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Home My WebLink About2000-08-09 CC '" CITY COUNCIL MEETING AGENDA WEDNESDAY, AUGUST 9, 2000 6:00 p.m. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING (S) 1. Salazar - Potentially Dangerous Dog (Dakota) III. APPEARANCES/AWARDS 1. 2001 Fete des Lacs Celebration - Ray DeVine IV. CONSIDERA TION OF MINUTES 1. July 26, 2000 Meeting Minutes V. PAYMENT OF CLAIMS 1. The City of Centerville July 27, 2000 through August 9, 2000 2. Centennial Fire District Expenses VI. SET AGENDA VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS 1. Hunter's Crossing Ditch - Tabled July 26, 2000 IX. NEW BUSINESS 1. Centennial Lakes Police Department Recommended Budget 2. North Metro Telecommunications 2001 Budget 3. Hunter's Crossing Issuance of Bond a. Resolution Setting Sale Date b. Reimbursement Resolution c. Resolution Ordering Improvements d. Financial Advisor Contract e. Cash Flow Analysis 4. Anoka County Bike Trail Screening Request 5. Vehicle Replacement Public WorkslEagle Trucking Shop Area Cleanup 6. Consideration of Amending St. Genevieve's Temporary Gambling License to include a paddlewheel activity. X. CONSTENT AGENDA 1. Appointment of Election Judges XI. COMMITTEE REPORTS XII. ADMINISTRA TORS REPORT XIII. ADJOURNMENT 'If MEMO DATE: August 1, 2000 TO : Honorable Mayor and Council FROM: Jim March RE : Potentially Dangerous Dog Hearing ............................................................................ Included in your packet is a copy of the police report that was written in connection with a dog bite. Chief Heckman will be present to discuss this incident. The newly adopted animaI ordinance spells out the various actions the Council can take in regards to this type of situation. A copy of the section of the Ordinance is included in your packet. I I, City of CentC17Jille .AnimalOrdinance #24 Subd.2 Confinement. Any animal reasonably suspected of being diseased and presenting a threat to the health and safety of the public, may be apprehended and confined in the pound by a police officer. The police officer shall have a qualified veterinarian examine the animal. If the animal is found to be diseased in such a manner so as to be a danger to the health and safety of the City, the officer shall cause such animal to be euthanized and shall properly dispose of the remains. Reasonable efforts will be made to notifY the owner or keeper of the animal prior to the euthanasia. The owner will be liable to cover the cost of maintaining and disposing of the animal, plus the costs of any veterinarian examinations. Subd.3 Release. If the animal, upon examination, is not found to be diseased within the meaning oftrus Section, the animal shall be released to the ov-mer or keeper free of charge. 24.16 Designation as Dangerous or Potentially Dangerous Anima!. The animal control officer shall designate any animal as a dangerous or potentially dangerous animal upon receiving such evidence that meets the definition as stated in this Ordinance. "When an animal is declared dangerous or potentially dangerous the anin1al control officer shall cause one (1) owner ofIne potentially d2.I1gerous or dangerous animal to be notified in writing that such animal is potentially dangerous or dangerous. Subd. 1 Authority to Order Destruction. The aniIl13.l control officer, upon finding that an animal is dangerous or potentially dangerous hereunder, is authorized to order, as part of the disposition of the case, that the animal be destroyed based on written order from City Council. Subd.:: Procedure. The 3.IllInal control officer, after having detem1i.ned that an animal is dangerous or potentially dangerous, may proceed in the following manner: (1) The animal control officer shall cause one (1) ovmer orthe animal to be notified in writing or in person that the animal is dangerous or potentially dangerous and may order the animal seized or make such orders as deemed proper. (2) If the owner 0 fan anin1al elects to appeal, the appeal shall be referred to the City Council for a hearing. The City Clerk shall notify the ov-mer of such animal by certified mail, return receipt requested, of the time of the hearing at least fourteen (14) days prior to the hearing. The notice shall state that the owner ll13.y be represented by legal counsel during such hearing and may provide oral and written testimony. The Council shallll13.intain an electronic record of the hearing. (3) If an owner requests a hearing for determination as to the dangerous nature of the animal, the hearing shall be held before the City Council, which shall set a date for hearing not more than three (3) weeks after demand for the hearing. The records ofthe animal control or City Clerk's office shall be admissible for consideration by the animal control officer Page 12 of 16 \ \ Ci(y q( Cetltemille ,Animal Ordinance #24 \\'ithout further foundation. After considering all evidence pertaining to the temperament of the animal, the City Council shall make an order as it deems proper. The City Council may order that the animal control officer take the animal into custody for destruction, if such animal is not currently in custody. If the animal is ordered into custody for destruction, the owner shall immediately make the animal available to the animal control officer. (4) If no appeal is filed, the orders issued will stand and the animal control officer may order the animal destroyed. (5) No person shall harbor an animal after it has been found by to be dangerous and ordered into custody for destruction. 24.17 Notification of New Address. The owner of an animal which has been identified as dangerous or potentially dangerous must notify the animal control officer in writing if the animal is 10 be r.:located from its current address or given or sold to another perS0~l. The notification must be given in writing at least fourteen (14) days prior to the relocation or transfer of ownership. The notification must include the current owner's name and address, the relocation address, and the name of the new owner, ifany. 24.18 Dangerous Animal or Potentially Dangerous Animal Requirements. If the City Council does not order the destruction of animal that has been declared dangerous or potentially dangerous the City Council may as an alternative, order any of the following: (I) The ovmer provide and maintain a proper enclosure for the dangerous or potentially dangerous animal as specified below. A. Proper enclosure. Proper enclosure means securely confined indoors or in a securely locked pen or structure suitable to prevent the animal from escaping and to provide protection for the animal from the elements. A proper enclosure does not LT1clude a porch, patio, or any part of a house, garage, or other structure that would allow the animal to exit of its own volition, or any house or structure in which windows are open or in which door or window screens are the only barriers which prevent the animal from exiting. The enclosure shall not allow the egress of the animal in any manner without human assistance. A pen or kennel shall meet the following minimum specifications: (1) Have a minimum overall floor size of thirty-two (32) square feet. (2) Sidewalls shall have a minimum height offive (5) feet and be Page 13 of 16 City ~f Cmler-pille Animal Ordinance #24 constructed of II-gauge or heavier wire. Openings in the wire shall not exceed two (2) inches, support posts shall be one-and-one-quarter-inch or larger steel pipe buried in the ground eighteen (18) inches or more. \Vhen a concrete floor is not provided. the sidewalls shall be buried a minimum of eighteen (18) inches in the ground. (3) A cover over the entire pen or kennel shall be provided. The cover shall be constructed of the same gauge wire or heavier as the sidewalls and shall also have no openings in the v.rire greater than two (2) inches. (4-) An entrance/exit gate shall be provided and be constructed of the same material as the sidewalls and shall also have no openings in the wire greater than two (2) inches. The gate shall be equipped with a device capable of being locked and shall be locked at all times when the animal is in the pen or kennel. B. Post the front and the rear of the premises with clearly visible warning signs. including a warning symbol to inform children, that there is a dangerous animal on the property. C. Provide and show proof annually of public liability insurance in the minimum amount of three hundred thousand dollars ($300,000.00); D. If the animal is a dog and is outside the proper enclosure, the dog must be muzzled and restrained by a substantial chain or leash not to exceed six (6) reet in feet in length, and be in physical restraint of a person sixteen (16) years of age or older. The muzzle must be of such design as to prevent the dog from biting any person or animal, but y,'ill not cause injury to the dog or interfere with its vision or respiration; E. If the animal is a dog, it must have an easily identifiable, standardized tag identifying the dog as dangerous affixed to its collar at all times as specified in Mirmesota Statute 347.51 ; F. Provides and shows proof of microchip identification as required in the Minnesota Statues. . Subd. 1 Seizure. Animal control shall irnnlediateIy seize any dangerous animal if the owner does not meet any such conditions imposed by order of the City Council within fourteen (14) days after the date notice is sent to the owner. Seizure may be appealed to district court by serving a summons and petition upon the City and filing it with the district court. Page 140f 16 , , "-reF ____J CIRCL~ P1NESfLEX1NGTONJCENTERVlLLE POLlCEDEPARTMENT 200 Civic HeightsCiroe, Circle Pines, MN 55014 Phone (612)784-250" Fax(S12)784-oDS2 ORIMN002C300 TYPE OF INCroENT: DOG BITE JCF I !2J I~ CASENUMBEP- 00-107863 CLEAR::D 1710 EARLI=ST DAT::ITiME OCCURR::D LAIEST DA1EITIME OCCURRED APT MOTHER APT I CITY . CENTERVILLE NARAATIVE AiJ ,. CODE NAME A A SANDRA SUE SALAZAR ADDRESS 7336 OLD MILL RD PERSONS IDENTIFIED IN REPORT NAME. CODES A-ADULT ARRESTED, B'WARN, C-COMPLAINANT; D-DRNER, F-FAMILYIPARE:NT, '-INVOL -'OD, J-JUVENILE ARRES,=D, M-MENTIONED, O-OWNER, P-PASSENGER, R-REPOR11ED BY, S-SUSPECT, T-TICKE1ED, VNICTIM, W-WIl JE:SS, X-TitANSPORT, Z- WARRANT ARREST ~J VDE , ~~/2~~;;;; I s~ ~ HGT ADDikSS AP.,~r:Y 1871 73RD ST C~NTERVILLE ALIAS HOt;\~ PHONE W( il.K PHONE 651) 429-6660 ()_ I~-~PARENTS 7=OFBIRm SEX RACE - I.W' JCII' I HOME PHON;: I WC;,K PHONE: ~ ~~~f~~~ F APT I GIT' I CE NTERVILLE I I RACE. CODE:S A-ASIAN, 8-BLACK, I-INDIJ\N, 0- OTHER W-WHl1E WGT I HJ\IR I ~YE:S I ZIP 55038 ~:" ADDRESS 8M ALIAS riGT HAIR I EYE:S ZIP RAC:: HAIR I EYE:S ALIAS STATE ZIP MN 55038 t '~DE ADDRESS 1853 REVOIR ALIAS HAIR I -1'-- :;: ==~ ZIP EN'Ii<Y1 J I ENTRY 2 I eNTRY 3 I EN'Ii<Y4 I I HOME/HO):: SUPERV1S~~~ 55038 COPYTO ?.:=!..AT:D :ASE NUMBERS: I \ \ ~~?~ " c CIRCLE PIN""ES-LEXINGTON POLICE DEPARTMENT SUPPLEMENTAL POLICE REPORT CASE # 00-107863 05-26-00/1101 HOURS ON 05-25-0 AT}6 ARRIVAL, . HO\V THE BITE OCCURED. . PONDED TO A DOG BITE CALL. UPON (VICTIM) TOLD OFFICER MCCARTY AND r -- __ __. Ii TATED THAT TWO DOGSFROM 7336 OLD MILL RD CIRCLED THE OLD 11ILLRD AND REVOIR RD AT 1550 HOURS. . TWO JlTVENILE VICTIMS) 'VERB n~ THAT GROl}? OF CHIL REN. \V AS STANDING ON THE SIDEWALK IN FRONT OF 7336 OLD MILL RD. ONE OF THE DOGS, (I~ LATER AS, "DAKOTA"), \VHILE OFF ITS' PROPERTY, BIT ~ THE BUTT Ox. MOST OF CHILD~ SCATTERED; THE DIfiITHEN FOCUSED ITS' ATTENTION. ON~. A.l-ID BEGAN CIRCLING USED A BOX HE HAD IN HIS HANDS TO DISTRACT THE DO FR .... G CLOSER TO HIM. THE BUS DRIVER, "DON" OF BUS D59, YELLED AT THE DOG. THE RESIDENT FROM 7336 OLD MILL THEN GAINED CONTROL OF THE DOG._ AND_LEFT THE .AREA AND THE BUS CONTINUED ON T~ ~D~OTH STATED THAT THE DOGS HAVE A HISTORY OF RlJNNIN:G AT LARGE AND ARE VERY AGGRESSIVE. HOWEVER, NO REPORT WAS MADE TO THE POLICE DEPI. REGARDING THESE INCIDENTS. 'fATED THE AREA \\!HERE THE DOG BlEW AS SORE BUT DID NOT BREAK THE SKIN.~AS NEVER BIT DURlNG THE INCIDENT. REFER TO OFFICER MCCARTY'S SUPPLEMENT FOR FURTHER. CITATIONS MALIED TO SALAZAR VIA US MAIL ON 05-26-00 FOR: FAILURE TO LICENSE: 24.02 subd. 2 RUNNING AT LARGE: 24.02 subd. 1 F AlLURE TO HAVE CURRENT RABIES V ACCINATTON: 24.03 CASE FORV1ARDED TO POLICE CHIEF FOR REVIE\V. '~-/~ CSO MILLER /300 CIRCLE PINES-LEXINGTON POLICE DEPARTMENT SUPPLEMENTAL POLICE REPORT CASE # 00-107863 OS/25/00 18:00 hours At the above date and time the owner orthe dog contacted police. The owner or the dog is Sandy Sue Salazar D.O.B. 04/25/63 of7336 Old Mill Road, telephone # (651) 762-8323. Work telephone # (763) 355-2095. Salazar told me she was aware that her dog had bitten a child. Salazar told me that the dog was tied to a steak in the ground, but had pulled the steak from the ground. ~~ ~ The dog's name is Dakota.. Dakota is an 8-month-old~erman Shepherd breed. Dakota has NOT had a vaccination for rabies. Dakota does NOT have a dog license for the city of Centerville. I Explained to Salazar that Dakota would have to be quarantined for a period of 10 days. Salazar told me that she had aiready spoke with her...veterinarian and that he had aiso advised her of that. Salazar agreed to do so. At 18: 15 hours I was contacted by the victims Iaother18 I ex.plained what had happened, and what steps would be taken to _ She was satisfied -with the police response. Cleared. CPLPD McCarty 116 . . CIRCLE Plj\~S-LEXINGTON POLICE DEPARTMENT SUPPLEMENTAL POLICE REPORT CASE # 00-107863 05-30-00/1157 hours I made contact with Sandra Salazar via phone at her ",,",'ark. I gained hifo. on her second dog. N::lme: Breed: Sex: N 3.kita German Shepherd Female .6. ~p.. 4."'5-- g months Cmrent Vaccinations City dog license: Yes Yes, number to follow Per Sandra Salazar, she admits Dakota was at large but Nikita vv'as not. Nikita was allegedly chained up durhig the incident. _omewhat showed some uncertainty tbat the other dog (Nikita) circled her. Due to. Salazar's ~onesty regard~T1g Dakot3..,.a..T1d the.uncertainty~xhibited, Salazar Will not be cited for any actlOns regardmg NakIta. ~f~ CSO Miller /300 Centennial Lakes Police Department Supplementary Report 00-107863 06-02-00 /1649 hours I spoke to __via phone. Her parents were unavailable to speak with. I tol~ . that I was calling regarding the dog bite. I asked if both dogs left the property or simply just one. __stated both dogs began running towards the crowd or children but the dogovvner was able to grab one of the dogs ("Nakira" never left the property). Therefore, only one dog left the property. I again confrrmed that with_ Dog owner also gained control of the dog that did leave the property ("Dakota") after the bite occurred, as mentioned in a previous supplement. This supplement clarifies discrepancies in statements previously given b)--,and Sandra. Based on the most recent statement given by _ and Sandra's account of the incident, Dakota was at large and N akita was not at large. ~-f~ CSO Miller / badge 300 tervi{{e Tsta6{ished 1857 1880 ?'{ain Street . Centervi[[e, %'J{ 55038 (651) 429-3232 . 'Tal( (651) 429-8629 August 3, 2000 Ms. Sandra Salazar 7336 Old Mill Road Centerville, MN 55038 Dear Ms. Salazar: This letter is to inform you that the previously scheduled Potentially Dangerous Dog Hearing has been rescheduled as you requested for August 9, 2000 at 6:00 p.m. in Council Chambers at City Hall (1880 Main Street, Centerville, Minnesota). The City extended the same rights that you have to appear, be heard and appeal to all individuals/parents of minors involved in the incident that occurred on May 25,2000. If you have any questions regarding this matter, please feel free to contact me. Sincerely, ( / " / ) LA ~<-<4cl'J ~:=)(./ne-,lG~ Teresa D. Bender Clerk/Treasurer P 289 635 594 US Postal Service Receipt for Certified Mail No Insurance Coverage Provided. Do not use for Intemational Mail See reverse Sent to Ms. Sandra Salazar Street & Number 7336 Old Mill Road Post Office, Stale, & ZIP Code C . Postage $ .33 1.24 Certified Fee Special Delivery Fee Restricted Delivery Fee LO ~ Retum Receipt Showing to Whom & Date Delivered ~ Return Receipt Showing to Whom, c( Date, & Addressee's Address ci o TOTAL Postage & Fees $ CIO CO) Postmark or Date E o u.. en a... ~ Fold at line over top of envelope to the right of the return address .,. T -1 ent ~~ C'- II "C iii II III ... II > II ... II .s:. - c o "C II i ii E o u en SENDER: I also wish to receive the - Complete items 1 and/or 2 for additional services. -Complete items 3, 4a, and 4b. following services (for an - Print your name and address on the reverse of this form so that we can return this extra fee): card to you. - Attach this form to the front of the mailpiece, or on the back if space does not 1. 0 Addressee's Address permit. 2. 10 Restricted Delivery -Write'Rerum Receipr Requesred' on the maiJpiece below the article number. - The Retum Receipt will show to whom the article was delivered and the date delivered. Consult postmaster for fee. 3. Article Addressed to: 4a. Article Number Ms. Sandra Salazar P 289 635 594 7336 Old Mill Road 4b. Service Type Centerville, MN 55038 o Registered IX Certified o Express Mail o Insured IX Retum Receipt for Merchandise o COD 7. Date of Delivery 5. Received By: (Print Name) 8. Addressee's Address (Only if requested and fee is paid) 6. Signature: (Addressee or Agent) X Street · ... j o >- .!! PS Fonm 3811, December 1994 Domestic Return Receipt .,. CIi u '~ II en Q. 'Qj U II a: c ... :) Gl a: 01 c: 'iij j .E :) o >- ~ C l'lI .s:. ~ tervi[[e 'EstaG{ished 1857 1880 Main 5treet . Centervi{(e, M'l{ 55038 (651) 429-3232 . 'Fa/( (651) 429-8629 August 3, 2000 Mr. & Mrs. James Ascheman 1871 - 73rd Street Centerville, MN 55038 Dear Mr. & Mrs. Ascheman: This letter is to inform you that a Potentially Dangerous Dog Hearing will be held on August 9, 2000 at 6:00 p.m. in Council Chambers at City Hall (1880 Main Street, Centerville, Minnesota). The owner of said dog in question, (Sandra Salazar, 7336 Old Mill Road) will have the right to appear, be heard and appeal this action. The City would like to extend the same rights to all individuals/parents of minors involved in the incident that occurred on May 25, 2000. If you have any questions regarding this matter, please feel free to contact me. Sincerely, / /,) / ' /,,, , K.L, ~d;:~J V___L /"t_.r____.::....J~'"--/ Teresa D. Bender Clerk/Treasurer .- ... -r t'. CII F " "iij CII en III .. CII '. > CII . .. CII .r:: .. l: 0 trCd " .l!! CII ii. E 0 l.l Ul Ul W a: 0 0 cc z a: :l ~ W a: .. ::::J 0 >- !!1. P 289 635 592 US Postal Service Receipt for Certified Mail No Insurance Coverage Provided. Do not use for Intemational Mail (See reverse! Sent 10 Mr. & Mrs. James Ascheln Street & Number 73rrl - 1871 Post Office, State, & ZIP Code MN Centervillp '"I '"I' ~~ Postage $ .33 Certified Fee 1.40 Spedal Delivery Fee Restricted Delivery Fee 2.75 Return Receipt Showing 10 1.25 Whom & Date Delivered Return Receipt Showing to Whom, Dale, & Addressee's Address TOTAL Postage & Fees $ 5.73 Postmark or Date an Il) Ol Ol .... Q. c{ O' o co M E 6 u.. en a. Eolct at line. over top of envelope' to ,- ,..' .