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Home My WebLink About2000-09-27 CC CITY COUNCIL AGENDA WEDNESDAY, SEPTEMBER 27,2000 6:00 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. PUBLIC HEARING (S) 1. Hunters Crossing Assessment Hearing IV. APPEARANCES/A WARDS Mr. Bruce Malec, Division Manager - Waste Management V. CONSIDERA TION OF MINUTES 1. September 13, 2000 Meeting Minutes VI. PAYMENT OF CLAIMS 1. The City ofCenterville September 14, through September 27, 2000 2. Centennial Fire District Expenses 3. 20th Avenue Water/Sewer Final Pay estimate VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS 1. Storm Sewer Re-alignment - Lloyd Drilling (1873 Main St.) 2. Northern Forest Products Tax Abatement 3. Letter from Frank Ball, Director, Alcohol and Ganbling Enforcement Division, MN Dept. of Public Safety IX. NEW BUSINESS 1. St. Genevieve's Land Inquiry Letter X. CONSENT AGENDA XI. COMMITTEE REPORTS XII. ADMINISTRATOR'S REPORT XIII. ADJOURNMENT CITY OF CENTERVILLE ASSESSMENT HEARING Hunters Crossing Sanitary Sewer, Water Main, Storm Sewer and Street Improvements September 27,2000 Centerville Council Chambers Tom Wilharber, Mayor Linda Broussard Vickers, Council Member Terry Sweeney, Council Member Dick Travis, Council Member Mari Nelson, Council Member Jim March, Administrator Jim Hoeft, City Attorney Tom Peterson, City Engineer AGENDA I. PROPOSED IMPROVEMENTS II. PROJECT COSTS III. PROPOSED ASSESSMENTS IV. QUESTIONS AND COMMENTS PROPOSED IMPROVEMENTS 1. Trunk sanitary sewer and water main along Centerville Road a. Services stubbed to property line 2. Lateral sanitary sewer and watermain within the plat a. Services stubbed to property line b. Hydrants and valves 3. Storm sewer within plat 4. Street construction a. sand sub-base with drain tile b. gravel base c. concrete curb and gutter d. bituminous pavement 5. Trail Construction 6. Restoration with seed and sod PROJECT COSTS Centerville Road 1. Sanitary Sewer 2. Water Main 3. Services Subtotal $ 53,078.74 44,347.70 14,794.72 Subtotal Subtotal $112,221.16 Hunters Crossing 1. Sanitary Sewer 2. Water Main 3. Services 4. Storm Sewer 5. Streets $ 70,505.05 56,554.20 32,289.99 36,150.56 195,058.60 Subtotal TOTAL CONSTRUCTION COSTS OVERHEAD (INDIRECT) COSTS TOTAL PROJECT COST $390,558.40 $502,779.56 $150,833.86 Total $653,613.42 ASSESSMENTS Centerville Road Properties (7 total) 1. Sanitary Sewer 2. Water Main 3. Services $24,980.16 7,228.10 14,113.23 Subtotal $46,321.49 Hunters Crossing (Carlson) 1. Centerville Road 2. Hunters Crossing Subtotal TOTAL ASSESSMENTS $63,327.18 507,725.92 $571,053.10 $617,374.59 City Costs: 1. Trunk utilities 2. Service repairs (Woiak, Barrett) Subtotal $31,118.92 5,119.91 $36,238.83 $653,613.42 OTHER (NONASSESSMENT) COSTS Water Availability Charge (WAC): Water availability charges are the costs to connect to and become a part of the Centerville water system. This charge pays for the costs associated with water systems such as elevated storage, water treatment facilities, and maintenance. The WAC charge is $1300 per unit. Sewer Availability Charge (SAC): Sewer availability charges are the costs to connect to and become a part of the Centerville sewer system. This charge pays for the costs associated with the sewer system, such as lift station rehabilitation and operation costs, sewer cleaning, and system maintenance. The SAC charge is $1750 per unit for the City of Centerville. The Metropolitan Council of Environmental Services also issues a SAC charge of $1100 per unit. Miscellaneous Costs: The individual property owner will be responsible for the connection between the property line and the individual building. Because of the many different configurations, this cost varies considerably, and is difficult to estimate. Property owners may also have costs associated with taking individual well systems and septic systems out of service. 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() () () () () () () () () () () 0:: .- .- .- .- .- .- .- .- .- .- .- I'- I'- I'- I'- I'- I'- I'- I'- I'- I'- I'- ..~.. to to to to to to to to to to to I'- I'- I'- I'- I'- I'- I'- I'- I'- I'- I'- . . c c c c c c c c c c c 0 0 0 0 0 0 0 0 0 0 0 1Il 1Il 1Il 1Il 1Il 1Il 1Il 1Il 1Il 1Il 1Il >0:;> -.:: -.:: -.:: -.:: -.:: -.:: -.:: -.:: -.:: -.:: -.:: 11l 11l CO 11l CO CO CO 11l 11l CO 11l >W> () () () () () () () () () () () z. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ..~.. "~ "~ U U U "~ U U U "~ u >0: a::: a::: ct: ~ ct: a::: ct: ~ ~ a::: ct: ~. >t:r 0 N N N N N N N N N N N ..;.;1> !Xl. · ..... 0 .- 0 .- N C"') '<:t l.O to I'- co (J) 0-1> .- .- . . . .... z ..~... :0. '<:t l.O to I'- co (J) 0 .- N C"') '<:t Z: C"') C"') C"') C"') ("') C"') '<:t '<:t '<:t '<:t '<:t ...J ...J o a:: ~ z w ~ en en w en en ~ en ~ z w ~ en en w en en ~ a:: w I ~ o o a:: o ~ ~ ~ C; o <0 ~ ~ <0 ~ ~ ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-32-0005 Lot: Block: Addition: Owner: Henrich Interest Start Date: Repayment Period: Interest Rate: September 27,2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 2,540.91 $ Amount 2,540.91 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 2,540.91 2001 $502.86 $ 175.40 $ 327.46 $ 2,365.51 2002 $378.67 $ 189.43 $ 189.24 $ 2,176.08 2003 $378.67 $ 204.58 $ 174.09 $ 1 ,971.50 2004 $378.67 $ 220.95 $ 157.72 $ 1,750.55 2005 $378.67 $ 238.63 $ 140.04 $ 1,511.92 2006 $378.67 $ 257.72 $ 120.95 $ 1 ,254.20 2007 $378.67 $ 278.33 $ 100.34 $ 975.87 2008 $378.67 $ 300.60 $ 78.07 $ 675.27 2009 $378.67 $ 324.65 $ 54.02 $ 350.62 2010 $378.67 $ 350.62 $ 28.05 $ $3,910.89 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1: End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $124.19 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-32-0004 Lot: Block: Addition: Owner: Greenwadt Interest Start Date: Repayment Period: Interest Rate: September 27,2000 1 0 Y rs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 2,540.91 $ Amount 2,540.91 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 2,540.91 2001 $502.86 $ 175.40 $ 327.46 $ 2,365.51 2002 $378.67 $ 189.43 $ 189.24 $ 2,176.08 2003 $378.67 $ 204.58 $ 174.09 $ 1,971.50 2004 $378.67 $ 220.95 $ 157.72 $ 1,750.55 2005 $378.67 $ 238.63 $ 140.04 $ 1 ,511 .92 2006 $378.67 $ 257.72 $ 120.95 $ 1,254.20 2007 $378.67 $ 278.33 $ 100.34 $ 975.87 2008 $378.67 $ 300.60 $ 78.07 $ 675.27 2009 $378.67 $ 324.65 $ 54.02 $ 350.62 2010 $378.67 $ 350.62 $ 28.05 $ $3,910.89 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1: End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $124.19 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-32-0019 Lot: Block: Addition: Owner: City of Centerville Interest Start Date: Repayment Period: Interest Rate: September 27,2000 10 Yrs 8.00% Assessm ents: Watermain and Sewer Improvements Unit Measure LS Unit Price 3,073.88 $ Amount 3,073.88 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 3,073.88 2001 $608.34 $ 212.19 $ 396.15 $ 2,861.69 2002 $458.10 $ 229.16 $ 228.94 $ 2,632.53 2003 $458.10 $ 247.50 $ 210.60 $ 2,385.03 2004 $458.10 $ 267.30 $ 190.80 $ 2,117.73 2005 $458.10 $ 288.68 $ 169.42 $ 1,829.05 2006 $458.10 $ 311.78 $ 146.32 $ 1,517.27 2007 $458.10 $ 336.72 $ 121.38 $ 1,180.55 2008 $458.10 $ 363.66 $ 94.44 $ 816.89 2009 $458.10 $ 392.75 $ 65.35 $ 424.14 2010 $458.10 $ 424.17 $ 33.93 $ (0.03) $4,731.24 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1: End Contruction: Assessment Start Date: 9/27/2000 5/8/2001 Pre-assessment Interest Due $150.24 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-32-0018 Lot: Block: Addition: Owner: Woiak Interest Start Date: Repayment Period: Interest Rate: September 27,2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 2,829.08 $ Amount 2,829.08 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 2,829.08 2001 $559.90 $ 195.30 $ 364.60 $ 2,633.78 2002 $421.62 $ 210.92 $ 210.70 $ 2,422.86 2003 $421.62 $ 227.79 $ 193.83 $ 2,195.07 2004 $421.62 $ 246.01 $ 175.61 $ 1,949.06 2005 $421.62 $ 265.70 $ 155.92 $ 1,683.36 2006 $421.62 $ 286.95 $ 134.67 $ 1,396.41 2007 $421.62 $ 309.91 $ 111. 71 $ 1,086.50 2008 $421.62 $ 334.70 $ 86.92 $ 751 .80 2009 $421.62 $ 361.48 $ 60.14 $ 390.32 2010 $421.62 $ 390.39 $ 31.23 $ (0.07) $4,354.48 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1 : End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $138.28 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-32-0013 Lot: Block: Addition: Owner: Baumann Interest Start Date: Repayment Period: Interest Rate: September 27, 2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 16,608.78 $ Amount 16,608.78 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 16,608.78 2001 $3,286.98 $ 1,146.50 $ 2,140.48 $ 15,462.28 2002 $2,475.20 $ 1 ,238.22 $ 1,236.98 $ 14,224.06 2003 $2,475.20 $ 1 ,337.28 $ 1,137.92 $ 12,886.78 2004 $2,475.20 $ 1 ,444.26 $ 1,030.94 $ 11,442.52 2005 $2,475.20 $ 1,559.80 $ 915.40 $ 9,882.72 2006 $2,475.20 $ 1,684.58 $ 790.62 $ 8,198.14 2007 $2,475.20 $ 1,819.35 $ 655.85 $ 6,378.79 2008 $2,475.20 $ 1,964.90 $ 510.30 $ 4,413.89 2009 $2,475.20 $ 2,122.09 $ 353.11 $ 2,291.80 2010 $2,475.20 $ 2,291.86 $ 183.34 $ (0.06) $25,563.78 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1 : End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $811.78 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-34-0001 Lot: Block: Addition: Owner: Gorham Interest Start Date: Repayment Period: Interest Rate: September 27,2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 2,561 .57 $ Amount 2,561.57 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 2,561.57 2001 $506.95 $ 176.82 $ 330.13 $ 2,384.75 2002 $381.75 $ 190.97 $ 190.78 $ 2,193.78 2003 $381.75 $ 206.25 $ 175.50 $ 1,987.53 2004 $381.75 $ 222.75 $ 159.00 $ 1,764.78 2005 $381.75 $ 240.57 $ 141.18 $ 1,524.21 2006 $381.75 $ 259.81 $ 121.94 $ 1 ,264.40 2007 $381.75 $ 280.60 $ 101.15 $ 983.80 2008 $381.75 $ 303.05 $ 78.70 $ 680.75 2009 $381.75 $ 327.29 $ 54.46 $ 353.46 2010 $381.75 $ 353.47 $ 28.28 $ (0.01 ) $3,942.70 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1 : End Contruction: