HomeMy WebLinkAbout2001-10-17 CC
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I.
COUNCIL MEETING
WEDNESDAY, OCTOBER 10, 2001
6:30 P.M.
CALL TO ORDER
1. Roll Call
II. SET AGENDA
III. PUBLIC HEARING(S)
IV.
V.
VI.
VII.
~
APPEARANCES/A WARDS
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'---
CONSIDERATION OF MINUTES
1.
2.
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September 26,2001 Council Meeting Minutes
September 28,2001 EUf:utin S@ssioB Minutes
Sp..,~ to ~dvl
PETITIONS AND COMPLAINTS
/, OL~IN~/l~
1. M~rs. Moe, 7040 Brian Court (Update)
2. Rain Water Gardens (Update)
3. Sheehy Property (Update) --r~
4. Cedar Street Park Property (Update) (~
5. Turcotte Property (Update) y: 13
6. BudgetlDeferred Comp./Union Contract
7. Ken Cook (U pdate)
8. Lloyd Drilling - Developer's Agreement (Update) /
9. R & R Leasing - Special Assessment Split Request (PIN #R23-31-32-24- t/
0001) (Update)
1>>
NEW BUSINESS
VIII.
1.
Resolution #01-019 - Awarding the Issuance of Bond for the Pheasant J
Marsh Sub~Division (Phase I)
League of Minnesota Cities Insurance Benefits -./
Reception for Ms. Kim Moore-Sykes, City Administrator
Watermain Extension for The Shores -'l ~ ~ ~
Mr. Jeffrey Nottum, 7238 Main Street ~ lf4,J . '
Request to purchase BobcatJ\~..---- . ........ui\k \f~ ~
Anoka County Assessment Contract (2002)
City of Circle Pines Proposal for Joint Building Inspections _ L ~ Q J
/C' /J1. ~-I/a/ofte.. ,E;~<v4/';+ --{ ~ ~ ~ irJI,~
2.
3.
4.
5.
6.
7.
8.
9.
IX. CONSENT AGENDA
1. City ofCenterville September 27, through October 5, 2001 Expenditures
2. Centennial Fire District Expenditures
3. Centennial Fire District Quarterly Services Expenditures
4. Sathe Executive Search Payment #3 - $5,660.00
( ~~ Land Holding Group, Inc. (Centervilla Oversizing Costs) - $6,728.00
. COMMITTEE REPORTS
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XII. ~LIC ~s DIRECTOR'S REPORT/CLERK/TREASURER'S REPORT
~
XIII. ADJOURNMENT
DEVELOPMENT CONTRACT
PHEASANT MARSH PHASE ONE
CENTERVlLLE,NITNNESOTA
THIS AGREEMENT, made and entered into this day of , 20_, by
and between the City of Centerville, a municipal corporation organized under the laws of the
State of Minnesota (the "City"), and Ground Development, Inc., a Minnesota corporation (the
"Developer").
RECIT ALS:
WHEREAS, the Developer has received approval from the City Council for a preliminary plat of
land within the corporate limits of the City, which plat is known as Pheasant Marsh, hereinafter
called "Subdivision"; and
WHEREAS, the Developer has requested the City to construct all surface streets, sidewalks, curb
and gutter, recreational trails, storm sewer, drainage facilities, water main and sanitary sewer
facilities, hereinafter referred to as "Street and Utility Improvements"; and
WHEREAS, the Developer and the City desire to establish herein the financial responsibility for
the Street and Utility Improvements; and
WHEREAS, the Developer is to be responsible for the installation and financing of certain
private improvements within the plat, hereinafter referred to as "Private Improvements".
NOW, THEREFORE, in consideration of the mutual promises of the parties made herein, it is
agreed by and between the parties as follows:
A. REPRESENTATIONS OF DEVELOPER. As inducement to the City's approval and
authorization to proceed with construction and entering into this Agreement, the
Developer represents and warrants to the City:
1. That the Developer is the fee owner of the property and has authority to enter into
this Agreement.
2. That the subdivision complies with all City, County, State and Federal laws and
regulations, including but not limited to City subdivision ordinances and zoning
ordinances.
3. The subdivision complies with all wetland protection legislation.
B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's
expense the general improvement construction according to ordinance #8, Section 38.01
and other improvements specific to the development herein set forth:
1. Cost of Private Improvements, description:
J.
a.
Street name signs (installed by the City)
approximately 3 @ $250 each
$750.00
b.
Traffic signs, stop signs, etc.
(installed by the City) approximately 3 @ $250
$750.00
c.
Utility markers
approximately 5 @ $100 each
$500.00
d.
Street sweeping
4 @ $250.00 each
$1,000.00
e.
Lot access gravel
1 @ $300 each
$300.00
f.
Flushing of storm sewers, once per year until
aU lots are built upon
$1,000.00
g.
Street lights
approximately 6 @ $2,000
$12,000.00
h.
Shade trees (balled and burlapped)
2 per lot or 4 per comer lot at $200 each
$6,600.00
1.
Sod, 22 lots @ $2,000110t
$44,000.00
Snowplow service of streets
20 @ $100 / plowing
$2,000.00
k.
City administration for review and compliance of
above - 120 hours @ $50 / hour
$6,000.00
$91,800.00
Total Estimated Cost
Developer Retainage (150%)
$137,700.00
All of the above items under Section B with the exception of the trees and sod on
unbuilt lots shall be completed and/or provided to the City by July 30,2003.
2
2. Also included as items associated with the Private Improvements, the Developer
shall undertake or arrange to accomplish the following:
a. Site Development Issues
1. Coordinate with the utility companies to provide for gas main,
telephone lines, cable television lines, and power lines to service
the properties developed on the final plat according to the City's
joint trench policy.
11. Provide seeding and vegetation maintenance and erosion control
over denuded or graded areas and mitigation area, at the City's
direction.
lll.. Establish lot comer monumentation within 180 days after filing the
final plat.
IV. Provide such street maintenance and control of builder's actions to
maintain roadways clear of mud, soil, and debris to provide safe
driving surfaces. The Developer shall provide street sweeping
within 24 hours of the City's request for such services.
v. Provide for landscaping in accordance with the City ordinances
and Developer's approved landscape plan.
The Developer shall accomplish or cause to be accomplished these actions
according to generally accepted trade standards. The Developer will cause
to be furnished to the City a schedule of proposed operations at least five
days prior to commencement of the construction activities.
b. Site Grading, Street Construction and Building Permits. No certificate of
occupancy shall be issued without installation of aggregate base course
across the front lot line of that property. This is based upon weather
conditions in November 2001. If weather conditions allow, bituminous
base and concrete curb and gutter will be installed in 2001. No building
permit shall be issued for any lot without the finished grading in
accordance with the approved grading plan.
c. Erosion Control. The Developer shall control erosion insuring:
1. The Developer shall submit an erosion control plan, detailing all
erosion control measures to be implemented during construction.
Said plan shall be approved by the City prior to the
commencement of site grading or construction.
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ii. Erosion and siltation control measures shall be coordinated with
the different stages of development. Appropriate control measures
as required by the City shall be installed prior to development
when necessary to control erosion.
111. Land shall be developed in increments of workable size, as
determined by the City Engineer, such that adequate erosion and
siltation controls as directed by the engineer can be provided as
construction progresses. The smallest practical area of land, as
determined by the City Engineer, shall be exposed at anyone
period of time.
IV. Where the topsoil is removed, sufficient arable soils shall be set
aside for respreading over the developed area. The topsoil shall be
restored to a depth of at least four (4) inches and shall be of a
quality at least equal to the soil quality prior to development. The
Developer shall also install four (4) inches of topsoil on all
boulevards and seed or sod as approved by the City. The
Developer shall make all necessary adjustments to water service
curb stops to bring them flush with the topsoil (before occupancy).
All disturbed areas shall be seeded.
d. Inspection. All of the work shall be under and subject to the inspection
and approval of the City, City Engineer, and where appropriate, any other
governmental agency having jurisdiction.
e. Faithful Performance of Construction Contracts and Letter of Credit. The
Developer will fully and faithfully comply with all terms and conditions of
any and all contracts entered into by the Developer for the installation and
construction of all Private Improvements and hereby guarantees the
workmanship and materials for a period of two years following the City's
final acceptance of the Private Improvements. The Developer agrees to
guaranty for a period of one year the tree plantings required as part of the
Developer's Agreement. Each specific tree guaranty period shall begin
with the planting of each specific tree. Concurrently with the execution
hereof by the Developer, the Developer will furnish to, and at all times
thereafter maintain with the City, a cash deposit, certified check, or an
Irrevocable Letter of Credit, based on one hundred fifty percent (150%) of
the total estimated cost of the Private Improvements as indicated in
Paragraph B 1. The Irrevocable Letter of Credit shall be for the exclusive
use and benefit of the City of Centerville and shall state thereon the same
is issued to guaranty and assure performance by the Developer of all the
terms and conditions of Paragraph Bl of this Development Contract. Such
Letter of Credit may be reduced upon completion and acceptance of the
Private Improvements by the City to an amount deemed adequate by the
City Engineer to cover the two year warranty period described herein.
4
The City shall have the right during said warranty period to draw on the
Letter of Credit for any warranty work that is necessary. The Irrevocable
Letter of Credit shall be renewed or replaced by not later than twenty (20)
days prior to its expiration with a like letter.
f. Reduction of Escrow Guaranty. The Developer may request a reduction
of the Letter of Credit or cash deposit based on prepayment or the value of
the completed Private Improvements at the time of the requested
reduction. The amount of reduction will be determined by the City and
such recommendation will be submitted to the City Council for action.
g. Approval of Contractors. Any contractor selected by the Developer to
construct and install any Private Improvements must be determined in
writing by the City Engineer to be acceptable. The City reserves the right
to require satisfactory proof of successful experience and adequate
financial status by any such contractor.
C. STREET, TRAIL AND UTILITY IMPROVEMENTS. In accordance with the policies
and ordinances of the City, the "Street, Trail and Utility Improvements" include those
improvements as described by the plans, specifications, and contract documents entitled
Pheasant Marsh Utility and Street Improvements, as prepared by the City Engineer and as
adopted and approved by the City Council.
The Developer hereby requests that the City install and/or modify the necessary streets,
sanitary sewer, water, municipal storm sewer, and walkway/trail to service the proposed
development. The City agrees to proceed pursuant to Minnesota Statutes Chapter 429,
the Petition for Local Improvement signed by Developer dated August 22, 2001, and the
Agreement of Assessment and Waiver of Irregularity and Appeal signed by Developer
dated August 22,2001, and to specially assess 100% of the cost of said improvements to
the subject property. The Developer hereby waives its right to appeal the amount of any
special assessments against its property within the described development.
As provided by Minnesota Statute 462.3531, this waiver of rights of appeal is effective
for the amount of$1,871,642.
Prior to the preparation of final plans and specifications for the construction of said
improvements, the Developer shall provide to the City a cash escrow in the amount of
$12,500 to provide for financing the cost of preparing the Development Contract and said
final plans and specifications by the City Engineer. Furthermore, the Developer shall
also provide a cash escrow to the City in an amount indicated in writing to provide for
financing the cost of inspection, staking, and construction administration by the City
Engineer.
D. RECORDING AND RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on any and all property included in the
Subdivision. The Developer agrees that the City shall have the right to record a copy of
5
this Development Contract with the Anoka County Recorder/Registrar to give notice to
future purchasers and owners.
E. REIMBURSEMENT OF COSTS. Except as limited by Minnesota Statute 462.3531, the
Developer agrees to fully reimburse the City for all costs incurred by the City including,
but not limited to, the actual costs of construction of said improvements, engineering
fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary
easements, if any, and any other costs incurred by the City relating to this Development
Contract and the installation and financing of the aforementioned improvements.
F. OCCUPATION OF PREMISES. The Developer further agrees that it will not cause to
be occupied any premises upon the plat or any property within the plat until the
completion of the gas, electric, telephone, cable television, water, and sewer
improvements required by this Development Contract have been installed, unless the City
has agreed in writing to waive this requirement as to a specific premises. Furthermore,
Developer shall be granted no certificates of occupancy for homes within the plat prior to
substantial completion of all Private and Street and Utility Improvements described in
this Contract, and as detailed in paragraph B.2(b). Building Permits shall be issued only
within the constraints as set forth previously herein.
G. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and acceptance by the City, the improvements lying within the
public easements shall become City property without further notice or action.
H. INDEMNIFICATION AND HOLD HARMLESS. The Developer shall hold the City and
its officers and employees harmless from claims made by itself and third parties for
damages sustained or costs incurred resulting from subdivision plat approval and
development. The Developer shall indemnify the City and its officers and employees for
all costs, damages, or expenses which the City may payor incur in consequence of such
claims, including reasonable attorneys fees. Provided that nothing herein shall require
Developer to indemnify the City, its officers or employees from any violation of law or
from the consequences of their own negligence.
I. PROHIBITIONS AGAINST ASSIGNMENT OF AGREEMENT. Developer represents
and agrees that prior to the completion of the Developer improvements as certified by the
City:
1. Except by way of security for, and only for the purpose of obtaining financing
necessary to enable the Developer to perform its obligations with respect to the
construction of the improvements under this Agreement and any other purpose
authorized by this Agreement, the Developer (except as so authorized) will not
make or create, or suffer to be made or created, any total or partial sale,
assignment, conveyance, or transfer in any other mode or form, with respect to
this Agreement or any interest therein, or any contract or agreement to do any of
the same, without the prior written approval of the City.
6
2. In the absence of specific written agreement by the City to the contrary, no such
transfer or approval by the City shall be deemed to relieve Developer from any of
its obligations. In the event that the City approves a substitute Developer and the
property is transferred to said substitute, the City agrees to relieve the Developer
of liability from performance as described in this Contract. Said substitute shall
assume all responsibilities and rights of the Developer under this Contract.
Nothing in paragraphs 1 and 2 of this paragraph I shall be construed to limit or restrict
Developer's right of ability to sell lots to builders.
J. MISCELLANEOUS PROVISIONS.
1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the
City for all costs incurred by the City in defense of enforcement of this Contract,
or any portion thereof, including court costs and reasonable engineering and
attorney's fees.
2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or
phrase in this Contract is for any reason held to be invalid by a court of competent
jurisdiction, such decision shall not affect or void any of the other provisions of
the Development Contract.
3. Waiver. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or
waivers shall be in writing, signed by the parties, and approved by written
resolution of the City Council. The City's failure to promptly take legal action to
enforce this Agreement shall not be a waiver or release.
4. Binding Effect. The terms and provisions hereof shall be binding upon and inure
to the benefit of the heirs, representatives, successors, and assigns of the parties
hereto and shall be binding upon all future owners of all or any part of the
Subdivision and shall be deemed covenants running with the land.
5. Notice. Whenever in this Contract it shall be required or permitted that notice or
demand be given or served by either party to this Contract to or on the other party,
such notice or demand shall be delivered personally or mailed by United States
mail to the addresses set forth below by certified mail (return receipt requested).
Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the
parties hereto are as set forth below until changed by notice given as per above:
Developer:
Ground Development, Inc.
7
City:
City of Centerville
Attn: City Administrator
1880 Main Street
Centerville, MN 55038
6. Final Plat Approval. The City agrees to give final approval to the plat of the
Subdivision upon execution and delivery of this Contract and of all required
documentation, fees, and securities as set forth herein.
7. Incorporation by Reference. All approved plans, special provisions, proposals,
specifications, and contracts for the improvements furnished and let pursuant to
this Contract shall be and hereby are made a part of this Contract by reference as
full y as if set out herein in full.
8. Violation of Agreement. In the event that Developer violates any of the
covenants and agreements contained in this Development Contract and to be
performed by the Developer, the City, at its option, in addition to the rights and
remedies as set forth hereunder may refuse to issue building permits to any
property within the plat until such time as such default has been corrected to the
satisfaction of the City.
9. Park Dedication. The parties mutually recognize and agree that park dedications
requirements as provided in the City Code shall be satisfied by cash payment of
$9,600 calculated at $1,800 per lot multiplied by 22 lots.
10. Storm Water Fees. The storm water fee shall be paid by the Developer prior to
approval of the final plat. This fee is $10,707.66, based on a charge of $.01546
per square foot of 15.9 acres of platted area.
11. Liability Insurance Requirement. The Developer shall provide to the City, at the
Developer's expense, general public liability a.lld property damage insurance
including vehicle coverage protecting the City and the Developer from all claims
for personal injury, including death, and all claims for construction of or damage
to property, arising out of or in connection with any operations under these
contract documents, whether such operations be by the Developer, its contractor,
or by any subcontractor, or anyone directly or indirectly employed by the
contractor or by a subcontractor under it. Insurance shall be written with a limit
of liability of not less than $600,000 for all damages arising out of bodily injury
including death, at any time resulting therefrom, sustained by anyone person in
anyone accident; and a limit ofliability of not less than $1,000,000 for any such
damage sustained by two or more persons in anyone accident. Insurance shall be
written with a limit ofliability of not less than $300,000 for all property damage
sustained by one person in anyone accident, and a limit of liability of not less
than $700,000 for any such damage sustained by two or more persons in anyone
8
accident. The insurance policies shall accompany the contract for its execution by
the Developer and the City of Centerville. The above insurance policies shall
remain in full force and effect at all times during the process of constructing all
improvements set forth herein, and until six (6) months after city acceptance of
the Private Improvements and completion of the Street and Utility Improvements.
The City, City Engineer, and Developer's engineer shall be an additional named
insured in any such policy or policies.
IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the
day and year first written above.
CITY:
DEVELOPER:
CITY OF CENTERVILLE
GROUND DEVELOPMENT, INC.
By:
Mayor
By:
Its: President
ATTEST:
By:
City Clerk
STATE OF MINNESOTA)
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20_, by the Mayor of the City of Centerville, a municipal
corporation under the laws ofthe State of Minnesota, on behalf of the City.
Notary Public
9
STATE OF MINNESOTA)
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20_, by the City Clerk of the City of Centerville, a municipal
corporation under the laws of the State of Minnesota, on behalf of the City.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20_, by , the President of Ground Development, Inc., a Minnesota
corporation.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
BARNA, GUZY AND STEFFEN, LTD.
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Coon Rapids, MN 55433
(763) 780-8500 (JDH)
114730 1
10
PJ:O'F'O!i1E1) !J:lJlfLIC111'IG FOR
TERMINAL TRUCK MAINTENANCE
CONTRACTOR
RJ RIAN
CONSTRUCTION
6511 Cedar Ave. South
~i"n.opolJs. ~N 55423
Phone: 612-866-4632
~~
LAWPi:RT
ARCHITECTS
548 138 A'Ienue HE
Ham Lak.. MN 55304
Phon,: 612-755-1211
ENGIN[ER
STROH
ENGINEERING
.3.3 i 2nd Ave. N #200
t.linneopolis. MN 55401
Phone: 612-341-9.372
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. .~. Bonestroo
II Rosene
n Anderlik &
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Engineers & Architects
Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: September 21,2001
For Period: 7/20/2001 to 9/21/2001 Request No: 2
Contractor: Vinco Inc., 18995 N. Forest Blvd., Forest Lake, MN 55025
CONTRACTOR'S REQUEST FOR PAYMENT
LAMOTTE PARK ELECTRICAL SERVICE
BRA FILE NO. 616-01-118
SUMMARY
1 Original Contract Amount $ 136,480.29
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 136,480.29
5 Value Completed to Date $ 148,930.18
6 Material on Hand $ 0.00
7 Amount Eamed $ 148,930.18
8 Less Retainage 5% $ 7,446.51
9 Subtotal $ 141,483.67
10 Less Amount Paid Previously $ 107,651.44
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 $ 33.832.23
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC.
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Approved by Contractor:
VINCO INC
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Approved by Owner:
CITY OF CENTERVILLE
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Specified Contract Completion Date:
July 31, 2001
Date: / Iv
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61601118REQ2.xls
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
Part 1 - Electrical
1 Mobilization lS 1 756.31 1 $756.31
2 Seeding with topsoil and mulch AC 0.1 2166.63 0.1 $216.66
3 1-1/2" PVC Conduit, Sch. 80 IF 1175 5.68 1199 $6,804.68
4 3/4" RSC Conduit IF 240 20.83 240 $4,998.65
5 2" RSC Conduit IF 20 16.22 35 $567.68
6 #10 AWG Wire IF 1320 1.58 1407 $2,228.97
7 #8 AWG Wire IF 2000 1.50 2064 $3,086.71
8 #4 AWG Wire IF 1600 1.81 1674 $3,030.78
9 000 AWG Wire IF 60 20.33 150 $3,049.95
10 3 Conducutor #3/0 Type USE Cable IF 170 9.19 270 $2,482.35
11 600 Amp 120/240V PanelBoard with breakers EA 1 5369.75 1 $5,369.75
12 200 Amp 120/240V Panelboard with breakers EA 1 2109.39 1 $2,109.39
13 100 Amp 120/240V load Center with breakers EA 1 959.27 1 $959.27
14 600 Amp fused disconnect switch EA 1 3542.24 1 $3,542.24
15 600 Amp metering cabinet EA 1 3058.24 1 $3,058.24
16 400 Amp metering cabinet EA 1 1297.54 1 $1,297.54
17 Power Distribution Receptacles EA 5 648.77 5 $3,243.86
18 lighting Cabinet with relays and switch lS 1 3542.24 1 $3,542.24
19 Misc. fittings, boxes, connectors, etc. lS 1 4975.10 1 $4,975.10
20 Trench Excavation and Backfill IF 1000 3.78 1372 $5,188.29
Total Part 1 - Electrical $60,508.67
Part 2 - Skate Park
21 6" concrete pavement Irregular width SY 1700 33.76 1700 $57,397.44
22 Common excavation CY 200 27.94 362 $10,113.95
23 Granular borrow CY 120 100.69 150 $15,103.26
24 Seeding with topsoil and mulch AC 0.1 2166.63 0.1 $216.66
Total Part 2 - Skate Park $82,831.32
Alternate No.1
25 4' diameter storm CBMH EA 5590.20 $5,590.20
Total Alternate NO.1 $5,590.20
Total Part 1 - Electrical
Total Part 2 - Skate Park
Total Alternate NO.1
Total Work Completed To Date
$60,508.67
$82,831.32
$5,590.20
$148,930.18
6160111BREQ2.xls
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-01-118
CONTRACTOR VINCO INC
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 06/15/2001 07/19/01 107,651.44 5,665.87 113,317.31
2 07/20/2001 09/21/01 33,832.23 7,446.51 148,930.18
Material on Hand
Total Pavment to Date $141,483.67 Original Contract $136,480.29
Retainaqe Pay No. 2 7,446.51 Chanqe Orders
Total Amount Earned $148,930.18 Revised Contract $136,480.29
61601118REQ2.x1S
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
OCTOBER 2, 2001
Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regularly
scheduled meeting on October 2,2001, at 6:30 p. m.
PRESENT:
John McLean
Ray DeVine
Brian Hanson
Barry Brainard
Tom Wilharber
ABSENT:
David Kilian, Rob Sheppard.
COUNCIL:
Linda Broussard Vickers
ST AFF:
Acting City Administrator/Public Works Director Palzer
1. CALL TO ORDER
1. Roll Call
The meeting was called to order at 6:35 p.m.
II. PUBLIC HEARING(S)
None.
III. APPEARANCES
1. Mr. Bart Rehbein, Preliminary Plat (The Shores) - 1475 Mound Trail
Mr. Rehbein indicated that the Preliminary Plat had not changed other than to add the
requested details discussed at the previous Planning Commission Meeting.
Chairperson Hanson asked if Mr. Palzer felt there would be any problems with having the
pond located close to the road. Mr. Palzer indicated it should not be a problem because
there is already drainage in the ditch coming off of Mound Trail.
Commissioner DeVine asked if the City Engineer had reviewed the preliminary plat. Mr.
Palzer indicated that the City Engineer had reviewed the Preliminary Plat and will
provide comments in the near future.
Page I of 15
Commissioner De Vine asked if Mr. Rehbein intended to provide an entrance monument
for the development. Mr. Rehbein indicated there would be a monument sign of some
type. He then noted that Rice Creek Watershed District had required the pond.
Linda Broussard Vickers of 6756 Centerville Road inquired as to whom would own the
outlot. Mr. Rehbein indicated he would maintain ownership ofthe outlot and turn over
maintenance of it to the homeowner's association until he is able to work with Hal to
create two lots in the future.
Mr. Rehbein indicated the lots not on the lake would govern access to the lake through
the homeowner's association.
Chairperson Hanson indicated that Mr. Rehbein should have the Park and Recreation
Committee review the preliminary plat.
Commissioner DeVine explained that the Ordinance does not require Mr. Rehbein to
have the Park and Recreation Committee review the preliminary plat but said as a
courtesy the City would like him to do so. Mr. Rehbein stated he understood there is a
standard way of dealing with park dedication fees but said he knew the City showed
leniency to Hal when he did the five lots. He then indicated he would like to discuss the
park dedication fees with the City.
Diane Letender of 1397 Mound Trail indicated that the power runs along the lake and the
power company does not have an easement to get to its lines. She then asked if the lines
would be moved. Mr. Rehbein indicated he would be granting them an easement arid
having them bury the lines all the way across his property.
Grace Dell of 1321 Mound Trail indicated she has lived in Centerville for 47 years. She
then indicated that the power company has no way to access its lines when there is a
problem like last summer when they went through her mother's yard and ripped it all up.
The certified land surveyor, who attended the meeting with Mr. Rehbein, indicated he
was waiting for verification from the City Engineer as to whether the utility companies
maintained their rights when Mound Trail was vacated. He then indicated that there is
access to the lines from Main Street by walking in.
Commissioner DeVine indicated that for this plat the power company would have an
easement. He then said it is unfortunate that the power company does not have an
easement all the way down but said the problem was created a long time ago and there is
no way for the City to fix it at this point.
Ms. Letender indicated the power company might use the City's easement to get to the
power lines. Mr. Rehbein indicated there is a process through Xcel for residents to move
power to the boulevard.
Commissioner Wilharber asked when the road was moved.
Page 2 of 15
Ms. Dell indicated the road was moved in 1978 or 1979 at the same time sewer was put
m.
Mr. Rehbein inquired as to whether the City had an Ordinance that required the City
Engineer to do the construction drawings. Mr. Palzer indicated he thought the City does
require that the City Engineer provide all utility drawings. Mr. Rehbein then asked the
Commission to consider allowing him to use his staff to do the work as they can do it a
lot less expensively. He further indicated the City Engineer could still review the
drawings and do the inspections. Mr. Palzer indicated he would check into it.
Motion by Commissioner Wilharber, seconded by Commissioner McLean to
recommend that Council approve the Preliminary Plat for The Shores. All in favor.
Motion carried unanimously.
Commissioner Wilharber recommended Mr. Rehbein check with Ms. Bender to make
sure that the matter is posted in time for the public hearing at the Council level.
2. Mr. and Mrs. Jeremy Bates - 1977 South Robin Lane
Mrs. Bates reviewed her situation for the Commission and indicated the variance request
was denied by Council because Council would like to have the Commission change the
Ordinance. She then indicated that the current maximum accessory structure is 200
square feet and they had requested a 400 square foot garage.
Mrs. Bates indicated that of the 39 houses in Royal Meadows 20 houses have two car
detached garages and only six (6) houses have no garage.
Chairperson Hanson explained that the Ordinance would not be changed at this meeting
but said a recommendation will be made and the matter will be published for a public
hearing.
Council Liaison Broussard Vickers indicated that at the Council meeting the City
Attorney had indicated he would prefer that the City not govern by variance because the
City would have to look at granting any variances of the same type. She then explained
that this request was double the allowed size and, while Council was sympathetic to the
Bates' situation, it preferred to change the Ordinance rather than granting the variance.
She also noted that Mayor Swedberg had asked that Planning and Zoning hurry the
matter along even if that meant scheduling an extra work session meeting.
Commissioner Wilharber stated that, if 20 of the 39 homes have two car garages, the City
must have granted variances in the past. He then indicated that he feels that one more
variance would not have been detrimental to the City. He further indicated that he did
not feel that it made sense for Council to deny the variance in this instance.
Page 3 of 15
3.
Mr. and Mrs. Paul Dense - 1667
- Fence Issue
Mr. Dense told the Committee he had a question concerning the fence Ordinance. He
then noted that he understands the Ordinance to require that a fence be placed two feet off
of the property line. He then asked why the Ordinance is not enforced.
Chairperson Hanson explained that most of the c;ity's Ordinances are enforced by
complaint because the City does not have staff to patrol the City to look for Ordinance
violations. He further said that, if the matter is not brought to the attention of the City,
the City might not be aware of it.
Tracy Tratar of 1710 Peltier Lake Drive complained that the City is taking away more of
the residents' property by requiring that the fence be put two feet off of the property line.
Commissioner DeVine indicated that he wished more residents had come to any of the 10
or 15 public hearings held concerning the changes to Ordinance #4 to provide input. He
then explained that the two-foot determination was made to allow for maintenance of the
fence without the need to trespass on your neighbor's property to do so.
Mr. Tratar noted that residents do not pay attention to the Ordinances until they have a
problem.
Council Liaison Broussard Vickers indicated that somebody had come to the meeting and
asked that fences be placed six (6) to ten (10) feet off the property line. She then
indicated that the Committee had attempted to weigh both sides of the issue and
determined that two feet was adequate for maintenance.
Commissioner McLean indicated that the ownership of the fence when it is placed on the
property line comes into question when selling the property.
Chairperson Hanson indicated that there is more involved than just painting issues. He
said there is mowing and weed whipping that need to be done without interfering with
your neighbor.
Mr. Dense indicated that his neighbor had placed a fence directly on the property line and
he does not feel he should have to go and tell him that.
Commissioner DeVine recommended sending a letter to the City voicing his complaint so
that it could be checked out.
Chairperson Hanson indicated that the existing fence would not have to be removed but
the newly extended part of the fence, if it is determined to be on the property line, would
need to be removed.
Page 4 of 15
Mrs. Dense indicated that she was told by Ms. Bender that the matter was a civil matter
that the City would not get involved with. Mr. Palzer indicated it sounds like the
neighbor who has the fence thinks the fence is two feet off the property line.
Mr. Dense indicated that the resident had the property surveyed and it is marked. He then
indicated that the fence runs right down the property line.
Mr. Palzer indicated the Committee may wish toJook at how far back from the lake a
fence should be. Mr. Rehbein asked if the City should use the 75 feet from the lake for
fences as is used for structures.
Commissioner DeVine indicated that the problem is with enforcement. He then indicated
there are all types of issues and said it is very costly to hire an enforcement officer.
Council Liaison Broussard Vickers indicated that Mr. Palzer would check to see if the
owner of the fence feels that it is two feet off the property line. She then indicated if the
person agrees that it is on the property line then the City can proceed with enforcing the
Ordinance.
Mr. Jeremy Bates of 1977 South Robin Lane asked if a person needed a verbal agreement
to be allowed to place the fencing on the property line. Chairperson Hanson suggested
getting a written agreement for the fencing.
Diane Letender of 1397 Mound Trail indicated she would like to request a variance for a
lot split.
Chairperson Hanson indicated that Ms. Letender would need to come to City Hall to fill
out the paperwork and pay the fee required. He then indicated that a variance request
requires a public hearing that would be noticed for next month.
Commissioner McLean asked whether she wished to do a lot split or needed a variance.
Ms. Letender indicated she has enough property to split the lot on the lake side but is a
few feet short on the Mound Trail side so she thinks she needs a variance.
Commissioner DeVine suggested Ms. Letender stop into City Hall to ask Ms. Bender to
review the Ordinance to determine if it is a lot split matter or a lot split and a variance.
Commissioner McLean suggested verifying with staff but said he thought the minimum
lot width in R-2 was 80 feet. Mr. Palzer clarified that the minimum lot width in R-2 was
100 feet.
IV. OLD BUSINESS
1. Preliminary Plat (The Shores) - 1475 Mound Trail
This matter was acted upon earlier in the meeting.
Page 5 of 15
2. Ordinance #4 & 39 Amendments
Mr. Tratar told the Committee he felt the 35-foot side yard setback for comer lots was
excessive. He then asked the Committee to consider reducing the side yard setback to 20
feet.
Commissioner DeVine indicated that the reason for the 35-foot setback is to protect line
of sight. Mr. Palzer indicated that the Committee also needed to consider uniformity to
the block. He then indicated that Mr. Tratar's house should have been set on the lot
facing west to better utilize the shape of the lot.
