HomeMy WebLinkAbout2001-03-28 CC
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CITY COUNCIL AGENDA
WEDNESDAY, MARCH 28,2001
6:30 P.M.
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~ CALL TO ORDER
/ ~Ron Can
vi. . SET AGENDA
~ PUBLIC HEARING(S)
~ APPEARANCES/AWARDS
~ CONSIDERATION OF MINUTES
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~ March 14,2001 Meeting Minutes
~ PETITIONS AND COMPLAINTS
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txf~ UNFINISHED BUSINESS
tmII. NEW BUSINESS
/ Authorization to advertise for Full-Time Receptionist (Tabled from 3/14/01
/" Meeting) - ODe/.-. E...~., C:~ f O.;.(t:e'tY
~/. Fete des Lacs Budget
V'/ Communications Ad Hoc Committee
V/ Anoka County Agreement for Residential Recycling Program
~. Spring Lake Park Lion's Charitable Gambling Premise Permit Renewal
. LaMotte Memorial Park Grant ... ..,..,., l...t """I, ().,jJ,(). "S
V'~/ Turcotte Purchase Agreement
~~ Council Communication
~yI' Committee Stipends
v(0. Draft Goal Directives Proposal
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CONSENT AGENDA
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1. The City of Centerville March 15, through March 28,2001 Expenditures
2. Centennial Fire District Expenditures
3. Planning and Zoning Commission's recommendation to appoint Council
Member Linda Broussard Vickers as Council Liaison
4. LeJournal (proof)
/ COMMITTEE REPORTS
:.,r:. ADMINISTRATOR'SREPORT ~~
< Set Workshop date for Design Pro~ interviews ~ ". ~ju.4 i OVl
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APPROVED
CITY OF CENTERVILLE
CITY COUNCIL MEETING
MARCH 14,2001
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on March 14, 2001, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Mari Nelson
ABSENT: Council Member Linda Broussard Vickers.
STAFF: City Administrator, Jim March
City Engineer, Tom Peterson
City Attorney, Jim Hoeft
I. CALL TO ORDER
Mayor Swedberg called the March 14, 2001, City Council meeting to order at 6:32 p.m.
II. SET AGENDA
Mr. March requested a complaint received concerning County Road 14 be added under
Petitions and Complaints.
Motion by Council Member Nelson, seconded by Council Member Capra to
approve the a2enda with the requested addition. All in favor. Motion carried
unanimously.
III. PUBLIC HEARING(S)
None.
IV. APPEARANCES/AWARDS
None.
Page 1 of 15
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V. CONSIDERATION OF MINUTES
Council Member Capra requested the following change: On Page 9, Section 12 in the
third paragraph down add "too much" to the sentence. She then asked Staff to add
discussion of Committee stipends to a future agenda.
Council Member Travis requested the following change: On Page 10, in the second
sentence insert the word "council" before liaison.
Mr. March requested the reference on Page 12 to the house being built off the building
pad be changed to the "building."
Mayor Swedberg requested the following change: On Page 1 0, in the first sentence strike
the words "he had heard at that meeting" and leave there was a need to know more about
the laws and ordinances. Also strike "he desired to make sure" and add "it is important".
Mr. March requested the following change: On Page 12 clarifY that Staff speaks to the
City Attorney approximately once per week not a total of one day per week.
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the February 28. 2001 Council Minutes as amended~ All in favor. Motion
carried unanimously.
VI. PETITIONS AND COMPLAINTS
1. Mr. Wayne Blake. 1275 Mound Trail
Mr. Blake addressed Council and explained that he bought a lot on Mound Trail that is on
the lake and was purchased about a year prior to building on it. He explained he and his
wife had reviewed the approved site plan for the development, and were under the
impression that all of the homes would be built on the building pad as shown on the site
plan.
Mr. Blake explained that when he and his wife decided to build on the lot they decided it
would be nice to be closer to the lake. When they contacted the City they were told that a
Variance would be required if they intended to seek permission to build off the building
pad as designated by the site plan. Mr. Blake explained rather than going through the
City, he contacted Mr. Buechler to request permission to build off the building pad. Mr.
Blake explained that Mr. Buechler threatened to involve an attorney if the Blakes
attempted to build off the building pad. Seeing that type of resistance he and his wife
decided to build on the building pad.
A year later, Mr. Buechler staked out a home he is building for himself and it is not on
the building pad. Mr. Blake explained he contacted Mr. Cook at the City who told him
not to worry because if Mr. Buechler wanted to build off the pad then he would also need
to request a Variance. That would require neighboring property owners to be notified. A
Page 2 of 15
few days went by and the hole for the foundation was dug. Mr. Blake then questioned
how it is possible that Mr. Buechler got approval to build off the building pad when he
and his wife were told it would require City Council and neighbor approval to do so. He
then voiced concern that proper procedures were not followed.
Mayor Swedberg explained the City contracts a law firm and that when the primary City
Attorney is not available, another attorney will step in to act on behalf ofthe City.
Mr. March explained Mr. Buechler had dropped off pictures earlier today at City Hall but
stated he was not sure what those pictures represented. Mr. March then explained what
had happened that allowed the building permit to be issued. Mr. Buechler came to City
Hall requesting the building permit. Mr. March told him a Variance would be required to
build off the building pad and explained the Variance procedure to Mr. Buechler. Mr.
Buechler then told Mr. March he was going to contact his attorney to discuss the matter.
Mr. March then determined it would be appropriate to contact the City Attorney for his
opinion on the matter. Mr. March contacted the City Attorney's office and explained the
situation. He received an oral opinion which explained the building permit cannot be
held as Mr. Buechler is entitled to build anywhere on the property provided he meets the
City's setback requirements. Mr. March requested that opinion in writing and that is
included in Council packets for review.
Mr. March then stated he feels badly that the Blakes were given misinformation that
caused them not to pursue building off the building pad but explained he only learned of
this because Mr. Buechler had pushed the issue and the City needed to seek a legal
opinion on the matter. He then explained that the building pad means nothing other than
the soil has been corrected in that designated area ensuring anyone who purchases the lot
that the lot is buildable.
Mr. March stated he felt the City needed to tighten up restrictions for where the houses
are to be built by putting it in writing in the developer's agreement in order to have more
control over the development.
City Attorney Hoeft confirmed that the building pads are constructed to add value and
marketability to the lot, noting if they were not there the person buying the lot would
have to do testing and soil correction which costs money.
Mr. Blake questioned why Mr. March had to go to the City Attorney's office to make
sure it was okay to issue the building permit if Mr. March has the authority to issue
building permits. He stated he felt he was getting a lot of legal mumbo jumbo as an
explanation as to why they were given information that led them to believe they were not
able to build off the building pad. He then stated he relied on the information provided to
him by the City.
Mayor Swedberg explained that the day-to-day business ofthe City requires that City
employees call the City Attorney for advice. Noting that at any time there seems to be a
question as to what is appropriate for Staff to contact the City Attorney for verification.
Page 3 of 15
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Mr. Blake asked why they were not offered the same courtesy.
Mayor Swedberg explained that any kind of Variance goes before the Planning and
Zoning Commission noting that neighbors can protest, but the City does not rule on the
Variance request based on neighborhood opinion. The opinion is heard and considered,
and if there is valid reason to grant a variance it is approved. He then stated if the Blakes
had taken their request one step further they would have gotten different answers.
Mr. Blake stated he spoke to the City Inspector and got the same answer, that a Variance
would be required.
Mrs. Blake noted she had read through Ordinance #4 and stated it seemed to her that
building off the building pad was an amendment to the plan, which is something that
required Councils approval.
City Attorney Hoeft explained that going off the building pad is not an amendment or a
change, and that Council approval is not required.
Mrs. Blake then read the responsibilities of the Building Inspector noting she felt Council
could prohibit Mr. Buechler from building the house as he is.
City Attorney Hoeft explained there is no violation existing that would warrant the
Building Inspector or Council taking action. City Attorney Hoeft further explained the
building pads are not significant with regard to the approved drainage plan. They are
there to improve marketability and, as such, they are shown on the plan but are not part of
the approved grading plan.
Mrs. Blake asked why she was told she would need a Variance.
City Attorney Hoeft stated that in any real estate transaction there are obligations on
behalf of the seller and the buyer that require due diligence to investigate the situation if
there is a question as to what City Code allows them to do with the property. In this case
the Blakes relied on information from the building inspector as to what they could or
could not do. Assuming, for the sake of argument, the information from the building
inspector was incorrect that would not create any liability on the part of the City. Mr.
Hoeft went on to explain that the Legislature has determined that City employees do not
control the legal document that contains the City's Codes and, if there is a discrepancy
between what a resident is told and what exists in the City Code, the Code governs. It is
part of the due diligence process to determine if the advice given is in accordance with
City Code.
Mr. Hoeft further stated if the Blakes received wrong information from the Building
Inspector that that information does not bind the City legally. He explained the reason
the Legislature has upheld that immunity is because if it did not exist and employees
could be held responsible then it would be costly to cities. That cost is something the
Page 4 of 15
Legislature did not want to be born by taxpayers. Mr. Hoeft then explained that if the
Blakes were given wrong information, it was a mistake that was made, and that mistake
was corrected when Mr. Buechler brought the matter to the City's attention.
Mr. Blake clarified that he and his wife are not looking for restitution. He then stated he
relied on information received from City officials that if anyone else would be building
off the pads that they, as neighboring property owners, would be informed. He stated he
feels they were not treated decently. He also stated that they are the general public and
not attorneys, who thought that information received from the City could be comfortably
relied upon.
Council Member Capra commented she had met with the Blakes and understands their
concerns with regard to varying from the approved plan. She stated she understands the
importance of the line of sight with lake front property. She stated she feels City
employees did what they felt was appropriate at the time, and that it is unfortunate that
the information the Blakes relied upon was incorrect. She then offered her apologies to
them for the way the situation was handled.
Council Member Travis suggested the City should do some research as he believes in
most communities there is a minimum and a maximum setback requirement.
Mrs. Blake stated she does not want restitution but wants a consistent plan that will be
followed for all residents. She then stated she felt they were treated unfairly and she
hopes there is a way to correct the problem from this point forward.
Council Member Nelson apologized for the way the Blakes were treated. She stated it is
important to her that all residents are treated fairly and she thinks Staff does that. She
stated it is unfortunate that the information Staff relied upon when advising the Blakes
was incorrect. She agreed with Council Member Travis that the City needs to look at
amending the ordinance with minimum and maximum setback requirements.
Mrs. Blake thanked Council for its time.
VII. UNFINISHED BUSINESS
None.
VIII. NEW BUSINESS
1. Eagle Pass Sketch Plan.
Mike Quigley representing Gor-em Development addressed Council and showed the
sketch plan for Eagle Pass. He explained Council Member Broussard Vickers had asked
at the Planning and Zoning Commission meeting that something be done to screen the
road that went through the back yards of the existing homes. He pointed out how the
street was redesigned to screen it from the backyards with different types of plantings.
Page 5 of 15
Mayor Swedberg asked several clarifying questions of the Developer. He then asked Mr.
March if there was a designated time for developing the Outlot. Mr. March explained the
outlots were left large enough to be built on in the future but there was nothing specific in
the first plan.
Council Member Nelson noted the buildings on Lots 11-18 looked smaller than the other
homes. The Developer explained they are smaller as they are single detached townhomes
rather than twin homes.
Council Member Travis asked when the Developer would be starting construction.
City Attorney Hoeft noted construction is subject to various approvals, and that Council
will have the opportunity to further review this matter before final approval.
Mayor Swedberg noted there is concern for development impacting the school district.
Mr. March noted any City concerns would be addressed through the plat approval
process. He then explained he heard today there was concern from the Chauncy Barrot
Gardens residents that a lot of people are using a path from the back door of the senior
housing to access Ojibway Drive, noting there may need to be a trail connecting the two.
Mr. Drewlo expressed concern that there is no trail-way, which means he has to trespass
to go for a walk. He then thanked the Developer for the hours of wildlife viewing they
have gotten from the Outlot.
Mr. Jim Juhl, President of Eagle Pass Single Townhome Association addressed Council
and noted the main concern for the Association is that they can only add seven (7) more
units to their Association according to the bylaws. He then stated his Association would
appreciate it if the new buildings had a new Association created for them. He outlined
various civil issues the Association has with the builder.
Mr. Juhl noted the park on Dupre Road has never been finished, and the short concrete
pad is acting as a magnet for teenage kids to gather, smoke and talk smart. He asked that
something be done to curb that. He then stated he would like to see more streetlights in
the new development, and possibly some added to his current development.
Mr. Juhl told the Developer he had information that led him to believe the Outlots are
deeded into his Association. The Developer noted he would research that issue and
thanked Mr. Juhl for the information.
Council Member Capra asked if the bylaws of the Association could be amended to
include more homes. Mr. Juhl explained he believed they could be amended but a
request for an amendment would need to go through the State. He understands it is a
costly procedure.
Page 6 of 15
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Council Member Travis asked why the Association did not want more homes in the
Association. Mr. Jubl explained the reason is mainly because the roads are private roads
that must be maintained, and that is a big expense for the Association.
Mr. March noted this sketch plan would go through the preliminary plat process as if it
were a bare piece ofland being subdivided.
City Attorney Hoeft noted that either Swift or Gor-em Developers would be submitting
townhome documentation for him to review.
Mr. Quigley clarified that the intent ofthe Developer was for the homes built on the
outlot to have their own Association. Mr. Quigley further clarified the park pad was
intended to be a full size tennis court, but the Developer was caught with an asphalt plant
shut down. He also noted that if residents want more lighting in the development, it is an
issue to be resolved with the City and Xcel Energy.
Mayor Swedberg asked Mr. March if residents could request more streetlights from the
City. Mr. March explained street lighting could be assessed to those who receive the
benefit.
Ms. Tracy Hallstrom asked the Developer if Swift would be the builder and, ifso, if the
structures would be the same as the existing structures. The Developer stated Swift
would be the builder and the structures would be the same.
Council took a five-minute break at 7:50 p.m.
2. Kelly's Komer Drainage.
Mr. Bill Bisek (7098 Centerville Road) explained to Council there is a drainage issue in
the downtown area that is negatively impacting his business. He further explained the
issue dated back to sometime in the 1940's or 1950's. He would like Council to step in
and resolve the issue.
Council Member Capra questioned whether the drainage issue was a public or private
drainage issue. She then asked where the storm water from the downtown area flows.
Mr. Palzer explained the storm water from the downtown area flows into lines that flow
into the lake. He further explained that none of that water is being treated and
commented there may be a need for a retention pond.
Mr. Bisek explained the drain installed on the property next to his is not working properly
right now. He would like to have it looked at to see if it is plugged, crushed or broken.
Then, possibly set up an alternative plan to pump the water out to main street so it is not
causing problems for the businesses in the area. Mr. Pa1zer stated it is possible that the
line is frozen which is why it is not draining.
Page 7 of 15
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Mr. Bisek stated he feels there is City water that flows in to contribute to the problem.
Because of this, he feels the City should help him with the issue. He further stated he is
willing to sign an agreement to authorize the City to :fix the drain if need be.
Mayor Swedberg told Mr. Bisek that Staff would look into the issue and get back to him.
City Attorney Hoeft mentioned he had spoken to Mr. Palzer and Mr. March who had
given him information that indicated a private drainage line put in a number of years ago.
This line illegally tapped into the City sewer is causing the problem. He then stated he
did not feel it was advisable for the City to take over the maintenance ofthat drain
without receiving easements over the various properties involved. He stated if there is
water coming from a larger area, there might be a need to put in a properly sized pipe and
make sure the engineering is correct to ensure proper drainage. He further stated there
might be a need for an area wide assessment to the benefiting properties rather than just
the two property owners currently having the issue, in order to fund the improvement to
the drainage.
Mr. March asked if the property owners were interested in having the costs assessed to
them if it would be possible to obtain a waiver to clean the line now, and assess those
costs as part of the costs to improve the drainage.
City Attorney Hoeft explained the cost to clean the line could not be assessed to the
property at a later date. He explained the City would need to get permission from all
owners of property that the City would need to step on to take a look at the drain. He
further explained that as a temporary matter, to clean out the line, the City would have to
reach an agreement with the property owner(s) as to the cost and whom will pay for it.
Mr. Bisek stated the drain is on his neighbor's property. He also stated he did not want to
fight with his neighbors on this issue. He then granted the City permission to access his
property if need be.
Mr. March noted the City had jetted out and televised some lines within the City and
asked Mr. Palzer the approximate cost to jet and televise 150 feet of line. Mr. Palzer
indicated that to televise would cost approximately $200.00 and to steam it would be
between $150.00 and $200.00. He also noted if the pipe is broken he is unsure how much
it would cost to :fix it.
Mr. Bisek noted that in years past, they would use whatever they needed to as a tool to
free up the drain and get it flowing. However, the last couple of years they have not been
able to free it up enough to drain properly. With the amount of snowfall this winter
drainage will be a larger issue than it has been in years past.
Mr. March asked if Mr. Bisek would discuss with his neighbors the possibility of the City
charging them to clean or repair the drain. He also asked Mr. Bisek to discuss the option
of petitioning the City to put in a larger line to correct the problem for the future.
Page 8 of 15
Mr. Bisek stated he would discuss splitting costs with his neighbors to eliminate the
immediate problem. He then stated he feels there is some City responsibility to solve the
problem for the future.
Mayor Swedberg stated the drainage is a long standing issue that Council is unsure how
to solve at this point. He asked Staff to research the matter and present possible solutions
to the problem. He then told Mr. Bisek he may need to solve the problem on his own for
this spring as the issue will take time to resolve.
Mr. Bisek stated he could solve the problem by pumping water out ofhis lot into the
street. That would then cause a drainage problem for someone else. He then stated that
would not be a solution to the problem and he feels the City should help him solve the
problem.
Mayor Swedberg stated the City could not immediately solve the problem and stated Mr.
Bisek could.
Council Member Travis asked Mr. Bisek how he wished the City to solve the drainage
problem.
Mr. Bisek stated City Staff could jet the line from Progress Street and televise the pipe to
look into what the problem is.
City Attorney Hoeft stated the City does not have a practice of jetting private drainage
lines and cautioned against doing so.
Mr. Bisek asked Council what he should do to solve the drainage issue, noting he came to
Council to make them aware of the problem and instead feels he is getting a line oflegal
mumbo jumbo.
Mayor Swedberg stated Council was not prepared to solve a forty-year problem this
evening and told Mr. Bisek Staff would research the matter and contact him.
Council Member Nelson stated she would like to have a workshop to discuss City
infrastructure issues to get a head of these types of issues for the future.
Mr. Bisek noted all the drains from the downtown area drain into the lake and nobody at
the City knows about it.
Mr. March noted he understands why the City does not want to set a precedence for
jetting private drainage lines, but questioned what type of liability or obligation the City
has for drainage coming from City property.
City Attorney Hoeft stated the City would not have responsibility for drainage coming
from City property. He then stated the only thing that is known for certain is there is a
private drainage system on private property that the property owner needs to deal with.
Page 9 of 15
3. Fete des Lacs 2001 Budget Process
Mr. Ray DeVine, Chairperson ofthe Fete des Lacs Committee, appeared before Council
to ask if Council had any questions on the budget information he had provided in the
Council packets.
Mayor Swedberg asked for a one page summary sheet with a table comparing actual
amount, budget amount, the difference between the budget and actual amounts, and a
column for the 2001 budget amount.
Mr. DeVine explained the Festival has up front expenditures that will need to be paid for
by the City in an amount that is slightly greater than the monies that will be made during
the Festival and refunded to the City.
Council Member Nelson thanked Mr. DeVine for the detailed report but agreed the one
page summary sheet would be helpful.
Council Member Nelson noted there was not much record keeping last year and asked
that there be better records kept this year.
Mayor Swedberg noted he was not in favor of charging for parking at the Festival.
Mr. DeVine explained the Festival Committee is considering charging for parking based
on a recommendation from the Minnesota Recreation Association.
Mr. DeVine told Council he would provide the requested summary page to Council at the
next Council meeting.
4. Resolution #01-006 - Laurie LaMotte Memorial Park Improvements Grant
Application.
