HomeMy WebLinkAbout2001-05-09 CC
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CITY COUNCIL AGENDA
WEDNESDAY, MAY 9, 2001
6:30 P.M.
L CALL TO ORDER
1. Roll Call
n. SET AGENDA
ID. PUBLIC HEARING(S)
IV. APPEARANCES/A WARDS
1. Mr. Dean Havel, Bald Eagle Water-Ski Club
V. CONSIDERATION OF MINUTES
1. April 25, 2001 Meeting Minutes
VI. PETmONS AND COMPLAINTS
VII. UNFINISHED BUSINESS
VIll. OLD BUSINESS
1. County Bank Reimbursement Request
2. Laurie LaMotte Memorial Park Electrical Specifications
3. 2001 Goals
IX. NEW BUSINESS
1. Bald Eagle Ski Jump
2. Planning Intern
3. 21st Avenue Feasibility Study
X. CONSENT AGENDA
1. The City of Centerville April 26, through May 9, 2001 Expenditures
2. Centennial Fire District Expenditures
3. Parks and Recreation Candidate Recommendations (Ms. Kathy Peil & Mr.
Tom Lee)
XL COMMITTEE REPORTS
xn. ADMINISTRATOR'S REPORT
XID. ADJOURNMENT
Survey for Centerville Staff and Council
Mayor and Council Members
This survey is being conducted by the Centerville Communications Task Force to gather
information and opinions from you about how to improve the city's communications with
our residents and businesses. We hope you will take the time to fill it out. Please return
the completed survey to City Hall by June 1. lbanks for your help!
Please answer question # 1 by placing a percentage in the line to the left of each method of
communication. Your total must equal 1 00%.
1.
What methods of communication
do you use in your job to provide
information to residents of Centerville?
2.
How effective do you feel is
this form of communication?
Telephone
U.S. mail
E-mail
Direct contact-city offices
Direct contact-outside city offices
Public meetings
Quad Community Press
The Hugonian
Le Journal
Cable Channel 16
Centerville Website
City Sign
Other - Please SpecifY
100% Total
excellent
I 2
1 2
1 2
1 2
I 2
1 2
1 2
1 2
1 2
1 2
I 2
I 2
I 2
poor
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3 4
3. How effective you feel is the communication between the City of Centerville and each of
the following local groups? Please circle the number to the right of the group that best
describes your answer.
excellent poor
Residents I 2 3 4
Businesses 1 2 3 4
Community organizations 1 2 3 4
School district 1 2 3 4
Neighboring cities 1 2 3 4
4. What would be your preferred way to communicate information to residents, businesses,
and other local groups within the City of Centerville? Example - City Hot Line, Email,
Workshops, etc. Please list your ideas below.
Continued on other side
Mayor and Council Members
5. Please list any suggestions for improving communication in the City of Centerville in the
space below. All ideas are welcome.
CITY COUNCIL AGENDA
WEDNESDAY, MAY 9,2001
6:30 P.M.
I. CALL TO ORDER
1. Roll Call
II. SET AGENDA
ill. PUBLIC HEARING(S)
IV. APPEARANCES/A WARDS
1. Mr. Dean Havel, Bald Eagle Water-Ski Club
V. CONSIDERATION OF MINUTES
1. April 25, 2001 Meeting Minutes
VI. PETITIONS AND COMPLAINTS
VII. UNFINISHED BUSINESS
Vill. OLD BUSINESS
1. County Bank Reimbursement Request
2. Laurie LaMotte Memorial Park Electrical Specifications
3. 2001 Goals
IX. NEW BUSINESS
L Bald Eagle Ski Jump
2. Planning Intern
3. 21st Avenue Feasibility Study
X. CONSENT AGENDA
1. The City of Centerville April 26, through May 9, 2001 Expenditures
2. Centennial Fire District Expenditures
3. Parks and Recreation Candidate Recommendations (Ms. Kathy Peil & Mr.
Tom Lee)
XI. COMMITTEE REPORTS
XII. ADMINISTRATOR'S REPORT
XIII. ADJOURNMENT
MEMO
DATE: May 4, 2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : Water Ski Jump - Bald Eagle Water Ski Club
............................................................................
Included in your packet is a letter from Mr. Dean Havel ofthe Bald Eagle Water Ski
Club. This organization is applying for a permit to place the ski jump on Centerville
Lake as proposed on the attached diagram.
I believe this ski jump has been on the lake for at least the last five years. I do not recall
any complaints in regards to this issue from last year. The Anoka County Sheriffs
Department is responsible for issuing the permit.
.t'
,
9020 Nashua Ave N.E
Otsego, Mn 55330
May 3,2001
Centerville City Council
1880 Main Street
Centerville, Minnesota
Dear Centerville city council,
Once again the Bald Eagle Water-Ski Club would like to place a water-ski jump on
Centerville lake in front of the Waterworks Beach club. We are in the process of
obtaining a permit from the Anoka county water patrol. Part of the process involves a
letter of permission from the Centerville city council. We would like to appear before the
council at the May 9th city council meeting to discuss our use of the jump, and address
any questions and concerns you may have.
Bald Eagle Ski club has been skiing in front of Waterworks since 1989; we have
continually tried to minimize our impact on the lake and the lakeshore property owners.
Our schedule would be to place the jump on the water in mid-May and remove it by the
end of August. Use ofthe jump will occur mainly on Tuesday and Thursdays from 5:00
to 9:00.
I have sent along a diagram of where we will be placing the jump. Thank you for your
consideration on this matter and I look forward to speaking with you on May 9th.
Regards,
Dean D Havel
Enclosure (1)
...
I
t'
Centerville Lake
Jump
Dock
100ft
Parking lot
Waterworks
Beach Club
County road 14
E-Mailed to Council on 5/3/01 at 11:34 a.m.
April 25, 2001 Council utes
CITY OF CENTERVILLE
CITY COUNCIL MEETING
APRIL 25, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly,
meeting on April 25, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
Council Member Linda Broussard Vickers
ABSENT:
None.
STAFF:
City Administrator, J march
City Engineer, Tom ete so
City Attorn , Jim eft
I.
o
o ncil meeting to order at 6:35 p.m.
II.
e I be added under Petitions and Complaints
III.
(S)
IV.
Citizen of the Year Award Presentation (Wayne LeBlanc)
Council Member
Motion carried
Mayor Swedberg presented Mr. Wayne LeBlanc with the Citizen of the Year award.
Mr. LeBlanc thanked the City and those that he has worked with for the award.
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April 25, 2001 Council Minutes
2. Ad Hoc Communications Committee Update
Ms. Theresa Brenner, Chair, gave a brief update on the progress of the Committee. Ms.
Brenner provided copies of the proposed surveys for review.
Mr. March requested that prizes be designated rather than listing dollar amounts on the
survey.
Ms. Brenner stated that the Committee has made several recommendations and reviewed
same: Update the City's web page contact list, Cablecast Council meetings during the
day, subsequent to the actual meeting and provide the Week in Review to residents
expressing interest in receiving same.
Council Member Capra questioned whether Mr. March could post the Week in Review
on the City's website. Mr. March concurred and offered to e-mail same to residents who
expressed interest in receiving the Week in Review.
Mr. March stated that Ms. Patricia Scott had submitted a letter of resignation for
providing newsletter services to the City. Mr. March also stated that he had received a
telephone call from the person who was the associate editor of the White Bear Press for
five (5) years and currently produces a twenty-five (25) page, glossy magazine. Mr.
March stated that this might be a viable avenue for the City to present information to
residents and the surrounding communities. Mr. March also stated that he would
research this item further.
Motion by Council Member Travis seconded by Council Member Capra to
authorize the Communications Ad Hoc Committee to print and mail the presented
surveys. All in favor. Motion carried unanimously.
V. CONSIDERATION OF MINUTES
Council Member Capra requested the following change: Page 11 change "City of
Centerville" to "Cable Commission".
Mayor Swedberg requested the following change: On the last page indicate that the
interviews were set for April 17, 2001 not May 17, 2001.
Motion by Council Member Nelson. seconded by Council Member Capra to
a{lprove the April 11. 2001 Council Minutes as amended. All in favor. Motion
carried unanimously.
VI. PETITIONS AND COMPLAINTS
1. Ms. Kathy Peil
Page 2 of 12
E-Mailed to Council on 5/3/01 at 11 :34 a.m.
Apri] 25, 2001 Council Minutes
Ms. Kathy Peil, 1859 - 73rd Street, stated that her and her husband have been trying to
build an in-ground pool in their backyard for two (2) years. Ms. Peil requested that
Council agree to release her building permit on Tuesday, May I, 200 I pending a
favorable outcome at the Planning and Zoning Commission meeting regarding Ordinance
#4 amendments and requirements for pools.
Council Member Capra questioned Mr. Hoeft whether the City could legally agree to
comply with Ms. Peil's request.
Mr. Hoeft suggested releasing the permit subject to the approval of the Planning and
Zoning Commission. Mr. Hoeft also suggested that if Council had concerns in regards to
pool requirements, they should address same at a special meeting or attend the Planning
and Zoning Commission meeting.
Council Member Broussard Vickers questioned the approval of Council prior to the
process being completed.
Council Member Travis clarified that pools are not currently addressed in Ordinance #4
and Staff is treating them as an Accessory Structure.
Mr. Hoeft stated that Council has the authority to release the permit. Mr. Hoeft also
stated that this request is not a Variance and is not governed by Ordinance #4.
Mayor Swedberg questioned the feelings of Ms. Peil's neighbors. Ms. Peil stated that she
had discussed the pool and required fencing with her neighbors as signatures would be
required to install the fencing on the property line.
Mayor Swedberg questioned whether additional pool requirements would need to be in
place if Ordinance #4 is amended regarding pools. Council Member Broussard Vickers
stated that most pool requirements are covered under building codes and state law.
Mayor Swedberg suggested calling a special meeting the night of the Planning and
Zoning Commission meeting to discuss this matter.
Council Member Nelson suggested a telephone vote. Mr. Hoeft stated that a special
meeting or a telephone poll would need to be published.
Council Member Travis stated he felt this was a formality and he was fine with approving
the release of the permit contingent upon Planning and Zoning Commission approval.
Ms. Peil questioned the possibility of residents raising concern with the amendments to
Ordinance #4 regarding the pool requirements subsequent to approval and during the
publication period. Mr. March explained that upon two (2) consecutive publications of
the amendments, they would become effective.
Page 3 of 12
E-Mailed to Council on 5/3/01 at 11:34 a.m.
April 25, 2001 Council Minutes
Council Member Nelson questioned the requirements for pools if the current Ordinance
#4 does not cover pools. Mr. March explained that Staff has interpreted that pools fall
under the definition of Accessory Structure and, therefore, pools are limited to two
percent (2%) of the rear yard similar to that of a shed.
