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Home My WebLink About2005-08-10 CC Packet ."-~..~~.,._: -,';,'-.-, _ ~'__"""'-""'._ n" ,"! CITY COUNCIL WORK SESSION & MEETING Wednesday, August 10, 2005 5:30 P.~l & 6:30P.~I. - - ~- ~~=\:~ -.:F:t~,~~ COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Downtown Redevelopment III. ADJOURN COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA III. APPROVAL OF COUNCIL MINUTES 1. July 27, 2005 City Council Meeting Minutes (page 1-6) IV. CONSENT AGENDA 1. City of Centerville July 28, 2005 through August 10, 2005 Claims (page 7) 2. Centennial Fire District Claims through August 2, 2005 (Page 8) 3. Maguire Iron, Inc. - Pay Estimate #11, Water Tower ($56,240.00)(page 9- 15) 4. Building Inspector's Attendance of the 2005 Fall Seminar: Commercial Plan Review Based on the 2003 International Building Code Commercial - $70.00 November 22, & 23, 2005 - Maplewood (Page 16-17) 5. Building Official's Attendance of the 2005 Fall Seminar: Commercial Plan Review Based on the 2003 International Building Code Commercial - $70.00 November 22, & 23,2005 - Maplewood (Page 18-19) 6. Building Official's Attendance of the AMBO mC/IRD Code Development Committee Meeting - October 7, 2005 - St Cloud (page 20) V. A W ARDS/PRESENTA TIONS/APPEARANCES VI. PUBLIC HEARINGS VII. NEW BUSINESS 1. Parks & Recreation Committee Request for General Funds - Not to Exceed $25,000 Annually (page 21) 2. American Tank Services, DBA Holte Contracting - Pay Estimate #3 and Reduce Retainage, Pond & Ditch Improvements ($11,110.56) (Page 22-24) 3. Dresel Contracting - Pay Estimate #9 and Reduce Retainage, 2004 Utility & Street Improvements ($29,304.61 (Page 25-29) 4. Draft Federal Transportation Enhancement Fund Application (Page 30-35) **Additionallnformation Will be Handed Out at Meeting** 5. Sedona Townhomes, LLC. Request for Letter of Credit Reduction (page 36) 6. Dock Installation on Drainage Ponds - League of MN Cities Ins. Trust Memo (Page 37) 7. Prepayment of WAC/SAC Fees Prior to Hookup - Staff Recommendation Not to Accept Payment Until Connection Permit Application 8. E.H. Renner & Sons Estimate for Variable Frequency Drive for Wells 1 & 2 - $25,322.00 (Page 38) 9. B & R Properties, 6805 - 20th Avenue South - Site Plan (Page 39-42) 10. Chicilo Homes, 2052 Gateway Circle - Site Plan (Page 43-46) 11. North Metro Telecommunications Commission/Media Center 2006 Budget (Page 47-75) 12. Res. #05-037 - Proclamation - Domestic Violence Month, October (Page 75a) 13. CenterPoint Energy Request for Right-of-Way Permit Application (1 vs. Numerous Pennits (Page 75b-75k) VIII. OLD BUSINESS 1. Personnel Policy (Page 76-123) 2. Job Descriptions (Page 124-153) 3. Res. #05-038 - Organizational Chart (Page 154) 4. Consider Quotes for Water Main Extension - Mound Trail (Page 155-159) 5. Backage RoadlProperty Purchase Option IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator, Mr. Dallas Larson 2. 1601 LaMotte Drive - (Update) 3. Downtown Redevelopment Planning (Update) 4. CSAHI4/Main Street Project (Update) 5. Correspondence x. ADJOURNMENT City of Centerville COWlcil Meeting Minutes July 27, 2005 CITY OF CENTERVILLE CITY COUNCIL MEETING JULY 27, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 27,2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar Council Member Richard TerwaYN t None. 0 APprof8Cl ABSENT: STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Larson I. CALL TO ORDER Mayor Capra called the July 27,2005, City Council meeting to order at 6:40 p.m. ll. SET AGENDA The following items were added to the Agenda: Consent Agenda: Pipe Services, Corp. $49,070.85; Special Event St. Genevieve Church Annual Chicken Dinner; Proclamation - Stepfamily Day. AwardsIPresentations: Mr. Jeff Smyser, City of Lino Lakes; Mr. John Thill Fete des Lacs Parade. New Business: Release of Easement Hunter's Crossing 3rd Addition. Old Business: Council Chamber Rental Policy. Motion bv Council Member Paar. seconded bv Council Member Terwav to approve the aeenda as amended. All in favor. Motion carried unanimouslv. ill. APPROVAL OF COUNCIL MINUTES 1. July 13.2005 City Council Meeting Minutes Page 1 of6 / City of Centerville Council Meeting Minutes July 27, 2005 Council Member Lakso noted on Page 8 that Council Member was used twice and asked to delete one. Motion bv Council Member Paar. seconded bv Council Member Lakso to aoorove the Julv 13.2005 City Council MeetinS! Minutes as oresented. All in favor. Motion carried. IV. CONSENT AGENDA 1. City ofCentelVille July 14, 2005 through July 27,2005 Claims 2. Centennial Fire District through July 14, 2005 Claims 3. Centennial Fire District Quarterly Claim 4. Centennial Lakes Police Department Claims through July 14,2005 5. Ro-So Contracting, Inc., - Water Main Repair ($7,023.00) 6. Telemetry Process Controls, Inc., Pay Estimate #1 ($120,666.72) 7. Holte Contracting Pay Estimate #2 ($7,765.53) 8. Dresel Contracting Pay Estimate #8 ($98,763.26 9. Northdale Construction Company, Inc., Pay Estimate #6 ($14,967.20) 10. Trio Inn Request for Optional 2:00 a.m. 11. Pipe SelVices, Corp. $49,070.85 12. Special Event St. Genevieve Church (Annual Chicken Dinner) 13. Proclamation - Stepfamily Day (September 16, 2005) Motion bv Council Member Lee. seconded bv Council Member Paar. to aoorove the Consent AS!enda as oresented. All in favor. Motion carried unanimouslv. v. A W ARDSIPRESENTATIONS/APPEARANCES 1. Ms. Connie Moore - Alexandra House Ms. Connie Moore appeared before Council and provided information on the services provided by Alexandra House. She then asked Council to consider a financial contribution to their organization. Mayor Capra noted that Commissioner Langfeld is very active and then asked whether Alexandra House receives funding from the County. Ms. Moore indicated that the County awarded Alexandra House a $25,000 grant for this calendar year and they are considering their ability to contribute for next year. Mayor Capra indicated that this Council supports mediation services through Anoka County and noted that the Council meets next week to discuss its budget. Council Member Paar indicated he would like to ensure that residents of CentelVille are aware of the selVices available to them. Page 2 of6 l- City of Centerville Council Meeting Minutes July 27, 2005 Sergeant Stephan indicated that officers notify victims of the Alexandra House shelter and programs available and then Alexandra House follows up with the victim after the incident to see if assistance can be given. 2. Mr. Jeff Smyser. City ofLino Lakes (AUAR) Mr. Shardlow provided Council with a presentation of the I35E Corridor Draft Alternative Urban Areawide Review (AUAR) Council Member Terway asked if the Storm Water Management Plan would affect the City. Mr. Smyser indicated that the proposal is to filter the water better than is done now under the current NURP pond situation. 3. Mr. John Thill- Fete des Lacs Parade Road Closure/Temporary No Parking Signs Mr. John Thill appeared before Council and asked for approval of the road closure for the Fete des Lacs parade and temporary no parking signs. Motion by Council Member Terway. seconded by Council Member Lee. to aoorove the Fete des Lacs road closure for the oarade and temoorarv no oarkine siens as requested. AU in favor. Motion carried unanimously. VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1. Recycling Challenge Mayor Capra indicated the City has been challenged to recycle more paper as there is a shortage of paper for recycled purposes since China started purchasing from the United States. She also noted that there is an exchange program for lead sinkers and fishing lures and asked residents to consider exchanging them to save the waterfowl from ingesting them. 2. Centennial Lakes Police Budget 2006 Council Member Lee reviewed the budget with Council and indicated that Centerville's proposed increase is $27,000 and noted the proposal would take $100,000 out of the reserve fund to lessen the impact. Page 3 of6 3 City ofCenterville Council Meeting Minutes July 27,2005 Motion by Council Member Lakso. seconded bv Council Member Terwav. to approve the police bud2et for 2006 as presented. All in favor. Motion carried unanimouslv. 3. Centerville Lion's Request for Noise Permit - Fete des Lacs Motion by Council Member Lee, seconded by Council Member Terway to approve a special temporary event noise permit for the Lions for the Fete des Lacs Festival for Friday, August 5, 2005, Saturday, August 6, and Sunday, August 7, 2005 from 10:00 a.m. to Midnight. All in favor. Motion carried unanimously. 4. Authorization for Staff to Solicit for Quotes for Mound Trail Water Main City Administrator Larson indicated that Staff is looking at doing quotes for Mound Trail and hope to get that done for under $50,000. Motion bv Council Member Lee. seconded bv Council Member Terwav. to authorize Staff to 20 out for auotes for Mound Trail Water Main and to authorize associated en2ineerin2 costs. All in favor. Motion carried unanimouslv. 5. Release of Easement - Hunter's Crossing 3rd Addition City Administrator Larson indicated that from the survey there is a prior underlying easement not needed in Hunter's Crossing Third Addition that needs to be released. City Attorney Hoeft indicated that would be done through quit claim deed. Motion bv Council Member Lee. seconded bv Council Member Paar. to approve the release of the easement with the le2al to be determined bv Staff as reauested. All in favor. Motion carried unanimously. VllI. OLD BUSINESS 1. Lion's Previous Request for Temporary Liquor License Mayor Capra noted that it has been determined that liquor sales can start at 10:00 a.m. on Sunday. Motion bv Council Member Lee. seconded bv Council Member Lakso to approve a temporary 3.2 malt Iiauor license for the Lion's for the Fete des Lacs Festival for Fridav. AU2ust 6. 2005 from 5:00 p.m. to 11:00 p.m.: Saturday. AU2ust 7 from 10:00 a.m. to 11:30 p.m.: and 10:00 a.m. to 4:00 p.m. on Sunday. AU2ust 8. 2005. All in favor. Motion carried unanimouslv. Page 4 of6 1 City of Centerville Council Meeting Minutes July 27, 2005 2. Council Chamber Rental Policy Mayor Capra suggested Council review its policy on renting chambers out to those using it for profit meetings. Council discussed the matter and agreed to continue to allow for profits to rent chambers for the listed fee but asked Staff to bring a proposal for adding a damage deposit. IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator - Mr. Dallas Larson Nothing further to report. 2. 1601 LaMotte Drive City Administrator Larson indicated that the City did not receive the grant for the purchase of the property and Staff continues to seek other funding sources. 3. Downtown Redevelopment Planning City Administrator Larson indicated that Staff is working on the hire of a consultant and will provide further report at the next meeting. 4. CSAH 14IMain Street Proiect/County Response to Draft MOD City Administrator Larson explained that Staff has been waiting for information and response to the City's requested changes to the MOD but has not yet received anything. Council discussed the matter and directed Staff to send a letter to Commissioner Sivarajah and copy the rest of the Commission. 5. 13 5 WE Coalition Meeting Mayor Capra updated Council on the meeting noting that the bridge area was discussed and, while the other cities agreed with the plan, she pointed out that the plan does nothing for Centerville's businesses. 6. National Night Out Mayor Capra noted that National Night out is Tuesday, August 2, 2005 and invited all residents to attend the festivities at the Park. She then noted that the Park admission will be free that night and the church will have the grills going and provide beverages. Those attending should bring a dish to pass and meat to grill. Page 5 of6 s City of Centerville COWlell Meeting Minutes July 27, 2005 7. Centerville School District Mayor Capra noted she will be meeting with the Interim-Superintendent Monday at City Hall, presumably to discuss the potential ofa levy. 8. Metropolitan Council Mayor Capra noted that she would be meeting a representative of the Metropolitan Council at City Hall prior to the work session for a tour of the City. 9. Work Session Council and Staff discussed the proposed agenda for the work session. City Administrator Larson indicated that the City owns a 1975 Ford that is not usable and someone has offered to take it away at no expense to the City. Motion by Council Member Terway. seconded by Council Member Paar to authorize Staff to let Mr. Tom Hen" of Hen" Construction take the 1975 Ford Tanker as nronosed by Staff. All in favor. Motion carried unanimously. Council Member Paar indicated that they may be bringing in a monster truck on a trailer for his neighborhood watch block party and asked whether the City or the City Engineer felt there would be any issues with that. Council and the City Engineer indicated no issue with it. x. ADJOURNMENT Motion by Council Member Lakso. seconded by Council Member Paar to adiourn the July 27. 2005 City Council Meetinl! at 8:25 n.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 6 of6 !o tervi[{e 'E"ta6tlslled-l8.!{7 CITY OF CENTERVILLE 08/05/05 8:23 AM Page 1 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 020467 MN BRASS INC. Paid Chk# 020468 OSMUND SHRINE Paid Chk# 020469 ST. PAUL CLOWN CLUB Paid Chk# 020470 TWIN CITY PIPE BAND Paid Chk# 020471 TWIN CITY UNICYCLE CLUB Paid Chk# 020472 ZUHRAH STEEL DRUM BAND Paid Chk# 020473 BARNA, GUZY & STEFFEN L TD Paid Chk# 020474 CAPRA, MARY Paid Chk# 020475 CENTENNIAL LAKES POLICE Paid Chk# 020476 CENTERPOINT ENERGY Paid Chk# 020477 CONNEXUS ENERGY Paid Chk# 020478 EARL F. ANDERSEN INC Paid Chk# 020479 EXCEL TELECOMMUNICATIONS Paid Chk# 020480 HOMES BY JAMES Paid Chk# 020481 HUGO FEED MILL Paid Chk# 020482 IMPERIAL HOMES Paid Chk# 020483 INTEGRA HOMES Paid Chk# 020484 INTERNATIONAL UNION OF Paid Chk# 020485 KJOHLHAUG ENVIRONMENTAL Paid Chk# 020486 LANG BUILDERS Paid Chk# 020487 MAGUIRE IRON INC Paid Chk# 020488 MARK HAlDEN Paid Chk# 020489 MEADOWVIEW HOMES Paid Chk# 020490 MENARDS - FOREST LAKE Paid Chk# 020491 METROPOLITAN COUNCIL Paid Chk# 020492 NATIONAL WATERWORKS Paid Chk# 020493 NORTH COUNTRY BUILDERS Paid Chk# 020494 OTTER LAKE ANIMAL CARE Paid Chk# 020495 PLATINUM BUILDERS, INC. Paid Chk# 020496 SHARPER HOMES Paid Chk# 020497 SWEENEY, KRIS Paid Chk# 020498 T. I. MAGNUSON ENTERPRISES Paid Chk# 020499 TOWN CRIER PROMOTIONS Paid Chk# 020500 US BANK TRUST Check Date AUGUST 2005 Check Amt 8/1/2005 8/1/2005 8/1/2005 8/1/2005 8/1/2005 8/1/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/1 0/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 8/10/2005 Total Checks $2,000.00 2005 FETE DES LACS PARADE - M1 $1,500.00 2005 FETE DES LACS PARADE - 02 $175.00 2005 FETE DES LACS PARADE - S1 $1,100.00 2005 FETE DES LACS PARADE - TC $400.00 2005 FETE DES LACS PARADE - 13 $600.00 2005 FETE DES LACS PARADE - Z1 $5,624.62 ROYAL OAKS - SERV THRU 7-31-05 $116.77 CANDY FOR 2005 PARADE $34,658.11 AUGUST POLICE SERVICES $8.49 1694 SOREL ST - SERV THRU 7-18 $517.72 6800 20TH AVE SCADA - SERV TH $350.07 PARTS FOR PARK $4.04 PHONE SERV THRU 7-24-05 $3,200.00 1764 PARTRIDGE PL - 04-134 -SO $26.30 SUPPLIES $3,200.00 1640 WIDEON CIR. 04-153 - SOD $200.00 7373 PELTIER CIRCLE - 04-097 S $90.00 UNION DUES FOR AUGUST 2005 $561.90 DRILLING PROP. - PROF SERV $3,200.00 1774 PARTRIDGE PL. 04-120 - SO $56,240.00 500,000 GAL ELEVATED WATER TOW $1,500.00 6841 BEAVER POND WAY - 04-102 $200.00 1630 WIDGEON CIRCLE - SITE MAl $19.31 MAINT. SUPPLIES $2,871.00 JULY 2005 SAC CHARGES $625.37 OPERATING SUPPLIES $200.00 6872 MALLARD WAY - 04-108 SITE $483.84 ANIMAL CARE $200.00 6841 BEAVER POND WAY - 04-102 $200.00 7269 MOUND CT - 04-131 SITE MA $51.03 REIMBURSE FOR MILEAGE $200.00 7264 MOUND CT - 03-115 SITE MA $77.44 CLOTHING $402.50 GO TEMP IMPROV BONDS 2003 $120,803.51 NOTE: THERE WILL BE AN UPDA TED LIST OF DISBURSEMENTS FOR APPROVAL ON 8-10-05. 1 Centennial Fire District Check Register 8/212005 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 7/2812005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 7/2812005 7/2812005 7/28/2005 7/2812005 7/28/2005 7/28/2005 7/28/2005 7/28/2005 CHECK# NAME ACCOUNT 14816 14817 14818 14819 14820 14821 14822 14823 14824 14825 14826 14827 14828 14829 14830 14831 14832 Amoco Oil Company Arthur Mohler Centennial Utilities CenterPoint Energy Connexus Energy Darren Eckart David Bruder Emergency Apparatus Maintenance Emergency Medical Products, Inc. Lakeside Collision, Inc. LoffIer Business Systems Metro Fire Metrocall Ruth Gromek Teresa Pederson Verizon Wireless Viking Office Products Total 42100 - Fuel and Lube 42130 - Equipment Expense 42251 - Station 1 - Gas 42253 - Station 2 - Gas 42252 - Station 1 - Electric 42100 - Fuel and Lube 42100 - Fuel and Lube 42000 - Vehicle Maintenance 42260 - Medical Supplies 42000 - Vehicle Maintenance 42180 - Office Supplies 42260 - Medical Supplies 42240 - Telephone Expense 45010 - Safety Camp Expense 45010 - Safety Camp Expense 42240 - Telephone Expense 45010 - Safety Camp Expense 1 of 1 AMOUNT 139.39 14.82 58.07 60.86 378.22 68.00 33.56 9,515.71 1,423.51 394.63 19.78 305.36 82.56 10.00 10.00 60.14 165.90 12,740.51 p B~dih~roo --- ............... --- Mderlik& I~ssdtiates Engf11eefl & Architects Owner: Citv of Centerville, 1880 Main Street, Centerville, MN 55038-9794 Date: July 1, 2005 For Period: June 30, 2005 to Julv 31,2005 Request No: 11 Contractor: Maguire Iron, Inc., PO Box 1446, Sioux Falls, SO 57101 CONTRACTOR'S REQUEST FOR PAYMENT 500 MG SPHEROID ELEVATED STORAGE TANK BRA FILE NO. 616-03-130 SUMMARY Original Contract Amount $ 943,115.35 2 Change Order - Addition $ 3 Change Order - Deduction $ 55,500.00 4 Revised Contract Amount $ 887,615.35 5 Value Completed to Date $ 863,766.10 6 Material on Hand $ 0.00 7 Amount Eamed $ 863,766.10 8 Less Retainage 5% $ 43,188.31 9 Subtotal $ 820,577.80 10 Less Amount Paid Previously $ 764,337.79 11 Liquidated Damages $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 11 $ 56,240.00 Recommended for Approval by BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. Approved by Owner: CITY OF CENTERVILLE Approved b Contractor: MAGUIRE IRON INC. See Attached Specified Contract Completion Date: Date: 61603130 Req 11.x1s 9 Unit Quantity Quantity No. Item Unit Quantity Price This Period To Date Amount BASE BID B - PEDESTAL SPHEROID CONSTRUCTION: 6 500,000 GALLON STEEL FLUTED COLUMN WATER TOWER- TOTAL BASE BID A LS $837,195.00 Breakdown of Base Bid B 6a Design Drawings LS $25,000 100.0% $25,000.00 6b Foundation LS $210,000 100.0% $210,000.00 6c Steel Fabricated to Site LS $235,895 100.0% $235,895.00 6d Field Erection LS $138,000 100.0% $138,000.00 6e Field Painting LS $190,000 20.0% 100.0% $190,000.00 6f Field Electrical LS $30,000 100.0% 100.0% $30,000.00 6g Cathodic Protection LS $8,300 100.0% 100.0% $8,300.00 Total Breakdown $837,195.00 FOUNDATION PILING - BASE BID B . PEDESTAL SPHEROID PILING: 16 9-5/8n DIA. CAST-IN-PLACE CONCRETE TEST PILE EA 2 $1,600.00 2 $3,200.00 17 9-5/8" DIA. CAST-IN-PLACE CONCRETE PILING, DRIVEN LF 2080 $17 .00 2061 $35,037.00 TOTAL FOUNDATION PILING $38,237.00 SITE WORK: 20 SALVAGE AND REINSTALL CHAIN LINK FENCE LF 24 $29.15 24 $699.60 21 SALVAGE, STOCKPILE, AND RESPREAD TOPSOIL LS 1 $100.00 1 $100.00 22 REMOVE WATER MAIN LF 114 $10.00 114 $1,140.00 23 REMOVE STREET SWEEPING MATERIAL CY 220 $5.00 $0.00 24 SILT FENCE, REGULAR LF 600 $3.00 588 $1,764.00 25 6' HIGH CHAIN LINK FENCE LF 135 $18.45 $0.00 26 20' WIDE DOUBLE SWING GATE EA 1 $1,030.00 $0.00 27 TYPE 41 BITUMINOUS FOR DRIVEWAYS TN 40 $40.00 $0.00 28 TYPE 31 BITUMINOUS BASE COURSE TN 50 $40.00 $0.00 29 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 700 $20.00 $0.00 30 GEOTEXTILE FABRIC, TYPE V SY 360 $2.00 $0.00 31 CONNECT TO EXISTING WATER MAIN EA 2 $500.00 2 $1,000.00 32 16" PVCWATER MAIN LF 270 $45.00 286 $12,870.00 33 16" DIP WATERMAIN, CLASS 52, INCL. POLY LF 115 $40.00 110 $4,400.00 34 6" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 10 $25.00 18.5 $462.50 35 6" GATE VALVE AND BOX EA 1 $650.00 2 $1,300.00 36 12" GATE VALVE AND BOX EA 1 $1,500.00 1 $1,500.00 37 16" GATE VALVE AND BOX EA 1 $4,000.00 1 $4,000.00 38 CAST IRON FITTINGS LB 2065 $2.00 3089 $6,178.00 39 INSTALL HYDRANT EA 1 $1,800.00 1 $1,800.00 40 OVERFLOW MANHOLE EA 1 $2,500.00 1 $2,500.00 41 15" RCP STORM SEWER LF 120 $30.00 104 $3,120.00 42 15" RCP FLARED END SECTION EA 1 $500.00 1 $500.00 43 CLASS III RIPRAP, PLACED AT FLARED END SECTION CY 5 $100.00 5 $500.00 44 MNDOT SEED MIX 70A AC 0.2 $5,000.00 $0.00 45 WOOD FIBER BLANKET SY 500 $5.00 $0.00 TOTAL SITE WORK $43,834.10 CHANGE ORDERS: CHANGE ORDER NO.1 1 ELIMINATE TANK EXTERIOR ILLUMINATION LS -$7,500.00 100.0% 100.0% -$7,500.00 2 ELIMINATE TANK CONTAINMENT 20.0% 100.0% -$48,000.00 REQUIREMENTS LS -$48,000.00 TOTAL CHANGE ORDER NO.1 -$55,500.00 TOTAL CHANGE ORDERS -$55,500.00 61603130 Req 11.xls It) No. Item BASE BID B - PEDESTAL SPHEROID CONSTRUCTION: TOTAL BASE BID B TOTAL FOUNDATION PILINGS TOTAL SITE WORK TOTAL CHANGE ORDERS TOTAL WORK COMPLETED TO DATE MATERIALS ON HAND: None TOTAL STORED MATERIALS 61603130 Req 11.xl5 U nit Quantity Price This Period To Date Amount $837,195.00 $38,237.00 $43,834.10 -$55,500.00 $863,766.10 $0.00 $0.00 /1 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE o BRA FILE NO. 616-03-130 CONTRACTOR MAGUIRE IRON INC. CHANGE ORDERS No. Date Description Amount 1 2/9/2005 Eliminate Tank Containment and illumination -$55,500.00 Total Change Orders ($55,500.00) PAYMENT SUMMARY No. From To Payment Retainage Completed 1 Start 05/31/04 64,825.15 3,411.85 68,237.00 2 05/31/2004 08/31/04 96,758.48 8,504.40 147,237.00 3 08/31/2004 09/30/04 325,200.20 25,620.20 489,553.00 4 09/30/2004 10/31/04 104,083.96 31,098.31 621,966.10 5 10/31/2004 12/31/04 39,330.00 33,168.31 663,366.10 6 12/31/2004 01/31/05 19,665.00 34,203.31 684,066.10 7 01/31/2005 02/28/05 6,555.00 34,548.31 690,966.10 8 02/28/2005 04/30/05 33,725.00 36,323.31 726,466.10 9 04/30/2005 05/31/05 33,250.00 38,073.31 761,466.10 10 05/31/2005 06/30/05 40,945.00 40,228.31 804,566.10 11 06/30/2005 07/31/05 56,240.00 43,188.31 863,766.10 Material on Hand $0.00 Total Payment to Date $820,577.79 Oriainal Contract $943,115.35 Retainage Pay No 11 43,188.31 ChanQe Orders -$55,500.00 Total Amount Earned $863,766.10 Revised Contract $887,615.35 61603130 Req 11.xls /~ o ll')(") 0""" cOM ll)~O ~ ~ to UJ~co "Ou; ~I-O zOz 001- -ii:t) I-WW 5o.a - 0: i 0. 0. < .,., c: l'll I- 0> Cl l'll 5 Ci5 al t;! > 0> [j c: .Q "'ffi C> o o o o o ll') I- ~ ~ ~ 0:: o U. ~ o i::: t1 i:t j::: ffi u ~ -::c ~ o i::: (3 - ...,J 8: -::c ~ t) W """l o 0: 0. co (") o ll') ,m -....0> ll') '2: 0> z ~U5~ 0> ,~ gj ~ ~ '2: oo~ ~ ~ 0> t)......t) 0:: w z ;: o o I- ill I- < o l- t) ~ I- Z o t) rn 0> 1ii '13 o rn rn <( o/l .,., g lil -0 to c:(") <( ~ '" ~!:: ~ .2> :g &=z g ~ ~ ';;$::; 0> ll') l'll c:(")!l. 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CD ,.: co co ~ /.6 Minnesota Building Codes and Standards Page 1 of 1 (print and mail this form to the address below) Please put me on your mailing list for future seminars. Registration fee is $35/person. Registrations received later than 10 days rior to the seminar will NOT be acce ted. heck # Amount $ Purchase Order # Amount $ Please make checlt" payable to State Treasurer. f using a purchase order, please attach a copy. tate employees use Building Codes & Standards vendor # 20001891226 tate Deposit # Indicate choice of seminar you wish to attend: Oct. 5, Burnsville /, Oct. 7, Maplewood Oct. 13, Detroit lakes Oct. 19, Plymouth Oct. 21, St. Paul Oct. 27, St. Cloud I have the following special needs: Nov. 2, Brooklyn Center Nov. 4, Rochester Nov. 10, Duluth Nov. 16, Burnsville Nov. 18, N. Mankato Nov. 23, Maplewood Mail to: Building Codes and Standards Division 08 Metro Square Bldg., 121 7th Place East t. Paul, MN 55101-2181 uestions: Voice (651) 296-1189, Toll Free 1-800-657-3944, : (651) 297-5353 or Toll Free 1-800-627-3529 Fax (651) 297-1973 htt ://www.doILstate.mn.us http://www.state.mn.uslcgi-binlportal/mn/jsp/commonlcontent/include/contentitem.jsp?cont... 8/3/200; ~ Minnesota Building Codes and Standards Page 1 of 1 {QriDtand mail this form to the address bel~ 2005 Fall Seminar: Residential Plan Review Registration Form o Please put me on your mailing list for future seminars. Registration fee is $35/person. Registrations received later than 10 days rior to the seminar will NOT be acce ted. heck # Amount $ Purchase Order # Amount $ Please make checks payable to State Treasurer. using a purchase order, please attach a copy. tate employees use Building Codes & Standards vendor' 20001891226 tate Deposit # ndicate choice of seminar you wish to attend: OCt. 4, Burnsville /_ . Oct. 6, Maplewood Oct. 12, Detroit lakes Oct. 18, Plymouth Oct. 20, St. Paul Oct. 26, St. Cloud I have the following special needs: Nov. 1, Brooklyn Center Nov. 3, Rochester Nov. 9, Duluth Nov. 15, Burnsville Nov. 17, N. Mankato Nov. 22, Maplewood Mail to: Building Codes and Standards Division 08 Metro Square Bldg., 121 7th Place East 1. Paul, MN 55101-2181 Questions: Voice (651) 296-4628, Toll Free 1-800-657-3944, : Minnesota Relay 711 Fax (651) 297-1973 eb-site: http://www.doli.state.mn.us http://www.state.mn.us/cgi -bin!portal/mn/j sp/ common! content/include/ contentitern.j sp ?cont... 8/3/2005 /1 Minnesota Building Codes and Standards Page 1 of 1 (print and mail this form to the address below) 2005 Fall Seminar: Commercial Plan Review Based on the 2003 International Building Code Commercial Registration Form e or rint one re istrant er fonn @.... C12-J ( ~ 14/, . ~""--" o Please put me on your mailing list for future seminars. Registration fee is $35/person. Registrations received later than 10 days rior to the seminar will NOT be acce ted. heck # Amount $ Purchase Order # Amount $ Please make checks payable to State Treasurer. f using a purchase order, please attach a copy. tate employees use Building Codes & Standards vendor' 200018912 26 tate Deposit # Indicate choice of seminar you wish to attend: OCt. 5, Burnsville Oct. 7, Maplewood Oct. 13, Detroit lakes Oct. 19, Plymouth Oct. 21, St. Paul Oct. 27, St. Cloud I have the following special nee s: Nov. 2, Brooklyn Center Nov. 4, Rochester Nov. 10, Duluth Nov. 16, Burnsville Nov. 18, N. Mankato Nov. 23, Maplewood Mail to: Building Codes and Standards Division 08 Metro Square Bldg., 121 7th Place East t. Paul, MN 55101-2181 uestions: Voice (651) 296-1189, Toll Free 1-800-657-3944, : (651) 297-5353 or Toll Free 1-800-627-3529 Fax (651) 297-1973 htt ://www.dQli.state.mn.us http://www.state.mn.us/cgi -bin/portal/mn/j sp/common/ content/include/ contentitem.j sp ?cont... 8/3/2005 If Minnesota Building Codes and Standards Page 1 of 1 (print ang maillhis form to the address below) 2005 Fall Seminar: Residential Plan Review Registration Form Please clea. lI'ItvDe or DrintDne reaistrant Der forml Name: 'A-t ./1_ UArl .,.~ 11 ertification II if aDDlicablel ;'!:;7?. Emplover { ~'fo" /} Ce-Jre/'I/j.L .p dd ress V1"2 ') .M.4.-~ ..~ 'Yf City/State/ZiD r ........- 101.,J ~ "Z>)K Phone IL:JC -qz-~ - q; '.'\to Email Address (print clearly) <1 '1M z..,ef e CJ;?-r-r'e-/Vr. CW"-J. c.L'>P\ fJ Please put me on your mailing list for future seminars. Registration fee is $35/person. Registrations received later than 10 days prior to the seminar will NOT be accepted. heck # Amount $ Purchase Order # Amount $ Please make checks payable to State Treasurer. using a purchase order, please attach a copy. tate employees use Building Codes & Standards vendor # 20001891226 tate Deposit # ndicate choice ofseminaryou wish to attend: Oct. 4, Burnsville Nov. 1, Brooklyn Center ~< j?-::,. Oct. 6, Maplewood Nov. 3, Rochester Oct. 12, Detroit lakes Nov. 9, Duluth Oct. 18, Plymouth Nov. 15, Bumsville Oct. 20, 51. Paul Nov. 17, N. Mankato Oct. 26, St. Cloud I~ Nov. 22, Maplewood I have the following special needs: Mail to: Building Codes and Standards Division ~08 Metro Square Bldg., 121 7th Place East SI. Paul, MN 55101-2181 Questions: Voice (651) 296-4628, Toll Free 1-800-657-3944, TTY: Minnesota Relay 711 Fax (651) 297-1973 Web-site: http://www.doILstate.mn.us http://www.state.mn.us/cgi -bin/portal/mn/j sp/common/ content/include/ contentitem.j sp ?contentid=5 3 69060... 8/312005 )1 AMBO IBC/IRC Code Development Committees MN Amendment Vote Page 1 of2 I"Uil..'OOII BlogThis! tiEl YOUR \}'1.:N B"% AMBO IEe/IRC Code Development Committees MN Amendment Vate The AMBO IBC and IRC Code Development Committees were established to allow Minnesota Building Inspectors an avenue to promote andfacilitate code development participation. Our mission statement is to actively participate in the development, promotion, and maintenance of nationally recognized model codes with a minimum of/ocal amendments. at:'C//1f/1/'4&; MONDAY, AUGUST 01, 2005 Meeting_LQ~gt;lQn ~N AI]'Hm<:!mentygting Meeting location The vote on the amendments to the 2005 MN Building Code will be held at 9 AM October 71h, 2005 at St. Cloud City Hall 400 Second St. South, St. Cloud 56301. Call 320-255-7200 for directions. c5ifc&#4,t JulY29112 AUQust :?,OO~ ~/r.p~~(}............) 1~.!~~~g~rJ The voting will be on the drafts that will be posted on the MN Building Codes and Standards Division (MNBCSD) website, accessed through MNCODES.ORG. Currently the drafts are in the revisions stage of the code cycle, and hopefully we will have drafts posted by September 1, 2005. This vote is for all Building Officials, Building Inspectors, Plans Examiners or Regulatory personnel that are MN Certified Building Officials. More information to follow. posted by 1BC Code Dev. Comm. I 3:55.PJI1I !L'Qmmellt~ MONDAY, JULY 18, 2005 MN Amendment Voting The AMBO IBC and IRC Code Development Committee's will be hosting a meeting for all Minnesota inpsectors to vote on the MN Building Code Amendments. This vote will be a yes or no vote on the proposed amendments to the 2005 MN Building Code. It is meant to establish a position on the state amendments from all of the MN Certified Building Inspectors. The State of Minnesota Code Committees have all met and discussed the amendments for the next MN Building Code. The MNBCSD (Building Codes and Standards Division) is currently drafting the amendments to be brought to the Administrative Law Judge with the National Code for adoption by the State of Minnesota. We will be voting on Chapters 1300, 1303, 1305, 1309 and 1341, and hope to establish an opinion on all amendments in these Chapters. This voting will be an opinion only, as the MNBCSD has the right of final interpretation. The meeting will be held in St. Cloud, Minnesota (specific site to be determined) on October 7, 2005 at 9 AM. and run until conclusion. posted by IBC Code Dev. Comm. 11Q:30AM IOcommeots http://mn-inspectors.blogspot.cOm/ 8/3/2005 ~() . I TO: Honorable Mayor & City Council Memben FROM: Kim Stephan SUBJECT: 2006 Budget DATE: August 4, 2005 The following recommendation was made by the Parks & Recreation Committee at the August 3, 2005 regularly scheduled committee meeting. 2006 Bud2et The Committee looked at previous budget information supplied by Vice-Chairperson LeBlanc and briefly discussed the modifications that will need to be made before submitting the budget to City Council. Due to the absence of Chairperson Peterson and Vice-Chairperson LeBlanc, the majority of the items need to be tabled until the full committee is present. Chairperson Peterson discussed the budget with Committee Member Peil prior to leaving on vacation and Committee Member Peil shared his input with the committee. The concern is the Parks & Recreation Committee has limited funds available to them in upcoming years with the city nearly built out and the end of Park Dedication Fees. With the possible purchase of the property at 1601 LaMotte Drive, the renovation of Tracie McBride Memorial Park when the old water tower comes down, the addition of trail connections on the St. Genevieve property, connecting the Pheasant Marsh, 3rd Addition Trail to Center Street and the desire to have a play structure at Laurie LaMotte Memorial Park, the committee feels it needs to request funds from the General Fund. The committee has not received, or requested funds from the General Fund in 4-5 years and would like to request $25,000 annually beginning in 2006. The $25,000 requested for 2006 would be used for a play structure at Laurie LaMotte Memorial Park. The proposed budget will be supplied to the City Council following the September 7,2005 Parks & Recreation Committee Meeting. Motion was made by Committee Member Peil, seconded by Committee Member Seeley to request $25,000 from the General Fund to be transferred to the Parks & Recreation Committee on an annual basis, with the $25,000 budgeted for 2006 to be used for a play structure at Laurie LaMotte Memorial Park. The Parks & Recreation Committee will submit a final budget proposal for the September 14, 2005 City Council Meeting. All in favor. Motion carried unanimously. 