Loading...
HomeMy WebLinkAbout2001-02-28 CC CITY COUNCIL AGENDA WEDNESDAY, FEBRUARY 28,2001 6:00 P.M. . CALL TO ORDER / Roll Call / SET AGENDA ~. PUBLIC HEARING(S) ~. APPEARANCES/AWARDS ~ CONSIDERATION OF MINUTES / IA. February 15, 2001 Meeting Minutes .k/vi1S~1],~W> C.OMPLAlNTS vVn. 'it.NFINISHED BUSINESS t'VIII.. NEW BUSINESS ~ Commercial/Retail Center - Lloyd Drilling V./ Sensus (Equipment/Installation/Upgrades-Software) V/ Design Proposals ~. Traffic Study - Intersection of Main Street/Centerville Road V/ Pheasant Marsh \i"/ Turcotte Property .W / TIF (1st Class Concrete) V/ Laurie La~otte Memorial Park . Vf./ Council Information and Process \rO;/' Planning and Zoning Commission Training l>>/. Resolution #01-005 - Accepting Downtown Feasibility Study \).t:. Committee Liasons / 13. Union Contract lAX. CONSENT AGENDA ;/./0,( The City of Centerville February 10, through February 28, 2001 Expenditures . Centennial Fire District Expenditures 00MMITTEE REPORTS ~ ADMINISTRATOR'S REPORT XII. ADJOURNMENT a . .. CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 15, 2001 6:00 p.m. E-mailed to Council Memb " 2/23/01 at 11:50 .m Pursuant to due call and notice thereof, the City of Centerville held their regularly sch du e meeting on February 15,2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None. STAFF: City Administrator, r March City Engineer, To P terson City Attorney, Jim Ho ft I. o meeting to order at 6:02 I I . I . NCES/A WARDS CONSIDERATION OF MINUTES Council Member Capra requested her three goals be added to the workshop minutes. The goals were e-mailedtoMr.March.Mr. March stated that they were included as requested. ~ February 15,2001 Council Meeting Minutes Council Member Nelson requested the modifications be made to the January 24, 2001 meeting minutes: Page 4, where it indicates the type of exterior, building materials used on the rear of the building should indicate siding not brick. Where it states Mayor Swedberg requested Mr. Hoeft investigate the costs of electrical in LaMotte Park, it should state Mr. Peterson. In the adjournment motion, the wrong Council Member was inserted as the seconding member. Adjourned to the Executive Session, add a sentence indicating the topic of discussion. Motion by Council Member Nelson. seconded by Council Member Capra to approve the January 24. 2001 Council Minutes and the January 31. 2001 Workshop Meeting Minutes as amended. All in favor. Ayes - 3 Nays - 0 Abstain - 2 (Broussard Vickers and Travis). Motion carried. VI. PETITIONS AND COMPLAINTS 1. Tom Wilharber Complaint Mr. Tom Wilharber, 6849 Centerville Road, appeared before Council and questioned the reasoning for re-scheduling the meeting, noticing same, whether the meeting was re- scheduled to accommodate one (1) Council Member and whether Council felt they were in violation of the open meeting law regarding the re-scheduling. Mr. Wilharber stated that notice of the re-scheduling was not placed on the cable channel or in the Quad Community Press, as has been the practice in the past. l! ,-Y" vJfI '" ~. ~ Mr. March stated that he had received a telephone call requesting that the meeting date be modified. Mr. March stated that he told the caller he did not feel comfortable with re- scheduling the meeting unless he heard from a quorum of the Council Members. It had been noted that Mayor Swedberg was out of town ~...an iffi@re3t in ...hcMng--th~ to Thursday. Mr. March stated that a third Council Member contact him stating the re-scheduling the meeting was acceptable. Mr. March felt that subsequent to receiving a quorum requesting the re-scheduling, notice was place in the vestibule. Mr. March stated that a ten (10) day notice is not required; however, at least a three (3) day notice is required. An emergency meeting may be called with one (1) day notice. Mr. March stated that he was not sure of the exact date of the placement of the notice on the cable channel, but it was more than three (3) days prior to the meeting. Council Member Capra stated she had received an e-mail from Mr. March concerning the re-scheduling of the meeting. Mr. March stated after getting a quorum of calls he notified the other two (2) Council Members bye-mail stating that the meeting would be re-scheduled. Council Member Nelson stated she had called on the Monday of the week before the scheduled meeting date and asked Mr. March if the meeting could be re-scheduled due to conflicts with two (2) Council Member's schedules. Council Member Nelson stated that due to same, she requested that Mr. March check with the other Members to ascertain if the meeting could be re-scheduled'. Council Member Nelson stated that she contact Council Member Capra to ascertain if the re-scheduling was acceptable to her and it was. Mr. March had e-mailed the other two (2) Council Members and Council Member Nelson Page 2 of 18 February 15,2001 Council Meeting Minutes stated she had requested that Mr. March contact them by telephone rather than just e- mail. Council Member Travis stated that he felt that the meeting should not have been re- scheduled due scheduling conflicts with two (2) of the five (5) members. Council Member Travis strongly felt that meetings needed to be kept on the regularly scheduled days. Council Member Travis voiced his displeasure over not receiving two-way communication on this matter. Council Member Travis also stated that he was only notified of the re-scheduling, not asked his feelings or preference on the matter. Council Member Nelson stated she had requested that the meeting be re-scheduled and she now realizes the process is larger than simply calling several people. She stated she agrees that meetings should not be changed in the future, unless it is an emergency. Mayor Swedberg stated that another person mentioned the re-scheduling of the meeting. Mayor Swedberg stated that Council intends on discussing meeting dates and times and noticing of same. Mr. Wilharber asked if the Quad Community Press was notified. Mr. March stated he was unsure; however, it was not needed in this situation. Mr. Wilharber stated he strongly felt that meetings should not be changed for any thing other than Federal holidays due to residents be accustomed to the regularly schedule meeting dates and times. Mr. Wilharber stated that people have other obligations and changing meetings inconveniences them. Mr. Wilharber questioned whether coordinating of Council meetings or other coordinating amongst members of the Council occurs without the consideration of all members could constitute violation of the open meeting law. Council Member Capra stated she wanted to stress the meeting was not re-schedule due to Valentine's Day. Mr. Wilharber stated that the cable channel did. Council Member Capra questioned who put the statement on the cable channel. Mr. March indicated it was a staff member. Council Member Capra requested Mr. March find out which staff member had placed the announcement on the cable channel. Council Member Nelson apologized for the inconvenience caused by re-scheduling the meeting. Mr. Wilharber stated that recently an e-mail was addressed to him as being the Mayor concerning a local establishment. Mr. Wilharber stated that he had been into City Hall and Mr. March asked him if he had received the e-mail.Mr. Wilharber stated that he would read it at home, however, he did not receive same. Mr. Wilharber stated that he then contacted Mr. Marchto obtain copy to reply to the complainant, indicate that he was no longer Mayor and to direct the complainant to the current council. Council Member Capra stated that when she saw Mr. Wilharber's name on the e-mail she had requested that Mr. March contact Mr. Wilharber to inform him of same. Page 3 of 18 February 15,2001 Council Meeting Minutes Mr. Wilharber stated that he was aware of a meeting that had taken place with the establishment's owner, Council Members Swedberg and Nelson present. Mr. Wilharber questioned whether other members of Council had been informed of or invited to same. Mr. Hoeft stated that he had been contacted and advised Mayor Swedberg that only two (2) members be present to alleviate any open meeting law violations. Both Council Members Travis and Broussard Vickers indicated they were informed of the meeting but were not invited to participate. Mr. Wilharber questioned whether Mr. Defoe was requested to demonstrate dancing styles as alleged. Mr. Hoeft stated he did not believe any dancing styles were demonstrated. Mr. Wilharber questioned whether the City is on a business witch-hurtt to harass certain businesses in town, as it appears this is the case, because some businesses are being targeted for not removing snow and others are not. Mr. Wilharber stated it is fair to notice all businesses not properly removing snow not just a select few. Mr. March explained the notice to the business owner Mr. Wilharber is referring to, stemmed from a citizen complaint concerning the removal. Mr. Wilharber requested that Council Member Nelson issue a public apology to the Cable Operator for the degrading comment she made at the last Council meeting. Mr. Wilharber explained that Council Member Nelson had made the comment, "You can wake up now Patricia." Mr. Wilharber stated he felt this was an insult to the Cable Operator and uncalled for. Council Member Nelson apologized for the comment and stated she did not mean it to be degrading or insulting, but was merely making light of the length of the meeting. VII. UNFINISHED BUSINESS None. VIII. NEW BUSINESS 1. Commercial/Retail Center - Lloyd Drilling Mr. Drilling presented exterior drawings of the proposed building and stated that the roofline has had caps added to. Mr. Drilling also presented a drawing representing the rear of the building indicating siding and roof color. Council Member Capra questioned whether a cement sidewalk would be installed near the rear of the building. Mr. Drilling concurred. Mr. Drilling presented a landscape plan and stated that the trees currently on the site will be relocated to the rear of the property. Mr. Drilling also stated that the fencing will match the neighbor's fence and that a chain link fence with a vision screen will enclose the refuse container. Page 4 of 18 February 15,2001 Council Meeting Minutes Council Member Capra questioned Mr. Peterson whether there would be enough "line of sight" around the trees located in the front comer of the building. Mr. Peterson felt that there would be based on the presented plan. Mr. Drilling stated that the trees could be moved if deemed appropriate by the County. Council Member Capra questioned whether Council would be reviewing the Developer's Agreement presented at the previous Council meeting. Mr. March stated he had copies of the document with the blanks filled in and reviewed same. Mr. March stated that Council would be given copies of the document for review prior to considering same at the next meeting. Council Member Capra questioned whether an eight (8) foot wide trailway meets City requirements. Mr. March explained that an eight (8) foot trailway is standard throughout the community and a ten (10) foot wide trailway is reserved for major east/west trails. Mr. March stated he had given the Anoka County trail information to Mr. Drilling's architect. Mr. March stated that Council needed to indicate a dollar amount for trail improvements to be made to the previously installed trail at the Apple Tree Square facility. Mr. Drilling questioned whether repairs to the trail were included in the Developer's Agreement for this property. Mr. March explained Council wanted to see the trailway completed in conjunction with this project. Mr. Drilling stated that he did not have a problem with same; however, additional factors may need to be considered, i.e., Anoka County and the Rice Creek Watershed District. Mr. March stated he would like to escrow a dollar amount for completion of the trail and if the trailway was not completed, the City could draw on the letter of credit. Mr. Drilling stated that he was unprepared for the City to tie the trailway project with the proposed project. Mr. Drilling questioned the estimated cost of same. Mr. March stated that Mr. Peterson would provide the dollar amount for the trail way project. Mr. Drilling stated he was willing to spend $5,000 if the City was willing to contribute the remainder to complete the project. Mr. Drilling stated that he did not feel it was fair to tie this project in with the proposed project due to the trail being installed to standards and City requirements not being presented to him prior to installation. Mr. Drilling requested that the City remove the trailway repairs from the Developer's Contract. Mr. Drilling stated his willingness to work in conjunction with the City on the trailway and suggested that the City agree to a completion date of June I, 2003 for the trailway. Council Member Capra questioned the appropriate action to be taken on this matter. Mr. Peterson stated that trailway is not in the Anoka County right-of-way. Mr. March stated that Anoka County had stated that they would not require the ditch to remain there if the City uses a piping that meets their drainage requirements. Mayor Swedberg questioned whether approval of the site plan hinged on the western trail way issue being resolved. Mr. March stated that once the City approves the plan, the only assurance of completion of the western trailway would be Mr. Drilling's word that he will complete it. Page 5 of 18 February 15,2001 Council Meeting Minutes Mayor Swedberg questioned whether Council was being asked to approve the Developer's Agreement this evening. Mr. March stated that it was Council's discretion. Mr. March stated he would like to have Mr. Peterson provide an estimate of the costs to complete the western trailway. Council Member Capra stated she felt the plan was a good plan but felt uncomfortable approving the Developer's Agreement without review. Council Member Capra concurred with Mr. March in regards to providing estimated costs prior to the next meeting. Council Member Broussard Vickers questioned whether the house to the east would have its front window screened from headlights. Council Member Broussard Vickers asked Mr. Drilling to make sure that the house is screened from headlights even if it meant extending the fence and berm along the eastern property line. Mr. Drilling stated that the fence and berm ended at the window of the house to the east and gave Council his assurance of same. Council Member Broussard Vickers stated she would also like to see some low-lying Arborvitaes on the exterior of the fence on the Shad Avenue. Council Member Broussard Vickers stated that she was fine with the Developer's Agreement and stated she did not want to tie the western trailway to this development. Council Member Broussard Vickers stated the fact that Mr. Drilling is willing to invest in redeveloping the trailway, is above and beyond what the City can require. Council Member Broussard Vickers also stated that the City has no right to ask him to do so as there were no standards in place at the time the trailway was installed. Mr. Drilling has already made a good faith effort by stating he would share in the costs with the City and requiring him to pay for the complete trailway is beyond reason. Council Member Broussard Vickers stated she did not want the western trailway to be contained in the Developer's Agreement. Council Member Broussard Vickers felt that the City made the mistake with the current trail way and not Mr. Drilling. Council Member Broussard Vickers stated that the site plan meets with her approval provided the house to the east is properly screened. Council Member Broussard Vickers requested copies of the completed Developer's Agreement be included in their packet for the next meeting for consideration. Council Member Nelson stated her fondness of the location of shrubbery on the exterior side of the fence, as its visibility from Main Street would be likely. Council Member Nelson also stated that she felt the western trailway was a joint responsibility between the City and Mr. Drilling and not anyone (1) party was wholly responsible. Council Member Nelson stated that she would agree with a separate document covering completion requirements of the western trailway rather than containing same in this Developer's Agreement. Mr. Drilling stated his willingness to enter into an agreement with the City to share in the expenses to repair the existing trailway. Council Member Travis stated he had no problems with the architecture of the building and he believes that Mr. Drilling has addressed all issues raised and then some. Council Member Travis stated he would like have the figures associated with the western trailway Page 6 of 18 February 15,2001 Council Meeting Minutes prior to entering into an agreement with Mr. Drilling to complete same. If there needs to be a major redesign of the ditch it may be cost prohibitive to rebuilt the trailway to gain a mere two (2) feet on the path. The end result may not justify the costs endured by the City. The dips in the current trailway are needed for drainage. Council Member Travis stated that he would like to see a joint effort on the part of the City and Mr. Drilling in regards to the existing trailway. Council Member Travis felt that the Developer's Agreement and the trailway issue should be separate issues. Mayor Swedberg clarified Council's desire to review the Developer's Agreement prior to consideration, a separate document governing the completion of the western trailway, an estimate of costs from Mr. Peterson, screening of the home to the east of the building, and Arborvitaes placed on the exterior of the fence closest to Shad Avenue. Mr. March questioned whether Council approved of the landscaping plan as submitted. Council concurred. Mayor Swedberg questioned Mr. Hoeft as to the appropriate action to be taken at this time and Mr. Hoeft suggested tabling the item. Motion by Council Member Broussard Vickers. seconded by Council Member Capra to table approval of the Developer's Agreement to the next Council meeting to allow Council ample time to review the document. All in favor. Ayes - 4 Nays -1 (Travis). Motion carried. Council Member Travis stated he is opposed to tabling the item as he feels Mr. Drilling has met each and every requirement of the City and residents alike. Mr. Drilling questioned whether all requirements had been met with the exception of Council reviewing the Developer's Agreement and Mr. Peterson preparing estimates for the western trailway. Council concurred and Mr. Drilling thanked Council. 2. Laurie LaMotte Memorial Park - Electrical Installation Request Mayor Swedberg stated that previously Council had discussed Parks and Recreation Committee's/Fete des Lacs Committee's request for installation of electricity at Laurie LaMotte Memorial Park. Mayor Swedberg stated that Ms. Karla DeVine was present to discuss this item with Council. Ms. DeVine explained that the Parks and Recreation Committee had made a motion to request that Council commence requests for proposals to install electricity to Laurie LaMotte Memorial Park. Ms. DeVine explained the costs associated with same are not contained in the Parks and Recreation Committee's budget for 2001 or 2002. The Parks and Recreation Committee feels that the entire conununity would benefit from the installation and requests that Council consider using general funds to assist in same. Ms. DeVine stated that providing electrical services to the park should be a priority allowing additional improvements to follow. Ms. DeVine relayed horrendous problems relating to the festival last year with not having electricity available for R.V., rides, vendors, etc. Ms. DeVine stated that the Centerville Lions Club is considering construction of a concession stand at the park and the need for electric sources for same. Page 7 of 18 February 15,2001 Council Meeting Minutes Mr. Peterson reviewed the estimated costs for installation of electricity at the park with Council noting that the park would benefit from sewer, water and parking lot improvements at some point. Council Member Capra clarified that $66,730 would provide power to electrical poles and a main junction box in the park for a future building. Mr. Peterson concurred. Mayor Swedberg summarized the costs stating that sewer would cost approximately $15,000, water would cost approximately $3,000, paving of the parking lot would cost approximately $62,000, concession building would cost approximately $125,000, and electrical installation would cost approximately $67,000. Mayor Swedberg stated that the City could choose to phase in various improvements, do no improvements or complete all improvements at one (1) time. Mr. Peterson stated that consideration should be given to the order of improvements if improvements are desired. For example the parking lot should not be paved until sewer and water are installed at the park. Mr. Peterson also explained that the City has yet to receive approval for a submitted permit to connect to the MCES lift station. Ms. De Vine stated that funds for paving of the parking lot are contained in the Parks and Recreation Committee budget for 2002 or 2003. However, the Parks and Recreation Committee was not intending t~ paving the parlDbt until LaMotte Drive was repaved. (J.,J Mayor Swedberg stated the proposed entire project would cost $312,000. Ms. DeVine reminded Council the Centerville Lions Club has proposed paying $125,000 for construction of a concession stand and the $62,000 for paving the parking lot would be expended from the Parks and Recreation Committee's budget. Mr. Bill Bisek, Kelly's Komer, appeared before Council and requested that Council fund the electrical installation as it would be a great asset to the community to improve the park and be able to host various recreational activities. Mr. Bisek explained that the park does not need everything proposed right now, but simply the electricity to make it functional. Council Member Broussard Vickers asked Mr. Bisek if the park had electricity and the City hosted softball tournaments, how the fees would be distributed. Council Member Broussard Vickers questioned whether the City would retain a portion of the fees. Mr. Bisek explained the teams are each charged an entry fee which in applied for purchasing trophies, maintenance of the fields, and other costs. The City could profit from concessions, parking, and by drawing people to the community. Council Member Broussard Vickers asked if it would be fair to say there would be, at some point, money to be made by the person or entity hosting the tournament and monies left over for the City. Council Member Broussard Vickers stated that it would be helpful if the City could rely on recouping improvement costs in a certain amount of time. Page 8 of 18 February 15,2001 Council Meeting Minutes Mr. Bisek stated a good park and recreation program would support itself. One (1) tournament will not pay for the costs to improve the park but over the course of several years it will generate income and become profitable. MayorSwedberg clarified Council had asked Mr. Peterson for a cursory estimate of what the various aspects of improvements would cost prior to considering installation of electricity or agreeing to undertake any of the other parts of the estimate. Mr. Bisek stated that the Parks and Recreation Committee is simply requesting a solicitation for bids for installation electricity at the park. Council Member Broussard Vickers explained before Council can request bids, it needs to know if it can pay the general amount. Council has requested estimates to ascertain the funding needed if improvements are desired. Mr. Bisek reminded Council there was electricity at the park but it was totally destroyed and Council needs to decide if it wants to fund electricity to make it a functional park or not. If Council waits too long to improve the park, surrounding communities will improve their parks and draw residents away from the City. Mr. Bisek request that Council not to cloud the picture for the park by adding all the various things discussed, simply consider adding the electricity to make the park functional. . Council Member Capra stated she agrees the City has a need for recreation but stated there are some nice, functional parks in the City that do not have ball fields. She then clarified Council is simply looking at approving electricity at the park at this point, but wanted an idea as to what the other costs would be. Council Member Capra questioned whether the 64-team regional softball tournament is a sure thing if electricity is installed in the park Mr. Bisek explained he was asked to set up a softball tournament for the Fete des Lacs Festival again this year. The Festival was moved to a date one (1) week later than last year and the plan was to draw a state-qualifying tournament. It was discovered that the Festival was on the same weekend as a regional tournament. Mr. Bisek contacted the head of USSSA for clarification on the qualifications and found out that the league had an opening for a regional tournament, which is 100% paid for by the state. The City would get 100% of the revenues from parking and concessions. Last year there were 64 teams in the Region 1 tournament, which adds up to approximately 640 players. Since then, Mr. Bisek has found out that the City will be hosting a Region 5 tournament, which has 36 teams. Mr. Bisek estimates the softball tournament will draw approximately 1,000 people into the City. The City has been named host of the tournament and it is possible to host the tournament without Council support if needed. Mr. March noted it would not make sense for the City to have invested a half million dollars in the purchase of the property and improvements to the park if the City did not intend to make good use of the park by continued improvement. What this boils down to is the next logical step for the park, which seems to be installing electricity to make the park more functional for a variety of uses. The problem is the City will spend almost $70,000 for electricity, which is not something that looks glamorous or is noticeable when completed. Mr. March recommended a workshop to discuss how to fund the Page 9 of 18 February 15,2001 Council Meeting Minutes electrical installation and time frame for other improvements. Mr. March stated he anticipates all of these items will happen in the park over time but Council needs to determine timeframes. Mr. March stated that the 1987 street bond and the City Hall building will be paid for in a couple of years and there will be more money available for park improvements. Council Member Broussard Vickers asked Mr. March if it were possible to take the funds out ofthe general account this year. Mr. March stated it was possible, but Council should discuss the issues involved with same in a workshop setting. Mayor Swedberg questioned when the softball tournament was scheduled to take place. Mr. Bisek said the tournament was in August. Mayor Swedberg then asked if the tournament could be run without lights. Mr. Bisek stated if there were 32 teams with the tournament starting on Friday night it is possible to host all the games at Laurie LaMotte Memorial Park, provided there were lights. If there were 64 teams or if there is no electricity, then some of the games would be held in Lino Lakes at lighted fields. The Festival Committee would need to pay $16.00 per hour to use the fields. Council Member Capra questioned whether the City would be charging residents to park for the Festival. Mr. Bisek stated it has been discussed. The income generated from charging for parking could be used to help fund the parade. Council Member Broussard Vickers stated Council would set a workshop date to discuss funding for the electrical installation. Once funding is determined, there would be discussion of the bids. Mayor Swedberg stated Council was not prepared to make a decision at this meeting on funding for the electrical installation, as it needs further discussion and consideration. Ms. DeVine questioned why Council could not decide to authorize the bid process. Council Member Capra explained Council needs to further discuss funding sources for the electricity and the time frame for improvements to the park prior to soliciting bids for same. Council Member Capra stated she believes it is possible to have an answer on whether and when electricity will be installed in Laurie LaMotte Memorial Park sometime within the next two (2) or three (3) weeks. Mr. Peterson stated that electrical installation is a smaller project and would not take long to complete. Ms. DeVine stated she did not believe it costs the City any money to solicit for bids and suggested Council solicit for bids and then decide the funding for those bids. Council Member Broussard Vickers explained it does cost money and Council has not given the final approval for moving ahead with installing electricity at the park. She then asked Ms. De Vine to have the Parks and Recreation Committee determine which field would be the second field to have power installed the south or the east field and report back to Council. Page 10 of 18 February 15,2001 Council Meeting Minutes Mayor Swedberg stated that Council needs to consider budgets to determine where the needs lie and decide where the funds will be expended from for the installations. Mr. Bisek stated there may be funds available through Xcel Energy and suggested the City contact them to see if they would be willing to run the power, at little or no cost to the City, knowing they will reap the benefit of usage ofthat power. Council Member Broussard Vickers stated Council needed to determine the final scope of the project prior to soliciting bids. Consensus was to set a workshop date to discuss these issues. 3. Ad Hoc Communications Committee Ms. Theresa Brenner, 7206 Clear Ridge, submitted a list of ideas for organizing the committee. Council Member Capra questioned whether six (6) months was an ample amount of time to make recommendations to Council. Ms. Brenner stated she did not want the process to go into the fall and stated she felt the group would stay more focused if there were a definite deadline. Council Member Capra asked Mr. Hoeft if the City agrees to form this ad hoc committee as an advisory committee, would there need to be minutes and formal notice of meetings. Mr. Hoeft explained that since the Committee would not be conducting any official City business, but merely acting in an advisory capacity, Council would set the only requirements. Council Member Nelson complimented Ms. Brenner on the outline presented and stated she would like to know what the costs of improved or different means of communication would be. Council Member Capra stated she would like to see the committee open to as many residents as are interested in serving. Ms. Brenner stated she was concerned that the Committee not violate the open meeting law. Mr. Hoeft stated the Committee would not need to worry about the open meeting law because it would not deal with official City business. There is no quorum requirement and no posting requirements as the meetings are strictly for informational purposes. Mayor Swedberg stated he would like to try and create a system where Council depends on public input and this Committee helps Council gather and interpret same. Council Member Capra stated she would like to see the Committee meet with and get information from the current communications people. Page 11 of 18 February 15, 2001 Council Meeting Minutes Council Member Travis stated the people usually at the Council meetings are there in opposition to something and usually the main complaint is lack of knowledge. Council Member Travis stated any way the City can improve communication with residents is a good idea. Ms. Brenner questioned where Council would like to start. Council Member Broussard Vickers stated she thought it would be appropriate to start with the web site and cable channel. Council Member Capra suggested the Committee prioritize the list and present it to Council. Council Member Nelson stated she would like a centralized way to distribute information from residents to Council Members such as one phone line that feeds into the voice mail of all Council Members. Council Member Nelson suggested an area on the website that residents could post questions for the City to answer. Council Member Travis requested the City use systems already in place but work to improve them. Mr. March stated the citizen survey may be a valuable tool for communications and suggested the City use it and look into other alternatives to reach those that do not read newspapers or watch television. Mayor Swedberg suggested using information from The League of Minnesota Cities to get information on ways to inform citizens. Mr. March stated Council would need to assign some costs to the technology and time to inform residents. If the communication suggested would be overtaxing to current City capabilities that would need to be discussed in the report, as the City may need to hire additional staff. Council Member Capra stated she would like to make sure the Committee does not run into conflicts of interest by having members benefiting financially from suggestions made by being on the Committee. Motion by Mayor Swedberg. seconded by Council Member Travis to authorize the formation of an Ad-hoc Citizen Communications Task Force and appoint Theresa Brenner as chair. All in favor. Motion carried unanimously. Council Member Nelson left the room at 8:09 p.m. 4. Resolution #01-003 (Cable Franchise Extension) Mr. March explained the cable franchise is in negotiations to extend the franchise until May 28,2001. Motion by Council Member Broussard Vickers. seconded by Council Member Capra to extend the cable franchise to May 28. 2001. All in favor. Motion carried unanimously. Page 12 of 18 February 15,2001 Council Meeting Minutes Council Member Nelson was not present for the vote. 5. Police Commission Chair - Ms. Karen Varian Mr. March recommended that Karen Varian be appointed as the Chair for the Police Commission. All the candidates impressed the panel, and it was a difficult decision. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to accept the recommendation of the nine-member panel and appoint Karen Varian as Chair of the Police Commission. All in favor. Motion carried unanimously. Council Member Nelson was not present for the vote. 6. Staffing Update Mr. March recommended that Kris Sweeney be promoted to the position of Account Clerk II with a 60-day probationary period. If at the end of the probationary period Kris is performing the duties of the position then the City will advertise to fill the a full time Receptionist position. If at the end of the probationary period Kris is unable to perform the duties of the accounting position, then she would be moved back to the Receptionist position and the City would advertise to fill the accounting position. During the 60-day probationary period, Jill Lien will add an additional day per week to her normal work schedule of three days per week. Council Member Capra asked if Ms. Lien would be going to full time permanently. Mr. March stated his recommendation is to increase her work schedule to four (4) days per week until the City hires a full time Receptionist and then she would go back to three (3) days per week. Council Member Nelson asked how many days per week Laura Thompson had been working. Mr. March indicated she was working roughly 32 hours per week. Council Member Broussard Vickers requested if at all possible any new hire be computer literate to bring a stronger technical knowledge base into the City. Mr. March stated that if within 30 days Ms. Sweeney has not demonstrated the ability to pick up the task, the City would begin advertising for the position. Mayor Swedberg clarified that if after the probationary period expires and it is determined that Ms. Sweeney is not fulfilling the duties of the accounting position she would be returned to the Receptionist position. Mr. March concurred. Motion by Council Member Broussard Vickers. seconded by Council Member Capra to accept the recommendation of Staff to offer the position of Account Clerk II to Kris Sweeney with a 60-day probationary period commencing on February 16. 2001. All in favor. Motion carried unanimously. Page 13 of 18 February 15, 2001 Council Meeting Minutes 7. Resolution #01-004 (Downtown). Mr. March explained this is just the first step in the formal process as outlined in Chapter 429 for assessment and improvement projects. The City received a petition and needs to accept it by resolution. A feasibility study will be prepared as the next step if the Mr. Peterson does not need to update it then Council would accept it at the next meeting and follow the steps as outlined for the process. Motion by Council Member Travis. seconded by Council Member Nelson to approve Resolution #01-004 (Downtown) accepting the petition for assessment and improvements. All in favor. Motion carried unanimously. 