Mr. March noted there was not a dollar amount in the resolution and indicated Staff
intended to submit the playground equipment in an amount not to exceed $50,000 and a
concession/shelter building.
Council Member Nelson questioned whether the City's portion ofthe matching grant is
included in the Parks and Recreation budget. Mr. March noted it has not been clearly
stated where the matching funds would come from, stating if the grant is approved it
would be before Council to discuss.
Mayor Swedberg asked when the City would know if it received the grant. Mr. March
stated it would be mid to late summer.
Page 10 of 15
Motion bv Council Member Nelson. seconded by Council Member Capra to
approve Resolution #01-006. Laurie LaMotte Memorial Park Improvements Grant
Application. All in favor. Motion carried unanimously.
5. Resolution #01-007 - Pheasant Marsh.
Mr. March explained Ground Development has requested the City finance its proposed
development through the 429 Process, and this Resolution is a Resolution to declare the
adequacy of the petition, and authorize the preparation ofa feasibility study.
City Attorney Hoeft noted he would be preparing a draft ofthe Developer's Agreement
for review.
Motion by Council Member Capra. seconded by Council Member Travis to approve
Resolution 01-007 as presented. AU in favor. Motion carried unanimously.
6. Residential Street Crack Filling.
Mr. Palzer explained he had received five (5) quotes for crack filling, noting the City is
on a program where it requests quotes for a three (3) year period to hedge off costs in the
future. The bids are based on 15,000 feet of crack filling. He then recommended
Council accept the bid from Allied Blacktop Company for 39 cents per lineal foot, for the
next three (3) years.
Mayor Swedberg questioned how the blacktop companies could afford to keep the prices
consistent for three (3) years based on the fluctuation in petroleum prices. Mr. March
noted it is surprising they are able to quote a price for a three (3) year period but stated it
appeared to be a good deal for the City.
Motion by Council Member Nelson. seconded bv Council Member Travis to accept
the bid of Allied Blacktop Company for years 2001-2003 for 15.000 feet of crack
flUinS! at 39 cents per lineal foot. All in favor. Motion carried unanimously.
7. Additional Office Upgrade (StoragelPacket Preparation Area - Unit).
Mr. March noted Staffis in need of more storage and work surface for packet
preparation. He then noted Staff is requesting approval to purchase off the rack
residential cabinets with a countertop that public works will stain and varnish. Staff
anticipates these cabinets should cost approximately $600.00.
Motion by Council Member Nelson. seconded bv Council Member Capra to
approve Staffs request for cabinets and countertops in an amount not to exceed
$600.00. All in favor. Motion carried unanimously.
Page 11 of 15
8. Authorization to Advertise for Full-Time Receptionist.
Mr. March stated he was pleased to report that Ms. Sweeney is picking up the
bookkeeping quickly and he would like authorization to recruit for an entry-level
receptionist.
Mayor Swedberg noted that Council Member Broussard Vickers had voiced a concern
that future City employees have more computer knowledge and then suggested this
matter be tabled to the next meeting to allow for Council Member Broussard Vicker's
input.
Motion by Council Member Nelson, seconded bv Council Member Capra to table
this matter to the next Council meetin2. All in favor. Motion carried unanimously.
Mr. March noted Staff might not be able to keep up with things the way they would like
to because they are short staffed. He then noted there were some things that were not
kept up with, the previous way the accounting was being done.
9. Flammable Waste Traps.
Mr. Palzer explained to Council that a flammable waste trap is a trap that catches salt,
sand and flammables such as gas and oil, and only allows the water to flow into the City
sewer. He explained the new public works building does not have a flammable waste
trap and is not connected to City sewer. He recently was made aware that the waste from
the public works building flows directly into the creek without being treated. He then
explained it would cost approximately $35,000 to run City sewer and water and to add
the flammable waste traps. y~ ., J,'f 11f v . ~
Council Member Capra asked if the money could come out of sewer and water funds.
Mayor Swedberg asked if the previous owner had any liability to help pay to remedy the
situation.
City Attorney Hoeft stated he would need to investigate the issue but noted he felt it
would be more cost beneficial for the City to fix the problem rather than to try to get the
previous owner to share in the costs to do so.
Council Member Nelson questioned whether a portion ofthe improvements could be
made or whether the entire expenditure was necessary. Mr. Palzer noted the City would
save $11,000 of the estimate if it did not run City water to the site.
City Attorney Hoeft stated the City needed to get the problem fixed sooner rather than
later, noting if the City keeps moving forward toward resolution ofthe matter it should be
fine.
Page 12 of 15
Council Member Travis suggested it may be possible to tie the public works facility into
the upcoming Pheasant Marsh utilities.
City Attorney Hoeft stated it would be fine to wait for two months to tie the project into
the Pheasant Marsh project.
Motion by Council Member Travis. seconded by Council Member Nelson to table
this matter for more information. All in favor. Motion carried unanimously.
10. Parks and Recreation Recommendations.
Mr. March reviewed with Council a Memo from Jill Lien concerning Park and
Recreation Recommendations. He further explained there were approximately ten (10)
people at the public hearing on Laurie LaMotte Park and there was no opposition to
lighting the fields.
Council Member Capra asked what the price difference was between lighting one field
versus lighting all three. Mr. March noted if the City intended to light the other fields in
the future it would save money to install enough power now to the main hub to do so.
Motion by Council Member Nelson, seconded by Council Member Capra to
authorize a reqUest for bids for runnin2 600 amp electrical service at Laurie
LaMotte Memorial Park. per the specifications provided by the City En2ineer. All
in favor. Motion carried unanimously.
IX. CONSENT AGENDA
1. The City ofCenterville March 1, through March 14, 2001 Expenditures
2. Centennial Fire District Expenditures
3. Fete des Lacs Committee's recommendation for appointment of Ms. Patricia Scott
4. Successful completion of year 4 (Account Clerk/Receptionist, Jill Lien)
Recommended Step Increase from Step 4 to Step 5
5. St. Genevieve's Temporary Gambling Permit Requests
Mayor Swedberg requested the City Expenditures be pulled from the Consent Agenda for
discussion.
Motion by Council Member Nelson, seconded by Council Member Capra to
approve the Consent A2enda for Items 2, 3, 4, and 5 as presented. All in favor.
Motion carried unanimously.
Mayor Swedberg noted the year to date figures do not add up on the City Expenditures
information and asked that Mr. March review them.
Motion by Mayor Swedbel"2. seconded by Council Member Nelson to approve
Consent A)!enda Item 1. AU in favor. 1\fotion carried unanimously.
~_ _ _ ., "'\ _ """1/:"
rag!;; !.:} 01 IJ
X. COMMITTEE REPORTS
None.
XI. ADMINISTRATOR'S REPORT
Mr. March gave several handouts to Council. He then noted he had become aware of an
organization called the Minnesota Association of Government Communicators that
sounded interesting so he gave information on the group to the Ad Hoc Committee for
communications.
Mr. March reported he has been gathering information for the Comprehensive Plan
Amendment for Pheasant Marsh and has discovered the Comprehensive Plan is severely
out of date. In light ofthat fact, he noted he had spoken to Mr. Johnson and was told it
would not be very expensive to have all the changes done at the same time.
Council Member Capra asked if a Surface Water Management Plan is in the
Comprehensive Plan.
Mr. March went on to explain there are new requirements for the Comprehensive Plan
and one ofthose is a Surface Water Management Plan.
Mr. March reported it would be easier for City Staff if the City had access to the GIS
system for mapping. He noted he had checked into it and the system can be obtained for
$250.00 per year. He then noted the GIS system would be helpful in drafting the
Comprehensive Plan Amendments as well as when noticing residents for Public
Hearings.
Mr. March suggested scheduling a work session to interview design firms sometime in
April.
Mayor Swedberg stated he would like the work session to be scheduled before the middle
of April.
Council Member Capra asked Staff to get a proposal from the firm that did a plan for the
City of Vadnais Heights.
Council Member Nelson stated she would like to get a bid from the fifth firm and narrow
it down to three firms to interview.
Mayor Swedberg stated he would like to hear from all five firms.
Mr. March noted he had copied and handed out an article from the Hugonian and asked
Council to read it as it seemed timely in light of recent events.
Page 14 of 15
Mayor Swedberg thanked Mr. Hoeft for the fine letter he recently provided to him.
XII. ADJOURNMENT
Motion by Mayor Swedbel1!. seconded by Council Member Nelson to adiourn the
March 14,2001 City Council Meetin2 at 9:38 p.m. All in favor. Motion carried
unanimously .
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 15 of15
MEMO
DATE: March 22, 2001
TO : Honorable Mayor and Council
FROM: Jim March
RE : Authorization to Advertise for Full-time Receptionist
............................................................................
This item was tabled at the 3/14/01 Council meeting. I am requesting that Council table
this item again. I would like to research some other available staffing options for the
City. A temporary employee or intern may be a short-term solution for this time of
transition. I believe there are many variables presently being considered that could
impact a long-term employment commitment.
Some of the variables include our desire to accept and seek out new technology, the
undertaking of the communications committee and their forthcoming recommendations
and the future direction of our own local park program initiatives. Once some ofthese
issues are more clearly defined, I believe that we will have a better vision for the required
staffing levels to meet the wants of the community.
MEMO
DATE: March 22,2001
TO Honorable Mayor and Council
FROM: Jim March
RE : Fete des Lacs Committee
............................................................................
Chairperson Ray Devine plans to appear before Council to gain final approval for the
proposed Fete des Lacs budget. Included in your packet is additional information
supplied by Mr. Devine.
.
Memorandum
From the desk of Ray DeVine...
To:
Date:
Honorable Mayor and City Council members
March 23, 2001
Fete des Lacs Budget
Chairperson Ray DeVine
Subject:
From:
Enclosed please find the 2001 Final Draft Fete des Lacs budget, I have made some changes as per our
discussions at the last council meeting. I am anticipating some additional questions, but hope to have
fmal approval of our budget at the conclusion of your meeting.
There are a couple things I would like to point out in regards to the budget I am submitting. One ofthe
things that we discussed at the last Council meeting was the layout of my budget, I have attempted to
make the necessary changes to assist you in understanding the budget. However, I must point out that
last year we did not go through this process, so many of the numbers provided herein regarding what
happened last year are incomplete and incorrectly categorized. One example is the Parade, when it
came time to compile the numbers after the event, the Craft fairIParade/Main stage were considered
one event, partly because one group of individuals was planning those portions ofthe Fete des Lacs.
They had separate budgets in the beginning, but were. grouped together when the final numbers were
tallied. These numbers are not categorized properly. In the case of Operations, we did not have a
budget or a category for this, these numbers are spread throughout the individual budgets and
expenditures. These numbers are, in turn, hidden in last years budget.
I have enclosed the Summary Sheet that was provided to me at the conclusion of last years event. I
have derived much of my information regarding last year from this summary. We have a much better
handle on how to break things down and track things this year. I would expect next years' budget
process to be much easier to understand.
I am looking forward to working with you next week. As always, if you have any questions I can
answer previous to the Council meeting, feel free to call me. I would like to thank you in advance for
your prompt and decisive action in supporting the city celebration.
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Fete des Lacs Celebration
2000
Summary Sheet
Committee Chairpersons
Ray - Volunteers & Ad.
Karla - Carnival, Rock....
Aimee & John - Parade....
Jim - Fireworks & Spons.
Bill - Softball
(2,353.20)
(5,330.99)
(8,987.63)
14,544.09
(418.40)
(2,546.13)
Stand up and give yourselves a hand and a pat on the
back!!! You all did a wonderfull job and thank you
just doesn't say and mean enough.
Volunteers and Advertising
2000
Budgeted % of Budget
Vendor Amount Expenditure Expendited
Reader Board $532.50 $532.50
Newspaper Advert. $1,150.00 $1,530.00 0.00%
Town Crier (Vol. Shirts) $290.70
TOTAL: $1,682.50 $2,353.20 139.86%
Expenditures
$2,353.20
Grand Total:
($2,353.20)
CARNIVAL, BUTTONS, MERCHANDISE, PETTING ZOO ROCK WALL
2000
Vendor
Budgeted
Amount
Vertical Endeavors
Town Crier (Buttons)
Pony Rides & Petting Zoo
Merchandise
(Helium/BalloonslWrist
Bands, etc.)
Port-a-potties
Parking
Electrical Wiring & Insp.
P.W. Gasoline
$1,750.00
$350.00
$2,000.00
$500.00
$0.00
$0.00
$0.00
TOTAL:
$4,600.00
Revenue
Buttons
Pony Rides/Petting Zoo
Merchandise
Rock Wall
Dance (Merch.lButtons)
Total Revenue
Revenue
Expenditures
$4,203.60
$9,534.59
Grand Total:
($5,330.99)
% of Budget
Expenditure Expendited
$1,840.00 105.14%
$349.94 99.98%
$2,000.00 100.00%
$1,555.66 311.13%
$1,165.60 0.00%
$200.00 0.00%
$2,234.90 0.00%
$188.49 0.00%
$9,534.59 207.27%
$1,315.00
$184.00
$623.60
$794.00
$1,287.00
$4,203.60
PARADE, CRAFT SHOW, MAIN STAGE BAND
2000
Vendor
Budgeted
Amount
% of Budget
Expenditure Expendited
Abba Trophey $259.33 $259.33 100.00%
Osmund Shirine $1,500.00 $1,500.00 100.00%
Pikachu & Pooh $380.00 $380.00 100.00%
Steel Drum Band $500.00 $500.00 100.00%
Zurah Shrine $300.00 $300.00 100.00%
Forty & Eight Box $100.00 $100.00 100.00%
Twin Cities Unicycle $300.00 $300.00 100.00%
ChuckleMakers the Clown $70.00 $0.00 0.00%
S1. Paul Clown Club $150.00 $150.00 100.00%
Maund En1. (Face Painters) $217.20 $217.20 100.00%
Anoka County (Road Permit) $20.00 $20.00 100.00%
Bearcom (Radios) $24.00 $36.00 150.00%
Sally's $80.00 $46.01 57.51%
Warning Lites of Minnesota $350.01 $350.01 100.00%
AA Party Rental $0.00 $2,801.65 0.00%
Original Knights of Rock-n-RolI $2,500.00 $2,500.00 100.00%
Gift Certificate $25.00 $25.00 100.00%
Press Publication $63.00 $135.00 214.29%
Lori Dorn/Ray DeVine/
Aimee Fairbrother
(Postage, out-of-pocket expenditures)
Office Max (poster board,
paper, envelopes) $552.43 0.00%
TOT AL: $6,838.54 $10,172.63 148.75%
Revenue
Vanderveer $100.00
Juni $100.00
Grams .$100.00
Kline $100.00
Minn $100.00
Krentz $100.00
Bus.lCrafterslT able Rental $585.00
Total Revenue $1,185.00
Revenue $1,185.00
Expenditures $10,172.63
Grand Total: ($8,987.63)
Vendor
Americana Fireworks
Postage (Letters)
TOTAL:
Sponsors
City
Total Revenue
Revenue
Expenditures
Grand Total:
Fireworks and Sponsors
2000
$17,225.63
$2,681.54
$14,544.09
Budgeted
Amount
$2,500.00
$0.00
$2,500.00
% of Budget
Expenditure Expendited
$2,500.00
$181.54
100.00%
0.00%
$2,681.54
107.26%
Revenue
$12,225.63
$5,000.00
$17,225.63
Softball
2000
Budgeted % of Budget
Vendor Amount Expenditure Expendited
Newspaper Advert. $0.00 $278.40 0.00%
T ou rnament Res. $140.00 $140.00
TOTAL: $140.00 $418.40 298.86%
Expenditures
$418.40
Grand Total:
($418.40)
MEMO
DATE: March 22,2001
TO Honorable Mayor and Council
FROM: Jim March
RE : Communication Ad-hoc Committee
............................................................................
Communication Ad-hoc Committee Chair Theresa Brenner plans to appear before
Council in regards to this item.
MEMORANDUM
To:
From:
Subject:
Date:
Centerville City Council
Theresa Brenner
Appointment of Communications Task Force Members
03/23/2001
The first meeting ofthe Communications Task Force will be held at 6:30 p.m. on
March 29 at City Hall. The following Centerville residents would like to serve as
members:
Tom Fairbrother
Loren Abrahamson
Craig Bode
Patricia Scott
I recommend the Council appoint the members at the March 28 Council meeting. I will
attend the meeting to answer questions and provide additional information. Thank you.
.
Anoka County Contract #2001-0008
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 12th day of December, 2000,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF
CENTER VILLE, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $801,191 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ 115A.557
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2001 through December 31,
2001, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ 115A.03,
subdivision 24a.
b. "Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. ~ 115A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
g. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ 115A.931.
1
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4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 252 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
11. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
111. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County
will provide the Municipality with background material on the focused
recyclable material of the year.
IV. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31,2000, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20,2001 and January 20,2002:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
2
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collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2001
and January 20,2002. Costs not billed by January 20, 2002 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
to the project maximum as computed below, which shall not exceed $15,804.49. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.73 per household for recycling activities only.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. 9 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. 9 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota, including
the Legislative Auditor or the State Auditor, access to the records of the Municipality at
reasonable hours, including all books, records, documents, and accounting procedures
and practices of the Municipality relevant to the subject matter of the Agreement, for
3
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v
purposes of audit. In addition, the County shall have access to the project site(s), if any,
at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department.
e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
4
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h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
1. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICA TION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDE:MNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINA TION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
5
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IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates
first written above:
CITY OF CENTERVILLE
COUNTY OF ANOKA
By:
Name:
By:
Dan Erhart, Chairman
Anoka County Board of Commissioners
Title:
Date:
Date:
ATTEST:
By:
Municipality's Clerk
John "Jay" McLinden
County Administrator
Date:
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
r:\CIV A TTY\PCIDLOW - TECH\RECYCUN\CONTRACI\RECYC200 1. wpd
6
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MEMO
DATE: March 22, 2001
TO Honorable Mayor and Council
FROM: Jim March
RE : Gambling Premise Permit Renewal
I...........................................................................
Included in your packet is a premise permit renewal request from the Spring Lake Park
Lions. This club has been operating charitable gambling at Kelly's Komer for the last
year. I would recommend that this permit be renewed.
State of Minnesota
Gambling Control Board
Premises Permit Renewal Application
For Board Use Only
Amt. Pd
Check #
LG214PPR Printed: 3/5/2001
Date
License Number:B-00584-010
Effective Date: 5/1/2000
Expiration Date: 7/31/2001
Name of Organization: Lions Spring Lake Park Club
Gambling Premises Information
Name of the establishment where gambling will be conducted
Kellys Korner
7098 Centerville Rd
Centerville, MN 55038
County: Anoka
Note: Our records show the premises
is located within the city limits
Lessor Information
Name of the property owner (If different):
W; HiA."'- Ii? i:se ~
Square footage leased per month: I ;3 7
Rent paid per month: . ~ ~(!) 0 · C C:1
Square footage leased per bingo occasion: - c::J
Rent paid per bingo occasion: -c
Bingo Activity
Our records indicate that Bingo is not conducted on these premises.
~Y'A~e 5~'t'"e
'T'I 3'8 c:::..."","t""C! r D...; lie
s p .LoU". Pc, $ $''18 2-
Storage Information
Bank Information
~.~~fE~s 0 :B 6..Vl-lC
8455 NE Plaza Blvd
Spring Lake Park, MN 55434
Gambling Bank
Account Number: 1080034913
On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits
and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds.
Name
Address
City, State, Zip Code Title
Spring Lake Park, MN Employee
55432
Dean Harold Keller
528 79th Ave NE
Chief Executive Officer
(Be sure to complete the reverse side of this application)
This form will be made available in alternative format (ie. large print, braille) upon request.
Page I of 2 (Continued on Back)
Gambling Site Authorization
I hereby consent that local law enforcement
officers, the board or agents of the board, or
the commissioner of revenue or
public sarety or agents of the commissioners,
may enter the premises to enforce the law.
Bank Records Information
The board is authorized to inspect the bank
records of the gambling account whenever
necessary to fulfill requirements of current
gambling rules and law.