Mr. Tratar indicated that there are several homes in the area that do not meet the side yard
setbacks. He then said if the City wanted him to he could go and measure them.
Mr. Tratar indicated that the City has a requirement that an accessory structure requires a
10-foot setback but an attached structure requires a 35-foot setback. He then indicated he
feels that is inconsistent.
Commissioner De Vine indicated that if the City is truly concerned with line of sight it
should consider moving the accessory structures to 35 feet off the property line as well.
Mr. Tratar indicated that if the City is concerned for line of sight it would need to address
trees as well because people plant trees beyond the setback. He then apologized for not
knowing the rules and said he just wants to build his garage.
Chairperson Hanson asked ifMr. Tratar would like to see a 20-foot setback rather than
the 35 foot setback. Mr. Tratar indicated that he understands the City needs to do what is
safe but said with the current setbacks the City has taken away 68% of his yard.
Commissioner Brainard indicated he did not feel this Committee is the body that should
determine the safety issues with line of sight. He then suggested having staff check with
other cities to determine side yard setbacks. Chairperson Hanson suggested checking
with the fire chief.
Commissioner DeVine suggested that, if Commissioners think 35 feet is excessive, the
Committee should consider making it 20 feet and moving on to facilitate the process.
Commissioner Brainard indicated that generally the line of sight is for the comer and the
sight triangle should allow vehicles to see other traffic coming. He then indicated that
each city has recommended its own setbacks and agreed that 35 feet may be excessive.
Commissioner DeVine asked Mr. Palzer for his opinion on the matter. Mr. Palzer
indicated that the previous Ordinance had said 30 feet and then suggested considering 25
feet.
Page 6 of 15
Mr. Tratar asked how the other residents got variances to build their structures. Mr.
Palzer indicated he thought all of those in question were at the 30 foot mark, which was
the requirement of the previous Ordinance.
The Committee determined it would be prudent to set a workshop to discuss the details of
the proposed changes to Ordinance #4.
Commissioner Wilharber indicated that he felt gQing from a 35 foot setback to a 15 foot
setback would be excessive but said he felt 20 feet would be fine.
Council Liaison Broussard Vickers suggested that the Committee accept Mr. Tratar's
offer to measure the setbacks and provide drawings to the Committee for review and
discussion purposes.
It was the consent of the Committee to schedule a work session for Tuesday, October 9,
2001 at 6:30 to discuss the proposed changes to Ordinance #4.
Commissioner Wilharber indicated he would not be able to attend the work session.
Mr. Tratar indicated he would be on vacation but said he would do the legwork and
provide the information to the Committee.
R-4 Accessory Structures
Chairperson Hanson indicated that the 200 square foot maximum is too small for an
appropriately sized garage for those homes that do not have one. He then indicated the
Committee would be discussing the matter at this meeting but would not be deciding
anything.
Chairperson Hanson explained that the reason he had voted against the variance at the
last meeting is that he feels the City needs to re-address the issue so that the next person
does not have to go through the variance process. He then indicated that the 200 square
foot maximum was set to allow for those people who already had garages to add a third
stall if they wished to do so. He then indicated that the City had incorrectly assumed that
all of the houses already had garages and that created this situation.
Commissioner Wilharber questioned whether Royal Meadows was the only R-4 zoning
in the City.
Chairperson Hanson indicated the Committee should be able to make an exception for the
R-4 zoning by adding a sentence setting the square footage to be allowed.
Council Liaison Broussard Vickers indicated that a 22x20 structure totaling 440 square
feet is the typical size of a two-car garage.
Page 7 of 15
Boarding Kennel
Chairperson Hanson indicated that the Committee would be discussing wording for the
Ordinance at the work session. He then indicated that the applicant did not need to attend
the meeting because it is a simple addition to the industrial section of the Ordinance to
allow for boarding kennels. He then indicated that there would be a public hearing at the
next meeting for any residents to express concerns.
Council Liaison Broussard Vickers indicated that the Ordinance would be changed and
published for a public hearing and, if at that meeting it is determined that changes need to
be made, it would again be published and would go to Council for a public hearing.
Chairperson Hanson indicated that the matter would most likely be before Council on the
second Wednesday in November. He did note, however, if Council determines it would
like any changes to the Ordinance it would be sent back and have to be republished
causing a delay in approval and the effective date.
Commissioner DeVine asked if the Committee would carry over the O'Connor letter and
the Carlson letter.
Mr. Rehbein indicated he would like the Committee to discuss the O'Connor letter as he
is the neighbor it refers to.
Council Liaison Broussard Vickers indicated the letter had suggested that the Committee
made a mistake with the changes to Ordinance #4 concerning parking allowances for
motor homes and boats and asked the Committee to reconsider it.
Chairperson Hanson indicated the Committee had not made a mistake and clarified that it
was the intent of the Committee to allow two or less motor homes or boats to be parked
in a resident's driveway indefinitely provided the motor home is less than 35 feet long.
Council Liaison Broussard Vickers indicated that, if it is the intent of the Committee to
allow indeterminate parking, Mr. O'Connor would like the Committee to reconsider as he
does not want the City to allow parking in the driveway.
Council Liaison Broussard Vickers clarified that not more than two things are allowed to
park in the driveway permanently. She further clarified there is nothing wrong with the
wording but the resident disagrees with it.
Mr. Rehbein clarified that the 48 hour time limit refers to vehicles parked by visitors.
It was the consent of the Committee not to consider changing Ordinance #4 as requested
by Mr. O'Connor.
It was the consent of the Committee to hold the Carlson letter for discussion at the work
seSSIOn.
Page 8 of 15
Zoning Map Changes
The Committee discussed various changes to the zoning map.
The Committee determined that the zoning map should reflect when a development is a
PUD.
Council Liaison Broussard Vickers indicated tha.t the City, if it wanted to, could amend
the Comprehensive Plan to allow for all land to be placed into MUSA because the
Metropolitan Council no longer wants to slow development.
Palzer Changes
Mr. Palzer reviewed a list of items he felt needed to be changed in Ordinance #4.
Commissioner De Vine indicated he was not in favor of fees for permits.
Council Liaison Broussard Vickers asked if the Committee wanted to see a zoning permit
rather than a building permit. Mr. Palzer indicated the City has no control over various
issues such as driveways.
Council Liaison Broussard Vickers indicated that if the City were to requiring zoning
permits and someone was to put in a driveway that was too wide and did not get a permit
the City would have the option to tear up the driveway. She indicated that if the City
should do so there would be many calls about driveways that are too wide. She then
asked what the City does for enforcement. She further asked if the City would levy a
penalty or how it would handle that.
Mr. Palzer indicated that a zoning violation is a daily violation and residents could be
fined $1000 per day.
Mr. Palzer indicated the City has a lot of trouble with these issues and said if the City
required a permit the City could control things better.
Commissioner Brainard indicated that the Uniform Building Code exempts from permit
fees anything under 120 square feet and said instituting a zoning permit would help the
City regulate the exempted items.
Discussions ensued concerning whether various items should require a permit.
Commissioner DeVine indicated he felt most of the items were too small to require a
permit.
Chairperson Hanson indicated that these types of items are only small when it does not
affect you.
Page 9 of 15
Commissioner Wilharber indicated that requiring permits would eliminate a lot of
telephone calls to Council and the City with complaints.
Council Liaison Broussard Vickers questioned whether the Committee felt $25.00 was
too much to charge.
Commissioner De Vine indicated he did not feel the City had defined what items would
require a permit.
Commissioner DeVine commented that Ms. Bender had charged the Bates $175.00
dollars when she knew they would not be granted a variance. He further commented that
staff routinely charges fees for those requesting variances when they know that the
variances will not be granted.
Council Liaison Broussard Vickers clarified that staff cannot tell someone not to file a
variance and said it is not for staff to determine if residents meet the criteria. She further
indicated that staff was directed a long time ago to give the list of criteria to the
applicants when they apply for a variance and said if they are not doing it they should be
directed to begin doing so.
Chairperson Hanson indicated that people usually are able to interpret the criteria to
match their needs.
Mr. Drilling asked what the City is going to do with outside storage in the industrial and
commercial area.
Chairperson Hanson told Mr. Drilling that mini-storage was told no outside storage.
Commissioner DeVine indicated the City would rather see someone bring in a warehouse
building rather than store things on bare land for the tax benefit to the City.
Mr. Drilling indicated he has a trucking company that wants to park empty rigs and needs
two or three acres of land to do so. He indicated that this business would operate from
9:00 a.m. to 5:00 p.m. and asked the City if it would consider allowing such a thing.
Council Liaison Broussard Vickers indicated that a trucking operation is an allowed
usage in the industrial park provided that outside storage is totally screened.
Chairperson Hanson asked Mr. Drilling if he intends to build an apartment complex by
his house as he once mentioned.
Mr. Drilling indicated that he had done a study and found that senior housing was not the
way to go. He then indicated that the study determined that multifamily homes or a town
home development would work.
Page 10 of 15
Chairperson Hanson indicated that his neighbors would prefer that the residents own the
property. Mr. Drilling indicated he is considering town homes for that location.
Commissioner Wilharber asked if the trees were still in the City right of way on the
comer of Brian Drive and Brian Court. Mr. Palzer indicated they were still there and said
the City will be taking steps to remove them.
Mr. Palzer indicated the Committee should consider setting a maximum size for attached
garages.
Council Liaison Broussard Vickers suggested setting a limit of no larger than the
principal structure.
Mr. Drilling asked if the Committee had heard that the County intended to widen Main
Street. Commissioner Wilharber indicated that Mr. Rehbein had been told when he
applied for access permits that the County was limiting access because it intended to
widen the road in 2005.
Mr. Drilling asked if the City would be receptive to accepting a donation toward the trails
rather than requiring him to build the trail only to have it wiped out when the County
widens the road.
Council Liaison Broussard Vickers indicated that she feels the current passion of Council
would be that they would say no because they want the trail in place because they intend
to fight the widening of the road. She then suggested Mr. Drilling propose the idea to
Park and Recreation and see how it is received.
V. NEW BUSINESS
1. Ordinance #4 Letter - Mr. Patrick O'Connor
This matter was handled under Ordinance #4 and 39 Modifications.
2. Ordinance #4 Letter - Mr. Rick Carlson (Hunter's Crossing)
This matter will be discussed at the work session.
3. Zoning Map Updates/Corrections
Mr. Palzer outlined for the Committee various changes that needed to be made to the
zoning map to make it current.
Page 11 of 15
4. Comprehensive Sign Plan - Uptown Center
Ms. Katie Newman told the Committee she was told by Mr. Drilling that she would need
to seek approval for deviation from the sign plan approved by the City. She then
explained the type of sign she wished to use.
Commissioner De Vine indicated that Mr. Drilling is only allowed a certain number of
square feet for signage and said the City has not seen a sign plan for the building.
The Committee clarified that Ms. Newman would need to speak to Mr. Drilling
concerning approval of her sign. The Committee also told Ms. Newman that Mr. Drilling
needed to come to the City with a comprehensive sign plan for approval.
5. Vacating Mill Road Extension South of Main Street (Mr. and Mrs. Perron, 1798
Main Street and Mr. Clay Alcock, 1806 Main Street)
Commissioner DeVine indicated he did not see a reason that Mill Road would go south.
Commissioner Wilharber explained that the City planned for the roadway based on the
County wanting roads to be across from each other. He then indicated that Eagle Pass is
located where the tree farm used to be and it appears that Mill Road will not be going
south. He further indicated that, if the City vacates the roadway, the property would be
split evenly to each of the property owners' as was platted at the time.
Mr. Palzer indicated that state statute dictates how the property will be split up and that
will be based on how it was platted at the time. He further indicated that both parties
have expressed an interest in proceeding with the vacation of the roadway.
Commissioner Wilharber noted the residents would be paying for the costs to vacate the
roadway.
Motion by Commissioner DeVine. seconded by Commissioner Wilharber to
recommend to Council that the City move forward with the vacation of the Mill
Road Extension. All in favor. Motion carried unanimously.
6. Lot Split - Mr. and Mrs. David West from Mr. Alcock (180 Main Street)
Mr. West explained there is a signed purchase agreement for the land but said the County
is requiring City approval of the lot split before the documents can be recorded with the
County.
Motion by Commissioner Wilharber. seconded by Commissioner DeVine to
recommend to Council approval of the lot split as requested in the letter from Mr.
West dated September 25. 2001. All in favor. Motion carried unanimously.
Page 12 of 15
7. Shea Architect's Business Concept Plans
Chairperson Hanson expressed concern that the one-way street off of Main Street would
end up crossing the trail system. He stated there would be a lot of kids in the area as
Dairy Queen is a big draw for kids and the City runs the risk of having a child hit by a
vehicle.
Chairperson Hanson suggested removing the roa4 and accessing the complex from 21 st
and 20th when that goes through.
Commissioner Wilharber indicated he was concerned with a road running between
buildings as it is a major safety hazard with pedestrians traveling between buildings. He
the indicated that he felt there should be berming so the residents in Willow Glen and
Royal Meadows are not subject to the noise of the complex and to screen the parking area
from the neighborhoods. Commissioner Wilharber also expressed concern that there is
no front or back side as he feels truck deliveries will be an issue whether they are
scheduled early or late or during the working day.
Chairperson Hanson indicated the concern for delivery traffic was discussed at the
meeting but said he did not think it was picked up on as they felt deliveries would be
made and not be a problem. He then indicated there would need to be a designated area
away from local pedestrian traffic.
Commissioner Wilharber indicated that with all the paved surface and roof-lines there
would be a drainage issue ifno pond was placed on the property. Chairperson Hanson
indicated a pond was discussed at the meeting to address drainage issues.
McLean indicated he was struggling with having a large parking lot along Main Street in
front ofthese buildings or parking behind. He then questioned how the City would keep
the back of the building from looking like the back of a building. Council Liaison
Broussard Vickers indicated the building would have two fronts.
Commissioner Wilharber indicated that the side facing Main Street would have a patio
for eating and watching traffic going by.
Commissioner De Vine indicated it would not be cost effective for a retailer to make the
building aesthetically pleasing in the front and back. Commissioner Wilharber indicated
that it would also be a big cost to the developer for two parking lots if the building has a
front and back for snow plowing and removal.
Mr. Rehbein indicated that most retailers do not want two front entrances they usually
want deliveries on one side and the public coming in and out on the other side of the
building.
Page 13 of 15
Council Liaison Broussard Vickers questioned why it was necessary to have an entrance
off of Main Street. Chairperson Hanson indicated the reasoning is that seeing vehicles
parked at the businesses will draw more people in.
Commissioner De Vine questioned why the City feels it can tell a developer exactly how
to build out its development. He then clarified that he thought the point of this was to
determine a specific design, or symbol, or color for the buildings that would be one thing
to tie all commercial businesses in Centerville together not to draft a specific plan for
developers to follow.
Mr. Rehbein indicated that the City of Lino Lakes just went through this process with the
Town Center and ended up getting too specific with the details and took a lot of time and
effort when they really have no idea what types of businesses will be going in the Center.
He then suggested the City keep to a simple concept for tying the businesses together and
not a specific building plan.
Council Liaison Broussard Vickers asked the Commission ifit approved of the sample
architectural styles submitted. The Committee indicated the architectural styles were fine
and said it liked the idea of following the basic architecture of County Bank.
Council Liaison Broussard Vickers asked if the Committee wanted to define that area of
commercial and put specific architectural requirements in the Ordinance. Commissioner
DeVine said he feels that whomever is working on this project needs to pick out one or
two of the features of County Bank, take pictures of it, describe it, and make it into a
design criteria to suggest to developers to follow.
Council Liaison Broussard Vickers indicated that without having language in the
Ordinance there would be no way to force the developer to comply with the design
criteria.
Mr. Palzer indicated he thought the intent was to provide a suggestion for development
not to change the Ordinance. He then indicated that he feels the information would be
used as a guideline and would give the City some options for give and take during
negotiations.
VI. DISCUSSION ITEMS
None.
VII. CONSIDERATION OF MINUTES
1. September 4,2001 Meeting Minutes
Motion by Commissioner De Vine. seconded by Commissioner Brainard to approve
the September 4.2001 Meeting Minutes as presented. All in favor. Motion carried
unanimously.
Page 14 of 15
Commissioner Brainard told Committee Members that, for the record, he did not write a
letter to the City Council as was claimed in the letter written to the Quad.
Council Liaison Broussard Vickers noted that the letter submitted to Council was
received from Theresa Brenner.
VIII. ADJOURNMENT
Motion by Commissioner DeVine. seconded bv Commissioner Brainard to adjourn
the October 2. 2001 Planning Commission Meetine at 9:10 p.m. All in favor.
Motion carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 15 of 15
Oct-OS-zaOl 03:34pm From-ANOKA CO CENTRAL COMMU~;CATIONS
+6124227504
T-577 p,eOl/COl F-9SS
COUNTY OF ANOKA
Office of EMERGENCY MANAGEMENT
Anoka County Courthouse
325 East Main Street · Anoka, MN 55303
(763) 323-5820 · Fax (763) 422~7504
MEMO
Date:
To;
From:
October 8,200.1
Anoka County City Emergency Managers
Bruce Wojack
Anoka County Emergency Management Director
Terrorism update
Subject:
With the recent terrorism attacks, Anoka County Emergency Management is constantly
evaluating the world situation. We have been continually communicating with the State
Division of Emergency Management, FB" local law enforcement and the county public
health department.
At this time, we would like to get together for a short and informal meeting to update you,
the city emergency managers. vVe will discuss concerns that involve Anoka County and
the potential events that could take place in the future that would involve emergency
response.
The following is a rough agenda:
1) Current situation in Anoka County
A) Short range planning
8) Long range planning
2) Potential Domestic Preparedness Grant
A) Decontamination equipment
B) Chemical, biological or radiological detection equipment
C) Personal protective equipment
D) Communications equipment
3) Other topics - open to discussion
VJe look forward to seeing YOLJ at the scheduled meeting below:
Monday, October 15, 2001
9:00 a.m. to 12:00 p.m.
Blaine City Hall, Community Room
(9150 Central Avenue NE, Blaine)
Coffee and rolls will be provided.
"County-wide Emergency Preparedness, Mitigation, Respon$e and Recovery"
Affirmative Action J equal Opportunity Employer
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10 -9-0 I
. '
RICE CREEK WATERSHED DISTRICT
3585 N LEXINGTON AVE STE 330
ARDEN HILLS MN 55126-8056
PH# 651-766-4191 FX# 651-766-4196
PERMIT NUMBER: 98-61
c: City of Centerville
District Engineer
RCWD Inspector
RCWD File
AMENDED PERMIT
Pursuant to the Rules and Regulations of the Rice Creek Watershed District and the District policies and
standards, and based upon the statements and information contained in the permit application, letters,
maps, and plans submitted by the applicant and other supporting data, all of which are made a part hereof
by reference, permission is hereby granted to the applicant named below to conduct the activity
described below:
Name of Applicant (Permittee) Project name Surety Amount County
Terminal Eagan II, LLC Terminal Truck $2,000.00 Anoka
Attn: Brent Coatney Maintenance
Address (No. & Street, City, State, Zip code)
6812 20th Av S, Centerville, MN 55038
Phone # 's I Fax I Cell Phone I Misc.
(651) 407-6200 (651) 407-6300
Authorized to / PUJpose of Project:
Final Site Drainage Plan for a commercial building and bituminous parking lot, 6.62= acres in
accordance with Grading and Utility Plan prepared by Paramount Engineering, dated May 26,
1998, rec'd May 26, 1998 and parking lot expansion plan & detail sheet prepared by Metro Land
Surveying & Engineering, Inc., dated 9/20/01, rec'd 10/3/01.
Property Locatioll Date of Issuance Expiration Date
Northeast comer of Cedar Street and County Road 54, 10/9/01 4/8/03
Centerville
This permit is granted subject to the following GENERAL and SPECIAL PROVISIONS:
GE~RAL PROVISIONS
1. The project shall be in accordance with',the plans most recently submitted and approved by the
District as part ofthe record of this project.'
2. Erosion control measures shall be adequately designed for the site characteristics. They may include
staked haybales, diversion channels, sediment ponds, or sediment fences. They shall be installed in
accordance with "Protecting Water Quality in Urban Areas-Best Management Practices for
Minnesota." MPCA, October 1989, prior to commencement and shall be maintained throughout the
project. All exposed soil shall be stabilized as soon as possible and no later than 14 days after the
completion of the grading. The District Inspector may require Permittee to provide additional
erosion control measures beyond those included in the approved plan at his discretion when site
conditions warrant.
3. The soils erosion and sediment controls for the rough grading phase of the project must be installed
prior to any grading operations. The District Inspector must be notified when the initial erosion
controls are installed and prior to any grading operations (651-766-4191).
4. Upon completion of the project and stabilization of all graded areas, all temporary erosion controlS
shall be removed.
5. This permit is not assignable by the Permittee, except with the written consent of the RCWD.
6. The Permittee shall grant access to the site at all reasonable times during and after construction to
authorized representatives of the RCWD for inspection of the work authorized hereunder.
7. In all cases where the Permittee, by performing the work authorized by this permit, shall involve the
taking, using, or damaging of any property rights or interests of any other person or persons, or of
any publicly owned lands or improvements thereon or interests therein, the Permittee, before
proceeding, shall obtain the written consent of all persons, agencies, or authorities concerned, and
shall acquire all property, rights and interests needed for the work.
8. This permit is permissive only. No liability shall be imposed on the RCWD or any of its officers,
agents, or employees, officially or personally, on account of the granting hereof or on account of any
damage to any person or property resulting from any act or omission of the Permittee or any of its
agents, employees, or contractors. This permit shall not be construed as estopping or limiting any
legal claims or right of action of any person against the Permittee, its agents, employees or
contractors, for any damage or injury resulting from any such act or omission, or as estopping or
limiting any legal claim or right of action of the RCWD against the Permittee, its agents, employees,
or contractors for violation of or failure to comply with the permit or applicable provisions of law.
9. Any stormwater management facilities approved as part of this permit shall be properly maintained
in perpetuity to assure that they continue to function as originally designed.
10. Within 10 days of project completion, you will notify the District Inspector at 651-766-4195. Once
the Inspector verifies that site conditions comply with all permit requirements, your cash surety will
be returned to the remitter.
11. FAILURE TO COMPLY WITH THE PROVISIONS OF THIS PERMIT IS A VIOLATION OF
THE LAW AND MAY RESULT IN FORFEITURE OF PERMITTEE'S SURETY.
SPECIAL STIPULA TrONS
If permit 97-141 regional pond has not been completed at the time of site construction, an on-site
NURP pond will be required.
Authorized Signatures:
"."
-.
An~~~~r~~
Secretary, Board of Managers
~<Jrr\ IN <Act~
Tom Waddell ~
President, Board of Managers
jdm
,,-, ...; -~::::,~:;~:!'<~f';~C::,~?::~ \ ~.; ?~ ~,_~~\~C ~::':
.,',-:-,
ADDITIONS TO THE AGENDA
Add Terry Hanna, Ground Development (Pheasant Marsh) Development
Agreement under Appearances/Awards
Add the above under Old Business
Add Mr. & Mrs. David West, 1824 Main Street, lot Split under
Appearances/Awards
Add the above to New Business
Add F.M. Frattalone Excavating & Grading, Inc. - overweight permit (Mound
Trail) request under New Business, Paul Palzer would recommend approval.
Add Legal Notices and Postings under Committee Reports
I
~
FINANCIAL ADVISORY SERVICE AGREEMENT
BY AND BETWEEN
THE CITY OF CENTERVILLE, MINNESOTA
AND
JURAN & MOODY
This Agreement made and entered into by and between the City of Centerville, Minnesota (hereinafter
"City") and Juran & Moody, a division of Miller Johnson Steichen Kinnard, Incorporated of St. Paul,
Minnesota (hereinafter" JM").
WITNESSETH
WHEREAS, the City desires to use the services of JM related to the issuance of City debt as described
herein ("Debt"), and
WHEREAS, JM desires to furnish services to the City as hereinafter described,
NOW, THEREFORE, it is agreed by and between the parties as follows:
.
SERVICES TO BE PROVIDED BY JM
Debt Issuance:
Serve as the City's Financial Advisor for the issuance of Debt. For the issuance of the municipal bonds,
JM will provide all services necessary to analyze, structure, offer for sale and close the transaction
including, but not limited to, the following:
Planning and Development
· Meet with the City officials and others as directed to define the scope and the objectives.
. Assemble and analyze relevant statistical information.
· Prepare a preliminary feasibility study or discuss with City officials possible funding
options and the fiscal implications of each.
. Prepare details on the recommended options - information on the issue structure,
method of issuance, term, sale timing, call provisions, etc.
. Prepare a schedule of events related to the issuance process.
· Attend meetings of the City Council and other project and bond issue related meetings as
needed and as requested.
"
Bond Sales
· Prepare, cause to be printed, and distribute the Official Statement and Bid Form to
prospective bidders.
. Cause to be published the Official Notice of Sale if required by law.
· Recommend whether the issue should secure a bond rating. If the issue is to be rated,
prepare and furnish to the rating agencies the information they require to evaluate the
issue and provide their rating. Serve as the City's representative to the rating agencies.
· Directly contact underwriters most likely to serve as syndicate managers to assure that
bidding interest is established.
. Assist the City in receiving the bids, compute the accuracy of the bids received and
recommed to the City the most favorable bid for award.
· Coordinate with bond counsel the preparation of required contracts and resolutions.
Post Sale Support
· Coordinate the bond issue closing including making all arrangements for bond printing,
registration, and delivery.
· Furnish to the City a complete transcript of the transaction.
. Assist, as requested by the City, with the investment of bond issue proceeds.
Investment Assistance:
Should the City desire to invest the proceeds from the issuance of the Debt issuance or any other funds of
the City through JM in its capacity as broker, JM shall, at all times, transact such investments as principal.
COMPENSATION
For the proposed sale by the City in 200 I of its approximate $990,000 General Improvement Bonds of
2001( the "Bonds"), JM's fee shall be lump sum of $8,750.00. The fee due to JM shall be payable by the
City upon the closing of the Bonds.
JM agrees to pay the following expenses from its fee:
. The cost of distributing the Official statements, if any.
The cost of printing Official Statements, if any.
. Out-of-pocket expenses such as travel, long distance phone, and copy costs.
. Production and distribution of material to rating agencies and lor bond insurance
compames.
. Preparation of the bond transcript.
The City agrees to pay for all other expenses related to the processing of the bond issue including,
but not limited to, the following:
.
Engineering and/or architectural fees.
Publication of legal notices
Bond counsel and local attorney fees.
Fees for various debt certficiates.
.
.
.
FA - MASTER
Page 2
· City staff expenses.
. Rating agency fees, if any.
. Bond insurance fees, if any.
· Accounting and other related fees.
It is expressly understood that there is no obligation on the part of the City under the terms of this
Agreement to issue the Bonds. lfthe Bonds are not issued, 1M agrees to pay its own expenses and
receive no fee for any services it has rendered.
AUTHORIZATION TO BID
As a broker dealer, 1M is subject to the rules of the Municipal Securities Rulemaking Board (hereinafter
"Board"). Pursuant to Rule G-23 of the Board, the City consents and does authorize 1M or any entity or
company affiliated with 1M to submit a competitive bid for the purchase of the Bonds. 1M agrees that
any bid so submitted shall be faxed directly to the City for receipt at least fifteen (15) minutes prior to the
deadline otherwise established for the reciept of such a bid.
SUCCESSORS OR ASSIGNS
The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and 1M
and their successors or assigns.
TERM OF THIS AGREEMENT
This Agreement may be terminated by thirty (30) days written notice by either the City or 1M and it shall
terminate sixty (60) days following the closing date related to the issuance of the Bonds.
Dated this 10th day of October, 2001.
Juran & Moody
By:
Richard G. Asleson, Vice President
City of Centerville, Minnesota
By:
Mayor
By:
Administrator
FA - MASTER
Page 3
CITY OF CENTERVILLE
CITY COUNCIL MEETING
SEPTEMBER 26, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on September 26, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
ABSENT: None.
STAFF: Acting City Administrator/Theresa Bender
City Engineer, Tom Peterson
City Attorney Hoeft
I. CALL TO ORDER
Mayor Swedberg called the September 26,2001, City Council meeting to order at 6:30
p.m.
II. SET AGENDA
Council Member Capra requested that discussion concerning the Budget/Deferred
Compensation/Union Contract be added under new business.
Council Member Nelson requested that discussion concerning the vacant receptionist be
added under new business.
Council Member Nelson questioned whether the acceptance of the resignation of Ray
DeVine as Fete des Lacs Chair needed to be added to the agenda.
Council Member Capra suggested it be discussed under committee reports.
Motion by Council Member Nelson, seconded by Council Member Capra to
approve the agenda as amended. All in favor. Motion carried unanimously.
III. PUBLIC HEARING (S)
None.
Page 1 of 18
IV. APPEARANCES/AWARDS
1. Terry Hannah, Ground Development
Terry Hannah of Ground Development at 7575 Golden Valley Road, Golden Valley
addressed Council to discuss some issues concerning the Developer's Agreement.
City Attorney Hoeft noted that the Developer's Agreement was not on the agenda for
approval at this meeting and said that Mr. Hannah and the principal of Ground
Development would like to make the Council aware of some issues Ground Development
would like Council to take under advisement.
Mr. Hannah noted that the Developer's Agreement covers only the first phase of
construction as there will be a Developer's Agreement for each phase. He then indicated
that Ground Development would prefer to be able to provide a bond for the private
improvements rather than the letter of credit as required by the City. He further
explained that a letter of credit limits Ground Development's ability to borrow and said
the Company would prefer to use the bond.
Mr. Hannah asked that, if the Council was set on requiring the letter of credit, the Council
consider reducing the retain age amount from 150% to 125%.
Mr. Hannah indicated that Ground Development is concerned, due to the late start on the
project, that it would not be able to complete the private improvements by December 31,
2002. He then asked that Council consider extending the date to July 30, 2003.
Mr. Hannah indicated that Ground Development would like Council to use the
$1,871,420 figure that was used in the waiver of rights and appeal previously signed by
the Company.
City Attorney Hoeft clarified that, at the last meeting, he had advised Council that it
could use the dollar figure from the waiver previously signed or another dollar figure if it
desired. He then indicated that he had been advised by the City Engineer that enough of
a contingency had been built into the number that both he and the City Engineer feel that
using the dollar figure from the waiver should be sufficient. He further clarified that the
Council could insert a higher dollar figure if it desired to do so.
Council Member Capra asked whether Mr. Hannah was asking Council to reduce the
dollar amount agreed to in the waiver. Mr. Hannah indicated that he would like Council
to use the dollar figure used in the waiver.
Council Member Broussard Vickers questioned what would happen if, during the other
phases of construction, the $1.8 million is exceeded. City Attorney Hoeft explained that
the dollar figure is for this Developer's Agreement only as there will be a separate
Developer's Agreement for each phase of construction.
Page 2 of 18
City Attorney Hoeft told Council he would have the Developer's Agreement ready for
discussion and final approval at the next meeting.
2. Juran & Moody (Pheasant Marsh)
George Illertson of Juran & Moody addressed Council to explain that his company, due
to the events of September 11,2001, was left holding a $58 million dollar debt it had
financed for a company out east that was put out of business on that day. He noted that it
was not necessary for him to resign as financial advisor in order to purchase the bonds for
Pheasant Marsh because his company was not in a position to purchase the bonds. He
further explained that his company would facilitate the bond purchase for the City.
Mr. Illertson told Council there would be a resolution for approval at the next meeting
setting the sale of the bonds.
Council Member Travis asked whether the City would need to switch financial advisors.
Mr. Illertson indicated that would not be necessary as his company, if purchased, would
still be Juran & Moody, a division of something (to be determined).
Council Member Broussard Vickers clarified that it was the intent of Juran & Moody to
buy the bonds and resell them but now there will be a sale facilitated by Juran & Moody.
Mr. Illertson confirmed the explanation of Council Member Broussard Vickers. He then
noted that the City is not expecting to see the first invoice on the project until mid-
November which means there will be time to hold the sale and send it out to the
underwriting community for purchase.
Mr. Illertson noted the interest rates the City is looking at for thel O-year financing bond
in the approximate amount of$990,000 would be 4.75 to 5%.
Mayor Swedberg asked if the percentage was the same whether Juran & Moody bought
the bonds or if they are sold publicly.