8. Meeting Notices/Dates/Times Mayor Swedberg explained this item is on the agenda to discuss proper dates, times, and proper noticing for Council meetings. Mr. March stated one of the suggestions he received was to place the notice of a meeting change on neon colored paper in the front vestibule of the building to draw attention to the notice. He then suggested Council discuss when it is appropriate to change the date of a Council meeting and setting a regular day for workshops. Council Member Nelson inquired as to the costs to publish the agenda for the Council meeting. Mr. March explained publishing legal notices is expensive and stated he is not sure how much it would cost to publish the Council agenda. Mayor Swedberg asked Mr. Wilharber his opinion on how to get the word out to people on Council meeting dates. Mr. Wilharber stated that people are creatures of habit and do not like when the schedule changes. He suggested picking a date and time and sticking with that barring an emergency. Mayor Swedberg noted Council had decided the second and fourth Wednesdays would remain the days for the Council meetings. Mayor Swedberg noted the notice in the paper should be the same as what is put on the cable access channel. He also suggested advertising the committee meetings and including the topic for the meeting. Council Member Capra suggested Staff look into the cost to list the topic of the meeting in the newspaper. Mayor Swedberg stated he was willing to spend a little money if need be to keep residents informed. Mayor Swedberg stated it was hard for him to get to the meetings at 6:00 p.m., as he has to take vacation time to get here on time. He questioned if it would be all right with Council to move the meeting to 6:30 p.m. He also suggested that whatever time is set for the Council meeting the same time be set for all committees within the City. Page 14 of 18 February 15,2001 Council Meeting Minutes Council Member Travis indicated he was fine with the 6:00 p.m. start time and stated he would be okay with 6:30 p.m. but no later as the meetings have a tendency to run late. Council Member Broussard Vickers stated she would make 6:30 p.m. work but no later as the meetings run long. She also stated she did not feel Council should set the times for committees as she feels they should at least have the authority to decide the time of their meeting. Council Member Capra stated she has a hard time making a 6:00 p.m. meeting and stated 6:30 p.m. would be easier for her. Council Member Nelson stated she was okay with a 6:30 p.m. start time but not any later. She also stated she would like to communicate to the committees that Council would prefer them to hold their meetings at the same time as Council. Mr. Wilharber noted that sometimes Council would get a presentation that went on for hours and hours or a resident that goes on for quite some time so the Council meetings were changed to an earlier start time to accommodate that. Council Member Capra stated she felt Council needed to limit people's comments at public hearings and suggested a time limit of ten (10) minutes with one chance for rebuttal. Mr. Wilharber noted many cities have a five (5) minute time limit and allow a resident to speak only once on a particular subject. Mr. Hoeft stated five (5) minutes is the standard time limit for resident input. In larger cities there is actually a podium with lights that change from green to yellow to red to let the resident know they need to wrap up their comments. Motion by Council Member Nelson. seconded by Council Member Capra to change the start time of the Council Meetings to 6:30 p.m. beginning with the first meeting in March. All in favor. Motion carried unanimously. Council Member Travis stated he was not in favor of regularly scheduled workshops. He stated that when there is a need for one he has not missed one but is not in favor of scheduling them just for the sake of having a meeting. Council Member Capra stated she feels there is a lot of information that will need to be discussed and that Council could shorten the length of the regular meetings by having discussion at a workshop. Council Member Capra noted the Planning and Zoning Committee had a workshop that was attended by the public. She questioned whether the Committee has to allow public input at the workshop. Mr. Hoeft stated the City does not have to answer to the public at the workshop. Council Member Capra clarified the meeting is open to the public but there is no need for comments or questions to Councilor the Committee. Page 15 of 18 February 15,2001 Council Meeting Minutes Council Member Broussard Vickers stated she was not in favor of regular workshops as she feels residents are used to Council discussing issues at the regular meeting. She then stated she is not willing to come to a workshop once a month as she would rather stay late at a Council meeting rather than attend a regular workshop meeting. She also questioned when Council intended to discuss Council liaisons to committees. Mayor Swedberg asked Council Members Travis and Broussard Vickers if there appears to be a need for a workshop on a specific subject would they be willing to meet for a workshop. Council Members Travis and Broussard Vickers stated they were fine with an occasional workshop on an as needed basis but did not see the need for a monthly workshop. Council Member Capra suggested discussing the liaisons to committees at the workshop. Mayor Swedberg stated he thought Council needed to state what would be discussed at a workshop and stick to that subject. Mr. Hoeft concurred. Council Member Nelson stated she would like to have goals and budgets for the Park and Recreation Committee available at the workshop. Consensus was to schedule a workshop for February 27, 2001 at 6:30 p.m. Mr. Wilharber requested Council carefully consider future development when considering how to proceed with the park and cautioned Council against doing anything half way as that would end up costing the City and taxpayers more money in the long run. Council Member Capra stated she had spoken to Father Fitzgerald and he told her the Archdioceses had given the church the okay to develop a plan for either expanding the current church building or building a new church. She noted the church seemed willing to work with the City on a possible land swap. Mr. Wilharber pointed out he attends St. Mary's and St. Genevieve's and when St. Mary's reconstructed the original church they were careful to keep the historical nature of the building which is something he hopes St. Genevieve's keeps in mind for their expanSIOn. Motion by Council Member Nelson. seconded by Council Member Capra to schedule a workshop for February 27. 2001 at 6:30 p.m. All in favor. Motion carried unanimously. 9. Ms. Patricia Scott Letter Mr. March explained Ms. Patricia Scott, 7067 Goiffon Street, had submitted a letter to the City requesting payment for services she would have provided the City for taping the City Council meeting on Wednesday, February 14,2001. She stated in her letter she was not properly notified of the change of meeting date and as she was previously booked was not able to attend. If the meeting had taken place on Wednesday as scheduled, she would have been available and, as such, she feels she is entitled to payment. Page 16 of 18 February 15,2001 Council Meeting Minutes Mr. March stated the City typically would not pay someone in this type of situation, which is why this item is before Council. Council Member Capra questioned whether there was an agreement between the City and Ms. Scott stating she would be paid if the meeting was not held on a scheduled date. Mr. March indicated there was nothing in writing. Motion by Council Member Capra. seconded by Council Member Nelson to deny the request for payment from Ms. Scott. Council Member Travis stated he had no problem paying her, as it was not her fault the meeting was changed without much notice. Council Member Broussard Vickers stated that even though there is nothing in writing concerning Council meeting dates it has been the same two Wednesdays of the month for a long, long time. Ms. Scott is a freelance professional who books her time and counts on her income. She had booked Wednesday evening and was available to the City even though the City changed the meeting date. She then stated she feels Ms. Scott should be compensated for the meeting as she was available and the City did not provide much notice to her of the change in meeting date. Council Member Nelson asked how much notice Ms. Scott received. Mr. March stated he believed she got approximately a nine (9) day notice. Council Member Capra asked Staff to formally contact the cable operator and recording secretary in the event of any future change in meeting dates or times. All in favor. Ayes - 2 (Capra. Nelson) Nays - 3 (Swedberg. Travis. Broussard Vickers). Motion failed. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to pay Ms. Scott the amount she would have received had she been present for the meeting. All in favor. Ayes - 4~ Nays -1 (Capra). Motion carried. Council Member Capra requested a friendly amendment to suggest a specific time to give notice of a change of meeting. Council Member Broussard Vickers denied the friendly amendment request. 10. Sensus (Equipment/lnstallationlUpgrades - Software) Mr. Palzer was not available to discuss this matter as he was videotaping the meeting. Motion by Council Member Travis. seconded by Council Member Broussard Vickers to table discussion of this item to the next Council meetin~. All in favor. Motion carried unanimously. IX. CONSENT AGENDA 1. The City ofCenterville January 25, through February 9, 2001 Expenditures 2. Centennial Fire District Expenditures Page 17 of 18 February 15,2001 Council Meeting Minutes Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to approve, the Consent Agenda for items 1. and 2. as presented. All in favor. Motion carried unanimously. x. COMMITTEE REPORTS None. XI. ADMINISTRATOR'S REPORT Mr. March reported that Mr. LaMotte had resigned his position on the Planning and Zoning Commission. Mayor Swedberg questioned whether the City would be doing something to thank Mr. LaMotte for his years of service to the City. Mr. March stated Mr. LaMotte would be recognized at the holiday event and given a plaque to thank him for his years of service to the City. Council Member Nelson stated it might be nice in the future to put a note in the paper when committee members resign from service as a way of recognizing them along with the holiday event and plaque presentation. XII. ADJOURNMENT Motion by Council Member Travis. seconded by Council Member Broussard Vickers to adjourn the February 15. 2001 City Council Meeting at 9:17 p.m. All in favor. Motion carried unanimously.' Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer Page 18 of 18 ,~ MEMO DATE: February 21,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Proposed Commercial/Retail Center - Lloyd Drilling ............................................................................ Included in your packet is a copy ofthe final version of the developer's agreement for the proposed commercial/retail center to be built by Lloyd Drilling. Mr. Drilling is planning to sketch in the additional trees on the site plan near the east fence on the property. The site plan will be attached to the developer's agreement as Exhibit A. " DEVELOPMENT CONTRACT DRILLING RETAIL CENTER CENTERVILLE, MINNESOTA TillS AGREEMENT, made and entered into this day of ,2001, by and between the City ofCenterville, a municipal corporation organized under the laws of the State of Minnesota (the "City"), and Centerville Properties, Inc., a Minnesota Corporation (the "Developer"). RECITALS: WHEREAS, the Developer has applied to the City to be allowed at the Developer's expense to construct all surface streets, parking lots, curb and gutter, required landscaping, storm sewer, storm water ponds, drainage facilities, water main, trailways and sanitary sewer facilities, hereinafter referred to as "Street and Utility Improvements"; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the development, hereinafter referred to as "Private Improvements". NOW, THEREFORE, in consideration ofthe mutual promises of the parties made herein, it is agreed by and between the parties as follows: A. REPRESENTATIONS OF DEVELOPER As inducement to the City's approval and authorization to proceed with construction and entering into this Agreement, the Developer represents and warrants to the City: 1. That the Developer is the fee owner of the property and has authority to enter into this Agreement. 2. That the commercial development complies with all City, County, State and Federal laws and regulations, including but not limited to City subdivision ordinances and zoning ordinances. 3. The commercial development complies with all wetland protection legislation. b. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's expense the general improvement construction according to the detailed plans submitted for development approval and attached and listed as exhibit A. 1. Cost of Private Improvements, description: a. Approx. 470 feet of 6' decorative fence $7050 b. Landscaping as proposed in the site plan and (Attached as Exhibit A) $7500 c. Approx. 325 feet of eight (8) foot wide bituminous trail $3250 d. Sod/seed in the common areas $3000 Total Estimated Cost $20,800 Developer Retainage (150%) $31,200 The above referenced private improvements shall be completed by 6/01/02. 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Development Issues 1. Coordinate with the utility companies to provide for gas main, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. ii. Provide seeding and vegetation maintenance and erosion control over denuded or graded areas and mitigation area, at the City's direction. 111. Establish lot corner monumentation within 60 days of grading completion or within 180 days after filing the final plat, whichever is sooner. IV. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. To the extent possible, the construction vehicles for site grading, streets, and utilities shall access the site from Main Street. b. Site Grading, Street Construction and Building Permits. No certificate of occupancy shall be issued without installation of bituminous parking lot c. Erosion Control. The Developer shall control erosion insuring: 1. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. 11. Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures as required by the City shall be installed prior to development when necessary to control erosion. ii. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development d. Inspection. All of the work shall be under and subject to the inspection and approval of the City, City Engineer, and where appropriate, any other governmental agency having jurisdiction. e. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Private Improvements and hereby guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Private Improvements. The Developer agrees to guaranty for a period of one year the tree plantings required as part of the Developer's Agreement. Each specific tree guaranty period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150%) of the total estimated cost of the Private Improvements as indicated in Paragraph B 1. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guaranty and assure performance by the Developer of all the terms and conditions of Paragraph Bl ofthis Development Contract. Such Letter of Credit may be reduced upon completion and acceptance of the Private Improvements by the City to an amount deemed adequate by the City Engineer to cover the two year warranty period described herein. The City shall have the right during said warrant period to draw on the Letter of Credit for any warranty work that is necessary. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. f. Reduction of Escrow Guaranty. The Developer may request a reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Private Improvements at the time ofthe requested reduction. The amount of reduction will be determined by the City and such recommendation will be submitted to the City Council for action. D. RECORDING AND RELEASE. The Developer agrees that the terms of this Development Contract shall be a covenant on this entire project site. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder/Registrar to give notice to future purchasers and owners. E. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. F. OWNERSmp OF IMPROVEMENTS. Upon completion of the work and construction required by this Contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. 1. MISCELLANEOUS PROVISIONS. 1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Contract, or any portion thereot: including court costs and reasonable engineering and attorney's fees. 2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or phrase in this Contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. \ 3. Waiver. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 5. Notice. Whenever in this Contract it shall be required or permitted that notice or demand be given or served by either party to this Contract to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses set forth below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth below until changed by notice given as per above: Developer: Centerville Properties Inc. 705 West Lake Street Minneapolis, MN 55408 City: City of Centerville Attn: City Administrator 1880 Main Street Centerville, MN 55038 IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the day and year first written above. CITY: DEVELOPER: CITY OF CENTERVILLE Centerville Properties, Inc. By: Mayor By: Lloyd Drilling Its: President ATTEST: By: City Clerk STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of ,2001, by _ the Mayor of the City ofCenterville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 20-, by the City Clerk of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF ) by The foregoing instrument was acknowledged before me this _ day of , the of ,20_, , a Notary Public TO: Honorable Mayor and Council Members FROM: Teresa Bender SUBJECT: Sensus Equipment DATE: February 22,2001 Currently the City has approximately 300 homes that have Modem Interface Units (MIU's) (Sensus equipment used to remotely read meters) installed and approximately 407 homes have yet to be installed. Once training is received for the Sensus equipment, the existing meters can be programmed by Public Works and the remainder installed. We have to keep in mind that Public Works employees need to enter homes to do the programming and must make arrangements with the property owner, which could slow the process. We currently have software from Banyon Data Systems for Point of Sales, Payroll and Fund Accounting. Point of Sales and Fund Accounting will both interface with Utility Billing. Attached, you will find a proposal from Banyon Data Systems for Utility Billing Software in the amount of $4,685. Currently we are using Utility Billing Software that desperately needs to be updated and is a stand-alone software, which means it does not interface with our Banyon Data System Fund Accounting. The City needs to secure several factors before moving ahead on this project, below is a list of the following: Dedicated telephone line (do not have) Caller LD. (do not have) Dedicated Computer (Windows 3.1, 95 or 98 Installed) (have available) Suggested (Banyon Data Utility Billing Software w/lnterface) (do not have) Installation of current version of Sensus Software (obtaining) Training (2-3 days) will be arranged subsequent to the above or when Public Works determines their availability Additional equipment is needed (Paul Palzer can elaborate) t" I have discussed this issue with Mr. Palzer, his main concern is for training, i.e. weather conditions, work schedules, etc. for the 2 day training session. Mr. Palzer stated that the City of Lino Lakes is up and running with their Sensus equipment and he has found them very helpful. Mr. Palzer suggested that we meet with them to discuss installation problems, software problems and obtain suggestions from them to assist us in our installation. The City of Lino Lakes has volunteered to help program meters if needed. Mr. Palzer will schedule a meeting within the next couple of weeks. My understanding is that installation of equipment has been hindered by various reasons, accounting software change over, not anticipating future purchases, staff changes, time allotments, etc. My suggestion is to obtain the proposed software and have it installed as soon as possible, then contact Sensus for installation of their software and training. I believe this goal could be obtained prior to April I, 2001 barring Public Works' schedule. Arranging MID programming and installation will take the largest amount of time. Mr. Palzer may be able to project a completion time for this item. ". IlL .... -.. Banyon Data Systems, Inc. 101 West Bumsville Parkway Burnsville, MN 55337 (952) 882-7730 - (800) 229-1130 - FAX (952) 882-7734 Name: City of Centerville Address: 1880 Main St Phone (651) 429-3232 Date: 02/09/01 City/State/Zip: Centerville MN 55038 Contact: Theresa Brenner Fax: (651) 429-8629 Windows Utility Billing: Meter Device Interface: Training 1 day on site: Annual Support: $2,795 $795 $400 $695 Total: $4,685 The meter device testing will be finished in two months Banyon Data Systems. Inc. hereby propOllell to provide the above stated product and service in accordance with the above specifications. All Product and service is guaranteed as specified. Any modification or alteration to above specifications involving extra cosu will be executed only upon written orders and will become an extra cru.rge over and abu,'e the estimate, r proposal may be withdrawn by Banyon Data Systems, Inc. if not accepted within 30 days. Banyon Data Systems Signature: tL oL.. ACCIWTANCli OF l'ROl'OSAL- The abuve stated costs, specifications and conditions are satisfactory and are hereby accepted. Han)'on Data Systems, Inc. is authorized to provide the products and services as specified. Payment shall be made within 30 days of product(s) delivery. I Date of Acceptance~- ~- Signature: www.banyon.com banyondata@msn.com MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Design Proposals ............................................................................ Included in your packet is a copy of proposals that have been received from Hokanson/Lunning/Wende Associates, Inc. and Sanders Wacker Bergly, Inc. I have also requested a proposal from Shea Architects, but I have not received anything from them at this point. Shea Architects is the firm that designed the County Bank. They did seem to be quite interested in submitting a proposal. If we determine that we are not interested in any actual building design components and we are just interested in pure streetscape enhancements our engineering firm of Bonestroo, Rosene, Anderlik and Associates has already provided some options. I have been told that Bonestroo also has an architectural division with landscape engineers on staff. I have asked Tom Peterson to have one oftheir landscape engineers contact me about providing a proposal. I did not want to have to pay for a proposal from Bonestroo when the other firms are providing proposals at no cost. We are to the point of calling for a public hearing for the downtown improvement project. I would recommend that the Council make the decision on selecting a firm within the next thirty days to coincide with the pace of potential development. I would recommend that we invite all interested committee members and the downtown revitalization sub-committee to the first Council meeting in March to listen to the firms presentations. I would anticipate that we would want to give approximately 10 minutes for possibly 2-3 firms to make a presentation to Council. If I receive any additional information prior to the Council meeting, I will have the information available for distribution as an FYI. At the next meeting, I think that we should just focus on the process that you may want to use to select a firm. MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE Traffic Study - Intersection of Main Street/Centerville Road ............................................................................ I previously placed a copy of an e-mail in your mailboxes that I had sent to the County Engineer in regards to the intersection of Main Street and Centerville Road. I had a conference call with Jon Olson (County Engineer) and Jane Pemble (Traffic Engineer) to discuss the safety concerns ofthe intersection. Jon mentioned that the County views overhead flashing lights as ineffective. He stated that if the City would want an overhead flashing light than we would have to pay for it. He also mentioned that not having the crosswalks striped has no effect on whether vehicles stop for the intersection. Jon also stated that he believes there may be visual obstructions in the right-of-way. I indicated that if there are visual obstructions in the County right-of-way than the County needs to address the issue. I told Jon that ignoring obstructions in the County right-of- way in Centerville because they had a previous bad experience was unacceptable. Jon stated that he had never given an order to ignore obstructions in Centerville. Jane Pemble commented that she was aware of a conversation with our public works director on the subject. Her recollection was that if there were evergreen boughs blocking the view of the stop sign than the City should remove them because they have had previous bad experiences with obstruction removal in Centerville. I was told that police enforcement was the answer to the safety concerns at the intersection. I responded that the police do enforce that intersection and that they have written several citations at that intersection. Jane Pemble asked if vehicles were typically rolling through the intersection. I responded that from what I have witnessed vehicles typically drive right through the intersection. Jon Olson agreed to have the County conduct a traffic study at this intersection. They are currently performing similar studies at three other intersections in the County. Jon stated that it would take three to four weeks before they would have the study completed. At the end of the three to four week period we should have a report that would detail possible improvements for the intersection. MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Pheasant Marsh ............................................................................ Included in your packet is a letter from Ground Development in reference to the development to be known as Pheasant Marsh. The letter requests permission to pursue a MUSA swap and comprehensive plan amendment. This is necessary to be able to proceed with this development. They have submitted a sketch plan with the legal description and acreage to be included in a proposed MUSA swap. In addition, a letter is included in your packet that was received from Anoka County in regards to comments that they have submitted on the plat. " ".j ~~ K~ ~"1;"'~ft;~ t:tMi " " COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 JANE K. PEMBLE, TRAFFIC ENGINEER DIRECT DIAL NUMBER (763) 862-4231 e-mail Jane.Pemble@co.anoka.mn.us February 20, 2001 Rick L. Osberg James R. Hill, Inc. 2500 West County Road 42 Suite 120 Bumsville, MN. 55337 RE: Preliminary Plat Pheasant Marsh Dear Mr. Osberg: We have reviewed the preliminary plat of Pheasant Marsh, to be located east ofCSAH 21 (Centerville Road) between Partridge Place and Dupre Road within the City of Centerville, and I offer the following comments: . Existing right-of-way east of centerline CSAH 21 is 33 feet. As shown on the preliminary plat, an additional 27 feet of right-of-way east of the centerline ofCSAH 21 will be required for future reconstruction purposes (total of 60 feet of right-of-way east of the centerline of CSAH 21). It appears intersection Sight Distance Requirements can be met for the proposed intersection of CSAH 21 and Dupre Road, however, some clearing and grading will be required to satisfy the Case I requirements. The CitylDeveloper are to ensure that all applicable intersection Sight Distance Requirements are met to the fullest extent possible. Please note that the existing and proposed right-of-way along the boundaries of this plat is to be cleared of all in-place trees and/or field entrances or access points. Two versions of this plat were submitted to Anoka County Highway Department dated 10-26-00 and 11- 29-00. The 10-26-00 plan set shows Outlot B to be a 50-foot wide non-developable outlot which would not require access to CSAH 21, and that all lots within the plat would have access to the local roadways. On the more recent 11-29-00 plan set, Outlot B is shown as a much larger outlot with several hundred feet of frontage along CSAH 21 and having no other means of access other than direct access to CSAH 21. Regardless of how Outiot B is configured, it is our opinion that all lots within this plat have adequate access available via local roadways, and that if access for Outlot B is required, the plat should be reconfigured to allow access for Outlot B to be made via the local roadways as well. Consequently, no access points for the plat, including Outlot B, will be permitted onto CSAH 21, and right of access along CSAH 21 within the boundaries of this plat (with the exception of Dupre Road) shall be dedicated to Anoka County. Calculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this development. The post-developed rate of discharge shall not exceed the pre-developed rate of discharge for the 5-year, 24-hour storm, utilizing the "SCS Method" with a curve number determined using Group C soils as a minimum. An access permit and a permit for work within the county right-of-way are required and must be obtained prior to the commencement of any construction. Contact Roger Butler, Traffic Engineering Coordinator or Josie Scott, Permit Technician, for further information regarding the permit process. Anoka County Highway Department will install, remove, modify and/or maintain all necessary permanent traffic control devices within the County right-of-way as needed for the development of this plat as a part of the permit process. No other signs or devices will be permitted within Anoka County right-of-way. Affirmative Action I Equal Opportunity Employer -2- Thank you for the opportunity to comment. Feel free to contact me if you have any questions. Sincerely, rt\/)j' 'J ~ n} (\~,_U{&f / \~~ .---- Jane Pemble Traffic Enjineer Xc: 0im March, City of Centerville 2001 Centerville File Roger Butler, Traffic Engineering Coordinator Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor Josie Scott, Permit Technician Tom Hornsby, Traffic Services Supervisor - Signs dmh/PHEASANT MARSH GROUND DEVELOPMENT, INC. 7575 GOLDEN VALLEY ROAD SUITE 250 GOLDEN VALLEY, MINNESOTA 554<27 763-546-2625 facsimile 763-546-7321 February 21, 2001 'f)~"'h1'~ l ~ .ii0y~ = .&. ~ Mr. Jim March, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: Pheasant Marsh Dear Mr. March: Ground Development, Inc. requests City of Centerville assistance in moving forward with the Pheasant Marsh MUSA Swap and Comprehensive Plan amendment requirements. This request is consistent with the Pheasant Marsh preliminary plat approval granted by City Council December 13, 2000. These requirements are needed prior to phase one final plat approval. It is Ground Development's understanding that the expense associated with preparing and obtaining these approvals will be paid by the developer. Ground Development would like the City to consider an escrow amount in the sum of $2,500.00. Dean Johnson of Resource Management, your consultant, estimates consulting fees and expenses of $1,600.00 to $2,000.00. Mr. Johnson indicated a similar project completed for Centerville last year was billed just under $1,700.00. Enclosed you will find a copy of our engineers sketch and description as you had requested in our meeting February 5th. This information is needed to assist in preparing the necessary MUSA/Comp Plan documentation. It is our understanding that this issue will be on the City Council agenda February 28, 2001. Thank you for your time and consideration. Sincerely, L~ ~y Hanna Ground Development, Inc. cc: T. Livgard- J.R. Hill S. Fiterman .' ----"~;i L --.J _ L ---.J I L ;~~~:- - --c.'J.ITr-c-, _(:~ _0 ~~~t:i: vc..I~ILI\. V1\/\,-" L- ~~;~:_[---- I -,- I I ~~ig~( - P!!!ll I 2 3 I 4 I T IJoIN89.~3'31 W tB.2.J - \ I \~ _II ::11 \ I I C~-;-UJ-;- 5 J5 J5 ;:. / NORlliEAST COR/'IER OF THE NORTH HAlF OF 1H[ SOUTHWEST _ _ _.- QUARTEil OF THE SOUTI-iEAST au,l,RTER CF SEe. 2.3. T_ JI, R. 22 :III.J"'T"r-08 'VI~. L..J\~ "'-DA It IIV""'\IL. \ ~'( ^, \ TIlA ( Q' ,<~-- -<~<.'"\ {~~./ -J T I I (:J I I 0:: ~iJ I L~~ .=-=.9 (/l C:l () tJ:::: ( ) \ ~'( \ 39"19'41"E PROPERTY DESCRIPTION" POR PARCF.L C ij~ 'f the Sout!>east Quarter of the Southwest Quarter of Section 23, Township 31, V1~"'; I County, Minnesota. ~~~ i5~~ r that this is a true and oorrect survey of the ahave descrihed property and ~[5e'i rmed by me or under my direct supervisio~ and that I am a duly Licensed t:i~S be laws ot the Sl:.ate af Minnesota. That thIS survey does not purport to show ~til_ I easeme,:ts or encroachments, to the property except as show thereon . {igned 2001. For: James R Hill. Inc. ---_lr. Harold C. Peterson, Land Surveyor, Liceose No. 12294 ~ The Southeast ,.SURVEY HAS BE~N PREPARED BASED ON A TITLE COMMITMENT PREPARED BY 578.64 teet of ;ONWEALTH LAND TITLE INSURANCE COMPANY, FILE NO. TOOl1097, DATED EFFECTIVE the Southeast ,BER 26, 2000, AT 8; 00 AM. ITATION OF THIS BEARING SYSTEM ASSUMES TlfE SOUTH LINE OF THE SOUTlfEAST TER OF THE SOUTHWEST QUARTEll SEC'l'lON 2~, T. 31, ll. 22 TO BEAll NB9"2S'M"W, That part of I of the North k~~NT ZONING IS R-5 (SINGLE FAMILY ESTATES RESIDENTIAL) PER CITY COMMENTS. 31, Range 22, AJ Beginning a~ ~~~GHT OF WAY ~ 2'~~:~gg ~~g~ ~:~ g~ 56:~~~ ~g~g Southeast Q.REA = 2,357,650 SQUARE FEET OR 54.123 ACRES along the D Quarter, a ! a distance p.. GROSS AREA OF PARCEL A of 130.00 fee co_ncave to LL GROSS AREA OF PARCEL B ~~::sS~~~~A EXISTING RIGHT OF WAYi~ South 86 de degrees 36 ) . of 33.36 fee,* GROSS AREA OF PARCELC ~ 871,200 SQUARE FEET OR 20.000 ACRES 205.00 teet, .~ EXIsTING RIGHT OF .WAY ~ 8~~,~~g ~~~fr<i: ~ ~~ ,~~~; ~~~ North B6 de! West a distal Quarter of tl along said SC' Southwest Qu seconds West, 879,250 SQUARE FEET OR: 20.185 AC~S 63:3,450 SQUARE FEET OR 14.542 ACRES 4,400 SQUARE FE.ET OR 0.101 ACREs 629,050 SQUARE FEET OR 14.441 ACRES ~~ ~ ~.~~ 'n ~:~ g ~;: z ~~~" 0; ~;~ ~ 5~~ CO t;;~ ~ ~~g r- A I L t lfJ p:: < :;;;;: E'-< Z < en < r:r:l :r: p." :;:: c E: 0- ~ U U) p;j o o z <: :r: u E-< "" ::.:: U) DRAWN PLM DATE 2/8/[ REvtSJO BOOKjP, 441/4.: CAD 81 20237s Don 1C-1"'T MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Turcotte Property ............................................................................ I have been in contact with Helen Turcotte owner ofthe duplex listed as 7071 and 7073 Centerville Road. Ms. Turcotte has indicated that she has evicted her tenant and does not plan to fill the one side of the duplex. I believe this relieves the City's obligation of having to provide relocation assistance to the tenant. If the City would have proceeded with entering into a purchase agreement and a tenant was occupying the property th<:,m the City would have been required to pay relocation assistance to the tenant according to a previous conversation with the City Attorney. Ms. Turcotte has stated that she does not know when she will be able to move into her senior housing complex. Ms. Turcotte stated that she would keep us informed of her status. I informed Ms. Turcotte that we would be proceeding with discussions in regards to making an offer on the property and that I would remain in contact with her. \ MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE Tax Increment - First Class Concrete ............................................................................ I have received a request for tax increment financing from Mr. Scott Byrkit owner of First Class Concrete. He has purchased a lot north ofR+R Leasing, Inc. and he has been attempting to obtain financing for an office/warehouse building for about the last two years. Previous Council had expressed some interest in offering tax increment financing for this project. I indicated to Mr. Byrkit that the first step would be to get a financing commitment from a banle However, this item has prompted the ability for Council to review the current tax increment financing policy. I would like Council to review the current tax increment financing policy and discuss whether or not the Council wishes to make any modifications to the policy at this time. I am aware that there are bills in the legislature currently to abolish tax increment financing. This may be an issue that we want to examine for a while, however I did want to make the Council aware that we already have a formal written policy in place on this issue. CITY OF CENTERVILLE Tax Increment Policy 1. PURPOSE 1.01 The purpose of this policy is to establish the Citys' position as relates to the use of Tax Increment Financing for private development. This policy shall be used as a guide in processing and reviewing applications requesting Tax Increment assistance. 1.02 The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. STATUTORY LIMITATIONS 2.01 In accordance with the Tax Increment Policy, TIF requests must comply with applicable State Statutes. The City of Centerville is governed by the limitations established in Minnesota Statutes 469.174, the Minnesota Tax Increment Financing Act for all districts created after August 1, 1979. 3. ELIGIBLE USES FOR THE USE OF TAX INCREMENT FINANCING 3.01 As a matter of adopted policy, the City ofCenterville will consider using Tax Increment Financing (TIF) to assist private developments only in those circumstances in which the proposed private projects meet one or more of the following uses: A. To redevelop blighted or under-utilized areas of the community. B. To meet the following housing-related uses: 1. To provide a diversity of housing adjacent to the downtown area. 2. To provide a variety of housing ownership alternatives and housing choices. 3. To promote affordable housing for low or moderate income individuals. 4. To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading in existing housing stock in residential areas. C. To remove blight and encourage redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas. D. To increase the tax base of the City in order to ensure the long-term ability of the City to provide adequate services for it's residents while lessening the reliance on residential property tax. E. To retain local jobs, increase the local job base, and provide diversity in that job base. F. To increase the local business and industrial market potential of the City of Centerville. G. To provide adequate short term business and shopper parking, and resident parking. H. To encourage additional unsubsidized private development in the area, either directly, or through secondary "spinoff" development. 1. To promote the potential future usage of a public transit system light rail line through maximizing the development potential of parcels adjacent to the system stations. J. To offset increased costs of redevelopment, over and above those costs that a developer would incur in normal urban and suburban development. K. To accelerate the development process and to achieve development on sites which would not be developed without this assistance. L. To meet other uses of public policy, as adopted by the Council from time to time, including promotion of: quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs of local government, etc. 4. TAX INCREMENT PROJECT APPROVAL CRITERIA 4 .01 All new projects approved by the City of Centerville should meet the following mandatory minimum approval criteria. However, it should not be presumed that a project meeting these criteria will automatically be approved. Meeting theSe criteria creates no contractual rights on the part of any potential developer. A. The TIF assistance shall be provided within applicable state legislative restrictions, debt limit guidelines, and other appropriate financial requirements and policies. B. The project should meet one or more of the above adopted Tax Increment Financing Goals of the city. C. The project must be in accord with the Comprehensive Plan and Zoning Ordinances, or required changes to the plan and Ordinances must be under active consideration by the City at; the time of approval. D. TIF assistance will not be provided to projects that have the [mancial feasibility to proceed without the benefit of Tax Increment Financing. In effect, TIP assistance will not be provided solely to broaden a developer's profit margins on a project. Prior to consideration of a TIP fmancing assistance request, the City may undertake an independent underwriting of the project to help ensure that the request for assistance is valid. E. Prior to approval of a TIP financing plan, the developer shall provide any required market and financial feasibility studies, appraisals, soil boring, information provided to private lenders for the project, and other infonnation or data that the City or its financial consultants may require in order to proceed with an independent underwriting. F. To ensure cash flows are adequate projects receiving TIP assistance should n<?rmally have a 1.2: 1 debt service coverage ratio (a ratio of funds projected to be available to funds required for debt service) . G. The developer should provide adequate financial guarantees to ensure the repayment of the TIP subsidy. These may include, but are not limited to: assessment agreements, letters of credit, etc. H. Any developer requesting TIP assistance should able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. I. The developer should retain ownership of the project at least long enough to complete it, to stabilize its occupancy, to establish the project management, and to initiate repayment of the TIP. 1. The level of TIF funding should be reduced to the lowest possible level by maximizing the use of private debt and equity financing first, and then using other funding sources or income producing vehicles that can be structured into the project financing, prior to using additional TIP funding. 