Organization License Authorization
I hereby authorize the Gambling Control
Board to medii)' the class of organization
license to be consistent with the class of
permit being applied for.
Acknowledgment
Oath
I declare that:
1. I have read this application and all
information submitted to the board is true,
accurate, and complete;
2. all other required information has been
fully disclosed;
3. I am the chief executive officer of the
organization;
4. I assume full responsibility for the fair and
lawful operation of all activities to be
conducted;
5. I will familiarize myself with the laws of
Minnesota governing lawful gambling and
rules of the board and agree, iflicensed, to
abide by those laws and rules, including
amendments to them;
Page 2 of2
6. any changes in application information
will be submitted to the board and local
unit of government within ten days of
the change; and
7. I understand that failure to provide
required information or providing false or
misleading information may result in the
denial orrevocation of the license.
Signature of the chief x cutive
officer (D si ee may not sign)
Date
Local Unit of Government Acknowled ment and A royal
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within
the city's jurisdiction, and that a resolution specifically
approving or denying the application will be forwarded to
the applying organization.
Print name of city
Signature of city personnel receiving application
I_I
Title
For the township: On behalf of the township, I acknowledge
that the organization is applying to conduct lawful gambling
activity within the township limits.
Print name of township
A township has no statutory authority to approve or deny an
application (Minn. Stat. sec. 349.213, subd. 2).
Signature of township official receiving application
Title
For the county: On behalf of the county, I hereby
acknowledge this application for lawful gambling activity at
the premises located within the county's jurisdiction, and
that a resolution specifically approving or denying the
application will be forwarded to the applying organization.
The information requested on this form (and
any attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota, and to assist the Board
in conducting a background investigation of
you. You have the right to refuse to supply the
information requested; however, if you refuse to
supply this information, the Board may not be
able to determine your qualifications and, as a
consequence, may refuse to issue you a license. .
If you supply the information requested, the
Board will be able to process your application.
Print name of county
I_I
Date
Signature of county personnel receiving application
Title
Your name and address will be public
information when received by the Board. All
the other information that you provide will be
private data about you until the Board issues
your license. When the Board issues your
license, all of the information that you have
provided to the Board in the process of
applying for your license will become public.
If the Board does not issue you a license, all the
information you have provided in the process
of applying for a license remains private, with
the exception of Y our name and address which
will remain public. '.
Private data about you are available only to the
following: Board members, staff of the
I_I
Date
Board whose work assigrnnent requires that
they have access to the information; the
Minnesota Department of Public Safety; the
Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies that are
specifically authorized by state or federal law
to have access to the information; individuals
and agencies for which law or legal order
authorizesa new use or sharing of
MEMO
DATE: March 22, 2001
TO : Honorable Mayor and Council
FROM: Jim March
RE Outdoor Recreation Grant
............................................................................
Included in your packet is a sketch of the proposed concession/shelter building that the
Centerville Lion's would like to build in LaMotte Park. This is a concept only and the
actual building could change somewhat.
Also included in your packet is the playground equipment that has been selected to be
included in the grant application. The only other item that will be included in the grant
application would be basketball hoops that could be attached to the sides ofthe hockey
rink. Once the hockey rink is paved,. this will make the rink multi-use along with the
skateboard ramps.
A complete copy of the grant application will be available for review at City Hall. We
are in the process of determining a cost estimate for the materials for the
concession/shelter building.
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Phone: 763-546-7787 1-800-622-5425
F.ax: 7fi3-.H(i-ffi959
Email: harlan@mnwiplay.com
Proposal for GameTime Equipment
Ship Zip: 55038
Email:
Phone: 651-653-1782
Fax:
CGEime7ime~..~@l
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Enriching Childhood Through Play..
Date: 3/20/2001
Quote #: 130792
City of Centerville
Attn: Jill
1880 Main Street
Centerville, MN 55038
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P.O. Box 27328
Q1y Part # Description Weight Unit Price Extended Price
1 11570 Eagle'S Pass Complete 4,990.0 24,570.00 24,570.00
34 3781 Plavcurbs W/Color Option 782.0 57.00 1,938.00
1 3788 Accessible Playcurb CIO 237.0 479.00 479.00
1 FIBAR 312 System ~ 12" depth w/drain 4,200.00 4,200.00
End of Line Items
Totals for Quote # 130792 6,009.0 lbs. Sub T ota1: $31,187.00
Tax: $2,027.16
Freight: $1,778.06
Total: $34,992.22
To Oraef' : Pleasepiovide sIgned quotation aiid/oi' POiilillioei; 5i11iilg & sllippilig address, sllipfimgsite contaCt person
w/ phone/fax, and colors.
Unless otherwise noted, prices shown are materials only, they DO NOT include: assembly, installation, edging, safety
surfacing, removal of existing equipment, surface preparation, landscaping or bonding.
Prices are firm for 30 Days. Orders will ship within 4-6 weeks after receipt of order. Acceptance of this quote indicates
YZ:ir:TimdS Terms X
Representative Customer's Signature Date
110792
r:itv of r:entervi11e
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Southwest PlayPalette
. Purple Roofs and Tubes
',,,' Yellow Multicolor Option
. Purple Uprights
. Butterscotch Accents
. Teal Plastic
~ Beige Decks
Play Component Accessibility
Elevated Play Components Provided: 19
Elevated Play Components Accessible by Transfer: 14
Types Ground Level Play Components: 1
Additional Types Ground Play Components Required: 2
Note: Total of6 Ground Level Play Components Required.
FAC:~mpl~te
Eagle's Pass Complete (pictured)
#11570 Aluminum Uprights Price: $27,564
Weight 6,240 Ibs. (2,830.4 kg)
#G1l570 Galvanized Steel Uprights Price: $27,564
Weight 6,906 Ibs. (3,132.5 kg)
Minimum Use Zone: 48'1" x 56'S" (14.6m x 17.2rn)
Child Capacity: 70-75
Recommended Ages: 5 to 12
Deck Heights: 1'4", 2', 3', 5', 5'6" (41 em, 61cm, 9lcm,
l.5m, Urn)
Orbiter
Spiral Slide
Red
Purple
Blue
Teal
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Gray
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Black
MegaRock'
Granite
Light Green
Green
Butterscotch
Coral
Orange
.
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Lava
MegaRock'
Mossy Rock
MegaRock Colors
Red
Cranberry
....
Violet Purple Blue Light Blue Teal Light Green
......
Dark Green
Dark Green
Terra Cotta
Brown
Beige
Brown
Red
Blue
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NOTE: All illustrated colors are approximate
Gray
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. Red Accents
. Yellow Plastic
. Blue Decks
1'1. Light Green/Blue
Roofs & Tubes
. Blue Uprights
. Yellow Accents
. Light Green Plastic
. Beige Decks
I Teal/Purple
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. Gray Accents
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Customer Name
Address
Phone
Reference
Date
City
Fax
Customer Signature
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Equipment Type: 0 PowerScape@ 0 PrimeTime@ 0 TotTime@ 0 KidTime@ 0 Free Standing
Play Palette Color Scheme Name
PrimeTimejTotTime Single Roof Color* Color Code
KidTime CoLor Scheme:
o Primary
o Natural
o Contemporary
'Prime Time ond TotTime do not offer two-toned roofs, Select one of the two roof
colors from your Ploy Palette choice,
Custom Color SCheA~l'e' -::ti~~~~:~~~:- '-'- '
PowerScape, PrimeTime and TotTime CoLor Choices:
Deck CoLor Choice:
o Beige
o Dark Green
o Blue
o Red
o Brown
'v1etal Posts and Arches
etal Accents (Climbers, Rungs, etc.)
Plastic Roofs, and Tubes
Plastic Slides and Panels
Color Code
Color Code
Color Code
Color Code
Qubes: CoLor Choices:
Freestanding Products CoLor Choices:
Metal Uprights Color Code
Plastic Corner Caps Color Code
Plastic Qube Color Code
Model No.
Model No.
Model No.
Color Code
Color Code
Color Code
Discovery PaneLs CoLor Choices:
Two-Color Laminated Polyethylene
Model No. 0 Red & Yellow 0 Beige & Green
Model No. 0 Red & Yellow 0 Beige & Green'
Model No. 0 Red & Yellow 0 Beige & Green
Single-Color Solid Polyethylene
Model No.
Model No.
Model No.
o Yellow
o Yellow
o Yellow
o Cranberry
o Cranberry
o Cranberry
o Beige
o Beige
o Beige
o Teal
o Teal
o Teal
PLayCurbs CoLor Choices: 0 Recycled Black or Color Code: _
legaRock CoLor Choices: 0 Granite 0 Lava 0 Mossy Rock
Dragon CoLor Choices:
o Purple 0 Blue 0 Mossy Rock 0 Granite 0 Green
GameTime Color Codes
MetaL CoLors
Beige E
Cranberry R
Purple p
Black 1
Dark Green L
Butterscotch Q
Green 5
Red 7
Blue 2
Teal T
Brown 4
Gray C
Terra Cotta TC
Light Blue 3
Burgundy BU
Light Green 5
White 8
Coral U
Orange 6
Yellow 9
Violet V
PLastic CoLors
Beige E
Blue 2
Red 78
Brown 4
Gray C
Purple P
Teal T
Light Green 5
Green 5
Yellow 9
Deck CoLors
Beige E
Dark Green L
Blue J
Red 7
Brown 4
P.O. Box 680121 Fort Payne, Alabama 35968-1602 U.S.A Phone: (256) 845-5610 . Fax: (256) 845-9361
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Aluminum post cap permanently
riveted to upright at factory
3-1/2" diameter
galvanized steel, or
aluminum uprights
Precision
contoured
steel tabs
The computer controlled
drilling machines receive
precise engineering
instructions for each
PrimeTime upright,
assuring accuracy and
compliance in the field.
Using Gametime's state-
of-the-art technology,
PrimeTime decks bolt directly
to the supporting uprights.
Factory drilling assures proper
location. No field measuring
or drilling is required in
Prime Time's incredibly
simplified installation process.
_ Factory installed inserts
totally eliminate field-
measuring and field-drilling
of posts. Slip-clamps used by
others are the primary cause
of installer errors and
premature corrosion.
_ Factory drilling
ensures correct component
installation. This is an ideal
feature for community
installation projects.
_ After years of use, directly
bolted components won't
slip out of place as will most
competitive fastening systems.
_ The Prime Time system allows
panels and components to
be connected at the same
height.
_ Streamlined design replaces
unsightly stacking of
sli p-clam ps.
_ Prime Time direct-bolt system
ensures permanent
entrapment spacing
compliance compared to
slip-clamps which require
daily customer inspection
for the product's life.
IL_
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Steel tabs, formed precisely
to the contour of the
3-1/2" 0.0. PrimeTime
uprights, allow the
direct bolting of
components in their
correct positions
-PRim
OUf UtiLitarian
Play System
,. '""
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Rotationally
molded slides
bolt directly
to decks
Using Gametime's state-
the-art technology, PrimeTime
decks bolt directly to the
. Jpporting uprights. Factory
. . drilling assures proper
location. No field
measuring or drilling is
required in PrimeTime's
incredibly simplified
installation process
One-piece molded slides
with high sides and long
exit-transition
ADA accessible
transfer platforms
encourage use by
all players
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Decks
-Finished with a slip-resistant PVC coating
-Decks bolt directly to uprights with factory installed
inserts, eliminating field drilling and measuring
RotationalLy Molded Slides
-One-piece slides with no seams or gaps
-Double-wall construction allows users smooth
comfortable exit-transition
-Solts directly to deck without cumbersome adapters
-Extra high sides and long exit-transition help
reduce the chance of inadvertent falls
-One-piece molded slides do not require on-
site assembly of bedway sections and
caulking, reducing installation time
and future maintenance concerns
Entry Archways
-All-welded one-piece for added strength and simple installation
-Reduces deck opening to a recommended 15"
-Reduces inadvertent falls while assisting access to the structure
_ Arlrlprl securitv for wheelchair and other physically challenged users
1I..",e"",e@ IE]
equipment meet or exceed all current epse guidelines and ASTM (F1487-95) standards?
components on the system IPEMA (International Play Equipment Manufacturers' Association) certified?
anufacturer ISO 9001 certified?
system include ADA accessible transfer steps and platforms?
rawl tubes feature ADA accessible "spyholes" to facilitate movement. visibility, and ventilation?
encouraged ground-level activities such as Tic- Tac- Toe with Braille available?
.' amping/fastening system factory-located to guarantee accuracy?
amping/fastening system factory-installed thereby reducing installation time by up to 50%?
clamping/fastening system eliminate field-measuring, field-drilling, and the use of drive pins?
pright posts 3-1/2" diameter with permanently secured domed aluminum post caps?
decks bolted directly to the uprights?
decks and steps one-piece welded-steel, finished with a slip-resistant pve coating?
e kickplates between all deck height changes greater than six inches?
~equipment have entry archways available to encourage safer play patterns?
,slides bolt directly to the deck with no gaps or seams?
slides one-piece, rotationaly molded, with no undesirable gaps or seams?
'entrances fully enclosed to help reduce the chance of inadvertant falls?
s equipped with extra-high sides and long exit-transitions?
ladders, handrails, steps, and climbers all-welded one-piece to reduce installation time and maintenance concerns?
holds and stepdown rungs available on all overhead play components?
upright posts and hardware backed by a lifetime warranty?
roduct backed by $50,000,000 products liability insurance on a per occurrence basis?
1-800-235-2440
GameTime P.O. Box 680121 Fort Payne, Alabama 35968-0121 U.S.A
(256) 845-5610 · Fax: (256) 845-9361 · www.gametime.com
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BERNARD E. STEFFEN
RICHARD A. MERRILL
DARRELL A. JENSEN
JEFFREY S. JOHNSON
RUSSELL H. CROWDER
JON P. ERICKSON
LAWRENCE R. JOHNSON
THOMAS P. MALONE
MICHAEL F. HURLEY
HERMAN L. TALLE
CHARLES M. SEYKORA
DANIEL D. GANTER, JR.
BEVERLY K. DODGE
BGS
MAR 1 6 20a,
JAMES D. HOEIT
JOAN M. QUADE
SCOTT M. LEPAK
STEVEN G. THORSON
ELIZABETH A. SCHADINO
WILLIAM F. HUEPNER
BRADLEY A. KLETSCHER
MALCOLM P. TERRY
KRISTI R. RILEY
CHERYL A. JORGENSEN
WILLIAM D. SIEGEL
TODD J. ANLAUF
Barna, Guzy & Steffen, Ltd.
ATIORNEYS AT LAW
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Minneapolis, MN 55433-5894
(763) 780-8500 FAX (763) 780-1777
Writer's Direct Line: (763) 783-5122
Internet E-Mail Address:jhoe.ft@bgslaw.com
Of Counsel
ROBERT A. OUZY
March 15,2001
Jim March
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: Turcotte Property
Our File No. 60000-001
Dear Jim:
Enclosed please find a revised Purchase Agreement regarding the above-referenced property.
Specifically, I have left the date of the Purchase Agreement blank on line 1, and also left the
acceptance date blank on line 19. Those are dates that you can fill in once you have had an
opportunity to further negotiate with Mrs. Turcotte.
As always, if you have any questions or concerns, please do not hesitate in contacting me.
Sincerely,
JDH:set
Enclosure
.
An Equal Opportuniry Employer
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MEMO
DATE:
TO:
FROM:
RE:
March 9, 2001
Honorable Mayor and Council
Mary Capra
Communications to Council
............................................................................
I have requested this topic be placed on the agenda after my investigation of the Buechler
Estates correspondence sent from the City of Centerville. I would like to discuss with the
council what correspondence from and to city hall the council would like for review as
FYI issues.
MEMO
DATE: March 22, 2001
TO Honorable Mayor and Council
FROM: Jim March
RE : Committee Stipends
............................................................................
Councilmember Capra has requested that this item be placed on the Council agenda.
Presently, committee members receive a $1 a/meeting stipend for attendance at committee
meetings. The EDC committee has rejected their stipend payment in the past. The
stipends have not been increased for at least the last five years.
Date: March 19, 2001
To: Council and Committees
From: Tim Swedberg, Mayor
RE: Draft Goal Directives Proposal
Council began a process in January to define the goals for the City. This draft will be
reviewed at the next Council meeting on Wednesday, March 28, 2001 with final
approval after gathering citizen input. Specific direction is provided to City
commissions/committees and staff. This document does not preclude additional goals
that might be developed over the next two year period. This draft plan, in conjunction
with budget allocations, will provide citizens a road map for the next 2 years. Public
open houses will be scheduled for April 7 and 10 to gather citizen input.
vJ l-o 4-
vJl,..~
Each goal must be:
. Focused and lead to action
. Researched and factual information provided to Council
. Implemented without raising taxes
. Communicated and seek public input and participation
I will make a motion at the March 28 Council meeting to adopt the Civic Index from the
National Civic League as the strategic tool to evaluate and improve our civic
infrastructure. You will notice that these goals are in alignment with the 10 components
of the Civic Index. The Civic Index describes the types of skills and processes that
must be present for a community to deal effectively with its unique concerns:
1. Citizen participation
2. Community leadership
3. Government performance
4. Volunteerism and philanthropy
5. Intergroup and intragroup relations
6. Civic education
7. Community information sharing
8. Capacity for cooperation and consensus-building
9. Community vision and pride
10. Regional cooperation
In this document I use statements such as "Council is interested in, Council would like,
Council wants, Council views, Council recognizes, or Council will". I am referring to my
own perceptions based on what I have heard and experienced in the first 60 days since
becoming Mayor pending final Council action. I look forward to your comments.
T~ Sw~
Centerville Mayor
Goal 1 : Examine Communication Methods
Council formed an Ad Hoc Committee Chaired by Theresa Brenner to make
recommendations on Websites, newsletters, cable television, and records management
such as document archival and imaging. Council desires a comprehensive review of all
areas of communication and particularly is interested in methods that enhance
participation from the citizens of Centerville. I will ask Council to support this work by
authorizing up to $10,000 for professional research and support from General Fund
Account 41400 - Newsletter.
Responsible Leader: Theresa Brenner
Product: Final Report to Council
Plan to be Approved: Wednesday, November 12, 2001 Council Meeting
Plan to be implemented: Progress reports from the Committee would be helpful.
Council may implement committee recommendations
prior to the final report date.
Goal 2: Parks and Recreation
Already improvement dollars from the Parks and Recreation Development Fee Fund are
allocated for LaMotte Park to build a combination skateboard rink/hockey rink and to
provide electrical power for the park and Fete de Lacs city celebrations. These facilities
must be built for the 2001 summer recreation season.
Now is the time to focus on a comprehensive recreation plan for all of the citizens of this
community. Item 1 focuses on the immediate recreation needs of this summer.
Item 1: I will ask Council to authorize $75,000 from the Fiscal Year 2001 General Fund
for a new line item called Recreation Programs. This money is to be accounted for in a
new budget code 45300 and used only for the purpose of funding recreational programs
to benefit Centerville residents. Council will work with the City Administrator to
reallocate existing FY 2001 dollars to accommodate the following priorities:
A. Provide safe and supervised swimming opportunities at Centerville Beach for all
citizens. Included in this item may be bus service, supervision, lifeguards and other
items that may be deemed necessary to accomplish the goal of safe access and
supervision of the Centerville Beach swimming area. Hours of operation and other
implementation issues are to be determined through a cooperative agreement with the
County Park.
Responsible Leaders: Jim March and Park and Recreation Committee
Product: Develop an appropriate agreement with Anoka County Parks for approval of
Council and implementation.
Plan to be Approved: Wednesday, May 9,2001 Council Meeting
Plan to Implemented: Summer 2001
Pilot Plan Evaluation: September 2001
B. Determine appropriate vendors to provide summer youth recreational activities using
city parks and facilities. YMCA is already developing a program for 6-10 year olds, but
a program needs to be developed for older youth as well. Week-long camps for sports
(soccer, baseball, basketball etc.), science, nature, or any other item of interest should
be implemented for summer 2001 as a pilot program using the $75,000 allocation. The
committee should also explore using Centerville Elementary School for supervised
recreational activities throughout the year. The committee is encouraged to contact
Lino Lakes Park and Recreation to determine if there are any opportunities that could
benefit citizens of both communities.
