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HomeMy WebLinkAbout2007-01-24 CC tervi[[e 'Esta1J{i.41e,{ 185i CITY COUNCIL MEETING & WORK SESSION \Vednesday, January 24, 2007 6:30 p.m. & I~rl\'rEDIA TEL Y FOLL()\VING THE REGliLARL Y SCHEDIJLED MEETING COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS ID. APPROVAL OF AGENDA IV. APPROVAL OF COUNCIL MINUTES 1. January 10,2007 City Council Meeting Minutes (Page 1-11) 2. January 11,2007 City Council Work Session Meeting Minutes (Page 12) V. CONSENT AGENDA 1. City ofCenterville January 11,2007 through January 24, 2007 Claims (Page 13) 2. Centennial Fire District Expenditures through January 17,2007 (Page 14) 3. Centennial Lakes Police Department Expenditures through January 11, 2007 (Page 15-16) 4. Pay Request #5, Volk Sewer & Water, Inc. - $2,465.44 (Hunters Crossing 3nl Addition (Page 17-21) VI. A W ARDS/PRESENTA TIONS/APPEARANCES VII. OLD BUSINESS 1. Proposed City Council Goals & Objectives - 2007 (Page 22-25) VID. NEW BUSINESS 1. Res. #07-004 - Authorizing the City to Act as the Legal Sponsor for Redevelopment Grant Program & Submission of Documentation to the Dept. of Employment & Economic Development (Page 26-27) 2. Draft RFP for the 2008 Comprehensive Plan Update (Page 28-34) IX. ANNOUNCEMENTS/UPDA TES 1. City Administrator, Mr. Dallas Larson 2. Fire Steering Committee (Update) Lakso a. 2007 Community Challenge (Page 35-38) 3. Centerville Sesquicentennial a. LaCompany x. ADJOURNMENT WORKSESSION L CALL TO ORDER 1. Roll Call ll. ITEMS OF DISCUSSION 1. Downtown Redevelopment - Draft Development Agreement m ADJOURNMENT * * RE1\Il:-; DERS * * Planning & Zoning Commission Meeting h:bfllar\ 6, ~~OI17 ... 6 30 P m Council Ch,imrers Parks & Recreation Committee Meeting February 7.2007 b30 pm Council Chambers City Council Meeting 11;lf\' 1.+ 2')\ \"7 (, P l11 Cc):mcil Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 10, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on January 10,2007 at City Hall, 1880 Main Street. STAFF: Mayor Mary Capra Council Member Tom Lee Council Member JetTPaar Council Member Michelle Lakso Council Member Linda Broussard (S None. r\Jl@LS City Engineer Mark Statz IN City Administrator Dallas Larson City Attorney Kurt Glaser PRESENT: ABSENT: I. CALL TO ORDER Mayor Capra called the January 10, 2007, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None. ID. SET AGENDA Council added: Schwan's Super Rink. Motion by Council Member Paar. seconded by Council Member Lakso to aoorove the Aeenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. December 27. 2006 City Council Meeting Mayor Capra asked to add acknowledgement of reserve officers for CLPD. Motion bv Council Member Lakso. seconded bv Council Member Paar. to aoorove the December 27. 2006 City Council meetine Minutes as amended. All in favor. Motion carried unanimouslv. ) City of Centervi11e Council Meeting Minutes January 10,2007 Council Member Broussard abstained from voting. ~ CONSENT AGENDA 1. City of Centerville December 28, 2006 through January 10, 2007 Claims 2. Centennial Fire District Expenditures through January 2, 2007 3. TimeSaver Off Site Secretarial - 2007 Contract 4. Parks & Recreation Committee Recommendation for Council to Consider Allocating Funds from the General Fund, Not to Exceed $600, For Horse Drawn Hayride from Bunker Stables for a Community Event in 2007 5. Proposed Agreement Between City & MessageLabs - Junk Email Security Motion bv Council Member Lakso. seconded bv Council Member Paar. to aoorove the Consent Aeenda as oresented. All in favor. Motion carried unanimouslv. VL A W ARDSIPRESENTATIONS/APPEARANCES None. vn. OLD BUSINESS 1. Sedona Homes - Re-Plat Preliminary Plat & Conditional Use Permit Request 7035 - 20th Avenue South Mr. Paul Keleher addressed the Council and provided a drawing showing a cornice and window awnings along with color changes to match the colors on the existing buildings. He also pointed out that more stone has been added to the building and the landscaping has been enhanced to match or be more similar to the existing structures. Mr. Keleher indicated that they have provided screening with trees to eliminate headlight wash onto adjoining property. Mr. Keleher indicated that they have added a skyline honey locust tree on either side of the building and landscaping that will grow and soften the look of the building. Mayor Capra indicated that she had called Mr. Keleher regarding the cornice on the taller piece and asked to have it extend along the north and east wall of the building and not just along the tower. Mayor Capra asked why gray instead of matching. Mr. Thomas, the architect, indicated that they have attempted to use contrasting colors to make the building look smaller than it is. He then said that the lower half of the tower will be stone and the top of it will be roof shingles that match the roof on the existing buildings. Page 2 of 11 z City of Centerville Council Meeting Minutes January 10,2007 Mr. Thomas indicated that they are using the same columns but in bigger scale and have used the awning in front to bring the height down. He then explained that having the tower a contrasting color draws the eye to the front entry of the building. City Engineer Statz asked if the awnings will match in the back. Mr. Thomas said that he likes the cantilevers to keep water off of people coming and going. City Engineer Statz asked about parking space size. Mr. Barassa said that they took the City Code and made the bulk of the stalls 9 by 18. Council Member Lee asked the overall height of this building. Mr. Thomas said they were at 38 feet but the tower is higher. He then said that this is three full stories and 42 feet. Mayor Capra said that she thinks they have come a long way but she is a little disappointed that the cornice is not going all the way around the building but they have done a great job on the front of the building. Council Member Paar thanked the developer for redoing the drawing and working with the City. He then said that he would like the cornice on the sides that are most visible to drive by traffic. He further said that he would like the trail easement and park fees taken care of. City Attorney Glaser explained that all of the outstanding issues have been worked out along with the parking. Council Member Paar asked whether the new pictures have gone to Planning and Zoning. Mayor Capra indicated that the Planning Commission will not be reviewing the matter any more. Council Member Paar asked if there is anyone that is against this structure present or that would like to comment on the building. Mr. Steven King, 1724 Sorel Street, said that he has never seen shingles used as siding. Michael Werner, from Centerstone Title, who owns a building, said he would like to show support for the project as he thinks it will bring in more people to the area and he thinks the building matches up well with the existing buildings in the project. Page 3 of 11 o City of Centerville Council Meeting Minutes January 10, 2007 Council Member Lee thanked them for the efforts on the building but he is not sure that he likes the shingles as a decorative feature. He then said that he thought the cornice was to go around the whole building on top and he is still not comfortable with the height. Council Member Lee asked if Staff heard from the neighbors to the west of the project. He then said that he is concerned that later they will not like the building. Council Member Lakso said she likes the look of the building but does not think the cornice will help the height any so she would like to discuss the CUP conditions. Her main concern is the height. She then read the CUP standards. Council Member Lakso said that she does not know that this particularly contributes to the community by providing a desirable service. Council Member Lakso said she appreciates the architecture but she thinks this is too tall and not able to meet all of the conditions of the CUP for the reasons she listed. Council Member Broussard said that she likes the way the building is drawn now and it seems to be a good compromise with what is there, the style the City is looking for, and what is across the street. She then said