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Home My WebLink About2001-07-11 CC CITY COUNCIL AGENDA WEDNESDAY, JULY 11, 2001 6:30 P.M. /' CALL TO ORDER c/ Roll Call L SET AGENDA ~ PUBLIC HEARING(S) . / ~agle Pass Second Edition ~ APPEARANCES/AWARDS . C/IDERATION OF MINUTES /{.fo\P /)C .... June 27, 2001 Meeting Minutes ~ PETITIONS AND COMPLAINTS ~ e ter Street Drainage - Mr. Keith Okan VII. OLD BUSINES ~. ~E BUSINESS n ~~~ . Eagle Pass Second Addition ,; U(/ Festival Award Presentation - Reception \(~ TIF Reporting - Juran and Moody ,O~ ~ 2001 EDC Objectives and Goals ~ / V ~cop;tation Oy ~. CONSENT AGENDA ~/ The City of Centerville June 28, through July 10, 2001 Expen tz: Centennial Fire District Expenditures .J~ !"7"" ~9MMITTEE REPORTS W') ,.~ ../.., tae6 ~MINISTRATOR'S REPORT l~~ JOURNMENT ~~(L ~ ~ ~L..f p~y XII. ( tiC XIII. MEMO DATE: July 5, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Eagle Pass Second Addition ............................................................................ Included in your packet is a copy of the proposed preliminary plat for Eagle Pass Second Addition. This item has been before Council at a previous meeting. Mr. Mike Quigley (Gor-em Development) has met with representatives from the two town-home associations. Many of the representatives from the associations were present at the last Plarming and Zoning Commission meeting. A number of concerns were raised such as inadequate street lighting in the existing development, lack of enforcement with the developer and Swift Construction and long-term road maintenance. Many of the association members indicated that they plan on attending the next Council meeting. Their primary issue appears to be having Ojibway Drive revert from a private road to a public street. They would like to reiterate to the Council why they believe the street should be public and not private. The Planning and Zoning Commission appeared to be comfortable with the preliminary plat, however no action was taken on the item. The Planning and Zoning Commission passed a motion to continue the public hearing to the next Council meeting to discuss the public/vs. private road issue. The twin-home association president commented that having both single and twin town-homes in the same association would make it difficult to administer the dues for long term road maintenance. I will ask Mr. Hoeft to be prepared to answer some of the legal questions that were raised at the Planning and Zoning Commission meeting. June 27, 2001 Council Meeting Minutes CITY OF CENTERVILLE CITY COUNCIL MEETING June 27, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 27, 2001, at City Hall, 1880 Main Street. . PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, Jim Hoeft City Engine , Tom Pete I. Council meeting to order at 6:31 II. to be added under Appearances/Awards Motion by Council Member Broussard-Vickers. seconded by Council Member Capra to approve the agenda with the noted additions. Motion carried unanimously. III. PUBLIC HEARING (S) Pheasant Marsh - Assessment Roll Mayor Swedberg opened the public hearing for the Pheasant Marsh Assessment Roll at 6:37 p.m. Mr. Peterson reviewed a handout regarding assessment calculations and compared same with the Hunter's Crossing assessment calculations. Mr. Peterson stated that the total amount assessed for the Pheasant Marsh project would be $57,834. Mr. Peterson explained that the Wilharber portion of the assessments would be approximately $41,267 and the Eide portion would be $16,567, based on similar assessment pricing from Hunter's Crossing assessment calculations. Page 1 of 12 June 27, 2001 Council Meeting Minutes Mr. Tom Wilharber, 6949 Centerville Road, stated that he had received six (6) different proposals on assessment amounts from the City, each being different. Mr. Wilharber reviewed same and stated that services would not be at his property until 2006 and it was a rather larger amount of assessments. Mr. Wilharber stated that there would be no present benefit to the Wilharber Estates. Council Member Capra stated that she had completed research on assessments and stated she had heard of large assessments on farms and Green Acre properties being deferred until the property was sold. Mr. Wilharber stated that this would be Council decision. Mayor Swedberg questioned the request of Council this evening. Mr. Hoeft stated that this is a public hearing and no action was needed at this time. Mr. Hoeft stated that this was an opportunity for those property owner that would be affected by the assessments and benefit from the services to be heard. Ms. Karen Marty, attorney for Ground Development, stated that she was before Council to request that they treat Ground Development similar to other developers that have been before the City. Ms. Barney requested that the Council consider past developments and assessments when moving forward with this item. Ms. Marty stated that Council may choose to defer assessments on farms and green acre properties. Ms. Barney stated that she had spoken with a representative from the Metropolitan Council who indicated their willingness to allow this property into the MUSA prior to 2006. Ms. Marty again requested that Council consider the Pheasant Marsh development uniformly. Mr. Terry Hannah, Ground Development, reviewed the Pheasant Marsh assessments along Centerville Road and the various options available to the Council. Mr. Hannah reinforced the fact that Ground Development would like to see uniformity in the assessment policy from the City. Mr. Gerald Wilharber, 3539 Glen Oaks, White Bear Lake, questioned the present benefit the services would provide to the Wilharber Estate. Mr. Peterson stated that the property would gain access to water and sewer along the east side of Centerville Road. Mr. Gerald Wilharber questioned additional fees associated with acqumng services from the east side of Centerville Road. Mr. Peterson indicated the additional fees would include a boring fee of $25 per foot across Centerville Road along with stub fees. Mr. Tom Wilharber indicated that Ground Development is looking for uniformity but stated the developer is gaining immediate sewer and water access while his property would not, as stated in the City's Comprehensive Plan. Mr. Wilharber requested that Council consider the vision of the City with this development. Mr. Tom Wilharber stated that he understands that the Metropolitan Council is willing to modify the MUSA for his property prior to 2006, but stated that there is also a Page 2 of 12 June 27,2001 Council Meeting Minutes possibility of delaying this until 2010. Mr. Wilharber cautioned Council as they considered future developments in conjunction with the vision of the City. Council Member Travis acknowledged Mr. Gerald Wilharber's comment as the property would not have access to sewer and water on the west side of Centerville Road through the assessment fee and that it could not be accessed until 2006. Council Member Nelson stated she felt the value to the property would be increased with sewer and water, even if it was in the distant future. She indicated she desired Council to comply with the Comprehensive Plan and not push sewer and water through before recommended. Council Member Nelson explained she would like to see uniformity with the assessments in the City as well. She stated she would consider a deferral as this was an agricultural portion of land and owned by senior citizens. Council Member Broussard Vickers asked if Tom Wilharber owned all lots within Wilharber Estates. Mr. Wilharber stated he owned one lot, and the others were a part of the Wilharber Estate. He indicated the lots within the Wilharber Estate were both green acres. Council Member Broussard Vickers questioned if green acre properties are exempt from paying assessments. Mr. Hoeft stated this was the case. Council Member Broussard Vickers reviewed the assessment policy that the Council used for Hunter's Crossing. She noted the developer of Hunter's Crossing was made to pay 50% of the total assessments. Council Member Broussard Vickers explained she felt Ground Development should be charged as a landowner and developer with this assessment. Council Member Broussard Vickers indicated she would be in favor of the Wilharber Estate deferring their assessment in total or passing off this assessment until 2006 when the services would be accessible. Council Member Capra noted she spoke with neighboring community's assessments on properties that are green acres and owned by senior citizens. She noted she was in favor of deferring assessments on this property as this parcel meets both qualifications. Mayor Swedberg read through a prepared document concerning development assessments. He explained the importance of being fair and equitable with all residents. Mayor Swedberg also mentioned the importance of maintaining the small-town feel of the City of Centerville. He questioned who benefited from development. Mayor Swedberg indicated deferring the assessment on the Wilharber property would only pass the bill along to all other residents. He stated this may not be the most fair and equitable solution for the City. Page 3 of 12 June 27, 2001 Council Meeting Minutes Mayor Swedberg explained he felt this run of water and sewer could have been completed from Center Street at a lower expense than along Centerville Road. He noted he felt all the benefit of this extension would be borne by the developer and not the residents along Centerville Road, therefore all expense should be passed along to the developer. Mr. Hoeft stated the proposed extension is going to be completed by the City and then bonded. He noted the City does not want to go forward with this item if there were any disputes to the amounts of the assessments. Mr. Hoeft reviewed the past issues with Hunter's Crossing and explained the developer finally had to step forward to resolve issues to not prolong the project. Mr. Hoeft noted all assessment amounts are stated within the Developer's Agreement. He stated the City would then hold the developer to the stated assessment amounts. Mr. Hoeft indicated if the developer was not willing to deal with the amount stated by the City then the development would not go through. Mayor Swedberg stated he would be in favor of 100% of the assessments being borne. by the developer and questioned if the developer had to go down Centerville Road. Mr. Tom Wilharber indicated the Wilharber Estate does not need sewer and water access at Centerville Road as they could gain access from the Hunter's Crossing development. Mr. Hoeft noted the current assessment policy in place is with respect to already developed properties or existing developments. He indicated raw land and subdivisions do not have their own policy as they are all unique. Mr. Hoeft stated this means there has been no uniform assessment policy in the past. Mr. Hoeft stated he felt there would be a benefit to the Wilharber property but stated this amount was unknown as it's benefit would not be known for five years. He explained a developer is going to pay more going along Centerville Road but indicated the Council would need to determine this amount. Mr. Hoeft stated a deferral would be an option, but indicated the Council would need to establish a drop-dead date to set up a time frame for payment. He indicated this would allow for the 2006 MUSA date to arrive. Council Member Capra asked if the City could be allowed to develop the Wilharber Estate before 2006. Mr. Hoeft indicated MetCouncil would allow for this, but stated the Comprehensive Plan for the City does not allow for this development. Mr. Hoeft advised the Council to not take any action on this item until a Developer's Agreement was in place to rule out any contesting of the assessments. He stated all parties involved would need to agree on this item before the assessments should be approved. Page 4 of 12 June 27, 2001 Council Meeting Minutes Council Member Nelson questioned if a benefit could be determined or appraised for these properties. Mr. Hoeft indicated by setting 100% of the benefit to the developer no contest would be brought up, but then indicated the development may not go through if the developer won't agree to pay 100%. Mr. Hoeft explained the Ground Development attorney forwarded a Developer's Agreement to the City but noted revisions were being made at this time. He stated the percentage of distribution of assessments would be made a part of the agreement after discussions with the developer. Council Member Broussard Vickers asked if the original time line was included within the Developer's Agreement. Mr. Hoeft stated a time line has not been agreed to as of yet, but stated all things could change, depending on if the developer and City can come to terms with the assessments. Council Member Broussard Vickers noted she would just like to see a "no sooner" date placed within this agreement. Mr. Hoeft stated this should not be an issue as they work through the Developer's Agreement. Council Member Nelson indicated she felt it would be helpful if all parties involved come together and work with the City Attorney and staff to resolve the assessment issues. Mr. Hoeft asked that the Council table the public hearing to a future date when the matter can be brought back to the Council, when further information is gathered. Motion by Council Member Capra. seconded by Council Member Nelson to table the public hearing to a future date to allow for assessment discussions with Ground Development. All in favor. Motion carried unanimously. Mayor Swedberg called for a five-minute recess at 7:43 p.m. The meeting resumed at 7:51 p.m. IV. APPEARANCES/AWARDS Tom Kuehn - Permit Discussion Mr. Kuehn indicated he was before the Council to request a road permit to allow for a nine-ton vehicle on Heritage Street to allow for him to bring materials into St. Genevieve's Church building. Mr. Peterson noted he had no objections as the road was already in poor condition at this time. Motion bv Council Member Capra. seconded by Council Member Travis to aporove Mr. Kuehn's request to carry five to six loads over Heritage Street at a nine-ton load limit. All in favor. Motion carried unanimously. Page 5 of 12 June 27, 2001 Council Meeting Minutes V. CONSIDERATION OF MINUTES June 13,2001 Council Meeting Minutes Motion by Council Member Broussard Vickers. seconded by Council Member Nelson to table the June 13. 