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Home My WebLink About2001-03-14 CC CITY COUNCIL AGENDA WEDNESDAY, MARCH 14, 200t 6:30 P.M. ," .,' ... -. . ;. ~ .~ .. ~,~~~ CALL TO ORDER / Roll C'an ~ yh. ~. t/ SET AGENDA PUBLIC HEARING(S) APPEARANCES/AWARDS C~DERATION OF MINUTES V February 28, 2001 Meeting Minutes ~ PETITIONS AND COMPLAINTS m Mr. Wayne Blake, 1275 Mound Trail ~~ (Council Communications) V Co-J1 RJ. I '" Co *p 1-..; ~ t- II. UNFINISHED BUSINESS w'UI. NE BUSINESS . Eagle Pass Sketch Plan Application . Resolution #01-007 - Pheasant Marsh ~ Residential Street Crack Filling v./. Kelly's Korner Drainage \1/ Fete des Lacs 2001 Budget Process i Additional Office Upgrade (Storage/Packet Prep. Area -Unit) AWl ~@f,h' Authorization to advert.ise for Full-Time Receptionist ....'" -14f.,S- K~ \1 ~/ Flammable Waste Traps ).!'v / . Parks and Recreation Recommendations vX. CONSENT AGENDA ~I The City of Centerville March 1, through March 14,2001 Expenditures Centennial Fire District Expenditures ~ vt 5 5. Fete des Lac Committee's recommendation for appointment of Ms. Patricia Scott Successful completion of year 4 (Account Clerk/Receptionist, Jill Lien) Recommended Step Increase from Step 4 to Step 5 St. Genevieve's Temporary Gambling Permit Requests ~ COMMITTEE REPORTS \xi' ADMINISTRATOR'S REPORT i)~. (J.--..;eo, h~ '-.., ~) ~ PM.... 14... _~ XII. ADJOURNMENT 1.) 1P/:-sL.p J..k ?o ;~re".J ",) ~ /.. I I 8" ~ J-,;"" -A".s tfl~"r 'f) .J.v..:s t-uf""' ~ ~t.... ~':I&y ~o ;;.,;..'1 ~~ ~ '1 ~ 1'1 E-mailed to Council Membeli 3/8/01 at 10:10 a. CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 28, 2001 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly, meeting on February 28,2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: I. ~ o il eeting to order at 6:06 p.m. present in the audience to learn about obtaining a merit badge. II. Y Ms. Michele Wroblewski be added to the III. IV. APPEARANCES/AWARDS None. V. CONSIDERATION OF MINUTES Council Member Nelson requested that the following modifications be made: On Page 2, Petitions, modify the reference to Mayor Swedberg being out of town to read "it had been February 28,2001 Council Meeting Minutes A"'''X noted t~ Mayor Swedberg was out of town and would return on Thursday". On Page 4, Mr. Wi1harber called Mayor Swedberg a council member; modify the reference to Mayor Swedberg. On Page 8, reword it to state the City is "intending on paving the parking lot". {Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the February 15, 2001 Council minutes as amended. All in favor. Motion carried unanimously. VI. PETITIONS AND COMPLAINTS Council Member Capra read an e-mail received from Ms. Michele Wroblewski concerned about snow removal from sidewalks. The e-mail requested that the City enforce the snow removal policy for the safety of residents, especially children. Ms. Michele Wroblewski stated that she had spoken with Mr. March who had stated that the City does not enforce the snow removal ordinance. Mr. March clarified the discussion that he had with the resident. Mr. March stated that the City does not actively enforce the ordinance, mc~i~1!:at the City does not inspect sidewalks following snow falls, however,f~dress~ Issue')Jn a complaint basis. Mr. March also stated that the resident's complaint was not for one (1) specific area, but for several. Council Member Capra questioned whether other ordinances are enforced on a complaint basis also. Council Member Broussard Vickers stated that most ordinances are and suggested that the City forward a letter reminding residents of the snow removal ordinance. Mr. March stated several cities hire seasonal workers to bring code violations to the attention of the City. Mr. March stated that it is impossible for the existing Public Works Staff to act as code enforcement personnel. Mr. March also stated that if the City had code enforcement personnel to cite residents in violation of ordinances, the issue of residents not getting along with their neighbors and complaining about each other would cease. Mr. Hoeft stated that the procedure of enforcing ordinances on a complaint basis was an appropriate practice. Council Member Nelson suggested that Staff look into the costs associated with the hiring of a code enforcement officer. Council Member Broussard Vickers stated the fines for ordinance violations should be significant to cover the costs of same. Mayor Swedberg requested that Staff research the complaint and discuss the snow removal ordinance with neighbors and request that they remove the snow from the sidewalks in question. Council Member Broussard Vickers suggested that Staff place an announcement concerning snow removal from sidewalks on the sign outside City Hall, in the LeJouma1 and Quad Community Press. Page 2 of 14 I February 28,2001 Council Meeting Minutes Council Member Travis suggested that friendly reminders be forwarded to residents requesting the removal of snow from the sidewalks. VII. UNFINISHED BUSINESS None. .~ VIII. NEW BUSINESS 1. Commercial/Retail Center - Lloyd Drilling Mayor Swedberg stated that Council had reviewed the Developer's Agreement and questioned whether Council had any concerns that it desired to be addressed. Council Member Capra questioned the private improvements completion date of 2002. Council Member Capra expressed her concern for residential property abutting same. Mr. Peterson stated that it is common to allow a year for final improvements to be made and allow ample time for settling and grass or sod installation. Council Member Travis questioned whether Mr. Drilling had a problem with requiring the improvements to be completed by December 31, 2001. Mr. Drilling stated that completion would be subsequent to weather conditions. Mr. Drilling stated his desire to complete same by the end of the year. Council Member Broussard Vickers stated that the City typically allows one and a half (1 12) seasons to complete a project in order to accommodate weather conditions. Mr. March stated that releasing the letter of credit provided by the developer is incentive for completion of the project. Council Member Nelson questioned whether Mr. March reviewed the Developer's Agreement to ensure that all ordinances were met. Mr. March concurred. Mr. March stated that language regarding the western trail had been excluded from the agreement. Council Member Nelson stated that she believed Council consensus was to enter into a separate agreement for same. Council Member Broussard Vickers requested that Mr. Drilling check with the City to ensure that no changes had been made in the trail requiremehts prior to construction of same. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to approve the Developer's Agreement as presented. All in favor. Motion carried unanimously. Mr. Drilling requested that Council approve combining the two (2) parcels in order to receive a new property identification number. Consensus was to approve same. Page 3 of 14 \ February 28,2001 Council Meeting Minutes Council Member Nelson requested that Staff research trail requirements for this area with Anoka County and the Rice Creek Watershed District. Mr. March suggested that Council direct Mr. Peterson to prepare a cost estimate for same. Council requested that Mr. Peterson prepare a cost estimate and research the requirements to fill in the ditch and ~econstruct the trail to correct the slope noting Council desired to know the possibility of reconstructing the trail by filling in the ditch and associated costs. Mr. Peterson requested delaying this item until spring allowing ample surveying of the property. 2. Sensus (Equipment/Installation/Upgrades - Software) Mr. March referred to a memo submitted by Staff requesting purchasing of software. Mr. March that the funds to purchase same would be expended from the Water Fund. Mr. March stated that the software would save time and steps in posting information to the accounting software. Mayor Swedberg stated that caller identification and a dedicated phone line would also need to be installed and. not included in the recommended software purchase in the amount of $4,685. Mr. Palzer stated that Ccmncil.would need to decide if it desired to charge residents a $100 installation fee for units to; be installed in homes more than three (3) years old. Council Member Capra stated she had received concerns from residents who may have purchased homes that had previously been modified without appropriate permits. Council Member Capra stated that residents are concerned about ramifications from the City in regards to same. Mr. March explained that Staff would more than likely do sump pump inspections at the same time as meter programminglinstallation. Mr. March stated that the City would ensure proper use of same. Mr. March stated that in his opinion, the City does not desire to "heavy hand" residents and charge them for modifications that may have been completed without appropriate permits. Mayor Swedberg questioned whether a resident could refuse the installation of the unit. Mr. Hoeft explained that a resident could refuse same, however, an Administrative Search Warrant could be obtained by the City to allow access and installation of same. Mr. Palzer stated that Staff would not be looking to fine residents, however, if an immediate safety concern existed it would need to be addressed. Council Member Nelson suggested notifying residents that they can expect to pay $100 for the unit. Mr. March stated that he anticipated this to be a fairly lengthy installation process so residents would not see the unit installed for some time. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve the purchase of the Sensus software as presented. All in favor. Motion carried unanimously. 3. Pheasant Marsh Page 4 of 14 J, February 28, 2001 Council Meeting Minutes Mr. March stated that Ground Development was present to request permission to amend the Comprehensive Plan for the MUSA land swap. Ground Development would escrow money with the City to contract with the firm that drafted the original Comprehensive Plan to amend and re-submit same to the Metropolitan Council for their approval. Council Member Capra questioned whether there were additional amendments that needed to be addressed. Mr. March explained that Staff would research same and if needed, submit those along with Ground Development's amendment. Mayor Swedberg questioned Mr. Terry Hannah for clarification on the MUSA land ~wap. He then questioned whether Dupre Road would continue through the development in the beginning or if it would be expanded in stages. Mr. Hannah explained the three (3) phases of construction. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to approve theH request for permission to pursue a MUSA swap and Comprehensive Plan amendment. All in favor. Motion carried unanimously. 4. Design Proposals") ; ~ Mr. March stated that he had received two (2) design proposals from landscape architecture firms for ideas in regards to streetscapes and building designs within the City. Same was contained in Council packets for review. Staff would be receiving two (2) more proposals and would forward them to Council. Mr. March suggested Council arrange interviews with all four (4) companies either in a workshop or Council meeting subsequent to receipt and review of all submissions. Council Member Capra questioned the difference between a City Planner and a City Engineer. Mr. Peterson explained that a Landscape Architect researches details of landscaping and buildings and a City Planner researches zoning requirements and larger issues surrounding the City's growth. Council Member Capra suggested the City investigate hiring a City Planner on an as needed basis. Council Member Broussard Vickers stated that a planner is very expensive. Mr. March stated that a City Planner primarily focuses on zoning issues and ordinances. A Landscape Architect actually provides sketches and diagrams for a specific landscaping and architectural style for the City. 5. Traffic Study - Intersection of Main Street and Centerville Road Mr. March stated that Anoka County would be performing a traffic study of this area in the near future. 6. Turcotte Property Mr. March reported that Staff has continued discussions with Mrs. Turcotte regarding the purchase of the property. Mrs. Turcotte has indicated she no longer has tenants and anticipates her ability to move into a Senior Housing Unit in the near future. Staff has Page 5 of 14 \. February 28, 2001 Council Meeting Minutes discussed the possibility of purchasing the land and renting her a unit until such time as she is accepted into senior housing. Mr. March briefly discussed the downtown redevelopment. 7. TIF (First Class Concrete) -.-; { 'Mr. March stated that First Class Concrete is proposing to construct an office/warehouse facility on the property located north of R & R Leasing on 20th Avenue and is requesting tax increment financing. Mr. March stated that the City currently has a tax increment financing policy in place. 8. Laurie LaMotte Memorial Park Mayor Swedberg stated that Council recently met with the Parks and Recreation Commission to discuss Laurie LaMotte Memorial Park and improvements to same. MaY9r Swedberg stated that he received a lot of information and got clarity on many issw7at the meeting. Mr. March explained that the City is intending on submitting a grant application for playground equipment, concession/shelter building, electricity, and a skate park to be used in conjunction with the existing hockey rink. He stated that the City forwarded letters to residents that own property within 500 (five hundred) feet of the park and invited them to a public hearing at the next Parks and Recreation Meeting. Mr. March explained that the meeting between Council and the Parks and Recreation Committee was to discuss funds available and how to proceed with the improvements. Consensus of the Parks and Recreation Committee was that they were interested in providing electricity to the park and desired to wait for public input prior to deciding whether or not to run lighting to the baseball fields. Mr. March stated that the primary issue is to have electricity installed prior to the Fete des Lacs Festival in early August. The Centerville Lions Club has volunteered to provide labor to construct a concession stand/shelter, but currently, no funds are available. 9. Council Information and Process Council Member Nelson submitted information from the League of Minnesota Cities Handbook for Council review. Council Member Nelson stated that she thought Council should discuss the concerns raised by Mr. Wilharber at the previous meeting in more detail. She stated that she was disappointed that Staff did not ascertain everyone's input prior to modifying the date of the previous meeting. She then stated it would have been more appropriate for the entire Council to discuss the complaint received and decide whether representatives of Council would meet with the local business owner to investigate the complaint. However, there was a concern for negative publicity for the business owner. Council Member Nelson stated that she believed Council needed to work as a team in the future. Page 6 of 14 February 28, 2001 Council Meeting Minutes Mr. Hoeft indicated that there is a process for handling complaints that should be followed. Council Member Nelson stated that Council did not follow the process. Mr. Hoeft agreed Council did not follow procedure and suggested that since there is a policy in effect, it should be followed. He then recommended avoiding addressing last minute complaints at council meetings, stating if the information is not in Council packets, it should be held until the next council meeting. Mayor Swedberg stated that was a complaint and that he had questioned Mr. H~ft and Police Chief Heckman for their opinion on how to proceed. Mayor Swedberg thenJstated that some complaints are unwarranted and he feels residents and business owners are entitled to privacy. Council Member Broussard Vickers questioned whether Council was under an obligation to name names or if Council could give generalized information and investigate the complaint further. Mr. Hoeft explained that a resident should not have an expectation of privacy if they are writing to the City, they should realize what they write is public information and same goes for information written to a Council Member. Council Member Broussard Vickers stated that there should be a process that if a Council Member takes a complaint, the Council Member should inform the resident they are not acting or speaking on behalf of the entire Council. Council Member Broussard Vickers concurred with Mr. Hoeft in regards to information being contained in Council packets. Consensus was that if information was not contained in Council packets, the item would be reserved for the next Council agenda. Council Member Capra questioned the desire of Council on the process for addressing complaints heard at a meeting. Mr. Hoeft suggested thanking the resident for their comments and acknowledging the complaint. Mr. Hoeft advised Council to state that the City would investigate the matter and place the item on the Council's next agenda for discussion. Council Member Capra clarified that there were two (2) issues, one (1) for the original complaint and one (1) for the handling of the complaint. Council Member Broussard Vickers stated that the complaint should have been placed in the standard process, noting if it were a matter of public safety or an emergency, it would be handled appropriately. In this case, there was no emergency, so the complaint should have waited until the next Council meeting. Mayor Swedberg stated that he is concerned for business and resident privacy. Mr. Hoeft explained that the City needed not to be concerned for privacy as there are other laws to protect individuals if someone should bring a frivolous complaint. Mayor Swedberg clarified the written complaint process if received in Council packets and stated that it would be discussed at the meeting, however, if no information is Page 7 of 14 February 28,2001 Council Meeting Minutes provided in the packet regarding a complaint, it would be placed on the next meeting agenda for discussion. If Council receives a verbal complaint at a meeting, Council would acknowledge same, not act on it and place the complaint on the next meeting's agenda for discussion. Council Member Broussard Vickers stated that she would like to see something in writing from residents or business owners concerning the complaint. If a resident refuses a written complaint, a Council Member could relay the information to Council for ~iscussion on the resident's behalf. Council Member Broussard Vickers also stated that she believed anyone who requests that Council formally discuss an issue, should be willing to put their concerns in writing. Mr. Hoeft suggested shying away from relaying information for someone as the Council Member could get into the "hot seat" if a resident later recants and states that they never made the complaint. It is far better to have the resident come before Council with their complaint. Mayor Swedberg stated he disagreed with Mr. Hoeft and Council as he thinks people's privacy is very important, however, he would go along with Council's desires on complaint procedures. 