2/ . A' Bonestroo ~ Rosene n Anderlik & 1 ~ 1 Associates Engineers & Architects Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: AUQust 4, 2005 For Period: 7/21/2005 to 8/4/2005 Request No: 3 Contractor: American Tank Services Inc., DBA Holte ContractinQ, 3174 Ryan Ln., S1. Paul, MN 55117 CONTRACTOR'S REQUEST FOR PAYMENT POND AND DITCH IMPROVEMENTS BRA FILE NO. 000616-04140-0 SUMMARY 1 Original Contract Amount $ 77,725.00 2 Change Order - Addition $ 5,107.96 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 82,832.96 5 Value Completed to Date $ 73,497.26 6 Material on Hand $ 0.00 7 Amount Earned $ 73,497.26 8 Less Retainage 2,000.00 $ 2,000.00 9 Subtotal $ 71,497.26 10 Less Amount Paid Previously $ 60,386.70 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3 $ 11,110.56 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. I~"? .tJ~ Approved by Contractor: AMERICAN TANK SERVICES INC DBA HOLTE CONTRACTING Approved by Owner: CITY OF CENTERVlllE Specified Contract Completion Date: May 27, 2005 Date: 61604140REQ3.xls 27- Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 10000.00 0.3 1 $10,000.00 2 POND EXCAVATION CY 3000 10.15 84 2482 $25,192.30 3 DITCH EXCAVATION LF 1150 6.60 250 1170 $7,722.00 4 WOOD SKIMMER EA 1 760.00 1 $760.00 5 REPAIR EX. WOOD SKIMMER EA 2 500.00 2 $1,000.00 6 CLEAR AND GRUB LS 1 7000.00 1 $7,000.00 7 4' DIA PRECAST MH, 7'-8' DEEP EA 1 3700.00 1 $3,700.00 8 24" HDPE LF 90 45.00 90 $4,050.00 9 24" HDPE FLARED END SECTION EA 1 450.00 1 $450.00 10 12" RCP, CLASS 5 LF 25 75.00 8 $600.00 11 12" RCP, FLARED END SECTION EA 2 750.00 2 $1,500.00 12 RIPRAP, CLASS 3 CY 30 105.00 29 $3,045.00 13 SODDING SY 100 15.00 100 $1,500.00 14 SEEDING ACRE 1 3000.00 0.25 $750.00 15 EROSION CONTROL BLANKET SY 100 7.00 160 $1,120.00 16 SILT FENCE, HEAVY DUTY LF 100 10.00 $0.00 TOTAL BASE BID: $68,389.30 CHANGE ORDER NO.1 1 8"PVC LF 190 17.95 190 190 $3,410.50 2 CATCH BASIN EA 2 1598.73 2 2 $3,197.46 3 RIP RAP CLASS 3 CY 1 150.00 1 1 $150.00 4 DITCH EXCAVATION LF 250 -6.60 250 250 ($1,650.00) TOTAL CHANGE ORDER NO.1 $5,107.96 TOTAL BASE BID: TOTAL CHANGE ORDER NO. 1 TOTAL WORK COMPLETED TO DATE $68,389.30 $5,107.96 $73,497.26 61604140REQ3.x1s J3 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVlllE BRA FILE NO. 000616-04140-0 CONTRACTOR AMERICAN TANK SERVICES INC DBA HOLTE CONTRACTING CHANGE ORDERS No. Date Description Amount 1 4/1/2005 This Change Order provides for additional work on this project. $5,107.96 See Change Order. Total Change Orders $5,107.96 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 03/01/2005 03/17/05 52,621.17 2,769.54 55,390.71 2 03/18/2005 07/20/05 7,765.53 2,500.00 62,886.70 3 07/21/2005 08/04/05 11,110.56 2,000.00 73,497.26 Material on Hand Total Payment to Date $71,497.26 Original Contract $77,725.00 Retainaqe Pay No. 3 2,000.00 Chanqe Orders $5,107.96 Total Amount Earned $73,497.26 Revised Contract $82,832.96 61604140REQ3.xls ;:4 a Bonestroo Owner: Ci of Centerville, 1880 Main St., Centerville, MN 55038 II::. Rosene For Period: 7/21/2005 to 8/4/2005 1iI Anderlik & . ~. Associates Contractor: Engineers & Architects Date: Re uest No: Au ust 4,2005 9 CONTRACTOR'S REQUEST FOR PAYMENT 2004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 000616-03133-0 SUMMARY 1 Original Contract Amount $ 1,629,911.25 2 Change Order - Addition $ 76,348.45 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount . $ 1,706,259.70 5 Value Completed to Date $ 1,715,230.74 6 Material on Hand $ 0.00 7 Amount Earned $ 1,715,230.74 8 Less Retainage 5,000.00 $ 5,000.00 9 Subtotal $ 1,710,230.74 10 Less Amount Paid Previously $ 1,680,926.13 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 9 $ 29,304.61 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. I~ wlt :=::::, Approved by Contractor: DRESEl CONTRACTING Approved by Owner: CITY OF CENTERVlllE Specified Contract Completion Date: May 5, 2005 Date: 61603133REQ9.xls ff Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - STREET IMPROVEMENTS: 1 MOBILIZATION LS 1 60000.00 1 $60,000.00 2 TRAFFIC CONTROL LS 1 7500.00 1 $7,500.00 3 REMOVE BITUMINOUS PAVEMENT SY 26300 1.00 28681 $28,681.00 4 SAWING BITUMINOUS PAVEMENT LF 2500 2.00 2258 $4,516.00 5 REMOVE CONCRETE CURB AND GUTTER LF 800 2.00 789 $1,578.00 6 REMOVE CONCRETE PAVEMENT SY 50 4.00 775 $3,100.00 7 COMMON EXCAVATION CY 23200 4.75 23200 $110,200.00 8 GEOTEXTILE FABRIC SY 29500 1.40 29477 $41,267.80 9 SELECT GRANULAR BORROW (CV) CY 17150 10.00 16104.9 $161,049.00 10 TOPSOIL BORROW (LV) CY 500 6.00 96 $576.00 11 CLASS 5 AGGREGATE BASE - STREET TN 11500 8.75 13623.88 $119,208.95 12 CLASS 5 AGGREGATE BASE - SIDEWALK TN 120 15.00 133 $1,995.00 13 TYPE LV 3 WEARING COURSE MIXTURE - STREET TN 2740 32.00 2557.97 $81,855.04 14 TYPE LV 3 NON-WEARING COURSE MIXTURE - STREET TN 2540 31.50 3240.8 $102,085.20 15 BITUMINOUS MATERIAL FOR TACK COAT GL 1600 1.25 1525 $1,906.25 16 TYPE LV 4 WEARING COURSE - DRIVEWAYS TN 300 65.00 433.23 $28,159.95 17 TYPE LV 4 WEARING COURSE - TRAIL TN 150 50.00 166.4 $8,320.00 18 MILL BITUMINOUS PAVEMENT SY 2300 2.50 $0.00 19 COURSE AGGREGATE FOR DRAINTILE - PETERSON & 73RD CY 400 16.00 $0.00 20 CRACK SEAL LF 1000 2.50 $0.00 21 PATCH ROAD SY 600 17.00 $0.00 22 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 13750 7.10 13748 $97,610.80 23 SURMOUNTABLE CONCRETE C & G - MANUAL PLACEMENT LF 800 14.00 164 $2,296.00 24 4" CONCRETE WALK SF 2650 2.50 2855 $7,137.50 25 6" CONCRETE WALK SF 500 3.00 422 $1,266.00 26 4" PERFORATED PVC DRAIN TILE LF 17250 2.00 15595 $31,190.00 27 ADJUST FRAME AND RING CASTING EA 25 250.00 25 $6,250.00 28 ADJUST VALVE BOX EA 1 250.00 2 $500.00 29 PEDESTRIAN CURB RAMP EA 2 275.00 2 $550.00 30 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 85.00 12 $1,020.00 31 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 125.00 5 $625.00 32 WATER FOR DUST CONTROL 1000 GAL 50 12.00 25 $300.00 33 STORM DRAIN INLET PROTECTION EA 25 100.00 2 $200.00 34 CLEAR & GRUB EA 5 400.00 5 $2,000.00 35 SODDING, LAWN TYPE, INCL 4" TOPSOIL SY 2500 2.10 18495 $38,839.50 36 SEEDING AC 0.5 1300.00 1 $1,300.00 37 REGULAR SILT FENCE LF 500 2.00 200 $400.00 38 TEMPORARY ACCESS ROAD LS 1 2500.00 1 $2,500.00 39 8" PVC SANITARY SEWER, SDR 35 LF 130 25.00 176 $4,400.00 40 SANITARY SEWER REPAIR EA 2 4000.00 2 $8,000.00 41 8 X 4 WYE EA 4 125.00 4 $500.00 42 RECONNECT SEWER SERVICE EA 4 75.00 11 $825.00 43 IMPROVED PIPE FOUNDATION LF 260 4.00 352 $1,408.00 TOTAL PART 1 - STREET IMPROVEMENTS: $971,115.99 PART 2 - WATER MAIN IMPROVEMENTS: 44 CONNECT TO EXISTING 12" PIPE EA 2 1000.00 2 $2,000.00 45 CONNECT TO EXISTING 8" PIPE EA 3 600.00 3 $1,800.00 46 CONNECT TO EXISTING 6" PIPE EA 1 600.00 1 $600.00 47 WET TAP 12" MAIN, INCL 8" GATE VALVE EA 1 3000.00 1 $3,000.00 48 12" PVC, C900 LF 910 26.00 929 $24,154.00 49 8" PVC, C900 LF 5525 20.00 5606 $112,120.00 50 8" PVC JACKED WITH STEEL CASING LF 55 175.00 55 $9,625.00 51 6" PVC, C900 LF 830 18.00 831 $14,958.00 52 1" TYPE K COPPER WATER SERVICE LF 3300 14.00 3420 $47,880.00 53 12" GATE VALVE AND BOX EA 4 1300.00 4 $5,200.00 54 8" GATE VALVE AND BOX EA 11 850.00 12 $10,200.00 55 6" GATE VALVE AND BOX EA 2 650.00 2 $1,300.00 56 1" CORPORATION STOP EA 96 120.00 100 $12,000.00 57 1" CURB STOP AND BOX EA 96 120.00 100 $12,000.00 58 HYDRANT WITH VALVE EA 14 2200.00 14 $30,800.00 59 HYDRANT EXTENSION LF 2 350.00 1.5 $525.00 60 DUCTILE IRON FITTINGS LB 9500 3.00 9258 $27,774.00 61603133REQ9.xls $ Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 61 INSULATION, 2" THICK SF 500 3.00 $0.00 62 IMPROVED PIPE FOUNDATION LF 1000 4.00 215 $860.00 TOTAL PART 2 - WATER MAIN IMPROVEMENTS: $316,796.00 PART 3 - STORM SEWER IMPROVEMENTS: 63 24" RCP, CLASS 3 LF 460 35.00 459 $16,065.00 64 18" RCP, CLASS 5 LF 662 30.00 702 $21,060.00 65 15" RCP, CLASS 5 LF 1875 26.00 1327 $34,502.00 66 12" RCP, CLASS 5 LF 860 24.00 1037 $24,888.00 67 12" HOPE LF 560 19.00 634 $12,046.00 68 10" PVC, SDR 26 LF 10 25.00 10 $250.00 69 8" PERFORATED PVC LF 140 20.00 168 $3,360.00 70 24" RCP FES WITH TRASH GUARD EA 1 1400.00 1 $1,400.00 71 15" RCP FES WITH TRASH GUARD EA 5 750.00 6 $4,500.00 72 12" HDPE FES WITH TRASH GUARD EA 1 175.00 2 $350.00 73 12" RCP FES WITH TRASH GUARD EA 1 575.00 1 $575.00 74 V2B1 STRUCTURE LS 1 9000.00 1 $9,000.00 75 4' DIA MANHOLE EA 14 1600.00 13 $20,800.00 76 4' D1A CATCH BASIN MANHOLE EA 17 1600.00 14 $22,400.00 77 2 X 3 CATCH BASIN EA 15 1200.00 17 $20,400.00 78 BEEHIVE CATCH BASIN EA 1 1200.00 2 $2,400.00 79 FRENCH DRAIN EA 1 2500.00 1 . $2,500.00 80 GEOTEXTILE FABRIC, TYPE 2 NON-WOVEN SY 900 2.00 900 $1,800.00 81 GEOTEXTILE FABRIC, TYPE 1 SY 70 2.75 70 $192.50 82 GEOTEXTILE FABRIC, TYPE 4 SY 55 2.75 55 $151.25 83 IMPROVED PIPE FOUNDATION LF 500 4.00 $0.00 84 CONNECT TO EXISTING PIPE OR MANHOLE EA 5 600.00 5 $3,000.00 85 REMOVE PIPE LF 200 8.00 545 $4,360.00 86 REMOVE CATCH BASIN EA 4 600.00 4 $2,400.00 87 SODDING SY 900 2.10 900 $1,890.00 88 CLASS 3 RIPRAP CY 60 100.00 20 $2,000.00 89 DITCH EXCAVATION LF 200 15.00 75 $1,125.00 90 RECONSTRUCT CATCH BASIN MANHOLE EA 2 1600.00 2 $3,200.00 91 PEA ROCK CY 20 25.00 10 $250.00 92 COARSE (1.5" - 3") AGGREGATE TN 1360 16.00 1373.39 $21,974.24 93 CLEARING AND GRUBBING - HERITAGE STREET LS 1 2500.00 1 $2,500.00 94 COMPOST ROLLS LF 160 10.00 $0.00 95 LANDSCAPE EDGING LF 340 10.00 254 $2,540.00 96 ROCK CONSTRUCTION ENTRANCE EA 5 500.00 $0.00 97 6" - 18" GLACIAL BOULDERS TN 32 125.00 34.3 $4,287.50 98 VEGETATED GEOGRID AND CHANNEL EXCAVATION CY 70 50.00 50 $2,500.00 99 TOPSOIL BORROW (LV) CY 100 10.00 162 $1,620.00 100 HERITAGE INFILTRATION TRENCH EXCAVATION (P) CY 930 10.00 930 $9,300.00 101 BRIAN DRIVE FIL TRA TION SYSTEM LS 1 9500.00 1 $9,500.00 TOTAL PART 3 - STORM SEWER IMPROVEMENTS: $271,086.49 PART 4 - LAMOTTE PARK IMPROVEMENTS: 102 TYPE LV 3 WEARING COURSE MIXTURE - PARKING LOl TN 500 36.00 440.35 $15,852.60 103 TYPE LV 3 WEARING COURSE MIXTURE - SKATE PADfTRAIL TN 150 46.00 187.51 $8,625.46 104 TYPE LV 3 NON-WEARING COURSE MIXTURE - PARKING LOT TN 475 35.50 503.5 $17,874.25 105 BITUMINOUS MATERIAL FOR TACK COAT GAL 300 1.25 100 $125.00 106 B612 CONCRETE CURB AND GUTTER LF 1200 7.75 965 $7,478.75 107 COMMON EXCAVATION - SKATE PADfTRAIL CY 635 12.00 635 $7,620.00 108 CLASS 5 AGGREGATE BASE TN 800 10.00 800 $8,000.00 '109 SELECT GRANULAR BORROW (CV) CY 360 12.00 360 $4,320.00 110 4" SOLID LINE, WHITE PAINT LF 1500 1.00 3096 $3,096.00 111 PAVEMENT MESSAGE, HANDICAP, PAINT EA 4 350.00 4 $1,400.00 112 ADJUST CLEANOUT EA 3 300.00 3 $900.00 113 4' HIGH CHAIN LINK FENCE LF 380 11.00 366 $4,026.00 114 SODDING, LAWN TYPE, INCL 4" TOPSOIL SY 1000 2.10 1000 $2,100.00 115 SEEDING AC 0.5 1300.00 1.5 $1,950.00 116 4" PERFORATED PVC DRAIN TILE LF 100 2.00 100 $200.00 TOTAL PART 4 - LAMOTTE PARK IMPROVEMENTS: $83,568.06 61603133REQ9.xls 21 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date CHANGE ORDER NO.1 1 REMOVE BITUMINOUS PAVEMENT SY 300 1.00 251 $251.00 2 SAWING BITUMINOUS PAVEMENT LF 250 2.00 289 $578.00 3 REMOVE CONCRETE CURB AND GUTTER LF 150 2.00 142 $284.00 4 AGGREGATE BASE, CLASS 5 TN 250 8.75 250 $2,187.50 5 SELECT GRANULAR BORROW (CV) CY 400 10.00 200 $2,000.00 6 BITUMINOUS MATERIAL FOR TACK COAT GAL 50 1.25 25 $31.25 7 TYPE LV4 WEARING COURSE - DRIVEWAYS TN 10 65.00 10 $650.00 8 PATCH ROAD SY 300 17.00 238 $4,046.00 9 SURMOUNTABLE CONCRETE CURB AND GUTTER- MANUAL PLACEMENT LF 150 14.00 142 $1,988.00 10 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 2 125.00 2 $250.00 11 SODDING, LAWN TYPE, INCL. 4" TOPSOIL SY 500 2.10 500 $1,050.00 12 15" RCP STORM SEWER, CLASS 5 LF 377 26.00 377 $9,802.00 13 12" RCP STORM SEWER, CLASS 5 LF 37 24.00 37 $888.00 14 15" HDPE STORM SEWER LF 338 22.00 338 $7,436.00 15 15" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 750.00 1 $750.00 16 4' DIAMETER STORM CBMH EA 3 1600.00 3 $4,800.00 17 2' X 3' CATCH BASIN EA 1 1200.00 1 $1,200.00 18 CLASS III RANDOM RJPRAP CY 5 100.00 $0.00 19 PATCH CONCRETE DRIVEWAY SY 775 40.00 775 $31,000.00 20 SAWING CONCRETE PAVEMENT LF 437 3.00 437 $1,311.00 21 DOUBLE SWING GATE EA 1 661.00 1 $661.00 TOTAL CHANGE ORDER NO.1 $71,163.75 CHANGE ORDER NO.2 1 DRAINAGE WORK LS 1500.45 $1,500.45 TOTAL CHANGE ORDER NO.2 $1,500.45 TOTAL PART 1 - STREET IMPROVEMENTS: TOTAL PART 2 - WATER MAIN IMPROVEMENTS: TOTAL PART 3 - STORM SEWER IMPROVEMENTS: TOTAL PART 4 - LAMOTTE PARK IMPROVEMENTS: TOTAL CHANGE ORDER NO.1 TOTAL CHANGE ORDER NO.2 TOTAL WORK COMPLETED TO DATE $971,115.99 $316,796.00 $271,086.49 $83,568.06 $71,163.75 $1,500.45 $1,715,230.74 61603133REQ9.xls ff PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 000616-03133-0 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amount 1 10/7/2004 This Change Order provides for additional work on this project. $74,848.00 See Change Order. 2 11/212004 This Change Order provides for additional work at the request of $1,500.45 the City. See Change Order. Total Change Orders $76,348.45 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 OS/24/2004 06/09/04 113,297.00 5,963.00 119,260.00 2 06/10/2004 07/07/04 223,530.68 17,727.77 354,555.45 3 07108/2004 07/26104 343,403.46 35,801.64 716,032.78 4 07/27/2004 08/31/04 500,333.24 62,134.97 1,242,699.35 5 09/01/2004 1 0/08/04 246,693.79 75,118.85 1,502,377.02 6 10/09/2004 11/02104 89,029.17 79,804.60 1,596,091.94 7 11/03/2004 01/12/05 65,875.53 32,289.04 1,614,451.91 8 01/13/2005 07/20/05 98,763.26 34,304.61 1,715,230.74 9 07/21/2005 08/04/05 29,304.61 5,000.00 1,715,230.74 Material on Hand Total Payment to Date $1,710,230.74 Oriainal Contract $1,629,911.25 Retainaqe Pav No. g 5,000.00 Chanqe Orders $76,348.45 Total Amount Earned $1,715,230.74 Revised Contract $1,706,259.70 61603133REQ9.xls 2/ ..1 TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Federal Transportation Enhancement Fund Application Draft DATE: August 4, 2005 The following recommendation was made by the Parks & Recreation Committee at the August 3, 2005 regularly scheduled committee meeting. Mr. John Meyer, Finance Director, made an appearance to discuss a Federal Transportation Enhancement Fund Application Draft with the committee. The committee discussed the advantages of the sidewalk connections being proposed by the grant and the concerns that these sidewalks/trails tie in to the existing trail plan. Committee Member Peil questioned whether the outcome will line up with the trail extensions planned on the St. Genevieve property. Mr. Meyer assured the committee that the Parks & Recreation Committee's Trail Plan was reviewed when the grant application was drafted and the final outcome would eventually connect all the trails and sidewalks as proposed. Mr. Meyer did state however, that the sidewalk connection on the east side of Centerville Road from Heritage Street to the sidewalk in front of Chauncey Barett Gardens will probably not be possible due to the drainage ditch located on that property and the steep ditch involved. Committee Member Peil asked for the time frame on the grant application. Mr. Meyer stated it was due to be submitted by August 19, 2005 and would be going before City Council at the next scheduled City Council Meeting. The decision process is lengthy and it would probably be six (6) months before a decision was made by the Grant Committee. Mr. Meyer also stated that the funds would not be available until 2009. One of the issues in the City's favor is that this particular grant application connects all the trail systems, as well as the proposed County Road 14 Trails and the Regional Trail. Motion was made by Committee Member Seeley, seconded by Committee Member Peil to recommend to City Council accepting the Federal Transportation Enhancement Fund Application Draft as presented to the Parks & Recreation Committee as presented by Mr. John Meyer, Finance Director. All in favor. Motion carried unanimously. 0{) . "SEIXJNA'IbWNHOMES,LLC 7029 20th Ave S Centerville, MN 55038 Office: (651) 762-4089 Fax: (651) 762-5604 August 4, 2005 City of Centerville 1880 Main Street Centerville, MN 55038 Dear City of Centerville, We are requesting a reduction in our letter of credit of $76,000 for the installation of our parking lot. The parking lot is installed except for the asphalt wear course. We are requesting a reduction from $76,000 to $14,000. Thank you for your help. Please call me with any questions at 651-762-4089. Since '~ Paul ~her Sedona T ownhomes, LLC www.sedonatownhomes.com . . 310 L f2. q ., (A-<.. e.C <2.,-1-, ~ s -- r aI1 S, ,. f'-V.<;T July 2005 Loss Control Recommendations for ond Safety By Ellen Longfellow When Gities allow development in their communities, they must also consider the associated water drainage issues. In many situations, creating storm water retention ponds is part of the city's water drainage solution. If the city does not build such ponds, it could potentially be liable for water damage to property. Storm water retention ponds, like any other body of water, however, create the possibility of certain risks. What if someone was injured or drowned in a city's storm water retention pond? What is the ciry's potential liability? Should the city have placed a fence around the pond? Are there any other measures the city can take to minimize the danger around ponds? From a legal standpoint, Minnesota court cases have held that cities may have a duty to secure constructed ponds if it is foreseeable that individuals, especially children, will be near such ponds. Cities are also legally responsible for exercising reasonable care in the design and maintenance of the ponds. Cities should consider ways to reduce or eliminate the potential risks associated with ponds. Fencing. The city should consider installing fencing if: The pond is in a location where children may congregate (parks, playgrounds, day care centers, schools) . The available land only allows construction of steep-sloped sides, The city knows that the pond is used for recreation purposes, even though the pond was not constructed for recreation purposes (e.g. swimming, fish ing, ice skating). Sloping. Cities should ensure that the slope of the pond is shallow; for example, by building a long, sloping shelf around the edge that leads to a deeper center. Such a design allows persons or animals that accidentally fall into the pond to easily wade out of the pond. Matn-ial. If the materials around the pond are slippery, such as clay or moss, the city should put down gravel or rocks so people who accidentally fall into the ponds can easily get out. Uses. If the pond is only being used for storm drainage retention, the city should clearly mark the pond with signs stating that other uses are not allowed and should periodically enforce those rules. For example, the signs might Slate the [ollowing: "No Swimming, No Fishing, No Skating, No Boating". The city could also publicize the rules pertaining to the use of the pond in the city newslerter and on the city web site. Other Uses. If the pond is being used for other purposes in addition to water retention, make sure it is maintained for those purposes. For example, if the city allows ice-skating on a pond during the winter, it must monitor the depth and condition of the ice. Or if a pond is available for fishing and the surrounding area is used for picnics, the city should make sure the pond and the surrounding area are safe for those specific uses. ~. The city should not allow private docks to be built on city storm sewer ponds. Since the dock is connected to a city easement, the city would be potentially liable for any injuries that occur as a result of the use of the dock. If a city allows a . private dock, it should require the . . dock owner to have liability insurance and to sign an indemnification agreement. Signage. If dangerous conditions like thin ice or a steep slope exist and cannot be eliminated, the city should place signs warning of those conditions. Natural strip around pond. Consider not mowing strips around the ponds and allow them to grow wild. These areas will help fIlter runoff water before it reaches the pond, and will discourage animals and people from entering the pond. Document. The city should maintain records of any decisions relating to its ponds. Conclusion. Please consider and follow these loss control recommendations in order to make your storm water as safe as possible. You don't want to be in the position of solving your water drai.nage problems, but unintentionally creating a hazardous condition in f()\.lI city. Ellen Longfellow is loss control attorney with the League of Minnesota Cities Insurance Trust. Phone (651) 281-1269. E-mail' elongfel@lmnc.org. Reprinted from Loss Control Quarterly, Faa 2003 Inside this issue... . Loss Control.Recommendations for Pond Safety Water Training Opportunities CCR deadline - July 1st Water Conservation Tips RlII;IL'\!lJJlh \\-!;lIL'! -'lid \\',t,[(.'w:tl(J I'llhlu :Ul,_\q i'/ rhc' ,\':-111111'--"\;lI:1 H.ll!~d \VJli ;\\_,,>(),('[;1\"]("11 Ld-:c ,\IN J~'icf'lh>'h' X!i() .').) h".' i S ,'c;', .., \Vch: \\.'\\:,\.:v. i \ I !,"".:~\ .,_'nlH F.- 11l:.1l! In! \'\',.1(1;0 11''.-\-,,1 ,r.'\'n, i\L,TiJlh_'!' uj- [he T'Lttwtl.d Rllr;d \\'"lJ:l.-T A...,,,>>,\ci;)[[\.)l" c31 E.H. Renner & Sons Incorporated WELL DRILLING FOR FIVE GENERATIONS 15688 Jarvis Street NW * Elk River, Minnesota 55330 Phone (763) 427-6100 * Fax (763) 427-0533 * Toll Free (800) - 409-WELL August 3, 2005 City of Centerville Paul Palzer 1880 Main Street Centerville, MN 55038 Subject: Estimate for Variable Frequency Drive Description Well No.1 Danfoss Variable Frequency Drive 144 Amp (125 Hp) Nema 1 Enclosure, required for single phase conversion to 3 phase. Start up included. DVIDT Filter Weather Proof 75 KVA Transformer with Two Disconnects Pressure Transducer Installation Estimated Total Cost for Well No.1 Excel Energy Rebate Total Well No.2 Danfoss Variable Frequency Drive 60 Hp Nema 3R Enclousure. Start up included. DV/DT Filter Pressure Transducer Installation Estimated Total Cost for Well No.2 Excel Energy Rebate Total mY. Units Price Extension Check Price $9,585.00 $1,294.00 $4,136.00 $288.00 $2,200.00 $17,503.00 ($1,800.00) $15,703.00 $7,924.00 $1,007.00 $288.00 $2,200.00 $11,419.00 ($1,800.00) $9,619.00 Rebates Requires Prior Approval from Excel http://www.xcelenergy.com/XLWEB/CDNO.3080.1-1-3_4530_8437_8331-367-5_449_778-0.00.html Electrical installation included. Includes Warranty, Start up and training as required. 1 Ea. 1 Ea. 1 Ea. 1 Ea. 1 Ea. $9,585.00 $1,294.00 $4,136.00 $288.00 $2,200.00 60 Hp ($30.00) 1 Ea. 1 Ea. 1 Ea. 1 Ea. $7,924.00 $1,007.00 $288.00 $2,200.00 60 Hp ($30.00) If you need additional information or have questions, I can be contacted at my office 763-427-6100 or on my cell phone at 651-755-3200. SiCC)~y & Jer~~ Ma ager E.H. R~;~~e;~J~~ns, Inc. 3? B & R PROPERTIES OWN E R CONTRACTO R ARCHITECT ENGINEER C I V I L ENGINEE R B '" R STONE LAMPERT EST E P H A N PLOWE P R 0 P E R TIE S CONSTRUCTI 0 N ARCHITECTS ENGINEERIN G ENGINEERING 2181 107th Lane Northeast 13837 NE Lincoln SI. 1262 North Court 9180 Lexington Ave. NE Blaine, MN. 55434 Hom Lake, MN 55304 New Brighton, MN. 55112 Circle Pines, MN 55014 Phone: 763-784-1950 Phone: 763-755-1211 Phone: 763-636-6867 Phone: 763-785-1043 COMMERCIAL PLAN BUILDING ENVELOPE REVIEW FOR COMPLIANCE GENERAL INFORMA nON Note: Energy Requrementll Cempled Using COMcheck EZ 2.5 Release 1, (A Commercial BulldJng) Complltt'lce Softwore Fa- the Minnesota Energy Code A... Project location: e, Heating Degree Days: C, Cooling Degree Oo~ "naka County, MInnesota (Olmote Zone 16) 8999 (Bose 65 F") 684 (8ase 65 F' REQUIREMENTS The Following Calculations Assume That: 1. All Joints and Penetrations Are Caulked, Gosketed. Weather-stripped. or OtherwIse ~ded 2. WIndows and Doors Are Certifled all Meeting Leakage Requirements 3. Component R-vaIues and U-values Are Labeled os Certified 4. Vapor Retarder! Are Installed per Architectural Plans (Exception: Zones 2-7 In Exempt States) ENVELOPE COMPONENT BREAKDOIW'l """ '" Covlty ~t1..... Assembly BuildinQ Component Perimeter R-Value R-Value U-YoltJe ROOF: Nonwood JoIst/Truss 25800 - 220 0.0<< "1.Ll.: 12- CMU WI Integral Insulation 5133 - - 0.0<8 Furrlno: Metal W1.Ll.: 12- CUU W/ Integral Inaulotlon 14979 - - 0.110 FumnQ: None M>WS: ObI OearlBr1< ShQco-.60 t- 1+10 - -- 0.560 DOOR Solid 215 - 0.130 DOOR: Glass Inallated 277 - - 0.560 DOOR: Qverhe<ld 2410 - 0.130 SlAB: Unheated Foundation Insulation 8J8 - 5.0 RESULTS A. The Envelope Passes - The Design Is 18:11: Better than Code -.--.--.- _._J '" ~ :( r 0: i i ~ 0. 0: .. 8'-0' 0 r i~ e 0." ~~ 0 ~ 0 i~ I lil e r'- I I . I I I I I I I I I I I I I I I I I I J :gl ~I I I I ~I ."'. ~I o zl _ .N~'32'2~".!... _ . _3~1 _ ---- ---l ~------I I I I I I I I I I ~~~ I L ~~~ I . \;'" _ ?~32'W~ L__+- 6~0~~~ - - - (28 S1\lf\LLS) \ 1I11 I 11I1I II 1111111111111111 II _ +U -L L LU -L L l!....U -LLLU-L LLU -L L LU + =Jr---------------------, --n PROOF~= 6~0~~K~ ~ : :~~~N f;:~f:u.s) ~ (12 STAlLS) = J I 25.800 S.F. r _ -< I c: -~~--------------- ~ =JI _--1., 1:3 I~ PLAN NOTE: VERIFY LOCATION OF lIT1UT'Y STUB'-INS ON EAST SIDE OF BUILDING WITH CONTRACTOR I I~ o i~ 15l -.- -. - -'- _. - -. - -, - -,- - . - rnO.98 8' --- - - -----y- -'--'j;7:'- b~~ ~~~ NffilX . i ~~ u 1 SITE PLAN A1 SCALE, 1 - 60-0 ~ o 5; i;' NOllTH o ~t; \ ) / ;/ ,../ \{HIQE I{[\ REQUIRED) UP TO 1200 FFINE FOR VIOLA moo <0 1 ,., ~ ~ I S1 ~ ~ ~ o ~ ON STALLS AmlJACENT TO 8'-0- AISllEES ONLY ~'jj\))ml 1ll1l1=11' "1 .lIf1j\))fIj~= 11m!!!;=:' <0 I N ~ I I I I ~ 3 8612 CONCRETE CURB DETAIL A 1 NOT TO SCALE 4 ACCESSIBLE PARKliNG SIGN A1 SCALE, 1 - 1-0 @ ~~:LE~~/~~~~.~o.DET AIL 11 iJ) ~ 1'-0' I I. i <iC ~ N I I "' <D ci N v ~ 5 b N o o VI 6.. STl PIPE FlLL WI CONC ROUND TOP PA.INT BOlLARD 30 L8 FELT JOINT MATERIAL TYP. CONC. SLAB 12'" FOOTING COMMERCIAL PLAN REVIEW FOR CODE COMPLIANCE BUILDING CLASSlFICA nON .. OCCUPANCY GROOPS/ TYPE Of CON5T (IBC Chpt 3 & 18C Chpt 6) (Note: For The Purpose Of This Section, Areas An Taken To The Interior Face Of Exterior WoIls And Includes Areaa Below Open Ccnoples, Floor Contnevera, Or Simil<ll'" Owrhangs Without Walls.) 1. Office - Group B - T)pe of Construction - II-B - Area (B & R Prop. + 20:11: Lease Space) - 8.627 d. - Proposed HeIght - 26'-0", I Story - Accessory Uses (IBC 3022) Include: (Non.) 2 Shop/Wnse.- Gl"oup 5-1 : ~e: (~ ~:t~:~n+ BOX Lease Space): ~16,~73 ,.f. + PLUMBING rJXTURES 1,425 d. Mezz. A. NUMBER FlXTURES REQUIRED (lBC 2902.1) - Proposed Height - 26'-0-, 1 Story 1. Based On 123 Occupants - Suslnes& Occupancy For B &: R Prop. - Acceasory Uns (IBC 302.2) Include: - 62 Female Occupants (None) - 61 Mole Occupants 3. Mixed Occupancy (lec 302.3) - Group 8 Is 0 Non Separated Use From Group S-1 4. Incidental Uaea (IBC 302.1.1) - None - B. FlRE-RESlSTANCE-RATED CONSTRUCTION 1. FIre Walls (IBe 705) - Not ReqUired - 2. Fire BarrlenJ (IBC 706) Fire Barrier GENERAL INFORMA nON A.. PRO..(.CT NAME: B &: R PropertIes B. PRo..ECT LOCATION: Cent"",'I.. UN C. ZONING AND LAND USE: Industrial (1-1) D. LOT SIZE: 11.97 Acres 521,575 s.f. E, GREEN SPACE CO\l{RAGE: 4-47.389 s.f./521.575 s.t. - 85.~ F. BUIlDING COVERAGE: 25,600 d./521,575 II.f. - 4.9:11: APPLICABLE COOES: .. 18C W\MN AlAENDMENlS B. CENTERlJIlLE ZONING ORDINANCE C. MINNESOTA STATE BUIlDING CODE (USBC) O. MHO PWMBING CODE E. NAlKlNAL ELECl1l1CAL COOE (NEC) r. INlERNAlIONAl ENERGY CONSERVATION CODE G. INTERNATIONAL FlRE CODE H. UMC W\MN AlAEN[lI,1ENlS J. MSBC, CHAPTER 1307 - ELEVAT~S K. MSBC, CHAPTER 1341 - ACCESSlB1UTY L INTERNA TIONAl ~ECHANICAL CODE (IUC) 2000 Edition Current Edition 2003 Edition 2003 Edition 2001 Edition 2000 Edition 2000 Edition 2000 Edltloo 2003 Edilioo 2003 Edition 2000 Edition Ralin enln Between B &: 5-1 0caJ andes 2 Hours 90 Minute As ecifled on Plan 3. Flre Partitions (IBC 708) - Not Required - 4. BuHdfng Element! (IBC Tables 601 &: 602) Element Rating Structural Frome o Houra Exterior BeorIna Walls o Hours Interior 8eomq Walls o Hours Exterior Non Bea-lnQ Walls o Hours Interior Non Bearina WaRs o Hours Floor ConatnJction o Hours Roof Construction o Hours 5. Exterior '<<<III Openings (IBC 704.8) - Sepa-allon Distance 20-25 Feet OasalftcoUon Area of 0 enln Un rotected No limIt Protected No Li'nit C. ROOF AND INTtRlOR FINISH REQUIREMENTS I. t.llnlmum Roof Covering Classification (IBC Tobie 1505.1) - Ooa C - (Contractor To Provide Closs A Roof Asaembly) 2. Mlnmum Wall And CeDing Flnlsh ReqJlrement (ISC Table 803.4) Bu~cflllQ Component tll1lsh Cess VertIC<JI Exlts/ Oosa B Exit Pasaoaewa)'l!l Exit Acceu Corrldonll Oass C Other Exit WG)'l!I Rooms and Endosed Oaa C 50.... AUTOMA nc SPRINKLER REOUIREMENTS A. AN NFPA 13 AUTOMATIC SPRINKlER SYSlU4 IS PROVIDED IHROOGHOOT lHE BUILDNG (18C 903.3.1.1) 1. Roqur'" Looollon(.) (IBC 903.2) - Throughout The Buldlng Yttlen the F1re Area Containing Group S-l Exceeds 12.000 s.f., Or Exceeds 3 Stories, Or The Combined rn Areal Of Group S-1 Excee6a 24,000 s. f. ALLOWABLE HEIGHT, ALLOWABLE AREA (Group S-1 Is t.lore Restrictive Than Group B) It. AlLOWABLE HEIGHT (IBC Table 5(03) 1. Group S-1. TWe II-B - 55'-0-, 3 Stories + Sprinkler IncrecHe (IBC 504.2) - 75'-0., 4 Stories B. AllOWABlE AREA (IBC Table 503) 1. Group 5-1, T)pe II-B - Tabular Area - Frontage Increase (IBC 506.2) ~{ :;:: -.25)- - Sprinkler Incrlt<lse (IBC 506.3) Tabular Are<l x 2 17,500 s.1, 22' 30' 9.625 &.1. .. 35 000 s.1- ... 62,125I1.f. 2. Area Check - VItlole Building Area Chec1c. 25,800 d./62,125 s.t. - 41.5% EXITING A. OE~'" OCCUPANT LO"D (18C 1003.2.2) 1. Totol Occupants = 123 For B &: R Properties tease Space To Be Determined On a Per Tenant Bosls B. EXITS 1. Number Required (IBC 1004.2.1) .. 2 for B '" R Prop 2. Number Accessible Required (tBC 1003.2.1.3) - 2 3. AITon,...",t (18C 1004.2.2) - Not less Than 1/3 Overall Diagonal (Sprlnklered Building) 4. Tralllli Distance Uoxlmums - Exit Acceu (IBC 1004.2.41 .. 250' - Common Path of Egress IBC 1004.2.5) = 100' 5. WIdth (The Greater of Two Confllctng Mdthll Sholl Be Used) .. Onlgn ExIt 'Mdth (tBC 1003.2.3) Stalrwo)'ll - 1- Other Components = 26- -. Slalrwa)'l!l (IBC 1003.3.3.1) - <<- - CorrIdors (laC 1004.3.2.2) - +4- -. Exit Possagewa}'ll (IBC 1005.3.3) - <<- - Exit Doors (lee. 1005.3.3) "" 32- Uln Oear 48- Max Nom 6. ('.oars -. Swin9 (18C 1003.3.1.2) Side Hlnqed Swinging Out At Occupant load Greater Than 49 - landlnqa (IBC 1003.03.1.5) Width Hal lesa Thon Width of OOOl'" length il Direction of Travel Nat lesa Than <<- - ThrHholds (IBC 1003.3.1.6) Max Height - 1/2. - 1:2 Beveled Ed~e If 1/4--1/2" - ConsecuUve Doors (IBC 1003.3.1.7) 48 + Door 'Mdth Apart - lock or latch (IBC 1003.3.1.8) Operable From Inside Without U,e of Knowledge or l<e)"3- Manually Operated F1U., Bolts CK Surloce Bolt9 Are Prohibited. - FIre Exit Hardware (IBC 1003.3.1.9) Not Required At Exlt/Exlt Access Doors FIxture Re ulred Provlded M.. Wan", M.. Women Unisex Water Oosets 2 2 1 2 1 UrInals - - 1 - -- lOvatCKles 2 2 2 2 1 Bathtubs/ Showers - Drinklna Fountains 2 2 Service Sink 1 1 Note: Up To 1/2 Of Required Wat. Ooaets May Be Substituted M Urinals B. LOC} 110N Of FIXTURES 1. Employee F1xtures (laC 2902.4) - Not More Than 1 Story Above Or Below Regular Won..ing Area - Travel Distance Lea Than 500 ft. 2. Public F1dures (IBC 2902.6) - Not Wore Thoo 1 Story Above Or Below The Public Area - Trawl Di9tance less lhoo 500 ft. OTHER .. ACCES~81UTY (MSBC 1341) 1. Building Is AcceultMe B. GUAROS (IBC 1003.2.12 With Stale Amendmenh) 1. 42- High lIAlnlmum Guorda Shan Be Installed Where A Change In Levele Dropa 30- Or More. C. ROOf "CCESS (IMC 306.5) 1. 60' Ships Lodder To 8 s.1. Roof Hatch (1IA1n Dim 1'-8~) Provided -Provide 42" Cucrd If OpenIng Is 'Mthln 10' Ot Roof Edge. O. SMETY OLADNG (I8C 2406) 1. Safety G1azlng Shall Be Installed In Hazardous Locations As Specified In IBC 2406.2 E. RECYCUNG SPACE (MSBC 1303.1500) 1. .0025 x 25,800 d. . 65 a.f. Required F. ~RE AlARM AND OETECTION SYSTEMS (18C 907.2) L Not Required G. PARKING AND MANEUVERING (Centervllle Zoning OrdInance) 1. Pa'1clng Stan CoJcuJatlon ornCE 43 Stalla 8.627 ..f. 05/1,000 d. SHOP (,:.':r. 57 Stalls 6 + 16,973 1.1. 03/1,000 II.f.) Total Stalls Required 100 Stalls Total Stalls Provided J6 Stalls Proof of Porkr.a 64 Stolls Accenible Requlrem8llt Per 100 Stalls 4 Stalls (IBC Tobl. 1106.1) 2. Stoll SIze J. Aisle Size 4. Striping .. 9'-0- x 18'-0. - 24'-0- - 4- VItllte Stripes 5. Pavement Design - All OriYe Alain And Truck Maneuvering Areas 2- Bituminous ~ Courae MH. D.O. T. 2331 T)pe 41 2- Bltumlnoua Binder Course UN. D.O,T. 2331 T~e 31 8- Compacted 0088 5 Bose uN. D,O.T. 3138 All Por1<lng Areas 1 1/2- BitumInous Wear Course MN. O.O.T. 2331 TWe 41 1 1/2- Bituminous Binder Course MN. O.O.T. 2331 T~e 31 6- Compacted Ooss 5 Bose MN. D.O.T. 3138 -, Verify WIth ExistIng Sol Condition' And Ad)lst Accordingly . LAMPERT ARCHITECTS 13837 NE LIncoln Street "5' Ham lake, MN 55304 ... Pho...,763.755.1211 Fa.:763.757.2U9 Jom~rlOI"mp.rl-"r~h,"am ARCHITECT CERTIrICATION, I HffiEBY CERllFY lHA T lHlS Pl.AN, SPEaFlCA llClt OR REPORT WAS ~EPARED BY ME OR UNDER MY DIRECT 9JPElNSlON AND THAT I AW A OlR.. Y UCENSED AROiITECT UNDER THE LAWS (J'" THE STATE rs WINm;SOTA. ttItf~ SlGNATUIl[ LEONARD LAMPERT PIlINTNAlol[ IJe159 UCENst:NO 07.14.05 0'" I (763) 784-1950 FAX 784-9707 STONE CONSTRuCnON, INC. 2181 - 107th LANE N.E. BLAINE, IlINNESOTA 55434 '- 0 V) u... W - "' bO I- ... 0 C O! III o- W Q) "'C c - C- c 0- 0 ~ :::::l c:c O! oJ "'C C- o;:; Q) O! ... Q) U') ... 0 C c(S Q) a. u 0 c:c '- C- Copyrlghl2005 Leonard Lamp.rt Arc:hlt.cts, P.A. Project Designer: BEN R. Drawn By. ECO Checked By. LL/LML Revisions 04.21 04 02.02.05 04.20.05 05.31.05 06.15.05 07.12.05 PREUMINARY PREUMINARY PREUMINARY BID SET ISSUED OWNER RE\i1SIONs& SITE PLAN, DETAILS, AND CODE REVIEW Sheet Number Al ~ ~ ~ Project No. 040329-4 ctJ9 A 42'-8- o I ~ SlUD WALL TO DECK, PRD"'DE 3. DEEP x14 0 TOP SUP TRACK MEZZANINE r200l 1,38!S.r. 5 acC. $ MEZZANINE FINISHED FlOOR E - 111 10 ON 200 SlUD WALL TO DECK, PROVIDE 3- OEEP x14 GA. TOP SUP TRACK :) NOIlH '" ~ N "' I 0: ~ ~ 1 PLAN NOTES, L 8 INDICATES ILLUMINATED EXIT SIGN AND EMERGENCY EXIT L1GHTlNG. VERIfY LOCATIONS 'MTH fiRE MARSHAl. 2. ,.E.O veRIFY FIRE EXTINGUISHER LOCATIONS AND TYPES \\1TH FIRE MARSHAL. 3. ALL INTERIOR PARTITIONS TO BE 3 5/8- STEEL STUDS \\1TH 5/8. OYPSUM SOARD ON EACH SlOE UNLESS NOTED OTHER\\1SE. 4. INSIDE FACE Of EXTERIOR WALLS TO BE FURRED WITH 1~~~TI~~A~A~~RI~~R~~~N:~g' ;/~/2~V:~~ SOARD. 5. PROVIDE A 36- t.1AX. HIGH BY 36- MIN. WIDE COUNTER AREA FOR HANDICAP ACCESSIBIUTY AT THE RECEPTION DESK. 0: .. A B c ~ @---l, ~ @-- m I ;... .., '" I ~ I I I I I - TRANSFORMER, ,,",RIFY~jl- ~ - LOCATION Willi CONTRACTOR I .-VERIFY lOCA l10N Of UllUTY \ SlUS-INS ON EAST SlOE OF I i \ "7 ":~'~~-1r i \ WAREHOUSE 2 [j@ 7 acc. -J HOUR ~ RATED WALLS ""'" A3 KT STOOAGE '''4' 34.-38. HNDRL - -~ ,; SEE 6/A3 HGT. ASO,,", NOSE II ~ j I APPROXIMATE LDCA TlO~/ Of mEAD. TYP. I J;J ....~ I FOR PLUMBING ROUGH-IN ~ Cffi)~----_: ~~~:~ r1 I \j o[ I Ifo ~ ,D. -i ~ I - OFFICE i ~ ~of1 ~ r-- - c- ~C:.;~ [ill] I [ill] , ~ 'I STORAGE o::ffJ 2 DCC. I .. [TIfI', I [ill] 15 occ. : 1\ [I' "! I: I DCfl 11\ L ~D.F:-- ;-:_~.-~ <lID I l @ 12'-0. 8'-6. 8'-6"' 11'-8"' l. 4'-9" 17'-5" ~ ~ 1 ~ ~ ~ ~ ~'-.. 403'-0. "43'-0. .!," "-w ~~~~r-:;' ',~-." ~ ~ m I );; 43'-0. 43'-0. -s 3'-~. 23'-4. 1 3' 4. 2' a.' ~"~':r ______q~:-~:-" J c~.:~ r---ck-: .. . I I I I I I I L___---l I '" I I I ~ I I I I I 8-----~ ~ 1 : r-l . k-I 'j' I '" .-1 ". I " k-I 1"9 I ~~: r---4--l _ _ _ _ 3'--4.", a'-o' 4' 8'-0' 4' -- t-- --- ~I-Ft-~ -- H+--- . (' I I I I I I L____--1 MEZZANINE ABOVE. SEE 2/A2 I I I I I I L___.-1 +-, I I I I I I I -L~_-'___--1 I II@I I I I I L__J L__J <@a>1@, I I I I L___--1 j /l f\ -....... L- UiR ~ r: JJ Uj-~-- m I );; '--~~ f1~~~>-- s':D.I., a'-o. 4' 8'-0. + --- 4' 8'-0. 4' a1'-C" 6' 8'-0" 4' 8'-0. 4' 8'-0" 4' 8'-0" 4' 8'-0" 4' 8'-0" 11'-4" -^'- ^ ~ ^--^ ~ ^- w ~ ~ 43'-0. 43'-0. 13'-4. 14'-0. 2'-8" 3'-4'" 2'-8"' 2'-8" 3'-4"' 23'-4. 14'-0. 14'-0" I. tf tf J~ J~~o I I (j@) I I I I I I I / I 1 L___________--' I I 1 I I I I I 1 _____-.J <1iiW 8 ~ I <lO79 1 1 1 I I I I I I I I I I I I L________..J I 1 I I I I I I L.__ ,. !:! DYNO [W] ~_ 2 DCC. @~ ~ 7'-6. E'" @ .., I 2! ,,'-41" 10 I 23'-2. DYNO" [I@ 40CC. ~t I @ -- --;-' r1 ~ Illftj~111 ( WAREHOUSE , Wl 7 OCC. 2 HOU:~~'~ RATED WA\L.L ;EE 5/AJi 'r1 ~ 4'-0. 5'-4. 3'-4 -- CONTROL ROOM ~ ~ 2 acc. ~ c-21 RISERS 0 6.76" = 11'-10" TRE~ - ". ~J~c~gN~6A~A:t}S~~~ PRO'VlOE METAL FURRING, RIGID INSULA.TlON. A.ND GYP. BOARD ON BOnl SIDES <> ~ o I '" <> I ;, m I );; <> I '" <> I ". <> I '" ..- - I ., @ ~~~~/~E.? /o~OOR PLAN :) NORTH ~ o ] '" Ir\ "'. ..'!'o.[ @ ~. - :-~ - - 7 SAFETY ., [IjQJ - 2 DCC. I~ II @> 12'-0" 3'-4"~ 6'-0. - ~-- CONFERENCE ~ A~ . ROOM f U@ !!! .a occ. ~- o I r1 .., ~ \: (@> 29'-3. ~~~e::R~~ r1OQR1 @ \J in <> 5'-S. 16'-4. (2\ ~ @D. \j 1~~~~7/'= - -- --- pf/ ~ I (( I II 2! I II II II II ~" r.\ \!Y G:> o OFFICE [j@ 3 OCC. OfTICE ITIIJ 30CC. @< $ FINISHED 'LOOR EL - 100 D' 12'-9" 12'-8" ornCE UN] 3 DCC. 12'-9. o F7\ \!Y o o I ~'-4 ~ SUPPORTIED-V CONC. STDD' (TYP.) I A -- y-- Li:J -6:. -.!.~ ~ 8'--D" 4'-ell" S'-O. 4'-0" S'-O. 4'-D. 4'--0. S'--O' 4'--0. 8'-D. 4'-0" S'--O. J4!0. T I :f ------r /43'-D.I. 6,Ja. (,4'-0. ~;:,4'. a'-B. 9'-0. ,J ....-0. a'-a'3'- 7 Cf> w ~ 4'> 12+0. -~- , I 43'-0" 14'-0" 2'- .. 6~~-Of9'-0" ..i0"9'-O. 43'-0. 3' 4, 2'-8" 8'-8" I. ) 1.'-0" f\J ..3'-0" 2'--8. 14'-0. 3'--.j. .I.~\ ~ I .~ .11 ~11~1<@j)1 ~I <:@ll I' ~>--- I I I I I I I I I L__J L___J I I L____--1 L____~ ~ I I "...J :" I I ~ I. ~l 11 I@,@ I 1 I I L___--1 I I I@III@I I I I I L__J L__J I @,@I I I I I L____--1 LEASE SPACE [ill] , l-- ~ I --r o @ --t----- 1-;-' @ .'i' I~ I~ @ 'j' ,~ I~ o 'j' o 0 ,~ , ..- . H j,~.~ 1-- . < o o o o o o o ~J u <Jill> =f~ B'--O' 4' l-J4' 8'-0. ..I.a'--o. 4' S'-O" .... B'-O" 6' B'-O" ",' 8'-0. 4' @> =f= a'-0.14' a'-D. 4,la'-D' I 3'-4" 14'-6" ~ J -~ FLOOR PLAN \M./ SCALE, 1/16 - 1-0 43'-0" ~ :) NORTH \1RETA1NING WAll. WITH GUARDRAIL (6 THUS) 43'-0" ~ 6'rO. 14'-0. '-8" 3'-4. a'-8. - - g'-o. 4'10' tl I 9'-0" 6'-0" 3'-4" 2'-8- h - I~ 14'-0" 2'-8. 3'-4. -l o .11 01 I I I I I ______J I 1 1 I I I I I I I I 1 I I I I L________-l I I @ I I I -'---I I "'^"'"': I I ~ I : I I I _L__J I L________--' ~ ~I @6> I 1 I I I L_____ LEASE SP ACE [ill] I I -I 1 HOUR RATED WALLS SEE 6/A3 3'--10 I 2\ I (4'-6 1/2. 34'-2. 8'~7. OISPA TCH [ill] 190CC. 1 I HOUR RATED WALLS SEE 6/A3 ~ imr ~-:-:!i i :C'~J MECHANICAL- t~ ROOt.! [jliJ '.D. 1 DCC. ."..,' SHIPS LADDER SEE a/A3 ~ r.\ = o ~: HOUR RATED , ~0 WALLS, SEE 6/A3 Sr@>/ ~ ~ rol-~~~ ~ ~ IA\ = @ S'--O. I I I 6'-0. 12'-0" l~ I I 3'-4 ~ --ijJ-- ~ I I S'-O. 8'-0" 4'-0. 8'-0. 4'-0" S'--O. 4'-0. 4'-0. a'-o. 4'-0. 8'-D. . LAMPERT ARCHITECTS 13837 N[ l1ncolr, Street "!5: Ham lake. MN 5530.. ... Pno".;7SJ.155.1211 FQx:7SJ.1'1.284P lamperlOlomp"rl-orch_com ARCHITECT CERTlFlCA TlON, I HEREBY C(RTlFY THAT THIS PLAN. SPEOF1CATl~ OR REPan WAS PREPARED BY ME OR UNDER "Y DIRECT SUPERVISION AND 1l-IAT I ,... A DULY UCENSEO ARCHITECT UNDER THE LAWS OF lliE STATE Of MINNESOTA.. ~~ SlG1\IAruRf': LE~ARD LAMPERT ,,... lICENsr"o 07.14.05 nu !~ STONE CONSTRUCTION, INC. 2181 - 107lh LANE N.E. BlAINE. MINNESOTA 55..34 (763) 784-1950 r AX 784-9707 ~ o V) u...w - bOl- e 0::: 0- w J2c.. oS 0 ceo::: ""Cc.. Q) et: fJl ~~ E ce c.. nl ... o III Q1 c:: ,S ~ oJ '> ~ Q1 ... c:: Q1 U CopyrlQM 200' L.onard Lamp.rl Aro:hll.cb. Project Designer: BEN R. Drawn By. PAE Check~ 8y. lL/lMl Revlllions 04 21 04 D2.02.05 D4.20.05 05.31.05 06.15.05 07.12.05 PRELIMINARY PRELIMINARY PREUMINARY BID SET ISSUED OWNER RE."SION$'i\ .., I :e FLOOR PLANS, & ENLARGED PLAN ~ \n ~ Sheet Number A2 Pro jec\ No. 040329-4 AjJ '" ~ .. <: I '" '" /' ~ t g- O: '" ... '" ~ ~ [;: PREfTNISHEO METAL CAP FLASHING TO MATCH COLOR 13 SMOOTH FACE CONC. COLOR '3 $ TOP OF MASONRY EL. - 126-0 L $ TOP OF MASONRY EL. _ 124-0 ROCKFACE CONC. BLK., COLOR '2 SINGLE SCORE CONC. COLOR " $ FINISHED FLOOR EL - 100-0 $ TOP OF FOOTING ,- EL - 96-8 ROCKFACE CONC. 8LK., COLOR '1 $ TOP Of MASONRY El. = 124-0 $ FlNISHED flOOR EL. - 100-0 $ TOP OF FOOTING ,- EL. - 96-8 $ TOP Of MASONRY EL - '26-0 L $ TOP Of MASONRY EL. .. 124-0 @ ~~~T,/~;E_V~~.oN $ FINISHED FlOOR fl. - 100-0 $ TOP OF FOOTING ,- EL - 96 -8 ~ :t:::::::: co:::: :::::: :::::::: ::: co:::::::: ::::::=:'l @ ~C~~T~'6~~~~~.TION --~---------------------------------------i.':~~~\\: RETAINING WALL AND GUARDRAIL (6 THUS) @ ;C~~,T~'6~~E,~~.TION - - - - - - - - - - - - - -: - - :l"'::~~~~:I:: : ::::::::::t C; I~='c'!j = == === ================.:0.00 9'-O.xl0'-O~ DOCK DOOR o ~;~T'/~6~~V: ~~ON l:THTH~ilLS AND '\F9 BUMPERS Norr, 1. CONTROL JOINTS (C.J.) ARE SHO"",, PER STRUCTURAL ENGINEER'S DESIGN. 2. VERIFY LOCK 80X LOCATIONS WITH FIRE MARSHAL 3. 0.5. - DOWNSPOUT, SCUPPER AND SPLASH BLOCK. VERIFY QUANTITY AND LOCA TlON WITH CONlRACTOR. 4. VERIFY LOCA nONS Of BUILDING ADDRESS NUMBERS WITH aTY GUIDEUNES. . LAt.4PERT ARCHITECTS 13837 NE Lincoln Street :E' Ham lake, MN 55304 ... Phone:76J.7SS.121 I FOl(:7SJ.7~7.2e49 lornperlOlornp.,1-orch.com ARCHITIECT CERTlFICA TION, I HEREBY CERTIfY THAT THIS PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDffi MY DIRECT SUPERVISION AND 1MAT I AlII A DUlY UCENSED ARCHITECT UNDER THE LAWS OF" 1ME STATE OF MINNESOTA.. !IItt~ S1GNA1l.IR( LEONARD I..AI.4PERT lJ8eg UCf.:NSENO 07.14.05 rr~ l~~ STONE CONSTRUCnON, INC. 2161 - 107lh LANE N.E. BLAINE. MINNESOTA 55434 (763) 764-1950 FAX 7B04-9707 TOP OF MASONRY ~ ..-J EL ""' 126'-0" TOP OF MASONRY ~ EL = 124'-0. FINISHED flOOR ~ EL - 100'-0. --, TOP OF FOOTING ~ EL - 96'-8- ... 0 t/') u... W t)Ol- ell ..... 0 c 0::: II) o- W C>> ""C c:: C- c:: 0- 0 ~ ~ r::c 0::: oJ ""C C- o;; (1) 0::: ~ C>> V) ..... 0 c:: ~ C>> c.. U 0 r::c ... C- Copyr1~hl 2005 Leonard Lompert Archll,ct,. Project Deslg!"ler: BEN R. Drawn By. ECO. PAE Checked By. U./LML Revisions 04 21 04 02.02.05 04.20.05 05.31.05 06.15.05 07.12.05 PREUMINARY PREUMINARY PREUMINARY 810 SET ISSUED O"",,ER REVlSIONsI/\ ELEV A TIONS Sheet Number A4! ~ Pro ject No. 040329-4 1/ 1.- - .~.~6:W_ _._J~I. - -.-l I I~ I~ 81 ~I 1 I I 1:;1 !". ~I zl I I --._J I It o i~ I~ L._ _ . ~J~.~ 11111111111111111111111111111 _ +u -1LLU -1 L LLLl L LU -1L LU -1LLI~+ =Jr---------------------r --n [ - -j I FUTURE f-- - II ADDITION r- =JI r --II [ =~~---------------------i= =~ r [ f-- r- r [ f-- r- r [ L - . - 127Cl.98 -.