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Home My WebLink About2001-08-22 CC COUNCIL MEETING I. CALL TO ORDER WEDNESDAY, AUGUST 22, 2001 6:30 P.M. 1. Roll Call II. SET AGENDA III. PUBLIC HEARING(S) IV. APPEARANCES/AWARDS 1. Mr. Terry Hannah (Ground Development)-Pheasant Marsh V. CONSIDERA TION OF MINUTES 1. August 8, 2001 Council Meeting Minutes VI. PETITIONS AND COMPLAINTS VII. OLD BUSINESS 1. Search Process and Plan for the Vacant City Administrator Position (Update) 2. Rain Water Gardens 3. Eagle Pass 2nd Addition Association Concerns 4. Pheasant Marsh 1st Addition Resolutions 5. Shea Architects 6. 21st Avenue Update 7. 2002 Budget 8. Turcotte Property (Utilities and Winterizing) VIII. NEW BUSINESS 1. Ordinance #4 Amendment (Accessory Structures M-l District) IX. CONSENT AGENDA 1. City of Centerville August 9, through August 22,2001 Expenditures 2. Centennial Fire District Expenditures X. COMMITTEE REPORTS XII. PUBLIC WORKS DIRECTOR'S REPORT/CLERK/TREASURER'S REPORT XIII. ADJOURNMENT CITY OF CENTERVILLE CITY COUNCIL MEETING August 8, 2001 6:30 p.m. I Not Approved Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 8, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis,., Council Member Mary Capra Council Member Mari Nelson Council Member Linda Broussard Vickers ABSENT: None. STAFF: City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Swedberg called the August 8, 2001 City Council meeting to order at 6:30 p.m. II. SET AGENDA The following items were added to the agenda: · Terry Hannah, Ground Development under Appearances/ Awards · Jill Lien under Appearances/Awards · Discuss Hugonian Newspaper under New Business · Informational Letter from City of Lexington under New Business Motion by Council Member Capra. seconded by Council Member Nelson to approve the agenda with the noted additions. Motion carried. III. PUBLIC HEARING (S) - None. IV. APPEARANCES/ AWARDS Mr. Ken Cook Mayor Swedberg indicated this item would be discussed in a closed session at the end of the meeting. He asked for comments from Mr. Cook. Mr. Cook explained his letter should be self-explanatory for the Council's discussion. Page 1 of 8 Council Member Capra asked how Mr. Cook would be told of the Council's decision. Mr. Hoeft noted Mr. Cook would be notified tomorrow morning of what the Council decided on this issue. Ground Development - Terry Hannah Mr. Hannah, Ground Development, noted he was present to discuss the time line and notification of the Pheasant Marsh development. He presented the Council with a potential schedule to establish meeting dates and notification dates critical to his development. Mr. Hannah indicated August 9,2001 would be a critical date to advertise the public hearing for the next Planning and Zoning Meeting for Phase 1 Final Plat for approval on September 4, 2001. He added that the MUSA swap on the Comprehensive Plan Amendment would also be submitted as soon as possible to gain approval on this item. Mr. Hannah noted grading could begin as soon as the watershed permits were in hand. He stated application for a grading permit should be in to the City by next week along with the necessary fees. Mr. Hannah explained he wanted to review this schedule to make the Council aware of the upcoming time frame and approval dates as staff is lacking a City Administrator at this time. Mr. Hoeft stated at the last meeting the Council ordered the plans and specs which will bring their approval to the August 22, 200 I Council Meeting. Council Member Capra asked if the time frame provided by Mr. Hannah was realistic. Mr. Hoeft noted the time frame was realistic but has not been formally approved and accepted at this time. Mayor Swedberg asked if the advertisement dates for critical notices could be met. Mr. Hoeft stated he was comfortable with the notice dates, as this has been discussed with Teresa Bender on staff. Mayor Swedberg asked how the MUSA swap would be addressed. Mr. Hoeft stated Met Council would need to approve this item, as it is not a City issue. He explained this was the only item that could prolong approval at the City level. Mayor Swedberg advised staff to stay on top of this item with Met Council. Mr. Hoeft noted this was up to Dean Johnson and Ms. Bender. The Council advised Mr. Palzer to have staff send out the proper documentation to Met Council on this item. Jill Lien '",-"',' ," Jill Lien, 1810 Hayfield Road, indic~ted ~he was on City staff and wanted to tell the Council that City staff was operating quite efficiently without the Council interrupting the day-to-day operations. She asked that Council understand staff is Page 2 of 8 operating as is and does not need the Council striping them of their duties at this time. Ms. Lien noted staff told her that she would be working on the Wheels Park, concessions, etc. to assist the Park and Recreation Commission. She indicated this has not been the case, and instead, Teresa is working overtime while two other staff members are waiting for work, as there is no delegation taking place. Ms. Lien questioned where the crunch for staff came from because the City Administrator was not out doing the day to day work that staff does. She asked that the Council allow her to do more work, as previously approved by staff, or she would be looking for a new position elsewhere. V. CONSIDERATION OF MINUTES July 13, 200 1 Emergency Council Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Capra to approve the July 13. 2001 Emergency Council meeting minutes as amended by memo provided by Council Member Nelson. All in favor. Motion carried. . , I,; ','. i, . ".' ( \ July 18, 2001 Special Council Meeting Minutes Motion by Council Member Capra. seconded by Council Member Nelson to approve the July 18. 2001 Special Council meeting minutes as amended by memo provided by Council Member Nelson and on Page 13 paragraph 2, chan~ing her to staff. Vote 3-0-2 (Mayor Swedberg and Council Member Broussard Vickers abstained) Motion carried. July 25,2001 Council Meeting Minutes Motion by Council Member Nelson. seconded by Council Member Capra to approve the July 25. 2001 Council meeting minutes as amended by memo provided by Council Member Nelson; and on Page 2, paragraph 6. changing Center Street to Short Street; Page 2. paragraph 8, removing the word "not" from the first line; Page 8. paragraph 6. 4th sentence to read a small "swale"; Page 8. paragraph 12, 2nd sentence changing sanitary sewer to "storm" sewer; Page 9, paragraph 3, 2nd sentence changing would to could~ Page 12. paragraph 5 under Staff Concerns. 2nd sentence to read "was to have staff work" and changing the last word from held to upheld~ lastly changing Mr. Palser to Mr. Palzer. All in favor. Motion carried. VI. PETITIONS AND COMPLAINTS - None. VII. OLD BUSINESS Search Process and Plans for the Vacant City Administrator Position (Update) Page 3 of8 Council Member Nelson noted a final draft for a profile was before the Council for review and comment. Council/Commission/Committee Discussions and Procedures Council Member Capra asked that this item be on the agenda to provide staff with greater direction for staff members with regard to the Park and Recreation Commission. She indicated it was her understanding, if there were problems, staff should still be addressed during the interim. Mayor Swedberg noted Mr. Palzer and Ms. Bender have been given the authority to supervise people during the interim. The Council concurred not to micro- manage the day-to-day operations of staff and to continue to have Mr. Palzer and Ms. Bender supervise staff. Council Member Broussard Vickers stated this has been the position of the Council and stated if staff has issues they should be addressed with Mr. Palzer or Ms. Bender and not be brought to the Council. Eagle Pass 2nd Addition Association Concerns Mr. Hoeft noted he reviewed the Developer's Agreement for Eagle Pass along with the townhome associations concerns. He indicated he analyzed the concerns of the property owners in conjunction with the agreement. Mr. Hoeft noted he received a memorandum from Mike Quigley of Gor-em, LLC addressing eight items that he is willing to address by the end of August. He explained those eight items to be, completion of the tennis court, replacement of cracked sidewalk panels, removal and replacement of dead trees, common area clean up, the cutting of weeds where necessary, completion of all necessary sodding, clean up of construction sites, and street sweeping as needed. He indicated this memorandum would be forwarded on to the two townhome associations. Mayor Swedberg indicated concern for the structural quality and workmanship within this development. Mr. Palzer stated the building code would hold these structures to certain standards. Council Member Broussard Vickers asked if any action had taken place on these eight items to date. The president of the Twin Townhomes Association stated he has seen the d~veloper begin in these areas. He asked that the Council continue to have open communication with the association presidents to keep them informed of upcoming Phase II plans. Council Member Broussard Vickers asked that the Council sit on this item until the end of August until a progress report could be completed. The Council concurred. Page 4 of8 CITY OF CENTERVILLE CITY COUNCIL MEETING August 8, 2001 6:30 p.m. I NotApproved I Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 8, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis"- Council Member Mary Capra Council Member Mari Nelson Council Member Linda Broussard Vickers ABSENT: None. STAFF: City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Swedberg called the August 8, 2001 City Council meeting to order at 6:30 p.m. II. SET AGENDA The following items were added to the agenda: · Terry Hannah, Ground Development under Appearances/Awards . Jill Lien under Appearances/Awards · Discuss Hugonian Newspaper under New Business . Informational Letter from City of Lexington under New Business Motion bv Council Member Capra. seconded by Council Member Nelson to approve the agenda with the noted additions. Motion carried. III. PUBLIC HEARING (S) - None. IV. APPEARANCES/AWARDS Mr. Ken Cook Mayor Swedberg indicated this item would be discussed in a closed session at the end of the meeting. He asked for comments from Mr. Cook. Mr. Cook explained his letter should be self-explanatory for the Council's discussion. Page 1 of 8 Council Member Capra asked how Mr. Cook would be told of the Council's decision. Mr. Hoeft noted Mr. Cook would be notified tomorrow morning of what the Council decided on this issue. Ground Development - Terry Hannah Mr. Hannah, Ground Development, noted he was present to discuss the time line and notification of the Pheasant Marsh development. He presented the Council with a potential schedule to establish meeting dates and notification dates critical to his development. Mr. Hannah indicated August 9, 2001 would be a critical date to advertise the public hearing for the next Planning and Zoning Meeting for Phase 1 Final Plat for approval on September 4, 2001. He added that the MUSA swap on the Comprehensive Plan Amendment would also be submitted as soon as possible to gain approval on this item. Mr. Hannah noted grading could begin as soon as the watershed permits were in hand. He stated application for a grading permit should be in to the City by next week along with the necessary fees. Mr. Hannah explained he wanted to review this schedule to make the Council aware of the upcoming timeframe and approval dates as staff is lacking a City Administrator at this time. Mr. Hoeft stated at the last meeting the Council ordered the plans and specs which will bring their approval to the August 22, 200 I Council Meeting. Council Member Capra asked if the timeframe provided by Mr. Hannah was realistic. Mr. Hoeft noted the timeframe was realistic but has not been formally approved and accepted at this time. Mayor Swedberg asked if the advertisement dates for critical notices could be met. Mr. Hoeft stated he was comfortable with the notice dates, as this has been discussed with Teresa Bender on staff. Mayor Swedberg asked how the MUSA swap would be addressed. Mr. Hoeft stated Met Council would need to approve this item, as it is not a City issue. He explained this was the only item that could prolong approval at the City level. Mayor Swedberg advised staff to stay on top of this item with Met Council. Mr. Hoeft noted this was up to Dean Johnson and Ms. Bender. The Council advised Mr. Palzer to have staff send out the proper documentation to Met Council on this item. Jill Lien Jill Lien, 1810 Hayfield Road, indicated she was on City staff and wanted to tell the Council that City staff was operating quite efficiently without the Council interrupting the day-to-day operations. She asked that Council understand staff is Page 2 of8 operating as is and does not need the Council striping them of their duties at this time. Ms. Lien noted staff told her that she would be working on the Wheels Park, concessions, etc. to assist the Park and Recreation Commission. She indicated this has not been the case, and instead, Teresa is working overtime while two other staff members are waiting for work, as there is no delegation taking place. Ms. Lien questioned where the crunch for staff came from because the City Administrator was not out doing the day to day work that staff does. She asked that the Council allow her to do more work, as previously approved by staff, or she would be looking for a new position elsewhere. V. CONSIDERATION OF MINUTES July 13,2001 Emergency Council Meeting Minutes Motion by Council Member Nelson. seconded by Council Member Capra to approve the July 13. 2001 Emergency Council meeting minutes as amended by memo provided by Council Member Nelson. All in favor. Motion carried. July 18,2001 Special Council Meeting Minutes Motion by Council Member Capra. seconded by Council Member Nelson to approve the July 18, 2001 Special Council meeting minutes as amended by memo provided by Council Member Nelson and on Page 13 paragraph 2, changing her to staff. Vote 3-0-2 (Mayor Swedberg and Council Member Broussard Vickers abstained) Motion carried. July 25,2001 Council Meeting Minutes Motion by Council Member Nelson. seconded by Council Member Capra to approve the July 25, 2001 Council meeting minutes as amended by memo provided bv Council Member Nelson~ and on Page 2. paragraph 6, changing Center Street to Short Street~ Page 2. para2raph 8, removing the word "not" from the first line~ Page 8, paragraph 6, 4th sentence to read a small "swale"~ Page 8. paragraph 12, 2nd sentence changing sanitary sewer to "storm" sewer~ Page 9. paragraph 3, 2nd sentence changing would to could~ Page 12, paragraph 5 under Staff Concerns. 2nd sentence to read "was to have staff work" and changing the last word from held to upheld~ lastly changing Mr. Palser to Mr. Palzer. All in favor. Motion carried. VI. PETITIONS AND COMPLAINTS - None. VII. OLD BUSINESS Search Process and Plans for the Vacant City Administrator Position (Update) Page 30[8 Council Member Nelson noted a final draft for a profile was before the Council for review and comment. Council/Commission/Committee Discussions and Procedures Council Member Capra asked that this item be on the agenda to provide staff with greater direction for staff members with regard to the Park and Recreation Commission. She indicated it was her understanding, if there were problems, staff should still be addressed during the interim. Mayor Swedberg noted Mr. Palzer and Ms. Bender have been given the authority to supervise people during the interim. The Council concurred not to micro- manage the day-to-day operations of staff and to continue to have Mr. Palzer and Ms. Bender supervise staff. Council Member Broussard Vickers stated this has been the position of the Council and stated if staff has issues they should be addressed with Mr. Palzer or Ms. Bender and not be brought to the Council. Eagle Pass 2nd Addition Association Concerns Mr. Hoeft noted he reviewed the Developer's Agreement for Eagle Pass along with the townhome associations concerns. He indicated he analyzed the concerns of the property owners in conjunction with the agreement. Mr. Hoeft noted he received a memorandum from Mike Quigley of Gor-em, LLC addressing eight items that he is willing to address by the end of August. He explained those eight items to be, completion of the tennis court, replacement of cracked sidewalk panels, removal and replacement of dead trees, common area clean up, the cutting of weeds where necessary, completion of all necessary sodding, clean up of construction sites, and street sweeping as needed. He indicated this memorandum would be forwarded on to the two townhome associations. Mayor Swedberg indicated concern for the structural quality and workmanship within this development. Mr. Palzer stated the building code would hold these structures to certain standards. Council Member Broussard Vickers asked if any action had taken place on these eight items to date. The president of the Twin Townhomes Association stated he has seen the developer begin in these areas. He asked that the Council continue to have open communication with the association presidents to keep them informed of upcoming Phase II plans. Council Member Broussard Vickers asked that the Council sit on this item until the end of August until a progress report could be completed. The Council concurred. Page 4 of8 Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to table discussion on Eagle Pass 2nd Addition Association Concerns to the first meetin2: in September. All in favor. Motion carried. Sheehy Property Mr. Palzer noted he is following up with the Council on this item and noted Mr. Sheehy was interested in donating 15 acres of land to the City for $56,000 with assistance in the assessments on this site. He noted Mr. Sheehy's attorney is contacting him to see if Mr. Sheehy is still interested in the arrangement. Mr. Palzer noted this would be revisited once information was gained from their attorney. VIII. NEW BUSINESS Consideration of Granting a Noise Permit for the Rock-N-Hollywoods at Kelly's Komer Bill Bisek noted that on October 13,2001 there would be a Customer Appreciation Event at Kelly's Komer. He explained there would be a pig roast and com feed for all patrons. Mr. Bisek stated the event would be held from 8:00 p.m.-12:00 a.m. He indicated this was a family event and noted neighboring properties would be sent an invitation to inform them of the event and of the potential noise. Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve the Noise Permit for the Rock-N-Hollywoods at Kelly's Korner on October 13,2001 from 8:00 p.m. to 12:00 a.m. All in favor. Motion carried. Discussion of Preparation of 2002 Budget Mayor Swedberg indicated this item would be further discussed at the August 21, 2001 special budget work session meeting and on September 11,2001. Consideration of Approving North Metro Telecommunications Commission! NMTC Media Center 2002 Budgets Council Member Capra noted she attended a commission meeting of the North Metro Telecommunications Commission where they asked the Council to approve their 2002 budget. She noted the peg fees would be going up by $.08 for the year 2002. Motion by Council Member Nelson, seconded by Council Member Capra to approve the 2002 North Metro Telecommunications Commission and Media Center Budgets as recommended by the Executive Committee. All in favor. Motion carried. Page 5 of8 Consideration of the Submission of a Rice Creek Watershed District Application for Fund Assistance Associated with Stream Bed & Bank Stabilization Program by Mr. Tim Glascow, 7319 Old Mill Road Mr. Palzer indicated Mr. Glascow is requesting reimbursement for $3,147 for work he will be completing at his property to stabilize the stream bed in his rear yard. Mayor Swedberg encouraged that the Rice Creek Watershed eliminate the cuttings or deforestation along the creek. He-indicated the natural run off solutions were much more beneficial than landscaping. Motion by Council Member Broussard Vickers. seconded bv Council Member Nelson to advise Mr. Palzer to forward this information to the Rice Creek Watershed as necessary, All in favor, Motion carried. Rainwater Gardens Mr. Palzer noted rainwater gardens could be ust;d in the City of Centerville to assist with backyard drainage issues. He noted these gardens have been developed in several cities to address similar concerns. Mr. Peterson recommended this type of resolution to assist residents in the area with groundwater concerns, especially along Center Street. Council Member Broussard Vickers suggested the Council hold a seminar on this topic to inform the residents of this option. The Council concurred. Council Member Broussard Vickers asked that a report on Rainwater Gardens be provided at the next meeting to explain which time of the year would be best for plantings, watering conditions needed, maintenance, etc. for these type of gardens. Successful Completion ofMr. Joel McPherson's Six (6) Month Probationary Period Mr. Palzer asked for affirmation of the probationary period to regular employee status for Mr. Joel McPherson. Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to affirm the probationary period of Mr. Joel McPherson being completed and movin~ him on as a regular emplovee. All in favor. Motion carried. Hugonian Article Mayor Swedberg explained the Hugonian stated the MUSA swap was an issue where the assessments were the issue with Pheasant Marsh. He added that grant money was used on the Acorn Creek Park and that there was no short fall of funds. Mayor Swedberg indicated the quad cities police department was not a Page 6 of8 dead issue but was still viable. He noted he would be sending out a letter of clarification to the Hugonian on these items. Letter from the City of Lexington Mayor Swedberg noted this was an informational item only. IX. CONSENT AGENDA The City of Centerville July 26 through Augast 8, 2001 Motion by Council Member Nelson. seconded by Council Member Capra to approve the expenditures for the City from July 26. 