vTE~ A positioilll as ,ill Co:mpllrt:e.r ;G]peraibo1L or SystEm Admiiilis-t:rab3r,
WORK EXPERTENCE ~
1990 TO
1991
1989
1990
1987
1989
198~l
1987
1 9 8 0 11' I ")
1984
Control Data Corporation
Lead Computer Ooerator, Automated Waaerinq Division
Member of startup team for Minnesota state Lottery Project. Involved
in all aspects of operator training. Performed scheduling/timecard
functions for operations. Created and maintained databases using
DBase IV, producing weekly reports. Operated and maintained Cyber 930
NOS /VE systems running CDC lottery softlNare.
ITO
Senior Computer OlOeraltor, lE;TA Sysitem:s, ATdeJI1l. Hills Facilibl
iVfember of Transition Team to control -the shu-tdO\,vn of ETA Sys-tems and
liquidate assets. Involved in creating computer center for continued
customer support. Performed all operator] analyst, and system
adminis-trator func-tions for scaled down center. Ran u1\JIX operating
systems on the ETA10jPiper systems via Apollo and Sun networks.
Proficient in use of IBM; Zenith and Macintosh personal computers
using word processors Wordstar, Multimate, and Microsoft Word.
Produced configuration charts using MacDraw. Created and maintained
all inventories using Lotus 1-2-3.
TO
Senior Computer OTp,era-tor'l ETA Systems
Operated ETA Systems supercomputers running EOS and UNIX operating
systems. Worked in a developmental environment troubleshooting
operational] software and hardware problems. Trained operators and
analysts from field sites. Proficient in use of Apollo and Sun
workstations involving large ring networks. Wrote ETAIO/Piper
Operator Guide. Worked with the ETA Publication Department to design
the Operator Guide for each site. Designed and implemented online
logging utilities. Produced daily System Availability reports for
each sys.tem., Member of the System Availability Team .to improve system
usage and resolve problems of user commun.tity. Produced 'IveeJ<:ly
schedules on 20-30 central processing units according to hardware and
software requirements.
l)""'l.r-j
i '-'
COJTIlillOTIlrteJL OD;er3 tOlL II, ETA SYS-t-2illS, Inc.
Operated Control Data Cybers 835, 355, 875, 830, and multiple Cyber
205 s11pe'c c;ompu'cerse. Ran daily accoun'cing and fil.s backups on all
sys~ems including the Apollo and Sun networks. Ran daily production
OTl IB~14 J 61 XBf11S system. Wo:c}ced 'lI7it:h en,;ineers and analys-ts -to
rjl2.l;rl"10S~S I sol"\le.:' anc1 dOCUTllent all sy,s-telTI problelTIS a \j\7rQte. 1\105 J l'TOS / 'IE
and Cyber 205 Opera-tor Guides~ Coordinated and maintained records for
all rnagne~ic tape off site storage.
COilljO"u-t:er Groeratoz- I, ComsoillTc:e Division
Operated Central Da-ta front-,end mainframes Cvber 73 and C~!ber J.75
super ;::ornpl11:erS s-tar 100 J C~1}:)2~C' 203 j o.I1d C~{ber :2\J5 in p~'oduc.ticTl cLC1C-i
development labs~ Performed all duties associated with inputjoutp\lt,
IViaiTltained 3.11d e:ccsl1d.ed "tape library~ d
. D.
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FINANCIAL
STATEMENTS
NOVEMBER, 2001
City of Centerville
Cash, Investments and Debts
The County Bank
Balance as of 11-30-01 $3,074,666
Firstar Balance as of
11-30-01 $106,741
Plus Revenue - DECEMBER $72,523
Less Expenditures - DECEMBER $431,894
IFIRSTAR CHECKING ACCOUNT BALANCE
**W h . d h'
I $2,822,0371
eave not yet receive t IS statement.
INVESTMENTS
CD 3006093151 4.80% Interest Matures 01/12/02 $1,071
CD 4670 4.80% Interest Matures 12/30/01 $1,289
CD 15057 Matures 1 % 1 /02 $194,186
CD 3370 5.20% Interest Matures 11/13/02 $124,569
Money Market 1807180 5.36% Interest $339,355
Money Market 1807113 5.36% Interest $126,331
FIRSTAR BANK - MARKET VALUE $786,8021
EAGUE OF MN $1,026,3381
MONEY MARKET 6.40% Interest Updated in July
Bond 6.00% Interest Matures 02/08/08 $202,062
CD 6.15% Interest Matures 06/14/06/ $102,014
Bond 5.00% Interest Matures 10/15/08 $159,570
Bond 6.95% Interest Matures 11/13/06 $100,188
MONEY FUNDS $1,999
SALOMON SMITH BARNEY - MARKET VALUE $565,8321
INVESTMENTS I $2,378,9721
ITOTAL CASH & INVESTMENTS
I $5,201,0091
$221,076
$223,550
ITOTAL DEBTS
$444,626~
I ACCT. #1
CITY OF CENTERVILLE
MONTHLY ACTIVITY REPORT
13RD OTR.I OCT.
RECEIPTS
NOV.
