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HomeMy WebLinkAbout2007-01-03 P&R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, January 3, 2007 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES 1. John Martin, Classic Recreation Systems, Inc IV. CONSIDERATION OF MINUTES 1. December 6, 2006 Parks and Recreation Committee Meeting Minutes VI. COMMITTEE BUSINESS 1. Oath of Office, New Members Ms. Lori Harris and Mr. Darrin Mosher A. Disclosure of Financial Interests Statement B. Bylaws for Committee/Commission 2. Skate Nights for 2007 - Open Skating Coupons for Schwan Super Rink 3. Replacing Skate Park Equipment VII. UPDATES 1. Comprehensive Plan Review A. Street Improvement Plan 2009 B. Work Session Scheduled for Wednesday, January 17,2007 2. Hanzal Plat - Trail 3 . Available Peltier Preserve Property 4. Peltier Preserve Channel Park Property 5. Tracie McBride Memorial Park & Acorn Creek Park Renovations 6. Shelter at Laurie LaMotte Memorial Park 7. 1601 LaMotte Drive - Centerville Lake Property VIII. FINANCIALS IX. ADJOURNMENT Parks & Recreation Committee Meeting Minutes December 6, 2006 ... ~ PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, December 6,2006 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled December 6, 2006 meeting at City Hall, 1880 Main Street. Present: Vice-Chairperson Suzanne Seeley Committee Member Kevin Amundsen Committee Member Linda Merkel (lJJ[fi)@~[~)[J@W@~ Absent: Committee Member Kevin Selander Committee Member Carrie Jakober Council Member Jeff Paar Council: Mayor Mary Capra Staff: City Administrator Dallas Larson Staff Liaison Kim Stephan I. CALL TO ORDER 1. Roll Call Vice-Chairperson Seeley called the December 6, 2006 Parks & Recreation Committee Meeting to order at 6:36 p.m. II. SET AGENDA Vice-Chairperson Seeley requested an appearance by Mr. Trevor Weigel be added to the agenda. Mr. Weigel would like to discuss possible Eagle Projects. Also added by request of Mayor Capra was a discussion regarding La Company, a group that she had contacted about possibly setting up a camp at 1601 LaMotte Drive during Fete des Lacs. This will be added as #9 under Committee Business. City Administrator Larson requested adding a short discussion of trail issues with Sedona Homes. Motion was made by Committee Member Merkel, seconded by Committee Member Amundsen, to set the December 6, 2006 Parks & Recreation Committee Agenda with the above additions. All in favor. Motion carried unanimously. 1 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 III. APPEARANCES Mr. Trevor Weie:el. Eae:le Scout Proiect Mr. Trevor Weigel, Troop 232, made an appearance to discuss possible Eagle Scout Projects. Mr. Weigel didn't have a specific idea, but questioned if the committee had any upcoming projects such as smaller remodeling or landscaping jobs that could be incorporated into an Eagle Project. Mr. Weigel said it would probably involve about 10 troop members and adult volunteers. Committee Member Amundsen stated that the lake park project would involve a considerable amount of landscaping and lake shore restoration projects, but there isn't a clearly defined plan at this time. According to Eagle Project guidelines Mr. Weigel would be the project manager; researching costs, designing and presenting a plan to the District Board who will let him know if it is an acceptable plan or not. City Administrator Larson stated that the City of Crystal has some used bridge beams for sale which would be ideal for a bridge crossing a creek. If a trail is installed behind City Hall this could be a project to consider, possibly fmding an engineer who would design the footings. This was suggested as a possible project for Mr. Weigel. Mr. Weigel will do some research and come back to the committee with ideas. IV. CONSIDERATION OF MINUTES November 1.2006 Parks and Recreation Committee Meetine: Minutes Vice Chairperson Seeley request a clarification be added to page 3, paragraph 2, under Open Skating Coupons for Schwan Super Rink, changing the sentence 'He remembered free ice time for Centerville residents for a community event, but did not specifically remember how it was proposed to be offered and neither did the committee members. ' To 'He rememberedfree ice time for Centerville residents for a community event, but did not specifically remember how it was proposed to be offered to residents and neither did the committee members. ' Motion was made by Committee Member Amundsen, seconded by Committee Member Merkel to approve the November 1, 2006 Parks & Recreation Committee Meeting Minutes with the above modification. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Letter of Interest / Chane:e in Procedure for ADDointment to Committee/Commission Ms. Lori Harris made an appearance as a potential Parks & Recreation Committee Member. Mr. Dallas Larson, City Administrator and Mayor Capra updated the committee on the procedural change for appointment to the Parks & Recreation Committee and/or the Planning & Zoning Commission. In the past, the procedure has been that an interested party submits a letter to the committee/commission, and meets with the committee/commission by attending a regularly scheduled meeting. The committee/commission then makes a recommendation to City Council. At the last scheduled City Council Meeting, the Council decided that City Code wasn't being followed and the City Council needed to interview candidates. Council also felt they were doing an injustice to the committee/commission members by not meeting each prospective appointee prior to appointment. City Code also specifies City Council needs to verify each committee/commission member is interested in 2 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 continuing on the committee/commission by the first of each year. Each committee member in attendance (Seeley, Amundsen and Merkel) specified they were interested in continuing on the committee. Ms. Harris is interested in becoming a Parks & Recreation Committee Member and will go through the new process, interviewing with City Council. Mr. Jeff Hanzal! Hanzal Addition Mr. Jeff Hanzal made an appearance to discuss his preliminary plat and what ideas the Parks & Recreation Committee have for a trail through this development. The committee had not had an opportunity to discuss this item prior to this meeting. City Administrator Larson explained the idea of potentially purchasing or gaining a trail easement to the back parcel of lots 4 and S (SA) of Peltier Preserve, possibly gaining a trail easement through Mr. Bohen's property (abutting property) and linking a trail from Old Mill Road through the Hanzal Addition to Peltier Lake. Mr. Larson stated that while this may seem ambitious at this time, it has possibilities for the future and now would be the time to map a trail easement through the Hanzal Addition. This might be a destination trail that just goes in to the lake area and back out the same way, without looping to a trail connection, but he encouraged the committee to think big and be patient, gaining access when and where it becomes available. The committee looked at photos and aerials of the area. Vice-Chairperson Seeley lives in the area and said there are great fluctuations in the water level in the spring and summer and to gain access to some areas it would possibly require a floating bridge. Committee Member Amundsen asked if Mr. Bohen had been contacted about potentially gaining a trail access, to which Mr. Larson replied, not at this time. Mr. Larson acknowledged trail easements can be expensive, depending on whether the landowner believes a trail through their property is a good idea or not. Condemnation proceedings can be used, but that is typically not something a City would like to do for a trail. A trail is typically 10', requiring a 20' easement. Vice-Chairperson Seeley reminded Mr. Hanzal that trails were considered amenities for new home owners and increase property value. Mr. Hanzal said he was fine with the trail as long as the City is working with him from the beginning to locate the easement in the area with the least negative impact on his development. Mr. Hanzal and Mr. Larson agreed that there is some flexibility to slide the development's pond over a little, if needed. Vice-Chairperson Seeley stated that while in theory the idea of a trail through Hanzal's Addition to get to property the City could potentially own on Peltier Lake is a wonderful idea, is the Hanzal Addition trail contingent upon the City acquiring the Peltier Preserve property? Mr. Larson stated no, one is not contingent upon the other, and he just asked the committee to keep an open mind to future possibilities. Mayor Capra said there are many trail easements within the City that do not actually have trails on them at this time. She also added the trail is in addition to Park Dedication Fees, not instead of. Mayor Capra asked if with the Hanzal Addition curb and gutter will be installed on Old Mill Road. Mr. Larson said curb and gutter would be the City's first choice, but the Rice Creek Watershed District would like to leave it as a non-standard street. Mayor Capra suggested tapering it down to a flatter curb and asked whether the RCWD had any funding available for projects like this involving less paved surfaces? Mr. Larson said that while grants are available for private citizens for items like rain gardens and lake shore restoration, there is typically not funding available for developers. Mr. Hanzal asked exactly what would be his responsibility besides paying per lot Park Dedication Fees. In larger developments such as Pheasant Marsh and Hunters