2001 through August 8. 2001. All in favor. Motion carried. Centennial Fire District Expenses Motion by Council Member Nelson. seconded bv Council Member Capra to approve the Centennial Fire District expenditures as presented by Staff. All in favor. Motion carried. X. COMMITTEE REPORTS · Council Member Broussard Vickers noted the Planning Commission met on August 7, 2001 where discussion was held on Ordinance 4 with regard to accessory structures. She noted that this item would be before the Council at the next meeting. · Council Member Broussard Vickers noted findings of fact would need to be provided on all new variances coming before Planning or Council for approval. Mr. Hoeft stated the findings of fact are the basis for going through with something or not following through with something. He noted findings of fact would usually be provided for variance approvals to give record of why an item was approved or denied. Mr. Hoeft stated they shows what the Council based their decision on and that the Council did not act in a capricious manner. He suggested staff prepare findings of fact before Planning and Zoning meetings to advise the members of what issues would be addressed with each variance. · Council Member Broussard Vickers noted the Park and Recreation Commission were going forward with the Wheels Park and the order has been placed for the park fixtures. . Council Member Capra noted the Cable Commission was discussing things with AT&T Broadband as they are under a takeover, at this time. She noted this mayor may not have an affect on the agreement with this commission. . Council Member Nelson noted Ray DeVine would be present at the next meeting to review the Fete des Lacs budget. Page 70f8 XI. PUBLIC WORKS DIRECTOR'S REPORT/CLERK/TREASURER'S REPORT Mr. Palzer noted Mike Quigley has commenced work on the tennis court. He indicated the weeds have been cut in most areas, and streets have been swept within Eagle Pass. Mr. Palzer explained Kim Stephan has accepted a part time temporary position with the City with hours to be negotiated with staff. Motion bv Council Member Nelson. seconded by Council Member Capra to recess to an Executive Session at 7:53 p.m. All in favor. Motion carried. XII. ADJOURNMENT Motion by Council Member ?? seconded by Council Member ?? to adjourn the August 8.2001 Council Meeting at ??:?? p.m. All in favor. Motion carried. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8 CONVERSATION REPORT Mari Nelson Centerville City Council Member Conversation With: Date: Tom Wesely, Sathe Executive Search 08/15/01 SUBJECT: City Administrator Search Spoke with Tom about status of search. Sathe has posted the job position on the LMC and Sathe Websites. The have also placed the advertisement in the LMC publication for 08/08 and will again on 08/22. They plan on posting it on "Government Jobs" website as well. 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Teresa Bender From: Sent: To: Subject: Bert Casper [bertcasper@qwest.net] Wednesday, August 22, 2001 7:50 AM tbender@centervillemn,com FW: Eagle Pass issues I'm not sure the mayor got this. Please print a copy for him. Thanks. Bert Casper bertcasper@qwest.net 651-429-7662 6979 Eagle Trail Centerville, MN 55038 From: "Bert Casper" <bertcasper@qwest.net> To: mayacat@qwest.net Subject: Eagle Pass issues Date: Mon 20, 2001, 11:04 AM Thanks, for whatever influence you and the city had in getting things done here in Eagle Pass. Sidewalks are getting fixed, the tennis court is getting installed, and many other things are being done too. I think Gorem has responded to things we've complained to Swift about for months. Before Jim March left, I had talked with him about a few issues. I'd like to pass them on to you, although they are city citizen safety issues rather than Eagle Pass issues. 1. If the city would install a short bike/hiking path between the curve on Ojibway and the eastern dead-end of Heritage St., then people could get from the areas east of Centerville Road to the new Wheels Park and the bike/hiking trails around Centerville lake and the Rice Creek Wildlife area without trying to avoid the traffic while riding on Centerville Road or Main Street. As you must know, the traffic is getting worse and worse, and I fear that we'll have an accident, especially now that the Wheels Park attracts kids on bikes and in-line skates. The area next to 1759 Ojibway and the dead-end of Heritage can easily accommodate such a trail. 2. With the population increase in the area, the speed limits on Main Street (Hwy. 14) between 20th St. and the Eastern border of Centerville should be lowered to 30 mph. One of my neighbors was almost killed this morning by a driver swerving to avoid another car on Main Street just by City Hall. One can legally drive too fast in this area. I'm sure the county would not ob' ct if the city put up 30 mph signs there. It is a residential street! . The lighting on Dupre is dangerous, and someone will be injured there if added street lights are not installed. Bert Casper bertcasper@qwest.net 651-429-7662 6979 Eagle Trail Centerville, MN 55038 ! / [.1" {f~'" I :.-~ I /' ,). ~ I I. ( '-f (if ),;' / ,( , 'f f Il. \- ( I \, ( ,~ ... L I .It- t I ; (, ii' , , "{ -II (,."' ;1v / " , , 'L t U! /1 /1 , I. " ('1' / '.I ( ,/' l, - / /' BERNARD E. STEFFEN RICHARD A. MERRILL DARRELL A. JENSEN JEFFREY S. JOHNSON RUSSELL H. CROWDER JON P. ERICKSON THOMAS P. MALONE MICHAEL F. HURLEY DOUGLAS G. SAUTER HERMAN L. TALLE CHARLES M. SEYKORA DANIEL D. GANTER, JR. BEVERLY K. DODGE JAMES D. HOEFT JOAN M. QUADE SCOTT M. LEPAK STEVEN G. THORSON ELIZABETH A. SCHADING WILLIAM F. HUEFNER BRADLEY A. KLETSCHER MALCOLM P. TERRY KRISTI R. RILEY CHERYL A. JORGENSEN WILLIAM D. SIEGEL TODD J. ANLAUF Barna, Guzy & Steffen, Ltd. ATTORNEYS AT LAW 400 Norrhrown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (763) 780-8500 FAX (763) 780-1777 1-800-422-3486,_ Writer's Direct Line: (763) 783-5122 Internet E-Mail Address:jhoeft@bgslaw.com Of Counsel ROBERT A. GUZY August 9, 2001 Linda Waite-Smith City Administrator 600 Town Center Parkway Lino Lakes, .MN 55014-1182 RE: 21 st Avenue Construction / Reconstruction Our File No. 60000-001 Dear Ms. Waite-Smith: At their council meeting on Wednesday, August 8, the Centerville City Council asked that I write you regarding the above-referenced project. Please note that the only reason I am writing this letter is because as I am sure you are aware, we currently have no City Administrator. Accordingly, the Council asked that I express their concerns regarding this project. Specifically, the Council is quite concerned with regard to the cost of the project and the ability of the City to assess that cost back to the Centerville property owners. The City COlli'1ci1 did retain an appraiser to perform a benefit analysis on the three Centerville properties that would be . affected by the proposed project. The benefit value to those Centerville properties is significantly less than what is being proposed as Centerville's portion of the project cost. The second concern relates to the design of the project. The City Council has concerns about the proposed design being able to handle the current and future needs of the area and the intersection with County 14. Of course these design issues will also reflect on the cost concerns as expressed above. In general, the City Council is enthusiastic about this project and feels that it needs to be done. However, they do feel a need to be more involved in the design of the project and how the costs will be allocated. An Equal Opportunity Employer ~~~ August 9,2001 Page 2 The Council looks forward to mutual discussions and input regarding this project. Thank you. Sincerely, .-.13ARN~~,...9~~. j;?2'f;;::-':::;J-~ ., James ~~'eft Centerville City Attorney JDH:set cc: Teresa Bender, Centerville City Clerk AUG-15-2801 08:52 CITY OF LI NO LYKES 651 982 2499 P.02/02 August 15., 2001 Mr. James D. Hoeft Centerville City Attorney B ama, Guzy & Steffen, Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Blvd. Minneapolis, MN 55433-5894 RE: 21 ~I Avenue CoostructioolReconstruction Dear MI'. Hoeft: Thank you for your Jetter dated August 9,2001, regarding tlIe Centervllle City Council's concerns about plans to reconstruct 2 lilt Avenue. The Lino Lakes City Council bas suspended any action on this item uotil we can discuss it at a joint meeting with the Ccntervillc City Council. Peroaps with Jim March.'i departuIe, our request for ajoint meeting did not get communicated to the Centerville City Council. I will contact Teresa Bender, the CentervilIe City Clerk, to determine a date for ajoJ.nt meeting. If you need additional information, please let me know. Sincerely, ~~,~~ Linda Waite Smith City Administ:ral:or cc: Teresa Bender, C!ntervi11e City Clerk 600 Town CE!nter Parkway, Lino Lilk~, Minnesota 55014-1132 Phone; 651-382-2400. Fax: 651.982-2499. TDD: 651.982.2410 TOTAL P,02 . . . LMC League 0/ Minnesota Cities Cities promoting ezeeDence ities lIe tin Number 26 August 8, 2001 Deciphering the impact of tax bill changes Laura Pctersell How do you explain to your constitu- ents that a proposed $50,000 increase in the city's property tax levy will not provide the city any more money? Will t;L'(payers believe that even though the city's property ta.'\.es are going up, their overall ta.'\. bill will actually go down? With the passage of the 2001 omnibus t.1X bill, municipal officials need to be prepared to address the questions and concerns of ta.'(payers, the media, and possibly even legisla- tors who voted on the 2001 omnibus ta.'\. bill. To assist city officials, the League of Minnesota Cities is work- ing on a three-prong effort: first, to help cities understand the impacts of the tlX bill; second, to educate reporters who cover city hall understand the new changes; and third, to further explain to legislators how city financ- ing \,vill change and impact taxpayers. Reform and city impacts The 2001 omnibus tax bill enacted several sweeping reforms to the Minn- esot., state/local finance system, includ- ing a state takeover of the general eduCltion property taxes for school districts. The combined impact of these changes will mean that school property taxes will drop markedly willie city property ta.'\.es will generally incre;lse---in some cases dramatically. In addition to decreasing the school reliance on the property tax, the Legislature reduceo state aids shared with cities. The largest cut for cities was the elimination of the homestead and agricultural credit aid program (HACA)-a reduction of $200 million per year. Under state law, cities generally only have one signifi- cant source of local ta.'\. revenues: the property tax. Because they lack other ta.'\.ing authority, the elimination of HACA will translate into an immedi- ate increase in the city reliance on the property ta..'\.. The overall impact of the elimi- nation of HACA on cities is offset by an increase in local government aid by $l..W million. However, because of how the LGA formula works, cities with less property wealth will generally receive more state assistance through LGA. Although the final LGA formula compromise has drawn criticism from some legislators and some city officials, the general LGA system served as an importl11t policy tool to geographi- cally balance the relief being provided through the elimination of the general education levy. In the end, although most property owners will see a ta.'\. reduction in 2002, the city share of the typical property tax bill will undoubtedly increase. This outcome was an intentional effect of the overall changes contained in the 2001 omnibus ta.\: bill. Educating the media In an effort to help the news media understand the new laws and how city budgets and citizens' property ta.'C bills will change, the League and the Association of Metropolitan Munici- palities will sponsor a workshop for news reporters, the morning of Wednesday, Aug. 22, at the League offices in St. Paul. The goal is to help prepare reporters in time to cover the city budget hearings and the setting of preliminary levies. The meeting \vill focus on changes in state aids, levy limits, class rate compression, and the new state property ta.\:. We also ",ill provide reporters with a list of key contacts from the governor's office, the Senate, and the House to obtain more information and perspectives about these dramatic tax policy changes. Educating cities LMC and AMNl also will send member cities a packet of information the \veek of Aug. 13 to further explain the omnibus tax bill. state aid changes, and what ta.'Cpayers may need to know to understand their properry ta..'\.es. Infor- mation packets \,,-ill include sample letters to the editor and talking points for city officials to LIse in their communications \vith citizens, local reporters, and legislators. These law changes also will be teatured on the League's web site (www.hnnc.org) and in the August issue of jV1il2/JcsoW Cirics magazine. I" .~,( pEL T,E" ~t/ '-/ - (V'1 I II ~\ h~ ~ \' ~~ .~(f ~~YiJ ff ~ ~ \ J/~ 1>11 ~I/ "~'I N 4 l '. / - ~ ' /'. 11[... .. ~/ "f ~~" ,JC.1Y~.. jl I /.. '"='--" l'~ r:- '\\\ "Ie .. .,H,j '1 E :::: >-"-i~ ~ r rEf/ifILL \ W.!..-I ~ -- EHT ", ( ~~ tit == =~ ~ I \ I II 1Il(/.~~+~1 <:~l I U- _ .. ...~ ~// /~~. ":' r ~i: - ~ i= I ~~~1P ~1z~ /~~ ~~.:: : ~/ A" ~~ " ,N.., ~BID LOCATION: I . I \ - "",'<Y .l=i't'I\! IT W. ~ 0 L ~ ..... . == mID @ In ~.. __________ : ~~ ....~~ '11 IIII~ ~\lliL/j :; ~ [3.--1 ~"l1t}ml~~11 ~r:::: ~ /~! f:J8iZJS8 I I \" ""!7f::\ I I I l - . ~ rT r---;p- I I I I ( / (V ~? / ~X- :=I~ ..JII I-- :;= w " c ~ 0 . - ~ ~ 0 ~ ~ - u - terville Established 1857 I ,,/ I ~I~ . /.... - - - I I." '. i ~, I.. ...1 . 'j') r-fFi"iT . ." 2001 n PHEASANT MARSH UTILITY & STREET IMPROVEMENTS II E L ~ I t=:t= c. ~ ~Jj ~I " c PHASE 1 SHEET INDEX PROJECT LOCATION ~r< ~ ~ - u G 1.0 1 TITLE SHEET Cl.01 LOCATION PLAN & TYPICAL SECTION C4.01 SANITARY SEWER & WATER MAIN C4.02 SANITARY SEWER & WATER MAIN C4.03 SANITARY SEWER & WATER MAIN C4,04 SANITARY SEWER & WATER MAIN C5.01 STORM SEWER C5.02 STORM SEWER C6.01 STREET - DUPRE ROAD C6,02 STREET - DUPRE ROAD C6.03 STREET - MALLARD WAY & GROUSE HOLLOW C6.04 TRAIL C8.0l DETAILS SHEET C8.02 DETAILS SHEET C9.01 STORM SEWER SCHEDULE ~ r-- r-- ~." f--- :\ \~~~.if&l '" - r- r- ~~<:/-o/ .r-.( ~ u ell., 0' II N 0 LA. I: S ~ I l '" '" C\J " ~ " ~ CITY OFFICIALS TIM SWEDBERG DICK TRAVIS LINDA BROUSSARD-VICKERS MARl NELSON MARY CAPRA PAUL PALZER MAYOR COUNCIL COUNCIL COUNCIL COUNCIL PUBLIC WORKS DIRECTOR j OJ . ." 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'" " "' w " ~ '" 8 ~ z z ~ " "' ~ e: ~ ~ 0 0 IE ~ '" o ~~~ ~~~ "'z z"Q,.W g~~i! ~~~~ ~~~~ ~~lfl4- 5es8~ g ~~~S ~ ~~~: ~ ~~~: ~ ..... 00 CI ~~"'~ ] ~~~:5 ~. ~~~~ ~ ~lfl-ffi .... ~~~~ i ~ i ! ~ i ~ 8I~ 30' 30' 11.5' 18.5' 11.5' 18.5' o w w I' , 'j2"-TYPE 41B BITUMINOUS WEAR COURSE 2" - TYPE 31 B BITUMINOUS BASE COURSE 8" CLASS 5 AGGREGATE BASE 20" SELECT GRANULAR BORROW GEOTEXTILE FABRIC DESIGN Ii GRADE 0.02' FT g w ::; 4" DRAIN TILE (TYP) SURlAOUNTABLE CONCRETE CURB AND GUTTER . 12" PARTRIDGE LANE 5' WIOE, 4" THICK CONC. SIDEWALK ON 6" CLASS 5 BASE TYPICAL SECTION 9 TON RESIDENTIAL NO SCAlf . TOP OF CURB AND DESIGN CENTERLINE ARE SAME ELEVATION ""0 .:I: "~ .If) . ~~ - -- - - - - ~ " ,,- , _/ ~--~==~--------------- ;~ ''Z rn j80 5~~ I$~ ~~~ f~"l~ I~~ I~;t 1~~ IGi~ il~ ~~g ~~~ i~~ =I~ ~..~~ 'IN ~~ o~~ '!~~ .5!~~ u ..,., ;I~ .u>- ~ BROUSSARD '<ICKERS 200 , PHEASANT MARSH PHASE 1 DUPRE ROAD <t IE IE 30' 30' 13.5' 16.5' 16.5' 13.5' DESIGN Ii GRADE 0.02' FT g clSID~ bQ)~1O:E \I) c:1:"u ~ Q)Q)Q)o< ~ ~-g ~ .. 000::<(<( ~ ~=~! 4' DRAIN TILE (TYP) SURlAOUNTABLE CONCRETE CURB AND GUTTER . l, '1'-. m, "" "ru."M _ ~~, 1 lj2"-TYPE 31B BITUMINOUS BASE COURSE 6" CLASS 5 AGGREGATE BASE 20" SELECT GRANULAR BORROW - GEOTEXTlLE FABRIC TYPICAL SECTION 7 TON RESIDENTIAL . TOP OF CURB AND DESIGN CENTERLINE ARE SAME ELEVATION lJ) I- Z W :::i: W > o a:: ~a. o:::i: (/)1- WW Z~ Zl/) ~o Z w<( --.J~ --.J- -...J >i= O::::=> WI I-lJ) Za:: W<( u:::i: I- z <( lJ) <( W I a. Vl Z o i= U w Vl --' l) ~a:: w~ Vl ~<1ll Cl.z S Cl. Z o i= l) o --' NO SCAlf MALLARD WAY, GROUSE HOLLOW, & PHEASANT LANE 1nr 2"-Type 418 Bituminous Wear 6" Closs 5 Bose Compacted Subgrade TYPICAL SECTION BITUMINOUS TRAIL NO SCAlf BETWEEN LOTS 8, 9, 1 0 & LOT 11 IN BLOCK 7 BEHIND LOTS 11 & 12 IN BLOCK 7 616oo117Gl01.DWG SHEET NUMBER C1.01 tI NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES August 1, 2001 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meetingon August 1,2001, at City Hall, 1880 Main Street. Chairman Doug Porter called the meeting to order at 6:40 p.m. Present: Chairman Doug Porter Brian Walter Tedd Peterson Wayne LeBlanc Tom Lee Karla De Vine (arrived after roll call) Absent: Kathy Peil CONSIDERATION OF THE MINUTES Motion by Mr. Walter, seconded by Mr. Peterson, to approve the Julyl6, 2001 Parks and Recreation Committee Meeting Minutes. All in Favor: Aye-Porter, Walter, Peterson, Lee Abstained: LeBlanc Motion by Mr. Walter, seconded by Mr. Porter, to approve the Julyl0, 2001 Parks and Recreation Committee Meeting Minutes. All in Favor: Aye-Porter, Walter, DeVine, Lee Abstained: LeBlanc, Peterson ~ TRAIL MAP BROCHURES As the full color trail map mock-ups as designed by Ms. DeVine were misplaced, this topic was be tabled. Additional mock-ups have been requested and will be available for the next regularly scheduled meeting. SATELLITE ENCLOSURES As planting vegetation as a natural enclosure will take a considerable time before it is large enough to be effective, presents maintenance issues and is expensive. Mr. Walter will further investigate the cost of fencing to provide the enclosures. Tabled until the next regularly scheduled meeting. WHEELS PARK Equipment Delivery: Chairman Porter updated the committee regarding the delivery date of the Wheel Park Apparatus. All apparatus shall be available for assembly by Friday, August17. Chairman Porter will contact Skate Wave (vendor) to see if delivery can be made sooner. \ \ Pay Phone: Chairman Porter updated the committee regarding \ the pay phone which is needed for safety reasons. Ms. Lien of City Staff contacted Qwest Public Access Solutions, which offer two options for a pay phone with enclosure. "Shared Services" which will cost the city $71 .55 per month with the first $50.00 of use going to Qwest, the second $50.00 of use would be credited towards the account. With this plan the installation cost of $400.00 is waived, or the city has the option of paying the installation cost and $71 .55 per month with a minimum required usage. All committee members agreed the "Shared Services" option was preferred. # '\ \.,1 ~ i "cI , .\1' y Mr. Peterson suggested locating the phone under the overhang on the east side of the warming house. Chairman Porter will contact Qwest regarding installation date. \ . ,!~ '.J , ' 'I" ')' ~;,'" ./ , l . . J -l ,. , :\.l' -, '" i ,i \. , J) l, I. t\ Motion by Mr. LeBlanc, seconded by Mr. Porter, to allocate '. ,c' ,\ $80.00 per month for a public telephone at the , /' \", .. ' Wheels Park. All irio'Favor: Motion carried L" I 'c\'\, -, \ \,} .,' '.1"\ Unanimously. \ \" . b' Rules/Signage: Chairman Porter updated the committee regarding the rules and correct language to be on the sign. After making the changes to the language of the rules and format of the sign as recommended by the city attorney and the League of Minnesota Cities, Chairman Porter will forward the information to the sign manufacturer. Advisory Board: Luke Helmbrecht, Sean Navin, T.J. Hansen, Tom Perron and Billy Johnson appeared before the committee as members of the Wheels Park Advisory Board. The purpose of the Advisory Board was clarified by the committee to insure full the Board Members understood their positions. Their primary purpose of the Advisory Board will be assisting in the location and layout of the apparatus. They may also notifY any committee members regarding maintenance issues. They will have no authority to enforce the rules and regulations of the Wheel Park. They may contact the proper authorities in case of an emergency. Equipment Installation: Sun Ramp Solutions will have technicians available to assemble the apparatus they are supplying, Skate Wave equipment will be assembled by committee members. The tentative assembly date is Friday, August 17, 5:00 p.m. Chairman Porter will contact Skate Wave to see if the delivery date can be moved up to allow more time to assemble their units. He will contact committee members with any changes. , Grand Opening: Grand Opening date set, Friday August 18, 3:00 p.m. Mayor Swedberg and the City Council to be invited to attend the Grand Opening. An invitation to join the committee for apparatus assembly was also extended. Mr. Lee will send an e-mail to City Staff to add this item to their agenda. BUDGET 2002 With an assumed $50, 000.00 Capitol Outlay available for Parks and Recreations 2002 budget, a preliminary budget was drafted after lengthy discussions, as requested by the City Council. (See Attached) Discussed Monthly Financial Statement, Wargo Activities, Band Request -Chaymus Klang. Motion by Mr. LeBlanc, seconded by Mr. Walter, to adjourn. All in Favor: Motion carried Unanimously. Meeting adjourned at 9:30 p.m. ,. 'tJ $>> ::. -I m -I 0 CJl 0 - - - ~ 3. ~ ll) ll) ll) 3 - 3 (I) 0 a. 0 c CD C ::l ::l - C - c a. ll) ::l (C '0 I (I) ~ - (") ll) ll) 0 < - (") ll) (I) ll) a. - ii) - (I) a. 0" 0 ro ...., - I\J 0 0- 0 ...., 0 I\J ...., I\J 0 I\J 0 0 I\J 0 I\J 0'1 ~ CD 0 ...... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q: 3 (I) 'tJ .., o co .., $>> 3 Q .., (I) (") - o .., I ;:0 (I) .c c: (I) t/l - (") ::+ '< C" c: a. co (I) - .... o .., '0 $>> ::. 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I\) en (.0.) 0'1 00 ~ (J'I 0 0'1 0 0'1 ...... .0'1 I\J ~ (J1 .