Council Member Broussard Vickers indicated the interest rate is determined by the City's
ability to pay back the bonds as opposed to Juran & Moody's financial rating.
Mr. Illertson explained that the City is non-rated in the bonding community and
suggested that the City should look into becoming rated for any future projects.
Mr. Illertson indicated there was no Resolution setting the sale date and suggested
Council could pass, in motion form, a sale date of October 10,2001 and then describe the
terms in a Resolution for approval at the next meeting.
Council Member Broussard Vickers indicated that Council could pass a Resolution at the
next meeting without jeopardizing the timeline.
Page 3 of 18
City Attorney Hoeft indicated he would prefer the City set the sale date by Resolution at
the next meeting. Mr. Illertson indicated that the first meeting in October would set the
sale date and authorize going out for bids and at the second meeting receive financing
bids.
Mr. Hannah asked if Council would be dealing with the Resolution awarding the bid.
Council Member Nelson indicated that was done by motion. City Attorney Hoeft
clarified that a Resolution would need to be approved at this meeting.
3. Sathe Executive Search
Mr. Sathe of Sathe Executive Search and his Associate came to the Council meeting to
walk through the interview process and to review appropriate and inappropriate
questions.
Council Member Nelson explained that she and Sathe Executive Search had discussed the
different categories of questions and then explained how it was determined which
Council Member would ask what questions.
Sathe Executive Search noted that each Council Member should ask the same questions
to each candidate and then rate the candidates on a scale of 1 to 10.
Council Member Nelson explained that Council will interview each candidate
individually, rate the candidates on a scale of 1 to 10, and turn those rating sheets in to
the Sathe Executive Search representative who will compile the results and provide them
to Council prior to the open meeting part of the interview process.
Sathe Executive Search explained that Council Members would have the ratings in front
of them while conducting the open meeting questioning. He then indicated that each
candidate should be rated on a scale of 1 to lOon the open meeting questioning.
Mayor Swedberg indicated he had general questions, such as, why do you feel you are
qualified to be the city administrator, and asked if he could ask such questions. Sathe
Executive Search indicated that the Mayor could ask that type of question provided he
asked all the candidates the same question.
Council Member Capra asked if she was allowed to take notes on the candidates. Sathe
Executive Search indicated that Council Members could take notes and suggested that the
ratings sheet be filled out in pencil because the ratings may change as the process goes
along.
Council Member Capra noted there was only one question in her category of long-term
planning and asked if she could ask more. Sathe Executive Search indicated it was fine
to ask more questions but asked that she be sure to ask the same question of all of the
candidates.
Page 4 of 18
Council Member Broussard Vickers asked other Council Members to write down the
questions they had asked the candidates if they intended to vary from the suggested
questions.
Sathe Executive Search explained that, if Council cannot determine its number one
candidate the day of the interviews, the top two or three can be invited back.
Council Member Broussard Vickers questioned ,where the candidates would sit while
waiting for their turn. Council Member Nelson noted the candidates would wait in the
office area where refreshments would be served.
Sathe Executive Search noted that four out of the five candidates would not be getting an
offer from the City and told the Council Members that they needed to be careful with the
questions that were asked of the candidates not only during the formal interview but in
passing and casual conversation because something said could make a candidate feel as
though they were denied the position due to an answer to a question asked. He then
clarified that it was fine to ask the candidates to tell the Council Member about
themselves but suggested staying away from all of the personal information contained in
Title 7 which is the law protecting people from discrimination based on sex, race,
religion, marital status, etc.
Council Member Nelson asked if she could ask the candidates where they intended to
live. Mr. Sathe indicated that the question is not illegal but suggested that Council should
stay away from asking it because a candidate could construe that they were not offered
the position based on how they answered the question.
Sathe Executive Search indicated that all of the candidates had indicated to them that they
intended to live outside of Centerville.
Council Member Nelson asked if she was allowed to question any gaps in employment
based on the candidates resume. Mr. Sathe indicated that all employment related
questions were allowed.
Mayor Swedberg asked if he could ask unique questions to the person based on the
resumes. Mr. Sathe indicated that it was permissible to do so.
Mr. Sathe noted that, in the end, there were five things Council would measure to help
determine the candidate to choose. He then indicated that those five things were, why the
candidate is interested or interest level, long term goals, subject matter - skills and
experiences, compensation, and chemistry. He further noted that, in the end, Council
would go with whom it liked.
Council Member Broussard Vickers indicated that there had been a lot of job changing
for most of the candidates and asked ifthat was common in the industry. Mr. Sathe
indicated it is getting more and more common.
Page 5 of 18
Council Member Broussard Vickers commented that getting someone who stays two
years would be a long time based on the statistics for job changes in the industry.
Council Member Nelson commented that she thinks the City should be able to expect the
candidate to stay at least five years. Council Member Capra commented that she would
think a maximum of three years is all a candidate would give to the City.
My. Sathe reviewed with Council ways to phras~ questions to eliminate yes and no
answers.
Council Member Nelson asked whether Ms. Bender had any questions or comments
concerning the interview process.
Ms. Bender asked how the process would work. Council Member Nelson explained that
Ms. Bender would open the offices and help facilitate the interviews.
Sathe Executive Search asked that Council review the interview questions and be
prepared for the interviews. He then commented that Council Member Nelson had been
extraordinary to work with and had been a wonderful resource for Sathe Executive
Search during this process.
Council Member Nelson commented that she was excited for the interviews.
v. CONSIDERATION OF MINUTES
1. September 12, 2001 Council Meeting Minutes
Council Member Capra requested the following changes: On page 25 add to the last
paragraph the chairs ofEDC, Park and Recreation, Planning and Zoning and Fete des
Lacs. On Page 28 indicated that the time was 12:25 a.m. on Thursday, September 13,
2001. On Page 29 indicate that adjournment was on September 13,2001.
Council Member Nelson requested the following change: On Page 9, change the title of
V as there was no executive session due to the request to have the meeting open. On
Page 10, Paragraph 3, add "or on the flip side extol the virtue of Ms. Lien". On Page 16,
Paragraph 2, last sentence, replace "the" 'With "a".
Council Member Broussard Vickers requested the following change: On Page 2,
Paragraph 4 indicate that Park and Recreation had discussed the trail not Planning and
Zoning. On Page 25, under Ad Hoc request change her comment to indicate that she did
not wish to hear any more requests for the budget until after the budget work session.
Motion by Council Member Capra, seconded by Council Member Nelson to
approve the September 12,2001 Council Minutes as amended. All in favor. Motion
carried unanimously.
Page 6 of 18
VII. PETITIONS AND COMPLAINTS
1. Mr. & Mrs. Moe, 7040 Brian Court
Mayor Swedberg explained that Mrs. Moe had hit a water valve cover that then came up
and did some damage to her new car.
City Attorney Hoeft indicated that Mr. Palzer hCl,d contacted him to ask how the matter
should be handled. He then explained that he had told Mr. Palzer that the City should
submit an estimate to the City's insurance carrier and the insurance carrier will determine
whether it is a covered item or not.
Council Member Broussard Vickers indicated that she did not think the City should
submit this claim as it is fairly small and insurance companies use all claims whether
opened or closed without paying to determine how policies are renewed which could
affect rates.
City Attorney Hoeft indicated that the League of Minnesota Cities would research the
matter without opening a claim or causing the City any problems with policy renewal.
Mayor Swedberg directed Ms. Bender to contact the Moes to request a damage estimate
and to contact the League of Minnesota Cities for advice on how to proceed.
2. Mr. W oiak. 6925 Centerville Road
Mayor Swedberg indicated that Bonestroo is working with Mr. W oiak to resolve the
Issue.
Ms. Bender indicated that the contractors were at the property today and will reset the
curb stop, replace grass and give a monetary value to the flowers that were not replaced.
She then noted the repairs should be completed within a week.
Council Member Broussard Vickers asked where the responsibility to restore the property
lies to make sure things are put back as the property was tom up for an unacceptable
amount of time. City Engineer Peterson indicated the responsibility lies with both his
firm and City Staff. He then noted that Mr. W oiak has been difficult to please.
VIII. OLD BUSINESS
1. Rain Water Gardens
Council Member Capra reported that the intern is looking into a $50,000 grant for the
water gardens.
Page 7 of 18
2. Mr. Keith Okan, Center Street Drainage
City Engineer Peterson noted that the drainage issue covers a lot of area most of which is
on private property, thereby limiting what the City can do with storm sewer. He then
indicated that the best option is to run storm sewer at the same time the water main
service is extended to Center Street.
Council Member Nelson noted that Council had asked Mr. Peterson for a report as to
what could be done for these people and their drainage issues.
City Engineer Peterson suggested that the Pheasant Marsh development may help with
drainage in the area. He then indicated that his suggestion would be to run sewer when
the streets are reconstructed which may not happen for several years.
Council Member Broussard Vickers clarified that there is no plan for water in the area at
this point and said the City is not sure residents want City water. She then asked if a
pond could be dug in the back yard.
City Engineer Peterson noted the resident had started to dig a trench to collect water in
the back yard and said that water could be routed to the west with his neighbor's
permIssIOn.
Council Member Broussard Vickers asked what the City's responsibility was with regard
to fixing the water problem. City Attorney Hoeft indicated the City does not have a
responsibility to fix the water problem. He then explained that the City would make a
determination for storm water capacity and how to handle it as part of an overall plan for
storm drains and ponding. He then noted that, if there is damage caused by the way the
City has decided to allow the water to flow, the City would be responsible for damages
caused. He further clarified the City is not required to do something but may wish to do
so to help out the residents.
Council Member Broussard Vickers questioned whether the residents were to give up
trees to dig a pond if the pond would be useable. City Engineer Peterson explained that
due to the ground water levels the pond would have no storage capacity and, therefore,
would not do the residents any good.
Council Member Capra asked if there was money in the sewer fund to help offset the
costs to run sewer and water to the neighborhood. City Engineer Peterson indicated he
felt the ponds in Pheasant Marsh would help with the water issues.
Council Member Broussard Vickers asked whether it was possible to combine the sewer
and water on Center Street with Phase II and Phase III of Pheasant Marsh to save money.
City Engineer Peterson indicated that it was possible to combine the two projects to save
money.
Page 8 of 18
Council Member Broussard Vickers noted that residents are still looking at 2006, if
Council holds to the Comprehensive Plan, before they would receive sewer and water.
Mayor Swedberg noted residents could petition the City for sewer and water on Center
Street and the City would do a feasibility study for assessment numbers.
Council Member Nelson indicated that she would respond to Mr. Okano
City Attorney Hoeft clarified that it is not a gooq idea to have the City Engineer advising
individuals as to how to solve the water problem on their own to the possible detriment of
their neighbors.
Council Member Broussard Vickers indicated that it would take a lot of money to solve
the water issues on Center Street. She then indicated that all the residents would need to
install drainti1ing in order to make sure all residents benefit from the sewer in the street.
She further indicated that, if one resident spends the money on drainti1ing and his
neighbor does not, that resident may still have a water issue after spending a lot of
money.
Council recessed at 8:42 p.m.
Council reconvened at 8:48 p.m.
3. Quad Cities Police Update
Mayor Swedberg indicated the City had received a letter inviting Council to a meeting on
October 22, 2001 concerning the Quad Cities Police Department Budget for 2002. He
further indicated the letter had said that Centerville approved the budget for the Police
Department which he does not remember doing.
Council Member Broussard Vickers indicated that Council had approved a regular
budget.
Mayor Swedberg indicated there is a question as to whether the cities will support the
suggested $50,000 increase to bring more officers to the police department. He further
indicated that the first year costs are low but the amounts slowly increase.
Mayor Swedberg noted that Council had approved a fire department budget not the police
budget. He then indicated that Council had not acted on the budget because of the issue
of increasing liability for vacations not accounted for as there have been no in depth
discussions on the matter.
Council Member Broussard Vickers stated she felt the City needed to attend the meeting
but said Council should meet to discuss the budget so representatives of Council
attending the October 22, 2001 would know what the City can afford to contribute.
Council Member Broussard Vickers questioned if it were possible that Centerville would
have to pay for all three cities to get extra officers.
Page 9 of 18
Ms. Bender indicated the letter says that Centerville and Circle Pines would share in the
amount. Council Member Broussard Vickers noted that the letter said that Lexington
would reconsider contributing if they were to get more officers.
4. Sheehy Property (update)
Motion by Council Member Capra. seconded by Council Member Nelson to table
the Sheehy Property matter and the Cedar Street matter. All in favor. Motion
carried unanimously.
5. Cedar Street Park Property (Update)
This matter was tabled.
6. Baron and Moreland Properties (Update)
City Attorney Hoeft noted that the last conversation he had with Ms. Baron was strained
at best and said that Ms. Baron had said her attorney would contact him. He then
indicated that no attorney has contacted him and said that there was a court date coming
up.
City Attorney Hoeft indicated that the Morelands did not attend the court hearing as was
required. He then indicated that the City has the option to file a.~al complaint or
dismiss the matter. He further indicated that the formal compla~s signed
approximately two weeks ago and he is awaiting a court date.
7. Turcotte Property (Update)
Mayor Swedberg reported that someone had offered to buy the house for a dollar.
Ms. Bender suggested holding out for more offers.
Council Member Travis indicated he thinks there is a value for the house of more than a
dollar and suggested waiting a couple of weeks to see if any more offers come in.
8. Laurie LaMotte Park Improvements Pay Estimate (tabled from previous meeting)
City Engineer Peterson noted the pay estimate submitted was for the 150 yards as the
City will negotiate the price for the other 100 yards.
Council Member Broussard Vickers asked if the City is paying $100 per yard. City
Engineer Peterson indicated the City is paying $100 per yard for 150 yards as there is no
option to negotiate anything under 150 yards.
Page 10 of 18
9. Ad Hoc Communications Request (Tabled from previous meeting)
Theresa Brenner told Council that the Ad Hoc Communications Committee has been at
work for nearly six months on its recommendation and should have a final
recommendation to present to Council by November 14, 2001. She then asked Council
for permission to have staff review the report for input prior to distributing the copies to
Council and for permission to use staff to help make copies of the report.
Council Member Nelson clarified that staff would be reviewing the document and that
staff input would be inserted into the document. Ms. Brenner concurred. Council
Member Nelson then indicated that she would like Mr. Palzer and Ms. Bender to review
the document.
It was the consent of Council to permit staff to review the document for input and to
assist Ms. Brenner with making approximately 20 copies of the document.
Council Member Travis asked if there would be backlash from other committees if staff
time were used on this project. Ms. Bender indicated that there could be some backlash
but suggested that, if Ms. Brenner were willing to do most of the work, staff would not
spend much time on the matter. Ms. Brenner indicated she was willing to assist with
making the copies.
10. Lloyd Drilling - Developer's Agreement
Ms. Bender indicated she has made several attempts to get Mr. Drilling to sign the
Developer's Agreement. She noted he stopped by Monday but she was out and he had
not corne back Tuesday or Wednesday. She then asked Council to consider issuing a stop
order on the construction to force him to sign the agreement.
Council directed Ms. Bender to contact Mr. Drilling and tell him that he had two weeks
to get to City Hall and sign the Developer's Agreement or Council would consider
placing a stop order on the construction at its next meeting.
IX. NEW BUSINESS
1. R& R Leasing - Special Assessment Split Request (PIN #R23-31-32-24-0001)
Ms. Bender suggested putting this request on hold due to confusion concerning the PIN
number and documentation received from the County and the property owner.
Council Member Broussard Vickers indicated that the property owner did not meet the
commercial requirements for lot size. Ms. Bender indicated that the information
submitted by the property owner does not comply but said the information received from
the County does comply.
Page 11 of 18
Council Member Broussard Vickers asked for clarification as to what the property owner
was asking for. Ms. Bender explained that the property owner wished to divide the
assessment pending on the large piece of property by four and attach the amount to each
lot. She then indicated that the special assessment should be paid in full when the first lot
is sold.
Council Member Broussard Vickers indicated the property owner is asking permission
not to have to pay money owed to the City. Ms. Bender indicated that a previous Council
had granted a similar request for this property owner in the past.
City Attorney Hoeft indicated that the property owner had made a previous request which
was granted by Council.
Council Member Broussard Vickers clarified that the lots were to be considered light
industrial. Ms. Bender clarified that approval of the lot split was contingent upon
registering with the County which the property owner never did.
City Attorney Hoeft clarified that there was an assessment pending on the large parcel
and said the assessment for the entire parcel should be paid at the time one of the newly
created lots is sold.
City Attorney Hoeft indicated that the property owner has indicated that two of the lots
are sold which would mean that the portion of the assessment for those two properties
would be paid now and the other two would not be paid until those lots are sold. He then
advised against Council granting the request.
Council Member Nelson asked if Council needed to make a motion to table the matter for
further research. City Attorney Hoeft pointed out that before deciding what action to take
Council should consider if granting the request is of benefit to the City. He then
indicated he does not see a benefit to allowing the assessments to be paid at a later date.
Council directed Ms. Bender to send a letter to the property owner indicating he should
provide correct information to the City.
2. Resolution 01-018 Awarding Bid for the Pheasant Marsh Sub-Division (Phase 1)
Mayor Swedberg indicated that Council was comfortable using the $1.8 million dollar
figure from the waiver. He then questioned whether Council was opposed to extending
the date for finalization of the private improvements to July 30,2003.
City Engineer Peterson indicated he did not see an issue with extending the date to July
30, 2003.
Mr. Hannah indicated he did not think they would have occupancy until June of 2002 but
noted it would depend on how quickly they sell the lots.
Page l20f18
Council Member Broussard Vickers noted that City Ordinance gives homeowners six (6)
months from the date of the occupancy permit or at public works discretion due to
weather to install the sod. She then suggested using the language "six (6) months after
occupancy of the home not to exceed a certain date."
Ms. Bender noted that an exhibit could be added to the Developer's Agreement to ask
that the funds for sod be placed in escrow with the city for homes built in the winter.
Council Member Broussard Vickers noted she did not mind the date of July 30, 2003 for
the end of the project improvements but said she wanted to set a time frame for
homeowners getting sod.
Mr. Hannah noted that his Company does an inspection twice a year to make sure the
lawns are in. He then explained that a letter would be sent to the homeowner if the lawns
were not in explaining they are in violation of the covenants of the development.
Ms. Bender noted the City has had problems with the Eagle Pass development with issues
passed on to the builder that the City has no control over.
City Attorney Hoeft explained that the City lost its leverage when the retainage was
refunded too quickly. He then noted that there is no legal magic as to the final date for
private improvements as the market will drive the date based on how quickly the lots sell.
City Attorney Hoeft explained that the bond and retainage issues are interrelated. He
then indicated that if the letter of credit amount of $135,000 limits the developer's ability
to borrow perhaps the City should be concerned with the developer's ability to afford this
development. He then noted that he was legal counsel for Ground Development
previously and noted that, during the time he represented Ground Development, there
was never an issue as to a letter of credit or bond because no city ever had to draw on
them.
City Attorney Hoeft told Council he had indicated to the developer that if the City was
insistent on the letter of credit there may be room to move on the retainage amount from
150% to 125%.
Mayor Swedberg asked how often the City has needed to use the retainage. City
Attorney Hoeft noted the City had not used the retainage in the past but probably should
have in Eagle Pass. City Attorney Hoeft then noted that the developer from Eagle Pass is
now completing the items left undone as they are going to be coming to Council for
approval of Phase II of the development. He further noted the same could be said for
Ground Development when it comes for approval of Phase II.
Council Member Capra asked if the City would be setting a precedent by using 125%
retainage for this development.
Page 13 of 18
Council Member Nelson indicated she would be fine with lowering the retainage to 125%
if that was the desire of Council but said she felt the letter of credit was essential.
Mayor Swedberg noted that a smaller project would require more retainage because there
is not much there.
Council Member Broussard Vickers indicated she would like to see the City require the
letter of credit and the 150% retainage because~he does not feel the amount of money
required is much of an outlay for a large corporation.
Council Member Capra stated she would be fine with either the 125% or 150% retainage
but said she felt the letter of credit was in the best interest of the City.
Council Member Travis indicated he felt the letter of credit is easier for the City to draw
on should it become necessary and, therefore, it would be in the best interest of the city to
require it rather than a bond.
Council Member Travis questioned whether the Certificates of Occupancy could be
issued prior to the bituminous being done. City Attorney Hoeft indicated that the City
has considered allowing an aggregate base based on weather conditions noting that,
weather permitting, the bituminous would need to be done yet this year.
Council Member Travis noted City Ordinance required that driveways be bituminous
prior to occupancy. City Attorney Hoeft noted he would review the matter and advise
Council.
Mr. Hannah noted that occupancy would not occur before June of 2002 and noted the
concern was to pull permits and build models this fall.
Motion by Council Member Nelson. seconded by Council Member Travis to
approve Resolution 01-018. awarding bid for the Pheasant Marsh Sub-Division
(Phase I). All in favor. Motion carried unanimously.
Motion by Council Member Nelson. seconded by Council Member Capra to remove
the resignation of Juran & Moody as Financial Advisors for the purpose of bond
purchasing related to Pheasant Marsh and Resolution 01-019 awarding issuance of
bond for the Pheasant Marsh Sub-Division from the agenda. All in favor. Motion
carried unanimously.
3. Resignation of Juran & Moody as Financial Advisors for the purpose of Bond
Purchasing relating to the Pheasant Marsh Sub-Division (Phase I)
This item was removed from the agenda.
Page 14 of 18
4. Resolution 01-019 - Awarding the Issuance of Bond for the Pheasant Marsh Sub-
Division (Phase 1)
This item was removed from the agenda.
5. Budget/Deferred CompensationlUnion Contract
Council Member Capra indicated that when she was reviewing budget information from
the League of Minnesota Cities she came across a statement that states that, although
employees may contribute to other deferred compensation plans, public employers may
only contribute to the states plan for their employees. She then indicated that the City
does have a deferred compensation plan by .~ that the City is contributing to.
~6~
City Attorney Hoeft noted that, in speaking with Council Member Capra, it pretty
strongly appears the City has a problem because it is offering a deferred compensation
plan that does not comply. He then said the City needs to research the matter and fix it
immediately to limit the amount of penalties that will be charged to the City.
Council Member Capra indicated she had determined that the plan began in 1996 and
said she had asked staff to locate a copy of the agreement but staff has not been able to
locate it.
Mayor Swedberg asked if there were plan documents to review. City Attorney Hoeft
indicated he had not seen any. Q~~
--7' {~ Jh.v-Jusf-'
Council Member Capra indicated that s ad reviewed the minutes from the ~
1996 Council meeting where . approved Resolution 96-028 authorizing City
participation in the P--epsiC-e deferred compensation plan.
~66SCb
City Attorney Hoeft indicated the City needs to gather documentation and work with staff
and his office to find out what needs to be done to rectify the situation. He then
suggested contacting the League of Minnesota Cities for assistance once the relevant
documents had been gathered.
Council Member Broussard Vickers asked what the time line was for resolving the issue.
City Attorney Hoeft indicated that as soon as the City knows for sure there is a problem it
needs to be fixed immediately. He then indicated there is a former IRS agent working in
his office who may be able to advise the City on this matter.
Council Member Capra indicated she would continue to work with staff to locate
documents and would then contact the League of Minnesota Cities for assistance with the
matter. She then noted that she had been told by representatives of the League of
Minnesota Cities that if the City contacted them for any further help on the matter there
would be a fee associated with the service.
Page 15 of 18
6. Vacant Receptionist Position
Council Member Nelson suggested that the City should advertise to fill the vacant
position as the office is short staffed by two employees.
Ms. Bender indicated staff is utilizing the intern and the temporary part-time person and
suggested waiting until after the new City Administrator starts to fill the position.
It was the consent of Council to wait until the City Administrator starts before filling the
vacant receptionist position.
x. CONSENT AGENDA
1. The City ofCenterville September 13,2001 through September 26,2001
Expendi tures.
2. Centennial Fire District Expenditures
3. League of Minnesota Cities Annual Renewal - $2,312
4. Pay Estimate #2 - Vinco (Laurie LaMotte Memorial Park)
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the consent agenda as presented. All in favor. Motion carried
unanimously.
XI. COMMITTEE REPORTS
Council Member Broussard Vickers indicated that the Planning and Zoning Committee
would have a full agenda at its next meeting dealing with Ordinance #4 amendments.
~~ $furLs
Ms. Bender reported that the City would be receiving a preliminary plat <lpproval request
in the near future.
Council Member Capra reported there had been a joint meeting with ShW Architect and
noted that there should be a presentation before Council in the end of October.
Council Member Capra requested permission of Council to attend the Fete des Lacs
meetings as Council Liaison in the absence of the Chair, Mr. DeVine.
It was the consent of Council to authorize Council Member Capra to attend the Fete des
Lacs Committee meetings as Council Liaison.
XII. PUBLIC WORKS DIRECTOR'S REPORT/CLERK/TREASURER'S REPORT
1. Scheduling Budget Workshops
By consent Council agreed to set a budget work session for October 17, 2001.
Page 16 of 18
2. Truth and Taxation Hearings
Ms. Bender asked if Council wanted to hold a truth and taxation hearing even though it is
not required to do so this year.
Council agreed, by consensus, that it would not hold a truth in taxation hearing as the
matter is very complicated due to recent legislative changes.
Council agreed, by consensus, to schedule a budget work session for October 30, 2001.
Ms. Bender reported that the pond inventory is approximately half way done.
Council Member Capra asked how many ponds the City has. Ms. Bender indicated there
were approximately 50 ponds in the City.
Mayor Swedberg reported he had received the five-year highway plan for Anoka County
and said he would review it and report any issues relevant to the City.
Mayor Swedberg asked whether the letter from the League of Minnesota Cities
concerning loss control would be responded to within the 60-day time limit. Ms. Bender
indicated that she had not yet responded as the letter will be discussed by the Park and
Recreation Committee. She also noted that Mr. Palzer and the public works staff is
working on some of the least expensive items on the list. She further noted that a
response must be sent to the League of Minnesota Cities by November 11, 2001.
Mayor Swedberg directed Ms. Bender to provide a written response to the League of
Minnesota Cities prior to the deadline.
Council Member Broussard Vickers requested Ms. Bender update Council as to progress
on the matter at the last meeting in October.
Council Member Broussard Vickers asked for an update on the roadway vacation letter
previously received. City Attorney Hoeft indicated that the only thing the City would do
is to follow the statutory process for vacating a roadway. He then indicated that Mr.
Palzer is working with the individuals involved to determine if an official request is being
made. He further explained that if the City vacates the roadway the property would
revert back to the way it was divided before the plat that created the street.
Council Member Broussard Vickers asked whether it was in the City's best interest to
vacate the street. City Attorney Hoeft indicated the City needed to determine if it has any
use for that piece of street.
XIII. EXECUTIVE SESSION - KEN COOK
City Attorney Hoeft indicated that Council was recessing into executive session to
discuss threatened litigation.
Page 17 of 18
Council recessed to executive session at 9:43 p.m. to discuss threatened litigation by Mr. Ken
Cook.
Discussion ensued regarding Ken Cook's medical insurance premium reimbursement.
Council closed the executive session at 1 0: 16 p.m. and reconvened Council's regular meeting at
10:16 p.m.
XIV. ADJOURNMENT
Motion by Broussard Vickers. seconded by Council Member Capra to adjourn the
September 26. 2001 City Council Meeting at 10:16 p.m. All in favor. Motion
carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 18 of 18
CITY OF CENTERVILLE
CITY COUNCIL MEETING
September 28,2001
10:00 a.m.
Pursuant to due call and notice thereof, the City of Centerville held an open
meeting to interview candidates for the position of City Administrator on
September 28, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
I. CALL TO ORDER
Meeting called to order at 10: 10 a.m., Council Member Dick Travis left the
meeting at approximately 10: 15 a.ill.
II. APPEARANCES
Following earlier interviews, individually with Gregory Johnson, Garrison Hale,
Chantell Kadin, Kevin Caroll and Kim Moore-Sykes, the candidates were
interviewed by the whole council in this open meeting. Council Member Travis
was consulted via cell phone.
Motion by Council Member Nelson.. seconded by Council Member Capra to
authorized Sathe Executive Search to offer the position of City Administrator to
Ms. Kim Moore-Sykes not to exceed an annual wage of $63.000. All in favor.
Motion carried unanimously. (Council Member Travis not present. voted via cell
phone)
Motion by Council Member Capra. seconded by Council Member Nelson to
authorized Sathe Executive Search to offer the position of City Administrator to
Mr. Greg Johnson if it was previously declined by Ms. Moore-Sykes not to
exceed an annual wage of$58.000 plus the one-time moving expense of$5.000.
Motion carried unanimously. (Council Member Travis not present. voted via cell
phone)
Ill. ADJOURNMENT
Motion by Council Member Nelson. seconded by Council Member Capra to
adiourn the September 28. 2001 City Council Meeting at 1 :48 p.m. Motion
carried unanimously. (Council Member Travis not present)
TO: Honorable Mayor and Council Members
FROM: Teresa Bender, Clerk/Treasurer
SUBJECT: Mr. & Mrs. Moe, 7040 Brian Court
DATE: October 5, 2001
Mr. Moe presented the attached estimate. I forwarded same to the League of Minnesota
Cities for there determination on October 3, 2001. When Mr. Moe presented me with the
attached, I ascertained that Mr. & Mrs. Moe did not submit the estimate to their insurance
company.
l
1\ (Yl
Date:
Estimate ID:
Estimate Version:
Preliminary
Profile ID:
9/26/01 02:25 PM
12724
o
Polar Collision
Polaris Goodwrench Auto Body Center
"Great Service is No .Accident"
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1500 County RD E Vadnais Heights, MN 55110
(651) 653-5515
Fax: (651) 653-5594
Tax ID: 41-1505995
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Damage Assessed By: Chuck Hinrichs
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Deductible: UNKNOWN
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.---------'
Owner CHRISTINE MOE
Address: 7040 BRIAN CT CENTERVILLE, MN 55038
Telephone: Work Phone: (612) 348-3579 Home Phone: (651) 426-1609
Mitchell Service: 913528
Description: 2000 Dodge GrandCaravan SE
Body Style: Van
VIN: 1B4GP44G5YB750984
Mileage: 40,005
OEM/ALT: A
Color: GREEN
Drive Train: 3.3L Inj 6 Cyl 2WD
License: FNW733 MN
Search Code: B651653
Line EntJ:y Labor Line Item Dollar Labor
Item Number Type Operation Description Part Type Amount Units
--- 2.9 #
1 AUTO BDY OVERHAUL FRT COVER ASSY
2 320227 BDY REMOVE/REPLACE FRT BUMPER COVER Remanufactured 279.00 INC #
3 AUTO REF REFINISH FRT UPR BUMPER COVER C 1.6
4 900500 BDY' ADD'L LABOR OP COVER, BAG "Qual Repl Part 6.00 . 0.1"
5 900500 BDY" REMOVE/REPLACE FLEX ADDITIVE ""Qual Repl Part 6.00 . 0.0"
6 320035 BOY REMOVE/lNST ALL FRT BUMPER LICENSE BRACKET Existing 0.2"
7 AUTO REF ADD'L OPR TWO TONE 0.8
8 AUTO REF ADD'L OPR CLEAR COAT 0.6
9 933003 REF ADD'l OPR TINT COLOR OS
10 AUTO ADD'L COST PAINT/MATERIALS 94.50 .
11 AUTO ADD'l COST HAZARDOUS WASTE DISPOSAL 6.00 .
* - Judgement Item
# - Labor Note Applies
** QRP CAPA - Quality Replacement Parts CAPA Certified
C -Included in Two Tone / Clear Coat Calc
ESTIMATE RECALL NUMBER: 9/26/01 14:23:49 12724
UltraMate is a Trademark of Mitchelllntemational
Mitchell Data Version: SEP _01_A Copyright (C) 1994 - 2000 Mitchelllntemational
UltraMate Version: 4.7.007 All Rights Reserved
Page 1 of 3
Date:
Estimate 10:
Estimate Version:
Preliminary
Profile 10:
9/26/01 02:25 PM
12724
o
Polar Collision
KEYSTONE AUTOMOTIVE
2980 N. CLEVELAND AVE
ROSEVILLE
MN 55113
(612) 636-4040 (800) 422-5580
2
.. CH1000269R
279.00
Remarks
VEHICLE RAN OVER OBJECT CAUSING DAMAGE TO FT BUMPER COVER.
**********************************************************************
possible hidden damages to be determined after teardown.