YTD
31000 General Property Tax 611,869 0 0 627,307
32000 Special Use/Gradina/Burnina 3,077 400 332 4,416
32100 Rental/Liauor Licenses 145 30 8,760 10,250
32180 Plurnbina Permits 1,333 440 286 5,727
32200 Animal Licenses 28 7 4 188
32210 Buildina/Mech. Permits 37,319 13,683 10,259 176,949
32225 Electrical Inspections 3,323 1,233 626 8,932
32250 Fees - Mailbox 225 75 75 1,075
32260 Antenna Leases 0 0 0 21,216
32300 Fees - Bldq. Site Maintenance 2,025 675 675 10,577
33401 Aid-Local Government -22,354 0 0 12,640
33402 Homestead Credit 14 0 0 55,014
33405 Fire Relief Aid 0 0 0 0
34107 Fees - Assessment Search 220 60 60 720
34780 Fees - Parks 0 0 0 0
35000 Fines/Forfeits 4,280 3,166 2,628 24,697
35101 Aid-Police State 0 19,666 0 19,666
36110 Soecial Assessments - Pre-Paid 0 0 0 60
36120 Special Assessments - Countv 0 0 0 0
36130 Admin. Enterprise Fund 0 0 0 0
36200 Miscellaneous Revenue 444 711 41 1,240
36210 Interest Earninqs 7,447 2,697 2,181 48,441
36235 Escrow Deposits 0 0 0 0
36240 Cable Commission Reimb. 0 0 0 0
36250 Fire Dis!. Reimbursement 0 0 80,393 80,393
36270 Refund s/Rei m b u rsements 1,068 67 106 3,435
36280 Sales Tax Collections 381 55 108 559
36000 Newsletter Revenue -195 0 0 190
Totals 650,650 42,964 106,533 1,113,692
EXPENSES
13RD OTR.I OCT.
1 ACCT. #1
NOV.
YTD
41110 Council Expense 9,336 1,879 1,833 20,878
41400 Administration Expense 37,704 17,406 16,809 246,187
41410 Elections 0 0 0 0
41500 Financial Administration 6,172 520 0 14,192
41550 Assessina 0 0 0 15,078
41600 Law/Leqal Services 21,966 494 16,597 63,950
41910 Plannina & Zoninq Commission 1,216 330 562 4,685
41940 Gov'!. Buildinq/Plant 43 98 57 630
41950 Enaineerinq Services 8,712 709 904 13,108
42110 Police Administration 122,835 31,111 31,111 343,424
42280 Buildinq-City Hall/Fire DeD!. 7,745 1,752 530 50,529
42285 Fire Protection 17,032 0 97,425 148,521
42400 Inspection - Buildinq 17,201 13,080 6,531 74,229
42403 InsDection - Electrical 3,087 0 1,410 6,780
42500 Civil Defense 4,770 0 0 17,159
42700 Animal Control 0 0 0 0
43000 Public Works 39,242 11,053 12,885 170,864
43100 Hwv., Streets, & Roads -3,556 0 0 -2,089
43140 Lana Term Maintenance 5,850 0 0 5,850
43220 Street Cleaninq 0 0 0 0
45200 Parks - General 192,853 42,109 5,428 278,881
45202 Parks - Areas -281 0 0 -281
45410 Comprehensive Plan 0 1,551 0 1,551
46000 Improvement Projects 0 0 0 0
46500 Economic Dev. Committee 0 0 0 136
49000 Miscellaneous 0 0 0 0
49240 Insurance 0 0 0 540
49390 Transfers Out 0 0 0 0
49995 Capital Improvement 180,692 0 0 234,640
Totals 672,621 122,092 192,082 1,709,444
CITY OF CENTERVILLE
REVENUE EXPENSES
% OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # REVENUE BUDGET DATE BALANCE RECEIVED
31000 General Prooertv Tax 1,210,000 627,307 582,693 52%
32000 Soecial Use/Gradinq/Burnina 1,500 4,416 -2,916 294%
32100 Rental/Liquor Licenses 10,360 10,250 110 99%
32180 Plumbinq Permits 2,000 5,727 -3,727 286%
32200 Animal Licenses 150 188 -38 125%
32210 Buildina/Mech. Permits 102,600 176,949 -74,349 172%
32225 Electrical Inspections 4,000 8,932 -4,932 223%
32250 Mail Box Fees 1,050 1,075 -25 102%
32260 Antenna Leases 21,119 21,216 -97 100%
32300 Site Maintenance Fees 9,450 10,577 -1,127 112%
33401 Aid-Local Government 25,280 12,640 12,640 50%
33402 Homestead Credit 110,028 55,014 55,014 50%
33405 Fire Relief Aid 0 0 0 0%
34107 Assessment Search Fees 600 720 -120 120%
34780 Park Fees 100 0 100 0%
35000 Fines/Forfeits 32,580 24,697 7,883 76%
35101 Aid-Police State 15,000 19,666 -4,666 131%
36110 Special Assessments - Pre-Paid 0 60 -60 0%
36120 Special Assessments - Countv 0 0 0 0%
36130 Admin. Enterorise Fund 21,840 0 21,840 0%
36200 Miscellaneous Revenue 5,000 1,240 3,760 25%
36210 Interest Earninqs 76,695 48,441 28,254 63%
36235 Escrow Deposits 0 0 0 0%
36240 Cable Commission Reimb. 0 0 0 0%
36250 Fire Dist. Reimbursement 0 80,393 -80,393 0%