--.--.- G) ~~?~<:Afo.~/LAN NORTH o IPLANTING SCHEDULE I QW KEY COMMON NAME BOTANICAL NAME SIZE MTliD REMARKS 3 SIl SUGAR MAPlE A.cm SAca-tARUW 2.5. BB 2 EM EUERALD YAPLE Acal PL\N]NOIDES l'ONO. 2.5" BB 3 SSC SPRING SNOW CRAB Y"LUS sPRING SNOW 1S BB 5 BS BlACK HILlS sPRUCE: P1CEA GlAUCA DENSA TA 6. BB 16 GF GOI.JlflAljE SPIlEA SPIRAeA JAPQt4tCA 'GOI..Dfl.AI,jE' 15 COI'H. 16 BCJ BlUEOiIP JJNIPER JJNIPERUS El.UEQ-IIP 15 CONT. LANDSCAPE NOlES' 1. SOD ALL D1SruRBED AREAS. 2. UNDERGROUND IRRIGA nON SYSlEM TO BE PROVIDED FOR ALL SODDED AREAS &: NEW PLANTlNGS. 3. PROV'lDE WOOD OR ROCK IN ALL SHRUB PLANilNG AREAS. ROCK TO ENCOMPASS SHRUBS 3. DEPlH. '" -l! ~ I It' ~ ~ ~ .. It' ... 3. LAYER WOOD CHIP MULCH ruRN BACK BURLAP SAUCER PLANTING SOIL WITH FERlIUZER REMOVE 'MRE AND PLASTIC ~L~'1ffi ~ -~I L lB" MIN. L ., ., I j;' @SHRUB PLANTING DETAIL L 1 NOT TO SCALE MAINTAIN TREES NA,TURAl FORM BY PRUNING BRANCHES FlUSH \\\TH BARK PRUNE FOUAGE ONE Tl-lIRD DO NOT CUT LEADERS STAKING AT CONTRACTORS OPTION F il; Q PAPER TREE WRAP SHALLOW MULCH NEAR TRUNK (' INCH) l.lULctt DEPTI-/ ".-6., 12. FROM TRUNK MULCH TAPERS TO 2"-3. DEPlH 0 PERIMETER EXISTING ~AOE GRADE PERIMETER CUT 1.-2. DEEP TO HOlD MULCH PLANTING SOiL MIXED Win-I MIN. 50% EXJSTlNG SITE SOIL ACHIEVE PROPER SOIL fE)(1URE FOR TREE. IF UNKNO'hN, MIX A SANDY LOAM SOIL. 3. ROOTBALL WIDTH @ TREE PLANTING DETAIL L1 NOT TO SCALE 1.- I I I _. ~.~6:~ ~. _321.71 -.-l I I~ I~ 81 ~I I I I :::1 ..... ~I zl , I J I It .0 I~ (' L._ _.~3~.~_ 11111 II 11I111111111111111111 I _ +u -1 L LU -1 L LU -1 L LU -1 L LU -1 L LU + =Jr---------------------r -~I [ - --j I FUTURE f-- - -, I ADDITION r- =~I r -~I [ ---j~---------------------~ =:J, r- _~ r [ f-- r- DOWNCAST LIGHt ~~~~~;DA 60oki. VERIFY LOCA]oR" \\\TH CONTRAcltlR [ L '--'--'--.- -'- -.- 1270.98 -'--'--'--,- 4 SCHEMA TIC LIGHTING PLAN L1 SCALE, 1 - 60-0 NOIlTH o NOTE, 1. UGHTlNG SHOWN FOR SCHElotAllC PURPOSES ONLY, UGHllNG IS DESIGN BUIW BY ELECTRICAL CONTRACTOR. CONTRACTOR TO PROVIDE CUT SHEETS OF FIXruRES AND PHOTOMETRICS PLAN TO THE CITY AT THEIR REQUEST, 2. PRO'vlDE ILLUMINATION AT EACH EXIT DISCHARGE. EACH EXIT DISCHARGE SHALL BE ILLUMINATED AT ALL llMES THE BUILOING SPACE SERVED BY lHE MEANS OF EGRESS IS OCCUPIED. DOWNCAST UGHT FlXruRES, VERIFY LOCAlIONS WI CONTRACTOR (12 THUS) 350.07 -'--.--. ---, ,-"", I I ---..-- I > I ) I > ---f--- \ ( ) \ I \ ) I > I ) , -' EXISTING BUILDING ,---' -.--.--._----1 11 Ii) ~ I ! r ... U> :;j ~ I I. i <it i eN I [I '= STONE CONSTRUCnON. INC. 21Bl - 107th LANE N.E. BtAJNE. MINNESOTA 55434 (763) 784-1950 FAX 764-9707 \ \ I \ I I i- 0 CJ) u.. W - nl t)()1- .... c ~ 0 III o- W Q) "'C c: Q.. c: 0- 0 ~ ::J CC ~ 0) "'C Q.. 0> CJ) ~ ... Q) V) .... 0 c: ~ Q) c.. u 0 CC i- Q.. Drawn By. ECO Checked By. LNL Revl810ns 0".2' 04 02.02.05 04.20.05 05.31.05 06.15.05 07.12.05 PREUUINARY PREUMINARY PREUMINARY BID SET ISSUED OWNER RE\I1S10N,.Ii\ LANDSCAPE PLAN AND SCHEMA TIC LIGHTING PLAN Sheet Number L1 Pro ject No. 040329-4 ~ \i-, c:;:) 4J-r ....;\~~. .}.j"ci:'" .....~~.l;... :0 ::l ~ l [T\ x '" (ii' & r+ ::r IL .0 ~ \:Il i c: a. g ::r .0 .e III I I I I I I : U I I I I I I I I I I I I I III I I I I I I.. 'r ~ 'eo "- "- ~"' '" --- / / ~ ''ij. r- 10 I I \ I \ ... 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T 1;:/' EXISTING POND "" I 1 ,( POfID aEV. . 899.6+/- \ I I /1 -03) \ 1 : / : (AS LOCA TED 06-02 \, I I I I \ I : l : \ ' I I , I \ I : : I :: I I I I '. . .\ ''5 \-,( .\ .t... \ .. ...... ~ .~ \ ~ .. ...905-....... +\ I I i I I I I I I I \... '" ,,. \~ . .......~. ...{.. .~ i !, ;.,... t..... '" 3b~.. l 'f, . '. \; :~ l '(lo... ., ~ i !, .....I................li t ..:. ~ , !, ~ I() ~ Q) 1- ~ 'to. ...."'.. ........ ',20.00 i '!l \ i to ~ CO ~ Q) ,-- ,-, '-' .................... --~ ./ l! &: ~ l .... .... ~ ~ .lo1ilO.J.8.J ...06' i " ~ =; I I I I ___J______________ 7ao ---------------- I I Proposed Building (flnlohed floor elevation - 906.2) .ftoor el.'IOtlon propo..d, waterahed approval letter needed lor verlflcatlono ~ fj, ~ .~ \ \ : ; ~ \ \\~ ~ lIiIl../ --~ ~ ''1j. \ \\\ ~ i " o !" . ~ '0:. ~ .~ ~ ~ \ \ \ . ~ 'i 8 ~ ~ ~ .~nno.qR.n.Ij'." 928.07 Ii! ;; c;-:l ~ l!l i!d 6'~ g.2 ::c: ;g >-< () CI.l ?' a () ~ l! OJI ~() ~~ 00 IJ> OIU 0- -0 I o (p c iU " m -< fj ".;;:\,!'..r<. ~ -.--".',. 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'If. -s;, <::> '~:1' '~n ! m"1-Y'L__ l..J ... ............., [Xl "T\- -<;00 > ,,' o~- ~ 80. ~ ~~ ,.,0 00 qin CT> co ..... . -I Co ~ . o "';0 >> I~z I ~ > ,.,Cl 'z ,., !.... It- ,-\1Il0.... ::1:-<0 . Cozl ~~~~ ,.,.... ~..... . ...."" o. CT> o " q I I I , -,.... - _._~._-._- i -1- -1, ---.--.-- NOO"38'OS-E B.07 ~ u -, 5 ~ ~ 1.. - > ~....-h 'I(foo m ~ 6 ~ v l 2. 7' .... '+ q -i ..,~c 'f ~ r' r> TI 2- ~-; ;: " i. j ~ 4- ~ (r, ~ (.-~ I' I '> <:...... '3 c7 ~ ~ 2. ~~ -+ - ~ l.., i--.(; c' (' n ~ % ~ ." Notyh Metro ~.... 016.... Telecommunications Commission - .. ''<11'. Media Center = 1 July 21, 2005 Mr. Dallas Larson City of Centerville 1880 Main Street Centerville, MN 55038 RE: APPROVAL OF 2006 COMMISSION AND MEDIA CENTER BUDGETS Dear Mr. Larson: Enclosed, please find for the council's review and approval the 2006 Budgets for both the North Metro Telecommunications Commission ("Commission") and the North Metro Media Center ("Media Center"). I. 2006 COMMISSION BUDGET The Commission's operating budget for 2006 is proposed at $522,855. Thi~ i~ a11 iucn:ast: or $48,136 over the 2005 budget. The 2006 budget is higher due to a new savings line item dedicated to future building repairs, funds dedicated to I-net consulting, and the inclusion of half the Master Control Operator's compensation. Recommendation: That the Member Cities approve the 2006 Commission Budget as recommended by the Telecommunications Commission and the Operations Committee. II. 2006 MEDIA CENTER BUDGET The amended Joint Powers Agreement established an "Operations Committee" which is composed of Member City administrators. Their primary responsibility is to provide input to the operation and budget of the Community Media Center. Enclosed is the 2006 Media Center budget proposed by the Operations Committee and recommended by the North Metro Telecommunications Commission for approval by its Member Cities. 12520 Polk Street Northeast. Blaine, MN 55434 Phone: (612) 780-8241 Fax: (612) 780-8242 Blaine. Centerville. Circle Pines . Ham Lake . Lexington. Lino Lakes. Spring Lake Park 11 The Media Center proposed budget is $773,183. This budget is composed of operating expenditures totaling $581,995 and capital expenditures of $191,188. In addition to the budget, the Operations Committee has also proposed an increase in the subscriber's monthly PEG fee from $2.56/month to $2.64/month. The Memorandum of Understanding between the Member Cities and Comcast allows for an annual cost of living increase in the PEG fee. The eight-cent increase represents a 3.3% CPI average. The increased funding is necessary for the Media Center to meet staffing and equipment goals. The Telecommunications Commission is recommending this increase in the PEG fee. Recommendation: That Member Cities approve the 2006 Media Center budget and increase in the PEG fee to $2.64/month as presented by the Telecommunications Commission and Operations Committee. The Joint Powers Agreement states, "submitted budgets shall be deemed approved by a Member City unless, prior to October 15 preceding the effective date of the proposed budget, the Member City gives notice in writing to the Commission that it is withdrawing from the Commission." I want to thank the Commission directors, staff, and the Operations Committee for their efforts in preparing these budgets. If you have any questions about either budget please consult with your Commission director or City Administrator. I look forward to working with all parties, throughout the remainder of 2005, toward reaching the full potential of the Media Center and to increase both the quality and quantity of community programming in 2006. Sincerely, ) / /l /J \ ~~/1-~ Richard Swanson Chair, NMTC Ene. 11 GOALS 19 Our history. . . In 1997, when the Cities assumed control of community programming from the cable company, we had a staff of five whose job responsibilities were primarily to assist the public with their programs and to schedule those programs for playback on the public access channel. During the past eight years, we have worked diligently to develop a community television service that meets the needs of the member cities, viewers, and citizen producers. We have expanded our staff to ten individuals and have created several departments to address those needs. Over the years we have created top- notch van production and news departments. Our recent emphasis has been on developing an Educational liaison to work more closely with our school districts and teachers. Through hiring and training we have created a technical support system for our cities that goes beyond the original scope of services the organization could provide. Not only does staff offer complete video production services to the cities, we also have a video engineer and a computer engineer available to assist with ongoing equipment planning, construction and maintenance. We have also positioned ourselves very well in the area of infrastructure. Our production truck is new and we have moved to digital camcorders and non-linear editing. Last, but certainly not least, we are the proud owners of an incredible community television facility complete with a comprehensive new lighting system and a state-of-the-art, server-based, master control. The aforementioned master control system has made it possible for us to assume programming responsibilities for our seven government channels. Not only can we encode and play back city meetings, we are poised to schedule additional programs on each channel as requested. This greatly reduces the need for cities to invest in expensive playback systems and frees up city staff time. During the past years of growth and development, our goal was to produce an informative, entertaining product for our viewers and to become a valuable asset to our seven cities. I think that we have accomplished those goals. .. .Our future 2 5() Every year, as part of the budgeting process, staff is asked to contribute their ideas and thoughts regarding the current state of our operations and what we can do to improve. This year, every report I received emphasized the need for an aggressive, on-going community outreach program and more staffing resources for the general public. We also believe that now is the time to develop alternative funding sources. No one knows what the future holds for cable franchising. We want to do whatever we can, as early as we can, to ensure ongoing funding for community television services. As you may recall from last year's Goals Report, we were unsure how the move to the new building and our additional responsibilities related to Master Control, and work with the schools and general public, would be handled by current staff. At that time we wanted to get everything up and running so that we could determine how best to meet all of the needs of our communities. Out of necessity, several staff members have become "jack-of-all-trades" with quite divergent job responsibilities. This current allocation of job responsibilities is impeding our ability to efficiently move forward. The following recommendations for staffing improvements would position us very well for the future. Staffing Recommendations We currently have two staff members assigned to program scheduling, master control, assisting the public with productions, community outreach, and teaching classes. In the past, two people were able to adequately perform these tasks. This is no longer the case. The following recommendations would simplify operations, help address new funding and outreach issues, and maintain a dependable level of service for cities, production staff, and the general public: - One staff member should be designated as the Master Control Operator. With the expansion of playback from one public access channel to two, and seven city channels, the time required to receive and encode programs, create channel schedules, operate the playback system, manage an accurate database, and 3 5;/ maintain the community bulletin board has increased by a very large margin. The amount of work performed by the Master Control Operator will also increase with the expansion of program playback on the seven city channels and increased demand from the public for copies of productions. The importance of this position cannot be overstated. The accuracy and quality of program playback is the final product we present to our viewers. Regardless of how much effort goes into the production of a program, if the playback isn't managed properly, the work put into that program is for naught. This becomes especially important with the management of the city channels. This position requires a person with a high degree of organizational skills and attention to detail. One of the two individuals currently on staff is a perfect fit for this position. - The second position should be dedicated to assisting the general public with program production and teaching classes. Some of the additional responsibilities this person would have include maintaining membership data and user files, collecting equipment usage statistics, and light equipment care. This person would also serve as back-up for the Master Control Operator in instances of illness or vacation. We currently have an individual on staff who is very well suited for this position. He is a certified teacher with a strong belief in the importance of public access to television production tools, and channels. He has an affable, unassuming demeanor that public access producers find very accessible. This is especially important for new producers facing, what can be, an overwhelming array of technology. .. Finally, we should hire a full-time Community Outreach Coordinator. This position is essential to our future. This person would be responsible for engaging the public through seminars and presentations, developing a paid sponsorship program, creating video promotional pieces for sponsors and staff produced programs, maintaining print promotions, developing workshops, conducting tours, and organizing special events. I believe it would greatly benefit the organization to bring a new individual with fresh ideas and energy into this position. It will require someone with strong video production skills, an outgoing personality, experience with website maintenance and desktop publishing, and a good deal of creativity. 4 51- Outreach Developing this area of our operation is the single, most important goal of the year. The extent to which we are able to follow through with our plans will depend upon decisions made regarding staffing. Our outreach plans include: .. Targeted open houses for groups such as teachers or senior citizen clubs - Taking field production classes to the schools - Developing a sponsorship rate card lll1> Selling sponsorship spots on sporting and news productions .. Producing sponsorship spots - Promoting and teaching advanced production courses l!!lOl Upgrade website with more information/Flash technology iIJiIlI Develop and maintain contacts with local newspapers and city newsletters ., Submit articles and press releases to information outlets on a monthly or quarterly basis. l;I!!!; Give presentations at service club and organizational meetings .. Publish workshop schedules in park and rec publications - Produce video promos for staff productions - Develop graphic promos for channel tags In addition to these goals, we wish to continue producing a monthly newsletter, informational flyers, and PR kits. The annual Volunteer Award Ceremony will also remain an important part of our outreach plan. Internship Expansion Making wise use of interns is going to become more and more important to our operation. After all, we can only afford to hire so many people. With the added 5 53 assistance of student interns we can add a great deal of production output, at very little expense, while at the same time serve our community by providing an incredible educational experience for students hoping to have a career in television. We began the process of expanding our internship program last year by budgeting for up to sixteen interns. In the past, interns were primarily utilized as crew on van shoots. Just last year the news department began working with them as well. For the 2006 program, students will be able to apply for an internship that caters specifically to their interests and career goals. Individuals, interested in becoming reporters, will be steered toward the news department. Someone interested in becoming a director would benefit most from an internship with the van department. We will also be offering a field production internship. This program will teach students to handle the responsibilities inherent to setting up and producing on- location productions. Students will have the opportunity to utilize DVCPro digital cameras to gather footage, and then assemble their programs via the Avid non- linear editing system. In the past we have concentrated on attracting interns at the college level. While we will continue to do this, we would also like to establish a strong relationship with our three local high schools to offer some of the same opportunities to their students. Via the schools' Career Services Departments we should be able to identify responsible and motivated students who could benefit from a solid internship experience. Equipment In 2006 we would like to follow through with our promise to have two functioning studio control rooms, build a portable, multiple-camera, "studio in a box" system for staff event coverage, and beef up the field equipment we have available for the public to check out. - Studio B Control Room We have big plans for this production area. It is a smaller space that feels less intimidating than our current control room. We plan to build a facility that 6 51 incorporates that comfortable setting with very user friendly, computer based production equipment. Studio B will be the perfect place for a novice producer to be introduced to studio production, without being overwhelmed. We believe student groups, in particular, will benefit from this setting. Our plan is to outfit the area with three relatively inexpensive digital cameras, an MX video mixer that allows for asynchronous sources without a lot of expensive signal-synching equipment, a graphics computer, monitors, and, two Omega hard drive systems for recording and editing the final video product. The Omega drives will remove the need for videotape and expensive VTRs. Programs recorded in this studio can be saved directly to our playback server, in Master Control, and burned onto a DVD. We will be one step closer to eliminating the need for videotape and expensive, repair-prone, tape decks. - Studio In a Box We have done an excellent job providing the proper tools to both the staff and public for most types of production. One area, where we are lacking, is a system that lies somewhere between the production van and a single camcorder. A studio in a box is a small, easily assembled, multiple-camera arrangement that includes the ability to switch between the cameras onto the recording device. The benefit to this type of system is that the event that is being taped is, for all intents and purposes, complete at the end of the event. Currently, when an event is taped with a camcorder, the final product requires editing. This can be very time consuming, and reduces our ability to cover as many events as we would like. This equipment would primarily be utilized by T.J. when covering governmental meetings such as the Anoka County Board meeting and election related debates. It will also make concerts, plays, and other school events much easier to produce. The equipment that would be purchased for this system will be very similar to the equipment purchased for the Studio B control room. There will, of course, be less of it, and it will be portable. - Public Field Production Upgrades Two years ago we introduced digital camcorders and non-linear editing to the general public. As expected, they have come to appreciate the improvement in technical quality this equipment provides, and now very rarely utilize any of our SVHS camcorders. As such, we would like to add two digital camcorders and tripods to our current inventory of four. We are also in need of some new hand- held microphones for check-out. 7 ss _ Additional Upgrades It would be helpful to add a server and a multiple DVD player to Master Control. The budget also includes funds for computer and software upgrades. A chart of anticipated equipment expenses for 2006 is attached to this report. Miscellaneous Plans - The number of requests we receive, for copies of programs we have produced, continues to grow. It would seem likely that this number would only increase with additional marketing. We will be assembling a dub rack, complete with several formats of tape decks and a multiple drive DVD burner, to improve the turn-around of dub requests. We already have all the equipment necessary to assemble the dub rack. """ We should examine whether to expand facility hours to include Saturday. Funding We are currently at the maximum PEG fee allowed by our Memorandum of Understanding. We are, however, allowed to increase that level annually to cover cost of living increases. According to the Bureau of Labor Statistics, the average CPI for 2004 was 3.3%. Increasing the current PEG fee by this amount results in an eight-cent increase per subscriber, per month, to $2.64. 8 ~ We have made a huge investment in community programming in the North Metro. In order to best take advantage of all the work that's been done, and to guarantee continued growth through equipment upgrades and essential staffing additions, increasing the PEG fee by the allowable percentage would be helpful. Conclusion We believe that we have evolved into a reliable source for video production services, technical assistance, and master control functions for our member cities. We are now ready to concentrate more effort on the public access side of community programming. By following through with the recommendations made in this report, I believe we will have great success with that goal. We at channel 15 appreciate the continued support of the Operations Committee and the Cable Commission, as we strive to grow as a source for information, entertainment and services focused on our seven cities. 9 ~1 ESTIMATED REVENUES 2005 Franchise Fee Operating Reserve (Bal. Frwrd. 1/01/06) Bond Reserve (Bal. Frwrd. 1/01/06) Interest Income $670,000 $50,000 $182,658 $11,000 TOTAL: $913,658 ESTIMATED EXPENDITURES 2006 Commission Budget Operating Reserve Bond Reserve Franchise Fees Retained by Cities $522,855 $50,000 $182,658 $158,145 TQTA~:! .. $91~,658; 5f - - - CD _0 o N - - - ... ~ 'C ::] a1 tn c: o I- coW oc) 00 N~ lD .- ... CO (.) .- c: ::] E E o (.) c>> - c>> t- O '- ... c>> :E .c: ... '- o z .... u <( J: - I: E ~~ o NI- W C) o ~ lD ...J ~<( o~ 01- NO <( ............... CJ) W I- o Z ..-.. 'C" -E (]) (]) c: U ~ .~ LOce -a ""'" .- (]) ~-a ~ @)~~~ J:~(lj~ c:_>~ O=(])_ E a. (/) .... .....eO(]) (])1:l:l::OO a. 0 (]) .....~ ,f; ......... (/) <( (]) -a CD 'Q) .c I .2 ~ ONNNO ""'".....O'lLOO 0'l0""'".....0 L{) ~ T"""'- T"""' L()- (,/")LON .~ 0"",""","00 1'-<.0..... ...... 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(Q N ..... o N "=I' a) (Q o o o '<t <0 co 0') "=I' ...: (Q ...J <( I- o ?- m ::> UJ .... l() It) co N N It) ~ ~ <<>. CD """ ...... ..,; .~ "II' I ... ...: ..'!it. ('IiI ~ S ..' ...... ...C .....j ....... '.. ........ ". ~/ Commission Budget Line Item Supporting Information Personnel . All salaries are calculated based on a maximum 3% cost of living increase. The actual cost of living increase will be determined and approved by the Cable Commission, based on the average of member cities' increase, at their December 2005 meeti ng. . The Executive Director and Master Control Coordinator salaries are split between the two budgets. Benefits . Health benefit includes health, dental, ADD, STD, L TO, and workers camp. Insurance . This is split 50/50 with the Media Center and includes insurance coverage for the new building infrastructure. Office Expenses . Building security is based on 1st quarter actuals and is split 50/50 with the Media Center. . Bond payment reflects the total 2006 principal and interest payment for the bond. . Postage and subscriptions covers packets, magazines, and other postage for the Commission. . Office supply line item was increased to reflect higher costs, and potential problems with older copier and fax machines. . Telephone/Internet/Web Hosting are based on 15t quarter actuals. Split 50/50 with Media Center. . Trash, Recycling, Janitorial, and water cooler are based on current actual costs including consideration of inflation. Split 50/50 with Media Center. . Building maintenance includes lawn care, snow removal, heating/cooling maintenance contract, annual fire inspection, carpet cleaning, window cleaning, and miscellaneous expenses. Split 50/50 with Media Center. . Building utilities include gas, electric, and water. LeaalExpenses . Legal costs should be minimal in 2006. There could be some rate regulation costs and some lobbying costs, but these will most likely be divided between several clients, reducing our costs. r/;2 Other Administrative Costs . The cost of the annual audit is increased to reflect 2005 actual plus expected inflation. 50/50 with the Media Center. . Included money for I-Net consulting. . Conferences includes money for directors to attend in-state MACT A annual conferences and luncheons. . Education/Training/Conferences includes money for staff training and attendance at local MACTA conferences and luncheons. . Government/Legislative Affairs includes money to support lobbying efforts on behalf of commissions and cities regarding telecommunications issues in the state legislature and on the federal level as well. . Stipends for up to eight interns. Using interns on van shoots and in other production scenarios provides us with a reliable and committed work force for a minimal cost. It also affords the intern an invaluable working experience. . Membership dues include MACTA, NATOA, local Chambers of Commerce, and Sam's Club. Capital Expenditures . Commission office equipment will include computer and software upgrades. . The equipment grant began as $60,000 and has increased across the years, annually by 3%. It is absolutely necessary to rebuild the equipment reserve to cover the costs of future major purchases. I have included a new line item for a Building Repair Fund. Money should be held in this fund for future building maintenance such as window replacement, roof replacement, major landscape issues, etc. ~3 ~ ~ 0':' 0"'-:'';: 0 0'-' Q:-.?>':' ~ ~" "'~ ,;;~ o ":,-;-\{) \f',," ~~' ^>'~- ~- ~.J Ei7 tA- c '" ,,:'_8:(:;:;'i- ::;:g' ' ..::t :~ i<"~-';'; , '" I I{) ..,. O)i":'~ M 0:>,,:' tri' o M NO C"") ai .....~ .... "I '" '" '" M :;;: N ~- (C ',','- ~ cO "I :~ Ei7 g ~: M .... 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AT YEAR OVER PREVIOUS YEAR END YEAR % INCREASE 2004 19,040 1,268 7.13% 2003 17,772 1,564 9.60% 2002 16,208 -860 5.0%- 2001 17,068 -2,053 11%- 2000 19,121 215 1.1% 1999 18,906 936 5.2% 1998 17,970 1,202 7.2% 1997 16,768 1,059 6.7% 1996 15,709 741 5.0% 1995 14,968 1 ,480 11.0% 1994 13,488 1,536 12.9% 1993 11,952 371 3.2% AVERAGE: 622 4.4% EST. PAYING PAYING SUBS AVERAGE % SUBS YEAR END End 2004 INCREASE '05 19,040 4.4% 19,878 ~j ." ca a.. Q) Q) LL C) W a.. c: o ." Q) rn ca aJ c: o - ca - ~ CJ - ca (.) ... Q) .c ... CJ rn .c ~ rn CI) 111 ns CI) '- u s: :tt: L{)N MCOCOMI'-- L{)"<tN..-ONCON 0....... I 0) "": L{) CO 0 ~-I I~I~~ 111 .0 ::::J en C) s: ':;' ns a.. II CI) CI) LL C) CI) a.. - 111 J: - s: o E "<to).......MCOOCOL{)CO O"<tO)O)OON"<t..... ..-O..-..-..-OL{)COCO oor-:r-:r-:oor-:r-:Lri'..,f ~~~~~T-~~",*," - "0 ns a.. CI) CI) LL :2 ns a.. CI) CI) LL C) W a.. ns - o I- 000000000 OOOOOL{)OOO NCO CO o)N o::ico CO I'- O'lMO'l"-"<tOCOCO(l") NNO)L{)I'--OCO"<tN Lri'''':6Lri'oioi6Lri'6 "<tOO'l"<tO)L{)NI'--(I") L{)L{)"<tN"<t"<t"<tMN fhfhfhfhfhfhfhfhfh I'-- CI) N O'l E 0 O'l 0 ....... ns "<t (I") N N..- 0 0) CO ~ '- LL 0 0 0 ....0 0 0) 0) 0 0 0 to 0 O'l 0) Q) CI) N N N ON N ..- ..- t ltl E "'C ::l t= c: a N (I") &~ ESTIMATED REVENUES TOTAL: $586,080 $139,222 $321,876 $0 $0 $77,898 $10,000 ....\$1;.t~$,n76 2006 PEG Fees ($2.64/18,500 Subs./Mo.) Operating Reserve (Bal. Frwrd. 1/01/06) Capital Equip. Fund (Bal. Frwrd. 1/06) Truck Replacement Fund (Bal. Frwrd. 1/06) Building Fund (Bal. Frwrd. 1/06) Other Income Interest Income ESTIMATED EXPENDITURES totAL: $581,995 $145,499 $181 ,188 $10,000 $216,394 $0 $1;1~I,Q~1 Media Center Operating Budget Operating Reserve (1/4 of Budget) Equipment Purchases Vehicle Replacement Fund Capital Equipment Fund Building Fund ~1 --- --- 'ii - Q) 0) > OJ OJ 0 "'C "'C Q) ... :J :J III C. .. 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Studio B Panasonic AG-MX70 diQital mixer $ 7,000.00 1 $ 7,000.00 FFV OmeQa dual deck/removable drive $ 10,000.00 1 $ 10,000.00 FFV Omega single deck $ 7,000.00 1 $ 7,000.00 73 GB hard drives $ 2,000.00 3 $ 6,000.00 Panasonic AG-A850 edit controller $ 2,800.00 1 $ 2,800.00 DNF controller wIT -bar $ 3,800.00 1 $ 3,800.00 8x4 audio mixer $ 800.00 1 $ 800.00 2 channel audio amplifiers $ 1,000.00 2 $ 2,000.00 Control room/studio speakers $ 375.00 4 $ 1,500.00 Digital video cameras/CCUs $ 12,000.00 3 $ 36,000.00 Tripods w/dollvs $ 5,000.00 3 $ 15,000.00 15" color monitors $ 800.00 3 $ 2,400.00 5" color monitors $ 1,250.00 4 $ 5,000.00 Graphics com outer/software $ 6,000.00 1 $ 6,000.00 Misc: Racks, work station, cables $ 10,000.00 1 $ 10,000.00 4 station intercom system $ 6,000.00 1 $ 6,000.00 Sub Total: $ 121,300.00 '. .', ..., i:;..:.i}"'.'.i :"':'.',.:',':",;,':'H'.. '" "," {' Staff Portable Mini-DV Panasonic Camcorders $ 1,500.00 2 $ 3,000.00 4-channel audio mixer $ 1,500.00 1 $ 1,500.00 Wireless mics $ 2,000.00 4 $ 8,000.00 AG-MX70 Panasonic diaital mixer $ 7,000.00 1 $ 7,000.00 FFV Omeaa sinale deck/remove HD $ 7,000.00 1 $ 7,000.00 73 GB hard drive $ 2,000.00 1 $ 2,000.00 5" color monitors $ 1,250.00 4 $ 5,000.00 Mic stands w/boom arms $ 125.00 4 $ 500.00 Wireless Intercom system $ 1,000.00 1 $ 1,000.00 Tripods $ 500.00 2 $ 1,000.00 Misc: Travel cases, cables, connectors $ 5,000.00 1 $ 5,000.00 $ - Sub Total: $ 41,000.00 .... 'i. : "..........,'...,. .... i.,:.' ., Public Portable Mini-DV Camcorders $ 1,500.00 2 $ 3,000.00 Hand held mics $ 130.00 6 $ 780.00 Mic stands/w boom arms $ 125.00 6 $ 750.00 Trioods $ 500.00 2 $ 1,000.00 $ - Sub Total: $ 5,530.00 ...... ..' ...:......,, '.' ...... ". Master Control Multi-change DVD player $ 800.00 1 $ 800.00 Tiahtrope server source uparade $ 375.00 4 $ 1,500.00 ~"'. Sub Total: $ 2,300.00 i .' ,..: " : .', ;>",'....:...:.. ...} .': '. "">:" ....:. .... Equioment Total: '; 170,130.00 Tax: ~ 11,058<45 Total: $ .i '. .....181, 188.45 1/, Media Center Budget Line Item Supporting Information Personnel . All salaries are estimated to include any expected step increase and a maximum of a 3% cost of living increase. The actual cost of living increase will be determined and approved by the Cable Commission, based on the average of member cities' increase, at their December 2005 meeting. . Both the Executive Director and Master Control Coordinator salaries are split between the two budgets. . One full-time Coordinator position was added. It has become apparent over the last six months, that our current staffing level is struggling to maintain the same level of services for our cities and the public with the added responsibilities related to the new building. In order to expand services and better manage current services it is recommended that we hire a full-time employee. The new position would be involved with publicity, community relations, promo production, and developing a revenue generating sponsorship program. Benefits . Health coverage, ADD, STD, L TO and Workers Comp for 9 full time employees. Insurance/Bonds . Insurance coverage includes the addition of the new building and is split 50/50 with the Commission. Office Expenses . Building security is based on 2005 151 quarter costs and is split 50/50 with the Media Center. . Postage and subscriptions covers the cost of mailing dubs, magazines, and other postage for the Media Center. . Office supply line item was increased slightly to reflect costs associated with printing publicity materials, printing labels for dubs, and potential problems with older copier and fax machines. . Telephone/Internet/Web Hosting costs are based on 2005 151 quarter costs. Split 50/50 with Commission. . Trash, Recycling, Janitorial, and water cooler are based on current actual costs including inflation considerations. Split 50/50 with Commission. . Building maintenance includes lawn care, snow removal, heating/cooling maintenance contract, annual fire inspection, carpet cleaning, window cleaning, and miscellaneous costs. Costs are based 2005 151 quarter actual costs. Split 50/50 with Commission. . Building utilities include gas, electric, and water. 13 Other Administrative Costs . Advertising/Marketing includes clothing items for the volunteer rewards program, and supplies for promotional mailings. . Audit is based on 2005 actual cost and rounded up to cover anticipated annual increase in cost. Split 50/50 with the Commission. . Awards Ceremony/ Entry Fees includes the trophies, food, and facility for the annual awards ceremony and entry fees for national video contest. . Conferences: Because of tight budget constraints we plan to send people to the local MACTA conference only. . Memberships include The Alliance for Community Media, the local arts alliance, and Sam's Club. . Publications include flyers and PR kits. Vehicle Expenses . Maint./ Lie. Is increased slightly to reflect the age of the vehicles. Production Expenses . While we have a staff vehicle, shoots often occur simultaneously requiring some staff to utilize their own vehicles. . Bulbs/Batteries/Other Production Costs include: Camera Batteries $2,500 Gaffer tape $500 Studio Bulbs $1.000 $4,000 . Intern line item includes stipends for up to eight interns. . Computer Upgrades include rebuilding several workstations and upgrading some software. . The Music Library is an annual fee paid for the rights to use the provided licensed music within public access programs. Capital Expenditures . Capital expenditures include all equipment necessary to make Studio B functional, a portable Studio in a box, master control upgrades, and field equipment for the public. Purchases this year will bring the building to its full production potential. Please see the attached equi pment purchase spread-sheet. 1 . 1 Z/ t en w (,) z <( z u:: 0:: W I- Z W (,) <( c w :E C1l - CU E .. 1/1 W ... cu C1l >- C1l > u:: = .... = N '" = = N co = = N .... = = N '" = = N It) = = N <J.., ::::l= 1-= UN <( W ::::l Z W > w a: c w ~ :i1i i= II) w N x g8 O? ~} <O~ ~X It> <0 N ~ ;~ 00)0 MI.D OT"""O ~ -OOD'<::tO r---1O ~<.O- ~~ T"""f'..tO N x 00 Ng '\"""'~ O')~ <O~ ~X 0> .... N ~ <X)C"") OvO lO""," 00'>0 ~:-ooqT"""_q LOo) ~~~ N x 00 ~ g~ . 0> ,,~ ~X ;! N ~ 0> 0> 0.... C"l~ cOmO ".... ~ ~ N x 00 ~ S;t . <0 .... ~x 0> '" N ~ 0C"l0 0C"l0 0000 e-Je-Jo ~....~ O'>oo:::t ClOD com 0("")0 ri~ooq~q ~N ;:Pd~ N x ~g q~ <O~ ~x ;$ N ~ N<O N.... "t~o O>~ C"lN ~ C"l N I/) )( NN oo~ N q-~ ....'" 1/)<0 N ~ 0000 00>0 OOCOO cir--:ci ~<O~ ~g? 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Pa:{(651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05-037 RESOLUTION PROCLAMATION OCTOBER OF 2005 IS PROCLAIMED AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW, THEREFORE BE IT RESOLVED AND KNOWN TO ALL that the City ofCenterville proclaims October to be Domestic Violence Awareness Month on August 10,2005. PASSED AND ADOPTED by the City Council this 10th day of August, 2005. Mayor, Mary Capra Attest: City Clerk, Teresa Bender 15v €i~:un;,ff~ MGCII 9702 RIGHT-OF-WAY PERMIT APPLICATION APPLICANTS/CONTRACTORS NAME: CenterPoint Energy PERSONS PERFORMING WORK: Contract crews LICENSE #: GOPHER ONE-CALL REG. #: 0029 ADDRESS: 700 Linden Avenue West, P.O. Box 1165, Minneapolis. MN 55440-1165 TELEPHONE #: 612-321-5426 EMAIL ADDRESS: 763-754-4177 Bill Mord, Project Manager ADDRESS OF WORK SITE: Various - Throughout City as Listed. PROPERTY OWNERS NAME: Numerous TYPE OF WORK TO BE PERFORMED: Replacement of 217 gas service lines. (Blanket application) EXPECTED LENGTH OF CONSTRUCTION: Two months (+) 8-15-05 thru 10-31-05 EMERGENCY? Y x N PERFORMANCE BOND? Y X N You need to attach scaled drawings showing the location and area(s) of the proposed project and the location(s) of all known existing and proposed facilities. You will be presented with a copy of Ordinance #74 which regulates the Right-of- Way Permit Application process and required submissions. You will be asked to place with the City a performance bond, certificate of insurance stating the City as additionally insured and other documents as required. Date: 8-03-05 A . ~~C~~'k Applicant's Signature:cfj- Inspection Date: ROW Permit Application #: 152 . CenterPoint@ Energy 700 West Linden Avenue PO Box 1165 Minneapolis, MN 55440-1165 August 4, 2005 Paul Palzer Public Works Director City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Request for Blanket Permit for Service Line Replacements. Dear Mr. Palzer, CenterPoint Energy is very appreciative of your hospitality in accommodating Arne Hendrickson and I on August 3, 2005 to discuss the Service Line Replacement Project in the City of Centerville. We are seeking your approval for a 'Blanket Permit' to replace approximately 217 gas service lines in your City. CenterPoint Energy through our contractor(s) will begin these replacements around mid August 2005 and complete by the end of October 2005. On going with these service replacements will be restoration of the affected areas to their original condition and completing grassed areas with hydo-seeding. It is anticipated the restoration will lag five to six days behind the service replacement. We would also like you to consider a reduction in your permit fees and suggest a one time fee for one permit to cover the entire project, similar to what we have obtained from other cities. Should you have any questions or concerns please contact Arne 612-321-5375 or me. Thanks for your cooperation and please advise as to your response, Sjnc.cerel~,. ~ o. ~ ~ L Ct v'<)v.... < -=--Andrew algo in Administration Engineer Engineering 612-321-5426 75~ Address Summary for Centerville 8/3/2005 - 1:41 :33 PM In Scope 212 In Scope - still under investigation .