10. Planning and Zoning Commission Training Mr. March reported he had provided information in Council packets concerning resources for training for Planning and Zoning Commission Members. Mr. March explained that the information would be forwarded to the Commission in their packets. Mayor Swedberg stated that he desired that the City pay for AP A membership for all Planning and Zoning members. Mayor Swedberg encouraged Council to attend the League of Minnesota Cities annual meeting in June. Council Member Broussard Vickers stated she had participated in several classes in the past and that they were good, however, she expressed a desire to participate in training sessions that took place on Saturdays so that same would not interfere with work schedules. Mayor Swedberg requested that Mr. March investigate whether GTSI would provide on site training. 11. Resolution #01-005 - Accepting Downtown Feasibilitv Study Mr. March stated that the Resolution is the next step in the process following the receipt of the petition from downtown property owners for utilities and streetscaping in the area. Council Member Capra questioned whether Centerville Elementary would be assessed for water services they already have. Mr. Peterson stated that the school would be excluded from the assessment roll. Council Member Capra questioned whether the Page 8 of 14 February 28,2001 Council Meeting Minutes Public Works site located at 1694 Sorel and the Turcotte property would also be excluded from same and its ramifications. Mr. March stated that the primary issue is whether it is feasible to run utilities to the downtown area. The hearing would bring resident input. Motion by Council Member Broussard Vickers. seconded by Council Member Nelson to waive the reading and approve Resolution #01-005. a resolution receiving the report and calling for a hearing on water main extension and streetscaping for the downtown area. All in favor. Motion carried unanimously. 12. Committee Liaisons ~: Council Member Capra referred to the information she submitted in Council packets concerning a synopsis of what type of decision would be made in regards to what form of liaison role the Council would have with committees/commissions. Council Member Nelson stated she was concerned for a liaison acting on their own at a meeting. Council Member Broussard Vickers stated that the Planning and Zoning Commission and Parks and Recreation Committee both desired liaisons. The Economic Development Committee (EDC) had stated they desired a liaison in the capacity of being called upon when needed. Council Member Broussard Vickers stated that individuals that serve on committees/commissions ~e~olunteers and to request that they attend a Council meeting is requesting a bit toof ouncil Member Broussard Vickers also stated that her impression of a liaison is to give a more general feel as to how to arrive at a decision that needs to be made. A liaison may be privy to information the committee/commission may not be and may have the ability to steer the committee/commission down the correct path to ascertain the most responsible decision. Council Member Capra stated that one (1) of the members of EDC had stated the necessity for rotating liaisons. Council Member Capra stated she had learned that committee/commission members received a stipend. Council Member Capra stated that she desired to empower committees/commissions and have a representative attend Council meetings to forward communications and status reports. Council Member Capra also stated that she had received comments that the liaison takes over the meetings and almost acts as Chair at times. Council Member Capra desired to increase the current stipend of $10 per meeting attepdance. Mr. Ray DeVine, 1837 Revoir Street, stated that he was present at the Joint Council/Planning and Zoning Commission meeting and it was clear that the Commission desired to retain having a liaison at their meetings. Mr. De Vine commented that liaisons were also desired for both Parks and Recreation and Fete des Lacs Committee. Mr. DeVine stated that he cannot understand how Council could even consider dropping the liaisons when 95% of the people at the meetings desire to retain same. Page 9 of 14 February 28,2001 Council Meeting Minutes Council Member Travis concurred with Council Member Broussard Vickers comments regarding requesting volunteers to spend additional time attending Council meetings. Council Member Travis stated that information received at Council meetings from the liaisons is beneficial, as it is not always found in the minutes of the various committees/commissions. Council Member Travis also stated that he feels the members of committees/commissions are providing a tremendous service to the City and should not be requested to attend Council meetings. Committee/Commission members feel support of Council when a representative from Council is present and can provide insight on various issues. Council Member Travis noted that he is not in favor of eliminating ~aison~ bowever, ~onJd feel more comfortable with splitting up tbe liaison duties differently. Mr. March questioned the possibility of a Council member being biased on an issue when presenting same to Council. He then suggested asking the Chair from each committee/commission to, come to Council once a quarter to help facilitate two-way communication. Mayor Swedberg stated ~at In:rlmd Lears, ~ the Planning and Zoning Commission meeting tfieFe ~'ag ';l nee~ know more about the laws and ordinances and a need for guidance on same. Mayor Swedberg questioned whether Mr. Peterson would be willing to alternate attendance of Council and Planning and Zoning Commission meetings. Mr. Peterson stated that he would be available on an on-call basis when engineering issues were being discussed, but did not feel the necessity ,pf regularly attending Planning and Zoning Commission meetings. Mayor Swedberg stateJ'\hat Council would require more detail from the Planning and Zoning Commission and there may be a need for a City Engineer at those meetings. Council Member Broussard Vickers stated that she did not feel engineering services were typically needed at Commission meetings. The City has ordinances and the Commission needs to consider compliance of same. The Commission relies on Staff for guidance. Council Member Broussard Vickers also stated that she felt if there were particular issues Mr. Peterson should be called upon, but it is not warranted or cost effective to have him attend on a regular basis. Mayor Swedberg stated that he desire to make sure that committee/commission members receive professional input that they need to make responsible decisions. Council Member Capra stated that she felt it was un-necessary to have a liaison appointed to the Fete des Lacs Committee. Council Member Capra stated that she desin.4to have a committeelcommission member attend Council meetings on a quarterly basis. Council Member Capra also stated that Council should make itself available to committees/commissions on an as needed basis for larger issues. Council Member Nelson stated she was in favor of the Chairperson from each committee/commission attending Council meetings on a quarterly basis. Council Page 10 of 14 / February 28,2001 Council Meeting Minutes , ~ Member Nelson stated that if a committee/commission desired a liaison one (1) could be appointed to attend meetings. Mayor Swedberg questioned whether a document concerning liaisons would need to be amended. Mr. March suggested forwarding Council's decision to all committees/commissions to ascertain their desires on this issue. Council Member Broussard Vickers stated that she felt if a representative of a committee/commission desired attending a Council meeting, a standing invitation exists for same. ~ayor Swedberg requested that Mr. March contact committee/commissions to ascertain their desire for liaisons, to request that if larger issues arise, to keep Council abreast of the situation, forward Council's support and Council's desire to provide the necessary professional expertise if deemed appropriate. Mr. March stated that he would draft a policy for same. J Council Member Capra requested that Staff investigate which committees/commissions received stipends and amounts. Council Member Capra also stated the possibility of increasing same and that EDC did not receive a stipend. 13. Union Contract ; '. This item would be discussed In a closed Executive Session following the Administrator's Report. IX. CONSENT AGENDA 1. The City of Centerville February 10, through February 28, 2001 Expenditures 2. Centennial Fire District Expenditures Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. X. COMMITTEE REPORTS None. XI. ADMINISTRATOR'S REPORT Mr. March reported that he had a meeting with an architect to discuss the City monument SIgn. Council Member Capra requested that Mr. March update Council on the status of a lot contained in Buechler Estates. Page 11 of 14 \ February 28, 2001 Council Meeting Minutes ~ ~ Mr. March explained the developer who is in the process of building on the last lot in the development, approached Staff with house plans showing a revised grading plan that called for a portion of the garage to be off of the building pad. The Building Official indicated to Mr. Buechler that he needed to revise the grading plan or adjust the house to fit on the existing plan. Mr. Buechler contacted his attorney who advised him that it was illegal for the City to hold the building permit subject to setback requirements. Staff contacted Barna, Guzy and Stephen and spoke with Mr. Darrel Jensen in this regard. Mr. Jensen was filling in for Mr. Hoeft who was out of the office. Mr. Jensen stated that if the builder met the setback requirements, it did not matter whether or not the building was built on the pad and the City was required to issue a building permit. Mr. Jensen stated that the City may choose to require soil boring tests if the house or garage was built off of the building pad. Soil corrections would need to be completed iLqeemed appropriate. Mr. March requested Mr. Jensen's opinion in writing and received s~me via ~acsimile later that day. Mr. March stated it was a matter handled in the ordinary ~ourse of business and he did not feel Council needed to be made aware of the situation. Council Member Capra questioned the amount of contact Staff has with the City Attorney per day and questioned whether Council should be aware of same. Mr. Hoeft ~ ______stated that he spends, on ~yerage, one full day per week on the telephone with Staff. Council Member Capra stated that if a developer is going to deviate from a plan approved by Council, she feels the "plan should again be reviewed by Council. Council Member Broussard Vickers stated that she did not feel the need of Council being aware of administrative, day-to-day operations of Staff. Mr. Hoeft stated that all setback requirements need to be met and any agreement between Mr. Buechler and the purchaseI" of the property for placement of a home, the City is not privy to nor may control. The owner may place the house wherever he/she desires on the lot as long as setbacks and soil boring requirements are met. The City does not determine the placement of a house on the property, except for setback requirements. Council Member Nelson suggested that legal issues be addressed in the Week in Review. Mayor Swedberg stated that he was not interested containing same in the Week in Review. Mr. Hoeft explained if the matter is attorney/client privileged, it would not be discussed. If there is a less substantial issue, he or Staff would present whatever information a Council Member wants, noting he does not prepare a report on day-to-day dealings with Staff for any other community he represents. Mayor Swedberg directed Staff to alert Council to potentially large issues; however, Staff should continue to handle,small situations appropriately. Mr. March stated he is a professional who would forward information, as he deemed appropriate, to Council to keep them abreast of issues. Council Member Capra stated that she would prefer not to act in the capacity of investigator but rather have concerns brought to the attention of the entire Council. Page 12 of 14 .. February 28, 2001 Council Meeting Minutes Council Member Broussard Vickers suggested if Council Member Capra had a question or concern that she contact Staff to discuss the matter. Mr. March suggested that discussion of items of concern take place prior to Council meetings to allow Staff ample time to prepare information to be forwarded to the entire Council for review. Council Member Capra stated that she thinks there are things that transpire on a day-to- day basis that she, as a Council Member, should know. Mr. Hoeft stated it is not a Council matter, but noted she could ask as an individual. The matter had nothing to do with Council, so Council would not be getting information on those types of items in the future. Mr. Hoeft suggested that Council Member Capra refer to the League of Minnesota Cities Handbook because the League is very conscious of the fact that Council ~embers think they have to know everything that is going on in the City and that is not a Council Member's job. Council Member Travis reminded Council that the Week in Review started as a courtesy from Mr. March. He then stated that Staff handled the issue very well and complimented Staff on a job well done. Mr. March stated that if any member of Council is unhappy with a response from him, they should address the entire Council regarding same. Mr. March requested that Council allow Staff to do their jobs. Council Member Capra stated that she brought up the issue because she did not want to research the issue herself or be accused of micromanaging Staff. Motion bv Council Member Nelson, seconded by Council Member Broussard Vickers to recess to the Executive Session at 9:02 p.m. All in favor. Motion carried unanimously. Union contract negotiation discussion occurred during this Executive Session. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve the Union Contract as submitted. All in favor. Motion carried unanimously. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to close the Executive Session at 9:30 p.m. All in favor. Motion carried unanimously. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to continue the Council Meeting at 9:31 p.m. All in favor. Motion carried unanimously. XII. ADJOURNMENT Page 13 of 14 February 28,2001 Council Meeting Minutes , Motion by Council Member Nelson, seconded by Council Member Travis to adjourn the February 28, 2001 City Council Meeting at 9:32 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer ~ Page 14 of 14 March 6, 2001 Centerville City Council Mayor Tim Swedberg City Administrator, Jim March Building Inspector, Ken Cook City Attorney, Jim Hoeft City Council Member, Mary Capra Rice Creek Watershed District Dear Centerville City Council, We live at 1275 Mound Trail, lot 3, in the Buechler estate plots approved by the City Council prior to our building. We began in February 2000. Our builder is Mike Koch of Pacific Management, Forest Lake, MN. Before the lot was dug, both we and our builder asked to receive permission to go closer to the lake (but not closer than the city set back) than the pad placement on the plans submitted and approved by the City Council. Both Mike and Wayne talked with Jim March and Ken Cook. They were told that the plans had been approved, the housing must be built on the pad as submitted by Carl Buechler, and in order to change this, it would require a vote by the City Council with notification to all neighbors within 350' of the proposed dwelling. An approval by Rice Creek Watershed district as well as the City Engineers was also needed for any changes. After asking for a closer setting, we chose not to pursue the City Council approval as Carl Buechler had said he would take us to court ifwe didn't use the designated pad. We did not feel that was a concern as much as we felt that he would never give permission as he owned the property within 350'. This month Carl Buechler is beginning his house on lot 1. He has obtained a permit to go closer to the lake by 13' and twist his house off the pad on his plan approved by the City Council, the City Engineers and Rice Creek Watershed District. As I understand this permit, it came about because Ken Cook and Jim March were uncomfortable giving him a permit knowing it was in violation of the procedure. Thus, the city attorney (Jim Hoeft . was on vacation and Daryl Jenson was filling in) was consulted in one day with a letter forthcoming in the second day which gave Carl Buechler a permit to start digging and pouring the foundation. If we had known that it was a matter of complaining to the attorney until you got the results you wanted, I'm sure that the three of us in compliance and in new homes on lots 2, 3, & 4 would have been more than happy to circumvent the approved plans which required building on the pads in order to be a little closer to the lake. Both Wayne and Bob Mueller on lot 2 discussed this situation with Ken Cook before the permit was issued. They were assured that all the correct procedures would be followed. After learning about the permit and seeing that the digging and footings were being poured, I called Jim March to discuss this on March 5,2001. I was told that we ~ were given "mis"information when we were building. In other words some procedures apply to some of us but apparently not all of us. We feel that the property value of our home has gone down significantly. Why didn't this permit go before the City Council, Rice Creek Watershed District, and the City Engineers with the neighbors within 350' being notified and asked for their input? Does a "substitute" attorney make a decision that overrides the City Council and those concerned? Why have a plan at all if it won't be followed? Obviously this sets a precedence for future lakeshore building with the neighbors, City Council, City Engineers and the Rice Creek Watershed District left out of the decision making process. We are new here and perhaps nalve about city functions but we believe that this is a travesty of justice in the highest order. The way this issue was handled affects our property value as well as our neighbors in compliance. Ifthis is politics "as usual" in Centerville, we are extremely disappointed. We are requesting to be on the agenda for the City Council meeting on March 14. SJpc~r~ly, I I . .9./ q~.Jw~~~ Wayne and Shirley Blake 1275 Mound Trail Centerville, MN 55038 651-426-7538 j> #' MEMO DATE: March 9,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Mr. and Mrs. Wayne Blake, 1275 Mound Trail ********************************************************************** This item was briefly discussed at the last meeting. Included in your packet is a letter that was received from Mr. and Mrs. Blake. Also included is my initial correspondence to Carl Beuchler when he asked about varying his home from the existing building pad and the attorney's opinion on the matter. Earlier this week, Mrs. Blake stopped in to City Hall and I spoke to her at length about this subject. I refuted some of her claims in the letter, particularly her statement that her husband and her builder had previously discussed the placement of their home on the lot with me. Mrs. Blake had admitted to me on the phone, prior to the letter being submitted, that neither her husband nor her builder had spoke to me. When Mrs. Blake stopped at City Hall, I asked her why she submitted a letter that stated her husband and her builder spoke to Ken Cook and myself. She replied, "my husband might not have spoke to you, but my builder did remember your name". Another staff member witnessed this statement. I never recall ever speaking to a Mr. Wayne Blake. I do recall a conversation with Mr. Mike Koch where he inquired how to access the building site due to road restrictions. The issue was brought before Council for an overweight permit. It is obvious that the Blake's are upset with the placement of their home on the lot. It is also known that the developer told them that they could not move their proposed home off of the existing building pad and that he would oppose any attempt of receiving a variance. . After discussing the building permit review and approval procedures, Mrs. Blake seemed to be somewhat appeased. I believe the City followed all appropriate procedures in regards to this matter. My primary concern is to look at the existing procedures to see if there is a way to improve the current process to eliminate another situation like this from occurring. My suggestion for improvement is to have Council require in the developer's agreement that the proposed homes be built on the proposed pads and that it is the developer's responsibility to distribute this information to their builders. We may have to determine a maximum setback or limit the size of the building pad. This process would require the Building Inspections department to verify that the proposed foundation is placed on the existing building pad. This would have to occur at the time of the footing inspection. We would then also need to specifY the degree that a home could be shifted off of the building pad before triggering a variance or an amendment to the grading plan. The responsible party for reviewing this would have to place those findings in writing and then be responsible for that decision. . &'^''- t../.:.