**********************************************************************
Add"
Labor Sublet
I. Labor Subtotals Units Rate Amount Amount Totals I\. Part Replacement Summary Amount
Body 3.2 48.00 0.00 0.00 153.60 Taxable Parts 291.00
Refinish 3.5 48.00 0.00 0.00 168.00 Sales Tax @ 6.500% 18.92
Non-Taxable Labor 321.60 Total Replacement Parts Amount 309.92
Labor Summary 6.7 321.60
III. Additional Costs Amount IV. Adjustments Amount
Non-Taxable Costs 100.50 Customer Responsibility 0.00
. .T.otal Additional Costs 100.50
I.
I\.
III.
Total Labor:
Total Replacement Parts:
Total Additional Costs:
Gross Total:
321.60
309.92
100.50
732.02
IV.
Total Adjustments:
Net Total:
0.00
732.02
This is a preliminary estimate.
Additional changes to the estimate may be required for the actual repair.
Insurance Co; CUSTOMER PAY
This repair facility will not guarantee any rust repair unless the
sheet metal is replaced with O.E.M. new sheet metal. The warranty of
the manufacturer then shall apply on the replaced part.
STIMATE RECALL NUMBER:
9/26/01 14:23:49 12724
Ultra Mate is a Trademark of Mitchell International
SEP _01_A Copyright (C) 1994 - 2000 Mitchell International
4.7.007 . All Rights Reserved
Page 2 of
3
Mitchell Data Version:
Ultra Mate Version:
Memo
20 September, 2001
To: Honorable May Swedberg and Council
"-'-",
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From: Paul Palzer, Public Works Director/Building Official.;i(~~
Re: Sheehy Property
I met with Sy Sheehy and he withdrew his offer of $56,xxx.OO for the fifteen acres
located on 20th Avenue south of Comfort Plus Heating. His reason is because the City
did not get back to him until a year after he had made the offer. As you recall, the
Council did approve the offer in September of2000.
Sy is currently willing to exchange the southern nine acres for the entire remaining
assessment of $87,xxx.00 as shown on the plat layout. Mr. Goetz has offered Sy
$60,000.00 for the northern six acres. The northern six acres contains 90% ofthe land
that is not in the flood plain. Mr. Goetz's offer was not a cash deal and the entire
assessment would have to be paid prior to subdividing the property.
The Council needs to assess the City's interest in the property and determine if they
would like to acquire the entire fifteen acres or a smaller portion. I believe a deal can still
be negotiated if the City has an interest in the entire parcel.
This site could possibly be used for a future water tower site. Also the western property
line along 20th A venue has three water and sanitary sewer services provided to the
property, which could be developed into commercial lots. The current offer also included
a twenty-foot easement along the southern edge of the east five acres that Sy will still
own out of the original twenty acres.
If the Council is looking for ways to fund the project, the old public works site along with
the duplex could be sold for $300,000.00 to $400,000.00. Additional monies could be
raised if part of the property was developed as mentioned above. The City Engineer may
- want to review the site as to the feasibility of subdividing it into commercial sites.
O '
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Motion by 1\'ls. Brenner and seconded by Mr. Travis to approve the set agenda as noted.
I\'.Iotion carried unanimously.
PETITIONS AND COMPLAINTS
None
UNFlNISBED BUSINESS
Special Use Permit (SUP) - Kindergarten Center Rehbein Properties, LLC
Mr. Gerald Rehbein (Rehbein Properties, LLC) was present to request SUP approval for a
kindergarten center north of Main Street on 20th Avenue. The Council discussed adding
contingencies to the proposed SUP. Specifically, the Council requested the SUP include a chain
link fence to buffer the playground from the ponding area.
Motion by Mr. Sweeney and seconded by 1\'ls. Nelson to approve the Special Use Permit
and to in.corporate a chain link fence to buffer the playground area from the pond. Motion
carried unanimously.
\Vater Interconnect
Mr. Peterson gave a progress report on the water interconnect between the cities ofLino Lakes
and Centerville. :NIr. Peterson explained a Joint Powers Agreement (JPA) dated March 20, 1998
wa.s drafted to connect the 70-ft distance between the current pipes. Furthermore, during a phone
conversation, Mr. John Powell (Lino Lakes Engineer) stated the Lino Lakes Council is in
agreement with the current draft copy of the contract and it is ready to be signed. Mayor
Wilharber mentioned the document was not signed because of the associated cost and ultimate
control of the interconnect. Mr. Palzer noted both cities elected to have a telemetry system which
was a costly feature. Mr. Peterson referred to a 1998 feasibility report which indicated the
telemetry system cost nearly $55,000.
The Council directed Staff and the Engineer to work with Lino Lakes staff to arrive at an
agreement and bring the issue before the Council.
Cedar Street Park
rvIr March updated the Council on Ceder Street Park. The County requires teL'\: forfeiture
property to be sold at the current market value Therefore, if the City elects to transfer the park
designation to another use, then the City will be expected to pay the fair market value for the
parcel. N1r. March noted no action is required since the update was for informational purposes
only
NE,\;V BUSINESS
S~]ecial Use Permit (SUP) - Goetz Landscaping and IrrllIation
4
Document Name: a16
~STINT000457JAN21999901
MAS T
YEAR: 1999
33 0002
E R
I N QUI R Y S C R E E N
FEE OWNER:CENTERVILLE CITY
TAXPAYER:CENTERVILLE CITY
1694 SOREL ST
CENTERVILLE
OF
OF
KEY:00219490
ACCT:E24 31 22
LOC:28
LEGAL:UNPLATTED CITY OF
CENTERVILLE
THE E 410 FT OF S 205 FT
CITY:CENTERVILLE
CREATE: 1983
ACRES:
VALUATIONS
LAND: 21000
*
MN
55038
ASSESSOR:CENTERVILLE CITY OF
1694 SOREL ST
CENTERVILLE
PARENT:
******************** 1998 DATA **************************
* TAX DUE TAX OUTST P/I/C TOTAL DUE
PC:
MN
55038
PP REF:
LND USE:
*
*
INPR:
MARKET:
TAX CAP:
*
21000
735
*STC:5E
*
*ACT CD:
SPEC:
NOTES: ADJ-N NAL-N DELQ-N *
DESC:
*
BUILDING INFO
TYPE:
BLT: EFF:
IV
LEVY:28012B
CONST:
NC: DATA:
MESSAGE:
*********************************************************
DITCH:
COMM DIST:03
BEN ACRES: BEN AMT:
AREA:CEOl INC DST: AG P:
AG CR:
LAST SALE: PCA:4017
ACTIVITY:1995/08/10 STC:5E EXEMPT
SUB:
EXEMPTIONS:EXM
CHAIN:*NONE*
YR:1999
@
\...
Date: 1/21/1999 Time: 4:10:23 PM
Document Name: a16
'~:..- \) ,/ >
~STINT000457JAN21999901
MAS T
YEAR: 1999
33 0002
E R
I N QUI R Y S C R E E N
FEE OWNER:CENTERVILLE CITY OF
TAXPAYER:CENTERVILLE CITY OF
1694 SOREL ST
CENTERVILLE
MN
55038
KEY:00219490
ACCT:E24 31 22
LOC:28
LEGAL:UNPLATTED CITY OF
CENTERVILLE
THE E 410 FT OF S 205 FT
CITY:CENTERVILLE
CREATE: 1983
ACRES:
VALUATIONS
LAND: 21000
PC:
ASSESSOR:CENTERVILLE CITY OF
1694 SOREL ST
CENTERVILLE
PARENT:
DATA **************************
P/I/C TOTAL DUE
MN
55038
PP REF:
******************** 1998
* TAX DUE TAX OUTST
*
LND USE:
*
*
IMPR:
MARKET:
TAX CAP:
*
21000
735
*STC:5E
*
*ACT CD:
SPEC:
NOTES: ADJ-N NAL-N DELQ-N *
DESC:
*
BUILDING INFO
TYPE:
BLT: EFF:
IV
LEVY:28012B
CONST:
NC: DATA:
MESSAGE:
*********************************************************
DITCH:
COMM DIST:03
BEN ACRES: BEN AMT:
AREA:CEOl INC DST: AG P:
AG CR:
LAST SALE: PCA:4017
ACTIVITY:1995/08/10 STC:5E EXEMPT
SUB:
EXEMPTIONS:EXM
CHAIN:*NONE*
YR: 1999
@
Date: 1/21/1999 Time: 4:10:23 PM
r""-'"
COUNTY
OF
ANOKA
Office of Governmental Services Division
GOVERNMENT CENTER
2100 3rd Avenue' Anoka, Minnesota 55303-2265
(612) 323-5680
GENE RAFFERTY
Land Commissioner
Direct #323-5427
March 26, 1997
Gregory J. Hellings
Attorney at Law
13000 Crooked Lake Blvd
Coon Rapids, MN 55448
Re: City owned parcel 24 31 22 33 0002
Dear Mr. Hellings:
I have your March 18th, 1997 letter at hand. The land in its
present status cannot be sold to a developer. The parcel was
acquired under a restricted deed for the specific public use of a
park. It must be used for that purpose or be reconveyed to the
state which returns it to forfeit status. See MS282.01 Subd. 1d.
For the City of Centerville to obtain an unrestricted deed, which
would allow them to sell to a developer, they must reconvey the
property to the state and make application to acquire the parcel
for a nonspecific public use paying the appraised price as
established by the County Board.
The city council should adopt a resolution directing the mayor
and the city clerk/administrator to execute the necessary
documents to reconvey the parcel to the State of Minnesota and
make application to acquire the property for a nonspecific public
use. Both of these documents (enclosed) can be completed at the
same time and forwarded to me along with the council resolution.
FAX: 323-5682
Affirmative Action / Equal Opportunity Employer
TDD{TTY: 323-5289
..!"!t~.
These actions require approval of the County Board. When I
receive the reconveyance and application documents it will be put
on the County Board agenda for their consideration.
The current assessor's market value on the parcel is $15,000.00.
Any questions, please call me.
Yours Very Truly,
~(? .0
Gene Raffer~~
Anoka County Land Commissioner
Enclosures
GR/sk
c Commissioner Berg
Commissioner Langfeld
Dan Klint
Jim March, Centerville Clerk/Administrator
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BY
GOVERNl\1ENT AL
SUBDIVISION
For
Convevance or Tax-Forfeited
I
Lands
Application filed..
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..............,
Res. Co. Bd. DavA
...., 19...
(Granted) or (Rejected) by Commis-
sw,wr of Ta...r/1.'2ti-'Jn .
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County Auditor
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Deferred Compensation Update
October 5, 2001
Prepared by Mary Capra
If possible bring the information 1 gave members at our last meeting regarding the
deferred compensation to 10/10/01 council meeting.
Following the council's approval I began making calls to investigate how we can rectify
the issues regarding the City ofCenterville's current deferred compensation cash benefit offered
to its employees. Below you will find a synopsis of my findings. I would like to discuss with
the council the options we have and make decisions on moving forward to rectifying this issue.
League of Minnesota Cities:
I spoke extensively with Erin Rian concerning the benefits currently offered to employees ofthe
city. She concurs the deferred compensation is not being administered correctly based on the
information she has received. She stated we have four different areas in which we (the city) need
to find guidance in correcting this issue. They are:
. IRS - Office of Associate Chief Council for Employee Benefits and Exempt Status.
Phone Number: 202-622-6080
. Abdo, Eick & Meyers, LLP - The city auditor. 952-835-9090
. State Deferred Compensation Program
. Jim Hoeft - City attorney
Erin stated the LMC could and would only give informal guidance in this matter.
Abdo, Eick & Meyers, LLP:
I spoke with Steve McDonald and he stated since this goes back as far as 1996 it would take
approximately 3 - 4 days for his firm to come into the city and gather all the information
pertaining to this issue. I inquired if the city could gather the information on all employees
participating since 1996 ourselves in an effort to save the city the $80.00 per hour fees. Mr.
McDonald stated this would be fine. I spoke with Teresa Bender and she stated we would be able
to pull the necessary information together for the auditor. I would be willing to assist in the
photo copying and gathering in an effort to alleviate additional duties onto staff at this time.
Mr. McDonald stated his firm has dealt with negotiations involving the correcting of issues with
the IRS and has found if the city is making a "good faith effort" to correct a situation they (IRS)
usually but not always will wave the penalties relating to the mistake. The city would be
responsible for both the city's portion and the employee's portion of FICA and Medicare tax and
any interest. This is due to the city being the administrator ofthis program. The employee
would be responsible for his or her own federal and state income tax.
Mr. McDonald also stated his firm could work through not only the IRS but also the State of
Minnesota to come up with a course of action to rectify this situation.
PERA: The PERA amounts will need to be considered in the calculating of the amounts an
employee can deposit to the deferred compensation program per year.
PEBSCO: We did locate the original contract with PEBSCO at city hall. We also have
located the original resolution for 1996.
Teresa Bender: Teresa did investigate the pay stubs of any employee receiving the "deferred
comp cash benefit" as well as depositing monies from their wages to the deferred comp program.
Monies deposited from wages show up on the employees check stub. These monies do
have FICA deducted from them. These monies do show up on payroll reports.
Deferred compensation cash benefit does not show up on the employees check stub,
therefore they are not included on the W2. These monies do not have FICA taken out of them.
These monies apparently do show up on payroll reports.
The two current union employees are both receiving health insurance benefits from the
city and do not receive any "deferred compensation cash benefit" at this time. At least one of
these employees makes deposits to deferred compensation through the payroll system.
This benefit apparently was not offered to all employees. While speaking with a
former employee of the city it appears this benefit was not offered to all employees when hired.
Per this former employee it wasn't until she questioned Jim regarding her receiving such cash
benefit before it was offered.
Conclusion: After speaking with the above individuals I personally believe we should move
forward with the gathering of the necessary information for the auditor. In my opinion by the
time Kim starts working on October 22,2001 we should have some idea as to where we are at
regarding the auditors findings. Kim would be able to update the council and work with the
auditor and any of the above named firms and individuals to rectifY this issue for the city with
the IRS, State of Minnesota, PEBSCO and State of Minnesota Deferred Compensation Program.
We as a council will need to address how we are going to work with the Union and the
employees to come to some conclusion on how to proceed forward regarding this benefit.
-"
;X~eiiJtervi{{e
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, ;
---.j.-/ Tstab{isnea 1857
October 5,2001
1880 'Alain Street _ Centervi{[eJ r.M'JI[ 55038
(651) 429.3232 _ 'fa(( (651) 429-8629
Mr. Larry Neilson
Rooney & Neilson, LTD.
Attorney at Law
3260 Rice Street
Little Canada, MN 55126
Dear Mr. Neilson:
Attached, please find a letter from your partner Mr. Thomas Rooney. Mr. Rooney
references PIN #R23-31-32-24-0001 and the splitting of same into four (4) parcels and
assessments. Also attached, please find Assessment Schedules (two (2)) that relate to
PIN #R23-31-32-44-0001 and documentation from Anoka County for a lot split
associated with PIN #R23-31-32-44-0001. It is my understanding that some history
surrounds the splitting into four (4) parcels and Light Industrial. Mr. Rehbein was
approved to split same and the Light Industrial District if same was registered with
Anoka County within a two (2) year time-frame and additional stipulations were also
placed on this transaction. The lots were not split within the time-frame. If Mr. Rehbein
desires same, he must again petition for approval.
This item appeared before Council on September 26, 2001 and Council was unable to act
on the request due to the inaccuracies of the request.
Attached, please find a copy of a contract for deed that was signed by Mr. Rehbein and
the president of First Class Concrete on August 8, 1998. All special assessments are to
be paid on property upon sale of same or portion thereof. The contract for deed also
references (Item 6, page 2) that the "seller agrees to pay on the date of closing all special
assessments levied and pending."
If you have any further questions, please feel free to contact me. When the above stated
inaccuracies are corrected, same will be placed before Council for their decision.
Thank you for your assistance in this matter.
l...
SincereJy,7
--v:<~..z~ )(;;iG~,;t-,;,d,~
Teresa D. Bender
Clerk/Treasurer
Attachments
ROGJVEY & lVEILSOj~ LTD.
ATTORNEYS AT LAW
3260 RICE STREET
LITTLE CANADA, MN 55126
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Thomas]. Rooney
Larry iVeilson
Telephone (651) 481-9222
Telefax (651) 481-7038
E-mail: tjrooneydm@aol.com
lwneilson@hotmail.com
September 11, 2001
City Clerk
City of Centerville
1880 Main Street
Whtre--Bear--bak@,-MN 55110
L./:' {
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Re: R & R Leasing, Ine. File #12037
Dear Clerk:
Enclosed is a copy of a Survey which was used in connection with the lot split for R & R
Leasing, Inc. Also enclosed are copies of the assessments for wmer main and sewer
improvements and an unspecified municipal improvement. Each of these affects Parcel
23 31 32 240001 which we believe is comprised of 6.75 acres; .49 of an acre is in County
_~.:.:~Road No.4, leaving 6.26 acres to pay the assessment. We are requesting a breakout of
--Parcels 2 and 3 which are the parcels that have been sold to permit them to be paid in full at
this time ,md to carry the parcell and parcel 4 forward without full payment. My
understanding is that this has to be placed before the Council to approve splitting the
assessment.
Please place this matter before the Council. Thank you.
"J'......r!'o '!or",r !-.,..,..l-':7
.i. VU.l..0 i' .......J.)' '-.l.. U.l)" ,
ROONEY & NEILSON, LTD.
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Enclosure(s)
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PHoHE NO. : 651 429 8629
Jun. 06 2201 09:42AM P2
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ASSESSMENT SCHEDULE
Constant Annual Payment Method
Project: ClearweterCTeek Restoration Projecl
Parc~f 23 31 22 44 0001
Owner: -.. '.R:el1lJeirT;-{;:~G-_._. --'
Loi:
BlacR:
Addition:
Interest Start D~te:
Repayment Penod:
Interest R3te:
01-0ct-94
7 yr
9.0%
Assessmen ts:
QUANTiTY
UNIT
UI\jIT PRICE
i\MJUf\IT
o. Municipal Impv.
b.
c.
d.
e.
EA.CH
5,606.72
35,606.72
T aial Assessments:
$5,606.72
ANNUAL PRINCIPAL INTEREST PRINCIPAL
'-(EA.R PAYMENT PAYMENT PAYMENT REMAlNING
'1994 $5)606,72
'\995 $1,241.19 $609.40 $631.18 $4.997.32
19% $1,114.00 $<364.24 $449.75 $4,333.08
1897 $1,114,00 $724.02 $389.98 $3.609.05
'1998 $1,114.00 $7139.19 $324.81 $2,8'19.37
1999 $1,114.00 $860.21 $253.79 $1.959.65
2000 $1 ,11.4. DD $937.63 $176.37 $1,022.02-
2001 $\ ,t 14.00 $1,022.02 $91.98 $0.00
$7,925.20 ::: Total of Annual P8ytnents
09108/94
" i)
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ASSESSiVIENT SCHEDULE
Constant Annual Payment Method
Project 20TH AVENUE iMPROVEMENTS
ProjectNo 260085M(0583)_,
Parcel: 23-31-22-44-0001
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Lot
Block:
Addition:
----.
Owne'r:
Rehbein ,I:J"
Interest Start Date
Repayment Period:
Interest Rate:
May 12, 1998
10 yrs
8.00%
,l:J"ssessments:
Watermain and Sewer Improvements
Unit Measure
LS
Unit Price
26,82098
$
Amount
26,82098
YEAR SCHEDULED PRINCIPAL 1f\ITEREST PRINCIP,I:J"L
PA YMENT PAYMENT PAYMENT REMAIf\IING
1998 $ $ $ 3) 26,820.98
1999 $ 5,372.70 $ 1,85144 $ 3,52126 $ 24,969.54
2000 $ 3,99712 $ 1,999.55 $ 1,99756 $ 22,969.99
2001 $ 3,997.12 $ 2,159.52 $ 1,837.60 $ 20,81047
2002 $ 3,997.12 $ 2,332.28 $ 1,664.84 $ 18,478.19
2003 $ 3,99712 $ 2,518.86 $ 1,478.26 $ 15,95933
2004 $ 3,997.12 $ 2,720.37 $ 1,276.75 $ 13,23896
2005 $ 3,99712 $ 2,938.00 $ 1,05912 3) 10,30096
2006 $ 3,997.12 $ 3,173.04 $ 824.08 $ 7,12792
2007 $ 3,99712 $ 3,426.88 $ 57023 $ 3,701.03
2008 $ 3,99712 $ 3,701.03 $ 296.08 $ 0.00
$ 41,34675 Total Scheduled Payment
2600852S
RBPORT, DIVCOIlKIT
RUN,BZP1401 11:47
PAGE:
1
??A NOli: A
COVBR
PAYABLB:2002
C 0 UN T Y
S H Z B T
DIVISION: 95
DIVISIOH TYPe:, DIVISION
MAPS/MlrLARS I?ROOI"BD BY
DOCUMBllT T1!'PE I CD
DA7B 01" TRANSFBR: 04/30/2001
CITY, CBHTJ:RVILLB
PLAT ON MYLAR ON
GBNI~BD ON 09/14/2001
PROOFED BY JR ON 06/25/2001
WRITTEN BY BC ON 06/07/2001
THE FOLLOWING PARCEL(S) ARB NOW OUT: {STATUS INACTIVE}
PIN XBY
~.# ISt,51fJ. A-
23 31 22 44 0001 00220727
SPECIALS. 82912
TBB: FOLLOWING PJUlCBL(SI ARB NOW IN: {COMMITTED, STATUS ACTIVE}
R:il3 31 22 44 0008 ]{EY, 01457701 ASR INFO IN BY DMS ON 09/13/2001 A
PARBNT KBYS, 00220727
LOT/UNIT BLOCK/TRACT UNPLATTED PA..'tT
THAT PRT or S 250 FT OF N 910
FT OF SB1/4 OF SB1/4 OF SBC 23
TWP 31 RGB 22 LYG :ltY OF FOL
DESC LINB, COli AT SK COR OF SD
SEC, TH N 00 OBG 41 MIN 52 SEC
E, ABBD BRG, ALG B LINE OF so
SEC 670.74 rr TO S LINE OF N
660FT OF SD 1/4 1/4, TB N 88
DBG 32 HIM 26 SEC W ALG so S
LINE OF N 660 rr 404.35 TO POB
OF SO LINE, TB S 00 DBG 20 HIM
01 SEe W 250.05 rr TO S LINE
OF N 910 FT 01" SO 1/4 1/4 & SO
LINE TDRI Tl:RJI, EX RD, SUBJ
TO BASH OF DC
R23 31 22 44 0009 ltEY, 01457710 ASR INFO IN BY OMS ON 09/13/2001 B
PARENT KEYS, 00220727
LOT/UNIT BLOCX/'rRACT UNPLATTED PART
THAT PRT OF E 726 FT OF SB1/4
01" SE1/4 OF sac 23 TWP 31 RGB
22 tYG N OF S 265 PT TlmBOr &
LYG S OF N 660 rr THBREOF, EX
THAT PRT OF S 250 FT or N 910
FT OF SO 1/4 1/4 LYG SLY OF
1"01. DBse LINE: COM AT SE COR
OF SO SEe, TB N 00 DBG 41 KIN
52 SEC B, ASSD BRG, ALG B LINE
OF so SEe 670.74 PT TO S LINE
OF N 660 PT OF SO 1/4 1/4, TH
N 88 DEG 32 HIN 26 SEe W ALG
SD S LINK OF N 660 PT 404.35
REPORT: DIVeOMMIT
??A N 0 it A
C 0 V I!: R
PAYABLE: 2002
FT TO POB OF SD LINE. TH S 00
DBG 20 MIN 01 SBe W 250.05 FT
TO S LINE OF N 910 FT OF SD
1/4 1/4 , SD LINE THERE TERM.
EX RD. SUBJ TO EASB OF REC
RUNlSEP1401 ,11:47
C 0 11 N T Y
SHE E T
DIVISION: 95
PAGB:
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1565788
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Contract for Deed
Corporation or Partnership Seller
Date: it J J?l , 1998.
I
THIS CONTRACT FOR DEED is made on the above date by R & R Leasing, Inc., a cOI;poration
under the laws Of the State of'Minnesota, Seller, and First-Class .Concrete, Inc., a Minnesota cOI:poration,
Purchaser _
Seller and Purchaser agree to.the following terms:
1. PROPERTY DESCRIPTION. Seller hereby sells, and Purchaser hereby buys, real property in
Anoka County, Minnesota, described as follows:
That part of the South 250 feet of the North 910.feet of the Southeast Quarter of me
Southeast Quarter of Section 23, Township 31, Range 22, Anoka County, Minnesota, lying
easterly of a line described as commencing at the southeast .comer of said Section 23; thence
North 00 degrees 41 minutes 52 seconds East,. assumed bearing along the east line of said
Section 23, a distance of 670.j~ Jeet to the south line of the north 660 feet of-said -Southeast
Quarter of the Southeast Quarter; thence.North 88 degrees 32 minutes 26.seconds West,
along said southJine of the north 660 Jeet, a distance of 404.35 feet to the point of beginning
of theJine.to be described; thence'South 00 degrees 20 minutes 01; seconds West 250.05 feet
to the south line of the norlh..91O.00 feet of said Southeast Quarterof the Southeast Quarter
and said line there tenninating. Except road.
together wilh all hereditaments and appurtenances belonging thereto (the Property).
The Seller certifies that the Seller does not know of any existing wells on1heabove described
property .
-1
. 2.. TITLE. Seller warrants that title to the Property is, on the date j)f this contract, subject only to
'Ile f'~lIowinu exception\;:
(a)
(b)
(e)
(d)
Covenants. conditions, restrictions. declarations, and easements of record, if any;
Reservations of minerals or mineral rights by the State of Minnesota, if any;
Building, zoning, and subdivision laws and regulations;
The lien of real estate taxes and installments of special.assessments which are payable by
Purchaserpur.suanno paragraph 6 of this contract; and
The following liens or encumbmnces: except easements, restrictions and reservations of
record. .
(e)
3. DEUVERY OF DEED AND EVIDENCE OF TITLE. Upon
Purchaser's prompt and fun performance of-this contract, Seller.shall:
(a) Execute, acknowledge, and deliver to Purchaser a Warranty Deed, in recordable form.
conveying marketable title to the Property to Purchaser, subject only.to the following
exceptions:
(i) Those exceptions referred to in paragraph 2(a), (b), (c), and (d) of this contract;
(ii) Liens, encumbrances, adverse claims, or orner matters which Purchaser has created,
suffered, or permitted to accrue after the date of rnis contract; and
(iii) The~following liens or encumbrances: see 2(e) above.
(b) Deliver to Purchaser the abstract of title to the Propeny or, if the title is registered, the
owner's duplicate certificate ohille.
4. PURCHASE PRlCE. Purchaser shall pay to Seller, at such place as Seller shall "designate in
writing, the sum of One Hundred Twenty Thousand and no/lOO ($120,OOD.OO) Dollars, as and for the
purchase price for the Property, payable as follows:
$20,000.00 in cash on the execution hereof, the receipt of which is hereby acknowledged, and the
balance of $100,000.00 in the following manner:
$1,21-3.28 or more on or before the 15th day of September, 1998, and $1,213.28 or more on or
beforelhe J5th day of each month thereafter until the 15lh day of August, 2003 at which time all
:SWJlS then due hereunder shall be paid in. full. The amount uf the balloon payment is computed to
be $59,836.52 assuming all payments are made when due. From each monthlY'payment there shall
first be deducted interest at the rate of 8 % per annum and the balance applied to principal. Interest
shall run from -the date hereof.
5. PREPAYMENT. Unless otherwise provided in this contract, Purcha1ier shall have the right to
fully or partially prepay this l;ontract at any time without penalty. Any partial prepayment shall be applied
first to payment of amounts then due under this contract, including unpaid accrued .interest, and the balance
shall be applied to the principal installments to be paid in the inverse order of their mamrity. Partial
2
prep_aymentJihall not postpone the due date of the installments to be paid pursuant to this contract or change
'he amount of such installmentS.
6. REAL ESTATE TAXES AND ASSESSMENTS. Purchaser shall pay. .before penalty accrues.
all real estate taxes and installments oJ special assessments assessed against the Property which are due and
payable in the year 1999 and in aU subsequent years. Real estate taxes and installments of-special
assessments which are due and payable in the year in which this contract is dated shall be prorated
between the SeUer and the Purchaser. Seller agrees to pay on the date of dosing aJIspeciaJ
assessments levied and pending. Seller shaUpay all Green Acres tax recapture.
The Seller shall also install sewer-and water to the property line on or before September I,
1998 at Seller1s expem;e. City assessments for this cost to be paid by SeIler as due with balance to be
paid off -at the time Buyer pays off-this-Contract for Deed.
Seller warrants that the real estate taxes and installments .of special.assessments which were due and
payable in the years preceding the year in which this contract is dated are paid in fulL
7. PROPERTY INSURANCE. Not Applicable (Vacant Land).
(a) INSURED.R1SKS AND AMOUNT_ Purchaser shalLkeep all buildings, improvements. and
fixtures now or later located on or a part of the Property insured against loss by fire.
extendedco~.erage.pe.rils, vandalism. malicious mischief, and, if applicable. .steam boiler
explosion for at least the amount of {vacant land). If any of the buildings, improvements. or
fixtures are located in a federally designated flood prone area, and if flood insurance is
available for that area, Purchaser shall procure and maintain flood insurance in amounts
reasonably.satisfactory to.Seller.
(b) OTHER TERMS. The insurance policy.shaIl contain a loss payable clause in favor of Seller
which provides that Seller's right to recuver under the insurance shall not he impaired by any
acts or omissions of Purchaser or Seller, and that Seller shall otherwise be afforded all rights
and privileges customarily provided a mortgagee under the.so-called standard mongage
clause.
(c) NOTICE OF DAMAGE. In the event of damage to the Property by fire or other casualty,
Purchaser shall promptly give notice of such damage to Seller and the insurance company.
8. DAMAGE TO THE PROPERTY.
(a) APPUCA nON OF INSURANCE PROCEEDS. If the Property is damaged by fire or other
casualty, the insurance proceeds paid on account ()f such damage shall be applied to.payment
of the amounts payable by Purchaser under this C()ntract. even if such amounts are not then
due to aepaid. unless Purchaser makes apermitted election described in the next paragraph.
Such amounts ..shall be fust applied to un.paid accrued interest and next 10 me installments .to
be 'paid as provided in this contract in the inverse order of their marurity. Such payment
3
shall not postpone-the due date of the installments to be paid pursuant to this contract or
changeLhe -amount of such installments. The balance of insurance proceeds, if any, shall ae
the property of Purchaser.
(b) PURCHASER'S ELECTION TO REBUILD. If Purchaser is not in default under-this
contract, or after curing any such default, and if the mortgagees in any prior mortgages -and
sellers in any prior contracts for deed do notJequire otherwise, Purchaser may eject to have
that portion of such insurance proceeds necessary to repair, replace, or restore the damaged
Property (the repair work) deposited in escrow with a .bank or title insurance company
qualified to do business in the State of Minnesota, or such .other party as may be mutually
agreeable to Seller and Purchaser. The election may only be made by written notice-to
Seller within sixty days after the damage occurs. Also, the electiori\vill only be permitted if
the plans amLspecifications and contracts for the repair work arellpproved by Seller, which
approval Seller shall not unreasonable withhold or delay. If such a permitted election is
made by Purchaser, Seller and Purchaser shall jointly deposit, when paid, such insurance
proceeds into..5Uch escrow. If-such insurance proceeds are insufficient Tor the repair work,
Purchaser ..shall, before the commencement of repair work, deposit into such escrow
sufficient additional money to insure the full payment for the repair work. Even if the
insurance.proceeds are unavailable or are insufficient to pay the cost of the repair work,
Purchaser shall at all times be responsible to pay-the full COSt of the repair work. All
escrowed _funds shalI JJe disbursed by the escrowee in accordance with generally accepted
sound construction disbursement procedures. The costs incurred or to be incurred on
account of such escrow shall be deposited by Purchaser into such escrow before the
commencement of the repair work. J>urchaser shall complete the repair work as soon as
reasonably possible and in a good and workmanlike manner, and in any event the n:pair
work-shall be completed by Purchaser within one year after the damage occurs. If,
following the.completion of and payment for the ~pair wol'k, there remain any undisbursed
escrow.funds, such funds shall be applied to payment ofLhe amounts payable by Purchaser
under this contract in accordance with paragrl!Ph 8(a) above.