Assessment Start Date: 9/27/2000 5/8/2001 Pre-assessment Interest Due $125.20 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: 23-31-22-33-0002 Lot: Block: Addition: Owner: Vanderbeek Interest Start Date: Repayment Period: Interest Rate: September 27, 2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 16,166.37 $ Amount 16,166.37 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 16,166.37 2001 $3,199.43 $ 1,115.96 $ 2,083.47 $ 15,050.41 2002 $2,409.27 $ 1,205.24 $ 1 ,204.03 $ 13,845.17 2003 $2,409.27 $ 1,301.66 $ 1,107.61 $ 12,543.51 2004 $2,409.27 $ 1,405.79 $ 1,003.48 $ 11,137.72 2005 $2,409.27 $ 1,518.25 $ 891.02 $ 9,619.47 2006 $2,409.27 $ 1,639.71 $ 769.56 $ 7,979.76 2007 $2,409.27 $ 1,770.89 $ 638.38 $ 6,208.87 2008 $2,409.27 $ 1,912.56 $ 496.71 $ 4,296.31 2009 $2,409.27 $ 2,065.57 $ 343.70 $ 2,230.74 2010 $2,409.27 $ 2,230.81 $ 178.46 $ (0.07) $24,882.86 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1: End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $790.16 ASSESSMENT SCHEDULE Constant Annual Payment Method Project: HUNTERS CROSSING Project No: 616-00-114 Parcel: Lot: 1 Block: 1 Addition: Owner: Rick Carlson Interest Start Date: Repayment Period: Interest Rate: September 27,2000 10 Yrs 8.00% Assessments: Watermain and Sewer Improvements Unit Measure LS Unit Price 15,433.87 $ Amount 15,433.87 YEAR SCHEDULED PRINCIPAL INTEREST PRINCIPAL PAYMENT PAYMENT PAYMENT REMIANING 2000 $ 15,433.87 2001 $3,054.46 $ 1,065.39 $ 1,989.07 $ 14,368.48 2002 $2,300.10 $ 1,150.62 $ 1,149.48 $ 13,217.86 2003 $2,300.10 $ 1,242.67 $ 1,057.43 $ 11,975.19 2004 $2,300.10 $ 1 ,342.08 $ 958.02 $ 10,633.11 2005 $2,300.10 $ 1 ,449.45 $ 850.65 $ 9,183.66 2006 $2,300.10 $ 1,565.41 $ 734.69 $ 7,618.25 2007 $2,300.10 $ 1,690.64 $ 609.46 $ 5,927.61 2008 $2,300.10 $ 1,825.89 $ 474.21 $ 4,101.72 2009 $2,300.10 $ 1,971.96 $ 328.14 $ 2,129.76 2010 $2,300.10 $ 2,129.72 $ 170.38 $ 0.04 $23,755.36 Total Scheduled Payment Interest Due Prior to Assessment Included in Payment #1: End Contruction: 9/27/2000 Assessment Start Date: 5/8/2001 Pre-assessment Interest Due $754.36 MEMO DATE: September 21,2000 Tn '" 'J Honorable :Mayor and Council FROM: Jim March RE : Waste Management Appearance - Mr. Bruce Malec ............................................................................ Mr. Bruce Malec (Division Manager, Waste Management) plans to appear before Council to discuss the present status of the contract for waste removal services. This is a courtesy visit to see ifthere are any issues that Mr. Malec can address for the Council. N of Approved CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 13, 2000 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 13, 2000, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Mari Nelson ABSENT: None STAFF: City Administrator, Jim March City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the September 13,2000, City Council meeting to order at 6:00 p.m. II. SET AGENDA The following items were added to the agenda: . Add Sewer and Water at Hunter's Crossing under Unfinished Business Motion by Council Member Broussard Vickers. seconded by Council Member Nelson to approve the al!enda with the noted additions. All in favor. Motion carried unanimously. III. PUBLIC HEARING (S) Northern Forest Products - Tax Abatement Mayor Wilharber opened the public hearing at 6:0 I p.m. Council read and discussed a letter from Mr. McDowell illustrating a number of concerns that he had with the original establishment of his tax increment district. Mr. McDowell's letter further indicates that he desires to expand his business and mentions that he has discussed locating his expansion in Hugo to be near rail access. It was noted Mr. McDowell is requesting a five (5) year tax abatement as an incentive for Northern Forest Products to expand in Centerville. The abatement would only be granted for five (5) years if there is an actual expansion. Only a one (1) year abatement would be granted, if no expansion occurred. If the Council is willing to grant this abatement, a new public hearing will have to be held. The abatement would only be granted for the increased market valuation, not for the existing valuation. Sid Inman and Carolyn Drude addressed the Council. Mr. Inman presented an impact analysis to show the costs of the requested abatement. Mr. Inman indicated that tax increment financing requires tear down or build new which does not apply to existing businesses. He stated three (3) years ago the tax abatement law was changed and currently is a tool that cities may use to help existing businesses expand and stay within the their communities. Couiicil ~,,1cnJ.bcr 1'~clson rcfe~e::::e~ ~!-:e ~pre~dsheet that \vas pr8'.'ided to 1'Jorthe:!"!. Forest Products and inquired as to ifthe letter from them was their response to the City's proposal and, if so, did that mean they were unhappy with the proposal from the City. She also asked if Northern Forest Products would be happy with one (1) year or if they were demanding five (5). Mr. March indicated that the letter was Northern Forest Products' response to the City and that they would prefer the five (5) year to the one (1) year abatement. Mayor Wilharber asked if the City were to provide tax abatement to Northern Forest Products was the City required to notify Ramsey County and the School District. Mr. March did not believe the City needed to do so, but they certainly could. Mr. March indicated he does not recommend exceeding a five (5) year tax abatement. Carolyn Drude said Northern Forest Products was requesting five (5) years. Council Member Broussard Vickers asked if the City chooses not provide a five (5) year tax abatement, if the one (1) year abatement would solve the current problem or is it still possible that it would end up in litigation. Mr. March stated Northern Forest Products has indicated that they have shopped other communities who are willing to provide tax abatement or Tax Increment Financing (TIF) and will expand in another city if not granted their request. Council Member Broussard Vickers questioned what would happen to the old situation if the City agrees to a one (1) year abatement rather than a five (5) year abatement. Mr. March indicated it would take care of the two (2) old notes and that Northern Forest Products would not expand in Centerville. Page 2 of 22 Council Member Broussard Vickers indicated it was her desire to make sure the first problem was taken care of prior to agreeing an extension. Mr. March indicated if the City agrees to a five (5) year tax abatement it would allow Northern Forest Products to expand in Centerville. The one (1) year tax abatement would allow for payment of the two (2) notes. Mayor Wilharber asked the Council if there were any more questions or comments. Mr. March asked what types of criteria the City may impose on a company in return for granting an abatement. Mr. Inman indicated that under a new contract the City could require jobs and any other requirements they desired. Mr. March questioned if it was in the City's best interest not to invest in equipment that could be moved to another community but invest in a building that cannot be moved. Mr. Inman said the City can propose anything in the contract however, the City must get the business to approve a contractual agreement. Mr. March asked Mr. Inman for a draft of a document Mr. Inman has used in the past and Mr. Inman agreed to forward same. Motion by Council Member Broussard Vickers to close the public hearing. seconded by Council Member Nelson. All in favor. Motion carried unanimously. Mayor Wilharber closed the public hearing at 6:20 p.m. Council Member Broussard Vickers stated she had concerns regarding the !1reviol1S !1roblems and solving same. She Rl"o indicated her willingne"" to offer the one (1) year abatement with no contingencies and in the future, with expansion of the existing building extend the amount oftime with contingencies. Council Member Sweeney indicated he would like to see examples of contingencies other cities require when granting tax abatements. He stated he would agree to the one (1) year tax abatement to correct the current problems. Council Member Nelson asked if the one (1) year abatement was a "done deal". Mr. March indicated Council has approved the plan; however, the owner has not signed it. He indicated Northern Forest Products will accept the one (1) year abatement but will continue to look at other communities. Council Member Nelson stated she was concerned with setting a precedent for other businesses to request similar items of the City. Mr. Inman indicated the City may control the abatement by setting a policy and contingencies that must be complied with to grant an abatement. Page 3 of 22 Council Member Travis stated he did not like the wording of the letter from Northern Forest Products and found it almost intimidating if the City chooses not grant the five (5) year abatement. He questioned the ramifications if the business chose to leave. Mr. Inman explained that the tax value is based on the fair market value of the building and property so the taxes would remain the same if the business were to leave town. Council Member Travis indicated he would vote in favor of keeping Northern Forest Products in Centerville providing the first notes were paid in full. Mayor Wilharber stated the letter is a situation of the business owner "playing poker" to raise the stakes. He then stated he believes it is apparent that Northern Forest Products came to town and created a nice, well-kept business. He stated he is in favor of the five (5) year tax abatement as an incentive to expand in Centerville. Council Member Broussard Vickers questioned if the last paragraph of the letter, which indicated a need to come to an agreement meant that there was no agreement. Mr. March said it feels as though the City is being held hostage. He also stated that most industrial manufacturers ask what the City will offer them to located within their community. Mayor Wilharber indicated he has had contact with the business owner and said he does have other offers that he is entertaining and stressed the importance of keeping the business in the community. Mr. March indicated it is easier to keep kll("~'f""In.