-v b~..Jes Faxed 3:50 on 2/16/01 February 16,2001 Dear Mr. Beuchler, I reviewed the City records this afternoon per your request. It appears that the Grading PIan that was approved by Council is dated 12/3/98 and the Developer's Agreement approved by Council was dated 12/8/98 for the subdivision known as Buechler Estates. If you wish to construct a home that deviates from the designated building pad layout as presented you would either need to submit a revised grading plan for approval or attempt to obtain a variance. If you are interested in pursuing either of these options, please let me know. Sincerely, 1 -"-)~ / // ~~~~ QMarch City Administrator cc. Paul Palzer, Building Official Tom Peterson, City Engineer Jim Hoeft, City Attorney City Council l FEB, -20' 01 (TUE) 14: C7 BARNA GUZY STEFPE TEL:612 780 1 i7i ~l~ E'S~-ks p, 00 I BERN AriD Ii, .'rrS.=FJ:;T\i RICl-IARD A, M!I\RILL IJARREt..t. .'\, 113NSBN JF.FF'RB'I S, JOHNSON RLJ.S~F.LL FI, CROWDE.R JON P. ERICJ(SO:~ LA WRENCE [l, JOHNSON TIlDM,,,,s P MALON/!. "ifCHAEL F, I'IJRLEY :'JE;i,MAN L TALLf: CHAAL6S M, SEYKOHA l)I\NIEL l), (ji\N'J'ER, JR, Be V~,L Y K" DODGE BG"'S" , I '. , . , .'" :A.\.\ES D. H()RFJ' lOAN M. QUAnB SCOTT M. LEPAK S'T'EVEN G. Tl-lOl\SON BLlZAi3E'fH ft,. SCl-.!ADING WILUAM F. HUEFNER I1RAfJi...EY A, KLB'l'SCHER M,'\LCOLM P. TBRIW KIl.J'!;TJ It RILBY CHER'(L A. JORGENSEN WILLIAM D. SIEGEL mDD:. ."Nr..AUF Barna, Guzy & Steffen, Ltd. ATTORNEYS AT LAW 400 Northtown Financial Pla.La 200 Coon Rapids Boulevard Minneapolis, Minnesota 55433 0/ C",m..,{ ROBERT A. GUZY (763) 780.8500 FAX (763) 780~177'7 Write....s Direct Li,le: (763) 783-5136 Inremet E.Mail Addr~:ss; djense.ll@lbgslaw.com FAX TRANSMITTAL COVER PAGE DATE: February 20, 2001 TO: Jim March, Adminis1:rator C01vlPANYlLOCA'flON: City of CenreTviHe CO~'lPANY'S PAJ( NO.: 651-429.8629 FROM: Dan-ell A. Jensen l\1ESSAGE: Jim, this follow~ our corJvers:a:ion this morning regarding you; question abollt COTIstructing ~ house off the buiiding pad:..lS shown on the approved gradi11g plan. As T understand it, the facts are as follows: The developer of a 5 lot 3ubdivisJon had indicated the building pads on the approved grading plan where, presumably, the soils had been tested. The developer himselfis now seeking a building permit to build a h(IUSe on the last lol.H.1s improvements, however, will not be entirely on the pad. The developer had previously told the purchaser of it neighboring fot [hat he, the neighbor, could not build off the pad. Now that the developer himself is purposing to buHd, off the pad, the neighbor is upset I:lnd threutelling to sue, The inforrn:ulCli conm.ined ill this facsimile message is iltlOrm:y priviiegad und contideminl informAtion intcnded olily for the tl~t: of the im:li'lidl.!<ll or enttly namt:d ~bovc. If the l'tadt:r of thi" ~CS,'ll~e is not the, intended recipient, you arc: h~reby IIO(i1jcd that any diss~minfl.tiOr1, disl.ributiQn or t:Opying ,.)f this conur-,unic..tiOn is !mi~t1y pr>-'lhibited. rf you h~\'e rt:Cci v~d thi~ communication in t:lTClr, pleas\: immedimc::ly notify us by telephone, llVid return the orj8in~1 message tc us at Lhe above addre~s via the U.S. Postal Service. We will be happy to Tcimbl.ll'Sic you for the pustage, An Equlll OppertuDity Et\1p)uyor I' I FEB, -20' 01 (TUE! 14:08 BARNA Gun STEFFE TEL: 612 780 1777 p, 002 The question is, can the City issue a building peTnlit to the developer to build his house if it is not completely on the pad as shown on the gruaing plan, The answer is yes, so long as the location of the house does not violate any of the applicable standards. Por example, all setback and side yard rules must be observed, the building should not encroach on fL1Y septic system m-ca, jf any, and a soil test should be required to be assured thar the aJ'Ca to be built on is buildable. Importantly, it should be dctennincd by the building official that the placemem of the improvements would Tlot adversely affect surface drdinage. Please give me a call if you have any fulther questions. TOTAL PAGES INCLUDING THTS SHEET: 2 Please notify Tara at (763) 783.5166 if all pages are Tlot received, Original will not follow by mail l'h,; informgrion contained in rhi!llilc~imile message iJ:i IUlol'ney privileged and confidential information intended only rOl' rhe use of the inclividuul or ~nci()' named above. If the reader of this mes5Cl:e is not the inl.cnded reci?il!lH., you arc: hereby notified ilia. any dili.llemination, distribution at copying of thll; communicarion i~ stl'ictly prohibited. If you have received this communicatiol1 in error, please imme>diately notify IJ~ by teJephon:. and retul'nthi:: ()rigirtrd messaGe ro \.I" at ,he above address via (he U,S, Pustal Service. We will be happy to l'eimburse you i'OT the pOslllge, ..l!.n ECjUtl[ Opportunit)l Empl()ycr MEMO DATE: March 9, 2001 TO: Honorable Mayor and Council FROM: Mary Capra RE: Communications to Council ............................................................................ I have requested this topic be placed on the agenda after my investigation of the Buechler Estates correspondence sent from the City of Centerville. I would like to discuss with the council what correspondence from and to city hall the council would like for review as FYI issues. MEMO DATE: March 8, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Eagle Pass Outlot Sketch Plan ............................................................................ Included in your packet is a copy of a sketch plan for the two outlots remaining in the original Eagle Pass subdivision. The Planning and Zoning Commission reviewed this sketch plan at their meeting on March 6, 2001. The only comment provided to the developer was that he may want to switch the road on the eastern outlot to be on the east side of the proposed townhomes. The plan that was presented to the Planning and Zoning Committee showed the cul-de-sac abutting the backyards of homes along Meadow Lane. Mike Quigley (Gor-em Development) was present to discuss and display the sketch plan. Mr. Quigley plans to appear at the Council meeting to discuss the sketch plan. Subdivision Ordinance #8 does not require that the sketch plan be presented to Council. However, Mr. Quigley indicated that he would be willing to present the sketch to Council. The Ordinance states that after the sketch plan is presented to the Planning and Zoning Commission the subdivider shall submit an application for approval of a preliminary plat to the City Clerk. In an effort to enhance communication with Council and citizens on this particularly potentially sensitive issue, I am requesting the developer present the sketch to Council. I am informing both of the townhome associations within the development about the meeting. These homeowner associations had expressed interest several months back about being made aware of when these outlots would be developed. The development appears pretty straightforward. I expressed concerns in regards to wetlands, drainage and existing trees that may be occupying the property. The density of the initial proposal may also be a concern. Many of these items will be answered throughout the platting process, but they are concerns from my initial review. The completion of the existing park needs to be tied to the approval ofthese outlots as well. If you have any questions, please feel free to contact me. EAGLE PASS 2ND ADDITION SKETCH PLAN OWNER AND DEVELOPER: Gar-em, LLe. OESCRIPnON: Ovllat 8, EAGLE PASS / / / __.::;--;/I;:!" / ( . -( , //"// ./. /\ ' / / / / ( . -( / - , , I ~ , ) / I _ .. - I ( - .. .. I ,,' " ... 31 - ,:". \, ' '>:~';:::~,~~,,'~-'.'.\. ,;: ..-....-. \ / ' ( - \ -( , v 2 ( ) < , " " .... .... '" J2 \...., .:-.. ---", " ~~,/-\. \-.' ..\)<.. , /\ .. ~ . ". .------. '/ ..... JJ ".\:i/..' // / 14' ". : ", .~~.:~:.~/...-. 15."/~:'=<~~i5' :;:'/~;;::;~:i:, ~ \ \ .. --- ./ ./ ,/ ,/ ,/ < ' -( , .... - , I ~ v > ' ) / \.......... ( , -( / v ;,"..,' //>' 18 ": ....... ....:......... ....; " ........ ( - - .. ) ( .. - .. ) ..... --. ....-i ~ ~ , , ^ I." ." I.' .~;:..... I.. ........ J. "}. /." ""':-.;.-:-.-- (: '".- \' \, \" t ): r \ \ \ \ \ \ \ \ \ / \/ .> / / / / / / \ / / Y \ I I I , DENOTES SINGLE FAMIL Y I ',DETACHED TOWNHOMES (TYPICAL) " / " / 'I / / / / \ // V / / / / / / " \ " ,..... / \,' 'I ~: \:\,; ~: /_\ ~~, t.. 't I\-- / / / / / / / / / / / / --- -;~ A ., \ \ \ \ I l r- \ "i ,.... ,\ ~~ ~'\(~J ; ~'_ \1\ 1'"" _" ,"' .. \ \ \ . 'li:~,. ~I ~,,'1r ~,~. GRAPHIC SCALE ':' ':' ( lIr!lllll"l 1 .bleb. - -4G tL ~_.1 -- T ..~~@~~~~~Q 1875 COMMERCIAL SLVO. ANDOVER, MH. 55304 / / tervi[{e 'EstaG(ishea 1857 1880 :Main Street . Centervi[[e,:M:Af.. 55038 (651) 429-3232 . 'Tal( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #01-006 LAURIE LAMOTTE MEMORIAL PARK IMPROVEMENTS GRANT APPLICATION BE IT RESOLVED that the City of Centerville act as legal sponsor for the Laurie LaMotte Memorial Park Improvement Project contained in the Outdoor Recreation Grant Program Application to be submitted on or before March 31, 2001, and that the City Administrator is hereby authorized to apply to the Department of Natural Resources for funding on this project on behalf of the City of Centerville. BE IT FURTHER RESOLVED that the City of Centerville has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City ofCenterville has not incurred any costs described in Item 4 and has not entered into any written agreements to purchase property. BE IT FURTHER RESOLVED that the City of Centerville has not violated any Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, contlict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City ofCenterville may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Centerville certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. ADOPTED BY THE CITY COUNCIL OF CENTERVILLE ON MARCH 14,2001. ATTEST: Jim March, City Administrator Tim Swedberg, Mayor ,. i MEMO DATE: March 9,2001 TO : Honorable Mayor and Council FROM: Jim March RE Pheasant Marsh ********************************************************************** Included in your packet is a letter received from Ground Development. They are requesting to have the City finance their proposed development through the 429 process. Also included in your packet is a copy of a resolution to declare the adequacy of the petition and authorize the preparation of a feasibility study. I am preparing the information to be submitted to Resource Strategies to be included for a comprehensive plan amendment. I will provide this information to Council for future review and public hearing consideration. There are many steps that we will need to follow in the next couple of months in regards to processing this development request. ." tervi{[e 'Esta6(isliea 1857 1880 Main Street _ Centervi{{e/ Mg{ 55038 (651) 429-3232 . ~a?( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #01-007 A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREP ARA TION OF A FEASIBILITY REPORT FOR THE PHEASANT MARSH SUB-DIVISION TO INSTALL MUNICIPAL WATER, SANITARY SEWER, STORM SEWER, STREETS, CURB AND GUTTER, AND SIDEW ALK- TRAIL WAY IMPROVEMENTS WHEREAS, a local improvement project has been initiated with the petition by 100% of the affected property owners; and WHEREAS, 100% of the benefited properties, legally described as follows: PIN #23-31-22-34-0001 (SE1/4 of SWl/4; EX S 528.64 FT or N 578.64 FT of W 445 FT THEREOF (AS MEAS ALG W & N LINES OF SD 14, 1/4); EX RD; SUBJ TO EASE OF REC) & PIN #23-31-22-43-0001 (N ~ OF SW 14 OF SE 14 SEC 23 31 22-SUBJ TO EASE TO RURAL COOP POWER 6/24/63) WHEREAS, the petition for local improvements has been examined, checked and found to be in proper form; and WHEREAS, the petition has been determined to conform with the guidelines of M.S. 429.035; and WHEREAS, the City of Centerville instructs the City Engineer, Bonestroo, Rosene, Anderlik & Associates to prepare a preliminary report on the proposed improvements; and WHEREAS, the report will indicate feasibility of proceeding with the improvements and estimated cost; and WHEREAS, the City of Centerville ("City") will declare the adequacy of the submitted petition (Exhibit A); and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. That the proposed improvement be referred to the City Engineer, Bonestroo, Rosene Anderlik & Associates for a feasibility study and that they be instructed to report to the Council with all convenient speed, advising the Council in a preliminary way, as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvements as recommended. PASSED AND ADOPTED by the City ofCenterville this 14th day of March, 2001. Tim Swedberg, Mayor Jim March, City Administrator . O~/09/01 FRI 12:01 FAX 763 ~~6 7~21 GROU~~ DEVELOPME~~ INC. ij1]OO2/002 EXHIBIT A GROUND DEVELOPMENT, INC. 71)76 GOLDEN VAl..J.EY ROAD SUITE ~50 GOLDEN VALLEY, MINNESOTA 5.[;1.<27 763-5406-e6!Z5 fac.5imiJe 76.9-tJ"~6-7 521 March 9, 2001 Mr. Jim March, City Administrator City of Centerville 1880 Ma;n Street Centerville, MN 55038 Ae: Pheasant Marsh Phase 1 ~ 429 Financing Dear Mr. March: Ground Development, Inc, requests City of Centerville aide in arranging Minnesota Statute Chapter 429 bond financing for the Phe~sant Marsh pha~e one development. This improvement bond finanoing will be used for special assessments associated with but not limited to streets. sanitary sewer, water main & line extensions, storm sewer. sidewalks and curb & gutter. Upon Counoll approval the City 01 Canterville will begin the process of moving forward with appropriate instruction to the City's engineer and maKing finance arrangements. You had Indicated this Issue will be on the next City Council agenda March 14, 2001. Thank you for your time and consideration, Sincerely, ~ Ground Development, Inc. cc: T. Livgard- J.R. Hill S. Fiterman 5 March 2001 MEMO To: Mayor Swedberg and City Council Re: Crack Filling of Streets From: Paul Palzer, Public Works Director/Building Official ^^^^^^^^ ^^^^^^^^^^^^^^^^^^^^ I have requested quotes for the crack filling ofthe open joints in the City's residential streets. Six requests were sent out to local contractors and previous contractors. I have received five quotes for the work through the years 2001-2003. The scope ofthe work includes routing the crack, drying and cleaning the cut joint with a heat torch, installing a hot rubberized asphalt material and cover to prevent tracking. The quotes are as follows: 2001 2002 2003 AlliedBillc~opCompany $.39/lf $.39/lf $.39/lf Bergman Companies, Inc. $.42/lf $.45/lf $.47/lf Nugent Sealcoating $.50/lf $.52/lf $.53/lf Gopher State Sealcoating Inc. $.58/lf $.58/lf $.58/lf Bituminous Roadways, Inc. $.70/lf $. 72/lf $.74/lf I would recommend that the Council accept the quote from Allied Blac~op Company for the years 2001-2003 at a cost of $.39 per lineal foot. MEMO DATE: March 9,2001 TO : Honorable Mayor and Council FROM: Jim March RE Drainage near the parking lot of Kelly's Komer ............................................................................ Mr. Bill Bisek has requested to be placed on Council agenda to discuss a drainage concern in the downtown. There is apparently a 4" draintile that was installed in the 1940's or 1950's? near the back property line of Kelly's Komer. The draintile runs to the south and supposedly is connected to the storm sewer on Sorel Street. The property owner would like the City to repair or clean this draintile. I have asked the property owner to examine his property abstract to see if there is a drainage and utility easement over this line. The property owner did go to the County to try to research this issue. Apparently, there is no easement recorded for this draintile. Mr. Bisek thought that the draintile might actually be on the adjoining Rivard property. Mr. Bisek spoke to Mr. Marcel Rivard and he stated that he thought his uncle had installed the draintile. I believe that we need to have the City Attorney discuss this issue with Council. . MEMO DATE: March 8,2001 TO : Honorable Mayor and Council, Fete des Lacs Committee FROM: Jim March RE : Fete des Lacs 2001 Budget Process ............................................................................ I have had the opportunity to attend the last two Fete des Lacs Committee meetings. Planning is well underway and I anticipate another fantastic event. The City has been the single largest donor to this event since its inception. Because of the amount of taxpayer dollars that are used in funding this event, I believe the City needs to playa role in providing fiduciary oversight. In a scenario where projected revenues do not meet or exceed actual expenditures, the City ends up covering the shortfall from the festival. I want Council to recognize this issue and calculate the potential financial risk that the event could pose in a worst-case scenario. I have noted several observations from attending the last couple of meetings. These observations are as follows: 1) Committee members are passionate in regards to their individual areas of responsibility for planning the event 2) Committee members that work in the same sub-area of planning the event for more than one year end up with a sense of ownership for that portion of the event 3) The contributions of committee members are invaluable 4) Committee members wish to see their portion of the event stay the same as last year or expand and improve that portion of the event 5) The festival itself is time criticaL each sub-committee moves at a separate pace and some contracts need to be signed earlier than others 6) The planning of the entire festival needs to proceed at the pace of the most time critical component, whichever piece that may be 7) Internal competition for limited financial resources frustrates the volunteers which could lead to volunteer burn out and the demise of the festival I have spoke to the chair of the committee since the last meeting and offered some suggestions. I am hopeful that these suggestions will help refocus our volunteers and let them perform the tasks that they wish to complete. My suggestions are as follows: 1) The committee needs to submit an overall budget to Council for review and approval immediately with a breakdown of each sub-committees planned expenditures 2) A hearing would be held by Council, if necessary, to discuss revisions or to gather input from committee members. 