9. INJURY OR DAMAGE OCCURRING ON THE PROPERTY.
(a) LIABIUTY. Seller shall be free from liability and claims for damages by ureason of injuries
occurring on or after the date of this contract to any person or persons or property while .on
or about the Property. Purchaser shall defend and indemnify Seller _from all liability, loss,
costs, and obligations, including reasonable attorneys' Tees, on account .of or arising out of
any -such injuries. Howe\ler, Purchaser -shall have no liability or obligation to Seller fur such
injuries which are caused-by the negligence or intentional wrongful acts or omissions of
Seller.
(b) LIABILITY INSURANCE. Purchaser-shall, at Purchaser's own expense, procure and
maintain liability insurance against claims for bodily injury, death, and property damage
occurring on or about the Pro~erty in amounts reasonably satisfactory to Seller and naming
Seller as an additional insured.
4
10. INSURANCE, GENERALLY. The insurance which Purchaser is required to procure and
mai!.ltain pursuant to paragraphs 7 and 9 of mis contract shall be issued by an insurance company or
<::ompanies licensed to do business in the State of Minnesota and acceptable to Seller. The insurance shall
.x: maintained by Purchaser at aJl times while any amount remains unpaid under this contract. The
insurance policies shall provide for not less than ten days written notice to Seller beiore cancellation, non-
renewal, termination, or change in coverage, and Purchaser shall deliver to Seller a duplicate original or
, certificate of such insurance policy or policies.
11. CONDEMNATION. If all or any part of the Property is taken in condemnation proceedings
instituted under power of eminent domain or is conveyed in lieu mereof under threat of condemnation, the
money paid pursuant to such condemnation or conveyance in lieu thereof shall be applied to payment of the
amountS payable by Purchaser under this contract, even if such amounts are not then due to Be paid. Such
amounts shall be applied first to unpaid accrued interest and next to the installments to be-paid -as provided
in this contract in the inverse order of their mamrity. Such payment shall not postpone the due date of the
installments to be paidpursuant to this contract or change the amount of such installments. The balance, if
any, shall be the property of Purchaser.
12. WASTE, REPAIR, AND DENS. Purchaser shall not remove or demolish any buildings,
improvements, or fixmres now or later located on or a part of the Property, nor -shall Purchaser commit or
allow waste of the Property. Purchaser shall maintain the Property in good condition and repair.
Purchaser Jihall not 'create or permit to accrue liens or adverse claims against the Property which constitute
a lien or claim against Seller's interest in the Property. Purchaser shall pay to Seller all amounts, costs,
and expenses, including reasonable attorneys' feell, incurred by Seller to remove any such liens or adverse
claims.
13. DEED TAXES. Seller shall, upon Purchaser'~5-full performance of this contract, pay the deed
taX due upon the recording oLfiling of the deed to be delivered by Seller to Purchaser.
14. NOTICE OF ASSIGNMENT. If either Seller or Purchaser assigns their interest in the
Property, a copy of such assignment shall promptly be furnished to the non-assigning party.
15. PROTECTION OF INTERESTS. If Purchaser f-alls to pay any sum of money required under
(he tenus of-this contract or fails to perform any of Purchaser's obligations as set forth in this contract,
Seller may, at Seller's option, pay the same or cause the same to be performed, or both, and the amounts
so paid by Seller and the cost of such performance shall be payable alonce, with interest at thente stated
in p~gr-aph 4 of this contract, as an additional anrount due Seller under this contract.
If there now exists, or if Seller hereafter creates, suffers, or permits to accrue, any mortgage,
contract for deed, lien, or encumbrance against the Property which is not herein expressly -assumed by
Purchaser, and provided Purchaser is not in default under this contract, Seller shall timely pay all amounts
due thereon, and if Seller fails to do so, Purchaser may, at Purchaser's option, pay any such delinquent
amounts and deduct the amounts paid from the installment(s) next coming due under this contract.
16. DEFAULTS. The time of performance by Purchaser of the terms of this contract is an
essential part of1his contract. Should Purchaser fail to timely perform any of the terms of this contract,
5
Seiler may, at Seller's option. elect to declare this contract cancelled and tenninated by notice to Purchaser
in accm:dance with-applicable law. All right, title, and interest acquired under this contract by Purchaser
~hairthen cease and tenninate, and all improvements made upon the Property and all payments made by
urchaser pursuant to this contract shall belong to SeIler as liquidated damages::for breach of this contract.
l'1/eitller the 1:xtension of timeJor payment of any sum of money to be paid hereunder nurany waiver by
SeUerof Seller's right-to declare this c:nntract forfeited by reason of any breach shall in any manner-affect
Seller's right to cancel this contract because of defaults.subsequently Qccurring, and no extension:nf time
shall be valid unless agreed to in writing. After service of notice of default and failure to cure-such default
within the period allowed by law, Purchaser shall, upon demand, surrenderl'ossession of the Property to
Seller, but Purchaser shall be entitled to possession-of the Property until the ex~.iration of such period.
17. BINDING EFFECT. The terms of this contract shall run with the iandand bind the parties
hereto and their successors in interest.
18. HEADINGS- Headings of the paragraphs of this contract are for convenience only and do not
defIne, limit, or construe me -contents of such paragraphs.
19. ADDITIONAL TERMS: None.
SELLERS(S) PURCHASER(S)
R & R Leasing, Inc.
a Minnesota Corporation,
8Y~ ~.~ By
. Gordon W. Rehbein
Its r:p~.
Its
Ores
STATE OF MINNESOTA
. 5S.
:OUNTY OF ffi M S e
The foregoing was alowledged before me on this If ~ay of /k"lflrr: 1998 by Gordon W.
Rehbein. the _President of R & R Leasing, Inc., a Minnesota corporation. on behalf of the
corporation. 77
I Ct'[{ W
(Seal)
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6
STATE OF MINNESOTA
f) S5,
:OUNTY OF (Itlv! jAA
The foregoing instru t was acknowledged before me this ~y of
!UrJ (; rr , 1998 by tJ /... /J , the P-resident of First Class Concrete, Inc.,
a Minnesota corporation. on behalf of the corporation. t
. I7j~~j~ ~
Notary bJic I
(Seal)
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1-3/-00
Send Tax Statements to:
First Class Concrete, Inc.
/3<<tol Fnt;u.r $+. ~ ,ii:...
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THIS INSTRUMENT DRAFTED BY:
Thomas J. Rooney
ROONEY & NEILSON, LTD.
8 Pine Tree Drive, Suite 120
Arden Hills, MN 55112
(612) 481-9222 FAX: 481-7038
FAILURE TO-RECORD OR FILE THIS CONTRACT FOR DEED MAY GIVE OTHER PARTIES
RIORITY OVER PURCHASER'S INTEREST IN THE PROPERT\' ,
7
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
Mareh 29,2000
6:00 p.m.
Purswmt to due call and notice thereof. the City of Centcrville held their regularly
scbcduJ.cd meeting on March 29, 2000, at City Hall, lSgOMain Street.
PRESENT: -Mayor Tom WiIharber
Coum:il Member Dick Travis
Council Member Terry Sweeney
Council Mcmber'LiDda Broussard Vickers
ABSENT: Council Member MBri Nelson
STAFF: City Administrator, Jim March
City Attorney, Tun Hoeft
City Engineer, Tam Peterson
1. CALL TO ORDER
Mayor WiIharber called the March 29,2900 City Council meeting to order at 6:00
p.m.
n. PUBLIC HEARING (8)
Laurie LaMotte Paris: Revit"lb"tion Grant AWIication
Mayor Wilharber opened the Public Hearing fur the Lauric LaMotte Park
Revitali2lttion Gtant Applicmion.
City AdmiI:Iistl'ator TJID March opened the discussion by stating the grant
application was written to request fimding from the DNR fur the implememation of
a play structure along with parking lot improv~. No further discussion.
Motion IJv ConDeil Member Travis. seconded bv Council Member Sweeney to close
tbePllbtic HeariDll. AD in favor. "Motion carried unanimouslv.
m APPEARANCES/A-W ARDS
IV. CONSIDERATION aF MINUTES
March 8. 2000 Council Mcetiru! l'vfinutes
Motion bv Council Member Travis. seconded bv Council Member Sweenev to
:loorove the March 8.2000 Council meetinj minutes. Motion tjirried unanimouslv.
. '
V. P A ThIEN! OF CLAIMS
The City ofCenterville March 8 tbroucl1 March 29. 2000
Motion bv Council Member Brous:;ard Vicbrs. seconded bv Council Member
Sweeney to'aDProve-tbe e:menditares for the Citv from March 8.2000-tbroul!b
March 29, 2000. AD in favor. Motion carried unauimousiv.
Cem:ennial Fire District Exoenses
Motion bv Council Member Sweeney. secouded bv Council Member Travis to
approve tbe C1!:Dtenlllial Fire District expenditures. 'Motion cu:ried unanimoulv.
Request fur mm I pa-VTT1t':T1t fl1J!tic:view Addition
Mr. Peterson indicated the fiDal pay request fur the Parkview AdditionlBtoIIDSe~er and
Sanitary W~ Improvements is presented in the amount of$23,420.72, of which
$21;000 is retainage and $2,000 is in change orders. The project bas been reviewed by
Bonestroo, who noted all items are complete.
Motion bv Council Member Sweeney, seconded bvCo.Dei! Member Brou!l8aro
Vickers to approve the tiual pavmeDt of the Parkview Addition for'$13,420. 72 'to
]Jonu.e-mcompWlnu with the attorucv!s recommendation fOT the distribution of
payments. Motion carried lIDBnimouslv.
VL -SET AGENDA
The fonowing items were added to the ~enda:
· Request fur final paymentlParkview Addition;
Storm Sewer and Sanitary Water Improvements
· Hensel Project
. Main Street Speed Study
MonOD by Council Member Sweeney, sec:unded bv CO.Dei! Member BrollSSllrd
Vicken to !let tbe aeenda with Doted addition. Motion canieil unanimouslv.
VII. PETITIONS AND COMPLAINTS
Stop sUm ~ - 73m Street
Council Member Travis presented a petitionaml read ll.letter from various residents,
regarding their request for a stop sign to ~ placed at the comer of 73 nl Street and Quebec.
In response, Council Member Travis presented a report filed by Officer Dave Frank of the
CPLPD. Officer Frank ~ the monitoring he conducted at the area in question.
The monitoring was completed at random and at different times of the day/days ofllie week.
There were 87 vehicles surveyed of which:
2
.. 81 of the vehicles were traveling at or below the posted speed with 80% in the 20mph-
25mph ranges.
. Six vehicles were found to be traveling over the 30mph posted limit with the most
excessive speed to be 34mph.
.. No citations were issued.
.. From the survey, CPLDP feels the travel frequency and speed full within normal levels
for a through street located in a residential area..
.. There is a ratio of 13: 1, which means I-vehicle out of13 travels 2-3 mph over the posted
speed limit.
Based on the above infurmatioll, it is Officer FraIlk's belief the posted signs at Peterson Trail,
Old Mill Road. Quebec-and Brian Drive are adequate to controlthe amount and type of
traffic typical in this area..
Motion bv CODDCil Member Travis. seconded by CouDCll-Member Broussard Vickers to
table the 73nl Street request for ulacement of a stop silm on tbe corner of73rd Street and
Quebec. Dntil the Den City Council meena2Jlnd tbe interested residents have had an
OOpoaullity to speak with Ofticer Frank. Motion carried nD3nUnouslv.
Construction Traffic Restriction on Brian Drive
Mr. Peterson stated. he spoke to JeffBoch (Land Holding Company), who stated be would do
whatever he-CaIl to open the road up to the east., between the dead end street and 20lil Ave.
Mr. Boch will be contacting Eagle Trucking aDd request their assis+.ance in smoothing out
and opening. up--tl1e area for construction traffic along with notifying eguipment haulers etc.
to use the opening.
Mr. WiIharber stated that possibly after the area is opened up, the City could put up signs
stating "Construction Traffic-Enter on201ll Avenue".
Mr. Wilharber added he has spoken to ChiefJoel Heckman concc:ming the issue nf trucks
entering tbcw:ea,. which are J:UIml1ly in nOD-Compliancc with the current road restrictions.
CbicfHeckman responded his force would start to watch for "road. restriction" violations.
Motion bv Council Member S~eeaev. seconded bv Council Member Travis to table the
constnlctioD traffic restriction on Brian Drive sipqe until the next City Council
meetiDl[. Motion earried uDaDimoDsly, .
Hensel Suecial Use Permit Reoucst
Mr. Travis read alettcr received from MargJlret and Leo Hensel Mr. and Mrs. Hensel are
requesting a Special Use.per.mit to haul 4 tons of cement to their hOtneilt 1744 Heritage
Street. The current road. restriction is 3 tons. The Hensel's are constructing a 6 x 21 .1/2 foot
addition to the bedroom of their home at the above stated address. The cement contractor
estimates a I-ton overage.
3
Motion by COQDcil Member Travis, seconded bv Council Member Sweenev to
approve the requested SpeciallIse Permit to Mr. And Mr.>. Hensel pendin2 a posted
$1000 bond or lI2reemeat to split the concrete load. "Motion carried unanimouslv.
Comolaint Procedure
Mr. .:M:ikc Carter of 6913 Sumac Court questioned the complaint process wiI:h.in the City.
:M:r. March jntii"3tett noanally the City Hall does not normally respond to lIIIOnymoUS
compJaiDts received UDless tbe-complaint is.a major issue. The complaint received
against Mr. Carter WBS1mDnymous, bin did not wlsb. to file an oflicial complaint, but
important enough to be ful"WlU'ded to the appropriate authorities.
vm. UNFINISHED BUSINESS
Hunter's Crossin2 Prelimmarv Plat
Mr. Carlson and Mr. Mattke addressed the.issues of concern thai: were brought forward
by the City Engineer and the Building Official at the :first time the preJimiDary plat was
submitted. Mr. Mattke stated the trail in question is now included running from the west
side to the east side of the project The.engineering concerns along with concerns with
the grading plan have all been resolved. Tbere was concern on the width of the corner
lots that face Centerv:ille Road. The setback being requested in the revised preliminary
plat is 30fuet fur the side yard set back.
Mr. Peterson indicated all nine ofllis original concerns he addressed.in January have
been resolved. Mr. Peterson questioned the implf"TJ'/"T1l"ation of a sidewalk in addition to a
traiL Mr. March stated the importaDt aspect of the trail implementation would be to have
the trailnm from 20th Avenue and eventua.lly over the :freeway in connection with the
Hugo trails system. Mr. March feels ifthe:re were a choice between a sidewalk system
and a trail system, the trails would prove to be IIlOre beneficial.
Motion bv.Council Member BroussaniVjckers, seconded bv Council Member
Travis to"B.Bow Hunter's.CrossiDe:to be moved mto the MUSA in adiition to
approvine: the PrelimiDary Plat Cor HUDter'-S CrossiDe: with accordance to resolved
illS1lcs presented. All in favor. "Motion carried QDanimoQslv.
Mutual Aid A2reement - Hugo
Mr. Marchwiil write a letter to the City ofRugo expressing the City's willingness to
proceed with theagrccmcnt and indiCllle the questions and issucswe have beIore
:my action is taken.
Motion by Council Member Sweeney, seconded bvConncitMember Tnavis to draft
a letter to the C3tv of BU20:Statml! our coneenu, witb the intent to proceed with the
Matal Aid Allreement. All in fa'ltOr. MOriOD carried unanimonslv.
Northern Forest Products - TIF Issue
This issue was brought up to Council a fi:w months ago, and has. resurfaced recently due
4
to a questiOD-DD the minimum assessment agreement with Anoka County of $575,000.
Since the building has been built, the assessment value ilLNovember 1999, for the first
two years it was valued at $377,000. This resulted in Northern Forest-Products paying
less tax.
Another issue tbat has 3een addressed is the commercial and industrial tax rates were
compressed by the stale. Mr. March outlined a memo from the attorney representing
Elhcrs and Associates. Basically the memo stated.the City has made its paymentS to
Nox+lIcm FOtcSt ~ The County has decided not to correct the misrepresented
amount. Mr. Paul McDowell (Northern Forest Products) agrees he should have been
paying taxes.on the $575,000.
The last issue of concern brought forward was the base rate inflation adjustment amount
that was set up to include allnftbeparcels in the industrial park. Elhers and Associates
referred to a previous City Administtator makiDg the decision. Mr. March would like to
find a workable solution to emure Glen R.cbbein's satisfuction in this matter as well as
keeping Northern Forest Products Ilappy and viable in the Centervi1le business '
commnnity. Mr. March suggests r~ml\:ining in eomplillnce with the agreement formed in
November, and to develop a structure to pay off the first note. Mr. March and Mr.
McDowell are in agreement that by building an addition to their cmrent fucility, the City
would look at abating the City's portion oIbis tax at the end of the tax Urcleuleat district
for one additional year.
MotioD bv CauDal Member Broussard Vicken. seconded by-Council Member
Sweeneov to bave Mr. March continue with tbe coneeptlUld orinz the actual cost
baclcto COUDeil. AD ill favor. Motion earned unuimouslv.
IX. NEW BUSINESS
Account Clerk II. Clerk!IreasurerPosition. Minutes Transcriber
Mr. March recommended Laura Thompson fill the Account Clerk II position, to
promote internal staffmcmber Teresa Bender to the Clerk Treasurer position, and
to hire Time .gaver's organization to record minutes for the City Council and
PlmmiDg Commission's meetings. A cost analysis of the options was presented.
Motion bv Council Member Sweellev. 3eCOnded bv ConDeil Member Broussard
Vickers to accept the recommendations as DOted. .AU in favor. Motion carried
Dnanimously.
Point of Sale Software
Mr. :March statCti'it is.prudem to inv.est in teclmology. The proposed software
iutegraies with our current accounting software. Presently: all receipts are manually
hand written. The proposed software will allow the receipts to be printed off the
computer and be balanced at the end of the business day. This will eliminate staff
time in issuing receipts, bringing them to the appropriate' area and entering them
into appropriate departments.
Motion bv Council Member Sweenev. seconded bv Council Member Travis to
approve, the Point of Sale Software as requested. All ill favor. MOnOD carried
5
IlDanilllOusiv .
Lorentz Bus Service - Tom Thumb Parkiruz Lot
Mr. March stated. he received a call from Tom Thumb Corpor-ate Office who
iDdicaied Lorentz Bus SCI"lice ~ uses the Main Street Tom Thumb parking
lot for "paIkand ride" services. The "park and..ride" bas grown over the past
couple years aDd the Tom Thumb pmking lot is .!lOW to sma1l fur the program Tom
Thumb is requesting the City's.guidauce in resolving this coucem. Tml March will
pass along the church parking lo~ as-a suggestion.
Charitable Gamb~ License . SpriI:w Lake Park Lions
Mr. March stated the-Spring Lake Park Lions Club is looking to receive approval_to
conduct:cbaritable gambling at Kelly's Komer.
MotWa bv COllncil MemberVieken.. seeoaded by Council Member Tl'llvis to
aporove Resolutioa O()..e!; Sorine:Lake.Uoa's Clab Charitable Gamblin!! Lict!Dse.
Motiol carried lIDaDilDously.
Snecial1Jse PermitlLot StlIit - First Class Concrete
Mr. Scott Byrkit and Mr. Arnie Larson were present on behalf of First Clwis
Concrete Inc. Mr. Byrlcit -and Mr. Larson are requesting pc:rmission for a Sp:cial
Use Pe:rmit to construct an 19,&00 square foot speculative commercial bui1ding
between Reel M.amrl3cturing and R & R Leasing.
MOhOB -by Council Member Broussard Vickers. seconded bv-CouncilMember
Sweeney to aporove tbe.Soecial:;Use Permit aad Lot Solit foroFim Class COB crete lIS
outliDcd iD llc:cordaace to aU terms lIad-eollditioas beiJal!: fIIl6JIed. AD ill favor.
Modo. carried uDallimouslv.
LaMotte Park - Outdoor Recn:ation Gtmtt
Mr."March staied the LaMotte Park grant application bas becn.revised, although
there are oot any dollars expected tobe.allotted to the program this year. The DNR
has encouraged organizations to submit the application regardless of the -lack of
funding to show outside interest in this type of grant.
Mono. by .cn.Dcil"MemberSweeuev. :IleCO.ded by Couaeil Member Brousaard
Vieken roapprove RaolutioD #00-{)4. which accepts tile Laurie LaMotte Park
08:tdoor RecreatioB Grut Apolication.JiII iD..favor. Motion carned IIDuimouslv.
MainStreetS~d Studv
Mr. Travis read a letter addressed to Mayor Wilharber fromJ 7 year old Jessica
Spanjers who was writing about a speed limit she believes needs to be lowered. Her
proposal is that the speed limit on Main Street, between the school and 20111 Avenue
shoWdnot be 45mph. It should be lowered to 30mph immcdia1eIy. Ms. Spanjers
6
feels threatened by the speed of the traffic when she crosses Main Street. There are
many students who walk along Main Street and children who cross Main Street
regularly.
The Council. discussed OIle f'OSSlble disadvamage to requesting the study may be an
increase in the speed limit Council Member Vickers shared that if the study found
acomecutive IlDIIIber of cars going a higher speed. the couaty may opt to raise the
limit versus lower it. This possible n:suh will be IlOted in a response letter to'Mr.
S~
Motion bv:MlI'I'or Wilharber. !IeCOnded by CoqncilMember Sweenev to write a
letter to A.IIOU-COIIDtv to eoadact II. speed da~k on Maia Street and iaadditioD to
send II. restJQIl&e to Ms. SPUI ien.Motion carried uDanimon..
1(. CONSENT AGENDA
XL COMMtTIEEREPORTS
On April glb Mayor Wilharber will be sitting on the "oral board". for possible future
police officers for CPLPD. The board will consist of twelve I'Jmn;cWtp<:,
Xli AD~TRATORSREPQRT
XIII. ADJOURNMENT
MatiCH by CouncilMember Sween". seconded by Council Member Tnlvis to
adioun the Marcia 29. 2000 Conci] "Meetin!! at 7:56 p.m. AD in favor. Motioo
carried unanimoush'.
Tnmscr.ibed by:
Aimee Fairbrother
7
'lOco Order -+-- of ~
- 'by: Pins: "^ '7
Recordabilily ( Delqs; /'VI. 't
Filing Fees: ('1..<;(') -r-( CD
1)....
Wall Certificale
Received this Date:
AMoka County Recordar
Notes:
o Cortified Copy
Dale Mailad
o Tax Uens ( Aeleasas
o Multi-Co Doc Tax Pd
o Transler
'~ivlsion
6 Status
o Olher
o New o.,sc.
DGAC
o Oat Spec
o r-/o Chongo
DOGUMENTNO.
15657B8_0 ABSTRACT
ANOKA COUNTY MINNESOTA
I HEREBY CERTIFY THAT THE WITHIN INSmUMENT WAS FiLED IN THIS OFACE
fORREGORDlJN APR 30 2001
Al 8: 10 AM AND WAS DULYREGORDED.
fEES AND TAXES IN THE AMDUN7 Df $119 . 50 P-AIO.
RmSnNQ 2001034527
.-.-....... MAIlMEN J. DEVINE
ANOKA COUNN PROPERlY lAX ADMINrsmATORIREGORDERJREfJISlRAR OF mIlS
MLE
BY
DEPUN PROPERTY TAX ADM/IIISffiATORJRECORDtRIREGlSTRARIJF TITlES
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LIMITS
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Extract of Minutes of Meeting
of the City Council of the City
of Centerville, Anoka County, Minnesota
Pursuant to due call and notice thereof a regular meeting of the City Council of the City
of Centerville, Anoka County, Minnesota, was held at the City Hall in the City on Wednesday,
October 10, 2001, commencing at 6:30 o'clock P.M.
The following members of the Council were present: b T /YlN fr/ e. "--/1 v-- /I1'o/~r
-;S
and the following were absent:
;vC~
* * *
* * *
* * *
The following resolution was presented by Councilmember ~
, who moved
its adoption:
RESOLUTION NO. #01-019
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$990,000 GENERAL OBLIGATION IMPROVEMENT
BONDS OF 2001
BE IT RESOLVED By the City Council of the City of Centerville, Anoka County,
Minnesota (City) as follows:
1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements)
have been made, duly ordered or contracts let for the construction thereof, by the City
pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act);
SJB-203936vl
CE155-17
Proiect Designation & Description:
Total Proiect Cost
Pheasant Marsh Phase I Improvements
Costs of Issuance
Bond Discount
Capitalized Interest
$910,869
16,000
13 ,860
49,271
Total
$990,000.00
(b) it is necessary and expedient to the sound financial management of
the affairs of the City to issue $990,000 General Obligation Improvement Bonds of 2001
(Bonds) pursuant to the Act to provide financing for the Improvements.
2. To provide financing for the Improvements, the City will issue and sell Bonds in
the amount of $976,140. To provide in part the additional interest required to market the Bonds
at this time, additional Bonds will be issued in the amount of $13,860. The excess of the
purchase price of the Bonds over the sum of $976,140 will be credited to the debt service fund
for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The
Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of
Offering:
SJB-203936vl
CE155-17
TERMS OF OFFERING
$990,000
General Obligation Improvement
Bonds of 200 1
City of Centerville
Nicollet County, Minnesota
(BOOK ENTRY ONLY)
NOTICE IS HEREBY GIVEN that sealed bids for the purchase of the above bonds will
be received until 11 :00 o'clock A.M., C. T. on Wednesday, October 24, 2001, in the offices of
Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment Securities Inc. in St.
Paul, Minnesota, at which time the bids will be opened and tabulated for consideration by the
City Council at a meeting at 6:30 o'clock P.M. on the same day. The bonds are offered on the
following terms.
Purpose and Security
The purpose of the bonds is to provide funds for the financing of assessable public
improvements in the City. The bonds will be general obligations of the City, for which its full
faith, credit and taxing powers are pledged together with special assessments against benefited
properties.
Details of the Bonds
The bonds will be issued in fully registered form, will be dated November 1, 2001, will
be in denominations of integral multiples of $5,000 each and will mature on February 1, in the
years and amounts as follows:
Year Amount Year Amount
2004 $75,000 2009 $100,000
2005 80,000 2010 105,000
2006 85,000 2011 115,000
2007 90,000 2012 120,000
2008 95,000 2013 125,000
Bids for the Bonds may contain a maturity schedule providing for any combination of serial
bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal
maturing or subject to mandatory redemption in each year conforms to the maturity schedule set
forth above.
SJB-203936vl
CE155-17
Book Entry System
The Bonds will be issued by means of a book entry system with no physical distribution
of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
Optional Redemption
The City may elect on February 1,2008, and on any day thereafter, to prepay Bonds due
on or after February 1, 2009. Redemption may be in whole or in part and if in part at the option
of the City and in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.
Mandatory Redemption
Any term bonds issued will be subject to mandatory sinking fund redemption in part prior
to their scheduled maturity dates on February 1 of certain years, as more fully described in the
Details of the Bonds section herein, at a price of par plus accrued interest to the date of
redemption.
Interest
Interest on the bonds will be payable on August 1, 2002, and semiannually thereafter on
each February 1 and August 1. Bonds maturing on the same date must bear interest from date of
issue until paid at a single, uniform rate. Each rate must be in an integral multiple of 1/20 or 1/8
of 1 %. Interest will be computed on the basis of a 360-day year of twelve 30-day months.
Registrar
The City will name the Registrar which will be subject to applicable SEC regulations.
Principal will be payable at the principal office of the Registrar and interest will be payable by
check or draft of the Registrar mailed to the registered holder of a bond. The City will pay the
reasonable and customary charges for the services of the Registrar.
SJB-203936vl
CE155-17
CUSIP Numbers
The City assumes no obligation for the assignment or printing of CUSIP numbers on the
bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be
assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the
time of delivery caused thereby.
Award
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a
true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal
or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
Delivery
Within 40 days after sale, the City will furnish and deliver to the office of the purchaser
or, at its option, will deposit with a bank in the United States selected by it and approved by the
City as its agent to permit examination by and to deliver to the purchaser, the printed and
executed bonds, the unqualified opinion thereon of bond counsel, and a certificate stating that no
litigation in any manner questioning their validity is then threatened or pending. The charge of
the delivery agent must be paid by the purchaser but all other costs will be paid by the City. The
purchase price must be paid upon delivery of the bonds in funds available for expenditure by the
City on the day of payment.
Legal Opinion
An unqualified legal opinion on the bonds will be furnished by Kennedy & Graven,
Chartered, Minneapolis, Minnesota. The legal opinion will be printed on the bonds at the request
of the purchaser. The legal opinion will state that the bonds are valid and binding general
obligations of the City payable primarily from special assessments against benefited properties
and that the City is required by law to levy taxes for the principal and interest thereon as the
same become due without limit as to rate or amount.
SJB-203936vl
CEl55-17
Bond Insurance at Purchaser's Option
If the Bonds qualify for issuance of any policy of municipal bond insurance or
commitment therefor at the option of the bidder, the purchase of any such insurance policy or the
issuance of any such commitment will be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
will be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay the rating fee. Any other rating agency fees will
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser will not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
Official Statement
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement as required by Rule 15c2-12 of the Securities and Exchange Commission. The
Official Statement, when further supplemented by an addendum or addenda specifying the
interest rates of the Bonds, together with any other information required by law, will constitute a
Final Official Statement of the City with respect to the Bonds, as that term is defined in Rule
15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting an
official Bid Form therefor, the City agrees that, no more than seven business days after the date
of such award, it will provide without cost to the senior managing underwriter of the syndicate to
which the Bonds are awarded 25 copies of the Official Statement and the addenda described
above. The City designates the senior managing underwriter of the syndicate to which the Bonds
are awarded as its agent for purposes of distributing copies of the Final Official Statement to
each Participating Underwriter. Any underwriter executing and delivering an Official Bid Form
with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it will accept
such designation and (ii) it will enter into a contractual relationship with all Participating
Underwriters of the Bonds for purposes of assuring the receipt by each such Participating
Underwriter of the Final Official Statement.
Continuing Disclosure
Participating underwriters need not comply with the continuing disclosure requirements
of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934 (the "Rule"), because the offering is in a principal amount less than
$1,000,000. Consequently, the City will not enter into any undertaking to provide continuing
disclosure of any kind with respect to the Bonds.
SJB-203936vl
CEl55-17
Type of Bid - Amount
A sealed bid will be for not less than $976,140 and accrued interest on the total principal
amount of the Bonds. Bids will be accompanied by a good Faith Deposit ("Deposit") in the form
ofa certified or cashier's check or a Financial Surety Bond in the amount of $19,800, payable to
the order of the City. If a check is used, it must accompany each bid. If a Financial Surety Bond
is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and pre approved by the City. Such bond must be submitted to Juran & Moody, a
division of Miller Johnson Steichen Kinnard Investment Securities Inc., prior to the opening of
the bids. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed
by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial
Surety Bond, then that purchaser is required to submit its Deposit to Juran & Moody, a division
of Miller Johnson Steichen Kinnard Investment Securities Inc., in the form of a certified or
cashier's check or wire transfer as instructed by Juran & Moody, a division of Miller Johnson
Steichen Kinnard Investment Securities Inc., not later than 3:30 P.M., Central Time, on the next
business day following the award. If such Deposit is not received by that time, the Financial
Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit
the check of the purchaser, the amount of which will be deducted at settlement and no interest
will accrue to the purchaser. In the event the purchaser fails to comply with the accepted bid,
said amount will be retained by the City. No bid can be withdrawn or amended after the time set
for receiving proposals unless the meeting of the City scheduled for award of the Bonds is
adjourned, recessed, or continued to another date without award of the Bonds having been made.
Rates will be in integral multiples of 5/1 00 or 1/8 of 1 %. Bonds of the same maturity will bear a
single rate from the date of the Bonds to the date of maturity. No conditional proposals will be
accepted.
BY ORDER OF THE CITY COUNCIL
/s/ Theresa Bender
City Clerk-Treasurer
Dated: October 10,2001.
SJB-203936vl
CE155-17
3. Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment
Securities Inc. is authorized and directed to negotiate the Bonds in accordance with the foregoing
Terms of Proposal. The City Council will meet at 6:30 o'clock P.M. on Wednesday, October 24,
2001, to consider proposals on the Bonds and take any other appropriate action with respect to
the Bonds.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember /1l/V'
, and upon vote being taken thereon the following members
voted in favor of the motion:
1)//
and the following voted against:
If; I} ~
whereupon the resolution was declared duly passed and adopted.