Council Member Nelson questioned the appropriateness of a Variance in this case.
Council Member Broussard Vickers explained that would not work due to time
constraints and the requirement of holding a public hearing.
Council Member Capra stated that Council usually approves the recommendation of the
Planning and Zoning Commission. However, she would prefer a telephone poll
following the meeting.
Mayor Swedberg questioned whether Ms. Peil has contacted other construction firms to
construct the pool. Ms. Peil stated that she had and that no other contractors were
available prior to August.
Mr. Hoeft suggested that Council either attend the Planning and Zoning Commission
meeting, call a special meeting or have a telephone poll following the meeting.
Mayor Swedberg questioned what would happen if someone raised major concerns about
pools at the public hearing. Mr. Hoeft stated that there could be a possibility of that
happening and suggested calling a special meeting following the Planning and Zoning
Commission meeting prior to releasing the permit. Mr. March stated that he did not
believe the public hearing would be of interest to very many people.
Motion by Council Member Nelson, seconded by Council Member Capra to
schedule a special meeting of the City Council on May 1, 2001 at 7:00 p.m. All in
favor. Motion carried unanimously.
VII. UNFINISHED BUSINESS
None.
VIII. OLD BUSINESS
Mr. March stated that Staff had located the actual bid for Hunter's Crossing that listed
four (4) alternates. Mr. March stated that the City chose Northdale Construction, which
had the highest cost for the alternates and that may be the reason the proj ect was not
awarded. Mr. March stated that Mr. Peterson had indicated in a letter that funding should
be discussed prior to approving an alternate. Mr. March also stated that at the time the
bid was awarded, no commitment had been received from The County Bank.
Mr. March submitted copies of the building permit plans that show an "X" where the
requested hydrant was drawn on same by the Centennial Fire District. Mr. March stated
Page 4 of 12
E-Mailed to Council on 5/3/01 at 11:34 a.m.
April 25, 2001 Council Minutes
that The County Bank's contractor moved the hydrant to the north and did not build it
according to the submitted plans.
Council Member Capra clarified that the Fire Department required that the hydrant be
located where it is.
Mayor Swedberg questioned Mr. March in regards to whose financial responsibility the
water main would be. Mr. March recommended that the City request that Mr. Peterson
place a value on the benefit of the water main installation for future development to the
north of the site.
Mr. Peterson stated that typically the property owner would be assessed at the time the
property is developed. Mr. March stated there might be some value to the City if the City
intends on looping into the water main east of the Willow Glen development for future
growth.
Council Member Broussard Vickers clarified that the City would not loop into the system
until the property to the north develops and those properties would be assessed at that
time for same. Mr. March stated that the City has given credit for looping, extra depth
and over-sized water mains in the past. Mr. Peterson agreed that the City did receive a
slight benefit as the water main is extended farther than it would have needed to be.
Council Member Travis questioned whether the water main makes a 900 turn at the
hydrant and if the water main extended to the north property line. Mr. Peterson stated
that the hydrant is positioned directly on the water main. Mr. Peterson stated that the
City realized a 15% value. Mr. March recommended that Staff continue to investigate
the issue and report back.
Motion by Council Member Broussard Vickers seconded by Council Member
Nelson to table this matter pending additional investigation. All in favor. Motion
carried unanimously.
IX. NEW BUSINESS
1. Centennial Fire District Pumper Bids
Mr. March stated that the Fire Steering Committee had recommended acceptance of the
bid from General Safety for the purchase of a new pumper truck in the amount of
$234,713.
Motion by Council Member Capra. seconded by Council Member Broussard
Vickers to approve the recommendation of the Fire Steering Committee to purchase
a new pumper truck from General Safety in the amount of $234.713. All in favor.
Motion carried unanimously.
Page 5 of 12
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April 25, 2001 Council Minutes
X. CITY ENGINEER'S REPORT
1. Laurie LaMotte Memorial Park Electrical Plans
Mr. Peterson presented electrical plans for Laurie LaMotte Memorial Park for Council's
reVIew.
Mayor Swedberg questioned whether the City could tap into the electrical line at any
point if future wiring is determined. Mr. Peterson stated that the transformer is the most
viable starting point for same.
Mr. March questioned the purpose of the power-line crossing overhead versus under the
parking lot. Mr. Peterson stated that same was determined by Xcel Energy. Xcel Energy
suggested that burying feeder lines under asphalt was not a good idea due to potential
problems, accessibility and cost effectiveness. Mr. Peterson stated that he would contact
Xcel Energy to ascertain if they may have additional suggestions for the line.
Mr. March stated he would prefer under ground power, if possible, to preserve the
appearance of open space in the park.
Consensus was that the power line be placed underground depending upon cost. Mr.
Peterson stated that the power would be under ground subsequent to crossing the parking
lot.
Mr. Ray DeVine requested that Mr. March forward copies of the plans to the Parks and
Recreation Committee for their review.
Mr. March questioned whether the timeline for completing the project would be
jeopardized by waiting for input from the Parks and Recreation Committee. Mr. Peterson
stated that he could issue an addendum for up to five (5) days prior to the bid and did not
believe it to be a problem.
2'. Surface Water Management Plan Proposal
Mr. Peterson briefly reviewed the Surface Water Management Plan.
Mayor Swedberg clarified that the City is required to have a Surface Water Management
Plan that is complimentary to its Comprehensive Plan and, in order to do that, tasks 1
through 6 need to be completed. Mr. March concurred. Mayor Swedberg questioned
whether Public Works Staff or Mr. Peterson would perform the other items contained in
the report. Mr. Peterson stated that he would develop a checklist and Public Works Staff
could complete some of the tasks to reduce expenditures.
Page 6 of 12
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April 25, 2001 Council Minutes
Mr. March questioned whether the modeling and associated costs were needed as same
was completed previously. Mr. Peterson stated it would be dependent upon Rice Creek
Watershed, as modifications have been made since 1997.
Mr. March stated that when the City compiled its Comprehensive Plan in 1997, Rice
Creek Watershed District had not submitted a plan to the Metropolitan Council. At the
time, the City requested that H.R. Green complete a Surface Water Management Plan for
review by the Watershed District. At that time, the City was informed that they would
have two (2) years following the completion of the Watershed District's Plan.
Mr. March suggested submitting all documentation regarding this matter to Mr. Peterson
and letting him determine if additional information is needed.
Council Member Broussard Vickers questioned whether the funds would be expended
from the Water Tower Fund. Mr. March stated that in his opinion, the funds should be
expended from the Storm Sewer Fund as the plan relates to drainage.
Council Member Capra stated she would prefer that a pond inventory be completed and a
pond maintenance schedule be arranged commencing 2002 and suggested that Mr.
Peterson work with Public Works to complete pond maintenance.
Mr. March stated he would like Mr. Peterson to instruct the Public Works Staff on pond
maintenance for the pond that has received the most complaints.
Mayor Swedberg questioned whether there was standard protocol for pond maintenance
determined by the Rice Creek Watershed District. Mr. March indicated that the
Watershed District may have standards and stated he would research same.
Motion by Council Member Capra. seconded by Council Member Broussard
Vickers to approve the Surface Water Management Plan for the required work as
presented and to submit the current plan to the City Engineer for necessary
corrections. All in favor. Motion carried unanimously.
3: Downtown Revitalization Proiect
Mr. Peterson thanked Council for selecting Bonestroo, Rosene, Anderlik & Assoc. and
requested that Council define the portion of the project they would be responsible for and
what Shea Architects would be responsible for. Mr. March explained Shea Architects
would be focusing on building components around the commercial properties and
Bonestroo would provide ala carte streets cape amenities.
Council Member Broussard Vickers stated she felt there was enough information for a
basic meeting with the downtown businesses and residents.
Mr. March suggested holding the meeting in mid-May. Mayor Swedberg suggested that
the meeting be held near the downtown area.
Page 7 of 12
E-Mailed to Council on 5/3/01 at 11 :34 a.m.
Apri125, 2001 Council Minutes
Council Member Nelson questioned whether the meeting could be held at Mr. DeVine's
office. Mr. De Vine stated that they had recently leased the main floor level of the
building and offered the use of his conference room for the meeting.
Consensus was to hold the meeting on May 15, 2001 at 7:00 p.m. at Mr. DeVine's
Office.
4. Trail in Front of AppleTree Square
Mr. Peterson stated that there are two (2) options for the trail. One option is to pave over
the existing overlay of the trail. The maximum width of the trail would remain six (6)
feet wide. Mr. Peterson noted that three (3) drainage locations would need to be
installed. Mr. Peterson advised same to be concrete swales that would allow movement
of water across the trail and into the ditch. The second option is to fill in the ditch and
make the trail eight (8) or ten (10) feet wide. The approximate cost for the first option
would be $3,000 and the second option would be $10,000 to $11,000. Mr. Peterson
stated that the second option would need Anoka County approval to fill in the existing
ditch.
Council Member Nelson questioned the possibility of using metal grates instead of
concrete swales. Mr. Peterson explained that metal grates do not work well during the
freeze/thaw cycle and are not recommended.
Council Member Capra questioned whether the same option could be utilized for the new
stripe mall development. Mr. Peterson stated that the trail would drain into a catch basin
at that site.
Motion by Council Member Nelson, seconded by Council Member Capra to offer
the first option to Mr. Drillin2: for the trail on the west side of AppleTree Square.
All in favor. Motion carried unanimously.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to approve the commencement of accepting Request for Bids re2:arding the
Laurie LaMotte Memorial Park Electrical Plans based on any amendments from
the Parks and Recreation Committee. All in favor. Motion carried unanimously.
XI. PUBLIC WORKS REPORT
1. 6961 Dupre Road (Driveway Accessibility)
Mr. March stated that the City would incur $365 per hour plus tax to rent a bobcat with a
mill attachment and trailer. It was anticipated that the project would take four (4) hours
to complete.
Page 8 of 12
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April 25, 2001 Council Minutes
Council Member Capra questioned whether the City incurred the expenditures with the
previous accessibility request. Mr. March stated that the equipment had been donated
and the City had incurred minimal expense for asphalt.
Motion by Council Member Travis. seconded by Mayor Swedberg to proceed with
the milling and fixing of the curb at 6961 Dupre Road. Ayes - 4. Nays - 1
(Broussard Vickers). Motion carried.
2. Temporary Summer Help
Mr. March stated that the Public Works seasonal worker from the previous year has
expressed interest in working for the City again this year. Mr. March explained that A.J.
has agreed to work for the same rate as last year ($10/hour), excluding benefits.