3) Committee members would receive their approved budget and the sub- committees would be charged with performing within their approved budgets The by-laws of the committee will recognize the committee as being formally established. However, I believe that some of the items such as sub-committee reporting to the entire committee, sub-committee organization, volunteer recruitment, advertising and publicity for individual components of the festival and information distribution needs to be decided through the establishment of internal committee policy. At the time of writing this annotation, the chair had indicated that he was working on a rough draft budget to be included in Council packets. If this document is received in time for packet distribution you will find it attached as an exhibit. I am confident that this committee will benefit by having the Council review and approve their budget as Council does for other committees. I sensed support from this suggestion at the last festival meeting. Thank you for your careful consideration of this item. I for one believe that a strong City celebration will continue to help define our community's high sense of civic pride. Jim March m: ...ent: To: Ray DeVine [ray@raydevine.com] Thursday, March 08, 2001 12:54 PM DeVine, Karla; DeVine, Ray; Peil, Kathy; Scott, Patricia; Sweeney, Terry; Thill, John; Travis, Monica March, Jim Festival Committee Cc: Subject: Dear Committee Members, I have decided to take the advise of our City Administrator and bring a complete budget to the Council for review and ultimate approval. After all, the City is our largest donor and the Council is responsible to the taxpayers to ensure that they are being fiscally responsible. I will be creating an overall budget using the preliminary numbers that I have received, I will also be providing the Council with the breakdowns that each individual committee has turned in thus far. I would invite all of you to provide me with the latest and most updated information by Friday (tomorrow) at noon before I turn this in. The Council will not accept any information that is not included in their packet, it is imperitive that any information you would like included is to me by NOON on FRIDAY. I will be explaining to the council that I am looking for feedback from them on how this preliminary first draft looks. I will then return to the committee meeting on March 19th to fine tune everything with the entire committee. I will be appearing before the entire Council on March 28th to present our entire budget to e Council and ask for approval so that the sub committees of the Fete s Lacs can move forward with the proper direction from the Council, within a specified budget. I am also going to be working on some different policies and procedures that the members of the committee can give me feedback on and ultimately approve to help things run efficiently and effectively. More information on this will be provided at the March 19th meeting. Anyone having questions or concerns or comments, please call me. Ray 1 Memorandum From the desk of Ray DeVine... To: Date: Subject: From: Honorable Mayor and City Council members March 9, 2001 Fete des Lacs Chairperson Ray DeVine I understand Mr. March informed you via memo that I was planning to attend the council meeting this coming week. I will be presenting the council a first rough draft of a proposed budget for the 200 I Fete des Lacs. The overall reason for my appearance is to gather input from the council regarding the items we are looking into for the city celebration. I am not asking you to approve the budget at this time. I am familiarizing you with it and gathering your input to discuss with the committee. I will plan to attend the March 28,2001 City Council meeting requesting approval of our budget. Hopefully, by including the council in the rough draft phase of the budget and considering your input we will avoid having to table or postpone the approval of our budget. Approval of our budget is necessary at the March 28, 2001 meeting in order for us to book some ofthe events that were so enjoyed last year. I would like to extend an invitation to each of you, if you have any questions regarding this proposed draft budget that you would like answered prior to the council meeting, feel free to call me, I would be more than happy to help familiarize you with this. It is very important to me to get your input at this juncture so that we can approve a final budget at the March 28th Council Meeting. Time is not on our side, we are running about one months behind last year, luckily we learned a lot from last years experience and this year is going much better. 2001 Fete des Lacs Budget (fIrst rough draft March, 2001) Please see attached breakdown and explanation sheets income expected expenses expected expected outcome I Parade 250 7500 -7250 Carnival 2500 8500 -6000 Operations 0 2350 -2350 Craft fair 875 875 0 Beach party 5000 5000 0 Softball tourney 500 500 0 Main stage 0 0 0 Advertising 0 3000 -3000 Fundraising 20000 0 20000 Beer sales 500 0 500 Food vendors 500 0 500 5K Walk/Run 2250 750 1500 Fireworks 0 2500 -2500 Totals 32375 30975 1140o~ Please consider thefollowing... Operations includes Restrooms $1150 Trash service ? Donated last year (I think) Parking $350 Land $50 Fencing/ribbon, etc. Shirts $300 Postage/Stationary $500 (send out one package of info regarding all area ofthe event) Softball Tournament Expenses Advertising $500 Income? Charge for Parking? $1000?Last year we did not charge for parking. Beach Party Expenses: Band Tent, tables, chairs $2750 $2313 Income: Buttons or admission $5000 (Note: the latest idea proposed for the buttons is to use an acrylic button that would cost much less than a steel button) Other considerations This year we have changed our fundraising strategies a little to offer more benefits to those businesses who decide to participate and offer citizens the opportunity to donate small amounts of money in exchange for reserved seating, preferred parking and other perks. We have potential income from charging food vendors a fee for their space or a percentage of their sales. Last year we did not charge a fee. We have an agreement that the Centerville Lions Club will reimburse us 10% of the beer sales profit. Last year this came out to be about $400. As you are aware this is a weather sensitive event, in other words, if the weather is pleasant the income numbers represented here could much better, inclement weather could reduce these income numbers. Centerville Fete des Lacs Date: To: From: RE: February 20, 2001 Festival Committee Festival Parade Planning 20nLFDLi;e3li~Budget We would like to report the parade planning is in full "swing". The following budget request below is based upon anticipated costs of providing the City ofCenterville with the most outstanding Fete Des Lacs 2001 parade. We appreciate your support and approval of this request. Trophies: $250.00 We will be judging the parade again awarding our Fete des Lacs, Voyageur & Heritage awards. Entertainment: $5000.00 Paid entries for parade (example-Bands, Etc) Postage: $400. 00 We will be sending out several mailings Three times. First is information post card, second is the parade application, and third is the parade route and parade spot number. Mailings: $350.00 Money for the purchase of paper, envelops, labels, etc for the mailers. Signing: $900.00 Materials required for marking off the parade spots, blocking of the roads and no parking signs. Reserves: $400.00 Misc.: $200.00 Unforeseen expenses TOTAL: $7500.00 ,AdvertisingJJudget'E.ete'desLaes20~1 The advertising this year needs to be more expansive to include more of other communities. I feel that our festival cannot grow to be a successful festival with people coming from our neighboring communities. I am counting on the fact that most of the residents in Centerville will know about our festival from last year so not as much advertising will need to be done here in town as far as newspaper ads. Press Publications 1571.94 (White Bear Press, Quad, Shore View Press) July News article about the festival Two ads about the celebration (~ page) in each of the three newspapers ECM Publishers 566.00 (Forest Lake Times, Blaine Life, Blaine Banner Anoka Co. Shopper, St. Croix Valley Peach) July Two ads about the celebration (Y4 page) in each of the four newspapers. One ad (1/8 page) placed in the Blaine Banner. Hugonian July 150.00 (est.) News article about the festival Two ads about the celebration (1;4 page) La Journal June July Free Ad about the celebration ( ~ page) News article about the festival Ad about the celebration ( ~ page) Fliers July $50.00 Fliers will be distributed around area businesses. Advertising Budget Fete des Lacs 2001 Cable Channel June and July Free Volunteers wanted and a schedule of events with dates and times Centerville Web Site June and July Free Volunteers wanted and a schedule of events with dates and times Portable Electronic Sign $525.00 The ads, news articals and fliers, etc. will consist of the date and time and location of the festival. It will also consist of all the events and the dates and times of when those events will take place. I will show the committee the copies for your approval before they are submitted. Total Advertising Budget 2862.94 ,.. Craft Show and Business Expo Location: To be determined after all the events are planned. I will need approx.8000 sq.ft of space for the crafters. Date: August 4-5, 2001 12:00 - 5:00 pm. ~_____~e~. ~~~ ~"~-'~'--- Cost per space: The cost per each individual 12' x 12' space will be $25.00 with an additional cost of $1 0.00 per table rental if requested by the vendor. Money is required at the ti~e of registration and there will be no refunds. Re2istration Deadline: Registration is on a first come first serve bases and will stay open until all spaces are filled. If there is such a demand that more space is deemed necessary I will let the committee know and we could see about creating more space if available. Volunteers needed: 2 Bud2et request: Newspaper Advertising Road Signs Postage Misc. Total Estimated Income . Estimated Revenue $500.00 100.00 175.00 100.00 $875.00 ~ $875.00 - . $ 00.00 'Ii 2.001'~ami~4IBudget Vertical Endeavors $2000.00 Two days Petting Zoo $1000.00 Two days Due to the fact that a carnival company has not yet been found that will come to Centerville for our festival this year I am budgeting for an events company. We will need to rent equipment for entertainment purposes with all ages of people in mind. Items of Interest Titanic Slide Carnival Games Dunk Tank Mechanical Bull Merry Go Round Moon Walk I have not received all the information regarding pricing from the various entertainment companies to put together a final budget. Also, we are to have a guest appearance from Steve Gazoni who represents an entertainment company to give us more information on what he can provide to us. For that reason I would like to submit last years budget as a rough draft. I would expect the expenses to be somewhat higher but I do believe I could stay reasonably close to the some amount of funds. Last years budget amount was $8550.00, which included rides, games and prizes. By using last years income as a guide I would expect to have a revenue of approximately $2500.00 Respectfully, Karla DeVine FET DE LACS SUB COMMITTEE REPORT March 5, 2001 "Festival of Lakes.5k and 1 mile walk" UP front costs: T-shirts $5.50-$6.00 each (150 needed) Awards $150.00 (approx) ~~\ So<~" ~o ...Jo \~ After event cos~ Vacation Sports $400.00 minimum or $4.00 prerace/$5.00 race day Anoka County Park fee $250.00-$300.00 use of road permit fee? Sponsors will pay for: refreshments, t-shirts, awards, misc. *Number of volunteers needed is still unclear at this time. (?10-20?) *Race course is not finalized at this time. Would like to finish on Main St-in front of Jumpin Java. Possibly starting at Laurie LaMotte Park through Anoka County Park and finish at JJ. Vacation Sports will advertise for race. They will post results on Raceline. (Web) ~{Y\I ~W ; \ 5 ,I \J-JU)ULtG 10,1 y wctCtNV -b , ~ cS" ",'0<--" \ cp ~o- 4461 Lake Avenue South. White Bear Lake. MN'55110 (651) 653-7401 . (800l 361-0032 . FAX (651) 653-3746 www.vacationsports.com Here are a few different ways that I feel I can help. Option 1. I can provide you with advice and equipment. The advice is free. The equipment charges are the following: Digital Time Clock - $100.00 Time Machine for finish time - $50.00 Finish Line shoots - $15.00 P A System - $25.00 Mile Markers - $5/each Mile 1, Mile 2, Mile 3. Numbers and Pins - 22 cents each I also have tents, cones, banners and other race equipment that would be available if you needed it. Option 2. I can also provide your event with the above equipment and with complete, accurate results for all participants. That additional charge would be $1.00/participant/pre race registration and $1.25/participant/race day registration. ~. I can manage the entire event for your org~ization. T~s would involve s,tart to finish event management. I would market the race III the many dIfferent ways pOSSIble, prepare all information for the entrants, set up the course and make sure the event day is what you expect. All race equipment is provided. During this entire period, I would work with you making sure I am providing you with the services you expect. For this I charge $4.00/pre race participant and $5.00/race day sign up participant/minimum $400.00, You are still responsible for the expense of the shirts and awards. I take care of the expense of numbers and pins. I would need help getting volunteers. The first two options are pretty straightforward. The third option can provide both of us with the greatest return. With this option, I have a financial incentive to get as many runners there as possible. The more runners at the race, the more money you also make. ~. ~ ".- Date: March 5, 2001 Street Dance: Band Deposit: $600.00 Sent to S. Ghizoni with signed Contract Band Fee: $2,150.00 Due upon performance "Beach Party" $100.00 Tent Decorations Tent Rental (40x80) $1,350 Based on last years cost Stage, Step and Skirt $580.00 " " Chairs (200) $213.00 may need more I Tables (25) $170.00 " I I Parkjn~ I 1 I Cost to rent land 350.00 Contact Henry Cardinal (651)429-6635 I I Permjt~ (City) ? Jim March Raffle: $0.00 Dean Johnson (Bass Gambling) Donated Tickets Fund Rajsjn~ $100.00 Postage, Letterhead, Copies Total.;. $5,513.00 , MEMO Date: March 8, 2001 To: Honorable Mayor and Council From: Administrative Staff Re: Additional Office Upgrade Enclosed, please find a copy of an estimate from Menards and Home Depot for the purchase of cabinets along the back wall in the copier area of City Hall. A comparison of the quotes are as tollows: MENARDS Quantity Item Amount Total 4 36" Base Cabinet $78.99 $315.99 2 15" Base Cabinet $44.99 $ 89.98 1 3" Filler $ 6.78 $ 6.78 1 6' Counter Top $29.10 $ 29.10 1 10' Counter Top $48.50 $ 48.50 Total $490.35 Tax 31.87 $522.22 HOME DEPOT Quantity Item Amount Total 4 36" Base Cabinet $79.99 $319.96 2 15" Base Cabinet $45.99 $ 91.98 1 3" Filler $ 7.79 $ 7.79 1 6' Counter Top $29.10 $ 29.1 0 1 10' Counter Top $48.50 $ 48.50 Total $497.33 Tax 32.33 $529.66 The items listed above are unfinished and would require staining and varnishing. These quotes also do not include installation which could be provided by the Public Works department if directed. These quotes were sale prices obtained back in November 2000. Administrative Staff requests approval of the items listed above in an amount not to exceed $600.00 to cover the costs of stain, varnish and the possibility of items no longer being on sale. y :.... N . ~. ., -..J ' ."" ~ \-,-1-,' \ -'~~'-'-'---i'-"'~~-'-; _ ,--Z ........ ==....... u_~-+~ .-.0 I~! . .~ 'I) -t r.' "~.' "I11II1I.. '.' r". \ : ~. I!V ..........~ t>,\ ~. ~ ~;-,f,~~-s .j ~..., \t) .. ~T ~~~ ~ ~M ~_'u_~ . ...-..--................-.....--..---- ... .-.--.-....."..-............ _..~... L :':~ - - -:. II. N-';-"~-T-- ~ as. ::l _.cue',. .tI.l ..-I '---;--..-~- ~ tlD ~ -I ' =.. ........ . .......- . , ' M _~______ ..-I r-.. ..-I N ----'-___...____. ..-I ~ ~ ''{\ "P ~~ M"~~. --'~ " :;. ~ ~ '''Y ~ .:t -N'\~'+\l i- t: ~i t'J~1 : ~ --tl~r~T-~ ~ 'tJ. ~'0 .~ ~'" 1'.1\' .~ ~ ;~ u o ~: .~.- .tJ4 t.l . --~,-~ c-J m 1'1' ' "'-. ~ Ik.\ t(\ l: --~-. N. :~-~-~- _ -,f- - (Xl ..-----...-. - "'- \iJ -rs.---" ~ -~- ~: "j ~ ~. .~ ~ V'tl -~ ~\ -- - \:: .' .- Tf\Ii--1Q. .,~. , - L5 _~:__..R~,~=t_L ~: .....'~ -:' --'~.-45~ . .. -~,..~--' ~ (J ~ <:!..)o-~ i , -'--J--\---\r-- Jt- ~ .~~ '0-'>, Oi ~, .,_1 ..... _.. i,e,.. ". ;~.-\ . '. ! ~\ ;,~ : --- ~) e). \. 'r-', i 'N .'.J ('\f) .,~~/ ------:---:-'-----t-.---.-,-.------;-~--,--- - -"- ......,---..-7--- - -~_. ---c-- "-.-.------,----.--.,,--'---;.------..:...---"--~ . ,- . - - - -. . - . . i .' , , ; . - ,-' -- ," ... ~ - ...." .,- -i- .~ -- ~ __~-~-~-~...-L----_ Q ~ N M ~ In <;g r-.. Co 2l'l o ..-I ~ ..-I N ..-I M ..-I ~ ..-I /"-c C/;"'" .7 r a .1'(. .. Cou~/--rcP' -~ , $z>z:::enAJ El>6'e~' 6 ,. 4 "2 ( !.5!- /0 j d &/ rJ ,f;:9. ~<Y &--POC~" b' j; C{2 'f:!L (ot 570 ~ r:'?"A.1 (..0 .'\,. b ~-r7Zi' f>:i ../ ' I . ~ ~ '(j 17 f";;t- ; I '" MEMO DATE: March 9,2001 TO : Honorable Mayor and Council FROM: Jim March RE Authorization to Advertise for a Full-time Receptionist ............................................................................ I would like to ask Council for authorization to advertise for a full-time receptionist. In speaking to Kris she says she enjoys the new position and is still learning some of the processes. Teresa Bender also endorses advertising for a full-time receptionist. The vacancy ofa full-time receptionist has created a backlog of work for the rest of the staff I would propose sending the ad on March 15th to the Quad and the LMC Bulletin. I would expect to conduct interviews during early to mid-April. The position would be entry-level at Grade 1, Step 1. Let me know if you have any questions prior to the meeting. .. . f 8 March 2001 MEMO To: Mayor Swedberg and City Council Re: Flammable Waste Trap and Water at Public Works From: Paul Palzer, Public Works Director/Building Official ............................................................................ This past month the floor drain at the public works building froze and upon thawing the line it was discovered that the drain went directly into the Clear Water Creek. This violates State law and a flammable waste and sand trap needs to be installed and the drain connected to the sanitary sewer system. Along with this, the City should hook the building up to City water with a six-inch water line for a future fire suppression system to the building. I have received an estimate from Ro-So Contracting and after discussing the project with the City's+ Engineer, I believe the project should be bid out as an alternate to another city project. I would request that the Council approve the City Engineer to develop plans and specifications for the project in conjunction with the next water or sewer project. . . PROPOSAL . RO-SO CONTRACTING, INC. UNDERGROUND UTILITY CONTRACTORS 7137 20TH AVENUE NORTH · CENTERVILLE, MN 55038 · PHONE: 651-429-2669 · FAX: 651-429-0471 CITY OF Ct...NTSRY I k.l-t- DATE 2-lto- 0/ JOB NO. JOB NAME SSW SR <t- WP,\~R LUOR,'f( PUBLIC. tDOR-i<5 BU/L[JINb RTTN": PAuL LOCATION QUANTITY DESCRIPTION UNIT EXTENSION J. RE...rnoyt:. c...oNCRS TE- FLOOR- IN SJ./oP 2. INSTALL. O\\.... T \<-A f> / \ p.. 