SJB-203936vl
CE155-17
STATE OF MINNESOTA )
)
COUNTY OF ANOKA )
)
CITY OF CENTERVILLE )
I, the undersigned, being the duly qualified and acting City Clerk-Treasurer of the City of
Centerville, Minnesota, hereby certify that I have carefully compared the attached and foregoing
extract of minutes of a regular meeting of the City Council of the City held on Wednesday,
October 10, 2001, with the original minutes on file in my office and the extract is a full, true and
correct copy of the minutes, insofar as they relate to the issuance and sale of $990,000 General
Obligation Improvement Bonds of2001 of the City.
WITNESS My hand as City Clerk-Treasurer and the corporate seal of the City this /t1~
day of Od1&A
,2001.
City Clerk-Treasurer
City of CenterviIle, Minnesota
(SEAL)
SJB-203936vl
CE155-17
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TO: Honorable Mayor and Council Members
FROM: Teresa Bender, Clerk/Treasurer
SUBJECT: Mr. Nottum, 7238 Main Street
DATE: October 5, 2001
Both Kris and myself have been working with Mr. Nottum regarding his utility account
(sewer). Mr. Nottum is questioning why he is being charged for two (2) sewer
connections and has been for many years. Through numerous discussions with Mr.
Nottum and research of City records, we have ascertained that Mr. Nottum in 1984 was
being billed for one (1) sewer connection unit at $27 per quarter and in 1986 $41 per
quarter. City records are missing from Mr. Nottum's address folder regarding utility
billing for the period of 3rd quarter 1986 through 1995 4th quarter billing. City records
show that in 1996 Mr. Nottum was being billed $80 per quarter equating to two (2) sewer
connections. Mr. Nottum has stated that his residence is a duplex and he rent same off
and on. Mr. Nottum as stated that previously he owned two (2) lots, both having sewer
connections. Mr. Nottum has stated that his brother purchased the additional lot and has
been billed for sewer accordingly. Mr. Nottum stated that he has contacted City Hall
regarding this on numerous occasions and was told that he owned a duplex and that was
the reasoning behind the billing oftwo (2) units.
Mr. Nottum is requesting that this item be researched further and a refund issued if it is
determined to be in error.
Attached, you will find Ordinance #30 in regards to Residential Equivalent Charges
Unites) and billing for same.
Effective: 2/11/77
City ofCenterville Ord. #30
STATE OF MINNESOTA
COUNTY OF Ai'\fOKA
CITY OF CENTERVILLE
ORDINANCE #30
AN ORDINANCE RELATING TO SANITARY SEWER.
The City Council of the City of Centerville, Minnesota, does ordain:
SECTION 1. SEWER DEPARTl\AENT.
There is hereby established a Sewer Department for the City ofCenterville. This sewer system
as now constituted, or as shall hereafter be enlarged or extended, shall be operated and
maintained under the provisions of this Ordinance subject to the authority of the City Council at
any time to amend, alter, change or repeal the same.
SECTION 2. MAl'JAGEl>1ENT.
The City Council shall have the charge and management of the sewer system subject to such
delegation of authority to the City Engineer, Sewer Superintendent and to other City employees
as the City Council shall provide.
SECTION 3. ADOPTION BY REFERAi'\TCE - MINNESOTA PLUNlBING CODE.
The 1\tfinnesota Plumbing Code, identified as follows: "The Minnesota Plumbing Code, filed
with the Secretary of State and the Department of Administration, June, 1969, and latest
revisions", is hereby adopted and incorporated by reference as an Ordinance of the City of
Centerville, and except as specifically stated herein, the Plumbing Inspector shall follow and
enforce the provisions of said lV1innesota Plumbing Code, together with all amendments thereof.
Two (2) official copies of said }dinnesota Plumbing Code shall be marked and filed for use and
examination by the public in the office of the City Clerk.
SECTION 4. DEFTh1:TIONS.
t\l Building Drain: The building drain is that part of the lowest horizontal piping of a
buildmg drainage system which receives u~e discharge from other drainage pipes and
which lies within the perimeter of the building.
~ Building Sewer: The building sewer is that part of the building drainage system that
extends from the building drain to the sewer service line at the property line. The
building sewer shall convey the water liquid and water-carried waste of but one building
except under special application approved by the City Engineer.
~ Sewer Service: The sewer service line is that piping which receives the building sewer
discharge at the property line and exiends to the City sewer main line in the utility
easement and is located entirely within said utility easement.
SECTION 5. SUPERVISION AND PLlJrvlBING STAi'\1DARDS.
The City Plumbing Inspector shall inspect all building sewer connections made to the municipal
Page 1 of9
Effective: 2/11/77
City ofCenterville Ord. #30
Sanitary sewer system and excavations for the purpose of installing or repairing the same.
SECTION 6. APPLICATIONS, PERlvfITS, FEES, BOND, INSlJR.Au~CE AND CHARGES.
1. Assessment Payment. No connection shall be made with respect to any sanitary sewer
serving the property of any person or occupants of the land, parcel or premises affected
unless all assessments for such sewer, or such installments thereof as are due and payable
have been paid in full and unless such owner, occupant or user has paid or provided tor
the payment of the full mid proportionate share of the ut111ty, which shaH he payable as
follows. '
., Installation Requirements. For service to the property for which a sewer service
line has not been previously installed :from the main sewer line to the property
line, the owner, occupant or user shall contract with a licensed sewer installer or
plumber for the installation of said line and all payments required shall be
assumed by the owner, occupant or user. (Only licensed plumbers or sewer
installers, licensed to operate the City of Centerville shall be allowed to install
service lines within the public right-of-way.)
Oil Property Outside of the City of Centerville. Service to any other municipality
may be considered by the Centerville City Council. Where it is determined
service is feasible and can be rendered, service will be provided only after a legal
contract has been agreed to and entered intG by the adjoining municipality.
III Pennit Fee. The applicants shall pay to the City a Permit fee for any sanitary
sewer construction, connection, enlargement, alteration or repair, and/or permit
fee for any plumbing, construction, con~ection, enlargement, alteration of repair,
which is to defray the City costs of inspections and administration. Amounts for
said fee shall be set by City Council Resolution and kept on :file with the City
Clerk Where no assessment for the cost of construction to trun.lc lines, lift station,
force mains and disposal facilities has been levied against the property sought to
be connected, a connection fee established by the City Council shall be collected
in cash with in the permit fee.
2. Multiple Connections. Multiple connections of more than one building toO a single
building sewer or sewer service fule shall be permitted only by special application to the
City. The applicant shall submit a detailed sketch showing location, grades and special
structures to the City Engineer for review prior to applying for a per1J1jt. All costs
involved for the engineering review shall be paid by the applicant along with other
required fees at the time of application for the pennit. The charge for the cost of the
trunk lines, lift stations, force mains and disposal facilities as defined in Section 6-A. (3)
shall be levied against such property sought to be connected, either through single sewer
services or multiple connections.
3. Bond. No excavator, sewer, installer, or plumber will be allowed to commence any sewer
service, installatiol'..., nor allowed to make any COllilection of any building sewer to a
sewer line or to a sewer senice, without first having obtained a.tld deposited with the city
a performance bond, or cash deposit, or irrevocable letter of credit in an amount of
$2,000. per permit or $25,000. all inclusive in a form approved by the City conditioned
that the City will be saved harmless from any loss, damage, cost or expense, by reason of
any work pedormed under tIus Ordinance or by reason or improper or inadequate
Page 2 of9
Effective: 2/11/77
City of Centerville Ord. #30
performance or compliance with tenru; of this ordinance by the holder of the license or
his agent or employee.
4. Insurance. Prior to receiving a permit for plumbing work, such plumber, excavator or
sewer installer shall take out and maintain insurance with a company approved by the
Clerk against damages or property injury or death to persons, which policy or policies
shall indemnifY and save harmless the property owner whose premises the work will
serve, the City and all its officers and personnel against any cla:im, demand for damages
or action arising out of or by reason of doing the work or activities relating or incidental
thereto, and from any costs, disbursements orexpense for defending the same. The
property damages insurance coverage shall be in the amount of$50,000. and the public
liability insurance coverage limits for injury or death to anyone person in anyone
accident shall be $100,000, and the policy limits for anyone person in anyone accident
shall be $300,000. The policy or policies shall provide that the City shall be notified
immediately of nay termination of or modification to such insurance. Should the
insurance coverage provided for in this section be inadequate in 3111ount, then the
plumber, excavator or sewer installer shall indemnifY and save hanrJess the said property
owner, the City and all its officers and personnel in like manner.
5. Licenses. No excavator or sewer installer will be allowed to commence any sewer
service installation without first having obtained a license from the City of Centerville.
Application shall be made on forms supplied by the City Clerk and shan be accompanied
by a license fee in the amount oftwenty-nve dollars ($25.00). Homeowners desiring to
do their own work shall not be required to obtain a license.
The application shall include such information as is requested by the City for deterrnilling
identity and a qualification to perform as an excavator or sewer installer. Upon a
detemrination by the City Clerk that the application in complete and proper in all respects
and the license fee is paid, the Clerk shall issue the license. The term ofthe license shall
run from the date of issue until December 31 of the year of issue, unless sooner
terminated by the City Council, for breach of any of the terms oftbis Ordinance, or for
unexcused failure to perform with terms of any contract for installation of sewer services
with a resident of the City, or for causing damage to public property. No part of the
license fee shall be reulllded upon a revocation of the license. The license fee shall not
be pro-rated for any reason.
6. Sewer Availability Charge (SAC). No perrr..it shall be issued for any connection, repair,
enlargement or alteration to the sewer system until a determination has been made bythe
City of the Service .Availability Charge (SAC), to be imposed by the Metropolitan Waste
Control Comlnission, and the applicant has paid to the City the full amOlli'1t of any such
Service Availability Charge that may be applicable.
7. Residential Equivalent Charge (unit). No permit shall be issued for any connection,
repair, enlargement Of alteration to the municipal sewer system until a determh'lation is
made by the city that the Residential Equivalent Charge (Unit) has been assessed against
the property and if not so assessed, no permit shall be issued until payment has been
made to City in full amount of such Residential Equivalent Charge (Unit) determined by
the City for proper usage. Metropolitan Waste Control COInmission SAC tables shall be
used in determining Residential Equivalent Charge. Residential Equivalent Charge
(Unit) shan be assessed initially at $1,000 and commencing in year of 1977 shall be
increased $50 per year for a period of twenty (20) years.
Page 3 of9
Effective: 2/11/77
City of Centerville Ord. #30
SECTION 7. DELAYED COl\lNECTION CHARGE.
To protect the general health ai1d welfare of the City, it is required that the liquid 'wastes from
fu'lY plumbing system of any residence, dwelling or building be discharged to the public
sewer system. The owner of each residence, dwelling or building, to which sewer service is
or become available shall secure all permits required, pay all fees and charges required and
connect to the public sewer service becomes avail~ble to the property. A late connection fee
of three hundred dollars ($300) in addition to all other fees and charges that may be
applicable, shall be paid at the time of securing the permit for connection to the sewer, for
everj such connection made after the time limit. Any owner failing to connect as herein
required shall also be subject to any penalties provided in this Ordinfulce.
SECTION 8. PLUl\!ffiING INSPECTOR.
The Plumbing Inspector shall exanrine all applications before construction is begun and after the
construction is begun and after the construction, enlargement, alteration or repair is completed,
the Plumbing Inspector shall be notified. It shall be unlawful to cover any affected lines until an
inspection has been made and such connection and the work incidental thereto has been
approved by the City as a proper and suitable connection.
It shall be the duty of the sewer m..staller and or plumber to notifY the Plumbing Inspector by
telephone or in writing, not less than eight (8) worki.'1g hours between the hours of 8:00 a.m. and
4:00 p.m. before work is to be inspected or tested.
SECTION 9. EXISTfNG DRl\INAGE Al'\~ PLU1\1BING SYSTEMS.
Prior to connection to the public sanitary sewer system, the Plumbing Inspector shall examine
the existing drainage system and the interior plumbing system. All such systems shall conform
to the requirements ofthis Ordinance and the requirements of the Minnesota Plumbing Code. In
the event that such drainage system or plumbing system is determined to be nonconforming to
the above requirements, the contractor, owner, or occupant shall do or cause to be done,
whatever hook-up to the public sanitary sewer system is made. The decision ofthe Plumbing
Inspector as to the extent of the corrective work to be done in each individual case to conform to
the above requirements shall be finaL
SECTION 10. fNSTALLATION OF CONNECTIONS.
All sewer services may be installed by a licensed plumber or a seVlfer installer licensed by the
City of Centerville. Homeovmers may make installations, provisions on the following
conditions: If the work done by a property owner on his own premises does not meet the
requirements of this Ordinance and he cannot perfoml the work to comply v\Tith the requirements
as instructed by the inspector, he SPAll engage a licensed sewer installer or plumber to install the
connection. Failure to do so will be considered just caused for the City to refuse bim a sewer
connection.
SECTION 11. EXCAVATION WORK.
a) Excavation Inspection: Allll1stallation work or repair of connections to the sewer system
including grades, bends and backiillings shall be mspected by the Plumbing Inspector. No
work shall be covered or backfilled until directed by said Inspector. All work and
Page 4 of9
Effective: 2/11177
City ofCenterville Grd. #30
excavations shall be protected by barricades and warning markers and lights reasonable and
suitable for the purpose. The Cit'j shall be held harmless of any claim or loss as might
otherwise arrive for damage, loss or injury caused by or arising by reason of such work being
performed.
5 Street Repair: No digging in any type City streets shall be pennitted except by special
w-ntten permission from the City. Backfilling shall be thoroughly compacted with M.H.D
Class 5 gravel base compacted to 100 percent maximum density in 6 inch layers. The base
shall be treated and a surface installed in accordance with the Ordinances oftte City of
Centerville.
. Unsatisfactory Filling Or Repair Of City Streets Or Right-Of- .Way: Where excavations are
unsatisfactorily filled and or surfacing is improperly patched, the City Council shall cause
them to be placed in a satisfactory condition and the cost thereof shall be charged to such
plumber doing further work within the City shall be suspended until such charge is paid.
Such plumber shall be given notice thereof and ten (l0) days within -which to pay such
charge.
SECTION 12. CONSTRUCTION REQUlRElVffiNTS.
All building sewers and sewer service lines shall be of approved cast rron soil pipe, or plastic
pipe of a type approved by City Engineer. All joints or connections for approved pipes shall be
made in a IDmmer and kind approved by City Engineer and kept on ille 'with City Clerk.
Individual service lines shall not be less than tour (4) inches in diameter and shall be placed at a
uniform grade not less than one-eighth (118) of an inch per toot. Building sewer lines shall
contain no more than two (2) ninety (90) degree long sweepbends or a combination offorty-five
(45) degree bends. A c1ea..l1out to the surface shall be provided between the first and second
ninety (90) degree bend. Each lend and cleanout liser and cover shall be of cast iron
construction or of type approved by City Engineer. Cleanouts shall be at intervals not to exceed
eighty (80) feet. No connecting sewer shall be laid parallel to lliiY bearing wall or footing unless
fiIrther distant than three (3) feet fi.-om such bearing wall or footing. No connecting sewer shall
be laid within (20) feet of an existing well unless cast iron soil pipe is used.
Multiple connections of more than one (1) building shall not be made unless approved by City
Engineer. No mter-cormection of existing private sewage system shall remain upon connection
to the public system. Upon completion of sewer service connection, a record made by Plumbing
Inspector showing placemem of building sewer line lli"ld ail outside deanout risers as related to
building foundation and sewer service line shall be filed with City Clerk.
Old house sewers or portions thereof may be approved for use by the City Engineer. The City
Engineer may request that the old sewer be excavated for the purpose of facilitating inspection.
No house sewer shall be laid across or over any ey,jsting cesspool or septic tank unless the
existing cesspool or septic tank shall first be pumped clean and filled with earth to the existing
ground level. Where a connecting sewer is laid across or over the existing cesspool or septic
tank. .All other cesspools or septic ta111.<:s shall be pumped clean and filled with earth to ground
level unless said tanks are required as portion of surface water drain system as approved by
Plumbing Inspector.
The sewer conn.ection stub is marked by a two inch by two meh ""\Tood stake to the surrace. The
sewer installer should verif3l the location and elevation of the connection before proceeding with
the l.'1Stallation. Any deviation from the plan location which will affect the installation of the
sewer connection, should be brought to the attention oftne City :irr;;mediate1y. Contractor shall
Page 50f9
Effective: 2/11/77
City ofCenten1lle Ord. #30
iustall the house sewer by exposing the wye at the sewer main or the service stub at the property
line, connecting to that wye or service stub at"'1d shall lay the house sewer pipe from the wye or
service stub to the building.
The City will assume no responsibility for extra charges as a result of such misplaced
cOI'..nections unless it is notified before any work is done and has had an inspection made by its
representative to confirm the condition and to authorize extra work.
Existing building senice lines or systems may require replacement. Such lines claimed to be in
good condition and approved material shall be subjec(to an air test or other suitable tests
approved by the City Engineer and or Plumbing Inspector. Any system will be subject to
retestii"lg. Cost of testing shall be paid by the o\Vner. Any system failing to meet a satisfactory
test shall be replaced or repaired to the satisfaction ofthe City Engineer and or Plumbing
Inspector.
No connection of any building sewer service line shall be made by any person other than an
employee of the City of Centerville, a licensed sewer installer or a plumber licensed by the State
of Minnesota and all such connections shall be made under drj conditions, either naturally
occurring or by dewatering and under supervision of the Plumbing Inspector.
SECTION 13. ABNOR1vIAL AJ'ID PROHIBITED DISCHA..ttGES.
Abnormal strength and volumes shall be classified as a special discharge in comparison to domestic
wastes and shall be treated on a special basis as to rates and are subject to review by the City
Council.
It shall be unlawful for any owner, occupant or user of any premises to direct or discharge prohibited
elements or materials into the sanitary sewer system of the City ofCenterville, said prohibited
elements or materials being defined herein.
1. Storm Water. No storm water, surface water, ground water, or run-off, subsurface drainage,
cooling water or unpolluted industrial process waters shall be discharged or caused to be
discharged into said sanitary sewer system.
2. Roof and Surface Water. No roof or surface water drains shall be connected or directed to drain
into the sanitary sewer system.
3. Al'1Y gasoline, benzene, naptha, fuel oil, or other flammable or explosive liquid, solid or gas.
4. iilly garbage that has not been properly shredded.
5. A..nyashes, cinders, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood,
paunch man.ure, or any other solid or viscous substance capable of causmg obstmction to the
flow in sewers or other interference with the proper operation ofthe sewage works.
6. Any waters or wastes having ph lower than 6.0 or higher than 9.0 or having any other property to
corrode or abrade, cause materials to be deposited, or attached to the walls of the sewer system,
or having any other property capable of causing damage or hazard to structures, equipment at,d
personnel of the sewage works.
7. Any "vaters or waste containing a toxic, poisonous or radioactive substai'1Ce in sufficient quantity
to injure or interfere 'With any sewage treatment process, constitute a hazard to hlL.'TIanS or
arm:nals or create any hazard in the sewage treatment plant.
8. Any waters or wastes containing suspended so.lids of such character and quantity that unusual
attention or expense is required to handle such materials at the sewage treatment plant.
9. .A.Jly noxious or malodorous gas or substance capable of creating a public nuisance.
10. In addition to the above numbered items, all discharges must be in accordance with Metro Sewer
Board booklet "Sewage and Waste Control Rules and Regulations for Metro Disposal System".
Page 6 of9
Effective: 2111/77
City ofCenterville Ord. #30
SECTION 14. SEWAGE USE RATES.
A sewage use rate is hereby imposed upon each premises served by the sewage system or
othenvise discharging sewage into the sewage systeIIl_ Sewerage use rate shan be established on
the basis of Residential Equivalent Charges (Unit) as provided in this Ordinance. Each unit
assigned per dwelli..ng or equivalent shall be charged an annual sewer charge of Fifty-two Dollars
($52.00) payable quarterly. An additional annual surcharge of Twenty-four Dollars ($24.00)
payable quarterly is established for all units assigned. _.Where a meter is required to determine
usage, user will be charg,ed $.95 per 1000 gallons of water used over 8D,000 gallons per year.
The meter reading 1.vould be taken during the "winter quarter". Said charges sb...all be subject to
review and change by City Council Resolution from time to time. The sewerage use rate
established by City Council Resolution for public dumping stations shall be paid to the City
Clerk prior to discharge into any of said public dumping stations.
SECTION 15. BILLING REGULATIONS.
a Amount and Payment. The City Clerk or other designated person shall compute the amount due
to the City for sewerage use and render a statement there of quarterly. All mounts due as
described herein shall be payable at the office of the City Clerk, or other designated person, by
the 10th of the month next following the date oftfie bill.
$ Penalty. A penalty of ten percent (10 percent) shall be added to all bills 110t paid by the date
fixed for final payment.
SECTION 16. SEWER FUND.
All funds obtained :from collection of annual sewer user charge shall be deposited in Sanitary
Sewer Fund City of Centerville a11.d used for payment of all costs incurred kl maintenance and
operation of Sanitary Sewer System. All excess to be used in retiring indebtedness incurred in
construction of sanitary sewer system.
All funds obtained from surcharges made shall be deposited in Sanitary Fund City ofCenterville
and shall be used to retire indebtedness incurred in construction of sanitary sewer system.
pJl funds obtained from payment of assessments, connection charges and Residential Equivalent
Charges (Unit) shall be deposited in Sanitary Sewer Fund City ofCenterville and used to retire
indebtedness incurred in construction of said sewer system.
SECTION 17. COLLECTION OF DELINQUENT CHARGES.
Each charge levied by and made pursuant to this Ordinance is hereby rnade a lien upon the
corresponding lot, land, parcel or premises served by a connection to the sewer system ofthe
City and all such charges which are, on July 31 st of each year, more than thirty (30) days past due
and having been properly billed to the OCCUPfu"lt of the premises served, shall be certified by the
City Clerk to the Auditor of }\i1oka County, before the 10th day ofOetoner of each year and the
City 5n so certifYing such charges to the County Auditor shall specify the fuJ10unt thereof, the
description ofthe premises served, the name oftne owner thereof, and the amount certified shall
be extended by the Auditor on the tax rolls against such premises in the same manner as other
taxes are coUected by the County Treasurer and mid to the Citv ofCenteI"ville along with other
- ~ -
taxes.
SECTION 18. l\IlETERl-WG.
Page 70f9
Effective: 2/11/77
City or Centerville Grd. #30
A meter recording the use of water and or waste water flow may be installed on any parcel,
premises, unit or nonresidential lot for use as a basis for computing sewer charges under metered
flow conditions, and thereafter, the rate shall be based upon such use of water and or waste water
flow. The City council may by Resolution, require and order the installation of such meter on
any such lot, parcel, premises or unit or class thereot: where it shall determine that the
aforementioned flat rate for sewerage usage is impractical to apply, or results in inequitable
charges because insufficient or excessive; thereafter, tl1e rate shall be based upon such metering.
SECTION 19. IN-PORMATION.
The owner, occupant, or person in charge of any premises shall supply to the City such
infonnation as the City may reasonably require related to use of water, use of sewer, or sewer
rates. Willful failure to provide such infonnation or willful falsification of such information
shall constitute a violation of this Ordinance, as shall willful failure to comply with any
requirement or order issued pursuant to this Ordinance.
SECTION 20. ESTIM~TED BILLS.
Ifthe owner, occupant or person in charge of any premises shall fail to provide intormation as
required by this Ordinance, or shall fail or refuse to comply with any requirement oftbis
Ordinance, the proper charge for such premises shall be estimated and billed in accordance with
such estimate.
SECTION 21. SEPARABILITY OF SECTIONS.
If any portion of this Ordinance shall be held invalid, the invalidity of such portion shall not
affect the validity of the other provisions of this Ordinance which shall continue in full force and
effect.
SECTION 22. PENALTY PROVISION.
Any person, finn or corporation who shall do or commit any act that is forbidden by the
provisions of tbis Ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall
be punished by a:fine not to exceed three hundred dollars ($300) or to be rrnprisoned in the
County Jail for a period not to exceed ninety (90) days, Of both, plus the cost of prosecution in
either case.
SECTION 23. V AlliANCES.
Where there are practical difficulties or unnecessary hardships in the way of carrying out the
strict letter of the provisions oftffis Ordinance, the City Council shall have the power to vary the
requirements ofthis Ordinance in harmony with the general purpose and L.itent thereot~ so that
public health, safety, and general welfare may be secured and substantial justice done.
SECTION 24. ENTRY UPON PRIVATE PROPERTY.
The City Engineer and other duly authorized employees of the City belli~g proper credentials
and identification, shall, at reasonable times, be permitted to enter upon all properties for the
purpose of inspection, observation, measurement, sampling and testing in connection with the
operation of the municipal sanitary sewer system
Adopted by the City Council thjs 11 th day of May, 1977.
Page :8 of9
Effective: 2/11/77
City ofCenterville Ora. #30
ATTEST:
1VIayor
Clerk/Administrator
Page 9 of9
4 October 2001
To:
Honorable Mayor Swedberg and Council
I
Paul Palzer, Public Works Director/Building Official'.:fl
From:
Re:
2001 Bobcat Purchase
Dear Mayor and Council:
I have put together a quote through the State Contract Purchasing Cooperative for a 2001
Melroe bobcat model #773. The pricing is direct from the factory and below dealer cost.
The total price includes a 773 bobcat with a cab, heater, backup alarm, strobe, dirt and
snow buckets, snow blower and broom. The total cost is $29,252.25 including tax.
Melroe Corporation offers 4.9% financing for 12 to 60 months.
The cost will be spilt between the public works and parks budget in the amounts of
$9,252.25 and $20,000.00 respectfully. These line items are available in the budget as of
October.
Public works currently removes the snow from the downtown area, hockey rink and
trails. With this piece of equipment we could also remove snow from the sidewalks after
snowfall of 4" or more. This would assist the elderly that have problems removing the
snow and provide a safer means of travel for pedestrians. The bobcat would also be
extremely useful in the park areas for moving the new skate park equipment and
reconstructing the McBride play ground area next year. A bobcat is a versatile machine
and would greatly assist the public works department with the various projects we
perform.
I am requesting Council approval for the purchase of this equipment as submitted.
OCT-04-2001 17:48
TRI STATE BOBCAT LrNG LkS
651 407 7345 P. 01/02
1800 W"1 Hwy, 13
BUI'/1ft'ilte. MN 55331
(e52) 89'4-0.494 .
Toil..... (877) BOIi-CA T4
F8!lt (952) 8N-57~9
:2209 Ph.,ps Rd.
Lino Ui~'" MN 55038
(651) 4074~1
Toll Free (aTi) 331-0295
FIX (651) 401-7345
AND
BOBCAT, INC.
UUUfr.(iHt.Um::"~"~4UUII;UUHtlt(IU Itdl"t~HU ,."CU(((C UUltlk:u,m.lU mU01U(Cfa.~~:lJ'''I(CtllCu~fn'III'(UU~1tttUltuuuun'''CUtuu
fU U, U,miHUfllotll n U 1U~' tH Ufit....tfllU'U.~U~I.UUlilUCW...1I 1f.<<~Uth1hlU~~.C~~UI(tlj;ltH' lltutuc lllUrtlUmun U:~lI:UC Uii"ilUn(~U{(c.'W~t
diP Bobcat
~,,~!,jiiO--~
Quotation Number: AL-00224
Date: 10/04/2001
-.....--
Bobc:at Dealer
^--------- --. --,,-,uTri stat. Ba;~at-lne-"
2209 Ph8I1J1i Road
Uno '--kef; 1141'1 $Goal
PhGfteP{.611} 407--3721
1=a:iu(61} 407-7346
, 'Bii'iTO
.....-.....-.--.----aty. orceritervUfe--....-.--.-..---..........
1880 Main St.
Csrnervilte, MN 55038
PhOfle: 612-247.-8725
Conta,*.AIUN LAUGTUG
Pbone:G51.4dT.3'f21
Fax:SS1-407-l'345
E M.ia:
,. ~ ".,I -',__.....--....... ~ ~'
Description
773 TURBO G-SERlES BOBCAT LOADER
Fa...'iory Option 10-165,8 PRBOBCAT
HIG'"rl FLOW AUXILIARY HYD., 773
BACKUP ALARM, 7:53- T2()()
DE.U..t'<E SOUND CAB Wi H1R 77317i3T
68" LOW PROFILE BUcr..ET
lBuckm
I
I Description
, t)ealer IlLostalled
I Options
Part No Qty hie... Ea.
671&638 1 $15,868.50
6705824 1 $28.40
6717969 1 $1,192.80
6718821 $159.75
6727150 $1,700A5
6116040 1 $486.35
Total fur thill Machine, ~inlJS,' andAcce:srories
Strobe Light
Part No Qty
1
Priu Ea.
$174.00
Totalfu.tfuis J\.1.acb.i.ne, OptiolJS, and Acce.s50rie5
Description
Base Attachment 2118 SNOW BLOWER. 51" WlDIH
ite.nl
Part No Qty
6907121
Price ElL
$3,621.00
Acceswnes 21187 PlNCONTROL PACKAGE 6907136 1: $141.00
Total. fur this 1I..fa.chine, Options, etJd ~..ct.'eSoories
.o.e.scnlptWn
Base Atmchment 80. LOW PROFILE BUCKET
item
Part No QQ'
6716048 1
Price E~
$578.65
Total iOr this M:achine, Opti.Dus, and Acct"sEOries
Deiterlptivn
Base Attaclune.nl 68" ANGLE BROOM
item
I DescriptioEl
Dealer Installed
IOptiO!tli
i
I
i
hrt No Q~'
6905SUS 1
Price Ea.
$2,&~J.Q()
Total for this Maclilile, Optian.!; ~md A.cc;;:ssori.es
48" pallet forks
Part No Qty
1
Prioo :Ea..
$675.00
Total f{)r this J'v!Jwhine, Options, ana Aeces,rone>s "
Total \
$15,861$.50
$2SAO
$1,192.80
$159.75
$1,7!}().45
$486.35
$19,4%.25
Total
$174.00
$174.00
Total
$3.621,00
$142.00
$3,763.0.0
T0taJ
$578.65
$578.G~
Total
$2,840.00
$.2,.840. 00
TMOI'[
S675.00/
$675.00 j
Tf;:] STATE BOBCAT L I f-JO LKS
1800 West Hwy. 13
SumevilJe, MN SS337
(962) 894.oe94
Toll "... (8n) SOB-CA T4
Fax (952)!S40575$l
BOBe.AT, INC.
651 407 7345
ANO
'2209 Phelps Ro.
WI'1O lakeS, MN ~
(6.5t) 407~7 .
Toll Free (877) 831-0295
t=ii1r (651) 407-7345
1~I~rUUtH.~~t"it"'<<~lltl,(.u!tU~tU~..t;'"frIUctU4.U(Wtt~ltr"._t4'(~1'4Uf<<f'~~Cnt~.t'(f~',((((C<("fiW"4""("~U-UItl.f'.~lIIn"itftUIII41IU'Ui'",'
I~1'~Un:f'f-u"u.fnU(f(~~tt(t.t~(ftH~ul"'(i({<<ltUt~U~('ti'tHJ.(l.~"t'''.f(t''ltrt.(it'((t".Itt:(<<'{l\((~:t'~f<<~(W;(.cl''''<<''U(''('fl(1J(4'(Qr~$(lIin".ltiUt:
!Sales Tow
I
I Tax
! Quote Total
Ftufile: M1Wltsota Sales Tax
Mlu.nesota
$2',4.66.90
$1. 78~.3:5
.$29,252.25
p , 02./02
TRl STATS OOBCA.I, me. ofU,)(\ ~ Mh1~~. ~ to $~l and rhip me !lJt!rd1ondGe de!l>ai!ial.abov..horoof .ulti~ I~ \he fQl~ ~itiOJ:l~: 1. ThC\tllle
title th"o.ball r.~ p.... fr.,>m ~ to II,,}' mher 91/l'~on. film <):\" COlponltion JllItil thoO tWJ ~.. ~ ~tOing to Jh,. tenm 3d. WIb abQvt:, iIDd ro::t. 'Vf CQI1~O!l,. if
.ill)' has ~ p..id to it; ;1. in l.!l.. ~ /hi: buya-swlb;:. io. delimit in till! p~ c.f alr'J !nstal~ dl>o llIIa...:this ~ <;it m. tll"'P..w.m.u.03 llf;l{l)' ctbeI-
"<<1.ditiOl.l ~hi.:l1 lIlid ~ct r""lIJi=bim tc rerform ill Ql'lli(..tool1aintitletotbe~yh"l:In ~ 1heUDpaid'~ "NJ"'pUl1;ho2e'JlI'l~ !!baU ~
in~iy We: ""d psy..h/t!, lIlld BeltG Rlit}" (1) tr~ ilU<:h aie lIS O(JjJ;4lletcd alia h'*1~" buj'<lf fvttb" Bire b.!t..."", w:tb",p<l:ftt~ pOos wtJ, ~ lIDO CC8tg (>f
oo.l1=ion, t\1' (2) m~y rc;tW pO~<:II of~. prOperty awffutecl,*,~ ~ ill lb,.1iMa.m::rpr<'-.i&d by t!x: lawa ()f1JlJ: mIl:' In w)i!::ll Si<tidfured(l$lJ,"" ir- had.; 3.