(",(""D(",, ~,....." t~n 1"'r'\"t""\"l"'-"'l"11"\;t"'l! ...."t1.,Clo.... t~............ h...,"'lr~1"'l,.,. tf"\ f)ttl"f)rot .,.-,nH! hl1C";""'f"'C'("'CIoC" ~..~u._~~_~ .u 'u_ -_.............1 .....h. u"'" nO" '''0 .- Council Member Broussard Vickers suggested having a public hearing on the five (5) year abatement. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to set a public hearing on the five (5) year tax abatement. All in favor. Motion carried unanimously. Council Member Sweeney indicated a desire to have any conditions or contingencies that the City may request be arranged prior to the public hearing. Council Member Broussard Vickers said she desired establishing a public hearing date to avoid delay. Mr. March asked Mr. Inman if publication of the public hearing notice for a five (5) year tax abatement was appropriate. Mr. Inman concurred. He would accept the one (1) year deal with a possibility of working toward five (5) year agreement. He also indicated they would draft a proposed development agreement and forward it to the City for approval. Page 4 of 22 Ms. Drude stated this type of request is not unique to Centerville and indicated it happens in most cities. A consensus was reached to hold a public hearing at the October 11, 2000 Council Meeting in regards to Northern Forest Products request. IV. APPEARANCES/AWARDS Eagle Pass Single Townhome Association Jim Halstrom, (President, Eagle Pass Single Townhome Association) appeared before the Council to discuss the enforcement of the Developer's Agreement, street lighting and concerns/issues with any future development of the two (2) outlots that would be joined with their Association. Mr. Halstrom indicated the owners of the townhomes have had to endure ongoing development which they understand, however he explained there are agreements and ordinances in place that govern the way things should be done in order to make it more bearable. He then read a list of the following issues: 1. Regular sweeping of streets and sidewalks 2. Ongoing clean-up of construction debris 3. Regular maintenance and weed control 4. Silt fencing at construction sites 5. Inspection of site grading and sodding practices 6. Cleaning of storm sewer grates 7. Street lighting 8. Eagle Park issues 9. Future outlot development Mr. Halstrom indicated the streets and sidewalks are dirty and that someone should be responsible to maintain them and requested that the Council look into the matter. He indicated the developer has been leaving construction debris all over the sites that are under construction which blows around the development. He also indicated there are other cities with daily clean-up requirements and further requests the City to consider improving Mr. Halstrom indicated the streets and sidewalks are dirty and that someone should enforcement of such a policy. Mr. Halstrom indicated the developer has not maintained the outlots and lots that are not currently developed. Mr. Halstrom stated that excessive weed growth is unsightly and requested that the Council work with the developer on same. Mr. Halstrom indicated the developer is not currently using silt fencing and there is excessive erosion, dirt in the streets and on the sidewalks. He asked the City to require silt fencing in the future. Page 5 of 22 Mr. Halstrom indicated the Development Agreement requires that four (4) inches of comparable top soil be added before the sod is installed. He indicated this has not been done in the development which has lead to grading problems and weed control problems. He also indicated their maintenance company has trouble due to terrible condition of the yards. He requested that the City inspect the sodding and have the developer replace it. Mr. Halstrom indicated the storm sewer grates are routinely plugged with construction debris, dirt and weeds and requested that the City maintain same or to require the developer to do so. Mr. Halstrom indicated he and the Association expresses safety issues with the current lighting of their development. He also stated there are too few street lights based on the fact that their development has winding streets and the houses are setback further off the street than other developments. He requested the City inspect the lighting and add additional streetlights or require the developer to provide same. Mr. Halstrom indicated the Association is concerned about the park in the development because there is a sports stand that is not currently useful. He indicated that perhaps installing basketball hoops on either end would make a better use of the stand. He also expressed a desire to provide "screening" of the portable toilet installed in the park. He suggested shrubs or trees to camouflage the facility. Mr. Halstrom also expressed to the Council the Association's disapproval of the proposed development of the outlots. He explained that roads will be extended and there will be two (2) associations responsible for one road which would be l1alU LV mallagt. Council Member Broussard Vickers asked which roads were private roads. Mr. Halstrom indicated Voyageur Court was in their development and Ojibway was in the twin home area. He indicated Ojibway, which is a private road, would be extended into their Association and they would share maintenance costs on same with the twin home association. Mr. March referenced another townhome development that has lights on the front of the units that unit owners leave on all night and he inquired as to whether the Association had lights on their units and if they leave them on. Mr. Halstrom indicated lighting is up to the individual unit owner and said they have no exterior motion detectors. A member of the audience, also from the Association, indicated lighting on the houses does not add to the lighting of the streets due to the style of the development with winding streets and setbacks. Mr. March indicated it did in the other development because houses were closer to the street than in Eagle Pass. Page 6 of 22 A member of the audience, also from the Association, indicated cars are speeding through the development. They indicated this was not safe because there are pedestrians in the street because the sidewalks contain construction debris and dirt. Mr. March asked if the developer could be forced to pay for additional streetlights. Mr. Hoeft stated the City would have to discuss this with the developer subsequent to finding out if they are in violation of the Development Agreement. Mr. March indicated Swift Construction is interested in developing the outlots and stated they have complied with City requests regarding those outlots. Mr. March said he received a telephone call from Swift regarding the Townhome Association and indicated they are looking into stainless steel mailboxes and asked if the City would be willing to waive the $25.00 per mailbox stand fee if the developer installs them. He also requested the Association intended to replace all mailbox stands or just to install this type for new units. Mr. Halstrom said the Association does not like the appearance of the current mailbox stand and indicated it is not secure. Recently, mail was removed from a box and placed in the park's portable toilet. A member of the audience, also from the Association, explained the mailbox stands are unsightly and difficult to install additional mailbox to the existing stands. Mr. March stated Public Works will address the issue of the mailbox add ons and stated that Swift is unwilling want to pay the $25.00 on top of the $21.00 they are being charged for the mailbox holders. A member of the audience, from the Association, said they were told the post office would pay $20.50 for each undeveloped lot for a secure mailbox unit but the developer needed to provide the concrete pad. 1\ ,f~,,~~ ur;l1,~~l..~~ ~~1.~,.l :r .l..~ _,~:1 ~..~",. .,,~~ reported to th~ pOl;~, t...~~~"s~ H'iU)VJ. ... .ll1.h..UU\""-l (..l,:}l\..\",..U 11 Ul\..t' lULL!! .l-llU..lU,\.. VVu.;) \",.- tH..\... u"",,,,,,au \,... tampering with mail is a federal offense. A member of the audience, from the Association, asked if a building permit was required for the concrete pads. Mr. March indicated a permit was not required. Mayor Wilharber questioned the Council if they had any issues or discussion concerning the matter. Page 7 of 22 Council Member Nelson questioned a lack of standard performance by the builder and indicated the City should not continue to let a builder with past performance problems develop additional lots within the City. Mr. March questioned if the City has the ability to legally delay permits for a developer not complying with the requirements set forth prior to allowing additional building in other areas. Mr. Hoeft indicated any development would be dependent on a Development Agreement and the City has no authority to delay permits unless there is a valid contract issue. Council Member Sweeney said the City could prevent the developing of outlots until the developer complies. Mr. Hoeft stated he was not involved in the execution of the Development Agreement with Eagle Pass and said he would like a copy of the agreement. Mr. Halstrom provided a copy of the agreement to Mr. Hoeft. Mr. Hoeft stated the City may take previous noncompliance into consideration when a developer requests approval for future developments. He said the two (2) issues must be independent but the City can use what they have learned to prevent future problems in the new development. Mr. Halstrom requested the City consider other developments along with theirs when upholding development standards. Council Member Broussard Vickers questioned if the City could escrow performance money coinciding with the new development. The escrow would be available to reimburse the City or Association for having the jobs done if not (,{"\'Yy",.,ln+l"\,..l l-o.