Motion by Council Member Capra. seconded by Council Member Nelson to
authorize the hiring of temporary. seasonal help for the Public Works Department.
All in favor. Motion carried unanimously.
3. Civil Defense Siren
Mr. March stated that he had met with a representative from Federal Warning Systems in
regards to the current siren and the possibility of securing an additional siren. A proposal
would be forwarded for review. Mr. March also stated that the additional siren would be
located at City Hall and would be powered by the generator. The existing siren would be
relocated to ensure 100% coverage for the City. Mr. March explained that the
representative had recommended keeping the controls for the siren inside the building to
make the siren more reliable.
Council Member Capra questioned the approximate cost for the SIren. Mr. March
indicated an additional siren would be approximately $17,000.
Motion by Mayor Swedberg. seconded by Council Member Broussard Vickers to
accept the future recommendation of the Fire Chief with regards to the Tornado
Warning Siren. All in favor. Motion carried unanimously.
4. 7121 Centerville Road (Baron Property)
Mr. March updated Council on the Baron property.
Council Member Nelson stated she felt it would be okay to extend the deadline due to a
late thaw and excessive rain.
Council Member Capra questioned the recourse Council would have if the property was
not brought into compliance by June 1, 2001. Mr. Hoeft indicated the City would have to
cite the property owner with a violation of the Code, which puts the matter into the
criminal court system which subjects the property owner to fines if the property is not
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April 25, 2001 Council Minutes
cleaned up. This may provide a financial incentive to the property owner to clean up the
property .
Mr. Tom Wilharber, 6849 Centerville Road, stated the City has been dealing with the
property in question for a number of years and has consistently received the same excuses
as to why the property cannot be cleaned up. Mr. Wilharber requested that Council
consider the residents living near the property who have put up with the conditions of the
property. Mr. Wilharber requested that Council not grant an extension. Mr. Wilharber
stated that in his opinion, the privacy fence currently being installed is not an answer to
the existing problem.
Council Member Broussard Vickers clarified that Council had agreed, if progress was
made, to grant an extension until June 1, 2001. Council Member Broussard Vickers
requested that Staff indicate that the drop-dead date for bringing the property into
compliance was June 1,2001 and no further extension would be granted.
Motion by Council Member Nelson. seconded by Council Member Broussard
Vickers to extend the deadline to bring the property into compliance to June 1. 2001
and indicate that no further extensions would be granted. All in favor. Motion
carried unanimously.
5. Thermal Heat Patches
Mr. March reported that Mr. Palzer is recommending that 150 heat patches be completed.
Mr. March stated that thermal patching has been very effective in the past.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to approve the quote from Berman for 150 thermal heat patches. All in
favor. Motion carried unanimously.
Council Member Nelson questioned Mr. Palzer's recommendation for the services to be
provided by Berman when another firm was the lowest bidder. Council Member Travis
stated that the low bidder was providing crack filling services which was a totally
difference issue.
Mayor Swedberg questioned whether the road could be raised in the areas where the heat
patches would be installed. Mr. March stated that the asphalt is heated up and smoothed
out, but the existing grade is not changed. Mr. March stated that the heat patches would
be installed in several areas where the streets are deteriorating, however, these same areas
may also require overlay.
XII. CONSENT AGENDA
1. The City of Centerville April 12, through April 25, 2001 Expenditures
2. Centennial Fire District Expenditures
Page 10 of 12
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Apri125, 2001 Council Minutes
Motion by Council Member Nelson. seconded by Council Member Capra to
approve Consent Agenda Items 1 and 2 as presented. All in favor. Motion carried
unanimously.
XIII. COMMITTEE REPORTS
Council Member Capra reported that in her capacity as City Historian, she attended the
Around the County Meeting at the Anoka County Historical Society. She then noted the
Historical Society would be moving into the Anoka County Library.
Mayor Swedberg asked if the therapeutic massage business was still interested in coming
to Centerville. Mr. March stated he had received no formal application and the Planning
and Zoning Commission may amend the current ordinance or create an ordinance to
cover therapeutic massage for future use.
Council Member Broussard Vickers reported several Planning and Zoning Commission
Members had attended a training seminar and felt it was very informative. Council
Member Broussard Vickers stated that she had given Mr. March the information obtained
at the seminar to distribute to those that desired reviewing same.
Mayor Swedberg reported that the Police Commission is interviewing candidates for an
officer position. Mayor Swedberg stated that the physical/fitness examinations had been
completed and the oral interviews were scheduled for May 5, 2001.
Council Member Travis reported that the Economic Development Committee (EDC)
meeting had been re-scheduled for April 26, 2001.
XIV. ADMINISTRATOR'S REPORT
Mr. March stated that the League of Minnesota Cities Annual Conference was upcoming
and requested that those who desired to participate inform him of same.
Mr. March submitted a letter from the Anoka County Assessor's Office revealing the
results of the Board of Review proceedings.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to accept the findings of the Board of Review. All in favor. Motion carried
unanimously.
Mr. March reported he had received a copy of the response from Mrs. Turcotte's attorney
received by Mr. Hoeft. Mr. March requested that Mr. Hoeft discuss this issue.
Mr. Hoeft stated that Mrs. Turcotte desired $139,900 for the property in question rather
than $139,000 as previously understood by the City. Mrs. Turcotte's attorney has also
requested that the City pay the costs usually attributed to the seller in a real estate
transaction. Mr. Hoeft estimated the associated cost of closing to be approximately
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April 25, 2001 Council Minutes
$1,000. Mr. Hoeft stated that he would be requesting Mrs. Turcotte to sign a waiver for
relocation benefits when the property is leased back to her.
Motion by Council Member Broussard Vickers. seconded by Council Member
Travis to authorize Staff to accept the new purchase price of $139.900. to agree to
pay the seller's closing costs. and to require that Mrs. Turcotte sign a waiver of
relocation. All in favor. Motion carried unanimously.
Mr. March stated that an individual, who was interested in relocating Mrs. Turcotte's
residence, alleviating demolition costs that would be incurred by the City, had contacted
him.
Mr. March requested that Council arrange a work session date to discuss employee
benefit issues.
Consensus was to schedule a work session for May 30, 2001 at 6:30 p.m.
Council Member Broussard Vickers requested that any items Staff or Council feels need
to be addressed in a work session environment, be added to the next regularly scheduled
meeting agenda. Council Member Broussard Vickers suggested that no work sessions be
scheduled for the summer.
XV. ADJOURNMENT
Motion by Council Member Nelson. seconded by Council Member Capra to adjourn
the April 25. 2001 City Council Meeting at 8:43 p.m. All in favor. Motion carried
unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 12 of 12
MEMO
DATE: May 4,2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : County Bank Hydrant and Watermain
............................................................................
This item was tabled at the last Council meeting. Mr. Peterson will present an estimate of
what he thinks is an accurate cost of any credit owed to the developer in regards to this
item.
MEMO
DATE: May 4,2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : Laurie LaMotte Memorial Park Electrical Specifications
............................................................................
This item is being placed on the agenda in case Mr. Peterson wants to comment on the
viability of installing the electrical underground versus overhead near the parking lot.
Council member Broussard Vickers would also like to discuss the funding for this
proposal.
MEMO
DATE: May 4, 2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : 2001 Goals
............................................................................
The 2001 Goals have not been formally adopted. I would recommend that Council
consider adopting the goals document in some format. I would further recommend that
the document not contain specific dollar amounts at this time. As work progresses on the
various goals, significant expenditures will have to be approved by Council on an
individual basis.
MEMO
DATE: May 4,2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : Planning Intern
............................................................................
The change of seasons has brought forth the possibility of many potential new projects.
. Leibel property between Centerville and Peltier Lake - residential subdivision
. Mini-storage
. Moore Property potential development
. Reliance Development renewed interest in property surrounding the County Bank
. 21st Avenue Feasibility Study
. Senior Housing (Drilling Outlots)
. Several inquiries into the Royal Industrial Park
The above projects are in addition to the pending projects that we currently have in
various stages.
. Eagle Pass Second Addition
. Pheasant Marsh
. Downtown Redevelopment
. LaMotte Park Improvements
. Comprehensive Plan Amendments
The following items have limited the amount of time that present staffhave been able to
dedicate to the pending and potential projects before the City.
. Insurance renewal
. State Audit
. Local Audit
. Increased activity in existing and new committees
. Outdoor Recreation Grant application
. Staff shortage
I am proposing that Council authorize the hiring of an intern during this period of
increased activity. I discussed some of the potential projects that may occur this year
with the Planning and Zoning Committee. The Committee passed a motion
recommending that Council authorize this request. There are numerous potential projects
that an intern could be involved with ie. document imaging scanning, code enforcement,
personneVbenefits research, written staff reports for planning commission projects,
downtown redevelopment coordination, etc. I would propose that we offer $lO/hour
with no benefits for a period not to exceed six months. The hours could be flexible but
ideally a 40-hour week qualified intern could be located. This item was included in the
current budget.
4,
MEMO
DATE: May 4, 2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : 21st Avenue Feasibility Study
............................................................................
Included in your packet is a copy of a feasibility study that we received from the City of
Lino Lakes. The report outlines the feasibility of constructing 21 st Avenue jointly with
the City ofLino Lakes. City Engineer Tom Peterson will be in attendance to report on
this item.
l'
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April 24, 2001
Mr. Jim March
City Clerk/Administrator
1880 Main Street
Centerville, Minnesota 55038
Re: 21st Avenue Improvements
Dear Mr. March:
Enclosed, for your use, is a copy of the Feasibility Study for the reconstruction of 21st Avenue
south of Main Street. The Lino Lakes City Council received this report at their meeting last
night and scheduled a hearing for May 28, 2001.
The study contains a copy of the Joint Powers Agreement (JPA) for this project between
Centerville and Lino Lakes. It is my understanding the JPA has been fully executed but I could
not find a fully executed copy in our files. Please forward a copy of the Centerville City Council
resolution approving the JPA.
You will notice the construction of the proposed improvements assumes certain easements
have been, or will be, acquired by the City of Centerville. Please forward any information that is
available regarding the easements along 21st Avenue in Centerville. We would like to update
our City Council on this issue at the hearing.
Thank you for your assistance. If you have any questions or comments regarding this study
please contact me.