That ~'m itl:itrum::ut ctlIltIsins llie sntirEilllldmtauding ofb:ib partiM!l ;ad <WI ~ ~ wly l.>y ~ "8l"~ 5J~ by MII; Ibm thi.s a~ mol! ~
bio.ditlg l\llClI t-'le 'leller oojy w.het! ~ 8coertllnce ~~ ~ by a duly 'm.t.n~r)ffi=: of ~ \l1 its NlInoElolj;lolis offiee, Ms been llOQt <;t! <Wi'l...od tQ ~
. p~.~; 4, Th!1lisem~ <lftheu.lit't'may collQd. cr ~ve.Ol1lJ.'~ftnll p~~ <:isuch ~QIICi price III be tItl\ae wh€<ll. tbi, in3!nJ.ro~ i$ ~ 01);;\ o:t!ly the
l~ 01: wtitle!lllck!l\m'l..,==t <1f$ <tuly auth'l!liZ4ld 005~ of~ sella- ~.I:><> l'l'idalce \'>fjl8ymaIt. ot"th.. ba1mo: by tllOl pur<:laS<!t; S. Th~ ioclk.- do", l>o:it 'VamIlli
Of' eJjac-lll..mlltcrilll or w<m-..mllDE.i<ip <>f'th,. .rtid" !lO llO.ld bill wiJ! qj;~thc mAlInfad='$ wamattios with r~ 1buetQ IlO ~t M i't cos); 1>. Th"'- ail
j!~'=-ms oftlle .<!Il&:\" w;iih ndftmOoOt(I,wi"""",. or !;!lipmmt oflaill (\n~ are cootingtnl. up.oo r;:~ fIood$ (It ,,1h1l" delaY$ be:yocd r<lli~'~ .-.:m.."l, mId it llbJIJl not
be. ililb.le in my =yt<.>:;h. puro/.JJ;_ 1w bee ~u'lloliuo<f by "",sou ~:
Accepted By Tri St.'1te Bobcat, Inc.
Date:
Buyer,
Date:
..,
TOTAL P.02
~
4 October 2001
To:
Honorable Mayor Swedberg and Council
Paul Palzer, Public Works Director/Building Official ''J.-y
From:
Re:
2001 Bobcat Purchase
Dear Mayor and Council:
I have put together a quote through the State Contract Purchasing Cooperative for a 2001
Melrae bobcat model #773. The pricing is direct from the factory and below dealer cost.
The total price includes a 773 bobcat with a cab, heater, backup alarm, strobe, dirt and
snow buckets, snow blower and broom. The total cost is $29,252.25 including tax.
Melroe Corporation offers 4.9% financing for 12 to 60 months.
The cost will be spilt between the public works and parks budget in the amounts of
$9,252.25 and $20,000.00 respectfully. These line items are available in the budget as of
October.
Public works currently removes the snow from the downtown area, hockey rink and
trails. With this piece of equipment we could also remove snow from the sidewalks after
snowfall of 4" or more. This would assist the elderly that have problems removing the
snow and provide a safer means of travel for pedestrians. The bobcat would also be
extremely useful in the park areas for moving the new skate park equipment and
reconstructing the McBride play ground area next year. A bobcat is a versatile machine
and would greatly assist the public works department with the various projects we
perform.
I am requesting Council approval for the purchase of this equipment as submitted.
.'
OCT-04-2001 17:48
BOBCAT, INC.
TRI STATE BOBCAT LIt..JO LKS
651 407 7345 P.01/02
1800 Wtl$i HwY.1.3
Burru;;ville. PAN S5337
(e52) 89.s.0894 .
Toll It-. (877) B08-CA,T4
F.lI; (962) u.w7.69
2209 Ph.lp$ Rd.
Lino Ul~~, MN 5503&
(6S1) 4074727
Toll Free wm 331~2SS
FIX (651) 407.7345
AND
U.(U;tfUCUi*. ('It..~~'l{'l'U41~I''t'ItI'1 al~ lirt..I&m 141 U<<.C tC (CIUtt8: :If'm~(I~ ~IU U(U', na.~~t!l""I'I"1C Uttif((J 'IC'U"~t~tt U i'*'tul'Ufl"'CU~({"
(,~.~, .'H"tf(((f"!!fCU (U'HtU (ftdt.'u ""'U"~~U'lr1.I~ UUf8C~~i l.n 1ril"~UlCuiu.6,:;(m(tUUl(th nculm nlul"'''~''UU~ '''m 1C"'ii"~UUI~n(.., H~U
tlijJ labcal
Quotation Number~ Al-00224
Date: 10/04/2001
~~P- t~~=____________=-_ .._ .._=_~~~_Q@al~~.__._~___.._.__..___.._..__~_____~~..T 0 ___~_.._.___.._....~~.._._~=
Trf $taM Se.at IK' CilY Of CentervUle
.2209 Pit.... Raild 1860 Main St
Uno L.IiIbs PIN $5038 C6nte.r\lille, MN 55038
Pltofte~(SI") .407...3121 Phone: 612~247..a725
F.oo("") 407-7346
Contact:AR\iM I-AUGTUG
Pltone:S51.401.3121
Fax::S!S1~7-7345
E Ma.il:
rD.-'~-""' --. .~.~. . .
I ~escription
773 TURBO G-SERIES BOBCAT LOADER
Factory Optjon 1O-J 65, 8 PR BOBCAT
HfG"rl ROW AUX:JUARY HYD., 773
BACK(JP ALARM, 753. T200
DELlJ:XE SOUND CAB WI BTR, 7731773T
6&" LOW PROFILE BUCKET.
I Buckets
I
j
I DeSCription
. Dealer lmota11ed
I Opt.i.()US
Strobe Light
Part Nu Qty Price Ea.
6718638 1 $15,868.50
67nSS24 1 $28.40
6717969 1 $1,192.80
6'7J8821 $159.75
6727150 $l,700A5
6116040 I $486.35
Total ror this Machine, Options..andkcessori~s
Part No Qty
1
Price Ea.
$1.74.00
ToW fur this J\.1acbine, QptiOIlS. andAccesoorie~
'Description
Bas~ AtUchr'>1e.nt 2118 SNOW BLO\-VER .. 51" WIDTH
ite.nl
i
!
i
I De$Cnlption
I Base AllilChm~nt
I i tero.
I
I
i ThlltCrlption
Bllse Atlaclunen.t
item
fT' ..
I JIoI'escnpfioD
Dealer Inst:ilied
I Options
!
I
Part No
6907121
QtJf
Price Ell.
$3,621.00
.Accesc;ories 2118 7 PlN CONTROL PACKAGE 6907136 1 $142.00
ToW. for this I\.fachine, Options, and Po..cL'eSsories
Part Nu Q~'
6716048 1
Price E&.
$5'1$.65
80" LOW PROFILE BUCKET
68" ANGLE BROOM
48" pallet forks
T otaf for this M:achine, Optums, and .A.c.ceslPOCies
Part No Q~'
690580.5 1
Price Ea.
$2,840.00
Total for this ~Macbh1e, Options ~md A>:-~'1osories
p.art No Qty
1
Price Ita.
$675..00
Total fDr tbislvfachine, Options, and ~cCes,;onC's "
Total I
ns. ,H68-,5D I
$28.40 I
$1,192.80 I
$159.73 I
1
$.1,7(j().45
$4.86.35
$19,436.2-5
Total i
$174.00 I
$174.00 I
I
I
Total!
$3,621,00
I
$142.0Cl [
$3,763.aO I
T6tall
$578.65 i
!
I
$578.651
Totllll
$:2,840_00 i
'2,$40.00 I
TMilJ1
$675.00 I
i
$675.00 1
OCT-04-2001 17:49
TR I STATE BOBCAT L I f-D U<S
551 407 7345
p, 02,'02
'SOD W$alt Hwy. 13
Surnsvlh, MN 55337
(952) 894-081.
Toll freo (8m I.'IOB-CA T4
Fax (952) 540576$
AND
'22(IS Phelps ltd.
UnoLakes, MN~
(651) 407-3721 .
Toll Free (871) 3a1-oi95
f:o: (651) 407-7345
Bose,AT, INC.
'~I U U~U4~~tcC"~t4U.' lIUUU U U~U(.; flU ""nUUl4U'UU~'4 irU.U.f(.fUCU.,.tff'.U(tIfUI"'l',Hil'UtcU('.Uf"'f(tljn-t;l""(('UUI'n''ft~tuf'(Hnu~ ,,~n&.
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isales ToW
I
I Tax
i Quote Total
I
S27,466.9U
st. 7~.3:5
$29,252.25
Profile: 11inmsota Sales Tax
Mill.l1esota
TRl STATE BOBCAT, n~c:. ofVIl\> ~ Mim~~, ~~ to ~el~ and ship the =rrlullldGa d...<:.rib&xl nUov..h<<oof su~i""l'.l<llhe fOl.~wing \~ft.iw~;l. TIml1l1~
008 th(t'eto mall K!~ 1)100' IroJ):) it. tu IIIlY mher :pCI'~ liI:m or corponrtiC(l :until the full ~".~ ~tdlngto fh,a !<!tIn! .><t fonb 'w"~. ;md =t <:Jf CQUediCll, if
atiy h., h""Il p' id to it; ~. in lEI.. ""'^= !he buya- swl ~ m default in 1ibl pey~ (.f tlX'J io.stolb:twll. du.o unda:tlili! ~ct, w:.in the Po::dr:.nnau.C8 I.lf.;.ny ~
OOIO.4ition whic:h &\lid ~:3rtr..ct roqlJi= ~ tc perform Jc Ol'lliortoottaio WIl totbc ~y h..."" ~ 1be ugpaid .~"" Q;\'il:\f; ptlAitusepl"lCli: 6tlaU ~-'"
iarw<>diaWi): - mzd p-:yahk, iIlld <iclla: mil)" (I) trM 8\l<:U Hi., as C(I,j~Il:ted aud lIold: ~ bu';ar fottb~ o:ntlre bII1ilOK1:: wtbepurcil= price witll itll:or~ and ~ (if
oo.UodiliD., or (2).oo4Y r~ pO~al of 8lId:l. pt<:-;;my awi.futeclOOle~ ~ in ~:tl_...1'fC'~ bytbe law~ of'th>': ue in whl::t\ S<lid'~~ is had; 3.
l1J.at tbl; in:itnu=l coot<sins tile snllieood=tauIl.inS ofbctb partl"!: -.ad am ~ ~ onl)' f.>y ~ a8!~ sJW/Bd by t!olJr; lhst this agr>:emoot ~ll ~
bi.odit~ UfI~' t.,'w!!ellilr aUy whet! wril1et 8CCi!!lUnce ~~ ~ by a dilly !l\l.tj:\!:ri~,ofi'i= CJf ~1er !Ii iU 1vllme&poJiB offi"" h.3.l!ea1 =xt '" dodiv..-..i to tb.e
Punil'!1l!iI"i 4. That agmt~ <lfthueilEt'llUY c:ollid. Qt ~VIl,OtlI;l"1Mf1I1l p~)mtCIl cl'.w:h pw'dlase pricet.o be mao., when thi. in~.Elll i$ ~ OI)d 1241lythe
~ or Writt=:l ac/crl<;M'I..,<::t (]fa duly aut/;Q\\ized oiliOO{ ."r,~ sc11a oQJUl.1:wo I'Vidalce 'C'fpa)mmt <lith., ~ hy~ puzdu"'-'l"; 5. Thll iIc:Uer d()~ J,.)( '''''arrarn
~ illIllnJlu",tl!.. ~cri~l or woo.~ <;>fth.. i/.rticle IlO /lO.1d bl11 wi.1l ~EQiItI:ihc J:l:l&nutadnrerc$ wlmllltil:& with r~ 111"0 IlQ Ilot ~ it can; 6. Thr.t ail
2g.'~ oflhe Jdl~ ,~jjh ni/a-m"'" to J.!i",,,..y or !;\\ipn,mt of 1IOi$i <l1l.iclc are ~gltt !.!poo ::tril=, tlO<J<4 Qt olb.. cielaye ~d .cller'~ CQ"..tJl, and it ltIaJl oat
be l.i.:l.b.l.. in ."y l'7Syt.> ili. pur.:t..oljC i'Or lo.~ .u~od by rea5~ ~
Accepted By Tri St.'tte Bobcat> Inc.
Buyer,
Date
Date:
..
TOTAL F', 02
^l
COUNTY
OF
ANOKA
PROPERTY RECORDS AND TAXATION DIVISION
GOVERNMENT CENTER. 2100 3RD AVENUE. ANOKA, MN 55303
FAX (612) 323-5421
. Property Assessment
. Property Records and Public Service
. Property Tax Accounting and Research
September 28,2001
Ms. Teresa Bender, City Clerk
City of Centerville
1880 Main Street
CentervilIe, MN 55038-9794
RE: Assessment Contract
Dear Ms. Bender:
It is time to review our Assessment Services contract. Our current contract expires January 15,
2002. In an effort to prepare for the 2003 Assessment Services we need to revisit the contract. I
have enclosed a proposed contract for you and members ofthe City Council to review and
consider. I will contact you the week of October 8th to discuss how you would like to proceed.
If you have any questions, or would like to meet and review the assessment services for the City
-.-. of CenterviIle, please call me at 763-323-5499.
Sincerely,
/') /1../ L
~A..-l--JL{. 7D~~'
~ anene Hebert
Anoka County Assessor
Enclosure
JH/tb
G:IUSERSIPROPT AX\JLHEBERTlContractslCorrespondancelCenterville Contract Letter 01-09.DOC
Affirmative Action / Equal Opportunity Employer
Anoka County Contract No.
JOINT POWERS AGREEMENT
BETWEEN THE CITY OF CENTERVILLE AND
THE COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY
THIS AGREEMENT is made and entered into thi~';~ay of t3~
2001, by and between the City of Centerville, 1880 Main Street, Centerville, Minnesota 55038-9794,
hereinafterreferred to as the "Municipality," and the County of Anoka, a political subdivision ofthe
State of Minnesota, 2100 Third A venue, Anoka, Minnesota 55303, hereinafter referred to as the
"County. "
WITNESSETH:
WHEREAS, pursuant to Minn. Stat. S 273.072, any county and city, lying wholly or partially
within the county and constituting a separate assessment district, may, by agreement entered into
under Minn. Stat. S 471.59, provide for the assessment of property in the city by the county assessor;
and
WHEREAS, pursuant to Minn. Stat. S273.03, Subd. 2, the agreement may provide for the
-"--abolition of the office of the city assessor when the assessment of the property within the city is to
be made under an agreement by the county assessor; and
WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for
a fair and equitable assessment of the property within the Municipality; and
WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat.
S 471.59.
NOW, THEREFORE, inconsideration of the mutual covenants herein contained, it is agreed
as follows:
I. That said Municipality constitutes a separate assessment district which lies wholly
within the county and that all property in the geographical boundaries of this district shall be
assessed by the County Assessor of the County beginning with the assessment year 2003, provided
this Agreement is approved by the Commissioner of Revenue.
n. Pursuant to Minn. Stat. S 273.072, Subd. 2, the office of the city assessor in the
Municipality shall cease to exist on January 16, 2002, but not before the end of the term of the
current city assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided,
however, that upon the termination of this Agreement, the office of city assessor shall be
automatically reestablished and shall be filled as provided by applicable law or charter in accordance
with Minn. Stat. S 273.072.
m. The term of this Agreement shall be from January 16, 2002, through assessment
services performed for the 2008 assessment for taxes payable in 2009, unless earlier terminated as
provided herein.
IV. In consideration of said assessment services, the Municipality shall pay to the County
an annual payment as follows:
2003 Assessment services payable on or before January 15, 2003
2004 Assessment services payable on or before January 15, 2004
2005 Assessment services payable on or before January 15, 2005
2006 Assessment services payable on or before January 15,2006
2007 Assessment services payable on or before January 15, 2007
2008 Assessment services payable on or before January 15,2008
V. For year 2003 assessment services, the Municipality shall pay the County as follows:
A. Ten Dollars and 50/100s ($10.50) for each improved parcel of residential,
seasonal recreational residential and agricultural type property
B. Sixty Dollars and 00/100s ($60.00) for each improved and unimproved parcel
of commercial, industrial and public utility type of property
C. Sixty Dollars and 00/1 OOs ($60.00) for each impro ved and unimproved parcel
of apartment and mobile home park type property
D. Three Dollars and 50/1 OOs ($3.50) for each unimproved residential, seasonal
recreational residential and agricultural type property
- 2 -
The same procedure shall be used, as described above, in the computation of the
assessment payments due in 2004, 2005, 2006, 2007 and 2008; provided, however, that the cost for
each type of parcel shall be increased according to the County Assessor's increase in operating costs,
cost of living and merit adjustments established by the Anoka County Board of Commissioners for
January 1 to December 31 in the year prior to the date of the assessment.
VI. Notwithstanding Section m. above, the County and/or Municipality shall have the
right to terminate this Agreement by providing, at a minimum, two years written notice by certified
mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to
be 'performed two years from such date (i.e. to terminate this Agreement for assessment services in
the year 2006, the party must provide written notice of termination by not later than January 2, 2004).
- 3 -
IN WITNESS WHEREOF, the parties have hereunder set their hands on the dates written
below.
COUNTY OF ANOKA
CITY OF CENTERVILLE
Dated:
Dated:
ATTEST
Dated:
CEY:~C~ ~ )
Title: ~ ..?J:~
Dated: ~~L-
By:
John "Jay" McLinden
County Administrator
APPROVED AS TO FORM
By:
Dan Klint
Assistant County Attorney
By:
Title:
Dated:
Dated:
dk\contract\200 1 \centerville-assess jpa (9/21/01)
-4-
,
CllY OF CIRCLE PINES
200 Civic H~jgr1trj Cire!@'
Ti<ll~pnon\$: (763) 7~4~!)gjOB
-iii'--' ~.!ii TT "4 -- __.n
CIFCI~ Pin~s, MN 5S01 4
F.h\,X: (760) 1~~<~IlQ9
---~.-. r- .- -::. . - iMl - nnT
WWvV.cl, Gircl~=pin~!)/l1n, LJ&
TOD: (760) /'.94=9724
---. -n::- n_M" -. 'tf-'-------i --. '-'---ij- ~ -- --, [------1]
IAI.l Arm O~blln, MllYo[ ..
PiJi1Itll E, SJOltl, GOlll1ciiJi'!~mb!>f SU~i\n N~I~on. CouI1GllffjijJi'!b..r
i~f1ilip KOf(n, C<Ju(lcilti1emb@[ .. .' Am1filwGlbiiilJ, Coul1cllm<Jmbef
Jtlm~~ W, 1('i!ltl"th, Ci~J Mmltl!JtrilllOf
September 28, 2001
Paul Pelzer
Building Official
City of Centerville
1880 Main Street
Centerville, ~v1N 55038
Dear Paul:
Re: Proposed Contract for Building Inspections
I've enclosed a draft of a Building Inspections Contract for your review. I apologize for
how long it has taken me to get this back to you.
As you will see, I've provided a couple of alternate forms of compensation that are
shown as paragraph 10 and alternate number I a.
I will be out of the city until October 8 So, I would appreciate it if you would take some
time to look over the agreement, and then I would like to meet with you, or whoever is
appropriate to move our discussions forward.
Thank you.
Sincerel~ ~
C Keinath
City Administrator
JWK/mh
Enclosure: (1) Building Inspection Contract-
;:)i!med on 1J.~.;;GVGled P,Jper
PflkFC
'l (~i 101
CONTRACT FOR BUILDING INSPECTION SERVICES
THIS AGREEMENT MADE AND ENTERED INTO THIS day of_
, 2001, by and between the City of Circle Pines, County of Anoka,
State of Minnesota, and the City of Centerville, County of Anoka, State of Minnesota.
WITNESSETH:
WHEREAS, Circle Pines is desirous of entering into a contract with Centerville for
the performance of building inspection services hereinafter described within the corporate
limits of Circle Pines; and
WHEREAS, Centerville is agreeable to rendering such services on the terms and
conditions hereinafter set forth;
NOW THEREFORE, pursuant to the terms of Minnesota Statutes Section 471.59,
and in consideration of the mutual covenants expressed herein, it is agreed as follows:
1) That Centerville, through its Building Inspection Department, agrees to provide
building inspection services within the corporate limits of Circle Pines to the
extent and in the manner as hereinafter set forth:
a) Except as otherwise hereinafter specifically set forth, such services shall
encompass the duties and the functions of the type normally coming
within the jurisdiction of the Centerville Building Inspection Department.
Such service shall include physical inspections, plan review and
telephone and written correspondence in dealing with such inspections.
Circle Pines agrees that Centerville shall not be required to hire any
additional employees to meet its obligation under this agreement.
b) Such services to be performed by the Centerville Building Inspection
Department shall not include responsibility for electrical permits or
inspections connected therewith within Circle Pines.
c) The rendition of services, the standard of performance, the discipline
of the Building Inspection Department employees and other matters
incident to the performance of such services and the personnel so
employed, shall remain in and under the control of the City of
Centerville.
d) Such services shall include the enforcement of the Minnesota State
Statutes, the Minnesota State Building Code and the City of Circle Pines
Codes. Such assistance shall include inspections and reporting on
violations requiring compliance with such laws. Compensation provided
for under this contract shall include payment for time a building official
may spend in court proceedings.
2) Circle Pines shall be solely responsible for all necessary supplies, including
application forms, permit forms and similar items. In addition, Circle Pines shall
be solely responsible for the administrative processing of such applications,
permits, and collection of all fees and shall make any necessary filings of
information with other governmental agencies. Circle Pines shall provide
Centerville with true and correct copies of any of its ordinances which relate to
the services being performed pursuant to this agreement.
3) It is agreed that Centerville shall receive reasonable and necessary cooperation
and assistance from Circle Pines, its officers, agents and employees so as to
facilitate the performance of this agreement.
4) Circle Pines will be provided with such building inspection services during the
same business hours that such services are available in the City of CentervilIe.
Permit review and inspection scheduling will be done at a minimum of at least
three days per week. Such days will be determined by mutual agreement.
5) Circle Pines shall not be liable for the direct payment of any salary, wages or
other compensation to any personnel performing services pursuant to this
agreement.
6) Except for injuries or sickness caused by the negligent or intentional acts of
Circle Pines, its officials, employees or agents, Circle Pines shall not be liable for
compensation or indemnity to Centerville for any of its employees for injuries or
sickness arising out of their employment and Centerville agrees to hold harmless
Circle Pines against any such claims.
7) Centerville, its officers and employees, shall not be deemed to assume any
liability for intentional or negligent acts of the City of Circle Pines or any public
official employee thereof, and that said Circle Pines agrees to hold harmless and
defend Centerville, its public officials and employees, from any and all claims for
damages arising therefrom.
8) Circle Pines shall save harmless and defend Centerville, its officers and
employees, from any and all claims for damages resulting from the enforcement
of any duly enacted ordinance of the City of Circle Pines including any claims
that may arise as a result of the building official performing acts within the limits
of Circle Pines pursuant to this agreement.
9) CentervilIe agrees to provide building inspection services for a period from
November 1, 2001 through December 31, 2002.
10) The City of Circle Pines agrees to pay to the City of Centerville at a rate of one
hundred forty-five percent (145%) of the employee's hourly rate providing the
service. The City of Circle Pines shall pay for such services within 45 days of
billing from the City of CentervilIe.
Alternate 10)
The City of Circle Pines agrees to pay the City of Centerville fees equal to
45% of the building fees generated by the 1997 State Building Code Fee
Schedule as adopted. In addition, the City of Circle Pines shall pay to the City
of Centerville 75% of the plan review fees generated from applications for
building permit review fees. Such payments of fees shall be made no later
than 45 days after the end of each month and shall be based on the percentage
due, as indicated above, of the permit fees received by the City of Circle Pines
in such month.
11) This agreement shall be self-renewing for additional one year periods. At the
option of either party thereof, the agreement may be terminated at any time
during the year by notifying in writing the other party a minimum of ninety (90)
days prio:' to the intended termination date.
12) Centerville, through its City Administrator or its designees, agrees to meet from
time to time with any duly designated officials of the City of Circle Pines. The
purpose of said meeting shall be to make suggestions for improvement in the
implementation of this contract or for amendments thereto provided, however,
that no such suggestion or amendment shall be binding on either party until
reduced to writing and duly signed by the parties hereto.
13) It is understood and agreed that the entire agreement of the parties is contained
herein and that this agreement supersedes aU oral and written agreements and
negotiations between the parties relating to the subject matter hereof.
IN WITNESS WHEREOF, the City of Centerville hereby adopted by its governing body,
has caused this agreement to be signed by its Mayor and attested by its City Administrator,
and the City of Circle Pines hereby adopted by its governing body, has caused this agreement
to be signed by its Mayor and attested by its City Administrator all on the day and year first
above written.
ATTEST:
CITY OF CIRCLE PINES
City Administrator
Its Mayor
ATTEST:
CITY OF CENTERVILLE
City Administrator
Its Mayor
)
~tab[~'hed-1857
FINANCIAL
STATEMENTS
SEPTEMBER, 2001
City of Centerville
Cash, Investments and Debts
The County Bank
Balance as of 9/28/01 2.64% Interest $2,109,795
Firstar Balance as of
9/28/01 1.18% Interest $107,690
Plus Revenue - October $37,016
Less Expenditures - October $113,825
IFIRSTAR CHECKING ACCOUNT BALANCE
**W h . d th' t
I $2,032,9861
eave not yet receive IS s atement.