Crossing, the developers were required to install the 3 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 trail. This mayor may not be required in the Hanzal Addition, but minimally a trail easement will need to be recorded on the plat for future trail possibilities. Available Property in Peltier Preserve I Peltier Preserve Channel Park Property At the last Parks & Recreation Committee Meeting the committee requested more information on the available property in Peltier Preserve. Vice-Chairperson Seeley supplied pictures of the property via email which were printed and included in the packet. Mr. Larson has contacted the representative for the owner to determine the asking price of the property and whether the owner would be willing to sell just the lot closest to the lake. This piece is partially wetlands and a pond, but would make a very picturesque park with the possibility of a trail connecting from Mill Road through the Hanzal Addition and a trail extending along the rear of the existing properties on Peltier Circle along the channel to the small piece of park property at the end of Peltier Lake Drive. Mr. Larson also took pictures of this piece of property for the committee's review. Mr. Larson stated the representative for the owner was contacted again on Tuesday, November 28, 2006 and was told that they are having an appraisal done. He also said they aren't very interested in splitting up the property. He said he would try to get appraisal information to the City by the December 6, 2006 Parks & Recreation Meeting, but it has not been received at this time. There are three lots for sale, with two of them being buildable. Mr. Larson suggested considering purchasing all three, keeping lot SA, reselling the other two and keeping a easement, but there is the problem of funding to also consider. This will be added to next month's agenda for further discussion. Mr. Tedd Peterson questioned whether the City had the deed to the small piece of park property on the channel that was supposed to be given to the City by the developer of Peltier Preserve. Mr. Larson stated he was sorry to report there apparently was a problem with this and it was not deeded to the City. In researching this piece of property, Anoka County property records show the property belonging to Integra Homes. Ms. Stephan, Mr. Peterson and Mayor Capra remember multiple meetings where the parcel was offered to the City, at no charge, by both the developer, Mr. Dave Gonyea and the previous property owners Mr. & Mrs. John Buckbee. Mr. Larson said it is not mentioned in the developer's agreement and if it is not specified in the developer's agreement there is really no obligation to deed the property to the City. Mr. Larson and Mayor Capra will both research this to determine how to proceed. Financials According to the financial statement previously provided by Mr. John Meyer, Finance Director, the projected assets for the Parks & Recreation Committee currently were $547,400, but of that $316,000 were from downtown redevelopment Park Dedication Fees expected in 2007-2008. This is not actually money that can be counted on in the budget. Of the projected liabilities there is an additional $347,000 yet to be paid to the St. Paul Water utility for 1601 LaMotte Drive. The Parks & Recreation Committee originally planned to fmance the one lot from Park Dedication Fees, but said from the beginning if the entire project were financed from Park Dedication Fees this would completely deplete their budget with very little future Park Dedication Fees coming into the City. The committee had the understanding that some of this would be funded from the DNR Grant and some from the general fund. The cost of the demolition of the house and garage are also scheduled to come from Park Dedication Fees. 4 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 As the previous financial statement reads, if the $316,000 is removed from projected assets this would leave the balance, after liabilities, at approximately $0. There is still $45,000 allocated for Tracie McBride Memorial Park improvements, $8,080 for Laurie LaMotte Memorial Park improvements and $20,000 allocated to warming house renovations that were originally charitable gambling funds from the Spring Lake Park Lions. There will be no further improvements to the warming house and the committee would like to allocate these monies to a shelter at Laurie LaMotte Memorial Park or a gazebo at 1601 LaMotte Drive. Also, under liabilities is included a line item for $71,250 for TE Trail Grant Match - 2008. This grant was applied for but not received. Mr. Meyer said this would be reapplied for. The committee questions whether this money needs to remain allocated to this project? Mr. Tedd Peterson, former Committee Chairperson, restated the Parks & Recreation Committee never intended for Park Dedication Fees to pay for the entire property at 1601 LaMotte unless monies were received for the downtown redevelopment. Mayor Mary Capra said the Council was aware when purchasing two lots, opposed to one, that it may deplete the Parks & Recreation Committee's budget. In multiple City Council Minutes, Mr. Meyer referred to funding for this property as potentially coming from the Park Dedication Fees received from the downtown redevelopment. If this is the case, the committee has a healthy fund balance and can proceed with the projects. If not, they do not have funding to move forward with the plans for the lakeshore property. Mr. Meyer provided the committee with a fmancial statement that shows the current cash flow of assets and liabilities. The committee would like this particular financial statement on a monthly basis, as well as more of a breakdown of expenses, for example; a line item lists 'anticipated expenditures include the completion of the purchase of 1601 LaMotte Drive, demolition of 1601 LaMotte Drive and improvements to Center Street Trail totaling $380,000'. The committee would like this broke down into costs for each item. Mr. Larson stated some items may have a fair chance of obtaining a grant, particularly items that have to do with trails or nature areas, while items such as football fields and lighting are much more difficult to receive grant monies for. Mayor Capra asked the committee if they knew the amount of funding the committee would be looking for. Committee Member Amundsen replied they are still in the planning stages and have not received estimates or quotes for any of the work. The committee is looking at gazebos, picnic tables, benches, lake shore restoration, a rain garden, general landscaping and tree/shrub removal, as well as a paved walkway. It has been suggested the committee may be able to have a fountain installed from what looks like an artesian well located on the property. Motion was made by Committee Member Amundsen, seconded by Vice-Chairperson Seeley to recommend City Council allocate $100,000 from the General Fund for the development of the park at 1601 LaMotte Drive to include a gazebo, picnic tables, benches, lake store restoration, a rain garden(s), general landscaping and tree/shrub removal, as well as a paved walkway, requesting Staff pursue any avenues of rmancing the projects through grants or donations. All in favor. Motion carried unanimously. Comprehensive Plan Review Included in the packet were pages of the Comprehensive Plan that apply to Parks & Recreation. The Comprehensive Plan is updated every 10 years, with the last update being done in 1997. The Planning 5 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 & Zoning Commission has asked the Parks & Recreation Committee to review the plan and provide input for the 2007 update. The Mr. Larson asked the committee to consider any and all ideas they would like included in the 'master plan' for parks and trails within Centerville. Some of the projects may not happen right away, may not happen for 10 years or we may not have funding at this time, but don't let that be prohibitive. Mr. Larson suggested thinking of all the trails/sidewalks and parks in Centerville, how they are connected (or not connected) and what the committee would eventually like to see happen. Included in the packet was the grant application submitted in February of 2005 by the Parks & Recreation Committee for The Clearwater Trail for the committee's review as there is useful trail information provided by SRF Consulting. Also included was a project map for the trail connections Mr. Meyer, Finance Director, had applied for with the Transportation Enhancement Grant. This grant was not approved in 2006, but will be reapplied for in 2007. Vice-Chairperson Seeley stated that the committee has been trying to factor in the County Road 14 project because huge sections of the trail system will be taken care of with this project and questioned whether the plans were solidified enough to count on the proposed sidewalks and trails. Mayor Capra stated the plans regarding the trails and sidewalks are complete. The sidewalk will be on the north side of CSAH 14 from Centerville Road to 20th Avenue and the trail will be on the south side of CSAH 14 from the 35W Bridge to 21st Avenue. The trails and sidewalks will not be paid for by Parks & Recreation or Anoka County, but will be paid for by the City. Mr. Larson suggested circling all destination points within Centerville and the surrounding area on a map and propose a plan to get all the points connected. For example, how do pedestrians and bikes get to the shopping areas? Mayor Capra stated the City has a street improvement plan with the next phase being implemented in 2009. The committee needs to