- -a- -:) Total -Re ~11 1~d Midwest Project Addresses for Centerville 8/3/2005 - 1 :41 :16 PM In Scope Addresses House: Street: Suf: Dir: Unit_Code: Unit_Nbr: --.--.- 1709 BIRCH ST 1708 CENTER ST 1721 CENTER ST 1736 CENTER ST 1737 CENTER ST 1744 CENTER ST 1745 CENTER ST 1752 CENTER ST 1753 CENTER ST 1760 CENTER ST 1761 CENTER ST 1768 CENTER ST 1769 CENTER ST 1776 CENTER ST 1777 CENTER ST 1785 CENTER ST 1793 CENTER ST 6634 CENTERVILLE RD 6657 CENTERVILLE RD 6709 CENTERVILLE RD 6716 CENTERVILLE RD 6719 CENTERVILLE RD 6756 CENTERVILLE RD 6759 CENTERVILLE RD 6849 CENTERVILLE RD 6945 CENTERVILLE RD 6953 CENTERVILLE RD 6961 CENTERVILLE RD 6994 CENTERVILLE RD 7008 CENTERVILLE RD 7046 CENTERVILLE RD 7056 CENTERVILLE RD 7064 CENTERVILLE RD 7072 CENTERVILLE RD 7082 CENTERVILLE RD 7084 CENTERVILLE RD 7085 CENTERVILLE RD 7087 CENTERVILLE RD 7097 CENTERVILLE RD 7121 CENTERVILLE RD 7124 CENTERVILLE RD 7276 CENTERVILLE RD 7283 CENTERVILLE RD 7071 CENTERVILLE "RD," M 7059 GOIFFON RD 7060 GOIFFON RD 7087 GOIFFON RD 1643 HERITAGE ST 1664 HERITAGE ST 1716 HERITAGE ST 1724 HERITAGE ST 1740 HERITAGE ST Page 1 of 7 ~ 1:Je- - - .--------- -- - ----- Midwest Project Addresses for Centerville 8/3/2005 - 1 :41 :16 PM In Scope Addresses House: Street: Suf: Dir: Unit_Code: Unit_Nbr: -----....------ -------.-- 1744 HERITAGE ST 1745 HERITAGE ST 1748 HERITAGE ST 1550 LAMOTTE CI 1568 LAMOTTE CI 1585 LAMOTTE CI 1587 LAMOTTE CI 1591 LAMOTTE CI 1541 LAMOTTE DR 1545 LAMOTTE DR 1549 LAMOTTE DR 1553 LAMOTTE DR 1558 LAMOTTE DR 1566 LAMOTTE DR 1573 LAMOTTE DR 1574 LAMOTTE DR 1581 LAMOTTE DR 1582 LAMOTTE DR 1589 LAMOTTE DR 1590 LAMOTTE DR 1601 LAMOTTE DR 6901 LAMOTTE DR 7005 LAMOTTE DR 7216 LAVALLE DR 7230 LAVALLE DR 7248 LAVALLE DR 7252 LAVALLE DR 1709 MAIN ST 1724 MAIN ST 1737 MAIN ST 1740 MAIN ST 1781 MAIN ST 1798 MAIN ST 1801 MAIN ST 1832 MAIN ST 1858 MAIN ST 1862 MAIN ST 1969 MAIN ST 1973 MAIN ST 1979 MAIN ST 1981 MAIN ST 1988 MAIN ST 7111 MAIN ST 7124 MAIN ST 7238 MAIN ST 7240 MAIN ST 7241 MAIN ST 7244 MAIN ST 7246 MAIN ST 7247 MAIN ST 7250 MAIN ST 7261 MAIN ST Page 2 of 7 is-P Midwest Project Addresses for Centerville 8/3/2005 - 1 :41 :17 PM In Scope Addresses House: Street: Suf: Dir: Unit_Code: Unit_Nbr: _.__._~-----_.. "______0_ -----~----.---- 7281 MAIN ST 7159 MILL RD 7164 MILL RD 7173 MILL RD 7178 MILL RD 7184 MILL RD 7192 MILL RD 7200 MILL RD 7216 MILL RD 7219 MILL RD 7221 MILL RD 7223 MILL RD 7224 MILL RD 7231 MILL RD 7232 MILL RD 7235 MILL RD 7241 MILL RD 7245 MILL RD 7254 MILL RD 7267 MILL RD 7377 PEL TIER CI 1525 PELTIER LAKE DR 1529 PEL TIER LAKE DR 1537 PEL TIER LAKE DR 1540 PELTIER LAKE DR 1545 PEL TIER LAKE DR 1548 PEL TIER LAKE DR 1559 PELTIER LAKE DR 1568 PEL TIER LAKE DR 1573 PEL TIER LAKE DR 1580 PELTIER LAKE DR 1581 PEL TIER LAKE DR 1588 PEL TIER LAKE DR 1594 PELTIER LAKE DR 1600 PEL TIER LAKE DR 1605 PEL TIER LAKE DR 1613 PEL TIER LAKE DR 1618 PELTIER LAKE DR 1621 PEL TIER LAKE DR 1626 PEL TIER LAKE DR 1629 PELTIER LAKE DR 1637 PEL TIER LAKE DR 1645 PELTIER LAKE DR 1687 PEL TIER LAKE DR 1693 PELTIER LAKE DR 1701 PEL TIER LAKE DR 1715 PEL TIER LAKE DR 1718 PELTIER LAKE DR 1724 PELTIER LAKE DR 1729 PEL TIER LAKE DR 1732 PEL TIER LAKE DR 1740 PEL TIER LAKE DR Page 3 of 7 14- Midwest Project Addresses for Centerville 8/3/2005 - 1:41: 17 PM In Scope Addresses House: Street: Suf: Dir: Unit_Code: Unit_Nbr: 1743 PELTIER LAKE DR 1748 PELTIER LAKE DR 1751 PELTIER LAKE DR 1756 PEL TIER LAKE DR 1759 PEL TIER LAKE DR 1767 PEL TIER LAKE DR 1775 PELTIER LAKE DR 1782 PELTIER LAKE DR 1783 PELTIER LAKE DR 1858 PRAIRIE DR 7048 PROGRESS RD 7059 PROGRESS RD 7085 PROGRESS RD 7087 PROGRESS RD 7124 PROGRESS RD 7128 PROGRESS RD 1972 ROBIN LA NO 7122 SHAD AV 7130 SHAD AV 7154 SHAD AV 7159 SHAD AV 7162 SHAD AV 7167 SHAD AV 7170 SHAD AV 7173 SHAD AV 7176 SHAD AV 7181 SHAD AV 7184 SHAD AV 7189 SHAD AV 7192 SHAD AV 7197 SHAD AV 7198 SHAD AV 1680 SOREL ST 1687 SOREL ST 1688 SOREL ST 1695 SOREL ST 1724 SOREL ST 6907 TOURVILLE CI 6908 TOURVILLE CI 6913 TOURVILLE CI 6918 TOURVILLE CI 6923 TOURVILLE CI 6926 TOURVILLE CI 6936 TOURVILLE CI 1687 WESTVIEW AV 6805 20 AV NO 6867 20 AV NO 6885 20 AV NO 6995 20 AV NO 7005 20 AV NO 7007 20 AV NO 7091 20 AV NO Page 4 of 7 15) House: 7093 7095 7105 7131 Midwest Project Addresses for Centerville 8/3/2005 - 1 :41 : 17 PM In Scope Addresses Street: Suf: Dir: UniCCode: Unit_Nbr: 20 20 20 20 AV AV AV AV NO NO NO NO Scope Total: 212 Page 5 of 7 15~ Midwest Project Addresses for Centerville 8/3/2005 - 1:41 :17 PM In Scope - still under investigation Addresses House: Street: Suf: 6937 CENTERVILLE RD 7105 MAIN ST 7168 MILL RD 7283 MILL RD 1710 PEL TIER LAKE Scope Total: 5 Dir: Unit_Code: Unit_Nbr: DR Page 6 of 7 15 J Midwest Project Addresses for Centerville 8/3/2005 - 1 :41 : 17 PM In Scope - still under investigation Addresses House: Street: Suf: Dir: Unit_Code: Unit_Nbr: City Total: 217 Page 7 of 7 15l Dran 6-21-05 CITY OF CENTERVILLE PERSONNEL POLICIES Successful public relations are a very important element in every City Employee's job. It is important to be considerate, pleasant, prompt and brief in all dealings with the citizens of the City of Centerville. The impression we make over the phone or in person, whether good or bad, will be the one that the citizen will remember. It is the mission of the City of Centerville to provide the highest quality service to Centerville residents and taxpayers in the most effective, efficient manner possible. Proper adherence by all City Employees to these policies will help attain that goal. 1. PURPOSE AND APPLICATION 1.1 Purpose General The information in these personnel policies serve only as a general reference to the City of Centerville's current policies and procedures. None of these rules and policies constitutes a contract between the employee and the City. These rules and policies are not a guarantee of continued or future employment or intended to alter the employment at will relationship in any manner. Employees have the right, with appropriate notice, to terminate their employment at any time, for any reason or no reason, and the City retains a similar right, subject to any statutory or constitutional restrictions placed upon it as a public employer. If at any time there is a difference between a statement in these documents and source material, such as plan documents, the source material that is current at that time will take precedence. 1.2 Scope Application: This personnel policy applies to all City of Centerville Employees, except the following: A) Elected officials; B) Consultants rendering professional service; C) Members of City Boards, Commissions, and Committees (this Subsection applies only to non-employee members of these City Boards, Commissions and Committees); D) Volunteers; E) Persons engaged under a specific employment contract. Collective Bargaining: All Employees covered by a collective bargaining agreement entered into in accordance with the Public Employers Labor Relations Act, Minnesota Statutes ~179.61 - 179.77, and ~179A.Ol - 179A.25 shall be exempt from any of these provisions which direcdy conflict with the language in the bargaining agreement. 1~ 1.3 Authority Rights: The City reserves the right to operate and manage its affairs in all respects in accordance with existing and future laws and regulations. These rights shall specifically include, but not be limited to, the right to adopt, amend, repeal, interpret or terminate the personnel policy and work rules without prior notice. The City reserves the right to make these changes retroactive or prospective. Amendments shall be effective the day of adoption unless a different date is specified. The City further reserves the right to make reasonable variations from this policy where the City Council determines that a strict and literal application of the policy would cause an undue hardship on the City, its Employees, or an individual Employee. Interpretation: The City Administrator shall make initial interpretation of these policies or decision on items not covered within these policies and such interpretation will be binding unless modified or overturned by the City Council. This policy supersedes any prior policies, representations or understandings and shall be subject to all applicable State and federal Laws, as well as City Ordinances. 1.4 Equal Opportunity Employer Non-Discrimination: The City of Centerville strives to provide full and equal opportunities for every person in all areas related to employment, training, promotion and compensation. No individual shall be discriminated against with respect to compensation, terms, conditions or other privileges of employment because of race, color, creed, religion, gender, age, national origin, sexual orientation, marital status, veteran status, public assistance status, disability, or to any other group or class against which discrimination is prohibited by State or federal law. 2. DEFINITIONS The following words and terms shall have the meaning as defined herein, unless the context indicates otherwise. Absent Without Leave: Any absence of an Employee from duty including any absence for a single day or part of a day that is not authorized by a specific leave of absence or time off under the provisions of this policy. Anniversary Date: The month and day of initial hiring or promotion of a regular full-time or regular part-time Employee. Appointing Authority: The City Council or City Officer to whom the Council has delegated authority to appoint personnel. Benefits: Privileges or other compensation granted to Employees in the form of leaves of absence, insurance, or pay received in lieu of accrued leave upon termination of employment. City: The City of Centerville. 11 City Administrator: The City Administrator of the City of Centerville. City Council: The City Council of the City of Centerville. Compensatory Time: For exempt Employees, the same amount of time off work as the employee has overtime hours worked. For non-exempt Employees, time off work at one- and-one-half times the number of overtime hours worked. Demotion: The change of an Employee's status to a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. Department: A branch of City administration with responsibility for one or several assigned functions. Department Head: The supervisor of a department. Employee - Exempt: An Employee not covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Intermittent: An at-will Employee who works occasionally or on-call for an indefinite time, under the same terms and conditions as a temporary Employee. Employee - Full-Time: An at-will Employee working at least 32 hours per week, who has successfully completed a required probationary period, and serves in a position funded in the approved City budget for a given fiscal year. Employee - Non-Exempt: An Employee covered by the overtime provlslons of the federal Fair Labor Standards Act. Employee - Part-Time: An at-will Employee working less than 32 hours per week, who has successfully completed the required probationary period and who is not eligible for benefits, other than those mandated by state or federal law. Employee - Regular: An at-will Employee who has successfully completed all stages of the selection process including the training period and/or probationary period. Employee - Seasonal: A full-time or part-time at-will Employee whose appointment is limited to a specific season of the year and is employed under the same terms and conditions as a temporary Employee. Employee - Temporary: A full-time or part-time Employee who serves in a position on a temporary basis where no benefit eligibility exists and no credit is given for seniority. Employer - The City of Centerville. Hours Worked: Includes all hours that the Employee actually performs duties that benefit the City, including: rest periods or breaks, meetings, training programs, travel between work sites on a work day, time spent performing duties after hours or on weekends due to emergencies (call backs) and any time performing duties outside the normal shift, even if it is not "authorized." 11 Job Classification: A group of positions sufficiently alike in duties, qualifications, authority and responsibility to warrant the same job title, grade and pay schedule for all positions in the group. Job Description: The written description of a job containing a title, a statement of duties, authority and responsibilities of the job, and the qualifications and experience deemed necessary and/or desirable for the satisfactory performance of the duties of the job. Lay-Off: The separation of an Employee from employment due to elimination of a position; lack of funds or other reason determined by the City Council. Performance Report: A review of an Employee's performance by the supervisor to communicate an Employee's strengths or deficiencies, as well as expectations for improvement. Position: A specific job, calling for the performance of certain duties and having certain responsibilities. Probationary Period: A period of time at the beginning of employment (or the beginning period of a promotion, transfer) that is designed as a trial period. The probationary period is also considered a training period and is the last part of the selection process. Promotion: An advance in position from one classification or grade to a higher classification or grade. Resignation: Employment termination initiated by the Employee who chooses to leave the employment voluntarily. Transfer: A movement of an Employee from one job class or position to another of comparable class and pay range. 3. ORGANIZATION 3.1 Personnel Files Employment File: The City Administrator or designee shall maintain a separate employment file for each Employee. Each file shall contain a record of each classification of each position the Employee has held with the City and shall also contain a record of all personnel action regarding the Employee including examination records, performance reports, disciplinary proceedings, demotions, promotions, salary changes and any other document relevant to City employment. 3.2 Job Description General: The City will maintain a written description of each job containing a title, a statement of duties, authority and responsibilities of the position, and the experience and qualifications deemed necessary and/or desirable for the satisfactory performance of the duties of the position. These descriptions will normally be 19 updated periodically, as duties or assignments change, or at the discretion of the City Administrator. 3.3 Assignment of Work Responsibility: Assignment of work duties and scheduling work is the responsibility of the Department Head. It is recognized that jobs may change over time to respond to the changing needs of the organization. 3.4 Classification of Job Duties Responsibility: The classification of job duties, establishment of nurumwn qualifications, and the maintenance of job descriptions and related records shall be the responsibility of the City Administrator or designee. Salary Range: Each job description shall be assigned a salary range based upon, but not limited to, the following factors: A) An evaluation of the knowledge, accountability, problem solving, abilities and working conditions of the position; B) The duties and rates of pay for other job classifications, whether comparable or not; C) The prevailing rates of pay for comparable positions in both public and private employment in the appropriate labor market; ill Financial and fiscal policies and considerations of the City, and other pertinent economic factors. Approval: Each fiscal year, the City Council shall review the pay plan and make changes it determines are necessary. The City Council may modify salary ranges at any time. The City Council shall adopt hourly rates of pay for all positions not covered by the classification and pay plan. Reclassification: Whenever a job has changed sufficiendy so that it no longer fits the description, the City Administrator or designee shall make recommendation to the City Council regarding the appropriate action which could involve: reclassifying the job to another existing job class; creating a new job class, updating the job description, restructuring the job to fit an established or proposed class, or other action as deemed appropriate. 4. APPOINTMENTS 4.1 Vacancies General: Vacant positions that the City Council chooses to fill_will be filled on the basis of a regular or'temporary appointment and may be made on a full-time or part- time basis. fo Procedure: Vacancies may be filled by promotion of an existing qualified employee or filled by hiring from outside as determined by the City Council.. Evaluation Method: Applicant qualifications will be evaluated in one or more of the following ways: a rating of experience and training, a written test, an oral test or interview, a performance or demonstrative test, or other appropriate job-related exam. 4.2 Job Posting Internal Posting: Position vacancies for regular full-time and regular part-time positions will be posted on the official City bulletin boards in City Hall and the Public Works building in addition to, or in lieu of advertising externally. The posting will specify the tide, starting salary or range, the nature of the work to be performed, how to apply, the closing date for receiving applications, and other pertinent information. 4.3 Recruitment and Selection Recruitment: The City Administrator or designee is responsible to manage the recruitment process to assure compliance with federal and state laws as well as City of Centerville practices. This includes approving all job postings, advertisements, placing of job advertisements, addendums to the application and other recruitment materials. The City Administrator or designee will meet with the appropriate supervisor to determine the best methods for recruiting. All appointments shall be made on the basis of merit and fitness for the position. Merit and fitness may be determined by written, oral and/or other job-relevant examination, as well as by consideration of education, past experience and other job-relevant qualifications. Announcement: When the City recruits a position externally, the position will be advertised in selected newspapers, periodicals, newsletters and/or through direct mailings at least ten (10) days in advance of the deadline for application. Application Form: Applicants for initial hire or promotion must normally submit written application materials setting forth their qualifications and such other information as may be pertinent and required by the City. Unless otherwise stipulated by the City Administrator, applications will not be considered complete without the inclusion of a signed, official City of Centerville employment application form. Application Review: The City Administrator and/or the supervisor shall review all applications and conduct job-relevant background reviews screening all applications to determine candidate qualifications. Initial interviews may be conducted of the applicants whose qualifications are best -suited for the position. Any applicant not meeting minimum qualifications required for the position shall be rejected for further consideration. Examination: If an examination is required for a position, the examination shall be administered by the City Administrator or his/her designee at a time and place established by the same. Upon receipt of the examination results, the City PI Administrator or his/her designee shall notify each person taking the examination, in writing, of the results of the examination. Examination scores will be adjusted in accordance with the provisions of the Veterans Preference Act where applicable. Disqualification of Application: An applicant may be rejected at any time if the applicant fails to respond at any stage of the selection process. 4.4 Appointment Authority Regular: The City Council is the Appointment Authority for the City of Centerville and will make all full-time appointments, based upon the recommendation of the City Administrator. The City Administrator shall submit a hiring recommendation based on the interview results of eligible candidates to the City Council. Other: Appointments to budgeted part-time, seasonal, intermittent, and temporary positions may be delegated to the City Administrator. 4.5 Temporary Appointments General: If necessary to prevent interruption of service or inconvenience to the public, the City Council may approve temporary appointments. A temporary appointment may be made for a specified period of time or may be open-ended. When the appointment is open-ended, the City Administrator shall determine the ending date based on needs of the City, subject to Council approval. Temporary appointments will normally be of duration of six months or less. Extension of this maximum time period may be made on an exception basis if warranted by the needs of the City and approved by the City Council. Appointees to temporary positions will not be entitled to benefits. 4.6 Pre-Employment Medical Exams Applicability: The City may determine that a pre-employment medical examination is necessary to determine fitness for any City position. Where a medical examination is required, the offer of employment shall be made contingent upon successful completion of the medical exam. If the City determines that pre-employment medical exams will be required, they shall be required of all candidates who are conditionally offered employment for a given job class. Confidentiality: The information obtained during the medical exam shall be treated in the same manner as for confidential medical records under the Minnesota Data Practices Act and HIP AA regulations. Exam: A licensed physician designated by the Employer shall conduct the exam. The physician conducting the exam shall be provided with a description of the duties and responsibilities and other pertinent information about the position. The City shall pay the cost of the exam. The physician shall notify the City Administrator whether or not a candidate is medically able to perform the job. 12 Notification of Results: The City Administrator shall inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he or she shall be notified of this determination and may request further explanation from the physician. 4.7 Employment of Minors General: Employment of minors will be limited to the ages and conditions as provided by the federal Fair Labor Standards Act (FLSA) and, where more restrictive, State child labor laws. 4.8 Union Representation Labor Relations Act: Relations between the City and its organized Employees are guided by the Public Employment Labor Relations Act (PELRA) of 1971, as amended. A copy will be made available for Employees upon request. Joining a union is not required for employment. However, under the Act, the Union may require individuals in a represented bargaining unit who are not members of the Union to contribute a "fair share fee." 4.9 Probationary Appointments Purpose: The probationary period is an integral part of the selection process and shall be utilized for observing an Employee's work and for training the Employee in the work expectations, for assessing the Employee's abilities, skills, and interest, and for rejecting any Employee whose performance does not meet the required work standards. The first six (6) months of employment shall be considered an Employee's probationary period. Duration: Probationary periods apply to new hires, transfers, promotions and rehires. The Council, under special circumstances, may extend the probationary period up to a maximum of six (6) additional months. Termination during Probationary Appointment: The City Council, or the City Administrator with approval of the City Council, may terminate an Employee anytime, for any reason, during that Employee's probationary period. The Employee so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he or she is a veteran, in which case the procedure prescribed in Minnesota Statute ~197.46 shall be followed. Nothing in this Personnel Policy shall be construed to imply that after completion of the probationary period, an Employee has any vested interest or property right of City employment. Demotion: Employees terminated during a probationary period from a position to which they were transferred or promoted may be reinstated to a position in the class from which they were transferred or promoted, upon approval of the appointing authority. If a position in that class is not open, the Employee may be placed on leave of absence without pay until such time as an appropriate position is available. B Completion of Probation Period: A performance evaluation will be completed and reviewed with the Employee before the end of the probationary period. The City Administrator will notify the Council as to whether the Employee's performance has been satisfactory or not, and whether the employment relationship should be continued. City Administrator: In the case of the City Administrator, the Council will evaluate the Employee and determine whether or not to continue the employment relationship. The evaluation of the City Administrator shall be in writing on a performance review form. Notification: If the notification indicates the Employee has successfully completed the probationary period and employment will be continued, the Employee will become a regular Employee within the meaning of this policy. The Employee's length of service will be computed from the date of hire for the purpose of calculating the term of probationary period. 4.10 Background Investigation Upon the request of the City Administrator, the police department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. The data to be provided must only be about finalists for City positions of employment. The City Administrator must obtain the consent of the finalists before requesting the data, but an applicant's failure to provide consent may disqualify the applicant from the prospective position. 5. EMPLOYMENT STATUS CHANGES 5.1 Reclassification General: A recommendation for an Employee to receive a reclassification will be made on the basis of the job's content, resulting from significant changes in the kind, difficulty, and/or responsibility of the work performed in the position. A reclassification may warrant an increase or decrease in salary range. The City Council must review all reclassification recommendations made by the City Administrator. Reclassification will be approved only by the City Council. 5.2 Promotion General: Vacancies may be filled by promotion of present Employees who meet the requirements established for the classification, when the City Council determines that a promotion is in the best interest of the City. 5.3 Demotion General: An Employee may be demoted if found unsuited for the present position but may be expected to perform satisfactorily in a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. An Employee it) may also be demoted if his/her position has been abolished or reclassified and he/she cannot be transferred to a position of equal pay for which they are qualified and suited. 5.4 Reduction of Workforce General: If it is necessary to reduce personnel, temporary Employees and those serving a probationary period in affected job classes will be separated before regular Employees. Within each of these groups, the selection of Employees to be retained shall be based on merit and ability as determined by the City Administrator, subject to Council ApprovaL Lay-off: The City may layoff any Employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, 6f because of changes in organization or other reason determined by the City Council. Two weeks advance written notice of the lay-off shall be given when the need for the layoff is foreseeable. An Employee may be transferred to another position if the City Council determines that such Employee is qualified and a position is available. When a lay-off occurs in a job classification in which more than one Employee serves, qualification and job performance as determined and applied by the City Council shall be the basis for determining which Employees are laid-off unless otherwise required by law. Not Disciplinary Action: The suspension and dismissal procedures outlined in Section 17, Discipline, of these policies shall not apply to separation covered by reduction in force. 6. COMPENSATION AND WORK HOURS 6.1 General Policy Wages: All Employees of the City shall be compensated according to wage schedules or salaries as determined annually by the City Council upon the recommendation of the City Administrator. The Council may change or modify the wages or salary of any job class at any time for budget reasons. Starting Wage: Initial appointments to full-time positions will normally be made at the adopted wage for the applicable job class. Exceptions may be made to the starting rate at the discretion of the City Council, based on additional education, training, qualifications and/or experience above that normally required for the position. 6.2 Pay Periods Bi-weekly: Employees shall be paid by check, on alternate Thursdays. The pay received by an Employee will be for the hours worked during the pay period plus any holidays, compensatory time, overtime, and PTO taken during the period. cP5 6.3 Work Hours General: All Employees are expected to perform their regular work duties when required to do so by their supervisor, including situations where the workday or workweek requires additional hours or different hours from that normally scheduled. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Timeliness: It is expected that all Employees will report to work on time, use their available hours to the best advantage, and leave only after the regular work hours are completed. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Full-Time Work Week Defined: The regularly scheduled work week for full-time, non-supervisory Employees is eight (8) hours per day and forty (40) hours per week, with the regular work week defined as Monday through Friday, 8:00 a.m. to 4:00 p.m., including rest periods. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Part-Time Work Week Defined: The regularly scheduled work week for part- time, non-supervisory Employees is less than thirty-two (32) hours per week, including rest periods. Flexible work schedules will be allowed on a case by case basis as approved by the City Administrator. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). 6.4 Work Breaks Meal Break: Employees working eight or more consecutive hours will be authorized an unpaid meal break. Rest Break: When working under conditions where the use of a rest break is practical, Employees will be allowed to take a fifteen-minute break approximately midway through each four-hour shift. The time of the break is subject to the approval of the supervisor. Unused rest breaks may not be accumulated, nor may they be used for any purpose other than a mid-shift rest period. Unused rest breaks may not be used to leave work early. 6.5 Job Sharing General: Job sharing will be considered on an individual basis at an Employee's request. Arrangement should be made with the immediate supervisor. Any j~ agreement between an Employee and supervIsor IS subject to approval by the Council. 6.6 Overtime/Compensatory Time General: The City of Centerville has established this overtime policy to comply with applicable state and federal laws governing accrual and use of overtime. The City Administrator will determine whether each Employee is designated as "exempt" or "non-exempt" from earning overtime. In general, Employees in executive, administrative, and professional job classes are exempt; all others are non-exempt. Non-Exempt Employees: All overtime-eligible Employees will be compensated at the rate of time and one-half (1%) for all hours worked over 40 in one workweek. Personal leave and paid holidays will count toward "hours worked." Compensation will take the form of either overtime payor compensatory time. Compensatory time is paid time off at the rate of one and one-half (1%) off for each hour of overtime worked. Workweek: The workweek is Sunday morning from 12:00 a.m. to Saturday evening at 11 :59 p.m. Approval: The Employee's supervisor must approve overtime hours in advance. An Employee who works overtime without prior approval may be subject to disciplinary action. Pre-authorization may be presumed by Employees in emergency situations such as excess snowfall, flood, severe storms, water main breaks, lift station malfunctions, or other similar situations where the immediate response of staff is required to avert endangerment of life, home or property. In the event of an emergency situation, the City Administrator shall be notified immediately. Compensatory Time: Overtime earned will be paid at the rate of time and one-half on the next regularly scheduled payroll date, unless the Employee and the Department Head mutually agree in advance the overtime will be banked as compensatory time in lieu of payment. This advance agreement can take the form of the Employee indicating on his/her timesheet that he/she would prefer to receive compensatory time rather than paid overtime for the overtime hours worked on that payroll period. Accumulation: The maximum compensatory time accumulation is forty (40) hours unless a higher amount is established by the City Council. Use of Compensatory Time: Employees may request and use compensatory time off in the same manner as other leave requests. Supervisors shall normally grant such requests, even if another Employee must be called in to cover the hours, unless it causes a serious disruption in business operations. Exempt Employees: Exempt Employees are expected to work whatever hours are necessary in order to meet the performance expectations outlined by their supervisors. Generally, to meet these expectations, and for reasons of public accountability, an exempt Employee will need to work forty (40) or more hours per 71 week. Exempt Employees do not receive extra pay for the hours worked over forty (40) in one workweek. Salary Basis: Exempt Employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and they receive their full salary for any day in which any work is performed. The City will only make deductions from the weekly salary of an exempt Employee in the following situations: A) The Employee is in a position that does not earn personal leave and is absent for a day or more for personal reasons other than sickness or accident. B) The Employee is in a position that earns personal leave, receives a short term disability benefit or workers' compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he/she is either not yet qualified to use the paid leave or he/she has exhausted all of his/her paid leave. C) The Employee is absent for a full workweek and, for whatever reason, the absence is not charged to paid leave (for example, a situation where the Employee has exhausted all of his/her paid leave or a situation where the Employee does not earn paid leave.) D) The very first workweek or the very last workweek of employment with the City in which the Employee does not work a full week. In this case, the City will prorate the Employee's salary based on the time actually worked. E) The Employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness or injury, but: . Paid leave has not been requested or has been denied; . Paid leave is exhausted; . The Employee has specifically requested unpaid leave. F) The Employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all Employees. G) The Employee takes unpaid leave under the Family and Medical Leave Act (FMLA). H) The City may for budget reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the weekly salary of an exempt Employee. In this case, the Employee will be treated as non-exempt for any workweek in which the budget-related deductions are made. I) The City will not make deductions from pay due to exempt Employees being absent for jury duty, attendance as a witness, or temporary military leave, but will require the Employee to pay back to the City any amounts received by the Employee as jury fees, witness fees, or military pay. If the City yp inadvertendy makes an improper deduction to the weekly salary of an exempt Employee, the City will reimburse the Employee and make appropriate changes to comply in the future. Requirement to Work Overtime: Generally overtime should be avoided; however, all Employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their Employees when assigning overtime work. 6.7 Outside Employment General: Employees must devote all work time to City business. Work time describes the entire workday as scheduled. No work relating to outside employment or other non-City business may be performed during work time. Conflict of Interest: Outside employment may not present a conflict of interest, or in any way jeopardize the welfare of the City. Performance: Outside employment shall not interfere with an Employee's proper performance of City duties. Employees are required to be available at all times for emergency or overtime work as needed. With the exception of overtime work, Employees should be able to report to work refreshed and ready for work. Contracts with City: Employees are prohibited from working for any contractor or company that has a contract with the City during the period of time in which work is being done for the City. Supplies: No Employee shall accept employment that requires the use of City equipment, facilities or material. Compensation: No Employee shall accept payor compensation from anyone for work done during time being reimbursed by the City. Employees who are volunteer firefighters shall: A) Make up time lost due to emergency calls; or B) Use accumulated personnel leave or other leave for such calls, or pay the City any earnings received as a volunteer for such calls. C) Unless authorized otherwise, only one Employee from a single department, may respond to an initial fire call. Questionable Situations: Any doubtful case or problem should be taken up with the City Administrator if it may involve a conflict of interest. 