(J1 ....... :-f . - - 0 0 0 0 0 0 0 0 0 0'1 0 0 0'1 0 0 0 0 o:J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 0 0 0 0 0 0 0 0 0 0 0 c 0 0 0 0 0 0 6 0 0 0 0 0 0 0 0 0 0 c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 G') m -I - "'Tl "'Tl I\J I\J I\J I\J I\J I\J I\J I\) -< -< -< -< I\J I\J -< I\J I\J S c c 0 0 0 0 0 0 0 0 (J) (J) (I) (I) 0 0 (J) 0 0 - - 0 0 0 0 0 0 0 0 ll) III III III 0 0 III 0 0 r- c c (.0.) (.0.) (.0.) (.0.) (.0.) (.0.) (.0.) (.0.) ~ ::l. .., ...... I\) I\J .., I\J I\J m ...... ...., .. .. .. .. -< -< -< (I) (I) .. .. '< en .. ,..... -I m 0 III ~ Z ~ m 0 ll) '< - m c: c (i) m -I N o o N ~ , , )0 The League of Minnesota Cities provides this publication as a general informational memo. It is not intended to provide legal advice and should not be used as a substitute for competent legal guidance. Readers should consult with an attorney for advice concerning specific situations. @ 2001 League of Minnesota Cities Research Foundation All rights reserved Printed in the United States of America LMC League of Minnesota Cities Cities promoting excenence League of Minnesota Cities 145 University Avenue West St. Paul, MN 55103-2044 (651) 281-1200 (800) 925-1122 Fax (651) 281-1299 www.1mnc.org + '" 2001 - 2002 CITY CALENDAR OF IMPORTANT DATES General comments This calendar provides city clerks and other city officials with a handy reference to some of the more significant dates in their business year. Many items are framed in terms of the last day on which a certain duty must be performed. Users must look ahead and anticipate necessary action. It may be advantageous to complete certain tasks well ahead of the statutorily-mandated deadline. Although primarily designed for statutory cities, because of the uniformity with which they operate, many city calendar items also apply to home rule cities. Items that only apply to statutory cities are generally so designated. Other items, in most cases, apply to all cities. City officials involved in the budgeting/finance process are advised to consult the LMC publication Guidelines for Preparing City Budgets 2002 (215h.1, July 2001) for a more in-depth analysis of deadlines and guidelines pertaining to municipal finance. Another League publication, A Checklist of State and Federal Financial Report Forms (June 1991), might also be a useful, general reference guide on deadlines and other requirements for filing various forms with governmental agencies. This checklist was printed 1 0 years ago, so please be aware that changes might have occurred since its publication. A summary of 2001 legislation affecting cities appeared in the July 25,2001, issue No. 25 of the League's Cities Bulletin newsletter as well as in a separate publication. The summary specifies effective dates of new legislation requiring action by cities. To request a copy, please contact the League Research Service at (651) 281-1200 or (800) 925-1122. Truth-in-taxation hearings Truth-in-taxation hearings in 2001 for taxes payable in 2002 are not required because of the late enactment of the massive changes in the property tax system. Truth-in-taxation hearings will be required for taxes payable in 2003 and subsequent years. If your city chooses to hold a truth-in-taxation hearing this year, you should follow the normal procedures for notice and setting the public hearing date. The dates for those procedures are outlined in this calendar. In addition, the truth-in-taxation hearing requirement has been modified. Beginning in 2002, a city over 500 population is not required to hold a truth-in- taxation hearing if the proposed levy increase is less than inflation as defined by the implicit price deflator (IPD) for government consumption expenditures. 1 .~ .. Election administration City clerks should pay careful attention to the Secretary of State's compilation of Minnesota election laws. Each clerk should have a copy of this publication. If not, contact your county auditor or the Secretary of State at (651) 215-1440. The Secretary of State, your county auditor, and League staff are available to answer cities' questions on election laws. City elections Statutory city elections generally occur in November of even-numbered years on the same date as the state general election (Minn. Stat. 9 205.07). However, that statute also authorizes statutory cities to choose, by ordinance, to hold their municipal general election on the first Tuesday after the first Monday in November in odd-numbered years. All home rule charter cities must hold their elections in November of odd or even years, but not both. The statute does not authorize annual elections, nor does it authorize elections in December or other times of the year. Election dates in this calendar are for those statutory cities that have opted for odd-year elections. Legislation further establishes a uniform date in September for all municipal primaries. Calculating the dates for taking action In figuring the statutory dates, when the reference is to a certain number of days before an election or other event, start counting from the day before the event. When determining days after an event, start counting from the day after the event. If the "last day" falls on a weekend or legal holiday, that day is usually omitted from computation. (In a few instances, where a statute requires that a certain action must take place a specified number of days before a certain date and the deadline for the action falls on a Saturday or Sunday, the calendar specifies the preceding Friday as the "last day" for such action. Furthermore, in an effort to ensure that actions are completed on time, we have taken a conservative approach. When a statute states something be done "by" a certain date, the calendar uses the day before the date stated in the statute as the due date. When a statute states something be done "on or before" a certain date and the date falls on a Saturday, Sunday or legal holiday, the calendar uses the day before, usually a Friday, as the due date. When figuring weeks before an election, "one week before" is the same calendar day in the previous week. "One month before" is thesame numerical calendar date in the preceding month. (See Minn. Stat. 99645.13-.15.) Please notify the League Research Service at (651) 281-1200 or (800) 925-1122 if you find any errors or omissions in this publication. The calendar is not all-inclusive, and the possibility for error exists. Please use it only as a guide and do not rely on it exclusively. 2 .. ~ CALENDAR OF IMPORTANT DATES July 1, 2001- June 30, 2002 DATE DUTY LAW JULY 2001 July 3 For cities holding municipal primary election on Sept. 11, Minn. Stat. first day for filing affidavits of candidacy for primary. 9205.13. subd. 1a July 4 Independence Day, mandatory legal holiday. State law Minn. Stat. permits on and off sale of liquor. (City ordinances may be 99 645.44, subd. more restrictive than state law with regard to liquor sale 5; 340A.504 hours on this and other holidays.) No public business shall be transacted, except in cases of necessity. July 5 County must pay city 8 percent interest if May tax Minn. Stat. settlement is not paid by this date. (Date might be later, 9 276.11; 276.09 depending on when county mailed out property tax statements.) July 13 Last day before primary election for city with new voting Minn. Stat. system to inform public about its use. 9 206.58, subd. 1 July 13 Last day before primary election for city using electronic Minn. Stat. voting system for the first time to submit counting plan to 9 206.82, subd. secretary of state. 2 July 13 Last day to post notice of election precinct changes Minn. Stat. before city primary election. 9 2048.14, subd. 4 July 17 For cities holding municipal primary on Sept. 11, last day Minn. Stat. for filing affidavits of candidacy for primary. Secretary of 99 205.13, subd. state has interpreted statute that filings close at 5 p.m. 1 a, 6; 2048.09 July 19 Candidate for primary may withdraw until 5 p.m. After Minn. Stat. withdrawal deadline has passed, printed ballots should 99205.13, subd. be ordered so available Aug. 10 for absentee voters. 6; 2048.35, subd.4 July 19 Entire amount of May tax settlement due from county. Minn. Stat. (See note attached to July 5 entry.) 9 276.11, subd. 1 3 . .. DATE DUTY LAW JULY 2001 July 20 Commissioner of revenue distributes first half of local Minn. Stat. government aid, as well as PERA pension S9477A.015; reimbursement aid. (First of two payments. Second 273.1398, subd. payment is on Dec. 27.) 6; 273.1385 July 24 For cities holding municipal primary on Sept. 11, last day Minn. Stat. for city clerk to provide written notice to county auditor of S 205.16, subd. 4 that election, stating date of election, and the offices and questions to be voted on. July 27 Last day a city with fewer than 400 registered voters as Minn. Stat. of June 1 and located outside seven-county metropolitan S 204B.45; area, or any city with fewer than 50 registered voters in a Minn. R. precinct, may pass resolution to hold September primary 8210.3000, election by mail. Any city must notify county auditor and subpt. 2 secretary of state within two weeks after passing resolution. (Please contact secretary of state and county auditor for information on procedures city must follow.) Also last day to revoke prior authorization of balloting by mail. July 27 Last day for cities over 2,500 population to publish (or Minn. Stat. post three copies, if no qualified newspaper in city) SS 471.697, annual financial statement or summary of the report. subd. 1 (a), 471.697, subd. 1 (c) July 31 Deadline for submitting request forms for POST Board Minn. R. training reimbursement. (Within 30 days of the 6700.1800, distribution of forms.) POST Board must receive the subpts. 4, 5 request by this date. July 31 Deadline for changes in rural-urban service tax districts Minn. Stat. to be implemented the same levy year for purposes of S 272.67, subd. 6 taxes payable 2002. Certified copy of change must be filed with county auditor. July 31 Last day for officers of volunteer firefighter relief Minn. Stat. associations paying lump sum pensions to project S 69.772, subd. 4 accrued liability of the fund for the following year and certify requirements to the city council. 4 .., DATE DUTY LAW JULY 2001 July 31 Last day for volunteer fire relief association paying Minn. Stat. monthly service pension to certify financial requirements S 69.773, subd. 5 of special fund and city's minimum obligation. . July 31 Last day for Department of Revenue to notify city of local Minn. Stat. government aid amounts. City has 60 days from time of S 477A.014, receipt to appeal. subds.1,2 July 31 First day before primary election for city with a new Minn. Stat. voting system to provide demonstration of equipment and S 206.58, subd. voter instruction concerning its use. (New system must 1 be available for the six weeks preceding the first election at which it will be used.) AUGUST 2001 Aug. 1 First day for paid police or fire relief association to certify Minn. Stat. S association's minimum obligation and financial 69.77, subd. 2c requirements to city for following year. City determines exact deadline, not later than Sept. 1. Aug. 1 Last date for tax increment authority to submit tax Minn. Stat. increment annual financial report for each district to state S 469.175, subd. auditor with copy to county auditor. The authority must 6. also publish an annual disclosure for each district in the newspaper no later than Aug. 15. Aug. 3 Last day before Nov. 6, general election for a city to Minn. Stat. establish a municipal primary. The clerk must notify S 205.065, subd. secretary of state and county auditor within 30 days after 2 adopting resolution or ordinance. The date for any new primary must be Sept. 11,2001. (Although the statute says the decision must be made at least three months before the general election, other statutory requirements for primaries, including establishing candidate filing dates, make the need to decide much earlier.) 5 ~ DATE DUTY LAW AUGUST 2001 Aug. 8 Last day before Nov. 6 general election to adopt change Minn. Stat. in election precinct boundaries. Change cannot take 92048.14, effect until it has been posted in city clerk's office for at subds.4,5 least 60 days. Clerk must immediately notify secretary of state when change is made, and must return corrected base map to secretary of state within 30 days after change. Clerk must make corrected precinct maps available for public inspection. Aug. 8 Last day before Nov. 6, general election to designate Minn. Stat. new or different polling place(s). 92048.16, subd. 3 Aug. 10 Last day to prepare and deliver absentee ballots for Sept. Minn. Stat. 11 primary. First day of absentee voting. 9 2048.35, subd. 4 Aug. 10 Updated master list of registered voters available for Minn. Stat. absentee voting from county auditor. 9201.091, subd. 2 Aug. 14 Last day for city without municipal primary to adopt Minn. Stat. ordinance to establish a four-year term or re-establish a 9412.022 two-year term for the office of mayor to take effect this year. (For cities with municipal primary, last day was June 19, 2001.) Aug. 14 Last day to publish notice of first and last days for filing Minn. Stats. affidavits of candidacy for Nov. 6 general election. Notice 99 205.13, subd. must state closing time for filing on the last day. 2; 2048.09 Secretary of state has interpreted statute that filings close at 5 p.m.. Aug. 15 Last day for tax increment authority to publish annual Minn. Stat. disclosure for each tax increment financing district. 9 469.175, subd 5. Aug. 15 First day to notify utility customers of provisions of cold Minn. Stat. weather rule. (Applies to disconnection of primary heat 92168.097, source to residential customers between Oct. 15 and Subd. 1 (b) Apri/15.) Last day for notification is Oct. 15. 6 ~ .. DATE DUTY LAW AUGUST 2001 Aug. 16 First day city may request all or part of local government Minn. Stat. aid (payment due Dec. 27) if needed to meet cash flow S 477A.015 needs. State is not obligated to provide early payment. Aug. 17 Last day to post notice of first and last days for filing Minn. Stat. affidavits of candidacy for Nov. 6, general election. S 205.13, subd. 2 Aug. 17 If location of polling place has changed, last day before Minn. Stat. Sept. 11 primary for city to send non-forward able notice S 2048.16, subd. to affected households with at least one registered voter 1a stating location of new polling place using sample notice prepared by secretary ot state. Aug. 17 Last day to appoint election judges for Sept. 11 primary Minn. Stat. election. S 2048.21, subd. 2 Aug. 17 Last day for county auditor to notify city of hearing dates Minn. Stat. school district and other districts have picked for budget S 275.065, subd. hearings. It city chooses to hold a truth-in-taxation 6 hearing, it cannot hold its initial hearing or its final levy adoption hearing on the dates these districts select, or at time of county hearings, Dec. 6 and 18. For metro area cities, Dec. 5 is date special taxing districts may have their hearings. Once the city is notified, it has until Sept. 15 to select its hearing dates if it chooses to hold hearings this year. The first two Mondays of December (Dec. 3 and 10) are reserved tor cities. Aug. 21 Last day for voters to register before Sept. 11 primary. Minn. Stat. Pre-registration closes at 5 p.m. Voter registration cards S 201.061, subd. must be submitted to the secretary at state or county 1 auditor within 10 days after the card was dated by voter. Aug. 22 First day tor election judges to deliver absentee ballots Minn. Stat. tor primary election to hospital patients and health care S 2038.11, subd. facility residents who have applied tor them. Last day is 2 Sept. 10. 7 ~ ~ DATE DUTY LAW AUGUST 2001 Aug. 22 For city conducting Sept. 11 primary election by mail, first Minn. Stat. day to start mailing ballots to registered voters. ~ 2048.45, subd. 2; Minn. R. 8210.3000. subd. 4 Week of For cities holding municipal primary election on Sept. 11, Minn. Stat. August 27 (or clerk must give first published notice of election. Clerk ~ 205.16, subd. 1 the week must publish notice a second time next week. Fourth previous) class cities may choose only to post. City should print notice by Tuesday, to allow a full two weeks notice. Publication in the week prior to Aug. 27 is allowable; the two publications must be in successive weeks. Aug. 28-30 LMC Clerks' Orientation Conference (St. Paul) Aug. 28 For city conducting Sept. 11 primary election by mail, last Minn. Stat. day to mail ballots to registered voters. ~ 2048.45, subd. 2; Minn. R. 8210.3000. subd. 4 Aug. 28 First day for filing affidavits of candidacy for Nov. 6 Minn. Stat. general election, if there isn't a municipal primary ~ 205.13, subd. election. 1a Aug. 28 First day before Sept. 11 primary for cities to test voting Minn. Stat. system equipment. Public notice must be given two days ~ 206.83 before the test. Last day to test is Sept. 10. Aug. 30 Last day for independent statutory city park board to Minn. Stat. present city council with estimate of its financial needs for ~412.531 the next fiscal year. Aug. 30 In cities holding municipal primary on Sept. 11, last day Minn. Stat. to post notice of primary, if desired. (Fourth class cities ~ 205.16, subd. 1 must post if they didn't publish.) 8 DATE DUTY LAW AUGUST 2001 Aug. 30 In cities holding municipal primary on Sept. 11, candidate Minn. Stat. receiving or making disbursements over $750 must file ~~ 211A.02, financial report with filing officer (city clerk) 10 days subd. 1; 211 A.05 before primary. Same requirement exists for committee promoting passage or defeat of special ballot question. If no notice filed, filing officer must notify county attorney. Aug. 31 Last day for commissioner of revenue to notify cities with Minn. Stat. populations over 2,500 of their 2002 levy limits. ~ 275.74, subd 1. Aug.31 Deadline for local units of government to pay bills for the Minn. Stat. county's costs of making assessments within their ~ 270.52 boundaries. If not paid by this date, the county auditor will levy a tax on all of the taxable property within the local government in an amount sufficient to pay the costs. Aug 31 Last day for paid police or fire relief association to certify Minn. Stat. association's minimum obligation and financial ~ 69.77. subd. 2c requirements to city for following year Aug. 31 Last day to file notice with attorney general that city plans Minn. Stat. ~ to contest cost of audit done by state auditor. 6.59 Aug. 31 Last day to submit report of money needs to state Minn. Stat. transportation commissioner under municipal state aid S 162.13, subd. 3 program. Applies to cities with population over 5,000. Aug. 31 Last day for city to hold special election to raise taxes Minn. Stat. payable in 2002 above the levy limit. ~ 275.73, subd.2 9 ~ DATE DUTY LAW SEPTEMBER 2001 Sept. 2 1999 voting materials can be disposed of, provided Minn. Stat. procedures in Minnesota statutes concerning S 2048.40 preservation and destruction of municipal records are followed. Materials involved in a contested election must be retained for 22 months or until contest has been determined, whichever is later. Abstracts filed by canvassing boards must be permanently retained. Sept. 3 Labor Day, mandatory legal holiday. No public business Minn. Stat. shall be transacted, except in cases of necessity. State SS 645.44, subd. law allows both on- and oft-sale of liquor. 5; 340A.504 Week of Sept. Clerk must publish second notice of Sept. 11 municipal Minn. Stat. 3 (or the primary, if one is scheduled. (See note attached to week S 205.16, subd. 1 previous of Aug. 27 entry; notice should be published by Tuesday week) of this week.) Sept. 4 Final corrected master list of registered voters must be Minn. Stat. available from county auditor seven days before primary. S 201.091, subd. 2 Sept. 4 For cities holding municipal primary on Sept. 11, last day Minn. Stat. to publish sample ballot. (Fourth class cities may S 205.16, subd. 2 dispense with publication, as may towns outside metro area. ) Sept. 5 Last day clerk may accept absentee ballot applications Minn. Stat. for Sept. 11, primary election returned by another voter S 2038.04, subd. on behalf of a voter. 1 Sept. 7 For cities holding municipal primary on Sept. 11, last day Minn. Stat. to post sample municipal ballot. S 205.16, subd. 3 Sept. 7 First day before Sept. 11 primary for agent delivery of Minn. Stat. absentee ballot to voter in health care facility. Voted S 2038.11, subd. ballot must be returned by 3 p.m. on election day. 4 Sept. 7 Last day before Nov. 6 general election to post precinct Minn. Stat. boundary change notice in clerk's office, if not posted S 2048.14, subd. prior to primary. 4 10 .. DATE DUTY LAW SEPTEMBER 2001 Sept. 7 Last day before Nov. 6 general election for city using Minn. Stat. electronic voting system for the first time to submit plan S 206.82, subd. 2 to secretary of state. Sept. 7 Last day before Nov. 6 general election to adopt Minn. Stat. ordinance combining offices of clerk and treasurer in S 412.02, subd. 3 standard plan statutory city. Sept. 7 Last day before Nov. 6, general election for city with new Minn. Stat. voting system to inform public about its use. S 206.58, subd. 1 Sept. 7 Last day before Nov. 6, general election to adopt Minn. Stat. ordinance increasing size of statutory city council from S 412.02, subd. 6 five to seven (or reducing size back to five). The ordinance must include a schedule of elections and terms to effect the change. If ordinance is passed, the question must appear on November ballot. Sept. 8 City office must be open from 10 a.m. to 3 p.m. for Minn. Stat. absentee ballot applications and voting in these cities SS 2038.05; where clerk has taken on the duty of administering 2038.085 absentee voting laws. Sept. 1 0 Last day for a voter to apply in person for absentee Minn. Stat. ballots for Sept. 11 primary election. Last day for voter or SS 2038.04, agent to deliver absentee ballot return envelope. City subd. 1; 203.085; offices must be open until 5 p.m. for absentee ballot Minn. Rules applications and voting in those cities where clerk 8210.2200 administers absentee voting laws. Sept. 10 County auditor delivers applications for absentee ballots Minn. Stat. to city clerk. City clerk delivers applications for absentee S 2038.10 ballots to election judges. Sept. 1 0 Election judges obtain primary election supplies, Minn. Stat. including duplicate registration files, before 9 p.m. from S 2048.29, subd. clerk and deliver to polling place before voting begins on 1 election day. . 