- -''fi!"" . ., -, the right of the return address - SENDER: · Complete items 1 and/or 2 lor additional services. · Complete items 3, 4a, and 4b. · Print your name and address on the reverse of this lorm so that we can return lhis card to you. · Attach this lorm to the Iront 01 'he maiJpiece, or on the back il space does not permi!. · Write .Retum Receipt Requested" on the mail piece below the article number. .The Return Receipt will show to whom the article was delivered and the date delivered. 3. Article Addressed to: Mr. & Mrs. James Ascheman 1871 - 73rd Street Centerville, MN 55038 I also wish to receive the following services (for an extra fee): ai 1. 0 Addressee's Address .~ 2. ro Restricted Delivery J: Consult postmaster for fee. "~ 4a. Article Number ~ a: l: .. ::::J .. CII a: DI l: "iij ::::J .. o - ::::J o >- ..II: l: I'll ~ 4b. Service Type o Registered o Express Mail IX Return Receipt for Merchandise 7. Date of Delivery QlI Certified o Insured o COD 5. Received By: (Print Name) 8. Addressee's Address (Only if requested and fee is paid) 6. Signature: (Addressee or Agent) X PS Form 3811, December 1994 Domestic Return Receipt 1" tervi{{e 1:5tafj[isfied 1857 1880 '.Main Street . Centervi{{e, '.M'l{ 55038 (651) 429-3232 . :Fa7( (651) 429-8629 August 3, 2000 Mr. & Mrs. Barry Brainard 1853 Revoir Street Centerville, MN 55038 Dear Mr. & Mrs. Brainard: This letter is to inform you that a Potentially Dangerous Dog Hearing will be held on August 9,2000 at 6:00 p.m. in Council Chambers at City Hall (1880 Main Street, Centerville, Minnesota). The owner of said dog in question, (Sandra Salazar, 7336 Old Mill Road) will have the right to appear, be heard and appeal this action. The City would like to extend the same rights to all individuals/parents of minors involved in the incident that occurred on May 25, 2000. If you have any questions regarding this matter, please feel free to contact me. Sincerely, c / .Z~/' &-~~~ Teresa D. Bender CI erklTreasurer ~~ .Il ~~ Street · C + P 289 b35 593 US Postal Service Receipt for Certified Mail No Insurance Coverage Provided. Do not use for Intemational Mail See reverse Sent to Mr. & Street & ~be.r. H))j Revoir Post Office, Slate, & ZIP Code Centerville rd Street MN 550 Postage $ Certified Fee Special Delivery Fee Restricted Delivery Fee I() m Retum Receipt Showing to Whom & Date Delivered .~ Return Receipt Showing to Whom, c( Date, & Addressee's Address ci g TOTAL Postage & Fees $ C") Postmark or Date E & en ll. - - - - - Fold at line over top of envelope to the right of the"rettlm address T SENDER: I also wish to receive the -Complete ilems 1 and/or 2 for additional services. . Complete items 3, 4a, and 4b. following services (for an · Print your name and address on the reverse of this form so that we can return this extra fee): card to you. · Anach this fonn to the front of the mailpiece, or on the back if space does not 1. 0 Addressee's Address permit. 2. Qf Restricted Delivery · Write 'Return Receipt Requested' on the mailpiece below the article number. · The Retum Receipt will show to whom the article was delivered and the date delivered. Consult postmaster for fee. 3. Article Addressed to: 4a. Article Number p 289 635 593 Hr. & Mrs. Barry Brainard 4b. Service Type 1853 Revoir Street o Registered /Xl Certified Centerville, NN 55038 o Express Mail 0 Insured 12!1 Return Receipt for Merchandise o COD 7. Date of Delivery 5. Received By: (Print Name) B. Addressee's Address (Only if requested and fee is paid) 6. Signature: (Addressee or Agent) X (', Gl "C 'iii Gl III lii > Gl ~ Gl oS c:: o "C Gl Gi a. E o CJ en en w II: o o c( Z II: ::l I- W II: ... :J o >- .!!!. PS Form 3811, December 1994 DomestiC Return Receipt Ii u '~ Gl en .. D- 'i u Gl II: c: ... :J .. Gl II: Cl c:: 'iij :J ~ o - :J o >- ..ll: c: III .c: I- MEMO DATE: August 1,2000 TO : Honorable Mayor and Council FROM: Jim March RE 2001 Fete des Lacs ............................................................................ This year's festival was a success. We learned a few things from this year's event, but from all accounts everyone agrees that the celebration was vastly improved overall. Ray Devine would like to address the Council with some ideas for next year's celebration. Included in your packet is a financial update on this year's festival. Memorandum To: From: Date: Subject: Centerville City Council members Ray DeVine, Festival of the Lakes planning committee 8-4-00 Next year Please be advised that I would like to appear before the city council to present a phone poll I conducted of last years Fete des Lacs committee members. This phone poll reveals that a majority (not all) of those members would be in favor of booking a carnival, even if it means changing the date of the event. The reason for the phone poll was because our group was structured somewhat informally last year, and I would prefer that the council be involved in a decision this important. The phone poll was also necessary because of time constraints, the carnival needs an answer on our plans for next year by Thursday August 10, 2000. I have planned the Fete des Lacs "wrap-up" meeting for August 17, 2000. I am asking the City of Centerville City Council to acknowledge the phone poll as a binding decision of the Fete des Lacs committee and allow Karla to enter into a contract with the Carnival Company we so enjoyed this past week. I would like to thank you in advance for your consideration. We intend to put on a celebration next year that will be as enjoyable for the city as the event we planned for this year. r-" Ray De Vine Fete des Lacs committee \.! </ "- ". DEAR FETE DES LACS COMMlmE - I WE 'DID IT!! THE CITY CELEBRATION WAS OFFICIALLY A SUCCESS. I HAVE SPO/(E TO SEVERAL PEOPLE, REGARDING THE OUTCOME OF THE FETE DES LACS AND EVERYONE SAYS IT WAS A HUGE SUCCESS. THE PARADE WAS TRULY AWESOME!! THE DANCE WAS A SUCCESS, THE CARNIVAL IS WILLING TO COME BAC/( NEXT YEAR, AND WE ALMOST BRO/(E EVEN FINANCIALLY! WHAT MORE COULD WE AS/( FOR, IT WAS OUR FIRST YEAR! WE WILL BE HAVING A FETE DES LACS WRAP-UP MEETING ON AUGUn 17, 2000 AT 6:30 AT CITY HALL, TO TAL/( ABOUT THE FINANCIAL SPECIFICS, THE GOOD THINGS, AND WHAT WE LEARNED TO APPLY TO NEXT YEAR. EVEN IF 'IOU HAVE NO INTENTIONS Of HELPING 'PLAN THE NEXT ONE, 'IOU STILL DESERVE TO CELEBRATE THIS ONE! I WOULD LIKE ro r~/f/I~JVk EACII ~~NtJ fVfRY PERSON WillI HELPE'D })lJT rIllS YEARS CITY CElftJR..~ rlOM rOGETIIER. WE AlL VID OllR PART ro IlfL'fJ OUt ANi} TIIAT'S WHAT MAVt IT AlIIIA'PPfN! I WOULV ,'i) so Lila: 1"(J rlJ~HJK rilE l'UUUC WORkS .:l fAff, [JON nIVJJ}W W/ RIViiRV ELECTIUC c H nIt; UP/ 0;: UUlJ Li~kf);:lm JlEU'HJU Pin rr AU '((JOErl-h:1? IN THE eND!! "I am conducting a phone poll of the Fete des Lacs committee members to decide if we want the Carnival to come next year, even if it requires changing the date. Or would we be in favor of keeping the date the same even if that means not having a carnival at all." As per the Fete des Lacs committee minutes from February 10, 2000 members include: Bill Bisek Karla De Vine Ray De Vine Lori Dom Aimee Fairbrother Jim March Michael Navin Doug Porter Rob Sheppard ~;ue Sheppard Teny Sweeney .Iohn Thill Monica Travis Michele Wroblewski V otini~ results were as follows: Bring the Carnival back <) Keep the date the same 4 \ \'i'v",~L .~ \};;\j. \,.J'} j Don't Care / ~/.-"/ .- ~--- I CITY OF CENTERVILLE CITY COUNCIL MEETING July 26, 2000 6:00 p.m. I Not Approved Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 26, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft I. CALL TO ORDER Mayor Wilharber called the July 26, 2000 City Council meeting to order at 6:05 p.m. II. PUBLIC HEARING (S) III. APPEARANCES/ AWARDS Rob Sheppard - DSC Properties Mr. March noted Mr. Sheppard was present to review the sign placement for DSC Properties. He indicated the Planning and Zoning Commission asked if the sign would be illuminated. Mr. Sheppard noted the sign would be illuminated from the top during the evening hours. Council Member Nelson asked if the sign would be painted. Mr. Sheppard explained the signs would be sandblasted and hand painted. He noted they would be easy to change with new tenants. IV. CONSIDERATION OF MINUTES July 12.2000. Council Meeting Minutes Motion by Council Member Sweeney. seconded by Council Member Nelson to approve the July 12. 2000. Council meeting minutes as submitted. All in favor. Motion carried unanimously. Page 1 of 10 V. PAYMENT OF CLAIMS The City of Centerville July 13 through July 26, 2000 Motion bv Council Member Sweeney. seconded by Council Member Vickers to approve the expenditures for the City from July 13.2000. through July 26. 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Sweeney. seconded by Council Member Nelson to approve the Centennial Fire District expenditures. All in favor. Motion carried unanimously. Interconnect Final Payment Motion by Council Member Sweeney. seconded by Council Member Vickers to approve the Interconnect Final Payment in the amount of $2.160.09. All in favor. Motion carried unanimously. VI. SET AGENDA The following items were added to the agenda: · Rob Sheppard, DCS Properties Sign Appr'JVal under Appearances/Awards · Hunter's Crossing Plat Discussion under Unfinished Business · Bid Award for Hunter's Crossing under U llfinished Business · Sign Approval for Rob Sheppard under Nl:W Business · Approval of closing Meadow Circle on August 1,2000, for a Neighborhood Party under New Business Motion by Council Member Travis. secomled by Council Member Nelson to approve the agenda with the noted additi{] ns. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS - None. VIII. UNFINISHED BUSINESS Hunter's Crossing Plat Discussion Mr. Hoeft noted he received correspondence from Registered Abstracters who have been working with Mr. Carlson on Hunter's Crossing. He indicated the legal description was called or described off a centerline of a ditch on the northern portion of the plat. Mr. Hoeft stated that if the ditch shifts, raise; or lowers in depth, the plat would then change in width. He indicated the City owns the property adjacent to the ditch. Mr. Hoeft explained that Council needi~d to approve a legal description by Page 2 of 10 deeding over half of the land within the ditch to Hunter's Crossing. If agreeable to all council members, this needs approval along with a decision on who owns the ditch. , Mayor Wilharber noted the ditch was originally dug by local farmers but has now been maintained by the City. Council Member Sweeney asked if the pond within the development was bermed on the north side of the plat to avoid overflow into the ditch. Mr. March stated there was a berm on the north side to avoid overflow. Council Member Sweeney asked if an easement could be obtained from Hunter's Crossing near the ditch. Mr. Hoeft noted this would need to be investigated for future discussion. He suggested this item be tabled for discussion at the August 9, 2000 meeting. Mr. Hoeft indicated this ditch is being relied upon for water runoff and needs to stay, which means it requires Council action. Motion by Council Member Vickers. seconded by Council Member Sweeney to table this item for future discussion at the August 9. 2000. All in favor. Motion carried unanimously. Award Bid for Hunter's Crossing Mayor Wilharber reviewed the four (4) bids submitted and noted the low bidder was Northdale Construction Company in the amount of $502,779.56. He compared this to the City Engineer's estimate of$550,000. Mayor Wilharber asked how the fees with County Bank were discussed. Mr. March noted discussions were held with County Bank and that utilities could be brought to this site for future development. He indicated it would be less expensive to bring these services to the site at this time. Mr. Palzer explained the thought was to loop the site at the County Bank with a six (6) inch line. Mayor Wilharber asked what would be charged back to the County Bank. Mr. Hoeft noted this was for future service and would not be adding any value to the County Bank and therefore could not be invoiced at this time. He indicated this would be merely for future development. Mayor Wilharber stated he saw the benefit of placing the lines at this time but asked if it could be assessed to future developers. Mr. Hoeft stated this could not be assessed at a future date to a new developer and that the City would acquire this expense. Council Member Sweeney stated he was not interested in placing this line if the City would need to fund the additional line on the eastside of County Bank. Mr. Hoeft noted the Council would only need to approve the base bid at this time and would not need to approve the County Bank utility lines. Mr. March noted the assessments still have not been set at this time with bid approval and that it Page 3 of 10 would be addressed at a future meeting. Mr. Hoeft indicated Mr. Carlson is aware of the neighboring properties concems for the high assessment prices. Motion by Council Member Sweeney. seconded by Council.Member Vickers to approve Resolution 00-12 Awarding a Bid for Hunter's Crossing to Northland Construction Company in the amount of $502.779.56. All in favor. Motion carried unanimously. IX. NEW BUSINESS City Finance Advisor Review Mr. March explained this item was discussed at the previous meeting. He indicated the financial advisor consultant for the City is being reviewed to assist the Council in choosing a firm. Mr. March noted that representatives are present from both Ehlers & Associates and Juran & Moody. George Eilertson, Juran & Moody, thanked the Council for their time and noted his firm would be able to provide the City of Centerville with a high level of quality financial services. Mr. Eilertson provided the Council with a presentation of his finn. He addressed the advantages of working with Juran & Moody as being the financial advising services, underwriting, investment management, debt management studies, private placements with local banks, TIF financing and reporting within his full- service firm. Paul Donna reviewed the financing options and market perspecti ve from Juran & Moody with the Council. He explained bond features such as pre..payment, public and negotiated bond sales (which is an exclusive service offered by Juran & Moody) along with the life of bonds for the City ofCenterville. Mr. Eilertson indicated the upcoming project in the City of Centerville would begin in two to three weeks in the amount of $625,000. He reviewed a recommended time line with the Council for the upcoming general obligation bonds of 2000. Mayor Wilharber asked how TIF projects on the books would be forwarded to Juran & Moody. Mr. Donna stated his company would review all TIF projects and keep abreast of the files for future issues and to make promising recommendations. He recommended Centerville look into three-year temporary bonds for positive developments in the growing community. Mr. Donna stated this would reduce the amount of long-term debt and reduce a portion of the cash flow concems. Council Member Nelson asked for fees for services from Juran & Moody. Mr. Eilertson stated there is a fee schedule based on the size of tht: bond sale. He indicated Juran & Moody would view past fee schedules when setting these rates and feels they would be lower than past bond issues. Page 4 of 10 Council Member Nelson queshoned the response time of messages to the City. Mr. Eilertson noted his firm has a great support staff to meet the needs of their clients. I Carolyn Drude, Ehlers & Associates, introduced herself and the company she represents. She noted her company has been in operation for the past 45 years assisting in the sale of bonds, TIF financing and economic developments to municipalities. Ms. Drude explained the diversity of services provided by Ehlers & Associates and how this benefited the City of Centerville. Ms. Drude reviewed the numerous issues Ehlers has been involved with for the City over the past years; runoff, improved utilities, the City hall, senior housing, refinancing, etc. Ms. Drude noted Ehlers is an independent financial advisor and will remain independent of any underwriting or investment banking interest in any financial services provided. She stated this meant her firm is looking out for the best interests of the City and that compensation is based completely on the fees received from the City. Ms. Drude reviewed a bond bid with the Council for the upcoming project for the City. She noted the estimated bond would be $620,000 with an addition of 5% to cover for delinquencies. Ms. Drude stated competitive bidding for the bonds assures the best rate to the City. Mayor Wilharber thanked Ms. Drude for her information and noted the Council would be getting back to her firm in August as to the City's decision. Council Member Sweeney stated there was a $1,200 difference in the fee charged for the upcoming bond issuance between Ehlers and Juran & Moody. He noted the increase in fees may be worth the increase in services and savings over time. Council Member Sweeney noted the importance of customer service needs to be considered for the City. Council Member Vickers concurred stating she did not feel this was an apple to apple comparison. She felt Juran & Moody offered additional services that may be returned to the City in the future. Council Member Vickers asked for comments from Mr. March on how he sees the City's financial future. Mr. March noted he was indifferent before coming to this meeting and noted he wanted to hear both presentations before drawing any conclusions. He indicated Ehlers has been none responsive and has made several minimal threats in the recent future but has done a complete 1800 turn around after hearing the City was soliciting information on financial advisor services. . Mr. March indicated he personally feels Juran & Moody could offer long term services for the City that would be extremely beneficial, that are not provided by Ehlers. He felt it was in the City's best interest to have more than one financial advisor to keep the system honest. Mr. March stated he has found Juran & Moody to be extremely respons ive to his phone calls and requests thus far. Page 5 of 10 Mayor Wilharber stated this may grab the attention of Ehlers and to the poor service they have provided. Council Member Vickers agreed and asked if Ehlers has cost the City any money at this time due to non-responsiveness. Mr. March stated the whole Northern Forest Products issue has dragged on for months and is costing the City money. He added that a report had been requested last week from Ehlers, which has not been before the City to date. Mr. March noted concern for not having a contact at Ehlers for the City to focus issues on, and stated many times he feels he is being passed around the company before offered suggestions. Council Member Sweeney indicated he believes service is key and does not want to be ignored or treated as a non-priority. He