2001 Council meeting minutes as the Council Members did not have time to review the minutes. Motion carried. VI. PETITIONS AND COMPLAINTS - None. VII. UNFINISHED BUSINESS - None. VIII. OLD BUSINESS Downtown Revitalization Mr. March asked that the City Engineer review the alternate water main solutions for the downtown revitalization. Mr. Peterson reviewed Option 1 as being the original plan with a water main from Chauncey Baret to Westview Street with a 12" water main south of Main and 8" pipe north of Main. He stated this option would provide the best overall looping system with additional sources of water for the school and Lakeland Hills. Mr. Peterson explained the total cost for this option would be $170,000. Mr. Peterson explained Option 2 would be to extend a 12" pve water main on Main Street from Progress Road to Centerville Road. He explained this option does not allow for any looping at this time, but could be connected to future developments. Mr. Peterson indicated the total cost for Option 2 would be $45,000. Mr. Peterson indicated Option 3 would be the same as Option 2 with an additional 1" copper service pipe to the west of Centerville Road. He noted this would get service to the church and two properties on the north side of Main Street. Mr. Peterson indicated the cost for this option would be $55,000. Mayor Swedberg thanked staff for their research and comments. 21 st Avenue (Joint Powers Agreement & Feasibility Study) Mr. March stated an appraisal is being completed at this time and he is waiting for further feedback. Turcotte Purchase Agreement Mr. March indicated this was presented at the last meeting and asked the City Attorney to review this item with the Council. Page 6 of 12 June 27, 2001 Council Meeting Minutes Mr. Hoeft reviewed two issues in the Purchase Agreement with the Council. He stated the original closing date was June 29th but noted he was contacted by Ms. Turcotte's attorney stating they would like to close on July 13th. Mr. Hoeft noted Ms. Turcotte has found housing as of August 1 st and would be willing to rent back the property between July 13 th and August 1 st. Mr. Hoeft noted today he found out there were some issues with the title of the property. He indicated the issues were significant enough that the title company would not insure the property until these items were resolved. Mr. Hoeft stated the expense to clear up these items would range from $3,000 to $5,000. He stated the Council could resolve these items after purchase or ask the Seller to resolve these items with a reduced purchase price amount. Council Member Nelson asked if it is the general practice for the Seller to clean up the title. Mr. Hoeft stated this is usually the case, but stated the City has already agreed to pay $1,000 to $1,500 for recording and filing fees. Mayor Swedberg asked what would need to be done to clear the title. Mr. Hoeft stated a registration process would take place to notify those interested in the property. He indicated he does not anticipate anyone coming forward with the registration of this parcel. Mr. Hoeft noted the only problems are with the legal description of the property and that there were not liens against the property. Council Member Broussard Vickers asked what would happen if the title could not be cleared. Mr. Hoeft stated the Council would have to buyout the person challenging the property. He indicated he does not anticipate this taking place, but that it would be the procedure in a worse case scenario. Council Member Broussard Vickers asked if a larger down payment could be offered to Ms. Turcotte to allow the closing date to be delayed until the title was cleared. Mr. Hoeft stated this could be an option but noted he would have to approach her attorney with the Council's concerns. He asked that the Council keep in mind the value of the property versus what the City is paying for it. Council Member Nelson noted she would not be in favor of picking up the additional expense for the title registration. Council Member Broussard Vickers indicated she was in favor of the expense if it meant getting the property and not having it owned by a private party. Council Member Capra questioned how long the title registration and clearing process would take. Mr. Hoeft stated he anticipates the process being eight to twelve months. Mr. Hoeft asked for direction from the Council on this issue. The Council advised Mr. Hoeft to speak with Ms. Turcotte's attorney and report back at the next Council meeting. IX. NEW BUSINESS Page 7 of 12 June 27,2001 Council Meeting Minutes Pheasant Marsh - Comprehensive Plan Amendments Mr. March reviewed the comprehensive plan amendments regarding the MUSA additions and utility staging with regard to Pheasant Marsh. Mayor Swedberg asked if the developer was set on developing this as suggested or if he would consider running the water and sewer down Center Street. Mr. Hannah noted he may need some time to reconsider and asked that the item be tabled. Motion by Council Member Nelson. seconded by Council Member Capra to table the Comprehensive Plan Amendments as presented by staff. All in favor. Motion carried unanimously. Waterworks Beach Club Liquor Violation Mr. March indicated Waterworks received a liquor violation when tested for compliance by the police department. He noted a portion of the Minnesota Statutes that covers license revocation, suspension or civil penalty was included in the packet for the Council to review. Mr. March also reviewed the City of Plymouth's liquor violation ordinance and subsequent fines. He noted following this code, Waterworks should be fined $500. Mayor Swedberg asked if this was an allegation or fact. Mr. Hoeft stated this was a fact and noted action was needed by Councilor the State would step in. Council Member Capra questioned how a five-day suspension would be determined. Mr. Hoeft stated he did not assist in drafting the policy for the City of Plymouth, but noted this was up to the discretion of the Council, as he understands it. He explained the Council would be able to determine these days, if deemed necessary. Council Member Travis asked that this policy be placed on an agenda for future discussion. He stated he would be in favor of the $500 fine. Council Member Nelson indicated she felt a $500 fine was not enough of a penalty to show the displeasure of the City with this establishment. Mayor Swedberg indicated he would like to see Waterworks have their license suspended for a day of business. Council Member Nelson concurred stating the fine would also be acceptable. Mr. March cautioned the discretion of the Council as the City would not want to show favor to certain establishments over others. Mr. Hoeft concurred. Mayor Swedberg questioned what action the Council would like to take. He stated he did not know what an appropriate fine would be. Page 8 of 12 June 27, 2001 Council Meeting Minutes Council Member Broussard Vickers stated without this policy in place it would be difficult for the Council to set an amount. Council Member Capra stated she felt a nominal fine would be only a slap on the wrist. She indicated more action should take place. Council Member Nelson concurred and stated she would like to see a $1,000 fine. Motion by Council Member Travis. seconded by Council Member Broussard Vickers to fine Waterworks $500. Motion failed 2-3 (Capra. Nelson. and Mayor Swedberg opposed). Mr. March stated he could send out letters to local establishments to allow for input from stakeholders and residents on this issue. He indicated this would allow for the City to create a violation policy. Council Member Capra stated she agreed with a uniform policy. She indicated she would like to know how many violations Waterworks has had in the past five years. Motion by Mayor Swedberg. seconded by Council Member Capra to table this item for lack of a policy on the City's part. Motion failed 2-3 (Nelson. Broussard-Vickers. and Travis). It was noted by the Council, this fine would only apply to this request with a policy to be determined at a future date. Motion by Council Member Nelson. seconded by Council Member Capra to fine Waterworks $1.000 for serving to a minor. Motion carried 4-1 (Broussard-Vickers opposed). Employee Wages and Benefits Mr. March explained he is still waiting to hear back from the League of Minnesota Cities on this item. Ordinance #4 Amendments Mr. March reviewed the amendments to Ordinance #4 with the Council. He noted the amendments were with regard to accessory structures and uses of swimming pools. Motion by Council Member Broussard Vickers. seconded bv Council Member Nelson to allprove the amendments to Ordinance #4 as presented by staff. All in favor. Motion carried unanimously. Quad City Police Department Investigation Page 9 of 12 June 27, 2001 Council Meeting Minutes Mayor Swedberg noted a meeting was held on June 2ih with the four mayors of Lino Lakes, Centerville, Circle Pines and Lexington to discuss going from a three city police department to a quad city department. He noted the organization would follow the same model as the fire department. Mayor Swedberg indicated he felt this shift would only increase service to all cities involved. He noted this was not a contract for service but a partnership for the cities. Mr. March indicated there would be a joint meeting on June 28, 2001 at 7:00 p.m. regarding the Tri-City 2002 budget at the City of Lexington. He encouraged all Council members to attend. Mr. March stated the City of Lino Lakes is suggesting a task force be created among the Mayors and City Administrators of the four cities involved. He noted the next meeting would be held on July 13,2001. Parks and Recreation Committee Recommendations Mr. March gave an overview of the Park and Recreation Committee recommendations. He reviewed the carry over from the 1999 park dedication funds as being $31,675 with an additional $74,000 from Hunter's Crossing. Mr. March stated the 2001 budget for the capital outlay was $50,000, with interest of$1,338 for the year 2000 giving the park fund a total of$157,013. He indicated the Park and Recreation expended $17,060.96 through June of 2001 leaving them $139,952.04 for the proposed expenditures before the Council. Council Member Nelson questioned how short the Park and Recreations was at this time. Mr. March stated they were roughly $42,000 short at this time for their proposed expenditures. Mayor Swedberg stated he had concerns with the concession stand regarding health and safety measures. He noted a needs assessment should be completed before this items proceeds. Council Member Travis concurred. Council Member Broussard Vickers noted Mr. Bisek stepped forward asking the City to allow him to sell concessions at LaMotte Park temporarily for the year 2001. She noted Mr. Bisek would be responsible for pulling all necessary permits and absorbing all costs incurred, including sales tax. Council Member Broussard Vickers indicated the Park and Recreation Committee would leave it up to Mr. Bisek to determine what and when to sell items at the park. Council Member Nelson stated she would not like to see the Council step into this until a needs analysis was determined by the Park and Recreation Committee. Page 10 of 12 07/02/2021 @B:57 6514079523 SIMPLY BOOKKEEPING PAGE 01 Marl Nelson From: Sont: To: SUbJect: okanke@juno.com Thursday. June 28,2001 9:27 PM sbi~mninter.net Que$tion Hello MaYi, You were so helpful with our pork issue last Summer I thought I would run our most rece.nt problem by you. Since moving into our hDme (1847 Center Stre.et) we have experie.nced a flood of water in our baCkyard each Spring. This Spring was extremely bad. SD had that our basement flooded. We talked with our neighbors (1833 Cente.r Street & 1825 Center Street) and they too had e.xtreme water problems this Spring_ So my wife and I set out In early April to see if there was something that could be clone to al/elliate this problem. We read books, contacted the City of CenterviJ/e (Paul ?, the city planner) and had numerous landscape desIgners give us their thoughts and quotes. The City of Cenrervlfle told us to fill in our baCkyard and use drainage tile to move rhe water to the back of our yard. From there the water would drain across our neighhorsbac!<yard and into Q marshy area. We took this plan ana presented it to 5 different landscape designers. AJJ 5 said this planQf act;onwould not work. In fact all 5 said this would only cause more problems for us and our neighhors. This option would kill most of the trees on the western edge of our yard, but most importanrly, if we build up our backyard there is a strong possibility that instead of channeling the water away from our house we will be sending it directly towards our house. The. engineers with the City" of Centerville faile.d to notice that the area they want us to channel the water to has Q higher elevation than our yard. Another issue with this option pertains to 1825 Center Street, The water draining from the surrounding homes eventually ends up in a marshy area adjacent to 7825 Center Street. As water fif/s this marshy area it: (foods into our neighbors backyard. The predominant solution offered by these land,~cQpers was to have a ditch run across our backyards and into Cl sediment pond. We would then IJse drainage tile to channel the water from our yards into that ditch. The City of Crenterville owns wooded property that runs the extent of our baCkyards. Therefqre we are asking the City of Centerville to fLlnd part of this project. Mainly the ditch running the length of our yards and also somewhere for the overflow to go besides into the backyard of 1825 Center Street. There is a drainage ditch that runs from Centerville Road to ClPproximar:ely half way up the nonhern portion of Center Street then 1 07/02/2021 08:57 551407'3523 SIMPLY BOO<KEEPlf>.IG : PAGE 02 abruPtly ends. From talking with the City Planner I was told that ours was one of the first developments In CenterviJJe and there were no provisions made with the developer for drainage Issues. In summary, we have a water problem that Involves our neighbors and city property. We are more than happy to fund our portion of the solutiol'l, now we are hDping the city will do its part. Hopefully, we will be able to follow up soon here with at least a rough sketch of what I have mentioned here. Thanks again, Keith Okcm 184 7 Center Street Ce.nterviJIe, MN 55038 (657) 762-887.5 ---------------------------------------------------~----------- GET INTERNET ACCESS FROM JUNO! Juno offers FREE or PREMIUM Internet access for less! Join Juno today! For your FREE software, vis;t; http.