Responsible Leaders: Parks and Recreation Commission and Jim March
Product: A recommendation to Council on recreational activities the City will provide
this summer through either fee for service contracts, partnerships, sponsorships, or
direct service from the City.
Plan to be Approved: Wednesday, May 23,2001 Council Meeting
Plan to be Implemented: Summer 2001
Pilot Plan Evaluation: September 2001
Goal 2 Parks and Recreation
Item 2. Pedestrian and Bicycle Trail Access Plan, Construction and Maintenance
It is important that citizens have access to businesses, schools, parks, and public
buildings by walking and bicycling. Council will update the Comprehensive Plan in May
2001 as recommended by the City Administrator. Park and Recreation Committee
plans such as the trail plan should be included in the revised document. Council will
hold a public hearing on the trail plan at the April 11 Council Meeting. Based on the
input of citizens and the committee, a final plan will be included in the updated
Comprehensive Plan. The plan should include not only trail locations, guidelines or
standards for construction, and priorities for construction.
Council has already allocated $10,000 from the General Fund for item 46000 Trailways
construction and maintenance. Trail construction is an ideal opportunity for citizen
participation and volunteer help.
Responsible Leaders: Park and Recreation Committee and Council
Product: Trail Plan for pedestrian and bicycle access
Plan to be Approved: April 11 , 2001 Council Meeting - Public Hearing
April 25, 2001 Council Meeting - Plan Approval
Plan to Implemented: As development occurs and per recommendations
Of Park and Recreation Committee and possible
Street Scaping Plans
Plan Evaluation: Yearly Review by Council with Committee
Goal 2 Parks and Recreation
Item 3. long-term Recreation Plan
Committee and citizen advice is needed to determine recreation service and facilities
priorities.
What services do citizens want by age group?
a. Elementary School youth
b. Middle Schoolers
c. High Schoolers
d. Adults
e. Seniors
Who should provide the desired recreation services?
a. City staff
b. Partnership with another city or cities
c. Partnership with the school district
d. Private vendor fee-for-service contracts
e. Volunteers
f. A combination of the above options
What facilities are needed to provide the services? The answers to these types of
questions will drive the timing and features of community multipurpose facilities to be
designed in 2002 and constructed in 2003.
Responsible leaders:
Product:
Plan to be Approved:
Plan to Implemented:
Park and Recreation Committee and Council
Recreational Service and Facilities Plan
November 14. 2001 Council Meeting - Public Hearing
November 28, 2001 Council Meeting - Plan Approval
Plan will direct Council Budget Allocation for 2002 and
Capital Improvement Plan Allocation
Yearly Review by Council with Committee
Plan Evaluation:
Goal 3 Economic Development and Planning
Item 1. Commercial and Industrial Concept and Streetscape Plans
Council wants professional advice on design criteria for the commercial and industrial
properties east of 20th Avenue towards the freeway and help with old town renovations.
We want to get ahead of the development curve that Council views as accelerating.
I will ask Council for an additional $30,000 for professional planning and engineering
services to design a Streetscape Plan for the City and a concept plan for downtown and
all commercial and industrial properties. Council workshops will be held to examine
vendor's plans with a plan completion date of fall 2001. The plan will be referenced as
part of the comprehensive plan with recommendations for commercial and industrial
development and streetscapes.
Responsible Leaders: Council with input and review from Economic Development
Committee, Planning and Zoning Committee, and Jim March
Products: Concept Plans for Commercial and Industrial Property
Streetscape Plans for Main Street, 20th Avenue, Old Town
Design Criteria Options for Developers
Plan to be Approved: Upon completion and review
Plan to be Implemented: As commercial and industrial properties are developed and
Streetscapes phased in to complete
Goal 3 Economic Development and Planning
Item 2. Develop presentation quality brochures and summary packets that:
A. Welcome business and homeowners to the City.
B. Explain development processes for commercial, industrial, and residential
property including permits, certifications, current code requirements, and review
processes.
C. Explore options with State of Minnesota Economic Development agencies to
promote the commercial and industrial land east of 20th Avenue.
Responsible Leader: Economic Development Committee
Products: Brochures
Plan to be Approved: Upon completion and Council review
Plan to be Implemented: Upon completion
Goal 4 Infrastructure Planning
Item 1. Long-term and Annual Infrastructure planning
Maintenance of roads, water, and sewer facilities must be planned with regular
maintenance and replacement before systems fail. Within this category are items such
as a new watertower, sewer and water line extension, pavement management plan,
surface water management plan, capital improvements plan, and storm drainage and
pond maintenance. Council is interested in not only a current assessment of
infrastructure, but a glimpse of the City's infrastructure for the useful life of facilities.
The key question for each of these plans is what fee structure and general fund
allocation is needed to ensure that the City's infrastructure is designed, built and
maintained to applicable standards. If there is industry standard software that can
display the needed information, Council would like a recommendation.
A. Sewer Management Plan
B. Surface Water and Storm Water Plan
C. Drinking Water System Plan
D. Pavement Maintenance Plan
E. Drinking Water Wellhead Protection Plan
F. Em~r~ency Preparedness CiviJ Defense Siren Enhancements
G. p,e'I~.~,e';. .c;.~ ~ w..(.c..(t~
Responsible Leader:
Products:
Public Works Director
Plans as outlined above with yearly costs and annual
schedule of maintenance, construction, and costs for
each area
Costs for design, maintenance, and construction by
August 15 to Council
Plan to be Implemented: Annually with review in August
Plan to be Approved:
Goal 5 Planning and Zoning
Item 1. Education and Training
Every member of Planning and Zoning and the City Council should be trained in the
fundamental requirements to function as a Planning and Zoning Commissioner. The
City will arrange for training in Centerville and invite adjacent communities to attend the
seminars. Council also recognizes the need for professional expertise and will contract
for architectural support services on an as needed basis.
Responsible Leader: Jim March and Planning and Zoning Commission
Products: Train Council and P&Z to accepted standards
Plan to be Approved: June 13 Council Meeting
Plan to be Implemented: Completed by July 2002
Goal 5 Planning and Zoning
Item 2. Ordinances and Checklists
Council needs a system of checklists that ensure a developer has met all the ordinance
and planning criteria. Also in the checklist are steps and procedures to ensure that
appropriate officials such as the police and fire chiefs, County, and other agencies have
had proper time to offer comment before Council approval or disapproval.
Of particular interest is to determine if a modification or new ordinance should require
radon sampling in new construction. Also a question to be raised is a requirement to
provide sump pump drainage in all new construction.
Also developers agreements or administrative procedures should state what conditions
require reconsideration by Council per the recent issue on Mounds Trail. It is extremely
important that citizens understand the processes for new construction and remodeling
and that the public is presented consistent accurate information.
Responsible Leader:
Products:
Plans to be approved:
Plans to implemented
Planning and Zoning and Jim March
Rules, procedures, ordinances and checklists
September 2001 or sooner
October 2001 or sooner
Goal 6 Traffic Safety Management
Traffic management is another goal, but is focused externally towards the County, State
and Federal Governments. Council will make a resolution to seek financial assistance
to fix the safety problems at 135E and Main Street. Council also supports ramp
construction to connect 135E and 135W at the "Y" north of Centerville. Council opposes
an interchange at 13SW and County 14 adjacent to Rice Creek Chain of Lakes Reserve
and will make a resolution to remove this from the Metropolitan Council's 20-year road
plan.
Responsible Leader:
Products:
Mayor, Senator Krentz, Representative Vandeveer
Resolution at March 28, 2001 Council meeting
Mayor will lobby for the major road improvements with
governement agencies
Goal 7 Financial Stewardship
Financial stewardship, budget allocation, and policy are Council's foremost
responsibility. Council will schedule one workshop each month to provide needed
oversight and guidance on financial matters and strategic direction.
To provide clarity in financial matters:
. Staff will ensure timely payment of all bills without exception
. The account which is being expensed will be shown on all checks
. The purpose of the expense or fund transfer will be explained
. Two signatures are required on all checks except payroll and taxes
. Activity in all fund accounts will be listed monthly for presentation to Council
. The General Fund Reserve will be listed as a budget item and maintained at 50% of
projected General Fund expenditures.
. Fee schedules will be commensurate with service rendered.
Council will adopt a preliminary budget by September 15 and all committees and staff
departments will provide preliminary estimates of need by August 15 each year.
Responsible Leader: Council and City Administrator, City Clerk/Treasurer
Goal 8 Community Gardens
Item 1. Blooming Boulevards and Community Gardens
Gardening is the number one hobby in America and can be enjoyed by all ages from
youth to senior citizens. Council believes vacant public lands and rights of way are
suitable sites for decorative gardening and production of food to augment families
nutritional needs. A portion of the food could also be grown for needy families in the
area. Council believes a task force of gardeners and volunteers can spruce up
Centerville through efforts to plant and maintain public gardens. The City of
Minneapolis has a very successful program that could be adopted. Council asks for the
advice and counsel of the City Forester, Joe Goetz and gardeners throughout the City
on this issue. The City would provide necessary materials to construct planting boxes
and other needed items.
. Identify possible garden locations
. Identify needed materials to start program
. Publicize and promote program
Responsible Leader: Council and Joe Goetz and volunteers
Product: Public spaces gardening and education program
Plan to be approved: May
Plan to be implemented: June
Goal 9 Fete de Lacs
Community pride and celebration are important components of the health of every city.
Council appreciates the volunteer spirit and effort of the many people and sponsors who
make the annual event a success. Council will pay in advance up to $35,000 annually
for bills properly identified as necessary for the conduct and performance of the annual
festival. The committee is encouraged to broaden its activities and events to be
inclusive of all segments of the population from youth to seniors, businesses to
churches and nonprofit groups. Council particularly would like the committee to work
with and engage the staff of Centerville Elementary and St. Genevieves Sunday School,
plus Chauncey Barrett Gardens and senior citizens.
Responsible Leader: Fete de Lacs Committee
Products: Organize, plan, direct, and evaluate annual celebration
Plan to be approved Budget plan by August 15 for next year
Plan to be implemented Each summer
, .
'k 1) M
' I' i
, > 1 j r
. \ , ~ t, l, f. \' i I
I . I' ,."
1 Iftl I"~,; <<rCi
BALANCE IN CHECKING ACCOUNTS AS OF March 15,2001
RECEIPTS $21,573.30
DISBURSEMENTS $34,980.77
PAYROLL PERIOD ENDING 3-11-01
BALANCE IN CHECKING ACCOUNT AS OF March 28,2001
$2,469,561.12
$ 21,573.30
($ 34,980.77)
($9,087.93)
$2,447,065.72
tervi{{e
Tsta6[ished 1857
CITY OF CENTERVILLE
03/20/01 10:36 AM
Page 1
Cash Receipts
Last Tran Batch
Account Dim Oeser Amount Date Refer Comments Name
FUND 101
Act Type R Revenue
R 101-32225 Electrical Inspection $80.50 3/19/01 07323 Deer Pass -Mellas
R 101-36280 Sales Tax Collections $1.56 3/19/01 OUtilities -Batch 1299
R 101-32180 Plumbing Permits $304.00 3/19/01 OPium bing Servo 1851 Pioneer
R 101-32180 Plumbing Permits $66.00 3/19/01 06877 Deer Pass Plumbing
R 101-32000 Special $317.25 3/19/01 ONorthern Forest Prod.
R 101-32250 Mail Box Fees $25.00 3/19/01 01662 Hunters Trl - Dennis
R 101-32210 Building/Mech. Permits $2,810.25 3/19/01 01662 Hunters Trl- Dennis
R 101-32300 Site Maintenance Fees $225.00 3/19/01 01662 Hunters Trl - Dennis
R 101-34107 Assessment Search Fees $20.00 3/19/01 ORegistered Abstracter, Inc.
Act Type R Revenue $3,849.56
FUND 101 $3,849.56
FUND 415
Act Type R Revenue
R 415-32350 Storrn Water Drainage $139.33 3/19/01 OUtilities -Batch 1300
R 415-32350 Storrn Water Drainage $200.00 3/19/01 01662 Hunters Trl- Dennis
R 415-32350 Storrn Water Drainage $224.69 3/19/01 OUtilities -Batch 1299
Act Type R Revenue $564.02
FUND 415 $564.02
FUND 601
601-37100 Water Sales $44.78 3/19/01 OUtilities -Batch 1300
601-37100 Water Sales $172.06 3/19/01 OUtilities -Batch 1299
R 601-37100 Water Sales $25.00 3/19/01 OUtilities -Batch 1299
R 601-37100 Water Sales $2,365.73 3/19/01 OUtilities -Batch 1300
R 601-37150 Water $1,300.00 3/19/01 01662 Hunters Trl- Dennis
R 601-34600 Water Meter Charges $276.00 3/19/01 01662 Hunters Trl - Dennis
R 601-34400 Safe Drinking Water Fee $5.21 3/19/01 OUtilities -Batch 1300
R 601-34400 Safe Drinking Water Fee $5.21 3/19/01 OUtilities -Batch 1299
R 601-37100 Water Sales $2,194.12 3/19/01 OUtilities -Batch 1299
Act Type R Revenue $6,388.11
FUND 601 $6,388.11
FUND 602
Act Type R Revenue
R 602-37250 Sewer $1,750.00 3/19/01 01662 Hunters TrI- Dennis
R 602-34700 SAC Charges $1,150.00 3/19/01 01662 Hunters Trl- Dennis
R 602-37200 Sewer Sales $4,826.42 3/19/01 OUtilities -Batch 1299
R 602-37200 Sewer Sales $2,995.19 3/19/01 OUtilities -Batch 1300
Act Type R Revenue $10,721.61
FUND 602 $10,721.61
FUND 620
Act Type R Revenue
R 620-36200 Miscellaneous Revenues $50.00 3/19/01 ONorth Robin Salon Otr.
Act Type R Revenue $50.00
FUND 620 $50.00
Grand Total $21,573.30
CITY OF CENTERVILLE
Check Summary Register
Name
Check Date
10100 FIRSTAR CHECK ACCT
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
ALPHA VIDEO
BANYON DATA SYSTEMS INC
BONESTROO, ROSENE, ANDERLlK
CULLIGAN
EXCEL TELECOMMUNICATIONS INC
FIRSTAR BANK USA, N.A.
FS TEAM MANAGEMENT, INC.
GOLDENGATE INTERNET SERVICES
GOPHER STATE ONE CALL INC
GOVERNMENT TRAINING SERVICE
GRANGERS BUMPER TO BUMPER
LEAGUE OF MN CITIES
MINNESOTA DEPT OF REVENUE
MINNESOTA PIPE & EQUIPMENT
PUBLIC EMPLOYEES RETIREMENT
QWEST
TIME SAVER
TRADE PRESS
WISCONSIN DEPART. OF REVENUE
XCELENERGY
Total Checks
Manual Checks
Check #
15572
15573
15574
15575
15576
15577
15578
Northern Forest Products
Nationwide Retirement Solutions
PERA
IRS/County Bank
Minnesota Department of Revenue
Public Employees Ins. Program
Sam's Club
TOTAL CHECKS
Thursday, March 22, 2001
Page 1 of 1
Check Amt
$180.00
$4,927.40
$1,629.62
$59.84
$12.82
$413.62
$97.50
$55.00
$6.40
$500.00
$63.35
$60.00
$27.74
$746.13
$10.00
$58.48
$366.00
$1,154.46
$38.37
$2,317.38
$12,724.11
$ 13,349.77
601.94
1,235.33
3,995.19
710.56
2,335.04
28.83
Total 22,256.66
$34,980.77
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Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
March 20, 2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
Your approval of expenses, as listed on the attached copy of
the check register, checks #12591 - 12609, in the amount of
$10,773.56 is hereby requested.
.
Centennial Fire District
Check Register
Page 1 of 1
DATE CHECK# NAME ACCOUNT AMOUNT
03/20/2001 12591 Capitol City Mutual Aid Assn. 42200 - Dues and Membership 50.00
03/20/2001 12592 City of Uno Lakes 42190 - Fire Prevention Supplies 498.00
03/20/2001 12593 Connexus Energy 42252 - Station 1 - Electric 319.36
03/20/2001 12594 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 3,392.48
03/20/2001 12595 Excel Energy 42254 - Station 2 - Electric 470.67
03/20/2001 12596 Lake Country Chapter of ICBO 42220 - Travel, Conference, School 350.00
03/20/2001 12597 League of Minnesota Cities Ins Trust 42140 - Insurance Expense 1,123.00
03/20/2001 12598 McLeod USA 42240 - Telephone Expence 351.74
03/20/2001 12599 Metro Fire 42130 - Equipment Expense 203.84
03/20/2001 12600 Milo Bennett 42280 - Miscellaneous Expense 106.61
03/20/2001 12601 Orkin Exterminating 42110- Other Maintenance 51.12
03/20/2001 12602 Pioneer Products 42230 - Cleaning Supplies 978.54
03/20/2001 12603 Owest 42240 - Telephone Expence 297.85
03/20/2001 12604 Reliant Energy Minnegasco 42253 - Station 2 - Gas 1,444.30
03/20/2001 12605 Volunteer Firefighter's Benefit Assn. 42200 - Dues and Membership 258.00
03/20/2001 12606 Amaco Oil Company 42100 - Fuel and Lube 244.18
03/20/2001 12607 Department of the Treasury 42280 - Miscellaneous Expense 196.22
03/20/2001 12608 Grainger 42130 - Equipment Expense 288.65
03/20/2001 12609 Northland Fire & Security, Inc. 42130 - Equipment Expense 14.9..QQ
Total $10,773.56
.4 ~,i~
.~ "1'
TO: Honorable Mayor and Council Members
FROM: Teresa
SUBJECT: Appointment of Council Liaison to the Planning and Zoning Commission
DATE: March 19, 2001
At the March 6, 2001 Planning and Zoning Commission meeting, consensus was to retain
Council Member Linda Broussard Vickers as the Council Liaison appointed.
,
Centerville: Preserving the Past while Focusing on the Future
~
Le
Journal
Centerville. MN
March 2001
All meetings at City Hall
unless otherwise noted
MARCH 2001
28 City Council 6:30
29 Communications Task 6:30
Force
APRIL 200 I
In
... 3 Planning & Zoning 6:30
Z 4 Park & Rec. 6:30
W
> " City Council 6:30
W
Lions Easter Egg Hunt II:OOam
U. 14 Laurie laMotte Park
0
II: 16 Fete des Lacs 6:30
~ 17 EDC 7:00
Z 25 City Council 6:30
W Homeowners/Renters
....
c( 26 Tax Rebate Help for 9-11 am
U Seniors and Disabled
MAY 2001
I Planning & Zoning 6:30
2 Park & Rec. 6:30
9 City Council 6:30
2\ Fete des Lacs 6:30
23 City Council 6:30
INSIDE THIS ISSUE
Important Phone Numbers
Did You Know? 2
North Metro Channel 15
Committee Reports 3
Neighborhood Crime Watch 4
Patricia's Point of View
Anoka County Historical Society 5
Centennial Women of Today 6
Lino Lakes Senior Center
Centerville Lions Club
The Centerville Lions Club hosted a successful Annual Cadillac Dinner held on
Saturday, February 24 at the Hugo Legion Club. All eighty dinner tickets were
sold at $60 each entitling purchasers to an evening of socializing, Bingo games,
drawings and a delicious steak dinner. The dinner was catered by Catering Plus of
Hugo. Proceeds from the successful event will be applied to City parks. The Lions
Club is working toward the goal of building a concession stand and shelter house
in Laurie laMotte Park.
Centerville resident, Terry Sweeney was recently inducted into the Center-
ville Lions Club. The Lions Club will be sponsoring an Easter Egg Hunt on Satur-
day, April 14 at II :00 a.m. at Laurie laMotte Park. More information will be in-
cluded in next month's Le Journal. A Spring Membership Drive is currently being
planned by The Lions Club. Residents (men and women) of Centerville interested
in joining the Centerville Lions or the new Lions Branch, may contact Ray or Karla
DeVine at 651-407-1800.