stated he would be in favor of changing financial advising firms for the upcoming bond issuance. Council Member Sweeney added that this WOJld let all consultants working for the City of Centerville know that the City will not put up with slacking customer service. Council Member Nelson stated she would be interested in changing to Juran & Moody to gain the additional financid and customer services. Mayor Wilharber asked when the reJ:ort was requested from Ehlers & Associates, and by whom. Mr. March stated h~ would need to refer to the minutes to see when this was requested but stated this was going to be handled by the TIF department and not by Ms. Drude. I-J e indicated he would be nervous in changing the TIF financing at this time due to the relationship that has been established with Ehlers. Council Member Vickers suggested c hanging the bonding portion of the financing and that a meeting be set up with Jm an & Moody for additional TIF information. Mr. March stated Juran & Moody hm. solicited the services of the City for the past four years. Mayor Wilharber commented on the fee:. charged by Ehlers versus Juran & Moody. Mr. March stated the current fee proposed by Ehlers was lower than the past two bond issuances. He indicated this may not be a clear reflection of the true fees that will be charged in the future. Council Member Vickers stated she feels it would be in the best interest of the City to try Juran & Moody for the upcoming bond issuance. Council Member Nelson concurred. Mayor Wilharber asked if the upcoming bond issuance could be consulted to Juran & Moody. Mr. March stated the City was not obligated to use Ehlers for each issuance and that a proposal could be gained from Juran & Moody. . Page (; of 10 Motion by Council Member Vickers. seconded by Council Member Sweeney to consult with Juran & Moody as the financial advisor for the Hunter's Crossing bond issuance. All in favor. Motion carried unanimously. I Centennial Lakes Police Department Budget Mayor Wilharber noted the Centennial Lakes Police Department presented a draft budget for Council consideration. He stated this was an informational item for discussion and comments. Mayor Wilharber reviewed discussion from the Tri-City Police Department Committee. He explained there is currently sixteen (16) officers on the force at this time and the proposed budget is cutting one officer for 2001. Mayor Wilharber asked that the Council Members consider keeping this officer and finding a way to budget Centerville's portion of this salary. Mayor Wilharber indicated that as the population continues to increase, more officers would be needed, not less. He asked that the Council not agree with this budget as proposed until an additional officer is budgeted for 2001. Council Member Sweeney asked if capital improvement funds were going to be set for 2001. Chief Heckman stated the budget has been revised and brought to the bare minimum as to not penalize the City of Circle Pines. He indicated an additional budget could be prepared if the cities are not in approval of the budget as submitted. Mayor Wilharber stated there were numerous issues over the past year that were not budgeted. He noted several items as being Y2K readiness, a totaled vehicle and new badges/painting for vehicles with the name change. Council Member Sweeney indicated he would be in favor of additional funds to the police department for contingency issues that may arise over 2001. Council Member Vickers asked if the City of Circle Pines could not afford their portion of the contract. Chief Heckman indicated their portion of the contract would increase too greatly over the next two years for them to manage the servIces. Council Member Nelson stated approval of this budget would greatly depend on the other cities, but indicated funding should be put aside for capital expenditures. Council Member Vickers questioned whether it would be allowable for a city to request additional services and pay for them individually. Chief Heckman stated if the City of Centerville were to pay the entire salary for an additional Community Service Officer, he would have no objections but that this may go beyond the Tri-City agreement. Mayor Wilharber noted if the department were to lose an officer, the three cities may need to pay back the federal government through the COPS Program. Chief Heckman stated this was a fact at this time and this amount could be up to $75,000. Page 7 of! 0 Mr. March asked for the pending process of approval for the 200 I budget. Chief Heckman stated the police department is now looking for comments and suggestions from the cities at this time. Subsequently, a commission meeting would be held for movement on the budget. Council Member Nelson questioned the uniforms budgeted for 2001. Chief Heckman stated this was only for the items needing replacement over the year for such things as uniforms and shoes. He indicated they vary each year depending on the number of officers on the force. Council Member Nelson asked how the estimated lease on the budget for 2000 and 2001 differed. Chief Heckman indicated the police department leases all vehicles and pays them off after three years for $1. 00. He stated that because one vehicle was totaled it made for a change in the cycle of payments. Council Member Nelson asked if repeat alarms were going to be charged to residents. Chief Heckman stated that after three repeat alarms residents would be charged, which deters repeat offenders. Motion by Mayor Wilharber. seconded by Council Member Sweeney to recommend denial of the police budget for 2001 and to revise the budget to add an officer and a capital expenditure fund to meet the needs of the community. Sweeney seconded the motion. All in favor. Motion carried unanimously. Goetz Landscape Well Request Mayor Wilharber reviewed a letter from Mr. Goetz requesting a well for the use of plant growing, and that City water would still be used for normal use. He indicated the City Engineer had no concerns with this request. Council Member Travis asked if the Department of Health would have a concern with this issue. Mr. March noted this was the case but, that upon request, the City would not have an issue with this well. Motion by Council Member Nelson. seconded by Council Member Sweeney to approve the well request from Mr. Goetz pending an approval from the Department of Health. All in favor. Motion carried unanimously. Sign Approval for Rob Sheppard Mr. March noted this item was before the Council due to the fact there was multiple tenants in this building. Motion by Council Member Nelson. seconded by Council Member Sweeney to approve the signage as proposed by DCS Properties fof Rob Sheppard. All in favor. Motion carried unanimously. Page 8 of 10 .. Neighborhood Block Party Request to Close Meadow Circle Motion b)' Council Member Vickers. seconded by Council Member Sweeney to approve the request to close Meadow Circle for a neighborhood party on August 1. 2000. from 4:30 p.m. to 9:00 p.m. All in favor. Motion carried unanimously. X. CONSENT AGENDA - None. XI. COMMITTEE REPORTS · Council Member Sweeney reviewed the comments made on Ordinance #4 at the previous meeting. He felt this was a positive meeting and that numerous comments and opinions were given. Council Member Sweeney stated the Planning and Zoning Commission discussed increasing the length of recreational vehicles to thirty-five (35) feet, but limiting the number of vehicles to two (2). Mayor Wilharber stated he does not want to see the recreational vehicle issue get out of control and would like to maintain the neat and clean look of neighborhoods. Council Member Travis felt that thirty-five (35) feet was excessive and felt it was a compromise. He did not want to see vehicles placed in driveway right-of-ways. Council Member Vikers suggested all concerns regarding Ordinance #4 be brought up before the Planning and Zoning Commission at their next meeting in order to present to Council for their approval in August. She indicated she fclt this document was the best compromise for the residents ofCenterville after discussing the issues with numerous citizens. Mr. March noted Ordinance #4 would be brought before the Council at the second meeting in August for an additional public hearing and approval. · Mayor Wilharber indicated the telephone listing for the City needs updating for emergency situations. XII. ADMINISTRATOR'S REPORT Mr. March indicated the carnival was in town and encouraged all residents to attend the Fete des Lacs Celebration this weekend. He noted buttons would be for sale at City Hall for $5.00 or $8.00 at the fair. Mayor Wilharber thanked all the volunteers for their help with the festival this year. . Page 9 of 10 XIII. ADJOURNMENT Motion by Council Member Sweeney. seconded by Council Member Travis to adjourn the July 26. 2000 Council Meeting at 9:10 p.m. All in favor. Motion carried unanimously. Transcribed by: Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. I Page 10 of 10 oi . ,. , Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax August 3, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12293 - 12315, in the amount of $6028.93 is hereby requested. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 08/03/2000 12293 American Fastener 42110 - Other Maintenance 15.49 08/03/2000 12294 Arthur Mohler 42190 - Fire Prevention Supplies 77.88 08/03/2000 12295 Circle Pines Uti lites 42251 - Station 1-Gas Expense 55.20 08/03/2000 12296 Eddy Brothers Company 42130 - Equipment Expense 495.00 08/03/2000 12297 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 2,292.69 08/03/2000 12298 Emergency Medical Products, Inc. 42260 - Medical Supplies 265.11 08/03/2000 12299 Frattallone's Hardware 42110 - Other Maintenance 96.45 08/03/2000 12300 Intermark 42130 - Equipment Expense 145.50 08/03/2000 12301 International Assn. of Arson Investigations 42200 - Dues and Memberships 100.00 08/03/2000 12302 Metro Fire 42130 - Equipment Expense 69.31 08/03/2000 12303 Miles Kimball 42180 - Office Supplies 51.74 08/03/2000 12304 Moore Medical 42260 - Medical Supplies 114.45 08/03/2000 12305 N.D.C.IAA.I 42220 - Travel, Conference, School 190.00 08/03/2000 12306 Oxygen Service Company, Inc. 42270 - Breathing Air 73.43 08/03/2000 12307 Paper Direct 45010 - Safety Camp Supplies 140.88 08/03/2000 12308 Quality Rooter 42110 - Other Maintenance 99.00 08/03/2000 12309 Randy Rolstad 42110 - Other Maintenance 120.83 08/03/2000 12310 Reliant Energy Minnegasco 42253 - Station 2 - Gas Expense 55.52 08/03/2000 12311 Rivard Electric 42130 - Equipment Expense 1,139.72 08/03/2000 12312 Rick Bangert 42100 - Fuel and Lube 13.69 08/03/2000 12313 Verizon Wireless 42240 - Telephone 131.28 08/03/2000 12314 W. S. Darley & Company 42130 - Equipment Expense 115.97 08/03/2000 12315 Viking Office Products 45010 - Safety Camp Supplies 1illU.9. Total 6,028.93 ( \. Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax August 3, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12293 - 12315, in the amount of$6028.93 is hereby requested. ..0 -\. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 08/03/2000 12293 American Fastener 42110 - Other Maintenance 15.49 08/03/2000 12294 Arthur Mohler 42190 - Fire Prevention Supplies 77.88 08/03/2000 12295 Circle Pines Utilites 42251 - Station 1-Gas Expense 55.20 08/03/2000 12296 Eddy Brothers Company 42130 - Equipment Expense 495.00 08/03/2000 12297 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 2,292.69 08/03/2000 12298 Emergency Medical Products, Inc. 42260 - Medical Supplies 265.11 08/03/2000 12299 Frattallone's Hardware 42110 - Other Maintenance 96.45 08/03/2000 12300 Intermark 42130 - Equipment Expense 145.50 08/03/2000 12301 International Assn. of Arson Investigations 42200 - Dues and Memberships 100.00 08/03/2000 12302 Metro Fire 42130 - Equipment Expense 69.31 08/03/2000 12303 Miles Kimball 42180 - Office Supplies 51.74 08/03/2000 12304 Moore Medical 42260 - Medical Supplies 114.45 08/03/2000 12305 ND.C.I.A.A.I 42220 - Travel, Conference, School 190.00 08/03/2000 12306 Oxygen Service Company, Inc. 42270 - Breathing Air 73.43 08/03/2000 12307 Paper Direct 45010 - Safety Camp Supplies 140.88 08/03/2000 12308 Quality Rooter 42110 - Other Maintenance 99.00 08/03/2000 12309 Randy Rolstad 42110 - Other Maintenance 120.83 08/03/2000 12310 Reliant Energy Minnegasco 42253 - Station 2 - Gas Expense 55.52 08/03/2000 12311 Rivard Electric 42130 - Equipment Expense 1,139.72 08/03/2000 12312 Rick Bangert 42100 - Fuel and Lube 13.69 08/03/2000 12313 Verizon Wireless 42240 - Telephone 131.28 08/03/2000 12314 W. S. Darley & Company 42130 - Equipment Expense 115.97 08/03/2000 12315 Viking Office Products 45010 - Safety Camp Supplies ~ Total 6,028.93 '. Chief of Police Joel D. Heckman Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines MN 55014 763-784-2501 Date: July 27,2000 To: Honorable Mayors and Councils-Centerville, Circle Pines and Lexington Re: Centennial Lakes Joint Police Commission Recommended 2001 Budget cc: Commissioners Attached please find the Joint Police Commission's recommended budget to the cities for 2001. This budget was discussed and agreed upon at the July 13,2000 Joint Police Commission meeting and took into consideration the June 22, 2000 Tri-cities joint CounciVCommission deliberations. Additionally, please find an attachment showing the Tri-City funding formula with percentages for this budget. The Centennial Lakes Joint Police Commission would like you to note the following regarding this budget: . Salary increases reflect the proposed union contract utilizing our present 16 full-time sworn officer strength. . Grants already approved from the Federal Government and Anoka County for additional officers and an additional CSO were declined, . The Centennial Lakes Joint Police Commission is committed to moving forward in their planning and strategy and to that end has left a small amount offunds in this budget for capital improvement. CENTENNIAL LAKES POLICE DEPARTMENT . BUDGET PROJECTION-OPTION 2 - II II 1999 I Thru II 2000 II 2001 - II ACTUAL I June-DO II BUDGET ! I BUDGET REVENUE II I It . I II Circle Pines Contract II 538,153 I 263,170: I 526,3411 i Lexington Contract II 285,55111 164,192il 328,3841 I Centerville Contract II 274,56811 156,73311 313,46611 AMOUNT TO BE PROVIDED BY CITIES i I 1,098,27211 584,09511 1,168,1911! 1,340,000 Grants-Small Communitites Grant II 7,5001 I 011 II Grants-State Snowmobile II 011 II . i I Grants-Federal COP II 117,542 I 28,125/ i 75,0001 I 37,500 Grants-New COP II 011 28,12511 37,50011 25,000 State Reimbursement-Vests II 3,44511 011 011 State Reimbursements I 9,598 I 2,20311 5,0001/ 5,500 Dare Funds-Centennial School/Donations II 4,57411 5,24011 4,50011 5,000 Copies/Report Records/Notary II 1,40311 701 i I 1,5001 i 2,000 Interest on Investments I 74111 76011 200[ I 1,000 Commission Salary Reimb II 2,400 1 1,68011 4,800 r I 7,200 Special Event Reimb ! i 7,253 I 46111 2,00011 2,000 Miscellaneous ie: Ins refunds II 7,433 I 19,71611 1,5001 I 2,000 Vehicle & Equipment Sales Ii 1,093 I 65511 011 10,000 Forfeitures II 4,424 1 6,22311 2,00011 3,600 Donations-Fire Relief i 2,000 ! 011 20011 200 Donations-Lions I 2,700 I 011 2,00011 2,000 Dc . Ins-Crime Prevention I Oil I' - II II II . I TOTAL REVENUE II 1,270,378 677,9841 ! 1,304,3911 i 1,443,000 I II II II II I II /I II II II II 7/27/00 2001 BUDGET 1 II 1999 Thru II 2000 /I 2001 II ACTUAL June-OO I j BUDGET I; BUDGET II II ' I - I I I E :NDITURES II Ii I II - Salaries-Full-Time II 788,724 [ I 389,77711 826,79811 872,000 Salaries-Overtime I' 29,74811 13,975J i 35,000 II 37,000 , I Salaries-Part- Time i i 28,60811 15,4101 ! 32,20311 33,850 II Commission Salaries II 2,400 II 2,20011 4,8001 i 7,200 I, I! , I II II II II I II PERA II 81,682! i 36,0261 78,759 ! 83,250 FICA II 6,171 i ! 3,2811 6,5971 , 7,250 , I Medicare II 8,3691 i 4,22911 10,19511 11,000 Health/Life/Disability/Dentallnsurance II 70,58311 37,37611 77,35211 80,000 Re-employment Insurance II 1,45511 01 i i I Worker's Compensation Insurance II 16,4541 16,00211 .15,50011 19,500 Workers Compensation Premium I I i I II I, Ii 1 i I i I II Ii II II II Office/Coping/Computer Supplies ! I 4,44811 3,0401 I 5,0001 i 5,000 Photo Copier supplies, paper, drums, toner II II II i I Consumables II II II II II II II I Computer Supplies, Hardware upgrade II II II II u II II II I g-Supplies II 34011 8211 500 I 500 L....- I! II II I Cleaning supplies Cleaning equipment II II I II I, II II II II Printed Forms II 2,587! ! 43911 2,000 I 2,000 Checks, Envelopes, Letterhead, II II I II state/county forms, business cards II II II II II II II Ii Printed Forms II 011 01 ! 011 0 Forms, Letterhead, Envelopes, Business II II I, II Cards for Tri-City start up II I II II I. II Ii II II Intoxilyzer Supplies Ii 59111 7511 60011 600 Intoxilyzer Supplies II II I' i I , I II II II II Fuel II 16,00311 6,5231 I 18,0001 I 22,000 Vehicle Fuel II /I II Ii .1 , , II I' j I II ,! Oil & Lubricants II o! I 011 20011 200 Oil & lubs II I! II II f--Tze & fluids II II II i I Ii II ' I Ii II II 2001 BUDGET 7/27/00 2 ! . I 1999 Thru II 2000 II 2001 II II ACTUAL I June-OO II BUDGET II BUDGET II I , i I I ATV & Snowmobile Supplies ! I 83611 01 300 I 300 ATV & snowmobile gas, oil I II II I I I! II I II Amunition & Fire Arm Supplies Ii 4,05711 2711 3,000i I 3,000 Ammunition II I II I Cleaning supplies, targets I! I! I! ! Muffs, glasses, lock II II II I II II II ; i II Medical/Fire Supplies i i 1,20311 10811 1,50011 1,500 Medical supplies II I II II II I II I Fire extinguishers I Vaccinations etc I. II I i I ,I I . I I II I I Investigation Supplies i i 805 i 681 1,2001 1,200 Investigative supplies II I II I I Photographic supplies/processing Ii II I I . , I! I II I! Uniforms ! I 13,14411 74711 11,00011 15,000 Officer uniforms ! I II II II PT Uniforms II II i I II Civilian Uniforms , I 1/ ! I II I New Employee II II II II Reserves/Explorers II II II II Protective Vests II I II I II II II II Uniforms II 011 oi 011 0 New Badges & Patches for Start-up of ! I I II II Tri-City II II II I II II II II Crime Prevention Supplies II 529! [ 811 i 1 ,oooi ! 1\000 Supplies II I I II I, School Safety II i I II II II Ii (' I , I , Auditing & Accounting Services j 1 7,69611 4,81211 8,00011 12,000 Accounting Service I II II II I I I II Auditing I Ii II II I I II Legal Fees II 6261 I 011 5,0001 ! 