that if the entire building has cornice all the way around it would single the building out and make it look too out of place. Council Member Broussard said that there are standards in place at different times and the market dictates this size of a building in terms of viability on the market for sales. She then said that the CUP is available to the City to use and when she looks at general welfare, an improved tax base would improve the general welfare for the overall City. She further said that everything that was asked for they have come forward with and answered and she thinks that this is a very good compromise that may appear in another area of the City at some point and the two structures that are next to it. Council Member Broussard said she likes the building and feels it meets the conditional use requirements. City Attorney Glaser said that there are two decisions to make because this abuts residential they must design some form of buffer zone and that is why the trees were added to screen. He then said that the other issue is ensuring that the conditions for granting a CUP are met. City Attorney Glaser indicated that there is no one from neighboring property owners to say whether they feel the building would be adverse to their property values. He then said that the City may impose conditions that Council feels appropriate to minimize injurious effects on the neighborhood. He further said that the engineer authored a parking memo and there is a suggestion to add into the CUP a condition that parking must be adequate to serve all uses within the project and the Developer has no objection to that. Page 4 of 11 ~ City of Centerville COWlcil Meeting Minutes January 10,2007 Council Member Broussard questioned why this would require a variance. City Engineer Statz stated that since this is a replat the City is re-looking at the standards and there was some discussion that the variance was granted with the idea that there would be a bunch of the small buildings and now with this replat the whole parcel is being considered and he parking would require a variance. Mayor Capra thanked the Developer for coming back with a different plan but said that she would have liked to see the cornice all the way around the top of the building and stone on the tower all the way rather than shingles. She then said that she thinks this is a very tall building and it does not fit the neighborhood so she has some concerns about evidence to establish granting the CUP. Council added Condition L for parking at the recommendation of the City Engineer. City Attorney Glaser indicated that a condition for further review in a certain time period could be added if Council feels it appropriate to avoid injury to the neighborhood. Mayor Capra said she is concerned if conference rooms are added that they would need more parking. City Engineer Statz indicated that the CUP could be revoked if they change the operation of the building that creates more parking. Council and Staff discussed how the City could enforce the CUP should there be a change in use. Mayor Capra indicated that she is concerned because tenants do change and what works in this building now may not work with a different occupant. Council Member Paar indicated that he is very concerned about parking because it is adequate for about 65 people but if there is something that brings in a lot of people then there would be an issue with parking. He then said that, overall, they have done what the Council asked them to do with the design of the building. Mr. Bill Griffith, part of the design team, indicated that he met with Mr. Larson and Mr. Glaser to discuss the parking and said that this condition is not a concern for them because, if the owner of the building intends to intensify the use, the parking requirement would need to be met. Council Member Broussard asked for clarification on the actual height of the structure. Mr. Thomas explained that the building is 42 feet in height but the tower is 46 feet in height. Page 5 of 11 5' City ofCenterville COlUlcil Meeting Minutes January 10,2007 City Administrator Larson revised the documentation to include the amended plan date of January 5,2007. Motion by Council Member Lakso. seconded by Council Member Paar. to approve the Re-Plat. Preliminary Plat. and Conditional Use Permit Reauest for 7029 20th Avenue. Sedona Homes as amended. All in favor. Motion carried unanimously. Mr. Keleher thanked the Council for the help and said he thinks that this will be good for the community. VID. NEW BUSINESS 1. Parks & Recreation Committee Recommendation for Council to Consider Allocating Funds from District Memorial Hospital Board Dissolution Settlement $17.383.12 to the Purchase of Skate Park Equipment for Laurie LaMotte Memorial Park Council Member Lee indicated the City received $17,383.12 from District Memorial Hospital and they requested that it be used for health related purposes and the Park and Recreation Committee feels that exercise benefits people's health and that this would be a way to provide funds to them for parks. Mayor Capra said that she heard that more children own skateboards than baseball bats now. Mayor Capra said she would like to hold off on this decision until goal setting is done and the needs are evaluated. Council Member Broussard said that if Council agrees to purchase this equipment replacement would need to be budgeted because the equipment does not last forever. Council Member Lakso indicated that she would like to wait because she is not in favor of spending the entire amount because it is a limited scope of exercise for a few people and she would prefer to use the funds to benefit a larger number of residents. Council Member Paar indicated that he was at the meeting and the reason the equipment did not last was it was not good quality and Parks wants to replace it so kids have a place to skateboard. Council Member Lakso said that she thinks that $17,000 is a lot for three pieces of equipment. Motion by Council Member Lakso. seconded by Mayor Capra to table. Ayes -2. Nays - 3(LeelPaarlBroussard). Motion failed. Page 6 of 11 IJJ City of Centerville Council Meeting Minutes January 10,2007 Motion bv Council Member Lee. seconded bv Council Member Paar to use $17.383.12 from the szeneral fund to replace the skate park eQuipment at Laurie LaMotte Park. Mayor Capra explained that she is not opposed to this but will not approve it tonight as she does not know what the 2007 budget has in it and feels that Council needs to do due diligence to the taxpayers by reviewing where the funds could best be used. Aves - 3. Navs - ULakso/Capra). Motion carried. 2. Resolution #07-001 - To Self-Administrate an Employee Benefit Plan with AFLAC Motion bv Council Member Lakso. seconded bv Council Member Paar. to approve Resolution #07-001 - To Self-Administrate an Emplovee Benefit Plan with AFLAC. All in favor. Motion carried unanimouslv. 3. Resolution #07-002 - Adopting the Anoka County Multi-Jurisdictional Hazard Mitigation Plan Mayor Capra indicated that Staff is looking into whether a public hearing is required to allow the public to review and comment. Motion bv Council Member Paar. seconded bv Council Member Lee. to table. All in favor. Motion carried unanimouslv. 4. Resolution #07-003 - Appointments Mayor Capra added City Staff as an alternate to the Solid Waste Advisory Committee. City Administrator Larson indicated that the Joint Powers Agreement does not specifically state that the City can have an alternate but, based on the Council's policy on this type of matter, an alternate should be fine. Council Member Paar agreed to be an alternate to the Police Commission. Motion bv Council Member Paar. seconded bv Council Member Lakso. to approve Resolution #07-003 - Appointments. All in favor. Motion carried unanimouslv. 