The Centerville Le Journal is published monthly and can
be picked up at several businesses in Centerville.
To advertise in the Le Journal, please contact
Patricia at City Hall, 651-429-3232.
Submit newsworthy item to City Halls of.Centerville
past and present for consideration in an upcoming issue.
Editor holds no responsibility for inaccuracies
in articles submitted by public.
,
Page 2
March 200 I
Centervi/le: Preserving the Past while Focusing on the Future
~ IMPORTANT
TELEPHONE NUMBERS
Centerville City Hall 429-3232
] 880 Main Street
Centerville, MN 55038
City Hall Fax 429-8629
Centerville Website www.centervillemn.com
City e-mail address jmarch@centervillemn.com
Mayor
Tim Swedberg 407-6222
e-mail address mayacat@qwest.net
Council Members
Linda Broussard Vickers 426-3743
Mari Nelson 407 -0908
e-mail address sbi@mninter.net
Mary Capra 653-1732
e-mail address 'dcapra@~s~.~~t \.OILo.
Richard Travis 407-0018
Public Works/Bldg. Insp. 429-4750
Police Department 911
Centennial Lakes Po/ice Department
Non-Emergency 763-784-2501
Fire Department 911
Centennial Lakes Fire District
Non-Emergency 784-7472
CITY HALL
HOURS
MONDAY - FRIDAY
Help Keep
Centerville
a Safe
Community
Report any and all suspicious activity
by calling 9 , , .
The Centennial Lakes Police De-
partment will provide information on
how you can protect your property
and yourself.
Please call the non-emergency number
(763) 784-250 I
for details.
~ER
....&e'
Did You Know???
The following information was compiled from various resources such as the Minnesota Historical
Society and was prepared by the staff at Wargo Nature Center.
French fur traders first arrived to Minnesota in the mid-
1600's. In the immediate years before the European settlers arri-
val, Centerville was occupied by trappers and Metis (those of
mixed Indian and French-Canadian ancestry). Upon the Europe-
ans arrival, they met the Dakota Indians who lived in much of the
state and the Ojibwe Indians who most likely lived in the North-
eastern part of Minnesota. The Centerville area was their annual
hunting and fishing grounds. The Indians lived here because of
the abundance of food such as fish, geese, ducks and wild game.
In addition, the marshy land provided wild rice in abundance. At
one time the marshes stretched westward to the extent that a
Dakota could travel by canoe from Centerville all the way to the
St. Croix River or to St. Paul for trading with white traders and
settlers. The Dakota evidently abandoned their settlement to-
wards the end of the eighteenth century.
Over the next 200 years, both the Dakota and the Ojibwe
moved south and west. In 1825, the state was divided by the
"Boundry between the Chippewa and the Sioux". This invisible
boundary line was to help calm the fighting between the two
tribes. By the time Indian treaties were signed with the United
States government in the mid-1800's most Dakota lived on the
prairies of southern and western Minnesota and the Ojibwe lived
all across northern Minnesota. At the time, central Minnesota
was known as a "contested zone" where both the Dakota and
the Ojibwe would hunt, but neither had villages.
On the basis of archeological finds such as arrowheads and
bones, early settlers called Centerville an "Indian Battle Mound"
indicating the presence of the Native Americans. Mounds still
exist today in the Centerville area and are protected from fur-
ther destruction.
Sh()W y()ur- City Vr-ide
with
City Mert::handise%
Golf Shirt $20
Sweatshirt $25
T--Shirt $12
Coffee Mug $5
Hat $10
~p()nn)red hy
Centen'ille~s ~[)C
Available at City HaJJ
I.L
Produce
Your Own
Cable TV
Show!
North Metro Cable TV is
offering FREE TV Production
Classes. Classes are available to
the general public at no charge.
For further information,
please contact Joel at North
Metro Channel 15
at
763-780-8241
extension 36.
,
March 200 I
Page 3
CentetVi/le: PresetVing the Past while Focusing on the Future
. Centerville Committee Report-'
Public Works
Ordinance #50 requires property
owners to provide for removal of
snow, ice, dirt, and rubbish from side-
walks adjacent to their property within
24 hours after its deposit. After this
period of time, Public Works staff may
remove the remaining accumulation
billing the resident for the cost of re-
moval. For complete details of this
ordinance or any other City Ordi-
nance, please stop in at City Hall.
Parks and Recreation
Centerville's Parks and
~ Recreation Committee will
be submitting a grant appli-
cation to the Minnesota
Department of Natural Re-
sources. If approved, the "Outdoor
Recreation Grant" will be used for im-
provements at Laurie laMotte Park.
The skate park and running elec-
tricity at Laurie LaMotte Park are top
priority agenda items with the Parks
and Recreation Committee.
The Parks and Recreation Com-
mittee will be participating in cleaning
Tracie McBride Park and Royal Mead-
ows Park during the morning of Earth
Day, Saturday, April 21. They will be
serving refreshments and cookies for
those volunteering that morning. Any-
one is encouraged to help with this
effort on that day!
City Council has approved the
Parks and Recreation Committee's rec-
ommendation to become a seven
member committee. Interested resi-
dents may submit their letter of inter-
est to City Hall.
EDC
EDC meetings are scheduled at
7:00 p.m. on the 3rd Tuesday of every
month at City Hall. Meetings are open
to the public. There is currently one
vacancy on EDC. Residents may submit
their letter of interest to City Hall.
City Review
The City Council has voted to change Council meetings from 6:00 pm to 6:30
pm beginning in March. The agenda may be picked up at City Hall on the Monday
prior to the meeting. Meetings are open to the public and are broadcast live on
North Metro Cable Channel 16.
The Quad City Earth Day Committee has been meeting for the past few
months in preparation for Earth Day 200 I scheduled for Saturday, April 21. Clean
up efforts will occur throughout Centerville, with events occurring at Wargo Na-
ture Center from II a.m. - 2 p.m. Watch for a schedule of events in future issues
of the Le Journal.
Council has approved the organization of a Communications Task Force.
Centerville resident and former City Council woman, Theresa Brenner will act as
Chair. The Task Force will review all current communication methods, assess
needs, research options, and develop a communications plan. Interested residents
skilled in computers, journalism, media communications, graphic arts, marketing,
and management are encouraged to attend upcoming meetings. Please contact
City Hall for additional information or to sign up to be a member of this short-
term project.
Planning and Zoning
AI laMotte has resigned from the
Planning and Zoning Commission. AI
has served on the committee for sev-
eral years. The vacancy is being
posted.
Planning and Zoning meetings are
scheduled on the first Tuesday of
every month at 6:30 p.m. at City Hall.
The public is invited to attend.
YMCA Chain of lakes
The YMCA will be offering Day
Camps at Laurie LaMotte Park this sum-
mer in Centerville for 6 - 10 year old
children. Before and after camp care
will be available if necessary. Family pro-
grams will be scheduled throughout the
summer also. More information will be
announced within the next few weeks.
Centerville Communications Task Force
The Task Force, chaired _by former Centerville Council woman, Theresa Bren-
ner will meet on Thursday, March 29 at City Hall at 6:30 p.m. The meeting is open
to the public. Please come and share your thoughts and idea as to how to improve
City communications with the public.
The Fete des Lacs Committee is busy with
preparations for the upcoming Festival. They are
currently working on this year's budget. Watch
for further postings as to how you too, can be
involved in Fete des Lacs. The Festival is sched-
uled for August 17, 18, and 19, 200 I.
FDL meetings are scheduled for the third
Monday of each month at 6:30 p.m. at City Hall
and are open to the public.
,
Page 4
March 200 I
Centerville: Preserving the Post while Focusing on the Future
It's an unfortunate fact that when a neighborhood crime
Neighborhood Crime Watch crisis goes away, so does enthusiasm for Neighbor
Watch. Work to keep your watch group a vital force
for community well being.
Organize regular meetings that focus on current issues such as drug abuse, "hate" or bias-motivated vio-
lence, crime in schools, child care before and after school, recreational activities for young people, and victim
services. Organize community patrols to walk around streets or apartment complexes and alert police to
crime and suspicious activities and identify problems needing attention. People in cars with cellular phones
or CB radios can patrol. Adopt a park or school playground, pick up litter, repair broken equipment, and
paint over graffiti. Work with parent groups and schools to start a McGruff House or other block parent program (to help
children in emergency situations). Recognize residents of all ages who have "made a difference," and highlight community
events. Work with local building code officials to require dead bolt locks, smoke alarms, and other safety devices in new and
existing homes. Don't forget social events that give neighbors a chance to know each other: a block party, potluck dinner,
softball game, or even a multi-family picnic.
~ r-::--'~ P~'-t P~ ~ V~
Q G We are one day closer to
summer-really! Even with
all of this snow, that doesn't hold back
the energy of our youth in the commu-
nity. I've enjoyed reliving my own child-
hood memories watching the children
play on the big snow banks piled high in
the church parking lot! Yes, I've even
gone OUt myself with the snowboard and
climbed the hills too, just not as aggres-
sively as in my younger years! The
sounds of their laughter, mixed in with
the snowmobiles whizzing by off of the
lake have been well enjoyed during the
past few month.
Time does go by fast and school will
soon be out for three months of vaca-
tion for most students. It's not too early
to begin planned activities to keep the
kids busy for three months. The YMCA,
and Wargo Nature Center are just a
couple of organizations that will be pro-
viding youth activities this summer in
Centerville. A local resident has indi-
cated an interest in starting a Kite Club
which will include kite building and flying.
Please watch for more details on upcom-
ing activities posted in future issues of
the le journal.
Have you stepped outside during
the wee hours of the morning lately?
I'm talking about 3 a.m.? There's a beau-
tiful silence that blankets Centerville
with an incredible cinema in the sky of
planets, stars and the great moon! Tak-
ing a night walk recently with my son,
we stopped to enjoy the moon light
shining through an iceucle. Take time to
enjoy this winter entertainment, it's free.
and the memory lasts a lifetime.
~
AnOKaCOUnty Traveler
Reservation Une 763-323-5222
General Information 763-422-7075
. . . . . . . . . . . . . . . . . . . . . . . e_ . . . . . . .
.
. -.
TI!/~niC3
1\.
: Community Center ~&
· ~L-:~ ~.
: & Tropics Indoor Water Park .~~~~.
: is making a splash with their
: friendly
: The Shoreview
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: Good Neighbor Rate'
.
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. The City of Shoreview is offering residents .
: of Centerville 15io off of the regular rates for :
· annual and seasonal memberships to the ·
. .
. Shoreview Community Center. Please present .
: your MN driver's license when purchasing :
· your membership at the Community Center. ·
. .
. For more information call (651) 490-4700. .
.
.
.
. Discounted Good Neighbor Rate
· Annual Membership
.
. Adult $284.75
. Youth/Senior $212.00
· Family $480.25
.
.
Seasonal Membership ·
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Adult $97.75 .
Youth/Senior $72.25 .
Family $161.50 ·
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March 200 I
Page 5
Centervil/e: Preserving the Past while Focusing on the Future
Anoka County
Historical Society
The Anoka County Historical Soci-
ety (ACHS), located at 1900 3rd Avenue
South in Anoka is filled with historical
information about Anoka County. If you
are interested in the history of this area
or are involved with genealogy research,
this is the place to go!
The ACHS is housed in the Colonial
Hall Museum built in 1904. Colonial Hall
served the community as a medical office
and house for Dr. Flora L.S. Aldrich and
her husband, Dr. Alanson G. Aldrich.
One can almost feel the existence of
their presence while doing research
there.
ACHS is staffed by knowledgeable
and friendly people that are more than
helpful in assisting with your project.
Colonial Museum is open for tours.
Please call 612-421-0600 for hours and
additional information.
I live and work in Centerville, call me with any Real Estate questions!
Form a Partnership with...
Ray DeVine
One Call...407-1800
www.raydevine.com
. Free Market Analysis
. Free MLS Search
. Easy to Reach
. Hard Working
WMtl(~ Specialists
Located across from City Hall in Apple Tree Square
Centerville Dentistry
Gentle & Kind Care for All Ages!
If you're looking for a dentist who won't keep you waiting,
has a decade of experience l
is available when you need him & really cares about your comfort...
then meet Dr. Huepfel D.D.S.
New Patients Welcome!
Emergency Care Seen The Same Day!
Saturday Appointments Available For Your Convenience!
For Appointments Call:
(651) 653-3272
Page 6
March 200 I
Centerville: Preserving the Past while Focusing on the Future
Centennial
Women of Today
The Centennial Women Of Today is
a local community service organization
and is looking for active, community
minded women to join their organiza-
tion. The United States Women Of To-
day is a non-profit organization that was
established in 1985 and currently is pre-
sent in 17 states with over 4,000 mem-
ber across the nation. The Minnesota
Women Of Today evolved from the
Mrs. Jaycees and in 1985 voted to form
the Women Of Today and has the larg-
est membership of any state. Minnesota
has 123 chapters and over 2,000 mem-
bers.
The Centennial Chapter was estab-
lished in 1997 and has 14 members.
They want to increase their membership
to allowing more participation within
the community.
There are several reasons to join
Centennial Women Of Today:
-Meet New Friends - get to know
other women in your community
through fun social events such as pro-
gressive dinners, golf outings, craft
nights and cross-country skiing.
-Get Involved - work with a women 's
shelter, a nursing home, clean up the
neighborhood environment or raise
money for a needy family. You might
have seen Centennial Women Of To-
day in the Circle-Lex Coop Daze pa-
rade or Sandburr Days last year. They
also support foundations such as the
March of Dimes, Kidney Disease or
Domestic Violence Network.
-Improve & Grow - participate in semi-
nars such as stress management, finan-
cial planning or internet use. Learn
self-defense. Be part of a team on pro-
jects. Sharpen your written and oral
skills by contributing to their newslet-
ter or presenting at one of the meet-
ings.
Please join The Centennial Women
Of Today. Meetings are scheduled for
the first Tuesday of every month at 7:00
p.m. Our meetings are in the Anoka
County Library on Civic Heights Drive
in Circle Pines. For more information
call Dawn Poellinger at 65 1-483-6890 or
Connie Maw 651-780-7393.
Lino Lakes Senior Center
The Lino Lake Senior Center, located at I 189 Main Street in Lino Lakes,
along County Road 14 is bustling with activity for area residents. They have a
monthly schedule full of activities that include: bowling, fitness, line dancing, ce-
ramics, cribbage, Tai Chi, weight lifting, cards, and wood carving. Meals and special
trips are also scheduled throughout the month as well!
Please contact the Center's Director, Peg at 612-803-9556 for hours of opera-
tion and more details.
Economic Development Committee
Centerville's Economic Development Committee (EDC) a seven member commit-
tee whose main purpose is to promote economic development in the City of Cen-
terville. The EDC sponsors the annual of Citizen of the Year, Business of the Year
and Lifetime Achievement Award, and have welcomed new businesses into town.
EDC Committee Members Rick Terway, Aimee Foirbrother (Chairperson), Betsy Scheller, Tim Rehbine.
Not Piaured: Michelle Moser.
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Water Meter Billing Change
At the February 28, 200 I City Council Meeting, Council
approved-the purchase of new utility billing software. Staff
is eager to begin use of same and is anticipating the first
... quarter sewer and water billing to be forwarded to resi-
U dents by the 2nd week of April.
A You will notice several changes in format that will assist you
U in understanding your bill and the convenience of removing
just the upper portion of your bill and returning same along
with your payment. One of the most major modifications will be moving from
a two (2) part postcard to a full sheet, envelope billing.
The City apologizes for the inconvenience of all residents receiving new
account numbers. The purchase of the new utility billing software is step two
(2) in the process of becoming closer a fully function remote meter reading
system.
If you have any questions regarding your utility bill, please do not hesitate
to contact Kris or Teresa at 65 1-429-3232.
..- - - - - - - - - - - - - - - - -..
Cerrterville: Preserving the Past while Focusing on the Future
Anoka County Department of Parks & Recreation
Sat., April 7
2:00 pm Coon Rapids Dam
Sun., April 8
2:00 pm Wargo
Sat., April 7
7:30 pm Wargo
Tues., April 10
6 - 7 pm Wargo
Sat., April 14
10 - 12 Noon
Wed., April 18
9:30-10:30 am Coon Rapids Dam
12:30-1:30 pm Wargo
Thurs., April 19
6:30 - 7:30 pm Wargo
Sat., April 21
10 - 11:30 am Wargo
Sun., April 22
1-2:30 pm Coon Rapids Dam
Sat., April 21
11 am - 3 pm
Sat., April 28
2:00 pm Coon Rapids Dam
Sun., April 29
2:00 pm Wargo
Spring Happenings
The Budding Trees
Full Moon
Wargo Book Club
Young Naturalist Club
Nymphs & Nuthatches
Preschool Program
Frogs Awaken!
Nature Craft Club
Nature Photography
Club
Earth Day Celebration
Extremely
Experimental for Kids
Spring has officially sprung! Come hike along the trails to wee who
is has returned! Program designed for adults & youth grade 3 &
up. Pre-registration required. Fee $3.
Learn how to identify trees based on their bark and branches.
Bring your own mug. Pre-registration required. Fee $3.
Members jointly choose books that interest them, & read & discuss
them over warm beverages & treats. A great way to meet people
in your community & expand your reading base. Adults only
please. Call 651-429-8007 for more information or to find out
monthly book feature. FREE.
The second Saturday of each month students in grades 3-5 are
invited to have fun leaming in Wargo's natural environment. Club
activities are FREE!
Designed for 4 & 5 year old children. Children will spend an hour
exploring nature with a naturalist. Pre-registration is required. Fee
$3/person.
Open to all ages. Create a craft project each month to take home!
Pre-registration is required. Fee $3/person.
Open to all ages. Led by professional photographer, Patricia
Scott, learn basic photography techniques to improve your skills as
a photographer. Please bring a camera, film and dress for the
weather. Pre-registration is required.
Join your neighbors in Centerville, Circle Pines, Lexington & Lino
Lakes to help clean up nearby parks & open spaces. Then join
everyone at Wargo Nature Center to celebrate! Awards ceremony,
petting zoo, canoeing, hiking, arts & crafts, earth-friendly vendors,
free food & beverages + much more! FREE>
Time to share in some experimental excitement! Hands on experi-
ments -that you can do right at home or in your backyard. Pre-
registration is required. Ages 8 & up. Fee $5.
Community Emergency Assistance Program
The Community Emergency Assistance Program (CEAP) is a
multi-service, non-profit agency founded in 1970 serving the resi-
dents of Anoka County. CEAP offers two food shelves; a free
clothing closet; a Family Loan Program; Meals on Wheels; a senior
chore service program; and two Back-to-School programs, Career
Clothing programs and Holiday programs.
For additional information, please contact (763) 783-4930.
Z
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Garage Sale Days
May 18 & 19
Starting at 8:00 a.m.
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In Conjunction with:
Centerville's 2nd Annual
Clean-up Days.
The Epilipsy Foundation of Minnesota and
Waste Management will be at:
1694 Sorel Street (Old Public Works Site)
on May 19,2001 from 8:00 a.m. to 2:00 p.m.
Accepted Items for
The Epilipsy Foundation of Minnesota:
Small kitchen appliances, Pots and Pans, Linens,
Curtains, T .V.'s Under 19" Kids toys, Shoes,
Clothing and Bikes.
(All items must be in good, working condition)
Accepted Items for
Waste Management:
3x3 bundled brush, trash and large items
(Furniture, etc.)
Unacceptable Items: Appliances, Motor Oil, Lead Acid
Batteries, and Yard Waste (Leaves, clippings, etc.)
City of Centerville
Tel: 651-429-3232
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Register Today!
Please return registrationform to:
CentervilIe City Hall
1880 Main Street
Centerville, MN 55038
Registration forms must be received by
May 4, 2001 4:00 p.m.
Maps and yard signs will be available in early May.
........
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Start your Spring cleaning now,
but don't throw it away!
Make some extra money
and recycle your good, working
condition unwanted items.
$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$
Centerville's 9th Annual
Garage Sale Days!