consider if there should be sidewalks in conjunction with the projects and where sidewalks should be required? Vice-Chairperson Seeley proposed a work session be held to discuss the Comprehensive Plan. The committee decided on Wednesday, January 17,2006 - 6:30 p.m. at City Hall. Ms. Stephan will ensure this meeting is posted. Sedona Homes Mr. Larson asked this item be added for a brief discussion. Sedona Town Homes, who is building the Centerville Office Park, located on 20th Avenue South, is proposing a three (3) story building in lieu of the remaining 6 town homes originally proposed in Phase I (5 buildings, 2 units in each) and Phase II (4 buildings, 2 units in each). At this time three (3) buildings have been built, six (6) units total. Park Dedication Fees were agreed upon at $600 per unit at the time the building permits were issued for the ten (10) units in Phase I. $3,600 in Park Dedication fees have been collected at this time. The Planning & Zoning Commission has recommended City Council approve this change, with conditions. Sedona Homes was given a discount in Park Dedication Fees at the time this development was approved because when the process was started there were not Commercial Park Dedication Fees required. This changed during the approval process for the Centerville Office Park. At the fee stated in City Code of $$2,175 per acre, the Commercial Park Dedication Fees would have been approximately $11,000 opposed to the $6,000 required in the developer's agreement. At the time there was discussion of a trail being installed, but because of the County Road 14 project neither the developer nor the City wanted to put a trail in that could potentially have to be removed. But, there was not a trail easement included in the original plat as there should have been. Mr. Larson said there were some mistakes 6 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 made on the original developer's agreement, but these issues will be resolved now. The developer has agreed to additional Park Dedication Fees, though the amount has not yet been determined. The developer has also agreed to include a trail easement on the new plat. The committee discussed a trail in front of the Centerville Office Park on the west side of 20th A venue that could eventually connect to Center Street and the new Pheasant Marsh 3rd Addition Trail. Mr. Tedd Peterson suggested considering a connection between Cottonwood Court and Brian Way that would actually tie into the Sedona Town Home property. The committee will continue to be updated as to the progress of this development Replacin2 Skate Park Equipment At the November 1, 2006 Parks & Recreation Committee Meeting the committee discussed replacing the damaged skate park equipment. Mr. Tedd Peterson, Public Works Staff, attended the meeting to update the committee on the equipment removed. He said the damaged equipment was partly vandalism, but mostly just wear and tear. The pieces removed were Sun Ramp equipment, approximately 5 years old. Originally it looked like good equipment as they were quieter pieces and easier to move, but once the rubberized coating came off there was only a fiberboard underneath. There were three pieces removed, two (2) ~ pipes and a spine. Skate Wave is another brand of equipment at the skate park and it has held up better, but it is metal and louder than the Sun Ramp equipment was. However, it should be repainted this next season. Originally the equipment had to be moved off the concrete of the ice rink multiple times a year, for Fete des Lacs in August, and in the winter when the rink was used for skating. This caused some wear and tear, but now there is a permanent pad, which will cut down on damage. Mr. Peterson would recommend purchasing another ~ pipe and a fun box, possibly from the manufacturer Rhino Ramp which has quality material, heavier and totally enclosed, so people or things cannot get under it. Mr. Peterson volunteered to give the salesman a call for more information and prices. Vice-Chairperson Seeley asked if this was considered maintenance and whether replacing existing equipment should come from Park Maintenance Fees. Mr. Larson will check on the balance in the Park Maintenance Fund and check and see if there is potential for fund balances at end of year. Mr. Peterson said the last equipment ordered and installed was $6,100. It was suggested a request be submitted to Dead Broke Saddle Club for Charitable Gambling Funds. Partnerin2 with St. Genevieve's Parish Center Activities Committee on Sponsorin2 a Horticulture Event in March 2007 (Capra) Mayor Capra made an appearance to discuss the idea of the Parks & Recreation Committee partnering with St. Genevieve's Parish Center Activities Committee on sponsoring a horticulture event in March 2007. Mayor Capra said if the church were to charge fees for the event and the Parks & Recreation Committee participates, the profits would be split between the church and the committee. The committee members said it sounded like an interesting project and while they were willing to participate as individual volunteers, as a committee they do not have the time to take on another project this spring. 7 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 Skate Nie:hts for 2007 - Open Skatine: Coupons for Schwan Super Rink (Paar) The committee needs to consider whether there are going to be Skate Nights scheduled for 2007 and what the event(s) would consist of and what dates. In the past, the Committee has had Skate Nights in conjunction with Frozen Fete des Lacs and the Car Races on Ice. It has been held at Laurie LaMotte Memorial Park, with and without ice to skate on. It has also been held at the Anoka County Regional Park. The event in the past has consisted of skating, a bonfire, hot chocolate & popcorn and a horse drawn hayride. The cost of the horse drawn hayride has been approximately $525. If the committee wants to schedule a similar event, we will need to contact Bunker Stables soon to reserve a date. Council Member Paar was not able to attend the December 6, 2006 Parks & Recreation Committee Meeting, but supplied the committee with an update on the Open Skating Coupons for the Schwan Super Rink. He had contacted Ms. Lisa Hockert, President CYHA, with the committee's questions regarding the use of the coupons and the rink in general. Following are her responses: Q: Do all Centerville residents get a discount at open skate days? And if so what is the discount? A: The passes you received can be usedfor any scheduled open skating at the Super Rink So, with the pass, the skate session is free. Without the pass, a Centerville resident would pay full price. Q: We received 48 coupons for free skating at open skating. Is this what we are supposed to use for Centerville's Parks & Recreation's skate functions? Will we get these every year? Does the City of Centerville get a discount if we rent the whole sheet of ice for just our residents for a Parks & Recreation event, and what would that cost be? And I know those times are limited to what is available. A: Glad you received the passes! The passes are written into the agreement between the NSC and the City of Centerville. Centerville can distribute the passes in any way they choose. The agreement also states that the City of Centerville can schedule a FREE Skate Night for Centerville residents only. Residents would need to show ID to be admitted free on that one scheduled night. You will need to work with Pete Carlson pcarlson@superrink.or$! at SR to select an available hour and the ice for that hour is free to the City. Q: If the City of Centerville's Parks & Recreation Committee sponsors a Skate Night for the residents do we get a discount for the rental party area, and what is that cost? A: Again, this answer would come from Pete Carlson at the Super Rink. Council Member Paar contacted Mr. Carlson, but is waiting for a reply. The committee briefly discussed having a Skate Night at the Schwan Super Rink with one hour free and purchasing another hour in addition to having a hayridelbonfire night at Laurie LaMotte Memorial Park. Because of the length of this meeting, the committee opted to table this item until the next scheduled meeting. La Company 8 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 La Company was added to the agenda by request of Mayor Capra. This is a group that she has contacted about possibly setting up a camp at 1601 LaMotte Drive during Fete des Lacs to help celebrate Centerville and Anoka County's 150th birthday. The City has budgeted an additional $5,000 for expenses related to the sesquicentennial. La Company is a pioneer reenactment group. They would come to Centerville, set up their period settlement on the lake park property, participate in the parade and give demonstrations throughout the weekend. The group charges $350 a day. Mayor Capra talked to the Centerville Lions regarding insurance issues and was told the La Company group could be added to the liability policy the Lions have for Fete des Lacs. The Parks & Recreation Committee were in support of this idea. Mayor Capra will keep the committee informed. Mayor Capra also mentioned City Council has approved Staff sending an invitation to Governor Pawlenty to attend the Park Dedication of 1601 LaMotte Drive during Fete des Lacs, possibly following the parade. VII. UPDATES YMCA Summer Pro2ram(s) No update at this time. Tracie McBride Memorial Park & Acorn Creek Park Renovations No update at this time. Shelter at Laurie LaMotte Memorial Park Included in the packet was a map of Laurie LaMotte Memorial Park previously used when a concession building was