Loading...
HomeMy WebLinkAbout2006-11-14 P & ZCITY OF CENTERVILLE PLANNING AND ZONING COMMISSION November 14, 2006 Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regularly scheduled meeting on November 14, 2006, at 6:30 p. m. PRESENT: Chairperson Brian Hanson Commissioner Jennefer Klennert Hunt Commissioner Bob Wright Commissioner Mark Pangell Commissioner D. Love ABSENT: Commissioner Tom Wood COUNCIL: Mayor Mary Capra STAFF: City Administrator Dallas Larson I. CALL TO ORDER 1.Roll Call The meeting was called to order at 6:30 p.m. II. APPEARANCES None. III. PUBLIC HEARING(S) 1. Sedona Homes – Preliminary Plat & Conditional Use Permit Request Chair Hanson opened the public hearing at 6:30 p.m. Paul Keleher, Chief Manager for the project, explained the plans for the site. Mr. Keleher stated that they plan for a 30,000 sq. ft. office building for a single tenant located near the public works building. He explained that Brian Bourassa, from the engineering firm, and Mike Thomas, from the architectural firm, were present to help answer questions. He stated that their hope for this building is to bring people to town to use the existing services such as gas stations, dry cleaners, and insurance agencies. He stated that he feels this development will also stimulate other growth in the area. He explained their landscaping plans to provide a buffer between their property and the surrounding properties. He also reviewed the parking plans and security lighting plans. He stated that Page 1 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 there are 149 stalls designated for new building and 42 stalls dedicated for the existing townhome buildings. He stated that the security lights will be downcast so the light will not leave the site. He stated that their plans meet City ordinances. Commission Wright asked for clarification of the parking stall location for the new buildings. Mr. Keleher stated that they will have an association which will address the cross easements needed for the parking situation. Commissioner Klennert Hunt confirmed that with the new building requirements, Lot 1 will not be short on their required parking. Mr. Kelehner confirmed that Lot 1 will still meet their parking requirements per City ordinance. Mary Capra, 1810 Fox Run, asked if the building would be a 3 story brick building. Mr. Keleher stated that it will be a 3 story building made with concrete tip up panels. Mayor Capra asked if this material met with City ordinance requirements. Mr. Larson stated that he believes concrete material does meet with the City ordinance for allowed building materials. Mayor Capra asked if this project had received Watershed approval and if the association for this building would be separate from the existing townhomes. She stated that this is a big difference from their original proposal and her biggest concern is that this building will dwarf the townhomes and not aesthetically match the existing buildings. Mr. Keleher stated that there will only be one association for all the buildings. He stated that they conducted a market survey for what types of buildings would fit the area and had originally proposed 18 townhome office sites. He stated that they platted half of them, but were then approached by a client and asked to build a different type of office building for them. He stated that he feels that there are other buildings in the City made of similar materials, so this should fit in. Commissioner Klennert Hunt asked if the buildings would be similar in color to the existing buildings. Mr. Thomas stated that the new building will have a wainscot of cultured stone similar to the existing buildings, but not be the same color. Mayor Capra asked who the tenant is for the new building. Mr. Keleher stated that it is the Eagle Brook Church offices. Page 2 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 Commissioner Love asked what the distance would be between the new building and the existing buildings. Mayor Capra asked why a trail wasn’t included and asked Mr. Larson to research this issue because she seems to remember money being set aside for a future trail. Brian Bourassa stated that there will be 65 feet between the buildings. Chair Hanson asked what the distance is between building 2 and building 3. Brian Bourassa stated that there is 80 feet between those buildings. He stated that the Watershed District has given them a conditional approval pending receipt of a few minor changes. He stated that they have also followed up with the Highway Department and noted that Mr. Larson has copies of both the Watershed District and Highway Department replies. Mr. Larson confirmed that he did have this documentation and stated that the Highway Department has stated that they will not allow a second entrance and expect a turn lane/bypass lane to be installed. Brian Bourassa noted that they are planning a 3 lane access driveway with one lane going in and 2 lanes exiting the property. Commissioner Klennert Hunt asked if the townhome sites were fully occupied. Mr. Keleher stated that they are not fully occupied but they are happy with the progress in filling the units. Chair Hanson asked if Eagle Brook Church would own the building or lease the space. Mr. Keleher stated that this is still under negotiations, but he expects that they will occupy the entire space. Chair Hanson reviewed a memo sent from Paul Palzer and some concerns and questions he had about the project. He stated that one of his concerns is the location of the HVAC unit and possible screening. Mr. Thomas stated that