'N y... ------- -- ]. R.uN tV S [).) 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R'Ur10VL q... t<..SPLACL ,A P P I<O,)C ~'-_. -------.- -.---------".- 550 5'( Of B \...Ac...:~..,o r' \ .~.L~50 __ ~--,..--_-.._--- --------,,-_._------ , .l. .J!. 0 , ,C)- MEMO Date: March 8, 2001 To: Honorable Mayor and Council From: Jill Lien Re: Recommendations from Parks and Recreation Committee The following motions were made by the Parks and Recreation Committee at their regularly scheduled meeting held on March 7, 2001. Motion by Mr. Porter, seconded by Mr. LeBlanc to allow Mr. Peterson to purchase cookies for Earth Day in an amount not to exceed $50.00, and to allow Mr. Walter to purchase pop in an amount no to exceed $50.00. All in favor. Motion carried unanimously. Motion by Mr. Walter, seconded by Mr. LeBlanc to recommend to City Council to move to a seven (7) member Parks and Recreation Committee. All in favor. Motion carried unanimously. Motion by Ms. De Vine, seconded by Mr. Porter to recommend to City Council to request bids for running 600 Amp electrical service at Laurie LaMotte Memorial Park, per the specifications provided by the City Engineer. All in favor. Motion carried unanimously. Motion by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council the rental of ADA Satellite units at all five (5) parks, per Mr. Palzer's recommendation. All in favor. Motion carried unanimously. tervi{{e Tstab[ished 1857 FINANCIAL STATEMENTS FEBRUARY, 2001 City of Centerville Cash, Investments and Debts Checking Balance As of 2/28/01 3.87% Interest $2,081,151 Plus Revenue in March $37,078 Less Expenses in March $80,848 IFIRSTAR CHECKING ACCOUNT BALANCE I $2,037,3821 INVESTMENTS CD 3006093151 4.80% Interest Matures 01/12/02 $1,071 CD 4670 4.80% Interest Matures 12/30/01 $1,289 CD 15057 Matures 11/5/00 $194,186 CD 3370 5.20% Interest Matures 12/18/00 $124,428 Money Market 1807180 5.36% Interest $331 ,202 Money Market 1807113 5.36% Interest $123,296 FIRSTAR BANK - MARKET VALUE $775,4721 I LEAGUE OF MN MONEY MARKET 6.40% Interest $999,491 md 6.00% Interest Matures 01/28/09 $98,125 ....,D 7.00% Interest Matures 08/06/07 $96,000 Bond 6.35% Interest Matures 05/04/06 $100,142 Bond 6.95% Interest Matures 11/13/06 $101,219 MONEY FUNDS $145,014 SALOMON SMITH BARNEY - MARKET VALUE $540,500 INVESTMENTS $2,315,4631 ITOTAL CASH & INVESTMENTS 1 $4,352,8451 $221,076 $223,550 ITOTAL DEBTS I $444,6261 CITY OF CENTERVILLE MONTHLY ACTIVITY REPORT 1 ACCT. #1 RECEIPTS JAN. FEB. YTD 31000 General Property Tax 15,438 0 15,438 32000 Special Use/Gradina/Burnina 0 60 60 32100 Rental/Liquor Licenses 110 320 430 32180 Plumbinq Permits 639 400 1,039 32200 Animal Licenses 40 48 87 32210 Buildina/Mech. Permits 5,810 16,516 22,325 32225 ElectricallnsDections 446 228 673 32250 Fees - Mailbox 50 75 125 32260 Antenna Leases 21,216 0 21,216 32300 Fees - Bldq. Site Maintenance 450 900 1,350 33401 Aid-Local Goyernment 34,994 0 34,994 33402 Homestead Credit 55,001 0 55,001 33405 Fire Relief Aid 0 0 0 34107 Fees - Assessment Search 20 40 60 34780 Fees - Parks 0 0 0 35000 Fines/Forfeits 3,319 1,649 4,969 35101 Aid-Police State 0 0 0 36110 Special Assessments - Pre-Paid 60 0 60 36120 Special Assessments - County 0 0 0 36130 Admin. Enterprise Fund 0 0 0 36200 Miscellaneous Revenue 20 0 20 36210 Interest Earninqs 9,743 6,072 15,815 36235 Escrow Deposits 0 0 0 36240 Cable Commission Reimb. 0 0 0 36250 Fire Disl. Reimbursement 0 0 0 36270 Refu nds/Rei mbu rsements 896 15 912 36280 Sales Tax Collections 0 0 0 36000 Newsletter Revenue 0 0 0 Totals 148,250 26,321 174,572 I ACCT. #1 EXPENSES JAN. FEB. YTD 41110 Council Expense 0 911 0 41400 Administration Expense 9,857 43,828 9,857 41410 Elections 0 0 0 41500 Financial Administration 1,500 0 1,500 41550 Assessinq 0 15,078 0 41600 Law/Legal Services 3,236 3,684 3,236 41910 Planninq & Zonina Commission 358 200 358 41940 Gov'1. Buildinq/Plant 0 0 0 41950 Enqineerinq Services 0 236 0 42110 Police Administration 23,143 9,978 23,143 42280 Buildinq-City Hall/Fire DeDI. 4,178 23,352 4,178 42285 Fire Protection 17,032 0 17,032 42400 Inspection - Buildinq 212 6,785 212 42403 Inspection - Electrical 423 319 423 42500 Civil Defense 192 0 192 42700 Animal Control 0 0 0 43000 Public Works 3,706 12,368 3,706 43100 Hwy., Streets, & Roads 3,297 5,517 3,297 43140 Lonq Term Maintenance 0 0 0 43220 Street Cleaninq 0 0 0 45200 Parks - General 636 3,009 636 45202 Parks - Areas 0 1,052 0 45410 Comprehensive Plan 0 0 0 46000 Improvement Proiects 0 0 0 46500 Economic Dev. Committee 100 55 100 49000 Miscellaneous 222 0 222 49240 Insurance 0 0 0 49390 Transfers Out 0 0 0 49995 Capital Improvement 0 0 0 Totals 68,092 126,370 68,092 CITY OF CENTERVILLE REVENUE EXPENSES %OF BUDGET 2001 YEAR TO BUDGET ITEM ACCT. # REVENUE BUDGET DATE BALANCE RECEIVED 31000 General Property Tax 1,210,000 15,438 1,194,562 1% 32000 Soecial Use/Gradinq/Burnina 1,500 60 1 ,440 0% 32100 Rental/Liauor Licenses 10,360 430 9,930 4% 32180 Plumbinq Permits 2,000 1,039 961 52% 32200 Animal Licenses 150 87 63 58% 32210 Buildinq/Mech. Permits 102,600 22,325 80,275 22% 32225 Electrical Inspections 4,000 673 3,327 17% 32250 Mail Box Fees 1,050 125 925 12% 32260 Antenna Leases 21,119 20,307 812 0% 32300 Site Maintenance Fees 9,450 1,350 8,100 14% 33401 Aid-Local Government 25,280 34,994 -9,714 138% 33402 Homestead Credit 110,028 55,001 55,028 50% 33405 Fire Relief Aid 0 0 0 0% 34107 Assessment Search Fees 600 60 540 10% 34780 Park Fees 100 0 100 0% 35000 Fines/Forfeits 32,580 4,969 27,611 15% 35101 Aid-Police State 15,000 0 15,000 0% 36110 Soecial Assessments - Pre-Paid 0 60 -60 0% 36120 Special Assessments - Countv 0 0 0 0% 36130 Admin. Enterorise Fund 21,840 0 21,840 0% 36200 Miscellaneous Revenue 5,000 20 4,980 0% 36210 Interest Earninqs 76,695 15,815 60,880 21% 36235 Escrow Deposits 0 0 0 0% 36240 Cable Commission Reimb. 0 0 0 0% 36270 Refu nds/Rei mbu rsements 5,000 912 4,088 18% 36280 Sales Tax Collections 0 0 0 0% 36300 Newsletter 0 0 0 0% Totals 1,654,352 174,572 1,480,690 11% %OF BUDGET 2001 YEAR TO BUDGET ITEM ACCT. # EXPENSES BUDGET DATE BALANCE RECEIVED 41110 Council Exoense 14,858 0 14,858 0% 41400 Administration Expense 319,937 9,857 310,080 3% 41410 Elections 0 0 0 0% 41500 Financial Administration 8,000 1,500 6,500 19% 41550 Assessinq 14,250 0 14,250 0% 41600 Law/Leaal Services 49,925 3,236 46,689 6% 41910 Planninq & Zoninq Commission 1,540 358 1,182 23% 41940 Gov't. Buildina/Plant 0 0 0 0% 41950 Enaineerinq Services 25,250 0 25,250 0% 42110 Police Administration 373,335 23,143 350,192 6% 42280 Buildina-Citv Hall/Fire Deol. 17,300 4,178 13,122 24% 42285 Fire Protection 68,128 17,032 51,096 25% 42400 Inspection - Buildina 92,401 212 92,189 0% 42500 Civil Defense 600 192 408 32% 42700 Animal Control 300 0 300 0% 43000 Public Works 143,688 3,706 139,982 3% 43100 Hwv., Streets, & Roads 0 3,297 -3,297 0% 43140 Lona Term Maintenance 58,000 0 58,000 0% 43220 Street Cleaninq 0 0 0 0% 45200 Parks - General 148.712 636 148,076 0% 45202 Parks - Area 0 1,052 0 0% 45410 Comprehensive Plan 0 0 0 0% 46000 Improvement Projects 0 0 0 0% 46500 Economic Dev. Committee 6,500 100 6,400 2% 49000 Miscellaneous 0 222 -222 0% 49240 Insurance 0 0 0 0% 49390 Transfers Out 122,000 0 122,000 0% 49995 Caoitallmprovement 189,627 0 189,627 0% Totals 1,654,352 68,092 1,586,260 4% CITY OF CENTERVILLE Cash Receipts 03/08/01 3:51 PM Page 1 Last Tran Batch Account Dim Descr Amount Date Refer Comments Name FUND 101 Act Type R Revenue R 101-32100 Rental/Liquor Licenses $60.00 3/6/01 o Rental Renewal 6937 & 6939 3-06-01 R 101-36270 Refunds/Reimbursements $0.25 3/6/01 o Photo Copy 3-06-01 R 101-32200 Animal Licenses $7.50 3/6/01 o Dog License #140 3-06-01 R 101-32210 Building/Mech. Permits $20.50 3/6/01 o Mechanical Permit # M01-012 3-06-01 R 101-32210 Building/Mech. Permits $2,508.80 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 101-32250 Mail Box Fees $25.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 101-32300 Site Maintenance Fees $225.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 101-32100 Rental/Liquor Licenses $180.00 3/6/01 o Rental Renewal 3-06-01 R 101-36270 Refunds/Reimbursements $0.25 3/6/01 o Photo Copy 3-06-01 R 101-32225 Electrical Inspection $45.00 3/6/01 06970 Dupre Rd #C01-012 & 1 3-06-01 R 101-34107 Assessment Search Fees $20.00 3/6/01 o Special Asses. Search 1662 3-06-01 R 101-36280 Sales Tax Collections $2.50 3/6/01 o Utilities 3-06-01 R 101-32100 Rental/Liquor Licenses $50.00 3/6/01 o Rental Renewal 3-06-01 R 101-36300 Newsletter $100.00 3/7/01 o ADL Muffler, Inc. Ad 03-07-01 R 101-34107 Assessment Search Fees $60.00 3/7/01 o Special Asses. Seach Hunter' 03-07-01 Act Type R Revenue $3,304.80 'UNO 101 $3,304.80 FUND 415 Act Type R Revenue R 415-32350 Storm Water Drainage F u $200.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 415-32350 Storm Water Drainage Fu $197.80 3/6/01 o Utilities 3-06-01 R 415-32350 Storm Water Drainage Fu $188.69 3/7/01 o Utilities - Batch # 1291 03-07-01 Act Type R Revenue $586.49 FUND 415 $586.49 FUND 436 Act Type R Revenue R 436-36100 Special Assessments $15,050.41 3/7/01 01662 Hunter's Trl - Spec. Ass 03-07-01 Act Type R Revenue $15,050.41 FUND 436 $15,050.41 FUND 601 Act Type R Revenue R 601-37150 Water Connect/Reconnect $1,300.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 601-34600 Water Meter Charges $276.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 601-37100 Water Sales $1,939.81 3/6/01 o Utilities 3-06-01 R 601-34400 Safe Drinking Water Fee $5.21 3/7/01 o Utilities - Batch #1291 03-07 -01 R 601-37100 Water Sales $1,674.01 3/7/01 o Utilities - Batch #1291 03-07-01 Act Type R Revenue $5,195.03 FUND 601 $5,195.03 ~UND 602 t Type R Revenue R 602-37250 Sewer Connect/Reconnec $1,750.00 3/6/01 o 6972 Brian Dr - Avalon Home 3-06-01 R 602-37200 Sewer Sales $3,823.16 3/6/01 o Utilities 3-06-01 Account Last Dim Descr o 6972 Brian Dr - Avalon Home 3-06-01 o Utilities - Batch # 1291 03-07-01 R 602-34700 SAC Charges R 602-37200 Sewer Sales Act Type R Revenue FUND 602 FUND 622 Act Type R Revenue R 622-34950 Other Revenues Act Type R Revenue FUND 622 Grand Total CITY OF CENTERVILLE Cash Receipts Amount $1,150.00 $3,843.25 $10,566.41 $10,566.41 $2,375.00 $2,375.00 $2,375.00 $37,078.14 03/08/01 3:51 PM Page 2 Tran Date Refer Comments Batch Name 3/6/01 3/7/01 3/7/01 o Spring Lake Park Lions - Jan. 03-07-01 CITY OF CENTERVILLE Check Summary Register Name Check Date 10100 FIRSTAR CHECK ACCT UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid CK #15498 #15531 #15533 #15527 #15528 #15529 #15530 #15532 BANYON DATA SYSTEMS INC BARNA, GUZY & STEFFEN L TO CALIFORNIA CONTRACTORS SUPPLlE CENTENNIAL LAKES POLICE DEPT CLEARWATER CREEK CONNEXUS ENERGY D.J.'S MUNICIPAL SUPPLY CO. FIRSTAR BANK USA, NA FS TEAM MANAGEMENT, INC. GENERAL OFFICE PRODUCTS GRANGERS BUMPER TO BUMPER HAWKINS WATER TREATMENT HUGO FEED MILL INSTRUMENTAL RESEARCH INC INTERNATIONAL UNION OF OPERATI LEAGUE OF MN CITIES INS TRUST MARCH, JAMES MCLEOD USA METRO SALES INCORPORATED METROCALL METROPOLITAN COUNCIL ENVIROMEN MINNEGASCO* NATIONWIDE RETIREMENT SOLUTION NCPERS LIFE INSURANCE OFFICE MAX OLSON'S SEWER SERVICE, INC. PRESS PUBLICATIONS PUBLIC EMPLOYEES RETIREMENT QWEST SUBURBAN INSPECTIONS SWEENEY, KRIS TIME SAVER TOM THUMB U.S. POSTAL SERVICE US BANK CORPORATE TRUST SVCS VERIZON WIRELESS, BELLEVUE WISCONSIN DEPART. OF REVENUE XCELENERGY Total Checks MANUAL CHECKS UNITED STATES BUSINESS MACHINES, INC. WISCONSIN DEPT. OF REVENUE WISCONSIN DEPT. OF REVENUE POSTMASTER IRS/COUNTY BANK MINNESOTA DEPT OF REV. BUILDING CODES & STANDARDS MINNESOTA DEPT OF REV. Friday, March 09, 2001 Page 1 of 1 Check Amt $1,408.07 $4,188.00 $80.70 $31,511.25 $304.37 $342.23 $65.55 $744.48 $422.50 $1,193.99 $5.85 $1,666.48 $43.33 $28.00 $29.00 $610.00 $300.00 $431.35 $721.82 $67.72 $9,062.40 $7,309.63 $601.94 $12.00 $421.51 $125.00 $222.00 $1,210.16 $52.00 $324.00 $9.90 $277.50 $88.00 $500.00 $607.25 $201.35 $10.00 $2,471.68 $67,671.01 158.69 411.81 30.31 223.20 3,488.58 586.03 60.00 .22 TOTAL MANUAL CHECKS $ 4,958.84 TOTAL CHECKS $ 72,629.85 ~ <( Ql CD OJ Ii) &. ..- ..- ..- o Oi o ?i o W ...J ...J - > c:: w II" - W () U. o >- I- - () ~ co E E ::s (f) >- ~e w ..- w 0 ~ :;:: CO {l .. 0 c. ._ :I ... e ~ C) >. ~~ c.. - - o ~ ~ CO a.. >. '<t <Xl Ol <Xl '<t 0 0 ca '<I: 0> ~ 0 '<t CD c.. ..- r-.: "" Ii) c:i a:i c:i N m 0 ~ CJ') 0 0> ~ ~ ~ ~ E,t7 ~ := <R- <R- <R- Qi z ~ ~ E ;:!: :I N "0 <R- > I'- N ~ '" N "" <R- '<t <R- o N Ii) N -<i c:i ..- CD <R- <R- ><'0 ca ell I-.! Qj ..c:: en o Ii) Ol o N CD c:i CD oi I'- I'- <R- <R- ..- <R- l!! 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I'- Ol CD 0 <R- N <R- UJ :J <.9 o I I- 0::: UJ I en (L o ~ S Q ~ UJ UJ W Z ::.:: ::.:: (f) CD '<t <Xl <Xl o 0 o 0 o 0 o 0 o 0 o 0 o 0 <Xl CO o o o o o o o CD Ii) t- "" t- 0 <Xl 0 '<t, 0, ..- ..- <R- <R- z <t: W (f) I- W (f) 0::: 0::: W ::.:: I- ~ ci UJ W Z o W Z W W S Cll (f) Ol 0 CD CO o 0 o 0 o 0 o 0 o 0 o 0 o 0 "" ~ t- ..- N a5 <R- <Xl '? CO '<t '<t <R- '<t Ol ui '<t "" <R- ..- '? Ol CD Ii) <R- '<t Ol C""i <Xl ..- <R- ..- Ii) u:i <Xl t- <R- "" o u:i <Xl Ii) <R- <Xl CD r-.: '<t Ii), <R- t- "" c:i t- t-, ..- ..- <R- N <0 ui CO <0, N ..- <R- <Xl <Xl N CD ~ 0 r-.: I'- C""i '<t CD I'- ~~ ~ ~K <R- <R- "C S2 :'"'!II) co :I W "en Ol-OJ al-o 8. C1Iro ro(f) ~t3 C Q; :5 ro ffi ro ~ ~ Q) "g ~ (5 Cl>lJ...~en<{1- OJ <Xl C Ii) o <Xl Z <Xl '<t ",,' <R- March 5, 2001 To: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes From: Milo Bennett Subject: Approval for payment of March payroll expense. Your approval of March payroll expense as listed on the attached copy of the check register, checks #5146 - 5190, in the amount of $22,561.63, is hereby requested. mb/nw cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File Mat' 105, 2001 '3:58 AM CENTEf~JIAL FIRE DISTRICT Page PAYROLL COMPUTER CHECK REGISTER CHECK# EMP NUM EMPLOYEE NAME DEPT SOC-SEC-NUM CHECKBOOK/ACCT GROSS PAY DEDUCTIONS NET PAY 5146 1'3'310 ALBERG, JOHN FIR 477-810-8643 513.1010 1104.44 4108.56 5147 19810 AMACHER, JEFFREY FIR 468-810-7241 726. 75 1410.54 586.21 5148 1E'01 BANGERT, RICHARD M FIR 476-64-2483 1,597.13 2610.1010 1,337. 13 514'3 12103 BARNARD, RICHARD K FIR 473-72-9232 532.00 1107.71 424.29 51510 1208 BEHR, SCOTT A FIR 469-72-10933 365.510 81. 310 284.20 5151 12310 BOGEfJRE IF, KERRY FIR 471-810-1639 128.25 41. 86 86.39 5152 2857 BOLD T , ROBERT FIR 38'3-86-28.57 363. 75 79.27 284.4B 5153 12613 BROKER, MICHAEL A FIR 474-76-71059 68.1010 31. 99 36.131 5154 1265 BRUDER, DAVE FIR 4710-710-5771 1,275.13 2310.49 1,1044.64 5155 13410 CHEVALLIER, THIERRY B FIR 475-17-26107 312.38 71. 53 2410.85 5156 13510 CISEWSKI, JERRY L FIR 472'-64-5874 8010.63 1410.1010 6610.63 5157 13810 COL VARD, BRIAN T FIR 471-%-10694 223.13 56.24 166.8'3 5158 5966 COOPER, DARYL FIR 469-910-5%6 335.63 75.87 259. 76 515'3 1390 CRUZ, RAYMOND FIR 563-2'3-3961 285.1010 68. 13 216.87 51610 141010 DOMITZ, STUART C FIR 46'3-84-22106 351. 510 77. 110 274.410 5161 151010 ENGlUND, DESMOND IrI FIR 477-42-5994 448.13 88.1010 360.13 5162 161010 FRENCH, TOM FIR 472-810-5434 878.75 164.74 714.101 5163 1740 GARDNER, TODD FIR 474-94-7433 5610.510 112. 13 448.37 5164 21410 KERFELD, GLENN FIR 477-64-8989 3610.1010 74.1010 286.013 5165 .-,.-,.-,") LALLIER, DAN! EL FIR 476-910-0461 724.38 138.510 585.88 c.eeL.. 5166 2210 LAUDERBAUGH, RANDYD FIR 474-80-1592 1,306.00 215.013 1,1091. 00 5167 2250 LEE, STEVE FIR 473-60-9468 531. 25 1iO€t.€tiO 431. 25 5168 2340 t~ENCH, MIKE J FIR 4Ei3-58-7387 849.38 148.1010 7101. 38 516'3 2360 MISCHf-:E, VJiTHY FIR 470-86-7273 1,3110.75 2.36. €t1 1,074.74 51710 5555 MISCHKE, SCOTT FIR 472-17-5516 833.00 157.08 675.92 5171 '-I-'CC' MISCHKE,- THOMAS G FIR 474-80-29105 1,224.25 2210. 75 1,003.50 c.~u..J 5172 .,-."",1:' MOE, DON FIR 473-66-0727 199.75 52.90 146.85 Lj/..J 5173 2380 MOHLER, ARTHUR E FIR 473-710-2821 1,062.00 179.00 883.e0 5174 8029 NADEAU, SCOTT FIR 472-86-8€t29 544.00 108.89 435. 11 5175 24410 NORBERG, DEWAYNE C FIR 471-710-61'37 5108. 13 1104.37 40.3. 76 5176 25510 OLSON, GLEN A FIR 476-64-53010 1, 2e7. 63 2100.130 1,007.63 5177 2630 PETERSON, JERRY FIR 5103-410-10991 371. 25 76.100 295.25 5178 2640 PETERSON, MIKE T FIR 476-76-62101 1,094.63 184.00 9110.6-3 5179 27310 REITER, RONALD FIR 475-75-8397 2104.1010 52.'36 151. e4 51810 27510 ROBERTSON, GORDON C FIR 4710-68-31103 65.63 29.95 35.68 5181 2770 ROLSTAD, RANDY T FIR 474-76-4827 819.13 143.00 676.13 5182 2810 SCOTT, JAMES L FIR 337-54-1513 624.63 122.106 5102.57 5183 2820 SHIKOWSKY, STEVE FIR 473-50-9871 454. 75 88.00 36E.. 75 5184 2825 STAFKI, ROBERT FIR 471-710-51084 592.88 117. 610 475.28 5185 2830 STARK, MARC FIR 368-78-2269 458.38 95.65 362. 73 5186 28613 STEWART, KEVIN J FIR 475-92-3272 1,2108.63 219.53 989.113 5187 2880 SWEENEY, TERRANCE H FIR 396-510-24100 346.38 77.102 269.3E, 5188 2'320 TASCHUK, ALLEN S FIR 470-78-1317 410.88 87.96 322.92 5189 2'3410 THELL, PAUL FIR 4710-80-9566 3106.100 71.44 234.56 51'310 2945 THELL, TIM FIR 470-8e-8515 514.25 104.46 409. 79 ---------------- -------------- ---------------- ---------------- -------------- ---------------- TOTALS $27,897.110 $5,335.47 $22,561.63 PAYROLL SUMMARY FICA Social Security FICA pledicare Fedetal Tax WIthheld Withheld E~ployer Owed Withheld Employet. Owed Advanced EIC Payments Made $2,786.010 to 013 $.010 $246.47 $246.47 Uilil March 5, 2001 To: City Council City of Circle Pines City Council City of Centerville City Council City of Lino Lakes From: Milo Bennett Subject: Approval for payment of March payroll expense. Your approval of March payroll expense as listed on the attached copy of the check register, checks #5146 - 5190, in the amount of $22,561.63, is hereby requested. mb/nw cc: 7 Circle Pines City Council 7 Centerville City Council 7 Lino Lakes City Council 2 File . Mar 135\ 21301 '3:.58 AM CENT~JIAl FIRE DISTRICT Page PAYROLL COMPUTER CHECK REGISTER CHECK,# EMP NUM EMPLOYEE NAME DEPT SOC-SEC-NUM CHECKBOOK/ACCT GROSS PAY DEDUCTIONS NET PAY 5146 1'3'30 ALBERG, JOHN FIR 477-80-8643 51.3.00 1134.44 408.56 5147 1980 AMACHER, JEFFREY FIR 468-813-7241 726. 75 140.54 586.21 5148 1201 BANGERT \ RICHARD M FIR 476-64-2483 1,597.13 2613.1313 1,337.13 514'3 1203 EARNARD, RICHARD K FIR 473-72-9232 532.013 1137.71 424.29 5150 1208 BEHR, SCOTT A FIR 469-72-0933 365.50 81. 313 284.210 5151 1230 BOGENREIF, KERRY FIR 471-813-1&39 128.25 41.86 86.39 5152 2857 BOLDT, ROBERT FIR 389-86-28.57 363.75 79.27 284.48 5153 1260 BROKER, MICHAEL A FIR 474-76-71359 68.013 31.99 36.01 5154 1265 BRUDER, DAVE FIR 470-70-5771 1,275.13 230.49 1,044.64 515-5 1340 CHEVALLIER, THIERRY B FIR 475-17-2607 312.38 71. 53 2410.85 5156 1350 CISEWSKI, JERRY L FIR 4 72-EA-587 4 8013.63 1413.1313 6613.63 5157 1380 COLVARD, BRIAN T FIR 471-%-0694 223.13 r::~ .....t/ 166.8'3 ;Jb.c'l 5158 5966 COOPER, DARYL FIR 469-90-5966 335.63 75.87 259. 76 5159 1390 CRUZ, RAYMOND FIR 563-29-3961 285.013 68. 13 216.87 51613 1400 DOMITZ, STUART C FIR 469-84-2206 351. 513 77.10 274.40 5161 1500 ENGLUND, DESMOND W FIR 477-42-5994 448. 13 88.00 3613.13 5162 1600 FRENCH, TOM FIR 472-80-5434 878. 75 lEA,74 714.01 5163 1740 GARDNER, TODD FIR 474-94-7433 5613.50 112. 13 448.37 5164 2140 KERFELD, GLENN FIR 477-64-8989 360.00 74.00 286.00 5165 ccC:t LALLIER, DANIEL FIR 476-90-0461 724.38 138.50 585.88 5166 2210 LAUDERBAUGH, RANDY D FIR 474-80-1592 1,306.00 215.00 1,091. 00 5167 2250 LEE, STEVE FIR 473-613-9468 531. 25 1130.130 431. 25 5168 2340 MENCH, MIKE J FIR 46'3-58-7387 849.38 148.00 701. 