11 '4' DATE DUTY LAW SEPTEMBER 2001 Sept. 11 Date for primary elections to take place. Minimum voting Minn. Stat. hours 5 p.m. to 8 p.m. except in metro area where they SS 205.065, must open no later than 10 a.m. Applies to statutory subd. 1; cities and home rule charter cities:' If city or school 205A.03,' subd. primary is taking place on this date, no public meetings 2; 204C.03, are allowed between 6 p.m. and 8 p.m. subd. 1 Sept. 11 Election judges perform all statutory duties pertaining to Minn. Stats. (by 7 a.m.) opening of polling places and ballot preparation. SS 204C.08; 204C.09 Sept. 11 For cities holding municipal primary on this date, clerk Minn. Stat. must post sample ballot at each polling place. S 205.16, subd. 3 Sept. 11 Last day for filing affidavits of candidacy for Nov. 6 Minn. Stat. election if there was no municipal primary election. SS 205.13, subd. Secretary of state has interpreted statute that filings 1 a; 2048.09 close at 5 p.m. Sept. 12 Election judges must deliver summary statements, Minn. Stats. ballots, and other materials to county auditor and/or clerk SS 204C.27; no later than 24 hours after polls close. 204C.28 Sept. 13 Last day candidates for office for Nov. 6 municipal Minn. Stat. election may withdraw from election by filing affidavit of S 205.13, subd. 6 withdrawal with clerk. (Deadline is 5 p.m.) Sept. 13 Clerk must return all polling place rosters and completed Minn. Stat. voter registration cards to county auditor within 48 hours S 204C.27 after primary election polls close. Sept. 13 Last day for city council to canvass returns and declare Minn. Stat. results of Sept. 11 municipal primary. S 205.065, subd. 5; 12 .. DATE DUTY LAW SEPTEMBER 2001 Sept. 14 City of 500 or more choosing to hold truth-in-taxation Minn. Stat. hearings this year must select initial hearing date and a 9275.065, date for a continuation hearing (if needed) by this date. subds.1,6 The dates chosen must fall between Nov. 29 and Dec. 20, and must not conflict with dates the school district or other districts have picked, or dates of county hearing (Dec. 6 and 17). Metro area cities may not select Dec. 5. The first two Mondays of December (Dec. 3 and 10) are reserved for cities. If city does not certify dates by Sept. 14, the county auditor will assign dates. Sept. 14 City must adopt proposed budget by resolution and Minn. Stat. certify proposed tax levy to the county auditor by this 9 275.065, date. The city's final levy may not exceed the proposed subds.1,6 levy except under specific circumstances outlined in the statutes. Sept. 18 Last day before Nov. 6 general election for clerk to Minn. Stat. provide written notice to county auditor stating date of 9205.16, subd. 4 election and offices and questions to be voted on. Sept. 18 Last day to file notice of contest of Sept. 11 primary or to Minn. Stats. request recount unless contest is based on violation of 99 204C.36, financial disclosure law. In that case, contest must begin subd. 5; 209.021, within five days of filing financial report. subd. 1 Sept. 25 Deadline for a non-metro city having fewer than 400 Minn. Stat. registered voters opting to hold November 2001 S 2048.45; Minn. municipal election by mail to give notice of election, R. 8210.3000, including posted notice of mail ballot procedures. A city subpt. 3 may establish mail balloting for precincts with less than 50 registered voters of local and state elections. City must have previously requested permission and received approval from county auditor to conduct balloting by mail. (For ballot-by-mail procedures, please rely on information provided by the county auditor and/or secretary of state.) 13 DATE DUTY LAW SEPTEMBER 2001 Sept. 25 First day before city election for city with a new voting Minn. Stat. system to provide demonstration of equipment and voter S 206.58, subd. 1 instruction concerning its use. (New equipment must be available for the six weeks preceding the first election at which it will be used.) Sept. 28 Last day for cities over 2,500 to notify commissioner of Minn. Stat. revenue of the maximum amount of taxes it plans to levy S 275.74, subd. 1 for each purpose listed under special levies and any additional levy authorized by statute. Sept. 28 Last day for cities to submit request to commissioner of Minn. Stat. revenue to levy for unreimbursed costs for natural S 275.74, subd. 2 disasters. OCTOBER 2001 Oct. 1 Last date for Dept. of Revenue to pay state peace officer Minn. Stat. aid to cities and state fire aid to cities without penalty for S 69.031, subd. 1 late payment. This deadline applies only for the payments to those police and fire departments that: (1) the Dept. of Revenue' has determined are qualified to receive police or fire aid; and, (2) have been certified as eligible for payment by the state auditor. Oct. 2 LMC Regional Meeting in Fosston Oct. 3 LMC Regional Meeting in Stephen Oct. 4 LMC Regional Meeting in Breckenridge Oct. 5 Last day prior to Nov. 6, general election for preparation Minn. Stat. and delivery of absentee ballots. As soon as absentee SS 204B.35, ballots are ready, city may begin sending them out, but subd.4; city must be prepared to begin delivering them by today. 2038.06, subd. 3 Oct. 5 Updated master registered voter list must be available for Minn. Stat. absentee voting 32 days before general election. S 201.091, subd. 2 14 DATE DUTY LAW OCTOBER 2001 Oct. 5 Last day voters in cities outside metro area can submit Minn. Stat. petition for extended voting hours (10 a.m. to 8 p.m.). 9205.175, subd. Clerk shall give 10 days notice of changed voting hours 3 and notify county auditor. <~ Oct. 8 Columbus Day, optional legal holiday (city determines Minn. Stat. whether or not it is a legal holiday). If city declares the 99 645.44, subd. holiday, no public business shall be transacted except in 5; 340A.504 cases of necessity. State law permits sale of liquor, both on and off-sale. Oct. 9 LMC Regional Meeting in Mountain Iron Oct. 1 0 LMC Regional Meeting in Crosby Oct. 11 LMC Regional Meeting in Askov Oct. 12 If location of polling place has changed, last day for city Minn. Stat. to send non-forwardable notice stating location of new 9 2048.16, subd. polling place to affected households with at least one 1a registered voter. Oct. 12 Last day for council resolution appointing election judges Minn. Stat. for Nov. 6, general election. 9 2048.21, subd. 2 Oct. 16 Last day for voters to register in advance for Nov. 6 Minn. Stat. general election. Pre-registration closes at 5 p.m. Voter 9 201.061, registration card must be submitted to the secretary of subd.1 state or county auditor within 10 days. Oct. 17 First day for election judges to deliver absentee ballots Minn. Stat. for Nov.6 general election to hospital and health care 9 2038.11, subd. facility residents who have applied for them. Last day is 2 Nov.5. Oct. 1 7 For cities holding Nov. 6 general election by mail, first Minn. Stat. day to mail ballots to registered voters. 92048.45, subd. 3; Minn. Rules 8210.3000, Subp.4 15 ~ DATE DUTY LAW OCTOBER 2001 Week of Oct. Clerk must publish first notice of Nov. 6 general election. Minn. Stat. 22 (or the Clerk must publish a second time next week. Fourth SS 205.16, subd. previous class cities may choose to only post notice. City should 1 week) print notice by Tuesday to allow a full two weeks notice. Publication in the week prior to Oct. 22 is allowable; the two publications must be in successive weeks. Notice should state time of election, location of polling places, offices to be filled, and all questions to be voted on. Clerk shall also post notice in office for public inspection. Oct. 23 First day before Nov. 6 general election for cities to test Minn. Stat. voting system equipment. (Last day is Nov. 5.) Must give S 206.83 two days published notice of time and place of test. Oct. 23 For cities holding Nov. 6 general election by mail, last Minn. Stat. day to mail ballots to registered voters. S 2048.45, subd. 3; Minn. Rules 8210.3000, Subp. 4 Oct. 23 LMC Regional Meeting in Windom Oct. 24 LMC Regional Meeting in Canby Oct. 25 LMC Regional Meeting in Kimball Oct. 26 Last day before Nov. 6 general election to post sample Minn. Stat. ballot in clerk's office. S 205.16, subd. 3 Oct. 26 Last day to post notice of Nov. 6 general election, if Minn. Stat. desired. (Fourth class cities must post if they do not S 205.16, subd. 1 publish.) Clerk shall also post notice in office for public inspection. Oct. 26 Candidate for Nov. 6 election receiving contributions or Minn. Stat. making disbursements over $750 must file financial SS 211 A.02, report with filing officer (city clerk) 10 days before subd. 1; 211A.05 election. Same requirement exists for committee promoting passage or defeat of special ballot question. If no notice filed, officer must notify county attorney. 16 DATE DUTY LAW OCTOBER 2001 Week of Clerk must publish second notice of Nov. 6, general Minn. Stat. Oct. 29 election. Fourth class cities may choose only to post. ~ 205.16, subd. 1 (See note for week of Oct. 18 entry.) Oct. 30 Final corrected master registered voter list must be Minn. Stat. available seven days before Nov. 6 election. ~ 201.091, subd.2 Oct. 30 Last day for city clerk to publish sample ballot. (Fourth Minn. Stat. class cities may choose only to post ballot.) ~ 205.16, subd. 2 Oct. 31 Last day clerk may accept absentee ballot applications Minn. Stat. returned by another voter on behalf of a voter. ~ 2038.04, subd. 1 Oct. 30 Last day for cities over 2,500 population to present Minn. Stat. audited financial statement to city council members and S 471.697, subd. mayor. 1 Oct. 29 LMC Regional Meeting in Harmony Oct. 30 LMC Regional Meeting in Zumbrota NOVEMBER 2001 Nov. 1 LMC Regional Meeting in Eagle Lake Nov. 2 Last day before Nov. 6 general election to post sample Minn. Stat. ballot. S 205.16, subd. 3 Nov. 2 First day before Nov. 6 general election for agent delivery Minn. Stat. of absentee ballot to voter in health care facility. Voted S 2038.11, subd. ballot must be returned by 3 p.m. on election day. 4 Nov. 3 Clerk's office must be open from 10 a.m. to 3 p.m. in Minn. Stat. cities where clerk has taken on duty of administering SS 2038.085; absentee voting laws. 2038.05 Nov. 5 For cities holding municipal election on Nov. 6, last day Minn. Stat. to publish ordinance changing council salaries. If not ~415.11 done before election, salary change cannot take effect until after next municipal election. 17 DATE DUTY LAW NOVEMBER 2001 Nov. 5 Last day before Nov. 6 general election for voter to apply Minn. Stat. in person for absentee ballots. Last day for voters to SS 2038.04, return completed absentee ballots. Some exceptions subd. 1; exist for persons in health care facilities. Clerk's office 2038.085; must be open until 7 p.m. where clerk has the duty of 2038.05 administering absentee voting laws. Nov. 5 Election judges obtain all election materials including Minn. Stat. precinct voter rosters and absentee ballot applications SS 201.221, from clerk (before 9 p.m.) or clerk arranges for delivery to subd. 3; polling place before voting begins. 2048.29, subd, 1; 2038.10 8efore voting Election judges perform all statutory duties pertaining to Minn. Stat. begins, opening of polling places and ballot preparation. SS 204C.08; Nov. 6 204C.09 Nov. 6 City clerk posts sample municipal ballot at each polling Minn. Stat. place on election day. S 205.16, subd. 3 Nov. 6 General election day. Minimum voting hours 5 p.m. to Minn. Stat. 8 p.m. except in metro area where they must open no SS 205.07; later than 10 a.m. Public meetings are prohibited 204C.03, subd. between 6 p.m. and 8 p.m. if a city or school district 1; 205.175, election is scheduled. All special school district levy subds. 1-2 elections must take place on this day as well. Nov. 7 Election judges must deliver summary statements, Minn. Stat. ballots, and other materials to auditor and/or clerk for SS 204C.27; transmittal to auditor no later than 24 hours after 204C.28 polls close. Nov. 8 Clerk must return polling place rosters and completed Minn. Stat. voter registration cards to county auditor within 48 hours S 204C.27 after polls close. Nov. 12 Veterans' Day; mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of SS 645.44, subd. necessity. State law permits both on- and off-sale 5; 340A.504 of liquor. 18 DATE DUTY LAW NOVEMBER 2001 Nov. 13 Last day for city council to meet as canvassing board for Minn. Stat. municipal election and declare results. S 205.185, subd. 3 Nov. 13 Last day after municipal election for candidate or Minn. Stat. treasurer of a committee to promote or defeat ballot S 211A.05, subd. question to certify to filing officer (clerk) that all required 1 reports have been submitted, or that candidate or committee has not received contributions or made disbursements exceeding $750. If no report filed, filing officer must notify county attorney. Nov. 13- Last day to contest Nov. 6 election or to request recount Minn. Stat. Nov. 20 within seven days of canvass. Date depends on date of SS 209.021, canvass. If contest is based on violation of financial subd. 1; disclosure law, contest must begin within 10 days after 204C.36; financial report is filed. Nov. 13- After time for contest or recount is passed, clerk issues Minn. Stat. Nov. 21 election certificates to winners and certifies results to SS 205.185, county auditor. Date depends on date of canvass. subd. 3; Clerk who issues certificate to candidate with receipts 211 A.05, subd. 1 or disbursements over $750, who has not certified that all financial reports have been filed, is guilty of a misdemeanor. Nov. 15 Last day in 2001 a property owner may opt to prepay Minn. Stat. entire amount of remaining special assessment due to S 429.061, subd. the city treasurer, with interest accrued to Dec. 31,2001. 3 Nov. 16 LMC Policy Adoption Conference After Winners in statutory city election qualify by taking oath. Minn. Stat. receiving Elected clerks and treasurers in standard plan statutory S 412.02, subd. 2 certificates of cities qualify by filing bond. Terms for newly elected See Dec. 1989 election, but officials do not begin until the first Monday in January LMC magazine, before 2002, even if they take oath in 2001. p. 14 performing duties of office 19 < DATE DUTY LAW NOVEMBER 2001 Nov. 22 Thanksgiving Day, mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of SS 645.44, subd. necessity. State law does not allow off sale of liquor. 5; 340A.504 .. Nov. 23 Day after Thanksgiving, optional legal holiday as Minn. Stat. determined by city council. If council declares holiday, no SS 645.44, subd. public business shall be transacted except in cases of 5; 340A.504 necessity. Liquor sales, both 01'1- and off-sale, are permitted under state law. Nov. 29 First day city choosing to hold truth-in-taxation hearing Minn. Stat. this year may hold initial hearing. (Cities of 500 or less S 275.065, subd. are exempt from the hearing requirements.) Not less 6 than two nor more than six business days before initial hearing, cities over 500 but not over 2,500 must post, and city over 2,500 must publish, ad stating date, time, and place of hearing. Hearing must take place after 5 p.m., except if on Saturday. Sunday hearings are not permitted. If hearing not completed on scheduled date, city must ahnounce date, time, and place for continuation prior to adjournment. Continued hearing must take place at least five but not more than 14 business days after initial hearing. The city cannot adopt levy or budget at initial hearing or at continuation hearing. At the end of the hearing or continuation hearing, city must announce time and place for "subsequent hearing" at which city must adopt fina/levy and budget, no later than Dec. 28. This can be a regularly scheduled council meeting or a special meeting scheduled for the subsequent hearing. The budget and levy adoption hearing cannot be on the same date as the initial hearing or continuation hearing. The final levy must not exceed proposed levy certified in September, except as statutes specifically allow. Nov. 30 Last day for city to certify to the county auditor the Minn. Stat. seNice charges within a special seNice district that are S 428A.05 to be levied on the net tax capacity of the affected properties. 20 DATE DUTY LAW NOVEMBER 2001 Nov. 30 Last day to certify special assessments and assessments Minn. Stat. for snow removal, weed elimination, tree maintenance, 99429.101 ; and other current services to county auditor. 429.061, subd. 3 Nov. 30 Last day to certify assessments for garbage collection to Minn. Stat. county auditor. 9 443.015 Nov. 30 Cities must receive from county treasurer 100 percent of Minn. Stat. estimated levy receipts from first settlement date to 9 276.111 Nov. 20 by this date (within 10 business days of Nov. 15). Nov. 30 Ask county auditor what date will be enforced for Minn. Stat. certification of unpaid water and sewer bills. Our reading 9444.075, subd. of the statutes is that the deadline is Dec. 28 along with 3 deadline for payment of property taxes, but some counties are requiring certification by Nov.30, along with special assessments authorized under Ch. 429. DECEMBER 2001 Dec. 3 Last day for county auditor to deliver real and personal Minn. Stat. property tax books to assessor. Assessor files oath at or 99 273.03, subd. before time books delivered. Failure to file deemed a 1; 273.05, subd. refusal to serve. 2 Dec. 3 This date is reserved for city's truth-in-taxation initial Minn. Stat. hearings, if city certified date with county auditor. 9275.065, subd. 6 Dec. 5 Day metro area special taxing districts hold truth-in- Minn. Stat. taxation meetings. Cities in metro area may not hold 9 275.065, subd. initial truth-in-taxation hearings on this day and, if 6 possible, should not hold continuation hearings this day; hearings to adopt budget and levy are allowed. Dec. 6 Counties choosing to hold truth-in-taxation hearings must Minn. Stat. hold hearing this date. County continuation hearing, if 9275.065, subd. needed, is Dec. 18. No city initial hearings may take 6 place on these days and, if possible, continuation hearings should not be held on this date, the subsequent hearing to adopt budget and levy is permitted. 21 DATE I DUTY I LAW DECEMBER 2001 Dec. 6 Candidates for Nov. 6 municipal election receiving or Minn. Stat. making disbursements over $750 must file financial 99 211 A02, report with filing officer (clerk) within 30 days after subd. 1; election. Same deadline applies to committees promoting 211 AOS, subd. 2 passage or defeat of special election question. If report is not filed, filing officer must notify county attorney. Dec. 10 Last day for commissioner of revenue to notify cities of Minn. Stat. final certified levy. 9275.74, subd. 1 Dec. 10 Date is reserved for city truth-in-taxation continuation Minn. Stat. hearing if city certified date with county auditor. 9 275.065, subd. 6 Dec. 12 If needed, metropolitan special taxing districts are to hold Minn. Stat. continuation of their truth-in-taxation public hearing on 9 275.065, this date. subd.6 Dec. 14 Deadline for cities over 5,000 population to request Minn. R. maintenance funds from highway state aid allocation 8820.1400, subd. from Dept. of Transportation. 3 Dec. 18 Date for continuation of county's truth-in-taxation hearing, Minn. Stat. if needed. 9275.065, subd. 6 Dec. 24 No off-sale of liquor permitted after 8 p. m. on Christmas Minn. Stat. eve. 9 340A504 Dec. 25 Christmas day, mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of 99 645.44, subd. necessity. State law permits sale of liquor, but not off- 5; 340A504 sale. Dec. 26 Commissioner of revenue distributes second half of local Minn. Stat. government aid and PERA pension reimbursement aid. 99477A015; 273.1385 22 DATE DUTY LAW DECEMBER 2001 Dec. 27 Last day for cities over 500 to hold levy and budget Minn. Stat. adoption hearing. May be held at a regularly scheduled S 275.065 council meeting or at a special meeting scheduled for adoption of levy and budget. The hearing must avoid conflicts with hearings of school districts, the county, and other taxing authorities. At this hearing, the city may amend its property tax levy and its proposed budget. It must adopt its final property tax levy and its final budget by this hearing. If deadline not met, property tax will be the amount levied in the previous year. After adoption City must publish summary budget statement in Minn. Stat. of budget newspaper, in form prescribed by state auditor. Cities S 471.6965 can meet requirement by printing summary in a city newsletter or other mailing sent to all households. At time city In normal years, city must certify compliance with truth in Minn. Stat. certifies tax taxation statutes to commissioner of revenue. Since S 275.065, subd. levy to county truth- in-taxation hearings are not required this year, 7; July 6, 2001 auditor (no certification does not have to be done. memo from Dept. later than of Revenue Dec. 27) Dec. 28 Deadline for certifying final property tax levy to county Minn. Stat. auditor (five working days after Dec. 20). If city fails to S 275.07, subd. 1 certify by this date, its levy shall be the same amount as for the preceding year. Dec. 28 Last day to certify unpaid sewer and water charges to Minn. Stat. county auditor for collection with taxes. (Please see note S 444.075, subd. attached to Nov. 30 calendar entry.) 3 Dec. 28 Cities over 2,500, cities receiving taconite aid, and towns Minn. Stat. over 5,000, must file annual report of local government S 275.62 levies with commissioner of revenue. If not filed by Jan. 30, Dept. of Revenue will impose a penalty. Dec. 31 Last day for local board to send assessment and Minn. Stat. classification changes to county board. S 274.01 23 DATE DUTY LAW DECEMBER 2001 Dec. 31 Last day for city charter commission to submit annual Minn. Stat. report outlining activities and accomplishments for S 410.05, subd. 2 preceding year to chief judge of district court .ec. JANUARY 2002 Jan.1 New Year's Day, mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of SS 645.44, subd. necessity. State law permits on- and off-sale of liquor. 