it will be one rooftop unit located towards the front of the building that will not be seen with “eyeline sighting”. Commissioner Pangell asked if any of the neighbors behind this development would be able to see the HVAC unit from their second story window. Mr. Thomas stated that it was possible they would see the unit. Page 3 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 Mayor Capra asked about noise from the HVAC unit. She asked if there had been any studies done on the units. She stated that she is concerned about noise because it abuts the residential area and reminded the applicants that there is a noise ordinance in the City. Mr. Thomas stated that he should be able to get information from the manufacturer on the noise levels of the unit. Commissioner Love stated that on the variance application it talks about a wall to help screen the unit. He asked if this was the portion of the building that was higher in front. Mr. Thomas confirmed that is for screening but also to give the building some architectural character. Commissioner Love asked if there was any planned screening on the back side for the residents. Mr. Thomas stated that they had not planned to screen the HVAC unit from the back also. Chair Hanson asked about screening plans for the garbage/dumpster area. Mr. Keleher stated that they have not designed the specifics for the enclosure yet, but they should be similar to the building material used on the building itself. Commissioner Love asked where the loading dock area will be located. Mr. Thomas stated that it will be an 8 x 8 garage door, not a loading dock area. He stated that the church will receive office type deliveries only during the day when they are on site. Mayor Capra stated that she has heard the word variance discussed tonight, but the public hearing notice only stated that this discussion is for Preliminary Site Plan and Conditional Use Permit. Mr. Larson explained that the form used included the word variance, but that this is just for Conditional Use, not a variance. He stated that the applicant meets the requirements for a Conditional Use Permit. He stated that Chapter 154 of the code discusses masonry construction and appears to allow the type of material Sedona Homes is proposing. Chair Hanson stated that he feels a similar color scheme would look better than the drawings that they have presented. Commissioner Love questioned whether the City had any say in the colors allowed. Mr. Larson stated that as part of the Conditional Use Permit, we could add a provision that the look of the building must fit in with the surrounding areas. Page 4 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 Chair Hanson expressed concern about the metal portion of the building front and possible sun reflection issues. Mr. Thomas stated that it is a textured type metal and will not cause reflection issues. Commissioner Klennert Hunt asked why there will be two signs rather than one combined site for the buildings. Mr. Keleher stated that the existing 6 x 12 sign is not big enough for both and separate signage will allow them their own separate identity. Motion by Commissioner Klennert Hunt, seconded by Commissioner Love, to close the public hearing on Sedona Homes Preliminary Site Plan and Conditional Use Permit at 7:12 p.m. All present in favor, motion carried unanimously. Chair Hanson stated that he would really like to see the noise study on the HVAC units. Commissioner Love asked if notice was sent to area residents. Mr. Larson stated that notice had been sent to everyone within 350 feet of this development. Mr. Kelehner stated that they also sent out a letter after the last meeting to the residents nearby inviting them to come take a look at the plans, but has not heard back from them. He stated that the construction process will be fairly quick because of the tip up panel construction Commissioner Klennert Hunt stated that she would also like to see some sort of complimentary color scheme to help bring the whole development together. She stated that she realizes these choices are subjective, but noted that the City is working hard to clean up this part of town. Commissioner Love stated that he supports this development for two reasons, one that he wants to bring businesses into Centerville and the other is that he is a member of Eagle Brook Church and would personally like their offices to be located in town. Mr. Keleher stated that they would like to begin site work as soon as possible and begin installing the tip up panels in January so the offices could be occupied by mid-summer. Mayor Capra stated that she would like our City Engineer to give photo samples of the materials used to give a better idea of what the actual building will look like because it is hard to envision from the drawings. She stated that she would also like a photo of what the metal portion of the building will look like. Mr. Thomas stated that the planned building materials are very similar to what is currently on the Eagle Brook Church building. Page 5 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 Mr. Keleher stated that they can bring a sample board to the Council meeting. Mr. Thomas distributed a picture of the Eagle Brook Church that showed a more accurate portrayal of the two colors planned for this building. Mr. Larson reviewed the conditions recommended by the Commission. Motion by Commissioner Klennert Hunt, seconded by Commissioner Wright, to recommend approval for the Sedona Homes Conditional Use Permit, subject to a noise study being completed on the HVAC system, that