~in"7,"l; ~
o ~.fJrJwe~
Eng'~:r
Cc: Tom Peterson, BRAA, 2335 West Highway 36, Saint Paul, Minnesota 55113
Enclosures
600 Town Center Parkway, Lino Lakes, Minnesota 55014-1182
Phone: 651-982-2400 · Fax: 651-982-2499 · TOO: 651-982-2410
r
FEASIBiliTY REPORT
21 st AVENUE
STREET AND STORM SEWER
IMPROVEMENTS
....- ;~
\
~--
CITY OF LINO LAKES, MINNESOTA
April 23, 2001
Comm. No. 12292-01
TKDA
TOL TZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
IGINEERS . ARCHITECTS. PLANNERS
1500 PIPER JAFFRAY PLAZA
444 CEDAR STREET
SAINT PAUL, MINNESOTA 55101-2140
PHONE: 651/292-4400 FAX: 651/292-0083
r
TOl TZ, KING, DUVAll, ANDERSON
AND ASSOCIATES, INCORPORATED
ENG IN EERS-ARCH ITECTS-PlANN ERS
SAINT PAUL, MINNESOTA
APRil 23, 2001
FEASIBILITY REPORT FOR
21 st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
COMMISSION NO. 12292-01
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
on C. Wedel, P.E.
egistration No. 26768
12292-01
21st AVENUE
STREET & STORM SEWER IMPROVEMENTS
CITY OF LlNO LAKES, MINNESOTA
TABLE OF CONTENTS
Project History
Proposed Improvements
1.
2.
Storm Sewer
Streets and Restoration
Maintenance Impact
Project Cost
Right-ot-Way and Easements
Permits
Financing
Project Timetable
Project Assessments
Controversial Aspects
Conclusion
Recommendations
APPENDIX
Location Map
Proposed Improvement Maps
Preliminary Cost Estimate
Preliminary Assessment Roll
Paqe
1
1
2
2
2
3
3
3
5
6
6
6
6
12292-01
21st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
Project History
This feasibility report is for the construction of storm sewer and road
improvements to serve the area west of 1-35E, from Main Street to approximately
900' south. This project is located in the east half of the west half of Section 24,
Township 31 N, Range 22W in Lino Lakes, Minnesota. The project area is shown
on the project location map, located in the Appendix of this report.
A feasibility report was prepared on January 26, 1998, and was later revised on
February 23, 1998, for construction of sanitary sewer, watermain, storm sewer,
and streets for all of 21 st Avenue from Main Street to Cedar Street. The
feasibility report did not include streets or utilities on Northern Lights Boulevard.
This project was initiated to address the transportation and storm sewer needs of
the Clearwater Creek Business Center plat. The plat area is zoned General
Business. Sanitary sewer and watermain was extended to serve this area in
1999 and included the installation of 21" trunk sanitary sewer and 16" trunk
watermain. A separate project, also in 1999, involved the installation of a lift
station and 12" forcemain to connect the 21" trunk sanitary sewer from its
terminus at the south end of Northern Lights Boulevard to the existing sanitary
sewer system located on Cedar Street, on the east side of 1-35E.
Proposed Improvements
1. Storm Sewer
, The stormwater drainage will be directed via storm sewers to a ponding
area to be located east of the roadway and adjacent to Clearwater Creek.
This ponding area will be discharged through controlled outlets or
overflows. The rate of discharge from the site will not increase, but the
total volume of discharge will. Design of catch basin spacing and outfalls
will be based on a 1 O-year storm event frequency per City requirements.
The proposed pond will also act as a buffer between developing sites and
the creek. Exhibit A illustrates the proposed improvements and is located
in the Appendix.
Additional storm sewer to serve the Amoco site was also included as part
of this study. Currently the drainage from the north half of the site drains
to a ditch along the south side of Main Street. This ditch is extremely flat
and does not drain properly. Storm sewer could be extended north on
12292-01
21 st Avenue to alleviate the current condition. Extending the storm sewer
to pick up the additional area on the Amoco site would necessitate
increasing the size of the storm sewer pipes downstream as well as
increasing the size of the pond. Exhibit B illustrates the alternate storm
sewer improvements and is located in the Appendix.
2. Streets and Restoration
The proposed roadway improvements consist of the construction of 21 st
Avenue from Main Street (CSAH 14) south to the south lot line of Lot 1,
Block 2, Clearwater Creek Business Center. This includes a turn lane and
taper along Main Street. The construction of Northern Lights Boulevard
from 21 st Avenue to approximately 470' east is also included in the
improvements. The proposed street section for 21 st Avenue consists of a
38' wide (face to face) urban roadway section with B618 concrete cu rb
and gutter. Northern Lights Boulevard is proposed to be 36' in width (face
to face) with B618 concrete curb and gutter. The proposed width for 21 st
Avenue will allow for parking on one side of the roadway. Assuming a
design strength of 10 tons, we have estimated the following pavement
section for both 21 st Avenue and Northern Lights Boulevard, and have
incorporated this estimate into the enclosed cost estimates:
Material
Thickness
Select Granular Borrow
Aggregate Base, Class 5
Bituminous Base Course
Bituminous Wearing Course
24"
8"
2"
2"
Exhibit A illustrates the proposed street improvements and is located in
the Appendix.
Maintenance Impact
No unusual maintenance concerns are expected to be created by the
construction of these improvements. The project would be constructed using the
City of Lino Lakes standard drawings for construction.
Project Cost
Included in the Appendix of this report are detailed estimates of the construction
costs for the project. The costs do not include the cost to extend storm sewer to
the Amoco site. The costs are estimated based on recent construction projects
in the Lino Lakes area and assume the installation of the improvements would
begin in the summer of 2001.
2
12292-01
A summary of total estimated construction and project costs is listed as follows:
Street
Storm Sewer
Easement Acquisition - Pond
Subtotal
Contingencies (10%)
Estimated Construction Cost
Engineering, Legal, and Administration (30%)
$267,300.00
$68,350.00
$55.000.00
$390,650.00
$39.065.00
$429,715.00
$128,915.00
Total Estimated Project Cost
$558,630.00
The additional cost to extend storm sewer to serve the Amoco site is $13,740.00.
The additional cost includes the extension of the storm sewer as well as over-
sizing the pipes downstream and increasing the size of the pond.
Right-of-Way and Easements
The roadway improvements along the 21 st Avenue corridor are to be located
within the 80' wide right-of-way, of which 40' is located in the City of Centerville
and 40' in the City of Lino Lakes. The roadway improvements along Northern
Lights Boulevard are to be located within the 60' wide right-ot-way.
The southern portion ot the storm sewer will be need to be in an easement that
the City of Centerville will obtain.
Permits
Permits will be required from governmental agencies as follows:
Construction Activity within the
CSAH 14 (Main Street) Right-of-
Way
Anoka County
Roadway and Utility
Construction
Rice Creek Watershed District
Financing
A copy of the Joint Powers Agreement for the construction of the street and
storm sewer is included in the Appendix of this report. This document indicates
these costs will be shared equally by the Cities of Centerville and Lino Lakes.
The City of Lino Lakes runoff contribution to the storm sewer system is larger
than that of the City of Centerville. The City of Lino Lakes is also constructing a
portion ot Northern Lights Boulevard as part of this project. To determine the
3
12292-01
City of Centerville's portion of the total project cost, a scaled back project was
designed assuming that only the area within the 21 st Avenue right-of-way was
contributing runoff to the storm sewer system and the street construction
consisted of only 21 st Avenue. This design results in smaller storm sewer pipes
as well as a smaller pond and reduces the amount of street constructed.
Based on the estimated project costs for the scaled back design, the amount for
each community is computed as follows:
Total Street Cost
Total Storm Sewer Cost
Easement Acquisition - Pond
Subtotal
Contingencies (10%)
Estimated Construction Cost
Engineering, Legal, and Administration (30%)
$193,820.00
$51,500.00
$18,000.00
$263,320.00
$26.332.00
$289,652.00
$86,898.00
Total Estimated Project Cost
$376,550.00
Amount to be shared equally
$376,550.00
Amount per City = $376,550.00/2
$188,275.00
4
12292-01
Project Timetable
21 st Avenue
Street and Storm Sewer Improvements
City of Lino Lakes, Minnesota
TKDA Commission No. 12292-01
The proposed timetable is as follows:
1. City Council Re'ceives Feasibility Report April 23, 2001
2. City Council Orders Public Hearing April 23, 2001
3. City Council Holds Public Hearing May 28, 2001
4. City Council Orders the Improvement, Preparation of
Plans and Specifications, and Declares Intent to Bond May 28,2001
5. Engineer Submits Plans for Council Approval and
Receives Authorization to Advertise for Bids June 11, 2001
6. Advertise in Official Newspaper (Quad Cities) June 12, 2001 &
June 19, 2001
Advertise in Construction Bulletin June 15, 2001 &
June 22, 2001
7. Open Bids July 10, 2001
8. . Assessment Hearing July 23, 2001
9. City Council Receives Bids and Awards Contract July 23,2001
10. Contractor Begins Construction July 30, 2001
11. Contractor Completes Construction September 15, 2001
5
12292-01
Project Assessments
The computation of the lateral component of the assessments is as follows:
21st Avenue - Street Assessment:
$193,820 x 1.1 x 1.3 = ($277,162.60-$138,581.30)/828.85 = 167.20/FF
Northern Light Boulevard - Street Assessment:
$73,480 x 1.1 x 1.3 = $105,076.40/562.55 =
186.79/FF
Storm Sewer Assessment:
($68,350 + $55,000) x 1.1 x 1.3 =
($176,390.50 - $49,693)/1391.4 =
91.06/FF
A summary of the Preliminary Assessment Roll is as follows:
Street
$382,243.73
Storm Sewer
$176,393.88
$558,637.61
Total
Controversial Aspects
Due to the relatively small number of lots that will benefit from this project the
assessments per lot are very large.
Conclusion
The installation of the improvements considered in this report are feasible from
an engineering standpoint. The economic feasibility is to be determined by the
City Council and the residents proposed to be assessed.
Recommendations
We recommend the City proceed with the improvements as proposed.
6
12292-01
. ' .
APPENDIX
LOCATION MAP
PROPOSED IMPROVEMENT MAPS
PRELIMINARY COST ESTIMATE
PRELIMINARY ASSESSMENT ROLL
JOINT POWERS AGREEMENT
12292-01
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21st AVENUE
STREET & STORM SEWER
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PROJECT LOCATION MAP
COMM. NO. 12292-01
L1NO LAKES, MINNESOTA
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21st AVENUE
STREET & STORM SEWER
IMPROVEMENTS
EXHIBIT A
STREET AND STORM SEWER
COMM, NO, 12292-01
L1NO LAKES. MINNESOTA
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Preliminary Cost Estimate
21st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
TKDA Commission No. 12292-01
Storm Sewer - 21st Avenue
Item
No. Description
Quantity Unit
Unit
Price
Amount
1. 15" RCP Class 5 Storm Sewer 80 LF $ 24.00 $ 1,920.00
2. 18" RCP Class 5 Storm Sewer 40 LF $ 27.00 $ 1,080.00
3. 21" RCP Class 5 Storm Sewer 315 LF $ 31.00 $ 9,765.00
4. 24" RCP Class 3 Storm Sewer 835 LF $ 35.00 $ 29,225.00
5. 24" Flared End Section 1 EA $ 2,000.00 $ 2,000.00
6. 4' Diameter Catch Basin/Manhole 2 EA $ 1,400.00 $ 2,800.00
7. 5' Diameter Catch Basin/Manhole 5 EA $ 1,800.00 $ 9,000.00
8. Class II Riprap 7 CY $ 80.00 $ 560.00
9. Stormwater Quality Pond Construction 1 LS $ 12,000.00 $ 12,000.00
Estimated Construction Cost
$ 68,350.00
12292-01
. I 1 ..