being considered. It is useful in this potential project also as it shows where the water and electricity come into the area and where the shelter could be located. A water fountain can be placed in the area, but there would not be sewer so it would have to be designed with a different water type runoff. It would be possible to put electrical into the shelter. Committee Member Merkel will seek more information on prices and gazebo styles, possibly asking a representative from one of the companies that manufacture gazebos to attend the next scheduled meeting. Vice-Chairperson Seeley said she would speak to Mr. John VonDeLinde from Anoka County Parks to see what manufacturer / builder the county uses for its shelters / gazebos. The committee agrees the shelter at Laurie LaMotte Memorial Park could be as simple as a concrete slab, four posts and a roof. 1601 LaMotte Drive - Centerville Lake Property Committee Member Amundsen arranged to meet with Ms. Maria Perez, Engineer Technician, Rice Creek Watershed District, on Monday, December 4th at 1601 LaMotte Drive. Mr. Paul Palzer, Public Works Director also met with them on the site. It was an informal meeting to look at the property and discuss the lake shore erosion, possible rain garden locations and any other program options that might be available through the RCWD. Committee Member Amundsen wanted to address the lake shore; it is a two foot drop from the grass (where there is grass) to the water. The waves are just working at the 9 of 10 Parks & Recreation Committee Meeting Minutes December 6, 2006 soil everyday. Roots are the only thing holding the dirt back in some areas. There is also an 8" to lO" culvert sticking out of the ground about 25 feet from the shore. There is Black Locust growing along the shoreline, which is a non-native plant that has very sharp thorns. A plat map from Bonestroo, City Engineer, was included in the packet showing exactly where the boundaries of the property are. Ms. Stephan reported the house and garage on this property were demolitioned the week of November 27,2006. When the foundation was removed it was discovered there was a capped well underneath the foundation that appears to be an artesian well. Mr. Tedd Peterson questioned the St. Paul Water Utility regarding this well and was told there were only nine (9) artesian wells registered along Centerville Lake and this one was not registered, but that is what it appears to be. Once the foundation was removed the cap on the well was broken and cool, clear water was shooting out of the pipe continually. Public Works caped it for now, but thought the committee may want to consider using this for some type of fountain. Ms. Maria Perez suggested the committee come up with ideas and RCWD will work with the City to design plans for the rain garden and for different options to shore up the lakeshore. The committee is considering a rain garden in front of the property. The street currently drains with a pipe in the front yard, directly on top of the grass. Mr. Palzer said the pipe can probably be moved to a different location. There also appears to be a culvert from an old road and what used to be a boat ramp which will need to be removed. There are rotten trees which will also have to be removed. Committee Member Amundsen asked if Public Works will be able to help with any of the labor. Committee Member Amundsen stated once the fence in front of the property is removed there will be nothing blocking the pump house from the park. Mr. Larson said St. Paul Water Utility was told they could have the fence and place it between the pump house and the park, but they have not responded at this time. Committee Member Selander was unable to attend the meeting but said he would continue to work with his father-in-law, who is an Architect, and have some ideas for the committee in January. Pheasant Marsh 3rd Trail & Center Street Trail Stub The Pheasant Marsh Trail & Center Street trail stub have been installed. IX. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Merkel, to adjourn the December 6, 2006 Parks & Recreation Committee Meeting at 9:32 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan lO of 10 TO: Parks & Recreation Committee FROM: Kim Stephan E SUBJECT: Updates DATE: December 29,2006 Replacine: Skate Park Equipment Mr. John Meyer, Finance Director, said that replacing skate park equipment is not something that has been budgeted for in the past and there is not money available in the Maintenance Fund to cover the costs to replace this equipment at this time. In the future, there could be money allocated, but the committee would have to make a request to have funds included in the budget over a period of time with a schedule of equipment to be replaced. Mr. Peterson will have prices for the committee to review by Wednesday, January 3, 2007. With an estimate of costs the City can request funding for consideration from the Dead Broke Saddle Club Charitable Gambling Funds also. Financials Concerning the following motion, City Administrator, Mr. Dallas Larson asked me to inform the committee to go ahead with project planning, as City Council is supportive and will work with the committee and staff to find or allocate funding for the upcoming park projects. City Council would like more specific cost estimates when available. Motion was made by Committee Member Amundsen, seconded by Vice-Chairperson Seeley to recommend City Council allocate $100,000 from the General Fund for the development of the park at 1601 LaMotte Drive to include a gazebo, picnic tables, benches, lake store restoration, a rain garden(s), general landscaping and tree/shrub removal, as well as a paved walkway, requesting Staff pursue any avenues of rmancing the projects through grants or donations. All in favor. Motion carried unanimously. Available Peltier Lake Property No update at this time. Channel Park Property on Peltier Preserve No update at this time, but Mr. Larson hopes to have more information by Wednesday, January 3,2007. Tracie McBride Memorial Park Public Works has removed the equipment, timbers and footings from one of the three play areas at Tracie McBride Memorial Park. One small talking tube is still in place because it is connected to a talking tube in another play area. The timbers are rotten, but the play equipment can be reinstalled. 1 of 1 CHAPTER 31: DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES Section 31.01 Establishment of Planning and Zoning Commission, Economic Development Committee and Parks and Recreation Committee 31.02 Bylaws for committees ~ 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION, ECONOMIC DEVELOPMENT COMMITTEE AND PARKS AND RECREATION COMMITTEE. (A) This section establishes a City Planning and Zoning Commission, an Economic Development Committee for the purpose of promoting economic development and a Parks and Recreation Committee. The purpose of these Committees is advisory and they may make recommendations to the City Council for consideration regarding matters relating to this Committee. (B) For the purpose ofthis chapter, the terms Commission and Committee are used interchangeably. Policy refers to Comrilissioners and Committee Members alike. (Ord. 72, passed 12-19-2002) ~ 31.02 BYLAWS FOR COMMITTEES. (A) Authority. The Committee has the authority to conduct investigations and to make recommendations; however, it may not make decisions on behalf of the Council. Committees are subject to the same rules as the City Council under the open meeting laws. The Council's final decision, however, and not the Committee's recommendation, binds the city. The Committee may not enter into a contract, employ workers or authorize expenditures. (B) Eligibility. (1) Any resident of the city is eligible to apply as a Committee Member. This individual is welcome to serve on one committee at a time. 7 8 Centerville - Administration (2) Additionally, the Economic Development Committee (EDC) may recommend to Council the appointment of business owners or principals to the Committee who are not residents but own businesses within the city. (C) Appointments. (1) Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2) Seven members shall be appointed to each City Committee. (D) Appointment of officers. At the first meeting of the year, the Committee will appoint by majority vote a Chair and a Vice-Chair. (E) Officers' duties. (1 ) (a) The Chairperson shall preserve order, enforce the rules of procedure herein prescribed and determined without debate, subject to the final decision of the Commission/Committee on appeal, all questions of procedure and order. The Chairperson will also give leadership; sign reports; write correspondence to be signed by either the City Administrator or the Mayor; compile or assist in the preparation of the agenda as authorized by the Committee; and appoint task forces as authorized by the City Council. (b) The Vice-Chairperson shall support and assist the Chairperson; preside over the Committee meetings in the absence of the Chairperson; and fill the office of the Chairperson if a vacancy should arise. (2) Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member states, "I appeal the decision of the Chair," immediately after the Chair announces the decision. Recognition from the Chair is not necessary when making an appeal. The appeal must be seconded, is debatable and cannot be amended. After the debate, the Committee votes on the Chair's decision. A majority of "yes" votes upholds the decision of the Chair and a majority of "no" votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee. (F) Meetings. (1) Regular meetings. Regular