36270 Refunds/Reimbursements 5,000 3,435 1,565 69%
36280 Sales Tax Collections 0 559 -559 0%
36300 Newsletter 0 190 -190 0%
Totals 1,654,352 1,113,692 540,659 67%
%OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # EXPENSES BUDGET DATE BALANCE RECEIVED
41110 Council Expense 14,858 20,878 -6.020 141%
41400 Administration Exoense 319,937 246,187 73,750 77%
41410 Elections 0 0 0 0%
41500 Financial Administration 8,000 14,192 -6,192 177%
41550 Assessinq 14,250 15,078 -828 106%
41600 Law/Leaal Services 49,925 63,950 -14.025 128%
41910 Plannina & Zonina Commission 1,540 4,685 -3,145 304%
41940 Gov'!. Buildina/Plant 0 630 -630 0%
41950 Enqineerinq Services 25,250 13,108 12,142 52%
42110 Police Administration 373,335 343,424 29,912 92%
42280 Buildina-Citv Hall/Fire Dep!. 17,300 50,529 -33,229 292%
42285 Fire Protection 68,128 148,521 -80,393 218%
42400 Inspection - Buildinq 92,401 74,229 18,172 80%
42403 Electrical - Inspections 0 6,780 -6,780 0%
42500 Civil Defense 600 17,159 -16,559 2860%
42700 Animal Control 300 0 300 0%
43000 Public Works 143,688 170,864 -27,176 119%
43100 Hwv., Streets, & Roads 0 -2,089 2,089 0%
43140 Lonq Term Maintenance 58,000 5,850 52,150 10%
43220 Street Cleanina 0 0 0 0%
45200 Parks - General 148,712 278,881 -1 30,169 188%
45202 Parks - Area 0 -281 281 0%
45410 Comprehensive Plan 0 1,551 -1,551 0%
46000 ImProvement Proiects 0 0 0 0%
46500 Economic Dev. Committee 6,500 136 6,364 2%
49000 Miscellaneous 0 0 0 0%
49240 Insurance 0 540 -540 0%
49390 Transfers Out 122,000 0 122,000 0%
49995 Capital Improvement 189,627 234,640 -45,013 124%
Totals 1,654,352 1,709,444 -55,092 103%
',,?c:.4tiua.t. "6 La4C4"
Amount
CITY OF CENTERVILLE
12/07/0111:47AM
Page 1
Cash Receipts - DECEMBER 2001
Tran
Date Refer Comments
Batch
Name
Account Descr
FUND 101 GENERAL FUND
Act Type R
Act
$75.00
$100.50
$30.00
$492.90
$75.00
$20.50
$25.50
$40.50
$219.93
$175.00
$16250
$347.45
$20,000.00
$25.50
$1,053.90
$25.00
$3,849.27
$225.00
$50.50
$26,993.95
FUND 10
$26,993.95
12/3/01
12/3/01
12/3/01
12/3/01
12/3/01
12/4/01
12/4/01
12/4/01
12/4/01
12/4/01
12/4/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
TOM THOMB RENEWAL L1C 12-3-01
6881 DEER COURT - M01-08 12-3-01
BURNING PERMIT - NORTH 12-3-01
7097 20TH AVE - WISE GUY 12-3-01
7095 21 ST ST - OPC01-080 12-3-01
o 1771 MEADOW LANE - M01- 12-04-01
o 7095 BRIAN DRIVE - C01-13 12-04-01
07095 BRIAN DRIVE - M01-08 12-04-01
o WISE GUYS PIZZE - P01-07 12-04-01
07050 EAGLE TRAIL - VARIA 12-04-01
06922 DUPRE RD - 01-206 12-04-01
o REIMBURSEMENT FOR DA 12-7-01
o REIMBURSEMENT FOR CE 12-7-01
01865 MAIN STREET - CENT 12-7-01
06845 20TH AVE S STE 110& 12-7-01
06882 DEER COURT 01-207 - 12-7-01
06882 DEER COURT 01-207 - 12-7-01
06882 DEER COURT 01-207 - 12-7-01
o 1881MAIN ST - C01-0140 12-7-01
FUND 415 STORM WATER IMP PROJECTS
Act Type R
Act
$0.98
$5.82
$4.00
$0.42
$5.33
$4.61
$5.54
$1.10
$0.22
$2.18
$200.00
$230.20
FUND 41
$230.20
FUND 436 HUNTER'S CROSSING
Act Type R
$13,246.39
$13,246.39
$2,365.51
Act $28,858.29
12/3/01
12/3/01
12/3/01
12/4/01
12/4/01
12/5/01
12/5/01
12/5/01
12/7/01
12/7/01
12/7/01
12/3/01
12/3/01
12/7/01
o UB Receipt Serv Pen 10 ORA 120301
o UB Receipt Serv 10 DRAIN F 120301
o US Receipt Serv 10 DRAIN F 120301
o UB Receipt Serv Pen 10 ORA 12-4-01
o US Receipt Serv 10 DRAIN F 12-4-01
o US Receipt Serv 10 DRAIN F 12-5-01
o UB Receipt Serv 10 DRAIN F 12-5-01
o UB Receipt Serv Pen 10 ORA 12-5-01
o UB Receipt Serv Pen 10 ORA 120701
o UB Receipt Serv 10 DRAIN F 120701
o 6882 DEER COURT 01-207 - 12-7-01
6888 BEAVER POND WAY - 12-3-01
6884 BEAVER POND WAY - 12-3-01
o SPECIAL ASSES. PAYOFF # 12-7-01
R 101-32100 Rental/Liquor Licenses
R 101-32210 Building/Mech. Permits
R 101-32000 Special Use/Grading/Burni
R 101-32210 Building/Mech. Permits
R 101-32225 Electrical Inspection
R 101-32210 Building/Mech. Permits