-." +1...,n Ao,.,-rnl"'f'"',o",, 1\,.,..,.. Ur"\D++- C"""~rl +~l"\ ............,..............---."......4- ................... .....,...,,~....L.....:....... .......__.... L-:..-...J ........................y.................._ ........; ..~...._ '-'"_~' ........lV~........I... ..L...L..... ..L...LV_...." U~.I.~ I............... to..4b..l.. ............................"'..... ......t.A..LJ. _-.JJ.J."........l.LJ. to..4........J ....1l...l.......~ of provision the City would like to see and he advised it would be a good idea due to lack of performance in the past. Mr. March asked if the Council would like to go to the development in the evening to see if there is a lighting problem and then make a proposal to the developer, decide if the City will pay for street lights or assess the individual property owners. Council Member Broussard Vickers asked if there was a standard City plan for street lighting. Mr. Hoeft indicated he believed it to be one street light for every three hundred (300) feet or four hundred (400) feet. Council Member Nelson questioned if the City Engineer would inspection the street light situation and report back to the Council. Mayor Wilharber noted anytime street lights are added there will be ongoing costs to maintain and upkeep the lights which is an increase of expenses to the City. Mr. Halstrom indicated this is a safety issue at this point and money should not be placed higher than safety. Page 8 of 22 Mayor Wilharber indicated he drove through the City at night and found that buildings and homes with lights on the exterior do provide more light on the street and said having lights on the townhome exteriors may be an idea to solve the problem. He also indicated the City would be willing to look at the lighting issue but said he is concerned for continued operating costs. Mr. March noted with the development of the outlot areas the City would have leverage to assess the developer for more lights. A member of the audience, who is a member of the Association, said when they drive around the curves in the development their headlights go one way and they are looking the other way into the dark. She said she has almost hit people because people are walking in the street because the sidewalks are not clear. She also indicated a desire for a security light at the park and said she believes the light at the park should be the City's responsibility. Mr. March noted people in this community are out alot walking and biking and even though there are sidewalks provided alot of people do walk in the streets. Council Member Broussard Vickers indicated a desire to have the ongoing clean- up of construction debris added to the Development Agreement. She said a silt fencing requirement has been added already and indicated the sodding or soil replacement should be inspected and if done incorrectly, it should be re-done at the developer's expense. She also said the issues of Eagle Park need to be forwarded to the Parks and Recreation Department. Council Member Broussard Vickers then asked if the developer can force the Association to take on new members by developing the outlots. Mr. Hoeft declined to comment as he has not read the Development Agreement. Mr. Halstrom explained the by-laws of the Association say the developer can add up to sixty-seven (67) units. He explained the private road will expand and add eight (8) more units than allowed in the by-laws. The current plan from Swift Construction shows twenty (20) units and the by-laws state eighteen (18) are allowed. Council Member Broussard Vickers asked if the developer came to the Council with a plan for a certain number of houses if the City could deny the request if the Association provides the Council with something that proves the developer is at fault. She then indicated if the Association has nothing to prevent the development it may be a civil issue between the developer and the Association. City Attorney Hoeft stated he could not comment on the developer's plans because there is not an approved plan. He then indicated the developer could create a new association or create some thing with the existing Association if it is not in violation of the by-laws or Development Agreement. He indicated the plan Page 9 of 22 would need City approval and the City would be interested in a plan that is fair to both sides of the issue. A member of the audience, from the Association, asked if the private streets could be made into city streets. Mr. Hoeft said this was not likely. A member of the audience also from the Association asked if the Association could be notified when Swift Construction appears before Council seeking approval of their expansion plan for the development. Mr. March said this would be done. A member of the audience, from the Association, asked if the City were to deny Swift Construction's development plan, what would happen to the property. Mr. Hoeft indicated Swift Construction owns the property and can propose anything that is allowed by ordinance or sell it to some one else for development. Mr. March said Gor-em actually owns the lots but Swift Construction was developing them. He indicated finding a mutually agreeable development was beneficial. A member of the audience, from the Association, asked if the City would be able to notify the Association when seal coating or other road maintenance was being done in the development so they could join in to save money. Mr. March said the City commonly does that with other developments and would have no problem with this request. Council Member Broussard Vickers questioned if the City Attorney would review the Development Agreement to see what the City can do to demand compliance. A member of the audience, from the Association, commented on the sodding and grading at the development and said it affects the City with runoff issues. Council Member Travis asked why this is all being addressed to Swift Construction if Gor-em owns the property. Mr. March stated the developer is less than responsive once the lot is sold and developed. He stated then Swift Construction is in charge of issues stemming from development. A member of the audience, from the Association, said her son works in construction and some homes he was working on recently were red-flagged by the City because the contractor had not used silt fencing as required. She indicated all work in the development stopped until the developer had complied with the silt fencing requirement. She then asked if Centerville could do something similar to make developers comply. She then told the Council she recently observed some kids playing on some trusses that were leaning up against a dumpster, partially blocking the sidewalk, and said it was a very unsafe situation. She also said the dumpsters are always overflowing with debris that blows all over the neighborhood. Mayor Wilharber Page 10 of22 indicated the Public Works Department and the Building Inspector would do a better job of enforcing ordinances to get the developer to comply. He then told the residents the City Attorney will check into the issue to see if there is anything the City may do to enforce and address the issues brought forth. Bill Bisek from Kelly's Korner Bill Bisek appeared before the Council and discussed with the Council the 3rd Annual Kelly's Korner Customer Appreciation Event. He indicated the Rockin' Hollywoods would be performing outside during the evening of October 14,2000 from 8:00 p.m. to 12:00 a.m. He indicated there would also be a pig roast. Mayor Wilharber and the Council told Mr. Bisek there were two (2) or three (3) complaints of noise last year. Council Member Broussard Vickers said a citizen recommended the celebration end earlier this year. Motion by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve the noise permit to allow Kellv's Korner Customer Appreciation Event to proceed as planned. All in favor. Motion carried unanimously. COlJncil Memher Travis Hsked if there would be a prohlem with enciing at 11 :00 p.m. Mr. Bisek indicated it was not a problem but it would mean a 7:00 o'clock start which is a little early since most people have to eat dinner, get the babysitter, and they would miss a lot of the show. Mayor Wilharber stated since this event occurs once a year, and if it is advertised well, the public will be aware that the event is going on and can plan accordingly. Mr. Bisek indicated they do send out letters to residents within three hundred fifty (350) feet and invite them over to enjoy the day, at no cost to them, and said the event was very well attended by the neighbors. He also said if he needs to do some thing to better inform residents of what is going on, he will certainly do that. Adult Sport Leagues, Bill Bisek Mr. Bisek said last Wednesday he went to the Parks and Recreation Committee meeting and explained he was approached by many residents in the community for sports entertainment. He indicated there are no organized sports in town except for little league baseball. He explained in years past there was a business in town taking care of part of that with an adult softball league and broomball in the winter. Page 11 of22 Mr. Bisek stated this is an Economic Development issue because each business helps another and if there were entertainment for adults in town the participants and spectators would spend money in Centerville. He then explained the leagues can be self sufficient if managed properly. His plan is to charge fees to the participants to cover the cost of renting the facility and any maintenance required. He said he is willing to get the program running at no cost to the City. Mr. Bisek questioned the Council whether to move ahead and explained some of his ideas would be working with Centennial School District to rent gyms for volleyball leagues, broomball or boot hockey, along with softball at LaMotte Park. He indicated he would work in conjunction with anything else that is scheduled. Mr. Bisek said he feels it is a shame the kids have to leave Centerville to play football and soccer because it takes business out of Centerville. Council Member Broussard Vickers stated from her perspective it is hard to keep a program running and says she is cautiously optimistic of the ability to draw people from the community to make it a success. She said Parks and Recreation Committee should get involved in these programs. Council Member Sweeney stated he has talked about getting leagues going at Parks and Recreation Committee meetings and they are in favor of it. 1\,1'_ 1\,fA_~h ~+A+Orl +1-,0 1-,,,,,lr,,,,, ..;"lr ;" """"11,, ",..,~" <>"rl <>,,<>;l<>hl~ '''' ;fl\lfl" p';"~It-;,, U~L. L'L~L~U ~._.