meetings of the Committee shall be held on the same day of each calendar month at the same time, set by the Committee and approved by the Council. Any regular Departments, Boards, Commissions and Committees 9 meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date, with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the Administrator's office. All meetings, including special emergency meetings, shall be held at City Hall unless otherwise specifically noticed. (2) Special meetings. Any three members of the Committee may call a special meeting of the Committee upon at least 72 hours' written notice to each member of the Committee and Administrator. This notice shall be delivered personally to each member, or left at the member's place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3) Emergency meetings. (a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. (b) Notice may be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time, place and purpose of the meeting. Where practical, the Administrator shall make an effort to contact news-gathering organizations that have fIled a request to receive notice of special meetings. (G) Public notice and open meeting. (1) Public notice. The Administrator must post written notice of the date, time, place and purpose of the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three days before the date of the meeting. (a) When the performance of an act is ordered within a fixed period of time, the time is computed as excluding the first day and including the last day of the prescribed or fixed time period, unless the last day falls on a Saturday, Sunday or legal holiday. For example, if a meeting is scheduled for a Thursday, notice has to be given on Monday to meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is day two and Thursday is day three. Monday is not included in the time computation. Similarly, if a special meeting is planned for Monday, notice must be given on Friday; Saturday and Sunday are included in the time computation since they are not the last day of the fixed period. (b) If the Committee meets where a quorum is in attendance, the city must make public notice. 10 Centerville - Administration (2) Open meeting law. Under the Minnesota Open Meeting Law, all city committee meetings must be open to the public. (a) The open meeting law serves three vital purposes: 1. To prohibit actions from being taken at a secret meeting where the interested public cannot be fully informed of the decisions of public bodies or detect improper influences; 2. To ensure the public's right to be informed; and 3. To give the public an opportunity to present its views. (b) The law prohibits the use of telephone conversations, e-mail or letters III a decision-making process among a quorum of members designed to avoid an open meeting. (c) Any person who intentionally violates the open meeting law is subject to personal liability in the form of a civil penalty. The public body may not pay the penalty. (H) Minutes. The Committee must keep a full and accurate record of its actions at every Committee meeting. The Administrator records the Committee proceedings in a minute book. In the absence of the city staff member to take the minutes, the Committee should delegate the duty of taking minutes for that meeting. (1) The minutes should be written in language and in terms the average citizen understands. (2) If the Committee finds a mistake in the minutes of the previous meeting, the minutes will be corrected during the current meeting and reflected in the minutes. (3) Once the Committee has formally approved the minutes of any meeting, the minutes should not be changed under any circumstances. (4) Minutes are official papers ofthe city. Minute books are public records, shall be kept on file with the Administrator and must be available for public view at any reasonable time. (5) The following information should be included in the minutes: (a) The time and place of the meeting; (b) The members present; Departments, Boards, Commissions and Committees 11 (c) A summary of all decisions made by the Committee, including a copy of each motion exactly as stated, whether or not the motion had a second and, if the motion was seconded, whether or not the Committee adopted it, and the names of the people who made and seconded the motion; and (d) The names of the Committee Member who voted either for or against each motion. (1) Order of business. Each meeting of the Committee shall convene at the time and place appointed. (1) Committee business shall be conducted in the following order: (a) Call to order; (b) Approval of agenda; (c) A wards/presentations/ appearances; (d) Public hearings; (e) Committee business; (f) Consent agenda; (g) Approval of Committee minutes; (h) Announcements/updates; and (i) Adjournment. (2) The order of business may be varied by the presiding officer, but all public hearings shall be held at the time specified in the notice of the hearing. (3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee meeting and file a copy in the office of the Administrator. The agenda shall be prepared in accordance with the order of business and copies shall be delivered to each Committee member and to others as far in advance of the meeting as time for preparation will permit. No item of business shall be considered unless it appears on the agenda for the meeting or is approved for addition to the agenda by majority vote of the Committee present. 12 CenterviIIe - Administration (4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials relating to agenda items is available to the public in the meeting room while the Committee considers the subject matter. (b) The agenda item shall not be considered unless this provision is complied with. (c) This section does not apply to those materials that are classified as other than public under the Minnesota Data Practices Act or materials from closed meetings. (1) Motions. (1) Generally. The Committee transacts business through motions made by Committee Members. These motions are seconded, and subsequently passed or rejected by Committee vote. (a) The Committee Member states his or her motion (usually in the following form: "I move. . . [text of the motion]"). The Committee Member making a motion does not need to favor it or vote for it. The Committee Member may wish to put the issue before the Committee so a decision can be made. (b) Another Committee Member then seconds the motion by saymg: "I second the motion. " (c) The Chair recognizes the motion and opens the pending motion to discussion. The presiding officer calls for the vote at the end of the discussions and announces the result of the vote. (2) Motion to reconsider. This motion enables a Committee to set aside a vote it previously took, and to reconsider the matter as though it had not voted on the issue. Only a person who originally voted on the prevailing side may move to reconsider. Make the motion by saying, "1 move to reconsider. . . [stating the motion to be reconsidered]." The Committee may debate the motion. If the Committee passes the motion to reconsider, it must then reconsider the original motion and take another vote. If the Committee defeats a motion to reconsider, no further action is necessary. (3) Motion to postpone indefinitely. There is an important difference between the motion to postpone indefinitely and the motion to postpone temporarily. The motion to postpone temporarily is more commonly called a motion to "lay on the table" or "to table." The motion to postpone postpones consideration of the motion until some undetermined, future time. The Committee may consider a tabled motion whenever a majority of the members decide to do so. A motion to postpone indefinitely, however, is the equivalent to a negative vote on the main motion. Thus, the issue can be raised again only by a motion made by someone on the prevailing side of the vote since, unless someone changes his or her mind, the motion to postpone will once again prevail. Departments, Boards, Commissions and Committees 13 (4) Motion to limit debate. A Committee may limit debate by placing a time limit on debate, such as a limit of three minutes to consider a particular motion; or limiting the number of people who may speak for and against a certain motion, such as a limit of three speakers in favor and three speakers opposed. (5) Motion to amend. Committee Members may offer amendments to a main motion at any time. In addition, it is possible to amend an amendment currently under consideration. Beyond this, Committee Members can offer no further amendments. When a member has made a motion to amend, the vote on the amendment must precede the vote on the original motion. After the Committee has accepted or rejected the amendment, another vote on the original motion is necessary. (6) Motion to substitute. This is a motion to replace one motion with another on the same subject. A Committee Member may move to substitute a main motion or an amendment to a main motion. One form for making a substitute motion is to say, "I wish to introduce the following substitute motion. . . [present the substitute motion]." When a substitute motion is before the Committee, the Committee must decide which of the two motions, the original motion or the substitute motion, to consider. The Committee must vote on the question. A "yes" vote favors considering the substitute motion. A "no" vote favors considering the original motion. The Committee must then discuss and vote on the selected motion. (K) Quorum. At all Committee meetings, a majority of the appointed members shall constitute a quorum for the transaction of business, but a smaller number may adjourn from time to time. (L) Voting. The votes of the members on any questions may be taken in any manner which signifies the intention of the individual members, and the votes of the members on any action taken shall be recorded in the minutes. Any member that is present but does not vote, the minutes as to that member's name shall be recorded as an abstention. (M) Council liaison. The Committee may request from the Council a liaison to attend their meetings. Council may elect to appoint a Council Liaison to the Committee. The liaison will act as a communicator to and from the Council/Committee. (N) Removal from Committee participation. Any member of the Committee may remove himself or herself from participation in the Committee by a letter of resignation being submitted to the City Administrator. Any member of the Committee may be removed by Council. (0) Attendance. Any member who fails to attend three consecutive or four meetings in one year will be removed by the City Council. 