5. TAX INCREMENT PROJECT EV ALVA TION CRITERIA 5.01 All projects will be evaluated on the following criteria for comparison with other proposed TIP projects reviewed by the City, and for comparison with other subsidy standards (where appropriate). It is realized that changes in local markets, costs of construction, and interest rates may cause changes in the amounts of Tax Increment subsidies that a given project may require at any given time. 5.02 Some criteria, by their very nature, must remain subjective. However, wherever possible "benchmark" criteria have been established for review purposes. The fact that a given proposal meets one or more "benchmark" criteria does not mean that it is entitled to funding under this policy, but rather that the City is in a position to proceed with evaluations of (and comparisons between) various TIF proposals, using uniform standards whenever possible. 5.03 Following are the evaluation criteria that will be used by the City ofCenterville A. All TIF proposals should optimize the private development potential of a site. B. All TIP proposals should obtain the highest possible private to public fmancial investment ratio. The Council establishes a benchmark ratio of 3 parts private to I part public funding for industrial projects. Rousing and retail/commercial projects shall be reviewed on an individual basis. C. All TIP proposals should create the highest feasible number of new jobs on the site. The Council establishes a benchmark of one newly created (or retained) FTE job per $ of TIP assistance provided to industrial projects. Housing and Retail/Commercial projects shall be reviewed on an individual basis. D. All TIF proposals should create the highest possible ratio of property taxes paid before and after redevelopment Given the different assessment circumstances in the City, this ratio will vary widely. However, under normal circumstances, the Council will expect at least a 1:2 ratio of taxes paid before and after redevelopment. E. TIF proposals should normally not be used to support speculative industrial, commercial, and office projects. In general, speculative projects are defined as those projects which have letters of intent or preleasing for less than 50% of the available leasable space. F. All TIF proposals will be reviewed to determine the feasibility to provide the City with equity participation in new developments (through a share of the profits), or to treat the TIP assistance as a second mortgage with fixed payments. G. All TIF proposals involving displacement oflow and moderate income residents should give specific attention to the re-housing needs of those residents. Normally, this should be done as a part of the TIF funding proposal. Adequate solutions to these re-housing needs will be required as a matter of public policy. H. TIF will nonnally not be used in a project that involves an excessive land and/or property price. This will normally be where the acquisition price is more that 10% in excess of market value. 1. All TIF projects will need to meet the "but for" test TIP will not be used unless the need for the City's economic participation is sufficient that, without that assistance the project could not proceed in the manner as proposed. 1. TIF will not be used in projects that would give a significant, competitive financial advantage over similar projects in the area due to the use of tax increment subsidies. R. TIF will not be used when the developer's credentials, in the sole judgement of the City, are inadequate due to past track record relating to: completion of projects, general reputation and/or bankruptcy, or other problems or issues considered relevant by the City. L. A developer using TIF will need to provide a fmancial guarantee for the repayment of the TIF, within the constraints of existing tax law. M. TIF will not be used to support projects that place demands on City services, or other capital or operating expenditures, that exceed the average city expenditures for similar facilities. Consideration will be given to the total public costs that are required to support the project, including offsite facilities costs that are required. N. TIF will not nonnally be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. o. TIF will not be used when the schedule for development has exceeded the schedule established in the redevelopment agreement, and where the City has not agreed to extensions of that schedule. P. TIF funding should not be provided to those projects that fail to meet good public policy criteria as detemrined by the Council, including: poor project quality; projects that are not in accord with the comprehensive plan, zoning, redevelopment plans, and city policies; projects that provide no significant improvement to surrounding land uses, the neighborhood, and/or the City; projects that do not provide. a significant increase in tax base; projects that do not have significant new, or retained, employment; projects that do not meet financial feasibility criteria established by the City; and projects that do not provide the highest and best desired use for the property. N:\WPDATA\CENTER V1\TIFPOLIC CITY OF CENTERVILLE PRE-APPLICA nON TAX INCREMENT FINANCING ASSISTANCE Legal name of applicant: Address: Telephone number: Name of contact person: REQUESTED INFORMA nON Addendum shall be attached hereto addressing in detail the following:. 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including size and location ofbuilding(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; estimated market value following completion. 3. The existing Comprehensive Guide Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned. 4. A statement identifying how the increment assistance will be used and why it is necessary to undertake the project. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new Jobs to be created and other community assets. 6. A written perspective of the developers company of corporation, principals, history and past projects SIGNATURE Applicant's signature: Date: CITY OF CENTERVILLE Application for Tax Increment Financing GENERAL INFORMA nON: Business Name: Date: Address: Type (partnership, etc.): Authorized Representative: Phone: Description of Business: Legal Counsel: Address: Phone: FINANCIAL BACKGROUND: 1. Have you ever filed for bankruptcy? 2. Have you ever defaulted on any loan commitment? 3. Have you applied for conventional fmancing for the project? 4. List fmanci~ references: a. b. c. 5. Have you ever used Tax Increment Financing before? If yes, where and when? PROJECT INFORMA nON: 1. Location of Proposed Project: 2. Amount of Tax Increment Assistance requested? 3. Need for Tax Increment Assistance: 4. Present ownership of site: 5. Number of permanent jobs created as a result of project? 6. Estimated annual sales: Present: Future: 7. Market value of project following completion: 8. Name and address of architect: 9. Anticipated start date: Completion Date: FINANCIAL INFORMATION: 1. Estimated project related costs: a. land acquisition $ b. site development c. building cost d. equipment e. architectural/engineering fee f. legal fees g. off-site development costs 2. Source of financing: a. private fmancing institution $ b. tax increment funds c. other public funds d. developer equity PLEASE INCLUDE: 1. Preliminary financial commitment from bank. 2. Plans and drawing of project. 3. Background material of company. 4. Pro Forma analysis. 5. Financial statements. 6. Statement of property ownership or control. 7. Payment of application fee ($100.00). N:\WPDATA\CENTERVI\TIFPOLIC r PROCEDURES 1. Meet with appropriate City Staff to discuss the scope of the project, public participation being requested, and other information as may be necessary. 2. Completion of Preliminary Tax Increment Financing Assistance Application form. This form shall be submitted to the Director of Community Development. 3. The request shall be reviewed by City Staff on a preliminary basis as to the feasibility of the project. The staff shall prepare a report on the project. 4. The application shall be placed on the City Council agenda for concept review. The applicant may make a formal presentation of the project. The Staff will present its' fmdings. 5. If the Council's Preliminary Concept Review is positive, the applicant may elect to file a formal application &:companied by a non-refundable fee of$lt'()CQ which shall only be refunded at the time of signing a redevelopment contract should. the project be approved. 6. If Zoning and Planning Commission action is required, it will be necessary for the applicant, at this time, to make application to the Commission for Concept Review. 7. Following the necessary financial analysis and preparation of detailed plans, the City Council and HRA, if necessary, shall take action on the project. If approved, the staff will be directed to undertake the following steps: - prepare a redevelopment agreement based upon the terms approved - prepare a redevelopment plan and tax increment fmancing plan if required ~ (:CCC e<scrow At this time a deposit (cash or letter 6f w ulil) shall be required to defray costs involved with these steps which shall also be refunded at the tine a redevelopment contract is signed should the project be approved . 8. If a redevelopment plan or zoning action is required, the Zoning and Planning Commission, City Council and HRA shall take the appropriate action at the same time that the redevelopment agreement is considered for approval. N:\WPDATA\CENTERVl\TIFPOLIC T ~j'-\~ L\ S,t' \G~\ S \)0\ \N~ C~.W\G~\.~ :SL '\- c;,...> \.- C\~J C.bW'i t1 \ V\-\(ts MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Laurie LaMotte Memorial Park ............................................................................ This item is being placed on the agenda in anticipation of Council decisions from the workshop scheduled for February 27th. Council may take whatever action deemed appropriate. The Park and Recreation Committee have been invited to attend the workshop scheduled for February 27th. I MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE Council Information and Process ............................................................................ Councilmember Nelson requested that this item be placed on the agenda. Councilmember Nelson would like to discuss a formal policy for how Council receives information and then processes that information as a group rather than by individual Councilmembers. Councilmember Nelson plans to speak on this topic. MEMO DATE: February 22, 2001 TO Honorable Mayor and Council FROM: Jim March RE : Planning and Zoning Commission Training ............................................................................ Included in your packet is a copy of some resources that were gathered as requested. The resources are various forms of training and educational opportunities for members of the Planning and Zoning Commission. There are videos, books, pamphlets and seminars available as training opportunities. We also have resources in the office such as the League ofMN Cities Handbook, web site access and statute books. These items will be forwarded to the committee. This item is on the agenda as a Council requested informational item. II'~ . l~ American Planning Association 122 S. Michigan Ave., Suite 1600 Chicago, IL 60603-6107 312.431.9100 Phone 312.431.9985 Fax Jj~1B 2 2 .:3 () 111 J. "-I1Jj ~~ Dear Colleague, Not long ago, the American Planning Association adopted a new slogan, "Making Great Communities Happen." A simple phrase, but it aptly describes our work. Because we recognize that great communities are made to happen, we lead the fight to revitalize cities, contain suburban sprawl, and protect the environment. This workis both exciting and demanding. Vigorous new technologies give us unprecedented access to information and allow us to communicate faster and worldwide. More and more citizens recognize the financial and human costs of chronic social ills. It's increasingly possible to find affordable, workable, and effective approaches to critical land-use problems. More than ever. before, society asks you to apply your experience, insight, and problem-solving abilities to serve future generations. Bur you need the right tools: information, training, support, advocacy, and connection to your peers. Only APA offers you these tools and more. Our publications analyze contemporary planning issues, explore creative approaches, and investigate new technologies. Our practical training opportunities offer you unequaled potential for professional growth. And because our membership is so diverse, participation in APA conferences, meetings, social activities, and other events wi!! enrich your thinking and broaden your professional outlook. APA encourages you to participate in a number of ways. Attend our annual national conference to share experiences, problems, and solutions with members from many regions and professional specialties. Take advantage of local chapter events that offer valuable networking and professional development opportunities. And if you're particularly interested in a planning specialty, join one of our many divisions to connect with others who share your concerns. Our web site at www.planning.org offers you another powerful way to get involved. You'll find a wealth of information about APA programs and activities, and access to useful services like ConsultantSearchSM, Jobs Online, Planners Book Service, and a searchable member directory. And you'll be linked instantly to planners and planning information allover the world. APA connects you to the global planning community. Now you can obtain all the benefits of membership and support APA's efforts on behalf of planning for a bargain price. If you join APA by March 31,2001, you'll receive 15 months of membership for the price of 12-a 25% bonus! Discover what 30,000 of your colleagues who have joined APA already know-that choosing APA membership is a smart professional investment, a tangible show of suPPOrt for good planning, and an essential step toward improving the future of America's cities and towns. I believe that one visit to our web site will convince you of our vitality and vision. Read the enclosed brochure to learn more about APA. A detailed description of benefits and a membership application are enclosed as well. Commit yourself to good planning for great communities- complete the application and mail or fax it to us today. Q -' - ~=>~ Ftank S. So, FAlCP Executive Director fl. . . . _.J~ . J P.S. Together, we can make great communities happen. Bur remembet, to get 15 months of membership for the ? I ;ri~ of 12, you fiU" join by Mm;, 31, 2001. S,nd m yom ",p"acion ,o,",y! As society's demands on our profession increase, the need for planners to shape a vision for the new century has never been greater. When you become an APA member, you join thousands of your colleagues who have made a personal commitment to making great communities happen. At the same time, you'll appreciate the many practical benefits APA membership offers: Planning Magazine APA member dues include a subscription to Planning, the award-winning monthly magazine that binds our diverse membership together. Planning will keep you up to date on planning that works-successful programs, techniques, and strategies from across the nation. No other publication covers the field as completely or intelligently. Its easy style, generously illustrated with maps, charts, and photographs, informs you quickly and clearly. Chapters When you join APA, you also join your local chapter. Chapter membership involves you in APA close to home, sharing expcriences with colleagues, expanding your network, and broadening your perspective beyond your office, commission, or campus. Newsletters keep you current on local issues and "people news." You'll want to attend your chapter's regular meetings, as well as special workshops and conferences. Divisions Another way to participate with colleagues who share a special interest is Ly joining onc of APA's 17 divisions. Ear;h division publishes a newsletter, organizes conference sessions, and works on other projects. Divisions are an important source of technical help to APA's public policy program, suggesting guidelines for government programs and policics and offering expert testimony before legislative committees. APA divisions work with other research organizations, professional groups, and government agencies on areas of mutual concern. APA members pay nominal additional dues set by each division. American Institute of Certified Planners In the planning field, MCP certification is the accepted credential for professional competence and ethical practice. To become certified, a candidate must belong to APA, fulfill rigorous requirements for education and experience, pass the AICP examination, and pay additional dues. Over IO,OOO APA members have made this extra commitment and joined APA's professional institute. AICP's Continuing Professional Development Program (CPDP) recognizes certified planners' efforts to keep abreast of current issues in the profession. Student Memberships If you're a full-time student interested in planning, you're eligible to join APA at reduced cost. It's the best way to establish a solid professional foundation at the very beginning of your career. In The New Planner, an online newsletter written by and for planning students, you'll learn what your peers are doing around the country. Chapter meetings and other functions foster networking and learning about planning in the real world. You'll find those contacts helpful in landing your first job. Planning Official Memberships Planning officials can also join at a special reduced rare and receive enhanced services. All planning official members receive The Commissioner, a quarterly newsletter, as well as notices of customized training programs. Through APA- sponsored audio conferences, publications, and chapter meetings, you'll learn about planning and meet fellow commissioners and planning practitioners. At our annual national conference, plan to attend sessions and special events tailored to the needs of new and experienced planning officials. ,. APA Journal Subscriptions to the quarterly Journal of the American Planning Association are discounted for APA members. More than an academic journal, APA Journal links research to application in articles and special sections written with dle planning practitioner in mind. Articles analyze planning techniques and programs, anticipate problems, suggest solutions, and speculate about new directions for the field. APA Journal reviews close to 100 books each year and lists scores of new planning tides in each issue. National Planning Conference As an APA member, you receive a substantial discount on We registration fee for plarming's premier event-APA's annual national conference. Meet planners from across the country, renew friendships, exchange information, and explore the hottest planning issues, problems, and solutions. Participate in mobile workshops that examine local planning activities and explore the host city and its environs as a planning laboratory. Planners Book Service APA members receive discounts on many titles offered by APA's Planners Book Service. No matter what your area of interest, look to Planners Book Scrvice for relevant and helpful publications. Planners Book Service offers almost 900 books, monographs, video and audio tapes, and software titles published by APA Planners Press and more wan 100 other publishers. Many items aren't available anywhere else. Our booklist is so extensive that libraries use our catalog as their standard acquisitions guide. Job Services APA offers an array of services to help you find the job you want. Members may subscribe to JobMart at a substantial discount. In 22 issues each year, Jobilt/art lists ads for public- and private-sector positions in a variety of planning-related professions. Many jobs aren't listed anywhere else. Complementing JobMart is our popular Internet employment service, Jobs Online, on our web site at www.planning.org. Jobs Online is updated daily and is searchable by location, job title, salarv rangc, job description, and agency. Only APA members may participate in the four-day Job Market held every year at the national plmming conference. Job Market is your one-stop opportunity to interview face-to-face with motivated employers from all over We country. Insurance APA offers an insurance program for members that is underwritten by llJdustry leaders and includes short-term and comprehensive major medical, group term life, and disability insurance. Coverage is available to APA members and their families. APA Tells the Planning Story As our slogan implies, great communities don't "just happen." Your membership supports APA's efforts to educate the general public about We relationship between good planning and healwy community development. One of the ways we use our web site at www.planning.org is to explain how and where that relationship works. And thanks to our awards, public information, and public policy programs, policy makers and ordinary citizens recognize and appreciate good planning and heed planners' voices. Our web site also serves our members and the planning community. Make it your first stop for news about APA, MCP, and the field of planning. As a new member, you may want to subscribe to From Washington, our biweekly e-mail update on legislative and policy issues, read Dateline APA, or look up friends and GOlleagues in the member directory. You'll also find in-depth information about current APA research-including the Growing SmartSM and Land Based Classification Standards projects, articles from recent APA publications, and online searching and ordering from Planners Book Service. We have lots of features III the works, so stop by often to see what's new. Make the move that's good for you and good for planning. Join APA today! MAKING 0REAT .. COMMUNITIES HAPPEN II American Planning Association 122 S. Micrugan Ave., Ste. 1600 Crucago, Illinois 60603 312-43I-9IOO phone 312-43I-9985 fax E-mail: records@planning.org www.planning.org Join by March 31,2001, and get 3 months free! New members only. Nam~nn . nnnOi\ii~~OMs:nO~Gs:nOtViissn fio~~Add~~ssn Ci;:ynn nState n . n.nzwnn Ho~~pho;;e N;;;;;iie~n n . n n n n n nh~ie~~~d E~ M~ii Addie;;;; n Please tell us where to send correspondence from A1'A. Send invoices to: 0 Home Send publications and other mail to: 0 Home o Office o Office Empioy~~Namen Empioy~~'Address" nS~;teNo.n e;;:yn. nnnStat;;n ntii' 6ffi~e 'pho~e' N;;;;;b~~"" nnnn6ffi~ef.;;;;;N;;;;:;b~~n . . . . . . . . . . . . . . . . . . . . . . . 6/00 Please help us track minority participation in APi\. ,/ all that apply. o African AmericanIBlack 0 Asian 0 Hispanic o Native American 0 White APA Membership Dues Regular Student' Members with a u.s. mailing address (see table below) $ $ Members with a non-U.S. address' Chapter Dues (see table below) Members with a U.S. mailing address (including l\1'OS) must belong to a chapter. Additional chapter mcmbersrups are optional. Print chapter(s) below and enter total chapter dues at right. .3 $ AP.4 Journal (optional; members only) Quarterly; $33; $53 outside the U.S. 4 $ JobMart (optional; members only) 22 issues a year; $;35 mailed first class in U.S. .." $ APA Divisions (optional) refer to the table on the other side 4 Enter division name(s) below and total division dues at right: $ Total $ o Check endosed payable to A1'A (U.S. funds only) o Pllrchase order enclosed (U.S. funds only) Signature Card number APA Dues Inside U.S. ,I the range that includes salary plus other profession.related income. Records will be kept confidential. Salary Range Dues o less than $ 20,000 $87 o 20,001l-24,999 95 025,000-28,999 101 029,000-31,999 111 032,000-34,999 114 ...........--........... o 35,000-37,999 122 038,000-41,999 126 042,000-44.999 130 045.000-49,999 136 o 50.000-54,999 142 ..._........'....d.. ... ..........,......d. o 55,000-59,999 152 060,000-64,999 161 065,000-69,999 169 o 70,000 and over 179 o Flat national dues of $180 plus chapter dues Planning Board Student $9 $7 9 25 9 5 9 15 24 19 9 10 9 12 9 5 9 5 9 10 9 5 9 12 9 5 20 11 9 5 9 5 9 5 Chapter Dues Chapter Regular Alabama $ 30 Alaska 35 Arizona 36 Arkansas 25 California 60 Colorado 27 Connecticut 28 Delaware 20 .........,..............-...... Florida 50% of APA dues ~eorglad 25 Hawaii 15 Illinois 25% of APA dues Indiana 25 Iowa 34 Kansas 25 KentuckYd 25 louisiana 30 Planning Board' $ $ $ $ $ $ $ $ $ $ $ $ $ $ Charge my: o MasterCard o Visa o Amcrican Express Expircs M01l-A Planning Planning Chapter Regular Board Student Chapter Regular Board Student Maryland $ 27 $9 $5 Pennsylvania $ 40 $9 $15 Massachusetts 30 9 15 ...-................... Rhode Island 25 9 15 Michigan 30 9 5 South Carolina 25 12 15 Minnesota 30 9 5 Mississippi 30 9 10 Tennessee 25 12 ./ Missouri 25 9 5 Texas 32 9 7 NationaICapitai" .. 30 9 12 Utah 27 9 5 Nebraska 30 9 20 Virginia 30 15 15 Nevada 3D 15 15 ...d..........._... . Washington 40 15 B New Jersey 25% of APA dues 9 5 West Virginia 30 15 5 New Mexico 25 9 10 Western Central ". 25 9 5 New York Melro 39 17 17 Wisconsin 40 9 5 New York Upstate 24 9 5 . Includes Washington. DC; Montgomery North Carol ina 35 10 10 County, MD; and Prince George's County, MD Northern New England" 20 9 5 "Includes Maine, New Hampshire, ohi(iddd ddnudud d35- 19 15 and Vermont. Oklahoma 30 9 12 ". Includes Idaho, Montana, North Dakota, Oregon 45 19 10 South Dakota, and Wyoming All APA members receive Planning magazine. To accord with postal regulations, $26 is designated to the lnagazine. NOluncfnber subscriptions are $60. Your dues arc not tax deductible as a charitable contrihution but may be considered as a business expense. However, 25% of California chapter dues that are allocated to chapter lobbying costs are not deductible as a business expense. '1'latming board member dues: U.S. $56; outside U.S. $65. Student member dues: U.S. $37; outside U.S. $42. Verification required- please use forms on the other side. 'Members with mailing addresses outside the U.s.-Dues: Regular $133; Planning Board $65; Student $42. These members pay no chapter dues. Members with Canadian addresses may join one chapter at no cost. Enter the chapter name above. Others with addresses outside the U.S. Illay join an A1'A division at IlO cost. Enter the division name above. APA dues and subscriptions must be paid in U.S. dollars. 3 Unless otherwise indicated, APA will assume tbat your primary chapter is the one that corresponds to your mailing address. 4 Prices quoted cover '5 months only when ordered here with a new APA memhership. s Add $15 for Canadian members; other non-U.S. add $50. JobMart is available by bulk-rate mail for $25 to U.S. members. Student Verification I verify that is currently enrolled as a full-time student. (Name of Student) (Signature of department head, professor, or registrar) (SchoollDate) Planning Board Verification I verify that I am a current member of .. and that I do not earn my hving in pla.oning. (Name of Board or Commission) (Signature/Date) APA Divisions .r the interest division(s) you want to join. Then write the division name(s) and the total division dues amount in the appropriate column on the front of this form. (These rates apply for APA members only.) Division Dues o City Planning and Management o Economic Development o Environment. Natural Resources. and Energy o Federal Planning o Gays and lesbians in Planning o Housing and Human Services Regular Student $ 20 $ 10 20 15 20 5 15 5 17 12 20' 15 . o Information Technology o Intergovernmental Affairs o International o Planning and law o Planning and the Black Community o Planning and Women Regular Student $20' $15' 20 15 20 10 15 5 25 15 20 13 o Private Practice o Resort and Tourism o Small Town and Rural Planning o Transportation Planning o Urban Design and Preservation Regular Student $ 25 $ 5 25 5 20 15 20' 10 ' 20 20 'Add $5 for membership outside the U.S. NO POSTAGE NECESSARY IF MAILED IN THE UNITED STATES BUSINESS REPLY MAil FIRST CLASS MAil PERMIT NO 20675 CHICAGO Il POSTAGE WILL BE PAID BY ADDRESSEE MEMBERSHIP AMERICAN PLANNING ASSOCIATION 122 S MICHIGAN AVE STE 1600 CHICAGO IL 60603-9830 .1 1 1 I I 1,11,.11" "II"",,, ,.11,',1..1"',, ,11,11...,',1,' Detach form, fold, and tape so APA address panel is showing. * Primed on recycled paper: 50-70% recycled fiber. 10% postconsumer waste 2001 LAND USE PLANNING WORKSHOPS FOR ELECTED OmCIALS AND PLANNING COMMISSIONERS The dates are set, locations are confirmed and the brochure is at the printer-all we need is you! Once again the Government Training Service (GTS) is offering its workshops designed especially for citizen planners! Co-sponsored by the League of Minnesota Cities, the Metropolitan Council and Minnesota Planning among others, these workshops provide opportunities to learn the fundamentals or pursue in-depth study of current topics and hands-on application. Participants will enhance their knowledge of various areas of planning and, as a result, become better equipped to make recommendations and decisions about the communities in which they live. The following represents our workshop schedule for spring, 2001: Annual Planning Institute: The Basics Saturday, March 24-St. Paul Wednesday, March 28-St. Cloud Wednesday, April 11-St. Paul Beyond the Basics Thursday, April 5-St. Cloud Saturday, April 21-St. Paul Wednesday, May 9-St. Paul Advanced Zoning Applications Thursday, April 26-St. Paul Thursday, May 10-St. Cloud Building and Sustaining Community Character Thursday, March 29-St. Cloud Wednesday, April 25-St. Paul Community and Environmental Planning Wednesday, May 2-St. Paul Boundary Adjustments (New. 1h day workshop!) Thursday, April 26-Alexandria Wednesday, May 9-St. Cloud A complete brochure including registration information will be mailed to all 2001 Newly Elected Officials Conference attendees early the week of February 26-0r visit the GTS website now (www.mngts.org) jf you'd like a copy sooner. Go to the "brochure" section and select 2001 Land Use Planning Workshops - all the details are there! MEMO DATE: February 21,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Proposed Commercial/Retail Center - Lloyd Drilling ............................................................................ Included in your packet is a copy ofthe final version of the developer's agreement for the proposed commercial/retail center to be built by Lloyd Drilling. Mr. Drilling is planning to sketch in the additional trees on the site plan near the east fence on the property. The site plan will be attached to the developer's agreement as Exhibit A. DEVELOPMENT CONTRACT DRILLING RETAIL CENTER CENTERVILLE,MINNESOTA THIS AGREEMENT, made and entered into this day of ,2001, by and between the City ofCenterville, a municipal corporation organized under the laws of the State of Minnesota (the "City"), and Centerville Properties, Inc., a Minnesota Corporation (the "Developer"). RECITALS: WHEREAS, the Developer has applied to the City to be allowed at the Developer's expense to construct all surface streets, parking lots, curb and gutter, required landscaping, storm sewer, storm water ponds, drainage facilities, water main, trailways and sanitary sewer facilities, hereinafter referred to as "Street and Utility Improvements"; and WHEREAS, the Developer is to be responsible for the installation and financing of certain private improvements within the development, hereinafter referred to as "Private Improvements". NOW, THEREFORE, in consideration of the mutual promises ofthe parties made herein, it is agreed by and between the parties as follows: A. REPRESENTATIONS OF DEVELOPER As inducement to the City's approval and authorization to proceed with construction and entering into this Agreement, the Developer represents and warrants to the City: 1. That the Developer is the fee owner ofthe property and has authority to enter into this Agreement. 2. That the commercial development complies with all City, County, State and Federal laws and regulations, including but not limited to City subdivision ordinances and zoning ordinances. 3. The commercial development complies with all wetland protection legislation. b. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's expense the general improvement construction according to the detailed plans submitted for development approval and attached and listed as exhibit A. 1. Cost of Private Improvements, description: a. Approx. 470 feet of 6' decorative fence $7050 b. Landscaping as proposed in the site plan and (Attached as Exhibit A) $7500 c. Approx. 325 feet of eight (8) foot wide bituminous trail $3250 d. Sod/seed in the common areas $3000 Total Estimated Cost $20,800 Developer Retainage (150%) $31,200 The above referenced private improvements shall be completed by 6/01/02. 2. Also included as items associated with the Private Improvements, the Developer shall undertake or arrange to accomplish the following: a. Site Development Issues 1. Coordinate with the utility companies to provide for gas main, telephone lines, cable lines, and power lines to service the properties developed on the final plat according to the City's joint trench policy. n. Provide seeding and vegetation maintenance and erosion control over denuded or graded areas and mitigation area, at the City's direction. Ill. Establish lot comer monumentation within 60 days of grading completion or within 180 days after filing the final plat, whichever is sooner. IV. Provide such street maintenance and control of builder's actions to maintain roadways clear of mud, soil, and debris to provide safe driving surfaces. The Developer shall provide street sweeping within 24 hours of the City's request for such services. The Developer shall accomplish or cause to be accomplished these actions according to generally accepted trade standards. To the extent possible, the construction vehicles for site grading, streets, and utilities shall access the site from Main Street. b. Site Grading, Street Construction and Building Permits. No certificate of occupancy shall be issued without installation of bituminous parking lot c. Erosion Control. The Developer shall control erosion insuring: 1. The Developer shall submit an erosion control plan, detailing all erosion control measures to be implemented during construction. n. Erosion and siltation control measures shall be coordinated with the different stages of development. Appropriate control measures ~s required by the City shall be installed prior to development when necessary to control erosion. n. Where the topsoil is removed, sufficient arable soils shall be set aside for respreading over the developed area. The topsoil shall be restored to a depth of at least four (4) inches and shall be of a quality at least equal to the soil quality prior to development d. Inspection. All of the work shall be under and subject to the inspection and approval of the City, City Engineer, and where appropriate, any other governmental agency having jurisdiction. e. Faithful Performance of Construction Contracts and Letter of Credit. The Developer will fully and faithfully comply with all terms and conditions of any and all contracts entered into by the Developer for the installation and construction of all Private Improvements and hereby guarantees the workmanship and materials for a period of two years following the City's final acceptance of the Private Improvements. The Developer agrees to guaranty for a period of one year the tree plantings required as part of the Developer's Agreement. Each specific tree guaranty period shall begin with the planting of each specific tree. Concurrently with the execution hereof by the Developer, the Developer will furnish to, and at all times thereafter maintain with the City, a cash deposit, certified check, or an Irrevocable Letter of Credit, based on one hundred fifty percent (150%) of the total estimated cost of the Private Improvements as indicated in Paragraph Bl. The Irrevocable Letter of Credit shall be for the exclusive use and benefit of the City of Centerville and shall state thereon the same is issued to guaranty and assure performance by the Developer of all the terms and conditions of Paragraph Bl of this Development Contract. Such Letter of Credit may be reduced upon completion and acceptance of the Private Improvements by the City to an amount deemed adequate by the City Engineer to cover the two year warranty period described herein. The City shall have the right during said warrant period to draw on the Letter of Credit for any warranty work that is necessary. The Irrevocable Letter of Credit shall be renewed or replaced by not later than twenty (20) days prior to its expiration with a like letter or bond. f Reduction of Escrow Guaranty. The Developer may request a reduction of the Letter of Credit or cash deposit based on prepayment or the value of the completed Private Improvements at the time of the requested reduction. The amount of reduction will be determined by the City and such recommendation will be submitted to the City Council for action. D. RECORDING AND RELEASE. The Developer agrees that the terms of this Development Contract shall be a covenant on this entire project site. The Developer agrees that the City shall have the right to record a copy of this Development Contract with the Anoka County Recorder/Registrar to give notice to future purchasers and owners. E. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for all costs incurred by the City including, but not limited to, the actual costs of construction of said improvements, engineering fees, legal fees, inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any other costs incurred by the City relating to this Development Contract and the installation and financing of the aforementioned improvements. F. OWNERSHIP OF IMPROVEMENTS. Upon completion ofthe work and construction required by this Contract and acceptance by the City, the improvements lying within the public easements shall become City property without further notice or action. J. MISCELLANEOUS PROVISIONS. 