5. Planning & Zoning Commission Recommendations- Hanzal Subdivision a. Resolution ##07-004 - Associated with Respective Comprehensive Plan Amendments b. Proposed Ordinance # 17 - Rezone from P-l and R-5 to R-2 c. Preliminary Plat Approval Page 7 of 11 1 City of Centerville Council Meeting Minutes January 10, 2007 City Administrator Larson explained that the Planning Commission reviewed the request of Mr. Hanzal and has made a recommendation for approval of the Comprehensive Plan Amendment, the Rezoning, and the Preliminary Plat. He then explained that the City's Code requires that utilities be available to the plat. Mayor Capra asked City Attorney Glaser to go over the laws on conflict of interest. City Attorney Glaser recommended starting with the appearance of impropriety. He then suggested that anyone with a business or personal relationship with Mr. Hanzal disclose that publicly. City Attorney Glaser explained that, as long as it is a fair exchange, there is no issue but it should be disclosed when you are a public official. Mayor Capra asked anyone with business transactions with Mr. Hanzal to disclose them. Council Member Lakso indicated that she had carpet laid by Mr. Hanzal and a quote on a door once and said that she does plan on using him again as a contractor in the future as he does good work. Council Member Paar indicated that he had Mr. Hanzal do work at his house and has all receipts for payments made. He then said that Mr. Hanzal and his wife are friends of his and his decision on this is that this is business for the City and he feels that Mr. Hanzal has done what is asked and he will base his decision on whether all requirements and requests of the City and City Staff are met. Mayor Capra said she knows him through Cub Scouts but has not had work done. City Administrator Larson reviewed the Comprehensive Plan Amendment request for the Council. Mayor Capra noted that this would mirror what the zoning from Peltier Preserve is. Council Member Broussard indicated that the public hearing had lots of comments and concern on the rezone because it was felt that would rezone down from RS to R2 and residents were concerned with devaluing property and the size of the homes allowed in R2. Council Member Broussard indicated that Mr. Hanzal has indicated that the homes will be substantial and not small on these larger lots just as in Peltier Preserve. Mayor Capra asked if the development agreement can state the minimum size of the homes to be allowed on the lot. Mr. Hanzal agreed to minimum Size homes to be negotiated with the development agreement. Page 8 of 11 p City of Centerville Council Meeting Minutes January 10,2007 Mayor Capra noted that Minutes from the public hearing at the Planning Commission were received by Council and reviewed. Council Member Broussard asked if Mr. Hanzal wanted to pay for the Comprehensive Plan Amendment even if the plan does not go through. City Attorney Glaser suggested getting a waiver on the time frame requirements so that this can all be done together. City Attorney Glaser asked Mr. Hanzal if he was willing to waive time requirements on . the variance, Comprehensive Plan Amendment, Rezoning and Plat. Mr. Hanzal indicated that he would sign the waiver for the timeframe requirements. Motion by Council Member Lee. seconded by Council Member Paar. to table the Comorehensiye Plan Amendment. Rezone. and Preliminary Plat and acceot the waiver of time reauirements from the Banzais. All in favor. Motion carried unanimously. Council Member Broussard indicated that she would like to hear from any residents in attendance that would. care to speak. Mr. John Krueger, 7368 Old Mill Road, asked that a public hearing on the variance issue be held at the Planning Commission meeting. City Administrator Larson indicated that the public hearing was closed but all interested residents are welcome to attend. He then invited the residents to attend the Planning Commission meeting on February 6, 2007. Mayor Capra indicated that she would like Planning and Zoning to take additional public comment at the February meeting on the Hanzal development. IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator. Mr. Dallas Larson City Administrator Larson indicated that Staff does not think it is necessary to pay overtime for flooding the ice rinks over the weekend but is asking for Council opinion on the matter. Council agreed to no overtime. 2. Center Mart's Failure of Tobacco Compliance Check for 2006 For informational purposes. Page 9 of 11 9 City ofCenterville Council Meeting Minutes January 10, 2007 3. Downtown Redevelopment None. 4. Centerville Sesquicentennial a. LaCompany 5. Council Recognition Mayor Capra indicated that sometimes there are requests for Council recognition so she would like to establish a policy to recognize individuals that are residents in the community or events or organizations that benefit the community. . Council agreed. 6. Schwan's Super Rink Council Member Paar will attend January 19,2007 on behalf of the City. 7. Other Updates Council Member Lee provided an update on the Police Commission meeting. He then said that the Commission is considering a new position of Corporal to fall between Officer and Sergeant. Mayor Capra asked Council to consider authorizing engineering time for working with the Park on the design for the new park. Motion bv Council Member Lee. seconded bv Council Member Paar. to aoorove the use of en2ineerin2 services bv the Parks & Recreation Committee not to exceed $1.200. All in favor. Motion carried unanimouslv. Council Member Broussard explained that the Planning Commission is going over the Comprehensive Plan. Council Member Lakso explained that the Cable Commission is trying to work through alternate funding sources by selling TV commercial spots for area businesses. Council Member Broussard asked if the City has done anything on employee activities outside of the organization as recommended by the League of Minnesota Cities. City Administrator Larson indicated that Staff has not implemented that at this time. Page 10 of 1l IIJ City of Centerville Council Meeting Minutes January 10,2007 City Attorney Glaser said he could look into it and report back but he feels the City is pretty safe. Council Member Broussard Vickers asked how much flood insurance would cost the City. City Administrator Larson indicated he did not have that information at this time. x. ADJOURNMENT Motion bv Council Member Paar. seconded bv Council Member Lee to adioum tbe January 10. 2007 City Council Meetin2 at 8:25 D.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 11 of 11 /1 City Council 2007-01-11, 6:30 p.m. Minutes of Work Session Present were Mayor Mary Capra, Council Members Michelle Lakso, Linda Broussard and Tom Lee. Also present were Public Works Director Paul Palzer, Finance Director John Meyer, City Attorney Kurt Glaser and Administrator Dallas Larson. Absent was Council Member JeffPaar. Council discussed meeting etiquette and agreed to follow the procedures on the written handout in order to foster efficiency and cooperation. Council reviewed 2006 goals to evaluate what has been accomplished and if any of those should be brought forward to 2007. A list of possible goals for 2007 was presented by Administrator Larson. Council provided feedback on the list and added some additional items. Staffwill format them by category and suggest some implementation measures. The third and final item on the agenda was discussion of the redevelopment of downtown and more specifically the redeveloper agreement with Beard Group. Finance Director Meyer reviewed a financial analysis of the project including a chart showing likely contribution of tax increment financing. The project has a shortfall of about one million dollars for all phases even if TIF were used for the maximum 25 year term. Any additional funding from grants or other sources would reduce the length of TIF. There was a consensus that the project is important enough that the longest term should be supported, but every effort should be made to find other funding sources that would reduce the term. City Attorney Glaser reviewed the major issues associated with the development agreement. He suggested that the City should authorize some legal and financial services from firms specializing in these kinds of projects. He indicated that this project is worth about $100 million and that a relatively small investment now could save the City many times that amount. The Council agreed that specialists should be used to review the agreement and financial plans. Glaser