R 101-32225 Electricallnspeclion
R 101-32210 Building/Mech. Permits
R 101-32180 Plumbing Permits
R 101-32000 Special Use/Grading/Burni
R 101-32210 Building/Mech. Permits
R 101-36270 Refunds/Reimbursements
R 101-36250 Fire Dist. Reimbursement
R 101-32225 Electrical Inspection
R 101-32210 Building/Mech. Permits
R 101-32250 Mail Box Fees
R 101-32210 Building/Mech. Permits
R 101-32300 Site Maintenance Fees
R 101-32225 Electrical Inspection
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 436-36100 Special Assessments
R 436-36100 Special Assessments
R 436-36100 Special Assessments
',,?/:4tl{JlfCoi La4/:,j"
Amount
CITY OF CENTERVILLE
Cash Receipts - DECEMBER 2001
12/07/0111:47 AM
Page 2
Tran
Date Refer Comments
Batch
Name
Account Descr
FUND 43
$28,858.29
FUND 601 WATER FUND
Act Type R
Act
$20.96
$209.56
$170.01
$10.37
$1.34
$93.85
$9.38
$0.47
$9,926.11
$3.88
$38.79
$1,300.00
$276.00
$0.06
$12,060.78
FUND 60
$12,060.78
FUND 602 SEWER FUND
Act Type R
Act
$22.09
$220.91
$119.99
$9.52
$227.51
$26.15
$1,750.00
$49.09
$4.95
$1,150.00
$3,580.21
FUND 60
$3,580.21
FUND 801 ESCROW FUND
Act Type R
$800.00
Act
$800.00
FUND 80
$800.00
$72,523.43
12/3/01
12/3/01
12/4/01
12/4/01
12/4/01
12/5/01
12/5/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/7/01
12/3/01
12/3/01
12/4/01
12/4/01
12/5/01
12/5/01
12/7/01
12/7/01
12/7/01
12/7/01
12/3/01
o US Receipt Serv Pen 1 WA T 120301
o US Receipt Serv 1 WATER 120301
o US Receipt Serv 1 WATER 12-4-01
o US Receipt Serv Pen 1 WAT 12-4-01
o UB Receipt Serv 30 WATER 12-4-01
o US Receipt Serv 1 WATER 12-5-01
o US Receipt Serv Pen 1 WAT 12-5-01
o UB Receipt Serv 30 WATER 120701
o REIMBURSEMENT FOR L1G 12-7-01
o US Receipt Serv Pen 1 WAT 120701
o UB Receipt Serv 1 WATER 120701
06882 DEER COURT 01-207 - 12-7-01
06882 DEER COURT 01-207 - 12-7-01
o US Receipt Serv Pen 30 WAT 120701
o UB Receipt Serv Pen 6 SEW
o UB Receipt Serv 6 SEWER
o UB Receipt Serv 6 SEWER
o UB Receipt Serv Pen 6 SEW
o UB Receipt Serv 6 SEWER
o UB Receipt Serv Pen 6 SEW
06882 DEER COURT 01-207 -
o UB Receipt Serv 6 SEWER
o US Receipt Serv Pen 6 SEW
06882 DEER COURT 01-207-
120301
120301
12-4-01
12-4-01
12-5-01
12-5-01
12-7-01
120701
120701
12-7 -01
SOD ESCROW - 1855 PION 12-3-01
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-36270 Refunds/Reimbursements
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37150 Water Connect/Reconnect
R 601-34600 Water Meter Charges
R 601-34400 Safe Drinking Water Fee
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37250 Sewer Connect/Reconnec
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-34700 SAC Charges
R 801-36235 Escrow Deposits
CITY OF CENTERVILLE
12/07/012:10 PM
Page 1
*Check Summary Register@
10100 THE COUNTY BANK
Name
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
16422
16423
16424
16425
16426
16427
16429
16430
16431
16432
16433
16434
16435
16436
16437
16438
16439
16440
16441
16442
16444
16445
16446
A-1 HYDRAULIC SALES & SERVICE
AUTOMOTIVE DRIVE LINE SERVICE
AVALON HOMES INC
BARNA, GUZY & STEFFEN L TD
BEARCOM
BONESTROO, ROSENE, ANDERLlK
CENTENNIAL LAKES POLICE DEPT
CLEARWATER CREEK
CONNEXUS ENERGY
CORNER EXPRESS
EMBEDDED SYSTEMS INC
EXCEL TELECOMMUNICATIONS INC
FRATTALONES HARDWARE INC
H & L MESABI
HOMES BY JAMES
HUGO FEED MILL & ELEVATOR CO
MENARDS-FORESTLAKE
METRO SALES INCORPORATED
METROCALL
MUL TICARE ASSOCIATES BMC
NORTHERN TOOL & EQUIP. CO.
OFFICE MAX
PETERSON,TEDD
POSTMASTER
PURMONT HOMES
R VALUABLE HOMES
SITE SOLUTIONS INCORPORATED
SUBURBAN INSPECTIONS
SWIFT CONSTRUCTION
TIME SAVER
TOM THUMB
US BANK CORPORATE TRUST SVCS
US FILTER CONTROL SYSTEMS
WINNICK SUPPLY
XCEL ENERGY
IRS/COUNTY BANK
MINNEGASCO
NCPERS GROUP LIFE INS.
SATHE & ASSOCIATES EXECUTIVE SEARCH
QWEST
TIME SAVERS
ICBO
MCLEOD USA
ANOKA COUNTY
MINN DEPT OF HEALTH
PARK CONSTRUCTIONS COMPANY
THE TIRE EXPERTS
FOREST LAKE CHRYSLER
ANOKA COUNTY
VINCO, INC.