5,000 Commission legal counsel r I II II I I, . I II i I i I ! ; I' I, f 2001 BUDGET 7/27/00 3 \ II 1999 I Thru II 2000 II 2001 II ACTUAL I June-DO II BUDGET I BUDGET II I I II Personnel Testing , I 1,0301 7581 2,0001 I 2,500 I, Pre-employment testing I II i I II Drug Screening II I II II Psychological testing II II Ii I! Medical/Physicals ' I I II II II I II II Labor Relations II o I 011 1,50011 1,500 Labor Consultant II I II II . I II II II Contract Typing ! I 40011 48011 96011 960 Commission Minutes 'I I I I' I I, I. I I Ii I II I Telephone II 6,29411 2,359! I 6,000 I 6,000 US WesUATT I! i! i I II Airtouch Celular II i I II Minn Comm Paging Ii II Ii II II II II II Postage II 1,377 I 43811 1,50011 1,500 Postage/UPS II II II I I II II II I Travel/Training II 10,44111 2,6921 10,000 I 16,000 Training & Conference Tuition II II II II , . Meals, Lodging & Mileage I I II II , Computer Training I II II II Other Reimbursements (Petty Cash) I Ii , I I I II II II Printing & Publishing Ii 1821 I 25211 25011 300 Notices, Auctions, Personnel II ! I Ii Ii I I! II II I I II II I Property/Liability Insurance I 21,635 21,55711 25,000 II 28,000 Professional Liability, Property, Vehicles II I II , I Building II II I! Ii Vehicle Insurance (Donated Vehicles) , I II II II I, II I ' I II I, Utilities II 1,445 I 5631 I 2,20011 2,400 CP Utilities II II II I Anoka Electric II II ! I I II II . , i Lexington Office Area ! I I I II II I I I CJRS Access I 1,5601 I 3901 I 1,6001 ! 1,800 , I II i I II ! DT Access ! 2,070, ! 540! i 2,5201 : 2,800 , 2001 BUDGET 7/27/00 4 , II 1999 II Thru Ii 2000 II 2001 II ACTUAL I June-QO II BU DGET II BUDGET II II I' II , ! 3uilding/Grounds Maintenance II 1,931 I I 61311 2,0501 I 2,200 Grounds Maintenance II II " II I Building Maintenance II II II " Snow Removal II II II II Floor Care II II i I II II II " I' . I Office/software Maintenance j I 1,8641 j 37011 5001 j 2,000 Office Equipment Repairs II Ii II II Network support II II II II Anoka County Connection II II It II II 1 II II I Office Equip Maintenance Contracts II 4,075 I 96611 I 5,000 5,000! I Computer, printers, typewriters II II II ! I Copier Ii II II II LDR II II ' 1 i I I, II I II " EDP-Network II MDT II II II II II II II if Vehicle Repair & Maintenance 1 i 8,47711 3,37411 10,00011 12,000 Vehicle Repairs & Parts II II II II ' I Repair Labor II II Ii II . I Car Wash /I II II /I Tires & Tire Repair II II " II Keys & Misc Repairs II II II II /I II II II Equipment Repair & Maintenance II 3431 j 7711 55011 900 Police Equipment Repair II II II " Weapons Repair & Maintenance II II II II Radar Repairs II II II II i I I i I II Radar Recertificaion/Calibrartion II I. II II II II Building Lease II 9,72311 5,16411 10,500! I 11,000 Building Rent-CP II I! II II Building Rent-Lex II II II II II II II [ I Vehicle Lease i I 35,61611 22,00711 35,61611 48,000 Vehicle Lease II I I II I I II I' I I! II Telephone Lease II 10611 916/ 2,400 i I 0 Telephone Lease II " 1 , I II II i j I I! II II 011 ' I ' 1 ~pment Lease/Purchase 2,68311 22,0001 I 22,000 Anoka County Records System , I II i i II I, 7/27/00 2001 BUDGET 5 " II 1999 II Thru II 2000 I 2001 II ACTUAL I June-OO II BUDGET II BUDGET II I II II Dues II 3001 5851 ! 60011 790 MN/Anoka Chiefs/lACP I I I i I II I Dare/MALEFI II II II II , I II II i I II Subscriptions & Books II 292! I 47211 50011 500 Subscriptions & Legal Publications II II II II II II II II Miscellaneous 1 i 48811 4101 i 500 I 1,000 Commission Expenses IE. Plaques I II II I Flowers I I! i I I I I II II II Dare Expenses I 5,53411 4,08711 5,00011 5,000 II II II ' I I, I, " i I " II ' I! II i I Vehicle Setup & Trim 1 i 7,33811 011 01 7,000 New Vehicle Set-up & Trim II II II I II II II I Equipment I: 3,44811 14,59611 8,000 3,000 I! Radar II II II Rifle i i II ! I , , MDT II II II I Cage, Light Bar,V-con II II II II I' II i I I Vehicles(Donated) II I, I I Copier I II i i i I, I' i I II I ,I CONTINGENCY FUNDS II II i I 3,14111 5,000 ADDITIONS: II II : I II II CAPITAL IMPROVEMENT BUILDING FUND i I i I ! I 011 15,000 ' , : I Centennial Lakes PO Costs ! ) II II i I 0 Anoka Co Radio Upgrades I II 1 i II 5,000 II I ' I II 5,000 Contingency (Additional) I! I! Centerville Sub-Station II I! I' II 5,000 II I I II I' I' II Furniture II II 3,500 II II II II TOTAL EXPENDITURES II 1,213,02811 620,87111 1,304,39111 1,443,000 i I II ! I II Amount to Be Provided i I I! ! i 011 0 I, 7/27/00 2001 BUDGET 6 ,. I I I co .,- 0 .,- I.{) M +-' CO I"- '" - C N N '<I" ro ill c:i c:i .3 (J 0 I (J Q; ,<!: (L 0 CD '<I" D- CD '<t Ol ro .,- 0 J~ (J '<t (J) CD 1 CD CD CD co I"- co M I"- CD (J) u:; I~ M M I.{) ill :J 0- 0 ('\J CD co ~ 0 .,- '<t I.{) E Qj ('\J '<t l"- I.{) ('\J CD E > .,- ('\J I.{) 0 - 0 ro .,- I.{) '<t U -S OJ ('\J I.{) ~ OJ OJ .,- W .~ E c w '- ro 0 0 ..c D- L1- U 0 N CD ('\J 0 .,- 0 .,- '<t 7 0 0 0 CD 0 M 0 0 N 0 M (J) I"- 0 0 I I.{) CD I"- 10 ill CO - 16 U 0 (J) .,- '<I" '" CDN 12 ..J M '<t MI.{) 0 .,- w w w (L w I LD .,- -.::r I wjtu i: LD I.{) (J) 01 M I"- CO Uc:J :J OJ M N (V) ::io E u 0 c:i 0 01=:1 .... 0 OJ (L co u.. Cl. 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(J) .,- -.::r ~ :J ~ o I..L Q) u o 0... ,. at MEMO DATE: August 1,2000 TO : Honorable Mayor and Council FROM: JimMarch RE : North Metro Telecommunications Commission Budgets ............................................................................ Enclosed in your packet are the proposed 2001 budgets for the North Metro Telecommunications Media Center and Cable Commission. The seven cities need to ratify the proposed budgets. The budgets have been reviewed and recommended for approval by the cable operations committee and the cable commission executive committee. Tne specl~~ recopmlendations to be motioned are as follows: 1) That the City ofCenterville approve the 2001 Commission Budget as recommended by the Commission Executive Committee and the Operations Committee. 2) That the City ofCenterville approve the 2001 Media Center budget and increase in the PEG fee to $2.30/month as presented by the Commission Executive Committee and Operations Committee. '~ ~ , No~th Metro ~y ..~., '.' ...... Teleco!n.munications Comm~<;sion _ ..~ mmm ...__ "'~ _._. ____,_._____~.. .___....._..._".. Media Center . T 1 July 20, 2000 Mr. Jim March Centerville City Manager 1880 Main Street Centerville, MN 55038-9794 RE: APPROVAL OF 2001 COMMISSION AND MEDIA CENTER BUDGETS Dear Mr. March: Enclosed, please find for the council's review and approval the 2001 Budgets for both the North Metro Telecomn lunications Commission ("Commission") and the North Metro Media Center ("Media Center" ). I. 2001 C(IMMISSION BUDGET The Commissior's operating budget for 2001 is proposed at $272,478. This is an increase of $59,433 over the 2000 budget. The increase is due primarily to the creation of two new line items developed to support the organization's stated goals of digital equipment acquisition and facility improvement. It also reflects anticipated additional needs in the legal, consulting, and legislative affairs line items, due to the competitive franchising and renewal processes and heightened lobbying activity to combat legislation that could prove devastating to local franchising authority. Recommendatil In: That the Member Cities approve the 2001 Commission Budget as recommended by the Commission Executive Committee and the Operations Committee. II. 2001 MEDIA CENTER BUDGET The amended Jont Powers Agreement established an "Operations Committee" which is composed of Member City administrators. Their primary responsibility is to provide input to the operation and budget of the Community Media Center. Enclosed is the 2001 Media Center budget proposed by the Operations Committee and recommended by the Commission Executive Committee for approval by its Member Cities. 1630 - JOIst Avenue Northeast. Blaine. MN 55449-4419 Phone: (612) 780-8241 Fax: (612) 780-8242 Blaine. Centerville . Circle Pines . Ham Lake . Lexington . Lino Lakes . Spring Lake Park ") The Media Center proposed budget is :.509,280. This budget is composed of operating expenditures totaling $503,280 and car ital expenditures of $6,000. In addition to the budget, the Operations Committee has also proposl;d an increase in the subscriber's monthly PEG fee from $2.25/month to $2!30/month. The Memorandum of Understanding between the Member Cities and MediaOne allows for an annual co;t of living increase in the PEG fee. The five cent increase represents a 2.2% CPI average. The in::reased funding is necessary for the Media Center to meet marketing, staffing, and equipment goals over the next five years. The Commission Executive Committee is recommending this increase in the PEG fee. Recommendation: That Member Cities approve the 2001 Media Center budget and increase in the PEG fee to $2.30/month as presented by the Commission Executive Committee and Operations Committee. The Joint Powers Agreement states, "s Ibmitted budgets shall be deemed approved by a Member City unless, prior to Oct< ber 15 preceding the effective date of the proposed budget, the Member City gives notice in writing to the Commission that it is withdrawing from the Commission." I want to thank the Commission directcrs, staff, and the Operations Committee for their efforts in preparing these budgets. If you have allY questions about either budget please consult with your Commission director or City Administrator. This past year has been a busy year for the Commission with the ongoing franchisl; renewal analysis and negotiations, the system ownership transfer, and the introduction of compejtive franchising issues. I look forward tc working with all parties throughout the remainder of2000 to continue our renewal negotiat on efforts and to increase both the quality and quantity of community programming in ?OO 1. Sincerely, Richard Swanson Chair, NMTC Enc. cc. NMTC Directors Operations Committee NMTC Member Cities North -Metro Med.'a CenterlCommission Draft Budgets 2001 · Goals 2001 Report pp. 1-7 · Equipment Replacement Flan pp.8-13 · Commission Revenue/ExJ: enditure Summary p. 14 · Draft Cable Commission E udget pp.15-17 · Media Center Revenue/Exr lenditure Summary p. 18 · Draft Media Center Budget pp. 19-22 · Commission Line Item Sur ,porting Material pp. 23-24 · Media Center Line Item Su ~porting Material pp. 25-26 · North Metro Franchise Fee History p. 27 · Estimated Subscriber Gro\ 11th pp. 28-29 · Media Center Estimated Fi Ie Year Finances p. 30 · Prospective Franchise Fee s Back to Cities 2001 p. 31 · Prospective Internet Fees Ilack to Cities 2002 p.32 N otth Metro Media ce?~er< 1 ..LoOk Channel 15 is the showplace of all that we do at the North Metro Media Center. For people who utilize our facility, it is where they view the results of their labor. For many people, what they see on the channel shapes their opinion regarding community programming as a whole. Community television will probably never look like broadcast television, but there are some things we can do to ensure a positive viewing experience. OUf goal is to significantly improve the presentation of programs on the channel. In May of 2000, a position was created that included program processing and master control as primary responsibilities. This was a significant step, as it gave recognition to the importance of having a staff person dedicated to these tasks, and the impact they have on the look of the channel. We plan to fully implement the following channel improvements by 2001: . Program Transitions Each program submitted for playback must have the length of the program and cue time documented. This information is used by the master control operator when displaying the program on the channel. Unfortunately, producers don't always use exact times. If the improper information is provided, the program doesn't start at the right time or may end early or late. Every new program, submitted for playback, will be checked, by staff, for accuracy. This will ensure programs start and end at the proper time. · Audio Levels Because public access programs are prod Jced by people with varying degrees of skill, audio levels on the finished products vary grei Itly. Our goal is to provide some consistency by adjusting the audio levels for each program when it is played on the channel. This can be done, to some extent currently, but will require some additional audio equipment, to accomplish completely. If the franchise renewal includl !s the master control allowance that was requested, the cost of this equipment would be covere, I. · Appearance of Data Pages Community bulletin board information on ch mnel15, and the program schedules on channel 57 are commonly referred to as data pages. 'Ve use the Scala graphics design system to create and display these pages. Our plans to impr we the appearance of the channels include creating a fresh, easy to read format for the progr< m schedules, more frequent cycling of community bulletin board pages, utilizing varied desl In strategies that include photographs and more complex artwork, and diligent attention to a curacy in spelling and information presentation. · 24n Programming It is in our best interest to provide the most 'ersatile playback schedule possible to attract more viewers. In other words, if we want people .J watch City Scope we probably shouldn't schedule it oposite ER. To this end we plan to expar d our playback schedule from the current 7:00 a.m. to 11 :00 p.m., to 24 hours a day, seven d 'ys a week. By playing programs like City Scope, Perspectives, and Crime Time at various tir les throughout the day and night, we hope to catch the attention of a larger audience. =AfarketidS Increasing the Media Center's viSibility ir our communities remains a primary goal. That objective will be met by continuing to increa 3e name recognition of the faCility and channel, and developing partnerships with non-profit and service organizations. Extraordinary efforts need to be made in this area. The 1999/2000 Vi ~wer Survey indicated that we have a solid base viewership. It also showed that levels 0: peripheral viewers are quite high, indicating an excellent potential for increasing this base. Before we concluct another Viewer Survey, in 2002, we want to do all we can to improve channE I awareness and viewership. The 2001 budget reflects this support. rvoney will be utilized to carry on marketing efforts initiated last year, including the monthly newsletter, colored paper for flyers, supplies for PR kits, ad space on high school sports posters, ancl t-shirts, hats, mugs, etc. for our volunteer incentive program. We would also like to try some nnw approaches such as full color posters promoting City Scope and the Job Show, to be displayed in local businesses affiliated with the Chambers of Commerce, and the inclusion of a regular Media Center column in city newsletters. Below, I've highlighted four marketing techniques we will emphasize across the year. 2 . Flyers Informational flyers have become a mainstay for getting the word out about playback schedules for events shot with ~he van. Taking this promotional tool one step further, we are trying to cross promote other programs at van shoots. Someone who is interested in seeing what time their son's game is going to be on TV might also find City Scope an interesting program to watch. Our ultimate plan is to have every staff member distribute flyers anytime they are out in the public working on any program. . PR Kits We will continue to produce a folder of information, regarding our facility and services, which we can tailor to specific audiences. The folder includes a facility brochure, a flyer specifiying the services we can provide to that particular group, stamped, self~addressed response postcards, and an introductory letter from the Executive Director inviting that group to utilize our services. Each PR kit is tailored to appeal to the group we are targeting, whether it be a non-profit organization, a service club, a business sponsorship or a school career services program. · Outreach Taking the PR kits one step further, staff will be increasing efforts to physically meet with groups and organizations. Once folks have been introduced to community programming via the PR kit, an appropriate staff member will arrange a meeting to emphasize the opportunities available. A standard presentation, that can be adapted for different groups, will be developed. · City Scope and Job Show Posters We have been working hard to develop a mutually beneficial partnership between the Media Center and the local Chambers of Commerce. Currently, local businesses are highlighted in a segment on City Scope. Plus, the Job Show, designed for use by businesses to publicize employment opportunities is in the development stages. We believe Chamber affiliated businesses would be willing to display full color posters advertising City Scope and the Job Show. We also hope to display the posters in the MediaOne customer service office, local city halls, schools and libraries. _f8IdIdifttJ The foundation for our development of partnerships, with community organizations, will be the programming outlets offered to them for their information. Several programs have already been developed by staff to serve this function, including "City Scope," "Perspectives," "Crime Time," and "Sports Center Spotlight." In addition to producing these programs on a regular basis, we want to create new shows to address issues or areas we're currently missing. New shows that will be produced regularly include: 3 . The Job Show This is a program designed to promote employment opportunities available with local chamber affiliated businesses'. The show will include a host intro, graphic pages created for each job posting with a voice-over of the information, a video package highlighting the job of the month, and a host closing. Both Chambers have been approached regarding this program, and both have indicated high interest and promised promotional support. The program would be produced at least once monthly. . Municipal Issue Infomercials At the joint Operations Committee/Cc ble Commission meeting an March 30, 2000, members expressed a strong interest in the pro juction of municipal issue infomercials. Staff is eager to work with city representatives to, fir! it, identify those topics, whether it be recycling, snow- plowing, or fire-hydrant maintenance, and then produce a program informing viewers about that topic. Our goal is to produce three to four of these infomercials per year. · Civic Issue Forum (Live or tape-delayed) Every City has issues that inspire debate. Often that debate includes misconceptions and rumors mixed with fact. Staff would like to provide the opportunity for City Managers, Mayors, planners and/or elected officials to form a panel to discuss these issues on television. The forum could be cablecast live, or tape delayed. It could be done with an audience posing questions, or In a closed studio. There are many options. This type of program could be produced on a regular basis, cycling t etween cities, or it could simply be produced when a city has an issue they would like to clarify )r explore. · Bulletin Board Content Expallsion (Personal Announcements) While contemplating additional services the Media Center could provide the general public, we thought adding "personal announcements" to our current Community Bulletin Board would offer viewers an additional outlet for celebrating an event. Guidelines would need to be created regarding types of announcements accepted, length of display, lead time etc. Once guidelines are established, we could begin displaying wedding, anniversary, birth, and Obituary information. =1'J1IIn'Jlg Plans exist to improve our current tr lining procedures and to add classes that focus on a somewhat ignored segment of commu lity television, viewers. Below, please find improvements scheduled for full implementation in 2C 01: . Training Manuals Staff is creating a training manual, uti! ling our digital camera and desktop publishing software, that will serve as a handy and informat ve reference for people taking our classes. Students will be given a binder at the introducto y class, containing guidelines, a general overview of community television and information ;lbout the services we provide. As additional classes are taken, students will be able to add the materials, from that class, to their binders. 