suggested that the project be reviewed at the next regular council meeting with a hope to approve an agreement in February. Adjourned at approximately 9:00 p.m. Dallas Larson City Administrator I;' ervi[[e 'E,tali{;'sll"J .illS? CITY OF CENTERVILLE 01/19/0710:54 AM Page 1 *Check Summary Register@) Name 10100 MAIN STREET BANK Paid Chk# 022049 POSTMASTER Paid Chk# 022050 AFLAC Paid Chk# 022051 HASLER, INC. Paid Chk# 022052 HAWKINS WATER TREATMENT Paid Chk# 022053 INTERNATIONAL CODE Paid Chk# 022054 JASONS BOBBY & STEVES Paid Chk# 022055 KEY CLOSING INC. Paid Chk# 022056 MCPHERSON, JOEL Paid Chk# 022057 MENARDS - FOREST LAKE Paid Chk# 022058 MET. COUNCIL ENV. SERVo Paid Chk# 022059 OFFICE MAX Paid Chk# 022060 PUBLIC EMPLOYEES INS Paid Chk# 022061 QWEST Paid Chk# 022062 TIME SAVER Paid Chk# 022063 VOLK SEWER & WATER Check Date JANUARY 2007 Check Amt 1/17/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 1/24/2007 Total Checks $399.65 POSTAGE FOR 4TH 06 UTILITY BIL $75.60 AFLAC INS. - JAN 2007 $9.05 POSTAL METER - 10-27-06 RESET $1,257.02 CHEMICALS $230.00 J. MCPHERSON - SEMINAR - PERF $167.23 FUEL $3,200.00 7230 PELTIER CIRCLE - REFUND S $58.20 MILEAGE REIMBURSEMENT - U Of M $101.98 TOTES $12,344.38 WATERWATER SERVICES - FEB. 200 $214.90 OFFICE SUPPLIES $18,414.00 FEB. 2007 INS. $56.51 651-429-6579 PHONE SERV THRU 1 $207.05 P & Z MEETING - 12-2 07 $2,465.44 PAY REQUEST #5 - HUNTER'S CROS $39,201.01 NOTE: There will be an updated list of disbursements for approval on 01-24-07. /3 Centennial Fire District Check Register 1/17/2007 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 1/17/2007 1/1712007 1/1712007 1/17/2007 1/1712007 1/1712007 1/1712007 1/1712007 1/1712007 1/17/2007 1/1712007 1/1712007 CHECK# NAME ACCOUNT 15444 15445 15446 15447 15448 15449 15450 15451 15452 15453 15454 15455 Center Mart CenterPoint Energy Comcast Emergency Medical Products, Inc. Frattallone's Hardware Uz Sheehy McLeod USA Mike T. Peterson Nextel Postmaster Susan Booth Verizon Wireless Total 42100 - Fuel and Lube 42253 - Station 2 - Gas 42180 - Office Supplies Expense 42260 - Medical Supplies 42110 - Other Maintenance 42220 - Travel, Com. Schools 42240 - Telephone Expense 42110 - Other Maintenance 42240 - Telephone Expense 42180 - Office Supplies Expense 42110 - Other Maintenance 42240 - Telephone Expense 1 of 1 AMOUNT 54.01 1,072.57 95.00 358.19h2.60 125.00 361.46 31.94 286.58 117.00 78.00 1.71 2,584.06 /~ CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 01/07 - 01/07 Jan 10, 2007 04:43pm Check Issue Date(s): 0110112007 - 01/11/2007 Per Date Check No Vendor No Payee Invoice Description Inv Amount 01/07 01102107 6058 40300 DELTA DENTAL JAN DENTAL INS 689.45 M 01/07 01/02107 6059 210235 UNITED WISCONSIN GROUP JAN L1FE/DISAB 180.00 M 01/07 01/02107 6060 160420 PITNEY BOWES POSTAGE BY PHOl\ POSTAGE 118.99 M 01/07 01/11107 6061 10155 ACTION RADIO & COMM. INC SPOT LIGHT 527.17 REPLACEMENTS LIGHT BAR REPAIR 165.08 INVOICE 14887 VOIDED 107.74 - Tolal 6061 584.51 01/07 01/11107 6062 10290 PATRICK ALDRICH BOOTS 99.99 01107 01/11107 6063 10590 AMERICAN MESSAGING JAN PAGER SERVICE 26.43 01/07 01/11107 6064 10600 AMSAN BRISSMAN-KENNEDY NEUTRAL CLEANER/MOP 116.36 01/07 01/11107 6065 10750 ANOKA COUNTY INTERNET ACCESS 590.88 SERVICE NOV 4TH QTR CDPD 540.00 4TH QTR MHZ RADIO 637.65 USER FEE To1al6065 1 ,768.53 01/07 01/11107 6066 1 0788 ANOKA COUNTY CHIEF OF POLICE 2007 DUES & MEETINGSI 123.50 MAKELA 01107 01/11107 6067 10975 ANOKA COUNTY SHERIFF'S OFFICE FIRST RESPONDER 90.00 REFRESHER CLASS/BA 01/07 01/11107 6068 11653 AUTO-MEDICS INC SKYLARK FORFEITURE 609.78 TOW 01/07 01/11107 6069 20350 RUSSELL A BLANCK DIGITAL PHOTO COPIER 159.85 CRUISER 01107 01/11107 6070 30055 CSK AUTO, INC VEH PARTS 15.95 01/07 01/11/07 6071 30480 CENTENNIAL UTILITIES NOV UTILITIES 735.21 01/07 01/11107 6072 31137 CONNEXUS ENERGY NOV ELECTRIC 1,264.26 01/07 01/11107 6073 31240 JASON CORLEW TOBACCO COMPLIANCE 15.00 CK 01/07 01/11107 6074 40200 DELL MARKETING L.P. 3 COMPUTER 3,191.61 WORKSTATIONS COLOR LASER PRINTER 512.27 To1aI6074 3,703.88 01/07 01/11107 6075 40300 DELTA DENTAL FEB DENTAL INS 689.45 01/07 01/11/07 6076 40345 DEPUTY REGISTRAR #150 TABS 99 CHRYSLER 9.50 UNMARKED 01/07 01/11/07 6077 40700 DON'S CIRCLE SERVICE, INC VEH OIL CHGS & 344.23 REPAIRS 01/07 01/11107 6078 60650 FRATTALLONES HARDWARE, INC. CAR WASH SUPPLY 158.38 01/07 01/11/07 6079 90026 IMAGE PRINTING & GRAPHICS, INC BUSINESS 183.95 CARDSNlCTIM RIGHTS CARDS LETTERHEAD/ENVELOPE: 260.95 Tolal6079 444.90 01/07 01/11107 6080 90045 INTERSTATE ALL BATTERY CENTEI" BATTERIES 13.95 01/07 01/11107 6081 100150 J.N.JOHNSON SALES & SERVICES FIRE EXTINGUISHER 87.80 MTC 01107 01/11/07 6082 130500 MIDWAY FORD 2005 CROWN VIC REPAIR 137.93 M = Manual Check, V = Void Check /6 CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 2 GL Posting Period(s): 01/07 - 01/07 Jan 10, 2007 04:43pm Check Issue Date(s): 01101/2007 - 01/1112007 Per Date Check No Vendor No Payee Invoice Description Inv Amount 01/07 01/11/07 6083 130764 MN CHIEFS OF POLICE ASSOC. 2007 MN CHIEFS DUES 165.00 01/07 01/11107 6084 130840 MN DEPT OF PUBLIC SAFETY CJDN 4TH aTR CHGS 390.00 01/07 01/11107 6085 130900 MINNESOTA LAWYER SUBSCRIPTION 210.00 01/07 01/11107 6086 140370 NEXTEL COMMUNICATIONS DEC CELL PHONES 295.67 01/07 01/11107 6087 150100 OFFICE MAX CONTRACT, INC TONER 137.20 BINDERS 27.00 COPY PAPER 170.22 Total 6087 334.42 01/07 01/11107 6088 160235 PETERSON COMPANIES, INC WINTER EXTERIOR & 415.83 GROUNDS MTC 01/07 01/11/07 6089 160250 PETTY CASH / BRITNI AUSTIN ALCOHOL COMPLIANCE 60.12 CK 01/07 01/11107 6090 170180 aWEST DEC PHONE 109.72 01/07 01/11107 6091 190375 SELECT ACCOUNT DEC SELECT ACCT FEE 16.00 01/07 01/11107 6092 190390 SHRED RIGHT SHREDDING 56.10 01/07 01/11107 6093 190520 SIRCHIE FINGER PRINT LAB INC DRUG TESTING KIT 47.10 01/07 01/11/07 6094 190625 SPEEDWAY SUPERAMERICA LLC DEC FUEL 3,465.11 01/07 01/11/07 6095 200010 TASER INTERNATIONAL TASERINSTRUCTOR 80.00 COURSEJC 01/07 01/11107 6096 200050 TWIN CITIES EMEDIA, INC INSTALL 3 NEW 750.00 WKST A TIONS/INST ALL NEW PRINTERIMISC 01/07 01/11107 6097 210110 UNIFORMS UNLIMITED, INC UNIFORMS 167.95 GATES/STEPAN 01/07 01/11/07 6098 210235 UNITED WISCONSIN GROUP FEB L1FElDISAB INS 180.00 Totals: 18,930.85 M = Manual Check, V = Void Check /6 n Bonestroo -=- Rosene ~ Anderlik & . \J' Associates Engineers & Architects 2335 West Highway 36. St. Paul, MN 55113 Office: 651-636-4600 · Fax: 651-636-1311 www.bonestroo.com January 11,2007 Dallas Larson City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 RE: Contractors Request for Pay Request #5 Hunters Crossing 3rd Addition File No. 616-05-141 Dear Mr. Larson, Enclosed please find the Pay Request #5 for Yolk Sewer & Water Inc., for the services they provided on the above referenced project. It would be appropriate to pay $2,465.44 to Yolk Sewer & Water, Inc. for the work performed. The remaining pay items are: wear course, bituminous material for tack coat, and miscellaneous restoration items. If you have any questions or concerns, please contact me at 651-492-7740. Sincerely, BONESTROO, ROSENE, ANDERLIK, & ASSOCIATES Icr~ Ryan Goodman /~ \'~ \'. ,,/" '-" "...J Copy: Mark Statz - Bonestroo Rosene Anderlik . St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI . Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned /1 ENGINeER'S .eepyl .......................... .. . . ....-....,.....--...-.. ~'!~"'1 ~tAss(:>date~ !~~:IM~'::::::::::.;::-:::.::::::::::::::::::::::::: RMM~~d~A@j@~ Owner: City of Centerville, 1880 Main St, Centerville, MN 55038 Date: December 28,2006 For Period: 8/19/2006 to 12/28/2006 Request No: 5 Contractor: Volk Sewer & Water Inc., 1566 Ward Lake Drive NW, Andover, MN 55304 CONTRACTOR'S REQUEST FOR PAYMENT HUNTERS CROSSING 3RD ADDITION - UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 000616-05141-0 SUMMARY Original Contract Amount $ 503,886.97 2 Change Order - Addition $ 2,139.