14 Centerville - Administration (P) Compensation. All Committee Members shall serve without compensation unless a stipend has been set by Council for meeting attendance and at the Council's pleasure. (Q) Budget. On or before the end of July, the Committee shall submit to Council a budget request for anticipated expenditures for the upcoming year. (R) Expenditures. (1) The Committee is not allowed to expend funds, order any items or contract with vendors for services. (2) All requests will be forwarded to the City Administrator for Council approval and subsequent ordering by city staff. The Finance Director will submit to the Committee a report setting forth in detail a complete report of all expenditures incurred during the year. (S) Referral and reports. Any matter brought before the Committee for consideration will be acted on promptly and forwarded to Council for consideration. (T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy. (U) Incompatible offices. If a Committee Member receives a certificate of election to the City Councilor Mayor's office, the individual is considered to have resigned from the Committee. (V) Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to time without notice. (Ord. 72, passed 12-19-2002) _ _ ..u T...!.. _0 E- ~I N 0 l ^ t ' '" w " -< .... p' l r , ( p w " -< -' o z -' ... o /' l l C 1 E P C f. -4 l A ~ C o z - .... STR~~~I:~~~~~~~NTS I l--~ l ((:I'" ~,,""' C I T Y o r ~7l~O&NOSTRUCTION VERLAY ~ 500 Scole in feet _ _-1 1000 / /~ ~ i " \i III w - -' ~ ~ - u o <XS V1 e ~ ~ tl ~'~.!2 Q)Q)Q)U CV1"OO OOCV1 CO~<t~ . '.1: (f) I- Z w :2 w > o 0:::: 0_ :2 I- W W 0:::: I- If) o w If) o 0.... o 0::: 0.... OJ o o N OJ W 0::: :=) C) LL <( f- a (j) w Z Z :2 W ---1 ---1 > 0::: W f- Z W U - .., I r-') o I to - l() ~ ::2 o U >- o J f- (j) f- Z w :2 w o <t Z <t :2 -., CJ o ~ - :'-1 )- ---' ::J -, ~ 'S: ::J I Z Iii :2 W > <( CL ::> LL - ..) .., o '.0 '.0 TO: FROM: DATE: PARK & RECREATION COMMITTEE MEMBERS JOHN MEYER, FINANCE DIRECTOR DECEMBER 27, 2006 SUBJECT: CURRENT FINANCIALS & PROJECTIONS Park & Recreation Committee funds are managed in the Park Fund & the Trail Fund The January 1, 2006 balance in these funds was Through November 30,2006 these funds have received park dedications from Hunters Crossing III, Pheasant Marsh III, Royal Oaks Industrial Park, interest, adjustments and donations totaling Through November 30, 2006 these funds have expended funds for signs, professional services, legal fees, the partial land acquisition of 1601 Lamotte Drive, playground equipment, supplies & mulch totaling Through November 30, 2006, a transfer of funds for parking lot improvements totaled The November 30, 2006 fund balance of the combined funds is Anticipated revenues through December 31,2006 include funds from the City of Centerville, DNR Outdoor Recreation Program Grant, interest, and park dedication funds totaling Anticipated expenditures include the completion of the purchase of 1601 Lamotte Drive, demolition of 1601 Lamotte Drive and improvements to Center Street Trail totaling Anticipated December 31, 2006 fund balance of the combined funds will be Projected revenue during 2007 includes funds form the City of Centerville totaling Projected expenditures during 2007 include playground equipment, renovations to the Tracy McBride Park and warming house improvements totaling Projected December 31, 2007 fund balance of the combined funds will be Projected revenue during 2008 includes funds form the City and Park Dedication Funds(1) totaling Projected expenditures during 2008 include a transportation enhancement trail grant match(2) of Projected December 31, 2008 fund balance of the combined funds will be (1) Park Dedication Funds anticipated in 2008 are a result of phase one downtown redevelopment. Currently the city is working on finalizing a development agreement with the Beard Group to complete downtown redevelopment. No document currently exists obligating a developer to pay these fees. The estimated park dedication fee for phase one is $105,648. (2) The city does not currently have a grant award for transportation enhancement funds to complete trail improvements. The city anticipates applying for funds that would require this match. $ 349,521.26 $ 240,578.28 $ 244,814.88 $ 65,400.00 $ 279,884.66 $ 178,726.10 $ 379,876.50 $ 78,734.26 $ 25,000.00 $ 73,080.00 $ 30,654.26 $ 130,648.00 $ 71,250.00 $ 90,052.26 Centerville Park and Recreation Funds and Budget November 30, 2006 Cash and Investments Park Dedication Fees The Shores $ 20,000 Pheasant Marsh I $ 39,600 Woods of Clearwater Creek $ 7,500 Pheasant Marsh II $ 54,000 Peltier Preserve $ 57,000 Hunters Crossing II $ 43,500 Hunters Crossing III $ 132,000 Pheasant Marsh III $ 84,000 Royal Oaks Industrial Park $ 5,003 Subtotal Park Dedication Fees $ 442,603 Donations Lions Shave the Mayor $ 500 Andre Ziegler $ 160 Lions Gambling Donation (for warming house) $ 25,229 Dead Broke Saddle Club (over purchase of bike racks 500->561) $ (61) Spring Lake Park Lions (Bleacher over purchase 1000-> 1 070) $ (70) Bonestroo Donation $ 250 2004 Spring Lake Park Donation $ 500 2004 Dead Broke Saddle Club Donation $ 1,500 2005 Dead Broke Saddle Club Donation $ 2,500 2006 Dead Broke Saddle Club Donation $ 9,500 2006 Individual Donations for LLMP Equipment $ 150 Circus Revenue $ 865 Subtotal Donations $ 41,023 Interest and Adjustments 2005 Net Income less Interest on Investments & Donations $ 5,342 Interest on Investments $ 22,935 Subtotal Interest & Adjustments $ 28,277 Total Cash and Investments $ 511,902 Assets, Current Cash and Investment $ 511,902 Trail fund (from Centerville Lake Dev) $ 12,797 Total Current Assets $ 524,699 liabilities, Current $ Total Current Liabilities $ 2006 Expenditures Supplies & Services $ 985 Capital Improvements (Mulch & Play Equipment) Mulch $ 13,600 Playground Equipment $ 36,920 Land Acquisition - 1601 Lamotte Drive $ 193,311 Total 2006 Expenditures $ 244,815 Fund Balance, Current $ 279,884 2006 Projected Income City of Centerville $ 25,000 DNR Outdoor Recreation Grant $ 150,000 Sedona Homes Park Dedication $ 2,400 Interest $ 1,326 Total 2006 Projected Income $ 178,726 2006 Projected Expenditures 1601 Lamotte Drive Acquisition $ 346,877 Center Street Trail $ 15,000 1601 Lamotte Drive Demolition $ 18,000 Total 2006 Projected Expenditures $ 379,877 2006 Projected Fund Balance $ 78,734 Centerville Park and Recreation Funds and Budget November 30, 2006 CASH FLOW STATEMENT 12/3112006 12/3112007 1213112008 Assets, Projected Receivable: City of Centerville (expected 2007-2008) $ $ 25,000 $ 25,000 Receivable: Downtown Redevelopment Phase One Park Dedication (expected 2008) $ $ $ 105,648 Total Projected Assets $ 25,000 $ 130,648 Liabilities, Projected Playground Equipment - Lamotte Park (2007 & 2008) $ $ 8,080 $ Renovation of McBride Park - 2007 $ $ 45,000 TE Trail Grant Match - 2008 (subject to grant award) $ $ 71,250 Warming House improvements $ $ ","u,uuu Total Projected Liabilities $ 73,080 $ 71,250 Total - All Assets $ 458,610 $ 103,734 $ 161,302 Total - All Liabilities $ 379,877 $ 73,080 $ 71,250 Total - All Fund Balance $ 78,734 $ 30,654 $ 90,052 .. " ",,~,~:,~:'~::M~~,~"::~~t:J JANUARY S~T 2 .' 