Preliminary Cost Estimate
21st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
TKDA Commission No. 12292-01
Storm Sewer - 21st Avenue (Right-of-Way Only)
Item
No. Description
Quantity Unit
Unit
Price
Amount
1. 15" RCP Class 5 Storm Sewer 120 LF $ 24.00 $ 2,880.00
2. 18" RCP Class 5 Storm Sewer 1074 LF $ 27.00 $ 28,998.00
3. 21" RCP Class 5 Storm Sewer 80 LF $ 31.00 $ 2,480.00
4. 21" Flared End Section 1 EA $ 1,800.00 $ 1,800.00
5. 4' Diameter Catch Basin/Manhole 7 EA $ 1,400.00 $ 9,800.00
6. Class" Riprap 7 CY $ 80.00 $ 560.00
7. Stormwater Quality Pond Construction 1 LS $ 5,000.00 $ 5,000.00
Estimated Construction Cost
$ 51,518.00
12292-01
. fl.
Preliminary Cost Estimate
21st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
TKDA Commission No. 12292-01
Roadway - 21st Avenue
Item
No. Description
Quantity Unit
Unit
Price
Amount
1. Mobilization 1 LS $ 3,000.00 $ 3,000.00
2. Clearing and Grubbing 1 LS $ 4,000.00 $ 4,000.00
3. Common Excavation 4600 CY $ 8.00 $ 36,800.00
4. Select Granular Borrow 5000 CY $ 10.00 $ 50,000.00
5. B618 Concrete Curb and Gutter 2000 LF $ 13.00 $ 26,000.00
6. Aggregate Base, Class 5 2800 TN $ 10.00 $ 28,000.00
7. Bituminous Base Course 710 TN $ 30.00 $ 21,300.00
8. Bituminous Wearing Course 710 TN $ 32.00 $ 22,720.00
9. Seeding 1 AC $ 2,000.00 $ 2,000.00
Estimated Construction Cost
$ 193,820.00
12292-01
. I I ,
Preliminary Cost Estimate
21st AVENUE
STREET AND STORM SEWER IMPROVEMENTS
CITY OF L1NO LAKES, MINNESOTA
TKDA Commission No. 12292-01
Roadway - Northern Lights Boulevard
Item
No. Description
Quantity Unit
Unit
Price
Amount
1. Mobilization 1 LS $ 2,000.00 $ 2,000.00
2. Common Excavation 2200 CY $ 8.00 $ 17,600.00
3. Select Granular Borrow 1600 CY $ 10.00 $ 16,000.00
4. B618 Concrete Curb and Gutter 1000 LF $ 13.00 $ 13,000.00
5. Aggregate Base, Class 5 900 TN $ 10.00 $ 9,000.00
6. Bituminous Base Course 240 TN $ 30.00 $ 7,200.00
7. Bituminous Wearing Course 240 TN $ 32.00 $ 7,680.00
8. Seeding 0.5 AC $ 2,000.00 $ 1,000.00
Estimated Construction Cost
$ 73,480.00
12292-01
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JOINT POWERS AGREEMENT
BETWEEN THE CITY OF LINO LAKES
AND THE CITY OF CENTERVILLE
REGARDING 21sT AVENUE ROADWAY,
PHASE I, IMPROVEMENTS AND
MAINTENANCE
THIS AGREEMENT, made and entered into on the day and year hereinafter set
forth by and between the City of Lino Lakes and the City of Centerville; both of which
are governmental subdivisions of the State of Minnesota located in the County of Anoka.
RECITALS
a. The City of Lino Lakes and the City of Centerville desire to improve 21 SI
Avenue by constructing street, curb and gutter and storm sewer between Main Street and
890 feet south of Main Street.
b. The City of Lino Lakes has prepared a feasibility study of the Project as
defined by this agreement.
c. A portion of the Project is to be constructed within the corporate limits of
the City of Lino Lakes and a portion is to be constructed within the corporate limits of the
City of Centerville. (Exhibit A)
d. Subject to the terms hereof, Lino Lakes is assuming full responsibility for
the design and construction of the Project to be built both within the corporate limits of
Lino Lakes and Centerville.
e. Lino Lakes and Centerville recognize and acknowledge that the Project
will benefit both Lino Lakes and Centerville.
II ).
f. Lino Lakes and Centerville will both assess the benefited properties within
their jurisdictions for all, or a portion of the relevant costs of the Project, all as is more
fully set forth below.
PURPOSE
The purpose of this Agreement is to set forth the terms of the agreement Lino
Lakes and Centerville have reached regarding the design and construction, maintenance
and financing of the Project both within the corporate limits of Lino Lakes and
Centerville, in accordance with Minnesota Statutes, Section 471.59.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual undertakings herein
expressed, Lino Lakes and Centerville agree as follows:
1. Lino Lakes is responsible for the design and construction of both the
portion of the Project located within Lino Lakes and the portion of the Project located
within Centerville. Therefore, the parties agree that:
a. Lino Lakes shall design the Project, administer the construction and
conduct inspections of the construction process. Centerville shall have the right to
inspect, review and comment upon construction of the Project. Centerville shall have the
right to review and approve the final plans and specifications prior to advertisement for
bids.
b. For purposes of performing its obligations under this Agreement,
Centerville hereby grants to Lino Lakes the rights to use the streets and public ways of
Centerville for purposes of constructing the Project, including any excavations necessary
to perform work incidental to the performance of this Agreement; and Centerville hereby
2
. '.
agrees, through its departmental agencies, to cooperate to the fullest extent in the
protection of any excavations or barricades that may be necessary for the work performed
by Lino Lakes.
c. Lino Lakes agrees to notify and coordinate with businesses in Lots 7,8,
and 9 of the Centerville Industrial Park (along the existing gravel segment of 2151
A venue) as early as practical the construction schedule of the Project.
2. Construction costs and design engineering shall be divided proportionally,
50% to Lino Lakes and 50% to Centerville, for the Project. Legal, administrative and
construction engineering costs shall be paid separately by each City.
3. Each city has the right to terminate Agreement prior to award of
construction contract.
4. Each municipality shall be solely responsible for their share of the costs of
the Project. Each municipality shall be responsible for the sale of bonds, if any, and levy
of special assessments against properties within their cities boundaries.
5. City of Lino Lakes shall receive, from the City of Centerville, monthly
. .
payments, as certain portions of the construction are completed. The Project amounts are
then due and payable for work completed. Upon completion of the entire Project, the
City of Lino Lakes shall prepare a final cost statement and submit it to the City of
Centerville. Payment of the statement shall be completed within 45 days upon receipt of
the statement.
6. Before this Agreement shall become binding and effective it shall be
approved by an appropriate resolution of the City Council of Lino Lakes and of the City
Council of Centerville, which shall be attached hereto as Exhibits Band C, respectively.
3
..J I . .
7. The City of Lino Lakes shall maintain 2151 A venue by performing annual
street sweeping, crack sealing and pothole filling. The City of Centerville shall maintain
2151 A venue by plowing snow and winter sanding/de-icing.
8. The City of Lino Lakes and the City of Centerville will sealcoat the
roadway on a 5-7 year interval by separate cost share agreement.
9. Other projects, such as reconstruction and overlays, shall be completed by
separate agreement between the City of Lino Lakes and the City of Centerville.
4
. I, W
IN WITNESS WHEREOF, Lino Lakes and Centerville have caused this Agreement to be
executed on behalf of their proper officers.
Dated: (kr-4i;t" 1Dr Iqcr~
, ~'j'fW: 1d . (k~
City Clerk
Dated:
CITY OF CENTER VILLE
Mayor
City Clerk
5
.tervi{{e
'Estab[isfied 1857
FINANCIAL
STATEMENTS
APRIL, 2001
City of Centerville
Cash, Investments and Debts
The County Bank
Balance as of 4/30/01 3.28% Interest $1,916,901
Firstar Balance as of
3/30/01 3.52% Interest $147,213
Plus Revenue - May $62,559
Less Expenditures - May $69,830
IFIRSTAR CHECKING ACCOUNT BALANCE
From this point down, no bank statement were received to update balances.