//cll. www.juno.com/get/tagj. 2 MEMO DATE: July 5, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Festival Award Presentation - Reception ........................~................................................... The Lifetime Achievement Awards are going to be presented at the main stage during the Fete des Lacs. We have typically held a small reception to honor the recipient(s). The Lifetime Achievement Award Committee is requesting that a budget of not to exceed one hundred dollars ($100) be authorized to purchase two sheet cakes and beverages for a public reception. MEMO DATE: July 5, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : TIF Reporting ............................................................................ I request that the Council authorize Juran and Moody to complete and submit the required annual tax increment reports on behalf of the City of Centerville. A quote from Juran and Moody is included in your packet. 07/05/01 THU 09:03 FAX 6512241305 ~002 Jur:JMy AD1Wioll ofMIUer Jolmaon Steichen Kinnard 1100 Minnesota World Trade Cettter 30 East Seventh Street St. Paul, MN 55101-4901 (800) 950-4666 (651) 224-1500 Fax (6.51) 224-130.5 E X T ERN A L MEMORANDUM DATE: July 5,2001 TO: Jim March City Administrator . k t'JA (" FROM: Nick M. S am..'1f-) Vice President RE: Centerville, Minnesota Centerville Tax Increment District Reporting COMMENTS: Mr. March, Juran and Moody welcomes the opportunity to submit a proposal for tax increment reporting services. Our firm has an extensive background in TIF reporting and is confident it can provide Centervillewith the best possible service. I generally break TIP reporting into two categories: current and historical. Current includes doing a surface analysis/verification of prior-year information, reconciling original/modified budgets, and compiling all current year information, This is normally done with cities that are comfortable with prior reporting practices. For five districts I would propose a not to exceed amount of$3,750 ($750 per district). Historical reconciliation includes the above, plus reconciling the reports back to year one of the TIP district. This can be extensive and based on experience can add to the cost. It is a one-time increase due to the fact that historical reconciliation only needs to be performed once. This is normally done in cities with staff turnover, OSA violation letters, or a lack of comfort with prior reporting practices. Further discussion would be necessary prior to submitting a cost proposal. It will be dependent on City accounting procedures, availability of required infonnation, and age of the respective TlF districts. I would like to remind the City that any fees associated with tax increment reporting are eligible to be paid by administrative retainage from the TIP districts. Feel free to call me with any questions regarding this proposal at (651) 291-3062. Thank you. Economic Development Committee Members Aimee Fairbrother, Chairperson Betsy Scheller, Vice Chairperson Tim Rehbine, Committee Member Paul Montain, Committee Member Rick Terway, Committee Member Memo: TO: Mayor and City Council FROM: Aimee Fairbrother, Chairperson DATE: July 6, 2001 RE: 200 IEDC Objectives and Goals Request To approve the 2001 EDC Objectives and Goals. Background At the May the EDC motioned to approve the attached "Objectives and Goals" The recommendations are based upon the following EDC Mission Statement: "EDC strives to promote and retain existing businesses in Centerville, while encouraging growth within the community. " Obiective 1: Marketfor new businesses, while retaining existing businesses. A. Host an annual Business Appreciation Dinner for all businesses and developers currently working within Centerville. B. Network with other EDC's/Businessess to develop realistic possibilities for new businesses. Research existing tax options Centerville offers for new businesses. C. Conduct a business survey to help determine what is important to business owners and focus on carrying out their requests. D. Update and mail out annually to all households, the Centerville Business Directory. E. Coordinate a quarterly event focusing on the needs of the area business. Obiective 2: Increase awareness of existing businesses. A. Request "press-releases" or interviews be performed on a monthly basis from the city newsletter. (This service is currently being provided by the newsletter producer.) This tool would allow each business the opportunity to be in the spotlight. Currently there are 63 businesses listed in the directory! This would allow for five years worth of local coverage for our area businesses! B. Sponsor a winter activity that promotes area businesses. C. Conduct a trivia contest focusing on area businesses. Obiective 3: Celebrate Centerville! A. Maintain "Star City" Status B. Offer and sell city-logo merchandise C. Work with business owners and other city groups towards downtown revitalization D. Maintain then "Welcome Neighbor" booklets as needed. E. Develop an EDC brochure, focusing on the benefits of Centerville. This brochure could be distributed to potential Centerville businesses or residents. Obiective 4: Explore options to better benefit the entire Centerville Community A. Recognize outstanding service through Citizen of the Year and Business Person of the Year Awards. B.Support and promote the Life Time Achievement Award. One member of the committee will be allowed to serve on the LifeTime Achievement Award Committee. C. As an advisory committee, review ordinance, zoning and other legalities upon request from council, committees, business owners or residents. D. Support community-based activities through use of our environment and resources. By focusing on projects that encourage a sense of place, we can offer all businesses and residents a feeling of belonging to Centerville. (Snow Days, Earth Day, National Night Out, Neighborhood Watch, etc.) MEMO DATE: July 5, 2001 TO Honorable Mayor and Council FROM: Jim March RE : Intern Recommendation ............................................................................ I am in the process of checking references for the intern candidates at the time of writing this annotatioIi I was impressed with the quality of the three candidates. I will be prepared to make a recommendation to Council in regards to the preferred candidate at the Council meeting. 1\ J :~1[> ~: ~l.'.\ !;~~: '. "'. . "...rn;;.' , 1'.~" :::l:i~J ; r:\/.": :,-'j I' : .... ~ :.... 0', I '/ , i " . j TO: Honorable Mayor and Council Members FROM: Teresa Bender SUBJECT: Revenue and Expenditure by Line Item (June) DATE: July 6, 200 I Due to software problems, we are unable to provide you with two (2) page of financial documentation that you would normally receive at this point. The information provided should supply ample information regarding available funds. I will be out of the office next week for training and unable to provide the above- mentioned items. These items will be provided at your next meeting on July 25, 2001. I apologize for the inconvenience. ~ tervi[[e Tstab[isfied-1857 FINANCIAL STATEMENTS JUNE, 2001 City of Centerville Cash, Investments and Debts The County Bank Balance as of 6/29/01 2.64% Interest $1,841,638 Firstar Balance as of 6/29/01 1.51 % Interest $147,685 Plus Revenue - July $36,102 Less Exoenditures - July $106,787 I FIRST AR CHECKING ACCOUNT BALANCE I $1,770,9541 INVESTMENTS CD 3006093151 4.80% Interest Matures 01/12/02 $1,071 CD 4670 4.80% Interest Matures 12/30/01 $1 ,289 CD 15057 .. Matures 10/01/01 $194,186 CD 3370 5.20% Interest Matures 11/13/01 $124,569 Monev Market 1807180 5.36% Interest $333,579 Monev Market 1807113 5.36% Interest $124,181 FIRSTAR BANK - MARKET VALUE $778,8751 LEAGUE OF MN MONEY MARKET 6.40% Interest Updated in May $1,020,302 Bond 6.00% Interest Matures 02/08/08 $198,438 Updated in May CD 6.15% Interest Matures 06/10/05 $96,000 Updated in May Bond 6.00% Interest Matures 01/28/09 $97,969 Updated in May Bond 6.95% Interest Matures 11/13/06 $101,219 Updated in May MONEY FUNDS $50,323 Updated in May SALOMON SMITH BARNEY - MARKET VALUE $543,949 INVESTMENTS $2,343,1261 ITOTAL CASH & INVESTMENTS ~ $4,114,0801 $221,076 $223,550 ITOTAL DEBTS ~ $444,6261 CITY OF CENTERVILLE Cash Receipts EOM 07/06/01 4:36 PM Page 1 Tran Batch Amount Date Refer Comments Name FUND 101 Act Type G $5.20 7/3/01 o UB UR Receipt Group 01 RE 07 -03-01 $0.20 7/5/01 o UB UR Receipt Group 01 RE 070501 Act Type G $5.40 Act Type R $21.00 7/3/01 o OVER PYMT - J. MARCH ME 7-3-01 $20.00 7/3/01 o 1671 HUNTER'S TRAIL 7-3-01 $174.50 7/3/01 07087 GOIFFON ROAD - P01- 7-3-01 $70.30 7/3/01 o 1664 HERITAGE ST - RE-RO 7-3-01 $120.50 7/3/01 07313 DEER PASS DR - M01- 7-3-01 $80.50 7/3/01 01945 EAGLE TRAIL - M01-03 7-3-01 $100.50 7/3/01 01953 EAGLE TRAIL - M01-03 7-3-01 $80.50 7/3/01 o 1668 HUNTER'S TRAIL - MA 7-3-01 $11.25 7/3/01 o DRINK REIMBURSEMENT - 7-3-01 $50.50 7/3/01 o 7057 EAGLE TRAIL - C01-06 7-3-01 $10.00 7/3/01 o ADDRESS MAP - GARY MO 7-3-01 $110.50 7/3/01 01932 EAGLE TRAIL - C01-06 7-3-01 $140.00 7/3/01 o PEDDLER/SOLICITOR'S L1C 7-3-01 $115.30 7/5/01 06976 BRIAN DRIVE # 01-107 7-5-01 $5.85 7/5/01 o UB Receipt Surc 1 SALES TA 070501 $95.20 7/5/01 o 1793 CENTER STREET - #01 7-5-01 $3.50 7/5/01 o DOG LICENSE #000152 - LA 7-5-01 $6.03 7/5/01 o INV. 6193 - J. MARCH 7 -5-01 $17.00 7/5/01 o 1868 PRIARIE DR - P01-043 7-5-01 $3.50 7/5/01 o DOG LICENSE # 000153 7-5-01 Act Type R $1 ,236.43 FUND 101 $1,241.83 FUND 415 Act Type R $157.67 7/3/01 o UB Receipt Serv 10 DRAIN F 07-03-01 $213.62 7/5/01 o UB Receipt Serv 10 DRAIN F 070501 $70.70 7/5/01 o UB Receipt Serv 10 DRAIN F 07-05-01 A Act Type R $441.99 FUND 415 $441.99 FUND 436 Act Type R $14,383.50 7/3/01 01671 HUNTER'S TRAIL - PA 7-3-01 Act Type R $14,383.50 FUND 436 $14,383.50 FUND 601 Act Type R CITY OF CENTERVILLE Cash Receipts EOM 07/06/01 4:36 PM Page 2 CITY OF CENTERVILLE Check Summary Register 10100 THE COUNTY BANK Name UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid 15921 15922 15923 15924 15925 15926 15927 15928 15929 15930 ABDO, ABDO, EICK BENDER, TERESA BRAINARD, BARRY CENTENNIAL LAKES POLICE DEPT DEVINE, KARLA DEVINE, RAY EXCEL TELECOMMUNICATIONS INC FAIRBROTHER, AIMEE FIRSTAR BANK, NA HANSON, BRIAN HAWKINS WATER TREATMENT HUGO FEED MILL IMAGE PRINTING & GRAPHICS INDUSTRIAL CHEMICAL LABS KIESELHORST, LISA KILIAN, DAVID P. LEBLANC, WAYNE LEE, TOM L1NO LAKES PUBLIC SERVICES DEP MARCH, JAMES MCLEAN, JOHN MCLEOD USA METROPOLITAN COUNCIL ENVIROMEN OFFICE MAX PALZER,PAUL PEIL, KATHY PETERSON, TEDD PORTER, DOUGLAS PRESS PUBLICATIONS SCOTT, PATRICIA SHEPPARD,ROB SITE SOLUTIONS INCORPORATED STATE TREASURER SUBURBAN INSPECTIONS SWEDBERG, TIM SWEENEY, TERRY THILL, JOHN TIME SAVER TRU GREEN - CHEM LAWN VERIZON WIRELESS, BELLEVUE WALTER, BRIAN WASTE MANAGEMENT MANUAL CHECKS DOWN ON THE FARM RAY DE VINE PRECISION FIRE SPRINKER INTN'L CONF. BLDG. OFFICIALS STATE OF MINNESOTA, CPA PROGRAM FOREST LAKE PRINTING MINNESOTA DEPT OF REVENUE IRS/COUNTY BANK PERA NATIONWIDE RETIREMENT SOLUTIONS TOTAL MANUAL CHECKS TOTAL CHECKS Check Date Total Checks Friday, July 06, 2001 Page 1 of 1 Check Amt $6,172.43 $302.31 $20.00 $31 ,111.25 $120.00 $120.00 $6.50 $40.00 $24,853.75 $60.00 $833.50 $15.81 $773.40 $238.49 $20.00 $60.00 $60.00 $20.00 $152.00 $300.00 $60.00 $533.72 $19,354.50 $185.91 $310.86 $80.00 $60.00 $60.00 $102.00 $40.00 $40.00 $288.00 $2,049.75 $144.18 $262.98 $40.00 $40.00 $353.75 $266.25 $200.02 $60.00 $143.04 $89,954.40 410.00 100.12 51.41 85.00 500.00 169.34 607.78 3756.50 1226.60 601.94 7508.69 97,463.09 ::2: <l: Ql I'- en Ctl 'A c.. ...... ...... ...... 0 (0 0 ~ 0 ,:.: en 0 0 '" C') I'- 0 0 '" 0 O'l co 0 0 0 0 I'- U en 0 N ~ ~ ~ "<I" 0 I'- 0 ...... "<I" 0 0 0 0 I'-: <110 0 M r::: N (0 cD 0 ..t 0 "<I" cri 0 0 0 0 C') ..c::'" OC> 0 0 0 co '" I'- 0 O'l I'- 0 '" 0 0 I'- N "<1". <fl O'l C'). ...... "<1". '<l: co '<l: O. 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Q. >':l 0 ...... ..... 0 ...... ..... 0 ...... ..... ...... ..... 0 ..... 0 ...... III 0 0 0 0 0 0 0 0 0 0 0 D..... C> ~ ...... ...... ...... 0 ...... ...... ...... ...... ..... ...... ...... ...... 0 ...... 0 0 0 0 0 0 0 0 0 0 0 0 0 <II 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 )0- N N N N N N N N N N N N N N N ". Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax July 5, 2001 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12739 - 12757, in the amount of $31,930.77 is hereby requested. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 07/05/2001 12739 Besty Buy 42130 - Equipment Expense 2,562.98 07/05/2001 12740 Cameron Haapoja 42110 - Other Maintenance 90.00 07/05/2001 12741 Centennial Uti lites 42251 - Station 1 - Gas 168.52 07/05/2001 12742 City of Uno Lakes 41000 - Payroll Expense 27,895.82 07/05/2001 12743 Determan Brownie, Inc. 42110 - Other Maintenance 86.01 07/05/2001 12744 Loffler Business Systems 42110 - Other Maintenance 17.56 07/05/2001 12745 Milo Bennett 42280 - Miscellaneous Expense 113.75 07/05/2001 12746 NFPA International 42190 - Fire Prevention Supplies 199.45 07/05/2001 12747 Orkin Exterminating 42110 - Other Maintenance 102.24 07/05/2001 12748 Postmaster 42180 - Office Supplies 102.00 07/05/2001 12749 Reliant Energy Minnegasco 42253 - Station 2 - Gas 94.57 07/05/2001 12750 Rolltex Computers 42110 - Other Maintenance 25.60 07/05/2001 12751 Sentry Systems, Inc. 42110 - Other Maintenance 60.55 07/05/2001 12752 Trans-Alarm, Inc. 42220 - Travel, School, Conference 20.00 07/05/2001 12753 Verizon Wireless 42240 - Telephone Expense 9.18 07/05/2001 12754 Viking Office Products 42180 - Office Supplies 68.64 07/05/2001 12755 North Suburban Regional Mutual Aid Assn. 45010 - Safety Camp Expense 200.00 07/05/2001 12756 Paper Direct 45010 - Safety Camp Expense 103.90 07/05/2001 12757 Steve Twait 45010 - Safety Camp Expense 1.Q..Q.Q Total $31,930.77 CENTENNIAL FIRE DISTRICT 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 July 1, 2001 Mr. Jim March City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. March Below is an invoice for your share of the Centennial Fire District budget. INVOICE Quarterly Payment Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total 12,681.00 0.00 645.00 706.00 3,000.00 17,032.00 Payment is requested by the 30th of the month. Each additional quarterly payment will be billed accordingly. Thank you. Sincerly, ~t3~ Milo Bennett Fire Chief CentennialX/lnvoice 2000 CENTENNIAL FIRE DISTRICT The 2001 Budget for Centennial Fire District is distributed by city as follows. The calculations are based on the following percentages. Centerville Circle Pines Lino Lakes Total Budget Items Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total Invoice amount by city Centerville Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total Circle Pines Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total Lino Lakes Operating Budget Depreciation Relief Association Common Area Charge Capital Equipment Total Total all Cities 12.00% 22.10% 65.90% 100.00% 422,700 o 21 ,500 23,534 100,000 567,734 Yearly 50,724 o 2,580 2,824 12,000 68,128 93,417 o 4,752 5,201 22,1 00 125,470 278,559 o 14,168 15,509 65,900 374,136 567,734 Quarterly 12,681.00 0.00 645.00 706.00 3,000.00 17,032.00 23,354.25 0.00 1,188.00 1,300.25 5,525.00 31,367.50 69,639.75 0.00 3,542.00 3,877.25 16,475.00 93,534.00 141,933.50 Quarterly Payments Due: January 31, April 30, July 31, October 31 CentennialXllnvoice 2000 TO: FROM: SUBJECT: DATE: ~ j i t , I , ' Honorable Mayor and Council Members Teresa Bender FYI Section of Council Packet July 6, 2001 Jim and I recently discussed the possibility of e-mailing all minutes other than those contained on the agenda for Council consideration. This would save Staff time and save on paper costs. We also discussed following this same procedure with all other committees/commissions. Staff does understand that several members that participate on a committee/commission do not have access to e-mail. Staff will accommodate any member's needs or requests relating to this item. , CITY OF CENTERVILLE COMMUNICATIONS AD HOC COMMITTEE MEETING JUNE 4, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville Communicat 'oilS Ad oc Committee held their regularly scheduled meeting on June 4, 2001, at City am Street. I. PRESENT: Chair Theresa Brenner Committee Member Loren Abrahamson Committee Member Tom Fairbrother Committee Member Craig Bode ABSENT: Committee Member Andrea Witzel STAFF: None. OTHERS: o c ti ns Ad Hoc Committee meeting to II. . to uced d thanked her for her participation in this c x st e 'ewed the City's web site and suggested o 'ttee y t co i er adding. Ms. Wilcox explained that she t e eb s te as tho g she ere a resident wanting information from the il 0 r co ended p ating the site more frequently. Chair Brenner r ce s for same. Wilcox stated that it is not on a regular basis and stin c'v s same. Co 'ttee Member Fairbrother questioned the receipt of . Je 1 Arola stated that on occasion they are received bye-mail and others by . e Member Fairbrother questioned the best method of transferring updates J ction. Ms. Jesi Arola stated e-mail. Ms. Wilcox stated that the events and en Fete des Lacs should be added or a calendar of events. Ms. Jesi Arola stated t t e current web site is directed towards individuals moving or who may be interested moving to Centerville rather than the current resident. Ms. Wilcox suggested putting the most requested ordinances on the site; however, most cities put all ordinances on Ms. Wilcox also suggested recycling information, household waste and holiday scheduling. Ms. Wilcox also stated that several cities advertise their employment opportunities. Ms. Wilcox stated that some cities have a printable pennit application form or even one that can be e-mailedbackcompleted.Ms. Wilcox stated that discussions were had regarding the possibility of having on-line bill pay for utilities, however, it would be an encrypted e-mail that contains credit card number information that then would be processed like any other credit card payment would. Ms. Wilcox .J June 4, 2001 Communications Ad Hoc Committee Meeting Minutes that then would be processed like any other credit card payment would. Ms. Wilcox stated that Trish, Media Junction, thought that the City was already set up to accept credit cards. The Committee was unsure of this capability. Ms. Wilcox felt that an area that the Committee could expand on would be the public safety section, such as DARE, neighborhood watch groups, contact information, etc. Ms. Wilcox suggested the addition of Council term information and telephone numbers. Ms. Wilcox stated that Council minutes and agendas could be archived in PDF format. Ms. Wilcox stated that if the City was set up with an Administrative Update feature it could be done at City Hall. City Staff would need to create the database and be in charge of updates. Ms. Wilcox stated that some programming would be involved along with staff training prior to uploading information to the Internet. Chair Brenner questioned the cost involved in same. Ms. Jesi Arola stated that it would need to be determined the sections of the site that would encompass this service, and same would determine cost. Committee Members Fairbrother and Abrahamson questioned the cost of just providing this service to the Council section. Ms. Jesi Arola stated that he had no idea and felt uncomfortable throwing out a figure. Ms. Wilcox stated that she could ascertain that information from the programmer and forward same to the Committee. Ms. Wilcox stated that the programmer charges $ 120/hour, however, Media Junction has been giving the City a reduced rate. Discussion ensued in regards to updating the Council section and the newsletter section in this fashion. Chair Brenner stated that currently the City is no longer completing a newsletter. Ms. Wilcox suggested that if and when the City chose to formulate another newsletter, residents could be polled to whether they desired to receive it electronically versus u.s. Postal Service. Ms. Jesi Arola stated that the City could do this if an Administrative function was set-up for this section. Chair Brenner questioned the amount of hits the City site receives per month. Ms. Jesi Arola stated that if you go on-line, go to centervillemn.com/reports. Ms. Jesi Arola explained that this would give you the break down of hits, users, time spent, where they came from, days and times of where they came from. Ms. Wilcox stated that if someone has a user name and password they would have access to this information on-line. Ms. Wilcox stated that some changes needed to be made to statistics page. Discussion ensued regarding the design to sketch and the date of same. Chair Brenner stated that item could be updated more thoroughly. Media Junction's main suggestions were that someone needed to be responsible for content and regular updates. Chair Brenner questioned the maximum amount of space that could be utilized for the City's web site. Ms. Wilcox stated that Media Junction has a flat rate for all participants and do not charge for space. Chair Brenner stated that the Committee is currently researching Document Imaging Software and would this information be usable. Ms. Jesi Arola stated that these kinds of documents would be considered graphics and not text. Graphics would need to be extremely large for individuals to read clearly. Ms. Wilcox stated that if the minutes are in Word they could be e-mailed and used that way. Committee Member Abrahamson questioned whether chat rooms would be a possible addition to the current site. Ms. Wilcox stated that it may be a possibility and reported that they have completed a bulletin board recently for another customer. It was felt that real-time chat would be an enormous amount of programming, however, it could be a possibility. Ms. Wilcox stated that she would provide information regarding both options. Committee Member Fairbrother questioned the amount of time spent on the City's web site. Ms. Jesi Arola stated that Justin had completed some updates a few weeks ago. Ms. Page 2 or 4 .I June 4, 2001 Communications Ad Hoc Committee Meeting Minutes Jesi Arola stated that when Media Junction was receiving newsletter they were getting them once every six (6) months and they would have to re-type all of them. Ms. Jesi Arola did state that on several occasions they have received same on disk. Ms. Jesi Arola questioned the other documents that the Committee may determine to be archived on the web site. Chair Brenner questioned a searchable feature. Ms. Wilcox stated that the site would have to be set up to search, but it would have to be database driven. Ms. Wilcox stated that if the arrangement of ordinances is easy to understand and navigate, there should be no need for a searchable database. Ms. Jesi Arala stated that the original web site was created by Media Junction three (3) years ago and is in need of a facelift. Ms. Jesi Arola stated that Media Junction could provide this service. Chair Brenner questioned whether this service would be at the $40 per hour rate. Ms. Jesi Arola concurred. Ms. Wilcox explained that subsequent to meeting with the client, Media Junction would design three (3) different looks/designs to the site, which takes approximately 20 hours. Ms. Wilcox stated that if desired, Media Junction could provide just one (1) new web design and same on hours. Committee Member Bode questioned whether there were additional items that the Committee might want to choose to archive. Chair Brenner felt that the annual budget and financial documentation should be on the web site. Chair Brenner stated that information could be gathered from other municipalities' sites. Chair Brenner also felt that the basic, public data should be on the site and that other items would follow. Committee Member Bode suggested open space available for leasing, homes for sale or new businesses in town. Chair Brenner suggested detailed maps of developments. Ms. Jesi Arola suggested a community calendar that could show all of the meetings, events, Lion's meetings, etc. Ms. Jesi Arola stated that they could make a specific page for the Lions. Ms. Wilcox stated that links can be made to other sites and other sites can link back to the City. Ms. Wilcox suggesting polling business, etc. to ascertain link ability and desire. III. CONSIDERATION OF MINUTES Chair Brenner stated that the Committee meeting minutes were not contained in the packet for review. IV. SURVEY UPDATE Chair Brenner stated that the deadline for survey submission was June I, 2001. Committee Member Abrahamson stated that his co-worker had completed the program and it was available on disk. Committee Member Abrahamson volunteered to enter the surveys into the database. Chair Brenner stated that she had spoke with Committee Member Witzel earlier that day and she had stated that she would be able to complete same. Committee Member Abrahamson reviewed the program with the Committee. Chair Brenner stated that the drawing for the five (5) polo/golf shirts should be completed and Council's June 13,2001 meeting. Chair Brenner stated that she would arrange same. Committee Member Bode suggested setting up two (2) different databases for committee/commissions, staff and citizens. Chair Brenner stated that Committee Member Bode would retrieve all survey boxes from local business and contact her and schedule pick up for same. Chair Brenner would then forward to Committee Member Witzel for entry. Committee Member Abrahamson will familiarize Committee Member Page 3 or 4 i June 4, 2001 Communications Ad Hoc Committee Meeting Minutes Witzel with the program. It was anticipated that it would exceed four (4) hours for entry, but results would be available for their next meeting. V. DOCUMENT IMAGING Committee Member Fairbrother stated that he had spoken with a Staff member of the City of Circle Pines. She explained that the City Administrator, Mr. Jim Keinath, had research several document imaging vendors. Committee Member Fairbrother stated that the City of Circle Pines purchase Laser Fiche in 1997 and it cost $7,151. The equipment purchased was a server, scanner, etc. Committee Member Fairbrother stated that they purchase same from a vendor named Software Tailors, Inc. Committee Member Fairbrother stated that the City of Circle Pines is utilizing the software for ongoing items only, if time allows, they would use same for older records. The Staff member reported that they have been experiencing problems with the software/computer and slowing speeds. Committee Member Fairbrother questioned the Staff member as to would they purchase the same system or a different system and the Staff member stated that they would retain Laser Fiche. Committee Member Fairbrother stated that the Staff member stated that the scanning of documents was highly time consuming. Committee Member Fairbrother reported that