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 506,025.97 5 Value Completed to Date $ 458,371.06 6 Material on Hand $ 0.00 7 Amount Earned $ 458,371.06 8 Less Retainage 5% $ 22,918.55 9 Subtotal $ 435,452.50 10 Less Amount Paid Previously $ 432,987.06 11 Liquidated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 5 $ 2.465.44 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. cf/wj. ~ Approved by Contractor: VOLK SEWER & WATER INC Approved by Owner: CITY OF CENTERVILLE 0~,-, '-K . '--if J-L }) tZE. S I 0 E. N T J Specified Contract Completion Date: Date: &1605141 REC5.xls If Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - SANITARY SEWER: 1 MOBILIZATION LS 1 6500.00 0.15 0.9 $5,850.00 2 REMOVE BARRICADE EA 2 25.00 2 $50.00 3 CONNECT TO EXISTING MANHOLE EA 2 350.00 2 $700.00 4 8" PVC SANITARY SEWER, SDR 35 LF 2140 16.50 2140 $35,310.00 5 4' DIAMETER SANITARY MH, 8' DEEP EA 8 1600.00 8 $12,800.00 6 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 24 100.00 23.66 $2,366.00 7 IMPROVED PIPE FOUNDATION LF 2140 1.50 454 $681.00 8 CLOSED CIRCUIT TV INSPECTION LF 2140 0.68 2140 2140 $1,455.20 TOTAL PART 1 -SANITARY SEWER: $59,212.20 PART 2 - WATER MAIN: 9 CONNECT TO EXISTING 8" WATER MAIN EA 2 250.00 2 $500.00 10 8" PVC WATER MAIN LF 1690 20.60 1690 $34,814.00 11 6" PVC WATER MAIN LF 630 16.25 632.35 $10,275.69 12 6" GATE VALVE AND BOX EA 1 745.00 1 $745.00 13 8" GATE VALVE AND BOX EA 1 962.00 3 $2,886.00 14 SALVAGE AND REINSTALL 8 X 6 REDUCER EA 2 550.00 2 $1,100.00 15 SALVAGE AND REINSTALL HYDRANTNALVE EA .2 650.00 2 $1,300.00 16 HYDRANT WITH VALVE EA 4 2600.00 4 $10,400.00 17 DUCTILE IRON FITTINGS LB 2500 1.75 2333 $4,082.75 18 6" PIPE RESTRAINT EA 30 30.00 26 $780.00 19 8" PIPE RESTRAINT EA 21 40.00 26 $1,040.00 20 IMPROVED PIPE FOUNDATION LF 500 0.01 $0.00 TOTAL PART 2 - WATER MAIN: $67,923.44 PART 3 - SERVICES: 21 1" CORPORATION STOP EA 44 95.00 44 $4,180.00 22 1" CURB STOP AND BOX EA 44 110.00 44 $4,840.00 23 1" TYPE "K" COPPER WATER SERVICE LF 1940 9.00 1962.5 $17,662.50 24 8" X 4" PVC WYE EA 44 50.00 44 $2,200.00 25 4" PVC, SCH. 40 SERVICE PIPE LF 1950 9.00 1974 $17,766.00 26 INSULATION, 2" THICK SF 300 1.50 $0.00 TOTAL PART 3 - SERVICES: $46,648.50 PART 4 - STORM SEWER: 27 12" RCP STORM SEWER, CLASS 5 LF 485 19.53 485 $9,472.05 28 12" HDPE STORM SEWER LF 235 15.38 235 $3,614.30 29 15" RCP STORM SEWER, CLASS 5 LF 85 20.83 85 $1,770.55 30 18" RCP STORM SEWER, CLASS 5 LF 332 23.26 332 $7,722.32 31 24" RCP STORM SEWER, CLAS$ 3 .. LF 40 30.97 40 $1,238.80 32 15" FLARED END SECTION, INCLUDING TRASH GUARD EA 2 700.00 2 $1,400.00 33 24" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 1200.00 1 $1,200.00 34 CONNECT TO EXISTING CATCH BASIN EA 2 550.00 2 $1,100.00 35 CLASS III RANDOM RIPRAP CY 15 75.00 15 $1,125.00 36 2'X3'CB EA 4 1000.00 4 $4,000.00 37 4' DIAMETER STORM CBMH EA 4 1400.00 4 $5,600.00 38 4' DIAMETER STORM SEWER MH EA 1 1300.00 1 $1,300.00 39 27' DIAMETER CATCH BASIN EA 1 800.00 1 $800.00 40 SEEDING, INCL. SEED, FERTILIZER, MULCH, AND DISK ANCHOR AC 0.25 2500.00 0.18 $450.00 41 PROTECTION OF CATCH BASIN,NON-STREET EA 2 200.00 $0.00 42 SILT FENCE, REGULAR LF 200 3.00 253 $759.00 43 EROSION CONTROL BLANKET SY 100 1.50 200 $300.00 TOTAL PART 4 - STORM SEWER: $41,852.02 PART 5 - STREETS: 44 TRAFFIC CONTROL LS 1 1100.00 0.15 0.9 $990.00 45 SAWING BITUMINOUS PAVEMENT LF 75 5.00 91 $455.00 46 REMOVE BITUMINOUS PAVEMENT SY 50 5.00 145 $725.00 47 SUBGRADE PREPARATION - STREET SY 9600 0.77 9425 $7,257.25 48 SUBGRADE PREPARATION - TRAIL SY 400 1.02 333 $339.66 49 GEOTEXTILE FABRIC SY 9600 1.45 9425 $13,666.25 50 SELECT GRANULAR BORROW (CV) CY 5300 14.66 5240 $76,818.40 51 AGGREGATE BASE, CLASS 5 TN 3600 13.73 3336 '45,803.28 /9 52 AGGREGATE BASE, CLASS 5 - TRAIL TN 150 13.73 95.32 $1,308.74 61605141 REQS.xls Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 53 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 990 42.33 954.64 $40,409.91 54 TYPE LV3 WEARING COURSE MIXTURE (B) TN 750 43.86 $0.00 55 BITUMINOUS MATERIAL FOR TACK COAT GAL 400 2.09 75 $156.75 56 BITUMINOUS WEAR COURSE, TYPE 41A, TRAIL TN 75 53.55 66.26 $3,548.22 57 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 4600 8.06 4471 $36,036.26 58 TRUNCATED DOME PANEL SF 8 20.40 12 $244.80 59 6" CONCRETE PEDISTRIAN CURB RAMP SF 60 5.10 62.5 $318.75 60 4" PERFORATED POLYETHYLENE PIPE LF 4600 1.50 4471 $6,706.50 61 SKIDSTER (BOBCAT WITH OPERATOR) HR 10 75.00 $0.00 62 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 150.00 $0.00 63 WATER FOR DUST CONTROL 1000 GAL 30 20.00 $0.00 64 REM AND REPL CONC SIDEWALK- DUPRE ROAD SF 200 4.08 365 $1,489.20 65 REM AND REPL CONC C & G- HUNTERS CROSSING 2ND LF 30 16.32 81 $1,321.92 66 TEMP. ROCK CONSTRUCTION ENTRANCE TN 50 22.00 $0.00 67 PROTECTION OF CB IN STREET - FURNISH AND INSTALL WIMCO EA 8 375.00 8 $3,000.00 TOTAL PART 5 - STREETS: $240,595.90 CHANGE ORDER NO.1 1 REMOVE BLACK DIRT OUT OF ROADBED LS 1142.50 $1,142.50 2 MOVE BLACK DIRT FOR SERVICES LS 260.00 $260.00 3 MOVEFENCEANDBRUSH LS 75.00 $75.00 4 PLACING AND COMPACTING IMPORTED FILL LS 382.50 $382.50 5 PRIME CONTRACTOR OVERHEAD 15% LS 279.00 $279.00 TOTAL CHANGE ORDER NO.1 $2,139.00 TOTAL PART 1 - SANITARY SEWER: TOTAL PART 2 - WATER MAIN: TOTAL PART 3 - SERVICES: TOTAL PART 4 - STORM SEWER: TOTAL PART 5 - STREETS: TOTAL CHANGE ORDER NO.1 $59,212.20 $67,923.44 $46,648.50 $41,852.02 $240,595.90 $2,139.00 TOTAL WORK COMPLETED TO DATE $458,371.06 6160S141REOS.xls ~ PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 000616-05141-0 CONTRACTOR VOLK SEWER & WATER INC CHANGE ORDERS No. Date Description Amount 1 6/16/2006 This Change Order provides for additional work on this project. See Change Order. $2,139.00 Total Change Orders $2,139.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 04/01/2006 05/12/06 99,217.50 5,221.95 104,439.45 2 05/13/2006 06/20/06 177,494.40 14,563.78 291,275.68 3 06/21/2006, 07/18/06 134,389.23 21,636.90 432,738.03 4 07/19/2006 08/18/06 21,885.93 22,788.79 455,775.85 5 08/19/2006 12/28/06 2,465.44 22,918.55 458,371.06 Material on Hand Total Payment to Date $435,452.50 Original Contract $503,886.97 Retainaqe Pay No. 5 22,918.55 Change Orders $2,139.00 Total Amount Earned $458,371.06 Revised Contract $506,025.97 61605141 REQ5.xls ;!J <.)1\)......- . . . ~ n cnmmCil S::::J:JQ) "OOOen -gggC1l ::J.iiliiln ococo 0 ~CDCD3 :::0"0 :J 3 m ~~. c .,... _.co ~ ...., 0 ~-. a -0' 0" ~ CQ~Qen Q) -. ~ Q) 30-0.... :J 0 C1I 3' 3' 0. ~ CIlZ~Q) 0Q)~~ ::r_o A. o o' ~ =- Q.. :J co C1I Q) .., ~ -oC1l zs:::en -."0 en COCll ;:r o So ...... -...... ...... - 0'1 ...... -- I\)I\) 00 00 ...... ...... !D I\)......~ . . Q. ""'0-10 Ciliil"'2. "0 _. 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C1I ~ ~ ~ Ci) o Jo r- o f m o -t <: m en -t m "'U c .., I>> = o - ~ o o c z o - r- G) o )> r- eA )> Z C o m c... om ~ (') ~-I <: m eneA S'N =0 o ~ o o ::l III C ;: ::l - 2 :so CD .. -t ~. "TI ; i ~5 tervi{{e 'Esta6[isliea 1857 1880 'Main Street . Centeroilfe, 'M:N 55038 STATE OF MINNESOTA (651) 429-3232 · Pa.:((651) 429-8629 COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #07-004 A RESOLUTION AUTHORIZING THE CITY OF CENTERVILLE TO ACT AS THE LEGAL SPONSOR FOR THE CITY'S PARTICIPATION IN THE REDEVELOPMENT GRANT PROGRAM AND SUBMISSION OF ASSOCIATED DOCUMENTATION TO THE DEPARTMENT OF EMPLOYMENT & ECONOMIC DEVELOPMENT FOR CONSIDERATION BE IT RESOLVED that the City ofCenterville act as the legal sponsor for project(s) contained in the Redevelopment Grant Program to be submitted on January 31, 2007 and that the Mayor is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Centerville. BE IT FURTHER RESOLVED that the City of Centerville has the legal authority to apply for financial assistance, and the institutional, manageria~ and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are committed to the project identified. BE IT FURTHER RESOLVED that the City of Centerville has not violated any Federa~ State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the State, the City of Centerville may enter into an agreement with the State of Minnesota for the above referenced project(s), and that the City of Centerville certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that the Mayor is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the applicant. zt I CERTIFY THAT the above resolution was adopted by the City Council of the City of Centerville this 24th day of January, 2007. SIGNED: WITNESSED: (Authorized Official) (Signature) (Title) (Date) (Title) (Date) ?