38 51Ei3 2360 MISCHf-:E, KATHY FIR 4713-86-7273 1,310.75 236.01 1,074.74 5170 5555 MISCHKE, SCOTT FIR 472-17-5516 833.00 157.08 675.'32 5171 ':Ii'CC' MISCHKE, THOMAS G FIR 474-80-2905 1,224.25 2213. 75 1,003.50 ......<:hJ 5172 2375 MOE, DON FIR 473-E/6-13727 199.75 52.90 146.85 5173 2380 MOHLER, ARTHUR E FIR 473-70-2821 1,062.00 179.130 883.00 5174 8029 NADEAU, SCOTT FIR 472-86-8029 544.130 108.89 435.11 5175 2440 NORBERG, DEWAYNE C FIR 471-70-6197 508.13 104.37 40.3. 76 5176 2550 OLSON, GLEN A FIR 476-EA-5300 1,207.63 200.00 1, 13137. 63 5177 26313 PETERSON, JERRY FIR 503-40-0991 371. 25 76.130 295.25 5178 2fA13 PETERSON, MIKE T FIR 476-76-6201 1,1394.&3 184.130 9113.E,3 5179 2730 REITER, RONALD FIR 475-76-8397 204.1313 52.'36 151. 04 51813 -:7513 ROBERTSON, GORDON C FIR 470-68-3103 55.63 29.95 35.E.8 51Bl 27713 ROlSTAD, RANDY T FIR 474-76-4827 819. 13 143.130 676.13 5182 2810 SCOTT , JAMES L FIR 337-54-1513 E,24.&3 122.135 5132.57 5183 2820 SHIKOWSKY, STEVE FIR 473-513-9871 454. 75 88.013 366.75 5184 2825 SFlFKI, ROBERT FIR 471-713-5084 592.88 117. 60 475.28 5185 28313 STARK, MARC FIR 36B-78-2269 458.38 95.65 362. 73 5186 2860 STEWART, KEVIN J FIR 475-'32-3272 1,208.63 219.53 989. 10 5187 2880 SWEENEY, TERRANCE H FIR 396-50-24130 346.38 77.132 269.36 5188 2'320 lASCHUK, ALLEN 5 FIR 4713-78-1317 410.8B 87.96 322.92 5189 29413 THELL, PAUL FIR 470-80-9566 306.00 71. 44 234.56 51'313 2945 II-El, TIM FIR 4713-80-8515 514.25 104.45 409. 79 ---------------- -------------- ---------------- ---------------- -------------- ---------------- TOTALS $27,8'37.113 $5\335.47 $22, 561. (;3 PAYROLL SUMMARY FICA Social Security FICA Nedicare Advanced EIC Payments Mad2~ Federal Tax Withheld Withheld Eijplo\'er Owed Withheld Ellployer' Owed $2,786.00 $.00 $.013 $246.47 $24&.47 l. 013 Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax March 6, 2001 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12567 - 12590, in the amount of $8,466.79 is hereby requested. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 03/06/2001 12567 Anoka-Technical College 42220 - Travel, Conference, School 235.00 03/06/2001 12568 Centennial Utilities 42251 - Station 1 Gas 789.37 03/06/2001 12569 Chief Supply 42130 - Equipment Expense 130.76 03/06/2001 12570 Circle Pines Office Products 42180 - Office Supplies 69.76 03/06/2001 12571 Dan Lallier 42220 - Travel, Conference, School 35.00 03/06/2001 12572 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 4,141.70 03/06/2001 12573 Fire Instructors Association of Minnesota 42190 - Fire Prevention Supplies 69.48 03/06/2001 12574 Glen Olson 42180 - Office Supplies 8.51 03/06/2001 12575 Hugo Feed Mill & Elevator 42230 - Cleaning Supplies 21.78 03/06/2001 12576 Jeff Amacher 42220 - Travel, Conference, School 13.00 03/06/2001 12577 Milo Bennett 42280 - Miscellaneous Expense 1,474.71 03/06/2001 12578 MN Chapter IAAI/Jeffrey G. Schadegg 42220 - Travel, Conference, School 280.00 03/06/2001 12579 North EMS Education 42220 - Travel, Conference, School 119.00 03/06/2001 12580 Our Design, Inc. 42190 - Fire Prevention Supplies 109.95 03/06/2001 12581 Oxygen Service Company, Inc. 42270 - Breathing Air 118.00 03/06/2001 12582 pagenet 42240 - Telephone Expence 79.18 03/06/2001 12583 Press Publications 42280 - Miscellaneous Expense 54.00 03/06/2001 12584 Sunshine Lightning Company 42110 - Other Maintenance 157.35 03/06/2001 12585 Tom Mischke 42130 - Equipment Expense 4.77 03/06/2001 12586 Verizon Wireless 42240 - Telephone Expence 151.19 03/06/2001 12587 Viking Office Products 42180 - Office Supplies 28.81 03/06/2001 12588 Viking Trophies, Inc. 42280 - Miscellaneous Expense 180.69 03/06/2001 12589 Zep Manufacturing Company 42230 - Cleaning Supplies 81.78 03/06/2001 12590 Stacy's Specialty Stitching 42280 - Miscellaneous Expense 113....Q.Q Total $8,466.79 J Memorandum From the desk of Ray De Vine... To: Date: Subject: From: Honorable Mayor and City Council members March 8, 2001 Committee member appointment Chairperson Ray DeVine As I know you are aware we had a member of the Fete des Lacs Committee resign at the second meeting, Ms. Rehbein sited time constraints. We accepted her resignation and city staff has advertised the opening. I am happy to announce that Patricia Scott has turned in a letter to be part of our committee. I feel that Pat has a great knowledge and connection with the members of the community and will be a great asset to the Fete des Lacs Committee. I am recommending to council to approve Patricia Scott as the replacement member on the Fete des Lacs committee. As always, I would like to thank you in advance for your consideration. J Subject: Date: Mon, 5 Feb 2001 14:05: 16 -0800 (PST) From: Maryanne <mmrehbein@yahoo.com> To: ray@raydevine.com Ray, I wanted to let you know that I will no longer be able to sit on the Fete des Lacs committee. I have taken on more responsibilities at work. So with my full time job and my part time job I don't seem to have any time for my family. I will keep helping out John with the parade as he needs it. I want to apologize for any inconvience this my have caused anyone. Maryanne Get personalized email addresses from Yahoo! Mail - onl a year! http://personal.mail.vahoo.com/ 10f! 3/8/01 3:18 PM " Dear Council members and Mayor, I would like to express my interest in becoming a member of the Fete Des Lacs Planning committee. I understand that only 7 persons will be chosen to be on the actual committee, but that all meetings will be open and everyone is invited to become part of the planning process. I would like to be a member of the voting committee and agree to attend monthly meetings on a volunteer basis to plan the event. These monthly meetings may become more frequent as the event draws near. I further agree that, should I not be chosen as a member of the voting committee, I would still be willing, able and happy to help with the planning of the event. Name ~+ SCd-H-- Address -007 00\-&(\ ~d PhoneLor\ 1t.a5-~-DLo<cl1 E-Mail ~O+O)trS.O\rY\5n.co~ <- I'm specifically interested in planninrlla ~r5-f l 0 ~ I have helped with the planning of: f\ekJSte:Hee ~ ~~ ~ Co mVV1L4l~Tl6n~ & \P\d's l)yAl~ ~O&^~ r . I Other qualifications to be considered (Please use other sheets if necessary): -l7R . ~ts~. e+C - de, e+c \ I I Please consider my interest in the Festival Planning Committee, I will do my best to help plan a city celebration that the entire community can be proud of. I feel that I have enough spare time to attend a meeting per month and help with the event when it all comes together. I wou . like to thank you in advance for your consideration. Date 3- If /0/ x ?r-rre\C lA- 5 c::6Tl (Please Print) \ \ March 8, 2001 Mr. J. March Centerville City Council 1880 Main St. Centerville, MN 55038 Subject: Request For Gambling Permit Dear ivIr. March; The Church of St. Genevieve respectfully request approval of the two attached gambling permits. One is for a CCW function in April the other is for our annual picnic August. Please return the signed forms to Fr. Fitzgerald's attention. Thank you for your help. Sincerely, / /J ~// ~ /?~ ~(. '?'/~.&/UZ11 ~drew A. Melcher 952-927-2431 Days 651-464-7525 Evenings . LG220 - Application for Exempt Permit Fee - $25 Tor Board Use Only Fee Paid Organization Information Check No. Organization name O-7IfIJ L (C Previous lawful gambling exemption number SJ:" (/AJ~(//@je (J/M~"1f ~ ,J1 /1/./ IV )' c:.? - 7 8" O(J~~d(.' - ( Street City State/Zip Code County 70 f'7 6bl PJ: 0 rJ ftj Ct'7t/7&"7f./,1 f L L e- Mu S321~g-- ~I J "l-<A- Name of chief executive officer (CEO) Daytime phone number of CEO First name Last name ~ ~~ /77 Z-L76?tft]) 7'737 f7L h )(- L(,J- ~ - Name of treasurer Daytime phone number of First name Last name treasurer: ~c /5 /!&cJ,je Type of Nonprofit Organization Check the box that best describes your organization: o Fraternal f&l Religious o Veteran D Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: D IRS letter indicating income tax exempt status D Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiliate of a parent nonprofit organization rn Proof previously submitted and on file with the Gambling Control Board Gamblina Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) ~e ,A-s Mo i/ G Address (do not use PO box) City State/Zip Code County Date(s) of ac~ (for raffles, indicate the date of the drawing) L( :;2.:). /0 ( Check the box or boxes that indicate the type of gambling activity your organization will be conducting: ~Bingo [2SlRaffles o "Paddlewheels ~"Pull-Tabs D "Tipboards "Equipment for these activities must be obtained from a licensed distributor. " Minnesota Lawful Gambling . This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to Page 1 of 2 8/00 "? c:..- the followmg: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information' individuals and agencies for which law o~ legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. " Application for Exempt Permit - LG220 Organization Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Page 2 of 2 8'00 Name (please print) Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South RoseviJIe, MN 55113 Check the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. Print name of city (Signature of city personnel receiving application) Title Oate_'_' Chief Executive Officer's Signature The information provided in this applica 'on is com . If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county (Signature of county personnel receiving application) Title Oate_'_'_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Date~_'_ ccurate to the best of my knowledge. . 'to. , Date 0,:; l-..f:!LiB- If your application has not been acknowledged by the local unit of govemment or has been denied, do not send the application to the Gambling Control Board. t' Minnesota Lawful Gambling LG220 - Application for Exempt Permit Organization Information Organization name 5-~ (/C?lI/cV / e(,1 C Street '""7&87 QUA -c>N to Name of chief executive officer (CEO) First name h . ~iV/A5 Name of treasurer First name Fee - $25 Page 1 of 2 8/00 For Board Use Only Fee Paid Check No. C). ..' /) P~evious lawful gambling exemption number ';f-1Ifdt--1 <:. \..'Ift<,eetl 1I/J1/A/AJ X - 9~a()(j'-C)d-co. _ C~~ State/Zip Code County L;'~FTe7f. (/ f L ~ c /!Iv 5P 38 ,I1Ak1{-(./f Last name h-rZGG#+LD $(Me r~ ,A8uj,f E Type of Nonprofit Organization Last name Daytime phone number of CEO &5'"1- q~1 - 7~:37 Daytime phone number of treasurer: Check the box that best describes your organization: o Fraternal [8l Religious D Veteran D Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Certificate of Good Standing from the Minnesota Secretary of State's Office o A charter showing you are an affiliate of a parent nonprofit organization ~ Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) 5:1'ME A-s ,lf6ol/ E Address (do not use PO box) City State/Zip Code County Date(s) of activity (for raffles, indicate the date of the drawing) B//q /0/ Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D?I.Bingo [XJ Raffles rn *Paddlewheels ~.PulI-Tabs IXI.Tipboards .Equipment for these activities must be obtained from a licensed distributor. This form will be made available in alternative format (i.e. large print, Braille) upon request The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may . refuse to issue you a permit If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent Application for Exempt Permit - LG220 Organization Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Page 2 of 2 8/00 If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the city is taking on this application. O The city approves the application with no waiting period. Check the action that the county is taking on this application. O The county approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The city denies the application. o The county denies the application. Print name of city Print name of county (Signature of city personnel receiving application) (Signature of county personnel receiving application) Title Date----1_/_ Title Date_'_' TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Date-1-1_ Chief Executive Officer's Signature The information provided in this applic? ion is com,lete ,d..~ccUrat..to the best of my knowledge. Chief executive officer's signature ~-,' 11,'4-- .;)'./~( . I /' .-/ Name (please print) o 11'1 ~\ :5 Date () -1 I /PC; IJ!.L . Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. ./ Mar, i, 2001 3:23PM llJlP..NAAD E. S'T!rfEN RICHAlID ^' MEP.!UU DARREU. A. JENSSN JEml,!'\' S, JOHNSON RUSSEll Ii CROWDER JON P. E!UCKSON LAWR5NCS R. JOHNsoN THOMAS P. MAt.ONE MICHAel.. p. HVRLFi lml.MA}J:r... TAU.5 CHARLES M. SP.nORA DANLEL O. OAl'Ji'ER, JR. BMl1.t.Y K. OODCJE No3i94 p, 2 BGS JAMES p. HOEFT JOAN M. QUAPE SCOTT M. LEPAK STEVEN G. !'HORSON ELlZABITH A. SOlADINO WlLLLAM F. HUEFNER BRPnm A. tLErSCHER M!\.l.COl.M P. TERRY KRlSTlll.. FJLBY ~YI..A,. JORGeNSEN WILLIAM D. SIECEL TOD)) J. .ANVllJ;: Of ColWfl ROBER1 A. OOZY Barna, Guzy & Steffen, Ltd. AIT01l..NEYS AT J..A.W 400 N orthtQWfi Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 (763) 780~8500 FAX: (763) 780-1777 Writet's Direct Line: (763) 783~5122 Internet E-Mail Address: jhoeft@bgslaw.cQm March 7, 2001 Gary Peterson 14934 Bluebird Street NW Andover, MN 55304 RE: City ofCenterville ~ Waterworks Teen Night Dear Mr. Peterson: The Mayor has requested that I contact you directly regarding the above-referenced matter. I want you to know that the Mayor's initial request for me to contact you came approximately two weeks ago, but with ID)' being on vacation and then being ill after I came back from vacation, fuis is the first Opportll.rut)' I have had to further review the matter and forward my comments to you. As the Ivfayor indicated in previous e-mail correspondence to you, it is both the opinion of the Police Chief and myself that no laws were broken during the incident you describe. It is not a violation of the statute covering contribution to the delinquency of a minor for the following reasons: (1) The music being played is protected under the F itst Amendment free speech right. Your son, if he so desired, could go to any record store and purchase a CD with those same lyrics or worse. (2) The way in which the teens were dancing is also protected under the First Amendment free speech right. While I may agree with you that the lyrics you heard and the dancing you witnessed are not things I would want my teen participating in, they are nevertheless legal activities and therefore the Waterworks would not be in violation of ally statute for providing a location for which teens can participate in legal activities. Please do not confuse "legal" with "desirable", My analysis regarding this matter is strictly a legal one. 'Whether or not this 'type of behavior and the music is appropriate for teens is a larger societal iSS\le and is simply not able to be addressed by the legal system. . Art ECltJa.l Opportunity Empl~r-r Mar. 7, 2001 3:24PM No 3794 P,3 March 7, 2001 Page 2 As you know, I did attend the meeting with the Waterworks owner shortly after YOll! original complaint was received. I felt that meeting was productive and adequately expressed the concern <If the Mayor and the Council that this type of activity was occurring. However, there was also an acknowledgment that this type of music and behavior is legal and that if push came to shove, the owner of Waterworks had no obligation to respond in any fashion to your complaint. Despite this knowledge, the owner of Waterworks did express concern over the incident and indicated that he would take steps to try and reduce the amount of prompting by the' DJ and also try to ensure that the "clean" version of the songs were played. In closing, I just want to indicate again that in my legal analysis, the owner of Waterworks has not violated any laws in. regard to the teen night in question. However, I also want to say that both the Mayor and Councilmember Nelson were very passionate in their pleas to the owner of Waterworks about not having this type of situation define their community. I was impressed with their sincerity and ] believe the owner of Waterworks was also impressed to the point that he agreed to do whatever he could to ensure that the future teen nights were conducted in a more responsible manner. Your concern and input regarditlg this situation has been appreciated. Sincerely, JDH:set cc: Jim March, Centerville City Administtator (for distribution to City Council) . CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES FEBRUARY 20, 2001 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on January 16, 2001 at City Hall, 1880 Main Street. Present: Chairperson Aimee Fairbrother Betsy Scheller Tim Rehbine (departed at 8: 13) Rick Terway Dick Travis (Council liaison) Absent: Lori Dom Paul Montain Michelle Moser Staff Kris Sweeney CALL TO ORDER Chairperson Aimee Fairbrother called the meeting to order at 7:05 p.m. APPEARANCES Ms. Patricia Scott addressed the Economic Development Committee. Ms. Scott mentioned that she had three issues she wanted to discuss with EDe. First: To obtain a picture of the EDC committee for the Newsletter. Second: Earth Day, April 21, 2001. Ms. Scott stated that she is working at Wargo Nature Center as a Naturalist and is Centerville's representative along with Ms Bender for Earth Day. She stated that Ms. Bender and herself went to Goetz Landscaping to see if they were willing to get involved with Earth Day. Goetz Landscape is willing to look into the cost on seed packets or seedlings for Earth Day. Ms. Scott stated that Ms. Bender was checking into the cost of T-Shirts. Ms. Scott also mentioned that they were considering having a coloring contest for Earth Day. Third: Newsletter. Ms. Scott stated that the Newsletter is a way of informing the public of each committee activity and if there was any information that EDC would like published, to let her know. Mayor Tim Swedberg, Council Members Capra, Nelson, Travis and the City Administrator, Jim March also attended this meeting. Mayor Swedberg commented on the "Big L" shaped commercial property located on the north side of the Highway by the County Bank and the County Bank's design. He stated having commercial and industrial businesses in Centerville would help reduce the tax base for the citizens. Mayor Swedberg stated that architectural designs are important and need to be tied in with the old downtown theme. Mayor Swedberg informed EDC that there was a petition that was submitted to Council at the last meeting regarding water and streetscapes for the old downtown area. " Mr. Terway asked if there was a grocery store coming to the commercial area. Mr. March stated that there is a 50,000 sq. ft. grocery store that will be built on the commercial property east of Willow Glen Town Homes and west of the County Bank, but there was no name or time frame mentioned. Mr. March distributed a proposal from Sanders, Wacker and Bergly, Inc., Architect and Planner, for landscaping and streetscapes. It was mentioned by a Council Member that the City needs a plan for the commercial area that does not have so many requirements that would scare possible businesses away. It was also mentioned by a committee member that the same theme should be carried throughout the City. Council Member Capra stated that she would like to see all committees have standardized By-Laws. Additionally, it would be nice to have a folder available that has the specifications for new members. Mr. Terway explained that he has been working in the government field for the past 25 years and has a couple of important points regarding liaisons. First, a liaison is important to an organization. They bring