5; 340A.504 Immediately Treasurer's annual financial statement filed with clerk in Minn. Stat. after close of statutory cities for public inspection. S 412.141 calendar year After close of Statutory city utilities commission files financial report Minn. Stat. calendar year with city clerk. This becomes part of clerk's annual S 412.381 financial statement. Jan. 1 Beginning of city fiscal year. Minn. Stat. S 471.696 After close of Salaried fire relief associations, police relief associations, Minn. Stat. fiscal year and volunteer fire relief associations with assets or S 69.051, subd. liabilities of at least $200,000 must furnish financial report 1 (b), 8 to city council and make it available for public inspection. (The state auditor may accept an audited report due June 28 in lieu of this report) After close of Library board files financial report with city council. Minn. Stat. fiscal year S 134.13 Before first Mayor appoints library board members with council Minn. Stat. meeting of approval. S 134.09, subds. library board 1,2 Jan. 1 First day for cities and solid waste collectors to disclose Minn. Stat. to each solid waste customer or generator where waste S 115A.9302 is being deposited, and include information concerning liability for contamination. Last day is March 29. 24 ~ DATE DUTY LAW JANUARY 2002 As soon as Statutory city clerk certifies to council the amount of tax Minn. Stat. practicable collections and other income, excluding gifts, credited to 9471.69 after Jan. 1 each fund in each of three previous years, and yearly averages. This requirement apparently applies only to cities that incur debt, or plan to incur debt, to be paid with anticipated tax proceeds. Requirement does not apply to Iron Range cities. Jan. 7 End of terms of old statutory city council members and Minn. Stat. other ejected city officials, and beginning of new. 9412.02, subd. 2 First council If statutory city councilmembers elected in November meeting have not yet taken oath of office, they should do so now. First counciJ Statutory cities designate official newspaper. Minn. Stat. meeting 9412.831 First council Statutory cities appoint acting mayor. Minn. Stat. meeting 9412.121 Jan. 14 Deadline for municipal liquor stores to file proof of Minn. Stat. financial responsibility with commissioner of public 9 340A.603 safety. Jan. 21 Martin Luther King's birthday, mandatory legal holiday. Minn. Stat. No public business shall be transacted, except in cases 99 645.44, subd. of necessity. State law allows both on- and off-sale of 5; 340A.504 liquor. Jan. 25 Last date. for receiving fiscal year-end settlement from Minn. Stat. county treasurer. If not paid by this date, county must pay 9 276.111 8 percent interest. Jan. 29 Last day for cities over 2,500, cities receiving taconite Minn. Stat. aid, and towns over 5,000 to file revenue report with 9 275.62 Dept. of Revenue without penalty. (Report officially due Dec. 31.) Jan. 29 2001-2002 biennial session of the Minnesota State Legislature re-convenes 25 ~ DATE DUTY LAW JANUARY 2002 Jan. 29 Deadline for redistricting precincts and wards is 60 days Minn. Stat. after Legislature is redistricted, or April 30, whichever is SS 2048.135, first. If bill redistricting Legislature is passed and signed subd. 1; on first day of session, deadline is'March 29. If ward 2048.14, subd. redistricting is not done within required time, mayor and 3; 205.84 council cannot be paid until wards are reconfirmed or redefined as required by statute. Jan. 30 Last day for housing and redevelopment authority to file Minn. Stat. report of activities, receipts, and expenditures with S 469.013, subd. commissioner of trade and economic development, state 1 auditor, and city council. Jan. 31 Last day for city to designate official depositories. Minn. Stat. (Applies to statutory and fourth class charter cities.) SS 427.01; If council fails to act by deadline, treasurer selects 427.09 depositories. Jan. 31 Last day for candidate or ballot committee to file final Minn. Stat. financial report with filing officer (city clerk) if candidate/ S 211 A.02, subd. committee received or made disbursements over $750 in 1 (b) 2001. If report not filed, clerk must notify county attorney. Jan. 31 Last day for city to forward 2002 summary budget Minn. Stat. S information to state auditor using forms prescribed by 6.745, subd. 1 state auditor. Jan. 31 Lobbyist expenditure report is due in state auditor's office Minn. Stat. S by this date. 6.76 Jan. 31 Last day for a local public housing authority to report the Minn. Stat. loss in the number of low-income rental units or Section 8 S 469.0305, certificates or vouchers from the previous year to subd. 1 commissioner of housing finance agency. The report should also assess the reason for a loss and whether it is due to state welfare reform initiatives. 26 .,. . DATE DUTY LAW FEBRUARY 2002 Feb. 1 Last day for city's principal accounting officer to file report Minn. Stat. of outstanding obligations as of Dec. 31,2001, with 9 471.70 county auditor. Feb. 1 Assessment districts must complete their work. Records Minn. Stat. must be delivered to county assessor. 9 273.065 Feb. 14 Last day for clerks or chief financial officers in cities Minn. Stat. under 2,500 to file city financial statement in their office 9471.698, subd. for public inspection and present it to the council. 1(b) Feb. 14 Last day for volunteer fire relief associations and Minn. Stat. independent firefighting corporations with assets or S 69.051, subd. liabilities of less than $200,000 to present certified 1 a (d) financial statement to city council and file in relief association office for public inspection. Feb. 14 Deadline for volunteer fire relief association to apply to Minn. Stat. commissioner of revenue for reimbursement of 9 424A.1 0, subd. supplemental benefits paid in 2001 to recipients of lump 3 sum pension or retirement benefit distributions. Commissioner must reimburse relief association by March 15. Feb. 15 Last day for county assessor to notify clerk of date for Minn. Stat. board of appeal and equalization meeting. Meeting must 9 274.01, subd. be held between Apri/1 and May 31. 1 (a) Feb.18 President's Day, mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of 99 645.44, subd. necessity. State law permits both on- and off-sale of 5; 340A.504 liquor. Feb. 28 Last day for local units of government who have Minn. R. Individual Sewage Treatment Systems (ISTS) ordinances 7080.0310, to submit report to Minnesota Pollution Control Agency. subpt. 5 27 '\. DATE DUTY LAW MARCH 2002 March 1 If Legislature has not been redistricted by today, the Minn. Stat. deadline for redistricting city precincts and wards is SS 2048.135, April 30. See note under Jan. 29. subd. 1; 2048.14, subd. 3 March 5 Earliest date aid penalty may begin to accrue if the Minn. Stat. current year state peace officer aid or state fire aid S 69.011, subd. 3 application form is not submitted to Dept. of Revenue. Penalty will be computed beginning 10 days after postmark of the commissioner's notification that application was not received. March 5 Uniform precinct caucus day, beginning at 7 p.m. Minn. Stat. Council may not meet after 6 p.m. SS 202A.14; 202A. 19 March 14 Last day for city imposing tax on gross receipts of Minn. Stat. gambling proceeds to file annual report with state S 349.213, subd. gambling control board. 3 March 14 Last day for city with 10 percent gambling expenditure Minn. Stat. requirements to file report of all 2001 revenues and S 349.213, subd. expenditures with state gambling control board. 1 March 15 Last day for clerk in city with municipal fire department Minn. Stat. (or secretary of independent fire department) and fire S 69.011, subd. chief to jointly file two copies of fire equipment certificate 2(a), 3 for state aid with commissioner of revenue. After 10 calendar days, aid penalty begins to accrue jf current year application form is not submitted to Dept. of Revenue. March 15 Last day for clerk to file peace officers certification for Minn. Stat. state aid with commissioner of revenue. Cities with police S 69.011, subd. relief association must also certify to county auditor. 2(b) March 29 Last day to submit copy of city financial statement to Minn. Stat. state auditor in cities under 2,500 population. S 471.698, subd. 1 (d) March 29 Last day for publication of annual financial statement in Minn. Stat. cities under 2,500 population. (If no qualified newspaper S 471.698, subd. in city, must post in three places.) 1 28 . . .~ DATE DUTY LAW MARCH 2002 March 29 Last day for volunteer fire relief associations with assets Minn. Stat. or liabilities of less than $200,000 to submit certified & 69.051, subd. financial statement to state auditor. State auditor may 1 a (d), 1 b extend deadline up to Nov. 29 upon demonstration of hardship or inability to conform by'a relief association. If report is not received by Nov. 29, current state aid will be forfeited and, until state auditor receives the required information, the relief associations will be ineligible to receive any future state aid. March 29 Last day for city operating municipal liquor store to Minn. Stat. publish annual balance sheet of liquor store operations in & 471.6985 official newspaper. March 29 Lastday for cities and other solid waste collectors to Minn. Stat. disclose to each solid waste customer or generator & 115A.9302 where their waste is being deposited, and include information concerning liability for contamination. March 29 Last day for statutory city to pay previous year's tax Minn. Stat. anticipation certificates. & 412.261 March 31 All consumption and display permits expire. Minn. Stat. & 340A.414, subd.4 APRIL 2002 April 1 Last day for library board to file annual financial report Minn. Stat. with Dept. of Children, Families & Learning on forms & 134.13 supplied by department. Apri/3 Earliest date local board meetings may be called by Minn. Stat. county assessor. Posted and published notice of the & 274.01, subd. meeting must be given by the clerk at least 10 days in 1 (a),(f) advance. Board must complete its work within 20 days after convening. Last day to convene is May 31. April 30 Deadline for redistricting precincts and wards if Minn. Stat. Legislature redistricted after March 1. See note under && 204B.135, Jan. 29. If legislative redistricting not completed by this subd. 1; date, city redistricting must be within four weeks of 2048.14, subd. adoption of redistricting plan. 3; Minn. Rule 8255.0010 29 . . ~. DATE DUTY LAW APRIL 2002 April 30 No special election may be held between today and Minn. Stat. Sept. 10 state primary election. S 2048.135, subd.4 April 30 Last day for a property owner to apply for deferment of Minn. Stat. taxes and assessment for the next taxes payable year S273.111,subd. under the green acres law. S . MAY 2002 Reminder: Cities planning to hold municipal primary election Sept. Minn. Stat. 10 to coincide with the 2002 state primary election should SS 205.13, subd. begin planning early. Under current law, the first date for 1 a; 205.065, filing affidavits of candidacy for a Sept. 10 municipal subd. 1 primary is July 2,2002. Thus, actions by cities, such as resolutions establishing a primary, and publishing and posting notice of the first and last days for filing, should be planned and carried out well in advance of July 2. May 1 Deadline for cities wishing to withdraw from participation Minn. Stat. in a combined polling place to file resolution of S 2048.14, subd withdrawal with county auditor. 2 (3) May 6 Last day for assessors to return assessment books to Minn. Stat. county auditor. S 274.04, subd. 1 May 13 County auditor holds tax delinquent land sale. Minn. Stat. S.280.01 May 20 Earliest time May tax settlement can be received by city Minn. Stat. from county treasurer. (Payment may be delayed if 99 276.09; county mailed property tax statements late.) 276.10; 276.11 May 27 Memorial Day, mandatory legal holiday. No public Minn. Stat. business shall be transacted, except in cases of SS 645.44, subd. necessity. Liquor sales, both on- and off-sale, permitted 5; 340A.504 under state law. May 31 City providing electrical or gas service to customers must Minn. Stat. file overview on energy conservation improvement S2168.241, spending with commissioner of public service. Overview subd. 1 b (g) must be filed every two years. 30 . ~ DATE DUTY LAW MAY 2002 May 31 Last day to hold meeting of local board. (Actual date Minn. Stat. fixed by county assessor.) Commissioner of revenue may S 274.01, subd. 1 grant extension of time to city boards of review. Posted and published notice of meeting must be given by clerks at [east 10 days in advance. Board must complete its work within 20 days of convening. May 31 Last day for statutory city council to adopt ordinance to Minn. Stat. hold municipal election on first Tuesday after first S 205.07 Monday in November of odd-numbered years, or change to even-year November elections. Clerk must notify county auditor and secretary of state of change. Ordinance does not take effect until 240 days after passage and publication unless it sets a later date. Within 180 days after passage and publication of ordinance, voters may petition for referendum that must take place at least 60 days after petition is submitted. May 31 Last day prior to state primary and general elections to Minn. Stat. adopt precinct boundary change. Change cannot take S 2048.14, subd. effect until notice has been posted in clerk's office for at 4 least 60 days. May 31 Last date certain cities may establish a single, accessible Minn. Stat. combined polling place. City must file ordinance or S 2048.14, subd. resolution establishing combined polling place with 2 county auditor within 30 days after approval. JUNE 2002 June 1-July 1 Time period for county auditor to receive notice from Minn. Stat. secretary of state's office of offices to be voted on in state S 2048.33 general election. Auditor must notify city clerk within 10 days of receipt. Clerk must post notice promptly. June 7 Last day for city to challenge population and household Minn. Stat. estimates from the state demographer. State S 4A.02 demographer office has until June 24 to create acceptable estimate. If estimate is not acceptable, city may notify demographer by July 1 of its intent to have I special census done. 31 . ~ DATE DUTY LAW JUNE 2002 June 11 Last day before primary election for council resolution Minn. Stat. designating new or different polling place(s). ~ 2048.16, subd. 3 June 18 - 21 LMC Annual Conference in Rochester June 19 Last day for county treasurer to pay city at least 70 Minn. Stat. percent of May tax settlement if city has made written ~ 276.11 request for payment. Payment may be delayed if county late in mailing property tax statements. June 28 Last day for clerk in cities over 2,500 population to Minn. Stat. submit audited financial statement to state auditor. Clerk 9471.697, subd. must also publish (or post three copies, if no qualified 1 newspaper in city) within 30 days after June 30. June 28 Last day for salaried fire relief associations, police relief Minn. Stat. associations, and volunteer fire relief associations with ~ 69.051, subd. assets or liabilities of at least $200,000, to submit audited 1 (3), 1 b financial statements to state auditor. State auditor may extend deadline up to Nov. 29 upon demonstration of hardship or inability to conform by a relief association. If report not received by Nov. 29, current state aid will be forfeited. Until state auditor receives required information, relief associations will be ineligible for future state aid. June 28 Cities operating municipal liquor stores with total annual Minn. Stat. sales over of $350,000 must submit audited financial ~ 471.6985, statement to state auditor by this date. subd.2 June 28 Last day to notify secretary of state of any changes to Minn. Stat. plan for administering counting centers in cities using ~ 206.82, subd. 2 electronic voting system. 32 , 01 , ff DATE DUTY LAW JUNE 2002 June 28 Tax capacity of tax increment district for which Minn. Stat. certification is requested by this date is based on prior SS 469.174, year's assessment. If requested after June 30, original subd. 7; 469.177, tax capacity is based on current year's assessment. Tax subds.6,8 increment assessment agreements must be executed prior to July 1 of the assessment year to be effective for that year. Last date to ask county auditor for certification of new tax increment financing district, or to request modification to an existing district for current levy year. June 28 Deadline for filing port authority financial statement with Minn. Stat. state auditor. S 469.056, subd. 5 June 28 Last date for recognition of changes in boundaries or Minn. Stat. form of government for determining ORA. Changes on or S 273.1398, , before this date recognized when determining aid subds.2d,2e payable the following year. Changes after this date not recognized for aid determination until the following year. June 28 Consumer Confidence Report on water is due. 40 CFR S 141.152; Minn. R.4720.0350; Minn. Stat. S 144.383 June 28 Deadline for filing economic development authority Minn. Stat. financial statement with state auditor. S 469.100, subd. 5 NOTE: Please refer to July 2001 section of calendar to plan for deadlines in July 2002. In addition, cities should be aware that under current law, the 2002 state primary election will take place Tuesday, Sept. 10. (Minn. Stat. 204D.03, subd. 1.) Any city planning to hold a municipal primary to coincide with the state primary, should begin planning early. See Reminder under May 2002 heading above. The state general election will be held Nov. 5, 2002. Based on information currently available there will not be a 2002 presidential primary election in Minnesota. 33 , ."... '.;:~\B :J BALANCE IN CHECKING ACCOUNTS AS OF AUGUST 9,2001 RECEIPTS $69,560.43 DISBURSEMENTS ($105,392,34) PAYROLL PERIOD ENDING 8-12-01 $2,224,183.00 $ 69,560.43 ($ 105,392.34) ($8,062.48) BALANCE IN CHECKING ACCOUNT AS OF AUGUST 22, 2001 $2,180,288.61 CITY OF CENTERVILLE 08116101 10:41 AM Page 1 Cash Receipts " "?"~ ",'La4d' Tran Batch Amount Date Refer Comments Name Account Descr 101 GENERAL FUND G $9.98 8/8/01 o UB UR Receipt Group 01 RE 8-8-01 G 101-11500 Accounts Receivable $11.42 818101 o UB UR Receipt Group 01 RE 8-08-01 G 101-11500 Accounts Receivable $56.00 8113/01 o UB UR Receipt Group 01 RE 8-13-01 G 101-11500 Accounts Receivable $0.20 8/13/01 o UB UR Receipt Group 02 CO 8-13-01 G 101-11500 Accounts Receivable $4.70 8113101 o UB UR Receipt Group 01 RE 081301 G 101-11500 Accounts Receivable $0.19 8115/01 o UB UR Receipt Group 01 RE 81401 G 101-11500 Accounts Receivable G $82.49 R $82.00 817/01 o VINCO INC. - INSPECTION S 8-7-01 R 101-32225 Electrical Inspection $80.50 817 ro 1 o 1853 PIONEER LANE - M01- 8-7-01 R 101-32210 Building/Mech. Permits $50.50 8/7/01 07035 EAGLE TRAIL C01-089 8-7-01 R 101-32225 Electrical Inspection $20.00 817/01 o ASSESSMENT SEARCH - R 8-7-01 R 101-34107 Assessment Search Fees $960.50 817101 o 1873 MAIN ST - M01-047 8-7-01 R 101-32210 Building/Mech. Permits $16.25 8/7/01 o COUNTY OF ANOKA" REFU 8-7-01 R 101-36270 RefundslReimbursements $110.50 8/7/01 01945 EAGLE TRAIL - C01-08 8-7-01 R 101-32225 Electrical Inspection $9.00 817101 o HUNT ELECTRIC - INSPECT 8-7-01 R 101-32225 Electrical Inspection $2,469.80 817101 01671 HUNTER'S TRAIL - RO 8-7-01 R 101-32210 BuildinglMech. Permits $225.00 8/7/01 01671 HUNTER'S TRAIL - RO 8-7-01 R 101-32300 Site Maintenance Fees $101.00 817/01 01646 HUNTERS TRAIL - P01 8-7-01 R 101-32180 Plumbing Permits $25.00 817101 01671 HUNTER'S TRAIL - RO 8-7-01 R 101-32250 Mail Box Fees $50.00 817/01 o 1748 PEl TIER LAKE DR - 0 8-7-01 R 101-32225 Electrical Inspection $20.50 817/01 06891 BEAVER POND WAY - 8-7-01 R 101-32210 Building/Mech. Permits $18.55 818101 o UB Receipt Serv 102 CERTIF 8-8-01 R 101-36200 Miscellaneous Revenues $1.22 8/8/01 o UB Receipt Surc 1 SALES TA 8-08-01 R 101-36280 Sales Tax Collections $6.41 8/8/01 o UB Receipt Surc 1 SALES TA 8-8-01 R 101-36280 Sales Tax Collections $59.50 819101 o LAMOTTE PARK" TEMP FE 8-9-01 R 101-32225 Electrical Inspection $139.40 8/9101 07336 OLD MILL RD - 01-135 8-9-01 R 101-32210 BuildinglMech. Permits $1,252.55 819/01 o ANOKA COUNTY - DAMAGE 8-9-01 R 101-36270 Refunds/Reimbursements $50.50 819101 07163 BRIAN DRIVE - C01-09 8-9-01 R 101-32225 Electrical Inspection $162.50 819101 06978 MEADOW CIRCLE - 01- 8-9-01 R 101-32210 BuildinglMech. Permits $80.50 819/01 07332 DEER PASS DR - M01- 8-9-01 R 101-32210 BuildinglMech. Permits $3.00 8/9101 o INSP. SHORTAGE - ST. GEN 8-9-01 R 101-32225 Electrical Inspection $139.40 819101 o 7085 COTTONWOOD CT - 0 8-9-01 R 101-32210 BuildinglMech. Permits $220.50 819/01 07095 -21ST AVE - M01-050 8-9-01 R 101-32210 BuildinglMech. Penmits $25.50 8/9/01 o 6978 MEADOW CIRCLE - CO 8-9-01 R 101-32225 Electrical Inspection $80.50 819101 o 1653 LAKELAND CIR - C01-0 8-9-01 R 101-32225 Electrical Inspection $120.50 8/9101 06890 DEER COURT M-01-04 8-9-01 R 101-32210 BuildinglMech. Permits $317.90 8/9/01 06845 -20TH AVE S - P01-048 8-9-01 R 101-32180 Plumbing Permits $6.18 8113101 o UB Receipt Serv 102 CERTIF 8-13-01 R 101-36200 Miscellaneous Revenues $4.80 8114101 o REFUND - PROPERTY TAX 8-14-01 R 101-36270 RefundslReimbursements $86.00 8/14/01 o BICYCLE AUCTION PROCE 8-14-01 R 101-35000 Fines and Forfeits $60.00 8114101 o WILHARBER TRUST PROPE 8-14-01 R 101-34107 Assessment Search Fees $2,890.30 8114/01 o JULY FINES/FEES - ANOKA 8-14-01 R 101-35000 Fines and Forfeits $20.00 8/14/01 01845 PIONEER LANE - SPE 8-14-01 R 101-34107 Assessment Search Fees $50.50 8114101 o 1568 PEL TIER LAKE DR - CO 8-14-01 R 101-32225 Electrical Inspection $915.60 8114101 o 1822 - 72ND ST" 01-139 8-14-01 R 101-32210 Building/Mech. Permits $128.30 8/14/01 