NATIONWIDE RETIREMENT SOLUTIONS
IRS/COUNTY BANK
MN DEPT OF REVENUE
PERA
VERIZON WIRELESS
IRS/COUNTY BANK
ANOKA COUNTY
CENTENNIAL FIRE DISTRICT
DECEMBER 2001
Check Date
Check Amt
Total Checks
$345.36
$42.73
$1,000.00
$8,634.91
$40.33
$1,448.95
$31,511.25
$80.20
$307.79
$188.94
$192.00
$5.15
$23.27
$754.53
$200.00
$21.86
$9.81
$958.09
$67.72
$86.00
$76.63
$213.84
$49.98
$500.00
$200.00
$200.00
$44.00
$358.02
$1,000.00
$492.75
$56.25
$3,00000
$22.90
$24.92
$378.67
$52,536.85
MANUAL CHECKS
$51.37
$113.72
$12.00
$5,660.00
$271 .45
$316.50
$45.00
$527.00
$396.09
$266.00
$290,528.53
$457.36
$3,274.02
$4,257.96
$36,713.23
$515.69
$3,857.32
$605.63
$1,162.40
$355.83
$12.24
$784.50
$20,000.00
TOTAL MANUAL CHECKS $370,183.84
TOTAL CHECKS $422,720.69
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Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
December 4, 2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
Your approval of expenses, as listed on the attached copy of
the check register, checks #12953 - 12969, in the amount of
$4995.23 is hereby requested.
Centennial Fire District
Check Register
DATE CHECK# NAME ACCOUNT AMOUNT
12/4/2001 12953 Anoka-Technical College 42220 - Travel, School, Conference 120.00
12/4/2001 12954 Arch Wireless 42240 - Telephone Expense 71.20
12/4/2001 12955 AT&T Wireless 42240 - Telephone Expense 3.29
12/4/2001 12956 Centennial Uti lites 42251 - Station 1 - Gas 4.93
12/4/2001 12957 Connexus Energy 42252 - Station 1 - Electric 288.26
12/4/2001 12958 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 1,534.86
12/4/2001 12959 Fire Engineering 42210 - Subscriptions 199.50
12/4/2001 12960 Frattallone's Hardware 42110 - Other Maintenance 4.35
12/4./2001 12961 Interstate Companies, Inc. 42110- Other Maintenance 262.00
12/4/2001 12962 Loftier Business Systems 42110 - Other Maintenance 25.91
12/4/2001 12963 McLeod USA 42240 - Telephone Expense 353.61
12/4/2001 12964 Metro Fire 42130 - Equipment Expense 1,147.63
12/4/2001 12965 Oxygen Service Company, Inc. 42270 - Breathing Air 77.72
12/4/2001 12966 Rolltex Computers 42130 - Equipment Expense 390.04
12/4/2001 12967 Roseville Radio 42130 - Equipment Expense 285.23
12/4/2001 12968 Sentry Systems, Inc. 42110 - Other Maintenance 60.55
12/4/2001 12969 Verizon Wireless 42240 - Telephone Expense ~
$4,995.23
~
MEMO
DATE:
December 12,2001
TO:
Mayor and Council
FROM:
Kim Moore-Sykes, City Administrator l~
RE:
Renewal of the City's Contract with Abdo, Abdo, Eick & Meyers, LLP for
Audit Services
............................................................................
BACKGROUND
Every year, the City is required to have their books audited. In the past, the City has used
the services of Abdo, Abdo, Eick & Meyers, LLP to perform the audit and submit the
findings to the State.
OBSERVATION
Attached is the letter and contract for auditing services for 2001.
RECOMMENDATION
Staffrecornmends approval of the Abdo, Abdo, Eick & Meyers, LLP contract for
auditing services.
ABDO
ABDO
EICK &
NlEYERS LLP
Certified Public Accountants & Consultants
December 4, 2001
7241 Ohms Lane
Suite 200
Minneapolis, MN 554,39
Mayor and Council
City of Centerville
1880 Main Street
Centerville, Minnesota 55038
Dear Mayor and Council:
Weare pleased to confirm our understanding of the services we are to provide the City of Centerville for the year ended
December 31, 200 1. We will audit the financial statements of the City of Centerville as of and for the year ended
December 31, 2001. We understand that the financial statements will be presented in accordance with the financial reporting
model in effect prior to that described in GASB Statement No. 34. Also, the document we submit to you will include the
following additional information that will be subjected to the auditing procedures applied in our audit of the financial statements:
1. Combining and Individual Fund Financial Statements
The document will also include the following additional information that will not be subject to the auditing procedures applied in
our audit of the financial statements, and for which our accountant's report will be qualified.
. General fixed assets account group
Audit Objectives
The objective of our audit is the expression of an opinion as to whether your financial statements are fairly presented, in all
material respects, in conformity with accounting principles generally accepted in the United States of America, and to report on
the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements
taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of
America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States, and will include tests of the accounting records of the City and other procedures we consider necessary to
enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the
reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an
opinion, we may decline to express an opinion or to issue a report as a result of this engagement.
We will also provide reports (that do not include opinions) on internal control related to the financial statements and compliance
with laws, regulations, and the provisions or grant agreements, noncompliance with which could have a material effect on the
financial statements as required by Government Auditing Standards.
Management Responsibilities
Management is responsible for establishing and maintaining internal control and for compliance with laws, regulations, contracts,
and agreements. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected
benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not
absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in
accordance with management's authorizations and recorded properly to permit the preparation of financial statements in
accordance with accounting principles generally accepted in the United States of America.