6.8 Unauthorized Absences General: Employees may not be absent from duty without permission from their supervisor. Any Employee absent from duty without leave or permission will be J9 subject to disciplinary action up to and including dismissal. Unauthorized absence from work may be considered a resignation without notice and not in good standing. 6.9 Solicitation General: Solicitation by Employees for any purpose is prohibited during the working time of the Employee who is soliciting and the Employee being solicited. This shall include canvassing, collection of funds, pledges, taking orders or subscriptions, circulation of petitions, solicitation of memberships or any similar type of activity. Exceptions may be made with prior approval of the City administrator or designee. Distribution of literature by Employees including handbills, leaflets, circulars or other similar material is prohibited at any time in any working area. 7. HOLIDAYS 7.1 General Eligibility: Regular full-time Employees are eligible for the paid holidays as listed below. Part -time, seasonal and temporary Employees will not be eligible for holiday pay. 7.2 Holidays New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Fourth Friday Christmas Day Floating Holiday January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September November 11 Fourth Thursday in November Friday after Thanksgiving December 25 Date to be pre-approved. Sunday /Saturday Holidays: If a holiday falls on a Sunday, the following day will be the observed holiday. If a holiday falls on a Saturday, the preceding day will be the observed holiday. . . Floating Holiday: Each Employee gets one floating holiday per year and it may be taken at the request of the Employee, with prior approval of the Employee's supervisor. Floating holiday may be taken during the probationary period. An unused floating holiday shall be forfeited and may not be carried over to the next payroll year nor paid as severance. 7.3 Holiday Pay Worked: An Employee required to work on a holiday shall be paid at the rate of two and one-half (2 V2) times the Employee's rate of pay. 90 Not Worked: An Employee not scheduled to work on holidays will be compensated at the normal hourly rate. On Leave: Holidays occurring during an Employee's PTO or funeral leave will be considered a holiday and the Employee's leave bank will not be charged for PTO or funeral on that day. 8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY 8.1 General Eligibility: Full-time Employees who have worked for the City for at least six months are eligible to accrue annual Personal Time Off leave (PTO) from the date the Employee is hired. PTO will be available for use as it is accrued according to the schedule below. 8.2 Accrual Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates. Years of Service o through 5 years 6 through 10 years 11 through 15 years 16+ years PTO Earned 6.77 hours per pay period 8.31 hours per pay period 9.85 hours per pay period 11.38 hours per pay period Accrual While Using: Employees using earned PTO shall be considered to be working for the purpose of accumulating additional PTO. 8.3 Requirements Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval by the Department Supervisor or City Administrator. PTO may be taken in increments of one hour or more. Up to a maximum of 176 hours of accrued PTO may be carried over to the next year. Procedure: To be eligible for PTO leave with pay, an Employee shall report as soon as possible to his or her Department Head the need to take personal leave and its estimated duration. Requests to use PTO shall be received at least twenty-four hours in advance of the requested time off. This notice may be waived at the discretion of the City Administrator. Pay-Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate of pay in effect at the time of PTO request. In the event of termination in good standing, all earned PTO will be paid at the Employee's regular rate of pay. 9/ Use of PTO Leave during a Holiday: Holidays occurring during an Employee's PTO leave will be considered a holiday and the Employee will not be charged for PTO on that day. Coordination of PTO Leave with Family and Medical Leave: In order to allow coordination of Personal Time Off leave with Family and Medical Leave, Employees seeking to take PTO may be required to provide enough information about the purpose of the leave to allow a determination of whether the leave will also qualify for Family and Medical leave. Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal leave for the purpose of receiving double compensation. Workers' Compensation: Employees are covered by workers' compensation laws and regulations of the State. In the event an Employee is disabled and is entitled to workers' compensation, the Employee will keep any workers' compensation payments received and will be eligible to receive a bi-weekly pay check equal to one- third (1/3) of the Employee's regular pay through the use of personal leave benefits. In addition, the Employee will be entitled to insurance benefits during a workers' compensation leave. Employees receiving such workers' compensation will be considered working for the purpose of accumulating additional personal leave benefits. Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out subject to the following rules and regulations: (A) The Employee must be in good standing and give proper notice of termination in the case of resignation. (B) Qualifying Employees shall receive pay for all of their unused PTO accumulated at the time of termination. 8.4 Donation of Personal Leave General: With the expressed written approval of the City Council, City Employees may donate accrued PTO in one-hour increments to fellow Employees experiencing extended time off due to a serious medical problem or condition and who have no accumulated PTO or compensatory time. The use of this donated personal leave must be approved by the Department Head and the City Administrator and will be converted to the receiving Employee's hourly rate. This subdivision does not apply to part-time, temporary or seasonal positions or unionized Employees who have a sick pool that is already established. The donation of personal leave from one Employee to another shall be subject to the additional following terms and conditions. (A) A written request to donate personal leave must be made to the City Council via the City Administrator. (B) The City Administrator shall have the right to deny use of donated personal leave or limit its use in the best interests of the City. 9~ 9. LEAVES OF ABSENCE 9.1 Unpaid Leave General: The City Administrator may authorize an unpaid leave of absence for up to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by the City Council. Decisions on unpaid leave of absence requests will normally take into consideration the Employee's performance, length of service and the general interest of the City. No Employee benefits will be earned by an Employee while on unpaid leave of absence and an Employee will not accrue or be paid holiday payor PTO leave while on leave of absence. Leave of absence hours will not count toward seniority and all accrued PTO must normally be used before an unpaid leave of absence will be approved. 9.2 Medical Leave General: Full-time employees may take of to six (6) weeks of unpaid leave for reasons relating to family and medical care. Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave during a twelve (12) month period to care for a newborn or newly adopted child or newly-placed foster child; care for a spouse, son, daughter or parent with a serious health condition; or care for themselves during a serious health condition. A serious health condition is defined as: (A) An illness, injury, impairment or physical or mental condition that involves either inpatient care or continuing treatment by a health care provider for three (3) or more consecutive days; (B) Any period of incapacity because of pregnancy or prenatal care; (C) Any period of incapacity because of a chronic, serious condition; (D) Any period of absence to receive multiple treatments by health care providers for reconstructive surgery after an accident or injury, or for a condition that would likely result in a period of incapacity of more than three (3) consecutive days if left untreated. Medical Certification: The City may require the Employee to document the need for the leave by providing a certification issued by a health care provider. The Employee will be allowed fifteen (15) calendar days to obtain the certification. Intermittent/Reduced Schedule Leave: Employees may take leave on an intermittent basis or work a reduced schedule under certain circumstances and subject to City Council review and approval. Substitution of Paid Leave: Employees may choose to use accrued paid leave to cover some or all of the leave taken. 93 Job Restoration: When an Employee returns from medical leave, the City will restore the Employee's original job or an equivalent job unless the Employee's job was eliminated during the leave. In this instance, the employee will be treated as laid off pursuant to Section 5.4. Health Benefits: The City will keep the Employee on its health insurance coverage, including family coverage, but will not continue to pay the City's share of the coverage. The Employee must pay the entire premium. The City may cancel coverage if the Employee's premium payment is more than thirty (30) days late and the City has given the Employee written notice at least 15 days in advance advising that coverage is going to be canceled if the premium is not received. Other Benefits: Other benefits, including cash payments chosen by the Employee instead of group health insurance coverage do not have to be maintained during periods of unpaid medical leave. 9.3 Military Leave General: Minnesota Statutes, ~ 192.26 - 192.261 provide that an Employee of a municipality who is a member of the National Guard, the Naval Militia, the Officer's Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve component of the military or naval forces of the United States, is entided to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time such Employee is engaged in training or active service, not exceeding a total of fifteen (15) days in any calendar year. Conditions: The leave of absence is only in the event the Employee returns to employment immediately upon being relieved from military or naval service, or is prevented from returning by physical or mental disability or other cause not the fault of the Employee, or is required by the proper authority to continue in military or naval service beyond the fifteen (15) day period allowed for the paid leave of absence. Notice Requirements: Notice will be given to the City at least fifteen (15) working days in advance of the requested leave. Notice may be waived under certain circumstances. Active Duty: In accordance with State law, the Employee will be granted an unpaid leave of absence when called into active duty. If an Employee has not yet used his/her fifteen (15) days of paid leave when called to active duty, use of any unused paid time will be allowed prior to the unpaid leave of absence. Benefits: Eligibility for continuation of insurance coverage will be in accordance with the Uniformed Services Employment & Reemployment Rights Act of 1994 (USERRA). The Employee and dependents have the right to eighteen (18) months of continuation coverage. When the Employee returns to work, the Employee and any dependents may re-enroll in the City's insurance plan without any pre-existing condition limitations or waiting periods that might otherwise apply to a new Employee, whether or not the Employee or their dependents chose to continue 91 coverage during military leave. The leave of absence will not be considered work time for purposes of PTO accrual. Status upon Return: Returning reservists have the right to return to their jobs or to another job of similar seniority, status, and pay upon completion of active duty in accordance with M.S. 192.261, Subd. 2 and 38 u.s.c. ~ 2021 and 2024. If the Employee chooses not to return to work for the City, federal COBRA and / or Minnesota Continuation laws would apply. 9.4 Jury Duty General: Regular Employees may be absent with pay when serving jury duty or when subpoenaed as a witness in court or voluntarily serving as a witness in a case in which the City is a party. Pay: To receive their normal wages, the Employee must pay the City the jury duty compensation, minus any mileage or parking reimbursement. If the jury duty compensation exceeds the regular salary rate, the Employee may keep the difference. 9.5 Funeral Leave General: Paid time off may be granted, up to a maximum of three (3) days, in the event a regular Employee suffers a death in his or her immediate family, in accordance with the provisions of this Section. Additional time off without pay, or Personal Time Off if available and requested in advance, will be granted as may reasonably be required under individual circumstances, subject to the approval of the department head. Immediate Family Defined: Immediate family (for purposes of this Section) is defined as an Employee's parent, step-parent, spouse, child, step-child, foster child, adopted child, brother, sister, step-brother, step-sister, grandparent, grandchild, spouse's parents, brother-in-law, sister-in-law, or member of the immediate household. Pay: The actual amount of time off, and funeral leave approved will be determined by the City Administrator depending on individual circumstances, (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). In these situations, Employees will receive their regular pay except that Employees will not be paid for regularly scheduled days off. 9.6 Parenting Leave General: Under Minnesota Statute ~ 181.941, an Employee is eligible to take up to six weeks time off without pay in conjunction with the birth or adoption of a child. The leave may begin not more than six weeks after the birth or adoption; except that, in the case where the child must remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. Eligibility: Employees who work at least half-time and have worked for the City for at least twelve (12) consecutive months are eligible for parenting leave. 96 Health Benefits: Insurance coverage as was previously in effect, will continue while on parenting leave. The City will continue to pay its share of the coverage as if the Employee were at work. The Employee will be responsible for his/her share. Use of Personal Leave: Employees are not required to use personal leave during parental leave but may use personal leave at their option for any period of this leave. Benefits will not continue to accrue during unpaid Parenting Leave. Reinstatement: The Employee is entitled to return to work in the same or comparable position and at the same rate of pay the Employee was receiving prior to commencement of the leave unless the Employee's job was eliminated during the leave. In this instance, the Employee will be treated as laid off pursuant to Section 5.4. 9.7 School Conference and Activities Leave Leave of 16 Hours: Under Minnesota Statute ~ 181.9412, an Employer must grant an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12) month period to attend school conferences or school-related activities related to the Employee's child, provided the conferences or school-related activities cannot be scheduled during non-work hours. If the Employee's child receives child care services or attends a pre-kindergarten regular or special education program, the Employee may use the leave time provided in this section to attend a conference or activity related to the Employee's child, or to observe and monitor the services or programs, provided the conference, activity, or observation cannot be scheduled during non-work hours. When the leave cannot be scheduled during non-work hours and the need for the leave is foreseeable, the Employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the Employer. Foster Child: For the purpose of this section, the definition of "child" includes foster child. Unpaid or Use of PTO: The school conference and activities leave will be unpaid, except that an Employee may substitute any accrued paid PTO leave or compensatory time for any part of the leave under this section. 9.8 Service as Election Judge General: Under Minnesota Statutes ~ 204B.195, an individual who is selected to serve as an election judge pursuant to ~ 204B.21, subdivision 2 may, after giving the Employer at least 20 days' written notice, be absent from work for the purpose of serving as an election judge without penalty. The Employer may restrict the number of Employees serving as election judges to twenty (20) per cent of the workforce at a single worksite. Wages: The salary or wages of the Employee serving as an election judge shall be reduced by the amount paid to the election judge by the appointing authority during 96 the time the Employee was absent from employment. The Employee also has the option to use personal leave for the absence. Request: The written request to be absent from work must be accompanied by a certification from the appointing authority stating the hourly compensation to be paid to the Employee for service as an election judge and the hours during which the Employee will serve. 9.9 Leave for Bone Marrow Donation General: Under Minnesota Statute ~ 181.945, an Employee who works an average of at least 20 hours per week is entitled to a paid leave of absence to undergo a medical procedure to donate bone marrow. The combined length of the leave may not exceed forty (40) hours, unless agreed to by the Employer. The Employer may require verification by a physician of the purpose and length of each leave requested by the Employee to donate bone marrow. If there is a medical determination that the Employee does not qualify as a bone marrow donor, the paid leave of absence granted to the Employee prior to that medical determination is not forfeited. 9.10 Civil Air Patrol Leave General: Under Minnesota Statute ~ 181.946, an Employee who works an average of at least 20 hours per week and is a member of the civil air patrol is entitled to leave of absence without pay for time spent rendering service as a member of the civil air patrol on the request and under the authority of the State or any of its political subdivisions. The leave shall be granted unless the leave would unduly disrupt the operations of the Employer. 9.11 Time Dffto Vote General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote in an election has the right to be absent from work for the purpose of voting during the morning of the day of that election, without penalty or deduction from salary or wages because of the absence. Elections Covered: For purposes of this section, "election" means a regularly scheduled State primary or general election, an election to fill a vacancy in the office of United States Senator or United States Representative, or an election to fill a vacancy in the office of State Senator or State Representative. 9.12 Leave for Adoptive Parents General: Under Minnesota Statute ~ 181.92, Employees shall, upon request, be granted a minimum of four weeks off, without pay, for the adoption of a child. The period of time off shall begin before, or at the time of, the child's placement in the adoptive parent's home, and shall be for the purpose of arranging the child's placement or caring for the child after placement. An Employee may choose to use accrued personal leave for all or a portion of the adoption leave. 9i 9.13 Sick or Injured Child Care Leave General: Under Minnesota Statute ~ 181.9413, Employees may use personal leave benefits provided by the City for absences due to an illness of or injury to the Employee's child for such reasonable periods as the Employee's attendance with the child may be necessary, on the same terms the Employee is able to use sick leave benefits for the Employee's own illness or injury. 10. TEMPORARY LIGHT DUTY POLICY 10.1 Application Temporarily Disabled: Consistent with public service needs, the City may assign light duty to employees who are temporarily disabled and unable to provide full performance of all work duties assigned to their job classification. The City reserves the sole right to determine, on a case-by-case basis, whether light duty will be assigned and, if assigned, what duties the employee will be expected to perform in the duration of the assignment. Procedure: The procedure for applying for light duty assignment will be as follows: A) When an Employee is unable, due to temporarily disability, to provide full performance of all work duties assigned to the Employee's job classification, the Employee may request light duty by completing the Request for Light Duty form and submitting it to his/her Department Head. The request shall state the nature and extent of the temporary disability and the job duties which the Employee is unable to perform, along with the expected length of the disability and any work restrictions related to the disability. The City will usually require the request to be accompanied by a physician's report containing diagnosis, current treatment, and physician approval for light duty assignment with any restrictions thereon. B) The City may require an independent evaluation conducted by a physician selected by the City to verify the diagnosis, current treatment, work restrictions and expected length of disability. C) Determinations regarding light duty will be made on a department-by- department, case-by-case basis. The Department Head, in consultation with the City Administrator, will consider such factors as public service needs and budgetary considerations, the need for work which may be assigned as light duty, the Employee's capability of performing the work, the number of Employees not available for work due to injury or illness, and other relevant factors. D) The City will determine what job duties the Employee will perform. These duties may include those currendy assigned to the Employee's job classification or any other duties the City considers to be appropriate. Duration of light duty will be determined at the sole discretion of the City. 9f E) Assignments to light duty will be reviewed on a monthly basis or more often as deemed necessary by the City. The City, in its sole discretion, reserves the right to terminate a light duty assignment at any time based upon, but not limited to, the factors set forth in sub-item C) above. 11. INSURANCE PLANS 11.1 Health, Dental, Disability, & life Insurance Upon proper application and subject to payment of any required premiums, all regular full time Employees, working at least 32 hours per week, will be required to be covered by the City's health, dental, short-term disability and life insurance plans. Subject to the payment of the required premiums, an Employee's dependents may also be covered under such plans. 11.2 Cafeteria Plan The City will contribute an amount, designated on an annual basis by action of the City Council, to the Employee for use in the City's Cafeteria Plan. Employees are required to choose at least the core benefit plan, as defined in the City's Cafeteria Plan document. Any balance remaining after the required core benefits have been purchased may be used in any authorized area of the plan, such as: (A) The purchase of additional life, disability, or long term care insurance offered through the City's plan; (B) Contribution to an authorized flexible spending account; (C) Contribution to an Employer sponsored deferred compensation (457) program. (D) Or, the Employee may elect to receive the balance in taxable income. 11.3 Continuation of Benefits Health Plans: Employees will be allowed to continue health and dental insurance coverage upon termination in accordance with Minnesota Continuation laws and/or federal COBRA regulations. Certain "qualifying" events trigger an Employee's and/ or dependents' right to continuation coverage. Termination or Reduction: Generally, an Employee and his or her dependents are allowed to continue coverage for a period of eighteen (18) months when one of the following qualifying events occurs: . A reduction in the Employee's work hours (including strikes or layoffs); or 99 . Voluntary or involuntary tennination of the Employee for reasons other than gross misconduct. Divorce, Separation, Death: In the instance of divorce, legal separation or death of the Employee, a spouse and/ or dependent child may continue coverage until: . Coverage is obtained under another group plan; or . Until coverage would otherwise end under the plan, such as the City tenninating their group coverage for all Employees. Life Insurance Benefits: Generally, if an Employee loses coverage through termination of employment or reduction in hours, s/he has a right to continue group life insurance benefits for a period of eighteen (18) months from the loss of the coverage date. Health FSA: In cases where an Employee has under-spent his/her health FSA, coverage generally will only be continued until the end of the plan year. 12. EMPLOYEE TRAINING/TRAVEL 12.1 General Policy - Training and Education Employees may take advantage of training opportunities to help them improve the performance of their present work assignments and to prepare them for future assignments. Cost, staffing, benefit to the City, and other appropriate issues will be considered by the City Administrator in approving requests or assigning training. Time to attend required training will normally be paid time. Advance payments may be authorized for conference registration fees. Once paid, Employees will be held responsible for those fees if the Employee later chooses not to attend, unless unforeseen circumstances appear such as an illness, death in the family, emergency, etc. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking require itemized receipts. 12.2 Tuition Reimbursement/Educational Assistance The City of Centerville encourages its Employees to enroll in job related educational programs and may provide support through tuition reimbursement. This does not include reimbursement for textbooks or study materials. Under IRS regulations, the reimbursement of certain courses must be reported as taxable income to the Employee. Requirements: In order for a class to qualify for reimbursement, the following conditions must be met: . The class/course must be job related; /ao . The class/course must be taken from an accredited institution of higher leaming or vocational-technical school; . The class/course must be approved by the City Administrator prior to enrolling; . The Employee must receive a passing grade (C or better) in order to receive reimbursement; . The Employee must complete a Tuition Reimbursement form and provide a brief course outline; . After the class/course has been completed, the Employee must provide a photocopy of the grade form and the original receipt for tuition; . The Employee must remain with the City for one year after completing the class/course, or reimburse the City for the total cost of any class taken in the previous one-year period. Forms: Tuition Reimbursement forms are available from the Finance Director. A photocopy of the completed Tuition Reimbursement form will be placed in the Employee's personnel file. Limit: No employee may receive in excess of $1,500 tuition reimbursement in any one calendar year. The City Council may waive this limitation in unusual circumstances where it is determined that there is a justifiable City need for an Employee to take additional schooling. 12.3 Travel Reimbursement The City Council may authorize travel at City expense for the effective conduct of City business. Authorization must be granted prior to incurring the actual expenses. Employees so authorized will receive reimbursement for necessary and incidental expenses according to the terms outlined in this policy and IRS requirements for an "accountable plan." Receipts and/or other verification of the expenses, which show the actual cost of lodging, meals and incidental expenses, are required for reimbursement. A) Automobile Expense: When Employees are required to use their own vehicles to conduct City business or to attend approved training, the City will reimburse the Employee for mileage at a rate established by action of the City Council. The adopted rate will remain in effect until a change in rate is approved. B) Overnight Travel: Lodging expenses include actual reasonable cost of lodging while away on approved travel or training. The amount of reimbursement for an individual attendee of a conference or meeting will normally be the least expensive single room rate available at the location of the conference, or the actual cost, whichever is less. C) Meal Allowance: Employees will be reimbursed for meals, including tax and a reasonable gratuity, when on approved assignment for the City. Employees will be reimbursed for meals in connection with conferences and /tJ/ meetings only when the meals are not included in the conference registration fee. In other words, Employees are expected to eat at the conference if meals are provided. The maximum allowable reimbursable expense per meal will be set periodically by the City Council. For meal reimbursement to be considered nontaxable under the IRS rules for an "accountable plan," the meal expense must be in connection with an overnight stay and a receipt must be provided. Reimbursement for meal expenses not in connection with an overnight stay are taxable and will be reported on the Employee's W-2 form. Meal costs which are not itemized and are part of a conference or meeting registration fee are not included in this requirement and will not be considered taxable. D) Tuition, Dues and Fees: When prior approval has been granted by the City Council, registration and/ or conference fees are eligible for reimbursement or pre-payment. E) Parking and Alternative Travel: The City will reimburse the Employee for necessary parking fees incurred for required travel. The City will also reimburse for the Employee for the reasonable cost incurred when approved travel is made by other means of transportation, but will be reimbursed only the amount that would have been reimbursed had the Employee traveled using the least costly method, unless otherwise approved. F) Overnight Travel Away From Home: Travel away from home is work time when it cuts across the Employee's work day. The time to be considered is not only hours worked on regular working days during normal working hours, but also during the corresponding hours on non-working days. Example: If an Employee regularly works from 8:00 a.m. to 4:30 p.m., Monday through Friday, the travel time during these hours is work time on Saturday and Sunday as well as on the other days. Thus, if travel is overnight and done outside of working hours, the travel time is not compensable. 12.4 Applicability General: Travel and expense reimbursement provided for in this section shall apply to both the Employees of the City and the members of the City Council traveling specifically to conduct City business. 13. PERFORMANCE APPRAISAL 13.1 Employee Performance Appraisal Schedule: Employees will normally have their performance evaluated at least once during the six- (6) month probationary period, and every twelve (12) months thereafter. Performance evaluations will be maintained in Employee personnel files and will be considered when personnel actions are contemplated. Performance /tJL appraisals will be conducted ill accordance with the established performance appraisal system. 14. SAFETY 14.1 General Safety Policy: The personal health and safety of each Employee of the City and the prevention of occupational injuries and illnesses are of primary importance to the City. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and has established safety policies and procedures for each department. Adherence to these policies is the responsibility of each Employee. Overall administration of this policy is the responsibility of each department head. Violation of established policies and rules may result in disciplinary action under the discipline section of the City's personnel policy. 14.2 Safety / Accident Reporting Forms: Workers' Compensation and OSHA laws require that Employees involved in job-related accidents and sicknesses file a First Report of Injury as soon as possible. If necessary the Employee's department head may file the report on behalf of the injured or sick Employee. The department head is also responsible for filing an accident report with the City's Safety Officer. 15. SMOKING 15.1 General Prohibited: In the interest of good health, the City discourages Employees from smoking. Smoking is prohibited within all City buildings. Approved Areas: The City Administrator will designate specific outdoor areas as smoking areas. There will be no smoking in areas not designated as smoking areas. If smoking results in discomfort to others, smokers are required to stop smoking. Smoking in non-approved areas may result in disciplinary action. 16. GRIEVANCES 16.1 Grievance Procedure Procedure: The following grievance procedure shall be followed by all Employees except those covered by the terms of a collective bargaining agreement. In all cases, grievances must be filed by the Employee adversely affected by the action of the City. Step 1: Any aggrieved Employee shall first file his/her grievance, in writing, with his/her immediate supervisor within ten (10) working days of the action from which the grievance arises or the date upon which /a3 Step 2: Step 3: Step 4: the Employee became aware of the action. In cases where the Employee has been adversely affected by an action administered by a City Employee of a higher rank than that of his/her immediate supervisor, the affected Employee shall file his/her grievance, in writing, with the City Employee whose action the adversely affected employee is grieving. Notice must include the following: A) Statement of the grievance and relevant facts; B) The remedy sought; and C) The specific provision of the personnel policy (if applicable). The supervisor shall respond to the grievance, in writing, within ten (10) working days. If the Employee is dissatisfied with the response of his/her supervisor, the Employee may, within ten (10) working days from the date of the response, appeal the grievance to his/her department head. The department head shall respond to the grievance, in writing, within ten (10) working days. If the Employee is dissatisfied with the response of the department head, he/she may, within ten (10) working days appeal to the City Administrator. The City Administrator shall respond to the grievance, in writing, within ten (10) working days. If the Employee is dissatisfied with the decision of the City Administrator, he/she may appeal, in writing, to the City Council within ten (10) working days of his/her receipt of the City Administrator's decision. The City Council shall consider the written appeal, along with the City Administrator's Step 3 response, and any other pertinent information developed throughout the grievance procedure. The Council shall then decide whether to affirm the City Administrator's decision or consider the issue anew. In general, Council review will be limited to interpretation of this personnel policy and will not relate to issues of fact. Assistance: An aggrieved Employee may be assisted in the presentation of his/her grievance by any person acting in an advisory capacity to assist in presenting all facts relevant to the grievance. At any step in the grievance procedure, the supervisory authority may request additional information, or conduct additional investigation, as he/she deems necessary. Time Limits: Failure to conform to the time requirements set forth above shall constitute a waiver of further steps in the above procedure. Time limits set forth in the grievance procedure may be waived, upon written consent of both parties. Any one or more of the steps set forth above may be waived by written consent of the Employee and the designated Employer representative to whom the grievance is being submitted. /01 Working Hours: The hearing and presentation of grievances shall be accomplished during ordinary working hours when consistent with Employee duties and responsibilities. An aggrieved Employee shall be allowed a reasonable amount of time, without loss of pay, to present evidence concerning his/her grievance. 