4 7 8 9 10 11 14 _ 16 17 18 21 22 23 @25 28 29 30 31 2007 F S 5 6 12 13 19 20 26 27 JULY 2007 ~ ~&a@~ ~ 8 9 10 @ 12 13 14 15 16 17 18 19 20 21 22 23 24 @26 27 28 29 30 31 FEBRUARY 2007 S M T W T F S 123 4 5 <6Xi) 8 9 10 11 12 13 @15 16 17 18 _ 20 21 22 23 24 25 26 27 @ MARCH S M T W T 1 45<6XV8 11 12 13@ 15 18 19 20 21 22 25 26 27@ 29 APRIL S M~T 1 234 5 8 9 10 11 12 15 16 17 18 19 22 23 24 @J 26 29 30 MAY S M~T 123 6 7 8 9 10 13 14 15 16 17 20 21 22 @24 27 ~ 29 30 31 JUNE S M T W T 34<5>@7 10 11 12@14 17 18 19 20 21 24 25 26 @ 28 AUGUST 2007 SMTm~;~ 5 6 <JjJ) 9 10 11 12 13 14 15 16 17 18 19 20 21 @23 24 25 26 27 28 29 30 31 2007 F S 2 3 9 10 16 17 23 24 30 31 SEPTEMBER 2007 S M T W T F S 1 678 14 15 21 22 28 29 2007 F S 6 7 13 14 20 21 27 28 OCTOBER S ~M; 7 8 '9@;11 14 15 16 17 18 21 22 23 @J 25 28 29 30 31 2007 F S 5 6 12 13 19 20 26 27 2007 F S 4 5 11 12 18 19 25 26 NOVEMBER 2007 S M T W T F S 123 4 5 <6XV 8 9 10 11 <I) 13 @ 15 16 17 18 19 20 21 __ 24 25 26 27@29 30 2007 F S 1 2 8 9 15 16 22 23 29 30 DECEMBER 2007 S M T W T F S 1 2 3<4XU6 7 8 9 10 11 @13 14 15 16 17 18 19 20 21 22 23 24 ~27 28 29 30 31 2007 MARY CAPRA .................................................MAYOR LINDA BROUSSARD....................COUNCIL MEMBER MICHELLE LAKSO........................COUNCIL MEMBER TOM LEE.......................................COUNCIL MEMBER JEFF PAAR...................................COUNCIL MEMBER DALLAS LARSON..................CITY ADMINISTRATOR JOHN MEYER............................FINANCE DIRECTOR TERESA BENDER...................................CITY CLERK KRIS SWEENEY....................A/P - PAYROLL CLERK KIM STEPHAN.......................... ...... ......... ....REC./SEC. PAUL PALZER...........................PUBLlC WORKS DIR. JOEL McPHERSON...............BUILDING INSPECTOR TEDD PETERSON............................PUBLlC WORKS ALLEN ANDERSON..........................PUBLlC WORKS WEBSITE. www.centervillemn.com SPECIAL EVENTS MARCH 11............DAYLlGHT SAVINGS BEGINS APRIL 22..........................................EARTH DAY MAY 11 & 12......................GARAGE SALE DAYS AUG. 7.............................NATIONAL NIGHT OUT AUG. 3,4 & 5..............................FETE DES LACS o CITY COUNCIL MEETING o PARKS AND REC. COMMITTEE o PLAN. AND ZONING COMMISSION _ HOLIDAY-CITY HALL CLOSED NOTE: Meeting scheduled dates are subject to change. ~=:- -=- Andera& 1J1~ .........An:NIIcII (eIIl) ~ FAX (ISO eaHIm M8rIt Statz e5HI04-4709 Ryan GoochIIIl 85t-<t82-7740 1:\616\616GEN\cad\dwg\616COLORCAL.DWG 12/26/2006 2:41 :57 PM CST Rain Barrel Hydrology Lesson: Spring snowmelt and rains are usually plentiful. A rain gutter and extended downspout will help keep the water away from your house and minimize freeze thaw cycles that are dangerous for sidewalks and driveways. Because it is unlikely that your garden will be lacking in water at this time, the main spring-time function of rain barrels is to reduce the amount of stormwater running off of your property. Summer weather is more sporadic with unpredictable rainfall and hot dry spells. Rain barrels provide a way to balance watering needs during this time. Most storms deliver a ~ inch of rain, but 5 to 6 times per year we get a 1-inch deluge. Because the typical residential roof can collect a significant amount of rainfall, the amount of water saved depends on the capacity of your rain barrel{s). If you want to store water for irrigation between summer storms, you will need a rain barrel of adequate size. Connecting 2 or 3 barrels together or installing a barrel at more than one downspout is an easy way to multiply your storage capacity. To help plan your rain barrel set-up, consider the following: 1 inch of rain on 1 square foot of roof yields 0.6 gallons. 1 inch of rain onto a 10 ft x 10 ft. area (100 sq. ft) yields 60 gailons. Multiply the square footage of your roof that drains into each individual downspout by .6,,10. :UII" to get your roof runoff volume. Either use a single barrel and prepare for occasional overflows, or select a rain barrel that can link to another to collect as much rain as possible. Check our recommended web links for ideas on botfl options. Example: One side of a one-car garage is draining into the barrel. If that roof area is 15 ft x 20 ft (300 sq. ft.), then 1 inch of rain will yield 180 gallons of roof runoff into the barrel. A more common storm event only delivers ~ inch of rain, producing 45 gallons that will flow into the barrel. Page 2 II Do I _need a rain barrel? II fF-=-~.-- ~ I . The simple answer is no, nobody with access to municipal water needs a rain barrel. Instead, it is one I I of many choices we can make to have a positive impact on an over-impacted environment. Choosing "1 - rain barrels is a great decision for conservation because it benefits you and the environment. While the I ~ ~ positive impacts on your local lakes might be harder to see, you will be controlling the amount of I' ~~~___~:~E~~~~E~i~~~the sa"", ti""', you Mil gain a heatt~er, m<)re natural g:rden J I am committed to helping in some way. I like the idea of rain barrels. Will it work at my house? ~r.~L'::f.~_,~@'iif ~-,t;=+~t . "- t- :'. ~:~.+-~~-Jt~'-li:-~-.LL~~~trtL1~t--'j=ttL~t~-t:; ;01..;;; -H '~i . '...a:tt~"'I~ti~L~t~n; ,~;+ .-w, -.+H;'C"o ~~..~ji; ~'~:.-L~_-~:.~~~~_ , .,~~itt~q,'_:I--~:=~-.L;--;-J; .'.. ~~+;~ ++~;_ra.c' ,'.Ti ~d.~:~"!L~:;~~H:; :;j;Ltt~~:~~t:;_;i_}jI; '.ltC.'. '. 'l.i~........ ," '~.""m~. ,~L".' "IlO.l.~. "--. 'j ;"n~~~;~;. . ~"'-"IIoM-J\W'~';:: lid"+ ,,"t__~h +. _. ~!~r'C- ~L . V"H~ ".JI rt},j , . " , L" ...' :+tR=! 'T'lj~-'I--' ,-.'H-1'- -_-r-~+-;.+ -htin +-:r.-1-'~-i 1 -' ~++t- t-t+' 1~rJ~_ -+lJ,l-+-f iliii~. . 1 J:J~ff@ :it~ ~+J ,.' -+t ~f!,tl rm: T-m.~. i ~1' +1++1 j."";.J......_ t-rnt ',-T" ,'Trt To protect your local wetlands, creeks and lakes, it is best to have a well-vegetated yard 1I1at will soak up 1I1e water from your roof. ,-.:onslder rain gardens, infiltration trenches and swales. -\- ^ Are our ideas U soaking in? '0+,---", Page 3 There ARE alternatives depending on site conditions t'd.W#~~:j... .: 00+'+ I ,~'" r- ++--~ oj. - - - ~~:~~tl=L-fl :t --t-t .-----.-,' ~f-+ r - l' t'" fL" t ~'T+ti--I~ -1~t If your yard slopes away from the paved surface, attach a drain pipe to the downspout and embed the pipe in or under the pavement to deliver it to an area where it can soak in. 'r~'""'~~~~'"-:::-~-::'~:::::::::::'::::'-':-'-"-'-'" ,.,...._':-"'-c:==:-::::--==::::-=-=-==::'=':......:: =='::::":':-::-==:::"":':':::::-:.':'::::""='::'"==:=:'" "::=~:"l'=--' I Words of Wisdom i: 11. Clean out vour rain barrel. i ' . 3/4 cup Clorox per gallon of water to remove remaining contents of recycled barrel prior to : : I' installation. This cleaning is only done once before any stored water is used from the barrel. I,il...:, ' . Sediment and debris removal as needed monthly, yearly, etc. 12. Manaaement of heaw rain storms. Rain barrels fill very quickly in a heavy storm. Connect a 1-1/4 to 1-1/2 i,!'l' , inch hose to the barrel's overflow port and direct the water at least 6 feet away from the building foundation. I. 'I' Note: Garden hoses can be too small, causing spillage near the house foundation. Emptying your rain II barrel before any rain event will provide "dead storage,. and allow for optimal water savings.i 13. Winterizina rain barrels. Disconnect downspout connections to the rain barrel prior to the first hard freeze. l! i Redirect the downspout area away from the foundation of the house for the winter season.' 14. Maintenance. Periodic checks throughout the season should be done to make sure screens are cleaned :I!i lout, hoses are well attached, and no small animals have found their way in. 15. For safety concerns regarding rain barrel use for drinking water, on vegetable plants, avoiding mosquitoes, t I or cautions regarding roofing material, see: if I . http://home.comcast.netl-Ieavesdance/rainbarrels/safety.html. :,...;.',1: 16. For installation and maintenance tips see our Loeal Rain Barrel Resources and Helpful Web Unks I document that is Insert 1 in this information packet. :I L~,,_, _ . ,..__~___~_~___c.~..J: ''--If-Wa8hlnwton Metro ~~I 2665 Noel Drive UWe Canada, MN 55117 Phone: (651) 792-7950 Fax: (651) 792-7951 RWM-012.ser2(2006) Page 4 Local Rain Barrel Resources and Helpful Web Links Revised 10/06 Longfellow and Seward Neighborhoods The Seward Neighborhood Group (SNG) has helped put about 300 55-gallon barrels into the community through "Build Your Own Rain Barrel" workshops. These workshops usually happen in the spring, but SNG also sells pre-constructed, ready-to-install rain barrels for those that missed the classes. They usually have six to eight of these around that can be picked up at their office, 2323 E. Franklin in Minneapolis, for only $65 each. While you are there, you can donate any old garden hoses or window screens for their next workshop. For more information, contact: Bernie Waibel Phone: 612/338-6205 ext. 102 Email: .:, or visit their website at. Western Container Fifty-five gallon recycled, closed-top, blue barrels are available to be used in making your own rain barrel. Barrels are rinsed out, but their previous contents are unknown. Ask for a reconditioned barrel rather than a used one to insure you do not use a barrel that used to contain potentially harmful substances. As with any recycled barrel to be used as a rain barrel, smell it to see if there are lingering chemical odors unless you are sure the barrel was used for food. The cost is only $15! For more information: Address: 8811 Science Center Dr, New Hope, MN 55428 Phone: 612/338-2413 Website: Consolidated Container Company, LLC A Minneapolis source for 55-gallon plastic barrels to use in a build-your-own rain barrel. Barrel colors are blue or clear - although clear barrels are not usually recommended as they can promote algal growth and it can cause the water to get too warm to safely use on gardens. Barrels cost $50 each, payable by cash, check, Visa, or Master Card. Be sure to specify new or food-grade barrels. Address: 109 27th Ave. NE Minneapolis, MN 55418 Phone: 612-781-0923 or Toll Free: 800-577-0715 Website: Mills Fleet Farm Fleet Farm carries 65-gallon Oasis Rain Collection System rain barrels that are available for $139.95. These have a different shape then most, (see photo) with the likely intent of making them more maneuverable than cylindrical barrels. The rain barrels seen at the Oakdale location were available in gray and light brown (6/06). For more information: Address: 5635 Hadley Ave N., Oakdale, MN 55128 Phone: 651/779-7725 See also: www.gardenware.net RENew Your Place on Earth Rain Barrels These wooden rain barrels are locally crafted in Northfield, MN, from recycled distillery barrels. It is ready-made with a drain spigot, overflow/soaker hose set up, and a screened downspout inlet. Brass faucets are available with various wildlife forms on each (the turtle spigot is visible in the photo). These unique barrels can hold up to 53 gallons and cost $160 (includes $100 tax-deductible contribution to RENew Northfield). It should be noted that wood barrels are heavier than plastic barrels, so be prepared to provide a means to get it from your vehicle to your downspout! For more information, see or contact: Bruce Anderson with Renewable Energy for a New Northfield Address: 402 Washington St. Northfield, MN 55057 Phone: 507/645-7133 Website: Insert 1 - 1 ~rten's --.