Name
Address
Phone:
E-mail:
Items of special interest included in the sale, you
would like to have listed on the map.
for
Municipal
"Just this morning I was looking for a record and I was
able to call it up on the computer in just a few seconds.
It's a lot easier than going downstairs and digging
through the paper files."
Marilyn ]annak, City Clerk
City of Santa Fe Springs, CA
LaserFiche offers superior records management
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Hundreds of Municipal and County Clerks across the
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With the LaserFiche system in place, finding documents
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for all the payroll records on an employee who started here in
1977. We had to send a clerk up to the attic. It was about two
hours work. If we'd had it on LaserPiche, the clerk could have
tapped a few keys and handed it to me in less than a minute. "
Town Clerk/Treasurer Leonard Verrastro
Mamaroneck, NY
LaserFiche Intelligent Search capabilities offer several
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Search finds documents using a visual examination of
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personnel search through specific, user-customized index
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_ased on the name of the document.
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search for any word in any document. When staff search
for a word or phrase, the powerful LaserFiche search
engine will instantly display every document containing
that word or phrase. For example, if the Mayor wants to
research all of the recycling initiatives undertaken by
City Council, staff simply type "recycling" and LaserFiche
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When these different Intelligent Search capabilities are
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Shared access to reports reduces the need to photocopy
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deal with.
"Going digital will provide us with a way to share information
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Raymond Miller, Supply and Services Manager
City of Niagara Palls, ON
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Due to continuing product development, produce specific3lions, and capabilities are subject to change without notice. Printed in the U.S.A.
Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regula
scheduled meeting on March 6,2001, at 6:30 p. m.
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
MARCH 6, 2001
PRESENT:
Chair Person Brian Hanson
Commissioner David Kilian
Commissioner John McLean
Commissioner Ray De Vine
Commissioner Barry Brainard
ABSENT:
Commissioner Rob Sheppard
COUNCIL:
Liaison, Linda Broussard Vickers
STAFF:
I. CALL TO ORD R
The Chair calle
II.
III.
IV.
V.
a gave a status report on mini-storage facilities to date. Mr. March stated that
d spoken with Mr. Hoeft regarding same and he recommended that the City
c sider allowing mini-storage facilities as a permitted use in the Industrial Park with the
requirement that a Special Use Permit be obtained. A Special Use Permit would allow
the City to control the parameters of use.
Mr. March stated that the developer was anticipating on constructing a wooden framed
building and that currently, "pole barn" type buildings are not allowed in the Industrial
Park.
Page 1 of 8
March 6, 2001
Planning and Zoning Minutes
Mr. March submitted a draft amendment to Ordinance #4 that encompasses mini-storage
facilities.
Commissioner Kilian questioned whether the City could use the Special Use Permit to
limit the number of mini-storage facilities. Mr. March suggested that language regarding
footage requirements between the facilities rather than the Special Use Permit.
Commissioner Brainard questioned whether the Commission would be reviewing and
approving the Special Use Permit this evening. Mr. March stated there would need to be
a public hearing prior to approval of same. Mr. March also stated that the developer
would need to agree with the requirements set by the City prior to proceeding.
Mr. Sadelack requested that the Commission review the requirements that they intend on
imposing for mini-storage facilities. Mr. Sadelack specifically questioned whether the
City would require the installation of a sprinkler system.
Commissioner Brainard stated that sprinkler system requirements are governed by the
State Fire Code and the City cannot deviate from them. Mr. Sadelack stated that a
sprinkler system would add additional cost to the project and he desired to find a way
around that requirement. Mr. March stated that the cities of Circle Pines and Lino Lakes
have adopted the more restrictive fire code, as well as Centerville. Mr. March stated that
the City could not grant a Variance in regards to the State Fire Code requirements. Mr.
Sadelack stated that he would research how other facilities in neighboring communities
got around this requirement. Commissioner Brainard stated that Mr. Sadelack needed to
consider the location, date of construction, and City or State requirements at the time of
construction and presently, when researching other facilities. Commissioner Brainard
also stated that fairly recently cities have adopted the more restrictive fire code. Mr.
Sadelack stated that one (1) facility in the City of Blaine does not have a sprinkler
system, but rather firewalls. Mr. Sadelack stated that if required to install a sprinkler
system in each building it may be cost prohibitive to construct same.
Council Liaison Broussard Vickers explained that each City adopts a State Fire Code;
some are more restrictive than others. The City of Centerville chose to adopt the more
restrictive version of same and if Mr. Sadelack desired to construct a facility within the
City, he needed to follow the City of CentetviIle's requirements and it did not matter
what has happened in other cities. Commissioner Brainard stated that Mr. Sadelack's
architect should contact Fire Chief, Bennett to ascertain the fire code requirements.
Commissioner Hanson stated that the consensus reached at the workshop was that mortar
pillars with wrought iron fencing in between each, one (1) access in and out with a
secondary egress outlet, secured access code gate, security cameras for the office and
exterior areas, and an on-site manager during regular business hours were to be required
for mini-storage facilities.
Mr. Sadelack stated that the "beauty" of the project, not incurring expenses associated
with hiring employees to watch the facility. Commissioner Brainard stated that the
requirements would provide a more appealing facility and ensure security with an on-site
manager. Mr. Sadelack stated that he may be able to be at the facility regularly or could
Page 2 of8
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March 6, 200 1
Planning and Zoning Minutes
hire someone, but anticipated this to be a low maintenance business. Mr. Sadelack stated
that in his opinion, he is not selling something and does not feel the need to have an on
site manager. Mr. Sadelack stated he was unaware of another mini-storage facility other
than those with on-site caretakers and franchised mini-storage facilities that have an on-
site manager during business hours. He then noted he did not see the necessity for same.
Council Liaison Broussard Vickers questioned the type of construction requirements the
Commission would place on mini-storage facilities. Consensus was that the construction
would conform to the Industrial requirements for the business park. Council Liaison
Broussard Vickers stated that the City can not modify the requirements for individual
businesses. Council Liaison Broussard Vickers also stated the City recently modified the
requirements for buildings in the Industrial Park when re-writing Ordinance #4 and took
into consideration that it would increase the cost of construction, but the City desired to
require a specific type of structure.
Council Member Broussard Vickers questioned whether the City could require an on-site
manager. Commissionerl(ilian did not believe there was a necessity to provide same.
Commissioner Brainard stated that there has been problems with vandalism and
maintenance at other facilities and an on-site manage would deter vandalism and ensure
that the facility is maintained accordingly.
Commissioner DeVine questioned the type of fencing proposed by developer. Mr.
Sadelack stated that fencing is undetermined and understands the aesthetic concerns
expressed by the Commission.
Mr. Sadelack stated that the requirements the Commission outlined are ultimately
advantageous to him as it will force him to provide a better facility and people will use
the facility due to the enhanced safety features. Mr. Sadelack also stated that while the
requirements may be advantageous they are also a hindrance due to additional costs not
taken into consideration. Mr. Sadelack also stated that he was not planning on installing
a sprinkler system or concrete construction requirements that the Commission is
requmng.
Commissioner De Vine stated that the valuation of the building must conform to the
average valuation per square foot of the surrounding buildings in the Industrial Park.
Council Liaison Broussard Vickers stated that if the Commission adheres to the
construction standard, there would be consistency. Council Liaison Broussard Vickers
also stated that Mr. Sadelack would need to meet the industrial building standards due to
the fact that he does not meet the standards for obtaining a Variance; and cost is not a
reason for granting a Variance. Council Member Broussard Vickers suggested that the
architect sketch plans that take into account current ordinances and Mr. Sadelack could
determine cost effectiveness.
Commissioner McLean questione'd whether the architect had reviewed the industrial
building code requirements. Mr. Sadelack stated that he was unsure of same. Mr. March
stated that Mr. Sadelack had been presented with an entire copy of Ordinance #4.
Page 3 of8
....
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March 6, 2001
Planning and Zoning Minutes
Mr. March stated that there was a possibility that the City could allow mini-storage in a
Commercial Zoning District rather than in the Industrial Park; however, Mr. Hoeft
recommended allowing mini-storage as a Special Use in the Industrial Park.
Mr. Sager felt that the construction of the facility complying with the industrial
requirements was financially unobtainable.
Council Liaison Broussard Vickers questioned the allowable Commercial Uses and Mr.
March reviewed same.
Commissioner Brainard stated that he was uncomfortable with allowing mini-storage
facilities to be constructed on Commercial property.
Commissioner De Vine questioned the tax valuation of the proposed facility and Mr.
Sadelack stated approximately $600,000 to $800,000 excluding land. Mr. Sager
estimated the value to b~ approximately $1 million including land and the four (4)
proposed buildings. Mr. Sadelack, stated that the value would be higher if a sprinkler
system was required. Council Liaison Broussard Vickers calculated the value of the
building to be approximately $20 per square foot.
Commissioner Brainard st'fted there is a metropolitan standard of average costs that can
be obtained from the League of Minnesota Cities but stated he believes $20 to be below
that average.
Commissioner Brainard that stated he believed pole barn construction was more prone to
damage caused by vandalism than a concrete structure would be. Council Liaison
Broussard Vickers stated fire is a major concern with pole barn construction.
Commissioner Brainard stated that he desired to remain with concrete construction inside
and out, and the use of heavy gauge garage doors. Commissioner Brainard felt that $20
per square foot was a very low valuation.
Chairperson Hanson stated it was the consensus of the Commission at the workshop to
require that mini-storage be allowed only in the Industrial Park and be required to be built
to the construction requirements of same. Consensus was that industrial construction
requirements would remain the same.
Mr. March recommended that the developer consider starting with two (2) buildings
instead of four (4), suggesting that may make construction of the facility feasible.
Chairperson Hanson stated that the office area would need to meet City, State and
Federal requirements.
The Commission requested that the developer inform them whether they were going to
proceed with construction of the facility considering the industrial requirements. It was
determined that a public hearing process would not be entered into until such time.
Page 4 of 8
I
March 6, 2001
Planning and Zoning Minutes
Motion by Commissioner DeVine. seconded by Commissioner Kilian to recommend
to Council that when Ordinance #4 is amended. an additional amendment be made
to allow mini-storage facilities in the Industrial Park with and additional
requirement that a Special Use Permit be obtained. All in favor. Motion carried
unanimously.
Mr. March suggested the developer contact Goetz Landscaping & Irrigation to ascertain
the contractor used for that building. Mr. March stated that using a contractor, who is
already in town, may save the developer money.
2. Ordinance #39 - Signage
Mr. March stated that if there were no additional modification to the Sign Ordinance, the
Commission would a public hearing at their next meeting.
Council Liaison Brouss~.rd V~ckers questioned whether portable signs would be
grandfathered in under the..new ordinance. Consensus was to seek Mr. Hoeft's opinion
on this issue.
Motion by CommissionhDeVine. seconded by Commissioner Kilian to accept the
modifications to Ordinance #39. Signage as presented and call for a public hearing
at its next regularly sche~uled meeting. All in favor. Motion carried unanimously.
3. Eagle Pass Sketch Plan
Mr. Mike Quigley, Gor-Em Development, presented a sketch plan for Eagle Pass Second
(2nd) Addition.
Mr. March stated that the two (2) organized town home associations do not desire to
contain this development. Mr. March stated that Mr. Quigley has agreed to organize a
separate association for same.
Mr. March stated the City originally thought there would be twin homes built on this site;
however, recent sales of single-family homes make this a better product.
Council Member Broussard Vickers questioned whether the homeowners would be
assessed construction of the roadway due to the placement in the rear of their homes.
Mr. March stated that the organized town home associates do not desire to include
additional roads as private roads that they would have to improve in the future.
Mr. March noted there are new woodland preservation issues that would need to be
considered as the development proceeds.
Council Member Broussard Vickers suggested flipping the plan to take the road away
from the back yard of the .residents. Mr. Quigley stated he would look into that option
before he came before the .Commission again.
Page 5 of 8
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March 6,2001
Planning and Zoning Minutes
Mr. March stated that the proposal would be before the Commission for a public hearing
at their April meeting.
4. Commission Member Training
Mr. March stated the Commission Member suggested additional training and Staff
contained same in their packet for review. Council Liaison Broussard Vickers stated that
Staff was researching the possibility of providing training at City Hall. Commissioner
Brainard suggested obtaining videos from the League of Minnesota Cities. Mr. March
stated that the City is considering signing up the Commission Members for an AP A
membership that may be helpful in providing members with additional information.
Council Liaison Broussard Vickers questioned whether any member was interested in
attending the April 21, 2001 Beyond the Basics training in St. Paul.
Commissioner Brainard stated he likes to receive the League of Minnesota Cities
informational handouts.
Commissioners De Vine, Kilian, Chair Hanson and Council Liaison Broussard Vickers
stated they desired attending the April 21, 2001 training session and requested that Mr.
March register them accordingly.
Commissioner McLean requested that Mr. March obtain AP A membership for all
members.
5. Liaisons
Commissioner DeVine stated he was in favor of having Council Member Broussard
Vickers remain as the liaison to the Planning and Zoning Commission noting he was not
against rotating liaisons in the future. Commissioner De Vine stated that he was
disappointed that Council came to the Planning and Zoning Commission meeting, spoke
their minds and left without ascertaining what the Planning and Zoning Commission
actually does. Council Liaison Broussard Vickers told the Commission that any time the
Commission desires to have the entire Council- present at a meeting, to just ask.
Chairperson Hanson stated that he desired CounCil Member Broussard Vickers to be the
regular liaison, but was fine with rotating other Council Members in attempt to keep them
abreast of activities covered by the Planning and Zoning Commission.
Mr. Wilharber, 6849 Centerville Road, stated that at the last Council Meeting, a Council
Member had stated that the previous council had set up liaisons to
committees/commissions due to a shortage of staff. Mr. Wilharber explained that the
former Council had set up liaisons to keep communication flowing noting it is easier for
someone who understands the aspects of planning and zoning to assist the Planning and
Zoning Commission at its meetings and keep Council informed of what is happening. He
then commented that the Council Member's statement was in error as the liaisons
arrangement was not instituted due to a lack of Staff as Council did not feel it was the job
of Staffto act as a liaison to committees.
Page 60f8
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March 6, 2001
Planning and Zoning Minutes
Commissioner DeVine stated he was fine with the request of Council to have a member
present at Council meetings once a quarter.
Commissioner Hanson thanked Council Member Broussard Vickers for corning to the
meetings noting that it empowers the Commission to have her there to inform residents
that the Council will be looking at the situation under the same parameters.
Council Liaison Broussard Vickers told the Commission that Council had asked her to
make them aware that when she advises them or comments at the meetings; it is on her
own behalf and her own opinions, not the opinion of the entire Council.
Consensus was to request that Council continue to allow Council Member Broussard
Vickers to be the liaison to the Commission.
Commissioner Kilian requested that members receive the Council agenda to determine if
attendance is desired or needed. Mr. March concurred.
6. Acceptance ofMr: LaMotte's resignation
Motion by Commissioner DeVine, seconded by Commissioner Brainard to accept
the resignation of Mr. LaMotte. All in favor. Motion carried unanimously.
VI. DISCUSSION ITEMS
Mr. March noted Council is discussing and reviewing design concepts, criteria and
interviewing landscape architecture firms for building designs in the downtown area.
Stated that the developer who was previously interested in constructing a grocery store in
town is no longer interested due to the construction of a Super Target, Cub Foods and
another big grocery store chain in the City of Lino Lakes. Mr. March stated that a
hotel/restaurant combination rumor had been heard around town.
Commissioner Kilian stated that when Goetz Landscaping & Irrigation appeared before
both the Commission and Council, they stated that they ~ad no intent on selling fresh, cut
flowers and they currently are. Commissioner Kilian also stated that he had spoken with
the owner of Centerville Floral who stated that competition is cutting into her business.
Commissioner Kilian questioned if a business could be held accountable for what was
previously brought before both the Commission and Council versus what actually has
taken place. Council Liaison Broussard Vickers stated that, unfortunately, there is no
way to regulate the businesses to that extent. Council Liaison Broussard Vickers stated
that it is unfortunate that as the City grows, competition increases and cuts into smaller
businesses profits.
Mr. March stated he told Mr. Vanderbeek that there would be a pizza restaurant opening
a business in the new strip mall, in order to give him time to consider how he will handle
the competition.
Page 7 of 8
March 6, 200 I
Planning and Zoning Minutes
VII. CONSIDERATION OF MINUTES
1. February 6, 2001 Meeting Minutes
Chairperson Hanson requested the following changes: On the first page switc.h Hanson
and LaMotte around as LaMotte is incorrectly referred to as the Chair. On Page 5 of 10
second paragraph, third line, change the word "same" to "some".
Motion by Commissioner De Vine. seconded by Commissioner Brainard to approve
the February 6. 2001 Meeting Minutes as amended. All in favor. Motion carried
unanimously.
2. February 13,2001 Workshop Meeting Minutes
Chairperson Hanson noted there was not a closing time on the minutes.
Motion by Commissioner De Vine. seconded by Commissioner McLean to approve
the February 13. 2001 Workshop Meeting Minutes as presented. Ayes - 4 Nays - 0
Abstain - 1 (Kilian). Motion carried.
Commissioner Brainard requested that the packets be three-hole punched allowing
placement in their three-ring binders. Mr. March concurred.
Commissioner Brainerd also requested that it be noted on the agenda what the action
items are for each new business item so the Commission is aware of what is being asked
of it.
Chairperson Hanson questioned whether individuals have the ability to access ordinances
from the City's website. Mr. March stated this item may be addressed by the Ad Hoc
Communications group.
VIII. ADJOURNMENT
Motion by Commissioner DeVine. seconded by Commissioner Kilian to adjourn the
March 6. 2001 Planning Commission Meeting- at 8:28 p.m. All in favor. Motion
carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Proofed by:
Teresa Bender, Clerk/Treasurer
Page 8 of 8
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1
NOT
APPROVED
PARKS AND RECREATION
COMMITTEE MEETING MINUTES
March 7,2001
Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City
of Centerville held their regularly scheduled meeting on March 7, 2001 at City Hall, 1880
Main Street. Chairperson Doug Porter called the Public Hearing to order at 6:35 p.m.
Present:
Chairperson Doug Porter
Tedd Peterson
Brian Walter
Wayne LeBlanc
Karla DeVine
Absent:
Staff: Jill Lien
Jim March (left after Public Hearing)
PUBLIC HEARING
Chairperson Doug Porter explained the purpose for the Public Hearing was to gather
input from residents regarding submittal of an application for an Outdoor Recreation
Grant being offered by the Department of Natural Resources (DNR). Mr. Porter shared
that this is a matching grant, which means that the Parks & Recreation Committee will
match whatever funds are granted by the DNR, up to $50,000. There is a potential of
having $100,000 for recreational development at Laurie LaMotte Memorial Park. Mr.
March commented, items submitted in the application include the possibilities of:
playground equipment, concession/shelter, recreational items, trails, pavement of ice rink,
skate park (which would be unique to include in the grant), bike racks, and many more
options.
Mr. Walter explained that the Parks and Recreation Committee is considering paving the
existing hockey rink at the park for dual purposes. One is for flooding advantages in the
winter, which will save a tremendous amount oftime and money. The second is for a
skate park in the summer months.
Mr. Porter shared that the Parks and Recreation Committee held an informational
meeting in October of2000 to gather input from the youth and their parents regarding the
possibilities of a skate park. By the request from some of the local youth who attended
one of the Parks and Recreation meetings, the Committee had to address the need for
providing activities for youth in the age ranges of 12-16. Specifically, they are looking
for a place to ride their bikes, skateboards and roller blades. Since the meeting in
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October, several of the Parks and Recreation members and City Staffhave been
questioned by youth as to the status of the skate park.
The consensus of the committee at this time is not to include the skate park on the grant
application. The City will not know ifit is approved for the grant until late summer,
which means the youth wouldn't be able to use it much, if at all, this year. The
Committee doesn't want to wait until then to begin construction ofthe skate park, they
want to begin construction/paving right away in the spring for use this summer.
Mr. Roger Barrett (6953 Centerville Rd.) questioned the status of the temporary road
running from Centerville Road to LaMotte Drive at the edge of the park. Mr. Barrett
commented that there is a steady flow of people using the road, and was interested in
knowing if it would be removed. Additionally, should the gates be open or closed?
l
Mr. March mentioned that there weren't any plans as of yet for removal ofthe road.