retrieval of documents was excellent. Committee Member Fairbrother stated that he would contact Software Tailors, Inc. Consensus was that the City cannot spend money on technology and not use it. It was felt that no one has responsibility for the web site, cable channel, etc. so these items are not being used. Motion by Committee Member Fairbrother. seconded by Committee Member Bode to recommend updating the web site with current information and Laser Fiche be reviewed by Administrative Staff. All in favor. Motion passed unanimously. VI. NEXT MEETING DATE Chair Brenner questioned when the Committee desired meeting again to review the results of the surveys. Consensus was that the next meeting be scheduled for June 18, 2001. VII. SET AGENDA The Committee did not discuss this item. VIII. OLD BUSINESS None. IX. ADJOURNMENT Motion by Committee Member Fairbrother. seconded by Committee Member Abrahamson to adjourn the Ad Hoc Communications Committee meeting of June 4.2001 at 7:55 p.m. Transcribed By: Teresa Bender, Clerk/Treasurer Page 4 or 4 CITY OF CENTERVILLE COMMUNICATIONS AD HOC COMMITTEE MEETING MAY 17, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville Communica . ons Ad Committee held their regularly scheduled meeting on May 17, 2001, at City Street. PRESENT: Chair Theresa Brenner Committee Member Loren Abrahamson Committee Member Tom Fairbrother Committee Member Andrea Witzel o ABSENT: STAFF: None. OTHERS: elecommunications I. unications Ad Hoc Committee meeting to II. mso and Mr. Klang and thanked them for their ng available cable casting equipment, capabilities sug s n r ltemative cab e asting. Ms. Amson gave a brief synopsis of her s, e pons' irti s and services provided by NMTC. Ms. Amson suggested that the i co I cab e cast all Committee/Commission meetings similar to that of the Cities of 1 i e n L ington. Ms. Amson suggested that NMTC could provide the City with in s t pi of programs that could either be played on the City's cable channel, a 15 or both. Ms. Amson stated that NMTC serves the areas of Blaine, nterville, Circle Pines, Ham Lake, Lexington, Lino Lakes and Spring Lake Park. Chair Brenner questioned the availability of Mr. Klang to tape additional Committee/Commission meetings in the fall. Committee Member Fairbrother questioned whether there were additional students that would be available to assist Mr. Klang in the added cable casting of meetings. Mr. Klang stated that several students were looking for opportunities. Ms. Amson stated that the Media Center has all equipment necessary for cable casting equipment. Ms. Amson stated that the Media Center currently videotapes numerous school events for the school and then those programs are played back on the school's cable channel, however, a hand held video camera could be received from Page 1 of7 May 17,2001 Communications Ad Hoc Committee Meeting Min.utes NMTC to tape something that is not being taped with NMTC video truck. Ms. Arnson stated that a class must be taken prior to issuance of equipment. Committee Member Fairbrother questioned the cost of using NMTC equipment. Ms. Arnson stated that representatives of Cities would receive the equipment for no charge. Chair Brenner requested Ms. Arnson to explain the uses of the available cable casting channels. Ms. Amson stated that Channel 16 was the Government Access Channel governed by the City, with the City having editorial control over the content of the channel. Ms. Amson explained Universal PEG Service and the availability of receiving same at no cost as long as the area meets the density requirements of the cable company. Ms. Arnson stated that she had a flyer available and would forward same in regards to this option. Chair Brenner questioned what channels would be received with the Universal PEG Service. Ms. Arnson explained that a resident would received all of the Public Access Channels (PEG) or Community Programming Channels; Channel 6, Regional Channel, Channel 15, Public Access Channel for the seven (7) city consortium, Channel 16, Centerville Government Channel, Channel 57, Program Scheduling for Channel 15, Channel 58, School District 11, Channel 60, School District 12 (Centennial), Channel 61, School District 16. Ms. Arnson stated that these channel numbers would vary dependent upon using a cable ready television or a cable box with the Universal PEG Service. Ms. Arnson introduced Mr. Tronson and stated that if the City desired to utilize the NMTC facility for programs other than news related, Mr. Tronson would be available to assist in that capacity. Chair. Brenner questioned the number of homes that have the capability of receiving the Universal Service in Centerville. Ms. Arnson stated that 55 to 60% of the homes are currently receiving cable services, however, this does not take into consideration homes that do not meet the density requirements. Ms. Arnson stated that she would forward to the Committee a total number of households serviced which may provide more accurate figures. Chair Brenner questioned the City's current equipment and possible additions for the future. Ms. Arnson questioned the current equipment. Mr. Klang reviewed the equipment used for cable casting the Council meetings. Both Mr. Klang and other Committee members stated that there is a problem with the audio of the meetings. Mr. Klang stated that the semi-stationary, tabletop microphones were currently being used when lapel microphones which would provide a much better audio. Ms. Arnson noted that this is a common problem for cities. Committee Member Fairbrother questioned whether a session with Council members regarding the usage of the microphones would be advantageous. Mr. Klang concurred. Both Mr. Klang and Ms. Amson stated that the Scala system that the City is currently utilizing is fine and provides good graphics. Ms. Amson did suggest the purchase of a mixer or switcher for approximately $1,000. Chair Brenner questioned the displaying of plans, sketches or diagrams and the cable casting of same. Chair Brenner stated that the City of Blaine, she believed, had a dedicated camera for same. Chair Brenner questioned possibilities of improving same. Committee Member Fairbrother stated that a board was to be installed on the wall. Mr. Klang stated that a large amount of side glare would be received by the camera due to the camera angle and this placement. Mr. Klang suggested placing the current easel more toward the center of the Council Chambers allowing a more head-on camera angle the Page 2 of7 May 17,2001 Communications Ad Hoc Committee Meeting Minutes items were be more visible to the viewer. Discussion ensued in regards to the placement of same and the understanding of the optimum camera angle. Mr. Klang suggested placement on an alternative wall. Ms. Arnson suggested that if the City desired to cable cast large amounts smaller items, a piece of equipment called an Elmo could be considered. Chair Brenner questioned whether this was being utilized by the City of Blaine. Ms. Arnson stated that the City of Blaine was utilizing a camera stationed on the ceiling. Ms. Arnson stated that the City of Spring Lake Park is utilizing an Elmo and described same. Mr. Klang questioned an estimated purchase price of same. Ms. Arnson stated that she would forward same to the Committee. Mr. Klang stated that the information would be useful for future consideration; however, he felt that the correct positioning of the plans, sketches or diagrams could correct the current problem. Chair Brenner stated that just recently, staff was replaying Council meetings on a daily basis and does the City have the capability to program same during the evening and weekends. Mr. Klang stated that when he video tapes/cable casts the Council meetings he must manually switch from the Scala systems to cable casting. Ms. Arnson suggested the purchase of a Leightonix Switcher which will remotely operate numerous playback VCRs and respective timing software. Ms. Arnson stated that the Cities of Blaine and Lexington. Ms. Arnson stated that she would also forward this information to the Committee. Ms. Arnson also suggested that a free-lance consultant, who has been used by other cities, could be utilized to design Council Chambers to its ultimate cable casting arrangements. Chair Brenner questioned whether the Committee desired to recommend any summer events so the opportunities would not be missed. Chair Brenner questioned whether Mr. Klang or classmates desired to become involved in same. Mr. Klang stated that dependent upon scheduling, the possibility could be viable. Chair Brenner stated that the Committee needed to research these possibilities and discuss same at their next meeting. Ms. Arnson questioned whether the City had staff that is in charge of assembling and distributing upcoming events or press releases. Committee Member Fairbrother stated that he felt that this was one (1) of the areas where communications is lacking due to the fact that each Committee/Commission is doing their own thing. Ms. Arnson explained the reasoning behind her addressing this issue was because NMTC is also looking for events to cover for news stories. Chair Brenner stated that NMTC should be contacted first and coordinate scheduling of taping of the event(s). The program could be played on Channel 15 and a duplicate tape could be provided to the City for playback on Channel 16. Mr. Klang stated that Centennial High School offers numerous incentives for students for involvement in video production outside of the day-to-day school curriculum and that NMTC has contacted them on many occasions. Mr. Klang stated that Mr. Peter Crawford was Centennial High School's video production instructor. Consensus was that the more video production coverage of school activities the more viewers there would be. Mr. Tronson stated that typically, events such as Fete des Lacs, NMTC would compile enough background and events to encompass an entire show. Mr. Klang stated that what the City needed was to first have someone look over the City's existing equipment to determine is current capabilities. Committee Member Fairbrother questioned whether this was something the NMTC could provide. Ms. Arnson concurred. Page 3 of7 May 17,2001 Communications Ad Hoc Committee Meeting Minutes Chair Brenner stated that she felt the Committee learned a lot and thanked the representative from NMTC for their attendance. Chair Brenner questioned whether the NMTC representatives desired to visually inspect the current cable equipment. The representatives from NMTC, Mr. Klang and the Committee inspected same. Chair Brenner stated that it was discovered that the capabilities of playing programs on the cable channel was one (1) of capabilities the City does have and there would be no need to purchase a Leightonix Switcher as previously discussed. Chair Brenner stated that Mr. Klang would try to obtain some training on same so that the City can utilize same. Discussion ensued in regards to purchasing equipment and the cable budget. Committee Member Fairbrother stated that the City probably had not spent any money from this fund in years. Chair Brenner corrected Committee Member Fairbrother by stated that several years ago, a large amount was expended upgrading equipment. Mr. Klang advised that prioritizing the purchasing of equipment would be very useful. Committee Member Fairbrother stated that once Mr. Klang became familiar with the current equipment, he could make recommendations for future purchases. III. CONSIDERATION OF MINUTES Chair Brenner stated that the Committee needed to consider the March 29, 2001 and April 16, 2001 minutes. Motion by Committee Member Fairbrother, seconded bv Committee Member Abraham son to approve the minutes of the April 16. 2001 Communications Ad Hoc Committee. All in favor. Motion passed unanimously. Motion by Committee Member Fairbrother. seconded by Committee Member Abrahamson to approve the minutes of the March 29. 