1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the City for all costs incurred by the City in defense of enforcement of this Contract, or any portion thereot: including court costs and reasonable engineering and attorney's fees. 2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or phrase in this Contract is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect or void any of the other provisions of the Development Contract. 3. Waiver. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. 4. Binding Effect. The terms and provisions hereof shall be binding upon and inure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto and shall be binding upon all future owners of all or any part of the Subdivision and shall be deemed covenants running with the land. 5. Notice. Whenever in this Contract it shall be required or permitted that notice or demand be given or served by either party to this Contract to or on the other party, such notice or demand shall be delivered personally or mailed by United States mail to the addresses set forth below by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The addresses of the parties hereto are as set forth below until changed by notice given as per above: Developer: Centerville Properties Inc. 705 West Lake Street Minneapolis, MN 55408 City: City of Centerville Attn: City Administrator 1880 Main Street CentervilIe, MN 55038 IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the day and year first written above. CITY: DEVELOPER: CITY OF CENTERVILLE Centerville Properties, Inc. By: Mayor By: Lloyd Drilling Its: President ATTEST: By: City Clerk STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 200 I, by _ the Mayor of the City of Centerville, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of , 20_, by the City Clerk of the City ofCentervilIe, a municipal corporation under the laws of the State of Minnesota, on behalf of the City. Notary Public STATE OF MINNESOTA) ) ss COUNTY OF by The foregoing instrument was acknowledged before me this _ day of . the of ,20-, . a Notary Public ~ .' "..:1 ,'I 1\/,1'1 l~;. l ov.,;; l >! '.\ ,J ;;., :.' .......'.) ,,' , , ." . . . TO: Honorable Mayor and Council Members FROM: Teresa Bender SUBJECT: Sensus Equipment DATE: February 22,2001 Currently the City has approximately 300 homes that have Modem Interface Units (MIU' s) (Sensus equipment used to remotely read meters) installed and approximately 407 homes have yet to be installed. Once training is received for the Sensus equipment, the existing meters can be programmed by Public Works and the remainder installed. We have to keep in mind that Public Works employees need to enter homes to do the programming and must make arrangements with the property owner, which could slow the process. We currently have software from Banyon Data Systems for Point of Sales, Payroll and Fund Accounting. Point of Sales and Fund Accounting will both interface with Utility Billing. Attached, you will find a proposal from Banyon Data Systems for Utility Billing Software in the amount of $4,685. Currently we are using Utility Billing Software that desperately needs to be updated and is a stand-alone software, which means it does not interface with our Banyon Data System Fund Accounting. The City needs to secure several factors before moving ahead on this project, below is a list ofthe following: Dedicated telephone line (do not have) Caller LD. (do not have) Dedicated Computer (Windows 3.1,95 or 98 Installed)(have available) Suggested (Banyon Data Utility Billing Software w/Interface) (do not have) Installation of current version of Sensus Software (obtaining) Training (2-3 days) will be arranged subsequent to the above or when Public Works determines their availability Additional equipment is needed (Paul Palzer can elaborate) I " I have discussed this issue with Mr. Palzer, his main concern is for training, i.e. weather conditions, work schedules, etc. for the 2 day training session. Mr. Palzer stated that the City of Lino Lakes is up and running with their Sensus equipment and he has found them very helpful. Mr. Palzer suggested that we meet with them to discuss installation problems, software problems and obtain suggestions from them to assist us in our installation. The City of Lino Lakes has volunteered to help program meters if needed. Mr. Palzer will schedule a meeting within the next couple of weeks. My understanding is that installation of equipment has been hindered by various reasons, accounting software change over, not anticipating future purchases, staff changes, time allotments, etc. My suggestion is to obtain the proposed software and have it installed as soon as possible, then contact Sensus for installation of their software and training. I believe this goal could be obtained prior to April 1, 2001 barring Public Works' schedule. Arranging MID programming and installation will take the largest amount of time. Mr. Palzer may be able to project a completion time for this item. .. . . .. .... -.... Hanyon Data Systems, Inc. I 0 I West Burnsville Parkway Burnsville, MN 55337 (952) 882-7730 - (800) 229-1130 - FAX (952) 882-7734 Name: City of Centerville Address: 1880 Main St Phone (651) 429-3232 Date: 02/09/01 City/State/Zip: Centerville MN 55038 Contact: Theresa Brenner Fax: (651) 429-8629 Windows Utility Billing: Meter Device Interface: Training 1 day on site: Annual Support: $2,795 $795 $400 $695 Total: $4,685 The meter device testing will be finished in two months Banyon Data Systems, Inc. hereby proposes to provide the above stated product and service in accordance with the above specifications. All Product and service is guaranteed as specified. Any modification or alteration to above specifications invol~ extra costs will be executed only upon written orders and will become an extra charge over and above the ""timate, r proposal may be withdrawn by Banyon Data Systems, Inc. if not acn,pted within 30 day.. Banyon Data Systems Signature: tL ()~ ACCE1'TANCE 01" PROPOSAL- The above stated costs, specifications and conditions are salisCadoC)' and are hereby accepted. Banyon Data Systems, Ine. is authorized to provide the products and services as specified. Payment sball be made within 30 days of product(s) delivery. I Date of Acceptance _-_- _ Signature, www.banyon.com banyondata@msn.com MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE Design Proposals ............................................................................ Included in your packet is a copy of proposals that have been received from HokansonILunning/Wende Associates, Inc. and Sanders Wacker Bergly, Inc. I have also requested a proposal from Shea Architects, but I have not received anything from them at this point. Shea Architects is the firm that designed the County Bank. They did seem to be quite interested in submitting a proposal. If we determine that we are not interested in any actual building design components and we are just interested in pure streetscape enhancements our engineering firm of Bonestroo, Rosene, Anderlik and Associates has already provided some options. I have been told that Bonestroo also has an architectural division with landscape engineers on staff. I have asked Tom Peterson to have one of their landscape engineers contact me about providing a proposal. I did not want to have to pay for a proposal from Bonestroo when the other firms are providing proposals at no cost. We are to the point of calling for a public hearing for the downtown improvement project. I would recommend that the Council make the decision on selecting a firm within the next thirty days to coincide with the pace of potential development. I would recommend that we invite all interested committee members and the downtown revitalization sub-committee to the first Council meeting in March to listen to the :firms presentations. I would anticipate that we would want to give approximately 10 minutes for possibly 2-3 firms to make a presentation to Council. In receive any additional information prior to the Council meeting, I will have the information available for distribution as an FYI. At the next meeting, I think that we should just focus on the process that you may want to use to select a firm. 'f',."....,. Hoka~.~n/Lu,,,,iiig~ende Associates, Inc. ,j C\ j' '" /7""" h""." !/ / 'y t1J -'._J'. / /1 ""// 'i~! f It . .?'f'~ ,0/ 'f-~ . "'\ ',,:i:'.~li( ~._:\;=~~ \\ '. 'ftc/" 1 \ r;:'~~~~'~;o/"/ Mr. J~m~s Marcl('/ . . \./ ,;:~z~. ~ / City Adm}~strator ;;::~~City of Centerville ,_v,.::t:./"'-"'~'''f' ~=::::::::m.O Main Street "-..-~~~-~ '~~ille, MN 55038 .~~ ,~t"".O a t.) (~1'1 11.,.. .'/, ,'If! . 'J 1 Dear Mr. March: I enjoyed our conversation regarding the development opportunities and pressures facing Centerville. Like many communities, Centerville seeks to balance growth with the social and environmental qualities its citizens have valued over many years. We have helped other communities tackle these problems with a process that involves community workshops, open houses, and focus groups that bring clarity to the issues and build consensus around an approach. Experience has shown us that planning and community design succeeds when broad-based community leadership and thoughtful political will support it. We view our role as two-fold: creating a plan with a vision rooted in local values and engaging in a process that builds network of citizens to carry out that plan. At a minimum, issues of economics, land use, transportation, built form, and open space need to be addressed in the planning process. We assemble a team with expertise in these areas, as needed, for a given project. As I mentioned to you, we frequently work with Close Landscape Architecture on community planning projects and have included examples of their work and of our own projects for your review. Thank you for calling last week. We are very interested in the possibility of working with you to develop a framework based on your community's values to guide development in Centerville. As a next step, we suggest getting together with you to discuss the issues facing Centerville and to begin to draft a work program. Please call Scott Wende or me if you have need additional information or to set up a meeting. We look forward to learning more about Centerville from you. Sincerely, 275 East Fourth Street, Suite 620 Saint Paul, Minnesota 55101 ssociates, Inc. Voice: 651.221.0915 Fox: 651.222.6259 Email: hlwai@visi.com Joe Selvaggio Initiative Minneapolis, Minnesota The Joseph Selvaggio Initiative is a cooperative effort of the Phillips Partnership Initiative, Allina Foundation, Abbott Northwestern Hospital and Project for Pride in Living. This project is designed to improve existing housing within an eight block area of the Phillips neighborhood in south Minneapolis. The project area is located between Portland and Chicago Avenues and between 26th and 28th Streets. The JSI is a low income tax credit project that includes build- ing acquisition and redevelopment of multi-family properties for quality low income rental opportunities. Overall, 11 multi-family buildings will be acquired, of which 3 will be demolished. The project includes rehabilitation at various levels from major restructure of existing space to interior and exterior upgrading and finishing and one new construction building that will contain 6 two bedroom units. ........-.................................................................................................................................................................................................................................. Elliot Park Housing Competition Minneapolis, Minnesota In our approach taken, on this desolate piece of land in the heart of Elliot Park, we defined five organizing principles: . strengthen the street edge and public realm; . create a hierarchy of open spaces; develop opportunities for a variety of ownership; · oHer a mix of housing types; · respect existing neighborhood density; and · maximize views to downtown. Because Elliot Park is primarily a residential neighborhood, we set a priority on residential redevelopment with some street-level, neighborhood-oriented commercial space that reinforces the existing retail opportunities kitty-corner from the site along 1 Gth street and Chicago Avenue. The project was an opportunity to reintroduce people and pedestrians to the street. Chicago, Portland and Park avenues are the major com- muter streets through the site, and thus the corners more appropriate for commercial functions. Similarly, 14th and 15th streets are residential streets and thus should support more housing activity. We designed a series of low-rise, 3- to 4-storied structures that maintain the neighborhood's low-rise scale and sense of community. 5 Phillips Park Initiative Minneapolis, Minnesota Located in the Phillips neighborhood of south Minneapolis, this project will bring new affordable and market-rate housing to this inner-city community. The site comprises a four block area between Portland and Chicago Avenues and 24th and 25th Streets. The plan calls for the development of two "urban villages" that reinforce and link to the surrounding neighborhood fabric. The proiect, funded under the Metro Livable Communities Act, is a unique collaboration between the neighborhood group and local institutions such as Phillips Eye Institute and Lutheran Social Service. Close Landscape Architecture devel- oped the overall site plan concept and has also created guidelines for public realm improvements. Side-by-side townhouse Guidelines Parks and Open Space Guidelines ,.................. ...................................................................................................................................................................................................................... Bloomington-Cedar-Lake Study Minneapolis, Minnesota Th~ purpose of the project is to foster the economic revital- ization of Minneapolis commercial areas by effectively inte- grating strategic and business planning. Work was com- pleted in close association with the Bloomington-Lake Commercial Club and the Lake Street Council. Phase One produced guidelines and criteria for area revi- talization. Phase Two developed a feasible strategy to implement the guidelines and criteria. Recommendations are made for a conceptual commercial improvement plan and implementation steps, strategies and potential projects are outlined to assist the business association in future deci- sion-making. The work included a safety/security assess- ment with a commercial area lighting plan, traffic study and commercial area parking plan, outlining improvements to the public realm and working with individual business and property owners. Out of this project, the Mercado Central, a cooperative made up of over forty Latino merchants in the renovated retail center at the intersection of Bloomington and Lake, was created. We worked with the Mercado, Whittier Community Development Corporation, and Project for Pride in Living to renovate three buildings totaling 28,000 square feet into retail, food court, and office space. In addition to serving the needs of the merchants, the Mercado is an anchor at this key Lake Street intersection. 6 Penn-Lowry Corridors Study Minneapolis, Minnesota Scott Wende Architects led the architecture and urban design efforts in examining revitalization issues for the Penn and Lowry Avenue corridors in north Minneapolis. Work was completed in close association with the Cleveland, Victory, Folwell, McKinley, Jordan and Hawthorne neighborhoods, as well as the Penn-Lowry Business Association Recommendations included concentration of commercial activities in the major nodes, development of neighborhood centers, reclamation of former wetlands, and greenway connections to the Mississippi River. Lake Street Corridor Study Minneapolis, Minnesota Scott Wende Architects was part of larger multi-disiplinary team which examined revitalization issues for Lake Street between 35W and Hiawatha Avenue. Work was completed in close association with the Corcoran, Powderhorn, Phillips and Central Neighborhoods. Recommendations included concentration of commercial activities in the major nodes, higher density mixed-use between each of the nodes, with transit and open space improvements throughout the corridor. Mississippi Corridor Neighborhood Coalition Minneapolis, Minnesota Working closely with the Mississippi Corridor Neighborhood Coalition and Bottineau Citizens in Action, this Project is a comprehensive approach examing the areas of neighborhood revitalization, economic development, land use, urban design, transportation and parks and open space from a neighborhood-based perspective. Recommendations are made for a conceptual corridor plan and implementation steps, strategies and potential projects are outlined to assist the neighborhoods at an individual and collective approach for making use of their River. The project area is the Mississippi River corridor and the adjacent neighborhoods in North and Northeast Minneapolis from Hennepin Avenue and Nicollet Island to the north City limits. 7 Chicago-Lake Urban Design Study Minneapolis, Minnesota The Chicago-Lake Urban Design Project is a comprehensive approach examining the areas of neighborhood revitaliza- tion, economic development, land use, urban design, trans- portation and parks and open space from a neighborhood based perspective. Work was completed in close association with the Chicago-Lake Business Association and the Lake Street Council. In developing the conceptual plan for the commercial area, existing conditions, issues, opportunities and constraints were inventoried and studied. Goals and objectives to guide the future decision-making of the area were formulat- ed through numerous public meetings with area businesses. Recommendations are made for a conceptual commercial improvement plan and implementation steps, strategies and potential projects are outlined to assist the business associa- tion in future decision-making. Bottineau Comprehensive Plan Minneapolis, Minnesota The Bottineau Comprehensive Plan was the first step in providing a re-direction for this inner-city neighborhood, located on the east bank of the Mississippi River. Work was completed in close association with Bottineau Citizens in Action and area residents. The major task was to develop a neighborhood-based plan which could integrate vacant and underutilized industrial lands into a comprehensive residential vision for the future. Under-utilized rail corridors become the spine for a new open space system. A greenway pro- vides a connection between Bottineau and Gluek Riverside Parks, with new housing and small commer- cial space developed on the vacant industrial lands. 8 Lake Street Midtown Greenway Minneapolis, Minnesota The Framework Plan was prepared for an audience of both public and private sector groups and individuals. It is already being used as an 'implementation tool' to heighten discus- sion and strengthen the resolve of corridor stakeholders, working together to create a unique, memorable, safe and sustainable model from which to build a stable, mixed income community that works for everyone for decades to come. The purpose of the Framework Plan was to bring forward an exciting and engaging vision resulting from the broad-based commitment of the many stakeholders in this corridor and to identify the specific steps needed to realize the vision. Working closely with neighborhood organizations and pub- lic agencies, the Framework Plan seeks to balance policy issues with an increased demand to get things done - to implement real projects with tangible results for local resi- den~ and businesses. This Framework Plan represents a three-year process of neighborhood workshops and public open house events conducted to organize and encourage the communi- ty and political will needed to define priorities, facilitate detailed planning and design recommendations and secure the resources to move projects forward. ...............................................................................................................,......................... .-............................................................................................... Urban Village Minneapolis, Minnesota The "Urban Village" is a proposed housing development on the north rim of the new Midtown Greenway, which links the lake district to the Mississippi River through south Minneapolis. Included in the initiative are a renovated warehouse and new infill housing for a range of income groups. Three teams of architects and developers are work- ing in tandem to develop this innovative project. As the urban design firm for the Midtown Greenway and lake Street Corridor Framework Plan, Close landscape Architecture developed the design concept and guidelines for the public/private interface between the Urban Village and the Midtown Greenway. Included in the public realm is a high quality "promenade" along the Greenway rim, with gracious "landscape galleries" at the top of the ramped access paths connecting to the trail below. lighting, furnish- ings, landscaping, special paving, walls and ornamental iron fencing will all contribute to this urban civic space. 9 Excelsior Boulevard Corridor Study, Minneapolis, Minnesota Following participation in an intensive design "charrette," Close Landscape Architecture was retained to develop a plan and "implementation workbook" for Excelsior Boulevard as it passes through the West Calhoun neighborhood. Attention focused on the interface of the public realm with a major new commercial redevelopment site and established surrounding neighborhoods. Recommendations were developed for the creation of key linkages to civic and recreational spaces in and near the community. Design concepts centered on enhancing the overall quality of the neighborhood, including strengthening connections to the Minneapolis park system and Lake Calhoun and improving the character of the public realm. Strategies were explored to upgrade the quality and safety of the sidewalk and to calm traffic through this neighborhood "main street." The goal of making the street livelier and more "urban" - rather than developing a suburban, car-focused environment - was deemed essential to making the area more pedestrian- friendly and, ultimately, more livable. Shepard-Davern Small Area Plan and Gateway Saint Paul, Minnesota Close Landscape Architecture teamed with A-Studio to develop an urban design framework and "city gateway" plan for the Shepard-Davern neighborhood, located directly across the Mississippi River from Fort Snelling in Saint Paul's west end district. The project included recommendations for new land use, re-structuring existing roads and the development of new ones, enhancing bridges with stone veneer, lighting and ornamental iron railings, and installing a new city entry sign, lighting and extensive landscaping. Our work focused on the development of the public realm - streets, sidewalks, parks and open space - from Fort Snelling on the west to 1-35E on the east end of the study area. Guidelines were developed for the freeway section of West Seventh Street (Fort Road) as well as the more urban commercial, residential and mixed-use areas. Recommendations were developed to establish and improve connections between the Highland Park neighborhood above and the Mississippi River below this unique terraced neighborhood in the city. 10 --- ~, t , I I Joseph Selvaggio Initiative Public Realm Improvements, Minneapolis, Minnesota The Joseph Selvaggio Initiative is an urban revitalization pro- iect involving an eight block area in the Phillips Neighborhood. The purpose of the initiative is to improve the quality of life for both the residents of the area, and the employees and visitors of area businesses. Working closely with a neighborhood advisory committee, Close Landscape Architecture completed a master plan of the area and developed a palette of public realm elements to be installed throughout the 8 block area. These elements included stone walls, traffic calming bump outs, fencing, planting and more. a central spine converted 27th Avenue into a "green street" that will link the front doors of two major institutions in the area and provide a park-like street in this densely urban neighborhood. ..........................................................................................................H............................................................................................................................... Franklin Avenue Redevelopment Minneapolis, Minnesota Our office was retained by Seward Redesign, the development arm of the Seward Neighborhood Group, as a first step toward their goal of "reclaiming" Franklin Avenue as a community Main Street as it passes through Seward from Cedar and Minnehaha Avenues on the west to the Mississippi River on the east. Our work focused on the western end of the thoroughfare, studying the options for developing a "gateway" into the community. The project also made specific recommendations for improving the complicated intersection at Cedar and Franklin through an aggressive planting and pavement project, opportunities for traffic-calming, boulevard planting and improved lighting along this mixed-use corridor. 11 , .' , 2"~~~:'",' i " - 3~w:",J~ ,~. ..'*' '0, . . , ,...,,,'; . ":.' ..tE8*c~~^ .j :,~.." 1 t"''>- y ~ ~-.-,- l :A j' : 1 ,;;"::'~' f '", ~tir< f ~ ~~~--.I-"g"~'~ ~",~ 1m '~ ::s, ~ '" ,~."..~ t,..", '>"- t,p; ~I ~ >'~ ..";~~ t;"t' ~<:::~ ~ . \~ ' . . ,&1; .81$"" ! d1%'lti)JI'3J~'-"'~' ~,.. ~.. t c : ,",: "'1l" '",~f n~~ l'~ ;;-~-~~~~~'%,"-"''k#~'';: ~ -;;t?~.7'">~ ___" ~~,.t:;::~lji~...~,.",.~"'~"''''-.<-o? -" " _'f~V:~--'";:;tr~" ~1<~:o~' ''"'' ,,~.. ,,",,~ ~ 4 J.~:j~" ~ ::f~;0.~~~ Scott Wende, AlA Principal, Hokanson/Lunning Associates, Inc. Education Bachelor of Architecture, University of Minnesota Registered Architect, Minnesota Member, American Institute of Architects Professional Experience · Various Offices 1973-1984 . Smiley Glotter Architects 1984-1986 . BRW, Inc. 1986- 1990 . Private Practice 1990-present Urban Design & Community Planning Commercial area improvements for Bloomington/Lake and 27th/Lake, Minneapolis Lake Street at the Crossroads, Minneapolis Chicago Ave./Lake St. Urban Design Project, Minneapolis Minneapolis/Mississippi Upper River Corridor Project Chicago Avenue Corridor Project, Minneapolis Bottineau Neighborhood Comprehensive Plan, Minneapolis . Frogtown Neighborhood Public Art Framework, St. Paul · Comprehensive Plans for City's of Hibbing & Chisholm Rice Street Planning, Urban Design, Streetscape and Storefront Project, St. Paul Corridor Analysis, Urban Design and Station Area Planning: Metropolitan Light Rail Transit, Hennepin, Anoka and Ramsey Counties Minneapolis Warehouse Project, Artist Living/Working Space General Experience 28 years of architectural and urban design service A number of adaptive re-use projects for older industrial buildings Competition submittals for urban parks, housing and a State office building Various master planning projects Several single-feJ,mily and multi-family residential projects Numerous commercial projects such as office buildings and retail projects · AlA/Minnesota Honor Award, 1995 Community Service Governor's Design Team 1984 to 1991 Past Board Member and President, Standish Ericsson Neighborhood Association Past Chair, AlA Minnesota Urban Design Committee 28 Bob Lunning Principal, Hokanson/Lunning Associates, Inc. Education . University of Iowa, Iowa City, B.G.S. 1972. Theatrical design and political history. · Boston Architectural Center, Boston, 1974-77. Architectural studies. . University of Minnesota, Minneapolis. M. Arch. (thesis pending) 1977-82. Professional Practice . Miller Hanson Westerbeck Bell Architects. Minneapolis. February, 1979-May, 1982. Project architect for multi-family housing and mixed use projects. . Bastille-Nei/ey, Architects. Boston. September, 1974- August, 1977. Draftsman/designer for historic restorations, housing and commercial projects. Teaching . Minneapolis College of Art and Design, Associate Professor. Teaching courses in environmental design and design theory. 1981-1993. . College of the Associated Arts, Visiting Lecturer. 1993, 1994. · University of Minnesota, Design, Housing and Apparel. Visiting Lecturer, 1994. Community Service . Saint Paul Planning Commission, Member. 1992- 1994 . Land Use Committee, Member; Urban Issues Committee, Member; Mayors Forum Task Force, Chair; Bremer/RanView Small Area Plan Task Force, Co-chair; Department of Public Works/Historic Preservation Commission Infrastructure Task Force, Co-Chair Central River Valley Development Task Force, Member. St. Paul Historic Preservation Commission, Member, 1994-1997. Commission Chair, 1996-97. Recognition . Architectural designs published in Progressive Architecture, Architecture, Architectural Record, Inland Architecture, Landscape Architecture and other joumals. . Competition entries recognized in five local and national design competitions. AlA/Minnesota Honor Award 1992. 29 Bob Close Principal, CLose Landscape Architecture Registered Landscape Architect · Bachelor of Landscape Architecture University of Minnesota, 1976 . BA English/Studio Arts University of Minnesota, 1969 Bob Close established his practice in 1 976. From the outset, his work has focused on the creation of engaging, sustainable and livable environments, whether in the public domain or for private clients. He has become increasingly involved with community-based design - often in the inner city - exploring the important relationships that have made traditional urban neighborhoods so successful. Bob's background as a landscape architect gives him a unique perspective on the importance of creating integrated, mixed-use communities, where people are able to live, work and play. He brings to a project an understanding of the delicate interplay between open space and the built environment, and the importance of designing with environmental considerations at the forefront. . Representative Proiects · Saint Paul on the Mississippi Framework Plan, St Paul . Grey Cloud Island Harbor Island Master Plan Study, Cottage Grove . Upper Landing Park on the Mississippi, St Paul . Phillips-Park Initiative, design guidelines for a four block inner-city redevelopment project, Mpls . Park Commons and Wolfe Park Master Plan, St. Louis Park · Midtown Greenway, Urban Design Framework Plan, Mpls Professional Experience · 1988 - present, Principal Landscape Architect, Owner & President Close Landscape Architecture · 1977 - 1988, Owner and Principal Landscape Architect Robert Close, Landscape Architect Teaching Experience . Adjunct Professor, Urban Design Studio University of Minnesota, 1999 · Instructor, Environmental Design Studio Minneapolis College of Art and Design, 1984 - 1986 . · Instructor, Landscape Architecture Design Studio University of Minnesota, 1977 - 1983 Professional Affiliations . Minnesota Chapter of the American Society of Landscape Architects (MASLA) . Congress for the New Urbanism (CNU) 31 Bruce Jacobson Associate, Close Landscape Architecture Registered Landscape Architect · Bachelor of Landscape Architecture, Iowa State University, 1980 Bruce joined Close Landscape Architecture in 1995. His experience in planning and urban design draws from completed projects in a number of urban centers across the country including the Twin Cities, Denver, Phoenix, San Francisco and the Baltimore Washington D.C. metro area. Much of this work defined strategies for neighborhood revitalization and economic development organized around a public amenity to encourage private investment, attract tourism dollars and support "round the clock" activ- ity. Amenities included parks, trails and a variety of recre- ational uses, ponds, streams and other natural systems and urban waterfront/public gathering places. Bruce brings valuable experience to community-based planning and site design; his work with public participa- tion has been key to the successful implementation of each project. Representative Proieds · Jacobson Wallace Associates,lnc. Carrol Creek Park, Fredrick, MD. Urban greenway park and land use master plan Bentztown, Spring Park. Connecting the 'centerpiece' city park with the down town historic district. · Close Landscape Architecture St. Paul on the Mississippi Development Framework, St. Paul, MN. Como Park Framework Plan, St. Paul, MN. Midtown Greenway, Minneapolis, MN. Mississippi River Regional Trails, St. Paul, MN Professional Experience . Co-Owner and Principal, Jacobson Wallace Associates, Inc. Frederick, Md 1990 to 1995 · Director of Planning & Landscape Arch Department AESI - Hagerstown, Maryland, 1988 to 1990 . Co-ordinator of Site Planning & Landscape Architecture Dames and Moore - Denver Colorado 1985 to 1988 Teaching Experience · Teaching Assistant, Graphic Studio Workshop University of Maryland, Dept. of Landscape Arch. · Instructor, Landscape Design Short Course George Washington University 32 . '-.1 c- 1; /. (-" PROPOSAL f".":, .. :11 TABLE OF CONTENTS Cover Letter Tentative Scope of Work and Fee Estimate Hourly Rates Firm Background Resumes Relevant Experience Master Planning Streetscape Projects Colored Project Sheets f.T ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ SANDERS WACKER BERGLY INC. 365 East Kellogg Boulevard LANDSCAPE ARCHITECTS AND PLANNERS Saint Paul, Minnesota 55101 651-221-0401 Fax: 651-297-6817 February 15, 2001 Mr. James March City Administrator City of Centerville 1880 Main St. Centerville, MN 55038 FAX 651-429-8629 Re: Downtown Planning and Design Services for Centerville Dear Mr. March: We appreciate the opportunity to submit the attached proposal to provide planning and design services for the City ofCenterville. As we discussed earlier, services would include preparation of building and site design guidelines for a 15 acre commercial property and the traditional downtown area and preparation of design concepts for downtown streetscapes. The proposal includes information our firm, staff members, hourly rates, related experience, a description of the tentative scope of work for your project and a fee estimate. The scope of work is intended to provide you with an indication of the tasks and process that might be used on your project. We would like to meet with you to refine the scope and then prepare a refined fee proposal. The estimated fee is based on similar projects that we have completed for other communities. The fee can be modified to fit your specific needs and budget. Please call if you have any questions or require additional information. We would be look forward to meeting with you to discuss the project further. .J~ centerviIlecoverletter ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~;:E ~ ~ ~:s:; ~ ~ ~~~~~ii55~~ V/~ rt~ III 71l rtA V/~ V/~ V~ V/~ 1/~ 1M rt~ Vll rt~ 1/~ ~II~ 7m V/~ VI~ V~ V/~ 1/~ IfIA 1/~ 1/~ rM V/~ rt~ 1M 11l 1/~ ~ IfIA " ~ 1/~ 1/~ V/~ rt~ rt~ rt~ 11l ~ 1/~ rt~ VA V/~ V/~ VIA -II TENTATIVE WORK SCOPE AND FEE ESTIMATE r:"'..... en tervl e owntown annlD~ an eSlgn TASK DESCRIPTION ESTIMATED FEE I. PROJECT START-UP $500.00 (includes one or two meetings with City staff and planning committee) a. Confirm project work program and scope of services. b. Prepare a project schedule, refine fee proposal and consultant contract. c. Confirm project administration and communication procedures. d. Identify primary stakeholders and outline a public participation process including II INVENTORY AND ANALYSIS $1,500.00 (includes one meeting with City staff) a. Gather information on the project area, including base maps, plans and as-built conditions. b. Prepare a base map(s) of the project area from information furnished by the City. c. Photograph key features of the project area. d. Inventory and analyze existing conditions including but not limited to land uses, traffic patterns, pedestrian circulation, sidewalks, streets, utilities, drainage, architecture and other visual features that may affect the proposed design alternatives. ill. ISSUES IDENTIFICATION AND GOALS AND $800.00 OBJECTIVES (includes 2 meetings with stakeholder groups) a. Conduct a visioning session that defines, early in the process, the stakeholders vision for the future of Downtown Centerville. b. Identify key issues relating to the appearance, function and image of the project area. c. Review problems and opportunities posed by existing conditions. C .11 D PI dD . i-',' >'.'''::' (-" ;' ~ ' .. , . r--7' (- -: d. Prepare a list of specific goals and objectives for downtown improvements. IV. CONCEPTUAL DESIGN AND CONSENSUS $9,200.00 BUILDING (Includes 4 meetings with stakeholder groups) a. Prepare conceptual design alternatives that will explore a range of public improvements for the project area including but not limited to streets, sidewalks, plazas, lighting, street furniture, sign age and parking. b. Prepare alternative architectural design concepts that focus on the development of an architectural theme for the project area. The concepts may include treatment of existing building facades and the exterior design of future buildings. c. Prepare refined design concepts based on input from stakeholders. d. Prepare a cost estimate for proposed improvements as required. v. IMPLEMENTA nON STRATEGY (includes one meeting $500.00 with City staff) a. Prioritize public improvements proposed in the project area. b. Prepare a phasing plan that groups proposed public improvements into affordable packages. c. Identify funding alternatives. VI. MASTER PLAN AND DESIGN GUIDELINES (includes $7,800.00 one meeting with City staff) a. Prepare a master plan report for public street and site improvements including maps, drawings, photographs and text to describe the approved design concepts. b. Prepare design guidelines for future site and building development in the project area including maps, drawings, photographs and text to define approved guidelines. TOTAL ESTIMATED FEE $20,300.00 r~ -- HOURLY RATES Fees for work performed by Sanders Wacker Bergly, Inc., Landscape Architects and Planners, will be based on the following standard hourly rates: Principal Landscape ArchitectIPlanner Landscape ArchitectIPlanner 4 Landscape ArchitectIPlanner 3 Landscape ArchitectIPlanner 2 Landscape ArchitectIPlanner 1 Technician/Clerical $ 85.00 per hour $ 70.00 per hour $ 65.00 per hour $ 60.00 per hour $ 55.00 per hour $ 50.00 per hour Direct expenses will be billed at cost. These rates will remain in effect through the completion of this project. 0'7 1:.:.>-,- "II BACKGROUND ('"_:-r Sanders Wacker Bergly, Inc. is a professional firm offenng high quality services in landscape architecture and site planning. We have established an outstanding record of service to our clients, award winning design, technical competence and cost effective solutions. ,.,-..'"