----------..-------.----------:----.------------------------------------------ --II Gerten's sells 54iJallon rain barrels from Achla Designs for $179. They are made of heavy weight, UV-stable polyethylene that is available in green only. i " ~~:~,~~;~~~~ef:ra$~ ;,~~~~~~ ~~i::O:~~~t ~;~~;: ~~~s~e II shipping costs. 1 Address: 5500 Blaine Ave. Inver Grove Heights, MN 55076 ; I Phone: (651) 450-1501 .\ 1,1 I Website: I I I I , 'I II i , W.E.T.T. Rain Barrels II I ! These barrel~ are 55 and 2~. gallons@$90and $60 respectively, II. 'I and cheaper In more quantities. I i I, Available in St. Paul: (612) 327-3343 I I t::-~~~~~__ ------------ -====- II Local demonstration of RiverSides rain barrels is at Ramsey-Washington Metro Watershed District: 2665 Noel Drive, L~le Canada, MN. Delivered from Canada, these barrels are advertised as being freeze-thaw proof, eliminating the need to detach and store your rain barrel in the winter. Barrels hold 132 gallons! They are octagonal, made of UV-stabilize HOPE to prevent sun dam- age, and come in several different colors. Cost per barrel is $185 for sandstone and granite designs, and $158.40 for green, rust, black or white, not including shipping. Website Resources for Rain Barrels Generallnfonnation Sites Lake Superior, Duluth Streams Organization. - Rain Barrel Guide ';j~ - City of Mpls - King Co, WA , t.-, Marcy-Holmes Neighborhood Association (Minneapolis) I:i;,) .. ; - Rice Creek Watershed District. Where to Buy Ready-Made Rain Barrels Online: - 100% recycled content ,',);-: Earth friendly lawn and garden supplies "i They also sell rain barrel accessories such as polished river stones, and rain diverters (see photo) ">,t,.'_:,,;l\/I'I~:..u;n - Green Culture - America's Best Rain Barrels I'd"r;..i', IrilI: -SeatUe Rain Barrels How to Make and Install a Rain Barrel and/or Buy Recycled Barrels jJi~_~ 3 ,QQliE"! School Project Oriented Website for Building, and Installing Rain Barrels "",>,;"J,i LID Sustainable School Projects Website Insert 1 - 2 Ramsey-Washington Metro 1JIiti.~ OO.."cO 2665 Noel Drive little Canada, MN 55117 The RWMV\ID is a grouping of five smaller urban watersheds (Phalen Chain of Lakes, Beaver Lake, 8allIe Creek, Fish Qeek, and East St Paul) that drain to the Mississippi River just downstream of downtown st. Paul. We are a special purpose local unit of government with a mission to protect and improve water resources and water related environments within our jurisdiction. For more information, you can visit our website at . or call our office at 651-792-7950. RWM-012.ser2(2006) How to Assemble and Install Your Rain Barrel . Drill a 3/4" hole roughly 3 or 4 inches from the bottom. . Screw the spigot into the hole. . From inside the barrel, slide the rubber washer over the spigot threads. . Slide the metal washer over the threads behind the rubber washer. . Screw on the bushing and tighten. Assembly B: Overflow . Drill a 1-112" hole -6" from the top. . From inside the barrel, push the smaller end of the female insert adapter through the drilled hole. . Attach overflow hose onto the insert adapter. Cut hose to a length that will reach a vegetated area or at least 4 ft from the house foundation. . Tighten the hose clamp where the hose covers the adapter to secure it. . From the inside of the barrel, caulk the seam where the adapter meets the barrel walls. '~~ :"'J ---~ MmlIl.... '6' - r \~ --' ~ 1------ . , A5tIIly)ll V. ~. ""~ .., . : " Insert 2 - 1 The barrel shown on the right is a typical food-grade plastic drum that you can use to build your own rain barrel. Most of these barrels are between 40 and 60 gallons and can be obtained from vendors other than the manufacturer who initially used the barrel. (See Insert 1: Local Vendors for these barrels or search the web for others.) Because of this, you will need to ask if the vendor knows the following traits for a "good" rain barrel: > Was it ever used to contain chemicals or other harmful substances? This can leach into the ground when you water your garden, harm the soil, pollute the ground water, and possibly affect you and your family. Always smell a barrel before buying it to test for lingering smells. Pickle smells are OK > Does it have a tight fitting lid to prevent curious little critters from getting in? > Is it made from UV tolerant plastic so it will not decay with sun exposure? > What color does it come in? The practical aspect of this is to keep the water relatively cool. If the barrel is dear, it will get too warm. The aesthetic aspect is simple. If you do not like how it looks against your house, you are less likely to use it. Cost: $4.49 $1.50 $0.50 $0.75 $1.% Materials Needed 112" Hose spigot 3/4" Inside diameter rubber washer 3/4" Inside diameter steel washer PVC Bushing with inside diameter to fit on non-hose end ofthe spigot 1-112" Wing nut plug (rubber)* Cost: $7.99 Available at large hardware stores $2.99 Materials Needed 1-112" Sump pump drain kit, including: > 1-112" Inside diameter male adapter > Hose clamp with range including 1-112" > 1-1/2" Overflow hose (weather resistant) Marine or other weather resistant caulk 'Note: The rubber wing nut plug should be used to seal ''Plug'' in the Figure 2 drawing below if multiple barrels are being connected. To connect another barrel, remove the spigot from the fmt barrel, and screw in a hose adapter. Optional: installing another rubber wing nut plug on the side of the barrel as close to the bottom of the barrel as fits helps with yearly cleaning (See "Plug" in Figure 1). If barrels are not winterized, leaving this valve open (rubber wing nut plug out) will prevent the barrel from freezing in the winter. Rubber plugs should be kept inside in the winter to prevent cracking. I 'E-IXlWNSI'GUT t=\ /-.~.~~~~- -~.. l-. ..-""" \'-}.. - ( ~--d~ c \::;=..:: . - -=- -' ~ F--. --~-~ F=-= - I i-LJI : Ib'_ J-~rl :_~~~N-_I~~ ~~' \ 'p,'! ~ l 'f)' / ---- ,: ~, _t~) l _.J ~- .-~~ ~~ 'A: ' HOSE I Lid: Be Creative. Used barrels vary greatly, so you may have to improvise. . Use a jigsaw to cut a hole in the lid the size of the inside of the atrium grate rim. Cutting it the same size as the outside of the rim will make it fall into the barrel. Put filter sock in the atrium grate and secure. This will assure that mosquitoes won't use your barrel to create more mosquitoes. Clean as necessary. . . Use jigsaw or kuife to cut 8-1/2" - 9" hole in drain tray. Trace the size of this hole on the base of the barrel. Cut out three holes as shown in photo of the blue barrel. The remaining plastic "Y" is for support and to make sure small critters don't fall through the screen. Cut screen and hardware cloth in 10" circles. Stack and center both layers over holes. Place drain tray over screens, Screens should not stick out of edge. Screw drain tray through screen and to barrel. Pre-drill holes one at a time if you want. Drilling all holes before adding any screws often results in misaligned holes. . . . . $6.99 $7.99 for 3 $3.00 $1.25 Recycle or <$6/roll $0.72 Jigsaw or sharp utility knife 6" atrium grates Inlet filter sock Jigsaw or sharp utility knife 14" drain tray from plastic plant pot I sq. ft. hardware cloth -1/4" grid I sq. ft. window screen - smallest possible grid for mosquito control (6) stainless steel screws, 3/4" in '''';~:? --,:' ;-~.- ~"'Ci__.~~,~"tftat.."'~": . Cut out circle in lid to desired size. Note: it should be big enough to handle large amounts of water, but small enough to keep kids and animals out. . Take lid off, and place window screen over the top of the barrel. . Pop or twist the lid back on. . Trim edges of screen, but leave excess so it will be easy to re-assemble after cleaning. Insert 2 - 2 ~"./{.,.... Recycle or usually < $6/roll -.',;-':.1;;/' "~~':.;~"(;c' Jigsaw or sharp utility knife 3 - 4 sq. ft. window screen - smallest possible grid for mosquito control (Measure the diameter of your lid, and overestimate by --4" on each of four sides to allow for overhang). This document produced by Ramsey-Washington Metro Watershed District www.rwmwd.org in cooperation with: The Association of Metropolitan Soil and Water Conservation Districts. Invoice Date Invoice #I 61612005 DF03$-5S6 BlIl To ShIp To Ted peterson Centenille Public Works Dept. 7087 20th Ave. CeDterville, MN S5038 City of Centerville 1880 Main St. CenteniDe, MN SS038 P.O. No. Terms Due Date Rep Ship Date ShIpVla TAX 10 Number BS8 617/200S 6f)J'1.OOS Roadway Quantity Item Description Weight Price Each Amount 1 RQP48 4X8' Quartcrpipe 4.660.00 4.660.00T 2 RKGRlS IS'Rounded Kinked Grindrail 245.00 49Q.OOT 1 RSGRlS IS' Staudanl Grindtail 245.00 24S.00T D&H Sbipment Chaqes 500.00 500.00 DiscouDt Discount -288.49 -288.49T Subtotal $5,606.51 DuraFun Recreation Products Sales Tax (8.6%) $331.92 2143 Lehman St. Total Eau Claire, WI 54701 $5.938.43 Ph: 877-222-1526 Payments I Credits $0.00 Fax: 715-858-0949 Emai1: danwags@charter.net Balance Due ~ Ill. (~I~N'I'I~ll,rII..I~, )IN SIlll'l' ~ 81'-0" " 1'-0" 9'-0" r -12[ "ft', ,,' QUARTER PIPE lit' s~~ IWIPS 10'-0" I} r IT 18'-0" ~~, d~' /,' ~., l~;{r 15'-0" ~ 118'-0" ~ bL r~~ /~---_._~ /" --""" /// I 9'-0" I \""' // / 18'-0" i I /, ILl' " I~ ~ 18'-0" ,~ ('.JI,~Jnt1\II~S IlY ItDINO, J oJ, t1 2.."..lr- '-Z... 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