the colors will complement the development, that a review by the City engineering staff will be complete, that the building will be constructed with architectural grade sandstone finished panels, that the HVAC unit will be screened to the west neighbors, that the garbage/dumpster area will be enclosed with similar building materials and subject to lighting study on downcast lighting. All present in favor, motion carried unanimously. Chair Hanson stated that he would like the Fire Department to take a look at the plans also. Motion by Commissioner Klennert Hunt, seconded by Commissioner Love, to recommend approval for Sedona Homes Preliminary Plat. All present in favor, motion carried unanimously. V. NEW BUSINESS 1. Request for Lot Split – Mr. Erick Marshall, 1688 Sorel Street Mr. Larson noted a letter that the City Attorney had submitted regarding this request and his opinion that this lot split should not be approved. Mr. Marshall stated that he bought the property in June of 2005 and had it surveyed at the time with the intention of splitting the lot. Mr. Marshall reviewed his history in working with the City to split the property. He stated that the City has changed the zoning rules twice since he purchased the property and he feels this has adversely affected the marketability of his property. He stated that John Meyer has offered to purchase the property, but not at the lot split value. He stated that he would be willing to sell if it is purchased at its appraised value. He stated that if the City will not purchase the land, he would like the lot split to be allowed under the original zoning rules when he purchased the property. Mr. Larson stated that John Meyer was trying to establish a price for the property to possibly pursue grant money. He stated that there has been no action by the City Council authorizing the purchase of this property. He stated that the City is working with a developer for the downtown area and are hopeful that the developer will have a plan that Page 6 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 will implement the development guidelines the City has adopted. He stated that it is possible that the developer, at that time, would be interested in purchasing this property. He stated that it is not the Planning Commission’s decision on whether or not the City will purchase Mr. Marshall’s land, but on whether or not to allow the lot split. Mr. Marshall stated that he understands the rezoning plans, but feels that he was lead to believe that the City would buy his property at the lot split value. He stated that he feels he was strung along while the City changed their plans. He stated that is why he is asking for the laws to be reinstated from when he originally purchased the land. Chair Hanson stated that he understands this situation has created a hardship for Mr. Marshall, but the City cannot set a precedent by reverting to previous rules. Mr. Marshall stated that he feels he has been in an ongoing process with the City since he purchased the land. Commissioner Klennert Hunt asked if a lot split application was submitted. Mr. Larson stated that there was not a formal lot split request submitted. Motion by Commissioner Hanson, seconded by Commissioner Wright, to adopt findings and recommendation for denial of the request by Erick Marshall for a lot split at 1688 Sorel Street. All present in favor, motion carried unanimously. 2. Letter of Interest – Mr. Darin Mosher 3. Letter of Interest – Mr. Eric Weinroth 4. Letter of Interest – Mr. Ben Fehrenbacher Mr. Larson stated that there were three letters of interest in filling the vacancy on the Planning Commission. He stated that the Commission can make a recommendation to the Council on who they would like to see appointed. Darin Mosher introduced himself to the Commission and expressed his interest in serving on the Commission. Mr. Mosher left the Commission meeting. The Commission discussed the applicants. Motion by Commissioner Love, seconded by Commission Wright, to recommend that the City Council appoint Mr. Darin Mosher to the Planning Commission. All present in favor, motion carried unanimously. IV. OLD BUSINESS 1. Comprehensive Plan Review Page 7 of 8 Planning and Zoning Commission Meeting Minutes November 14, 2006 City Administrator Larson suggested that the Planning Commission begin reviewing the Comprehensive Plan on page 29. The Commission discussed wording changes to Section 3 of the Comprehensive Plan. Chair Hanson suggested that the Commissioners review pages 29 – 37 on their own and make notes to bring for more detailed discussion at the next meeting. Mayor Capra suggested that Mr. Larson break down the Comprehensive Plan and distribute the appropriate sections to the various Commissions for their input. She suggested that an all Commission meeting be held to discuss the Comprehensive Plan so everyone is on the same page. VI. DISCUSSION ITEMS None. VII. CONSIDERATION OF MINUTES 1. October 3, 2006 Planning and Zoning Meeting Minutes No changes were made to the October 3, 2006 Planning and Zoning Meeting Minutes. Motion by Commissioner Pangell, seconded by Commissioner Klennert Hunt to approve the Minutes of October 3, 2006, as presented. All present in favor. Motion carried unanimously. VIII. ADJOURNMENT Motion by Commissioner Pangell, seconded by Commissioner Klennert Hunt to Adjourn the November 14, 2006 Planning Commission Meeting at 9:10 p.m. All present in favor. Motion carried unanimously. Transcribed by: Kayla Atkins Rokosz, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8