\ Sanders Wacker Bergly, Inc. has an experienced and higWy qualified staff who are dedicated to serving the best interests of the client with creativity and commitment. r.' STAFF F1" Jim Harbaugh Bryan Murphy Peter McEnery Michael E. Korby Kathleen O'Neill Dawn M. Nippoldt William Sanders, President Larry L. Wacker, Vice-Pres. John O. Bergly, Vice-Pres. (Advisor) David Wanberg Greg Johnson William Bleckwenn Natural Resource Specialist/Landscape Architect Landscape Architect Landscape Architect in Training Landscape Architect in Training Proj ect Manager Planner Office Manager Landscape Architect Landscape Architect Planner PlannerlLandscape Architect Landscape Architect ["T SERVICES LANDSCAPE ARCHITECTURE URBAN DESIGN AND PLANNING SITE AND LAND PLANNING COMPREHENSIVE PLANNING DOWNTOWN REVITALIZA TION/STREETSCAPE PARK AND RECREATION PLANNING DESIGN LAND RECLAMATION/ENVIRONMENTAL SERVICES CEMETERY PLANNING r- ;:: APPROACH AND PHILOSOPHY As Landscape Architects and Planners, Sanders Wacker Bergly, Inc. are dedicated to the philosophy that man must live in harmony with nature, that our outdoor environments are integral to our quality of life and that we must utilize the land with sensitivity to the needs of future generations. Sanders Wacker Bergly, Inc. believe that close communication between the client and design team is crucial to the success of a project and that one of the firms principals should be in direct charge of each project. The success and the reputation for quality work that our firm has enjoyed is a result of an efficient and dedicated team. EQUIPMENT IBM compatible computers with Current versions of AutoCad ArcView, ArcCad, Photoshop, WordPerfect, MSWord, Excel, Powerpoint. Photo quality color printing/plotting capabilities. Scanning equipment. (""'-.... -- LARRY L WACKER VICE PRESIDENT - REGISTERED LANDSCAPE ARCIDTECT RE GIS TRA TION Landscape Architect, Minnesota 1977 EDUCATION University of Minnesota - Bachelor of Landscape Architecture 1973 University of Minnesota Guest Lecturer and Critic WORK EXPERIENCE 1979 - Present Sanders Wacker Bergly, Inc. Sanders and Associates, Inc. Principal Landscape Architect responsible for all phase of project design and management. 1973 - 1979 Department of Planning and Economic Development of the City of St. Paul Project Designer responsible for project design and construction, design review and development coordination. 1972 - 1973 Housing and Redevelopment Authority of the City of St. Paul Project Designer responsible for project design and construction, urban design and design review. PROJECT EXPERIENCE Mr. Wacker has 28 years of experience in urban planning and design. He has served as project manager and/or project landscape architect on downtown, neighborhood streetscape and park planning and development projects. Mr. Wacker has been successful in building consensus in public participation processes and has worked with government agencies and departments in setting policies and in resolving technical design issues. Mr. Wacker is effective as a facilitator during the planning process and is also skilled at preparation of cost estimates, feasibility reports, phasing studies and construction documents. ",.~, \::.-, Streets cape Desi!!n and Construction: Grandview Streetscape Improvements (Edina), 66th Street Streets cape (Edina), Red Wing downtown improvements, Columbia Heights streets cape and parking areas, Biwabik streets cape, Osseo streetscape. Master Plannine: Downtown CBD (Little Falls), 40th Street Greenway (Minneapolis), Railroad Island Neighborhood (St. Paul), Lake of the Isles (Minneapolis), Minnehaha Park (Minneapolis), Colvill Park (Red Wing), Cretin Derham Hall High School (St. Paul), Fergus Falls Community College (Fergus Falls), Levee Park (Red Wing), Cannon Valley Trail (Goodhue County), Thumbeck Park (Wyoming), Lake ByIlesby Regional Park (Dakota County), Spring Lake Regional Park (Dakota County), BylIesby County Park (Goodhue County). t;.___ Parks and Plazas: Bloomington (5 parks), Hastings Riverfront development and Oliver's Court, John Rich Park restoration (Red Wing), Biwabik Town Square and Vermilion Trail Park, Seventh Place Mall (St. Paul), Lake Elmo Park Reserve and Campground (Washington County), Spring Lake Park Reserve and Sacajawea Youth Group Campground (Dakota County), Pioneer Park (Little Canada), Barrier Free Pottery Pond (Red Wing). ASSOCIATIONS American Society of Landscape Architects l~. .," I (". roc ,~ :- DA VID J. W ANBERG, AICP PLANNER, LANDSCAPE ARCIDTECT, ARCIDTECT EDUCA TION Iowa State University, Ames, IA - Masters in Landscape Architecture - 1992 - Masters in Community and Regional Planning - 1992 North Dakota State University, Fargo, ND - Bachelors in Architecture -1984 r-,... REGISTRATION AND CERTIFICATION Member of the American Institute of Certified Planners Licensed Landscape Architect, States ofMN and WI Licensed Architect, State of Minnesota WORK EXPERIENCE 1996-Present Planner and Landscape Architect Sanders Wacker Bergly, Inc. 1992-1996 . Assistant Professor - Department of Landscape Architecture Kansas State University - Manhattan, KS 1989-1996 Private Consultant in Architecture and Landscape Design 1991-1992 GIS Information Systems Technician Iowa State University GIS Research Facility - Ames, IA 1991 Landscape Designer - National Parks Service, Midwest Regional Office - Omaha, NE 1989-1991 Instructor/T eaching Assistant - Department of Landscape Architecture, Iowa State University - Ames, IA 1990 Project Architect - George Butler Associates - Ames, IA 1987-1989 Architect - Associate of HRMA Architects & Planners - Mpls. MN 1984-1987 Intern Architect - Cheever & Asleson Architects, Mankato, MN c-.~- RECENT PLANNING RELATED EXPERIENCE Staff Planner for: City of Mahtomedi City of Forest Lake r --" Project Planner for: Comprehensive Plan Update for Benson, MN Grey Cloud Island Township Comprehensive Plan Update Grey Cloud Island Township Critical Area Plan Update Park and Open Space System Plan for Hugo, MN Business District Improvements for Center City, MN Housing Inventory Study for South Saint Paul, MN L. - EDUCA nON EXPERIENCE PROFESSIONAL REGISTRA nONSI AFFILIA nONS TRANSIT PLANNINGI SITE DESIGN RECREA TIONI PARK PLANNING URBAN DESIGN SITEILANDSCAPE LANNING ,..--:- JAMES H. HARBAUGH, ASLA Registered Landscape Architect Bachelor of Landscape Architecture, Iowa State University, 1995 Responsibilities include project planning, design development, presentation graphics, construction documents, cost estimates and specification preparation. Registered Landscape Architect, State of Minnesota (26732/1998) Registered Landscape Architect, State ofIowa (366/1998) American Society of Landscape Architects National Soil and Water Conservation Society Mr. Harbaugh has been involved in several aspects of the Hiawatha Light Rail Transit Project including station site design, station landscape design, and design guidelines for the Hiawatha LRT corridor. Other transit related projects include alternative transportation studies for National Parks and federal lands, and bus transit hubs planning for metro transit. Park and recreation projects that Mr. Harbaugh has been involved in include: West River Parkway along the Mississippi River, Minneapolis, MN; Lake Harriet Parkway Rehabilitation, Minneapolis, MN; Lake Calhoun Parkway Rehabilitation, Minneapolis, MN; Humboldt Avenue Greenway Plan, an urban renewal and parks project, Minneapolis, MN; Portage Park Athletic Fields, Cohasset, MN; Dubuque Riverwalk, Dubuque, IA; Mill Ruins Park, an interpretive park and trail system, Minneapolis, MN; Arroyo Colorado Trail, a bicycle and pedestrian trail system, Harlingen, TX. Mr. Harbaugh has been involved in numerous urban design projects including: Village on the Ponds, a New Urban PUD design in Chanhassen, MN; Bumsville Parkway Streetscape Improvements, Burnsville, MN; Minnetonka Mills Townhomes, market rate housing for the City of Minnetonka, Minnetonka, MN; Downtown Streets cape Improvements, including lighting, paving and planting, for Perham, MN; and Iowa City Streetscape, Iowa City, IA. Mr. Harbaugh has been a team member on several Site/landscape planning projects. Some of these projects include: Minnetonka Boatworks, a joint city park and private development project; Wayzata, MN; Imation Corporate Campus, Oakdale, MN; Minnesota Korean Veterans War Memorial, St. Paul, MN; Woodlane Office Center, Woodbury, MN; Calhoun Commons commercial development, Minneapolis, MN; u.S.-Canadian Border Station serving the United States Immigration and Naturalization Service, Baudette, MN; Camp Bluewater, a four-season youth and adult camp in Northern Minnesota, Grand Rapids, MN; Little Forks Big Falls School, a K-12 school renovation and rebuild, Little Fork, MN. P-"- - WILLIAM J. BLECKWENN REGISTERED LANDSCAPE ARCHITECT Landscape Architect, State of Minnesota REGISTRATION EDUCA nON Bachelor of Landscape Architecture - University of Minnesota, 1990 ('.;, r.:- PROJECT EXPERIENCE Mr. Bleckwenn is a registered landscape architect with 12 years expenence. He has focused his practice in natural resource assessment and management. Mr. Bleckwenn has managed a variety of planning, construction and natural resource assessment projects. His areas of expertise include: natural resource assessment, analysis, mapping, and management; Threatened and Endangered Species Surveys; Geographic Information Systems (GIS); Global Positioning Systems (GPS); wetland delineation, assessment, mitigation, and permitting; Environmental Assessments, Environmental Assessment Worksheets, Environmental Site Assessments, Environmental Impact Statements; Air Quality modeling; noise modeling; site planning, design, and construction, residential and mixed-use planning and construction; park planning, and transportation planning. He has conducted hundreds of wetland delineations in eight states. By incorporating state-of-the-art technology such as GPS, GIS, and AutoCAD software into his practice, project information has been provided to stakeholders in a seamless manner. Mr. Bleckwenn has also placed a high value on incorporating public input into the planning phases of projects by developing a planning process that utilizes community involvement throughout a project. Projects typic~lly use a variety of media to provide information to the greater community and to assimilate their ideas. r:-;; ~_" -"r- Lake of the Isles Renovation Plan, Minneapolis, MN, involves park restoration, wetland mitigation, and native community management. Arbor Pointe Planned Unit Development, Inver Grove Heights, MN, Project Planner for conceptual layout, Preliminary Plat, and Final Plat submittals Coon Rapids Dam Regional Trail, Consulting Planner for Master Planning process, community input, and construction document preparation. Woodbury Village P.U.D., Indirect Source Permit application, Preliminary Plat application, construction drawings, air quality and noise modeling. "- SWB EXPERIENCE MASTER PLANNING AND DESIGN GUIDELINES r'c Master Plans for Downtown Areas Minnesota . Comprehensive Plan for City of Sandstone - Sandstone, MN . Small Area Plan for City of Minneapolis - Minneapolis, MN . Downtown Plan for City of Red Wing - Red Wing, MN . Downtown Plan for City of New Brighton - New Brighton, MN . Downtown Plan for City of Watertown - Watertown, MN . Small Area Plan for City of S1. Paul, MN . Downtown Plan for the City of Little Falls, MN . Downtown Plan for the City of Forest Lake, MN <''"< I' Capitol Area Architectural and Planning Board St. Paul, MN . Architectural Advisor - 1980 to present . Planning Team! Advisor to Comprehensive Plan updates for the Minnesota State Capitol Area in 1980 to 1996 . Prepared the Design Framework Study for the Summit Park Area within the Capitol Complex. . Prepared the Design Framework study for the Rice-University Area within the Capitol Complex. . Prepared the Design Framework Study for exterior lighting within the Capitol Complex. · Architectural Advisor to the Lindbergh Memorial, Wilkins Memorial, Vietnam Veterans Memorial, Korean War Veterans Memorial and the Woman Suffrage Memorial. c' ~:'.'~ ~. [':", Master Plans for College Campuses Minnesota . William Mitchell College of Law - S1. Paul, MN . Metropolitan State University - S1. Paul, MN . Fergus Falls Community College - Fergus Falls, MN . University of Minnesota, Crookston - Crookston, MN . S1. John's University - CoIIegeville, MN r: Master Plans for Regional Parks Minnesota . Minnehaha Park - Minneapolis, MN . Lake of the Isles Regional Park - Minneapolis, MN . Harriet Island Regional Park - S1. Paul, MN . Anoka County Park Systems Plan - Anoka County, MN . Lowell Park Riverfront - Stillwater, MN Master Plans for Historic Sites Minnesota . Irvine Park Historic District - S1. Paul, MN . Fort Snelling Historic - Twin Cities, MN . North West Company fur Post - Pine City, MN . Birch Coulee Battlefield - Morton, MN . Lower Sioux Agency Historic Site - Redwood Falls, MN C", . -- SWB EXPERIENCE STREETSCAPEPROJECTS Sanders Wacker Bergly, Inc. has extensive experience in all aspects of business district and streetscape improvements, including the preparation of construction documents, observation of construction and administration of streets cape improvement contracts. The following is partial list of business district and streets cape improvement projects that are representative of our experience: 1. Red Wing Downtown Sidewalk/Streetscape hnprovements - Red Wing, MN 2. Central Avenue Business District Improvement Program- Columbia Heights, MN 3. Granite Falls Downtown Revitalization Program - Granite Falls, MN 4. Commercial District Enhancement Program - Owatonna, MN 5. Rice StreetfUniversity Avenue Urban Design Study - St. Paul, MN 6. Urban Design Plan - Biwabik, MN 7. Downtown Streetscape and Town Square Construction - Biwabik, MN 8. Wabasha Street Public Improvements - St. Paul, MN 9. Seventh Place Mall - St. Paul, MN 10. Irvine Park Historic District - St. Paul, MN 11. Downtown Riverfront Public hnprovements - Hastings, MN 12. Central Business District Program - Osseo, MN 13. Downtown Parking, Depot Plaza and Riverfront hnprovements- Faribault, MN 14. Payne Avenue/Arcade Street - Governor's Design Team St. Paul, MN 15. Downtown Plan and Riverfront Improvements - Watertown, MN 16. CrosbyIDeerwood Downtown Revitalization Concepts CrosbyIDeerwood, MN 17. Capitol Approach and Visual Corridor Urban Design Studies St. Paul, MN 18. International Market PlacelUniversity Avenue Streetscape St. Paul, MN 19. Energy Park Streetscape Improvements - St. Paul, MN 20. East 7th Street Bridge and Streetscape - St. Paul, MN 21. East Kellogg Boulevard Streetscape Program - St. Paul, MN 22. Downtown Entrance Enhancement Program - St. Paul, MN . 23. Little Canada Road Streetscape and City Entrance Program Little Canada, MN 24. Summit Park Urban Design Study - St. Paul, MN 25. Gateway ParklRaymond Avenue Streetscape - S1. Paul, MN 26. Euclid A venue Greenway Improvements - Albert Lea, MN 27. Highway 52 Corridor Streetscape Improvements - Harmony, MN 28. Arlington Main Street Improvements - Arlington, MN 29. Old Highway 8 Corridor Streets cape Improvements and City Entrance (1':: Design - New Brighton, MN 30. Stillwater Riverfront Improvement Program - Stillwater, MN 31. E. 7th Street! Arcade St. Commercial Area Streetscape Improvements - S1. Paul, MN 32. Railroad Island Neighborhood Revitalization Project - S1. Paul, MN 33. Cloquet Downtown Streetscape Improvements - Cloquet, MN 34. Rice Lake Main Street Program - Rice Lake, WI 35. Grandview Redevelopment Area/50th & Vernon Streetscape - Edina, MN 36. LaGrande Avenue Improvement Project - Princeton, MN 37. West Broadway Streets cape Study - Forest Lake, MN 38. Godfrey Parkway Redesign - Minneapolis, MN 39. Windom Streetscape Improvements - Windom, MN 40. S1. James Streets cape Improvements - St. James, MN 41. Grand Rapids Streets cape Improvements - Grand Rapids, MN 42. Worthington Downtown Streetscape Improvements - Worthington, MN 43. Pipestone Downtown Planning - Pipestone, MN 44. Downtown Streetscape Plan - Cambridge, MN 45. Downtown Plan - Forest Lake, MN 46. Downtown Plan - Center City, MN "-'- 47. Downtown Streetscape and Entrances Plan - Little FaIls, MN 48. Ellis A venue Redevelopment Plan - Ashland, WI \' " \",..;. r <,: r'-~ " "'--. " "-. " """, ~ ", " LE BOURGET PARK '.....-. "C.... \,\ ", " :J ";;I;' .."'......~ ~' T , SANDERS WACKER BERGL Y, INC. DOWNTOWN MASTER PLAN LITTLE FALLS, MINNESOTA Proiect SCODe Prepare a master plan for downtown Little Falls including recommendations related to street furnishings, signs, lighting, landscaping, auto, bicycle and pedestrian circulation, handicapped access, rear building entries, linkages between downtown and other use areas and riverfront enhancement . Downtown is divided by Mississippi River . Design character focuses on historic theme . Project area included 30 square blocks Unique Features Client: City of Little Falls -~--'---:... ---~- . .. , / Q) Q) ;..- ~ if> (.LJ .. ,,//!;~:~.!.....-. ~ ^-:;J;','t::".~' '/MW SANDERS WACKER BERGL Y, INC. ELLIS AVENUE REDEVELOPMENT Ashland, WI SWB, Inc. prepared plans for the redevelopment of Ellis Avenue and an adjacent abandoned railroad yard in the downtown area of Ashland. In addition, we coordinated urban design plans and design guidelines for in-fill commercial and office development as well as prepared plans for streetscape improvements and a new city park. SWB also prepared detail designs for streetscape elements, including sidewalks, landscaping, lighting, signage, street furnishings, and entry monuments. PROJECT SCOPE · Redevelopment In-fill Project · Urban Design Guidelines · Streetscape Improvements · Public Park Development UNIQUE FEATURES M .1 i 1\ 5, i' eel [~~ Client: City of Ashland, Wisconsin , .: ~ , I I t. EJ' .1--\ :: .~r ',. , , , , . , ' . , , : :. "Tfffil. ' .~__ . 0 POTD . SANDERS WACKER WEHRMAN BERGL Y, INC. DOWNTOWN STREETSCAPE Biwabik. Minnesota PROJECT SCOPE Preparation of plans and specifications for streetscaping and town square construction, including sidewalks, light- ing, landscaping, banners, street furn- ishings and gazebo. UNIQUE FEATURES · Colored and scored concrete walks · Gazebo with theme detailing · Special custom designed light fIX- tures · International banners and flags · European ski village atmosphere Client: Mark Flaherty, Community Development Director SANDERS WACKER WEHRMAN BERGL Y, INC. '"' -:!'- _ ,_'~ 't: '''~...'.'~'....<'/if4~~~.~'~E.-..~.'..a.~.'.;>< ',' ~~~:~in~~GN PLAN ;<...:_,.~"" .., .:. :1.,.._ -?,- . ....-Jl- ~ ~ Il ('> . ' I C :> 1 } 'I j 'iI PROJECT SCOPE Preparation of an urban design study that established a theme for redevel- opment of the City. The work included plans, sketches and cost estimates for the overall cityscape, town square, streets cape, redevelopment of building facades and development of new com- mercial expansion. UNIQUE FEATURES . Recommendations on building fa- cades · Recommendations on streetscape improvements · Recommendations on Town Square Development . Recommendations on new devel- opment opportunities · Assistance with grant proposals Client: Mark Flaherty, Community Development Director ;r~. I ~ r:. - LIGHTING AT CURBLINE SANDERS WACKER WEHRMAN BERGL Y, INC. MAIN STREET IMPROVEMENTS -~----oaNA"'fJ'IfAL UGHTVtXTltREANDPQL!. ~l:J:::;c:dlll-ob:_ID"'llr:;1:t:p:ftOJ Arlington, Minnesota II~PO'rS~~INTEAD't ~plc~oril"~r~-> PROJECT SCOPE SCALE=31lt'..I".f1' Prepare plans for improvements to Main Street, including sidewalks, land- scaping, lighting, parking, signage, street furnishings and downtown en- trance features. UNIQUE FEA TURES r-O'{ Theme Development Historic Streetscape and Facades Total Street Reconstruction Task Force Participation Redevelopment Project Client: City of Arlington ,,,,,,"-',"r,,~ ' . a w EST M A INS T RE E T - NEW'7'~1DEWALK NEW ,s"WIDE LANi}so.PIi: BORDER :~,\" ' - , ",- "-, '-. . ":: ',.. .- . , 'I'E!<I':,,',' N':-U,_;U;S, ,IA'-,N",L"'I1;~, , '1,' ,,"- - , - 0RNMJe,7ALF!!-"ICE " ' SHRUB-BUFFER _'" ,-'- SHAI>E 'J'Itcr - ' - , - " . . , ~ ' , . ". . ~ r-"'" ~:.....r t.-~- ...~ i " i "\',; r..... - ......",.. \." , ''''..., " ,~ '1"\ :--..~> , P.:' 1'\. \ . \ ~~ .. j~ i on; 'IE W..._~. ; FJt SW I. . l,_'~ tl0:riz" i. f. " SANDERS WACKER BERGL ~ INC. DOWNTOWN MASTER PLAN LITTLE FALLS, MINNESOTA Proiect SCODe Prepare a master plan for downtown Little Falls including recommendations relating to street furnishings, signs, lighting, landscaping, auto, bicycle and pedestrian circulation, handicapped access, rear building entries, linkages between downtown and other use areas and riverfront enhancement . Downtown is divided by Mississippi River . Design character focuses on historic theme . Project area included 30 square blocks Unique Features Client: City of Little Falls -- I:. ~~r~)~:~~~fJ~. ~~-~~~~~t~~~.; j"C~:'I~;,~ ,)~.0: PARKING SANDERS WACKER WEHRMAN BERGL Y, INC. GRANDVIEW REDEVELOPMENT PLAN Edina, Minnesota PROJECT SCOPE Prepare plans for streetscape im- provements and redevelopment of the area of West 50th Street and Vernon Avenue in Edina. The project included the coordination of site, landscape and streets cape improvements for both ex- isting and proposed commercial, in- dustrial and multi-family residential property. UNIQUE FEA TURES · Redevelopment Project . Public/Private Joint Venture . Urban Design Goals and Objectives · Streetscape Improvements Client: City of Edina SANDERS WACKER WEHRMAN BERGL'f, INC. DOWNTOWN STREETSCAPE PLAN Cloquet, Minnesota PROJECT SCOPE Prepare a downtown streets cape plan for Cloquet Avenue, including side- walks. landscaping, lighting, parking, signage, street furnishings and down- town entrance features. The project included theme development, cost and financing options. and task force par- ticipation. UNIQUE FEA TURES · Theme Development · Downtown Entrances . Highway Turnback Project · Financial Options · Total Street Reconstruction Client: City af Claquet z $: 0 r~~ f- 2: 3: 0 w w ~ <l , ....d ~. VJ ~ ~ 0 "== '~ ' .....,:> SANDERS WACKER WEHRMAN BERGL Y, INC. STREETSCAPE AND DOWNTOWN REVITALIZATION Granite Falls, Minnesota PROJECT SCOPE Develop a theme and design concept for revitalization of the downtown busi- ness district. Provide facade studies and analysis of commercial structures. Provide design and construction docu- ments for two major pedestrian plazas adjacent to the river in the downtown area and for the downtown streets- cape, including paving, lighting, land- scaping and street furnishings. UNIQUE FEATURES · Decorative paving pattern and ma- terials · Connections to river · Re-use of bridge railings · Historic street furnishings Client: Bill Lavin, City Manager . SANDERS WACKER WEHRMAN BERGL Y, INC. INtERSTAtE .,. CITY CENTER New Brighton, Minnesota PROJECT SCOPE - r-...7 Prepare plans for the redevelopment of the downtown area of New Brighton, including the coordination of site plans and design objectives for new housing, new office development, an elderly care facility and a new community center. Prepare plans for streetscape improvements, including sidewalks, landscaping, lighting, parking, signage, street furnishings and city entrance features. UNIQUE FEA TURES · Redevelopment Project · Public/Private Joint Venture · Urban Design Goals and Objectives · Streetscape Improvements Client: City of New Brighton \'.- '''''PI'''I'IC~ SCALf,.: "....1..0. SECTION - 5TH AVENUE N.E. r~~ SCALE '""EET r - . r"cc . I"-"~~'=' SANDERS WACKER BERGL Y, INC. FOURTH STREET CORRIDOR Economic Revitalization and Streetscape Plan Duluth, MN SWB, Inc. prepared plans for the economic revitalization and streetscaping . I of Fourth Street from Mesaba Avenue to ! ,J N. 14th Avenue at Chester Park. The plan I! addressed urban design, streetscape, I I development opportunities and marketing. The public participation process brought togetherthe neighborhood, the City, public agencies and businesses to establish a vision for the future. PROJECT SCOPE Streetscape Improvements Entrances Redevelopment Opportunities Economic Revitalization UNIQUE FEATURES Client: City of Duluth EDA Hillside Business Association RLK-Kuusisto, Ltd. I .. c~ fI STREETS CAPE ELEMENTS Edina, MN DESIGN INFLUENCES · Streetscape elements became cohesive identity in this District. · Limestone walls used throughout Edina r':-;- ..I ~.::.. -.51i"'1P !7j;{L1I -~-Jl;,'7'- ,C":i'#t~ -' ~~-' ----~------_.--_.---~- .ij,;pr.e,.f,t!~ ,-~.J.1Eo..e'? .~.;../itc; p-4j'~/e~ ~17~~&', r :~ SANDERS WACKER BERGL Y, INC. DOWNTOWN STREETSCAPE IMPROVEMENTS Grand Rapids, MN PROJECT SCOPE Preparation of a master plan and drawings and specifications for the first phase of construction including parking lot, street and sidewalk improvements and street furniture, lighting and landscaping. UNIQUE FEA TURES . Emphasis on Parking . Wrought Iron Details . Art and Sculpture . Decorative Sidewalk Surfacing Treatment . Signage Controls .~">f):l~::-:;!;r7.!';7!%:c{_--,5f;jJ.~01C.::~,,=--~==.._~__~=~ Client Dave Halter, City Engineer STREETSCAPE ELEMENTS r"~ ,I New BJrighton, MN DESIGN INFLUENCES f"-'" · ArchitecturaJ character of new deveJopmenl in this district. . Streetscape elements became cohesive identity in this District. r - (- - .""- r~ I STREETSCAPE ELEMENTS Princeton, Minnesota DESIGN INFLUENCES . City of Flowers Theme . Maintenance and Durability . City Entrances . Street Reconstruction Project "'..:';, ...( .~ J _,__.~,,_,_. . ~ u , ,...-.l-o~~.....,..",,..,..~_..............- ~.....~........ ,~..- .",:--,'-:~~'::- -.i.__...__ ~__ SANDERS WACKER BERGL Y, INC. DOWNTOWN STREETSCAPE PLAN Red Wing, MN PROJECT SCOPE Prepared a downtown streetscape plan for the entire central business district that included an evaluation of various decorative sidewalk materials, as well as lighting, landscaping, window boxes, signage and street furnishings. Worked closely with the City engineering staff on the implementation of the project. UNIQUE FEA TURES . Colored and textured concrete paving . Participation of business community . Signal program . Window box/flower planting program · Integration with park and open space projects Client: City of Red Wing Brian Peterson, Planning Coordinator " # ... SANDERS WACKER BERGL Y, (NC. DOWNTOWN STREETSCAPE IMPROVEMENTS Worthington, MN PROJECT SCOPE Preparation of a master plan and drawings and specifications for the first phase of construction including street and sidewalk improvements and entrance features, street furniture, lighting and landscaping. UNIQUE FEA TURES . Entrance Features . Landscaping . Lighting . Sidewalk and Paving Surfacing Treatment . Facade Changes Client: City of Worthington - Bob Filson, City Administrator MEMO ,-;} DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Traffic Study - Intersection of Main Street/Centerville Road J........................................................................... I previously placed a copy of an e-mail in your mailboxes that I had sent to the County Engineer in regards to the intersection of Main Street and Centerville Road. I had a conference call with Jon Olson (County Engineer) and Jane Pemble (Traffic Engineer) to discuss the safety concerns of the intersection. Jon mentioned that the County views overhead flashing lights as ineffective. He stated that if the City would want an overhead flashing light than we would have to pay for it. He also mentioned that not having the crosswalks striped has no effect on whether vehicles stop for the intersection. Jon also stated that he believes there may be visual obstructions in the right-of-way. I indicated that if there are visual obstructions in the County right-of-way than the County needs to address the issue. I told Jon that ignoring obstructions in the County right-of- way in Centerville because they had a previous bad experience was unacceptable. Jon stated that he had never given an order to ignore obstructions in Centerville. Jane Pemble commented that she was aware of a conversation with our public works director on the subject. Her recollection was that if there were evergreen boughs blocking the view of the stop sign than the City should remove them because they have had previous bad experiences with obstruction removal in Centerville. I was told that police enforcement was the answer to the safety concerns at the intersection. I responded that the police do enforce that intersection and that they have written several citations at that intersection. Jane Pemble asked ifvehic1es were typically rolling through the intersection. I responded that from what I have witnessed vehicles typically drive right through the intersection. Jon Olson agreed to have the County conduct a traffic study at this intersection. They are currently performing similar studies at three other intersections in the County. Jon stated that it would take three to four weeks before they would have the study completed. At the end of the three to four week period we should have a report that would detail possible improvements for the intersection. MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Pheasant Marsh ............................................................................ Included in your packet is a letter from Ground Development in reference to the development to be known as Pheasant Marsh. The letter requests permission to pursue a MUSA swap and comprehensive plan amendment. This is necessary to be able to proceed with this development. They have submitted a sketch plan with the legal description and acreage to be included in a proposed MUSA swap. In addition, a letter is included in your packet that was received from Anoka County in regards to comments that they have submitted on the plat. CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION FEBRUARY 6, 2001 Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regu a y scheduled meeting on February 6, 2001, at 6:30 p. m. a or S edberg requested that Council be provided with researched information and [; ct ra er than opinion on issues forwarded to Council for consideration. Chairperson Alan LaMotte Commission Member David Kilian Commission Member Rob Sheppard Commission Member John McLean Commission Member Ray De Vine Commission Member Brian Hanson Commission Member Barry Brainard PRESENT: o ABSENT: None. COUNCIL: Mayor Swedbe STAFF: City Administr tor I. alrperson Hanson asked Mayor ith the Committee about the relationship t at Council relies on the decisions of the hat he had previously forwarded to all st ed that Council has met twice in work sessions to discuss issues eetings. ayor Swedberg reviewed Council's short and long-term goals. Mayor Swedberg asked for the Committee to provide its perspective on goals to Council. Page 1 of 10 Commissioner Brainard stated that when speaking about the vision for the community, Council needs to consider the entire community's vision concerning development. Mayor Swedberg stated that the City has limited resources and decisions need to be focused on quality and necessity of the services that are offered in the community. Mayor Swedberg stated that part of Council's vision is to attract and retain businesses while making public safety and education a priority. Council Member Nelson asked Commissioner Brainard to explain his earlier comment. Commissioner Brainard explained that some residents desire no further development, residential or commercial. Council Member Capra stated that Council has requested that Staff work with a consultant to develop a blueprint for the City that would govern development. This blueprint would give Council and Committees guidance in making decisions. Commissioner Brainard stated he believes Council will have a tough balancing act to accomplish the goals of the City without raising taxes. Mayor Swedberg stated that Council's responsibility to provide needed services to residents at a reasonable cost. Mayor Swedberg stated he believes in the Comprehensive Plan and asked the Committee to adhere to the requirements of same when making decisions concerning zoning and development. Mayor Swedberg explained he frequently sends e-mail to Committee Members and said the information is for informational purposes only. He said any official information or information requiring a reply will be sent out through Mr. March. Council Member Capra stated that options for grant money or money from the Met Council may be available to assist the City with long range planning and Council would research and participate in these options in an attempt to save tax dollars. Council Member Capra requested that a member of the Planning and Zoning Commission address Council at each Council meeting to give an update on items before the Commission. Mayor Swedberg stated that Council anticipated on conducting work seSSiOns on a regular basis and invited participation of Commission Members. Mayor Swedberg requested that Commission Members communication theirs needs to Council. Mayor Swedberg stated that Council's desire is to standardize Committee Member terms so that turn over is staggered. Page 2 of 10 Mayor Swedberg requested that concerns in exterior appearance of buildings be determined by Planning and Zoning and forwarded to Council for consideration. Council Member Nelson suggested that a checklist be drafted to correlate ordinance requirements to individual issues before the Commission that will assist Council in making their decision when the item is forwarded to them for consideration. Commissioner De Vine stated that he believed a planner or architect would need to be available to provide design criteria for buildings to assist in reviewing submitted plans prior to Council submission. Commissioner Brainard felt that the Commission Members would benefit from a more in-depth understanding of State Statutes that govern issues regularly discussed by them. Mayor Swedberg questioned the knowledge of Commission Members. Commission Member LaMotte indicated that classes available for training and that several Commission Members have taken advantage of same. Commissioner De Vine stated that Council Member Linda Broussard Vickers has been a huge asset and a wealth of knowledge concerning planning and zoning issues from her years of experience as a Commission Member. Mayor Swedberg requested that Commission Members determine training needs and forward same to Council for consideration. Council Member Capra felt that pertinent information should be provided to new appointees informing them of their duties and responsibilities. Commissioner Kilian left the meeting at 7:23 p.m. II. PUBLIC HEARING(S) 1. Ordinance #39 - Sign Chairperson Hanson opened the public hearing at 7:25 p.m. Commissioner De Vine stated that he felt the Commission had previously decided not to allow larger signs on properties with frontage on county roads. Mr. March stated that Council requested that the middle two (2) sentences concerning additional size be reconsidered. Council has proposed that the language allowing a larger sign be deleted from the ordinance.. Consensus was to accept the amendment proposed by Council. Economic Development Committee (ED C) Chairperson, Ms. Aimee Fairbrother, was present and stated that EDC is looking for clarification on the length of time event banners may be displayed. Page 3 of 10 Commissioner Brainard stated that an application needed to be completed by the applicant requesting permission to display a banner and same would address the length of time the banner would be displayed for. It was suggested the City allow fourteen (14) days before the event and fourteen (14) days after the event. Commissioner De Vine stated it was the intention of the Commission to limit banners so they were not displayed for an indefinite period of time. Chairperson Hanson stated limiting the events to six (6) per year would allow people to promote events on major holidays. Commissioner McLean suggested allowing a fourteen (14) day window for putting the banner up and taking it down. Consensus was to limit businesses to six (6) events per year on temporary signs, as well as banners. EDC Member, Ms. Betsy Scheller, was present and stated that businesses may desire to use a temporary banner on a regular basis versus constructing a more permanent sign. Ms. Fairbrother questioned whether a new business would be allowed to have a temporary sign until a permanent sign is installed. Mr. March explained that a temporary sign for a new business would be covered in a separate section of the Ordinance. Ms. Fairbrother requested clarification on painted signs. Specifically, if a sign would be allowed to be painted on the side of a building. Ms. Scheller questioned whether a mural would be considered a sign. Mr. March asked that changes to the Ordinance be clearly relayed to the recording secretary for clarity. Motion by Commissioner DeVine. seconded by Commissioner Sheppard to close the public hearing. All in favor. Motion carried unanimously. Chairperson Hanson closed the public hearing at 7:48 p.m. III. APPEARANCES 1. Honorable Mayor and Council Members This item was previously discussed. IV. OLD BUSINESS None. V. NEW BUSINESS Page 4 of 10 1. Mr. Terry Sager - Mini Storage Mr. Sager's partner, Mr. Sadelack, stated that he needs clarification on easements, setbacks, fence lines and sprinkler requirements. Commissioner Brainard suggested speaking with Fire Chief Bennett regarding sprinkler requirements. Mr. Sadelack questioned the setbacks for the Industrial Park. Mr. March explained that currently, mini-storage is not allowed in any of the zoning districts. The City may allow same in one of the existing zoning districts, or could create a separate, special, zoning district. Mr. March stated that the City may place restrictions on mini-storage facilities, but cannot refuse the construction mini-storage facilities. Mr. March indicated he has spoken with Mr. Sadelack and explained that the Commission would need to determine City requirements prior to allowing mini-storage plans from moving forward. Mr. March also stated that another party has contact City Hall stated that they were interested in constructing a mini-storage facility but was unable to attend the meeting. Commissioner De Vine questioned whether Mr. Sadelack would provide a tax value for the proposed facility prior to determining the setbacks and other information requested by him. Mr. Sager questioned the City's sprinkler requirements versus other cities'. Mr. March indicated Centerville has adopted a more restrictive version of the fire code. Mr. Sager asked if a variance could be obtained to disallow the sprinklers. Commissioner Brainard explained city government is not allowed to override state law. Commissioner DeVine stated he believes the City will consider allowing mini-storage in the Industrial Park but has concerns regarding the tax valuation of the building. Mr. Sager stated that per Mr. Hoeft, the City must allow mini-storage. Mr. Sager questioned whether the City intended on imposing such restrictions that it would be cost prohibitive to construct mini-storage in Centerville. Commissioner Brainard said he would like to see the tax base for the building prior to further discussion. Mr. Sager stated that he sees 500 to 1,000 people a week at his liquor store and many of them have requested mini-storage in this area. In his opinion, mini-storage would benefit the community. Commissioner McLean stated that residents requested more outside storage when amendments were being made to Ordinance #4. Council Member Capra questioned whether mini-storage would be in the Industrial Park. Mr. March explained that mini-storage is not currently allowed under any zoning district but it may be appropriate to allow it in the Industrial Park. Page 5 of 10 Commissioner DeVine stated that he would be willing to allow mini-storage without serious restrictions, as long as it will benefit the tax base. Commissioner Brainard questioned whether Mr. Sager and Mr. Sadelack would provide an estimate of the revenue produced by this facility and the improved value of the property . Mr. Sadelack questioned who have could speak to concerning setbacks and easements. Commissioner De Vine suggested having the property surveyed to ensure validity of setbacks. Mr. March indicated the need to apply to Anoka County for an access permit to ascertain County requirements. Mr. Sadelack stated that the access for the facility would be installed in the summer and would not require access from the County road. Mr. Sadelack stated that they had entered into a purchase agreement to purchase three (3) acres of land and needed to purchase an additional acre of land due to setback requirements. With the purchase of both properties, it makes it difficult to provide valuation information at the present time. Mr. March questioned, Builder, Mr. Farrari, as to the square foot dollar amount for the building. Mr. Ferrari stated that several variables apply, $15 or $16 if sprinkled; if not sprinkled, $12 to $13 for the building but then you need to figure in concrete, site work, electrical and so the estimate would be $20 to $25 per square foot completed. Mr. Ferrari indicated the sprinkler adds a significant cost because the facility would need to be heated and insulated to store a dry-charge system. Commissioner Brainard recommended they consult with an architect, as an architect may be the best person available to work through the issues and provide the information needed to provide the Commission with a tax valuation of the facility. Mr. Sadelack asked if there was any way around installing the sprinklers. Commissioner Brainard suggested that Mr. Farrari and Mr. Sadelack speak with Staff to determine the sprinkling requirements for the building. Mr. March stated the Commission must determine requirements for allowing mlll1- storage prior to further discussion. Mr. Ferrari questioned whether mini-storage would fit into the City's Comprehensive Plan or if they are wasting their time attempting to obtain approval for the proposed mini- storage facility. Commissioner Brainard explained the Comprehensive Plan gives zones and zoning code information but currently does not address mini-storage facilities. Mr. March stated that the City has to allow for mini-storage facilities, but may place restrictions on them. Mr. March explained that mini-storage facilities do not provide Page 6 of 10 employment opportunities or use city services. The appearance of the facilities and its affect on the tax base are important issues to the City. Mr. Sadelack said he would provide information on the proposed building and the tax value at the next meeting if available. Commissioner McLean felt that Mr. Sadelack should provide information regarding mini-storage facilities and its appropriateness in Centerville also. Council Member Capra questioned whether polling other communities in regards to mini- storage requirements would be a useful tool for the Commission and Commission Member DeVine concurred. Mr. March stated that two (2) commercial properties north and south of Center Street might be options for mini-storage facilities. Commissioner De Vine suggested that Mr. Sadelack and Mr. Sager provide information to Staff by March 1, 2001 in order to make sure the information is in packets for the March 6, 2001 Planning and Zoning meeting. 