17. DISCIPLINE 17.1 Objective Supervisory Responsibility: Supervisors are responsible for maintauung compliance with City standards of Employee conduct. The City reserves the right to use discretion and to deviate from this policy. Employee Responsibility: City Employees are expected to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct. Failure to do so may result in disciplinary action. Non-Discrimination: Discipline will be administered in a non-discriminatory manner. The supervisor will normally investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. 17.2 Process The City recognizes its continuing responsibility to develop and administer rules and disciplinary measures in a fair and consistent manner. The City will issue discipline at a level within its discretion for the act/inaction in question along with other factors that it deems relevant. Without limiting its right to issue discipline in other areas, an adequate reason for issuing a disciplinary action shall include but not be limited to each of the following kinds of conduct: . Incompetence or inefficiency in the performance of duties; . Failure to produce the quality of work and/ or the quantity of work the position or classification requires; . Wanton carelessness or negligence in the performance of duty; . Offensive treatment of fellow employees or other persons; . Willful violation of any lawful regulation or order, or failure to obey any lawful and reasonable directions given by the Employee's supemsor. . Violation of the provisions of these Personnel Policies; . Violating the Data Privacy rights of any employee, client, or member of the public; /~ . Conviction of a felony or gross misdemeanor or of a misdemeanor involving moral turpitude which affects the performance of assigned responsibilities; . Gross negligence or willful conduct causing damage and/or abuse of City property. . Absence from work for two (2) consecutive days without notice to supemsor. . Drinking alcoholic beverages during work hours, intoxicated while at work, or consuming or being under the influence of any controlled substance unless prescribed by a physician while at work; . Theft of public property, pilferage or other unauthorized taking of public property from a public premises for private use; . Carrying or otherwise possessing a firearm or other dangerous weapon at the workplace. Licensed peace officers who carry a gun for work purposes are exempt from this provision; . Sexual, racial, or unethical harassment or discrimination of any City employee or member of the public; . Acting in a manner not here and above specified which tends to lower discipline or morale within the City or that adversely affects the rendering of prompt, courteous and efficient service by the City and its employees to the public. In addition, disciplinary action may be taken for reasons specifically defined by department rules other than those listed herein. Discipline may take one of the following forms and may be applied progressively as noted below or based on the City's decision. Discipline except dismissal may be implemented by the City Administrator, subject to appeal to the City Council in accordance with the grievance procedure contained in this Personnel Policy. A) Oral Warning: Oral warning should normally be given for the first infraction to clarify expectations and put the Employee on notice that the performance or specific behaviors need to change. There may be time when the first infraction is so serious that an oral warning may be insufficient. B) Written Warning: A written warning shall normally state the reason for the warning along with a description of the events/problems that led to the warning. It shall normally describe actions taken by the supervisor to correct the problem, if applicable, including any timetable or goals set for improvement. It will indicate further disciplinary action that could result if the problem continues or if related problems occur. /o~ The warning will be given to the Employee to sign acknowledging that he or she has received the warning and a copy for their records. Another copy of the written warning shall be placed in the Employee's personnel file. Written warnings are more serious than oral warnings and normally follow verbal warnings when the problem is not corrected or the behavior is not consistently improved, given a reasonable period of time for improvement. Serious infractions may require skipping either a verbal or written warning, or both. C) Suspension: The Employee will normally be notified in wntmg of the reason for the suspension, either prior to the suspension or shortly thereafter. Upon the Employee's return to work, the Employee will be given a written statement outlining further disciplinary action possible should the problem continue or reoccur. A copy of the written document shall be placed in the Employee's personnel file. An Employee may be suspended pending an investigation of an allegation. If the allegation is proven false after an investigation, the relevant written documents will be removed from the personnel file and the Employee will receive any compensation to which he/she would have been due had the suspension not taken place. For any suspension, or any second suspension for the same individual, the City Council shall review the reasons for the suspension and upon review, will make a recommendation as to the future status of the Employee and his/her continued employment with the City. D) Dismissal: The City Council may dismiss any Employee following a five- (5) day suspension. The dismissal notice shall be in writing and shall contain the reason for dismissal. 18. SEXUAL HARASSMENT 18.1 General The City of Centerville is committed to providing a working environment free of harassment and discrimination. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy applies to all City Employees. This policy statement is intended to make all Employees sensitive to the matter of sexual harassment, to express the City's strong disapproval of unlawful sexual harassment, to advise Employees of their behavioral obligations and to inform them of their rights. 18.2 Definition /cJ1 General: To provide Employees with a better understanding of what constitutes sexual harassment, the following definition, based on Minnesota Statutes, is hereby provided: Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: A) Submission to the conduct or communication is made a term or condition, either explicidy or implicidy, for obtaining employment; B) Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment; C) That conduct or communication has the purpose or effect of substantially interfering with an individual's employment or creating an intimidating, hostile or offensive employment environment and the Employer knows or should have known of the existence of the harassment and fails to take timely and appropriate action. Examples of inappropriate conduct include but are not limited to: . Unwanted physical contact; Unwelcome sexual jokes or comments; Sexually explicit posters or pin-ups; Repeated and unwelcome requests for dates or sexual favors; Sexual gestures; Any indication, expressed or implied, that an Employee's job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. . . . . . 18.3 Expectations Violations: The City of Centerville recognizes the need to educate its Employees on the subject of sexual harassment and stands committed to provide information and training. All Employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible discharge. Each situation will be evaluated on a case by case basis depending on the severity and the circumstances involved. Notice: In order for a sexual harassment issue to be addressed, it must be brought to the attention of management. In order for action to be taken, information must be forwarded to the appropriate level of management. Report to: Any Employee who believes he or she has been harassed by a co- worker, supervisor, or agent of the City should prompdy report the facts of the incident or incidents and the names of the individuals involved to his or her supervisor or in the alternative to the City Administrator. /01 Responsibility: Supervisors should immediately report any incidents of sexual harassment to the City Administrator. If the City Administrator is unavailable, supervisors should report the incident immediately to the Mayor. The City Administrator (or Mayor) will investigate such claims and consult with the City attorney for advice on appropriate action. In addition to notifying one of the above people and reporting the nature of the harassment, the Employee is also urged to take the following steps: A) Clearly indicate to the harasser that the conduct is unwelcome and document that conversation; B) Document the occurrences of harassment; C) Submit the documented complaints to your supervisor, the City Administrator, mayor or councilmember. It is required that the complaint is in writing; D) Document any further harassment or reprisals that occur after the complaint is made. Rights: Employees have the right to raise the issue of sexual harassment and to @e complaints with respect to such harassment without reprisal. The City recognizes that there are inherent difficulties in developing evidence and maintaining close working relationships among Employees in instances where harassment has occurred. Because of this, the City urges that conduct which is viewed as offensive, be reported immediately to allow for corrective action to be taken through education and initial counseling, if appropriate. Obligations: Management has the obligation to provide an environment free of sexual harassment. The City of Centerville is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all Employees is required. Action: The City of Centerville, in all cases, will take action to correct any reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not always possible in all cases of sexual harassment as the accused has the right to answer charges made against them, particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. 19. RESIGNATION 19.1 Written Notice General: Any Employee wishing to leave municipal service in good standing must submit a written resignation to his or her supervisor at least fourteen (14) calendar days before an Employee's anticipated leaving. The resignation must state the effective date of the resignation may state the reason for leaving. The City /tJ9 Administrator may waive the notice requirement if it is detennined to be in the best interest of the City. 20. CODE OF CONDUCT AND ETHICS 20.1 Purpose General: The City Council of the City of Centerville requires all Employees of the City to adhere to the following code of conduct and ethics. The purpose of this policy is to establish standards for all such persons by setting forth actions which are incompatible with the best interest of the City of Centerville, its taxpayers or in conflict with state or federal laws. 20.2 Conflicts of Interest No Employee having the power or duty to perform an official act or action may be directly or indirectly interested in any contract, transaction, or zoning decision of the City of Centerville except as provided for in the Minnesota State Statutes. Any Employee having an interest in any proposed legislative action of the City Council and who gives an opinion or recommendation to the Council, shall disclose on the record of the Council meeting the nature and extent of such an interest. No Employee may purchase personal property from the City except property that is no longer needed by the City under the following conditions: A) There is a reasonable public notice and the goods are sold through public auction; and B) The property is sold by a sealed bid process and the Employee has the highest responsible bid. The Employee who buys the property must not be involved in the auction or sealed bid process. No Employee may accept any gift or gratuity in any size under circumstances in which it could be reasonably thought to influence him or her in the performance of his or her official duties or in which it appears to be a reward for any official action on his or her part. Gifts or gratuities which may be acceptable are as follows: A) A wards for meritorious civic service contribution; B) Unsolicited items that are donated to and shared by the work group; C) Unsolicited advertising or promotional materials with a value of less than $5.00; D) Unsolicited items such as meals which may be provided during meetings, receptions, or other gatherings where the elected official or Employee is in attendance in his/her official capacity. //0 20.3 Nepotism General: Relatives of current City Employees and City Council members are not eligible for employment in job classification in which a conflict of interest may occur. Therefore, relatives will not be hired where: A) One relative would have the sole authority or practical power to supervise, appoint, remove, or discipline the other; B) One relative would be responsible for auditing the work of the other; C) Other circumstances exist which would place the relative in a situation of actual or reasonable foreseeable conflict between the City's interests or their own; or D) Where the applicant/City Employee has a relative who is employed by an organization with whom the City has business dealings, and in the City's judgment, considering the positions and job responsibilities of both the applicant/Employee and the relative would create an appearance of improper influence or favor or would jeopardize the confidentiality of data maintained by the City. The City is not obligated to give special treatment, such as preferential scheduling, to married couples. Definitions: Relative: The term "relative," when used in this policy, means any two (2) or more individuals who reside in the same dwelling unit or who are related to each other by blood, marriage, or adoption where one of the individuals is the spouse, parent, grandparent, child, brother, or sister of the other. Employee: Anyone employed in a full-time or part-time regular status position, or in a seasonal, temporary, or paid on-call position. 2004 Falsification of Records General: No person shall knowingly make any false statement, certificate, mark, rating or report in regard to any test, certificate, or appointment held or made under the City of Centerville's personnel system, or in any manner commit or attempt to commit, any fraud preventing the impartial execution of the provisions of these policies. 20.5 Rendering of Consideration General: No person seeking employment to, or promotion in, the City of Centerville will either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person on account of or in connection with, the test, appointment, or promotion, or proposed appointment or promotion.u III 20.6 Use and Safeguarding of City Property General: No Employee shall use or permit the use of City owned vehicles, equipment, tools, machinery, materials, or other property for personal conveniences or profit unless the use is available to the public generally or is provided as a municipal policy for the use of such public official or Employee in the conduct of official business. City Employees shall not store personal property on City property or in City facilities. Responsibility: All Employees of the City of Centerville who have authority over or the use of, City vehicles, equipment, machinery or property in the course of their duties must assume responsibility for the safeguarding and care of such items. 20.7 Disclosure of Confidential Information General: No City Employee, with respect to any transaction, zoning decision, or other matter which may be the subject of an official act or action of the City of Centerville shall without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City of Centerville, or use such information to advance the financial or other private interest of the elected official or Employee or anyone else authorized to act on the behalf of the City. Access: No City Employee who has custody of or access to any personnel files or other information which may be considered confidential by Minnesota law shall use or release such information without proper authority. Data Practices Act: Confidential information will be governed by and treated according to the Minnesota Data Practices Act. The City Administrator is the Data Practices Officer. All questionable requests should be referred to the City Administrator. 20.8 Political Activities General: Political activities which are not in violation of state and federal laws are generally permitted. The following political activities are prohibited for City Employees: A) City Employees may not use any official authority or influence for the purpose of affecting the result of an election nor may funds be solicited or contributions received from other Employees for political purposes. B) No campaign materials, pamphlets or buttons may be displayed on City vehicles, City property or by an individual on the work site, nor may they be distributed by an employee during his working hours. II/!- 21. APPEARANCE AND ATTIRE POLICY 21.1 General The attire and the appearance of City Employees have a direct reflection on the professionalism in the delivery of City services. City Employees are required to meet the general public on a daily basis as part of their regular work assignment and as such, a neatly attired City Employee presents a positive image both of themselves and the City of Centerville. When deciding on appropriate work attire, City Employees shall employ sound discretion in their decisions as clothing needs vary by job function and safety. These considerations should be based on job safety, City image, and personal hygiene. The following is not considered appropriate attire in most work settings and will not be permitted: . Tube tops, halter tops, tank tops, muscle shirts; Sweats or work out clothing; Tight, body-hugging clothing; Shorts; Clothing that is revealing and causes a distraction; Clothing that is faded, worn or in disrepair. . . . . . The City Administrator will be responsible for determining if attire is appropriate. Employees who have questions concerning appropriate work attire should direct them to the City Administrator. Temporary exceptions may be allowed by the City Administrator when a work assignment indicates that different attire would be appropriate. 21.2 Casual Fridays General: Fridays are designated as "casual day" in City Hall. On these days nice jeans, City logo t-shirts, and City logo sweatshirts can be worn. None of the other items on the above list qualify as casual Friday attire. Employees who take Friday off cannot substitute any other day of their choice as a "casual day". 22. ELECTRONIC MEDIA USAGE POLICY 22.1 General Guidelines: The City of Centerville's electronic media usage policy is designed to provide clear guidelines to City of Centerville Employees regarding access to, and disclosure of, computer, network, telephone and facsimile systems. Employees increasingly use and exploit electronic forms of communication and information exchange, and have access to one or more forms of electronic media and services /8 (computer, email, telephones, voice mail, fax machines, external electronic bulletin boards, on-line services, and the Internet). Public Property: The City encourages the use of these media and associated services, because they make communication more efficient and effective, and because they are valuable sources of information. However, electronic media, data, and services provided by the City are City owned and publicly funded, and their purpose is to facilitate City business. The City Council authorizes the use of the Internet and on-line services for the support of all City tasks. The use of the Internet is public and a privilege, not a right, and may be revoked at any time for unacceptable use. Procedures: With the rapidly changing nature of electronic media, and the "netiquette" which is developing among users of external on-line services and the Internet, this policy cannot lay down rules to cover every possible situation. Instead, it expresses the City's philosophy and sets forth general principles to be applied to use of electronic media, data, and services. The following procedures apply to all electronic media, data, and services, which are: A) Accessed on or from City premises; B) Accessed using City computer equipment, or via City-paid access methods; C) Used in a manner that identifies the individual with the City. 22.2 Authorization An Employee must sign a statement acknowledging that they have read, understand, and agree to comply with this policy. No Employee will be authorized to use electronic media or services until they have signed the appropriate statement and returned it to the Personnel Office. 22.3 Inappropriate Material General: Electronic media may not be used for knowingly transmitting, retrieving or storage of any communications of a discriminatory or harassing nature, or which are derogatory to any individual or group, or which are obscene or sexually explicit, or are of a defamatory or threatening nature, or for "chain letters," or for any other purpose which is illegal or against City policy or detrimental to the City's reputation. Electronic media may not be used for personal use relating to political, religious, or personal financial profit. 22.4 Personal Use Limitations General: Electronic media and services are primarily for City business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non-business purposes done on the Employee's personal time is understandable and acceptable - as is the case with personal phone calls. However, Employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic III media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the City due to personal use (such as printing costs, per- minute Internet fees or cellular phone charges) must be paid by the Employee. Excessive personal use will be determined by the individual Employee's supervisor, and may subject the Employee to disciplinary action. Personal Software: Personal software can significandy impact the operation of City equipment. Consequendy, the installation and use of privately owned software is allowed only when approved in advance by the Technology Manager or City Administrator. This includes downloading software from internet sites. Games are not considered to be appropriate software for City computer equipment. If allowed, all personal software, including screens avers and shareware, must be legally purchased and properly licensed to the Employee. A copy of the license must be located in the Employee's office. Personal software and data may be removed without warning at any time. The City is not responsible for the back-up or recovery of files associated with personal software. If it is suspected that a personal software package is the cause of a problem with any City software, it may be removed without warrung. 22.5 Individual Privacy General: The City also reserves the right, in its discretion, to review any Employee's electronic files, messages and usage to the extent necessary to ensure that electronic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electronic communications are private and confidential and should transmit highly sensitive information in other ways. Employees should be aware that any data stored may be subject to government data practices laws which make the text accessible to the public. Respect: Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other Employees or third parties except by explicit direction of City management. 22.6 Copyrights General: Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/ or data belonging to other users, without their prior consent. 22.7 Passwords / Security General: The City Administrator reserves the right to override passwords and codes at any time. If the City Administrator requests an Employee's password(s), then the password(s) must be disclosed. Any password used on the system shall be used for the protection of the City of Centerville, not the Employee, and as such will not preclude the City, as the operator of the network, from rightfully entering the liS- network or any other messaging system at any time to review, copy or delete any file or disclose any such file to others. Responsibility: No email or other electronic communications (including facsimile messages) may be sent which attempt to hide the identity of the sender, or represent the sender as someone else or from another organization. Employees are responsible for all electronic messages originating from a computer operating under his/her password. 22.8 Excessive Usage General: Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is prohibited. The willful or careless introduction of programs known as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. 22.9 Data Retention Records Retention Schedule: Generally, electronic messages are temporary communication which are non-vital and may be discarded routinely in accordance with the City's record retention policy. However, depending on the content of the email message, it may be considered a more formal record and should be retained pursuant to a department's record retention schedules. Examples of messages of this nature are: Policy, decision-making, or other memoranda of specific public business. As such, these email messages are similar to printed communication and should be written with the same formality. 22.10 Questions Regarding Policy General: City Employees who have concerns or are uncertain about ethical, legal or security issues regarding the use of data communications tools are expected to discuss their concerns with their supervisor who will act as the Employee's first point of contact. Integrity: Part of the responsibility of the City Administrator is to insure the integrity of City data (an asset). Therefore, the City Administrator, in consultation with the City Attorney, will resolve and answer any questions about this Acceptable Use Policy or its interpretation. Until such issues are resolved, questionable use should be considered "not acceptable". Questions of interpretation should be submitted, in writing, to the City Administrator. Final authority for this Acceptable Use Policy lies with the City Council. //h 22.11 Policy Violations General: The City Administrator will review all alleged violations of this City policy on a case-by-case basis. The City Attorney may be consulted for technical assistance in investigating a complaint. Clear violations of the policy which are not promprly remedied may result in the expulsion of the offending Employee from the City's network services in addition to disciplinary action, and consistent with the Personnel Policy or appropriate bargaining unit agreement. 23. CELLULAR PHONE USAGE POLICY 23.1 Application General: This policy is intended to regulate the use of City-owned cellular phones within reasonable, practical parameters. As the number of available cellular telephones increases and the efficiencies of cellular telephone usage become even more apparent, it is incumbent upon the City to establish reasonable guidelines for the use of cellular phones. The City of Centerville will benefit by extending the hours essential Employees are available for consultation through the use of cellular phones. Scope: This policy will apply to all City Employees using or having access to City- owned cellular phones. 23.2 Guidelines Policy: The following guidelines are established for the use of City-owned cellular phones: A) Cellular phones are intended to be used to increase the efficiency and effectiveness of the services provided by the City of Centerville. As such, each Employee using a cellular phone during the course of his/her workday must determine whether such usage is appropriate under the circumstances existing at the time of the usage. In making such a determination, Employees must consider the cost of using the cellular phone in comparison with the cost and practicality of locating a customary telephone service. B) During work hours personal phone calls will be acceptable in those circumstances where it is necessary to briefly contact someone concerning important matters. Calls of this nature shall be as brief as possible and should be made only when circumstances prevent timely access to customary telephone services. The City may ask the employee to reimburse for such personal use minutes if the phone's plan-minutes are exceeded for that month and those minutes become an additional cost to the City. C) During non-work hours City Employees having access to assigned City- owned cellular phones may make reasonable personal phone calls during all hours. Employees having 24-hour access to City-owned cellular phones and who also use the phone for personal reasons will reimburse the City for all //1 personal phone calls, to the extent that the calls exceed the maximum allowable air time. D) City Employees who take home a City-owned phone will agree to be accessible for City business when necessary and practical after regular work hours. E) Upon approval of the City Administrator, Employees may be allowed to upgrade to a more expensive plan for personal reasons if the Employee agrees to pay the difference in cost between the two plans. F) All cellular phones shall remain the property of the City and shall be returned to the City upon the termination of employment or if the cellular phone is no longer necessary for work-related purposes. Any inappropriate use of phones may subject to the Employee to disciplinary action. Any additional charges will be paid by the Employee. 24. DRUG FREE WORKPLACE 24.1 Policy General: In accordance with federal law, the City of Centerville has adopted the following policy on drugs in the workplace: A) Employees are expected and required to report to work on time, in appropriate mental and physical condition, ready to perform the duties of their job. It is the City's intent and obligation to provide a drug-free, safe and secure work environment. B) The unlawful manufacture, distribution, possession, or use of a controlled substance on City property or while conducting City business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. C) The City recognizes drug dependency as an illness and a major health problem. The City also recognizes drug abuse as a potential health, safety and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. D) Employees must, as a condition of employment, abide by the terms of the City's drug and alcohol policy and must report any conviction under a criminal drug statute for violations occurring on or off the work premises while conducting City business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug-Free Workplace Act of 1988. 24.2 Drug and/ or Alcohol Treatment Discipline: Employees are prohibited from possessing or consuming alcohol or non-prescription drugs while on the job. Any Employee who reports to work //t incapacitated or whose performance is impaired through the use of alcohol or non- prescription drugs will be subject to disciplinary action. Leave: In instances where it is necessary, personal leave may be granted for an evaluation, treatment or rehabilitation on the same basis as is granted for ordinary health problems. Consideration will be given for use of leave of absence without pay as defined by the City's personnel policies. Assistance: The City has also made available access to an Employee Assistance Program (EAP), sponsored by CIGNA Behavioral Health Services. 25. EMPLOYEE RECOGNITION 25.1 Employee Action Committee Authority: The City of Centerville promotes an environment in which positive working relationships can be formed and fostered through social interaction and Employees can be recognized for their contributions. For these purposes, Employees are allowed to form an Employee Action Committee, with a minimum of three (3) and a maximum of five (5) members to be appointed by the City Administrator. Members of the Committee will elect officers and be responsible for structuring by-laws and operating rules for the Committee, which will be reviewed and approved by the City Administrator. Committee members are authorized to use up to one (1) hour of work time per month for Committee business. Employee Recognition and Appreciation: The City Council will designate an amount in its annual budget to be used by the Committee for Employee recognition and appreciation events. The Committee may consider selecting Employees for awards in areas such as longevity, teamwork, innovation, above and beyond, leadership, exceptional customer service, spirit, etc. Awards will consist of plaques or functional items such as clocks or pen/pencil sets and will be of nominal value. Meals served at award ceremonies will be of nominal value and will not include the purchase of alcoholic beverages. 26. NON-DISCRIMINATION POLICY General: The City of Centerville is committed to a policy of non-discrimination with regard to race, color, creed, religion, age, national origin, gender, sexual orientation, marital status, public assistance status, or disability. Definition: Discrimination is defined as any overt or covert behavior that excludes access to, admission to, full utilization of, or benefit from any public service because of race, color, creed, religion, gender, age, national origin, sexual orientation, marital status, veteran status, age, public assistance status, or disability. Discipline: Employees who participate in discrimination of any kind are subject to discipline, up to and including termination. //9 Policy: In keeping with the City's commitment and the requirements of the law, the City and staff will strive to remove any discrimination in the treatment of customers, employment, assignment and promotion of personne~ training programs, services and opportunities offered to citizens and staff, location and use of facilities, and in verbal and written communications. Complaint Procedure: Employees can bring complaints, ask questions, and raise concerns under this policy without fear of reprisal. (A) An Employee who believes he/she has been made the subject of any discrimination or who believes he/she has witnessed discrimination should report the incident immediately to his/her supervisor. The employee's supervisor shall then immediately notify the City Administrator about the complaint. (B) If the contact with the immediate supervisor does not prove effective, or if the problem is with the supervisor, the Employee may at his/her own discretion, by-pass the immediate supervisor and submit a written complaint directly to the City Administrator. (C) An Employee should report the complaint in writing, detailing the nature of the complaint and all events leading up to the situation prompting the complaint. List any witnesses to the event, the time, date and place of the alleged violation, and any other information that may be pertinent to the complaint. 