-1 REQUEST FOR PROPOSALS 2008 Comprehensive Plan Update o ^ ~~ 'Esta6Uslled"J857 City of Centerville 1880 Main Street Centerville, Minnesota 55038 ~y RFP Table of Contents I. OVERVIEW ll. INSTRUCTIONS TO RESPONDENTS III. PROPOSAL CONTENTS IV. SCOPE OF SERVICES V. EVALUATION AND SELECTION PROCESS VI. TERMS AND CONDITIONS Page 2 of7 ~9 I. OVERVIEW The City of Centerville is a rapidly growing, community located in eastern Anoka County, surrounded on all sides by the City ofLino Lakes. The City is nearing full build- out so it is important to maximize the use of remaining land to enhance tax. base. The City encompasses 1,560 acres of land area with approximately one-third of that being lakes, streams and wetlands. The City seeks a planning firm to assist with updating its Comprehensive Plan. The existing Plan was adopted in November, 1997. The City has also been updating various planning tools and documents. The following plans have been completed or are near completion: Downtown Redevelopment Master Plan, Comprehensive Stormwater Plan, Pavement Management Plan and the Capital Improvement Program. II. INSTRUCTIONS TO RFP RESPONDENTS 1. All proposals should be sent and all questions and correspondence should be directed to: Dallas Larson, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 (651) 429-3232 Email: dlarson@centervillemn.com 2. All proposals must be received no later than 10:00 a.m. February 26, 2007. Fifteen (15) copies of the proposal, one (1) unbound original and one (1) digital copy on CD-ROM (in Microsoft Word or PDF format) must be provided. 3. Each proposal must be signed by an officer of your company who can be held accountable for all representations. This Request for Proposal refers to planning firms responding to the RFP as "Respondent." 4. The City will review the proposals and may schedule interviews for finalists. 5. Respondents are prohibited from contacting any representatives of the City Councilor Planning and Zoning Commission regarding the proposal. III. PROPOSAL CONTENTS 1. Title Page Show the proposal subject, the name of the Respondent's firm, address, telephone number, name of the contact person, and the date. 2. Table of Contents Include a clear indication ofthe material by section and by page number. Page 3 of7 Ju 3. Identification of Qualifications of Assigned Personnel a. The name of the person who will be responsible for the management and administration of the comprehensive planning process with a resume describing that person's experience and qualifications. b. The names and resumes of the professional staff that will be assigned to providing services to the City. c. An organizational chart identifying team members and their areas of responsibility. d. A statement of committing the aforementioned staff to this proposal. e. Background information concerning the firm, including number of years in business under this name and breakdown of personnel in the proposing office. f Information on similar Comprehensive Plan projects completed by the firm including contacts who can be used for references. 4. Respondent's Detailed Approach to the Scope of Services a. The proposal shall address, in detailed fashion, the approach of the firm. 5. Basis for Compensation a. The proposal shall include a detailed cost estimate for completing the project. Work done under the contract for services for the Comprehensive Plan shall be billed on a time and material basis against a not-to-exceed budget. Work produced under the contract shall be the property of the City ofCenterville. 6. Potential Conflicts a. Potential conflicts must be disclosed. 7. Disclosures and Assurances a. Applicant Authority - Assurance that the signatory making representations in the proposal, on behalf of the Respondent, has the authority to do so. b. Insurance Coverage - Documentation of current lOsurance coverage and limits, including professional liability msurance, shall be provided with the proposal. Page 4 of7 3/ IV. SCOPE OF SERVICES The City of Centerville is requesting proposals from qualified firms with considerable community design, market analysis, and citizen The proposing firm would provide, at a minimum, the experience in planning, involvement/participation. services listed below. 1. Goals and Policy Development a. The Respondent shall focus on the preparation, evaluation and refinement of issues, goals, and policies for the City Council, Planning and Zoning Commission, and residents of Centerville. The Respondent shall incorporate all of the plan elements required by Metropolitan Council to establish the guiding principles of the Comprehensive Plan. The Respondent shall also coordinate with the plans of Anoka County and adjacent communities, schools and counties. 2. Project Initiation, Issue Identification, Inventory and Analysis a. The Respondent shall initiate the overall study, analyze existing conditions, prepare implementation strategies and identify needs and opportunities in the City of Centerville. The following is a general list of what is to be studied: 1. Existing and future land use 2. Transportation plans 3. Environmental resources 4. Economic development 5. Public facilities 6. Intergovernmental coordination b. The following is a list of plans to be summarized and incorporated into the final documents: 1. Downtown Redevelopment Master Plan 2. Comprehensive Drainage System Plan 3. Pavement Management Plan 4. Capital Improvement Plan 3. Plan Refinement, Preparation and Adoption a. Based on comments from the public, Planning Commission and City Council reviews, the Respondent shall prepare final plan recommendations and the final Comprehensive Plan document. The Respondent will facilitate and coordinate the review of the document by the Metropolitan Council. Page 5 of7 32- b. The Respondent shall also provide information in the plan that responds to all applicable questions and issues outlined for local governments in the Metropolitan Council's "Local Planning Handbook" and shall ensure that the plan is in conformance with Minnesota Statutes ~462.355 as amended and consistent with other State Statutes. c. The Respondent shall provide fifteen (15) bound color copies, one (1) unbound copy and one (1) electronic version of the final Comprehensive Plan update in Microsoft Word, Adobe Acrobat or PDF version as best suits the City's compatibility. The Respondent shall also provide the GIS data used to create maps that are contained in the Comprehensive Plan document. V. TIMELINE The consultant will be expected to begin work as soon as the consultant selection process is completed. As a general goal, the Comprehensive Plan should be ready for submission to the Metropolitan Council by June of2008. VI. EV ALVA TION AND SELECTION PROCESS Proposals that comply with the instructions set forth in the document will be evaluated by the City of Centerville; however, the City reserves the right to accept or reject any or all proposals received, in whole or in part. At its discretion, the City of Centerville may choose to waive informalities or immaterial deviations from the RFP instructions. Selection of a consultant is expected to be made not later than March 28, 2007. Proposals will be evaluated on the following criteria (in general order of importance). 1. Experience with similar contracts and clients. 2. The experience and qualifications of the proposed staff in providing similar services. 3. Any experience in comprehensive planning for high growth communities. 4. A proven ability to engage and manage productive public participation in the process. 5. The extent of involvement by key personnel. 6. The extent to which previous clients have found the firm's services acceptable. 7. Previous City experience with the proposing firm, if any. 8. Fee schedule. Page 6 of7 33 Upon completion of the evaluation process, the City of Centerville will enter into negotiations with the responder(s) whose proposal offers the best solution and best value possible, as determined in the evaluation process. VII. TERMS AND CONDITIONS The City reserves the right to amend the request for proposals at anytime. The City reserves the right to determine the successful respondent as in its sole discretion best meets the needs of the City. The City reserves the right to reject any or all proposals. If for any reason the selected firm is not able to commence services within thirty (30) days after the reward of the proposal, the City of Centerville reserves the right to award the contract to another qualified consulting firm. 1. Expenses incurred in the preparation of submittals, presentations and other incidental activities related to this solicitation are solely the responsibility of the respondent. 