forward the ideas to a higher body that can act. Second, they support the committee. Ms. Fairbrother asked the Council Members what a liaison does. Council Member Capra stated her interpretation of a liaison is one who passes information. They have no part in voting or making motions, and are responsible for relaying the information that has been discussed to Council. Mayor Swedberg stated that the liaison is there to help you, and is there to give the best, straight, honest opinion and advise to Council. Council Member Nelson stated that she would like direct corrununication from the committees, and would like to hear from as many citizens possible. She suggested, if possible, the liaison could be rotated amongst the committee members, and that person could attend the Council meetings to inform Council of any items of discussion. Additionally, this would be a good way for all members and Council to get to know each other. Council Member Nelson asked the committee members if formal training would give them the tools they need to better understanding procedures. She stated that Planning and Zoning Committee Members were interested in some kind offormal training. Otherwise, its learn as you go. Council Member Travis stated that the input of every volunteer is very valuable. He does not give his opinion as a liaison, until he hears all the input. Mr. Rehbine departed at 8:13 p.m. The Minnesota Design team was discussed briefly. Ms. Scott departed at 8:15 p.m. . Ms. Scheller asked what the committee members can expect from staff, and is there time allotted for staff projects? Mayor Swedberg commented that Mr. March probably would not like his answer because it will impact him, but in his views there are limits to everything. All committees are the right arm of the City Council and each committee has reasonable needs that have to get done, i.e.: copying, purchasing supplies and information, etc. You can't expect staff to drop every thing to make it so, but he would expect staff to give the committees all the help that they can. Mayor Swedberg also mentioned that if . copies are needed, come in and make them yourself to save time. Ms. Scheller still questioned some of what Mayor Swedberg was stating. Mr. Terway stated that we need to come up with a plan. Ms. Scheller agreed. Mr. March commented that there are more committees now than before, for example: the Fete des Lacs and the Communication Ad Hoc Committee. They all have their own certain expectations. Staff hasn't grown, but the workload will. Mr. March mentioned the importance of giving advance notice if you need something done, and not to request something two (2) hours before the meeting starts. Council Member Capra suggested getting a plan from every committee, and have a calendar so staffknows what's coming up. For example: The Fete des Lacs - May, June, and July, EDC Business Appreciation Dinner is in May. The consensus was to set a plan to make a calendar. Mayor Swedberg and Council Member Nelson departed at 8:25 p.m. APPRO V AL OF MINUTES Due to lack of a quorum, the minutes for January 16,2001 EDe Minutes, were tabled. UNFINISHED BUSINESS Design Team - "Ideas in Action" No report was given. Downtown Revitalization Mr. March discussed this item briefly. Historical Council Member Capra commented on the historical monument. She is still working on this. Star City Goals No discussion held at this time. Business and Citizen of the Year Awards Ballots will be distributed to all committees. Lifetime Achievement Awards Tabled. Draft Business Survey Tabled. NEW BUSINESS None ADJOURNMENT Meeting adjourned at 8:45 p.m. No motion was made. Respectfully submitted: Kris Sweeney . City Staff I CITY OF CENTERVILLE FETE DES LACS FESTIVAL COMMITTEE MEETING FEBRUARY 21, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville Fete des Lacs Festival C m ttee held their regularly scheduled meeting on February 21, 2001, at City Hall, 1880 Main treet. PRESENT: Chair Ray De Vine Committee Member Terry Sweeney Committee Member Monica Travis Committee Member Karla De Vine Committee Member Kathy Peil (arrived at 6:30 p. Council Member Mari Nelson Council Member Dick Travis Council Member Mary Capra ABSENT: Committee Me b r John Thill STAFF: OTHERS: I. ER es Lacs Festival Committee meeting to yo Tr i explai e that meeting with committees is to form a better r 1 i n i w th al the com itt es and explain Council's desires. Acting Mayor Travis so ta ed tha Council's inte s to empower Committees as much as possible, open a s ronge Ii e f communication, and enable Committees to act on an authority role for the unc' , forward a more finished product to Council for consideration. Acting Mayor T vi stated the above would allow Committees/Commissions to make more recommendations, invite Committees/Commissions to play a more active role in the process. Acting Mayor Travis stated that Committee/Commission Members are not just to fill a space on a Committee/Commission but are volunteers that act in the best interest of the City. Acting Mayor Travis stated that the Council has arranged an Ad Hoc Committee to research additional avenues for communications between Committee/Commissions to Council and communications as a whole within the City. Acting Mayor Travis recapped Page 1 of 8 "- \ February 21)001 Fete des Lacs Festival Committee Meeting Minutes his discussion with the Committee by stating, bring Council what you want, but bring us a finished product. Chair DeVine stated that it would be interesting to see the difference with the Festival Committee being brand new this year, and last year we made all the decisions and nothing was brought to Council. The Chair felt that empowering the Committee with more authority would not be a problem due to the freedom experienced in the past. Acting Mayor Travis stated that the intent of Council may be more relative to Committees/Commissions that really do not have a focused approach, Economic Development Committee (EDe) they are really looking for guidance. This Committee and Planning and Zoning, Council is trying to empower Committees/Commissions more and by providing the tools that are needed. Chair DeVine stated the empowerment portion of Council's intent is what makes more sense at Planning and Zoning Committee which will allow the Committee to make choices for such items as exterior building products, colors, architectural features for buildings. Council Member Capra stated that recently Council requested that Staff contact design firms to ascertain development suggestions with regards to streets capes in the downtown area and the development of the property near 35E. Council Member Capra felt that same would be a necessity to the Planning and Zoning Committee and EDC. Council Member Capra felt that same would allow the Committees/Commissions to be pro-active instead of reactive. Council Member Capra stated that Council is looking for direction regarding Staff time needed by Committees/Commission and requested the completion of documentation regarding anticipated Staff usage comparative to projects and supply same to City Administrator March. Council Member Capra stated Mayor Swedberg is in favor of employing temporary helpers so that Staff can continue to focus on their assigned duties and responsibilities. Chair DeVine stated that it raises additional questions with the Festival Committee as last year most of the duties were completed by volunteers and Staff was providing guidance. Chair De Vine stated that it would be interesting to see how things mature over time with this Committee. Council Member Nelson stated that these items could remain to be completed by volunteers. Chair DeVine stated that it would be interesting to see exactly what the Committee could get out of Staff. Committee Member Peil stated that Staff has already volunteered to complete and forward funding letters due to the database for same existing on City computers. Committee Member Peil felt that excluding the donation/sponsor mailing, the Committee would probably not be replying on Staff. Committee Member Travis and Peil both stated processing funding requests would be needed. Mr. March stated the Craft Show had been done by Staff last year. Mr. March stated that Council is looking for each Committee to make recommendations to Council in regards to what is needed for Staff so that allocation of resources may be made. Mr. March stated that some individuals on EDC that desired a Staff person assigned to them for 10-12 hours per week and others that may have other ideas. Mr. March stated that Council needs to make decisions on how the City meets the needs of the Committees/Commissions. Mr. March stated that with the Parks and Recreation Committee and the development of parks this would become more of an issue. More and more duties and tasks that individuals are not performing. Council Member Capra stated that having guidelines would assist staff in knowing their duties and responsibilities. Council Member Nelson stated that her desire is to see financial Page 2 of 8 L_ ~ February 21, 2001 Fete des Lacs Festival Committee Meeting Minutes documentation and budgets this year, when last year she did not believe it was available. Chair De Vine stated that last year it was available, however, it did not get to Council and it was in several different forms. Each sub-committee completed a budget that was housed on each individual's computer and was never brought forward to Council. Council Member Nelson questioned whether one (1) individual would be in charge of bring all budgets together and forwarding same to Council. Chair De Vine concurred. Chair De Vine strongly stated that there will all ways be a situation where anticipated expenditures of $20,000 to $30,000 and obtaining revenues to match there is not guarantees that this will happen, particularly when revenues are anticipated from events that may be rained out or cancelled. Council Member Nelson explained that projected revenues for all events, no matter the outcome would allow for documentation and future decisions. Council Member Nelson stated that she had received a pre-registration post card from the parade sub-committee and anticipated that the parade would be exciting. Council Member Nelson commented that the Committee Members had probably already seen the post card. Several Members stated that they had not. Council Member Nelson presented same for their review. Council Member Nelson requested Committee Member Peil's e- mail address. Chair DeVine presented Council Member Nelson with an entire list of Committee Member's e-mails. Mr. March questioned Chair DeVine's vision for budget compilation. Mr. March stated that to date, the parade sub-committee is the only committee that has submitted a budget. Mr. March reported that they are requesting a 50% increase from last year. Mr. March stated that no one is questioning whether the parade was excellent or not but rather is it anticipated that all sub-committees would be submitting similar budgets. Mr. March stated that last year's policy was that if there were deficiencies; it was the City's responsibility. Mr. March suggested that Council review budgets of all sub-committees. Chair DeVine stated that with the Committee's formation, it is not anticipated that the compilation of all budgets would be a benefit. Chair DeVine stated that more emphasis would be given in regards to the possibility of taxpayer dollars being used. Chair DeVine stated that more emphasis would be placed on budgets overall. Council Members Nelson stated that last year's event was wonderful. Chair De Vine stated that this item is on the Agenda for this evenings meeting under Unfinished Business. Chair DeVine reiterated that last week's discussion ensued regarding the Festival Committee needs a report from each sub-committee's expectations or snap shot of their vision. Financial, volunteers needed, space, highlights for advertising, concerns for electricity, security, etc. Chair DeVine stated that same needed to be submitted as soon as possible so that funding raising and advertising can commence. . Council Member Nelson questioned whether the softball tournament was a part of the Festival. Chair De Vine stated that he was in charge of this event and explained that each Committee Member is in charge of several events of the festival. Committee Member Peil questioned whether a response had been received from the softball tournament organizers. Chair DeVine stated that he recently spoke with Mr. Page 3 of 8 ~ February 21, 2001 Fete des Lacs Festival Committee Meeting Minutes Jerry Turnberg, Minnesota Recreation Association, who stated that it looked very optimistic that it would be happening in Centerville. Mr. Turnberg requested the length of the playing fields and Mr. Bisek was researching same. Mr. Turnberg requested that the information be forwarded to him within the next couple of weeks. Council Member Nelson stated that the electrIcity is a large issue for the playing fields and tournament. Committee Member Sweeney stated that electricity to the park is a more major issue for other events, however, was important to the baseball fields. Chair DeVine questioned whether Committee Member Sweeney had additional items to add. Committee Member Sweeney stated that the Committee had done a good job last year and that compilation of budgets was very difficult in the past due to the fact that every thing was new. Committee Member Sweeney felt that overall the Committee did a really good job and was close to the budgeted amount. Committee Member Sweeney felt that if the carnival had more rides a larger turnout would have been had. Committee Member Sweeney stated that there was a larger turnout for the dance. Committee Member Sweeney felt that expenditures would be increased to accommodate the tournament, however, same should produce additional revenue. Council Member Capra questioned whether the tournament would be a breakeven event. Chair DeVine stated that the type of last year's tournament was a breakeven event, however, this Regional Tournament would be different due to the fact that the City would not have to advertise to recruit teams, pay for the softballs, have the opportunity to charge admission, parking and concessions. Council Member Capra questioned whether the City, or the Centerville Lions would operate the concessions. Committee Member Sweeney stated that local businesses, Centerville Lions, etc. Council Member Capra stated something similar to last year. Committee Member Sweeney concurred. Committee Member Sweeney stated that it was a 64-team tournament with approximately 760 spectators, i.e., spouses, significant others, children, etc. Chair DeVine stated that there were 35 teams in our class, in the region. Discussion ensued in regards to parking. Committee Member Peil stated that there was an excess of parking last year. Council Member Capra questioned the placement of the current building at Laurie LaMotte Memorial Park. Chair DeVine discussed same. Council Member Capra questioned the amount of St. Genevieve's property used in the previous year. Chair DeVine explained the amount of property used and stated that same was used for parking only. Council Member Capra questioned the placement of the carnival and Chair DeVine explained. Committee Member Peil stated that excluding park, all activities were on park property. Committee Member Peil stated that last year's set-up would continue to be used, however, securing the use of St. Genevieve's property would be essential for parking, especially if the tournament is secured. Council Member Capra stated a scenario in regards to St. Genevieve's plans to either to construct a new building on their 15 acres or add on an addition. What effect this would have on the Festival. Chair DeVine stated that events would have to be tailored to Church's services and securing parking facilities. The Chair stated that St. Genevieve's plan may affect the Festival in upcoming years; however, it was not anticipated to have an affect on this years events. Chair DeVine . stated that the one (1) item that is in common with both the Church and the Festival was that portion of property used for parking. Discussion ensued in regards to the amount that was charged by Mr. Cardinal for the use of the property. Page 4 of 8 . February 21,2001 Fete des Lacs Festival Committee Meeting Minutes \ Acting Mayor Travis reviewed Mayor Swedberg's memorandum regarding discussion items with Committees/Commissions. Acting Mayor Travis reviewed Council liaisons and their roles serving on Committees/Commissions. Acting Mayor Travis stated that there currently discussions are taking place in regards to relieving Council Members of this duty and having the Chair or rotating Committee/Commission Members appear before Council on a regular basis. Council Member Capra stated that there is also discussion of having Council liaisons serving in the capacity of occasionally attending meetings. Council Member Capra stated that Council is exploring several options for duties and responsibilities of Council Liaisons. Acting Mayor Travis stated that currently a Council Liaison is serving on all other Committees except the Festival Committee. Chair DeVine stated that he has spoken to Mayor Swedberg in this regard and stated that he would be willing to appear at Council meetings to give updates. Council Member Capra stated that meeting and getting to know people that serve on the different Committees/Commissions was informative. Committee Member Sweeney felt that by personal experience, Council Liaisons at Committee meetings were invaluable. Committee Member Sweeney stated that it is nice to meet the individuals of different Committees/Commissions and discussing items with them every once and awhile. However, with his experience with Parks and Recreation and the Festival Committee, things would have been a lot different if a Council Liaison was not present. Acting Mayor Travis stated that Council IS discussing standardizing Committee/Commission size, appointments, service term, standardizing by-laws and meeting start time. Chair DeVine stated that the Festival's 6:30 p.m. start time works well for Committee Members and resident participation. Chair DeVine voiced his personal opinion in regards to Committee/Commission meeting start times by stating that if a Committee/Commission chooses to meeting at 6:00, 6:30 or 7:00 p.m. that should be their choice, unless Council is required to be present. Committee Member DeVine stated that the Fete des Lacs Festival Committee had submitted by-laws to Council several months ago and Council has not approved them. Committee Member DeVine explained Council's reasoning for not approving them is to standardize all by-laws. Committee Member DeVine stated that in the mean time, the Committee has no by-laws to follow and desires that Council approve the submitted by- laws until such time a decision is made. Chair DeVine strongly concurred due to the fact that the by-laws outline the establishment of the Committee. Discussion ensued in regards to the Committee being officially recognized by the Council, however, there are no by-laws in effect. Council Member Capra stated that policies and procedures are something that the City is lacking and Council is going to work on that. Acting Mayor Travis stated that a checklist for public input and consideration, public and Committees/Commission be made. Acting Mayor Travis stated that he had finished the Mayor's discussion points and felt that the Committee was doing a good job. Chair DeVine stated that sub-committee reports would be the next item of business and that skipping in the order of items of discussion would take place in an attempt to give Page 5 of8 L- February 21,2001 Fete des Lacs Festival Committee Meeting Minutes those present an idea of how the Committee works prior to Council Members departing. Chair De Vine stated that he would be skipping over the parade sub-committee. 