612.835.9090 0 Fax 612.835.3261
City of Centerville
December 4, 2001
Page Two
Management is responsible for making all frnancial records and related information available to us. We understand that you will
provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of
your frnancial statements, but the responsibility for the financial statements remains with you. That responsibility includes the
establishment and maintenance of adequate records and effective internal control over [rnancial reporting, the selection and
application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial
statements to correct material misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
Audit Procedures-General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will
plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of
material misstatement, whether caused by error or fraud. Because an audit is designed to provide reasonable, but not absolute
assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements
(whether caused by errors or fraud) or illegal acts may exist and not be detected by us. In addition, an audit is not designed to
detect immaterial misstatements, immaterial illegal acts, or illegal acts that do not have a direct effect on the financial statements.
However, we will inform you of any material errors that come to our attention and any fraud that comes to our attention. We will
also inform you of any illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is
limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we
are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include
tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by
correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your
attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will
also require certain written representations from you about the financial statements and related matters.
Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of
management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and
agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express
such an opinion.
Audit Procedures-Internal Controls
In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the
nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's financial statements.
We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we
will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant
to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting
misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial
statements. (Tests of controls are required only if control risk is assessed below the maximum level.) Our tests, if performed, will
be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed.
An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the
governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable
conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve
matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our
judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the
assertions of management in the financial statements.
City of Centerville
December 4,2001
Page Three
Audit Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected
by us for testing.
The workpapers for this engagement are the property of Abdo, Eick & Meyers, LLP and constitute confidential information.
However, we may be requested to make certain workpapers available to Cognizant or Grantor Agencies pursuant to authority
given to it by law or regulation. If requested, access to such workpapers will be provided under the supervision of Abdo, Eick &
Meyers, LLP personnel. Furthermore, upon request, we may provide photocopies of selected workpapers to Cognizant or Grantor
Agencies. The Cognizant or Grantor Agencies may intend, or decide, to distribute the photocopies or information contained
therein to others, including other governmental agencies.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing,
postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $8,800. Our
standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to
your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In
accordance with our firm policies, work may be suspended if your account becomes 90 days or more overdue and may not be
resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed
to have been completed even if we have not completed our report. You will be obligated to compensate us for all time expended
and to reimburse us for all out-of-pocket costs through the date oftermination. The above fee is based on anticipated cooperation
from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant
additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.
Government Auditing Standards require that we provide you with a copy of our most recent quality control review report. Our
1998 peer review report accompanies this letter.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of
our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this
letter, please sign the enclosed copy and return it to us.
Very truly yours,
ABDO, EICK & MEYERS, LLP
Certified Public Accountants
~~l~( t/LCiJ,-
Steven R. McDonald, CPA
RESPONSE:
This letter conectly sets forth the understanding of the City of Centerville.
By:
Title:
Date:
BKILL SrnILLING LTD.
CONSULTANTS AND CERTIFIED PUBLIC ACCOCNTANTS
Dean R. Ager, CPA
Thomas L Sykes, CPA
Michael S. Altman, CPA
William j. Gravel1e, CPA
DeoorahJ Medlin, CPA
Darl~ R. Benoi~ CPA
January 14, 1999
To the Partners
Abdo, Abdo, Eick & Meyers, LLP
We have reviewed the system of quality control for the accounting and auditing practice of
Abdo, Abdo, Eick & Meyers, LLP (the firm) in effect for the year ended April 30, 1998. Our
review'was conducted in conformity with standards established by the Peer Review Board
of the American Institute of Certified Public Accountants (AICPA). We tested compliance
with the firm's system of quality control to th.e extent we considered appropriate. .These
tests included a review of selected accounting and auditing engagements.
In performing our review, we have given consideration to the quality control standards for
. an accounting and aud.iting practice issued by the AICPA. Those standards indicate tha~ a
firm's quality control policies and procedures should be appropriately comprehensive i;ind
suitably designed in relation to the firm's size, organiZational structure, operating policies
and the nature of its practice. They state that variance in an individual's performance and
understanding of professional requirements or the firm's quality control policies and
procedures can affect the degree of compliance with a firm's prescribed quality control
policies and procedures and, therefore, the effectiveness of the system.
In our opinion, the system of quality control for the accounting and auditing practice of
Abdo, Abdo, Eick & Meyers, LLP in effect for the year ended April 30, 1998, has been
designed in accordance with the quality control standards for an accounting and auditing
practice established by the AICPA and was b-eing complied with for the year then ended to
provide the firm with reasonable assurance of conforming with professional standards in
the conduct of that p.ractice.
~~ ~~ tM
600 Nomest Center' 130 West Superior Street. Duluth, MN 55802.1953 . Phone 2]8-722-4705 . Fax 2]8./22.8589
807 Claquet Avenue' Claque!. MN 55720,]677 . Phone 2]8,879,1503 . Fax 218,879,6240
\\w\\',eikill.com
TO: Honorable Mayor and Council
FROM: Teresa Bender
SUBJECT: Special Use Permit Renewals
DATE: December 7,2001,2001
All Special Use Pemrits are reviewed and renewed on an annual basis. The following are
individuals/companies that have received Special Use Permits in 2001:
Performance Auto -7139 - 20th Avenue (Auto Repair Shop)
Casanova, Inc. -7129 - 20th Avenue (Light Manufacturing/Mac.hine Shop)
Exact Precision Sheet Metal- 1724 Main (Sheetmetal Shop)
,J:ermiflal Tram;port 6812 20th Avenue (Trucking) .
Tim's Auto Repair -7129 - 20th Avenue (Auto Electrical Repair Shop)
'-County Bank 7111 21st k;cnuc (Trailer)
Centerville Redi-Mix - 6985 - 21 st Avenue
Please consider renewing the above stated individuals/companies Special Use Permits for
the year 2002.
MEMO
DATE:
December 12, 2001
TO:
Mayor and Council
FROM:
\j)fv1fJ
Kim Moore-Sykes, City Administrator I
RE:
Lions Club Proposal for Fete des Lacs
............................................................................