2. The consulting firm shall not assign any interest in the proposal and shall not transfer any interest in same without the prior written consent of the City of Centerville. 3. All data, documents and other information provided to the City of Centerville by the consultant because of this RFP shall become property of the City of Centerville. 4. The City of Centerville expects the consultant to respond to follow-up questions relating to their proposal without being compensated. VIII. SCHEDULE (subject to modification) City Council Approval ofRFP: January 24,2007 Solicit Proposals and Distribute RFP: January 25 - February 14, 2007 RFP Pre-Submittal Meeting: February 15, 2007 RFP Submittal Deadline: February 26, 2007 Review of Proposals (including interviews): March 6,2007 Consultant SelectionlNegotiation: March 7 - March 28, 2007 Execute Contract: April 1, 2007 Start Date: Apri115,2007 Questions regarding this RFP should be directed to: Mr. Dallas Larson (651) 429-3232 Email: dlarson@centervillemn.com Page 70f7 31 is' ;.: - _<;:':_~~"; -":0": :c:-\~\;.;.',: , - ; HERE'S ALL YOU NEED TO DO TO TAKE PART IN THE CHALLENGE GET READY! + · Pass a Resolution or make a Proclamation committing your city to the year-long partnership · Designate local government building space for our Free Community Presentations · Help us encourage your citizens to enroll in Red Cross CPR Training · Place a link to our web site on your city's home page · Display space for Red Cross literature and course catalogs in high traffic public areas · Place Red Cross literature (with size, weight and content, meeting your approval and consistent with regulations) in selected citywide mass mailings · Display news and updates of the Red Cross Community Challenge as part of information presented on existing municipal electronic signs and message boards American Red Cross Twin Cities Area Chapter 1201 West River Parkway Minneapolis, MN 55454 612-871-7676 redcrosstc.org '~~.-.'-- "--~". ". ""~ '_~~ ,,'I . ~ ~".:"t~~ ~- \I. ,~~,. -. ,. 3~ + American Red Cross West Metro East Metro Twin Cities Area Chapter redcrosstc.org 120 1 West River Parkway Minneapolis, MN 55454 Tel: 612-871-7676 Fax: 612-872-3200 176 South Robert Street Saint Paul, MN 55107 Tel: 651-291-6789 Fax: 651-290-8993 Honorable Mary Capra 7087 20th Ave S Centerville, MN 55038 Dear Mayor Capra: I'm writing to let you know about "The Red Cross Community Challenge" an exciting campaign we'll be rolling out in 2007 in communities across the Twin Cities. The Twin Cities Area Red Cross will be working locally to make "2007 The Year to Get Ready" through a sustained, year-long effort. Our goal is to work with cities, counties, individuals, businesses and community groups across the area to turn citizens into life-savers. A national study by the American Red Cross found that the majority of Americans have not taken basic steps needed to "Get Ready" for an emergency or a disaster. Through "The Red Cross Community Challenge" our chapter will work with local leaders to conduct a public awareness campaign, provide information, training and resources, organize events and challenge residents to do three simple things: . Get a Plan · Get a Kit . Get Involved "The Red Cross Community Challenge" will be a fun, high-profile opportunity for your community, and an effort that will have something of value for all age groups and backgrounds. Cities that participate in the campaign will benefit by engaging more local residents to: · Get trained to be life-savers through First Aid, CPR or AED instruction; · Have a plan and know what to do in a emergency; · Have a kit and resources to help them get through an emergency; · Become trained to be local Red Cross responders to help their neighbors when there is a house fire, a tornado, flooding or other disaster. We've already met with several mayors to discuss how communities can Get Ready in 2007. We'lI also be hosting a Public Safety Summit Thursday, Jan. 18 for police and emergency managers. Ifwe haven't contacted you yet, please call Chris Bums at 612-252-1031 so he can share our vision. I hope you'll join us in this community-building effort to give Centerville residents the information and tools to save lives. Sincerely, rg);~ Jan McDaniel Chief Executive Officer Get Ready! 30 Coming Soon to a City Near You... There are over 2.5 million people living in the 131 communities we serve. And it's a frightening fact that more than 1.6 million of them are simply not prepared for an emergency. Any emergency. Most don't have a clue. And we're out to fix that. At the Twin Cities Area Chapter of the American Red Cross we have created the Red Cross Community Challenge. Throughout 2007, we are partnering with city leaders to help turn each of their citizens into lifesavers... to help every family prevent, prepare for and respond to emergencies. We'll tap the competitive spirit of every community and challenge them to be the most Red Cross Ready City in our area. Winter Storms. House fires. And maybe worse. . " i7:C?1:! We're Challenging 2.5 Million People to GET READY! Here's How it Will Happen . We will make available free CPR training to the Mayor plus his or her Administrative Assistant in every city in our service area. . We will offer First Aid and CPR training in each community at reduced rates. . We will offer First Aid and CPR training on-site at any workplace in each community. . We'll Also Offer Free Community Presentations. From pre-schoolers to senior citizens and from schools to community centers, we will present sessions dealing with fire safety, poison prevention, winter weather safety and more. We'll come to any community with our Multicultural Outreach programs that offer planning, prevention and safety information specifically designed for African American, Hmong, Hispanic, African Immigrant and Native American residents. We'll also offer on location presentations dealing with disaster preparedness for all citizens. Throughout The Year . We'll supply community center information racks with literature on seasonal and other safety tips as well as updated course catalogs. . We'll conduct a free Blood Drive in any city that requests it. . We'll keep residents updated on volunteer opportunities that interest them. . We'll conduct an ongoing advertising and publicity campaign that promotes the Red Cross Community Challenge. 31 Al11erican Red Cross Twin Cities Area Chapter J! Bob Dettmer State Representative Minnesota House of Representatives District 52A Anoka and Washington Counties COMMITTEES: E-12 Education; Higher Education and Workforce Development Policy and Finance Division; K-12 Education Finance Division; Veterans Affairs Division January 12, 2007 Dear Da1J3s, With the start of the New Year begins the work of the 85th session of the Minnesota State Legislature. I am honored to have the opportunity to serve the residents of District 52A in the Minnesota House of Representatives and extend my sincere appreciation to you for your public service and contributions to our community. There are many issues that we must face at the Capitol but thanks to the solid fiscal management of the House Republicans and Governor Tim Pawlenty, the state is in the red and we are no longer facing a state budget deficit. I look forward to finding solutions to our education funding, transportation needs, affordable healthcare, and property tax relief. That is why I am contacting you now. I am firm believer open communication between levels of government. The ultimate goal is serving the people and organizations that have placed their trust in us to represent them. It is individuals like you, involved and willing to assume positions of leadership and responsibility, who contribute