__ .Lh ._~_H_.1 .UU' .~ __.hU_'; ~t'_u 'u__ -. ------. ...- . q' -...-. -. able to organize a league it would be a better use for the facility. Mr. Bisek stated it takes time to develop and implement a new program. He feels he has resources to pull from and if he gets permission from the City to get the word out he feels it would succeed. Council Member Nelson questioned what Mr. Bisek needs from the City. Mr. Bisek stated he does not want it to be perceived as a Kelly's function, but as a City run league. He said he would like to use the sign out in front of City Hall to advertise the leagues forming. He also said he would like the City to handle the funds for fees and writing the checks for renting of space and maintenance. Council Member Broussard Vickers indicated the City needed to check on insurance to start up a City run sports league. Council Member Sweeney stated they need to discuss the possibility of adding a person in the Parks and Recreation Department to administer the programs and that would affect the budget for Parks and Recreation. Mayor Wilharber stated he would like to see a "concept plan" from Parks and Recreation for costs, budget and equipment to operate a program. He stated he agrees with the concept but would like to see what it would cost the City. Page 12 of22 Mr. Bisek indicated he would be doing the work of the Parks and Recreation employee to facilitate the start up. He said he is almost positive that Mr. Prew who started leagues in Vadnais Heights would be willing to help him get things going in Centerville. Mr. Bisek indicated it is impossible to say what it would cost the City until it gets going. He then explained there should be no extra costs because the facilities are already operating and the league would use them when they were not in use by other groups thereby utilizing the facility better. Mr. March recommended he start with Winter volleyball as the school has hard and fast amounts for what they charge to rent the space and for janitorial and other costs. He said volleyball should be easy to determine costs and show the City. Mr. Bisek indicated he could work with Parks and Recreation to come up with a time/cost system for maintenance of the ice rink and bring it to the Council. Council Member Nelson questioned if Mr. Bisek would be working under Parks and Recreation. Mr. Bisek indicated he was willing to work with Parks and Recreation. Council Member Sweeney indicated there was discussion about adding an additional employee in the Parks and Recreation Department but they are not currently ready; however, possibly in the future once the program is up and runnmg. V. UNFINISHED BUSINESS Hunter's Crossing Financing - Juran and Moody (George Eilertson) Resolution 00-17 - Providing for the Issuance and Sale of $650.000 General Obligation Improvement Bonds of 2000 This item was moved up on the agenda as Mr. Eilertson had a previous obligation and needed to leave. George Eilertson addressed the Council and explained the City had previously adopted Resolution 00-17 calling for the issuance and sale of $650,000 in general obligation improvement bonds for 2000 but it is being adopted again to reflect the revised bond opening date. He indicated the only difference is the dating of the bonds. Motion by Council Member Sweeney. seconded by Council Member Nelson to adopt Resolution 00-17. a resolution calling for the issuance and sale of $650.000 in general obligation improvement bonds of 2000. All in favor. Motion carried unanimously. Page 13 of22 Council Member Broussard Vickers said one of the addresses was incorrect and asked that it be corrected. She then explained which address and Mr. Eilertson indicated it would be corrected. Resolution 00-20 calling for an assessment hearing on September 27.2000 George Eilertson addressed the Council and asked they approve Resolution 00-20 authorizing an assessment hearing to be held on September 27, 2000 to adopt the assessment role for Hunter's Crossing. Motion by Council Member Broussard Vickers, seconded by Council Member Sweeney to approve Re~Glution 00-20 calling for an assessment hearing to be held on September 27. 2000. All in favor. Motion carried unanimously. VI. CONSIDERATION OF MINUTES August 23. 2000 Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Sweeney, to approve the August 23. 2000 Council meeting minutes as presented. All in favor. Motion carried unanimously. VII. PAYMENT OF CLAIMS The City ofCenterville August 24.2000 through September 13.2000 Motion by Council Member Nelson, seconded by Council Member Travis to approve the expenditures for the City from August 24, 2000 through September 13, 2000. All in favor. Motion carried unanimously. Centennial Fire District Expenses Motion by Council Member Sweeney, seconded by Council Member Nelson to aoorove the Centennial Fire District exoenditures in the amount of $5,857.42. All in favor. Motion carried unanimously. September Payroll Expenses r Motion by Council Member Sweeney. seconded by Council Member Nelson to approve September payroll expense checks numbers 5053 - 5099 in the amount of $23,862.43. All in favor. Motion carried unanimously. Hunter's Crossing Pay Estimate #1 Mr. Peterson recommended payment of the Hunter's Crossing claim. Page 14 of22 Motion by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve the Hunter's Crossing expenditures in the amount of $184.945.15. All in favor. Motion carried unanimously. VIII. PETITIONS AND COMPLAINTS Council Member Nelson stated she received a complaint from Dan Skoog who complained he is sick and tired of dogs and cats running wild and going to the bathroom in his yard. He said dogs are also being allowed to run around off leash at the park. Council Member Nelson told him it was cost prohibitive to send a flier to everyone in the City and agreed to recommend that Council request the police be diligent in picking up strays. Mr. Skoog also complained of many homes and yards needing maintenance in the City. He had a few specific concerns on Peltier Lake Drive and Council Member Nelson said she would recommend Council take a look to see if these properties needed to be cited for ordinance violations. Mayor Wilharber stated rather than have the Council drive around looking for properties in violation of various ordinances it was normal procedure to have the Public Works Director or the building inspector take a look and recommend Council take action if they feel it is needed. He then stated he believes there are senior citizens in town that need assistance with yard and house maintenance. Maybe a volunteer group could be utilized to help them. Mayor Wilharber stated he has already informed the police department to be on the look out for strays and to pick them up. Council Member Broussard Vickers stated she is not interested in making the determination of which houses are in need of repair and she would prefer the City use the established procedure. She stated the newsletter should contain a note about the leash law to remind the residents. Council Member Sweeney said he would like to see the animal ordinance enforced but indicated people need to be responsible to report them and follow procedure. Council Member Broussard Vickers agreed people need to take some of the responsibility to change the situation. Mr. March state he told the caller that it was up to him to call the police and report a stray dog in order to have it picked up. Page 15 of22 IX. NEW BUSINESS Encroachment onto the Wilharber Estate by the Contractor Without Permission. Tom Wilharber, 6849 Centerville Road, addressed the Council and explained on September 1,2000 he discovered the contractor had encroached onto his mother's property to install the sewer and water pipes for the Hunter's Crossing Development and had taken out an area about 75 x 30 feet of field com on the property. Mr. Wilharber indicated the com belongs to David Vickers, 6756 Centerville Road, as he is renting the property from the Wilharber estate. Mr. Wilharber indicated the Wilharber Estate is not interested in providing an easement to the City for their sewer and water lines. He then stated the Wilharber Estate is requesting the City and the engineer on the project write a letter admitting to the error and include payment for the loss of the field com to be paid to W. Wilharber who will reimburse David Vickers. Mayor Wilharber abstained from comment on the matter. Council Member Travis asked the City Engineer how the contractor ended up on the Mayor's property. Mr. Peterson accepted responsibility for the mistake and said it was a small area on a big job that accidentally slipped through the cracks and indicated if there was a need for an easement a proper request should have been made to the property owner. He apologized to the Mayor for not catching the error previously. Mr. Peterson indicated Bonestroo and the developer they what is necessary to restore the area to its original condition. They will put up silt fencing to prevent erosion and make sure the grade matches. He indicated the property does tip to the north and what ever water does run off will go through silt fence and drain away from the property. Council Member Broussard Vickers questioned if there will be access for the combine to enter the field to harvest the com and City Engineer Peterson indicated there would be room. Motion by Council Member Sweeney. seconded by Council Member Nelson to have the City Engineer write a letter of apoloey to the Wilharber Estate and reimburse W. Wilharber in the amount of $10 for the loss of the field corn. Motion carried. (Mayor Wilharber and Council Member Broussard Vickers abstained). Mound Trail Overweight Permit Request The City Engineer indicated there should be no problem with allowing an overweight concrete truck access to the development to pour footings and a foundation as this is a perfect time of the year and should not harm the road. Page 16 of22 Motion by Council Member Sweeney. seconded by Broussard Vickers to approve the overweight permit for construction on Mound Trail with the stipulation that it be noted this is a one-time permit and that the developer should not come to the City with a request in the Spring when it would damae:e roads. All in favor. Motion carried unanimously. 