4 . Class Schedules We currently teach cfasses to individu 31s or groups as they are requested. This system works very well, as we can concentrate on the specific skills which that person or group needs to know to produce the program they have in mind. We have no intention of eliminating this teaching procedure, but we do plan to add pre-scheduled production classes on a quarterly basis. This will provide an opportunity for folks to sign up for an organized class, without having to take the step of setting one up with staff. Classes will be promoted via the channel, press releases, articles submitted to city newsletters, and, if possible, community education catalogues. . Specialized Production Classes In addition to commonly taken class()s like camera operation and editing, we would like to provide several more specialized production classes throughout the year. Examples of these classes would be advanced lighting techniques, hosting or anchoring techniques, or marketing your program. Thought has also been given to securing the services of guest speakers or instructors. . Community Television Literacy Classes A great deal of focus is given to teaching people how to make television programs. While we certainly plan to continue to teach video production, we would also like to concentrate some effort on reaching those people who may never actually produce a program. Many people stumble across the community television channel and wonder what in the world it is. They may be curious about why the program looks like it was made by an amateur, or how it got played over the cable system. Staff is very excited about developing a Community Media Literacy curriculum. This class will be scheduled quarterly and marketed to individuals who simply want to know more about the channels and community television in general. Community Media Literacy materials will also be included in actual video production classes. -=fIlG.,1tY The Media Center facility situation remains an open question. It was determined that moving into the Blaine municipal facility was not economically feasible, and that we may be best off remaining at our current location. Consideration is being given to continuing to rent the current facility, offering to buy the current facility, building a new facility, or outfitting and renting a new space. We have recently learned that MediaOne will be moving their head--end out of the Blaine location as soon as their lease is up (lround the end of 2001. This will, of course, require the development of a new lease between he Commission/Media Center and the building owners. Chances are quitl~ high that we will remain where we are. The building could use some improvements sue 1 as new paint and ~arpeting, and a garage, but it should be sufficient space to meet our needs down the road. 5 Deciding whether to continue to rent or to buy our own facility is the question that will need to be answered soon. Line items have been created, in both budgets, for funding to put toward possible facility changes and/or improvements. =I4..IP...ent Our equipment purchase plan remains on track. The immediate goals remain to replace the Amiga graphics computers, move to a digital format, purchase and outfit an improved production truck, and rebuild master control. Our intent is to be extremely conservative in our equipment purchases in 2001. Short of impossible to predict breakdowns, we plan to buy no equipment in 2001, other than completing the permanent news set for City Scope. Our next steps into the digital format and the purchase and outfitting of a new truck will both be extremely expensive ventures. A large amount of money will need to be accumulated, over the next several years, in order to make those purchases possible. Franchise renewal also affects our move into the digital format, as having MediaOne outfit master control with new equipment is a part of our renewal proposal. If replacement of master control equipment is included in the franchise renewal, we could begin the process in 2001. We would start with an upgrade to our Scala graphics system, audio equipment, and some digital machine control cards and digital playback decks. Introducing digital equipment in master control will dictate when we can buy digital mastering equipment for other areas of our facility. peG fee We are currently at the maximum PEG Fee level allowed by our memorandum of understanding. We are, however, allowed to increase that level annually to cover cost of living increases. We suggest doing that this year, and every year thereafter. The average CPI for 1999 was 2.2%. Increasing the PEG Fee by this amount results in a 5 cent increase per subscriber, per month, to $2.30. Purchasing and outfitting a new truck and moving into the digital format are hugely expensive undertakings. Frankly, without increased monetary support, either from additional PEG Fees and/or donations from franchise fees, they're going to be very difficult to accomplish. In addition to suggesting increasing the PEG Fee by 2.2%, two new line items have been included in the Cable Commission budget, an equipment fund and a building fund transfer, for your consideration. 6 . Purchasing a production truck . Outfitting the truck with digital equ pment . Purchasing digita' equipment for tile studios and edit suites · Purchasing or improving a Media Genter/Commission facility Approving the increase in the PEG Fee and the new grant line items in the Cable Commission budget would greatly assist us in meeting our goals for the future. conclusion Many changes have taken place, ovel" the last year, regarding the operation of the North Metro Media Center. The introduction of ne'~ staff, a marketing plan, and a re-organization of responsibilities and priorities have allllelped to focus efforts in a unified direction. While we have very successfully begun the task of becoming vital partners of community organizations, clubs, schools and even local businesses, we have much further to go. Expectations remain high for North Metro Channel 15's place in our communities. With the continued support of the Operations Committee and Cable Commission, staff will make every effort possible to meet and exceed the goals we have established. 7 Of'. ,w; l~'!!; ':> 'hl.~p Equipment Replacement Plan BACKGROUND The following is an equipment rep.acement plan intended to be implemented, funding permitting, over the five-year pericd from 2001-2005. It has been organized in three pans: · A general overview of the major directions we are moving with respect to equipment. · A spncific breakdown of the equipment we feel should be purchased in 2001. · A general breakdown of th(3 equipment to be purchased in 2002, 2003, 2004 and beyold The yearly equipment purchase lists are based on our previous equipment purchases, our best assessment of the condition of our current equipment, financial standing and how to best continue integration of a new equipment format. Several factors are considered whl3n determining what will need to be purchased, and when. Equipment v/ill only be replaced when it has outlived its useful life, Useful life is determined by examining the following factors. · Does the equipment function reliably? · Does it cost more to repair it than to replace it? · Whai is the length of repair? The frequency of repairs? · Are parts and support readly available? The recommendations being madE for new equipment purchases are based on several factors. · Reliability and accessibility of the manufacturer · Flexibility of use, both alone and within systems · Industry standards and trends · Our production needs · Wha1 we can afford and when 8 GENERAL EQUIPMENT DIRECTION · Elimination 61 Amiga Computer Systems Over the past few years we have eplac(~d all but two of our Amiga graphics and editing computer systems. The two rem, ining I\miga systems (one in the public edit suite and one in the studio control room) are curre Itly fur'ctioning adequately. While replacement of these systems remains important as thE / are r 0 longer supported by their manufacturer and do experience problems, we'd like to~ontini Ie to use them until they must be replaced. When that time does come, the c rrent r I/an is to replace the studio Amiga with the PC based Compix graphics system. It is cal able c f producing complex graphics, but is also relatively simple to learn. This is important is the general public utilizes this studio. This is the same system currently Jtilize< in the production truck, which means staff will not have to learn an aclditional graphil s pros (am to use in the studio. It also means that graphics created for use in the truck could also bE used in the studio. There is a tentative plan to replace the V deo Toaster editing system, in the public edit suite, with the PC based Genie editing system, from the staff edit suite. Staff is currently researching the Trinity system for the StE ff edit suite. It has an excellent switcher, and graphics program, and is capable of bott linear and non-linear editing. There have been rumors, however, tllat problems exist wit 1 the editing software. The expectation is that this problem, and any other bugs, will be wor ced out by the time we are prepared to invest in this system. Staff continues to research a VE riety of possibilities in the event the Trinity editing system remains problematic. Costs: Com pix software and hardwarE: $6,000 Trinity software and hardware: ,25,000 · Master Control Upgrade A request for MediaOne to front a compr }hensive master control upgrade has been included in the franchise renewal process. At this point there haven't been any objections from the company regarding the inclusion of this l pgrade. Questions remain as to how that funding would be distributed. It is known that the Jpgrade will cost between $360,000 and $400,000 and be recouped by the company. If the' ranchise is renewed and includes the master control upgrade we would like to begin making n aster control purchases in 2001. Recently, staff has learned that Oi-Tech I :orporation, the producers of our automated switching system, i~; going out of busines;. We had planned to replace our old Oi- Tech system with a new one, but now we must begin researching alternative routing systems. In addition to a new routing system, the nlaster control upgrade includes purchasing digital and SVHS tape decks, monitors for each tape deck, three color monitors, test equipment, audio/video distribution/amplification equ pment, modulators, de-modulators, an upgrade of our Scala graphics system and all the ca:Jling, connectors, and parts necessary to connE,ct the equipment. It is necessary to establish some degree of digital playback capability in master control before we can begin digital mastering in the truci<, studio, and edit suites. 9 Cost: Routing System to replace Di Tech: $60,000 Digital and SVHS tape decks, cards, rack mounts: $201,700 Monitors: $25,000 Scala software and hardware upgrade: $20,000 Audio and Video distribution/amplification: $30,000 Cabling, connectors, parts: $8,000 Test Equipment: $7,000 Misc. Equipment: $10,000 · Move to a Digital Format Over the past several years we have begun purchasing DVCPro equipment. This is a new tape format so it needs to be introduced in steps. The first step was to purchase acquisition equipment, or cameras. The second step was tapl3 decks to allow us to edit from the DVCPro format to a format we could play on the channel. The third step is to purchasn mastering and playback equipment. This will allow us to tar:e, edit, and playback in the DVC ::Jro format. The first two steps have been initiated. We ere capable of recording and editing in the DVCPro format. We are now poised to purchase mastering equipment for the staff edit suite, the production truck, and the studio. At the same time we will need playback decks and digital control cards, for the routing system, in mastl3r control. Cost: 6 DVCPro Edit/Record Decks $48,01)0 1 Edit Controller $1,500 · The Production Truck Everyone is aware of our current production truck'~ mounting problems. Thanks to a $62,232 grant from the Cable Commission and hree years )f saving on the part of the Media Center, we will have enough to purchase a pro( luction trucl. by the end of 2000. We will not be anywhere near our goal of having enoL;}h money to outfit the truck with new digital equipment. The plan is to hold on to the current tru ;k, as long as it is economically and safely feasible, with the hope that we would eventually have enough money to buy new equipment. The likelihood is that we will need to purchase a new truck before we can outfit it with new equipment. In this instance, we would simply trans:er the video production equipment from the old truck to the new, and replace equipment as we could afford it. Consideration has been given to keeping the old truck, in addition to the new production facility. After weighing the truck's current condition and the cost of outfitting and maintaining equipment in two trucks, it has been determined to be very unlikely that we could afford to do so. While the production truck is arguably our most important production tool, maintaining and and outfitting two trucks would monopolize resources that will be needed to provide adequate field, editing, and studio equipment also. In a perfect world, when we replace the truck, we would also upgrade some of the major video production equipment systems. Additional DVCPro decks, a digital switcher/pVE, a digital audio/video router and distribution amplification system, and digital cameras and Triax cables would be purchased. With digital cameras, decks anda switcher, our finished product would 10 be true digital. Since most of the programs produced by staff are shot with the truck, this would vastly improve the technical qual ty of most programs played on the public access channel. The new production truck will be with w; for a long time. It is our goal to outfit it with equipment that will last just as long. Hiqh quality digital equipment is expensive, but it will vastly improve our output and our capal)ilities. There are also many possibilities for the truck in the future. We will continue to cover local events, concerts and sports. We will also be able to use the truck as an additional edit suite for staff, and as an additional control room. We cannot rule out the possibility that we may need to seek additional funding in the future. A production truck outfitted with superior r1roduction tools could certainly be used as a revenue generator. Many access centers have (eveloped departments assigned to commercial production work. While this isn't curren ly a plan of ours, it could certainly be a possibility or a necessity in the future. Cost: 4 cameras, lenses, Control Units, Triax Adaptors, $150,000 Router $35,000 RTS Intercom System $34,000 Monitors $20,000 SwitcherlDVE $102,300 DEKO Digital Graphics $10,000 Cables, Converters, DAs, Connectors $30,000 RECOMMENDED 2001 PURCHASES With our year 2001 equipment purchases, we would like to achieve the following goals: · Complete the City Scope set · Begin the master control upgrade · Save money for future truck upgrades · City Scope Set Construction on the City Scope set started in 2000. Money was spent to create a backdrop. In 2001 we would like to complete the set with risers, a desk, signage and additional decorative touches. · Master Control Upgrade (phase one of three) The master control upgrades will be completed across three years. At this point, staff feels we should replace our Oi-Tech with a new routing system, upgrade the Scala graphics system, and introduce at least four OVCPro playback decks during the first phase, in 2001. · Save Money As you have seen by reviewing the general equipment goals, replacing and outfitting the production truck and moving to the digital format are expensive propositions~ Clearly, we can only purchase what we can afford. Staff is working to save money, with the hope that the truck J I and equipment can be replaced simultaneously. The expectation is that the truck will have to be replaced first. In this instance, equipment from the old truck will continue to be utilized in the new truck, until We can afford the digitE,1 replacements. As the new equipment is put in place, the old truck equipment will be used to outfit a control room for the second studio. With this goal in mind, we plan to replace flO equipment in 2001. However, if an essential piece of equipment ceases to function, we will have to tap into the equipment fund to replace it. FUTURE EQUIPMENT PURCHASI::S . 2002 Phase two of the master control upg'ade v.. ill be the primary concern in 2002. We will want to purchase some DVCPro playback dE:cks a: Id cards, SVHS playback decks and cards, and DVCPro play/record decks for a dub rack Hopefully we can also purchase some DVC;Pro mastering equipment for the studio, staff edit suite, and truck. We will continue to make contributiOllS to tile equipment fund. . 2003 The final phase of the equipment upgrade n master control will be undertaken. This will include additional tape decks, audio and vi, Jeo distribution amplifiers, test equipment, monitors and modulation equipment. Additional DVCPro mastering equipment p Irchases may be made We will continue to make contributions to t Ie equipment fund · 2004 and beyond By 2005, we could possibly have the monE; / to fully outfit a new production truck with digital equipment. Our goal is to outfit the truck so that its output is true digital. This would require us to buy a digital switcher, audio and video routers and distribution amplification system, and cameras. We could buy the equipment in pieces, but that would be more expensive for us in the long run. If you are using analog equipment and digital equipment simultaneously you need additional equipment (cards) to translate the signals between the equipment. This can actually be quite expensive, and unnecessary if all of our equipment was digital to begin with. If we can wait until 2004-2005 to buy both the new truck and digital equipment, we will. If we have to purchase the truck earlier, we will continue to use the equipment from the old truck until we can afford to replace all of it with digital equipment. At that time, the old equipment will be used to outfit a control room for the second studio. 