greatly to the success of our communities. As your State Representative, I look forward to working with you on issues affecting our area. If you ever have any comments or questions regarding a state legislative issue, the actions of a state agency or if you have issues that require legislative action, please call, write or emai1 me. I can be reached by phone in St. Paul at 651-296-4124 or at home 651-464-4475, or e-mail me at rep.bob.dettmer@h0use.mn and you can send regular mail to 329 State Office Building. I believe that proper discussions between leaders such as you, members of the legislature and the community help keep Minnesota a great place to live and work. It would be a great pleasure to discuss any questions you may have. Please feel free to contact my office at any time if I may be of assistance. Sincerely, ~~ RECElVED JAN 1 6 Z007 -- Bob Dettmer State Representative CENTERVILLE, MN 329 State Office Buildinq. Rev Dr Martin Luther Kinq Jr Blvd.. Sl. Paul. Minnesota 55155-1298 (651) 296-4124 .. ~., TTY: 651-296-9896 Email: rep.bob.dettmer@house.mn '';~'' -. ~ teroi<<e T.sta5fislid 1851 1880 'Main Strut, Cmrorvil/i, 'M-N 55038 (651)429-3232 fax (651)429-8629 RE _. ._0 OF 2892 Center Mart $250.00 I FOR: First Tobacco Violation 2006 CHECK # 5568 SURCHARGE NA - .. _'''.n''an January 16, 2007 Thank you for your business. / Receipt # 2 8 9 2 ,\ ~ I~~,.... ~ 1- tervi{{e 'E.sta6[isfiecf 1857 1880 'Main Street, Centemae, 'M'JI 55038 (651)429-3232 fax (651)429-8629 RECEIVED OF 2892 AMOUNT Center Mart $250.00 FOR: First Tobacco Violation 2006 CHECK # 5568 SURCHARGE NA - BY I.lUm ~'tephan January 16, 2007 Thank you for your business. Receipt # 2 8 9 2 \ ~. LMC League of Minnesota Cities 145 University Avenue West, st. Paul, MN 55103-2044 (651) 281-1200 . (800) 925-1122 Fax: (651) 281-1299 . TOO: (651) 281-1290 www.lmnc.org L..ague of Mi.,.,IZSof;a CitjlZS Ci/:iQS promoUng ~1....CQ January 4,2007 @ 1)1 ~J ~ . D~ ~ TO: City AdministratorlManager/Clerk FROM: Gary Carlson Director, Intergovernmental Relations RE: 2007 City Policies Enclosed is your city's copy of the 2007 City Policies. Please circulate these city policies among your city's elected and key appointed officials. These legislative policies are based on recommendations of the League of Minnesota Cities (League) policy committees and were approved by the Board of Directors on November 16,2006. Every city and state legislator will receive a copy of the 2007 City Policies document. The document will also be available on-line on the League's website at www.1mnc.org. To be most effective, we ask that each city include a reference to the LMC City Policies along with your individual set of legislative priorities when you communicate with your legislators. Feel free to cite specific policy numbers from the 2007 City Policies, or refer to the complete listing of the 2007 City Policies found at the LMC website. The bulk of the policies represent longstanding positions of the League, although many were modified in anticipation of 2007 legislative proposals or to reflect recent statutory changes. Several new policies were derived from member suggestions and comments solicited at different points throughout the policy adoption process. Thanks to member input at policy committee meetings, regional meetings, the Annual Conference and via phone calls, letters and e-mails. The League will place a priority on the following legislative issues in 2007: . State Restrictions on Local Budgets . Elections . Adequate Funding for Transportation . Franchising Competitive Cable Service . Local Transportation Funding Tools Providers . Economic Development . Funding State Aid Programs . Affordable Housing . Local Government Aid Reform . Impaired Waters . Opposition to wine in grocery stores . Regulatory Takings legislation AN EQUAL OPPORTUNITY jAFFIRMATlVE ACTION EMPLOYER This list is not comprehensive in that issues addressed above do not reflect the entire scope of anticipated League activities at the Legislature during the 2007 legislative session. Rather, the list is meant to demonstrate the League's legislative priorities in the context of current and emerging public policy issues. The League Intergovernmental Relations staff will work hard to represent city interests during the session, but our greatest strength is you and your continued involvement. We hope to see you at the Capitol in 2007. Please plan to attend the 2007 Legislative Conference scheduled for March 28-29, 2007 at the St. Paul Crowne Plaza. The conference will be an important event for all city officials. If you have any questions, comments, or need assistance on these issues, please feel free to contact any member of the LMC Intergovernmental Relations Department. Enclosure MT. FABYANSKE MARK W. WESTRA JEREMIAH J. KEARNEY scon LLOYD ANDERSON PAUL L RATELLE GREGORY 1. SPALJ DEAN B THOMSON GARY C. EIDSON KYLE E HART JUDITH E. KROW STEPHEN A MELCHER RICHARD G. JENSEN THOMAS J. TUCCI CHARLES G CARPENTER, III STEVEN C. COX JULIE A DOHERTY KATHLEEN S. MARA AARON A. DEAN DY ANNA L STREET PATRICK J. LEE-OHALLORAN FREDERICK H. LADNER F ABY ANSKE, WESTRA, HART & THOMSON A PROFESSIONAL ASSOCIATION SUITE 1900 800 LASALLE AVENUE MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 612-338-0115 FAX 612-338-3857 WWW.FWHTLAW.COM RODERICK A MAUSZVCKI NATHAN E. RAY MARK R BECKER' THEODORE V. ROBERTS MATTHEW T. COLLINS JEFFREY w. JONES BRITTNEY L TURNER RORY 0 DUGGAN DAVID M. CULLEN KRISTINE KROENKE HANNAH R STEIN KRISTIN M. FIUMEFREDDO OF COUNSEL' GORDCN P. HEINSON DANNETTE S. LUND. January 16, 2007 RETIRED: B.C. HART .NOT LICENSED IN MINNESOTA 'ADMITTED IN ILLINOIS ONLY EMAIL PATRICKL@FWHTLAW.COM DIRECT (612) 359-7609 HAND DELIVER Court Administrator Anoka County District Court Anoka County Courthouse 325 East Main Street Anoka, MN 55303 Re: City of Centerville v. Sheehy Construction, et a) Court File No.: CT C8-06-4505 Our File No.: 56700-050 RECEIVED JAN 1 7 2007 Dear Court Administrator: Enclosed for filing are: CENTERVILLE, MN 1. Sheehy Construction Company's Notice of Appeal of Commissioners' Award; 2. Certificate of Representation and Parties; and 3. Affidavit of Service. Also enclosed is the firm's $250.00 check for the filing fee. Sincerely, W~16co4~ Patrick J. Lee-O'Halloran P JIJkj Enclosures cc: See Attached Service List (w/encs.) Steve Ripsin (w/encs.) Dean B. Thomson, Esq. \\filel\voll\PL\PJL\564691.doc SERVICE LIST City of Centerville v. Sheehy Construction Company, et al. Court File No. CT C8-06-4S0S Steven Burstein Burstein Law firm, P.A. 510 First Avenue North, Suite 610 Minneapolis, MN 55403 A TTORNEYS FOR CITY OF CENTERVILLE City of Centerville Attn: Dallas Larson 1880 Main Street Centerville, MN 55038 Rice Creek Watershed District Attn: Barbara A. Haake 3024 County Road I Mounds View, MN 55112 Rice Creek Watershed District Attn: Andrew J. Cardinal, Sf. 6657 Centerville Road Hugo, MN 55038 County of Anoka Attn: Julie 2100 Third A venue Suite 119 Anoka, MN 55303 \\file 1 \voll\PL\PJL\564698.doc SCANNED JAN 1 8 Z007 65"],.429-3232 ll( iFlt." )->1-424-).,'/,29 1880 :Main .,\'t reel. (),'nien.--l ej ~l{(:V- 5503,S l "-,,,~."'-"f .J(>.~-J January 8, 2007 We, Mr. & Mrs. Jeff Hanzal, agree that we are waiving the time period requirements per Minnesota State Statute 15.99 and its amendments, for the City to act on our requests for: Rezone & associated Comprehensive Plan Amendment Plat Approval Variance Request I, Mr. Jeff Hanzal, agreed to allow Council to delay consideration of Rezone and associated Comprehensive Plan Amendment and plat approval at Council's January 10, 2007 meeting due to the Planning and Zoning Commission's action to table consideration of the submitted variance request. All requests were submitted to the City on November 27, 2006 for consideration. Mr. Hanzal has acknowledged that Council must delay consideration of the submitted plat until such time municipal improvements are ,.ordered by the Council. We, Mr. Jeff Hanzal and Mrs. Laura Hanzal, understand that plat approval can not be granted until municipal improvements are approved per City Code, Chapter 153. 117107 D~/1-1107 ~ ~._.._..._-_._.__.._._~.._.._--_._-_.~ Deleted: installed ---'-.'---'~-,_._-----,.