I $1,909,6301
INVESTMENTS
CD 3006093151 4.80% Interest Matures 01/12/02 $1,071
CD 4670 4.80% Interest Matures 12/30/01 $1,289
CD 15057 Matures 11/5/00 $194,186
CD 3370 5.20% Interest Matures 12/18/00 $124,428
Monev Market 1807180 5.36% Interest $331,202
Monev Market 1807113 5.36% Interest $123,296
-,RSTAR BANK - MARKET VALUE $775,472l
LEAGUE OF MN
MONEY MARKET 6.40% Interest $999,491
Bond 6.00% Interest Matures 01/28/09 $98,125
CD 7.00% Interest Matures 08/06/07 $96,000
Bond 6.35% Interest Matures 05/04/06 $100,142
Bond 6.95% Interest Matures 11/13/06 $101,219
MONEY FUNDS $145,014
SALOMON SMITH BARNEY - MARKET VALUE $540,500
INVESTMENTS $2,315,4631
ITOTAL CASH & INVESTMENTS
1 $4,225,0931
$221,076
$223,550
1 $444,6261
TOTAL DEBTS
1 ACCT. #1
CITY OF CENTERVILLE
MONTHLY ACTIVITY REPORT
11ST QTR.I APR
RECEIPTS
YTO
31000 General Propertv Tax 15,438 0 15,438
32000 Special Use/Gradina/Burnina 377 230 925
32100 Rental/Liquor Licenses 970 110 1,620
32180 Plumbing Permits 1,510 0 1,981
32200 Animal Licenses 102 3 120
32210 Buildinq/Mech. Permits 35,960 16,088 65,682
32225 Electrical Inspections 1,268 228 2,090
32250 Fees - Mailbox 250 150 525
32260 Antenna Leases 21,216 0 21,216
32300 Fees - Blda. Site Maintenance 2,475 1,352 4,952
33401 Aid-Local Government 34,994 0 34,994
33402 Homestead Credit 55,001 0 55,001
33405 Fire Relief Aid 0 0 0
34107 Fees - Assessment Search 180 20 320
34780 Fees - Parks 0 0 0
35000 Fines/Forfeits 6,538 2,134 10,242
35101 Aid-Police State 0 0 0
36110 Soecial Assessments - Pre-Paid 60 0 60
36120 Special Assessments - County 0 0 0
36130 Admin. Enterprise Fund 0 0 0
36200 Miscellaneous Revenue 20 0 20
36210 Interest Earninas 21,939 5,333 33,396
36235 Escrow Deoosits 0 0 0
36240 Cable Commission Reimb. 0 0 0
36250 Fire Oist. Reimbursement 0 0 0
36270 Refunds/Reim bursements 1,149 255 1,642
36280 Sales Tax Collections 11 0 21
36000 Newsletter Revenue 195 120 510
Totals 199,651 26,023 250,753
I ACCT. #1
EXPENSES
11ST QTR.I APR
YTO
41110 Council Exoense 3,657 72 3,729
41400 Administration Exoense 82,511 22,156 104,667
41410 Elections 0 0 0
41500 Financial Administration 1,500 0 1,500
41550 Assessinq 15,078 0 15,078
41600 Law/Leaal Services 11 ,1 08 5,379 16,487
41910 Planninq & Zonina Commission 1,211 845 2,056
41940 Gov't. Buildinq/Plant 199 -444 -245
41950 Enqineerina Services 1,157 0 1,157
42110 Police Administration 64,632 0 64,632
42280 Buildinq-Citv Hall/Fire Deot. 30,885 2,772 33,657
42285 Fire Protection 17,032 0 17,032
42400 Inspection - Buildinq 12,629 8,493 21,121
42403 Insoection - Electrical 1,066 1,217 2,283
42500 Civil Defense 192 0 192
42700 Animal Control 0 0 0
43000 Public Works 30,417 39,087 69,505
43100 Hwy., Streets, & Roads 15,173 -17,781 -2,609
43140 Lonq Term Maintenance 0 0 0
43220 Street Cleanina 0 0 0
45200 Parks - General 9,121 2,372 11 ,493
45202 Parks - Areas -394 0 -394
45410 Comprehensive Plan 0 0 0
46000 Imorovement Proiects 0 0 0
46500 Economic Dev. Committee 190 0 190
49000 Miscellaneous 222 -222 0
49240 Insurance 0 0 0
49390 Transfers Out 0 0 0
49995 Capital Improvement 0 0 0
Totals 297,586 63,946 361,532
CITY OF CENTERVILLE
REVENUE EXPENSES
%OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # REVENUE BUDGET DATE BALANCE RECEIVED
31000 General Property Tax 1,210,000 15,438 1 ,194 562 1%
32000 Special Use/Gradinq/Burnina 1,500 925 576 62%
32100 Rental/Liquor Licenses 10,360 1,620 8,740 16%
32180 Plumbinq Permits 2,000 1,981 19 99%
32200 Animal Licenses 150 120 30 80%
32210 Buildinq/Mech. Permits 102,600 65,682 36,918 64%
32225 Electrical Inspections 4,000 2,090 1,911 52%
32250 Mail Box Fees 1,050 525 525 50%
32260 Antenna Leases 21,119 21 ,216 -97 100%
32300 Site Maintenance Fees 9,450 4952 4,498 52%
33401 Aid-Local Government 25 280 34,994 -9,714 138%
33402 Homestead Credit 110 028 55,001 55,028 50%
33405 Fire Relief Aid 0 0 0 0%
34107 Assessment Search Fees 600 320 280 53%
34780 Park Fees 100 0 100 0%
35000 Fines/Forfeits 32,580 10,242 22,338 31%
35101 Aid-Police State 15000 0 15,000 0%
36110 Special Assessments - Pre-Paid 0 60 -60 0%
36120 Special Assessments - Countv 0 0 0 0%
36130 Admin. Enterprise Fund 21,840 0 21,840 0%
36200 Miscellaneous Revenue 5,000 20 4,980 0%
36210 Interest Earninqs 76,695 33,396 43,299 44%
36235 Escrow Deposits 0 0 0 0%
36240 Cable Commission Reimb. 0 0 0 0%
36250 Fire Dis!. Reimbursement 0 0 0 0%
36270 Refunds/Reimbursements 5,000 1,642 3,358 33%
36280 Sales Tax Collections 0 21 -21 0%
36300 Newsletter 0 510 -510 0%
Totals 1,654,352 250,753 1,403,598 15%
%OF
BUDGET
2001 YEAR TO BUDGET ITEM
ACCT. # EXPENSES BUDGET DATE BALANCE RECEIVED
41110 Council Expense 14858 3,729 11 129 25%
41400 Administration Expense 319,937 104.667 215,270 33%
41410 Elections 0 0 0 0%
41500 Financial Administration 8000 1,500 6,500 19%
41550 Assessinq 14250 15,078 -828 106%
41600 Law/Leqal Services 49,925 16 487 33,438 33%
41910 Planninq & Zoninq Commission 1.540 2,056 -516 133%
41940 Gov'!. Buildinq/Plant 0 -245 245 0%
41950 Enaineerinq Services 25,250 1,157 24 093 5%
42110 Police Administration 373,335 64 632 308,703 17%
42280 Buildinq-Citv Hall/Fire Dea!. 17 300 33,657 -16,357 195%
42285 Fire Protection 68,128 17 032 51,096 25%
42400 Inspection - Buildinq 92,401 21 121 71,280 23%
42403 Electrical - Inspections 0 2,283 -2,283 0%
42500 Civil Defense 600 192 408 32%
42700 Animal Control 300 0 300 0%
43000 Public Works 143,688 69,505 74,183 48%
43100 Hwv. Streets, & Roads 0 -2,609 2,609 0%
43140 Lonq Term Maintenance 58,000 0 58,000 0%
43220 Street Cleaninq 0 0 0 0%
45200 Parks - General 148,712 11 ,493 137,219 8%
45202 Parks - Area 0 -394 394 0%
45410 Comprehensive Plan 0 0 0 0%
46000 Improvement Proiects 0 0 0 0%
46500 Economic Dev. Committee 6,500 190 6,310 3%
49000 Miscellaneous 0 0 0 0%
49240 Insurance 0 0 0 0%
49390 Transfers Out 122,000 0 122,000 0%
49995 Capital Improvement 189,627 0 189,627 0%
Totals 1,654,352 361,532 1,292,820 22%
CITY OF CENTERVILLE
Cash Receipts EOM
05/04/01 2:39 PM
Page 1
Tran Batch
Amount Date Refer Comments Name
FUND 101
Act Type R
$114.30 4/26/01 o 1563 PEL TIER LAKE DR #01 4-26-01
$4.00 4/26/01 01665 LAKELAND CIR OPC01 4-26-01
$37.00 4/26/01 01800 MAIN STREET OPC01- 4-26-01
$85.30 4/26/01 07251 CLEARWATER DR 01- 4-26-01
$115.30 5/2/01 o 1771 MEADOW LANE 050201
$351.30 5/2/01 02025 GATEWAY CIR. (FIRE 050201
$31.00 5/2/01 o 709521 ST AVE. 050201
$77.00 5/2/01 o 1736 CENTER ST RE-ROOF 050201
$0.50 5/2/01 o PHOTO COPIES 050201
$540.10 5/2/01 o 1859-73RD ST 050201
$96.00 5/2/01 o 1660 LAKELAND CIR 050201
$80.50 5/2/01 o 6997 EAGLE TRAIL 050201
$61.00 5/2/01 o 2050 MAIN ST 050201
$683.79 5/2/01 01873 MAIN ST -HOMESTEA 050201
$2,692.91 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$225.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$25.00 5/2/01 06873 DEER CT - ALPINE CA 050201
$6,419.44 5/2/01 o NORTHERN FOREST PROD 050201
$225.00 5/2/01 o NORTHERN FOREST PROD 050201
$5,049.99 5/2/01 01873 MAIN ST - HOMESTEA 050201
$46.00 5/2/01 01662 HUNTERS TRAIL 050201
$709.60 5/2/01 o 7248 CLEAR RIDGE 050201
$50.00 5/2/01 07040 EAGLE TRL - RENTAL 050201
$99.30 5/2/01 ORE-ROOF - 1777 CENTER S 050201
$25.00 5/2/01 06887 BEAVER POND WAY-R 050201
$225.00 5/2/01 01873 MAIN ST - HOMESTEA 050201
$367.90 5/2/01 06918 TOURVILLE CIR & 718 050201
$225.00 5/2/01 06887 BEAVER POND WAY-R 050201
$3,394.19 5/2/01 06887 BEAVER POND WAY-R 050201
$85.30 5/2/01 ORE-SIDE -7189 MILL ROAD 050201
$70.00 5/2/01 o NEWS LETTER AD SEPT. 20 050201
$201.00 5/2/01 o 6972 BRIAN DR & 1946 EAG 050201
$3.25 5/2/01 o DOG L1SCENS #000143 050201
$52.00 5/2/01 07231 MILL ROAD 050201
$5,332.81 5/4/01 o The County Bank Interest 4-30-01
Act Type R
FUND 101
FUND 415
Act Type R
$10.00 4/26/01 o UTILITIES - BATCH 1325 4-26-01
CITY OF CENTERVILLE
Cash Receipts EOM
05/04/01 2:39 PM
Page 2
Tran Batch
Amount Date Refer Comments Name
$23.34 4/26/01 o UTILITIES - BATCH 1323 4-26-01
$200.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$881.22 5/2101 o 1873 MAIN ST - HOMESTEA 050201
$16.00 5/2/01 o UTILITIES - BATCH 1327 050201
$200.00 5/2/01 06887 BEAVER POND WAY-R 050201
Act Type R
FUND 415
FUND 601
Act Type R
$5.21 4/26/01 o UTILITIES - BATCH 1325 4-26-01
$75.00 4/26/01 o UTILITIES - BATCH 1325 4-26-01
-$212.41 4/26/01 o UTILITIES - BATCH 1325 4-26-01
$5.21 4/26/01 o UTILITIES - BATCH 1323 4-26-01
$422.62 4/26/01 o UTILITIES - BATCH 1323 4-26-01
$911.66 4/26/01 o UTILITIES - BATCH 1323 4-26-01
$35.20 4/26/01 o UTILITIES. BATCH 1325 4-26-01
$276.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$72.99 5/2/01 o UTILITIES - BATCH 1327 050201
$276.00 5/2/01 06887 BEAVER POND WAY-R 050201
$1,300.00 5/2/01 06887 BEAVER POND WAY-R 050201
$5.21 5/2/01 o UTILITIES - BATCH 1327 050201
$2,760.00 5/2/01 01873 MAIN ST - HOMESTEA 050201
$5,200.00 5/2/01 01873 MAIN ST - HOMESTEA 050201
$3,900.00 5/2/01 o NORTHERN FOREST PROD 050201
$229.41 5/2/01 o UTILITIES - BATCH 1327 050201
$1,300.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
Act Type R
FUND 601
FUND 602
Act Type R
$480.32 4/26/01 o UTILITIES - BATCH 1323 4-26-01
$207.00 4/26/01 o UTILITIES - BATCH 1325 4-26-01
$3,450.00 5/2/01 01873 MAIN ST - HOMESTEA 050201
$1,150.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$3,450.00 5/2/01 o NORTHERN FOREST PROD 050201
$1,150.00 5/2/01 06887 BEAVER POND WAY-R 050201
$5,250.00 5/2/01 01873 MAIN ST - HOMESTEA 050201
$1,750.00 5/2/01 o 6873 DEER CT - ALPINE CA 050201
$1,750.00 5/2/01 06887 BEAVER POND WAY-R 050201
$5,250.00 5/2101 o NORTHERN FOREST PROD 050201
$444.35 5/2/01 o UTILITIES - BATCH 1327 050201
Act Type R
CITY OF CENTERVILLE
Cash Receipts EOM
05/04/01 2:39 PM
Page 3
Tran Batch
Amount Date Refer Comments Name
FUND 602
FUND 620
Act Type R
$70.00 5/2/01 o NEWS LETTER AD FALL 200 050201
Act Type R
FUND 620
FUND 801
Act Type R
$800.00 4/26/01 o SWIFT CONST. 7026 DUPR 4-26-01
Act Type R
FUND B01
CITY OF CENTERVILLE
Check Summary Register
Name
Check Date
10100 FIRSTAR CHECK ACCT
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
15711
15712
15713
15714
15715
15716
15717
15718
15719
ABBA TROPHY
AVALON HOMES INC
BANYON DATA SYSTEMS INC
BONESTROO, ROSENE, ANDERLlK
CENTENNIAL LAKES POLICE DEPT
CITY OF CIRCLE PINES
CLEARWATER CREEK
COMFORT PLUS HEATING & COOLING
HOMESTEAD TITLE, INC.