12 Switcher/DVE The switcher is the heart of the production truck. All signals are routed into it, and it selects the final program signal. Staff has been researching digital switchers through trade magazines, the internet, our vendors and at the NAB conference. There are several varieties we are looking at. The important aspects for us are that it be digital, the number of inputs and whether it has a built in DVE. By purchasing a switcher with a built in DVE we can save up to $25,000 over buying the two pieces of equipment separately. Digital Cameras with Triax Cabling For the truck to be true digital we will need digital cameras. To maximize the production capabilities of our truck a minimum of four cameras is required. Instead of purchasing the typical multi-pin cable, we recommend triax cable. It is more compatible with the industry standard, lighter, and easier to maintain than multi-pin cable. Whenever we have a problem with our current multi-pin cable we have to ship it out for repair. Each time we have to ship cables out it takes one to two months to get them back, and it's expensive. With triax cable, we will be of capable in-house repair. Digital AudioNideo Routers and Distribution Amplification System This equipment will give us maximum input/output flexibility for mobile productions. This will allow us to route any audio and/or video source to any destination without having to disconnect or rewire any equipment. RTS Intercom System This is the equipment that ties the whole van shoot together. It includes the wiring, headsets, receivers, and microphones that allow the director to communicate with camera operators and announcers. You can't do a van shoot without it. If all of the equipment is purchased, simultaneously, through one vendor it is possible to get discounts of up to 10% of the total equipment cost. This could be a significant savings for us. Summary The equipment purchases outlined in this plan will complete our goals of eliminating the Amiga computers, upgrading master control, moving us to the digital format, and outfitting us with a very high quality, flexible mobile production facility. This report outlines the major equipment replacement needs we face both now and in the future. Other equipment such as portable cameras, tripods, etc. will also need to be purchased wIlen the current equipment breaks. Our purchase plans are based on best-case scenarios that include adequate finances and the inclusion of master control upgrades in the franchise renewal. Economics will dictate our move into the digital world. 13 '.' .........>(......(..~pR6 M~~~9:'..;.. .....;.,< ....<.>, .;Telecommu'nicatiol"l$Comglissioh'i'.'; . ,'c.:_,:.::._",' "-/.' > .".. - ,.. -- ---.. . , ,......" '. , - - ''-.: ," ,-,--' ,,,' c, ' _<"" '200.1:SUMMARY ,:"",,,',,,,,'-'- '--' " <........'. (........;;.....'....;...........(.................................................'...... ....<....,...,...........:.:.O...................:.F........ ESTIMATED REVENUES _;;;::o:..;_!., -' J+\-;:~~'::':;'. :.-, '-"~<i,,;:!!)L.:::i). gw~ii'~~~l'~~aii~ii ESTIMATED REVEr..: UES 2000 Franchise Fee (Payable 3/01) Operating Reserve (Ba!. Frwrd. 1/01) TOTAL: $470,000 $50,000 $520,000 ESTIMATED EXPENDITURES 2001 Commission Budget Operating Reserve (Ba!. Frwrd 1/00) Franchise Fees Retained by Cities $272,478 $50,000 $197,522 TC TAL: $520,000 -14- '~i I i II ' ii, II w:1 I ~ 1-:::1, I, I ' COr " ,-' I" Ol,OliOl ~, ;I~II I en ~I enl~ en" ~I'@I'~ E '1''61 I' QlO>!<DloQl ID,'-Ql'-Qlcf!. 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U[:Q ~ 81"s i 5 5, -5 1) 12 : ,g I Q) I a:5 (jj .~ <C iE 'S I e ~ ~1 IU UILUI~!Elziz!~ ~:z 0 Q,m, ! , i I ,... o o C\I I I ,(f) 'w l- e Z -17- "-":ltH~lmH 0) It) 0) .....~ M It) -.:t o M """ N ;I"lr;' I ! ;: I I .:J i! o I- , "'~,:".: :. . '.- -,-, '.'.--.0". "'_' _.__'_."...._,_, ~ " , -' - . . :..........:-- --';<""'.',,'-:'.' <,;,'-'-::: ':".':.-:?-::-:..' ."ESTIMATE"D.R :;;.lllrMl;ji..,~1 ESTIMA TED REVENUES 2001 PEG Fees ($2.30/18,500Subs./Mo.) Operating Reserve (Sal. Frwrd. 1/01) Capital Equip. Fund (Sal. Frwrd. 1/01) Truck Replacement Fund (Sal. Frwrd. 1/01) Building Fund (Sal. Frwrd. 1/01) Other Income Interest Income $510,600 $119,354 $92,011 $162,232 $30,000 $62,000 $28,000 TOTAL: $.1,004,197 ESTIMATED EXPENDITURES Media Center Operating Budget Operating Reserve (1/4 of Budget) Equipment Purchases Truck Replacement Fund Capital Equipment Fund Building Fund TOTAL: $503,280 $125,820 $6,000 $162,232 $116,865 $90,000 $1,004,197 -18- I I I I' I I II I i j I Ie II' I iN '- >-1 ~!~I~i~i~1 IQ) Q) Q)! E g>1'tU!ctll-E1'0>1' 513l -2 c Q)! a. c 0> c I Q) =: =:1 =:L!) tU en c (5 0 .S; 1.9-! Q) Qj ctl I :!::Q) I en en! 1'-1 =: E!~ ~I ~ ]j'I~I.S :9161 ~ ~I ~!~ ~, <( I Q) I Q) e a: 5 I ~ ~,- i '15 0,11 ~11_o,i 5'211 eo>l' '61Q)1a:11- !;;'cI2 0-1 ~I I => ~ I"" 'i ~ E ~ ~!Q)1'2 ~ I=> ~IO 0@1-1 II~II~II- ~!,!~i~I~I~11 I~ ~I~!~II-I~ I, ! I~ I I i C\j!"'>l:I~!l.L.I""'1 I I 'I' I <01.-,1.0 Ll?',<:!:1 ,I i: II' I ! I I 11'-1 r , Iii ! I ! I : I I I I ! ! I I i I I ! I I I I ! 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UJ Q) I "C -ClJc 2 :J"C ..J 05.. ~ u.. c C( ctll 0 Cl u..:J t-()Uc - -ICIJ['5 .::t: r:Lctl,>._U 0( (5 i;t:: 'S 2 o I-!()ICD I- ",;,," ;'~. --;;- '),'.,"~ ",!"":7,!\1tllti;'\\'''',,,' "~~-~:X"t, (Q :(Q en o 0 ',,"'", co co ,... fD~ iii ','IIi' co ,co ~' .:i C( !- o I- m I:;) en .:.i ,~ o !- 0.: >< w ";.J 'OCC ,~ ,is: < ',(.) ',;j c:c t- O !- e z 0( II: C) -22- i I Commission Budget Line Item Supporting Information Personnel · All salaries are based on the pay step system established by the Operations Committee and approved by the Cable Commission. · The Executive Director salary is divided between the two budgets. · The "Accrued vacation/sick/comp" is a new line item recommended by our accountant. This line item covers time owed to an employee upon resignation. Benefits · Health benefit reflects the approved increase from $341 per month to $389.75 per month per full-time employee. · Benefits for the Executive Director are divided between the two budgets. Office Expenses · Increased Phone/Internet line item to reflect costs of end user equipment for cable modems and the cost of maintaining a WEB site (Costs split between budgets) LeQal Expenses · Anticipation of increased costs due to competitive franchising and representation during telecommunications legislative process Other Administrative Costs · Equipment Fund Transfer S30,OOO This is a new line item. Discussion was had at the Joint Operations/Commission meeting regarding the creation of this line item. It was noted, at that time, that in order to reach the goals of purchasing a new truck and moving to the digital format, additional funds would be needed. While the group had generously donated excess reserves from the Commission budget to the Media Center in the past, those excess reserves will not exist in the future. It was suggested at that time, that a line item be created in the Commission budget for a grant to be put toward the equipment fund. With the creation of this line item, excess reserves in the future would continue to go back to the cities. It is worth considering that franchise fees will continue to increase, especially when high speed internet service is available. PEG fees will not. · Consultants Competitive franchising issues may require the work of a consultant. -23- · Government/Legislative Affairs Next year will be a crucial one for telecommunications legislation. The very existence of PEG and franchise fees depends on a positive outcome. There are going to be high costs associated with obtaining this positive outcome · Internships This is a new line item. The Media Center is working to expand it's internship program. By dividing the costs of internships between the two budgets we would be able to double the number of paid internships we could offer. CAPITAL EXPENDITURES · Building Fund Transfer Like the equipment fund line item before it, this item was discussed at the Joint Meeting. Whether we move, buy the current building, improve the current building or build a new facility we will need funds. -24- Benefits - -- ~ o All salaries are based On the pay step sYstem established by the Operations Committee and approved by the Cable CommisSion. o The Executive Director salary Is divided between the two bUdgets. o The "Accrued vaCation/SiCk/compo Is a new line item recommended by OUr aCCOUntant. This line item covers time oWed to an employee upon resignation. o Overall ,ncreases In Personnel are due to one additional full time POsition (approved In 2000) and general increases in staff salary. Media Center BUdget Line Item SUPPOrting Information lDsurance/Bonds - o Heaith benefit reflects the approved increase from $341 per month to $389.75 per mOnth per fuft-tlme emploYee. o Benefits for the Executive Director are divided between the two bUdgets. o Overall ,ncrease,s due to Increase in health benefit and adc'itlon of staff o Increased replacement Cost of truck from 125,000 to 160,000, which is actual replacement cost o The "VolUnteer Accident Coverage" is a new line item ~e EXDense~ gther Administrative Costs - o Increased Phone/Internet line item to ref/ect costs of end user eqUiPment for cabfe mOdems and the Cost of malnta,nlng a WEB site (Costs Split between bUdgets) o OV~rall decrease In Off,ce Expenses due to decrease in aC/ual Property taxes and facIlIty maintenance costs · AdVertising/Marketing Ads in SChoOl POsters Flyers in Chamber NeWSletters Paper for PR Kits Business Cards Paper for Flyers POsters Incentive Items $1200 $150 $100 $300 $200 $1000 ~ $6,150 -25- · Awards Ceremony/ Entry Fees Plaques $400 Ceremony Food $1000 Facility Rental $200 Video Award Entry Fee $150 $1750 · Conferences Alliance for Community Media (2 people) $2,500 National Assoc. of Broadcasters ( 1 person) $2,400 Local MACT A conferences (2-3 people) $600 $5,500 . Consultants We will not do another viewer survey until 2002, but we may want to use a consultant for designing the City Scope set, or for marketing purposes . Memberships Alliance for Community Media $350 Sam's Club $30 Chambers $350 Arts Alliance $30 $760 . Publications Monthly newsletter $7,800 4 page 2 color glossy paper · Tuition and Training $4,000 Increased as recommended by the Operations Committee and Cable Commission at the Joint Meeting Vehicle Expenses · Maint./ Lic. $9,600 As the truck gets older, it requires more maintenance. If we don't replace the generator in 2000, we may need to replace it in 2001. Production Expenses · Bulbs/Batteries/Other Production Costs Interns $2000 Camera Batteries $1000 Duct tape $490 Studio Bulbs $1000 $4490 -26- > a: o .... en - J: W W LL W en - J: o CI: LL o a: .... w :2 J: .... a: o z h> .~ 0') ..... -27- !o! io! IN !~II~i i~ 1511ril I!~ Ian IN1 IN .r!~--+0Lj~ :~ 18 ~ i:g I'r:;: ~ 01 <0 01 101 laS ,as 'M 01 I'''' I ,.. ,.. ui-~.--I: - j~ 10l I~I ~ M "'I ,...: i~ '" M Ian N, "=t 'I!: I~!i~ :"'-C)! .~~ 'M ~I I~ I~ ~I .~ I ~ '~ ~I ~ IW 1;1 ; - 81'-18 ~ ,...: I~ ~ ~ cD '" '" ,.. ,.. W 0 iLi Q) LL Q) III :c U l: ca ... LL iii - o I- o o ....: ~ o 0' 01 ,.. an Ol ,.. ~ o cD M , ,.. W W W 01 an cO M N N o o 0:; ~ ~ N~ 01 ,.. '" an cO an <0 01 N ,.. W WI I W I~ Ian '" Il'i co ,.. 1<0 ~ ,.. 01 01 01 N ,.. W W ... I'll Gl > .;.: Q) Cl '0 ::s m in Q) :;:; (3 o - .lie U ca m , - III I'll ll. ... Gl > o Gl III ca Gl ... U l: YEAR SUBSCRIBER GROWTH (Based on MediaOne Figures) # OF PAYING & NON-PA YING SUBS. AT YEAR END # SUB. INCREASE OVER PREVIOUS YEAR % INCREASE 1999 1998 1997 1996 1995 1994 1993 , -,\<--,:' ":;~~,,:\\?, "C':&'f" , ;:it:~:;._: ;, . <'~{ ;'^'~-;c::'__'-:) . t,,';-i-,>-": ":, .-:' :{j" 18,906 17,970 16,768 15,709 14,968 13,488 11,952 :\1: 93G 1,2(12 1,OE,9 741 1 ,480 1,536 371 5.2% 7.2% 6.7% 5.0% 11.0% 12.9% 3.2% ,-.::," AVERAGE: >' PAYING SUBS YEAR END '99 1,046 AVERAGE % INCREASE 7.3% EST. PAYING SUBS YEAR END '00 "'>',," 17,577 7.3% -28- 18,860 Q) II) C'O ..-C")/'-. ~ o C") CON o colX!.q c: I""-T"* '*" II) ,Q :::J en Z 01 c: 0 '>. C'O i= 0.. e::( II Q) ..J Q) ;:) u.. ,.....,.....COLOCO () OlOlOlN'<t..- Q) <0 <0 LO <0 <0 ..J 0.. cO cO r-: lli '<t- e::( en ~'-'-T"'"'''''- (,) .r. - c: a: 0 w E CD - "0 - 'n; - D.. Q) "r Q) CD u.. ;:) en w l- e::( Z :E a: w C'O D.. I- CI) 00000 ..J CI) 00000 e::( u.. ~~c.OcOr--: oo<oco(') C) """/'-.CO'<tC\J W c-.jc-.jcillio 0.. ...-...-N,.....(") ..-...-'<tC")C\J ai fF7 fF7 fF7 fF7 (~ - 0 t- . ,..... 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FRANCHISE FEES DISBURSED TO CITIES IN 2000 MEMBER 2000 FRANCHISE FEES CITIES COMMISSION RETAINED BY FRANCHISE FEES BUDGET CITIES 1999 430,449 213,045 217,404 FRANCHISE FEES TOTAL FRANCHISE RETAINED % OF SYSTEM FEES RETAINED CITY BY CITY REVENUE BY CITY 2000 Blaine 217,404.00 x 0.5285159 114,901.47 Centerville 217,404.00 x 0.0320738 ::: 6,972.97 Circle Pines 217,404.00 x 0.0515717 11,211.89 Ham Lake 217,404.00 x 0.1130879 24,585.76 Lexington 217,404.00 x 0.0255058 5,545.06 Lino Lakes 217,404.00 x 0.1537530 33,426.52 Spring Lake Park 217,404.00 x 0.0954920 ::: 20,760.34 PROSPECTIVE FRANCHISE FEES TO BE DISBURSED TO CITIES IN 2001 MEMBER CITIES FRANCHISE FEES 2000 470,000 FRANCHISE FEES RETAINED CITY BY CITY Blaine 197,522.00 x Centerville 197,522.00 x Circle Pines 197,522.00 x Ham Lake 197,522.00 x Lexington 197,522.00 x Lino Lakes 197,522.00 x Spring Lake Park 197,522.00 x 2001 COMMISSION BUDGET FRANCHISE FEES RETAINED BY CITIES 272,478 1 97,522 % OF SYSTEM REVENUE TOTAL FRANCHISE FEES RETAINED BY CITY 2001 0.5285159 0.0320738 0.0515717 0.1130879 0.0255058 0.1537530 0.0954920 104,393.52 6,335.28 10,186.55 22,337.35 5,037.96 30.369.60 18,861.77 AMOUNT LESS OF TOTAL AMOUNl FRANCHISE FEES LESS FRANCHISE RETAINED % OF SYSTEM FEES RETAINED CITY BY CITY REVENUE BY CITY 2001 Blaine 19,882.00 x 0.5285159 ::: 10,507.95 Centerville 19,882.00 x 0.0320738 637.69 Circle Pines 19,882.00 x 0.0515717 ::: 1,025.35 Ham Lake 19,882.00 x 0.1130879 2,248.41 Lexington 19,882.00 x 0.0255058 F 507.11 . Lino Lakes 19,882.00 x 0.1537530 3,056.92 Spring Lake Park 19,882.00 x 0.0954920 1,898.57 -31- ... PROSPECTIVEINTERNETSERVICEFRANCHISE FEES IN 2002 I PROSEPECTIVE MONTHLY TOTAL ANNUAL PERCENT WITH CABLE MODEM CABLE MODEM CABLE MODEM # OF SUBSCRIBERS INTERNET SERVICE SUBSCRIBERS SUBSCRIBER FEE INCOME 18.915 0.15 2,837 39.95 1,360,058 18,915 0.20 3,783 39.95 1,813,570 18,915 0.25 4,728 39.95 2,266,603 INTERNET FRANCHISE FEE RETAINED BY CITIES 68,003 90,679 113,330 INTERNET TOTAL INTERNET FRANCHISE FEES FRANCHISE RETAINED % OF SYSTEM FEES RETAINED CITY BY CITY REVENUE BY CITY 2002 Blaine 68,003.00 x 0.5285159 35,940.67 Centerville 68,003.00 x 0.0320736 2,181.11 Circle Pines 68,003.00 x 0.0515717 3,507.03 Ham Lake 68,003.00 x 0.1130679 7,690.32 Lexington 68,003.00 x 0.0255058 1,734.47 Lino Lakes 68,003.00 x 0.1537530 10,455.67 Spring Lake Park 68,003.00 x 0.0954920 6,493.74 INTERNET TOTAL INTERNET FRANCHISE FEES FRANCHISE RETAINED % OF SYSTEM FEES RETAINED CITY BY CITY REVENUE BY CITY 2002 Blaine 90.679.00 x 0.5285159 47,925.29 Cenlerville 90,679.00 x 0.0320738 2,908.42 Circle Pines 90,679.00 x 0.0515717 4,676.47 Ham Lake 90,679.00 x 0.1130879 10,254.70 Lexington 90,679.00 x 0.0255058 2,312.84 Lino Lakes 90,679.00 x 0.1537530 13,942.17 Spring Lake Park 90,679.00 x 0.0954920 8,659.12 INTERNET TOTAL INTERNET FRANCHISE FEES FRANCHISE RETAINED % OF SYSTEM FEES RETAINED CITY BY CITY REVENUE BY CITY 2002 Blaine 113,330.00 x 0.5265159 59,896.71 Centerville 113,330.00 x 0.0320738 3,634.92 Circle Pines 113,330.00 x 0.0515717 5,644.62 Ham Lake 113,330.00 x 0.1130879 12,616.25 Lexington 113,330.00 x 0.0255058 2,890.57 Lino Lakes 113.330,00 x 0.1537530 1 7,424.83 Spring Lake Park 113,330.00 x 0.0954920 10,822.11 . -32- 'c tervi[[e 'Esta6{islied 1857 1880 Main Street . Centervi{{e, M'J{ 55038 (651) 429.3232 . 'fat( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 00 - 13 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $650,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2000 BE IT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota (City) as follows: 1. It is hereby determined that: (a) the following assessable public improvements (the Improvements) have been made, duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act); Proiect Designation & Description: Hunters Crossing Improvements Construction Costs Contingencies and Engineering Subtotal Costs of Issuance Less: Est. Const. Fund Inv. Income Subtotal Rounding Factor Total Issue Total Proiect Cost $502,780.00 120,667.20 $623,447.20 29,814.17 (4,587.01) $648,674.36 1,325.64 $650,000.00 (b) it is necessary and expedient to the sound financial management of the affairs of the City to issue $650,000 General Obligation Improvement Bonds of 2000 (Bonds) pursuant to the Act to provide financing for the Improvements. 2. To provide financing for the Improvements, the City will issue and sell Bonds in the amount of $640,250. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $9,750. The excess of the purchase price of the Bonds over the sum of $640,250 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds will be issued, sold and delivered in accordance with the terms of the following Terms of Proposal: SJB-184035vl CE155-16 TERMS OF PROPOSAL $650,000 General Obligation Improvement Bonds of 2000 City of Centerville Anoka County, Minnesota (BOOK ENTRY ONLY) NOTICE IS HEREBY GIVEN sealed proposals for the purchase of the above bonds will be received untilll:00 o'clock A.M., c.T. on Wednesday, September 13, 2000, in the offices of Juran & Moody, a Division of Miller, Johnson & Kuehn, Inc., St. Paul, Minnesota, at which time the proposals will be opened and tabulated for consideration by the City Council at a meeting at 6:00 o'clock P.M. on the same day. The bonds are offered on the following terms. Purpose and Security The purpose of the bonds is to provide funds for the financing of assessable public improvements in the City. The bonds will be general obligations of the City, for which its full faith, credit and taxing powers are pledged together with special assessments against benefited properties. Details of the Bonds The bonds will be issued in fully registered form, will be dated October 1, 2000, will be in denominations of integral multiples of$5,000 each and will mature on February 1, in the years and amounts as follows: Year Amount Year Amount 2002 $175,000 2007 $10,000 2003 175,000 2008 15,000 2004 200,000 2009 15,000 2005 10,000 2010 20,000 2006 10,000 2011 20,000 Proposals for the Bonds may contain a maturity schedule providing for any combination of serial bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set forth above. Book Entry Svstem The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New Yark, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof SJB-184035v I CE155-16 of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. Optional Redemption The City may elect on February 1, 2006, and on any day thereafter, to prepay Bonds. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Mandatory Redemption Any term bonds issued will be subject to mandatory sinking fund redemption in part prior to their scheduled maturity dates on February I of certain years, as more fully described in the Details of the Bonds section herein, at a price of par plus accrued interest to the date of redemption. Interest Interest on the bonds will be payable on February 1,2001, and semiannually thereafter on each February 1 and August 1. Bonds maturing on the same date must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for bonds of any subsequent maturity. Each rate must be in an integral multiple of 1/20 or 1/8 of 1 %. Interest will be computed on the basis of a 360-day year of twelve 30-day months. Registrar The City will name the Registrar which will be subject to applicable SEC regulations. Principal will be payable at the principal office of the Registrar and interest will be payable by check or draft of the Registrar mailed to the registered holder of a bond. The City will pay the reasonable and customary charges for the services of the Registrar. CUSIP Numbers The City assumes no obligation for the assignment or printing of CUSIP numbers on the bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the time of delivery caused thereby. SJB-I84035vI CE155-16 A ward The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. Delivery Within 40 days after sale, the City will furnish and deliver to the office of the purchaser or, at its option, will deposit with a bank in the United States selected by it and approved by the City as its agent to permit examination by and to deliver to the purchaser, the printed and executed bonds, the unqualified opinion thereon of bond counsel, and a certificate stating that no litigation in any manner questioning their validity is then threatened or pending. The charge of the delivery agent must be paid by the purchaser but all other costs will be paid by the City. The purchase price must be paid upon delivery of the bonds in funds available for expenditure by the City on the day of payment. Legal Opinion An unqualified legal opinion on the bonds will be furnished by Kennedy & Graven, Chartered, Minneapolis, Minnesota. The legal opinion will be printed on the bonds at the request of the purchaser. The legal opinion will state that the bonds are valid and binding general obligations of the City payable primarily from special assessments against benefited properties and that the City is required by law to levy taxes for the principal and interest thereon as the same become due without limit as to rate or amount. Bond Insurance at Purchaser's Option If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, the purchase of any such insurance policy or the issuance of any such commitment will be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance will be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay the rating fee. Any other rating agency fees will be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser will not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. . SJB-184035vl CE155-16 Official Statement The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement as required by Rule 15c2-12 of the Securities and Exchange Commission. The Official Statement, when further supplemented by an addendum or addenda specifying the interest rates of the Bonds, together with any other information required by law, will constitute a Final Official Statement of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting an official Proposal Form therefor, the City agrees that, no more than seven business days after the date of such award, it will provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 25 copies of the Official Statement and the addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter executing and delivering an Official Proposal Form with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it will accept such designation and (ii) it will enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Continuing Disclosure Participating underwriters need not comply with the continuing disclosure requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities r~......l..,.........,---....., 1\......4- ^.C" 10"111 (+l""n "D.,l,,", l-.A,.........'~r-'" 4-1......... "'-C'.(""..~1....rr~...... ~........... ........~......,,.....~--.....l .............,/""\.H....f lrH'r- tl,....n ---.\o.-......~.O- - --- ,,~ .~ - . \~...- ~~""'..- I' '"--'--~......~- ....- -...-.......-L"-...b .....J ....L.. .... .t"'...............[-'...... ............'-'.......... "-.....v..... ........... $1,000,000. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. Type of Proposal - Amount . A sealed proposal will be for not less than $640,250 and accrued interest on the total principal amount of the Bonds. Proposals will be accompanied by a good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $13,000, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Juran & Moody, a Division of Miller, Johnson & Kuehn, Inc., prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Juran & Moody, a Division of Miller, Johnson & Kuehn, Inc., in the form of a certified or cashier's check or wire transfer as instructed by Juran & Moody, a Division of Miller, Johnson & Kuehn, Inc., not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser SJB-184035vl CE155-16 fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates will be in integral multiples of 5/1 00 or 1/8 of 1 %. Bonds of the same maturity will bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. BY ORDER OF THE CITY COUNCIL /s/ Jim March City Administrator Dated: August 9,2000. 3. Juran & Moody, a Division of Miller, Johnson & Kuehn, Inc. is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 6:00 o'clock P.M. on Wednesday, September 13, 2000, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by , and upon vote being taken thereon the following members Councilmember voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. SJB-184035vl CE155-16 ST ATE OF MINNESOTA ) ) COUNTY OF ANOKA ) ) CITY OF CENTERVILLE ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Centerville, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Wednesday, August 9, 2000, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of $650,000 General Obligation Improvement Bonds of 2000 of the City. WITNESS My hand as City Administrator and the corporate seal of the City this _ day of ,2000. City Administrator City of Centerville, Minnesota (SEAL) SJB-184035vl CE155-16 tervi[[e Tstab{isfzd 1857 1880 :Main Street . Centervi{{e,:M'J{ 55038 (651) 429.3232 . 'j'ax:. (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION 00 -14 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF CENTERVILLE ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Centerville, Minnesota adopt a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1 )(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103( 1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. . (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the eXDenditure was paid. and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. The foregoing resolution was duly supported by City Councilmember , upon a vote being taken thereof, the following members voted in favor thereof: the following voted against: the following members abstained: the following members were absent: WHEREUPON, said resolution was declared duly passed and adopted on this day of ,2000. Clerk EXHIBIT A Project Description: Estimated Cost to be Reimbursed from Bond Proceeds: tervi[[e 'Esta6[isfiea 1857 1880 Main Street . Centervi[[e/ M:J{ 55038 (651) 429-3232 . 'Fa7( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTER VILLE RESOLUTION 00 - 15 RESOLUTION ORDERING IMPROVEMENT AND PREP ARA TION OF PLANS WHEREAS, a resolution of the City Council adopted the 12th day of April, 2000, fixed a date for a council hearing on the proposed improvements for Hunter's Crossing. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 10th day of May, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, N"O'V THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Such improvements are necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvements are hereby ordered as proposed in the council resolution adopted day of ,2000. 3. Bonestroo, Rosene, Anderlik and Associates are hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvements. Passed and adopted by the council this 9th day of August, 2000. Mayor ATTEST: Jim March, City Administrator ~ ~ FINANCIAL ADVISORY SERVICE AGREEMENT I BY AND BETWEEN THE CITY OF CENTERVILLE, MINNESOTA AND JURAN & MOODY This Agreement made and entered into by and between the City ofCenterville, Minnesota (hereinafter "City") and Juran & Moody, a division of Miller, Johnson & Kuehn, Incorporated of St. Paul, Minnesota (hereinafter" JM"). WITNESSETH WHEREAS, the City desires to use the services of 1M related to the issuance of City debt as described herein ("Debt"), and WHEREAS, JM desires to furnish services to the City as he-einafter described, NOW, THEREFORE, it is agreed by and between the parties as follows: SERVICES TO BE PROV] DED BY JM Debt Issuance: Serve as the City's Financial Advisor for the issuance of Debt. For the issuance of the municipal bonds, 1M will provide all services necessary to analyze, structure, offer for sale and close the transaction including, but not limited to, the following: Planning and Development · Meet with the City officials and others as directed to define the scope and the objectives. · Assemble and analyze relevant statistical information. · Prepare a preliminary feasibility study or discuss with City officials possible funding options and the fiscal implications of each. · Prepare details on the recommended options - information on the issue structure, method of issuance, term, sale timing, call provisions, etc. · Prepare a schedule of events related to the issuance process. · Attend meetings of the City Council and other project and bond issue related meetings as needed and as requested. . Bond Sales · PrepJre, cause to be prir ted, and distribute the Official Statement and Bid Form to prospective bidders. . Cause to be published tn; Official Notice of Sale if required by law. · Recommend whether thl issue should secure a bond rating. If the issue is to be rated, prepare and furnis 1 to the rating agencies the information they require to evaluate the issue and pI Jvide their rating. Serve as the City's representative to the rating agencies. · Directly contact underw iters most likely to serve as syndicate managers to assure that bidding interest is e tablished. · Assist the City in receiv ng the bids, compute the accuracy of the bids received and recommed to the Ci' y the most favorable bid for award. · Coordinate with bond c( unsel the preparation of required contracts and resolutions. Post Sale Support · Coordinate the bond iSSl e closing including making all arrangements for bond printing, registration, an 1 delivery. · Furnish to the City a cor lplete transcript of the transaction. · Assist, as requested by t: Ie City, with the investment of bond issue proceeds. Investment Assitance: Should the City desire to invest the pro';eeds from the issuance of the Debt issuance or any other funds of the City through 1M in its cap: city as broker, 1M shall, at all times, transact such investments as principal. ( 'OMPENSA TION For the proposed sale by the City in 20l 10 of its approximate $650,000 General Obligation Improvement Bonds of 2000 ( the "Bo: lds"), 1M's fee shall be lump sum of $7,200.00. The fee due to 1M shall be payable by the City Ipon the closing of the Bonds. 1M agrees to pay the following ~xpenses from its fee: · The cost of distributing he Official statements, if any. The cost of printing Offi cial Statements, if any. · Out-of-pocket expenses .;uch as travel, long distance phone, and copy costs. · Production and distribut on of material to rating agencies and lor bond insurance compames. . Preparation of the bond ranscript. . FA - MASTER Pa c 2 The City agrees to pay for all other expenses related to the processing of the bond issue including, but not limited to, the following: I · Engineering and/or architectural fees. · Publication of legal notices . Bond counsel and local attorney fees. . Fees for various debt certficiates. . City staff expenses. · Rating agency fees, if any. · Bond insurance fees, if any. · Accounting and other related fees. It is expressly understood that there is no obligation on the part of the City under the terms of this Agreement to issue the Bonds. If the Bonds are not issued, JM agrees to pay its own expenses and receive no fee for any services it has rendered. SUCCESSORS OR ASSIGNS The terms and provisions of this Agreement are binding upon and inure to the benefit of the City and JM and their successors or assigns. TERM OF THIS AGREEMENT This Agreement may be terminated by thirty (30) days written notice by either the City or 1M and it shall terminate sixty (60) days following the closing date related to the issuance of the Bonds. Dated this 9th day of August, 2000. Juran & Moody By: Richard G. Asleson, Vice President City of Centerville, Minnesota By: Tom Wilharber, Mayor By: Jim March, Administrator . FA - MASTER Page 3 ~ ~ g I ~ ~! 11;:1 ~~i S ~ ~ ~~i ;.. u ! o ... ~ ~.. 5 ' ~ ! ~ i . . 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''''; ~ $ g ~ . . '.:J ~ ~~~~~~~~~~~~~~~~~~~~ ? ~ ~~~~~...~~~~~~~~~~~N l' ~ ~I~ ~~~~~~~~~~~~~~~~~~~~~~~ ~.;.'.'. ~ ~OO~.;=~~~~~.~~~~~~:=~a ~... ~~.,.........~~....._~ItEt~Wlol"''''..~N ~ ~ ~~~~...__..._--- }j' ~ ~ ;. ~88~~~~SS~~S~SSSeS22$S2 * ~OQ~~~~~~~~~~~~~~~~~~~~ _ ~ ~~~~~~"N"M""M""H""NN ; ~ ~ .. :1 8 .0 ~ te 8 ~ ~ .. 'l! ~ '" E i !:; ~ .., .., S :.::" _ r- 'I~ ~i!3;;; ...\~. If') .:........'. ~ of" ... ':'.:.;.l Q.... :-;:-:. :i - ","." :~ ~ ~~!:; ~ ~ 3; ~ ~ :npPP~ ~ ~ 0 S:p~ ~:q:q ~ 8. ~ ~aQB~~~i.~~~.5.~~.=.~~~~~!J_~~ a ~ - '" ~ ~ '" '" ..... ..... N '" N .. ... ~ - ... ... ... ... ~ ;:l 5- ~ - ~-~ N - - ~ - F <<2 2 i ;"i = ... ~ :~;: :f:: ~!ii ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i. ~ ~ Sl ~ ~ 8 ~ !:i _ ~!~C~~~~~ijq~ijRRII~~~~lla& ~ I · "~=~'fi"~"'"~"~-'-~ ~: ~ ~ .~ ~ j - ,I I '(.?;. ~~:;;: :.:.;.: .oJI: )'1 :.:,~. ~'?:: ,.:.,' ;-:~; '~:r r ~ ~ l#- i ~ lit ~ lit !:It dt lit ~. ~ ~ ..., ~ IPl 8 0 '" ~ S 00 0- ;; ;; 10 .. .t ... .. ..t .- vi It\ ~~ 0 ~ ~ ~ ~ ~ s. ~ ~. ~ ~ ~ ~~ ~ ld' ~ 0 0 s ri :!:l ~ fil ~ l!: ... ... ... II! ~ ~8o;;s~aa~~~~~~s~~~~~SS= ~~~~~ ~~~ ~~~~~~~~~ ~~~ ~N~~.N.N.N~~~N~~~N~~~~ ;In . i i',;,!'I,ii ! ~ !.. J { I Anoka County Department of Parks and Recreation 550 Bunker Lake Boulevard NW . Andover, Minnesota 55304 Telephone (763) 757-3920 . FAX (763) 755-0230 John K. VonDeLinde Director July 24, 2000 Mr. Jim March, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Rice Creek Chain of Lakes Park Reserve - Pedestrian/Bicycle Trail Dear Mr. March: A new ten-foot wide bituminous pedestrian/bicycle trail has now been completed through Rice Creek Chain of Lakes Park Reserve. This trail is located from west of Chomonix Golf Course to the new swimming beach facilities, along the south side of Centerville Lake east to LaMotte City Park. A section of this trail is located on St. Paul Water Utility property between the regional park reserve and LaMotte City Park. Two property owners adjacent and just west of the trail on the water utility property have concerns of trail users trespassing into their backyards. The county's Park Planner and Landscape Architect met with these homeowners and a solution to their concern was agreed upon. A six-foot high vinyl-clad fence will be installed along their property boundaries replacing an old water utility wire fence. Some landscaping will also be done on the western edge of the water utility property to help screen the trail from backyards. The landscaping will consist of five-foot tall blue spruce trees and #5 red- twig dogwood. The length of the fence and landscaped area is approximately 270'. The attached map shows the approximate location of this work. The St. Paul Water Utility has installed two locked gates connected to their property line fence just south of where the new trail exits their property into the regional park property and one just north of the trail where it exits into LaMotte Park. These gates will prevent the unauthorized public use of the water utility corridor. The County of Anoka will install "no trespassing / private property" signage on water utility property where needed. Again, this is to discourage unauthorized use of the water utility corridor. See attached map for approximate locations of the two gates. Because this new trail link serves the City of Centerville and LaMotte Park, as well as the park reserve, it is being requested that the city share in 50% of the cost of the fence and it's installation and 50% of the cost of the plant materials. I believe this is what we had discussed with you during our original meeting with the residents last fall. The County will install the plantings. I have included the lowest cost estimates for the fence, the plant materials, and St. Paul Water Utility gates and fence. Please review these and let me know if the City of Centerville is willing to share in 50% of the cost: . Fence cost: installed by Arrow Fence Company - $3,700.00 Plant materials: from Schumacher's - $3881.93 .. . .. . · Total cost: $7,581.93 City of CentelVille 50% share: $3,790.97 f Please feel free to contact me at 763-767-2860 or Ron Cox, Park Planner, at 763-767-2865 with any quest' Enclosures . ~ <,x~~ /" 'C", w/;~~~ iW ~ "'" ". tV;.,.,~ '~~)I;;I' , " ., /~~ ,. ~ ;.~.<~::.~ ,:; '~~I '~~',l , .... '. ' .,.,<':;4,,':, '~: '%;/}i,y:F?';'h"" '" v , "', , ,f ,..... -; " .::.;6~"~ ::,-, 'i ^,:&y;;::-~, ,0"< "$0' ~;r J'~~~ ;;#("~ , . yX , '~\. !jj;,~;; 'i4, ">"'''''0.",'' " ;'~;!'> " G~:i~ " . ',%Jt>~"%;,'>,,< ,<~u "~::'T..y,;,<;/; . :ii,t .'0 .>'" ,;;;.x ,'i:- ~"';;;;'D:';~; , ' .., ;!::,: ..", .,1 /, ~"", 1 o. ,- i< ,"'. ~ " Lf)/';;. ~{ :~~. /... 4;;';#! ~;'::#f;~ m;.MW*~Y~[(\,,'; . 4i;jya" , <:_,<<V. . -;'. ....' 'l'\,'~' '4U;j u ,~ :j~;~; . '.;~'1:', . . ",. ., ?~:. . .'~ ~r ?j:; ~~ '.d "" .". ... ,,' @/. ", tjJj'f.;,,/",,,,, ." ,,<'/,": r . 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'f'" , '. f ", '-. 't' , .",' ,''''' ' ,,', , .' , ." ," '.. ... ,"t' . ,.,"';",.' '", ' , ' , ' , '. ........ '.';; ..........,,,.':.,',;c, ." :' :~..t '. u.e,"~e..~ i~" .'"if' 7;' ,'i: \'\{\.~j~~;~~i'1;i.,~'i // .<", · . ; ".;,}: :;;:b~?~u"~;~ }. ',,, ..........f.;..ij.;;."'" .... ",;'.." .,' , ;. " . ;.<;J..},.. f'\vt. "0' .. ,j' ',;., .... ..... ....,~' ,',. ,',;,;; . , . ~'''''''';".... ': " "',, ,'. ' ,.",...... c'",', .', .,,<'!. " , '''...,. . ."".,' I ",,', .,.,';' <L.,." I ":to;(."" ','~' .. ~ }';.~:j~ ;':<y :..: ;:u .., . .,~ ~ .....{; ":- ;.:' ';>, ~. ,'" .,.":~ ','; ... ..A.': n" ," > '.' Z".,,":,...~:' w:::- .1<- .' . '. '. ...... ....'.,/,. . . ..,','....,.,.: 'i} '""?.,, " .. ".::::....~~.".<.. " ..'u : ~:::..:;:.:(;(,.: ::~~:~.:~.::\/l.~~.... '. .' ,,~ "';:::,",'~o-~-:' "";., .. i........';..., " .~ ; ". :i 1 :"F!~ j ~J Jun.29. 