2. Ordinance #39 - Sign The Commission agreed to make the following changes to Ordinance #39 - Sign: Page 5, Section 020-020 Temporary Signs, A. shall read: Temporary banners and pennants shall be displayed for no more than fourteen (14) days. A maximum of six (6) occurrences per year are allowed. Banners or pennants determined to be an integral part of the design or architecture of a building are permitted. Page 5, Section 020-020 Temporary Signs, add Section Cl. shall read: In any district, one (1), "temporary help wanted" or "now hiring" sign may be erected for the purpose of advertising employment positions. Only one such sign shall be permitted per street frontage. Such sign shall be removed upon filling the employment position(s). The maximum size of such signs for each district are as follows: Page 5, Section 020-020 Temporary Signs, Section D. shall read as follows: Commercial District - Thirty-two (32) square feet Industrial District - Thirty-two (32) square feet Mixed-Use District - Sixteen (16) square feet Agricultural/Rural Residential- Thirty-two (32) square feet Page 5, Section 020-020 Temporary Signs re-letter current letter D. to E. Page 7, Section 030-010 Residential Public Districts Permitted Signs, Section C. shall read: Page 7 of 10 Business Signs - Home-based businesses may have a sign that is no larger than four (4) square feet. The sign may not be an interior-illuminated sign. Motion by Commissioner DeVine. seconded by Commissioner Sheppard to amend Ordinance #39 as specified. All in favor. Motion carried unanimously. 3. Site Plan Review Checklist Mr. March reviewed the submitted draft checklist that will ensure that all requirements are met during site plan review. Mr. March requested comments on same prior to the next meeting. Commissioner Brainard questioned whether Staff would be using the form to verify all information has been reviewed and reporting same to the Commission prior to consideration of the project. Mr. March indicated Staff would be using the form to prepare a report to the Commission in the review process. Commissioner Brainard requested a report on each plan from Building Office, Mr. Paul Palzer, as well as, Mr. March on the checklist items highlighting any special concerns. VI. DISCUSSION ITEMS Commissioner De Vine questioned whether Mr. March had recommendations for mini- storage facilities. Mr. March felt that the tax base consideration was very important. Commissioner DeVine stated that developing mini-storage requirements would be assist the Commission in advising those interested in building mini-storage facilities. Chairperson Hanson suggested that a work session be held prior to the next meeting to develop requirements for mini-storage facilities. Commissioner Sheppard stated if the City required them to follow the Industrial criteria, everything is already set up. Chairperson Hanson explained there are many things that need to be determined other than just the appearance of the building. Commissioner De Vine questioned the possibility of discussing requirements at the next regular meeting prior to audience participation. Chairperson Hanson stated he preferred to discuss this item at a work session. Mr. March noted the work session is public meeting. Mr. Sadelack and Mr. Sager may be in attendance. Chairperson Hanson said they may not be there because it is a work session and not a formal meeting. Chairperson Hanson questioned the procedures for dealing with two (2) builders coming before the Commission requesting to develop the same property with the same type of facility. Mr. March stated that he did not foresee two (2) individuals building mini- Page 8 of 10 storage facilities in the City. Mr. March stated there are concerns regarding job creation with a business such as proposed and the City will need to limit the amount of property allowable for this type of usage within the Industrial Park. Mr. March suggested looking at the more marginal property in the Industrial Park. Motion by Commissioner De Vine. seconded by Commissioner Brainard to schedule a work session on Tuesday. February 13. 2001. at 6:30 p.m. to discuss the criteria for mini-storage facilities within the City. All in favor. Motion carried unanimously. Commissioner De Vine stated that a resident recently asked him if a resident is being assessed for City water and sewer services what time frame requirement is there for installation. Mr. March stated he believed the resident would have to hook up to sewer immediately but did not have to hook up to the water service until their well went bad. Commissioner DeVine indicated the resident is not hooked up to either service currently and for financial reasons, wants to know if there is some way of postponing hooking up to the sewer system. The resident has been assessed a large amount for the services and cannot afford it. Commissioner Brainard indicated state law governs the Issue and the City cannot override that. Commissioner De Vine stated that the resident is in fear of losing the home if an extension to install services is not delayed. Mr. March explained the resident could petition the City to have it assessed to his taxes. Commissioner DeVine indicated the assessment to run the systems to the property was $13,000 and has been assessed to the property over a period of ten (10) years. The resident is concerned about an estimated $10,000 installation fee to provide sewer services. Mr. March indicated the possibility of assess the installation fee to the property. Chairperson Hanson questioned garbage services and whether there were numerous haulers in the city or just one (1). He then questioned a change in billing brought to his attention by a resident. There is an additional $10.00 charge this quarter. Mr. March explained there is only one (1) garbage hauler in the City and stated there should not have been a fluctuation in the price. Mr. March stated that he is unaware of a rate increase. Chairperson Hanson questioned how the cable franchising is determined in the City. Mr. March explained there is a seven (7) city, cable commission that governs the cable franchise. The commission is currently under negotiations with Qwest to renew the franchise. Mr. March stated that cable rates are regulated by the Commission. VII. CONSIDERATION OF MINUTES 1. January 2,2001 Meeting Minutes Page 9 of 10 '. Motion by Commissioner DeVine. seconded by Commissioner LaMotte to approve the January 2. 2001 Meeting Minutes as presented. All in favor. Motion carried unanimously. VIII. ADJOURNMENT Motion by Commissioner Sheppard. seconded by Commissioner DeVine to adjourn the February 6. 2001 Planning Commission Meeting at 9:12 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer Page 10 of 10 /' NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES February 7,2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on February 7, 2000 at City Hall, 1880 Main Street. Acting Chairperson Karla DeVine called the meeting to order at 6:35 p.m. Present: Acting Chairperson Karla De Vine Tedd Peterson Brian Walter Wayne LeBlanc Absent: Doug Porter Staff Jill Lien APPEARANCES Mayor Tim Swedberg, Councilmembers Travis, Broussard Vickers, Nelson and Capra appeared before the Parks and Recreation Committee to discuss goals and how the Committee's and Council can work together and communicate most effectively. Mayor Swedberg began the discussion by distributing a letter he had written to the Committees and Commissions explaining how the Council would like to refine the goals for the City over the next two (2) years. The information outlined how the goals need to be: . Focused and lead to action . Researched and factual . Implemented without raising taxes . Communicated through public input and participation Also included in the information was an outline of the Civic Index from the National Civic League. This index was developed to help communities evaluate and improve their civic infrastructures. The 10 components of the Civic Index serve as a description ofthe types of skills and processes that must be present for a community to deal effectively with its unique concerns. The 10 components are as follows: 1. Citizen participation 2. Community leadership 3. Government performance 4. V olunteerism and philanthropy 5. Intergroup and intragroup relations 1 ~, 6. Civic education 7. C01pmunity information sharing 8. Capacity for cooperation and consensus-building 9. Community vision and pride 10.Re~orullcooperation Patricia Scott, LeJournal Editor, arrived at 6:45 p.m. Councilmember Capra explained that she would like to see more training and additional information provided to new members just joining the committees. She would like to provide more tools to members such as Internet access and e-mail for better communication. She would like to better define goals and standardize the by-laws ofall of the committees into one general set of by-laws with appenditures for each committee. She would also like to see each committee become a seven-member committee. Councilmember Capra shared that she had spoke with Todd Murawski, Recreation Specialist for Wargo Nature Center regarding establishing two (2) summer youth programs through Anoka County Parks. She also stressed the need to create trails and pathways for pedestrian traffic connecting the parks and all areas of the City. Councilmember Nelson explained she would like to see a checklist corresponding with ordinances related to the parks and recreation issues before development begins. This would ensure that the Parks and Recreation Committee supports' the proposed plat, and if not, could make recommendations to Council before approvals are issued. Councilmember Nelson would like to hear from the committee members regarding Council's goals within two weeks. Councilmember Travis commented that he felt the Parks and Recreation Committee has done an excellent job with park issues in the last couple of years, adding, "If it's not broken, don't fix it." Mr. Travis explained that the opinions of the Parks and Recreation Committee are very important to the Council, and that he would like to see a precedent placed on the vision ofthe downtown area. The downtown revitalization vision needs to be established before it is too late. Councilmember Broussard Vickers commented that the Parks and Recreation Committee has had the opportunity to review all proposed developments, and have been given the ability to make recommendations to Council before final plat approval has been granted. She too felt the committee has done a great job, adding that minor issues should be addressed by the Parks and Recreation Committee, not by City Council. The City Council depends on, and supports the expertise of the Parks and Recreation Committee members to determine the precedence, goals and priorities of park and recreation issues. Acting Chairperson Karla DeVine thanked the Council for sharing their comments and goals with the Parks and Recreation Committee. Ms. DeVine explained that most of the items mentioned had already been discussed andlor acted upon by the Parks and Recreation Committee as goals for the year 2001. Items such as: activities coordinator, 2 youth activities, check lists, trails, by-laws, skate park, working with the YMCA and Lino Lakes for youth programs, etc. Mayor Swedberg suggested hosting an event with the Cities of Hugo and Lino Lakes to discuss common issues amongst the communities. He also questioned the possibility of changing the status ofa five (5)-member committee to a seven (7)-member committee. Ms. DeVine explained that in the past, the Parks and Recreation Committee members elected to maintain a five (5)-member committee, adding trying to recruit two (2) additional members and to maintain seven (7)-members consistently could be very hard. Councilmember Vickers explained that the by-laws could be amended to reflect a majority rule - regardless of the number of members attending the meeting. Ms. Vickers also questioned the statistics of attendance and age brackets at skate parks within communities of the same size and population. She felt this would be important information for planning for the growth of Centerville. Mr. Peterson shared that since he has assumed the responsibility managing the rink attendants and the warming house, he has been having the attendants document how many people use the rink on a daily basis. Additionally, several youth, since hearing about the possibility of a skate park have approached him questioning the status of such park. Ms. Lien agreed that several youth have approached her also with the same mqumes. Mayor Swedberg thanked the committee for their time and work well done, and requested any comments or concerns the committee may have, to feel free to contact him. CONSIDERATION OF MINUTES January 3. 2001 Parks and Recreation Committee Meeting Minutes Motion by Mr. Leblanc, seconded by Mr. Peterson to approve the January 3, 2001 Parks and Recreation Meeting Minutes. All in favor. Motion carried unanimously. UNFINISHED BUSINESS Budget Figures / Re-assessment Tabled YMCA Update Ms. Lien explained that this had been placed on the agenda at the January meeting in anticipation that we would hear back from Darrell Silverness regarding specific information on the Summer Day Camp Program. We have not heard from Mr. Silvemess to date. Ms. Lien will contact Mr. Silvemess and update the committee at the March meeting. 3 The committee briefly discussed the possibility of a skate park in the future, and came to the conclusion that the City will probably start with a Tier I Skate Park. The general consensus of the Parks and Recreation Committee was to have it run by the City and not through the YMCA. Councilmember Broussard Vickers questioned the insurance liabilities. Specifically, what would it do to the City's insurance policy ifa claim were filed against it? What happens with claims? She would like to see the perspective on filed liability claims, and doesn't want to jeopardize our current policy. Councilmember Broussard-Vickers requested additional research on the insurance issues. Ms. Lien will research the insurance issues. Grants Ms. Lien distrIbuted a copy of the original grant application that was submitted last year for Laurie LaMotte Park. Ms. Lien explained that there are enough changes to the original grant application, that a public hearing will be required. Some of the changes to the original application include: letters of support, updated fees for playground equipment, skate park, lighting, etc. Ms. Lien requested the committee members' review the original grant application, make any changes and/or suggestions, and submit their changes at the next meeting. The grant application is due at the end of March. Centennial Hockey Association (CRA) Mr. Peterson explained his concerns with the Centennial Hockey Association using the rink for more than the allotted time agreed upon. The CRA is allotted three hours per day, three days per week. They are now using the rink for the entire night (four hours), all three days per week. The local youth aren't able to use the rink at all those nights. Additionally, the hockey players are also using the pleasure rink, which they aren't supposed to use at all. The committee concluded that since the year is almost over, there isn't a lot we can do about it for the remainder of this year, but this is definitely something to take into consideration next year. Jackets for Rink Attendants and Parks and Recreation Members Ms. Lien explained she had ordered nine (9) jackets, five (5) for each of the Parks and Recreation members, and four (4) for the rink attendants. We will leave one at the warming house for the rink attendants to use while on duty. The other three (3) will remain at City Hall for future use when needed. The cost of each jacket is roughly $25, which includes the embroidery. Ms. Lien will distribute the exact fees once the invoice is received. Members can pay for their jacket at that time. Comp Plan Amendment Ms. Lien commented that she had spoke with Mr. Palzer regarding updating the Comp Plan. Mr. Palzer mentioned that there are several items in the Comp Plan that need updating, and suggested the entire Comp Plan be updated at one time, rather than the Parks and Recreation Committee updating just the part related to parks and recreation. Mr. March recommended the "trail updates" be incorporated into the amendment at the same time as the Pheasant Marsh updates. The City will probably contact Dean Johnson with Resource Strategies when it is time for the amendments. 4 NEW BUSINESS Centennial Little League Request for use of Baseball fields The committee briefly discussed the letter submitted by Pat Mahr of the Centennial Lakes Little League and the following motion was made: Motion by Mr. Peterson, seconded by Ms. DeVine to recommend to City Council approval of the Centennial Little League's request for the use of the three (3) ball fields at Laurie LaMotte Park from April 1st - August 1,2001. All in favor. Motion carried unanimously. Mr. Peterson will notifY Mr. Mahr of the approval of their request. TruGreen ChemLawn Quote Ms. Lien explained the quote submitted by TruGreen ChemLawn for the maintenance of the turf at City Hall, Laurie LaMotte, Tracie McBride and Royal Meadows parks. The difference in price from the year 2000 to 2001 were as follows: City Hall LaMotte McBride Royal Meadows Total(s) 2000 $ 297.00 2580.00 579.00 243.00 $3699.00 W!! $ 332.28 2750.90 648.50 271.58 $4003.26 Ms. Lien shared that there is an increase of$304.26 from last year. Additionally, the prices offertilizer are expected to increase by 300% - 400% due to the rising costs of petroleum. Ms. Lien mentioned that Mr. Palzer recommends approval of the lawn care services provided by TruGreen ChemLawn. Motion by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council the approval of the quote for services provided by TruGreen ChemLawn. All in favor. Motion carried unanimously. Letter from Gerald Sabol ofSunRamp Solutions Ms. Lien included this on the agenda after receiving a letter from Mr. Sabol indicating their eagerness to help the committee with the planning of the proposed Skate/Wheels Park. No action is required at this time. Earth Day Patricia Scott (LeJoumal Editor) appeared before the Parks and Recreation Committee to solicit involvement by the committee members in the Earth Day Celebration. Ms. Scott explained that she has become the representative for the City of Centerville for the planning of Earth Day. She commented that the Quad Cities would like to see the City of Centerville become more active in the festivities offered at the Wargo Nature Center. 5 Ms. Scott also mentioned that she has been working with Joe Goetz (Goetz Landscape and Irrigation) regarding the possibility of Goetz Landscape becoming more involved with the promotions and advertising of Earth Day by offering some type of saplings or flower seeds. Mr. Goetz is currently checking on prices. Mr. LeBlanc offered to staff a table representing Centerville's Parks and Recreation at the Wargo Nature Center on Earth Day. Mr. Walter will research and organize the Parks and Recreation Earth Day activities offered within the City. Electricity at Laurie LaMotte Park Ms. Lien distributed a quote received from City Engineer, Tom Peterson regarding all of the needs at Laurie LaMotte Park. The quote included cost estimates on the following items: sanitary sewer service, water service, parking lot improvements, concession/restroom building and electrical power. Motion by Ms. DeVine, seconded by Mr. Peterson to recommend to City Council to accept Requests for Proposals (RFP's) for installing electricity through Laurie LaMotte Park per Bonestroo's specifications. AIJ in favor. Motion carried unanimously . DISCUSSION ITEMS Wayne LeBlanc's Considerations for Centerville Mr. LeBlanc had requested this be added to the agenda to discuss the recommendations he had presented to City Council regarding his goals for the Parks and Recreation Committee and other City issues. Mr. LeBlanc commented that a Skate Park should be a top priority, along with specifications for trails, land use and open space. Parks and Recreation Monthly Report to Patricia Scott (LeJournal) The committee directed Ms. De Vine to update Ms. Scott on Family Skate Nights, rink hours and City Council's visit to the Parks and Recreation meeting. Set Agenda 1. Public Hearing for Laurie LaMotte Park Grant Application 2. Budget Figures 3. YMCA- Status of Day Camp 4. Skate Park Insurance Issues 5. Comp Plan Amendment 6. Earth Day 7. Number of Members on Parks and Recreation Committee (Five to Seven) 8. Request(s) for Proposals (RFP's) - Laurie LaMotte Park Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the February 7, 2001 Parks and Recreation Committee Meeting. All in favor. Motion carried unanimously. 6 Meeting adjourned at 10:05 p.m. Respectfully Submitted, Jill Lien Staff liaison 7 MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE Council Liaisons I............................................................................ Councilmember Capra requested that this item be placed on the agenda. Included in your packet is a synopsis of what Councilmember Capra heard about liaisons from attending the joint Council/Committee meetings. A decision should be made in regards to what form of liaison role the Council will have with committees. City of Centerville Committee Report on Liaisons What is a liaison: Council liaisons can be used to gather information and report on it to the council. (LMe - newly elected officials handbook) What function should his/her role be with the committee: In investigating this the only match found on the LMC website was the following: . Role of the individual councilmember Councihnembers' statutory duties are to be performed, almost without exception, by the council as a whole. The council, not individual members, must supervise administrative officers, formulate policies, and exercise city powers. Even the duties of city employees are the direct or indirect responsibility of the council. Councilmembers should devote their official time to problems of basic policy and act as liaisons between the city and the general public. Councihnembers should be concerned, not only with the conduct of daily affairs, but also with the future development of the city. Minn. Stat. 9412.191, subd 2 The most important single responsibility of a councilmember is participation at council meetings. Each councilmember, including the mayor in statutory cities, has full authority to make and second motions, participate ill discussions, and vote on every matter before the council. In a statutory city, any two councihnembers of a five-member council can call special meetings, Three members of a seven-member council may call a special meeting. As individuals, councihnembers have no administrative authority. They cannot give orders or otherwise supervise city employees unless specifically directed to do so by the council. As a council, however, councilmembers have complete authority over all administrative affairs in the city. In Plan B cities, this authority is restricted to conducting investigations and establishing policies to be performed by the manager. Minn. Stat. ~ 412.101 See, e.g., Minn. Stat. 9 169.98, subd. 1a; Minn. Stat. 9626.862 ;Minn. Stat. 9626.863. In Standard Plan and Plan A statutory cities, all members of the council, including mayors, are "peace officers. !I Councilmembers are authorized to suppress any "riotous or disorderly conduct" in the streets or public places of the city. Considerable care should be taken in attempting to exercise this authority because of liability issues. Other statutes preclude any person who is not a state- licensed peace officer from carrying a firearm, operating marked police squads, stopping other vehicles, or issuing citations. Therefore, unless licensed as peace officers, councilmembers should refrain from exercising these powers, except in serious emergencies, due to the potential criminal and civil liability exposure. Options to look at: 1. Council liaison: a. Liaison responsible for attending monthly committee meetings and reporting back to the council as a whole. b. Liaison attending monthly committee meetings for support to committee. With alternating committee members presenting committee report to the council as a whole monthly. Note: Committee reports would be moved to the front ofthe agenda. c. Liaison would serve as a support to the committee and would only attend monthly committee meetings if committee felt it necessary. d. Council as a whole attending committee meetings upon request by the committee. 2. Committee liaison: Committee would select alternating committee members to present a report monthly to the council as a whole. The committee before adjournment of their regular meeting would discuss the brief summary. Additional comments/concerns: Council liaison: Advantages: -No change in current policy. -Committees given council support at every meeting. -Committees having a representative of the council present to advise the committee. Additional council members comments/concerns: Disadvantages: -One council member acting individual in the role of communicator directly from the committee to the council or from the council to the committee. (See definition of liaison role). Additional council members comments/concerns: Committee liaison: Advantages: -Empowering the committees with their own voice to the council. - The council would hear directly from the committee via the member. -Dilute the individual council members authority, strengthening the joint authority of the council. Additional council members comments/concerns: Disadvantages: -This would be a change to the current policy. -Lack of liaison may create distancing of the committee to the council. - Fear ofthe committee feeling so distanced that they disband completely. -Committee would feel the loss of having a relationship with at least one council member. -Overburden volunteer if they choose not to rotate the liaison position. Additional council members comments/concerns: vvv. Council committees Although the statutes do not require the use of committees, some council find they are helpful in reducing workload. By dividing their membership into several committees, a council enables its members to devote most oftheir time to specific areas of the city's operations. Each councilmember becomes a relative specialist in these areas and that member's services become of greater value to the council as a whole. Council action is necessary to establish committees either in the council's bylaws, by special resolution, or through a motion. The council may set up special and standing committees. The council appoints special committees to deal with a single transaction or project. For example, the council might appoint a special committee to study the advisability of purchasing land for a new park. Standing committees concentrate on work that is continuous or repeated from time to time during the year. Many cities, for example, have a standing committee on finance. Sometimes councils set up their committees on a functional basis. Such committees deal with fire, police, health, public works, welfare, or public utilities. This system encourages councilmembers to handle administrative details and, consequently, does not make full and proper use ofthe city's administrative officers. Thus, councils should try to limit their work to special policy problems or to certain staff or public relations functions that are not the responsibility of administrative personnel. Examples include committees on auditing, personnel, budget, public reporting, purchasing, and licensing. Committees may exercise all duties the council has legally assigned to them. They can have authority to conduct investigations and to make recommendations. Committees, however, may not make decisions on behalf ofthe council. Committees are subject to the same rules as the full council under the open meeting law. In many cities, it is routine for the council to automatically approve a committee's recommendations if the committee has done a thorough and competent job. The council's final decision, however, and not the committee's recommendation, binds the city. To illustrate: committees may not enter into a contract or employ workers even ifa specific motion of the council delegates such power to them. MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE : Union Contract ............................................................................ I recommend that Council adjourn to executive session at the end of the regular meeting to discuss the union contract. The only outstanding item is the insurance benefit section. I will bring copies of their request to the meeting. " , "11 '~l, " ," 'll~ 'Fr 11 "l~." :' 111'" ~JI'~' III '~, tit I' ! '\, [. (Iflr. r ,'~ ' '\ r~lr~ ; ,1 } e rB'J .'It j, :1 BALANCE IN CHECKING ACCOUNTS AS OF Feb. 15,2001 $2,455,085.71 RECEIPTS $40,982.66 $ 40,982.66 DISBURSEMENTS $18,563.43 ($ 18,563.43) ($7,943.82) PAYROLL PERIOD ENDING 2111/01 BALANCE IN CHECKING ACCOUNT AS OF Feb. 28,2001 $2,469,561.12 tervi{{e CUta6(is/ied 1857 CITY OF CENTERVILLE Receipt Book 02/22/01 4:34 PM Page 1 'L,ta6fzAicd /S5; Tran Batch Refer Account Last Dim Descr Amount Date Comments Name R 101-36270 Refunds/Reimbursements $10.00 2/22/01 ZONING MAP 02-22-01 OR 101-32225 Electrical Inspection $80.50 2/22/01 7305 DEER PASS 02-22-01 OR 101-32200 Animal Licenses $25.00 2/22/01 KENNEL L1C-HUGHES 02-22-01 OR 101-32180 Plumbing Permits $16.00 2/22/01 6970 MEADOW COURT 02-22-01 OR 101-32210 Building/Mech. Permits $65.00 2/22/01 7098 CENTERVILLE ROAD 02-22-01 o R 101-32225 Electrical Inspection $80.50 2/22/01 6995 MEADOW COURT 02-22-01 OR 101-32180 Plumbing Permits $16.00 2/22/01 1690 LAMOTTE DRIVE-LIFT STATI 02-22-01 OR 101-32200 Animal Licenses $15.00 2/22/01 7288 MILL ROAD-L1C. #139 02-22-01 OR 101-32225 Electrical Inspection $44.50 2/22/01 6970 MEADOW COURT 02-22-01 OR 101-32100 Rental/Liquor Licenses $50.00 2/22/01 RENTAL RENEWAL-SMITH 02-22-01 o R 602-37200 Sewer Sales $247.00 2/22/01 UTILITIES-BATCH #1283 02-22-01 OR 101-32210 Building/Mech. Permits $63.00 2/22/01 6970 MEADOW COURT 02-22-01 OR 101-32210 Building/Mech. Permits $4,611.69 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 o R 801-36235 Escrow Deposits $800.00 2/22/01 SOD-7054 EAGLE TRAIL-YAGER 02-22-01 OR 801-36235 Escrow Deposits $800.00 2/22/01 SOD-6991 EAGLE TRAIL-SWIFT 02-22-01 OR 101-32100 Rental/Liquor Licenses $60.00 2/22/01 RENTAL RENEWAL-WILHARBER 02-22-01 o R 620-36270 Refunds/Reimbursements $10.00 2/22/01 HAT 02-22-01 OR 601-34400 Safe Drinking Water Fee $46.33 2/22/01 UTILITIES-BATCH #1283 02-22-01 o R 415-32350 Storm Water Drainage Fund $22.00 2/22/01 UTILITIES-BATCH #1283 02-22-01 OR 601-37100 Water Sales $271.21 2/22/01 UTILITIES-BATCH #1283 02-22-01 OR 101-32210 Building/Mech. Permits $20.50 2/22/01 6970 MEADOW COURT 02-22-01 o R 415-32350 Storm Water Drainage Fund $200.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 OR 101-32100 Rental/Liquor Licenses $60.00 2/22/01 RENTAL RENEWAL-MONTAIN 02-22-01 o R 436-361 00 Special Assessments $15,050.41 2/22/01 23-31-22 -33-0020 02-22-01 o R 622-34950 Other Revenues $1,338.00 2/22/01 NOVEMBER SALES 02-22-01 OR 101-35000 Fines and Forfeits $1,649.47 2/22/01 JANUARY FINES 02-22-01 OR 101-32000 Special Use/Grading/Burning P $30.00 2/22/01 BURNING PERMIT 02-22-01 o R 617-36290 Solid Waste Reimbursement $3,474.24 2/22/01 SCORE REIMB. 02-22-01 OR 601-37150 Water Connect/Reconnect Fee $1,300.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 o R 601-34600 Water Meter Charges $276.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 OR 101-32100 Rental/Liquor Licenses $50.00 2/22/01 RENTAL RENEWAL.FRITCHIE 02-22-01 o R 602-34700 SAC Charges $1,150.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 OR 101-32210 Building/Mech. Permits $743.90 2/22/01 7247 TWIN LAKES AVE. 02-22-01 o R 101-32300 Site Maintenance Fees $225.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 OR 101-32250 Mail Box Fees $25.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 OR 101-32210 Building/Mech. Permits $2,936.41 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 o R 602-37250 Sewer Connect/Reconnect Fee $1,750.00 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 OR 602-34700 SAC Charges $1,150.00 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 o R 415-32350 Storm Water Drainage Fund $200.00 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 OR 101-32300 Site Maintenance Fees $225.00 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 OR 101-32250 Mail Box Fees $25.00 2/22/01 1287 MOUND TRAIL-BUECHLER 02-22-01 OR 101-34107 Assessment Search Fees $20.00 2/22/01 EAGLE PASS 02-22-01 o R 602-37250 Sewer Connect/Reconnect Fee $1,750.00 2/22/01 6877 DEER PASS-PURMORT HOM 02-22-01 Grand Total $40,982.66 CITY OF CENTERVILLE Check Summary Register 10100 FIRSTAR CHECK ACCT Name UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid UnPaid 15494 15495 15496 15497 AVALON HOMES INC BOYER TRUCK PARTS CULLIGAN D.J.'S MUNICIPAL SUPPLY CO. EXCEL TELECOMMUNICATIONS INC GOLDENGATE INTERNET SERVICES GOPHER STATE ONE CALL INC JOHNSON CONSTRUCTION MEDICA METRO SALES INCORPORATED MINN. DEPT. OF HEALTH MN STATE TREASURER MUL TICARE ASSOCIATES BMC NATIONWIDE RETIREMENT SOLUTION OLSON'S SEWER SERVICE, INC. PALZER, PAUL PINKERTON SERVICES GROUP PRESS PUBLICATIONS PUBLIC EMPLOYEES INS PROGRAM PUBLIC EMPLOYEES RETIREMENT QWEST SAM'S CLUB SCOTT, PATRICIA SWIFT CONSTRUCTION THE HUGONIAN TIME SAVER TOWN CRIER PROMOTIONS XCEL ENERGY MANUAL CHECKS AIMEE FAIRBROTHER MS. PATRICIA SCOTT MINNESOTA DEPARTMENT OF REVENUE IRS/COUNTY BANK Friday, February 23, 2001 Page 1 of 1 Check Date Check Amt $800.00 $46.09 $14.22 $2,750.80 $15.06 $55.00 $17.60 $200.00 $2,003.01 $95.23 $705.00 $1,465.81 $98.00 $944.30 $125.00 $37.60 $58.00 $27.00 $673.43 $1,193.50 $438.85 $110.30 $31.94 $200.00 $36.00 $200.00 $244.84 $784.28 Total Checks $13,370.86 $18.79 $1,140.00 $581.56 $3,452.22 Total Manual Checks $5,192.57 Grand Total Checks $18,563.43 N N N N N N N N N N N N -< 0 0 0 0 0 0 0 0 0 0 0 0 CD ~ ~ ~ ~ ~ ~ ~ ~ 0 0 0 0 III ~ ~ ~ ~ .., 0 0 ~ 0 0 0 0 ~ 0 0 0 0 ~"C ..... ~ ~ ~ ~ ..... ~ ~ ~ ..... o III 1:'< "C "C -i:> -i:> -i:> -i:> -i:> -i:> -i:> CD"C -i:> -i:> -i:> -i:> -i:> :::::!.C2 0'< C- O 0 0 0 0 0 0 0 0 0 0 0 '11:(') 0 0 0 0 0 0 0 0 0 0 0 0 ::T Ol Ol Ol Ol Ol Ol CJ) ~ CJ) Cl) Cl) CJ) CD -i:> -i:> -i:> -i:> -i:> -i:> -i:> -i:> -i:> -i:> -i:> 0 w N N N N N N N N ~ N ~ 0 <0 CD --J CJ) <J1 -i:> w N 0 <0 " 0 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "'C 0 0 0 0 0 0 0 0 0 0 0 0 0" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '< CJ1 Co en co co co --J CD N <J1 <J1 -i:> CD CXl 0 <0 -i:> --J <J1 CJ1 ~ Cl) (.oJ <0 --J II) 'II: --I (J) IJl (J) .,., IJl \l 5: \l 5: r () m I ~ m ^ r m m () )> )> m 0 3 0 m z !:!! )> r --I \l r :::0 .Z 0 "'C 5: m 0 .fT1 (J) r m I N () .^ 0" \l Z m \l )> :::0 m m .I c.... '< (J) m .?J c.... m z (J) :::0 .?J r= ^ CD 0 --I 9 0 c.... r m II) 0 .-< m (J) \l .Z --I (JJ .?J I .Z 0 )> )> 5: z z ^ m m m .Z c 5: z III r :::0 :::0 \l )> )> --I r m m 3 )> en m I Z --I m '- (JJ --I CD C (JJ 0 0 ~ I --I )> --I I 0 ~ :::0 m I m m (") )> Z 0 :::0 r Z - -< -I r- -< (") :r 0 (1) " en(/) n (") CD 0 ~ ~O :;0 m (1) z (Q -I -. m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ en AJ cO .... CJ1 <J1 <J1 <J1 <J1 CJ1 CJ1 <J1 <J1 <J1 CJ1 CJ1 III ::T (1) < _CD 2; ~ 2; 2; 2; 2; 25 ~ 25 25 25 25 II) 0 .., - ~ ~ ~ ~ ~ ~ ~ ~ ..... ~ " .