INDUSTRIAL CHEMICAL LABS
INSTRUMENTAL RESEARCH INC
INTERNATIONAL UNION OF OPERATI
LEAGUE OF MN CITIES INS TRUST
LIEN, JILL
M-R SIGN COMPANY, INC.
MARCH, JAMES
MCLEOD USA
NCPERS LIFE INSURANCE
OFFICE MAX
PALZER, PAUL
PRESS PUBLICA TrONS
PRYOR RESOURCES, INC.
QWEST
SOUTHWIND BUILDERS
SUPERIOR NETWORKS, INC.
SWIFT CONSTRUCTION
TIME SAVER
XCEL ENERGY
Total Checks
MANUAL CHECKS
IRS/COUNTY BANK
PERA
MINNESOTA DEPT. OF REVENUE
NATIONWIDE RETIREMENT SOLUTIONS
ANOKA COUNTY
GENE HOULE
PATRICIA SCOTT
NORTH STAR CHAPTER
HERR FAMILY AMUSEMENTS
TOTAL MANUAL CHECKS
TOTAL CHECKS
Check Amt
$85.09
$200.00
$400.14
$5,923.18
$31 ,111.25
$369.50
$179.28
$752.32
$683.79
$118.61
$21.00
$29.00
$7,016.00
$16.91
$205.75
$300.00
$525.50
$12.00
$128.97
$37.60
$162.00
$99.00
$276.07
$200.00
$97.50
$400.00
$208.00
$1,624.41
$51,182.87
3,380.32
1 ,257.94
469.23
601.94
250.00
1,300.00
1,560.00
45.00
1,500.00
$10,364.43
$61,547.30
Friday, May 04, 2001
Page 1 of 1
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Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
May 1, 2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
.
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
y o~r approval of expenses, as listed on the attached copy of
the check register, checks #12655 - 12668, in the amount of
$43,507.88 is hereby requested.
Centennial Fire District
Check Register
Page 1 of 1
DATE CHECK# NAME ACCOUNT AMOUNT
05/01/2001 12655 Amaco Oil Company 42100 - Fule and Lube 516.23
05/01/2001 12656 Anoka-Technical College 42220 - Travel, Conference, School 386.00
05/01/2001 12657 Arch Wireless 42240 - Telephone 162.58
05/01/2001 12658 Capital Communications 42130 - Equipment Expense 241.04
05/01/2001 12659 Centennial Fire Relief Association 43010 - Relief Assn. Expense 5,375.00
05/01/2001 12660 Centennial Utilities 42251 - Station1 - Gas 326.76
05/01/2001 12661 City of Lino Lakes 41000 - Payroll Ex./Common Area 33,595.27
05/01/2001 12662 Davco Technologies, Inc. 42110 - Other Maintenance 219.63
05/0112001 12663 Frontline Plus Fire & Rescue 42130 - Equipment Expense 1,025.00
05/01/2001 12664 Machovec's 42130 - Equipment Expense 710.00
05/01/2001 12665 Northway Irrigation 42110 - Other Maintenance 392.84
05/01/2001 12666 Orkin Exterminating 42110 - Other Maintenance 51.12
05/01/2001 12667 Rolltex Computers 42130 - Equipment Expense 420.68
05/01/2001 12668 Viking Office Products 42180 - Office Supplies ~
Total $43,507.88
MEMO
Date:
May 3, 2001
To:
Honorable Mayor and Council
From:
Parks and Recreation Committee
Re:
Recommendations to Council
The following motions/recommendations were made at the regularly scheduled Parks and
Recreation Committee meeting on Wednesday, May 2,2001:
Motion by Mr. Peterson, seconded by Mr. LeBlanc to recommend to City Council to
move the backstop on field # 2, and the outfield fencing on field # 3, at Laurie LaMotte
Memorial Park, per USSSA standards and requirements. Porter, DeVine, Peterson,
LeBlanc - aye. Walter - nay. Motion carried.
Motion by Ms. DeVine, seconded by Mr. Porter to request Public Works move the
satellite at Eagle Park around the comer to the east side of the trail, behind the trees.
Porter, De Vine, LeBlanc, Walter - aye. Peterson - nay. Motion carried.
Motion by Ms. DeVine, seconded by Mr. LeBlanc to recommend to City Council
appointment of Tom Lee and Kathy Peil for the two (2) vacancies on the Parks and
Recreation Committee. All in favor. Motion carried unanimously.
Thank you!
II
QUOTATION
FEDERAL SIGNAL CORPORATION
Federal Warning Systems
Quotation No.: FWS 42401512
Reference quote no. on your orner
Name
City of Centervil!e
Pa41 Palzer Public Works
1880 Main Street
Cenierville, MN 55038
Rfi1JA.?~-:i?~?
Date 4/25/2001
Co. Name
Addmss
Reference Outrfnnr W",miFlI1 Siren
City, State, Zip
Phone No.
Fax No.
CUSTOMER COPY
SALESPERSON COPY
OFFICE COpy
Upon receipt of your order and acceptance by Federal Signal Corporation, the equipment herein will be supplied at the quoted prices. below, Delive!'!
hd b bsh d f' d"
sc ,e ule cannot e esta Ii ed until ra io in ormation is supplie ,If aoohcable.
Item Federal Net Cost
No. OW. Model/Part No. Description Each Total Cost
1 1 2001 SRN 127 db Rotatina Siren $7,800.00
2 1 2001AC Control Unit in Weatherproof Cabinet 1,750.00
3 1 , 2001HR , Rotator Holdino Relav for Healy Ruff , , 215.00
4 1 MISC. MN Sales Tax 6.5% 634.73
i::: 1 MISC. Shipping from Factory 100.00
iJ
6
{ 1 TOTAL'" . Equipment, Tax, Shipping $10,499.73
8 --- ----------- ----------------------------- ---------
----------- ----------------------------- ---------
9 1 2001SRN 127 db Rotating Siren $7,800.00
10 1 2001DC DC Control Unit & Battery Cabinet 3,150.00
11 1 2001HR RotCitor Holding Relay for Healv Ruff 215.00
12 1 MISC. MN Sales Tax 6.5% (25,73
13 1 MISC. Shipping from Factory 115.00
14 ,/ =-----
15 . 1 TOTAL* Equipment, Tax, Shipping $12,005.73
16 i"-- .------/
17 OPTION FOR DC SIREN
18 1 2001TR Transformer Rectifier for ACiOC Operation $1,600.00
19 \
20 ,. Does not inducte installation on Class 2 I
21 Wood pole or (4) Deleo Voyager M24MF
22 Batteries for DC or AC/DC Siren. Also
23 Does not include Healy Ruff Radio Control
Prices are firm for 30 days from the date of quotation unless shown otherwise. Upon acceptance, prices are firm for (days I months). This
quotation is expressly subject to acceptance by Buyer of all Terms stated on the reverse side hereof, and any exception to or modification of such Terms
shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to Seller on the basis set
forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms on this and the reverse side Ji'ereof. Any such order shall be subject to
acceptance by Seller in its discretion. If the total price for the items set forth abo\le exceedf1~501~OO the this otation IS ONLY VALID if countersigned
below by a Regional Manager of tl)e Signal Division, Federal Signal Corporation. . J '\' . .
I '
F.e.B. University Park, lL BY: / Jl/'I
DELIVERY
4 - 6 Weeks
(ARO)
SSaI
ADDRESS: Federal Warning Systems, Inc.
530 NW 6"' Ave.
Rochester, MN 55901
EST. DEL. WT.
AC - 650 Ibs., DC- 725 Ibs., AC/DC - 900 Ibs.
Ti=RMS
NET 30 DAYS Equipment
BY:
Federal Signal/Countersigned
IGHT TERMS See Une Item
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;1
CITY OF CENTERVILLE
COMMUNICATIONS AD HOC COMMITTEE MEETING
MARCH 29, 2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville Communications Ad
Committee held their regularly scheduled meeting on March 29,2001, at City Ha 1
Street.
I.
PRESENT: Chair Theresa Brenner
Committee Member Loren Abrahamson
Committee Member Tom Fairbrother
Committee Member Craig Bode
Committee Member Andrea Witzell
ABSENT:
None.
ST AFF:
None.