27. SAVINGS CLAUSE This policy is subject to the laws of the United States and the State of Minnesota; in the event that any provision shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of the policy shall continue and remain in full force and effect. Adopted by the City Council of the City of Centerville this _ day of 2005. Attest: Signed: City Administrator Mayor /;:0 ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING I, , of the City of Name Position Centerville hereby acknowledge that I have received a copy of the City of Centerville Personnel Policies dated , 2005 and have read and understand the information contained therein. Dated this _ day of ,20_0 Signature /~ ervi({e City of Centerville Tuition Reimbursement Form :t-;'ftab!l:sfied .7.8.5> Complete this section and receive approval prior to enrolling in this course. Employee Name: Job Title: Department: Class Name: *Attach course description Class Dates: to How does this class relate to your job? Estimated Tuition Cost: $ Name of School: Address of School: Are you working toward a degree? If yes, list degree Yes No Employee Signature: Date: Pre-Approval Signatures & Funding Source: City Administrator Signature: Date: Department Head Signature: Date: Account Coding: Reimbursement Request Section - Complete after class is finished. Date Class Completed: Final Grade: * * Attach copy of grade sheet - Employee must receive a passing grade (C or equivalent) in order to receive reimbursement. Actual Tuition Cost: * Attach receipt for tuition Employee Signature: Date: City Administrator Signature: Date: /~ CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: CITY ADMINISTRATOR Administration City Council Exempt PRIMARY OBJECTIVE OF POSITION: Assist the City Council, as their chief administrative aide, in the development of public policy. Develops and implements programs, work plans and budgets which advance the City Council's policies with the involvement and assistance of City Department Heads and Staff. Plans, coordinates, directs, and evaluates, under Council direction, the delivery of municipal services. Perpetuates and manages the collaborative and team-oriented culture with all City Employees. SUPERVISION RECEIVED: Works under the general guidance and direction of the City Council. SUPERVISION EXERCISED: This position is responsible for the supervision of all City Staff. ESSENTIAL DUTIES AND RESPONSIBILITIES: Program PlanningIBudget Responsibilities . Develops yearly work plan and budget in collaboration with Department Heads to carry out the City Council's annual goals, guidelines and strategies. . Recommends organizational and policy planning priorities with well documented, objective reports designed to inform and advise the Council in establishing public policy. . Provides information related to contemplated municipal projects and programs as required by City Council. . Keeps City Council updated on City business, projects, budgets, and fiscal condition of the City. . Responsible for annual financial statement and annual report. . Directs the preparation of the budget. . Insures all necessary documents are filed with the State and County regarding tax levies, levy limits, etc. . Insures all required reports are submitted to the State of Minnesota and County as required. . Oversees cost control activities; monitors revenues and expenditures to assure sound budget and fiscal controls. Personnel Management . Supervises Department Heads and Administrative Staff. . Develops and maintains, with Department Heads, a collaborative and team-oriented culture within the City organization and among City Staff, which includes, but is not limited to orientation, clear job descriptions, salary and benefits programs, union negotiations, timely and consistent performance review of employees and on-going communication. /21 . Establishes and maintains effective methods of communication with City personnel and City Council to effectively deliver City services. Participates in decisions relating to all matters affecting City personnel. . Organizes staff meetings and in developing overall policies and procedures for the City. External Relationships with the Public . Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and political subdivisions. . Provides for the representation of the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. . Assures open communication, encouraging residents and businesses to he heard by the Council. . Coordinates the preparation and releases of information for the public. Develops and discusses public relations material with Staff and Council, as required. Relationship with Council . Ensures that the Council is provided with complete, objective and reliable information and recommendations to establish sound public policy. . Keeps the Council informed on pending state and/or federal legislation. . Distributes written communications in a timely manner and prior to Council meetings. . Attends all Council meeting or designates an alternate. . May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or needed. . Administer various grants that the City has received from the state and federal governments. . Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the utility and that financial stability of these funds are maintained. Organizational Culture . Develops and maintains processes for employee involvement through participative management and open communication. . Develops and maintains, in collaboration with Department Heads, management processes which encourage open interactive communication between Staff and the Council. . Creates a working climate in which employees and encouraged to develop and achieve their full potential. Demonstrates by personal example desired standards of conduct and work performance. . Performs responsibilities in a manner which promotes dedication by the entire Staffto Council goals and objectives. Administrative Responsibilities . Supervises all duties of the City Clerk, ensuring compliance with City Ordinance and all other prescribed laws and regulations. . Supervises the conduct of all local elections and performs or delegates associated duties in accordance with County and State laws and regulations. . Develops and maintains understanding and awareness of federal, state, county and other governmental programs which affect the City. Keeps the Council informed on these issues.o. Ensures the maintenance, updating and organization of the City's Meeting Minutes, Ordinance Book, Code Book and Financial account books. /$ . Oversees City purchasing functions to ensure the procurement of quality supplies, materials and services at a reasonable and fair cost. . Performs other duties as assigned. Scope of Decisions . Decisions are primarily those which determine the scope, direction and objectives ofthe total organization. Decisions to be made by this position are of a daily, routine nature; all questions of major policy impact are required to go before the City Council. Decisions will be limited by financial conditions, council policy, or law. On occasion, decisions will be required to be made under conditions of uncertainty where the full range of possible outcomes cannot be easily known or estimated. Organizational Responsibility . This position is regularly responsible for the development of programs, policies and procedures which affect all functions to the total organization. PERIPHERAL DUTIES: . Attends professional development workshops and conferences to keep abreast of trends and development in the field of City Administration. . Keeps up to date on changes to Minnesota Statutes that affect the City ofCenterville and/or the day to day operations ofthe City. MINIMUM QUALIFICATIONS: Education and Experience: · Bachelor of Arts Degree from an accredited four-year college or university with a degree in Public Administration, Business Administration or a closely related field; · Minimum of three (3) years of progressively responsible municipal management experience and; · Two (2) years of supervisory experience. DESIRED QUALIFICATIONS: . Advanced degree or equivalent desirable. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: · Considerable knowledge of modem policies and practices of Public Administration; a working knowledge of municipal finance, human resources, public works, public safety, and communication development. · Skill in preparing and administering municipal budgets; skill in planning, directing, and administering municipal programs; skill in operating the listed tools and equipment. · Ability to prepare and analyze comprehensive reports; ability to carry our assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, Council and the public; ability to efficiently and effectively administer a municipal government. SPECIAL REQUIREMENTS: A valid state driver's license or ability to obtain one within three months. Mustbe bondable. 3 /~ TOOLS AND EQUIPMENT: Requires frequent use of a personal computer (including word processing and spreadsheet software); network computer system including associated financial packages; 10-key calculator; telephone; copy machine; and fax machine. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties ofthis job, the employee is regularly required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. PRESSURES AND STRESS: The work is usually demanding and requires the incumbent to work beyond regular work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The assignments or work conditions normally exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. Any questions that I have, I have had the opportunity to ask and have them answered. Signed: Date: 4 //-7 CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: CITY CLERK Administration . City Administrator Non-Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: Performs responsible work directing the registration of voters, oversees the election process, licensing, permitting, maintains and develops a variety of legal records and record retention system that includes records of the City Council. Assists the City Administrator in performing clerical and administrative duties and also assists in citizen contact functions. This position is expected to do work of a confidential nature and to perform job duties in a responsible and professional manner; to employ initiative, diplomacy, judgment, and to exhibit a thorough knowledge of general City policies, practices and ordinances. SUPERVISION RECEIVED: Works under the direct supervision of the City Administrator, except when performing finance, payroll or utility billing functions, which work is under the direct supervision of the finance director. SUPERVISION EXERCISED: Other part time clerical as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Responsibilities . The City Clerk is often the first point of contact with the public and the City's residents and as such, this position requires that the incumbent is friendly, courteous, professional and able to provide accurate information to any public inquiry received via telephones, e-mails, walk-ins and/or mail. As backup to the receptionist, the City Clerk may be required to answer any incoming telephone calls. . Receive complaints and inquiries from residents in person and over the telephone, responding courteously and ensuring prompt, appropriate action is taken. . Author correspondence, reports, notices, publications, and other documents as requested by the City Administrator. . Research Council actions, ordinances, and resolutions and provides information to the public and City staff in response to inquiries and requests for information. . Assist the City Administrator in the compilation and production of the City Council meeting packet, Planning and Zoning meeting packet and other meeting packets as required. . Responsible for the coordination and follow-through on projects as assigned by the City Administrator. The projects could include contact with residents, the general public, City Council, consultants, City Staff and the staff of other governmental agencies. . Maintain and preserve all City Council records and files presented at City Council meetings, including meeting minutes, agendas, petitions, resolutions, etc. Establishes, evaluates, reviews, and ensures compliance with records retention policies and procedures as required State and City policies. /4 . Review and verify signatures on documents, ensuring they comply with legal requirements; serve as a notary for City Council, staff and residents. · Responsible for maintaining all records, office supplies, charts, maps, policies, ordinances, etc., in an accurate and organized manner. · Assists with front desk duties including answering direct public inquiries via telephones or walk-ins, understanding that the City Clerk is often the first point of contact with the City's residents and the public. . Responsible for the City's elections in conjunction with and in accordance to all election laws. This position provides for the recruiting and the training of the election judges; supervising election judges; coordination of election activities; maintains the operation of the election equipment; act as the City's election representative to the County and the State; keep current with State and federal election laws, regulations and requirements. The City Clerk notifies City officials of their election/appointment status; certifies all elected municipal officials to the County Auditor and performs all required elections duties. . Responsible for issuing and tracking licensing for liquor, tobacco, charitable gambling, animals, building, mechanical, plumbing and electrical permits, garbage hauling, rental and any other licensing requirements as established by the City, county, state or federal agencies. · As the City's Recycling Coordinator, the incumbent organizes the City's recycling program and events. · Coordinate and prepare articles for quarterly news letter; coordinate and prepare public hearing notices, budget summaries and other legal documents as required, for publication in the City's legal newspaper. · Coordinate and assist in the maintenance of the City's assessment records, searches, payoffs and current year balances. The City Clerk is responsible for sending appropriate assessment reports to the County Assessor's Office. · Request, review, analyze and summarize reports, statutes, and similar materials as requested by the City Administrator. . Assist the City Administrator with zoning administration, such as ordinance revisions, comprehensive land use plan amendments and other planning or zoning issues. . Other duties as assigned. . In the absence of the Account Clerk, may assume duties associated with payroll, accounting and/or utility billing. External Relationships with the Public . Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and representatives from other political subdivisions. · Represents the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. · Assures open communication, encouraging residents and businesses to be heard by the Council. . Prepares the releases of information for the public as directed by the City Administrator. . Performs other duties as assigned. Relationship with Council . May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned or needed. · Coordinate City Council meeting activities under the direction of the City Administrator by preparing meeting agendas, compiling and delivering meeting packets to Council, providing a 2 /~7 written record of Council meeting minutes, preparing public notices and coordinating appropriate distribution and/or publication ofthe same. . Organizational Responsibility . This position is expected to treat co-workers, residents, City officials, business owners and the general public in a friendly, respectful and professional manner. PERIPHERAL DUTIES: . Attends professional development workshops and conferences to keep current of updated information on trends, technology and development associated with City Administration. . Keeps up to date on changes to Minnesota Statutes that affect the City of Centerville. MINIMUM QUALIFICATIONS: Education and Experience · Minimum of high school graduation and four (4) years experience in a progressively responsible municipal office position or two (2) years of college or business school and two (2) years experience as deputy clerk. DESIRED QUALIFICATIONS: Education and Experience . City Clerk's Certificate NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: . Considerable knowledge of city government structure and organization. . Knowledge of city procedures, ordinances and other laws, rules and regulations governing municipalities. . Considerable knowledge of records maintenance and retention procedures and the legal requirements for record keeping and retention. . Considerable ability to establish and maintain effective, respectful and professional working relationships with supervisors, elected officials, co-workers, subordinates, candidates and the general public, some of whom may be hostile. . Ability to apply concepts of information technology to procedures while ensuring compliance with legal requirements. . Considerable ability to plan and organize work. . Considerable ability to deal with complex detail involved in processing and storing Council proceedings and records. . Considerable skill in verbal and written communication. . Ability to arrive to work on time. SPECIAL REQUIREMENTS: A valid state driver's license or ability to obtain one within three months. TOOLS AND EQIDPMENT: Requires frequent use of a personal computer (including word processing and spreadsheet software); network computer system including associated financial packages; lO-key calculator; telephone; copy machine; and fax machine. 3 /30 PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is that which is expected in an office setting and is usually quiet. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. Any questions that I have, I have had the opportunity to ask and have them answered. Signed: Date: 4 /3/ CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: RECEPTIONIST/SECRETARY Administration City Administrator Non-Exempt (FT) Date: June 2005 PRIMARY OBJECTIVE OF POSITION: This position has varied responsibilities, including receiving, screening, routing calls and visitors to the appropriate Staff members. It is also primarily responsible for providing organizational skills, administrative assistance and coordination for Administration functions. Must be able to maintain a variety of files and records to be updates, accurate and readily accessible as required or requested. Provide clerical support to other City departments, City Committees and City Council as required or assigned by the City Administrator. SUPERVISION RECEIVED: Works under the direct supervision of the City Administrator. SUPERVISION EXERCISED: None. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Responsibilities . This position is required to meet and greet people at the customer service counter in a friendly, respectful and positive manner. . Answer incoming telephone calls in a friendly, respectful and professional manner and direct the caller to the appropriate resource in a timely fashion. . Performs filing duties. . Collect and process daily mail. Assist with City mailings. . Issue permits and receipts as necessary and appropriate. Advise applicants of status of permits. . Perform general typing. . Assist with copying and assembling Council and Committee packets; set up Council Chambers for meetings. . Performs recording secretarial duties to committees as assigned. . Change Community Bulletin sign as needed. . Provide general information to the public as needed; update the City's web site and City's Cable TV channel on a regular basis. . Assist the City Clerk with City's elections as needed. . Update the City's Business Directory, emergency numbers and other informational directories as apparent. Update building, plumbing, mechanical, electrical, parking logs. . Other duties as assigned. /32- External Relationships with the Public . Required to establish a good working relationship using clear, respectful communications with citizens, businesses, commissions, consultants and representatives from other political subdivisions. . Represents the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. . Prepares the releases of information for the public as directed by the City Administrator. . Performs other duties as assigned. Relationship with Council . May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned or needed. Organizational Responsibility . This position is expected to treat co-workers, residents, City officials, business owners and the general public in a friendly, respectful and professional manner. PERIPHERAL DUTIES: . Attends professional development workshops and conferences to keep current of trends and development associated with City administration. MINIMUM QUALIFICATIONS: Education and Experience · Minimum of high school diploma or equivalent; · One (1) year of experience in an office position; · Ability to type 50 wpm and operate general office equipment with a minimum of training; and have basic computer and software knowledge. DESIRED QUALIFICATIONS: Education and Experience . Post-secondary education . Two (2) years of progressively responsible position with a municipality or other local government agency. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: . Considerable ability to establish and maintain effective, respectful and professional working relationships with supervisors, elected officials, co-workers, subordinates, candidates and the general public, some of whom may be hostile. . Ability to operate standard word processing, spreadsheet, database, and other software packages to organize reports and analyze and solve problems. . Considerable ability to plan and organize work. . Considerable skill in verbal and written communication. . Ability to arrive to work on time. /33 TOOLS AND EQUIPMENT: Requires frequent use of a personal computer (including word processing and spreadsheet software); lO-key calculator; telephone; copy machine; and fax machine. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. PRESSURES AND STRESS: The work is occasionally demanding and sometimes requires the incumbent to work beyond regular work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is that which is expected in an office setting and is usually quiet. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. Any questions that I have, I have had the opportunity to ask and have them answered. Signed: Date: 3 /3/ CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: FINANCE DIRECTOR Administration City Administrator Exempt Date: August 2005 PRIMARY OBJECTIVE OF POSITION: Plan and direct all City financial functions to accurately account for financial transactions and funds, manage financial assets to achieve optimal return and protection, and provide financial planning, analysis and management. Duties include but are not limited to management of all accounting functions, payroll, utility billing, investments, risk management; and providing assistance to the City Administrator and City Council on financial planning and related matters. Finance Director is also acting city administrator in the absence of the City Administrator. SUPERVISION RECEIVED: Works under the direction of the City Administrator. SUPERVISION EXERCISED: Accounting Clerk and other office staff when performing accounting and payroll functions. ESSENTIAL DUTIES AND RESPONSIBILITIES: Budgets . Coordinates the planning and drafting of a balanced budget for submission to the City Administrator and the City Council. . Formulates revenue projections for all funds within the constraints of applicable laws and expenditure requests for various departments. . Estimates total City resources and make appropriate projections of finances. . Assists in the departmental review of the proposed budget and in the presentation of the proposed budget to the City Council. . Works with other City Staff on all aspects of budgeting. . Incorporates all City Council directed changes into the proposed budget. . Directs the preparation of the final adopted budget. . Files all necessary documents with the State and County regarding tax levies, levy limits, etc.; coordinate required budget publication with City Clerk. . Submits reports to the State of Minnesota and County as required. . Performs cost control activities; monitors revenues and expenditures in assigned areas to assure a sound budget and fiscal controls. Financial Management and Accounting . Supervise the collection of taxes, fees, and other receipts in accordance with laws and regulations. . Develop, maintain and monitor all accounting and financial records to ensure conformity to generally accepted government accounting principles including GAAP, GAAFR, GASB and State Auditor's Guidelines. /ff . Develop financial studies and plans; forecast, estimate, and monitor the financial condition to assure fiscal well-being ofthe City. . Manage and invest monies according to legally approved investment practices for City funds and other funds as assigned. . Prepare and coordinate the production of annual reports and fiscal projections for Tax Increment Districts and Securities and Exchange Commission Bond Continuing Disclosure requirements. . Oversee accounting entries to reflect Council actions and management decisions. . Oversee the posting and reconciliation of ledgers and accounts. . Oversee payroll, accounts payable, deposit of monies, and fixed asset processing. . Oversee utility and general billing. . Advises City Administrator and City Council on cash planning and availability. . Responsible for ongoing relationship of the City's banking services. . Implement and maintain City's capital financing programs. . Works with CPA firm and bonding consultants in coordinating information for audits, annual financial statements, and bonding records. . Coordinate and prepare information for bond sales. . Assist City Administrator with the monitoring of proposals, agreements and contracts/leases. . Oversee the administration of City debt. . Provide monthly and quarterly reports to Council. . Prepare special reports and analysis as required and/or directed by the City Administrator or City Council. . Submits various reports to state and federal governments as requested/required. . Assists in preparation of applications for grants, TIF Plans, Bond Offering Statements. PayrolVCompensationlEmployee Benefits . Directs all functions of payroll, including the preparation of payroll checks, and insuring proper handling and reporting of all required and voluntary deductions. . Recommend adequate general property, liability, workers' compensation and other casualty insurance coverage according to City's risk tolerance and maintains up-to-date records with . . Insurance earners. . Administer City's benefits plans, PERA and unemployment compensation; review and update health, life, deferred compensation plans as needed. . Act as liaison between City employees and insurance carriers supervising implementation of policies, processing of adjustments, renewals, policy changes, claim issues and all other insurance matters. Administration/Supervision . Plan and develop sound accounting policies and administrative practices for City Administrator and City Council. . Keep informed on pending state and/or federal legislation . Delegate work assignments to responsible employees as needed. . Perform timely performance evaluations of finance employees. . Participate in Staff meetings and in developing overall policies and procedures for the City. . May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or needed. /36 . Administer various grants that the City has received from the state and federal governments. . Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the utility and that financial stability of these funds are maintained. . Acting administrator in the absence of the City Administrator. . Performs other duties as assigned. PERIPHERAL DUTIES: . Develops finance related ordinances, resolutions and procedures. . Represents the city at various conferences and meetings. . Estimates total City resources and makes appropriate projections of finances. . Administers the City's group health, dental and life programs. MINIMUM QUALIFICATIONS: Education and Experience: · Graduation from an accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field; · Minimum of two (2) years of progressively responsible municipal finance work and; · Two (2) years of supervisory experience. DESIRED QUALIFICATIONS: . CP A designation . Experience in Network Administration & Employee Benefits . Preferably five (5) years of progressively responsible municipal finance work. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of modem governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and financial packages. Considerable knowledge of office automation and computerized financial applications; Considerable knowledge of public finance and fiscal planning; · Considerable knowledge of payroll and accounts payable functions; · Working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB. · Ability to prepare and analyze complex financial reports; · Ability to maintain efficient and effective financial systems and procedures; · Ability to effectively supervise staff; · Ability to establish and maintain effective working relationships with employees and city officials; ability to communicate effectively orally and in writing. . . . SPECIAL REQUIREMENTS: A valid state driver's license or ability to obtain one within three months. Must be bondable. TOOLS AND EQUIPMENT: Skill in operating a personal computer (including word processing and spreadsheet software); network computer system including associated financial packages; 10-key calculator; phone; copy machine; fax machine. 3 /31 PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements ofthe job change. I have read and understand the contents and descriptions of this job description. Any questions that I have, I have had the opportunity to ask and have them answered. Signed: Date: Revised 8-4-05 4 /31 CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: Account Clerk II Administration Finance Director; City Administrator Non-Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: This position performs non-supervisory clerical, technical and secretarial work. Under the general supervision of the Finance Director, primary responsibilities of this position include operation and maintenance of the City's utility billing system, payroll administration, and performance of designated accounting functions. The position also has limited responsibility for maintaining the City's local area computer network, which requires the use of some technical skills. SUPERVISION RECEIVED: Works under the general guidance of the City Administrator and at the direction of the Finance Director. Incumbent is expected to work independently with limited supervision. SUPERVISION EXERCISED: None ESSENTIAL DUTIES AND RESPONSIBILITIES: The incumbent in this position performs a variety of clerical and technical tasks that reqUIre considerable skill and knowledge, as well as routine, daily tasks that require little expertise. Examples include but are not strictly limited to: 1. 2. 3. 4. 5. 6. 7. 8. Utility BilIin!!: Function Set up and maintain customer accounts within the City's utility billing software; Integrate remote meter read data into utility billing software on a quarterly basis; Prepare utility bills and associated reports on a quarterly basis; Assist residents and consumers with utility billing concerns and problems; Process utility payments and transfer to fund accounting software daily; Reconcile utility billing system with general ledger system monthly; Process delinquent utility accounts for certification to county on an annual basis; Prepare reports and schedules for the City's auditing firm, the Metropolitan Council and other agencies as requested; Attend educational classes and seminars relating to the city's utility billing software and collection process, as requested; Prepare correspondence as necessary pertaining to utility billing issues; Work closely with Public Works staff to ensure that set up of new utility accounts and maintenance of meter readings are done in a timely and efficient manner. 9. 10. 11. 1. 2. 3. 4. 5. 6. 7. Payroll Function Distribute, receive and verify time sheets on a bi-weekly basis; Calculate and process bi-weekly payroll; Maintain leave records and process requests for time off; Prepare all tax, retirement and regulatory reports associated with payroll; Systematically retain payroll records using appropriate retention guidelines; Prepare payroll reports for administration, Workers' Comp, and City auditors; Maintain knowledge of labor contracts, personnel polices and employment contracts as they relate to the payroll function; /39 8. On a continuing basis, maintain knowledge of federal and state labor laws and tax laws that relate to the payroll function; 9. Ensure proper legal posting with regard to employment laws on the City's employment bulletin board; 10. Reconcile payroll system with general ledger system on monthly basis. Accountine: Function 1. Audit vendor invoices for accuracy and completeness, including verification of appropriate sales tax charges; 2. Audit construction permit receipts for accuracy and adherence to City fee schedule; 3. Ensure proper coding of receipts and disbursements and enter into the City's general ledger software; 4. Prepare daily bank deposit; 5. Prepare reports for administration, Council and City auditors as needed; 6. Monitor budgets in line-item accounts; 7. Maintain site and sod escrow subsidiary ledgers; 8. Balance two petty cash drawers on a monthly basis; 9. Attend educational programs upon request; 10. Prepare annual sales and use tax report and other regulatory reports as needed; 11. Perform general accounting procedures as directed by the Finance Director. Miscellaneous Duties 1. Upon request, provide limited assistance in other areas of responsibility when staff members are absent or unavailable; 2. Other duties as assigned. MINIMUM QUALIFICATIONS: Two-years formal education in accounting related field plus two years experience with municipal utility billing and/or related accounting and payroll functions. Must possess Class C driver's license. Must have knowledge of modem office practices, procedures and equipment. DESIRED QUALIFICATIONS AND COMPETENCIES: Incumbent should have general knowledge of accounting procedures and practices. Must also have the ability to work under time pressures and constraints. Ability to communicate effectively and professionally with co-workers and the public is required. Incumbent will have the ability to prioritize a work schedule and work independently. The ability to perform detailed work with speed and accuracy is required. Must have ability to understand and follow complex oral and written instructions. Incumbent must possess intermediate-level computer skills and knowledge of both hardware and software. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: . Considerable knowledge of city government structure and organization. . Knowledge of principals and practices of governmental accounting and payroll administration. . Knowledge of municipal utility services. . Ability to prepare financial statements and reports and the ability to interpret the same. . Ability to enter data accurately. . Knowledge of records maintenance and retention procedures and the legal requirements for record keeping and retention. . Knowledge of standard office and accounting equipment. . Ability to operate standard word processing, spreadsheet, database, and accounting, utility billing and payroll software packages. /~() . Considerable ability to establish and maintain effective, respectful and professional working relationships with supervisors, elected officials, co-workers, subordinates, candidates and the general public, some of whom may be hostile. . Considerable ability to plan and organize work. . Considerable skill in verbal and written communication. . Ability to arrive at work on time. PHYSICAL DEMANDS: Incumbent must be able to perform tasks requiring close vision and the ability to adjust focus. Must have the ability to perform tasks requiring sustained light physical effort, including large amounts of data entry. Occasionally will be required to lift moderately heavy objects, typically not to exceed 40 lbs - the equivalent of a box of computer paper. PRESSURES AND STRESS: Most of the required tasks are time-sensitive in nature, and incumbent may sometimes be required to work beyond regular work hours. Incumbent must also possess ability to appropriately handle confidential materials. WORK ENVIRONMENT: Work environment is typically pleasant. Incumbent may occasionally be required to travel to attend educational classes or seminars. SELECTION GUIDELINES: Formal application, rating of education and experience, oral interview and reference checks, pre- employment physical exam and background checks. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. I have had the opportunity to ask any questions and have them answered. Signed: Dated: It/I CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: PUBLIC WORKS DIRECTORIBUlLDING OFFICIAL Public Works City Administrator Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: Performs highly responsible administrative and supervisory work involving maintaining, cleaning and repairing of all streets; assigning and supervising Public Works construction operations; assigning and supervising snow plowing, removal and ice control operations and managing the building code administration of the City. In addition, the incumbent will be responsible to perform and/or direct the performance of all City maintenance functions and public works activities. SUPERVISION RECEIVED: Works under the general guidance and direction ofthe City Administrator. SUPERVISION EXERCISED: All Public Works and Building Inspection employees. ESSENTIAL DUTIES AND RESPONSIBILITIES: Public Works Responsibilities · Assigns and supervises all work in the maintenance, cleaning, and repair of streets, including patching of street surfaces, seal coating, asphalt overlays, concrete repairs, sidewalk and curbing repairs and roadside maintenance. . Assigns and supervises all work in the maintenance of City buildings, water system, sanitary sewer system, storm water system, City parks and may assist with community celebrations. . Works with City Engineer to plan specific and long range work plans for street maintenance, watermain, sanitary sewer and storm water, based on the Pavement Management Plan as adopted by City Council. Monitors the activities of the engineer and City employed contractors and reviews and recommends for approval, periodic requests for payment of engineer and contractor. · Keeps records on City equipment, City lift stations, and City vehicles, street maintenance, water system maintenance, sanitary sewer system maintenance, storm water system maintenance, park maintenance, and other such records as deemed necessary by City ordinance, policy or resolution including inventories of supplies on hand and supplies needed. . Responsible for disaster preparedness as it relates to public works activities and will be in coordination with law enforcement and fire departments. · Documents all personnel actions taken and performance evaluations of Public Works employees. Supervises the work, orientation and training ofthe employees of the department. Supervision includes: assigning work, discipline, adjusting grievances, and making recommendations to City Administrator for hiring, suspension, layoff, recall, firing or S:\Administrator\PersonneIVob Descriptions\Public Works Director Building Inspector 2005v2.DOC 8/3/2005 IlL transferring employees. Responsible for employee evaluations within the Department. . Previews working conditions and practices for adherence to federal, state and local safety regulations and coordinates safety programs. . Responsible for the coordination and follow-through on projects as assigned by the City Administrator. The projects include contact with residents, the general public, City Council, consultants, City Staff and the staff of other governmental agencies. . Submits an annual budget to the City Administrator by July 15th to include capital equipment purchases and capital improvement projects scheduled for the upcoming year. . Performs other duties as apparent or assigned. Building Official Responsibilities . Acts as the Building Official for the City of Centerville in administering the building code. May be required to perform skilled inspections on new and existing structures for compliance with and enforcement of building codes, zoning ordinances and contract specifications; and performs related duties as required. . Manages the overall building inspections functions for the City and includes final approval of all structures within the City, including new construction, renovation, zoning, and other building code issues. Makes final interpretation of building codes. . Inspects structures and sites for compliance with zoning ordinances and life safety regulations. . Inspects damaged or deteriorated structures for compliance with building code; records observations and reports to City Administrator. . Coordinates building code issues with other agencies. External Relationships with the Public . Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and representatives from other political subdivisions. . Represents the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. . Assures open communication, encouraging residents and businesses to be heard by the Council. Relationship with Council . May be required to attend after-hour meetings of City Council, Commissions, etc., as assigned or needed. Organizational Responsibility . This position is expected to treat co-workers, residents, City officials, business owners and the general public in a friendly, respectful and professional manner. PERIPHERAL DUTIES: . Attends professional development workshops and conferences to keep current of trends and development associated with municipal Public Works, Building Codes other functions for which he/she is responsible. S:\Administrator\PersonnellJob Descriptions\Public Works Director BuiWing Inspector 2005v2.DOC 8/3/2005 /13 . Keeps up to date on and communicates changes to the Minnesota Statutes that affect the City of Centerville' s public works and building inspections. MINIMUM QUALIFICATIONS: Education and Experience · Minimum of high school graduation and a four (4) year degree in business, engineering, public administration or related field and should have a minimum of four (4) years experience in a progressively responsible municipal public works position; or · An equivalent combination of education and experience, which may include post high school training, vocational school or civil engineering technology program, construction, maintenance and/or related fields. Necessary Knowledge, Skills, and Abilities . Considerable knowledge of city government structure and organization, city procedures, ordinances and other laws, rules and regulations governing municipal public works and the building code. . Considerable knowledge of construction, maintenance and repair functions related to water, sewer, streets and parks maintenance. . Considerable knowledge of records maintenance and retention procedures and the legal requirements for record keeping and retention. . Considerable ability to establish and maintain effective working relationship with supervisors, elected officials, subordinates, candidates, and the general public, some of whom may be hostile. . Considerable ability to operate machines, equipment and vehicles that are routinely employed by a municipal public works department. . Considerable ability to plan and coordinate work programs on a City-wide basis; ability to read and interpret engineering plans and specifications, assign work and monitor the progress of construction and maintenance projects. . Considerable ability to deal with complex detail, analysis and computations . Considerable skill in verbal and written communication. SPECIAL REQUIREMENTS: . A valid Minnesota CDL driver's license to be able to operate all vehicles and equipment of the Department or ability to obtain one within three months. . Building Official Certification and Class D Water and Class SD Wastewater Collection System Certification. All required licenses and certifications must be maintained as active and valid by the incumbent. TOOLS AND EQUIPMENT: May require frequent use of a personal computer (including word processing and spreadsheet software); network computer system for e-mail and internet; lO-key calculator; telephone; copy machine; and fax machine. Must be able to effectively operate snow removal equipment such as two-ton dump truck, skid loaders and other similar equipment. Must be able to safely operate and insure the safe operation of all pieces of equipment in the Public Works Department. S:\Administrator\Personnel\Job Descriptions\Public Works Director Bui~ing Inspector 2005v2.DOC 8GnOO5 /1/ PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move more up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus for distances. PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies from noise levels often found in an office setting to loud noises that are experienced when working with equipment at a construction site. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. That I have had the opportunity to ask any questions and have them answered. Signed: Date: S:\Administrator\Personnel\Tob Descriptions\Public Works Director Bui41ing Inspector 2005v2.DOC 8/3/2005 /~ CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: BUILDING INSPECTOR!PUBLIC WORKS TECHNICIAN Public Works Public Works Director; City Administrator Non-Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: Performs skilled inspections on new and existing structures for compliance with and enforcement of building codes, zoning ordinances and contract specifications; and performs related duties and public works maintenance duties as assigned. SUPERVISION RECEIVED: Works under the direct supervision of the Public Works Director/Building Official and the general guidance of the City Administrator. SUPERVISION EXERCISED: None. ESSENTIAL DUTIES AND RESPONSIBILITIES: The listed examples may not include all the duties performed by this position. 1. Inspects construction methods and materials for compliance with building codes, contract specifications and industry standards. 2. Performs detailed plan reviews for compliance with building codes, ordinances, watershed regulations. Inspects structures and sites for compliance with building codes, ordinances and life-safety regulations. 3. Investigates damaged or deteriorated structures for compliance with building code; records observations and reports to supervisors, owners, contractors and other interested individuals. 4. Investigates complaints regarding violations of zoning ordinances, the building code and contractor licensing requirements. 5. Issues citations and correction orders when necessary to enforce compliance with building codes, zoning ordinances, and other legislative code issues; testifies in court, producing documents and records regarding inspection results. 6. Issues correction orders regarding code and ordinance violations and issues stop work orders in instances where such violations would cause an order to vacate. Issues certificates of occupancy upon final completion of construction. S:\Adrninistrator\Personnel\Job Descriptions\Building Inspector PW Technician 2005v2.DOC 8/3/2005 /54 7. Explains and interprets building codes, zoning ordinances, and contract specifications to contractors, property owners and public upon request and in accordance to the State of Minnesota Data Privacy Act. 8. Verifies building permits, licenses, and competency cards of persons engaged In construction projects in the City. 9. Recommends corrective measures or revisions for the City Ordinance related to zoning, building code compliance, permitting process, etc. 10. Creates reports based on observations made during inspections and investigations, with regard to building code compliance, zoning ordinances, contract specifications, permit work, and complaints. 11. Requires the ability to be handle extensive contact with the general public and other employees. 11. Performs public works functions and other duties as assigned. PERIPHERAL DUTIES: 1. Attends professional development workshops and conferences to keep current of trends and developments associated with building inspections and Public Works. 2. Keeps up to date on changes to Building Codes and Minnesota Statutes that affect the building inspections. MINIMUM QUALIFICATIONS: Education and Experience 1. Certification of a building inspector. 2. Considerable knowledge of and experience in city government structure and organization. 3. Experience working with city procedures, ordinances, state and federal laws, rules and regulations governing building inspections. 4. Experience with public works functions, including streets, parks, water distribution, storm water and sanitary sewer collection systems. 5. Knowledgeable in the operation of heavy equipment, mechanical repair and building maintenance. 6. High school diploma or equivalent, plus 2 year B.LT. certificate In building inspections. S:\Administrator\Personnel\Job Descriptions\Building Inspector PW Te~nician 2005v2.DOC wnOO5 / L/1 DESIRED QUALIFICATIONS AND COMPETENCIES: 1. 4 year B.LT. Degree, one year of building inspections experience or two years of building construction experience. Considerable knowledge of local, state building codes pertaining to building materials and construction methods. 2. Considerable knowledge of construction materials and construction methods. 3. Considerable ability to read and interpret blueprints, plans, and specifications involving architectural, structural, mechanical electrical and engineering designs. 4. Physical ability to work in and around unfinished structures including climbing ladders, scaffolding, or forms; and to work in unsafe or uncomfortable surroundings, and in all weather conditions. 5. Ability to communicate effectively both verbally and in writing. 6. Ability to function in stressful situations involving building code enforcement. SPECIAL REQUIREMENTS: 1. A valid Minnesota CDL driver's license to be able to operate all vehicles and equipment of the Department or ability to obtain one within three months. 2. Building Official Certification and Class D Water and Class SD Wastewater Collection System Certification. All required licenses and certifications must be maintained as active and valid by the incumbent. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools, or controls; and reaching with hands and arms. The employee is occasionally required to stand, walk, bend, squat, step up and step across. The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours. The assignments or work conditions can, on occasion, exert unusual stress or pressure. S:\Administrator\PersonneIVob Descriptions\BuiIding Inspector PW Te<81nician 2005v2.DOC snnoo5 /11 WORK ENVIRONMENT: The work environment characteristics described here are representative of those the employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures The noise level in the work environment varies from noise levels often found in an office setting to loud noises that are experienced when working with equipment at a construction site. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference checks; pre- employment physical and drug screen; background checks. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. That I have had the opportunity to ask any questions and have them answered. Signed: Date: S:\Administrator\Personnel\Job Descriptions\Building Inspector PW Tea'mician 2005v2.DOC 'MooS / /9 CITY OF CENTERVILLE POSITION DESCRIPTION Position Title: Department: Accountable To: Status: PUBLIC WORKS MAINTENANCE Public Works Public Works Director; City Administrator Non-Exempt Date: June 2005 PRIMARY OBJECTIVE OF POSITION: This position performs a variety of skilled and unskilled tasks as well as the regular and recurring maintenance, installation and repair work associated with the City's streets, parks and utilities. Duties include maintaining and operating a wide range of motorized and non-motorized equipment and tools to accomplish assigned tasks. Work is to be performed cooperatively and in a manner that insures individual, co-worker and public safety. SUPERVISION RECEIVED: Works under the direction of the Public Works Director and general guidance of the City Administrator. This position is expected to work independently with limited supervision. SUPERVISION EXERCISED: None. ESSENTIAL DUTIES AND RESPONSIBILITIES: This position will perform both unusual and recurring tasks that require considerable knowledge and skill to operate equipment and tools for a variety of work situations and knowledge of standard safety procedures. The listed examples may not include all the duties performed by this position. 1. Performs assigned work to install or repair main water and sewer lines, manholes and catch basins. 2. Maintains roadways, including patching, filling potholes, paving, sweeping and snow removal. 3. Maintains and repairs wells, lift stations, related equipment and facilities, replacing related parts as necessary to return equipment to serviceable condition. 4. Takes readings on water meters; installs and/or repairs meters as necessary. 5. Performs basic carpentry, cement work and minor building maintenance. 6. Operates city vehicles safely to accomplish a variety of tasks, including but not limited to picking up and delivering materials and supplies; to remove debris from different locations and other related duties as assigned. 7. Performs On-Call duties on a rotational basis after business hours and on weekends. S:\Administrator\Personnel\Job Descriptions\Public Works Maintenance 2005v2.DOC 8/3/2005 /6ZJ 8. Responds to public inquiries in a courteous manner, providing information within the scope of knowledge or refers the inquiry to the Public Works Director or City Administrator. 9. Attends professional development workshops and conferences to keep current of trends and development associated with Public Works. DESIRED QUALIFICATIONS AND COMPETENCIES: 1. Knowledge of maintenance equipment, construction and repair methods and procedures for streets, water and sewer lines, catch basins, pumping stations and other city owned facilities. 2. Knowledge of safety standards and precautions related to the job and work-related duties. 3. Ability to use the equipment and tools ofthe trade. 4. Ability to read and write and comprehend the English language. 5. Ability to understand and follow written and oral directions. 6. Ability to work cooperatively with others and establish and maintain effective working relationships with other employees and the general public. 7. Ability to perform job duties in all weather conditions and in uncomfortable conditions. 8. Ability to sustain continuous physical effort, including frequent bending, walking, manipulation of and heavy lifting of equipment. 9. Ability to inspect, maintain and operate proficiently light and heavy equipment, such as loader, bobcat, dump truck and snow plow. 10. Ability to work independently. 11. Ability and willingness to respond to emergencies after hours and on weekends. MINIMUM QUALIFICATIONS: Education and Experience 1. Must possess a valid Class B CDL. 2. Must have obtained a high school diploma or equivalent. 3. One year's experience with public works functions, including streets, parks, water distribution, storm water and sanitary sewer collection systems. 4. Knowledgeable of the operation of heavy equipment, mechanical repair and building maintenance. S:\Administrator\Personnel\Job Descriptions\Public Works Maintenance 2005v2.DOC 8/3/2005 /57 5. Must be able to obtain a Class D water license and Class SD wastewater license within 12 months of employment with the City. 6. Must maintain licensing through continuing education and training. TOOLS AND EQUIPMENT: Must be able to safely operate and insure the safe operation of all pieces of equipment in the Public Works Department. PHYSICAL DEMANDS: Work is performed primarily outdoors in all kinds of weather and temperatures exposing the employee to inclement weather and hazards related to working with and around a variety of equipment, working in confined spaces, bending, twisting, kneeling, crawling, lifting of heavy objects, exercising physical exertion in performing heavy manual labor and dangers related to the digging up and repairing water and/or sewer lines. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools, or controls; and reaching with hands and arms. The employee is occasionally required to stand, walk, bend, squat, step up and step across. The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those the employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures The noise level in the work environment varies from noise levels often found in an office setting to loud noises that are experienced when working with equipment at a construction site. S:\Adrninistrator\Personnel\Job Descriptions\Public Works Maintenancc32005v2.DOC 8/3/2005 /5 ~ SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference checks; pre- employment physical exam and drug screen; background checks. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements ofthe job change. I have read and understand the contents and descriptions of this job description. That I have had the opportunity to ask any questions and have them answered. Signed: Date: S :\Administrator\PersonnellJob Descriptions\Public Works Maintenancafl005v2.DOC 'nnOO5 /.63 tervi{{e ~ta6{ishecf 1857 1880 ~ain Street . Centen;i[[e, ~:N 55038 (651) 429-3232 . Pa:{(651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05-038 A RESOLUTION REDEFINING THE ORGANIZATIONAL STRUCTURE OF THE CITY, INCLUDING THE APPOINTMENT OF RESPONSIBILITIES IN THE ABSENCE OF THE CITY ADMINISTRATOR NOW, THEREFORE BE IT RESOLVED AND KNOWN TO ALL AS FOLLOWS: 1. The position of City Administrator will be responsible to direct and supervise all staff; and 2. The position of City Administrator will be responsible for identifying the priority work necessary to accomplish the goals and objectives placed before them by Council; and 3. The position of Finance Director is established and is hereby designated as Acting Administrator in the absence of the City Administrator; and LET IT BE FURTHER RESOLVED THAT THE FOLLOWING ORGANIZATIONAL CHART OF THE CITY OF CENTERVILLE IS ADOPTED AS FOLLOWS: Pubic Wor1<s 0i"eCIa" Mayor and COl.llCil Receptions! PASSED AND ADOPTED by the City Council this 10th day of August, 2005. Mayor, Mary Capra Attest: City Clerk, Teresa Bender /61 Letter of Transmittal n Bonestroo -=- Rosene 'IilI Anderiik & . \J. Assodates Engineers & Architects Date: August 3, 2005 Project: Mound Trail Water Main Extension - Centerville Re: Quote for water main work File No: 000616-05142-0 We are sending you: To: Guy Larson- Lametti & Sons Sonny DeBruzzi - Roso Excavating William McCully- Glenn Rehbein Co. Dean Luxenburg- Penn Contracting Dan Vollhaber - Forest Lake Contracting [8] Attached o Under Separate Cover o Shop Drawings o Specifications o Plans Copies Description Code 1 11 x 17 Plan Sheet, 100 Scale 2 1 Detail Plates- Gate Valve, Hydrant w/valve, Bedding for PVC Pipe, Silt Fence 2 1 Quote Form 2 These are transmitted: (See Code) 1. For approval 5. No exceptions taken 2. For your use 6. Make noted corrections 3. As requested 7. Amend and resubmit 4. For review and comment 8. Resubmit _ copies for review 9. Submit _ copies for distribution 10. Return _ corrected prints 11. For Bids Due: The City of Centerville is asking for quotes to extend 6" PVC water main along the north side of Mound Trail from west of Mound Court to 1700' west. The enclosed map and detail plates give information of the proposed work to take place this fall. We plan to extend 6" PVC, C900 water main from an existing hydrant on the south side of the road; open cut Mound Trail and cross the road to the north; continue approximately 1500' further west, staying 12' off the pavement. Conform to AWWA Standards for disinfection, C900 Pipe and ductile iron fittings. Pipe unit price includes stainless steel hardware, joint restraint and tracer wire. Perform hydrostatic pressure test to 150 psi for 2 hours with no pressure drop. Connection includes work to shut down existing line. All work is on City right-of-way or easements to be obtained by the City. The contractor is responsible for traffic control, erosion control, clearing of brush or tree trimming, utility locates, protecting private property, permits and clean up of site. The work shall be completed by September 30, 2005. The City Council would like to discuss the quotes the evening of August 10th; therefore, we would appreciate if you could review the enclosed information in a timely manner and if interested, fax or mail your quote to our office by 4:00 PM on Wednesday, 8/10/05. If you have questions, my direct dial phone is 651-604-4868. Signed:7~~w~ City Engineer cc: Paul Palzer, Centerville Public Works Director Dallas Larson, City Administrator Ryan Goodman - Bonestroo Rosene Anderlik 156 Bonestroo, Rosene, Anderlik and Associates, Inc. st. Paul Office: Milwaukee Office: 2335 West Highway 36 1516 West Mequon Road Sl. Paul, MN 55113 Mequon, WI 53092 Phone: 651-636-4600 Phone: 262-241-4466 Rochester Office: 112 ih Street NE Rochester, MN 55906 Phone: 507-282-2100 Willmar Office: 205 5th Street SW Will mar, MN 56201 Phone: 320-214-9557 www.bonestrOO.com St. Cloud Office: 3721 23rd Street S Sl. Cloud. MN 56301 Phone: 320-251-4553 j h j Bonestroo R Rosene 1iI Anderfik & 1~1 Associates Engineers & Architects Bidder: Total Base Bid: Address: Telephone No. City, State, Zip: Fax No. QUOTATION for Mound Trail Water Main Extension Centerville, MN BRAA FILE NO. 000616-05142-0 August 2005 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038 DearCoun~IMernbeffi: The undersigned, being familiar with your local conditions, having made the field inspection and investigations deemed necessary, having studied the drawings and specifications for the work including Addenda Nos. and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the drawings and specifications on file with you and Bonestroo, Rosene, Anderlik & Associates, Inc., 2335 West Highway 36, SI. Paul, Minnesota 55113, as follows: No. Item Units Qty Unit Price Total Price 1 Mobilization LS 1 $ $ 2 Connect to existing watermain EA 1 $ $ 3 6" PVC,C900 LF 1700 $ $ 4 6" Gate Valve and Box EA 1 $ $ 5 6" 450 Bend EA 2 $ $ 6 6" x 6" tee EA 3 $ $ 7 Hydrant and Valve EA 3 $ $ 8 Salvage and Reinstall hydrant and Valve EA 1 $ $ 9 Class 5 Aggregate Base TN 40 $ $ 10 Silt Fence, regular LF 1600 $ $ Total Bid $ Respectfully submitted, Company (A Corporation) (An Individual) (A Partnership) Signature Printed Name and Title of Signer Date Quotation Form Page I /50 Compacted Backfill Granular Borrow MnDOT Spec. 3149.2B1 Mod. Dia+ 12" Min. "Dia" Denotes outside diameter of pipe PIPE FOUNDATION & BEDDING IN GOOD SOilS Pipe Foundation Improvement material (3149.2H Mod.) considered incidental with cost of pipe and granular borrow material (3149.2B1 Mod.) in this ja . . . . . . Compacted Backfill Coarse Filter Aggr. MnDot Spec. 3149.2H Mod. Dia+12" Min. "Dia" Denotes outside diameter of pipe PIPE FOUNDATION & BEDDING IN POOR SOilS MINNESOTA Last Revision: AUG 2005 @ .11. Bonestroo ~ Rosene 8 Anderlil< & .\J. Associates STANDARD DETAILS PIPE FOUNDATION & BEDDING BRA Plate No. Engineers & Architects Sf. Paul, Minnesota ( CENTERVILLE, City Plate No. BED-01 61605142\616details.dwg /51 STANDARD INSTALLATION REGULAR FLOW ..... I '" W I ~ :J ~ Z ~ 2" x 2" wood stakes, 8' Maximum spacing Engineering fabric as specified, Secure with staples and lath. Fabric anchorage trench. Backfill trench with tamped natural soil. ~ ":.:t :JI N ~b: ZW ~Cl Support post anchorage in-situ soil 6" HEAVY DUlY HIGH FLOW AREAS Overlap Sleotextile fabric 6 and fasten 2" x 2" wood stakes, 4' Maximum spacing Metal stake shall be used in all low areas of concentrated drainage. Wire mesh reinforcement ..... I " W I ~ :J ~ Z ~ Engineering fabric as specified, Secure with staples or wire and lath. Extend wire mesh into trench Fabric anchorage trench. Backfill trench with tamped natural soil. ~ ":.:t :JI N ~b: zw ~Cl Support post anchorage in-situ soil 6" Note: Attach wire mesh to support posts with staples @ ~ Bonestroo Rosene 8 Anderlik & '\J' Associates STANDARD DETAILS SILTATION FENCE Last Revision: AUG 2005 ( BRA P~ate NO) J City Plate No. _ BED-02 Engineers & Architects Sf. Paul, Minnesota ( CENTERVILLE, MINNESOTA 61605142\616details.dwg /51 EngIneers & Architects Sf. Paul. Minnesota 8 B @l]j Bonestroo -=- Rosene ~ Anderlik &. .\J. Associates 61 605142\ 61 6details.dwg DROP LID Tyler Mueller Bibby-Ste-Croix No. 6860 No. H-10361 No. B-51 60 7.5' Minimum cover required over top of water main. Grade TOP Tyler No. 6860 26" Mueller No. H-10361 26" Bibby-Ste-Croix No. VB502 27" Adjust top to 1/2" below grade. Box to be set to provide 12" of adjustment. EXTENSION Tyler Tyler No. 6860 Mueller No. H-10357 Bibby-Ste-Croix B-5001 Gate valve box, screw type, 3 piece, 5 1/4" shaft, size G box, 7'-6' extended, #6 round base Mueller 14" 18" 24" 14" 20" No. 58 No. 59 No. 60 No. 58 No. 59 Bibby-Ste-Croix VB520 No. 57 VB521 No. 58 VB522 No. 59 VB523 No. 60 9" 14" 20" 26" BOTTOM Tyler No. 6860 65" Mueller No. H-10361 65" Bibby-Ste-Croix' No. VB516 60" BASE Resiliant Wedge Valve Conforming to AWWA C-509-80 standards >.:~.i:";.: {::..1..~:~:~:: 8" Cone. block STANDARD DETAILS GATE VALVE INSTALLATION ( CENTERVILLE, MINNESOTA Last Revision: AUG 2005 ( BRA p~ate NO] J City Plate No. . WAT-01 /69 @~ -=- 1\]1 It lX) N Bonest roo Rosene Anderli k &. Associates Engineers & Architects Sf. Paul, Minnesota 61 605142\ 61 6details.dwg 5' Hydrant flag as specified To c ~ 1 Cubic Yard gravelor crushed rock. Cover with polyethylene. 4"x4" Vertical block ll'l ~ t"- 'c o > Concrete Block 1/8 Bend Tie all fittin~s with min. of two, 3/4' diam. rods STANDARD DETAILS HYDRANT WITH GATE VALVE INSTALLATION [ CENTERVILLE, MINNESOTA block Last Revision: AUG 2005 BRA Plate No. City Plate No. WAT -02 /f;() .- '~'~/;~L// WATER MAIN 1686'-6" PVC ~--------------------- "'~---- - ~ - ~ ~~~ Cj I,: /~/ '--'f{ , I :~;",; ~:' ~.L-/ ---- i/ A NOKA cc ! e; <II <( W W (J'J ----- ~------------- ~-----::- ~ -"-====- - ~---~~ ~ ,/-J -3 , , /,// '. / V "'" ) / 1- s I 100 D REINSTALL f~~~~~~ ~%D GV N IS SHOWN ON IN THIS PLA DETERMINE 0"', ",UlY '''OR"'"AUlY ""'- WAS 8OST, '" P"'_ ~E SUBo'~'::;~CE",,,,, 0 /A~i ~-02. "~'l.'~ DE"en"" ~ ~~~ ~OD~:ii',"~ ~'::lY"1\'Ai:.'!:"'eno ,""EW ," CV . 80> "STANDA SUBSURFACE UTI EXISTING o olSllJ~ o ~~., E .to Ql::.!!! 'E Q U1t:'-U<! ~lll~5ldll! OO~~ I!!~ ~=~l ~ ~ o en W Z~ Z_ -<( ~o::: I- "0 Wz ~:::> ~o -~ ~ W ..... Z W () ~/ 61605142C401.DWG SHEEr NUMBER JULY 2005 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Investment Allocation Prepared By: John W. Meyer Finance Director ~~~&ft~~~ General Fund Monthly Financial Report Month Ended July 31,2005 ~J~~~~~~l~j1j MTD YTD Budget Variance % of Budget 7/31/05 2005 2005 +(-) Used Revenues: Property Taxes 823,450.91 839,876.18 1,787,850.00 947,973.82 46.98% Other Taxes & Assessments 0.00 4,973.00 0.00 (4,973.00) 0.00% Licenses & Permits 12,857.26 142,348.75 192,300.00 49,951.25 74.02% Building Inspection 11,728.76 103,671.71 167,500.00 63,828.29 61.89% Fines & Forfeits 2,723.55 14,917.75 52,100.00 37,182.25 28.63% Intergovernmental 0.00 153,074.20 106,150.00 (46,924.20) 144.21% Fire Relief Aid 0.00 153,074.20 93,250.00 (59,824.20) 164.15% Charges for Services 24.35 718.35 1,500.00 781.65 47.89% Interest Earnings 2,004.47 21,105.34 0.00 (21,105.34) 0.00% Miscellaneous Revenues 1,261.14 29,571.72 5,100.00 (24,471.72) 579.84% Refunds & Reimbursements 5,157.15 7,686.43 3,000.00 (4,686.43) 256.21 % Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 847,478.83 1,214,271.72 2,148,000.00 933,728.28 56.53% Expenditures: Current General Government Mayor and Council 1,560.94 10,256.34 22,700.00 12,443.66 45.18% Elections 0.00 0.00 0.00 0.00 0.00% Planning & Zoning 836.85 7,541.02 6,000.00 (1,541.02) 125.68% Administration 22,440.74 181,400.92 295,333.00 113,932.08 61.42% Financial Administration 0.00 12,490.49 16,000.00 3,509.51 78.07% Assessing 0.00 18,710.45 18,000.00 (710.45) 103.95% Legal 5,372.70 55,084.87 86,000.00 30,915.13 64.05% City Hall 1,537.17 15,970.31 31,100.00 15,129.69 51.35% Total General Government 31,748.40 301,454.40 475,133.00 173,678.60 63.45% Public Safety Police Protection 45,872.92 323,649.69 550,475.00 226,825.31 58.79% Fire Protection 21,868.00 218,678.20 187,393.00 (31,285.20) 116.69% Building Inspection 11,391.37 85,706.04 151,216.00 65,509.96 56.68% Electrical Inspection 0.00 3,886.20 9,000.00 5,113.80 43.18% Civil Defense 0.00 3,286.40 2,100.00 (1,186.40) 156.50% Animal Control 0.00 477.84 1,500.00 1,022.16 31.86% Total Public Safety 79,132.29 635,684.37 901,684.00 265,999.63 70.50% Public Works Public Works 9,342.22 95,506.35 188,427.00 92,920.65 50.69% Engineering Services 4,973.61 25,484.78 15,500.00 (9,984.78) 164.42% Recycling 507.12 2,925.12 5,000.00 2,074.88 58.50% Streets 264.91 7,031.69 80,000.00 72,968.31 8.79% Street Lighting 2,158.18 15,803.87 25,000.00 9,196.13 63.22% Total Public Works 17,246.04 146,751.81 313,927.00 167,175.19 46.75% 8/4/2005 11:21 AM budget July05.xls '.?e~"6":.t:dU" MTD YTD Budget Variance % of Budget 7/31/05 2005 2005 +(-) Used Culture and Recreation Park/Rec. Committee 120.00 402.62 2,100.00 1,697.38 19.17% Park/Rec. Programs 0.00 2,241.37 7,366.00 5,124.63 30.43% Park Maintenance 2,427.14 20,251.36 62,620.00 42,368.64 32.34% Total Culture and Recreation 2,547.14 22,895.35 72,086.00 49,190.65 31.76% Economic Development Economic Development 160.00 4,987.82 6,300.00 1,312.18 79.17% EDC - Frozen Fete Des Lacs 0.00 1,153.00 EDC - Business Directory 0.00 2,388.00 EDC - Business Promotion 0.00 606.00 EDC - Miscellaneous 0.00 280.82 Cougar Cash 0.00 400.00 Total Economic Development 160.00 4,987.82 6,300.00 1,312.18 79.17% Unallocated Refunds & Reimbursements 0.00 31.03 0.00 (31.03) 0.00% City Summer Festival 310.22 10,747.42 19,000.00 8,252.58 56.57% Total Miscellaneous 310.22 10,778.45 19,000.00 8,221.55 56.73% Total Current Expenditures 131,144.09 1,122,552.20 1,788,130.00 665,577.80 62.78% Capital Outlay General Government 0.00 0.00 24,870.00 24,870.00 0.00% Public Safety 0.00 0.00 0.00 0.00 0.00% Streets and Highways 0.00 82,216.07 128,000.00 45,783.93 64.23% Culture and Recreation 0.00 (9,078.79) 105,000.00 114,078.79 0.00% Total Capital Outlay 0.00 73,137.28 257,870.00 184,732.72 28.36% TOTAL EXPENDITURES 131,144.09 1,195,689.48 2,046,000.00 850,310.52 58.44% EXCESS (DEFICIT) OF REVENUES 716,334.74 18,582.24 102,000.00 83,417.76 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 0.00 0.00 0.00 N/A Operating Transfer Out 0.00 (41,008.72) (102,000.00) (60,991.28) N/A TOTAL OTHER FINANCING 0.00 (41,008.72) (102,000.00) (60,991.28) N/A SOURCES (USES) EXCESS (DEFICIENCY) OF 716,334.74 (22,426.48) 0.00 22,426.48 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER FINANCE DIRECTOR 8/4/2005 3:36 PM budget July05.xls Sewer Fund Monthly Financial Report Month Ended July 31,2005 ~~o9f;y~~r - :i?~ 5?;:~;3% MTD YTD Budget Variance % of Budget 07/31/05 2005 2005 +(-) Used Operating Revenue: Charges for Services 20,528.64 154,744.35 230,000.00 75,255.65 67.28% Total Operating Revenue 20,528.64 154,744.35 230,000.00 75,255.65 67.28% Operating Expenses: Salaries and Benefits 4,443.32 34,495.97 63,779.00 29,283.03 54.09% Professional Services 49,570.85 55,971.50 10,000.00 (45,971.50) 0.00% Sewer Cleaning & Inspection 49,070.85 49,070.85 0.00 (49,070.85) NA Supplies 76.57 834.32 13,550.00 12,715.68 6.16% Other Services and Charges 0.00 0.00 0.00 0.00 0.00% Utilities 507.19 3,413.62 1,500.00 (1,913.62) 227.57% MCES Disposal Charges 11,457.76 91,662.08 130,000.00 38,337.92 70.51 % Depreciation 0.00 0.00 30,000.00 30,000.00 0.00% Total Operating Expenses 66,055.69 186,377.49 248,829.00 13,380.66 74.90% OPERATING INCOME (45,527.05) (31,633.14) (18,829.00) 61,874.99 168.00% Nonoperating Revenue (Expense): Interest on Investments 3,340.98 38,010.47 26,000.00 (12,010.4 7) 146.19% Special Assessments 15,432.63 15,891.84 50,000.00 34,108.16 31.78% Hook up Fees and Unit Charges 4,329.00 34,031.00 80,500.00 46,469.00 42.27% Interest & Fiscal Charges (3,831.88) (8,595.00) (8,587.25) 7.75 100.09% Capital Improvement 0.00 (6,115.67) 0.00 6,115.67 0.00% Contributions from Other Funds 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 219.34 219.60 0.00 (219.60) 0.00% Total Nonoperating Revenue 19,490.07 73,442.24 147,912.75 74,470.51 49.65% (Expense) INCOME BEFORE OPERATING (26,036.98) 41,809.10 129,083.75 136,345.50 32.39% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME (26,036.98) 41,809.10 129,083.75 87,274.65 32.39% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED (26,036.98) 41,809.10 129,083.75 87,274.65 32.39% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 8/4/2005 4:05 PM budget report sewer July05.xls \ t~~~f!~lJ Water Fund Monthly Financial Report Month Ended July 31, 2005 MTD YTD Budget Variance 07/31/05 2005 2005 +(-) Operating Revenue: Charges for SelVices 14,103.76 96,122.75 210,000.00 113,877 .25 45.77% Total Operating Revenue 14,103.76 96,122.75 210,000.00 113,877.25 45.77% Operating Expenses: Salaries and Benefits 4,308.48 33,178.99 64,679.00 31,500.01 51.30% Professional SelVices 0.00 0.00 160,000.00 160,000.00 0.00% Supplies 1,388.98 5,610.76 47,837.25 42,226.49 11.73% Other SelVices and Charges 7,345.57 15,156.09 5,000.00 (10,156.09) 303.12% Utilities 54.98 254.98 3,000.00 2,745.02 8.50% Depreciation 0.00 0.00 30,500.00 30,500.00 0.00% Total Operating Expenses 13,098.01 54,200.82 311,016.25 256,815.43 17.43% OPERATING INCOME 1,005.75 41,921.93 (101,016.25) (142,938.18) -41.50% Nonoperating Revenue (Expense) Interest on Investments 1,202.68 13,683.00 0.00 (13,683.00) 0.00% Special Assessments 19,458.61 24,974.73 40,000.00 15,025.27 62.44% Hook up Fees and Unit Charges 7,251.51 33,460.96 60,000.00 26,539.04 55.77% Other Equipment 0.00 (100,465.00) (500,000.00) (399,535.00) 0.00% Interest Expense 0.00 0.00 (8,780.25) (8,780.25) 0.00% Refunds & Reimbursements Rev 181.77 181.77 0.00 (181.77) 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue 28,094.57 (28,164.54) (408,780.25) (380,615.71 ) 6.89% (Expense) INCOME BEFORE OPERATtNG 29,100.32 13,757.39 (509,796.50) (523,553.89) -2.70% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 29,100.32 13,757.39 (509,796.50) (523,553.89) -2.70% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 29,100.32 13,757.39 (509,796.50) (523,553.89) -2.70% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 8/4/2005 12:16 PM budget report water July05.xls \ \ It) o o ~ .... 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M f".- (J') N C\I T"" LO '<to N N NcOcO <h<h~<h~~ OOCOCO'<t o co '<t .... ~ ciMcicir-- o (W') <0 c:o T"" T"" ("'). 0 0 LO ~c;;ii~ LO '<t <'"l (") N"cOcO ~<h<h<h~EIl r-- co ..0 0> <'"l. .... '<t ~ <h Ell '" c e 0) Q) E E 0) 0) u;U 10 =5-~ en ~ <( ~ Cii lij ~ClOia..Oj d; =.5 (5 ~ co =6-g:QQ)-5it5 O:2:W:lEIll~ fIl "' () ~ Q) Q) ~ lllE:Cl>' - "0 :c ~ ~ ~ C m 8 ~ ~ ; (ij Q) "E "0 lii fIl I- (j OJ "0 I- CITY OF CENTERVILLE *Check Reconciliation@ MAIN STREET BANK 10100 Cash JULY 2005 Account Summary Beginning Balance on 8/1/2005 + Receipts/Deposits - Payments (Checks and Withdrawals) Ending Balance as of 8/29/2005 $691,496.87 $0.00 $0.00 $0.00 Cleared Statement Difference Check Book Balance 08/03/05 1 :31 PM Page 1 $691,496.87 $0.00 $691,496.87 Beginng Balance + Total Deposits - Checks Written $691,496.87 $680.46 $377 ,541.51 Check Book Balance $314,635.82 Difference ($7,178,887.76)