2001 Communications Ad Hoc Committee. All in favor. Motion passed unanimously. IV. SURVEY UPDATE Chair Brenner stated that all of the surveys had been distributed and the Committee was waiting for feedback. Chair Brenner stated that they were distributed along with the newsletter. Discussion ensure regarding the prize give-away and items. Chair Brenner stated that the polo/golf shirts were valued at $20 each and if they issued five (5) it would total $100. Consensus was that the shirts to given away would be the polo/golf shirts. Chair Brenner stated that the coping of the surveys totaled $117. Committee Member Abrahamson stated that he had a co-worker that stated for $100 he would provide the Committee with a program that would tabulate responses from residents. Committee Member Abrahamson questioned whether Council approval was needed for this expenditure. Chair Brenner concurred. Discussion ensued regarding forwarding the request to Council to consider setting a not exceed amount at their next meeting. Committee Member Abrahmson requested copies of sample, completed surveys to provide his co-worker with same to ascertain an actual cost. Chair Brenner stated that she would notify Staff that the Committee had an item they wanted on the agenda, however, the item would be forwarded on Monday or Tuesday to Committee members and Mr. Jim March along with a request that he forward same to all Council members prior to their next meeting. Page 4 of7 May 17,2001 Communications Ad Hoc Committee Meeting Minutes V. DOCUMENT IMAGING The Chair stated that recently Council Member Capra, two (2) members of Staff and herself had a brief demonstration of a product named Laser Fiche, a document imaging software. Committee Member Fairbrother stated that recently he had participated in a Laser Fiche demonstration and informed Committee members of same. Discussion ensured regarding capabilities of same, web page capabilities, records retention, survey results and citizen desire. Consensus was that the true value of the product would also be received by Staff for records retention, etc. and would need to involve Staff and Mr. March if the Committee were to make a recommendation to Council for consideration. Discussion also ensued regarding cost effectiveness. Chair Brenner stated that the City of Circle Pines has purchased the software and is utilizing same. Committee Member Abrahamson suggested that the Committee or Staff meet with same to discuss their usage, web capabilities, etc. Consensus was that the anticipated expenditure of this system would be $40 - $50,000. Chair Brenner questioned whether the Committee desired to wait for additional proposals or research other options. Committee Member Abrahamson stated that it would be wise to contact the City of Circle Pines to ascertain usage and cost benefit. Consensus was that Staff and Mr. March ascertain the benefits for the administrative and Public Works perspective. Committee Member Fairbrother stated that staff would need to scan every document into the system. Committee Member Witzel stated that the City could hire a temporary position to complete same. Committee Member Fairbrother volunteered to discuss Laser Fiche with the City of Circle Pines. Consensus was that the responses from the survey would assist in determining the need for a product such as. VI. TOWN LIFE MAGAZINE Chair Brenner questioned whether Committee members had a chance to review same and stated that she had spoken with Ms. Katherine Kerry, the publisher of Town Life Magazine, to thank her for expressing interest. Chair Brenner stated that she liked the magazine, however, was unsure if it met all of the City's needs. Committee Member Fairbrother felt that it was rather expensive. Committee Member Abrahamson stated that the magazine was delivered to a larger geographic area and EDC may be interested in same. Chair Brenner stated that the magazine is mailed to 10,000 homes with an additional 1,000 magazines being sold at retail centers and subscription for annual delivery. Mr. Klang questioned the impact of those same numbers if the City also participated. Chair Brenner stated that an additional 1,300. Chair Brenner stated that the annual cost for a two (2) page report would be $14,400, $2,400 per issue at six (6) issues for one (1) page would be $7,000. Consensus was that it was not comparative to the newsletter due to the limited amount of space and selectiveness. Consensus was that the magazine would be better utilized as a public relations tool rather than a newsletter. Discussion ensued regarding the use of The Quad Community Press. Consensus was that the The Quad could be utilized for the more immediate items, the quarterly utility billing could contain information, and the use of the Town Life Magazine for more feature related articles. Chair Brenner requested what should be done regarding the tabled newsletter in the interim. She believed that Council was looking for a recommendation in the area of a newsletter. Discussion ensued regarding upcoming events throughout the summer, the hiring of Ms. Scott by the Hugonian, her position on the Fete des Lacs Committee. The Chair stated that she wanted the Committee to consider the short-term needs of the Communications Ad Hoc Committee without a newsletter. Consensus was Page 5 of7 May 17,2001 Communications Ad Hoc Committee Meeting Miriutes that The Quad and the Hugonian were the two (2) largest viewership areas available. Committee Member Fairbrother stated that Mr. March agreed to e-mail the Week In Review to residents who requested same. Consensus was that in the interim, e-mails to residents and announcements to The Quad would be utilized to communicate with the residents until the survey results are received. Discussion ensued regarding the willingness and availability of Staff to draft something to be printed in The Quad. Chair Brenner stated that the City would be hiring an intern this summer, which may allow Staff to summarize Council meetings that can be forwarded to the two (2) local papers. Consensus was that Council would need to determine what information would need to be released to the papers and Staff would need to draft and forward same. Chair Brenner suggested adding a Communications item on Council's agenda allowing Council to determine their communication desires for that two (2) week period and Staff would draft and forward same to the paper. Chair Brenner stated that she would attend the next Council meeting to recommend same. Chair Brenner questioned the Committee's desire to invite Ms. Katherine Kerry to a meeting or should the Committee wait for the results from the survey. Consensus was to wait for the results. Discussion ensued regarding the web site information, such as the ease of changes, etc. Chair Brenner questioned whether she should obtain Media Junction to speak at their next meeting. Consensus was that the use of the web page would be critical in determining the components of the Laser Fiche system. It was determined that June 4, 2001 would be the Committee's next meeting. Chair Brenner stated that the League of Minnesota Cities would be holding their annual conference in Duluth, Minnesota on June 19-22, 2001 and she had spoken with Mayor Swedberg who stated that the City would be willing to send a Committee Member to participate in same. Chair Brenner stated that the League would be focusing several sessions on the League's web site software for cities. Chair Brenner stated that she could also contact the League to ascertain their willingness to demonstrate their services on site and requested Committee input. VII. SET AGENDA 1. Media Junction 2. Survey Updates 3. Document Imaging Update VIII. OLD BUSINESS None. IX. ADJOURNMENT Motion by Committee Member Fairbrother. seconded by Committee Member Witzel to adjourn the Ad Hoc Communications Committee meetin2: of May 17. 2001 at 8:37 p.m. Transcribed By: Page 6 of7 ~ " CITY OF CENTERVILLE FETE DES LAC FESTIVAL COMMITTEE MEETING MAY 21, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City ofCenterville Fete des Lacs Co 'ttee eld their regularly scheduled meeting on May 21,2001, at City Hall, 1880 Main Stree . PRESENT: Chair Ray DeVine Committee Member Kathy Pell Committee Member Karla DeVine Committee Member John Thill Committee Member Terry Sweeney Committee Member Patricia Scott o ABSENT: None. STAFF: None. OTHERS: I. s Lacs Committee meeting to order at t e agenda with regards to sub-committee e ents. II. In. e to st shortage the April 16, 2001 were delayed, but would be available for the . ee's consideration at their next meeting. IV. B-COMMITTTE REPORTS 1. Parade & Buttons (Committee Member John Thill) Committee Member John Thill stated that the parade applications had been forwarded on Monday of this week. Brief discussion was had in regards to pricing and size of buttons. Chair De Vine suggested that Committee Member Thill contact Print Central. Discussion ensued regarding the information that would be placed on the buttons. Committee Member Pell stated that this item was related to fund raising. Discussion ensued May 21,2001 Fete des Lacs Festival Committee Meeting Minutes regarding using the same logo as last year and adding information and changing the date versus holding a contest for the button design similar to that of other communities. The Chair stated that he was open to new suggestions; however, the buttons need to be ordered soon as the festival is drawing nearer. The Chair questioned whether a new logo could be available for the next meeting. Committee Member Peil stated that additional charges for art work would be associated with the buttons if a contest was held due to cleaning up of the art work, new art work, etc. Committee Member Sweeney stated that if a contest is desire, months of preparation would need to consider and currently the Committee is short on time. Committee Member Sweeney suggested that this would be something to keep in mind for next year. Chair DeVine questioned Committee Member Thill in regards to supplies, postage, and the contents of the mailing. Committee Member Thill stated that City Hall provided the needed envelopes, he purchased postage through the post office and would be requesting reimbursement and provided the information that was contained in the mailing to the Chair. 2. Craft Show/Advertising/Teen Dance/5K Run (Committee Member Karla DeVine) Committee Member Karla DeVine questioned whether Committee Members had reviewed the presented newspaper advertisement. Chair DeVine suggested that the dates ofthe Festival should be placed on the City's informational board, cable channel and web site. Discussion ensued regarding the Church's pancake breakfest on Sunday. Chair DeVine questioned whether Committee Member DeVine had an advertising plan. Committee Member De Vine concurred. Committee Member Peil questioned the previous year's posters and the provider of same. Committee Member DeVine stated that they were <provided by the carnival promoter. Chair De Vine reviewed the Advertising sub-committee's advertising plan. Chair DeVine stated that two (2) l;4 pages ads would be placed in the Quad Community Press and Press publications, one (1) ad in the Hugonian, area businesses, cable channel and web site. Committee Member DeVine stated that discussions had been had with Mr. Rich DeFoe, Owner of the Waterworks Beachclub, and it was determined that this would not be an event of the Committee. Committee Member DeVine stated that she had contacted Ms. Monica Travis in regards to the 5K run. Ms. Travis volunteered to assist in same. Committee Member DeVine stated that Ms. Travis would be contacting Runners World to ascertain the possibility of receiving a bulk promotional sunglass giveaway for a new sunglass manufacturer who is participating in a promotional giveaway to new subscribers of Runners World. Chair De Vine questioned whether any discussions had taken place in regards to the provided vendor options for the event. Committee Member De Vine stated that the vendor would be organizing the entire event. Chair De Vine requested that additional information was needed regarding expenditures, profit, etc. prior to the next meeting. Committee Member DeVine stated that the Craft Show registration was completed and would be included in the donation/sponsorship mailing. 3. Softball Tournament, Lion's Beer & Bingo, Food Vendors, Carnival and Expenditure Reimbursement (Chair DeVine) Page 2 of5 May 21, 2001 Fete des Lacs Festival Committee Meeting Minutes Chair DeVine stated that the tournament is still going forward, however, the fields do not meet regulation size. Chair De Vine stated that it has been discussed to temporarily alter the existing fields to accommodate the regulated size needed for this event. Committee Member De Vine stated that the Parks and Recreation Committee would be discussing this item at their next meeting. Committee Member Peil questioned the possibility of the tournament not going forward due to same. Chair DeVine stated that, currently, the tournament is schedule for Centerville; however, the largest danger would be in the Parks and Recreation Committee determined that they did not want to incur the expenditure to temporarily alter the fields. Discussion ensued in regards to the entry fees, profit, players being brought to the events, etc. Chair DeVine stated that no recent contact had been made with the Lions in regards to this item. The Chair felt that this item could be address nearer to the event. The Chair stated that he would discuss this item with the Lions at their meeting on Thursday. Chair DeVine stated that the carnival promoter would be handling the food vendors so no progress had been made on this item. Committee Member Sweeney stated that the Fire Department was not interested in serving water. Committee Member De Vine stated that she would discuss this item with the Parks and Recreation Committee. Mr. Bob Cordel stated that he would contact the same vendors that are used for the City of Blaine's Blazin' 4th Celebration. Discussion ensued in regards to the Committee selling the water. Mr. Cordel volunteered to arrange a contract with his vendors. Committee Member DeVine questioned whether the Committee desired her to approach the Parks and Recreation Committee or not. Consensus was not to approach the Parks and Recreation Committee. Chair De Vine stated that there is nothing to report on the carnival. Chair DeVine stated that all sub-committees should be mindful of upcoming expenditures and the reimbursement procedure for same. 4. Raffle, Fund Raising, Parking (Committee Member Kathy Peil) Committee Member Peil stated that there was no new information regarding the raffle; however, the branch club will be meeting shortly to discuss this item. Committee Member Peil and Sweeney anticipated approaching several Sports Shops to ascertain their willingness to donate items such as 4-wheeler, dirt bike, etc. Committee Member Peil stated that the only supplies needed were envelopes. Chair De Vine requested to view the information that was contained in the mailing. Committee Member Peil stated that Staff had made the sponsorship letters as requested, craft/business expo. registration and parade information would be contained in same. Committee Member Peil stated that the original volunteer form was removed from the mailing due to the fact that the mailing would have required additional postage. Committee Member Peil stated that volunteer opportunities were contained in the donation/sponsorship letter. Committee Member DeVine stated that the letter did not address the events that would be taking place during the celebration and Committee Member DeVine Page 3 of 5 May 21, 2001 Fete des Lacs Festival Corrunittee Meeting Minutes suggested that events should be included in the same mailing. Committee Member Peil stated that an additional page would increase the postage per mailing to $.55. Consensus was to include the flyer. Chair DeVine questioned whether all residents in the City