2001 Fete des Lacs Committee Structure (Ray DeVine) Mayor Wilharber read materials submitted by Ray DeVine proposing a formal structure for the 2001 Fete des Lacs Committee. Council Member Nelson questioned if the City should reqUIre committee members have some connection to the community. Council Member Broussard Vickers questioned how many people worked as a group on the Festival last year. Council Member Sweeney state twenty (20) people or more in the beginning and down to twelve (12) or fewer as it progressed. He indicated about six (6) members were actively involved at the time of the festival. Mr. De Vine stated he feels they need a seven (7) member core committee that can work on the issues and make decisions and then get volunteers to actually assist with the festival. Council Member Sweeney stated he feels that if there is a core group there will be minutes taken and there will be fewer conflicts in the process. He stated he feels that this will not diminish the importance of the volunteers in any way but they need formality. Mr. DeVine explained he was attempting to address the issue of hurt feelings of those not on the committee and indicated there were subcommittees to be on if someone is not on the formal committee that are just as much a part of the process. Council Member Sweeney questioned whether a longer term would be better. Mr. DeVine said the celebration must be planned from the time it is over until the new committee is in place and that is why the term was set as proposed. Mr. Hoeft indicated once the term expires the committee members can stay in the seat until a new appointee is in place or indefinitely if no new appointee is available. Council Member Nelson questioned whether a budget was in place for the committee or not. Mr. DeVine indicated he did not address the budget because the committee was planning on the $5,000 donation from the City and whatever they could raise themselves in donations. Page 17 of 22 Council Member Nelson questioned if the committee could receive an accounting of costs for the festival after the festival and Mr. De Vine indicated the committee could provide an accounting to Council. Mr. March indicated at several meetings they had only three (3) or four (4) people at the meetings and had to decide things in order to proceed and that caused a problem. He stated he would like to see a provision if key people start not showing up they can be removed from the committee. Motion by Council Member Nelson. seconded by Council Member Travis to approve the Fete des Lacs Festival Committee by-laws. Council Member Sweeney indicated he would like a rough draft of the proposed committee formed and presented to Council. He also indicated he disagrees with requiring committee members to live or have a business in Centerville in order to participate. Council Member Broussard Vickers indicated she felt the seven (7) voting people need to be a member of the community. Council Member Sweeney would like to approve the forming of a committee and forming by-laws. Mr. DeVine said he does not want to appoint members of the committee. Council Member Sweeney indicated the by-laws are a good start but said he does not want to vote to approve them right now. A consensus was reached by the Council to direct Mr. DeVine to get letters of :......+"'................... .('__.............. +1..........("',...... .............1......:.......~ .." h,-.. "...... ...t...,-. "'____............:++......'" ...........,.1 t..__:.......-.... ...1....,.... 1,,++.............-. n..........-1 1-..., " ...........................0 "........ "'-"- v...... ............ _v......~...................._ ................ .......,............0 ........... ...................u ...........- "-'J laws to the Council for approval. The previous motion and second were withdrawn. Motion by Council Member Sweeney. seconded by Council Member Travis to continue to recognize the Fete des Lacs Festival Committee as a seven (7) member committee and to solicit letters of interest from interested parties for consideration. All in favor. Motion carried unanimously. Mayor Wilharber indicated he feels if people are interested in helping out it should not be closed to just members of the City. Council Member Broussard Vickers asked why the City needs to pay more to lease space for parking this coming year. Mr. DeVine said they are going to expand the festival and need more space. Mr. March said this would increase the need for parking space. Page 18 of22 Council Member Broussard Vickers inquired as to subletting land and if there would be any kind of liability. Mayor Wilharber suggested the City approach the church for an option to lease more space for parking next year. Mr. March said the City has a verbal lease with the church and just needed to iron a few things out. Motion by Council Member Sweeney. seconded by Broussard Vickers to have Mr. March draft a letter to the church for Council approval. All in favor. Motion carried unanimously. Holiday Party Motion by Council Member Travis. seconded by Council Member Sweeney to approve holding the holiday party at Majestic Oaks as presented. All in favor. Motion carried unanimously. Proposed Chain of Lakes YMCA Mr. March presented information on a proposed Chain of Lakes YMCA to the Council. He presented a document showing what it would cost Centerville over the course of 5, 10 and 15 years. Also included was information on fundraising plans to help fund the YMCA. Council Member Sweeney questioned if Centerville would get the same benefits as Lino Lakes is getting. He then indicated the City would have to make a $250,000 donation to participate in the program. Council Member Broussard Vickers questioned if the YMCA would be held to public standards or if they are a private company. Mr. Hoeft said he is uncertain as to the structure of the business but thinks they are able to make certain decisions that public entities cannot. Mayor Wilharber stated the pros and cons of the project need to be considered very carefully and weighed against the cost of having a shared facility versus building a community center in Centerville. Mayor Wilharber indicated he had spoken to the priest at St. Genevieve and was told the church may be merging with the church in Hugo and they would remodel, expand and perhaps there would be room for a community center on church property. Mayor Wilharber said the priest would need to go to the church for approval of the plan and then the archdioceses, but it may be a possibility if they do a land swap with the City. Mayor Wilharber indicated he would like to hold a workshop where the Council would discuss what it would cost to build a community center. Page 19 of22 Council Member Sweeney indicated the YMCA had talked to the Parks and Recreation Committee about having outdoor programs in Lamotte Park as part of their community agenda. Mayor Wilharber state he had spoken with the Mayor from Hugo who brought up transportation to the YMCA and Mayor Wilharber agreed that a regular bus route through the City should be established. Storm Sewer Realignment - Lloyd Drilling (1873 Main Street) Mr. March presented information to Council on a request from Lloyd Drilling for permission to realign the storm sewer that exists at the property across the street from City Hall. He said the current storm sewer runs between the existing vacant commercial lot and the existing home at 1873 Main Street. Mr. March indicated a permit was not required from the Rice Creek Watershed District and he recommended the request be approved. Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to Approve the Request to Realign the Storm Sewer at 1873 Main Street. Council Member Sweeney questioned the City Engineer if the drainage plan was acceptable to the City and followed City plans. Mr l\Jf~r('n f111pc:tinnpn tnp rihr Pno-inppr if it "r~c: nnc:c:inlp tn nivprt tnp dnrm - ~ - ... sewer through the detention pond behind City Hall in order to treat the water. He said he was wondering if there would be any benefit to directing the storm water into the pond. Mr. Palzer indicated the Rice Creek Watershed requires permits for 2.5 acres and more. Mr. Peterson stated he would have to look into elevations and the amount of water that currently flows into the pond before making a recommendation. The previous motion and second withdrawn. Motion by Council Member Nelson. seconded by Council Member Sweeney to table the request of Lloyd Drilling to realign the storm sewer at 1873 Main Street until City Engineer Peterson can review and make a recommendation to Council on whether the sewer can be diverted into the detention pond behind City Hall. All in favor. Motion carried unanimously. Page 20 of 22 200 I Budget Resolution 00-18 - Approving Tax Rate Increase Motion by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve Resolution 00-18 approving the tax rate increase if applicable. All in favor. Motion carried unanimously. Mayor Wilharber indicated the Council is not looking at a tax increase and would like to state that for the record. Mr. March indicated