07265 UNITY AVE - RE- ROO 8-14-01 R 101-32210 BuildinglMech. Permits $114.30 8114/01 o 1963 - 72ND ST - 01-137 8-14-01 R 101-32210 Building/Mech. Permits '7<>1_[-1 La4,u" Amount CITY OF CENTERVILLE Cash Receipts Tran Date Refer Comments Batch Name 08/16/01 10:41 AM Page 2 Account Oeser R $114.30 $25.00 $110.50 $564.20 $328.20 $12,317.16 101 GEN $12,399.65 8/14/01 8/14/01 8/14/01 8/16/01 8/16/01 415 STORM WATER IMP PROJECTS R R $200.00 $0.62 $156.11 $2.45 $212.17 $1.77 $0.60 $155.65 $110.35 $0.69 $85.38 $70.34 $0.24 $996.37 415 STO $996.37 436 HUNTER'S CROSSING R R $2,384.75 $14,383.50 $16,768.25 436 HUN $16,768.25 601 WATER FUND R $1,300.00 $276.00 $14.31 $216.45 $2,016.41 $297.93 $98.30 $2.18 $18.70 $63.97 $2,816.24 8/7/01 8/8/01 8/8/01 8/8/01 8/8/01 8/13/01 8/13/01 8/13/01 8/13/01 8/15/01 8/15/01 8/16/01 8/16/01 8/14/01 8/14/01 8/7/01 8/7/01 8/8/01 8/8/01 8/8/01 8/8/01 8/8/01 8/8/01 8/8/01 8/8/01 8/8/01 07256 UNITY AVE - 01-0138 8-14-01 o T. HANNAH - TAPE OF COU8-14-01 06890 DEER COURT - C01-09 8-14-01 o 1689 PELTIER LAKE DRIVE 081601 o 1632 PELTIER LAKE DR - 01 081601 o 1671 HUNTER'S TRAIL - RO 8-7-01 o UB Receipt Serv Pen 10 DRA 8-08-01 o UB Receipt Serv 10 DRAIN F 8-08-01 o UB Receipt Serv Pen 10 DRA 8-8-01 o UB Receipt Serv 10 DRAIN F 8-8-01 o UB Receipt Serv Pen 10 DRA 8-13-01 o UB Receipt Serv Pen 10 DRA 081301 o UB Receipt Serv 10 DRAIN F 8-13-01 o UB Receipt Serv 10 DRAIN F 081301 o UB Receipt Serv Pen 10 DRA 81401 o UB Receipt Serv 10 DRAIN F 81401 o UB Receipt Serv 10 DRAIN F 08-15-01 o UB Receipt Serv Pen 10 DRA 08-15-01 o HUNTER'S CROSSING PIN # 8-14-01 o LOT 3 BLK 2 HUNTER'S CR 8-14-01 o 1671 HUNTER'S TRAIL - RO 8-7-01 01671 HUNTER'S TRAIL - RO 8-7-01 o UB Receipt Serv Pen 1 WAT 8-08-01 o UB Receipt Serv 30 WATER 8-08-01 o US Receipt Serv 1 WATER 8-08-01 o US Receipt Serv 30 WATER 8-8-01 o US Receipt Serv 15 WATER 8-8-01 o UB Receipt Serv Pen 15 WAT 8-8-01 o UB Receipt Serv 15 WATER 8-08-01 o UB Receipt Serv Pen 1 WA T 8-8-01 o UB Receipt Serv 1 WATER 8-8-01 R 101-32210 Building/Mech. Permits R 101-36200 Miscellaneous Revenues R 101-32210 Building/Mech. Permits R 101-32210 Building/Mech. Permits R 101-32210 Building/Mech. Permits R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 436-36100 Special Assessments R 436-36100 Special Assessments R 601-37150 Water ConnecUReconnect R 601-34600 Water Meter Charges R 601-37100 Water Sales R 601-34400 Safe Drinking Water Fee R 601-37100 Water Sales R 601-34400 Safe Drinking Water Fee R 601-37100 Water Sales R 601-37100 Water Sales R 601-37100 Water Sales R 601-37100 Water Sales R 601-37100 Water Sales CITY OF CENTERVILLE 08/16/01 1 0:41 AM Page 3 Cash Receipts Tran Batch Amount Date Refer Comments Name Account Oeser $20.00 8/9/01 o WATER - PLEHAL BLACK T 8-9-01 R 601-37100 Water Sales $30.00 8/9/01 o RAY JORDAN & SONS, INC. 8-9-01 R 601-37100 Water Sales $1,922.59 8/13/01 o UB Receipt Serv 1 WATER 8-13-01 R 601-37100 Water Sales $162.65 8/13/01 o UB Receipt Serv 30 WATER 8-13-01 R 601-34400 Safe Drinking Water Fee $1,669.46 8/13/01 o UB Receipt Serv 1 WATER 081301 R 601-37100 Water Sales $14.36 8/13/01 o UB Receipt Serv Pen 1 WAT 8-13-01 R 601-37100 Water Sales $11.54 8/13/01 o UB Receipt Serv Pen 1 WAT 081301 R 601-37100 Water Sales $165.04 8/13/01 o US Receipt Serv 30 WATER 081301 R 601-34400 Safe Drinking Water Fee $1,409.48 8/15/01 o UB Receipt Serv 1 WATER 81401 R 601-37100 Water Sales $114.57 8/15/01 o US Receipt Serv 30 WATER 81401 R 601-34400 Safe Drinking Water Fee $19.95 8/15/01 o UB Receipt Serv Pen 1 WAT 81401 R 601-37100 Water Sales $125.04 8/16/01 o UB Receipt Serv 30 WATER 08-15-01 R 601-34400 Safe Drinking Water Fee $1,239.80 8/16/01 o UB Receipt Serv 1 WATER 08-15-01 R 601-37100 Water Sales $6.00 8/16/01 o UB Receipt Serv Pen 1 WA T 08-15-01 R 601-37100 Water Sales R $14,030.97 601 WAT $14,030.97 602 SEWER FUND R $1,150.00 8/7/01 01671 HUNTER'S TRAIL - RO 8-7-01 R 602-34700 SAC Charges $1,750.00 8/7/01 o 1671 HUNTER'S TRAIL - RO 8-7-01 R 602-37250 Sewer ConnecUReconnec $66.52 8/8/01 o US Receipt Serv Pen 6 SEW 8-8-01 R 602-37200 Sewer Sales $4,707.29 8/8/01 o UB Receipt Serv 6 SEWER 8-8-01 R 602-37200 Sewer Sales $45.00 8/8/01 o UB Receipt Serv 18 SEWER 8-08-01 R 602-37200 Sewer Sales $626.22 8/8/01 o UB Receipt Serv 18 SEWER 8-8-01 R 602-37200 Sewer Sales $3,377.81 8/8/01 o UB Receipt Serv 6 SEWER 8-08-01 R 602-37200 Sewer Sales $4.12 8/8/01 o UB Receipt Serv Pen 18 SEW 8-8-01 R 602-37200 Sewer Sales $13.92 8/8/01 o UB Receipt Serv Pen 6 SEW 8-08-01 R 602-37200 Sewer Sales $2,316.78 8/13/01 o UB Receipt Serv 6 SEWER 081301 R 602-37200 Sewer Sales $32.71 8/13/01 o UB Receipt Serv Pen 6 SEW 8-13-01 R 602-37200 Sewer Sales $90.00 8/13/01 o UB Receipt Serv 18 SEWER 081301 R 602-37200 Sewer Sales $8.99 8/13/01 o UB Receipt Serv Pen 6 SEW 081301 R 602-37200 Sewer Sales $2,915.10 8/13/01 o UB Receipt Serv 6 SEWER 8-13-01 R 602-37200 Sewer Sales $383.12 8/13/01 o UB Receipt Serv 18 SEWER 8-13-01 R 602-37200 Sewer Sales $4.50 8/13/01 o UB Receipt Serv Pen 18 SEW 081301 R 602-37200 Sewer Sales $1,872.02 8/15/01 o UB Receipt Serv 6 SEWER 81401 R 602-37200 Sewer Sales $15.37 8/15/01 o UB Receipt Serv Pen 6 SEW 81401 R 602-37200 Sewer Sales $45.00 8/15/01 o UB Receipt Serv 18 SEWER 81401 R 602-37200 Sewer Sales $5.28 8/16/01 o UB Receipt Serv Pen 6 SEW 08-15-01 R 602-37200 Sewer Sales $1,582.78 8/16/01 o UB Receipt Serv 6 SEWER 08-15-01 R 602-37200 Sewer Sales R $21,012.53 602 SEW $21,012.53 618 CITY CELEBRATION R $20.00 8/7/01 o K. PELTIER - 4 BUTTONS. 8-7-01 R 618-36200 Miscellaneous Revenues $250.00 8/7/01 o L1NO LAKES STATE BANK- 8-7-01 R 618-36230 Contributions and Donatio' $20.00 8/7/01 o 4 BUTTONS - FETE DES LA 8-7-01 R 618-36200 Miscellaneous Revenues CITY OF CENTERVILLE Cash Receipts '?,.uu:.t ~L~<4" Tran Batch Amount Date Refer Comments Name $25.00 8/7/01 o L. HANDS HOE - CRAFT/BUS 8-7-01 $500.00 8/7/01 o VINCO, INC. - FETE DES LA.8-7-01 $12.50 8/7/01 o P. THELL - FETE DES LACS 8-7-01 $15.00 8/7/01 o T. WILHARBER - 3 BUTTON 8-7-01 $156.00 8/7/01 o ADVANCE CARNIVAL TICKE 8-7-01 $100.00 8/7/01 o TOM THUMB - FETE DES LA 8-7-01 $10.00 8/7/01 OJ. DUPRE - 2 BUTTONS - FE 8-7-01 $5.00 8/7/01 o K. SWEENEY - 1 BUTTON - 8-7-01 $50.00 8/7/01 o 5K RUNIWALK DONATION - 8-7-01 $756.00 8/7/01 o BUTTONS - FETE DES LAC 8-7-01 $25.00 8/7/01 o CASH - CRAFT SHOW/BUSI 8-7-01 $25.00 8/7/01 OS, STAUNER - CRAFT SHO 8-7-01 $35.00 8/7/01 OJ. MERRILL - CRAFT SHOW/ 8-7-01 $91.00 8/7/01 o WATER SALES - FETE DES 8-7-01 $10.00 8/7/01 o REPLACEMENT CHECK FO 8-7-01 $255.96 8/7/01 o WATER/POP SALES (RING 8-7-01 $35.15 8/7/01 o LAY SALES (DANCE) FETE 8-7-01 $79.00 8/7/01 o MERCHANDISE SALES - FE 8-7-01 $219.00 8/7/01 o PIG ROAST - FETE DES LA 8-7-01 $26.00 8/7/01 o WATER SALES/RING TOSS 8-7-01 $191.31 8/7/01 o MERCHANDISE SALES - FE 8-7-01 $50.00 8/7/01 o 5K RUNIWALK DONATION - 8-7-01 $10.00 8/7/01 o J. THILL - POP 8-7-01 $10.00 8/7/01 o T. PETERSON - 2 BUTTONS 8-7-01 $50.00 8/7/01 o MN DFL - UDF JOINT - FETE 8-7-01 $29.00 8/9/01 o T. SWEENEY - WATER/POP 8-9-01 $12.00 8/9/01 o CASE OF WATER - L. KIESE 8-9-01 $120.00 8/14/01 o T. PEIL - ADVANCE CARNIV 8-14-01 $275.00 8/14/01 o ADVANCE TICKETS (CARNI 8-14-01 $2.74 8/14/01 o PURCHASED 10 SNAPIN BU 8-14-01 $847.00 8/14/01 o FESTIVAL BUTTONS - COR 8-14-01 $35.00 8/16/01 o CRAFT/BUSINESS EXPO - C 081601 R $4,352.66 618 CITY $4,352.66 $69,560.43 08/16/01 10:41 AM Page 4 Account Oescr R 618-36200 Miscellaneous Revenues R 618-36230 Contributions and Donatio R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36230 Contributions and Donatio R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36230 Contributions and Donatio R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36230 Contributions and Donatio R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues R 618-36200 Miscellaneous Revenues CITY OF CENTERVILLE *Check Summary Register@ 08/16/01 10:05 AM Page 1 AUGUST 2001 Name Check Date Check Amt 10100 THE COUNTY BANK UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid BARNA, GUZY & STEFFEN L TO BONESTROO, ROSENE, ANDERLlK CLEARWATER CREEK D.J.'S MUNICIPAL SUPPLY CO. E.S.R.1. INC. EARLF.ANDERSENINC ECM PUBLISHERS INC EXCEL TELECOMMUNICATIONS INC FIRSTAR BANK USA, N.A. GOPHER SIGN COMPANY GOPHER STATE ONE CALL INC HAWKINS WATER TREATMENT HUGO FEED MILL IMAGE PRINTING & GRAPHICS INSTRUMENTAL RESEARCH INC INTERNATIONAL UNION OF OPERATI J-CRAFT, INC. MENARDS-FORESTLAKE MET. COUNCIL ENV. SERVo (SDS) MINN. DEPT. OF HEALTH MPCA NETWORK SOLUTIONS INC NORTHERN TRAFFIC SUPPLY, INC. ON SITE SANITATION PRESS PUBLICATIONS QWEST SHEA SUBURBAN INSPECTIONS TIME SAVER TOM THUMB TOWN CRIER PROMOTIONS XCELENERGY Total Checks $9,877.00 $12,574.75 $20.63 $1,190.76 $1,298.06 $117.65 $488.25 $5.71 $530.44 $94.79 $24.00 $630.98 $25.08 $475.15 $21.00 $29.00 $39,213.88 $242.34 $9,188.27 $672.00 $23.00 $70.00 $339.17 $1,128.25 $1,344.60 $52.00 $899.36 $368.55 $250.00 $78.31 $2,174.31 $3,315.01 $86,762.30 MANUAL CHECKS 16086 16088 16089 16090 16091 16092 16093 16094 16095 16096 16097 16098 16099 16100 16101 16102 HERR FAMILY AMUSEMENT CROAK-E WITH REINA GROE US BANK TEDD PETERSON CONNEXUS ENERGY SAM'S CLUB THE ITASCA GROUP NATIONWIDE RETIREMENT SOLUTIONS MINNESOTA DEPT. OF REVENUE IRS/COUNTY BANK PUBLIC EMPLOYEE INS. PROG S/F MARY CAPRA LISA KIESELHORST JOHN THILL TERRY SWEENEY PERA TOTAL MANUAL CHECKS 847.00 250.00 8,042.50 250.00 508.03 179.79 125.00 525.69 444.79 3,320.41 2,485.37 139.42 69.25 226.42 140.97 1,075.40 $18,630.04 TOTAL CHECKS $105,392.34 -I :l> UJ s: ~i 0 0 0 0 0 0 0 0 0 0 m 0 Cl. 0 <1l (1) ~ 0 0 0 0 0 0 0 0 0 0 3 9I < 0 Q. Cl. .... 0 0 0 0 0 0 0 0 0 0 OJ QI 0" ~ I:) 0 0 0 0 0 0 0 0 0 0 ~ :J 0 0 0 0 0 0 0 0 0 0 tJ 0 ~ e<. et) 0 0 0 0 0 0 0 0 0 0 0 CD CD UJ 0 0 0 0 0 0 0 0 0 0 '< -0 Q. CD <1l -I 0 co Cl"l -.j -.j <.0 <.0 N (]1 <.0 .I>- et) 0 () OJ en 0 <.0 <.0 (]1 .... w Cl"l C1J N -.j et) ~ [!J ~ - z (") UJ OJ ;a \J s: UJ \J r 0 (") c: ~ m [!J m (") -I :l> m c 0 3 m z 0 -I \J m r .z -n 0 0" tJ m \J N -n m m ;a I I m '- m .^ et) z m ?J m ... m ?J UJ ;a :l> ?J r 1"- ^ Sl<> .-<. :l> 0 UJ .Z \J r m -I 0 _Z 0 :l> s: s:: z z m ~ z OJ ^ ;a ;a -I Z C (") 3 ;a 5> s:: r I m "'" ffl "'" Cii m m '- :l> -I et) .w .... .... 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CITY OF CENTERVILLE PLANNING AND ZONING COMMITTEE AUGUST 7, 2001 Pursuant to due call and notice thereof, the Planning and Zoning Committee held their regularly scheduled meeting on August 7,2001, at 6:30 p.m. PRESENT: Chair Person Brian Hanson Commissioner David Kilian Commissioner Ray De Vine Commissioner Barry Brainard Commissioner Tom Wilharber ABSENT: Commissioner John McLean Commissioner Rob Sheppard COUNCIL: Liaison, Linda Broussard Vickers ST AFF: Acting City Administrator/Building Official Paul Palzer I. CALL TO ORDER 1. Roll Call The Chair called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPEARANCES None. In recognition of audience members present, Chairperson Hanson stated the Committee would first consider New Business. V. NEW BUSINESS 1. Concept Plan. 1475 Mound Trail, (Glenn Rehbein Companies) Bart Rehbein, applicant, offered to answer questions. Commissioner Wilharber questioned whether Lot 1 would have access. Mr. Rehbein presented a slightly revised drawing showing an easement on the comer of the property. Page 1 of 6 Ms. Pam Corr, 1405 Mound Trail, stated that they had been told that they had an easement and assumed it covered the entire driveway. Mr. Rehbein explained the majority of the easement is located on the lot to the west but they do not yet have an easement from the Liebels. Commissioner Wilharber inquired regarding the front footages of Lot 5 and 6 on Mound Trail. Mr. Rehbein stated Lot 5 is about 74 feet and Lot 6 is about 104 feet wide. Commissioner Wilharber asked if Lots 7, 8, and 9 abut a cul-de-sac. Mr. Rehbein stated they have not yet met with the County to address that access. He stated he thinks it could be a private eyebrow configuration, depending on how the City and County viewed it. Commissioner Wilharber stated the County may favor that arrangement over three separate entrances. Mr. Rehbein concurred and noted there is currently one access for the existing house. Chairperson Hanson asked the square footage of Lot 1. Mr. Rehbein stated that Lot 1 averages 100 feet wide and 140 feet deep with access to the lake. He estimated it would be about 16,000 square feet and believed it was zoned R-1 but was not sure. Commissioner Brainard noted the zoning is actually R-2. Commissioner Wilharber stated that sewer services the lots in question. Mr. Rehbein stated they have agreed to run a sewer service stub on the lot line along Lot 6 and to Lake Side Auto. Mr. Palzer advised that the R-2 minimum is 15,000 square feet. He noted Lots 5 and 6 do not meet the 100-foot width requirement after the 35-foot frontage so the houses would be against the lake. In addition, Public Works would oppose an eyebrow configuration due to the difficulty in plowing and safety issues with having to back onto a County roadway. However, if it were a private road, they would not object. In response to Commissioner Wilharber, Mr. Rehbein advised of their work to investigate the Indian burial mounds and advised they have excavated in all the mounds with the exception of one on Lot 1 plus the big mound on Liebel's property and there were no signs of any burial remains. Mr. Rehbein advised there are no setback minimums from the mounds and they have been told they can build within 20 to 25 feet of the mound. Commissioner Kilian asked what would happen should remains be found. Mr. Rehbein stated he has not yet encountered that situation and would have to further research the procedure. Commissioner Brainard asked how this complies with the Comprehensive Plan and future land uses. Mr. Palzer stated it is zoned R-2, Single-family, Residential. Page 2 of7 Commissioner Brainard asked what the minimum lot requirements are for an R-2 zoned lot. Mr. Palzer presented a chart of minimum lot sizes. In response to Commissioner De Vine, Mr. Rehbein reviewed the types of houses they anticipate to construct and explained the lots may have to be raised several feet to create walkouts to the lake. He indicated that Lot 8 would be a rambler-style lot. Chairperson Hanson asked where the buildingeads will be located. Mr. Rehbein stated the building pad will meet the 75 foot setback from the Ordinary High Water Mark and estimated the houses will be 75 to 100 feet back from the lake. Council Liaison Broussard Vickers asked about the lot width. Mr. Palzer stated the building pads on Lots 5 and 6 would have to be pushed back since you need 100 feet at the house setback line and a minimum 35 foot front yard setback. Council Liaison Broussard Vickers stated a house should be able to be located 75 feet from the lake at a lOa-foot width. Mr. Palzer stated that is correct. Council Liaison Broussard Vickers asked about Lots 8 and 9. Mr. Rehbein stated those are much wider lots so there would be no problem. He stated they would agree to meet the laO-foot width and setback requirements. Chairperson Hanson asked if an attempt will be made to locate houses so they do not block the view of the lake from each other. Mr. Rehbein stated Pam Corr is about 80 feet from the lake and the houses will be 80 to 100 feet from the lake. Commissioner Wilharber asked about water runoff. Mr. Rehbein stated they have talked with the Watershed District who indicated they did not see any need to provide ponding but a swale will be included in the grading work to assure no runoff towards the Liebel house. He explained they would not be doing much to change the existing grade. Commissioner Wilharber asked about the la-foot easement between Lots 6 and 8. Mr. Rehbein explained it provides a sewer easement and allows lake access for Lot 8. Mr. Palzer stated the City already has the utility easement. Commissioner Brainard asked if the Shore land District Ordinance applies to this property. Mr. Palzer stated the City has not yet adopted the Shoreland District Ordinance and suggested silt fence be required along the lakeshore and property to the west. Mr. Rehbein reviewed the process they will follow with the plat and advised they may start grading but no homes would be constructed until after May 1,2002. Commissioner DeVine stated his recollection that this type of project IS what the Comprehensive Plan is looking for. Mr. Rehbein agreed this project would fit into the neighborhood. Page 3 of7 Pam Corr stated her concern with Lot 1 and asked who assures it is large enough to accommodate a house and still meet all setbacks. Mr. Palzer advised the house can be located within 25 feet of the side lot line. Commissioner Brainard explained the setbacks would be reviewed when the building permit application is submitted. .,,,,-- Pam Corr asked who determines how the easement fits on this plat. Chairperson Hanson suggested she check into it herself to assure she understands it. Council Liaison Broussard Vickers stated it would be included in the preliminary plat if on the applicant's property . Commissioner Brainard noted a subdivision would be required which involves a public hearing and notification to all property owners within 500 feet. Motion by Commissioner DeVine. seconded by Commissioner Wilharber. to approve the Concept Plan. 1475 Mound Trail. Glenn Rehbein Companies. as submitted. Commissioner Kilian asked Mr. Rehbein to work with staff to address their concerns related to the turn around design and ownership. Mr. Rehbein assured the Committee that he would do so. All in favor. Motion carried. Variance Request for Dog Kennel - Stan Hasiak Stan Hasiak stated he submitted a variance application and payment and assumed it would be considered by the Committee at the meeting tonight. He noted it is not on the meeting agenda. Council Liaison Broussard Vickers explained that a variance consideration requires a notice of public hearing to be published so this variance request will need to be considered at the next meeting. Chairperson Hanson apologized for this miscommunication. Council Liaison Broussard Vickers suggested Mr. Hasiak call staff so a solution can be determined. IV. OLD BUSINESS Chairperson Hanson noted the letter dated July 19, 2001, from Gor-em, LLC requesting withdrawal of their application for preliminary plat of Eagle Pass Second Addition. Page 4 of7 1. Accessory Structures (M-1 District) Discussion ensued regarding the memorandum dated August 3, 2001 from Clerk/Treasurer Bender advising of her research in regard to the current M -1 District. Commissioner Kilian noted the lots are very small in size and reviewed the estimated house sizes. Mr. Palzer raised the issue of green space and lot coverage and noted that some revisions may be needed so mixed uses (commercial and residential) can co-exist. Commissioner Kilian stated at the workshop they were looking at somewhere between 20 percent and 40 percent of the back yard. Commissioner Brainard stated his version of Ordinance #4 does not state accessory structure review is required. Commissioner Kilian stated that the most current version of Ordinance #4 does require Planning and Zoning Committee review of accessory structures. Council Liaison Broussard Vickers suggested the Committee consider a number that should be included in the Ordinance. Commissioner Kilian noted that a zero setback and five feet between buildings can already be allowed in certain circumstances. Mr. Palzer suggested consideration of a square footage number and recommended less than 20 percent green space being required. Discussion ensued regarding different percentage scenarios. Commissioner DeVine suggested consideration of the zoning districts as well since the lot sizes vary. Council Liaison Broussard Vickers explained that if the restriction is set too small, the business is not able to rebuild should it sustain a loss. It was agreed that differentiation needs to be made between green space and lot coverage. Mr. Palzer stated that the City could make an exemption for garages and have a different set of regulations for garages. He noted that if the garage is attached, it could cover the lot since that is currently not restricted. Chairperson Hanson noted that the green space requirement would restrict lot coverage and control size of structure. Mr. Palzer noted another consideration is the drainage. Council Liaison Broussard Vickers suggested that be addressed during the preliminary plat process. Commissioner Kilian restated that Ordinance 4 requires review of all accessory Page 5 of7 structures. Council Liaison Broussard Vickers stated she does not recall Council action on such an ordinance revision. She suggested commercial use property meet the green space requirements as in the commercial and industrial districts and the residential uses within a mixed-use district meet a specified percentage coverage. Commissioner Kilian recommended a 2 percent minimum, or 200 square feet, and double if the property does not have an attached garage. Council Liaison Broussard Vickers noted the benefit of allowing accessory storage in the downtown district to eliminate outdoor storage. However if allowed, the property value and taxable value changes. Commissioner Kilian reviewed the areas of downtown that are currently commercial or may be developed as commercial in the future. Commissioner Wilharber stated he believes that 600 to 680 square feet IS workable provided it does not exceed the size of the main structure. Staff was directed to advise the Committee of other Ordinance sections that need to be addressed. Mr. Palzer noted the Committee may want to allow a conditional use permit application for larger square footages. Commissioner Brainard suggested staff contact other cities with mixed-use districts to determine their requirements. Council Liaison Broussard Vickers stated her preference to require commercial uses to meet commercial requirements and residential uses to meet residential requirements. Commissioner Kilian read a section of Ordinance #4 dated May I, 2000, Section M-I, addressing mixed-use districts and considerations to be made. Mr. Palzer advised that when ordinance sections contain conflicting information, the most restrictive applies. Council Liaison Broussard Vickers suggested adding "except M-l" and special requirements. Motion by Commissioner DeVine, seconded by Commissioner Wilharber, to recommend the City Council amend the Ordinance 4 to require Commercial uses (as defined in the Ordinance 4) in the M-l District to follow the current commercial guidelines for percentage of green space. For other properties, the maximum accessory structure allowed is 704 square feet not to exceed the size of the principal structure if they do not have an attached garage. If the property has an attached garage, the maximum accessory structure will be two (2) percent of the lot size or a minimum of 200 square feet. Council Liaison Broussard Vickers suggested addressing the definition for "commercial" which requires a public hearing. Page 6 of7 Commissioner Brainard recommend staff work with City Attorney to draft a definition of "commercial. " Aves - 3 Nays -1 (Brainard) Abstain -1 (Kilian). Motion carried. V. NEW BUSINESS - (continued) 1. Concept Plan, 1475 Mound Trail, (Glenn Rehbein Companies) This item was addressed earlier in the meeting. 