1. Beach Party Committee Member Peil stated that she had contacted Mr. Steve Ghizoni and he had several suggestions for events in place of the carnival. Committee Member Peil stated that she would be re-scheduling the meeting some time next month. Chair De Vine stated that he also spoke with Mr. Ghizoni and that he had a conflict with the previous meeting and this evening's meeting but would try and participate in the next meeting. Chair DeVine stated that Mr. Ghizoni was eager in assisting in the carnival planning stages. Committee Member Peil stated that a budget has not been drafted for the Beach Party to date. Committee Member Peil stated that she is also on the raffle sub-committee and pending approval from the Lions, a branch of the Lion's Club which are made up of all women that will take over this item that will be take place throughout this event that will take place during the dance or prior to and have more events take place under the tent. Council Member Capra questioned whether a raffle took place last year. Council Member Capra stated that recently the Scouts organization had a beach party where a D.J. was present. Council Member Capra suggested a kids dance in the afternoon and stated that the DJ. was very reasonable charging $330. Council Member Capra stated that the D.J. was from Total Entertainment. Committee Member Peil stated that Committee Member rravis is on the teen-dance sub-committee. Chair DeVine stated that he has had several discussions with Committee Member Travis regarding this item and scheduling of same. Discussion has been to have the teen dance on Friday evening prior to the adult dance on Saturday. Discussion has taken place in having a radio station sponsor the dance. However, Friday nights are Waterworks' "16 and older to party" night. Committee Member Travis stated that she had spoke with Mr. DeFoe in regards to same and he stated his willingness to help the Festival out or coordinate efforts. Committee Member Travis stated her unwillingness to compete with local businesses. Committee Member Travis suggested the possibility of the Festival giving discounted tickets for Waterworks patrons the Friday evening. Chair DeVine stated that the sub- committee would continue planning a teen dance. 2. Parking Securing parking from Mr. Henry Cardinal and St. Genevieve's Church as the Festival nears pending the softball tournament. Mr. March stated that the Hunter's Crossing development would not have a lot of homes completed by August and use of the street and cuI de sac could be an option. 3. Fund Raising Chair DeVine stated that Committee Member Peil and Committee Member Travis needed to meet prior to the next meeting to review letters forwarded last year. Chair DeVine stated that he had a suggestion of doing "a fund raising package", free entrance into the . parade, street dance, events, booths, etc. Chair De Vine requested that he be included in the meeting regarding sponsorship letters. Page 6 of8 . February 21, 2001 Fete des Lacs Festival Committee Meeting Minutes \ Council Member Capra stated that in years past, a ribbon was attached to the button, that would coupons. Chair DeVine stated that he was unsure of buttons, however, it was a great idea if the buttons remain being used. Committee Member Peil departed the meeting at 7: 15 p.m. 4. Parade Mr. March stated that the Parade sub-committee desired that the parade budget be approved due to the fact that they need to execute several agreements to secure bands, etc. Mr. March requested that the Chair contact Committee Member Thill in regards to process of approving same. Chair DeVine stated that due to Committee Member Peil's departure and Committee Member Thill's absence, the Committee lacked a quorum. . Chair De Vine recommended that all sub-committees provide the Committee with a complete "snap shot" of all expenditures anticipated. Discussion ensued regarding modification to previous events and the possible need for entire Committee consideration prior to authorizing modification. The Chair questioned Committee Member Travis as to her desires for modifications. Committee Member Travis stated that she was confident with the judgment of others and did not want the Committee to micro-manage same. The Chair questioned Committee Member De Vine as to her desires for modifications. Committee Member DeVine stated that she would not sign a contract or make a decision as to the location of the Craft Fair without consulting the entire Committee. Committee Member DeVine stated that she felt that the Committee was working as a whole rather than individual groups doing our own thing and meeting once a month. Committee Member De Vine stated that she felt that as a Committee; to operate as smoothly and efficiently as possible, the Committee needs to make the decisions. Chair DeVine explained the reasoning behind providing the "snap shot" to the Committee would be to gain consensus at the Committee level rather than sub-committee level. Committee Member Sweeney departed the meeting at 7:30 p.m. . Mr. March suggested that the Committee not approve individual sub-committee budgets until such time as a complete budget for the entire festival is compiled. Mr. March suggested that each sub-committee forward their budgets to the Committee for review and compilation. The Co'mmittee then will forward same to Council for their approval. Mr. March explained that the Council would determine whether the budget is realistic or not. Mr. March stated that the City would be responsible for any shortfalls. The Chair stated the utmost importance of receiving budgets from all sub-committees. The Chair stated that the carnival sub-committee would have the most difficult time ascertaining a budget due to the fact the carnival is in limbo. Committee Member De Vine stated that the carnival itself does not cost. However, Committee Member De Vine felt that she could budget for items such as rest rooms, electricity, etc. and if a carnival is not obtain, the sub-committee would not be over budget. Chair DeVine concurred with Mr. March's suggestion. Mr. March stated that if it is imperative the sign contracts prior to budget approval, they could be done on an individual basis. Page 7 of 8 February 21,2001 Fete des Lacs Festival Committee Meeting Minutes The Chair reviewed the parade sub-committee's presented letter, budget, and parade route. Financial Procedures/Funds Request Form The Chair questioned Committee Members Travis and De Vine had an opportunity to review same. Both Committee Members concurred and felt that same was appropriate. Consensus was to have a Fete des Lacs Committee on Monday, March 5, 2001 at 6:30 p.m. Committee Member DeVine suggested having Monroe Crossing set up during the day. Chair DeVine questioned the placement of same. Committee Member DeVine stated that they could set up in a grassy area. Mr. March suggested the involvement of the City of Lino Lakes and Chair De Vine suggested the involvement of the City of Hugo, also. Chair DeVine stated that he had anticipated meeting with the City's of Circle Pines, Lino Lakes and Hugo telling the about the Festival and requesting their support. However, Chair De Vine had not created a letter or speech for same. Chair De Vine questioned Ms. Lisa Kieselhorst as to her feelings or suggestions for the meeting. The Chair al~o explained the process for becoming a member of the Committee. Chair DeVineinvited her to attend the next meeting. Ms. Lisa Kieselhorst questioned the Chair as to the amount of members serving on sub-committees. Chair . De Vine explained same. Committee Member Travis questioned the use of sponsors. Mr. March stated that he felt that there were many larger corporations that were not contacted last year that could be approached this year. Mr. March stated that last year many sponsors were vendors of the City. Committee Member Travis questioned if there were excess funds at the end of the Festival, what would happen with same. Chair De Vine stated that he felt that the excess should remain in an Enterprise Fund for successive festivals. Chair DeVine caution members as to the purpose of having a large event than the previous year but for the festival that is rained out and there are loses. Chair DeVine stated that this was his opinion. Mr. March suggested the possibility of purchasing the tent or satellites rather than renting same. II. ADJOURNMENT Motion by Chair DeVine, seconded by Committee Member Travis to adjourn the Fete des Lacs Festival Committee meeting of February 21, 2001 at 8:00 p.m. All in favor. Motion carried. Transcribed by: Teresa Bender, Clerk/Treasurer . Page 8 of 8 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION WORK SHOP FEBRUARY 13, 2001 6:42 p.m. Pursuant to due call and notice thereof, the City of Centerville Planning and Zoning Com held a work shop meeting on February 13, 2001, at City Hall, 1880 Main Street. PRESENT: Chairperson Brian Hanson Commission Member Barry Brainard Commission Member John McLean Commission Member Ray DeVine Commission Member Rob Sheppard ABSENT: Commission Member Dave Kilian STAFF: City Administrator, r March I. . Chair Hanson a led the meeting to or er at 6:42 o mmission workshop submitted a resignation letter on would be missed subsequent to his ommissioner DeVine questioned Mr. March as to the most feasible solution to the issue. Create a new zone, Light Industrial/Storage Industrial or amend the existing Ordinance #4, Industrial Use, to include a definition of a mini-storage facility and requirements for same. Mr. March stated that with the amount of property contained in the current Industrial Zone, delineating Industrial Zoning Districts would not be feasible. He recommended allowing mini-storage as a use in the existing Industrial area based on the limited land available. ~ Page I of 4 February 13,2001 Planning and Zoning Workshop Meeting Minutes Discussion ensued regarding affordable storage, competition, amount of these same facilities located in the Industrial area, building and facility size requirements, tax base, job creation, etc. Commission Member De Vine stated that he felt the facility needed to be valued equivalent to an existing or proposed industrial building or be prepared to be taxed in the smae manner. Mr. March stated that this could be accomplished by creating requirements for building a facility of this nature. Discussion ensued in regards to granting a Conditional Use Permit for mini-storage facilities. Mr. March stated that staff polled four (4) local communities as to their requirements for mini-storage facilities and referred to the City of Blaine, which has five (5) to six (6) mini-storage facilities in existence, with an additional two (2) under construction. Mr. March explained that the City of Blaine had no specific requirements other than a Conditional Use Permit, which surprised him due to the size of the city. Mr. March stated that the City of Hugo requires a minimum of a two (2) acre parcel for a mini-storage facility, it must be used for "dead storage" only, and limits the operation of a commercial business out of the building. In addition, requires a Conditional Use Permit, no storage of flammable materials (state law), no exterior storage, all doors and units facing inward away from streets and property lines, and only one (1) entrance and exit for the general public. Mr. March stated that the City may require items in regards to security cameras, rod iron fencing, masonry fencing and pillars with rod iron in between. The City may site security reasons such as the number of valuables stored in facilities of this type along with emergency personnel considerations. Commissioner DeVine questioned whether a requirement could be placed on a mini- storage facility that would require an on site manager at all times. Mr. March stated that the City could require a business office and an on site manager during regular business hours. Mr. March stated that floor drains would be a requirement if the storage facility were indoors. Mr. March stated the builder he had spoken to, explained that the facility would have a large overhead door by which the customer would drive in and the door would close behind them. The interior would be heated and the customer would unload their storage items onto a dolly similar to that of Horne Depot. The dolly would then be moved, by the customer, to a freight/cargo elevator or directly to their storage unit. The exterior of the building would appear to be a decorative block warehouse with heated storage. Mr. March stated that a sprinkler system would be a requirement for the interior of the building. Mr. March stated that a number of cities have not adopted the more restrictive fire code similar to the City. Commissioner Brainard requested that Staff research just how restrictive the City could be with regards to its requirements. Discussion ensued on placing a requirement similar to that contained in an Adult Oriented Establishments ordinance with respect to businesses operating within a set distance of each other. Mr. March stated that if the requirements were so restrictive that it had to have items that were unreasonable and no regular business would comply with due to it being cost prohibitive, it too could be challenged. Mr. March stated that other communities, such as Shoreview, have pretty strict requirements. Mr. March stated that the City of Circle Pines allows mini-storages under 3 r::onditional Use Permit. Mr. March stated that currently the City does not have ('/ 'ql Use Page 2 of 4 - " e I. I I February 13,2001 Planning and Zoning Workshop Meeting Minutes \ \ Permits contained in the Zoning Ordinance. Mr. March stated that he would contact Attorney Hoeft in regards to the proper procedure for amending the current ordinance in regards to mini-storage with Conditional Use Permits. Commission Member DeVine questioned the difference between Conditional and Special Use Permits. Mr. March stated that basically they are similar. Commissioner DeVine questioned whether the City allowed Special Use Permits. Mr. March also stated that Special Use Permits were allowed under the old zoning ordinance under "Uses Allowed and Uses Allowed with Special Use Permits". Mr. Hoeft suggested having just "Allowed Uses" and ifit were not an "Allowed Use", the ordinance would need to be amended. Mr. March felt that this was the first example that would have to be allowed that is currently not allowed in the zoning district, and how is same obtained with special restrictions. Mr. March stated that the City of White Bear Lake's ordinance contained language regarding mini-storages being allowed in conjunction with buildings for lease/office warehouse. Mr. March stated that this may be an avenue in secureing additional business or warehouse space while increasing the market value of the property. Commissioner DeVine stated that it was not the Commission's intent to make it so restrictive that mini- storages would not be a viable option for the community, but could make fair restrictions for facilities of this nature. Mr. March stated that other possibilities could be; no outdoor storage, on site manager, on site sanitary facilities open to the public or ratio for office space comparative to building size. Commissioner DeVine questioned Mr. March in regards to the language contained in Ordinance #4 regarding exterior, masonry, building products. Mr. March stated that he lacked the possession of the current ordinance at this time. Commissioner DeVine stated that construction of the facility would have to comply with the current ordinance. Mr. March stated that the City would probably desire security cameras at the building and office. Discussion ensued in regards to fencing and requirements for same. Commissioner DeVine questioned whether the City would rather have a building similar to that mentioned earlier with an overhead door and business being conducted within the interior of the building. Discussion ensued regarding the different types of buildings the City could require. Commissioner DeVine stated that several items needed to be determined; fencing around the structure, the size of the building that would be required or allowed, the amount of units per building and the required parcel size for the site. Commissioner Sheppard requested the lot dimensions of the proposed site the facility is to be built on. Mr. March stated that he believed the purchase agreement contained language that included the purchase of four (4) acres. . Consensus was to begin the proposed requirement discussion starting from the exterior of the building going in. Chair Hanson stated that consensus was that an eight (8) foot, masonry column, rod iron, fence be placed around the perimeter of the facility. Discussion ensued in regards to entrance, exits, sliding gate, etc. Consensus was one (1) entrance/exit or a combination of one (1) entrance/exit, security cameras for monitoring the office and interior of the facility, and require an on site manager during regular/normal business hours. Mr. March stated that he would discuss the definition of regular/normal business hours with Mr. Hoeft. Mr. March suggested the addition of language pertaining to the valuation per square foot of the building must conform to the average valuation per square foot of the existing buildings in the Industrial park. Mr. Page 3 of 4 / / February 13, 2001 Planning and Zoning Workshop Meeting Minutes .\ \ March stated that this information could be obtained from the Anoka County Assessor's office. Commissioner De Vine questioned whether Mr. March could create an amendment to the current Ordinance #4 with the above stated information and have it available for the next meeting. Discussion ensued regarding one (1) large building containing storage inside or smaller, individual units. Mr. March felt that this could be discussed subsequent to receiving the site plan. Mr. March suggested and consensus was to require a standard, commercial grade, overhead, waranteed, garage style door, warranted door for individual units to deter unappealing appearance in several years. If door replacement is needed, similar style, color and grade will be used. If this is unobtainable, all doors will be replaced. Discussion ensued regarding rooflines, pitches and breaking of same. Consensus was that the building(s) were to be constructed of a maintenance free exterior. Additional discussion ensued regarding parcel size for facilities housing mini-storage and limiting the amount of facilities located within a certain distance from each other. Mr. March stated that it would either have to be zoned by parcel size or something similar to the language commonly used for Adult Oriented Establishments. Mr. March stated that he would discuss this issue with Mr. Hoeft. Mr. March felt that he had enough information to draft an amendment to Ordinance #4 and have Mr. Hoeft review it prior to the Commission's next regularly scheduled meeting. II. ADJOURNMENT Motion by Commission Member DeVine. seconded bv Commission Member Sheppard to adjourn the February 13. 2001 Planning and Zoning Commission Workshop adjourned at (XX:XX) p.m. All in favor. Motion carried unanimously. Transcribed by: Teresa Bender, Clerk/Treasurer . Page 4 of 4