OBSERAVATION
Attached for the Council's consideration is a letter received by Staff from Craig Bode
regarding the Centerville Lions Club proposal to take over the planning and staging of the
2002 Fete des Lacs community celebration.
RECOMMENDATION
Based on Council discussion.
To:
Honorable Mayor and City Council members
December 6, 2001
Date:
Subject:
Fete des Lacs
From:
Lion Craig Bode
c~
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At the last business meeting of the Centerville Lions Club, a discussion regarding the fate of the city
celebration took place. The city celebration has always been a large source of flmds and fun for the
Lions Club members. We were informed that there was currently nobody in charge of planning the
event and discussed planning the event as a Lion Club as we had in the past.
We talked about the idea of funding the event and details are still not clear on the city's intentlOns in
this regard. Some other funding alternatives were discussed but no decisions were made. We also
talked about the manpower required to put on an event like this. We decided that, since our
membership has grown so considerably in the past year, we would now be in a position to plan and
stage an event like this. The vote for planning was unanimously approved by the club.
The Centerville Lions Club is hereby advising the council of its intention to plan the city celebration
for 2002. The Centerville Lions Club is also asking for whatever monies are budgeted for the
celebration to go toward that, at our discretion. It is our feeling that the City of Centerville, in order to
maintain its Star City status and maintain civic pride that is so necessary in these troubling times,
would be acting responsibly by budgeting $25,000 to an event like this. Of course our books would
be open for your review if this was desired or necessary as a condition of your donation.
We would like to thank you in advance for your consideration of this memo and for the generous
financial support the largest business in town is able to make to this event.
MEMO
DATE:
December 12, 2001
TO:
Mayor and Council
FROM:
Kim Moore-Sykes, City Administrator ~(;tL.1j
RE:
Donation from the Lino Lakes Area Chamber of Commerce
............................................................................
OBSERAVATION
Attached for the Council's consideration is a copy ofa check in the amount of$lOOO
received from Lino Lakes Area Chamber of Commerce as donation to the City's Parks
and Rec Department. Staff will send a letter of thanks to this community oriented
organization.
RECOMMENDATION
Recognized and accept the $1000 donation for the Lino Lakes Area Chamber of
Commerce.
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Uno Lakes, MN 5501 ';
Ph. 651-785-9320
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MEMO
a~og~g~bBggu: ~O;L?5BII~
FROl1
HORTH METFD
FA;" HO.
512 780 8242
D~]:.~ 05 212!01 04: ~~3P~1 P2
12/5101 at 1513:0l01 Pag~, I
NOrt.1 Metm Telecommunications
General Ledger
For the PeIlod From JM I, 2001 to Dee 3], 2001
Filt(:r Cnlcria tI\Ci,L;Ue::s: 1) lD~ f!'1'Jtl'\ jj()j-02 Ie 5503.02 Repo~ ordllr l~ ~, lD, R~p<1r! io pt:oled with T,."tl<:a!:t><J Tran5scliOll D~millli\ln8 !!lid in Derail
2'ormal,
AccoWlu ID
AcctlllllIt n.seriptlorl
B.lanl:e
55G:!-OZ
L.se.t - Ron~wal
Uatll Rtiel'elSOO JrnI Tnw Deo<:l"lption
Ii 1/0 I 3egmning SalaMe
2/11'01 Beli!u\Ilini Balall~e
311/01 B~Bi.nni.cil Balance
4-/1/01 BSg',Ming l3s1an~e
5/1m :S~gjrulin3 Balanc.
6JliO : Belllnnll\g SallUl\:c
71l/() : B,gilllli:'lg Bslancc
7;liUo I 70% (1)J Pn:sa PWhclltions . LEGAL
'//18101 7104 \jDJ Creii-'1tOll. Bradley &: Guzz~
Current Period ChllZlgC
8/1101 Beginliing 9Klmce
~/Z3i() 1 ix.S3 OJ] Cl'l!i~IOC, BT'a(iley ~ (h.z~ett
CUYTenl !'eriod Change
WVCl BegiMirl& Blllanc:o
9/11/0J 7182 COJ Creighton, Bradley &: Guzzett
CUlTOnt Period Chmlle
HJ me I Bellillning Balance
iO/31)/0 1 7257 CDJ Crsigllton. Bradlay & G\=lt
C\Ifl'elll Period C~.mge
1I/1Ai 1 Begili.tny BallmCll
11li/Cl '7268 C,.,T Cmishton, .'Bradley &, G=ett
_.
C=t Petie<! ChArUje
12/[/(Jl Btgl.'ltm\g aal~ncc
!2/11/H Enoolll Baimce
Debit Amt
Credit Amt
36,00
487 50
SZUO 523.50
523,50
17,119,52
17,119.52 17~11 ~.~2
17,64302
4,497 :!o
4,497,':;0 4,49750
22,I.1n,S,-
18,004,3:2
18,OQ4.32 18,OV.U2
40,144,s.4
1.87$,00
1,37500 1.87$,00
42,019.84
42,0\0,34
FRon
I"iORTH !'ETRO
FA>< NO.
612 788 8242
D~c. D5 2001 04: 04pr"l P3
i2/5/01 ~t J$:J5'J!40
North Motro Tclecommu.T]ica.tions
General I....edger
For the Period From J all I, 2001 to Dee 3 1, 200 1
i'\1l<.'t' Cri~n\\ iI""\\ld,,~; \) IDs from :BOS..oZ ~ 5508-ClZ. Repo..'i order is by ID. R~PQrt is Pti.'1tcd with TJ'Wicated i"rllIlSl!cUon Dcsctiprioth ,1nd ill DetJll
f'olmat
P~a'
Acmuni ,I])
ACt:ouat J;lJ~riptiml
Date
lU(,rence 3ml Tram Delcr1ptlolit
n.bit Am.