would receive this mailing. Committee Member Peil stated only those individuals that have participated in the past; however, she was open to suggestions. Chair DeVine stated that a second letter should be available in early June. Committee Member Peil suggested that the beginning of July would be better due to the date of the mailing. Committee Member Peil stated that nothing has been done regarding this item. Chair DeVine stated that he would contact Father Fitzgerald to ascertain the times that the Church Council meets and forward that information to Committee Member Peil. Committee Member Sweeney questioned whether Committee Member Peil had given any additional thought to the idea of coupons. Committee Member Peil questioned whether Committee Member Sweeney was asking about the coupons that went with the buttons. Committee Member Sweeney stated that he and Chair De Vine had met for lunch and discussed local business participate in a buy one/get one free type offers rather than those same business donating/sponsoring toward the event. It was felt that the participation in this type of advertising/promoting would be more received by smaller, local businesses. Committee Member Sweeney stated that it would be available on a one (1) page, 8 12 x 11 sheet of paper that then would be sold for $5. Committee Member Sweeney stated the Kelly's Komer had expressed an interest in participating in same. Consensus was that Committee Members would approach local businesses to ascertain their participation in this item. 5. Main Stage, Volunteers, Fireworks & Operations (Committee Member Terry Sweeney) Committee Member Sweeney stated that all acts are committed with the exception of the Fire and Police Departments. It was brought to the Chair's attention that Kids Dance had been booked for approximately two (2) hours on Saturday by a resident. Committee Member Sweeney stated that the entire day had previously been committed. Committee Member Sweeney stated that he would contact Ms. Capra to ascertain whether a contract had be signed with Kids Dance and whether they were available for an alternative day due to the already scheduled events that would be taking place under the tent on Saturday that had been previously contacted for. Chair DeVine suggested having karoke available Saturday evening prior to the band. Chair DeVine stated that he had spoke with the woman who operates the karoke at Kelly's Komer to ascertain availability, etc. Committee Member Sweeney stated that the volunteer postcard/flyer would be included in the mailing. Mr. Cordel reviewed the submitted proposal from the Amateur Radio Operators to provide radio communications for the parade and fireworks elevating the need for walkie-talkies. Mr. Cordel stated that the communications could be directly relayed to the police and fire departments, local ambulance service, members of the Committee, fireworks and parking. Committee Member Thill questioned whether Mr. Cordel could provide 8 - 12 individuals that could work the parade Page 4 of 5 May 21, 2001 Fete des Lacs Festival Committee Meeting Minutes route. Mr. Cordel concurred. Discussion ensued regarding the parking and fireworks and what services Mr. Cordel could provide. Mr. Cordel requested a rough schedule of events that his services would be utilized for. Committee Member Sweeney stated that he had spoken with both Americana and Arrowhead Fireworks. Committee Member Sweeney stated that Arrowhead had said that they would put together a proposal for $2,500; however, same had yet to be received. Committee Member Sweeney stated that he felt the Committee should forward the contract to Americana. Chair DeVine suggested that Mr. Jim March review prior to same. Discussion was had in regards to fireworks display areas. It was suggested to have Americana survey for the best possible site. Committee Member Sweeney stated that Waste Management would be donating their rubbish services totaling $250 and a contract needed to be forwarded to On- Site Sanitation for providing satellites at the park. Committee Member Sweeney stated that he felt the Amateur Radio Operators was a good idea. Discussion ensued in regards to the possibility of securing the use of 4-wheels for the event from Waldoch Sports or someone else willing to provide same. V. NEW BUSINESS 1. Letterhead & Mailing The Chair stated that the mailing had previously been discussed and that the letterhead should be utilized whenever possible. 2. Overall Event List and Timeline Chair requested comments on the presented timeline. The Chair stated that he would like to see this list refined more. Each member attempted to comply with same. VI. OLD BUSINESS None. VII. ADJOURNMENT Motion made by Committee Member Sweeney, seconded by Committee Member Pen to adjourn the Fete des Lacs Committee meeting of May 21, 2001 at 8:15 p.m. All in favor. Motion carried unanimously. Transcribed By: Teresa Bender, Clerk/Treasurer Page 5 of5 CITY OF CENTERVILLE FETE DES LACS FESTIVAL COMMITTEE MEETING APRIL 16, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville Fete des Lacs Festiv 1 C mmi tee held their regularly scheduled meeting on Apri116, 2001, at City Hall, 1880 Mai St e t. PRESENT: Chair Ray DeVine Committee Member Kathy Pei1 (arrived at 6:42 p.m.) Committee Member Karla DeVine Committee Member Terry Sweeney ABSENT: Committee Member John Thill Committee Member Monica Travis Committee Member P icia Scott STAFF: None. OTHERS: Ms. Lisa Ki selhorst Mr. Bob C el, An k Mr. Robb rr, Hu I. II. o urr an sated at he and Mr. March had spoken with him a ier i t n gar to obta ni g a signed contract. Chair De Vine stated that the i w ld e fI rw rding a chec n the amount of $1,500 shortly. Chair DeVine e tio e the a 0 t of space needed for the carnival rides. Mr. Hurr stated that he d e d ap roximately 60 x 200 feet. Mr. Hurr stated that he would visually inspect u . e a 0 e Memorial Park later this evening. Chair De Vine questioned the rides h tea ilable. Mr. Hurr reported a ferris wheel, scrambler, etc. Mr. Hurr stated that e h d hotos of most of the equipment, games, concession stands and trucks. Chair Vine questioned the carnivals electrical and water needs. Mr. Hurr stated that they eded access to water and 24 hour power. Chair DeVine stated that the City provided power for RVs last year. Mr. Hurr stated that they are located out of White Bear Lake and would either return to their homes or rent hotel rooms. Chair DeVine stated that Hurr Family Amusements would bring in their own box and questioned that being from the area where they familiar with the electric inspections that are needed. Committee Member Pei1 questioned the amount of set-up time needed. Mr. Hurr stated that the carnival would show up on Friday morning. Chair De Vine questioned the food concessions that are brought in. Mr. Hurr stated that he primarily had a mini-donut stand. Page 1 of5 April 16,2001 Fete des Lacs Festival Committee Meeting Minutes Mr. HUff stated that he would rent additional space out if it was available and attendance is high. Chair De Vine stated that he needed to anticipate whether to bring in more vendors due to the fact that last year that was one (1) of the complaints. Mr. Hurr questioned the attendance of last years festival. Chair De Vine stated that approximately 3,000 to 5,000 but anticipating 10,000 with the softball tournament. Committee Member Sweeney stated that several individuals looked for food vendors last year during the dance and they had been closed down. Chair DeVine questioned the selling of bottled water. Mr. HUff stated that usually one (1) of the trucks have it. Mr. HUff stated that they usually have pallets worth on hand. Chair De Vine stated that he understood that usually the food vendors and HUff Family Amusements have exclusive rights to varies foods offered. Chair De Vine questioned whether there would be a problem with a local civic group selling the same item, such as water. Mr. HUff explained that as long as they are not right next to the food booths and prices are comparable, there would be no problems. Chair DeVine questioned the appropriateness of another meeting. Mr. HUff stated that in approximately a month they should meet again. Committee Member De Vine stated that an additional item that needed to be kept in mind was the craft show/business expo. and the anticipation of 80 participants. Committee Member DeVine stated that last years problem consisted of the carnival taking more space than allowed for. Mr. Bob Cordel stated that he felt that his organization could assist in eight (8) different areas. Mr. Cordel stated that his organization could be set up from the line to the end of the parade to monitor same via motorcycle and ATVs. Mr. Cordel stated that his organization could have individuals stationed throughout the dance, baseball, 5K run, fireworks, cleanup, operations, storing of money, parking, main entrances or intersections. Chair DeVine questioned the items that Mr. Cordel would need from the Committee. Mr. Cordel stated that he would need a listing of events and times, maps, the possibility of a long signal, 20 amp, 110 outlet that is dedicated. Committee Member Peil questioned the charge for the Anoka County Amateur Radio Operator's services. Mr. Cordell stated that they are not allowed to charge fees, however, they will accept donations or in the future the club may approach the City to secure antennas to the water tower. Chair DeVine stated that the club's services sound really good and the Committee will continue to forward information to the club. III. CONSIDERATION OF MINUTES 1. March 5, 2001 and March 19,2001 Meeting Minutes Motion by Committee Member DeVine, seconded by Committee Member Peil to approve the March 5, 2001 and March 19, 2001 Fete des Lacs Committee meeting minutes. All in favor. Motion carried unanimously. IV. SUB-COMMITTTE REPORTS 1. Parade Chair De Vine stated that he needed to contact Committee Member Thill to discuss an informational flyer to be contained in the sponsorship letter. Committee Member Page 2 of5 April 16, 2001 Fete des Lacs Festival Committee Meeting Minutes Sweeney stated that something needed to be acted on. Mr. Cordel suggested that the Committee consider button contest similar to that of the City of Blaine's Blazin' 4th button contest. Chair DeVine stated that this item was discussed earlier in the planning stages and now time does not allow for this years festival. Chair DeVine questioned the length of time it takes to arrange a button contest. Mr. Cordel stated that generally flyers are distributed in January or February and allow March to be the deadline for entries. Mr. Cordel felt that there would be ample amount of time to conduct a contest for the buttons. 2. Beach Party Committee Member Peil stated that they would set-up the tent in the hockey rink. Chair De Vine stated that the Original Knight of Rock and Roll, former member of the White Sidewalls. 3. 5 K Run/Teen Dance Chair De Vine stated that there was nothing new to report with the absence of Committee Member Travis. 4. Buttons Chair DeVine stated that this item was previously discussed. 5. . Softball Tournament Chair De Vine stated that he and Mr. Bisek had met with the Minnesota Recreation Association and the City of Centerville is booked for the regional tournament. There will be 40 to 60 teams participating, however, an opportunity has risen for them to broken in to two (2). Chair DeVine stated that was his suggestion due to the fact that 20 to 30 teams would be more than enough for this event. Committee Member De Vine stated that Mr. Bisek had received a letter from the City of Lino Lakes stating that most of there fields were in residential areas and not capable of handling the crowds or traffic that would be associated with tournament play. Chair DeVine stated that he needed to meet with Mr. Palzer, Public Works, to ascertain the length of the fields. Committee Member Peil questioned the days of the tournaments. Chair De Vine stated that depending on the amount of teams, but he felt it would be Friday, Saturday and Sunday. 6. Beer & Bingo Chair DeVine stated that this item would be handled by the Lions and that it would be worked on as the event draws nearer. 7. F ood Vendors Chair DeVine stated that he would no seek additional vendors for the event; however, he would contact the Centerville and Hugo Lions to ascertain their desires to participate by selling bottled water. Committee Member De Vine stated that the Church desired to have a pancake breakfest on Sunday morning. Consensus was to have same at the park. Page 3 of5 April 16,2001 Fete des Lacs Festival Committee Meeting Minutes 8. Advertising Chair De Vine suggested that a full or half page flyer that is generic should be completed within the next couple of weeks to be include in with the sponsorship letter. Committee Member Peil stated that a craft show/business expo. registration form should also be included in the mailing. Committee Member DeVine stated that same was completed. 9. Parking Committee Member Peil stated that she had yet to forward a letter to the Church in regards to parking. IO. Raffle Chair DeVine stated that Committee Member Sweeney offered to escort Committee Members Peil and DeVine to Tousley Sports Center. Committee Member Sweeney explained that the Committee would ascertain if Tousley wanted to donate for sponsorship, at cost or split the cost of a 4-wheel and at the same time ascertain if they would allow the use of two (2) additional, identical 4-wheels. The 4-wheelers would be placed at the beginning and end of the parade with signs on them explain that an identical 4-wheeler could be won through the raffle and give Tousley Sports a plug. Committee Member Sweeney suggested the use of the three (3) 4-wheeler at the event and to have same. parked at the dance. It was also suggested that Waldoch Sports be approached. Committee Member Peil stated several sporting goods stores. A suggestion was made for Anoka County Park Memberships. 