OTHERS:
o
cations Ad Hoc Committee meeting
II.
ed him for his attendance at the meeting.
ommittee aware that an additional member
Co ttee; however, several members of Council
ad a financial and contractual conflict of interest
t e C mmittee. Mr isek felt that those Council Members were purely
gapers as on the indi . dual rather than accepting her on her merits. Mr.
i fi t that ost individuals that serve on Committees, at some point, have a financial
r p rs n c nflict and act accordingly. Chair Brenner stated that Mr. Bisek needed to
. t e ouncil of his feelings due to the fact that they appoint members to the
Mr. Bisek thanked the Committee for the opportunity to discuss this matter
ID. NEW BUSINESS
1. Goals
Chair Brenner reviewed the Mayor's goals that were contained in the packet. Chair
Brenner briefly discussed the role of the Committee stating that the Committee can
research numerous items, make recommendations; focusing on, at a minimum, the City's
March 29,2001
Communications Ad Hoc Committee Meeting Minutes
web site, records management, cable channel and the newsletter. Committee Member
Bode requested that the Chair clarify the role of the Committee. Chair Brenner stated
that the Committee may research as much internal processes of the City as they desire
and make viable recommendations to Council. Chair Brenner again stated that, at a
minimum, the Committee would be researching the above stated items. Committee
Member Bode questioned the definition of communication. Chair Brenner stated that
communication was not only for residents but of the City, but the general public and
providing the opportunity of the general public two (2) communications with the City.
Chair Brenner stated that she was surprised to see $10,000 budgeted for the Committee.
Committee Member Fairbrother stated that the Council removed this dollar amount at
their meeting. Chair Brenner stated that Council supports the Committee and would be
discussing an alternative budget amount at a later meeting date. A suggestion was made
regarding inviting outside individuals participation in providing information and
suggestions. The Chair felt that this was a viable option.
2. Progress Reports
Chair Brenner stated that she would attend Council meetings to provide same.
3. Current Communications Resources
Chair Brenner briefly reviewed with the Committee a list of the current communications
resources that the City has available. Chair Brenner stated that the list contained items
that she was aware of at the time she served on Council. Chair Brenner felt that the list
may be outdated, but it was a starting point for discussion.
Chair Brenner stated that for the past two (2) years any independent contractor, Ms.
Patricia Scott, has been used to compile the City's newsletter. Chair Brenner stated that
Ms. Scott has been producing 12 issues per year that are provided to local businesses for
distribution and a quarterly newsletter that is mailed to residents. Chair Brenner provide
a sample newsletter and detailed expenditures associated with the production of same.
Chair Brenner stated that Council is currently researching this item and that the
Committee may suggest a more cost effective avenue for providing the same information
to residents. Chair Brenner stated that contained in the packet were samples of other
communities newsletters and suggestions for additional information. Chair Brenner
stated that the Committee needed to research cost effectiveness, content, etc. Chair
Brenner stated that when Ms. Scott was hired to produce the newsletter, she was given
full rein and Council did not have much input as to the information placed in same. Over
time, there has been questions as to what should or should not be addressed in the
newsletter. Initially, Council never provided Ms. Scott with direction as to what should
or should not be contained in the newsletter, which has put Ms. Scott in an awkward
position of trying to please a lot of people without getting really solid direction up front.
In fairness to Ms. Scott, that has made the production of the newsletter very difficult.
Chair Brenner stated that she felt that the new Council had more ideas as to the direction
of the newsletter, a more formal process for content, and review process. Chair Brenner
explained that Council is looking for a recommendation from the Committee for a more
formal process, content, layout and appearance. Chair Brenner stated that when she was
serving as a Council Member, the Council would approve every newsletter prior to
distribution. Chair Brenner stated that the City is responsible for the content of the
March 29, 2001
Communications Ad Hoc Committee Meeting Minutes
newsletter and it shquld have control over the message that it sends out. Chair Brenner
stated that she felt strongly, that when she was serving on Council, the responsible
authority should have control over content. Chair Brenner stated that Ms. Scott was
originally given that on her own and currently the City is trying to go back the other way
and have the City be more in control of what is being sent out.
Committee Member Bode questioned whether Chair Brenner had a sample of the
newsletter prior to the production of the LeJournal. Chair Brenner stated that the City has
them on file along with her personal files at her home. Chair Brenner stated that these
newsletters were produced in house, by the City Clerk and was the responsibility of that
position for many years. Committee Member Bode requested that the Chair provide the
Committee with copies so that they can review same. Committee Member Bode stated
that he would like to compare the two (2) newsletters to ascertain if the newsletter was
continued in the same format or redrafted with the LeJournal. Committee Member
Fairbrother stated that he felt Ms. Scott based the newsletter on another City's newsletter
due to the fact that she produces same for them. Committee Member Fairbrother felt that
it was not a newspaper and that it should not be whatever Ms. Scott wants it to say, but it
should go through Council.
4. Web Site
Chair Brenner stated that the City has had the web site for approximately two (2) years
and is maintained by Media Junction. Chair Brenner stated that contained in the packet
for Committee review was most of the information that is on the web site. Chair Brenner
stated that there is a large amount currently on the web site; however if was felt that the
site could be more interactive. Some suggestions included permits, dog licenses, surveys,
etc. Chair Brenner stated that the site needs to be updated on a regular basis and that it
should be a priority. Chair Brenner stated that the Committee needed to make a
recommendation to Council to have updating of the web site be a priority of staff. The
Chair stated that she printed out several other communities' web sites for Committee's
reVIew.
Chair Brenner presented additional items of suggestion for orgarnzmg the web site
llformation.
Chair Brenner discussed the League of Minnesota Cities and web site software that is
geared for municipalities. Chair Brenner stated that it is additional information to
consider. Chair Brenner stated that 14 cities ranging in size from 700 to 5,200 are using
the League's software. Chair Brenner stated that information regarding same was
contained in the packet for review.
Chair Brenner discussed additional information from the League of Minnesota Cities
regarding liability issues for cities. Chair Brenner called the Committee's attention to
page 5 regarding data contained on a city's web site. Chair Brenner stated that the City
must be carefully not to violate the Data Privacy Act in regards to information on the web
site.
Chair Brenner stated that previously mentioned was document archival and records
management. City Staff and Council have already begun to look at this issue. Chair
March 29,2001
Communications Ad Hoc Committee Meeting Minutes
Brenner stated that a meeting was arranged for April 5, 2001 with a representative from
LaserFiche. Chair Brenner stated that she would participate in same and would bring that
information back to the Committee. Committee Member Bode questioned whether the
City's web site had links to other business sites. Committee Member Abrahamson stated
that the City does under Businesses.
5. Cable Channel 16 (Government Channel)
Chair Brenner discussed Universal Public, Educational, and Government (PEG) Access
Service. Chair Brenner stated that currently the channel is pretty basic; it has
announcements in a scrolling format. Chair Brenner stated that the channel is not very
exciting, is repetitive and is not fun to watch. Chair Brenner stated that Channel 16 also
cable casts the City's council meeting; however, they are not played back. Chair Brenner
stated that is something that could be modified, and consensus was to do so. Chair
Brenner stated that programs such as: candidate forum, parades, festivals, etc. are run on
Channel 16. Chair Brenner stated that there definitely is a lot more that can be done with
the channel. Chair Brenner stated that Ms. Scott was the cable operator and she records
the Council meetings along with another staff member who has some training in the
channel. Chair Brenner reviewed the presented a list of equipment that the City owns and
stated that it was outdated. Chair Brenner stated that several years previously, the City
upgraded equipment. Consensus was that audio was not always reliable.
Chair Brenner stated that at some point, the different areas would need to be divided up
and requested that if individuals were interested in specific areas to let her know.
6. Needs Assessment
Chair Brenner stated that the Committee is currently in the information gathering stage
and felt that many people have suggestions in the different areas and that a survey may be
the direction to focus energy. Chair Brenner stated that she had attended the Council
meeting and questioned whether Council had intentions of completing a survey and the
Council said no, but gave their blessing for the Committee to complete same. Chair
Brenner stated that an opportunity for committee/commission input should be given. Ms.
Brenner stated that several ways of completing the survey, mailing, Internet, focus
groups, etc. Discussion ensued in regards to placing the survey in the quarterly
newsletter, but Ms. Brenner stated that it was in the process of being printed. Ms.
Brenner stated that a large amount of coverage could be made through the town home
associations, church, Lions, school, etc. Discussion ensued regarding retaining the
monthly versus the quarterly newsletter and mailing same to individual households.
Discussion also ensued regarding going to a more newspaper style, which may be more
cost effective. Chair Brenner stated that surveys should be drafted for specific groups of
individuals; such as businesses, staff, Council, committees/commission, etc.
Chair Brenner questioned the type of information gathering needed. Consensus was that
they needed to know where individuals get their information, where would they like to
get the information, ask if they have Universal Service, access to web site, ranking
communications currently; staff, Council, Public Works, Police and Fire Department,
preference to sending communications to the City. Chair Brenner stated that the survey
should be brought before the Council; however, it did not need to be. Discussion ensued
March 29, 2001
Communications Ad Hoc Committee Meeting Minutes
in regards to providing an incentive for completing the survey such as return postage,
utilities discount, drawing for City merchandise, phone survey, etc. Lengthy discussion
was had regarding the distribution of same and response to previous surveys completed.
A suggestion was made in regards to purchasing a book titled Effective Communications
a Local Government Guide in the amount of$36.
A suggestion was made to have a booth at the Fete des Lacs City Celebration.
Consensus was to complete all surveys by early May.
Discussion was had in regards to placing the City Administrator's Week In Review
(WIR) on the Cable Channel, posting on the web site and e-mailing same to residents that
request it.
Lengthy discussion took place in regards to questions placed on the resident,
StafflMayor/Council, and business surveys. Chair Brenner stated that she would
complete the Staff/Mayor/Council and committee/commission survey, Committee
Member Fairbrother stated that he would be completing the resident and business survey,
Committee Member Abrahamson stated that he would do the introduction section for the
survey and Committee Member Witzell would complete the layout. Committee Member
Bode stated that he would organize the drop off locations and prizes. The Committee
decided on e-mailing draft versions ofthe survey to each member for review.
Consensus was that the Committee would meet on April 16, 2001 at City Hall. Chair
Brenner questioned a regular schedule and the need to keep in mind the Open Meeting
Law. Chair Brenner stated that she would research this item.
IV. SET AGENDA
1. Review Surveys
2. Assign Areas of Focus (Newsletter, Cable Channel, Web Site and Other)
3. Immediate Recommendations
V. OLD BUSINESS
None.
VI. ADJOURNMENT
The Chair adiourned the meeting at 8:25 p.m.
Transcribed By:
Teresa Bender, Clerk/Treasurer