2000 1 :51PM ARROW SIGN / ARROW FENCE A t1-",,: N .~t. v.... No.3189 p. 1 ur ~ ARROW FENCE CO. 13735 ABERDEEN STREET NE. I HAM LAKE} MN 55304 (612) 755-8873 FAX (612) 755"14~3 Pro ee,!!.! AND ESTIMATO No. Page No. of Pages PROPOSAL SUBMITTED TO Anoka Count STREET artment PHONE 804-5779 fx 755-0230 I DATE 6 .29-00 JOB NAME Lamot te Park CITY, STATE AND ZIP CODE JOB LOCATION Centerville, Mn AACHITECT We Mreby propoee IQ '"rnl,h mil.ri." Md 'eb011180e18S11'OI 1M oomplel!on 0); ] JOB PHONE DATE OF PLANS ----.,----.----...--..",- 270' of 6' 8 ga. green vinyl coated chain link fence 2 - 42" gates 2" lines 3" ends 15/8" T. R. lex "'"----------------..-..........------- CUSTOMER IS RESPONSIBLE FOR ALL PROPERTY LINES AND PERMITS. EXCESS DIRT FROM POST HOLES WILL BE LEFT AT JOe SITE UNLESS OTHERWISE SPECIFIED. 50% DOWN, BALANCE DUE UPON COMPLETION UNLESS PRIOR ARRANGEMENTS HAVE BEEN MADE. WE PROPOSE hereby to furnish malerlal a.nd labor - complete in accordance with above spBclficalions, for tne Gum of; ~aymlln\ 10 'be made aa fllllows: -____~dollara($ 3,700.00 J. . Allrnalellar IS;\l~aranleedto be as .apecltled. AU worK 10 be completed in a iubslantial WOI~mai\l\lternBnn8r accordi~o \0 speelllcatlons subml\led; per slandard praCllcu. Any . iiUeraUQn.or devli1t1o~ lrom above 5peclfl~allon8lnvolvlng exlra OOS!s will be executed only upOn ~~\tBii orders, arid will become an Bxlra charge over and above the 8stimale. All 8gr"mehI8~fiilgenl uptin $lrlkes, ecc;ldenn or delays beyond our control, Owner 10 Carry llr6,iormidiilsnd otHer necessary insurance. Our workers Bre tully covered by Workineri'~Compenaatlon .lnGurance. I\uthorlud /1 i ~~~__.",..... SIgn8lur8 ......::~~~\... ... "'~~. Nell: This ploponl may be withdrawn by us If nat otic.pled wllhln 'S ;./ _days. f,',. . . ACCEPTANCE OF .PFiOFOSAL . The above prices, specifications and con. dlllonsarnalllifaCtoryand are hereby accepted. You are authorIzed In do the wOFk as specilied; Payment will be made as outlined above. Signature: t"l__.+. '._' 07/2~/00 12:59 FA! 6514511042 SCHUMACHERS I4J 001 , d, 763 ...7$5 ~gc SOLD TO: Nursery and Landscaping Supplies 500 Malden St., South St. Paul, MN 55075 (651) 451-1042'" (800) 229-1042'" Fax (651) 451-9412 SHIP TO: Anoka Coun~y Parks & Rec. 1350 Bunker Lake Boulevard : Anoka Coun~y Parks & Rec. : Andover, MN 55304 AtrYl~ Ro'IJ Cu~tom~l' P.O. SIS Ship Via Lance Barthel Collect / we Tel'n\S O,'der Oat\: Ord~r Number Net 30 07/24/00 011974 Ordered ~ ~hippe\1 Back Ord "r~ Product Dcscription Price -, ExtcosioD ., ,-, . ~I::: '. - F.O.E. So. Se. Paul ...~.. ---- 50.000 0.000 50.000 DOG-R'r5 Dogwood, Red-twig- tiS 12.90 645.00 -. -- :l0.000 0.000 30.000 SPR-C06' Spruce, Colorado 6' lil&B 100.00 3000.00 .- - "- -. _. r--,-.., .- -.... -- .....- ......- "-- -- ,. .~.. -..... --, . ~. ....- .- .- ..-... -- ---- ~...... ~ .---....- ..-......- '---" - '- A. 'If - -r."l~.rtD1\~TT TOTAL DISC. 0.00 ..._ ~~.l'.J"'. _ ~ SUB-TOTAL 3645, ?rt'ce.- ~te- TAX 236.93 FREIGHT 0.00 . .. I MJSC 0.00 Approximarc Weight l3r,ln~ & Wh6C SP ORDER 3881. -- TOTAL 00 S3 VISIT OUR OTHER LOCATION ~PTn1\T _ I?":~"" 1C"h Q'l' ^c.,.nM 'Ilo.c-1'tt.T . ~ MEMO 3 August 2000 To: Mayor Wilharber an City Council From: Paul Palzer Public VI. xks Director/Building Official :;~ Re: Trucl, replacement a ,d building cleaning ++++++++++~ ~++++++++++i++++++++++++++++++++++++++++++++++++++ As you rec. JII, the City agrt ,d to rotate the pickups it owns on a three/four year cycle. TI is policy elimin: 'es repair costs because the vehicles are under warranty and Il1aintains a flee\ that is always in good condition. I would like to replace the 97 Ford with a 20( I model and the 93 black ranger with a 96-97 model. The cost of these trad s would be in the range of $12,000.00 to $14,000.00. The current year; budget is $14,000.00. The City has never adopte( a color theme for its vehicles and I would like a consensus on the colors of th( new vehicles. I also anticipate replacing or adding another large plow trw ~ to the fleet next year. The City has budgeted $65,000.00 for this replaceme (over the last five years. I have received several qur as on a 3/4 hn Ford and Chevy pickup. The quotes from Northland Associ. as is about S '1,400.00 to $3,500.00 lower than the two Forest lake dealer's q otes. Northl.lnd has been very good to work with in the past and has been abou $2,000.00 Itis in price. Before moving into the ne\l\ )ublic works }uilding I would like to have the shop area pressured cleaned. Safety-Kleen performs this work and the last time Mr. Hubers had this done it co; , about $3, OC 0.00. I would like Council apprOVi! to proceed \vith replacing the two Ford trucks with the selection of a color th( I1e and also j ne go ahead with the interior washing of the new public wor~ ; facility wheil it becomes accessible to the City. ~UG-e2-00 03:14 PM NOPT~LAN~ ~SSnC'~TES 6 j ~');~~~:r:)~.2:34 P. l"2 2001 Ford Super Duty F-250 F21 Reg Cab 137" XL 4WD 2001 Ford Super Duty F.250 F21 Re( Cab 137" XL 4WD , ,f (.",) . /6 JD) I" v L . ( ! l-rA~Q<! A~ VEHICLE SUMMARY SELECTED OPTIONS CODe DESCRIPTION STANDARD EMISSIONS 5.4L (330) SOHC SEf=1 va E N<3INE (STO) (w/422 Emissions REO: 44E Tr; ns) (w/S6D Box Delete REO: Standard emisSiols) HD 4-SPEED ELECTRONIC AUTOMATIC TRANSMISSION W/OD REO: 99L or 995 engine) 4.10 AXLE RATIO W/LlMITr D SUP REAR AXLE (REO: eel Engine) (N/A wi422 :missions) XL SERIES ORDER CODE PAYLOAD PKG #1 -inc: 88C)# GVWR, 3360# maxImum payload (STD L T235/85R16E SBR SSW A .L.SEASON TIRES (STD} HD CLOTH FRONT BENCH SEAT SOLID PAINT (5TD) AIR CONDITIONING XL DECOR GROUP .inc: ch ome front bumper wflower valance. chrome rear ste ) bumper wi step pad & integral license plate bra: keto aero halogen headlights, rut! wheel coy ~rs, locking teHgale (N/A wN _ Bench Seat) .NET' OFF-ROAO F'KG -inc: tranS7; :r caselfuel tank skid plates, "Off-Road" 4x4 df eal gel 44E XC2 600A 201 T35 ,... "'- 572 17F 55R Base Price Options Destln8~ion Adv/Adj Total Price Invoice $21,048.00 3,276.00 590.00 245,00 $2S,259.00 'f-l- ~ MSRP $23.615.00 3,850.00 690.00 0.00 $28,155.00 Effective Date: 071'0/2000 PRICE LEVEL CODE 120 /1 1l G-c:,- /"'_ J! 1 G:.', Cl ((QU ( ""flr . "P c[\ 't,- l'- r l2 f\-Jl.._~ -- InvoIce MSRP 0.00 0.00 0.00 0.00 931.00 1,095.00 285.00 335.00 0.00 0.00 0.00 0.00 0.00 0.00 136.00 160.00 0.00 0.00 684.00 80500 149.00 107.00 175.00 12500 CA~EFUL ATTENTION HAS 6EeN GIVEN TO ENSU, :eiJATA AGCURACV-'-CHROME DATA A,SSUMes NO RESPONS:BILlTY F'OR ERRORS OR OMISSIONS, ALL 1\ 'ORMATION IS SUBJECT TO CHANGE WITHOUT NOTICE. I PC Carboo((r) fe; V>/lndow$ Delli Ver'ic~: 07/2e/2000 COO'/~iQI'11 HlS6-1l:09 C !~a\il Ceroorat!on All RI~t'lt1l Rese~ed..) . August 2, 2000 Oage 1 AUG-02-0e. 13.';: 15 P/1 c"cd'~rrlLAhD AS~d:JCJATES 61~: 78~:'6-:":84 ,"'. lC13 2001 Ford Super Duty F.:250 F2 ~ Reg Cab 137" Xl. 4WO CODE DE.s.CRIP,TION 86M SNOW PLOW PKG .inc~ 5200# front springs, 6 jX rear springs (N1A w/532 Camper Pkg, 674 Susp, ,nsior Pkg or 682 Max Front GAWR Pkg) "850# g../s enginel780# die!el engine max snow plow \leight, including permanent Bttachments* InvoIce MSRP 18L MOLDED BLACK INTEGRATED CAB STEFJS 592 ROOF CLEARANCE LIGHTS 52N SPEEO CONTROLITIL T STEERING WHEEL aeR CLASS IV TRAILER HITCH RECEIVER (NJA v J66D Box Delete) 433 SLIDING REAR WINDOW' 153 FRONT LICENSE PLATE BRACKET (LPO) Colors are currently unavailable, 102.00 272.00 47.00 328.00 120,00 32000 55.00 385.00 128.00 107.00 0,00 15000 12500 0.00 STANDARD EQUIPMENT MECHANICAL 5.4L (330) SOHC SEFI va engine 5-speed manual transmission w/OD 2-speed transfer case 3,73 axle ratio Four wheel drive Ma:"lUallocking front hubs 78 amp/hr (750 CCA) mal:1tenance-frae battery 130 amp alternator Trailer tow pkg-inc: 7-wlre harnes~;, trailer brake wiring kit, trailer tow guIde 137" we 8' pickup box w/tie-cow:l hOOKS & partltlonablelstack3bla storage (2) front tow hooks 8,800# GVWR (4700 front/6084 rear), sprlligs (4700 frontJ6084 rear), axles (4700 frontJ6084 rGBT) Mono-beam front axl! Front stabilizer bar HD gas shock absorbers (~) L T235/85R16E all-season SSR. SSW tires 16" x 7.0N 8-hole styled steel wheels w/black center omaments Full-size spare tire w/steel wheet. lock, underframe crank carrier f=)wr steering F'wr 4-wheel disc brakes w/4-whee! anti-lock system 38 gallon fuel tank EXTERIOR Argent painted front/rear step bUMper w/integral license plate bracket Argent box-rail/tailgate moldings Argent Qrille Sealed bearn halogen headHghts Pickup box/cargo light August 2. ~OOO page 2 RUG-02-0a 0~:18 PM NORTHLAND ASSOCIATES - -. 6127806284 Fl.08 2001 Chevrolet Silverado 2500HD K25903 Reg Cab 133" we 4WD 2001 Chevrolet Silverado 2500HD K25903 Reg Cab 133" WB 4WD VEHICLE SUMMARY Base Price Options Destination Advf Ad) Total Price Involc& $21.296.63 2,971,30 690.00 277.94 S2e,235.87 MSRP $24,339.00 3,405.00 e90.oo 0.00 $28,484.00 Effective Date: 06/27/2000 SELECTED OPTIONS CODe DESCRIPTION c~ Invoice MSRP E63 Z85 C6W FE9 LQ4 MT1 GaD GT5 1SA QIZ ZHH AE7 C ZY1 C60 FLEETSIDE BODY (5TO) HO HANOLlNGrr~AILeRING SUSPENSION PKG (5TO) 9200# GVWR (4~OO fronV6064 rear). springs (4500 fronV60B4 rear), axles (4800 front! agOO rear) (STO) FEDERAL EMISSIONS 6.0L (364) SFI va (VORTEC) ENGINE .Inc: high capacity air cleaner (STD) (REQ: MW3 or MT1 Trans) 4-SPEED ELECTRONICALl Y.CONTROLLED AUTOMATIC TRANSMISSION W/OD ~inc: HD aux trans oil cooler, brake/trans shift inlerlock (REO: LQ4 Engine) LOCKING DIFFERENTIAL 4.10 AXLE RATIO (NfA w/L67 Engine) PREFERRED EOUIPMENT GROUP (5) L T245175R16E ALL-SEASON SBR BSW TIRES (STD) L T245/75R16E ALL-SEASON SBR BSW SPARE TIRE (REQ: 01% Tires) 40/20/40 SPLIT BENCH SEAT W/O ARMREST (STO) CLOTH SEAT TRIM SOLID PAINT (5TO) AIR CONDITIONING Included with 1 SA 0,00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 941.70 1,095.00 245.10 285.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 709.50 825,00 I CAREFUlAHENTION HAS BEEN GIVEN TO ENSURE DATA ACCuRACY, CHFtOME DATA ASSUMES "10 Re8PCNS~BlLIT'Y' FOR ERRORS OR OMISSIONS. ALL INFORMA TJON IS SUBJECT TO CHANGE WITHOUT NOTICE PC Csrbook(r) for Windows Oala V.rslon: 0712&/2000 Cocvrioh\ 1985-1999 Chrome Oatil C()focral/~ All RI(lllts Reserved I AJ.ust '2. 2000 Page 1 AU~-82-00 03:18 PM NORTHL~ND ASSOCIATES 6127812:16284 P.03 2001 Chevrolet SlIve: ado 2500HD K259C3 Reg Cab 133" we 4WO CODe DESCRIPTION K47 HIGH-CAPACITY AIR CLeANER U01 ROOF MARKER LAMPS (N/A w/YF5 Emissions) VB3 CHROME REAR STEP BUMPER W/STEP PAD N/A w/ZW9 Pickup Box Delete) K34 CRUISE CONTROL ReO EXTERIOR APPEARANce PKG -Inc: black bod:l' -side molding, chrome rear step bumper, chrome s~ lied wheels (NlA w/ZW9 PIckup Box Delete) NZZ OFF.ROAD SKID PLATE PKG .Inc: front differenial & transfer case Shields VYU SNOW PLOW PREP PKG -Jne: addltlonal front SI .ring capacity, 10 amp backup PWf, hIgh-flow front bumper, fOf'INard lamp wiring harness, 42mm 3CceSS hole In dash panel, 130 amp alternator (w/M11 or M74 Trans-inc: trans 011 cooler) (N/A wllB? E ,1gine) 282 HD TRAllERING SPECIAL EQUIPMENT .inc: 'Iv !!ight- distributing hitch platform (N/A w/ZW9 Pickur Box Delete) Colors ere currently unavailable. Invoice MSRP Included with LQ4 47.30 55.00 Included wIth ~9D 206.40 240.00 412.80 48000 81.70 95.00 163.40 1 90.00 163.40 190.00 STANDARD EQUIPMENT NOTE UALL STANDARDS ARE 2001.. MECHANICAL 6.0l (364) SFI va (Vortac) engine 2/0\ Engine Oil cooler 5-speed mailual transmission w/deep low, OD Floor-mounted transfer case shiffer FO\Jr wheel drive HD 600 CCA battery 105 amp alternator 6-\ead trallerlng wIre harness Double-wall steel construction 5' pickup box w/extensive corrosion protection 2 front tow hooKS 9200# GVWR (4500 front/6084 rear), springs (4500 tron J6084 rear), axles (4800 front/6900 reer) Independent front suspension w/torsion bars Multi-leaf spring rear suspension L T245175R 1 6E all-season SBR SSW tires Full.Size spare tire w/steel wheel 16" silver painted steel wheels w/argent center cap Under-body mounted locking wlnch.type spare tire carri'lr Pwr recirculating ball steering Pwr 4.wheel disc: brakes 4-wheel antHock brake system 34 gallon fuel tank . Auc;jUs!2.2OCO PaGe 2 AUG-02-00 03:1~ PM NORTHLAND ASSOCIATES 6127806-"14 P. 1 a 2001 Chevrolet SiJversdo 2500HD K25803 Reg Cab ~ 3:3" 'tlB 4WD MECHANICAL Aluminized stainless steel eXhaust system EXTERIOR Chrome front bumper w/Matte Black cover Argent painted rear step bumper w/Matte Slack step pad Ol!lrk argent aIr dam Wheel opening flares Deluxe chrome grille Oual auto composite halogen headlemps DaytIme running lamps Dual cargo area lamps Dual clack fold away mirrors Solar-Ray tinted glass Intermittent windshield wiper system Insulation-inc: cab, acoustic, thermal panel INTERIOR 3.passenger vinyl 40/20/40 split bench seat Graphite rubber floor covering Tilt steering wheel Passlock II theft deterrent security system Gauges-inc: speedometer, tachometer, odometer, trip odometer, vo/:meter, fuel/evel, engine temperature, oil pressure, hour meter Driver message center warnlngs./nc; trans overheat, low fuel. low coolant. vehicle security, oillevelJpressure/change needed Warning tones-inc: key-In-ignltlon, seat bait, headlamp, turn signal ETR AM/FM stereo-lnc: seek-scan, digital clock, 2 speakers Dual seat-mounted cup holders Dual covered pwr points Door trim w/side reflectors Color-keyed cloth headliner Dusl color-keyed padded cloth sunshades wid river storage clip, passenger mirror Passenger assist handles Lighting.inc: dome, ashtray, glove bo)/., underhOOd SAFETY 4.wheel anti-lock brake system Driver & front passenger alrbags w/passenger side deactivation switch Manual lap/shoulder safety belts, outboard seat positions Manual lap safety belts, center seat position Head restraints at outboard seating positions Daytime running lamps . J Al.IgU$1 2, 2000 Page 3 . ::::II: U = 1:1: I- >- =- .... = &:I Prepared for: Prepared by: Joe Hosch WALLY McCARTHY'S CHEV OLDS CAD 533 19th Street SW Forest Lake, MN 55025 Phone: (651) 464-1400 Fax: (651) 464-0671 C H E V R 0 LET It/indo)v S .'ickel' j J L )0 6 J4~'~CJ ~ 2001 4WD HD Regular Cab, 8.0' Box, 133.0" WB Vortec 6000 V8 SFI EXTERIOR: Summit White 4-Speed Automatic w/OD, HD INTERIOR Graphite Cloth -t, L L ,__ MdlKJ .1' fUll""" __~______ ~ CODE MODEL AND FACTORY OPTIONS CK25903 2001 4WD HD Regular Cab, 8.0' Box, 133.0" V/B 1SA Equipment Group 1SA 1 SZ Preferred Equipment Group Discount Tire Weight Tax - Model Base Decor Fleetside Body Code FE9 Federal Emission Requirements No Emission Override Desired 9200 Ibs GVWR LQ4 Vortec 6000 V8 SFI MT1 4-Speed Automatic w/OD, HD GT5 4.10 Rear Axle Ratio Standard Floor Mounted Transfer Case Z85 Heavy Duty Suspension G80 Locking Differential VYU Snow Plow Prep Package Z82 Heavy-Duty Trailering Special Equipment V76 Two Front Recovery Hooks NZZ Skid Plate Package K47 High Capacity Air Cleaner Chrome Styled Stainless Steel Wheels QIZ L T245f75R-16/E All Season Blackwall Tire Weight Tax Standard Spare Tire Tire Weight Tax - Spare Tire AE7 Cloth Reclining Split Bench Seat C60 Front Air Conditioning K34 Cruise Control R9D Exterior Appearance Package AM/FM Stereo w/Seek-Scan and Clock Black Bodyside Moldings VB3 Chromed Rear Step Bumper U01 Roof Marker Lamps Special Paints Not Desired Solid Paint 50U Summit White No Lower Color Available MSRP 24,339.00 N/C N/C N/C N/C N/C N/C N/C N/C N/C 1,095.00 N/C N/C N/C 285.00 190.00 190.00 N/C ~ N/C N/C N/C N/C N/C N/C 825.00 240.00 480.00 N/C N/C N/C 55.00 N/C N/C N/C N/C Page 4 August 03, 2000 M === ~ = = I- >- =- ..... = ~ , '. Prepared for: Prepared by: Joe Hosch WALLY McCARTHY'S CHEV OLDS CAD 533 19th Street SW Forest Lake, MN 55025 Phone: (651) 464-1400 Fax: (651) 464-0671 ~~~~"-~~""""""'-~-"""""""'~""~-"~~~~~""""~~"~~~~...........~~~~---.........-....___~..~....~-..-...-~..-..-.......~..~..~. 'A~~"~~"~.. ...._______..~.........----"___='" 2001 4WD HD Regular Cab, 8.0' Box, 133.0" WB Vortec 6000 V8 SFI EXTERIOR: Summit White 4-Speed Automatic w/OD, HD INTERIOR: Graphite Cloth CODE MODEL AND FACTORY OPTIONS MSRP No Stripe Available N/C 12C Graphite Cloth N/C No Stripe Color Available N/C Black Flares N/C .. ~L 1111111 . IIJHIi!I!RU_ "Ifllilll'"" 11 _JRIIInrrvn.l_ _!!IIII' SUBTOTAL MSRP 27,819.00 -~.K:ttIIIIIIIIIIIt - -~ . U"U __II), ADJUSTMENTS 0.00 DESTINATION CHARGE 690.00 TOTAL PRICE ($) 28,509.00 These prices may not reflect the ultimate vehicle cost, in view of future manufacturer rebates, allowances, incentives, etc. Prices and specifications subject to change without notice. Federal, state and local taxes extra. An asterisk [*] indicates that the options have been altered by the dealer. All sales prices established solely by dealer. The graphic printed on this report may not reflect the vehicle chosen. Revised 07/24/2000 CITYMPG Fuel Economy HIGHWAY ~v'IPG TBD Information TBD Page 5 August 03, 2CXX) ALlG-04-2000 15:01 MCkECH~~ I E PLAST I C C01PONE 512 929 :55'7 P.01/ot August 4, 2000 Centerville City Council 1880 Main St. Centerville, MN 5S038 Subject: Amendment to Gaming License St. Genevieve Lie #M!NN X-98008-00-002 Dear Council Members; The Church of St. Genevieve is requestinl an amendment to our approved license for our Church Festival to be held on August 20 0, 2000. We would like to add to it the use of a paddlewheel for the activity, We have contacted the Minnesota State Gaming Office and were informed this eould be done via a letter by ha.ving the City approve of its use by signing our request. It will then be forwarded to the State Gaming Office for their review and approval. We have not had a paddI~heel in the past but ha.ve received all tte necessary regulations from the State Gaming Office to follow Equipment used will leased from an approved Distributor by the State of Minnesota. We appreciate your consideration into this matter. Please give me a call with any question.. y ('f"' ~O jY- ? ".. i ~y (}~ ~ 'D . ) D~ f ~~u ~. Y1 ~.~. ~..~ ,- Sincerelv, , /? /J:; /V~~ ~,j .-:0. Andrew A Melcher St. Genevieve Parish Council Chairperson 952-927-243] Days 6S1-464-752~ Evenin~s Approved: Center\'ilIe City Representativ'e Date cc: Minnesota State Gaming Commission TOT~L P.01 t>~ L\ I ..~ l' TO: FROM: SUBJECT: DATE: Honorable Mayor and City Council Teresa Bender, Clerk/Treasurer The appointment of Election Judges for the upcoming Primary & General Elections August 3, 2000 The following is a list of individuals that will be qualified to participate as Election Judges for the upcoming elections, please moved to appoint. Joyce M. Dupre Joyce M. Gruber Marilyn Erkenbrack Judy Almendinger Lorraine M. Neumann Carol A. French La Verne Peterson Mary Jane Lang Mary Ann Thill Shirley Ann Sager Teresa Bender 7244 Main Street, Centerville, MN 55038 1587 Peltier Lake Drive, Centerville, MN 55038 7377 Peltier Circle, Centerville, MN 55038 1305 Mound Trail, Centerville, MN 55038 7026 Centerville Road, Apt. #116, Centerville, MN 55038 6968 Dupre Road, Centerville, MN 55038 7230 LaValle Drive, Centerville, MN 55038 1559 Peltier Lake Drive, Centerville, MN 55038 1385 Mound Trail, Centerville, MN 55038 7000 Eagle Trail, Centerville, MN 55038 12104 Madison StreetN.E., Blaine, MN 55434 Thank you for your consideration.