There is a possibility of converting it to a small paved trail. Either way, the gates should
be closed, and no vehicles should be using the road. Mr. March will check into it with
the Public Works Department.
Mr. March questioned the residents specifically on Centerville Road as to their feelings
on the ball field lights. Specifically, are they a nuisance, or would they be, if more were
added?
Mr. Peterson and Ms. DeVine concurred that there hasn't been any discussion related to
purchasing additional lights, but there has been discussion related to how much electrical
amps should be run, for future possibilities. Mr. Peterson stated it would be best to get as
much amps out to the fields as possible, to avoid going back and re-doing later. That
would be much more costly.
Mr. Tom Wilharber (6849 Centerville Rd.) commented that sometimes the lights are left
on all night long. He also agreed with Mr. Peterson and Ms. DeVine that it would be
better to run whatever electrical amps you may want in the future now, rather than the
possibility of having to tear it up and re-do it, should the Committee decide to add
additional lights.
Mr. Ben Henrich (6945 Centerville Rd.) requested a trail be created off of Center Street
running behind his house.
Mr. LeBlanc questioned if there was an easement behind Mr. Henrich's house that a trail
could be placed upon. Specifically, he mentioned running a trail from the Hunters
Crossing Development to Meadow Lane, which would keep the youth off Centerville
Road.
Mr. Wilharber (6849 Centerville Rd.) questioned the status of purchasing the Church
property just north of LaMotte Park.
2
Mr. March explained the Church has formed two (2) committees: one for expanding the
existing building, and the second for selecting a site for a new church. At this time, the
City doesn't know at what stage the church is at.
Mr. Porter thanked the audience for attending the meeting and for their participation in.
He commented the grant application would be available at City Hall for anyone interested
in reviewing it.
Public Hearing closed at 7:05 p.m.
APPEARANCES
Mr. Todd Murowski (Recreation Specialist for Wargo Nature Center) appeared before the
Parks and Recreation Committee to discuss activities offered through Anoka County at
the Wargo Nature Center. Some ofthe activities include: arts and crafts, photography,
canoeing, kayaking, ecology, animal presentations, swimming at the beach, etc. The
Wargo Nature Center is not looking for a profit, nor is the County. Since these programs
are not designed to make a profit, some of the fees can be waived such as; daily fees at
Anoka County Park and parking fees at the entrance gate.
Mr. Porter questioned if the activities could be offered at both the Wargo Nature Center
and additionally at some ofthe parks in Centerville. He also questioned ifthere were any
family oriented (i.e. parent/child) programs offered.
Mr. LeBlanc questioned the age ranges for programs offered, specifically requesting ages
15 and up. Mr. LeBlanc also questioned transportation to and from the programs.
Mr. Murowski commented that the activities could be at the Wargo Nature Center, the
public beach on Centerville Lake, or at any park in Centerville. They are very flexible,
and are willing to work with the Parks and Recreation Committee to establish whatever
type of program desired for any age desired. He felt we could easily offer one program
per week. He also mentioned that the Wargo Nature Center has a van that holds up to 6-7
people and could be used for transportation.
Mr. LeBlanc commented that maybe it is time for the Parks and Recreation Committee to
consider hiring a part-time Parks and Recreation Director to co-ordinate some ofthese
activities. This person could also help with the skate park. He questioned Ms. Lien if the
current staff at City Hall could organize recreational activities. Ms. Lien replied that
currently City Hall is short staffed and it would be impossible for the existing staff to take
on such a huge responsibility of coordinating youth activities and run the skate park.
Nick Trogie, Recreation Specialist for the City of Shore view, (1946 _73rd St.) originally
came for the Public Hearing, but decided to stay for the rest of the meeting, commented
that the City of Shoreview has come to the conclusion that it is better to have an attendant
on duty at their skate park vs. not having one at all.
3
Mr. Tom Lee (7179 Brian Dr.) also stayed for the remainder of the meeting, commented
that not only the youth will use the skate park, adults will also use it.
CONSIDERATION OF MINUTES
February 7. 2001 Parks and Recreation Committee Meeting Minutes
Motion by Mr. LeBlanc, seconded by Mr. Walter to approve the February 7, 2001
Parks and Recreation Meeting Minutes. All in favor. Motion carried unanimously.
UNFINISHED BUSINESS
Budget Figures / Re-assessment
Tabled
YMCA - Status of Day Camp
Ms. Lien explained she had spoke with Mr. Silvemess on February 15th regarding the
status ofthe Day Camp Program. At that time, he had informed her that the brochure
(proof) was to be back from the printer that same day, or on the 16th. Since Mr.
Silvemesswas out of the office on March 2nd, Ms. Lien spoke with Katie Kubic, his
assistant. Ms. Kubic informed Ms. Lien that they are in negotiations with the printer over
the fees. Ms. Kubic stated they have an "On- Site Director" lined up for the daily
activities. The dates will run from Monday, June 11th - Friday, August 17th (not open on
July 4th). The hours are from 9:00 a.Ill.- 3:00 p.rn., with extended hours from 6:30-
9:00 a.m. and again from 3:00 - 6:00 P.rn. The age requirements are from 6 - 10 years
old. They are also looking at options for bus pick-up at Rice Lake Elementary, Forest
Lake and City Hall. More information will follow at the April meeting.
Skate Park Insurance Issues
Tabled
Comprehensive Plan Amendment
Ms. Lien explained that Ground Development requested a MUSA swap and
Comprehensive Plan Amendment at the City Council meeting held on February 28, 2001.
The City Council approved the MUSA swap and the Comp Plan Amendment. Mr. March
will be contacting Dean Johnson of Resource Strategies for consultation. The City will
need to hold a public hearing and then submit the Comp Plan Amendment request to Met
Council for final approval.
Earth Day
Mr. Walter distributed a memo to the Committee explaining some of the activities
planned for Earth Day. The list entailed the following:
1. Goetz will be donating a blend of wildflower seeds in individually wrapped
bags.
2. Patricia Scott is pricing plastic bags with handles.
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3. Table at City Hall (Patricia believes Teresa Bender will have a table set up at
City Hall for those who would be interested at stopping by City Hall).
4. Volunteers meet at City Hall.
5. Pick two (2) parks to clean up.
6. Main Street clean up (EDC).
7. Poster contest (EDC).
8. Patricia Scott will try to organize scouts, neighborhood watch groups and
other clubs to get involved.
9. Lunch at Wargo Nature Center (11:00 a.m.).
After some discussion, the Committee elected to serve refreshments at Royal Meadows
and Tracie McBride Memorial Park. Volunteers can meet at City Hall or either of the
parks at 9:00 a.m.
Motion by Mr. Porter, seconded by Mr. LeBlanc to allow Mr. Peterson to purchase
cookies for Earth Day in an amount not to exceed $50.00, and to allow Mr. Walter
to purchase pop in an amount not to exceed $50. All in favor. Motion carried
unanimously.
Number of Members on Parks and Recreation Committee (Five to Seven)
After discussion, the Committee made the following motion:
Motion by Mr. Walter, seconded by Mr. LeBlanc to recommend to City Council to
move to a seven (7) member Parks and Recreation Committee. All in favor. Motion
carried unanimously.
Requests for Proposals (RFP's) - Laurie LaMotte Memorial Park
Ms. Lien explained that the City Council doesn't want to light all three ball fields at
Laurie LaMotte Memorial Park. They are currently waiting on the specifications from
the City Engineer, Tom Peterson. The Committee discussed the possibility of running
400 amp vs. 600 amp electrical cable at the park. The electrical will be used for running
the ball field lights, scoreboard, concession stand and the entire Fete des Lacs Festival.
After discussion, the following motion was made:
Motion by Ms. DeVine, seconded by Mr. Porter to recommend to City Council to
request bids for running 600 amp electrical service at Laurie LaMotte Memorial
Park, per the specifications provided by the City Engineer. All in favor. Motion
carried unanimously.
Trail Map from Engineer
Ms. Lien explained the engineers had delivered the proposed trail map. She had already
made a few minor changes, but would like the Committee to review and make any
additional changes. The Committee requested "satellites" be indicated at the park sites,
and also that a plastic overlay be attached to the map so the Committee can write on it
and erase their markings. Ms. Lien will forward the map and requests to the engineer.
5
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NEW BUSINESS
On-Site Sanitation
Ms. Lien explained that Mr. Palzer had requested this be added to the agenda. On-Site
Sanitation had contacted him regarding the City renting satellites from them again this
year. Mr. Palzer recommends that the Parks and Recreation Committee rent ADA units
instead of Handicap Accessible units because they are a little bigger and better. He felt it
would be best to be consistent and have all ofthe same type of units at all ofthe parks.
Motion by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council
the rental of ADA Satellite units at all five (5) parks, per Mr. Palzer's
recommendation. All in favor. Motion carried unanimously.
Score Funds
Mr. Peterson requested this be discussed at the meeting. He explained that the City
receives a certain amount of money each year from "Score Funds" that must be used for
recycling purposes. He was unsure of the amount, or what it had been allocated to, but
felt the Committee could use this money to purchase recycled bicycle racks, etc. for
Laurie LaMotte Park. Ms. Lien shared that she felt this money is already allocated for
Earth Day expenditures, and is used by the Recycling Coordinator. She advised the
Committee not to plan on using any of the "Score Funds" until additional research had
been done.
DISCUSSION ITEMS
Payment for Jackets
Ms. Lien had included a copy of the invoice from Town Crier Promotions for the
purchase of the jackets for the ice rink attendants and the Parks and Recreation
Committee members. The invoice indicated that each jacket was $24.56. Ms. Lien
offered that the members could submit their payment to her that time, or send a payment
to City Hall.
Outdoor Recreation Grant Application
Ms. Lien explained the Committee must come to some decisions regarding the Grant
Application. Specifically, what do they want included onthe grant application? Since
they do not want to include the skate-park or parking lot, the Committee needs to specify
exactly what they want included in the grant.
After discussion, the Committee elected to include the following in the Outdoor
Recreation Grant Application: Playground equipment (not to exceed $35k total, which
includes $20k for the structure and $15k for fibar, mulch, drain tile, border, installation,
etc.), benches, bleachers and bike rack.
Parks and Recreation Monthly Report to Patricia Scott (LeJournal)
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The Committee elected to report the following activities in the LeJournal; Outdoor
Recreation Grant Application, skate park, electricity at Laurie LaMotte Memorial Park,
Earth Day and the recommendation to change to a seven (7) member committee.
Set Agenda
1. Comprehensive Plan Amendment
2. Skate Park Insurance Issues
3. YMCADayCamp
4; Earth Day
5. Seven (7) Member Committee (po stings, etc.)
6. Budget
7. Trail Map
8. Score Funds
9. Wargo Nature Center Activities
Motion by Mr. Porter, seconded by Mr. Walter to adjourn the March 7,2001 Parks
and Recreation Committee Meeting. All in favor. Motion carried unanimously.
Meeting adjourned at 10: 1 0 p.rn.
Respectfully Submitted,
Jill Lien
Staff Liaison
7
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Pursuant to due call and notice thereof, the City of Centerville held a special meetin
5, 2001, at City Hall, 1880 Main Street.
CITY OF CENTERVILLE
FETE DES LAC FESTIVAL COMMITTEE MEETING
MARCH 5, 2001
6:30 p.m.
PRESENT: Chair Ray DeVine
Committee Member Kathy Peil
Committee Member John Thill
Committee Member Karla De Vine
Committee Member Terry Sweeney
Committee Member Monica Travis
ABSENT:
STAFF:
City Administrator, r
OTHERS:
I.
es Lacs Committee meeting to order at
II.
III.
em requested that a modification be made Page 1, III. Consideration of
It #1 be modified to read January 15, 2001.
b Committee Member Peil seconded b Chair DeVine to a rove the
nua 15 2001 Fete des Lacs Committee meetin minutes with the above stated
corrections. Committee Member DeVine abstained. Motion carried.
2. February 21,2001 Meeting Minutes
Motion by Chair DeVine, seconded by Committee Member Peil to approve the
February 21, 2001 Fete des Lacs Committee meeting minutes as presented. All in
favor. Motion carried unanimously.
,
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
IV. SUB-COMMITTTE REPORTS
1. Band
Committee Member Peil presented a budget and reviewed same. Committee Member
Peil stated that the Committee had made a $600 deposit and signed contract with Jimmy
Allen Promotions for the "Originals" to play on Saturday evening. Committee Member
Peil also stated that the remaining balance for same is $2,150, due upon performance.
2. Beach Party
Committee Member Peil stated that the Beach Party would take place under the tent with
a budgeted amount of $100 for decorations. Committee Member Peil also stated that tent
rental, stage steps and skirt, chairs and tables were all based on last years figures, noting
that an increase or decrease may be needed. Committee Member Peil stated the amount
for each item as follows: Tent - $1,350, stage steps and skirt - $580, Chairs - $213 and
Tables - $170. The Chair requested that Committee Member Peil research the
expenditure for purchasing a tent of similar size of that used in the past. Committee
Member Peil questioned the possibility of including same in the presented budget or
purchasing same next year dependent upon revenue. Committee Member Peil stated that
the rental figures were obtained from A&A Rental, the same firm that was used
previously.
3. Parking
Committee Member Peil stated that there was no additional information regarding Mr.
Cardinal's request of $350 for the use of the property, based on last years figure.
Committee Member Peil stated that it was anticipated that a better fee could be obtained
this year, with the possibility of receiving a donation from the property owner, upon the
completion of the growing season.
4. Permits
Committee Member Peil stated that Mr. March would be able to elaborate on this item.
Chair DeVine questioned the items that should be focused on at this point. Mr. March
stated that these items could be completed early to ease the Committee's schedule as the
event nears. Chair DeVine requested that Mr. March report on the permits that are
needed. Mr. March stated that the following permits would be needed: Noise permit
from the City, Centerville Lion's would need a temporary, 3.2 liquor license (beer
permit) and gambling permit. Mr. March stated that generally, the Lion's permit fee is
waived. Chair DeVine requested direction on the process for the Noise permit. Mr.
March stated that a letter needed to be forwarded to Council indicating the event date and
time, along with what events will be and hours of the dance. Chair De Vine questioned
whether the fireworks would also need a permit. Mr. March stated that the permits
associated with the fireworks would need to be obtained from Fire Chief, Milo Bennett.
Mr. March stated that he has discussed this item with him previously and there will be no
fee associated with same.
March 5,2001
Fete des Lacs Festival Committee Meeting Minutes
5. Raffle
Committee Member Peil stated that the raffle items and the tickets for same will also be
donated, so there would be no cost.
6. Fund Raising
Committee Member Peil stated that the budgeted amount of $100 was for postage,
letterhead and copies, etc.
Volunteers Needed: Committee Member Peil stated that the grand total for the
aforementioned items was $5,013. Committee Member Peil explained that last year a
wristband determined if individuals were of legal drinking age. Committee Member Peil
stated that banding should be done at the entrance of the carnival rather than at the beer
wagon or dance. Set-up would require four (4) individuals for two (2) hours, which
would include chairs, tables and decorations. Committee Member Peil stated that Chair
DeVine would take care of this item The Centerville Lion's would be taking care ofthe
raffle and selling tickets.
Sub-Committee Update: Committee Member Peil stated that she, Committee Member
Travis and Chair DeVine met that afternoon and discussed the fund raising letter.
Several ideas were achieved and a sample would be presented at the next meeting for
consideration. Chair De Vine stated that the sub-committee is considering and requesting
input in compiling a master list of all the individuals that are involved in the festival in
any shape or form. Chair De Vine stated that individuals that may have been involved in
the parade may not have been aware of the craft show and vice versa, and many of the
sponsors may have been unaware of the other areas of the festival. Chair DeVine
explained that the sub-committee is considering putting together a package containing
information about the entire festival and its events, rather than individual sub-committees
forwarding just event specific information to select individuals or groups. The Chair
questioned whether the Committee understood the intention behind this concept.
Committee Member Sweeney agreed that it would save on postage and spread
information to all who have expressed interest in the past.
Committee Member De Vine stated that she felt individuals and organizations would not
experience a fee for participating in the parade and craft show/business expo.
Committee Member Peil stated that additional planning for packaging was to allow the
ability of having different levels of sponsorship be more appealing for their money.
Committee Member Peil explained that VIP parking could be a gratuity for sponsorships
at a certain level; free buttons, designated seating at the street dance or entering a float in
the parade. Committee Member Peil stated that this concept would possibly bring
additional individuals in for participation, and allow an opportunity to achieve additional
revenue from same. Chair DeVine requested more specific input on the following items:
free craftlbusiness expo. booth, admission to the dance, free number of buttons, reserve
seating at the dance, VIP parking. Chair DeVine questioned whether there were items to
shy away from. Mr. March stated that the splitting of same would be dependent upon the
level of sponsorship. Committee Member Peil stated that she would be compiling the
master mailing list. She requested that members forward their lists as soon as possible.
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
7. Craft Show
Committee Member De Vine stated that she did not have copies of her budget for
everyone and began reviewing same. Mr. March offered to make the necessary copies if
the Committee desired to discuss another item.
8. Garbage Service
Committee Member Sweeney stated that he had contacted Waste Management and was
waiting for a packet of information; however, he had not received same.
9. Fireworks
Committee Member Sweeney stated that he had contacted Arrowhead Fireworks of
Duluth, MN. Committee Member Sweeney stated that they forwarded three (3)
proposals, for production based on a $5,000, $7,500 and a $10,000 level. Committee
Member Sweeney stated that he has not had an opportunity to contact Americana
Fireworks. Committee Member DeVine questioned whether a time frame for each level
was included with the proposal. Committee Member Sweeney reviewed the proposal in
regards to charges/fireworks cartridges that would be used for display. Committee
Member Sweeney stated that the gentlemen that he spoke with stated that the minimum
display would be approximately $5,000. Committee Member Sweeney stated that he had
no idea what had been spent in previous years and that the firm is rather busy through the
4th of July. The gentleman felt that it would be no problem to put together a display the
first week of August and offered to come to Centerville to ascertain an ample location for
the display. The Chair requested that Committee Member Sweeney keep the Committee
abreast of additional information regarding this item.
10. Electrical
Committee Member Sweeney stated that he has been reluctant to contact Rivard Electric
dependent upon the City's consideration of installing electricity at Laurie LaMotte
Memorial Park. Committee Member DeVine informed the Committee of Council's
decision not to expend funds from the General Fund to install same and that the Parks and
Recreation Committee would need to determine if they desired to expend fund from Park
Dedication Fees to pay for same. Committee Member DeVine also stated that the item is
on the Parks and Recreation Committee Agenda for consideration at their meeting on
March 6, 2001. Committee Member Sweeney requested the reasoning given by Council
as to not expend the fund from the General Fund. Committee Member DeVine stated that
Council felt that the electricity was part of the parks, which are the Parks and Recreation
Committee's responsibility.
Committee Member Peil questioned whether one (1) large generator was used last year or
several additionally whether ample service was available. Chair De Vine stated that one
(1) large generator was used to power the R.V.s for the carnival employees. The carnival
supplied their own to power their rides and used the electricity currently at the park.
Chair DeVine stated that the existing electrical was sufficient; however, a large amount
of cable was purchased to provide same. Committee Member DeVine stated that the
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
electricity would be installed prior to the Fete des Lacs City Celebration. Committee
Member Sweeney questioned contacting Rivard Electric entirely. Chair De Vine stated
that it would be dependent on where the electricity is run comparative to event location.
Committee Member Sweeney suggested that the Committee consider ensuring the proper
location for the electrical to possibly curtail any additional cabling. Committee Member
. --DeVine stated that there would be two (2) junction boxes. Committee Member DeVine
also stated that the planned installation would include a post junction box near the
telephone pole, adjacent to the trail and another one (1) installed near the baseball fields.