- .- m ffl Y> Y> ~ --J Y> Y> Y> Y> Y> ~ Y> ~ Y> Y> )> (0 ~ Cl) CD ~ Y> ..... :..... -i:> en w CJ1 CD 3(') -i:> --J 0 --J ~ en 0 <J1 --J --J .j>. 0 .j>. (.oJ N <J1 -i:> w CD w ~ 0 en --J N CD o ::T Co <.0 ~ 0, 0, ~ Co en ~ ~ 0 0 I: CD <J1 :::s 0 N W N Cl) <J1 Ol CD ~ ~ CD Ol (.oJ -" ~ ffl Y> Y> Y> Y> N Y> Y> ~ ~ tF> ~ Y> N N Y> ~ W N CXl ~ Y> ..... '....i Ol en w Ol ~ G')o (.oJ N ~ (.oJ --J ~ CD -i:> CD Cl) Co 0 Co ?> CD w ..... CJ1 !'J <J1 N -i:> ..... ~ w .., ::T 0 CD ~ ~ ~ ~ 0 <J1 ~ ::.. w en ~ Ul 0 <0 N 0 <0 <J1 0 0 0 0 N --J -i:> 0 Ul " o N j;3 (.oJ 25 ~ \l ~ c.n <0 lJ 5: P" Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax February 21, 2001 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12545 - 12566, in the amount of $12,054.39 is hereby requested. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 02/21/2001 12545 Amaco Oil Company 42100 - Fuel and Lube 276.38 02/21/2001 12546 Anoka-Technical College 42220 - Travel, Conference, School 2,072.90 02/21/2001 12547 Connexus Energy 42252 - Utilities 354.16 02/21/2001 12548 Daleo 42230 - Cleaning Supplies 20.06 02/21/2001 12549 Davco Technologies, Inc. 42130 - Equipment Expense 1,156.46 02/21/2001 12550 Emergency Medical Products, Inc. 42260 - Medical Supplies 346.82 02/21/2001 12551 Jerry Heroff 42280 - Miscellaneous Expense 200.00 02/21/2001 12552 VOID 0.00 02/21/2001 12553 Johnson & Hinschberger, Ltd. 42160 - Accounting Services 155.00 02/21/2001 12554 League of Minnesota Cities 42140 - Insurance Expense 5,950.00 02/21/2001 12555 Loftier Business Systems 42130 - Equipment Expense 33.00 02/21/2001 12556 McLeod USA 42240 - Telephone Expence 371.27 02/21/2001 12557 Milo Bennett 42110 - Other Maintenance 24.23 02/21/2001 12558 MN Fire Service Certification Board 42220 - Travel, Conference, School 35.00 02/21/2001 12559 North Suburban Regional Mutual Aid Assoc. 42220 - Travel, Conference, School 150.00 02/21/2001 12560 Orkin Exterminating 42110 - Other Maintenance 51.12 02/21/2001 12561 pagenet 42240 - Telephone Expence 64.75 02/21/2001 12562 Postmaster 42180 - Office Supplies 102.00 02/21/2001 12563 Rolltex Computers 42180 - Office Supplies 68.91 02/21/2001 12564 USI,lnc. 42180 - Office Supplies 83.42 02/21/2001 12565 Viking Office Products 42180 - Office Supplies 76.10 02/21/2001 12566 Xcel Energy 42254 - Utilities 1.Q.2.Jli Total $12,054.39 Page 1 of2 Jim March To: WIR Subscribers Subject: Week in Review Week in Review February 23, 2001 Building Permits this Period = 3 Building Permits YTD = 13 New Homes Year to Date = 5 ************************************************************************************************************ * Council has scheduled a workshop next week Tuesday at 6:30 to discuss the current budget and examine the need for electricity at LaMotte Park. * The next Fete des Lacs meeting has been scheduled for Monday, March 5th at 6:30 at City Hall. * Dave Shannon from Color Signs is putting together a design and quote for the proposed monument entrance sign for the City. I have requested a quote for a design from Shea Architects. * Terry Sweeney was inducted as a new member to the Centerville Lions last night. Marcel Rivard submitted his resignation to the Lions after 29 years of service. Marcel was a founding member of the Centerville Lions. The Lion's plan to conduct another membership drive this spring. An official building committee was appointed at last nights meeting. This group will be submitting CAD drawings of potential concession stands that could be built at LaMotte Park. This will be brought before Council in the near future. A group of women have been meeting and are in discussions to form a possible branch of the Centerville Lions. If anyone knows someone that is interested in possibly joining the Lions, please give me a call. * Anoka County will be conducting a traffic study at the intersection of Main Street and Centerville Road. The study will take three to four weeks to complete. The City requested that the County examine additional methods of controlling traffic at the intersection such as a flashing light above the stop sign, overhead flashing light, rumble strips etc.. * I met with our insurance provider yesterday to discuss insurance policy renewal. I verified coverage for the Fete des Lacs and Garage Sales Days events. These events are covered under the City's policy. There are some additional requirements for some items 2/23/01 Page 2 of2 where we are required to obtain certificates of insurance listing the City as an additional insured, particularly the fireworks display. .. I spoke to Rick Carlson (Hunter's Crossing Developer) yesterday. Rick indicated that there were now eight lots sold with some additional on hold. He stated that all home and lot packages have been at least $300,000 and up. .. Enjoy your snowy weekend! 2/23/01 ~ ?t ,r". {"-(, ",} ;f i='l \:.;,.. _,~~_r~;f:~~ ,-UlH COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 JANE K. PEMBLE, TRAFFIC ENGINEER DIRECT DIAL NUMBER (763) 862-4231 e-mail Jane.Pemble@co.anoka.mn.us February 20, 2001 Rick L. Osberg James R. Hill, Inc. 2500 West County Road 42 Suite 120 Bumsville, MN. 55337 RE: Preliminary Plat Pheasant Marsh Dear Mr. Osberg: We have reviewed the preliminary plat of Pheasant Marsh, to be located east of CSAH 21 (Centerville Road) between Partridge Place and Dupre Road within the City of Centerville, and I offer the following comments: Existing right-of-way east of centerline CSAH 21 is 33 feet. As shown on the preliminary plat, an additional 27 feet of right-of-way east of the centerline ofCSAH 21 will be required for future reconstruction purposes (total of 60 feet of right-of-way east of the centerline of CSAH 21). It appears intersection Sight Distance Requirements can be met for the proposed intersection of CSAH 21 and Dupre Road, however, some clearing and grading will be required to satisfy the Case I requirements. The City/Developer are to ensure that all applicable intersection Sight Distance Requirements are met to the fullest extent possible. Please note that the existing and proposed right-of-way along the boundaries of this plat is to be cleared of all in-place trees and/or field entrances or access points. Two versions of this plat were submitted to Anoka County Highway Department dated 10-26-00 and 11- 29-00. The 10-26-00 plan set shows Outlot B to be a 50-foot wide non-developable outlot which would not require access to CSAH 21, and that all lots within the plat would have access to the local roadways. On the more recent 11-29-00 plan set, Outlot B is shown as a much larger outlot with several hundred feet of frontage along CSAH 21 and having no other means of access other than direct access to CSAH 21. Regardless of how Outlot B is configured, it is our opinion that all lots within this plat have adequate access available via local roadways, and that if access for Outlot B is required, the plat should be reconfigured to allow access for Outlot B to be made via the local roadways as well. Consequently, no access points for the plat, including Outlot B, will be permitted onto CSAH 21, and right of access along CSAH 21 within the boundaries of this plat (with the exception of Dupre Road) shall be dedicated to Anoka County. Calculations must be submitted along with a grading and erosion control plan that delineates the drainage areas for this development. The post-developed rate of discharge shall not exceed the pre-developed rate of discharge for the 5-year, 24-hour storm, utilizing the "SCS Method" with a curve number determined using Group C soils as a minimum. An access permit and a permit for work within the county right-of-way are required and must be obtained prior to the commencement of any construction. Contact Roger Butler, Traffic Engineering Coordinator or Josie Scott, Permit Technician, for further information regarding the permit process. Anoka County Highway Department will install, remove, modify and/or maintain all necessary permanent traffic control devices within the County right-of-way as needed for the development of this plat as a part of the permit process. No other signs or devices will be permitted within Anoka County right-of-way. Affirmative Action I Equal Opportunity Employer -2- Thank you for the opportunity to comment. Feel free to contact me if you have any questions. Sincerely, G1M1/R~ Jane Pemble Traffic Enj,ineer Xc: ~im March, City of Centerville 2001 Centerville File Roger Butler, Traffic Engineering Coordinator Mike Kelly, Chief Right-of-Way Agent Larry Hoium, County Surveyor Josie Scott, Permit Technician Tom Hornsby, Traffic Services Supervisor - Signs dmh/PHEASANT MARSH GROUND DEVELOPMENT, INC. 7575 GOLDEN VALLEY ROAD SUITE 250 GOLDEN VALLEY, MINNESOTA 55427 763c.546-2625 facsimile 763-546-7321 February 21, 2001 <'~'-0,;{=1\h~ - - " ,;'n~~\I' ',-Y'",- ~ ~ ".... Mr. Jim March, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: Pheasant Marsh Dear Mr. March: Ground Development, Inc. requests City of Centerville assistance in moving forward with the Pheasant Marsh MUSA Swap and Comprehensive Plan amendment requirements. This request is consistent with the Pheasant Marsh preliminary plat approval granted by City Council December 13, 2000. These requirements are needed prior to phase one final plat approval. It is Ground Development's understanding that the expense associated with preparing and obtaining these approvals will be paid by the developer. Ground Development would like the City to consider an escrow amount in the sum of $2,500.00. Dean Johnson of Resource Management, your consultant, estimates consulting fees and expenses of $1,600.00 to $2,000.00. Mr. Johnson indicated a similar project completed for Centerville last year was billed just under $1,700.00. Enclosed you will find a copy of our engineers sketch and description as you had requested in our meeting February 5th. This information is needed to assist in preparing the necessary MUSAlComp Plan documentation. It is our understanding that this issue will be on the City Council agenda February 28, 2001. Thank you for your time and consideration. Sincerely, L~ ~ Hanna . Ground Development, Inc. cc: T. Livgard- J.R. Hill S. Fiterman ; ----~~~l. L ~ - L ~ I L ~~~ilN_ _ ~,--" ",_, __(+~.~ _ ") ~~;:n~ '-Ic....I\lJL-I\. Vf\l\.__ .::... t;;;!:r- t 1- II ~~~a:::: ~( ~~~:U :)1 I .1 I ~Fl<JiE~ :L - l-...=-..::.. 1 .2 '-' ..,. T l-lOIN89.~3'31 18.2.:5 - \ I.-/'/ V -\~1i \ I I ^' 'T' ~T . I ;lo:V".~' ~ 0' I? ,. / nORThEAST CORNER Of THE NORTH HAlF OF THE SOOTHWES'I" _ _ _--- aUARTER OF ThE SOUTHEAST OlJARTER OF SEe. 2~, T. .31, R. 22 L_--.J ~ -;-, 'I.J"T,O::;--C e lUl'll C.I\~ 2 "'-D^ll 11'\r'\IL \ ~" ^, \ <~ (_\./ -J ~ ,,:; I --7 ,,-- A ~~ 3: ,~ ~ ~-~~ 'f,r, ~~tC a ~i:i;:; o :o!:e1--= z ~~~ Q) ~;~ "j 3~ffi ~ ~~~ T (/) I (/) () Cr:::: I ~: I I ,~~ , ~: I " L;s =-~~ [", 9"19'41"E Ii I~ ,<. ,.<~<.,,\/ <~ G' . \ ~'<( \ I ~I I . __ ,1 ~,~ . PROPERTY DESCRIPTION FOR PAR.CRT C ~i~ I t the Southeast Quarter of the Southwest Quarter 01 Section 23, Township 31, ~~; ~ County, Minnesota. ~~~ ; - ~:~ /" ~aw. ,~. that this is a true and correct survey of the above described property and ~~~ ~:~~~y o;n~~"s~~e:fmJ;':;:~~.Sup,:;,,;;,;S\~~s ",n~.;,~atd~e:":,o~ ~~~a~cet~s:Lw ~5i5 J easeme.r:ts or encroachments. to the properly except as show thereon. I "'-,-:- ';:,signed for: James R Hill. Inc. ___~.3'r. Harold C. Peterson. Land Surveyor, License No. 12294 ;..:i:'::':2:..:.:.=:..."':-'. l!QIES The Southeast Q1. SURVEY HAS EEEN PREPARED BASED ON A TITLE COMMITMENT PREPARED EY 578.64 Jeet a! tHION1VEALTH LAND TITLE INSURANCE COMPANY, fILE NO. T0011097, DATED EFFECTIVE the Southeast QuBER 26, 2000, AT 8:00 AM. "lTATION OF THIS BEARING SYSTEM ASSUMEs THE SOUTH UNE OF THE SOUTHEAST el'ER O~ TJlE. SOUTHWEST QUAI/TEJ'/ SEC1'ION 2p, T. 31. R. 22 TO BEAll Na9"26'~a-w, ~~~:";~,;~ k~~rNT ZONING IS R--5 (SINGLE FAMILY ESTATES RESIDENTIAL) PER CITY COMMENTS. 31. Range 22, Ana Beginning at ~ ~~~tGHT OF \YAY ~ 2,3~~:~gg ~~g~ = g~ 5~:~~ ~~~ Soutbeast QuAREA 2,357,650 SQUARE FEET OR 54.123 ACRES along the nOI Quarter, a diJ a. distance or\LL GROSS AREA OF PARCEL A "" 879,250 SQUARE FEET OR 20.185 AC~ of. 60.00 feet: co.ncaV'e to ttuJ. GROSS AREA OF PARCEL B = 633,450 SQUARE FEET OR 14.542 ACREs mmutes 13 s80F EXISTING RIGHT OF WAY; = 4,400 SQUARE FEET OR 0.101 ACREs thence South REA i -'. = 629,050 SQUARE FEET OR 14.44l ACREs South 86 degr degrees 36 rni of 33.36. Jeet. U. GROSS AREA OF PARCELC ~ 871,200 SQUARE FEET OR 20.000 ACRES 205.00 leet a OF EXISTING RIGHT OF .WAY' ~ 21,850 SQUARE FEET OR 0.502 ACRES North 8.6 d~grlREA = 849.350 SQUARE F'F.1i:'J' m~ 1Q .dQ.R 4.....0C'C West a distanc, Quarter of the along said sout Southwest QUal seconds West,. a )-- ::c U) 0:: <: ::s E-< Z < U) < i'Ll ::c Il. :2 c E:: 0- ~ c.J Ul J;<I Q Q Z < ~ CJ E-o "'" ~ Ul DRAWN PLM DATE 2/6/( REVlSIO BOOK/P, <41/4; CAD FlI 20237s OQn Il:T'T MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE Turcotte Property ............................................................................ I have been in contact with Helen Turcotte owner ofthe duplex listed as 7071 and 7073 Centerville Road. Ms. Turcotte has indicated that she has evicted her tenant and does not plan to fill the one side of the duplex. I believe this relieves the City's obligation of having to provide relocation assistance to the tenant. lfthe City would have proceeded with entering into a purchase agreement and a tenant was occupying the property than the City would have been required to pay relocation assistance to the tenant according to a previous conversation with the City Attorney. Ms. Turcotte has stated that she does not know when she will be able to move into her senior housing complex. Ms. Turcotte stated that she would keep us informed of her status. I informed Ms. Turcotte that we would be proceeding with discussions in regards to making an offer on the property and that I would remain in contact with her. MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE : Tax Increment - First Class Concrete ............................................................................ I have received a request for tax increment financing from Mr. Scott Byrkit owner of First Class Concrete. He has purchased a lot north ofR+R Leasing, Inc. and he has been attempting to obtain financing for an office/warehouse building for about the last two years. Previous Council had expressed some interest in offering tax increment financing for this project. I indicated to Mr. Byrkit that the first step would be to get a financing commitment from a bank. However, this item has prompted the ability for Council to review the current tax increment financing policy. I would like Council to review the current tax increment financing policy and discuss whether or not the Council wishes to make any modifications to the policy at this time. I am aware that there are bills in the legislature currently to abolish tax increment financing. This may be an issue that we want to examine for a while, however I did want to make the Council aware that we already have a formal written policy in place on this issue. CITY OF CENTERVILLE Tax Increment Policy 1. PURPOSE 1.01 The purpose of this policy is to establish the Citys' position as relates to the use of Tax Increment Financing for private development. This policy shall be used as a guide in processing and reviewing applications requesting Tax Increment assistance. 1.02 The City shall have the option of amending or waiving sections of this policy when determined necessary or appropriate. 2. STATUTORY LIMITATIONS 2.0 I In accordance with the Tax Increment Policy, TIF requests must comply with applicable State Statutes. The City of Centerville is governed by the limitations established in Minnesota Statutes 469.174, the Minnesota Tax Increment Financing Act for all districts created after August 1, 1979. 3. ELIGIBLE USES FOR THE USE OF TAX INCREMENT FINANCING 3.01 As a matter of adopted policy, the City ofCenterville will consider using Tax Increment Financing (TIF) to assist private developments only in those circumstances in which the proposed private projects meet one or more of the following uses: A. To redevelop blighted or under-utilized areas of the community. B. To meet the following housing-related uses: 1. To provide a diversity of housing adjacent to the downtown area. 2. To provide a variety of housing ownership alternatives and housing choices. 3. To promote affordable housing for low or moderate income individuals. 4. To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading in existing housing stock in residential areas. C. To remove blight and encourage redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas. D. To increase the tax base of the City in order to ensure the long-term ability of the City to provide adequate services for it's residents while lessening the reliance on residential property tax. E. To retain local jobs, increase the local job base, and provide diversity in that job base. F. To increase the local business and industrial market potential of the City of Centerville. G. To provide adequate short term business and shopper parking, and resident parking. H. To encourage additional unsubsidized private development in the area, either directly, or through secondary "spinoff" development. I. To promote the potential future usage of a public transit system light rail line through maximizing the development potential of parcels adjacent to the system stations. J . To offset increased costs of redevelopment, over and above those costs that a developer would incur in normal urban and suburban development. K. To accelerate the development process and to achieve development on sites which would not be developed without this assistance. L. To meet other uses of public policy, as adopted by the Council from time to time, including promotion of: quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs of local government, etc. 4. TAX INCREMENT PROJECT APPROVAL CRITERIA 4 .01 All new projects approved by the City of Centerville should meet the following mandatory minimum approval criteria. However, it should not be preswned that a project meeting these criteria will automatically be approved. Meeting these criteria creates no contractual rights on the part of any potential developer. A. The TIF assistance shall be provided within applicable state legislative restrictions, debt limit guidelines, and other appropriate fmancial requirements and policies. B. The project should meet one or more of the above adopted Tax Increment Financing Goals of the city. C. The project must be in accord with the Comprehensive Plan and Zoning Ordinances, or required changes to the plan and Ordinances must be under active consideration by the City at; the time of approval. D. TIF assistance will not be provided to projects that have the fmancial feasibility to proceed without the benefit of Tax Increment Financing. In effect, TIF assistance will not be provided solely to broaden a developer's profit margins on a project. Prior to consideration of a TIF fmancing assistance request, the City may undertake an independent underwriting of the project to help ensure that the request for assistance is valid. E. Prior to approval of a TIF fmancing plan, the developer shall provide any required market and financial feasibility studies, appraisals, soil boring, information provided to private lenders for the project, and other information or data that the City or its financial consultants may require in order to proceed with an independent underwriting. F. To ensure cash flows are adequate projects receiving TIF assistance should n<?rmally have a 1.2: I debt service coverage ratio (a ratio of funds projected to be available to funds required for debt service). G. The developer should provide adequate fmancial guarantees to ensure the repayment of the TIF subsidy. These may include, but are not limited to: assessment agreements, letters of credit, etc. H. Any developer requesting TIF assistance should able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. I. The developer should retain ownership of the project at least long enough to complete it, to stabilize its occupancy, to establish the project management, and to initiate repayment of the TIF. 1. The level of TIF fimding should be reduced to the lowest possible level by maximizing the use of private debt and equity financing first, and then using other fimding sources or income producing vehicles that can be structured into the project financing, prior to using additional TIF funding. 5. TAX INCREMENT PROJECT EVALUATION CRITERIA 5.01 All projects will be evaluated on the following criteria for comparison with other proposed TIF projects reviewed by the City, and for comparison with other subsidy standards (where appropriate). It is realized that changes in local markets, costs of construction, and interest rates may cause changes in the amounts of Tax Increment subsidies that a given project may require at any given time. 5.02 Some criteria, by their very nature, must remain subjective. However, wherever possible "benchmark" criteria have been established for review purposes. The fact that a given proposal meets one or more ''benchmark'' criteria does not mean that it is entitled to funding under this policy, but rather that the City is in a position to proceed with evaluations of (and comparisons between) various TIF proposals, using uniform standards whenever possible. 5.03 Following are the evaluation criteria that will be used by the City ofCenterville A. All TIF proposals should optimize the private development potential of a site. B. All TIP proposals should obtain the highest possible private to public fmancial investment ratio. The Council establishes a benchmark ratio of 3 parts private to I part public funding for industrial projects. Rousing and retaiVcommercial projects shall be reviewed on an individual basis. C. All TIF proposals should create the highest feasible number of new jobs on the site. The Council establishes a benchmark of one newly created (or retained) FTE job per $ of TIP assistance provided to industrial projects. Housing and RetaiVCommercial projects shall be reviewed on an individual basis. D. All TIF proposals should create the highest possible ratio of property taxes paid before and after redevelopment Given the different assessment circumstances in the City, this ratio will vary widely. However, under normal circumstances, the Council will expect at least a 1:2 ratio of taxes paid before and after redevelopment. E. TIF proposals should normally not be used to support speculative industrial, commercial, and office projects. In general, speculative projects are defmed as those projects which have letters of intent or preleasing for less than 50% of the available leasable space. F. All TIF proposals will be reviewed to determine the feasibility to provide the City with equity participation in new developments (through a share of the profits), or to treat the TIF assistance as a second mortgage with fixed payments. G. All TIF proposals involving displacement oflow and moderate income residents should give specific attention to the re-housing needs of those residents. Normally, this should be done as a part of the TIF funding proposal. Adequate solutions to these re-housing needs will be required as a matter of public policy. H. TIF will normally not be used in a project that involves an excessive land and/or property price. This will normally be where the acquisition price is more that 10% in excess of market value. I. All TIF projects will need to meet the "but for" test TIF will not be used unless the need for the City's economic participation is sufficient that, without that assistance the project could not proceed in the manner as proposed. 1. TIF will not be used in projects that would give a significant, competitive fmancial advantage over similar projects in.the area due to the use of tax increment subsidies. R TIF will not be used when the developer's credentials, in the sole judgement of the City, are inadequate due to past track record relating to: completion of projects, general reputation and/or bankruptcy, or other problems or issues considered relevant by the City. 1. A developer using TIF will need to provide a fmancial guarantee for the repayment of the TIF, within the constraints of existing tax law. M. TIF will not be used to support projects that place demands on City services, or other capital or operating expenditures, that exceed the average city expenditures for similar facilities. Consideration will be given to the total public costs that are required to support the project, including offsite facilities costs that are required. N. TIF will not nonnally be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. O. TIF will not be used when the schedule for development has exceeded the schedule established in the redevelopment agreement, and where the City has not agreed to extensions of that schedule. P. TIF funding should not be provided to those projects that fail to meet good public policy criteria as detennined by the Council, including: poor project quality; projects that are not in accord with the comprehensive plan, zoning, redevelopment plans, and city policies; projects that provide no significant improvement to surrounding land uses, the neighborhood, and/or the City; projects that do not provide a significant increase in tax base; projects that do not have significant new, or retained, employment; projects that do not meet financial feasibility criteria established by the City; and projects that do not provide the highest and best desired use for the property. N:\WPDATA\CENTER Vl\TIFPOLIC CITY OF CENTERVILLE PRE-APPLICATION TAX INCREMENT FINANCING ASSISTANCE Legal name of applicant: Address: Telephone number: Name of contact person: REQUESTED INFORMATION Addendum shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including size and location ofbuilding(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; estimated market value following completion. 3. The existing Comprehensive Guide Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned. 4. A statement identifying how the increment assistance will be used and why it is necessary to undertake the project. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new Jobs to be created and other community assets. 6. A written perspective of the developers company of corporation, principals, history and past projects SIGNATURE Applicant's signature: Date: CITY OF CENTERVILLE Application for Tax Increment Financing GENERAL INFORMA nON: Business Name: Date: Address: Type (partnership, etc.): Authorized Representative: Description of Business: Phone: Legal Counsel: Address: Phone: FINANCIAL BACKGROUND: 1. Have you ever filed for bankruptcy? 2. Have you ever defaulted on any loan commitment? 3. Have you applied for conventional fmancing for the project? 4. List fmanci~ references: a. b. c. 5. Have you ever used Tax Increment Financing before? If yes, where and when? PROJECT INFORMA nON: I. Location of Proposed Project: 2. Amount of Tax Increment Assistance requested? 3. Need for Tax Increment Assistance: 4. Present ownership of site: 5. Number of permanent jobs created as a result of project? 6. Estimated annual sales: Present: Future: 7. Market value of project following completion: 8. Name and address of architect: 9. Anticipated start date: Completion Date: FINANCIAL INFORMA nON: I. Estimated project related costs: a. land acquisition $ b. site development c. building cost d. equipment e. architectural/engineering fee f. legal fees g. off-site development costs 2. Source of financing: a. private fmancing institution $ b. tax increment funds c. other public funds d. developer equity PLEASE INCLUDE: 1. Preliminary financial commitment from bank. 2. Plans and drawing of project. 3. Background material of company. 4. Pro Forma analysis. 5. Financial statements. 6. Statement of property ownership or control. 7. Payment of application fee ($100.00). N:\WPDA T A\CENTERVI\TIFPOLIC PROCEDURES 1. Meet with appropriate City Staff to discuss the scope of the project, public participation being requested, and other information as may be necessary. 2. Completion of Preliminary Tax Incret:l1ent Financing Assistance Application form. This form shall be submitted to the Director of Community Development. 3. The request shall be reviewed by City Staff on a preliminary basis as to the feasibility of the project. The staff shall prepare a report on the project. 4. The application shall be placed on the City Cotmcil agenda for concept review. The applicant may make a formal presentation of the project. The Staff will present its' fmdings. 5. If the Council's Preliminary Concept Review is positive, the applicant may elect to file a formal application accompanied by a non-refundable fee of $ ! C"r}t2 which shall only be refunded at the time of signing a redevelopment contract shouIdthe project be approved. 6. If Zoning and Plarming Commission action is required, it will be necessary for the applicant, at this time, to make application to the Commission for Concept Review. 7. Following the necessary financial analysis and preparation of detailed plans, the City Council and HRA, if necessary, shall take action on the project. If approved, the staff will be directed to undertake the following steps: - prepare a redevelopment agreement based upon the terms approved - prepare a redevelopment plan and tax increment fmancing plan if required ~ tfX:;O esc-row At this time a deposit (cash or letter ef \.d~l) shall be required to defray costs involved with these steps which shall also be refunded at the tine a redevelopment contract is signed should the project be approved . 8. If a redevelopment plan or zoning action is required, the Zoning and Planning Commission, City Council and HRA shall take the appropriate action at the same time that the redevelopment agreement is considered for approval. N:\WPDATA\CENrERVl\TIFPOLlC T Wr'\~ 2-\ S,:r\c(.\S CA-\..\ (1)WiCi \ i./'t\(;>.,;, VC\\W"-L n.JCV\Gi.>-\\.~ :SL'\- G....:/ I... .J \..) MEMO DATE: February 22, 2001 TO : Honorable Mayor and Council FROM: Jim March RE Laurie LaMotte Memorial Park ............................................................................ This item is being placed on the agenda in anticipation of Council decisions from the workshop scheduled for February 27th. Council may take whatever action deemed appropriate. The Park and Recreation Committee have been invited to attend the workshop scheduled for February 27th. MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE Council Information and Process ............................................................................ Councilmember Nelson requested that this item be placed on the agenda. Councilmember Nelson would like to discuss a formal policy for how Council receives information and then processes that information as a group rather than by individual Councilmembers. Councilmember Nelson plans to speak on this topic. MEMO DATE: February 22,2001 TO : Honorable Mayor and Council FROM: Jim March RE Planning and Zoning Commission Training ............................................................................ Included in your packet is a copy of some resources that were gathered as requested. The resources are various forms of training and educational opportunities for members of the Planning and Zoning Commission. There are videos, books, pamphlets and seminars available as training opportunities. We also have resources in the office such as the League ofMN Cities Handbook, web site access and statute books. These items will be forwarded to the committee. This item is on the agenda as a Council requested informational item. Jim March -rom: ent: To: Cc: Subject: Mari Nelson [sbi@mninter.net] Wednesday, February 07, 2001 9:21 AM Barry Brainerd; Brian Hanson; Dave Kilian; John McLean; Ray DeVine; Rob Sheppard JIM MARCH; Tim Swedberg; Mary & Dan Capra; Unda Broussard Vickers; Dick Travis Videotape Library P & Z Members: In respond to the discussion for training, the League of MN Cities has videotapes available. If P & Z is interested in any of these contact Jim March to make arrangements. I realize this does not satisfy the concern expressed by Commissioner Brainerd on training, but it is a quick start. #92 ZONING DECISIONS: PROPER PREPARATION FOR MUNICIPAL DECISION MAKERS Present by The Michigan Municipal League (MML) (Used with permission) Nothing seems to stir the local fires like a hot zoning issue. In recent years, municipal zoning decisions have aroused ever increasing attention, and the US Supreme Court said in 1987 that a municipality may be held responsible for damages if a land-use regulation deprives a property owner of all use of his land. This video provides an overview of the steps municipalities should observe when land use and zoning issues are at hand. Running Time 14 minutes #101 PLANDORA'S BOX: EFFECTIVE LAND USE PLANNING Presented by Roger Knutson & George Hoff, Attorneys-at-Law This videotape will address the types of planning cities should do to minimize liability exposure for land use decisions. Topics include --ariances, conditional use permits, the 60-day rule, hardship requirements, d the need for proper findings in land use decisions. .~nning Time 42 Minutes #124 TUESDAY NIGHT COUNCIL MEETING presenteq by League of MN Cities. This is a video on land issues as told through the experiences of our fictitious city, Mosquito Hgts. While the video is quite funny, it deals with some important issues. It emphasizes the need for city officials, especially elected officials, to understand and follow recommended procedures for dealing with land use disputes, and to document those procedures thoroughly. We recommend this video be viewed at planning commission meetings. Running Time: 26 minutes #134 GOOFY (AND ILLEGAL) ORDINANCES THAT SHOULD BE REPEALED OR REPLACED Presented by Duke Addicks, LMC Special Counsel. Learn how to review ordinances to determine if they contain illegal or misleading provisions, liability problems may exist if a city tries to enforce such ordinances. Learn which ordinances may likely be problems in your city. Running Time: 46 minutes Mari Nelson Centerville City Council Member sbi@mninter.net Simply Bookkeeping, Inc http://www.fpage.com/sbi 1 American Planning Association Page 20f3 Planning Re:!iieuF..:L Access APA sponsored research including The City Parks ForumSM, a program about the benefits of urban parks, and download the Legislative Guidebook for Growing SmartSM, the initiative to modernize state planning legislation. . P IU Lli ~ I' ufo...... ali On News of the planning field and the APA. Dateline APA. Notices. Press releases. Defmitions. Planning history. Edu~&.:ional OPI)orluni.i~s & -car~~rs in Planning: Links to information on careers in planning, planning commissioner training, and professional development opportunities. 'PI,/Iultnelrs Bu.L Ser'"tli.;e Your one-stop source for information on planning and related subjects. Search our catalog and purchase books and reports online. Pia noing )\ .1'''' isor,' Ser.. h:e AP A's subscription answer service for planners. Excerpts from Recent PAS Reports. : t"egis-fil'fih'~ &; Policy l!5sues Access AP A's Policy Guides on takings and other issues. Brush up on recent and pending planning legislation. i(.!;1'l:E!l'~~'Et~fiD . Read articles excerpted from Planning magazine. Search the AP A publications database. Subscribe to an AP A publication! ~. ~~if,'i ~'~~ " New information available on the AP A website. 'M~!~l~BEAT ,b0'COMMHNITIES HAPPEl How to contact AP A Site Map APA. AlCP . National Planning Conference' Planners Book Service' Research http://www. planning.org/ 2/13/01 I American Planning Association tEB 2 ;: 2DDl III -~ Dear Colleague, 122 S. Michigan Ave., Suite 1600 Chicago, IL 60603-6107 312.431.9100 Phone 312.431.9985 Fax Not long ago, the American Planning Association adopted a new slogan, "Making Great Communities Happen." A simple phrase, but it aptly describes Out work. Because we recognize that great communities are made to happen, we lead the fight to revitalize cities, contain suburban sprawl, and protect the environment. This work is both exciting and demanding. Vigorous new technologies give us unprecedented access to information and allow us to communicate faster and worldwide. More and more citizens recognize the financial and human costs of chronic social ills. It's increasingly possible to find affordable, workable, and effective approaches to critical land-use problems. More than ever before, society asks you to apply your experience, insight, and problem-solving abilities to serve future generations. But you need the right tools: information, training, support, advocacy, and connection to your peers. Only APA offers you these tools and more. Our publications analyze contemporary planning issues, explore creative approaches, and investigate new technologies. Our practical training opportunities offer you unequaled potential for professional growth. And because our membership is so diverse, participation in APA conferences, meetings, social activities, and other events will enrich your thinking and broaden your professional outlook. APA encourages you to participate in a number of ways. Attend our annual national conference to share experiences, problems, and solutions with members from many regions and professional specialties. Take advantage of local chapter events that offer valuable networking and professional development opportunities. And if you're particularly interested in a planning specialty, join one of our many divisions to connect with others who share your concerns. Our web site at www.planning.org offers you anocher powerful way to get involved. You'll find a wealth of information about APA programs and activities, and access to useful services like ConsultantSearchsM, Jobs Online, Planners Book Service, and a searchable member directory. And you'll be linked instantly to planners and planning information allover the world. APA connects you to the global planning community. Now you can obtain all the benefits of membership and support APA's efforts on behalf of planning for a bargain price. If you join AP A by March 31, 2001, you'll receive 15 months of membership for the price of 12-a 25% bonus! Discover what 30,000 of your colleagues who have joined APA already know-that choosing APA membership is a smart professional investment, a tangible show of support for good planning, and an essential step toward improving the future of America's cities and towns. I believe that one visit to our web site will convince you of our vitality and vision. Read the enclosed brochure to learn more about APA. A detailed description of benefits and a membership application are enclosed as well. Commit yourself to good planning for great communities- complete the application and mail or fax it to us today. Q , -~.~ Frank S. So, FAlCP Executive Director /J. . 