2. Zoning Permit Application 3. Conditional Use Permit 4. Special Event Permit Motion by Commissioner DeVine. seconded by Commissioner Kilian. to table consideration of the Zoning Permit Application. Conditional Use Permit. and Special Event Permit. All in favor. Motion carried. VI. DISCUSSION ITEMS None. VII. CONSIDERATION OF MINUTES 1. July 3, 2001 Meeting Minutes Commissioner Wilharber requested a revision to Section 2 to indicate the public hearing was closed at approximately 7:50 p.m. Motion by Commissioner DeVine. seconded by Commissioner Wilharber. to approve the July 3. 2001 Meeting Minutes as amended. All in favor. Motion carried. VIII. ADJOURNMENT Motion by Commissioner Brainard. seconded by Commissioner DeVine. to adjourn the August 7. 2001 Planning Committee Meeting at 8:21 p.m. All in favor. Motion carried unanimously. Transcribed by: Carla Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 70f7 Check out the latest LMC service! You want a great city Web site, but... How can you afford it? How can you maintain it? How can you make it interactive? Where do you begin??? LMC has an answer. GovOffice.com Webcreator Created For Cities, By Cities (Formerly known as the LMC Web for Cities project) GovOffice is... · Easy to use. All you need is a computer, an Internet connection, and Internet Explorer 5.0 browser or higher. There is no software to install or upgrade, no major equipment to purchase, no need to understand programming languages. If you're comfortable using Microsoft Word, you'll be comfortable using GovOffice to easily add and modify content to your city's website. · Affordable for cities of ALL sizes. The fees for GovOffice are based on population, so most Minnesota cities will pay a one-time license fee of $400 or less, plus a $30 monthly fee. · A flexible staffing solution. GovOffice allows you to spread responsibility for Web site updating throughout the city staff. You can also determine which areas of the site each staff member may modify or publish. · Interactive. Online forms, online polls, and broadcast email are all built into GovOffice, allowing cities of all sizes to implement e-government. For more information... · Call Tyler Candee at GovOffice toll-free at 1-877-564-4979, or email him at info@govoffice.com; · Check out the GovOffice Web site at www.govoffice.com; or · Check out the Web for Cities area of the LMC Web site at www.lmnc.org. Brought to you by LMC in partnership with Avenet, ICMA, & Microsoft ,~ 2 Amended: 6/27/01 1 Amended: 1/10/01 Effective 9/5/00 City of Centerville Ord. #4 A. The building or structure is compatible in appearance, age and character with existing buildings and structures in the area; and B. The building or structure meets all code requirements for new buildings or structures; and C. The building or structure is compatible with any other buildings or structures existing on the same property; and D. The building or structure meets all other requirements of this Ordinance and any other City ordinances; and Division 65: Accessory Structures and Uses No more than two (2) accessory structures are permitted on any Single-family, detached dwelling parcel located in any district except R-1. Combined aggregate square footage for a,<cessory structures may not exceed two hundred (200) square feet or two percent (2%) of the lot area whichever is greater, except in the M-1 District.2 No accessory structure may be constructed on a parcel without a principal structure. Accessory structures must have a minimum of a five (5) foot side setback and a ten (10) foot rear setback, except in the M-1 District where the building code governs the setbacks. No structure may be placed in an easement. In case an accessory building is attached to the main building, it shall be made structurally a part of the main building and shall comply in all respects with the requirements of this Ordinance applicable to the main building. AA aeeoB8or/ BuildiA!3, uAleB8 sUaeRed ts ami mase a f}aR afthe maiA buil€liA!3, Bhall AOt Be eloser thElA five (6) feet to tRe maiFl~BuilsiA!3, 8)(S8f}t as atReF\':iBE) J3fOvise€i iA tRiB se€:ltioA. An accessory building, unless attached to and made a part of the main building, shall not be closer than six (6) feet to the main building, except as otherwise provided in this section.l The side walls of an accessory building may not exceed ten (10) feet in height. Swimmin ools ma exceed the size re uirements for accesso structur but they can not exceed fifty (50) percent of the rear yard area.2 Commercial uses (as defined by Ordinance #4) in ~-1 District will folio e Commercial guidelines for percentage of gree~e. For all other properties, the maximum accessory structure allowed is 704 square feet not to exceed the size of the principal structure if an attached garage does not exist. If an attached garage exists, the maximum accessory structure allowed is two (2) percent of the lot size or 2 Amended: June 27, 2001 1 Amended: January 10,2001 Page 230[75 <I .' 2 Amended: 6/27/0] 1 Amended: ]/10/0] Effective 9/5/00 City of CentervilIe Ord, #4 a minimum of 200 square feet. Division 70: Site Plan Review Required For all land use applications or permit applications, other than Single-family Residential new construction building permits, a site plan review is required. Section 070-010: Submittal Requirements. A. Boundary survey of parcel including identification of all monuments; and B. Scaled location of all buildings, structures, driveways, sidewalk, trails, parking stalls and curbing; and C. Scaled identification of all setback dimensions from property lines including front minimum and maximum principal structure setbacks;2 and D. Scaled locations of all existing and proposed utilities and easements; and E. Scaled depictions of floor plans for each story; and F. Scaled depictions of each building elevation and descriptions of exterior building materials and color schemes; and G. Scaled site grading plans, including erosion and sedimentation control mechanisms and procedures; and H. Scaled delineations of any shoreland, floodplain or wetland areas on the site; and I. Identification of any floodplain or wetland encroachments and detailed mitigation plans; and J. Detailed landscape plans, illustrating size, types and locations of all materials, a description of site seeding or sodding, a description of the timetable for site landscaping and the identification of any irrigation systems; and 2 Amended: June 27, 2001 Page 24 of75 OFFICIAL PROCEEDINGS CENTERVILLE CITY COUNCIL EXECUTIVE SESSION August 8, 2001 Present: Mayor Tim Swedberg, Councilmembers Mary Capra, Mari Nelson, Dick Travis and Linda Broussard Vickers. Staff: Paul Pa141zer - Director of Public Works James Hoeft - Barna, Guzy & Steffen, Ltd. Mayor Swedberg called the meeting to order at " , .. , /) p.m. Mr. James Hoeft was present to discuss legal issues regarding the following matters: 1. 2. 3. 4. Employee performance related to complaint from Ken Cook. ; Litigation regarding complaint from Ken Cook. I '),1,1. Review of 21 st Avenue appraisal reports. Discussion of appeal of pending criminal litigation. I , ".1. . 7-- I 1/ < i /", ~ (!.{ I v'/.(, .t, // ~,I.' 1 /," ", I,. -< ,','",( Mayor Swedberg adjourned the meeting at ;i, ,AD p.m. "_/_/ L l/ ,( (, ,__ 128655 I , ;/ .) ."1 .~ t ~ f ~ TO: Honorable Mayor, Council Members and Parks and Recreation Committee Chair and Members FROM: Teresa Bender SUBJECT: "Wheels Park" Laurie LaMotte Memorial Park DATE: August 22,2001 Subsequent to receiving four (4) calls, today and yesterday, regarding broken arms, no telephone access, after dusk/before dawn skating and noise, and potential drug activity. I contacted Ms. Kris White from the League of Minnesota Cities Risk Management in regards to the above and proper signage at the park. Upon several telephone conversations with Ms. White she stated that the League recommends rules/regulations that are clearly readable; however, it is not required nor is a sign itself required. Ms. White stated that the minimum allowable height of the lettering of said sign is 5/8". Ms. White stated that it is not required to have telephone access at the park. It is not required to have an attendant at the park. Ms. White stated that no additional insurance (above and beyond what the City currently has) is needed to operate the park. The Wheels Park is a Tier I park which is considered the same as park playground equipment or baseball diamonds. Ms. White stated that most parks post their rules and regulations to assist in any questionable liability and assist in conduct type matters. Tier II parks require signage and have additional requirements. Ms. White questioned the placement of the sign and stated that the sign should be clearly visible prior to entry into the skating facility so that the individuals must proceed by same or the drop off/pick up area so that parents can read same. The sign currently is not located in these areas. I believe the sign has been temporarily attached in its current position and if desired, it would take minimal time and expense to have Public Works staff relocate same. Ms. White recommended the addition of rule #7, page 127 with an amendment of "the City" instead of staff. Ms. White also stated that Mr. Tom Gross is the City's loss control agent and is very versed in skate parks. Mr. Gross can be contacted at (612) 766-3165. Mr. Gross is on vacation until August 27, 2001. Ms. White advised that if the City receives any claims for injuries, the individual should be instructed to first present same to their carrier, and then submit to the League. Ms. White also suggested setting a time period for bikes; however, some parks have allowed the youth to handle this on their own. I contacted Chief Joel Heckman, Centennial Lakes Police Department, in regards to activity of patrols at the park. Chief Heckman stated that they are patrolling the park the same as any other area of the City; however, if Council desired, they would be happy provide additional patrols. Chief Heckman stated that Council needed to take into consideration the fact that the evening Community Service Officer (CSO) would be finished with his position at the end of the week. Chief Heckman stated that one (1) CSO would remain, but be on duty only during the day. Chief Heckman stated that he included two (2) CSO officers in the Centennial Lakes Police Department 2002 budget. Mr. Jerry Helmbrecht, Police Reserve, has volunteered to be at the park for several hours per week. Due to vacations, Chief Heckman was unable to ascertain a schedule for Mr. Helmbrecht, but would forward same early next week. Attached, please find information received from the League regarding skate parks, Rules and Regulations posted at the park, several police reports and two (2) complaints in regards to recent activity and noise. LMC LMCIT Risk Management Information League 0/ Minnesota Cities Cities promoting excellence 145 University Avenue West, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1298 . TDD (651) 281-1290 www.lmcit.lmnc.org SKATE PARKS INFORMATION & LOSS CONTROL GUIDELINES This memo offers background information on skate parks, and loss control requirements, recommendations, and liability coverage. If your city is planning to build a skate park, please call your LMCIT Loss Control Representative at 612-766-3172. What is a skate park? A skate park provides artificially constructed structures for the skater to practice the in-line skating and skateboarding. Constructing skate parks: Reduces conflicts between youth and authorities; · Reduces damage to public and pri vate property; and, Provides a safe place to practice the sport. To ensure that sk~ters will practice at these facilities, it is important for local governments to work with local skaters in developing a facility, and pass ordinances banning skating in other places. Possible skate park features are: · Half-pipe structures. This equipment is shaped like a U and can range from two tD ten feet high. A half-pipe purposely does not have a staircase to the platform area; this measure deters unskilled skaters from using the ramp. Bowl structures. Bowls are pilings driven into the ground with clay packed around to form hills and valleys covered with concrete, asphalt, or stand alone fiberglass flume type bowl. They look like a large empty swimming pool with rounded edges and moguls contained inside of it. Street skating structures. Equipment such as rails, "fun box", and the "pyramid", reflect obstacles actually found on the street and are often more interesting. These structures can rapidly deteriorate with use, and it is necessary to budget for regular maintenance. To date, there are no national standards for constructing ramps. However, some of the design considerations recommended by the National Recreation and Park Association include: Parks & Rec 2001 - 115- What are the options for a municipal government? Local governments have several options regarding skate parks including: 1. The city builds the skate park and operates it as part of its parks and recreation department. A prime example of a city owned and operated skate P?Ik facility is the John Rose Minnesota Oval in Roseville. Each person admitted into the park must sign and review liability waivers, which are then kept on file. Skaters are required to wear a helmet, wrist guards, kneepads, and elbow pads. All employees are trained to enforce rules of the park, and additionally, are trained in procedures for preventing the spread of infectious diseases transmitted by blood and other potentially infectious materials. It offsets its expenses by charging admission to users. 2. The city owns the skate park and an association operates it. 3. The city owns the skate park and an association leases the property and operates it. 4. A nonprofit association owns and operates the skate park in private land. For the last three options, skaters organize into a nonprofit association to build and maintain a skate park. By leasing (or selling) land to the group to construct and run a facility, the city would be able to transfer liability risks to the association. The contract between the city and the association should contain proper hold harmlesslindemnification language and requirements for the group to have sufficient insurance. An example of this approach is found in the relationship between Mankato and the Mankato Area Skateboard Association (MASA). After two and a half years of setbacks, in 1993 this nonprofit association was able to convince the city of Mankato to donate land for a "roller sport" facility. They needed to raise $127,000 to build the in-door facility, which is now known as the "Woodworks. These options are difficult to implement because it takes some time for skaters to organize. And since the majOlity of skaters are between 14-18 years of age, there is a short time of involvement and it is difficult to assure continuity. However, there are great benefits of working with a nonprofit association. Skaters have an investment in seeing the facility succeed, and because skaters are intimately invol ved in the creation of the facility, the park will offer equipment able to keep their interest. LMCIT coverage for Skate Parks When planning a skate park, please involve your city's LMCIT Loss Control Representative, 612- 766-3172. If you have any questions about LMCIT coverage of skate parks, please contact your city's underwriter at 651-281-1200, or 800-925-1122. LMCIT offers member cities liability coverage for skateboard! in-line skating parks. After conducting an in-depth analysis of skate parks, LMCIT devised a two-tiered approach for covering these facilities. Parks & Ree 2001 - 11 7- installation instructions and all other materials collected concerning the equipment should be kept in a permanent file. LMCIT recommends that skating be allowed only in designated areas. The following specifics are required for LMCIT coverage of tier 2 skate parks: The skating area will need to be completely enclosed by a fence. The fence must provide adequate protection for spectators from flying boards; other debris and/or falling skaters. If open at night, the facility must be adequately lit. Skater should never be allowed to bring in their own ramps, handrails, or other structures that could be used to perform stunts. . The designated area must be secured by a lock during closed hours. Facility rules and regulations, including hours of operation, will be posted in a conspicuous location. Competitions must be restricted to only those sponsoring organizations who are able to provide separate ins':l~ance coverage and a contract holding the city harmless and indemnified. In addition, large advanced ramps should be accessible to only those of advanced experience and superior athletic ability, and physical conditioning. Young skaters (between 11 and 13 years old) may not have enough body mass to use a larger structure. Large ramps/half-pipes are not recommended for average community and recreation department parks. Large half-pipes are not used as much as other pieces of equipment. Most skaters are unlikely to be able to use advanced ramps because of lack of experience and athletic ability. Also, large half- pipes are the most expensive type of ramp with a cost of more than $20,000. Supervision . General supervision, as it specifically relates to safety, stresses there must be adequate staffing for all services and activities. The proposed facility must be supervised at all times when it is open to the general public. The person or supervisor in charge of the facility must have sufficient knowledge of skateboarding and skating to enable him/her to review and determine the skill level of skaters. An adequate emergency plan must be developed for the skate park's operation. Staff members will be trained regarding all safety rules and operational procedures. All training and orientation infonnation given to staff members must be documented and kept on file. Supervisors should limit the number of people in the skate area to minimize injuries resulting from collisions. The facility director should determine the patron limit based upon the size of the aggressive skating area, the number of employees on duty, seasonal demand, etc. This will help ensure a safe management ratio between supervisors and users. Parks & Rec 2001 -119- Some ideas to provide more safety for those who participate include: lessons for novice skaters; pre- use equipment checks by personnel; and inclement weather operational restrictions. Maintenance and safety inspections A large number of injuries are caused by poor or inadequate maintenance, which could probably be eliminated by establishing procedures to address the malntenance problem. These procedures include documented regular safety inspections, repair programs, and hazard identification training for maintenance staff. Safety inspections must become a major activity for all aggressive skating facilities. The rising number of injuries - and the recognition that many of these injuries can be prevented through planning and care - has underlined the need for a documented regular inspection program. Safety inspections are an ongoing process from the installation of the aggressive skating structure until its removal due to age, wear, or obsolescence. Inspections must be regular and based on a standardized process form. The more frequently the facility is inspected, the better the opportunity to spot any potential problems. The frequency of inspections will be determined by the amount of use that the equipment receives, its present condition, its construction, and its exposure. Trust members are required to conduct and document at least monthly self-inspections of all aggressive skating operations and f acili ti es. Personal protective gear All skaters must wear safety equipment at all times. The protective gear currently on the market is not subject to federal performance standards, and therefore, careful selection is necessary. Protective gear will help absorb the impact of a fall. It should not interfere with the skater's. movement, vision or hearing. This equipment includes, but is not limited to, the following: An appropriate helmet Knee and elbow pads Proper shoes Par::s & Rec 2001 -121- Attachment A Rules of Skate Park 1. Skating is restricted to the skating areas. 2. All skaters must have a registration card. 3. All skaters must wear the following protective equipment: a helmet, elbow and knee pads, wrist guards and appropriate footwear. 4. All protective gear and equipment must be designed for skateboard/in-line skating and be in good condition. reserves the right to refuse to allow anyone to skate if his or her protecti ve gear and equipment are not adequate. 5. All skaters agree to act in an orderly, safe and considerate manner while on the premises and in the skating area. 6. Everyone is to wait his or her turn. Reckless or dangerous skaters will be requested to leave the skating area and the premises immediately. 