Committee Member DeVine also stated that the current electricity to the warming house
would be upgraded. Mr. Wilharber stated that a generator was used to power the
Centerville Lion's beer trailer and that the large generator used to provide power to the
R.V.s was obtained from the City ofLino Lakes. Mr. Wilharber stated the importance of
contacting the electrical inspector. Chair De Vine stated that planning for electricity last
year took place approximately one (1) week prior to the event. Committee Member
DeVine stated that the Committee was misinformed by the carnival as to the amount of
power they would need. Committee Member Sweeney requested that Committee
Member De Vine keep the Committee abreast of events associated with this item.
Chair De Vine questioned Committee Member Sweeney in regards to volunteers needed,
and the main stage. Committee Member Sweeney stated that he had not had time to
address either of these issues. Chair De Vine stated that with the package concept, it may
be easier to schedule events than first anticipated. Committee Member Sweeney stated
that the Fire Department may be able to provide miscellaneous trailers with activities
contained inside for simulated experiences. He would be discussing the use of same with
Fire Chief Bennett. Committee Member Sweeney felt that these items could take place
outside of the tent area, and would provide exciting events for the public.
9. Fireworks (Cont'd)
Mr. March questioned whether he had missed the fireworks discussion and questioned
the location for same. Committee Member Sweeney stated that when he discussed the
location with the gentleman from Arrowhead Fireworks he stated his willingness to
survey the area for the best location. Mr. March explained that the previous years were
set off from the Hunter's Crossing development. Mr. March stated that they are currently
framing a house in that location. Committee Member Peil questioned the amount
expended on same in the previous year. Mr. March stated that he though it was $2,500.
Committee Member Sweeney stated that the minimum bid received from Arrowhead
Fireworks was $5,000. Mr. March stated that he had spoken with the gentleman from
Americana Fireworks who stated that he would do this year's for the same amount as last
year. Mr. March stated that their minimum display was $2,500. Mr. March stated that
Americana Fireworks has purchased all of their displays for the year and anticipates
hosting Centerville's. Mr. March felt that last years display was shorter than in previous
years. Mr. March felt that the display lasted for 12 to 13 minutes.
7. Craft/Business Expo. (Cont'd)
Committee Member De Vine presented the budget for the CraftlBusiness Expo and
reviewed same with the Committee. Committee Member De Vine stated that the budget
was less than the previous years. They are requesting $875 with an estimated $875
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
revenue. Committee Member De Vine stated that she felt that last year, there were a lot of
crafters with the same type of items for sale. Committee Member De Vine stated that her
focus will be on businesses that can arrange a large display. Mr. March stated that many
phone calls were received last year in regards to if there was another individual selling
the same type of items. They wanted their money back if someone else had registered
offering the same.
Committee Member De Vine explained that some companies only allow one (1) seller per
event. Mr. March questioned whether the $10 fee would cover the table rental.
Committee Member De Vine concurred and stated that the figure was based on last years
cost. Committee Member De Vine stated that space rental was $15 subsequent to being
reduced from $40. Committee Member DeVine also stated that the size of the space
would be the same; however, the fee will increase to $25. Committee Member DeVine
requested input from Committee Members regarding modification of the dates to include
both Saturday and Sunday, from 12:00 p.m. to 5:00 p.m. Committee Member Sweeney
suggested coinciding the softball tourney with the Craft/Business Expo., stating that the
largest crowd would be at the event at that time. Mr. March suggested having the event
only one (1) day, starting at 9:00 or 10:00 a.m. to 5:00 p.m. or 6:00 p.m. Committee
Member DeVine stated that a lot of craft fairs run for two (2) or three (3) days.
Committee Member Sweeney concurred with Mr. March on the starting time due to the
softball tournament. Committee Member De Vine questioned the start time for the
parade. Committee Member Thill stated 10:00 a.m. Discussion ensued in regards to the
majority of the residents would be at the parade. Committee Member Peil questioned
whether a requirement could be placed on the crafters that their display would need to be
removed during the evening if it were a two (2) day event. Committee Member DeVine
stated that sign-up could be for one (1) day for $15 or two (2) days for $25. Concern
arose for open spaces and requests for refunds on day two (2) if day one (1) did not go
well.
(Ray, what about crafters wanting to sleep on site for the two (2) day event rather than
commuting????) Just a thought when doing the minutes.
10. Advertising
Committee Member DeVine explained that the budget for this item is not complete;
however, several items have been addressed. Committee Member DeVine stated that she
had spoken with the Quad Community Press and obtained pricing on a y,. and 1/8 of a
page with a discount being received if multiple ads were being placed. Committee
Member DeVine stated that she had also received pricing for spot color - $40 more than
black and white. Chair De Vine questioned whether running multiple ads in varying
papers was to be handled by them. Committee Member De Vine stated that she did not
obtain this information. Mr. March questioned readership of The Peach. Mr. March
stated that they have a large distribution area and that same may be an additional source.
Committee Member DeVine stated that she had contacted the Hugonian, Quad
Community Press, Blaine Banner, Anoka County Shopper, and the Blaine/SLP Life.
Committee Member DeVine stated that she needed to make additional contact with
neighboring communities. Chair DeVine stated that Committee Member De Vine needed
to keep in mind that last year too much advertising was centered on Centerville residents
rather than outlaying areas. Committee Member Sweeney suggested calling the North
.'
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
Metro Telecommunications Commission to place on the cable access channel. Mr.
March stated that City Scope would be the show that would pertain to this item.
Committee Member De Vine stated that advertising would take place in the LeJoumal, on
the City's cable channel, flyers, and the City's web site. Mr. March stated that Mr.
Schlavin is an acquaintance of the gentleman who delivers the Peach and for
approximately $15 he would insert an 8 ~ x 11 flyer in the paper.
11. Carnival
Committee Member DeVine stated that there was nothing new to report on this item.
Chair De Vine stated that Ms. Scott had several telephone numbers for carnival
promoters. Ms. Scott contacted Sipp Shows out of White Bear Lake who were booked;
however, they provided another company located out of Elk River. Chair DeVine stated
that they are brand new and they would be in East Bethel, Rosemount and the Jackson
County Fair. Chair DeVine also stated that if the Jackson County Fair were to be post-
poned, the City would have a carnival; however, they would keep us in mind for next
year. Mr. March questioned what they provided. Chair DeVine stated that the rides are
new and that they had 9 - 10 rides. Discussion ensued regarding foregoing the profit
from the carnival and the possibility of signing multiple year contracts. Mr. March
suggested contacting them again to ascertain whether there was a signed contract for the
Jackson County Fair.
Chair DeVine questioned whether pony rides and the petting zoo should be brought back.
Consensus was that the pony rides were not a big hit; however, providing some thing for
the smaller children was needed.
12. Parade
Committee Member Thill stated that the parade route, line-up and detour were submitted
to Anoka County to receive a permit. Chair DeVine obtained same. Committee Member
Thill also stated that a letter was forwarded to Officer Dave Frank, Centennial Lakes
Police Department, requesting his attendance at the next meeting of the Committee.
Committee Member Thill stated that individuals/groups have been calling in regards to
the post cards already sent out. Chair DeVine questioned whether the parade sub-
committee would be forwarding an additional mailing prior to the registration material.
Committee Member Thill stated no, only one (1) post card is mailed with a subsequent
registration packet several months before the parade. An additional mailing would be
sent out prior to the parade. Committee Member Thill explained that the post card was
mailed early to allow ample time for constructing a float utilizing the Festival's Beach
Party theme. Chair DeVine questioned the amount of sheets included in the next mailing.
Committee Member Thill stated that the mailing would contain two (2) 8 ~ x 11 sheets
of paper. The first sheet would contain the same information that was on the post card,
and the second sheet would be the registration form. Chair De Vine questioned the
budget for the parade. Committee Member Thill stated that the increase is due to
additional bands that the Committee was unaware of in the previous year. Chair DeVine
questioned the possibility of charging a fee to enter into the parade. Committee Member
Thill stated that he was uncomfortable with charging individuals/groups to be in the
parade. Committee Member Thill felt a build up of participants and spectators over
several years was needed prior to charging an entrance fee.
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
Chair DeVine questioned the Committee's feelings in regards to the Parade Sub-
Committee's presented budget. Committee Member Sweeney felt that the previous year
was rejuvenating the Festival and parade. Committee Member Sweeney stated that the
parade Committee needed to prove that it can be done on a consistent basis, prior to
charging an entrance fee. Mr. March suggested that the Committee could request a
voluntary contribution. Mr. Wilharber questioned whether the Committee had given any
consideration to attending other parades for advertising the Festival. Chair DeVine stated
that Hugo and Forest Lake would be good communities to attend.
Committee Member De Vine expressed concern over the way some items were handled
without the entire Committee's knowledge. Committee Member DeVine prefaced her
discussion with the fact that she was not there to micro-manage individuals and all
members are serving as an entire Committee. Committee Member De Vine also stated
that Committee Member Thill is a representative of the Parade Committee as a Sub-
Committee. The parade committee are not their own entity of the Festival, we are all the
Festival. Committee Member DeVine shared that the procedure for forwarding mailings
should have been brought to the full Committee for input prior to forwarding same.
Additionally, she stated that the parade route should have also been brought to the full
Committee for input. Committee Member DeVine stated that there was discussion of
having the parade brought down to Laurie LaMotte Memorial Park and would have liked
to have had an opportunity to discuss same this year. Committee Member Thill stated
that the Parade Sub-Committee was behind last year's time frame for mailings and
permits.
Mr. March stated that one (1) ofthe reasons for his reluctances to join the Committee was
the way budgets are approved for each item. Last year it ended up being when every one
spent allocated dollars, if there were items not accounted for, questions arose. Council
was willing to pay expenditures exceeding the Festival budget last year. Mr. March
stated that early in the planning stages of the Festival, budget figures should be
assembled to ascertain whether or not the funds can be raised to pay for the event. If
funds are not anticipated, priorities need to be set. The Festival is weather dependent.
Mr. March questioned whether a member was compiling the sub-committee' budgets and
bring same to the next meeting to discuss priorities and funding for individual events.
The Chair stated that was the purpose behind obtaining these preliminary budgets at this
meeting. Mr. March stated that there was no general oversight in the previous year and if
the Committee feels that they can not decide the priorities, then the Council will make the
final budget decisions. Mr. March stated that the Committee can request a larger amount
of contributions from the City or cover the anticipated overage in expenditures. Mr.
March stated that the personality clashes would not happen if this was the avenue taken.
13. Buttons
Committee Member Thill stated that the only work completed on this item was last year's
figures being brought forward. Committee Member Sweeney questioned whether or not
softball players needed to purchase buttons. Chair De Vine stated that same was
undetermined. Chair DeVine stated that he felt that the softball players would need to
purchase the buttons like everyone else unless someone has another idea. Committee
Member Sweeney stated that a discount may be given, but they will not be coming by
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
themselves and same could bring additional revenues to the Festival. Committee
Member Sweeney suggested that possibly with the purchase of several (6, 8, 10, etc.)
buttons you could receive a $2 discount. The buttons should be available at team
registration for the tournament.
Ms. Patricia Scott suggested that the buttons could be made with a color copier allowing
the ability to number them for drawing purposes. Ms. Scott stated that the cost would be
minimal. Mr. March stated that the buttons could be smaller and made in house less
expensively. Mr. Wilharber questioned using old buttons. Ms. Scott stated that those old
buttons could not be used again. Mr. March suggested providing Committee Member
Thill with a sample. Committee Member Peil questioned whether the old buttons could
be re-used. Committee Member Thill reviewed the previous years sales and stated that
the revenue generated from same was $3,208. Committee Member DeVine stated that
Town Crier Promotions donated their profit to the City's Festival and charged only cost.
Committee Member Travis questioned whether in previous years, door-to-door sales
assisted in selling more buttons. Mr. Wilharber stated that so many residents are not
available when soliciting door-to-door. Mr. March stated that he felt that purchasing a
1,000 buttons was an ample supply which would include the tournament and new
residents. Chair DeVine requested additional information on the acrylic buttons that Ms.
Scott suggested. Chair DeVine questioned the intended use of the buttons. Committee
Member Thill stated similar to that oflast year.
Mr. Wilharber stated that the original buttons were smaller than the ones that are
currently being used. Committee Member Thill stated that offering a discount to other
events if a button is purchased, may be an idea.
13. 5K Run
Committee Member Travis submitted proposals from Vacation Sports for the 5K Run.
Mr. March stated that he liked Option #3, and Chair DeVine concurred. Mr. March
questioned the advertising that would be provided. Committee Member Travis stated that
Vacation Sports in White Bear Lake, does a quality job promoting and handling the run.
Committee Member Travis stated that the event would pay for itself and generate
additional revenue above expenditures. Committee Member Travis stated that the up
front cost would be $5 - $6 dollars, dependent upon T-Shirts. Committee Member Travis
stated that she had spoken with Mr. Daryl Cooper, organizer of the YMCA Run, who
stated that the Committee could expect approximately 150 runners with 40 - 50 people
being from Vacation Sports. Committee Member Travis explained that they are kind of
like "groupies" that run all Vacation Sports events. Another 25 - 50 people would be
from the community with the remaining 75 individuals that would be invited by local
residents.
Committee Member Travis felt that awards were a good idea, with a medal for first (181)
place for both male and female. Committee Member Travis stated that at the YMCA Run
a one (1) mile walk was also an event that they promoted as a family event. Committee
Member Travis stated her intent of trying to obtain a sponsor for providing the t-shirts
and silk screening. The medals would be donated. Committee Member Travis stated that
the after event costs would be $400 minimum to Vacation Sports, or $4 pre race or $5
race day that they receive per entry. Depending of the location of the race, the Anoka
March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
County Park rental fee is $250 - $300. Committee Member Travis stated that she would
research the possibility of starting at Laurie LaMotte Memorial Park and running through
the park, if the park fee could be waived. Committee Member Travis questioned whether
the City has a Road Use Permit. Mr. March stated that a permit would need to be
obtained from Anoka County if the race is on a County Road. Mr. March suggested
starting at Laurie LaMotte Memorial Park go to a half way point in the County Park and
turn around. Committee Member Travis stated that her initial thought was not to have to
pay to run through the park. She would be researching whether there was a possibility of
having the fee waived. Mr. March questioned the route for the race. Committee Member
Travis stated that she intended to have the race end near Jumpin Java, due to the fact that
same will be providing refreshments at the end of the race and that it would bring
business to that side of the town.
Committee Member Travis stated that the number of volunteers is unknown at the present
time. Advertisement would be on the Vacation Sports web site, and other events that
they participate in they would advertise at. Committee Member Travis also stated that
the only item that she anticipated that would cost money would be advertising locally.
Committee Member Travis stated that she had spoken with Daryl Silvemess, YMCA,
who stated their willingness to promote the event at other YMCAs that are opening.
Committee Member Travis stated that she would be soliciting local businesses for
sponsorship and in return the businesses would get their name on the back of a runners t-
shirt. Corporate sponsors would be on the sleeve of the shirt. Discussion ensued
regarding this being included in the package for sponsorship.
IV. UNFINISHED BUSINESS
Chair De Vine stated that the Committee had discussed the snap shot that was needed and
would appreciate as much information as possible for the next meeting, so preparation for
compiling the budget work can commence on volunteers and advertising. Committee
Member Peil stated that if rental equipment is needed that the information be forwarded
to her so that a proposal can be obtained. Chair DeVine stated that volunteer t-shirts
needed to be addressed. Chair DeVine stated that the previous years t-shirts were lime
green, with "ask me" ironed on the back. Committee Member Sweeney stated his
displeasure with the ironed on "ask me" on the back of the shirt, adding that the color was
bright enough and did not warrant "ask me" on the back. Committee Member Sweeney
questioned whether the Committee could handle this item. Chair De Vine stated that a
color could be arrived at now and an order placed by Staff. Committee Member Travis
requested that the color be white. Chair De Vine suggested that the shirt be of a bright
color. Mr. March suggested staying with the lime green color. Ms. Scott stated that the
Committee set a precedence with the lime green, and was very, very noticeable.
Committee Member Sweeney stated that the t-shirt should not have a volunteer label or
anything on it. It should have the City logo and a distinct color. Consensus was blaze
orange.
Motion made by Chair DeVine. seconded by Committee Member Pei} to purchase
30 (thirty) blaze oran2;e/sherbet t-shirts.with the back of the shirt remainin2; intact.
Discussion ensued and Committee Member De Vine stated that prior to ordering, the total
number of t-shirts needed to be determined. Committee Member Sweeney questioned the
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March 5, 2001
Fete des Lacs Festival Committee Meeting Minutes
amount purchased last year. Chair DeVine stated that 30 (thirty) were purchased.
Committee Member Sweeney questioned whether that was an ample supply. Committee
Member De Vine stated that the Committee ran out. Committee Members Peil and Travis
stated that they did not receive a shirt. Committee Member De Vine stated that not all
volunteers received a t-shirt. Committee Member DeVine stated that only parade
volunteers received t-shirts. Committee Member DeVine stated that individuals who
helped out with the rock wall and etc. did not received one. Chair De Vine stated that
possibily the Committee should wait until next week to ascertain the amount of t-shirts
needed, how many volunteers and ample time to receive color samples. Discussion
ensued on whether the Fire Steering Committee had donated charitable gambling
proceeds to Fete des Lacs. Committee Member Sweeney stated that he would discuss the
issue with the appropriate Committee.
All in favor. 0 Aves. and 3 Nays. Committee Members Travis. Peil and Sweeney. Motion
died.
The Chair questioned the action to be taken. Committee Member Sweeney suggested that the
item be placed on the next agenda for further discussion. Committee Member Sweeney
requested additional information on quantity discounts and color samples.
Chair De Vine questioned whether all Committee Members where familiar with the Request for
Funds form that needed to be used. Chair De Vine questioned whether any Member needed
funds prior to the next meeting. Committee Member Sweeney stated that On-site Sanitation had
contacted him and desired the Committee to book the satellites. Committee Member Sweeney
questioned whether the same amount as last year should be obtained. Consensus was that the
same amount was ample. Committee Member Sweeney questioned whether an additional day of
servicing would be needed. Committee Member Sweeney once again questioned whether the
amount would be enough to service the larger softball tournament and 5K run. Committee
Member Sweeney stated that there were ten (10) regular and two (2) ADA accessible satellites
last year. There was one (1) servicing for $18 at a total of$I,250 dollars. Mr. March stated that
On-site would be able to advise on the amount of uses per unit. Committee Member Sweeney
stated that if the run ends at Jumpin Java, a couple of the units would need to be moved several
times throughout the day. Chair DeVine suggested contracting for twelve (12) and if it is
determined that additional units will be needed, we can contact them as soon as allowable.
Mr. Wilharber questioned whether the Centennial Lakes Police Department has been contacted
about security for the day. Chair De Vine stated that he had spoken with both Chief Heckman
and Fire Chief Bennett in regards to modification of the date. Committee Member Peil stated
that Officer Dave Frank is assigned to the Festival this year and has been invited to the next
meeting. Chair DeVine stated that he would contact both Chief Heckman and Fire Chief
Bennett.
ADJOURNMENT
Motion made by Committee Member PeB. seconded by Committee Member Sweenev to
adjourn the Fete des Lacs meetine: of March 5. 2001 at 8:28 p.m. All in favor. Motion
carried unanimously.
March 5,2001
Fete des Lacs Festival Committee Meeting Minutes
Motion made by Chair DeVine. seconded by Committee Member DeVine to reconvene the
March 5. 2001 Fete des Lacs meeting at 8:29 V.m. All in favor. Motion carried
unanimously.
The Chair stated that the Committee had received one (1) letter of interest for the Fete des Lacs
opening available. Chair De Vine stated that the letter was received from Ms. Patricia Scott and
that the Committee needed to make a recommendation to Council for Ms. Scott's appointment.
Motion made by Committee Member DeVine. seconded by Committee Member Travis to
accept Ms. Scott's letter of interest and recommend appointment to the Committee by
Council. All in favor. Motion carried unanimously.
Motion made by Chair DeVine. seconded by Committee Member DeVine to adiourn the
Fete des Lacs meeting of March 5. 2001 at 8:33 p.m. All in favor. Motion carried
unanimously.
Transcribed By:
Teresa Bender, Clerk/Treasurer
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