Credit Amt
liIalll~
5508.02
Lt!!,~I.Con~'.iltllllt'O
1/1101
ZlllO 1
'/1101
4/lfO 1
5/1101
6/IfOl
7/110 1
7/18101
7ilSJOl
Beg'.!ll\ing BlllallCII
Beg:nnins aaluce
:&e;',nl:ling Balance
BB~Uulihg BlllanQt
Besinning Balance
&~ll:lin1S el1~n'e
Beginning SillalK:\:~
cm Cl'1I1ihtoo, Bradley &, Guzzett
CDJ C5(; Cottunl.d'ticallor..s, [11;;, .
1 WI/.
7105
1,80260
UOZ6C
8/1/(11
8/231<) I
7]53
Current ?eriod OIil1l11e
BeguWllg Balan;:;e
CD! Creighlon.9radl'Ely & G'='.<)II
3.505.10
3,50520
3.60~.2{'
11.,582.94
9/1/0 I
lC/lilJl
W/r'J'/C1
CW'l'llfit Period Change
B.,~;i!1.'1il1g 3;\1=
.getinrung Ball\l'jc~
CDJ Hoi5\nston Koeiler Gr"up If I
12.582,94
724Z
4'70.00
i 2,582 ,94
J6,iU.14
11;,188.14
11/'i/() 1
12/\/01
12/J !/01
Current Period Ch.:lnill
SelllnJl1:l\ii B!lience
.BcSiiJJ}luli! Bala."1Ce
Er.dinll e.alallce
470.00
<l70.00
16,058.1"
16,658 14
16,658. H
FROM
HORTH METRO
!215/0! i.\l13:!4:25.:1
FAX !-lO.
512 780 8242
D~c. 05 2001 04:04PM P4
PCB.' I
North Melro TelecommunicatiollS
General Ledger
For the Period From Jan 1, 2001 to Dee 31, 2001
Fil~~ (;nle~la in::\,,~~: 1) IDs from 5$07-02 to 5501-O,z. R~po!1 order is by m. Report i. pri.'1ied with T;'.lilCllbttd Transactl<m n".~npti(ln: and in ~'~jl
Fott.!'lat,
A~lUlt [I)
.4.CllQUllt .l>eseJ1prlarl
Bllla~
!.Ill'!;!
Rc:f'e".ne. Jrnl TI'llRII >>tscriptien
~lrit Amr
Credit Amr
j ~07.V2
L~l-A:lScciated Cciti
11I/01
2/ lIO t
3/110 I
4/1/01
$/1/0 !
6/1/0;
7/1/01
i130/!) 1
8/1/01
mUG!
9/!/i)1
\</11/01
~/l1fO I
lell/O I
IOm01
10/3/01
l1/UJl
1211/01
1:Jj/O 1
12/jiC1 l
12/310 [
12/Jl!Ol
7122 CDJ
1143 CDJ
7176 Cm
7177 CDJ
i:l21 CD]
7222 CD!
730S
nos
73011
g"gmDIllS 9llllltloe
Seglllning Balance
BcglnI1ill g B~llIllce
BOi/lllning .Balance
Be gilU'linll BaJ ance
BesiilIlin.g Sal1llli:6
B9ijJllmng Bulance
Kitiko'.s - M~S-RBNEW AL-
38.1:'
CW'I'e:\t Period Cl>l\I\!lO
E10giminll Balllr'::"
Heidi A.won . CONSULlA
38.l3
38.13
3813
12.~S
Current Period C!lBnlje
BeJlU1ning Balance
Ofiiee Depot - LEGAL-02
U.S. Banco!"? Card S.rvi,.tt .
12.98
1298
St.ll
70.41
200,00
C1.l1'1'f1~l P~riod Chl\%1l!1l
Bfginnmg3a1af)~
ECM Publio.tti(>ll~ . LOO.~
U.S, SQIlX>t'p Car.:! Scrvic'l -
270.41
Z70.41
3ZI.~2
112 .30
100.00
CWT~1ll Period ChaIljle
Begill!l.!ng BaJanc~
BelOinnil'111 Bal3rlCe
CDS Alpha V,deo k Audio, be - E:
CD] Alphll Video &; AOO10, I no -
cm A.lpha Vi~ $I. AlJdio, bQ - T
222.30
222,30
543.8Z
343.82
250.00
37.50
J6.ZS
Current !>~rk4 Chooge
Ending Blllmce
303.75
303.7S
&47,~7
Date:
December 7,2001
Memo:
Honorable Mayor and Council Members, Park & Rec Committee
and Kim Moore-Sykes
From:
Mary Capra
RE:
Centerville Elementary PlaygroundlFields updating and expansion.
I received a telephone call from Tammy Christensen a parent volunteer at Centerville
Elementary. The school is looking over options regarding the following:
· Expansion of the existing playground
. TracklField improvements
. Additional playground areas built
Presently there are funds of approximately $14,000.00 available to work with on the
schoo I level.
The group would like to open up conversation with the city on possibly working together
to improve this area for the community.
I stated to Ms. Christensen I would forward her this information on to the above for
discussion.
I having worked on the north expansion of the playground at Centerville Elementary
remember receiving some form of grant monies to install the handicap accessible
structures.
CC: Kathy Millington
Principle - Centerville Elementary