7. All injuries, whether major or minor in nature, are to be reported to the management immediately. In the case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately. 8. Only one skateboarder is pennitted on a board at a time. 9. No bicycles, roller skates, alcohol, tobacco products or drugs are permitted in this facility. 10. No food or drink in the skating area. 11. No children younger than age 10 will be allowed in the skating area. L I understand them and agree to follow them. , have read the rules of the skate park. Signature: Parent/Guardian Signature: Parks & Rec 2001 -123- A ttachmen t C Address: Phone: Sample Membership Card (2.5" x 3.5" card) Identification card to be carried by user City/Town Department of Recreation This certifies that: is registered to use this skate park. Date: Parks & Rec 2001 -125- ~~.r . ~~ =:-=-,: Burnsvi/le Skate Park Inc. SKATE PARK RULES 1. Skating is restricted to inside the fenced in area. 2. All skaters must fill out a waiver form and have a registration card on file. 3. All skaters must wear the following protective equipment: a helmet, elbow and knee pads, wrist guards and appropriate footwear. 4. All protective gear and equipment must be designed for skateboard/in-line skating and be':in good condition. The Burnsville Skate Park reserves the right to r~fuse to allow anyone to skate if they're protective gear and equipment is not adequate. 5. All skaters agree to act in an orderly, safe and considerate manner while on the premises and in the skating area. 6. No "snaking". Everyone is to wait his/her turn. Reckless or dangerous skaters will be requested to leave the skating area and the premises immediately. 7. All injuries, whether major or minor in nature, are to be reported to the staf(ill},,rnediately. In the case of~ serious injury, do not move the injurecfper~&k and all skating on that ramp shall cease immediately. 8. Only one skateboardeds permitted on a skateboard at a time. 9. No bicycles, roller skates, alcohol, tobacco products or drugs are permitted in this facility. 10. Food or drink is allowed in picnic tables areas only. No food or drink on the ramps or skating area. I 11. No children younger than 8 will be allowed in the skating area. 12. Proper language and mus'ic must be used at all times. Anyone showing disrespect or found using or playing improper language will be asked to leave. . .. Parks {. R.ec 2001 -127- BURNSVILLE SKA TE PARK VOLUNTARY RELEASE, ACKNOWLEDGEMENT AND ACCEPTANCE OF RISKS BY PARTICIPANT (please read carefully before signing) Participant Name: Date: (please print) Address: In order to participate in this activity, I agree to hold the City ofBumsville, any promoters, officials, advertisers, and property owners harmless, and I waive any right to make claims or lawsuits against them. I acknowledge that this is not an essential service provided by the City of Burnsville. -. I understand and acknowledge that the activities that I am about to voluntarily engage in as a participant have certain known and unknown risks. Some of these risks include the risks inherent in skating such as falling and coming into contact with ramps and walls, latent or apparent defects or conditions in equipment or property, and passive or active negligent acts of myself, the City of Burnsville, promoters, officials, advertisers, and property owners. I understand that the above list is not complete or exhaustive and that those and other risks known or unknown, anticipated or unanticipated may also result in injury, death, illness, disease or damage to myself or my property or other third parties. I voluntarily agree and promise to accept and assume all responsibilities, and injuries, death, illness, disease or damage to myself or my property arising from my participation in this activity. This waiver does not apply to any injuries or damages that are the result of willful, wanton, or intentional misconduct. My participation in this activity is voluntary and no one is forcing me to participate in spite of the risks. I understand the effect of this waiver and acceptance of risk on my legal rights. My signature indicates that I have read this entire document, understand it completely, acknowledge that it cannot be modified or changed in any way by oral representations, and agree to be bound by its terms. 1l1is agreement shall be binding on behalf of myself, my heirs, assigns, personal representative and estate. Signature: If participant is under 18 years old, this release must be co-signed by his/her parent or guardian. Parent/Guardian: Date: Parks & Rec 2001 -129- ~:- . -IJ :_~.' ~ -- r :.~:.._~ --~~ .'.~~" ~- IT Burnsville Skate ::-'--. . Registration,Card Name: Address: City: Home Phone: Emergency Contact: State\Zip: Work Phone: Phone: Please be sure to read both sides Parks & Rec 2001 -131- lIf'e'!!f' Rules and Code of Conduct for Staff and Participants 1. Skating is restricted to skating areas. 2. All skaters MUST have Wavier, Medical Release Fonn, and Code of Conduct on file. Ifnot on file and participant is under 18 years of age must have parent or guardian present to sign the fOl111s in front of staff person before entering the Cody Siem Park. NO EXCEPTIONS! 3. All skaters are required and must wear helmet and kneepads. Elbow pads, wrist guards, and appropriate footwear is strongly encourage? 4. All protective gear and equipment must be designed for skateboarding/ in-line skating and be in good condition. Such gear will be available on site in limited capacity per deposit for use. 5. All skaters agree to act in an orderly, safe and considerate manner while on the premises and in the skating area. 6. Everyone is to wait his or her turn. Reckless or dangerous skaters will be requested to leave the skating area and premises immediately. Incident Reports will be made on all inappropriate behaviors. 7. All injuries, whether major or minor in nature, are to be reported to the management immediately. In the case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately. Accident reports must be made and put on file for all injuries. 8. Only one skateboarder is pennitted on a ramp at a time. 9. Bicycles and roller skates are not allowed in the park. 10. Food and drink consumed in designated areas only. 11. Fighting, alcohol, drugs, and smoking will not be tolerated. 12. Loitering and disrespectful behavior will not be allowed. 13. Children 8 years and younger must be accompanied by 16 year old or older guardian (non-skating) or parent. The 8- year-old child must already have forms signed and on file by parent before entering the park with a guardian other than a p aren 1. 14, No modifications to existing apparatus or any feature of the park. 15. The Cody Siem Skateboard Park is not responsible for lost or stolen items. 16. Penalties/Consequences Fighting, alcohol, drugs will incur loss of privileges for the season; reinstatement must go through the Advisor Committee. Consequences for smoking, loitering, and disrespect to staff or equipment will involve verbal warnings and dismissal from the premises at the manager's discretion. Incident Reports will involve A.) Description of incident B.) Discussion with violators; C.) Signed agreements to change behavior. Signature of Participant Parks & Rec 2:001 -133- 25 SKA TEP ARKS in MINNESOTA (March 2001) TIER I Bemidii Drop Zone Skatepark (private skatepark) Brooklyn Park No Name .~~ Chanhassen Chanhassen Skatepark Chaska Skate - A - Lot Chatfiels Mill Creek Park Cloquet Tier 1 Skatepark Coon Rapids No Name Cottaqe Grove No Name Crookston Central Park Detroit Lakes Currently under construction Fulda No Name Glenwood Glenwood Skate Park Grand Rapids Cody Siem Memorial Hermantown No Name Mankato The Woodworks YMCA Skatepark Maple Grove No Name Minneapolis The 3ra Lair Montevideo No Name Mora (Scheduled for 2001) New Scandia Township No Name New Ulm Currently under construction Rochester Graham Arena Skatepark Rockville No Name Oakdale No Name St. Anthonv No Name Shoreview Shoreview Skatepark Victoria No Name West Duluth Iron Clyde Skatepark Parks & Rec 2001 -137- Informed Consent/Liability Waiver Form For the City/Town of In consideration for being permitted to use the City/Town of 's skate park, the undersigned, on behalf of himself/herself and his/her heirs, successors, representatives, and assigns, hereby expressly exempts and releases, and agrees to indemnify and hold harmless, the City/Town, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims and demands, which are incurred, made, or brought by him/herself or any other person or entity, on account of damage, loss, or injury, including without limitation, claims arising from property loss or damage, bodily injury, personal injury, sickness, disease, death, or any other loss of any kind whatsoever, which arises out of, or in any manner connected with, the use of the skate park. Signature: Date: Signature or Parent or Guardian (if you are under 18 years old): Date: Parks & Rec 2001 -135- CENTERVILLE WHEELS PARK Rules and Regulations (For Your Safety) 1. Helmets, knee and elbow pads are strongly encouraged. 2. Only bicycles, in~lines and skateboards are allowed. 3. Scooters are prohibited. 4. No drugs, alcohol, smoking or chewing tobacco. 5. No fighting, reckless behavior, or profanity. 6. No stickers on park property/equipment or Graffiti 7. No glass containers, food or beverage allowed on skating surface. 8. No littering. Please use trash cans. 9. Not responsible for lost or stolen articles. 10. Be respectful of others and the park property. 11. Do not proceed down a ramp until clear of other skaters. 12. Spectators are welcome but must stay clear of ramps and apparatus. 13. No pets allowed in skate park area. 14. Park hours are from dawn to dusk. No trespassing from dusk to dawn. WARNING! TillS FACILITY IS UNSUPERVISED. USERS ASSUME ALL RISKS INVOL VED WITH THE USE OF THIS FACILITY. USE MAY RESULT IN SEROIOUS INJURY AND/OR DEATH. SKATE WITH SAFETY IN MIND. WEATHER CONDITIONS MAY CREATE UNSAFE SURF ACES FOR USERS. ANYONE USING THE PARK IS ASKED TO CALL 911 IF THERE ARE ANY INJURIES, OR IF THEY WITNESS ANY INAPPROPRIATE BERA VIOR. TIDS IS YOUR PARK, PLEASE TAKE CARE OF IT 08/22/01 WED 11:30 R~ 612 784 0082 CIRCLE PINES-LEX PD ..,....... CV CITY HALL I4J 001 CENTE~'1AL LAKES POLICE DEP ART:MENT 200 Civic Heights Circle C"'.1rclePines; MN 55014 (763) 78+2501 Fax; (763) 784-0082 FAX COVER SHEET To: ~ - ~. k __yJ414~ L..~ . ~. (j./J4-t5~ ~~ A/tn: Fax #: From: f!i/b Date: J- ;?d-t) J. Time;" ./VAtJ . r .LVumher oj"Pages, including Cover Sheet... \.J 41b'.I~ '- ..I Co~,nents:r::$tructWns: /~n.W /f~'J# --12.tnt/J //1)/1 J1 Z bo J / r7 JC4 . 'Vi':5 . I n ~ k A-t.( '~#;OvL ~(r~ ~ /,; G/Eip s7i /~ C~ The iIl.:fmnation containJ h( thiS iacs1mlle 'essage .=ay be priviJ.egea and oon.f.d=ntlal. It ~ intended ry.:tly 1m' the 'US!;! oftht'J imii;,idual C!'ClltUy to whom it was sent.. Zfthe pe:r$O.il mto received this dCi1'.ltt1..ent i$ not '.be intended recipient.,. then my distn"b1l!:im at copyfr:g of this comm.uni~Ql1 i$ prc~Oitel.i ff you h~,'e ;eoei...-ea this cOIttmu.cicl1ticn m I~Ot, pleas~ notifY WI -by teI~o:ne and r~'"il frteorlgInal m~e to tt~ ilZmediately, 7h q fir/- s- ~t~ ~vC'1 i4J'},J!e ?~~ /~ . A L '/J' ~,... ~ , . ~;$ /'<: ,ptI-fA tJv!.1, ~ I po. ~ 0,g/22/01 WED 11: 31 FAX 612 784 0082 CIRCLE PINES-LEX PD ........ CY CITY HALL !ll 00;;.__ GE" l/?# t'"""' ~ . r . ~ "lfF~" "/1 C__..._er ~_j, r; :'=~'-')"L--_ '~I.A:L LAIO:;S POLICE DUARnIENT ." .u. ~ ;:;ql1ad ;r..~_ -, .-::7a 31.?1) ~t Start 1-.d3~~ 8~ Total Sguad if r1 I I Dat~ - I ~t/ SM. T . WTF. . F" S Juv / Su.sp. Info I:) VQfibrill~tor I~ Cre.di t Card In Squad Clas Ci ty _ '" Shift .8 I- Badg/i. # //)"- ~ ~eaicat ttl~' Ho'U:t's t.L:::::..- . . E:.lC End Tou1 L ~" Gallotl.); ,--. CeIl te.1:ville Circle Hues ~ ;J,Afoxiug ton No S ta. r t wsather. L A'~ ../ / :HRD~ R-Ri;.dio P-Pho::.e A-Alarm I-In Person V~Yisud 1>(-1'1311 'I'-Otber CALL J...ER..!V'a CLEAR .I j1.."";C [J SoQ... I /s,&!) 1 "1 I '. l'r' ~~- (.::' /?2k<....- ,/e.'--..J , - I . ~:----I-~-'. I I r:J...lo I Vf../O iJ<<:-.p I ~'-".~~ j' ICR~ HRD - r- I: GRID /0. ~~~ W"- /da;~~v Ad C,O.? ! j~~~. k~ ~~.(y:; /.27 ,..... ., 1', --\..J ;\..."-\),\ .) . n ~___I /",..,:: ':71 --r''; I .. )~_c jlt)..>,. U00((. ~l -.J. I I j /~.j " ~i !/ip()&, 1I1.:r+ ;-.13-:::;3'13: i ;; 1Cf5t:J OA/lmQ-Ud. 1_ ~ ::r. loft Q r ji. "* -7 J1. C:go's ~.A- 6 "-A..r\'"'\ ~\\cD-~ ~~ ~) rj)'b bL u j~t) ,- brJr,L~0Jw7 I'~ '\ I f' T----r I . (,').;' -S I /(p z/ ;:?vS-.) .. L .! ! ~hll~ c~' as /,?-9-3V-1 I V . ~uY.I1- - 1G-.7~4 .. /UJ~t/ _ J(P(/J ..Jf;4J/ Uro9J 1 r/1-if-?LJ t: !;z ~st f.l.'}UJ ~CVIG j,/~ I _ , . I~ !.i u-.. co):! ~'LA ,IJ-.A.{) - ~)1 h t,...W {.la !!f:--, t (l ~.,).I - OLYill.)-<!J) o..,n*QJi; b::;ttl.o !.-.YJ V-AJh<W . I..;U'U.LJ a.iec, /yDU I /41):) ILr~ [-J-I~-YcJ ! I p~~ ::--~, I i .?"'-~ ItSi' ! arm J~1p (Ii 1+~) It .):P. I ,i ,,0 '--~ ~ /':. 'f4-.1I/J~i.~! (r.-J~ ""Ii !-:J9u"?G/ I -A1u-1 ~. L-Qh /D'1 f) I ~t 111~---:..L.L.. .-.c-t...:--I'-' . t: . ~l~ ~_~ QJ!.f};4' v/u;('~' Ta~/ r'" v U =1: a i g~_lil:!-~ De. tes - C:P/ r..x : T~CI&I {;~ ~:J . . ell: COHHl'n'ED l'OEXCULENCE 013/22/01 WED 11: 30 F,U 612 784 0082 CIRCLE PINES-L&1 PD ...++ CV CITY HALL @OG2 )1 I LELOFSON lOAn; REFOR'l1SD ! 08/2mOOl , l.OC\T1ON 01' Ol"!' EIlI'l<l:!)~N'r i LAMOTTE PARK AJJ ~ft1'1NG l"~S tlAMll NJA ,,,-OOFeSS CENTENNIAL UlKES POLICE DEPARTMENT TI'PB OF INCmn.rr; MEDICAL C....s5~. 01"177S45 A 1'" _ ON THE ABOVE DATE AN"D TIME I RECEIVED A CALL OF A IN AT LAMOTTE PARK WITH A BROKEN ARM. WHEN I ARRIVED r GAVE AID TO TEE VICTIM. NORTHANJBlLotJ-iCE ARR1~VED Al'ID THEY TRAJ.~SPORTED HI:M TO MERCY. I CONTACTED:HIS MorHER48AN"D ADVISED h::ER OF mE INCillE'ST AND TO ~fE,ET. J ~ .." T ""'-.. "["f MERCY HOSPITAL. CfT'( CLEAR ?"R~O~S lOerlTll'lf'.D III RePORt NAMe C;lDl!S A-AOIJL T AI'i.I'lESTI:D, a-'NAAN, C-CC-Ml'l...u",",wT, o-DIl1VE~. F.MM:J.. 'ffl>M!KNT. HNIIOI....m, .hlU~N'<,1! ~I'(I:ST'/!I}. M-f,!af;TlON~; O-OW>l;~, I'->AlOll~IlG!OR, lWliiPomTiO FrY, S-<lI18FECT, 'T"-i1ex!il1:I;l, v.l/IC1'lM, W-Wm.!;S;, )'~mAlIIla'CR1'. z. .N.Al<P..A.I...'T AARliiS.T IVJ COC.. 'EX It'C HG'!' A V M W I AFT R.FtCf CODeS ..,,,,,,SlAN. '.el.ACI<, l-lNilW>!, 0-01'H~~, \II!..W-lrTE WG'T HA!ft I ~~ ,I AlJ 1 ~ooe I --w;"M!! I i ACltl~',,$ ---L 'L.. '1:J';'::!at-.""'\ .VJ ! CODe ADOI'i.!!:!Ill NAME: fiOlA' i>f.lONIil ( ) \I\IClf\!I; PHONi ( ) - CiA r.; Oi= liiWTHTSex . I j\~1" jc1W ~$i>HCIlIi 1 I $ I OA TE OF SAi'H S5X r\~AA I ~,._ I~' r .0.1.",,,' i ~ HCM:!"~- (I 1"1~ i '- RAce I O'Tl-lER. ~HON\ 'NGT ! HCl7 ! H,I,ffi IIOY'S ! ZJF I N" eC~1 NAME ....D!'\~ ^LL"S 5HiK"I'1 G8/22/01 WED 1.1; ;)2 F.U 612 784 0082 CIRCLE PINES-LEX PD ........ CV CITY HALL ~O(l.5 c~o OWear '1.\ Q 0..,uv.wy S d~.Q,?- .. r." qua '.-L--=.- Squa:.t ';' End See ~ 55 Ell.d .,/' i "21 ") :L Start ,.:) !~C.r1'-I-. Start Total _ dg ~ Total We.a.the.r N\U 1 Wl,.\'("w-, _ CI! DIAl. Lua:S POLICE tlEPARnrENi' i Dat@ ~\ J\ \0\ s. 1'1 _~ l.' 'tH ! ~ s IljJ -Jl~ Shift~ __Badge # do~ r - I I ) I -~- j Ded i c......t'l>d JuvISu.sp. ID.t'o Hours Dl!fibrillator T~--~-~-- ~ -----. CJ;adit Card In Squad ~~' ( Ye,s. ___ No Gas Gallon3 ~ ! . - C-'" I CHy Ce:nterville.~ ";.."",' ! Ci. rcl.~ Pi:o.'=$ ........... ./". ,'" I 1 " '~G./\ ' ""l:!xJ.nf,ton ).-.-.:.~ I /~~I I. f 1 l ~.............._._- ..~-- HM: R-lt;;.dio P.Phone A-Alarm 1..;10. fersonV-Vi&i1al !of-Mail r-Other CALL ARRIVE CLEA..';{ J. CR1f- h1U) GRID C.. 0 . P . \<2'.:o"-!1,&7;O [\';::01 . - J~ 12J~L..i#\ ~t:{ I .~~O~ ~ ~~~.\ ~ .oLyhf:.;.j i:>.. ~ .h n it \ '\)0 } I "I ~O T dJ./ 00 I n.:&5?- tf I (2 I L.J'(~ 1:::>0. !.:E:c. CO" ;.4, ,~!'I 'i <:\. r Q , \. ) 1 '''<~ (~d. \ ~ ?T~\b.J.t C~\O~_. S=tt.-"" + ~ S~'\~.Y1 ~, ( ~~_~'t I --r I ;.r .~t ~~'" I p I~ . ~ , \ \ . . :...---"_~.__ . -\ro \o..o.~"''ll<Jt~ _ ~ , i' '" Cd b- d. f ,- -:---..... ~O~Ji9liJO Icdl50 !". - I/~[. G,~ ~k.f'o~ \.. , & - J - ~ If) k J' -) I> L j f<.t \. "';t,.....1.1' " , J ~---Qr\ ;)~ '-"<<:.:- -.k laY'~ _~c?l~_..i!X-, J")-o\"t~..,..... .8Y~~t:JP...IL" ~'::LJ I ,J_ I ~, . X . I 1 . -./) . '. ''X 1 i ,Q.z..~J?! n 7~!7 ,,;{ L &idly i", fi,.~.. J. . -- - --- ;)/50 J1~ -~l:\5. C ~'n7~ J -r 'f I ~ ;'f~:512/Zf~.~az, I~ ~ I !A?l.7 !~O~ )~f l-z;:v~<,<~ r( d",,-,-<, 1]7&&1[7= [~~~~~. c'lu~7i 1 n 71,701::[ I r~J- ~:r-[~-k~-IT ~i~. r- 117~1~( I~ I GpY~~'W~. fb~..k(~~ ------ I. I I ~~v~61~d2~5!@~@ 'o~j. ~JciJ~,l'd~21- II. ~ -1 fp?J. b,,1.g.'~.J0JL[(Ql'I1~~;3. .~ CJr:,~_ ~5 ,0\ b~> 'It.y_ ~&01 .:~,J\ .~\,~cv\,~/'t2t49~:1 I craignme~~~~~es - ~Cl/~: ,."" ,. '~Y . COHKITTETJ TO 'EXCELtE'NCE 08/22/Dl WED 11:32 FAX 612 i84 0082 CIRCLE PIXES-LEX PD ~fEICiE EQUIPMEN~ INSPECT!ON I ....l. E~{terio;, -L Oil. I ..1 Oxygen ...J. Gloves -1 Flares -L Camera I -.l Reds ..l. Under Sea.t I -10rng. Vest ..L Th"es I ~ Fuel I Bl.!:o.kets Heciicolll r Door Tool FirG E~t. ~ ALCa SENSOR --1 Si ::en " -'s-ctuad GU');1 Damage/Deficiency -I' r I I j II j. ) I I ! ~ PO'W'8r :t StatioDary ....1.. COlllpar= R41du ~ ~"r' Sp~Qdoraeter y> ~. nJ; 1 _ iJ~KK.K2S33 Gui ~ RU-KK9554 U'n1t 3 :?-a-24207 Un i't 4 .i(Ki9 j 00 1.ini t 5 DS4.094 Uni t. 6 llB1732 Unit 7 CC9373 HRD. GRID ......... CV CITY HALL @1)04.__ P~AR CALIBRATION f- L. ight Te.st -,,:1' _ !-n!:er:::\a.l L- ~oving -. Audio 1_ Calibration Ok.ay/ - 1st 2nd Squad 3~=47l32 35=26977 35""43585 35"'38466 . 35=3192 33=-:21208 3.5"'1"1 - " 0 05=17197 65"26130 65""42191 65""3718'6 6~"'20.31 63"20431 .... i 3 I~ ~ '\ 'I . . &'1:j/U~ ",4.v' j/f \ ' . :-~_i -- J I c.o.. 1 ,-- ! L' i _1 I i I '/ L_:l..... ~~- ~F I .. --L-L .... '" I r" ~ ~// /a'~ ~ --I .-1.---._ I I~- I L_ T I I 1- I _ _ . r" _._ r I -r' l r- - I r -j-. l~ -=- l-~- . --r I I -- -~ CITY OF CENTERVIllE COMMUNITY ACTION NOTICE Complaint Number 681 PART I. BACKGROUND COMPLAINANT Date Complaint Taken 8/22/01! Time ~------------8:45AMI BY: Last Name First Name Address Phone # - work Phone # - home COMPLAINT INFORMATION ADDRESS: _ __ _01 l\Alh~~ls--F>~r:!<s_ _. NAME (IF KNOWN): Phone ,Laurie ,--- --- :LaMotte ;park L.____ ___. __._~___ ___" Last First Junk Vehicle 0 Weeds 0 Animal EJ Noise 0 Other ~ Explain --- - - - - -- - - -, .---- - --.---.-.---,. .Female stated that her 13 year old daugther had been approached by High School youths and questioned whether they 'desired to purchase drugs. Female stated that she had spoken with the Centennial Lakes PD in this regard last evening ,when an ambulance removed a youth from the park with a broken arm. Female stated that this is the second broken bone since the park opened. Female stated that she has spoken with neighboring residents in regards to an attendant at the 'park and all concurred that it is strongly advised. Female also stated that youths are using the park after dusk (skating until 10:00 p.m.). What type of Response is Required: Complainant Response Required 0 Immediate 0 Time Permits 0 Complaintant Informed 0 RESPONSE METHOD: Department Referred to: Council/P & R (Department) P & R Chair Porter (Employee) PART II. FOLLOW UP: Action Taken i Completed 0 Date of Action Person Contacting Complainant: Department: _______.___._._____._______________._._._________._.___.___._._____._._.___'_'_'___1 Additional Information CITY OF CENTERVl'lLE COMMUNITY ACTION NOTICE Complaint Number 691 last Name jAnonymous i 01 I Date Compiaint Taken 8/22/01! 2:59 PMI PART Ia BACKGROUND COMPLAli\JANT Time i I First Name BY: Address I ~ Phone # - home Phone # - work ~A_;~a_~_~~~_a~~_~~.~~~=~D_D~D~~_~~~_~~a~A~p~D~D~D_D~D_~~c_a~D~D~~_~~~=3~~~~~I;=g~tt~ COMPlAINT INfORMATION ADDRESS: II I Wheels Park NAME (:if KNOWN): [Laurie ___-== I [laMotte ~ !Last First [Plhone ~~_____J Junk Vehide 0 Weeds D Animal ~ Noise D Other ~ Explain Male also stated that the equipmentl I I I I I I _J iMaJe stated that youths are using the Wheels Park at 6:00 a.m. and until 11:00 p.m. lis very noisy and suggested insulating same. I I I I I I i L~__. What 'type or Response is Required: :Immediate 0 Time Permits o Compiaintant Informed 0 Complainant Response Required D RESPONSE METHOD: I i J Department Referred to: Council/P & R (Department) P & R Chair Porter (Employee) _C_D_a_a~e_a~a_'_D~t~D~~_'~D~~~~~'~&_.~!_D_I~'~I~._I_1_'~I_'_'~'~._'~'~I~B~~~D~ij~a~ PART II. fOLLOW UP: Action Tal(iSn Isuggested that resident contact Centennial Lakes Police Department if use is prior to dawn/dusk and provided with dispatch telephone number. L _ _____--.1 Completed [J Date of Action ~ 8/22/011 i'erson Contacting Complainant: Department: _~='_I~'~I~D~D~'~5~'_~=~~'~~~I~~~~~a~a~I~'~Z~I~'_'~I_'_.~.~z_.~;~.~~_a~~~~~g~.~~~'~l Additional Information I I I I I l. " ervi[[e 1880 Main Street . Cmtm;i[[e, 5\-['V.. 55038 (651) 423-3232 ~:ill:{ (651) 429-8629 Economic Development Committee Members Aimee Fairbrother, Chairperson Betsy Scheller, Vice Chairperson Tim Rehbine, Committee Member Paul JvJontain, Committee Member Rick Terway, Committee Member Memo: TO: Mayor and City COlUlcil FROM: Economic Development Committee DATE: July 25, 2001 RE: EDC's Goals and Objectives At the July 11, 2001 City Council meeting, the City Council approved the Economic Development Committee's Goals and Objectives as submitted by EDC. The committee appreciates your support and feels confident that the goals are in the best interest of the entire Centerville organization. The Economic Development Committee, is requesting documentation of your support. Thank you. / ./ j~' I / ( : : . " I < 'i' Memo: TO: FROM: DATE: RE: tervi{[e 'Esta6{isfied 1857 1880 :Main Street - C:mz7/iffe) 9vf9{ 55038 (651) 429-3232 .:Fa:'( (651) 429-8629 Economic Development Committee Members Aimee Fairbrother, Chairperson Betsy ScheUer, Vice Chairperson Tim Rehbine, Committee Member Paul Montain, Committee Member Rick Tenvay, Committee Member Mayor Swedberg and Members of the City Council EDC/ Aimee Fairbrother, Chairperson July 25,2001 Downtown Water Renovations The Economic Development Committee supports the council as they move forward with implementing city water in the downtown area. We think the implementation of water in that area is critical to the re- development of downtown as well as the streetscapes and provides for an overall focused vision. I look forward to your comments. I !