11. Fund Raising Local area business coupon pages as a local fundraiser. Committee Member Sweeney stated that all participates would sign out a block of numbers and be financially responsible for same. Mr. Bisek stated that usually local business are hit hard for donations and are unlikely to give same without something in return. He felt that the coupon pages would bring additional revenue to local business owners plus it would be a minimal donation. Mr. Hurr stated that usually the carnival posters and tickets would be printed in a month to a month and a half and same would be delivered together. Committee Member Peil stated that the sub-committee general information pages were needed and registration forms. 12. Main Stage Committee Member Sweeney stated that contacts are ready for Kit and Kaboodle, the Magician and Laurie's Dance Studio. Committee Member Sweeney also stated that the car fire simulator is a possibility. 13. Volunteers Committee Member Sweeney presented the Committee with post cards for volunteers to be contained in the sponsorship letter. Page 4 of 5 April 16, 2001 Fete des Lacs Festival Committee Meeting Minutes 14. Fireworks Committee Member Sweeney had nothing to report on this item. 15. Operations Thank you letters were discussed along with coupon pages being given as thank yous to volunteers. Mr. Hurr questioned the papers that covered the area and stated that he occasionally advertises specials on Sunday as "Family Day. Chair DeVine stated that Thursday would be VIP day as discussed with Fundland last year. Mr. Hurr stated that he could secure a couple of rides for Thursday. Chair DeVine stated that this item would need to be discussed in further length to ascertain its possibility. Chair De Vine questioned the size of the ferris wheel. Mr. Hurr stated approximately 55 feet. V. NEW BUSINESS Chair De Vine stated that he would draft an overall list of events and times to be forwarded to Committee Members and the Radio Operators. VI. OLD BUSINESS 1. Letterhead Chair DeVine presented the Committee with two (2) samples of letterhead. Motion made by Committee Member Peil to approve the submitted Festival letterhead. Motion died for lack of second. Committee Member Sweeney volunteered to draft something within the next two (2) weeks. 2. Volunteer T-Shirts The Committee needed to determine the manufacturer for the Lime Green T-Shirts previously approved. Motion made by Committee Member Sweeney. seconded by Chair DeVine to go with Gilden as the manufacturer of the festival's Lime Green T-Shirts. All in favor. Motion carried unanimously. VII. ADJOURNMENT Motion made by Chair DeVine. seconded by Committee Member Sweeney to adjourn the Fete des Lacs meetin2 of April 16. 2001 at 8:14 p.m. All in favor. Motion carried unanimously. Transcribed By: Teresa Bender, Clerk/Treasurer Page 5 of5 ., CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION June 5, 2001 Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regul scheduled meeting on June 5, 2001, at 6:30 p. m. PRESENT: Chair Brian Hanson Commissioner David Kilian Commissioner John McLean Commissioner Ray De Vine Commissioner Rob Sheppard Commissioner Barry Brainard Commissioner Tom Wilharber ABSENT: None. COUNCIL: Linda Broussa d Vickers STAFF: City Admi istr tor, Ii I. Mr. Tom Wilharber to the Planning and irperson Hanson administered the oath of office to Mr. Wilharber and Mr. Wilharber fook his chair at the dais. II. PUBLIC HEARING(S) 1. Ordinance #4 Amendments Page 1 of6 ., June 5, 2001 Planning and Zoning Workshop Meeting Minutes Chairperson Hanson opened the public hearing at 6:34 p.m. Mr. March reviewed the Ordinance #4 amendments and indicated that the Commission may desire to set a maximum size for accessory structures in the M -1 district. Mr. March stated that the Commission would need to hold a public hearing concerning mini-storage before making the recommendation to Council. Commissioner Brainard asked Mr. March if he could survey the surrounding communities to determine the maximum size accessory structure in a M-1 district. Commissioner Kilian indicated he did not think the accessory structure should exceed the square footage of the principal structure. Mr. Wilharber stated he would like to see the information from surrounding communities and add a height restriction. Commissioner Kilian stated that the Commission had previously set a height restriction. Council Liaison Broussard Vickers suggested allowing accessory structures for residential use in a M-1 district to be fifty percent (50%) of the rear yard. Commissioner Kilian stated that he felt the Commission should indicate the structure could be 50% of the rear yard, but not to exceed the size of the principal structure. Commissioner DeVine indicated that the lots in downtown were split into 100-foot lots and some residents own more than one (1) lot. Commission De Vine stated one (1) resident would need to come before the Commission to rejoin the lots, which seems unfair. Council Liaison Broussard Vickers stated that the property owner has the option to sell the lots separately if they were divided and may not desire to rejoin them. Council Liaison Broussard Vickers stated that the Ordinance stated there must be a principal structure on the lot in order to build an accessory structure. Commissioner DeVine indicated he was concerned about how the suggested change would affect a property owner with more than one (1) lot, as they may be able to build a large building. Council Liaison Broussard Vickers stated that the requirement for the accessory structure not exceed the square footage of the principal structure, should limit the size of the accessory structures because she is unaware of any large principal structures in the downtown area. Commissioner DeVine indicated he felt the matter needed to be researched and further discussed. Page 2 of 6 , June 5, 2001 Planning and Zoning Workshop Meeting Minutes Motion by Commissioner Sheppard. seconded by Commissioner McLean to close the public hearing. All in favor. Motion carried unanimously. Chairperson Hanson closed the public hearing at 6:55 p.m. Motion by Commissioner Brainard. seconded bv Commissioner She{lpard to remove the phrase "except in the M-l District" from the Division 65. Accessory Structures Section of Ordinance #4 and direct Staff to research the matter for discussion at the next meeting. All in favor. Motion carried unanimously. III. APPEARANCES 1. Mr. Terry Sager (Mini-Storage) Mr. Edward Sadelack stated that he had partnered with Copeland Industries to help with the building if it is approved. He then reviewed the revised plan for his mini-storage facility. Commissioner Brainard stated that Mr. Sadelack would need a Special Use Permit, which would require a public hearing. Commissioner Wilharber questioned the location of the lift station. Mr. March pointed out on the map the location of same. Commissioner Wilharber questioned the type of fencing that would be used on the east side of the property, as the second building would not be built right away. Mr. Sadelack stated that he intended to fence the area and would provide fencing required; however, he would prefer to install inexpensive fencing due to the removal of same in preparation of Phase II. Commissioner Wilharber questioned whether Rice Creek Watershed District had granted permission to fill the entire four (4) acres with buildings without requiring a pond. Mr. Sadelack indicated that, since Mr. Rehbein would be creating a pond, Rice Creek had indicated that no pond would be required on the four (4) acre site. Commissioner Brainard asked what kind of fencing would be used to the east prior to the completion of Phase II. Mr. Sadelack indicated he was hoping to use the least expensive fencing required, as it would be removed when Phase II is constructed. Commissioner De Vine indicated he did not see the need to require masonry block and fencing in the area of Phase II due to the fact it faces unimproved, industrial land. Mr. Sadelack questioned whether the City would allow outside storage for RV parking in the location of Phase II prior to it being built. The Commission indicated that the City was not interested in outside storage. Page 3 of6 .. June 5, 2001 Planning and Zoning Workshop Meeting Minutes Mr. March stated there would be a need to hold a public hearing for the issuance of the Special Use Permit. Chairperson Hanson suggested Mr. Sadelack be prepared to address lighting issues prior to appearing at the public hearing. Council Liaison Broussard Vickers indicated that Mr. Sadelack needed to use environmentally friendly lighting. Commissioner Wilharber questioned the hours of operation for the facility. Commissioner DeVine indicated that the Special Use Permit would address the hours of operation. Commissioner Wilharber stated concern about the type of fencing on the east and noted that the land is vacant now, but would be developed in the future. Commissioner Wilharber stated that if Phase II were never built, the City would want the same type of masonry block and fencing on the eastern perimeter. Mr. Sadelack stated he would prefer to use inexpensive fencing and be required to put the masonry and fencing in after a certain time frame if Phase II is not built. Commissioner Wilharber requested an estimated value of the facility. Mr. Sadelack indicated the facility, not including the land, had an estimated value of $1.5 million. Commissioner Wilharber stated that this type of use would not bring employment opportunities to the City. He then noted it may provide a benefit for residents; however, he did not feel it would benefit the City as much as bringing a business that provide employment opportunities to the industrial park. Mr. Sadelack indicated that even though his business would not provide employment opportunities, it would be providing tax base for the City. Council Liaison Broussard Vickers indicated that, in light of the new Ordinance changes and the limitations on outside storage, the City has created a need for this type of service. Commissioner Brainard questioned the rent for one (1) unit. Mr. Sadelack stated that alO x 20, climate controlled unit would rent for approximately $225 a month Mr. March stated it would be interesting to know the percentage of small businesses using storage units. Mr. Sadelack indicated his statistics indicate that approximately thirty (30%) of those using storage units are small business owners and stated that the percentage is increasing. Commissioner Brainard questioned the vacancy rate. Mr. Sadelack stated he had been told to expect a fifty percent (50%) occupancy for the first year. He noted that full Page 4 of6 June 5, 2001 Planning and Zoning Workshop Meeting Minutes capacity is determined to be eighty-five percent (85%) and noted he had gotten his figures from the Self-Storage Almanac. Mr. Sadelack stated his demographic study shows that the area is in need of storage and stated he feels an eighty-five percent (85%) occupancy rate for the first year may be obtainable. Commissioner Brainard questioned whether Mr. Sadelack would franchise the facility. Mr. Sadelack stated he was unsure, however it could be done. Commissioner Brainard questioned the hours of operation for the office. Mr. Sadelack indicated that office hours had not been determined, but stated he feels it may be necessary to be open from 7:00 a.m. to 7:00 p.m. to accommodate before and after work traffic. Commissioner Brainard questioned the need for additional traffic control for the site. Commissioner McLean asked Mr. Sadelack to check the Self-Storage Almanac for traffic information. Mr. Sadelack indicated he would secure traffic numbers. Commissioner Kilian stated he felt the traffic flow would be spread out. Mr. Sadelack questioned whether the Commission approved of the revised plan. Consensus was that the submitted plan needed to more closely fit the requirements set by the Commission. Commissioner Wilharber suggested Mr. Sadelack have a landscaping plan for the public hearing on the Special Use Permit. Commissioner Brainard suggested removing one (1) unit on each side to make the end units more accessible. Commissioner Wilharber suggested that Mr. Sadelack contact Anoka County to determine the taxes for the facility and forward same at the next meeting. Chairperson Hanson left the meeting at 7:46 p.m. IV. OLD BUSINESS None. V. NEW BUSINESS 1. Ordinance #4 Amendments Page 5 of6 .. June 5,2001 Planning and Zoning Workshop Meeting Mmutes This item was handled earlier in the meeting. 2. Petition for Oiibwav Drive Mr. March stated that the City had received a petition requesting that the City take over Ojibway Drive and Council tabled the matter to allow ample time for the developer and town home associates to possibly reach a compromise. VI. DISCUSSION ITEMS Mr. March stated he was in the process of recruiting a planning intern. Mr. March stated that the Metropolitan Council is updating its regional blueprint and there was a possibility that the City could be required to make additional updates to the Comprehensive Plan. Mr. March stated he had submitted an application to Anoka County to receive GIS mapping capabilities. The maps would be utilized for updating the Comprehensive Plan. VII. CONSIDERATION OF MINUTES Chairperson Hanson requested that the first page be changed to indicate that Council Liaison Broussard Vickers was present at the meeting. (He made this request prior to leaving the meeting.) 1. May 1, 2001 Meeting Minutes Motion by Commissioner Sheppard. seconded by Commissioner Kilian to approve the May 1. 2001 Meeting Minutes as amended. Ayes - 5. Commission Members Brainard. DeVine. Kilian. McLean and Sheppard. Nays - O. Abstain - 1. (Wilharber). Motion carried. VIII. ADJOURNMENT Motion by Commissioner Kilian. seconded by Commissioner DeVine to adjourn the June 5. 2001 Planning Commission Meeting at 7:46 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer Page 6 of6