INVESTMENTS
CD 3006093151 4.80% Interest Matures 01/12/02 $1,071
CD 4670 4.80% Interest Matures 12/30/01 $1 ,289
CD 15057 Matures 10/01/01 $194,186
CD 3370 5.20% Interest Matures 11/13/01 $124,569
Monev Market 1807180 5.36% Interest $337,416
Monev Market 1807113 5.36% Interest $125,276
FIRSTAR BANK - MARKET VALUE $783,8071
**
EAGUE OF MN
MONEY MARKET 6.40% Interest Updated in July $1,026,338
Bond 6.00% Interest Matures 02/08/08 $200,438
CD 6.15% Interest Matures 06/10/05 $100,000
Bond 6.00% Interest Matures 01/28/09 $99,406
Bond 6.95% Interest Matures 11/13/06 $100,906
MONEY FUNDS $49,802
SALOMON SMITH BARNEY - MARKET VALUE $550,552 **
INVESTMENTS $2,360,6971
ITOTAL CASH & INVESTMENTS
I $4,393,6831
$221,076
$223,550
ITOTAL DEBTS
I $444,6261
I ACCT. #1
CITY OF CENTERVILLE
MONTHLY ACTIVITY REPORT
1 SEPT. 13RD OTR.I YTD
RECEIPTS
31000 General Property Tax 0 611,869 627,307
32000 Special Use/Gradinq/Burnina 2,307 3,077 3,685
32100 Rental/Liquor Licenses 0 145 1,460
32180 Plumbinq Permits 339 1,333 5,001
32200 Animal Licenses 11 28 178
32210 Buildinq/Mech. Permits 6,590 37,319 153,008
32225 Electrical Inspections 937 3,323 7,074
32250 Fees - Mailbox 50 225 925
32260 Antenna Leases 0 0 21.216
32300 Fees - Bldq. Site Maintenance 450 2,025 9,227
33401 Aid-Local Government 0 -22,354 12,640
33402 Homestead Credit 0 14 55,014
33405 Fire Relief Aid 0 0 0
34107 Fees - Assessment Search 60 220 600
34780 Fees - Parks 0 0 0
35000 Fines/Forfeits 2,137 4,280 18,903
35101 Aid-Police State 0 0 0
36110 Special Assessments - Pre-Paid 0 0 60
36120 Soecial Assessments - Countv 0 0 0
36130 Admin. Enterprise Fund 0 0 0
36200 Miscellaneous Revenue 10 444 489
36210 Interest Earninqs 3,975 7,447 43,563
36235 Escrow Deposits 0 0 0
36240 Cable Commission Reimb. 0 0 0
36250 Fire Dist. Reimbursement 0 0 0
36270 Refu nds/Rei m bursements 21 1,068 3,262
36280 Sales Tax Collections 17 381 396
36000 Newsletter Revenue 0 -195 190
Totals 16,903 650,650 964,196
I ACCT. #1
EXPENSES
1 SEPT. 13RD OTR.I YTD
41110 Council Expense 157 4,413 12,086
41400 Administration Exoense 150,041 328,839 353,067
41410 Elections 0 0 0
41500 Financial Administration 0 6,172 13,672
41550 Assessinq 0 0 15,078
41600 Law/Leqal Services 6,748 21,966 40,111
41910 Planninq & Zoninq Commission 727 1,580 3,429
41940 Gov't. Buildinq/Plant 49 44 428
41950 Enqineerinq Services 1,626 6,601 7,758
42110 Police Administration 31,511 122,835 249,690
42280 Buildinq-City Hall/Fire Deot. 1,362 3,406 42,546
42285 Fire Protection 0 17,032 51,096
42400 Inspection - Buildinq 4,779 19,474 52,112
42403 Inspection - Electrical 0 0 2,283
42500 Civil Defense 4,536 4,770 12,624
42700 Animal Control 0 0 0
43000 Public Works 13,624 44,621 138,681
43100 Hwy., Streets, & Roads 0 -3,556 -2,089
43140 Lona Term Maintenance 5,850 5,850 0
43220 Street Cleaninq 0 0 0
45200 Parks - General 48,074 192,383 182,800
45202 Parks - Areas 0 -281 -281
45410 Comorehensive Plan 0 0 0
46000 Improvement Projects 0 0 0
46500 Economic Dev. Committee 0 0 136
49000 Miscellaneous 0 0 0
49240 Insurance 0 0 540
49390 Transfers Out 0 0 0
49995 Capitallmorovement 0 39,214 93,162
Totals 269,084 815,364 1,538,014
CITY OF CENTERVILLE
REVENUE EXPENSES
%OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # REVENUE BUDGET DATE BALANCE RECEIVED
31000 General Prooertv Tax 1.210.000 627.307 582.693 52%
32000 Soecial Use/Gradina/Burninq 1.500 3,685 -2.185 246%
32100 Rental/Liquor Licenses 10,360 1 ,460 8,900 14%
32180 Plumbinq Permits 2.000 5,001 -3,001 250%
32200 Animal Licenses 150 178 -28 118%
32210 Buildina/Mech. Permits 102.600 153,008 -50,408 149%
32225 Electricallnsoections 4,000 7,074 -3,074 177%
32250 Mail Box Fees 1.050 925 125 88%
32260 Antenna Leases 21,119 21 216 -97 100%
32300 Site Maintenance Fees 9,450 9227 223 98%
33401 Aid-Local Government 25,280 12 640 12,640 50%
33402 Homestead Credit 110,028 55,014 55,014 50%
33405 Fire Relief Aid 0 0 0 0%
34107 Assessment Search Fees 600 600 0 100%
34780 Park Fees 100 0 100 0%
35000 Fines/Forfeits 32,580 18,903 13,677 58%
35101 Aid-Police State 15.000 0 15.000 0%
36110 Soecial Assessments - Pre-Paid 0 60 -60 0%
36120 Soecial Assessments - County 0 0 0 0%
36130 Admin. Enterprise Fund 21,840 0 21,840 0%
36200 Miscellaneous Revenue 5,000 489 4,511 10%
36210 Interest Earninas 76.695 43,563 33,132 57%
36235 Escrow Deoosits 0 0 0 0%
36240 Cable Commission Reimb. 0 0 0 0%
36250 Fire Dis!. Reimbursement 0 0 0 0%
36270 Refunds/Reimbursements 5,000 3,262 1,738 65%
36280 Sales Tax Collections 0 396 -396 0%
36300 Newsletter 0 190 -190 0%
Totals 1,654,352 964,196 690,156 58%
%OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # EXPENSES BUDGET DATE BALANCE RECEIVED
41110 Council Exoense 14.858 12,086 2,772 81%
41400 Administration Exoense 319.937 353,067 -33,130 110%
41410 Elections 0 0 0 0%
41500 Financial Administration 8,000 13,672 -5,672 171%
41550 Assessinq 14.250 15,078 -828 106%
41600 Law/Leaal Services 49,925 40.111 9,814 80%
41910 Plannina & Zonina Commission 1,540 3,429 -1,889 223%
41940 Gov'!. Buildino/Plant 0 428 -428 0%
41950 Enqineerinq Services 25,250 7,758 17,492 31%
42110 Police Administration 373,335 249,690 123,645 67%
42280 Buildina-Citv Hall/Fire Deo!. 17,300 42,546 -25.246 246%
42285 Fire Protection 68,128 51,096 17,032 75%
42400 Inspection - Buildinq 92,401 52,112 40,289 56%
42403 Electrical - Insoections 0 2,283 -2,283 0%
42500 Civil Defense 600 12,624 -12,024 2104%
42700 Animal Control 300 0 300 0%
43000 Public Works 143,688 138,681 5,007 97%
43100 Hwv., Streets, & Roads 0 -2,089 2,089 0%
43140 Lana Term Maintenance 58,000 0 58,000 0%
43220 Street Cleanina 0 0 0 0%
45200 Parks - General 148,712 182,800 -34,088 123%
45202 Parks - Area 0 -281 281 0%
45410 Comprehensive Plan 0 0 0 0%
46000 Imorovement Proiects 0 0 0 0%
46500 Economic Dev. Committee 6,500 136 6,364 2%
49000 Miscellaneous 0 0 0 0%
49240 Insurance 0 540 -540 0%
49390 Transfers Out 122,000 0 122,000 0%
49995 Caoitallmorovement 189,627 93,162 96,466 49%
Totals 1,654,352 1,538,014 116.338 93%
CITY OF CENTERVILLE
10/05/01 2:12 PM
Page 1
Cash Receipts
Tran Batch
Amount Date Refer Comments Name Account Descr
101 GENERAL FUND
G
$0.49 10/1/01 o UB UR Receipt Group 01 RE 10-01-01 G 101-11500 Accounts Receivable
G $0.49
R
$881.30 10/1/01 01753 CENTER STREET - 01- 100101 R 101-32210 Building/Mech. Permits
$233.80 10/1/01 o 1871 MAIN STREET - 01-175 100101 R 101-32210 Building/Mech. Permits
$3,355.23 10/1/01 o 1678 HUNTER'S TRAIL - 01- 100101 R 101-32210 Building/Mech. Permits
$25.00 10/1/01 o 1678 HUNTER'S TRAIL - 01- 100101 R 101-32250 Mail Box Fees
$25.00 10/1/01 01822 - 73RD STREET - C01- 100101 R 101-32225 Electrical Inspection
$20.10 10/1/01 01666 LAKELAND CIRCLE - 0 100101 R 101-32210 Building/Mech. Permits
$225.00 10/1/01 01678 HUNTER'S TRAIL - 01- 100101 R 101-32300 Site Maintenance Fees
$25.50 10/1/01 01949 EAGLE TRL - C01-113 100101 R 101-32225 Electrical Inspection
$25.50 10/1/01 01925 REVOIR ST - C01-114 100101 R 101-32225 Electrical Inspection
$200.00 10/1/01 o PRELIMINARY PLAT - THE S 100101 R 101-32000 Special Use/Grading/Burni
$110.50 10/1/01 o 1671 HUNTER'S TRAIL - C01 100101 R 101-32225 Electrical Inspection
$40.50 10/1/01 06888 BEAVER POND WAY- 100101 R 101-32210 Building/Mech. Permits
$25.50 10/1/01 01763 MEADOW LANE - C01- 100101 R 101-32225 Electrical Inspection
$25.50 10/1/01 06978 MEADOW CIRCLE - CO 100101 R 101-32225 Electrical Inspection
$25.50 10/1/01 07063 EAGLE TRAIL - C01-11 100101 R 101-32225 Electrical Inspection
$3.50 10/1/01 o R. BISHOP - DOG LICENSE 100101 R 101-32200 Animal Licenses
$20.00 10/1/01 01678 HUNTER'S TRAIL (LOT 100101 R 101-34107 Assessment Search Fees
$225.00 10/4/01 06868 BEAVER POND WAY- 10-4-01 R 101-32300 Site Maintenance Fees
$50.50 10/4/01 o 1667 PEL TIER LAKE DR - CO 10-4-01 R 101-32225 Electrical Inspection
$1 0.00 10/4/01 o ADDRESS MAP - R. DEVINE 10-4-01 R 101-36270 Refunds/Reimbursements
$25.00 10/4/01 07041 BRIAN DR - C01-108 10-4-01 R 101-32225 Electrical Inspection
$99.30 10/4/01 01737 CENTER STREET - RE 10-4-01 R 101-32210 Building/Mech. Permits
$25.00 10/4/01 06868 BEAVER POND WAY- 1 0-4-01 R 101-32250 Mail Box Fees
$1,208.70 10/4/01 02025 GATEWAY CIRCLE - 0 10-4-01 R 101-32210 Building/Mech. Permits
$85.30 10/4/01 07223 MILL ROAD - RE-ROOF 10-4-01 R 101-32210 Building/Mech. Permits
$50.50 10/4/01 06995 20TH AVE - C01-119 10-4-01 R 101-32225 Electrical Inspection
$0.50 10/4/01 o COPIES 10-4-01 R 101-36270 Refunds/Reimbursements
$2,868.23 10/4/01 06868 BEAVER POND WAY- 10-4-01 R 101-32210 Building/Mech. Permits
$56.01 10/5/01 OJ. LIEN - PAGER -INV #6192 10-05-01 R 101-36270 Refunds/Reimbursements
$25.00 10/5/01 06891 BEAVER POND WAY- 10-05-01 R 101-32225 Electrical Inspection
$114.30 10/5/01 07252 TWIN LAKES AVE - # 0 10-05-01 R 101-32210 Building/Mech. Permits
R $10,110.77
101 GEN $10,111.26
415 STORM WATER IMP PROJECTS
R
$2.24 10/1/01 o UB Receipt Serv Pen 10 ORA 10-01-01 R 415-32350 Storm Water Drainage Fu
$21.77 10/1/01 o UB Receipt Serv 10 DRAIN F 10-01-01 R 415-32350 Storm Water Drainage Fu
$200.00 10/1/01 o 1678 HUNTER'S TRAIL - 01- 100101 R 415-32350 Storm Water Drainage Fu
$3.80 10/1/01 o UB Receipt Serv 10 DRAIN F 10-0101 R 415-32350 Storm Water Drainage Fu
$2.48 10/1/01 o UB Receipt Serv Pen 10 ORA 10-0101 R 415-32350 Storm Water Drainage Fu
$1.01 10/2/01 o UB Receipt Serv Pen 10 ORA 10-2-01 R 415-32350 Storm Water Drainage Fu
$10.01 10/2/01 o UB Receipt Serv 10 DRAIN F 10-2-01 R 415-32350 Storm Water Drainage Fu
Amount
CITY OF CENTERVILLE
Cash Receipts
Tran
Date Refer Comments
Batch
Name
10/05/012:12 PM
Page 2
Account Descr
R
$200.00
$15.03
$4.21
$0.21
$0.69
$461.45
415 STO
$461.45
436 HUNTER'S CROSSING
R
R
$14,383.50
$14,383.50
436 HUN
$14,383.50
601 WATER FUND
R
R
$465.02
$50.92
$276.00
$1,300.00
$3.36
$29.40
$5.21
$7.65
$76.50
$5.21
$0.52
$276.00
$1,300.00
$47.14
$0.27
$66.40
$3.23
$9.01
$2.29
$0.48
$406.03
$2.75
$4,333.39
601 WAT
$4,333.39
602 SEWER FUND
R
$489.75
$1,750.00
$4.49
10/4/01
1 0/5/01
1 0/5/01
10/5/01
10/5/01
10/1/01
10/1/01
10/1/01
10/1/01
10/1/01
10/1/01
10/1/01
10/1/01
10/2/01
10/2/01
10/2/01
10/2/01
10/4/01
10/4/01
10/5/01
10/5/01
10/5/01
1 0/5/01
1 0/5/01
10/5/01
10/5/01
10/5/01
10/5/01
10/1/01
10/1/01
10/1/01
06868 BEAVER POND WAY - 10-4-01
o UB Receipt Serv 10 DRAIN F10-5-01
o UB Receipt Serv 10 DRAIN F 100501
o UB Receipt Serv Pen 10 ORA 100501
o UB Receipt Serv Pen 10 ORA 10-5-01
01648 HUNTER'S TRAIL (LO 100101
o UB Receipt Serv 1 WATER 10-01-01
o UB Receipt Serv Pen 1 WA T 10-01-01
01678 HUNTER'S TRAIL - 01- 100101
01678 HUNTER'S TRAIL - 01- 100101
o UB Receipt Serv Pen 30 WAT 10-01-01
o UB Receipt Serv 30 WATER 10-01-01
o UB Receipt Serv 30 WATER 10-01-01
o UB Receipt Serv Pen 1 WAT 10-2-01
o UB Receipt Serv 1 WATER 10-2-01
o UB Receipt Serv 30 WATER 10-2-01
o UB Receipt Serv Pen 30 WAT 10-2-01
06868 BEAVER POND WAY - 10-4-01
06868 BEAVER POND WAY - 10-4-01
o UB Receipt Serv Pen 1 WAT 10-5-01
o UB Receipt Serv Pen 30 WAT 100501
o UB Receipt Serv 1 WATER 100501
o UB Receipt Serv Pen 1 WAT 100501
o UB Receipt Serv 30 WATER 10-5-01
o UB Receipt Serv 30 WATER 10-5-01
o UB Receipt Serv Pen 30 WAT 10-5-01
o UB Receipt Serv 1 WATER 10-5-01
o UB Receipt Serv 30 WATER 100501
o UB Receipt Serv 6 SEWER 10-01-01
01678 HUNTER'S TRAIL - 01- 100101
o UB Receipt Serv Pen 6 SEW 10-0101
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 436-36100 Special Assessments
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34600 Water Meter Charges
R 601-37150 Water Connect/Reconnect
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-34600 Water Meter Charges
R 601-37150 Water Connect/Reconnect
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 602-37200 Sewer Sales
R 602-37250 Sewer ConnecUReconnec
R 602-37200 Sewer Sales
Amount
CITY OF CENTERVILLE
Cash Receipts
Tran
Date Refer Comments
Batch
Name
10/05/01 2:12 PM
Page 3
Account Oeser
R
$178.96
$17.94
$50.31
$42.73
$1,150.00
$180.40
$45.35
$449.65
$18.45
$1,750.00
$1,150.00
$15.46
$333.05
$4.74
$94.64
$7,725.92
602 SEW
$7,725.92
$37,015.52
10/1/01
10/1/01
10/1/01
10/1/01
10/1/01
1 0/2/01
10/2/01
1 0/2/01
10/2/01
10/4/01
10/4/01
1 0/5/01
10/5/01
10/5/01
10/5/01
o UB Receipt SelV 18 SEWER 10-0101
o UB Receipt SelV Pen 18 SEW10-0101
o UB Receipt SelV Pen 6 SEW 10-01-01
o UB Receipt SelV 6 SEWER 10-0101
o 1678 HUNTER'S TRAIL - 01- 100101
o UB Receipt SelV 6 SEWER 10-2-01
o UB Receipt SelV Pen 18 SEW 10-2-01
o UB Receipt SelV 18 SEWER 10-2-01
o UB Receipt SelV Pen 6 SEW 10-2-01
06868 BEAVER POND WAY - 10-4-01
06868 BEAVER POND WAY - 10-4-01
o UB Receipt SelV Pen 6 SEW 10-5-01
o UB Receipt SelV 6 SEWER 10-5-01
o UB Receipt SelV Pen 6 SEW 100501
o UB Receipt SelV 6 SEWER 100501
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-34700 SAC Charges
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37250 Sewer ConnecUReconnec
R 602-34700 SAC Charges
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
CITY OF CENTERVILLE
10/05/01 11 :01 AM
Page 1
*Check Summary Register@
OCTOBER 2001
Name
Check Date
10100 THE COUNTY BANK
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid'
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
16224
16225
16226
16227
16228
16229
16230
16231
6232
16233
AID ELECTRIC CORPORATION
AVALON HOMES INC
BARNA, GUZY & STEFFEN L TO
BONESTROO, ROSENE,ANDERLlK
BRAINARD, BARRY
BRIAN JOHNSON
CENTENNIAL LAKES POLICE DEPT
CLEARWATER CREEK
CONNEXUS ENERGY
DEVINE, KARLA
DEVINE, RAY
E. H. RENNER & SONS
FAIRBROTHER, AIMEE
HANSON, BRIAN
HAWKINS WATER TREATMENT
KIESELHORST, LISA
KILIAN, DAVID P.
LAKE COUNTRY CHAPTER
LEBLANC, WAYNE
LEE, TOM
MCLEAN, JOHN
MCLEOD USA
MENARDS-FORESTLAKE
MINNEGASCO'
NELSON, MARl
NORTHERN HEATING & AlC, INC.
ON SITE SANITATION
PALZER, PAUL
PEIL, KATHY
PETERSON, TEDD
PORTER, DOUGLAS
POSTMASTER
PRESS PUBLICATIONS
R VALUABLE HOMES
RIVARD ELECTRIC COMPANY INC
SCOTT, PATRICIA
SHEPPARD,ROB
SUBURBAN INSPECTIONS
SUPERIOR LAMP & SUPPLY
SWEENEY, TERRY
SWIFT CONSTRUCTION
T.C. BUILDERS
THILL, JOHN
TIME SAVER
TOWN CRIER PROMOTIONS
VALLEY CREEK LAWN & LANDSCAPE
VERIZON WIRELESS, BELLEVUE
W. W. GRAINGER, INC.
WALTER, BRIAN
WHITE BEAR LOCKSMITH
WILHARBER, THOMAS
YAGER, ROBERT & SHEILA
Total Checks
MANUAL CHECKS
MINNESOTA DEPT OF REVENUE
IRS/COUNTY BANK
PERA
NATIONWIDE RETIREMENT SOLUTIONS
MINNESOTA RURAL WATER ASSOC.
CULLIGAN
SATHE & ASSOCIATES EXECUTIVE SEARCH
QWEST
BUILDING CODES AND STANDARDS DIVISION
VINCO, INC.
Check Amt
$1,204.38
$1,200.00
$494.00
$5,169.63
$60.00
$200.00
$31,111.25
$16.31
$440.16
$100.00
$100.00
$8,756.00
$60.00
$60.00
$922.18
$40.00
$40.00
$350.00
$40.00
$60.00
$20.00
$532.02
$69.78
$80.67
$30.28
$100.50
$1 ,153.25
$75.20
$80.00
$60.00
$60.00
$500.00
$19.50
$200.00
$261.50
$40.00
$20.00
$532.58
$379.02
$40.00
$7,200.00
$200.00
$40.00
$383.00
$53.70
$2.415.42
$334.36
$68.78
$60.00
$298.61
$60.00
$800.00
$66,592.08
$372.81
$2,832.16
$994.09
$525.69
$50.00
$71.74
$5,698.37
$337.47
$120.00
$33,832.23
CITY OF CENTERVILLE
10/05/01 11 :01 AM
Page 2
*Check Summary Register@
OCTOBER 2001
MANUAL CHECKS CONTINUED...
16234
16235
16236
16237
LEAGUE OF MN CITIES
GOLDEN GATE INTERNET SERVICES
GOPHER STATE ONE-CALL
NCPERS GROUP LIFE INSURANCE
$2,312.00
$55.00
$19.20
$12.00
TOTAL MANUAL CHECKS $47,232.76
TOTAL CHECK $113,824.84
Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
October 3, 2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
Your approval of expenses, as listed on the attached copy of
the check register, checks #12870 - 12881, in the amount of
$16,433.62 is hereby requested.
.I
Centennial Fire District
Check Register
Page 1 of 1
DATE CHECK# NAME ACCOUNT AMOUNT
10/03/2001 12870 Arch Wireless 42240 - Telephone Expense 26.55
10/03/2001 12871 AT&T Wireless 42240 - Telephone Expense 3.32
10/03/2001 12872 Centennial Firefighter's Relief Association 43010 - Relief Association 5,375.00
10/03/2001 12873 City of Lino Lakes 43030 - Common Area 5,883.50
10/03/2001 12874 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 2,461.11
10/03/2001 12875 Fairview Lakes Clinic 42150 - Medical Physicals 995.00
10/03/2001 12876 Public Safety Center, Inc. 42130 - Equipment Expense 771.90
10/03/2001 12877 Susan Booth 42280 - Miscellaneous Expense 176.00
10/03/2001 12878 Sutherlund Plumbing & Heating, Inc. 42110 - Other Maintenance 152.96
10/03/2001 12879 Verizon Wireless 42240 - Telephone Expense 102.86
10/03/2001 12880 Viking Office Products 42180 - Office Supplies 186.42
10/03/2001 12881 Milo Bennett 42110- Other Maintenance 29MQ
Total $16,433.62
I
I
Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
October 3, 2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
Your approval of expenses, as listed on the attached copy of
the check register, checks #12870 - 12881, in the amount of
$16,433.62 is hereby requested.
Centennial Fire District
Check Register
Page 1 of 1
DATE CHECK# NAME ACCOUNT AMOUNT
10/03/2001 12870 Arch Wireless 42240 - Telephone Expense 26.55
10103/2001 12871 AT&T Wireless 42240 - Telephone Expense 3.32
10103/2001 12872 Centennial Firefighter's Relief Association 43010 - Relief Association 5,375.00
10103/2001 12873 City of Lino Lakes 43030 - Common Area 5,883.50
10/03/2001 12874 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 2,461.11
10/03/2001 12875 Fairview Lakes Clinic 42150 - Medical Physicals 995.00
10103/2001 12876 Public Safety Center, Inc. 42130 - Equipment Expense 771.90
10103/2001 12877 Susan Booth 42280 - Miscellaneous Expense 176.00
10/03/2001 12878 Sutherlund Plumbing & Heating, Inc. 42110 - Other Maintenance 152.96
10/03/2001 12879 Verizon Wireless 42240 - Telephone Expense 102.86
10/03/2001 12880 Viking Office Products 42180 - Office Supplies 186.42
10/03/2001 12881 Milo Bennett 42110 - Other Maintenance 29.MQ.
Total $16,433.62
CENTENNIAL FIRE DISTRICT
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472
October 1, 2001
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Mr. March
Below is an invoice for your share of the Centennial Fire District budget.
INVOICE
Quarterly Payment
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
12,681.00
0.00
645.00
706.00
3,000.00
17,032.00
Payment is requested by the 30th of the month. Each additional quarterly
payment will be billed accordingly.
Thank you.
Sincerely,
~zJ~
Milo Bennett
Fire Chief
CentennialX/lnvoice 2000
'<
CENTENNIAL FIRE DISTRICT
The 2001 Budget for Centennial Fire District is distributed by city as follows.
The calculations are based on the following percentages.
Centerville
Circle Pines
Lino Lakes
Total
Budget Items
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
Invoice amount by city
Centerville
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
Circle Pines
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
Lino Lakes
Operating Budget
Depreciation
Relief Association
Common Area Charge
Capital Equipment
Total
Total all Cities
12.00%
22.10%
65.90%
100.00%
422,700
o
21 ,500
23,534
100,000
567,734
Yearly
50,724
o
2,580
2,824
12,000
68,128
93,417
o
4,752
5,201
22,100
125,470
278,559
o
14,168
15,509
65,900
374,136
567,734
Quarterly
12,681.00
0.00
645.00
706.00
3,000.00
17,032.00
23,354.25
0.00
1,188.00
1,300.25
5,525.00
31,367.50
69,639.75
0.00
3,542.00
3,877.25
16,475.00
93,534.00
I
!
i
141,933.50
Quarterly Payments Due: January 31, April 30, July 31, October 31
CentennialXllnvoice 2000
10/05/2B21 11:41 6514079523
SIMPLY BOOKKEEPING :
Sathe & Associates Executive Search
5821 Cedar Lake Rd.
Minneopo&, MN 55416
BILL TO
City 01 CenJerville
Marie Nelson
1846 73rd Street
Centervi1le, MN 55038
DE.SCRIPTION
Third installment 01 tottlllee based on flat Jee oj $16,500
Expenses:
Internet Announcen,ents
..lfikage . ..
Search: City Administrator
S~arch: #700
DUE UPON PRESENTATION
PAGE 01/01
INVOICE #
01041200 I 3635-C
I
"'.-''''''''-''.-'-. ,.-,-.....-..,..
I
_J
Total
AMOUNT
5,500.00
100.00
. ,.,,60.00
$5, 6~~. 00
'I,'.
~0/01/2B01 12:47
5514il7501'3
SOLID t3ROUND DEV
January 13, 2001
Jim March. City Administrator
City of Csnterville
1880 Main Street
Cent~rville, MN 55038
Re: Center Villa, Oversizing Costs
Dear Mr. March,
Per ou.r agreement, I have enclosed the contractors invoices
fo~ the above referenced project. The oversizing costs of
the watermain from an to 10" is the city's portion.
It breaks out as follows:
8" Watermain = $13.00/1f
10" Watermain "" $17.00/1f
Difference. $4.00/1f
8" Gate Valve. $67S.00/ea
10" Gate Valve ~ $965.00/ea
Differenoe . $290.00/8.
The following waS installed per attached invoice:
10u Watermain 1392 If x $4.CO = $5568.00
10" Oate Valve 4 ea x $290.00 = $1160.00
~otal City Cost ~ $6728.00
Please let me know when we can expect payme~t fer these
items.
Sincerely,
Land Holding Group, Inc.
PAGE 02
10/01/2001 12:47
651407601 9
SOLID GROUND DEV
January 13, 200l
Jim March, City Administrator
City of C@nterville
1880 Main Street
Centerville, MN5s038
Re: Center Villa, oversizing Coste
Dear rvrr. March I
Per our agreement, I have enclosed the contractors invoices
for. the above referenced project. The oversizing costs of
the watermain from a" to 10" is the city's portion.
It breaks out as follows:
an Watermain = $13.00/1f
10" Waterrnain ~ $17.00/1f
Difference s $4.00/1t
8" Gate Valve ~ $675.0D!ea
10" Gate Valve ... $~6S.o0!ea
Diffarenee = $290.00/ea
The tollowing waS installed per attached invoice;
10U Watermain 1392 If x $4.00 ~ $5568.00
10" Gate Valve 4 ea x $290.00 ~ $1160.00
~otal City Cost ~ $6728.00
Please let me know when we can expect payment for these
items.
Since:::-ely,
Land Holding G~OUPI Inc.
Jeffrey Bock
Att.achments
0~f co?-(
\.
PAGE 02
10/01/2001 12:47
~
..... """10..._- _h
55140752119 \
( )
SOLID GROUND DEV
C~-e~ u nt:>.
PAGE 03
.........~.,~~:,"..l~IJ".._ ", \_...~. ,
page 1 of 2
SoLD To
7137 20TH AVENUE NORTH · CENTERVILL.E, MN 55038 · PHONE: 651-429-2669 . FAX: 651-429-0471
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10
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Land Holding GrouP) Inc.
4. 704 ffie:h~otay 61
tYhite Bear Lake. HN 'i;'1 ~
EA
l.F
LF
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VF
EA
LF
LF
EA
LF
LF
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LBS
EA
EA
EA
EA
tF
INVOICE
RO-SO CONTRACTING, 'NC. ')56
UNDERGROUND UrrLITY CONTRAcToRS
DATE 10-20-99
Center Villa
JOB NO' 452
Joe NAME
LOCATION
(" e~"t 0......,..; 1 1 ~
DESCRIPTION
UNIT I EXTENSION
Part 1 - Sanitar Sewer
Connect
8n PVC sanita:-y Sewer
19.25
S 11 PVC sanitar Se\v-er
19.2
1600.00
90.00
Manholes
Manhole overde th
S'I X
4" PVC
28.
2.00 .
schedule 40 service i e
1 .00
0.50
!mproved pipe foundation
Part 2 - Tl,ratermain
Connect
611 PVC
10.25
13.00
81t PVC
1011 PVc
1.7
811
2125.00
6iS.OO
I" curb stop & box
8S.00
115.00
111 cor
er water service
1.00
o
1000.00
8816.$0
5i75.00
200.00
495.00
88:20.00
JOO.OC
650.00
1978.25
2626.00
01.00
1592.50
3187.50
675.00
1 "0.00
1020.00
1380.00
.1481. 00
1~/01/2a01 12:47
5514~75~19
SOLID GROUND DEV
PAGE ~4
INVOICE
page 2 of 2
RO-SO CONTRACTING, INC.
UNOERGROUND UiIl.JTY CONTRACTORS
7137 20TH AVeNUE NOFlTH · CENTEAVILLE, MN 55038 · PHONE: 651-429~2669 . FAX: 651-429-0471
SOLe To
Land Hold~ng Group~ Inc.
DATE
10-20-99
JOB NO. 452
4704 Highway 61
JOB NAME
LOCATION
Centervilla
~1hite Bear Lake, MN 55110
~ll:!n~ l!'!~v:i 111'1
QUANTITY
DESCRIPTION
UNIT
EXTENSION
347 LF 1211 RCP storm sewer 21.25 737 .75
EA 2' X catch basins 112 .00 3375~OO
1 EA 4' diameter manhole 1200.00 1200.00
1 EA 4.t diameter CBHH 1600.00 1600.00
TOTAL AMOtrNT QF 2 210.00
- ~~ I D . C75
11 ~~ bU~,O~
(
. J
16/01/2081 12:47 6514J75S19
SOLID GROUND DE\,;'
PAGE 05
.
INVOICE pago 1, of g;:!;.
R0-50 CONTRACTING, INC. rv.~ Irt\f~~ ~
UNDERG~ /JnLJTY COtmlAC'fORS '\ !rIA 'V 0 \~ Pr'\
· CENTEFMLLE, MN 55038 · PHONE: 651-429..2669 · FAX: 651-429-0471
~.?~ 0 "~
45 2 1.~Y
JOB NO'
DATE
5-17..00
7137 20TH AveNUE NORTH
So~o To
Land Holding Group, Inc.
4704 Highway 61
White Bear Lake. MN 55110
J08NAME Center Villa
LOCATION r.Qnt~rville
QUANTITY DESCRIPTION UNIT EXTENSION
Part 1 .- San1tary Sewer ~3 711" Jo
434 LF 8" pve sanitary sewer 19.25 8354.50
4 EA Manholes 1600.00. 6400.00
-
10.74 VF Manhole olJerdeoth 90.00 966.60
10 EA 8" x 4" wves 28.50 285.00
542 LF 411 PVC, schedule 40 service pIpe 14.00 7588.DO
400 LF Imcroved oice foundation 0.50 200.00
Part 2 - Wa hrma; n 31,0,:;3.)5
,
231 LF 6" PVC watermain 10.25 2367.75
839 LF 10" PVC waterma1n 17.00 141263.00
2180 LBS F1ttinQs 1. 75 3815.00
H t'A HvrlrantLY.lith GV 212;;:.00 3~87.5q
1 E ,Ll, 6" Qate valve 475.00 475.00
2 EA 1011 Gate valve 965.001 1930.00
9 EA Valve rod extension 65.00 585.00
10 EA 1 II curb stop & box I 85.00 850.00
10 EA 1 II c.orD 115.00 1150.00
540 LF 1 ,. copper wat~r se1"v4ce 7.00 3780.00
1 EA Connect to ex. 12 " watermain 1500.0C 1500.00
1200 LF Improved pipe foundation 0.10 120.00
10/01/2001 12:47
551407501 9
SOLID GROlil'lD DEV
PAGE 05
SOLO TO
7137 20rH AVENue No",," · CeNtEFMU., MN 55038 . PHONE: 651-429-2669 . FAX: 651-429-0471
INVOICE
pase 2 of ~
RO-SO CONTRACTING, IHC..
UND/tRQ/!WUNO tJnurv CONTRACTORS
Land holding GrouRL-Inc.
4704 Hiqhwav 61
W/ijJ;..e. Bear I~MN Ul..L~
DATE _ 5..1 7 - 00
_ JOB NQ.
452
Joe NAME G e n t e r Vi 11 a
QUANTITY DESCRIPTION UNIT EXTENSION
15 LF 6" PVC storm Sewer ;13 fS{ 15.00 225.00
~.
430 IF 15 II RCP storm sewer 23.50 10,105.00
22 IF 2411 rfDPE 40.00 880.00
1 -EA._ 4' di~~Lmal'!..h..(,}le 1200.00 1200.00
2 EA 41 diameter CSMH 1600.00 3200.00
-
1 EA 1" II Apron w/trashgual"'d i2S.00 725,00
. ::;)
1 EA 24" apron w/trash guard 500.00 500.00
- -
20 Cy P1p ;oa-p 50.00 1000.00
-
1 EA Outlet $I( i mme r 2500.00 2'500.00
..-r-- _E.A Contra] .structure 3500.00 3500.00
TOTA L ,I1,MOU NT OF' WORK PERFORMED r N
PHASE 2 $81,652.35
PHASE 1 RETAINER 3,610.95
DUE $85,26':3.30_
TOTAL AMOUNT
--
LOCATION _ r Q n +: e i" lLi.. 7 1 III _
Anoka County
Department of Parks and Recreation
550 Bunker Lake Boulevard NW . Andover, Minnesota 55304
Telephone (763) 757-3920 . FAX (763) 755-0230
John K. VonDeLinde
Director
'DC 1T 4
~)nn~1
~?~J~ij ~
October 2, 2001
Centerville Park & Recreation Dept.
Attn: Accounts Payable
1880 Main St.
Centerville, MN 55038
To whom it may concern:
Greetings! It was a great summer in the parks and the programs were well attended. I would like
to continue providing these programs again next year I've included the billing information for
this summer's programming.
Dates of programming: (10 programs @ $50/program)
June 12, 19, 26
July 10, 24, 31
August 7, 13,21,28
TOTAL AMOUNT DUE: $500.00
Please make payable and mail to: Wargo Nature Center
7701 Main St.
Centerville, MN 55038
If you have any questions or concerns, I can be reached at 651-429-8007.
Sincerely,
RJ@~/Aj~
Rhonda Lynch v V'7J t
Wargo Nature Center
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Sep,26, 2001 2:35PM
No7116 P,2
OFFICIAL PROCEEDINGS
CENTERVILLE CITY COUNCIL
EXEClJTIVE SESSION
Angust 8, 2001
Present
Mayor Tim Swedberg~ Councilmembcrs Mary Capra, M~i Nelson, Dick Travis
and Linda Broussard Vickers.
Staff:
Paul Pa)Uzer - Director of Public Works
James Hoeft - Barna, Guzy & Steffen, Ltd.
Mayor Swedberg called the meeting to order at -, ~~ p.m.
Mr. James Hoeft was present to discuss legal issues l'egardina the following matters:
1. Employee performance related to complaint from Ken Cook.
2. Litigation regarding complaint from Ken Cook.
3. Review of 21 st Avenue appraisal reports.
4. Discussion of appeal of pending crim.inallitigation.
Mayor Swedberg adjourned the meeting at /t): 10 p.m.
12!l6SS_1
tervi{{e
'Estab{isfid 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
NOTICE IS HEREBY GIVEN that the Parks and Recreation Committee of the
City of Centerville will be holding a meeting on Wednesday, October 17, 2001
commencing at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to discuss
park dedication fees and the Preliminary Plat for the sub-division "The Shores". The
meeting will be held in Council Chambers at City Hall, 1880 Main Street. Please feel
free to contact the City at (651) 429-3232 if you have any questions or concerns
regarding this item.
October 11,2001 (Posted in the City's vestibule)
/s/ Teresa Bender, Clerk/Treasure0~\
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