'd~ . J P.S. Together, we can make great communities happen. But remember, to get 15 months of membership for the ? I ;'iu of 12, you m~' join by Mmh 31, 2001. Srnd ~ yom 'ppliwion ,od,'" As society's demands on our profession increase, the need for planners to shape a vision for the new century has never been greater. When you become an APA member, you join thousands of your colleagues who have made a personal commitment to making great communities happen. At the same time, you'll appreciate the many practical benefits APA membership offers: Planning Magazine APA member dues include a subscription to Planning, the award-winning monthly magazine that binds our diverse membership together. Planning will keep you up to date on planning that works-successful programs, techniques, and strategies from across the nation. No other publication covers the field as completely or intelligently. Its easy style, generously illustrated with maps, charts, and photographs, informs you quickly and clearly. Chapters When you join APA, you also join your local chapter. Chapter membership involves you in APA close to home, sharing experiences with colleagues, expanding your network, and broadening your perspective beyond your office, commission, or campus. Newsletters keep you current on local issues and "people news." You'll want to attend your chapter's regular meetings, as well as special workshops and conferences. Divisions Another way to participate with colleagues who share a special interest is by joining one of I\1'A's [7 divisions. Each division publishes a newsletter, organizes conference sessions, and works on other projects. Divisions arc an important source of technical help to A1'A's public policy program, suggesting guidelines for government programs and policies and offering expert testimony before legislative committees. APA divisions work with other research organizations, professional groups, and government agencies on areas of mutual concern. APA members pay nominal additional dues set by each division. American Institute of Certified Planners In the plarming field, MCP certification is the accepted credential for professional competence and ethical practice. To become certified, a candidate must belong to APA, fulfill rigorous requirements for education and experience, pass the AlCP examination, and pay additional dues. Over 10,000 APA members have made this extra commitment and joined A1'A's professional institute. AICP's Continuing Professional Development Program (CPDP) recognizes certified planncrs' efforts to keep abreast of current issues in the profession. Student Memberships If you're a full-time student interested in planning, you're eligible to join APA at reduced cost. It's the best way to establish a solid professional foundation at the very beginning of your career. In The New Planner, an online newsletter written by and for planning students, you'll learn what your peers are doing around the country. Chapter meetings and other functions foster networking and learning about planning in the real world. You'll find those contacts helpful in landing your first job. Planning Official Memberships Planning officials can also join at a special reduced rate and receive enhanced services. All planning official members receive The Commissioner, a quarterly newsletter, as well as notices of customized training programs. Through APA- sponsored audio conferences, publications, and chapter meetings, you'll learn about planning and meet fellow commissioners and planning practitioners. At our annual national conference, plan to attend sessions and special events tailored to die needs of new and experienced planning officials. (' APA Journal Subscriptions to the quarterly Journal of the American Planning Association are discounted for APA members. More than an academic journal, APA Journal links research to application in articles and special sections written with the planning practitioner in IIund. Articles analyze planning techniques and programs, anticipate problems, suggest solutions, and speculate about new directions for the field. APA Journal reviews close to lOO books each year and lists scores of new planning titles in each issue. National Planning Conference As an APA member, you receive a substantial discount on the registration fee for planning's premier event-APA's annual national conference. Meet planners from across the country, renew friendships, exchange information, and explore the hottest planning issues, problems, and solutions. Participate in mobile workshops that exanrine local planning activities and explore thc host city and its environs as a planning laboratory. Planners Book Service APA members receive discounts on many titles offered by APA's Planners Book Service. No matter what your area of interest, look to Planners Book Service for relevant and helpful publications. Planners Book Service offers almost 900 books, monoi,>Taphs, video and audio tapes, and software titles published by APA Planners Press and more than 100 other publishers. Many items aren't available anywhere else. Our booklist is so extensive that libraries use our catalog as their standard acquisitions guide. Job Services APA offers an array of services to help you find the job you want. Members may subscribe to Jobil1art at a substantial discount. In 22 issues each year, JobMart lists ads for public- and private-sector positions in a variety of planning-related professions. Many jobs aren't listed anywhere else. Complementing JobMart is our popular Internet employment service, Jobs Online, on our web site at www.planning.org. Jobs Onlinc is updated daily and is searchable by location, job title, salary range, job description, and agency. Only APA members may participate in the four-day Job Market held every year at the national planning conference. Job Market is your one-stop opportunity to interview face-to-face with motivated employers from all over the country. Insurance APA offers an insurance program for members that is underwritten by industry leaders and includes short-term and comprehensive major medical, group term life, and disability insurance. Coverage is available to APA members and their families. APA Tells the Planning Story As our slogan implies, great communities don't "just happen." Your membership supports APA's efforts to educate the general public about the relationship between good planning and healthy community development. One of the ways we use our web site at www.planning.org is to explain how Imd where that relationship works. And thanks to our awards, public information, and public policy programs, policy makers and ordinary citizens recognize and appreciate good planning and heed planners' voices. Our web site also serves our members and the planning community. Make it your first stop for news about APA, AICP, and the field of planning. As a new member, you may want to subscribe to From Washington, our biweekly e-mail update on legislative and policy issues, read Dateline APA, or look up friends and colleagues in the member directory. You'll also find in-depth information about current APA research-including the Crowing SmartSM and Land Based Classification Standards projects, articles from recent APA publications, and online searching and ordering from Planners Book Service. We have lots of features in the works, so stop by often to sec what's new. Make the move that's good for you and good for planning. Join APA today! MAKING0REAT .COMMUNITIES HAPPEN II Join by March 3I~ 200I~ and get 3 months free! American Planning Association 122 S. Michigan Ave., Ste. 1600 Chicago, Illinois 60603 312-431 -9100 phone 312-431-9985 fax E-mail: records@planning.org www.planning.org New members only. N;;;~~ ... ...........O.M;:..O.Ms..OMrs:...OMiss.. E~pi.;y~;N;,:men Ho~~Address Empi.;y~;Add;~ssn .nnnns;-;iteN"o.n (;i t-;; ............................................................... 'St~te" ... . nnnnZipn Cit-;;nnnnn.... .nnn .nn .n.. n.... n.nnnnnnnSt~te ........ .nnnnnZip" fio~~pho;;~'N~;;:;he~" . .npr~fe;;~d E~~I~iiAd;h~~~ n 6ffie~Pho~e'N~~ber" ............._.......................n. ........................... Office Fax Number 6/00 Please tell us where to send correspondence from APA. Send invoices to; 0 Home Send publications and other mail to; 0 Home o Office o Office Please help us track minority participation in APA. ./ all that apply. o African American/Black 0 Asian 0 Hispanic o Native American 0 White APA Membership Dues Regular Planning BOal'd ' Student' Members with a US. mailing address (see table below) $ $ $ Members with a non-u.s. address' $ $ $ Chapter Dues (see table below) Members with a U.S. mailing address (including APOs) must belong to a chapter. Additional chapter memberships are optional. Print chapter( s) below and enter total chapter dues at right. -3 $ $ $ APA Journal (optional; members only) Quarterly; $53 outside the U.S.4 $ $ $ JobMart (optional; members only) 22 issues a year; $35 mailed first class in U.S. 4. S $ $ $ APA Divisions (optional) refer to the table on the other side 4 Enter division name(s) below and total division dues at right; $ $ $ Tolal $ $ $ o Check enclosed payable to APA (U.S. funds only) o Purchase order enclosed (U.S. funds only) Charge my; o MasterCard o Visa o American Express Signature Card number Expires M01I-A APA Dues Inside U.S. ,/ the range that Chapter Dues Planning Planning Planning includes salary plus other profession-related Chapter Regular Board Student Chapter Regular Board Student Chapter Regular Board Student income. Records will be kept confidential. Alabama $ 30 $9 $7 Maryland $ 27 $9 $5 P~nn~ylvanla $ 40 $9 $15 Salary Range Dues Alaska 35 9 25 Massachusetts 30 9 15 Rhode Island 25 9 15 o less than $ 20,000 $87 Arizona 36 9 5 Michigan 30 9 5 South Carolina 25 12 15 o 20.000-24,999 95 Arkansas 25 9 15 Minnesota 30 9 5 o 25,000-28,999 101 California 60 24 19 Mississippi 30 9 10 Tennessee 25 12 7 o 29,000-31,999 111 Colorado 27 9 10 Missouri 25 9 5 Texas 32 9 7 032,000-34,999 114 Connecticut 28 9 12 National Capital' 30 9 12 Utah 27 9 5 ......................-.....-... o 35.000-37,999 122 Delaware 20 9 5 Nebraska 30 9 20 Virginia 30 15 15 ......................... Nevada 30 15 15 .................... 40 15 038,000-41,999 126 Florida 50% of APA dues 9 5 Washington 8 o 42.000-44,999 130 New Jersey 25% of APA dues 9 5 West Virginia 30 15 5 o 45,000-49,999 136 Georgia 25 9 10 New Mexico 25 9 10 Western Central ... 25 9 5 o 50,000-54,999 142 Hawaii 15 9 5 New York Metro 39 17 17 Wisconsin 40 9 5 .-,..................... Illinois 25% of APA dues 9 12 New York Upstate 24 9 5 . Includes Washington, DC; Montgomery o 55,000-59,999 152 o 60,000-64.999 161 Indiana 25 9 5 North Carolina 35 10 10 County, MD; and Prince George's County, MO o 65,000-69,999 169 Iowa 34 20 11 Northern New England .. 20 9 5 .. Includes Maine, New Hampshire, ....... , . o 70.000 and over 179 Kansas 25 9 5 Ohio 35 19 15 and Vermont. o Flat national dues of $180 K~ntucky 25 9 5 Oklahoma 30 9 12 ... Includes Idaho, Montana, North Dakota, plus chapter dues Louisiana 30 9 5 Oregon 45 19 10 South Dakota, and Wyoming. All Al'A mcmbers receive Planning magazine. To accord with postal regulations, $26 is designated to the magazine. Nonmember subscriptions are $60. Your dues are not tax deductible as a charitable contribution but may be considered as a business expense. However, 25'/' of California chapter dues that are allocated to chapter lobbying costs are not deductible as a business expense. , Planning board member dues; U.S. 556; outside U.S. $65. Student member dues; u.s. $37; outside U.S. $42. Verification required- please use forms on the other side. 'Members with mailing addresses outside the U.S.-Dues; Regular SI3.~; Planning Board $65; STUdent $42. These members pay no chapter dues. Melubcrs with Canauian addresses may join one chapter at no east. Enter dle chapter name above. Others with addresses outside the U.S. may join an ApA division at IlO cost. Enler the division Ilame above. ApA dues and subscriptions must be paid in U.S. dollars. ;1 Unless otherwise indicated, ApA will assume that your primary chapter is the one cllat corresponds to your mailing address. 4 Prices quoted cover 15 months only wheIl ordered here with a new APA membership. ,\ Add $15 for Canadian members; other Ilon-U.S. add $50. ]obMart is available by bulk-rate mail for $25 to U.S. members. Student Verification I verify that is currently enrolled as a fuil~time student. (Name of Student) (Signature of department head, professor, or registrar) (School/Date) Planning Board Verification I verify that I am a current member of ... and that I do not earn my living in planning. (Name of Board or Commission) (Signature/Date) APA Divisions ./ the interest division(s) you want to join. Then write the division name(s) and the total division dues amount in the appropriate column on the front of this form. (These rates apply for APA members only.) Division Dues o City Planning and Management o Economic Development o Environment. Natural Resources, and Energy o Federal Planning o Gays and lesbians in Planning o Housing and Human Services Regular Student $ 20 $ 10 20 15 20 5 15 5 17 12 20' 15 ' o Information Technology o Intergovernmental Affairs o International o Planning and law o Planning and the Black Community o Planning and Women Regular Student $20' $15' 20 15 20 10 15 5 25 15 20 13 o Private Practice o Resort and Tourism o Small Town and Rural Planning o Transportation Planning o Urban Design and Preservation Regular Student $ 25 $ 5 25 5 20 15 20 10 ' 20 20 'Add $5 for membership outside the U.S NO POSTAGE NECESSARY IF MAILED IN THE UNITED STATES BUSINESS REPLY M A I L FIRST CLASS MAil PERMIT NO 20675 CHICAGO Il POSTAGE WILL BE PAID BY ADDRESSEE MEMBERSHIP AMERICAN PLANNING ASSOCIATION 122 S MICHIGAN AVE STE 1600 CHICAGO IL 60603-9830 1,11"11,,,,11,.11,,,,,11,1,1,,1,,1,,,11,11,,,,1.1,1 Detach fonn, fold, and tape so APA address panel is showing. @ Printed on recycled paper 50-70% recycled fiber, 10% postconsumer waste 2001 LAND USE PLANNING WORKSHOPS FOR ELECTED OFFICIALS AND PLANNING COMMISSIONERS The dates are set, locations are confirmed and the brochure is at the printer-all we need is you! Once again the Government Training Service (GTS) is offering its workshops designed especially for citizen planners! Co-sponsored by the League of Minnesota Cities, the Metropolitan Council and Minnesota Planning among others, these workshops provide opportunities to learn the fundamentals or pursue in-depth study of current topics and hands-on application. Participants will enhance their knowledge of various areas of planning and, as a result, become better equipped to make recommendations and decisions about the communities in which they live. The following represents our workshop schedule for spring, 2001: Annual Planning Institute: The Basics Saturday, March 24-St. Paul Wednesday, March 28-St. Cloud Wednesday, April ll-St. Paul Beyond the Basics Thursday, April 5-St. Cloud Saturday, April 21-St. Paul Wednesday, May 9-St. Paul Advanced Zoning Applications Thursday, April 26-St. Paul Thursday, May 10-St. Cloud Building and Sustaining Community Character Thursday, March 29-St. Cloud Wednesday, April 25-St. Paul Community and Environmental Planning Wednesday, May 2-St. Paul Boundary Adjustments (New. If, day workshop!) Thursday, April 26-Alexandria Wednesday, May 9-St. Cloud A complete brochure including registration information will be mailed to all 2001 Newly Elected Officials Conference attendees early the week of February 26-0r visit the GTS website now (www.mngts.org) if you'd like a copy sooner. Go to the "brochure" section and select 2001 Land Use Planning Workshops - all the details are there! tervi[{e 'Esta6[isfiea 1857 1880 :Main Street . Centervi[[e/:M'JI[ 55038 (651) 429-3232 . ~a;( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #01-005 A RESOLUTION RECEIVING REPORT AND CALLING HEARING ON WATER MAIN EXTENSION AND STREETSCAPING FOR THE DOWNTOWN AREA WHEREAS, pursuant to resolution of the Centerville City Council, adopted February 15, 2001, a report has been prepared by City Engineer, Bonestroo, Rosene, Anderlik & Associates, with reference to the infrastructure of the Downtown Area; and WHEREAS, this report was received by the City of Centerville City Council on February 28,2001; and WHEREAS, the report provides information adequate to determine whether the proposed project is necessary, cost-effective and feasible; and NOW, THEREFORE, BE IT RESOLVED THAT the City ofCenterville hereby elects to: . 1. Consider the improvements of the Downtown Area in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes, Chapter 429. 2. A public hearing shall be held on such proposed improvements on the 28th day of March, 2001, in council chambers of the City Hall at 6:30 p.m. or shortly thereafter and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. WHEREUPON SAID RESOLUTION WAS PASSED AND ADOPTED by the City ofCenterville Council thisJ..sth day of February, 2001. Tim Swedberg, Mayor Jim March, City Administrator II' I I I' ~~ - 'c I I I I I I I I I I I I I I I tervi[[e 'Estaflisfiea 1857 Report for Downtown Redevelopment Phase 1 - Centerville Road Centerville, Minnesota December 1999 File No. 116-99-113 . fl. Bonestroo .ILJI Rosene ii Anderlik & . ~. Associates Engineers & Architects I I - - I I I I I I I I I I I I I I I JflJ -- 1\11 Bonestroo Rosene Anderfil< & Associates Bonesrroo, Rosene, Anderhk: and Associates, Inc is an Affirmative Ace/on/Equal Opportunity Employer Principals: Otto G. Bonestroo, P.E. . Joseph C. Anderlik, r.E. . Mdfvin L. Sorvala, PE. . Glenn R. Cook. PE. . Robert G. Schunicht, P.E . Jerry A. Bourdon, PE. . Robert \XI Rosene, PE., Richard E. Turner, r.E. and Susan M. Eberlin, C.P.A., Senior Consultants Associate Principals: Howard A. Sanford. r.E. . Keith A. Gordon, r.E. . Roben R. Pfefferle, PE . Richard W, Foster. P,E. . David O. Loskota. P,E. . Robert C. Russek, AI.A. . Mark A Hanson, PE. . Michael T. Rautmann, PE. . Ted K.Field, PE. . Kenneth P Anderson, PE. . Mark R. Rolfs. PE. . Sidney P Williamson, PE.. L.S. . Robert F, Kotsmith . Agnes M. Ring. Allan Rick Schmidt, PE. Offices: St. Paul. Rochester, Willmar and St. Cloud. MN . Milwaukee, WI Engineers & Architects Website: www.bonestroo_com December 20, 1999 Honorable Mayor and Council City of Centerville 1880 Main Street Centerville, MN 55038 Re: Downtown Redevelopment, Phase 1 Centerville Road - Westview to Heritage Our File No. 616-99-113 Dear Mayor and Council: Attached is our Report for Water Main and Streetscape Improvements along Centerville Road. The report provides detailed descriptions and cost estimates of the work, along with sketches and possible assessment options. Vve will be pleased to meet with the City Council and other interested parties to discuss this report at a mutually convenient time. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe. I~(.Q wflkw ..~ Thomas W. Peterson I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ! hw,MJ W~/7~ Thomas W. Peterson Date: December 20, 1999 Reg. No. 16610 2335 West Highway 36 · St. Paul, MN 55113 · 651-636-4600 · Fax: 651-636-1311 I I I I I I I I I I, I I I I I I I I I REPORT FOR DOWNTOWN REDEVELOPMENT - PHASE 1 CENTERVILLE ROAD CENTERVILLE,MINNESOTA File No. 616-99-113 TABLE OF CONTENTS Item Page Number LETTER OF TRANSMITTAL TABLE OF CONTENTS INTRODUCTION 1 PROPOSED IMPROVEMENTS 1 Water Main 2 Street Improvements 2 PERMITS AND EASEMENTS 3 COST ANALYSIS 3 PROJECT SCHEDULE 3 FUNDING 4 CONCLUSIONS AND RECOMMENDATIONS 5 APPENDIX A - COST ESTIMATE APPENDIX B - ASSESSMENTS 6 8 FIGURES 1-5 I- I I INTRODUCTION I The City of Centerville ordered this report to evaluate the feasibility of extending water main along Centerville Road and include streetscape improvements as part of the Design Team vision for downtown. Approximately 20 parcels that currently obtain water from private wells would have the option to connect to the City's water system. This would be considered Phase 1 of an overall plan for redeveloping the entire downtown area, encompassed by Westview Street on the north, Clearwater Road on the east, Heritage Street on the south and Centerville Lake on the west. This report includes cost estimates, timetables, assessments, and drawings of the proposed improvements. I I I Directly related to this proposed work is the Public Works property on the west side of Centerville Road, between Sorel Street and Heritage Street. The City has been wanting to upgrade Public Works, since the current facility is very old, worn out and inefficient. Several other sites have been considered, including a new addition to City Hall. Once the City decides on the future home for Public Works, the 1. I-acre site on Centerville Road will be sold and redeveloped as part of the Downtown scheme. I I This feasibility report addresses several issues the City faces as part of redeveloping the downtown area: I · Water main installation to provide system looping and service to properties · Streetscape amenities such as colored walk, paver bricks, benches and trees · Period lighting to complement the Design Team Vision · Anoka County requirements along CSAH 21 · Assessment amounts that equal the benefit to properties I I PROPOSED IMPROVEMENTS I The project limits along Centerville Road, from the north end (Westview Street) to the south end (150' south of Heritage Street), have a total length of 1200 feet. It is proposed to extend the water main this entire distance, while streetscape features will only be constructed over 650 feet of the roadway (Main Street to Heritage). Figure 1 shows the overall location of the improvements within the City of Centerville. I ';:*~~~<'L~:i,.~,.':f,..~:,'_~:-t_~"'f'~,/~';,g..._,-<J;,:',~; --v(,J:":. "t,.,- ',.-," _~_ _h~ .~,,'.-_"'- '-~''''11::!'~~'~'''''<'____~__,,_ - u I I WATER MAIN I It is proposed to extend an 8" diameter PVC water main along the east side of Centerville Road from an existing 8" pipe on Westview Street (adjacent to Centerville Elementary School) to another 8" main south of Heritage Street (adjacent to Chauncey Barett Gardens). Valves would be installed at the intersections of Main Street, Sorel Street and Heritage Street, as shown on Figure 2 at the back of the report. For necessary fire protection, hydrants are shown at Main Street and Sorel Street. Water service lines would be extended to the property line for each residential and commercial building along the route. Tee and lateral lines will be stubbed out at intersections for future water main extension. I I I Centerville Road is owned and maintained by Anoka County Highway Department (C.S.A.H. 21) from Main Street to the south. The County has indicated that open cutting of the water main will not be allowed if the pipe is below the street section. It is proposed, therefore, to directional bore the 8" PVC from Main Street to Heritage Street. Several small holes will need to be dug to connect service lines to the main. Services that run beneath the street pavement will also be directionally bored. The holes will be patched and half the road milled/overlaid when construction is complete. Water main north of Main Street and south of Heritage Street will be installed by open cut method. I I I I STREET IMPROVEMENTS I Currently, Centerville Road is a 40-foot wide paved surface with concrete curb and gutter from Main Street to Heritage Street. Parking is allowed on both sides of the street. The road is not proposed to be widened or reconstructed, just repaired from water main construction. The boulevard areas, though, are proposed to be redone as suggested by the Design Team. The existing 4-foot wide concrete walks would be removed and replaced with colored concrete, paver bricks, or combination of the two. New streetscape features would be installed on the west side of the road from Sorel to Heritage, as shown on Figures 3 & 4. Pedestrian curb ramps would be installed at all corners with new walks. Crosswalks will be considered at the four-way stop intersection of Centerville Road and Main Street, depending on Anoka County approval. I I I I The Minnesota Design Team theme also included period street lighting between Main Street and Heritage Street. Several light pole designs are shown at the back of the report. Benches, planters, trees, and other amenities can also be utilized within the downtown district to initiate an "Old West" look in this first phase of redevelopment. An example of a possible streetscape layout along one block of downtown is shown on Figure 4. Two 11x 17 colored drawings at the back of the report show existing conditions and possible streetscape elements that could be incorporated in downtown Centerville. I I; I 2 ';'-"'~';;~~."''''.;:V~_'''"~''J>F',..!~ C"~_"_' ,~.,--~~.... '''-~'OT~.-_, _,.....', ,,-__- ,- ~1"l""_:\-~7-:':nr~..~..-.~,.....~____.....,._.,~_,_~___~~,_~_~_.___.._~_____ _,__._.._ II' . . II . 'Ull. \':...1 ! ........... '. ., I , I I I I I I I I I The existing right-of-way along Centerville Road is 50 feet wide, with a 40-foot wide street down the middle. This leaves 5 feet of boulevard (4'-4" from back of curb) to perform streetscape improvements on either side of the street. The minimum width to be able to place lights, trees and also be ADA compliant is 6' from back of curb to edge of walk. It is therefor recommended to obtain 2 feet of permanent easement on both sides of Centerville Road from Main Street to Heritage Street. This would give the City the necessary room to create a streetscape design of pedestrian ramps, lights, plantings and other features. PERMITS AND EASEl\1ENTS As mentioned previously, Centerville Road from Main Street to the south is Anoka County State Aid Highway 21. The proposed water main and street construction will require an Anoka County permit. A permit from the Minnesota Department of Health (MDH) is needed for extending new water main. Permanent easements will be necessary for widening the boulevard/walk area, and several temporary easements will be needed for water service lines and sidewalk construction adjacent to the property line. COST ANALYSIS A detailed cost estimate of the utility and boulevard work is presented in Appendix A. It includes 5% for contingencies and 30% for indirect costs such as design engineering, administration, legal, construction inspection, and testing. The total estimated cost for the project is $366,297.74. Individual property owners will be responsible for the water main connection between the property line and their building. Property owners may also have costs associated with taking private wells out of service. Current ordinance requires connection to the new water system once a private well system is in need of repair. PROJECT SCHEDULE Present Feasibility Report Public Informational Meeting Public Hearing, Order Plans/Specs Approve Plans, Order Advertisement Open Bids, Award Contract Begin Construction Complete Construction December 20, 1999 January, 2000 February, 2000 April, 2000 May, 2000 June, 2000 September, 2000 3 II I FUNDING , Costs for the new water main and service lines to existing buildings will be assessed to all properties abutting Centerville Road between Westview Street and Chauncey Barett Gardens. Several assessment options, either by front foot or per lot, are provided in Appendix B. As a policy in the past, the City has contributed monies to fund a percentage of new water main construction in fully developed areas. In this case, the City will pay the additional cost for 8" diameter main vs. 6" main (trunk cost). In addition, to keep assessments at an amount considered equal to the benefit, the City will cover 25% of the remaining water main costs. I I I For informational purposes, it is pointed out that each parcel is subject to connection charges. For new water main along Centerville Road, connection fees are $1,300 per residential equivalent unit (REV). I I I The total estimated cost for streetscape improvements is $157,036.42. It is assumed that the City will fund the amount through grants, TIF monies, and special accounts. The following shows the City's financial commitment to this project. I Trunk Water Main 25% of Water Main Improvements Streetscape Improvements Total City Cost $10,913.17 49,587.04 157,036.42 $217,536.63 I Assessments: Appendix B shows the estimated assessment amounts for each property. The total length of assessable front footage from Westview to Chauncey Barett is 2,085 feet. There are 21 separate property owners (7 commercial and 14 single family residential). Front footage distances for residential lots vary from 43' to 160'. Several options are shown using combinations of front footage and per lot basis. The following calculation shows how the total assessable cost was determined. I I I Total Water Main Cost Trunk Cost: $7,995.00 x 1.05 x 1.30 Subtotal City Share of Improvement: Assume 25% Total Assessable Cost $209,261.32 (10,913.17) $198,348.15 (49,587.04) $148,761.11 I I I I I 4 I I , I 'i I I CONCLUSIONS AND RECOlVIMENDATIONS The project is feasible from an engineering standpoint and is in accordance with the Comprehensive Water Main Plan. The proposed work also follows the Design Team recommendations for redevelopment of downtown Centerville. The following recommendations are presented for the City Council's consideration: 1. This report be adopted as a guide for improvements to the Water Main system. 2. The proposed streetscape design should be carefully reviewed, and a scheme developed for the entire downtown area. 3. Permanent easements should be obtained on each side of Centerville Road between Main Street and Heritage Street, to obtain the desired streetscape look. I I 4. Assessments to properties should be closely analyzed and reviewed by City Staff. 5. A public information meeting should be held to receive public input regarding the proposed improvements. I I I I I I I I I I 5 I' I APPENDIX A - COST ESTIMATE I Part A - Water Main I Unit Qn!y Cost Total Trunk 6" PVC LF 80 $15.00 $1,200.00 8" PVC LF 490 $18.00 $8,820.00 $1,470.00 I 12" PVC LF 10 $20.00 $200.00 $200.00 6" PVC, bored LF 100 $38.00 $3,800.00 8" PVC, bored LF 750 $42.00 $31,500.00 $3,000.00 12" PVC, bored LF 40 $40.00 $1,600.00 $1,600.00 I 6" Gate Valve & Box EA 2 $600.00 $1,200.00 8" Gate Valve & Box EA 4 $800.00 $3,200.00 $800.00 Connect to existing 8" EA 2 $500.00 $1,000.00 $200.00 I Hydrant EA 2 $1,500.00 $3,000.00 Fittings LB 1450 $3.00 $4,350.00 $725.00 Valve Nut Ext. EA 6 $50.00 $300.00 I Improved Pipe Foundation LF 570 $2.00 $1,140.00 Remove & Replace Curb LF 110 $17.00 $1,870.00 Remove Pavement Sy 1100 $2.00 $2,200.00 I Mill Pavement Sy 1950 $3.00 $5,850.00 Patch Bituminous SU 1100 $40.00 $44,000.00 2" Bit Overlay TN 360 $30.00 $10,800.00 , Tack Coat GAL 150 $2.00 $300.00 Sod SY 2225 $4.00 $8,900.00 4" Striping LF 650 $1.50 $975.00 I Total Part A $136,205.00 $7,995.00 Part B - Services 1" Copper LF 210 $10.00 $2,100.00 I 1" Bored LF 320 $35.00 $11,200.00 1" Corporation EA 19 $100.00 $1,900.00 1" Curb Stop & Box EA 19 $100.00 $1,900.00 I Total Part B $17,100.00 Part C - Streetscape I Remove & Replace Curb LF 320 $12.00 $3,840.00 Concrete Pedestrian Ramp EA 8 $450.00 $3,600.00 Remove 4' 15' Concrete Walk SF 2700 $1.00 $2,700.00 I Decorative Walk/Pavers SF 5400 $4.50 $24,300.00 Zebra Striping - Crosswalks SY 10.7 $150.00 $1,605.00 Sod SY 350 $4.00 $1,400.00 I Lighting System (poles & wiring) EA 8 $4,500.00 $36,000.00 Trees - 2 1/2" B&B EA 23 $400.00 $9,200.00 Benches EA 6 $1,500.00 $9,000.00 Tree Grates EA 10 $2,000.00 $20,000.00 I Litter Receptacles EA 3 $800.00 $2,400.00 Landscaping LS 1 $1,000.00 $1,000.00 Total Part C $115,045.00 I I 6 - - I I , I I I I I I I I I I I I I I COST SUMMARY Total Part A - Water Main Total Part B - Water Services Total Part A & B Contingencies (5 % ) Subtotal Indirect Costs Total Utility Improvements $136,205.00 17,100.00 $153,305.00 7,665.25 $160,970.25 48,291.07 Total Part C - Streetscape Contingencies (5%) Subtotal Indirect Costs Total Streetscape Improvements $115,045.00 5,752.25 $120,797.25 36,239.17 $209,261.32 Total Project i2II"" 7 $157,036.42 $366,297.74 ~ II , , ~ I - , I , I I I, I I I I l. I 00 ~ Z ~~ 000 oo~ ~~ ~~ <~ IS: ~~ ~~ -~ QZ Z~ ~u ~ ~ < en Z o t o E-< Z ~ ;:;s en en ~ en en ~ '0 '" ...:l 1: ~ cti (\) '" ca '" "g :> ~ .g 05 0;;;& '0 (\) ...:l e:::::: E q) 0 uU ... <<:l 0.. '" (\) ~ (\) OJ) ... <<:l 5 '0 ... 0 u.~ '" '" (\) ... "0 "0 -< Q) ~ en (\) E <<:l Z ..... u;'O u;- ~~ 00 IJjIrl ~ t:: o ..... ..9 ... (\) 0.. 1':-20 c~ o~ ff;;:::: "'3- '-' ff;~ I~ I Irl~N~~--~~~~OIJjNNNIrl~~~~ ~~~--OOOO~~~~~O~~~~_~~N 1Jj~-~~~~~-~~NOO---~~~NO ~~~~~3S~~~~Irl~~~~~~~00~ "s> "'~ ~ SSo IJj OOOOO~~O~~OO~OOOOOOOO ~~MMMIrlIJj~IrlIrlM~IJjMMMNMMMM ~~~~~NN~NN~~N~~~~~_ _ 1rl1Jj1Jj1Jj1Jj001rl001rl1rl01Jj1Jj1Jj01Jj1Jj1rl1Jj ~ -""?-I -""......... ....... N --~-""~NN~NN--""N_~~V____ N~~MMMM~Irl~~~~~~~~~~O_ ~NO~~~~N~~N--OOO~~NIJjO 1Jj~-OOOOOOOO~IJjOMNN--_~OO~NO ~1rl~000000001rl1Jj1Jj1Jj~~~~~0001Jj~00 "'3- _ ~~~~~~~~~~~~~~~~~~~~~ 000000000000000000000000000000000000000000 000000000000000000000 ~~~~~~~~~~~~~~~~~~~~~ "'3- ~IrlNNNN~~OO~__IJjIJjIJjON~IJj~ ~MOOOO~~~~IrlIJjMMM~O~__ 1rl-~~~~IrlOOIJjMM___N~IJj~~ M~OOOO~~MMIrlIJj~~~~OM_OO ~ ---~ -~ - I""""'f ~ _ .-.(,......, ........ ....... ~ --~ ~ -- --~ --'--- rSS8~SS~SS~~~~~~8888~~~~ I --~__ ---N~ __ ::: ::: (\) (\) -> -s: ..... ..... '" '" (\) (\) ~~ c c octj "a ;:;s;:;s ~IJjOO~IJj~Irl~N o~~~~oooooooo ~~ooooooo --~~~~~~~ ] o en IJjMN-~~~1rl ~~~~~IJj~~ ~ooooooo -~~~~~~~ ~ - ~- CONNN ~ ~ -- - - ~ ~ "0 o ..c u ct:l c (\) E (\) u:i t:: ..c U ..... o (\) '" ::l o ::r: c c - o oc E-< '" .l<: ... o ~ oS! :0 ::l 0.. ~ q) ~ - ~ ~- 00 ~ - Vl- ~ ~. 00 ':t - Vl- ~ N ~ ~ 00 ':t - Vl- - ~ ~. 00 ':t - Vl- - ~ ~ 00 ~ "'" :>. c o '" ..... c (\) E (\) :> o ... 0.. E ...... c_ o@ ~ ;:;sr-: 00 ~><;l" ca~ ~ II 00 ~ ~ IJj 00 o N ... ~ ..s ;3 '" E 0- '" 1: Vl Il) ~ E Vl "'~ '" ~~ <~ ,-.. ""' -N ...:l -< E-< o E-< '" Il) '0 Z I.' " . ~St1~- I, ;,-,: p I.'.....'..'....i.. " 'I':. I , ~( I I , I I I I I I , " , \r\ "\ :", \ ~_\\. ri 61 Iii ~ W 7 "'1 ~ 10 9 8 7 :: :: 8 ~I'" · 9 r~g~~~~ - ~ ; ;" I~ Ij I,~ ~_~-=tH ;~ I 9 ""'l :l! ~I- : . I~ "..:-.>>; ~\ 7l!L~jl I ~i61~:!i 3 ~ 5 . I 5 (6 CEI TERVI LE ELEMENTAR WESTVlEw STREET CHOOL ~-'" 7 <,.. , , , ~.; -'" ~~ ~ ~~ -, " ~ ff=i=:1 16 !fI 7 6 .K i;I:/: RY0 : I.~' ~ 3" ~" ~ ~.~ , ".~" 'il-:' ':1 1 I ~ > it~ ~ -:' ~~ . L ~CR.A<' :: :2~:..,:22.3J ~ :' - .~ '8.f'\ ,J i "~5 ... 12 .N I ! 26 I 13 .. 15 16 O~J '''1 27 '",- N I 2 3 . 5 6 7 e 1 g 10 "I '---- ci ~ CE.HER :HREET [; , I ' r. ,," I C/;'Y;i:J ~ ff' f' :EN Tt '?.. "I "7~~ · 1---< . I 19 <II 5 6 ~ J: I 7 ! 6 / 8 5 I g I' I 10 j I " I 2 / 12 I I " 6 uU'J\ 7 10~r; 7 ~ ~~< 10. Ii" ~~~ 9 1- T:;).< 10 ....~ i 11 12 lJ 14 ::::" '* .' 1 '!~~. 12"..- ........:", -}.<v \;~ ~ ~ \<3- <t G 6 5 7 8 9 ........: , 10 g 8 7~':':: : ra; Ij~" I~ f1 12 1J 104 2 11 ~mJ 12 ..;$:-: 10 ~ 3 " 2 II 1 '2 It::. , ~--=r ..: o Q: ,\ rJ.."? 2 ~\' j ,,'.' -i' ..\;1.0. A:, ,', ('~ 'V '.'- )~"s f' \.. e 15 .... .:.J .:.J :> Q: UJ .... Z ( I Ii 16 II~ AI' - I I (/) II j W I J ~ II / I NJ I f I I , ) IlL---- lu~oo :~,::.URjE L.:\:l'i0:::: MEMCR:A:.. i'>\;", <( v' ~ -l o z 400 Scale in feet nROJECT LOCATION 6 1 ' · 5 8 5 . ~ '.~ 3 10 3 2 11 I <;. 2 r---. 1 ~ 12., . I '\ "-: .:.,..') ~ 7 ._\ !8! 04\; 9 o"J J 10 J ~---.-- -- 2 \ C> <0: 6 5 - :- 12 14 . (). Bonestroo ~ Rosene G Anderlik & 1\J1 Associates CENTERVILLE, MINNESOTA FIGURE 1 DOWNTOWN REDEVELOPMENT, PHASE 1 - CENTERVILLE ROAD 61 69911.3RO 1.Dwe DEC, 1999 COMM.: 616-99-113 I , I I , - - - I I I - I E I I I 7 6 8 5 3 11 2 12 ! I 15 o 100 200 t:::: 7 Scale .. Int . . . . . :8" . . : CE . J....: I L 6 7 8 9 10 11 12 4 .. .........-... , ...... 58" TERVI LE ELEM~TAR CH oQ~,",~~ ........ \iL'( L 6 5 5 4 3 2 J 2 '\7 6 \ 5 ~ I 6 ~ 8 0::: I 5 9 f 4 I Ct: 10 I 3 CD I CD I 11/ 2 t v~ I " " , 14 5 4 3 2 -8,\ 9 \ \ 10 I 4 6 , \,,~ 1-5 \ 10 9 8 7 lL! ~....A -1 - :::::::; \../ 13 0:: I I 11 12 13 14 12 l- I Z 11 W U , ""\ i I , -------. 8 4\; 4 J 2 "L- +1- 12 7 6 8 5 9 4 10 1 3 f--f- 11 2 f--f- 12 1 1 1 8" . . . . . ,..J... <..... ""\ I, II ~ ^-"'.- ~--- r" '^.; ".:e;... r/ '-I i\<--;'" i ; ,-n/~'u:"~ ~: t....:r-..~\L- i l u WATER"'MAJ N IMPROVEMENTS G~~RDEf\~S .f1. 8onestroo ~ Rosene G AnderJik & ''J' Associa tes FIGURE 2 PHASE 1 - CENTER~LLE ROAD COMM.: 616-99-11.3 'J . : " , I I I I I I I I I I I I I J I I ;... ......~..~AH'-J....-SlREET..~... 1 ......................h...:~.....................:::.-~h.....CS.A-::H; ...1. 4....:::.. .................::7.:::.77: .:" ~l 6[~~~J n-H i~j]1 - :::J 7 6 ./ 5 " ..- \ '4 i _,,.-' v' I :3 , I :2 I 1 > \P ffi ~ ',~: :i f-;- ~ til ~ 11 ,..l iU Iii!! ;U d H .;. ~ ~~ 1~ :.:) ::.:i .:01 U :q l l I 12/ 1 i:jr-------; :::,j' '7 iU! i !: :', , ::: iJ I H:...~:.:~-~"8 - - -- --- ~~ ~ ii fl d !Ii ~: ~ I UL_~ 1 0 .:. :~ :>___0 11- ------2------- o Hr~-==r-- ::/-;----- <( n: : ':/ o :::,i, '12\' ; LfL___J \/. If B / . W ./t ...:..J \ 6 ------------- 9 .... ; \ : 4 '. .; '\ :~ '.f 10 9 8 ",./ , \ ./ .,~_."'... 3 1 I ,_, 7 J 6 I I - I I I ___ iT, , I L_.J 8 I 5 I J , 9 I I 4 (t-- I I 1 Q-~ \J) 3 I I '_J --- 0 1 1 2 - -- - \ :-1 2 1 > - L_.J ! 11 J 1 1 12 13 14 lOa , n Bonestroo Rosene G Anderlik <1 'IJ' Associa tes o 4: Q 0::: o LL LL CD Cl) , CENTERVILLE, MINNESOTA FIGURE 3 DOWNTOWN REDEVELOPMENT, PHASE 1 - CENTERVILLE ROAD 10 9 8 7 i t " i \, l \.-.... 1 1 12 13 14 I o ~- 50 Scale in feet STREET IMPROVEMENTS 61699113R03.DWG DEC. 1999 COMM.: 616-99-113 I" I I I I I I I I I I I I I I I I I I l U 12 1 II 1 ~ upuu..u..u::':.-:-:u..u.. .................-:-:....................u.::-:......u CS. A~ H. ..1Ap ............-=Nj -AIN..p.STR EE .T ...... ;::m."p - ...........-.............. - ,; -......--. ~ I 17 I 6~---~ I I l..___.....J 6 : I I__-:=~_-:... ~ - - - - - __ . 'u 7 10 9 8 I - - -r -:. =.:- l- =- - '4' I a I I I I c___J 9 I I 4 I I I I I : 11 12 13 14 I I I Q:) <t CD 0:::: Z o u... L.L CD (!:) 1 0 ('..) 3 ~....., ........ 3 = = = 0 1 1- .... - - - - -2- - - - - - " r-=--==l- -1- -/";.- - - -- I ./ o I' <( ~ : ':/ . 0: ' I 1 2\ ...- , ___J y./ 0::: 1 1 LiJ ...iJ -! \. > n::: w 7 6 I-:- . Z r-i Li.J J I U , I L_.J 8 5 9 I I L1. I I I I 1 Q-~ ] I L_~ 1 1 2 1 SOf<EL STREET 6 / 5 10 9 8 7 FUTURE \. /4 ", ... ,,' I :3 I DE I :2 I 11 12 13 14 I : 1 I I ~ J 100 , o 50 ~ Scale in feet ~ Bonestroo -=- Rosene ~ Anderlik & . \J. Assoda tes :TREETSCAPE CONCEPT CENTERVILLE, MINNESOTA FIGURE 4 DOWNTOWN REDEVELOPMENT, PHASE 1 - CENTERV1LLE ROAD DEC. 1999 COMM.: 616-99-113 (';, 699113R05.DWG ,""' ~. . I ~ n I N I o 100 200 '-- , Scale in feel CD <t o 0:: I z CD LL LL f IICRITAG[ STREET 10<\5. oil '" ASSESSABLE PROPERTIES @.~ ~ I AtN=..STR[[.T....................:l,,= ~Tm,....~",.......>...<. ==:y=., .l.....C,.S.../\.H,....+4= .::,: .;" . 1091 ~ I '1095 t:; '\681 o 15; '\12'\ . "l"\\ S ~p- 0 ,..A ::: I ,.. ~'\109 z ....... ~ :2 ;: ;:;:/ ,-";. 1085 ~ in o ,... '\69~ <( o - O:t: ~ S OR E L :%;..~.f-&'*.::.:..;~ 101~ ~ I l..W ..2J ..$ $ a:: ow ",f-,- Z LiJ Q .~1:t 0 ..." ~ ::: IV' " ~ 1..:-- .- ___H............. li) 1'064' .. i' 0 ~'" !! :&} .~ of t ,q,.-- (:) 1056 oil ~ 1046 1029 b ., CENTERVILLE, MINNESOTA ,~\~:\DOWNTOWN REDEVELOPMENT. _~:,'L~~: ',; t,'~,_~ :::~~J61699113R04.DWG DEC. 1999 FIGURE 5 PHASE 1 - CENTERVILLE ROAD COMM.: 616-99-113 I I I r-+- r-r- . ~. Bonestroo ~ Rosene G Anderlik & 'IJ' Associates