the County has the power to raise and lower market value and this Resolution is a precautionary measure only. Resolution 00-19 - Approving Initial Tax Levy Motion by Council Member Sweeney. seconded by Council Member Broussard Vickers to approve Resolution 00-19 approving the initial tax levy. All in favor. Motion carried unanimously. Mr. March indicated he would like to set budget discussion meetings for non- Council meeting Wednesdays. A consensus was reached by the Council to set a budget discussion meeting for October 4, 2000, at City Hall at 6:30 p.m. X. CONSENT AGENDA - None. XI. COMMITTEE REPORTS Mayor Wilharber noted there would be a Police Commission Meeting on September 14,2000. Mayor Wilharber asked to have the website updated if the Council was going to be referring people to check it for information. Mr. March indicated the website will be updated on September 14, 2000. Mayor Wilharber recommended Council drive by and check out the new landscaping at the entrance to the parks and said he is pleased with how it turned out. XII. ADMINISTRA TOR'S REPORT Mr. March said he received a call from an attorney representing Sheehy Properties and the attorney asked if the City would be interested in purchasing approximately 15 acres of property. He said he was not sure of any assessments and explained Joe Goetz was interested in purchasing the property for potential industrial development. Page 21 of22 Mr. March stated he thought a possible benefit to the City would be a potential water tower sight as it would be visible from the freeway. Council Member Sweeney stated it would be worth looking into. Mr. March indicated it is a marginal property but it may work for a skateboard park or BMX park. Mayor Wilharber indicated the City may be able to use the property for a variety of different purposes. Mr. March indicated he received a call from the Liquor Control Division and they asked if the City was going to be imposing a civil penalty on the business that recently received the liquor violation. He told her the City did not intend to do so and she said the Liquor Control Division would be reviewing the case and may be imposing a penalty of their own. Council Member Sweeney indicated that he had heard at the QUAD meeting that other establishments have been shut down for liquor violations. XIII. ADJOURNMENT Motion by Council Member Sweeney. seconded by Council Member Travis to adjourn the September 13. 2000 City Council Meeting at 9:20 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 22 of 22 Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 (651) 784-7472 - Office (651) 784-2427 - Fax September 20, 2000 TO: City Council City of Centerville City Council City of Circle Pines City Council City of Lino Lakes FROM: Milo Bennett SUBJECT: Ratification of expenditures and approval for payment of expenses. Your approval of expenses, as listed on the attached copy of the check register, checks #12370 - 12380, in the amount of $5,583.75 is hereby requested. Centennial Fire District Check Register Page 1 of 1 DATE CHECK# NAME ACCOUNT AMOUNT 09/20/2000 12370 Amaco Oil Company 42100 - Fuel and Lube 352.50 09/20/2000 12371 Best Buy 42130 - Equipment Expense 384.38 09/20/2000 12372 Circle Pines Office Products 42180 - Office Supplies 69.76 09/20/2000 12373 Connexus Energy 42252 - Station 1 - Electric 460.51 09/20/2000 12374 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 983.88 09/20/2000 12375 Metro Fire 42130 - Equipment Expense 1,385.20 09/20/2000 12376 Minnesota State Fire Chiefs Association 42210- Subscriptions 252.00 09/20/2000 12377 Northern States Power 42254 - Station 2 - Electric 568.85 09/20/2000 12378 Randy D. Lauderbaugh 42220 - Travel, Conference, School 268.66 09/20/2000 12379 Tom Thumb 42100 - Fuel and Lube 29.34 09/20/2000 12380 U. S. West 42240 - Telephone a21i.QZ Total $5,583.75 ( Fax Transmission n Bonestroo -=- Rosene ~ Anderlil< & ,~, Associates Engineers & Architec;U Date: 09/21/00 From: Tom Peterson To: Jim March Our File No: 616-99-107 Organization: City of Centerville Pages to Follow: 1 Fax Number: 429-8629 Original Will Follow in Mail: Yes 0 No [g] Subject: 20th Avenue- Bonine Excavating Jim- Nancy Bonine called me on Thursday, September 14, 2000 about finaling the 20th Avenue Improvements project. As you are aware, the construction took place in 1998, and we have been trying to resolve the punch list and change order items with the contractor. The last correspondence I have from Nancy is from March 10, 2000, where she was requesting payment for 2 change order items- mega lugs in lieu of regular glands on the water main; and time spent looking for existing steel casing pipes under the road. These two items totalled $14,969.14. We were in disagreement on these items, and no action was taken. When Nancy called last week, she said to forget about the change orders and requested the City final out the project and pay the remaining retainage. Dan Schluender prepared the attached Request For Payment No. 7/Final on December 30, 1999. The amounts represent only remaining retainage, totalling $21,288.78. The total amount completed ($425,775.60) is $83,015.05 less than the Original Contract Amount of $508,790.65. We recommend payment of $21,288.78 to Bonine Excavating, Inc. J which is the yth and Final Payment for the 20th Avenue Utility Improvements. Bonine is having credit problems, so you will need to inquire to who the check should be made out to before Issuance. If you have any questions, please call me at 651-604-4868. CC: Dan Schluender Nancy Bonine Bonestroo, Rosene, Anderlik and Associates, Inc. 2335 West Highway 36 + St Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311 + wwwbonestroo.com 09/21/2000 02:52 5124418109 6ONESTROO ROSENE ANDERLIK3 . . MEADOWVALE CONSTRUCT 1f (;):"'O~tn.)TI U"'IIt:.II,",'" I .I 9 .." I . 1lt1Q011T,0ft PAYMaNT 20tl AWltnu.' Utility ItYlprowmel'lU IAA FILE NQ, 81,,"&9-107 SUMMARy 1 Or1911'1.1 Conlrlc:t Amount 2 c: hange Ord.r ~ ~dltiOn 3 Chang- Order - Deduction " Rtvi..d ConItId Amount 5 Value Completed to ct. 6 Matena: on H.1'\d 7 Mlo\l1t Earned 8 L." R.lain. ~ g Subtotal 10 LOU Amount P.iG Previously 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO 7/FlnaI S~Cifi,i;l ConlrKt CQmpletion O.te: 0d0!)" 17, 1. R4Itl'....7f!,utI..Lt . . ~ by 0Nn.r: cnv 0fI CIN1l~ PAGE 01 LJ ...,,~ ~ -- I."". . - , Gf2 H2000 7fFi".' Otte: ... i;' "'1 ., :;: c, : .. ~; .. '( ,; ,:Ii I.:' ;'.: : r: ., '.l,j I . ~ l : MEMO DATE: September 21, 2000 TO : Honorable Mayor and Council FROM: Jim March RE : Storm Sewer Realignment - Lloyd Drilling (1873 Main Street) ............................................................................ As you may recall, Council previously discussed a request from Lloyd Drilling for permission to realign storm sewer that exists at the property across the street from City Hall. The current storm sewer runs between the existing vacant commercial lot and the existing home at 1873 Main Street. It has been determined that a Rice Creek Watershed District permit is not required for this proposed work. City Engineer Torn Peterson has visited the site and has included an attached letter that recommends granting approval for this work to be completed. g\,lIU:;;III\\,I\,I I\\,I.;I~IH: "'IUI~~L..L"".;J I!I <;1,,1 1<;1.;1<;11.;11 I V 7 I , I , VV I r . V"f U . V'd Ve;. 1'1,1. I '7 ( Memo .11. BaneJtroo ~ lID..". R Andel1lk& 1\1, Auodat.. !IIll1"w" ''''''''K_ : Project Name: Lloyd Drilling Office Retail Center To: Jim March, Centerville Administrator From: Tom Peterson rvvl Client: Centerville Fil. No: 616 gin Datt: 09121/00 ;;; I' ".i )11 !I; Re: stor'" sewe~ recommendation Remarks: A: the last City Council meeting, I was directed to research the possibility of treating storm water frorllhis project h the e:<isting pond behind City Hall. I have the foilowing recommendation The proposed Office I Retail Center will oreate more runoff due to the additional impervious surtaces. ie. Parking lot and building roof. It Is recommended that the east half of the site drain east towards Shad Avenue This runoff can be collected In a storm sewer catch basin at Shad and Main, flow east in the ditch: then tlo...... south under the highway to an e><isting pond at the southeast ccrner of Main S:reet arid the Fire Station driveway. The water will be treated here, before contlnuelng south to Clearwiilter Creek, The west half of the site will receive adequate treatment on-site in the existing highway ditch and the grassy area around the beehive catch basin at the north property line. It will not be necessary to redirect the storm water, flowing in the existing pipe !louth under the highway, into the sma!: pond south 0' the City Hall parking lot cc: Lloyd Drilling Paul Palzer 1\: :'1 :'1 I ~: Bone.troo. Rosene, AndGrUIr ",d ~..oc:l.t.., Inc. :'I! .Ai1' o 8t. Plul Offlcf: 2335 West Highway 36 SI Pall. MN 55113 Pilon! 1551 -e36-46CO Fu 85H:i36.t31 i o Mllwll.lk.. OtfIel: 1516 Wftt Mlquol'l ~oad M\lqu!Jl1. WI 5309:2 FhQI'lil: 262.241...460 I'~I< 2f"12.:l41-4OO1 o Rochester OfftCI: ~ 12 1<11 Str..t NE R:lCIIll$tsr. UN 55906 Phon,: 507.282.2100 FIX' ~07.282.3\OO o WlIlmlr Offlce; 2~ 511'1 Street SW V'JJIlm111 MN 5620' Pnane: 320.21"-9~7 FIX: 320.,104.e45! o St. Cloud Offloe; 3721 23'" Street S Sl ClOUd. MN !SeSO; . Phon.: 32o.251~!lIl~ Fu: 320.2e1.eZeZ . I, n:. MEMO DATE: September 22, 2000 TO : Honorable Mayor and Council FROM: Jim March RE : Northern Forest Products Tax Abatement ............................................................................ At the last Council meeting, we discussed a potential five-year tax abatement for a proposed expansion of Northern Forest Products. Council seemed receptive to the idea, but wanted more information and requested Paul McDowell's presence at the next meeting. At the time of this annotation, I have not received confirmation from Paul McDowell on whether or not he will be able to attend the meeting. Mr. McDowell has been out ofthe office from September 14th and is returning to work on September 25th. I am anticipating that Mr. McDowell will attend the meeting and discuss his proposed expansion. I have been in contact with Carolyn Drude from Ehlers and she indicated that she is willing to meet and discuss specific details of job goals and expansion values. I have renoticed the public hearing for the October 11 th meeting so that Council may gather public input on a potential five-year tax abatement. MEMO DATE: September 22,2000 TO : Honorable Mayor and Council FROM: Jim March RE : Letter from the MN Department of Public Safety I........................................................................... As mentioned at the last Council meeting, the Alcohol and Gambling Enforcement Division of the Minnesota Department of Public Safety has sent a letter asking if the City will be taking any civil action against the Trio Inn for an alleged liquor violation. The Council had previously indicated that they did not want to take any civil action against the Trio Inn. I would like the Council to acknowledge receipt ofthe letter and to direct staff to write a letter to the department of public safety expressing your wishes. { MINNESOTA DEPARTMENT OF PUBLIC SAFETY ~~ ~ ---::;:;?'&,~ ~~ClF~ Alcohol & Gambling Enforcement Bureau of Criminal Apprehension Capitol Security Driver & Vehicle Services Emergency Management! Emergency Response Commission State Fire Marshall peline Safety State Patrol Traffic Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 133, St. Paul, Minnesota 55101-5133 Phone: 651/296-6159 FAX: 651.297.5259 TIY: 651/282-6555 Internet: http://www.dps.state.mn.us September 13, 2000 SEP 1 :) 200U City of Centerville Jim March, Administrator 1880 Main St. Centerville, MN 55038-9794 RE: Trio Inn Dear Mr. March: The Circle Pines-Lexington Police Department has applied for grant funds from the Alcohol and Gambling Enforcement Division to conduct underage alcohol compliance checks within the community. The police department completed the checks in May of 2000. The report from the Police Department indicates that the above named establishment sold alcohol to an underage cooperating individual during the compliance check. M. S. Chapter 340A.415 provides that the commissioner of Public Safety or the liquor license issuing authority may impose a civil penalty of not more than $2,000, or license suspension or revocation against a liquor licensee for the sale of alcohol to a minor individual. The report from the Police Department indicated no knowledge regarding a civil penalty being imposed by your city council against the above named establishment for the underage violation. Based on that information, it our understanding that no civil penalty has yet been imposed by your city council. If a civil penalty has been imposed, we would greatly appreciate that infonnation as soon as possible. The Alcohol and Gambling Enforcement Division strongly advises that local licensing officials handle this civil penalty matter within their communities. If your city council does not assume the responsibility for the civil penalty against the above named establishment within 90 days of the date of this letter, the Alcohol and Gambling Enforcement Division is prepared to apply the provisions ofM. S. 340A.415 giving the commissioner the authority to impose a civil penalty against the liquor establishment that failed the compliance check. $500 is the first time offense penalty that our office routinely imposes against establishments that sell to minors, and is also our recommendation to cities and counties that handle the matter themselves. Please advise our office immediately regarding civil action taken by your city council against the above named establishment, by faxing at 651-297-5259, or writing to Marlene Kjelsberg. 444 Cedar Street, Suite 133, St. Paul, MN 55101. Sincerely, HOL AND GAMBLING ENFORCEMENT DIVISION TMENT OF PUBLIC SAFETY EQUAL OPPORTUNITY EMPLOYER MEMO DATE: September 22,2000 TO Honorable Mayor and Council FROM: Jim March RE : St. Genevieve's Land Inquiry Letter ............................................................................ As instructed by Council at the last meeting, I have included a draft letter that could be sent to the parish council members at S1. Genevieve's. We can discuss this draft at the meeting. September 22, 2000 Father Tom Fitzgerald St. Genevieve's Catholic Church 7087 Goiffon Road Centerville, MN 55038 Dear Father Fitzgerald: The City of Centerville is currently examining downtown redevelopment and the need for additional park property and community space within the City. We understand that the Church ofS1. Genevieve is also involved in looking at the long-term needs of the parish. Whether S1. Genevieve's expands within the community, does nothing or combines with another parish has community wide ramifications. The City ofCentervilIe would like to discuss available options with the church. We would like to discuss the future ofthe old public works location, the potential redevelopment of that entire block, feasibility of vacating the roadways near the church, downtown redevelopment and the future of the agricultural property located north of LaMotte Park. The City currently does not have any plans focused on any of these items, but we would like to examine the potential of these possibilities as we explore all of our available options. We understand that many of the decisions would not be decided solely at the local level and that the archdiocese would be involved in your planning efforts. Would it be possible to have a joint meeting with the Centerville City Council and the Pastoral Council/Administrative Council or whom you would deem appropriate to further discuss some of these issues? We would be willing to host the meeting at City Hall. We look forward to your response on this very important issue. On behalf of the City Council, Jim March City Administrator cc. John Alberg Cheryl Elfstrom Tom Fairbrother Andrew Melcher Gene Noll Sharon Smith John Berg Yvonne Henrich Diane Kieffer Tim McElroy Jim McGeary Neil Reisdorfer Ray Siebenaler Mike Thibault . , MEMO Date: September 22, 2000 To: Honorable Mayor and Council From: Jill Lien Re: Satellite Standards Per your request, the Parks and Recreation Committee is recommending the attached "Satellite Standards" for your approval. Thank you! residents of Centerville. The committee would like to present options for a skate park and/or a BMX track within the City. They would also like to see what other types of activities the residents would like to see offered for the youth. The committee requested Ms. Lien to contact the elementary and middle schools to see if the Parks and Recreation Committee could distribute a flyer to the kids at school to give to their parents. Ms. Lien will also create a sample flyer for the committee to review. The committee will select a date for the informational meeting at the October Parks and Recreation meeting. Eagle Park Sanitation Unit / Standards for Satellites A) Letters from Keith Olean and Council Member Nelson B) Relocation of Satellite at Eagle Park Ms. Lien explained a letter that was sent to Council Member Nelson by Mr. Keith Okan (1841 Center Street) regarding the satellite at Eagle Park. Mr. Oaken requested the satellite be moved to another location from where it is currently located abutting his property. Council Member Nelson responded with a letter to Chairperson Porter requesting a response after the Parks and Recreation Committee could address the situation. After discussion, the committee made the following motion: Motion by Mr. Peterson, second by Mr. Porter to move tbe satellite at Eagle Park from location number tbree on tbe proposed map to tbe open area within tbe trees by location number four. Porter, LeBlanc, Peterson and Walter - aye. DeVine- abstained. Motion carried. Mr. Porter will send a response letter to Council Member Nelson. C) Council's Request for Satellite Standards: The committee discussed establishing standards for satellites, and came up with the following standards. 1. Preferably natural barrier 2. Unit to be anchored to ground 3. Handicap accessible 4. Servicing within 10 - 15 feet ofa accessible roadway or path 5. Five foot setback from property line Motion by Mr. Walter, seconded by Mr. LeBlanc to recommend to Council tbe standards for placing satellites at tbe parks witbin tbe City. All in favor. Motion carried unanimously. D) Current On-Site Sanitation Contract The committee discussed the current On-Site Sanitation contract, and determined that next year the Parks and Recreation Committee would like to put the satellite rental out to bid for the lowest quote. 6 l ....' TO: Honorable Mayor & Council Members Economic Development Committee Members Parks & Recreation Committee Members Planning & Zoning Committee Members FROM: Teresa Bender SUBJECT: Reminder DATE: September 22, 2000 If any member is unable to attended their scheduled meeting, please contact City Hall as soon as possible. This will assist staff in making arrangements to notifY others that a quorum will not be present at their respective meeting and make arrangements for rescheduling. Please remember, it is not only fellow board members and staff that are inconvenienced by this, but the public also. Thank you CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Septem ber 5, 2000 .-- Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Hall, 1880 Main Street. ROLL CALL PRESENT: Commission Member Rob Sheppard Commission Member Ray DeVine ABSENT: Chairperson Brian Hanson Commission Member David Kilian Commission Member John McLean Commission Member Barry Brainard Commission Member AI LaMotte Staff members present: City Administrator Jim March * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CALL TO ORDER Due to lack of quorum, no meeting was held. The next regularly scheduled meeting of the Planning and Zoning Commission will take place on October 3, 2000 at 6:30 p.m. in Council Chambers. Teresa Bender, City Staff e Page 1 of I e CENTERVILLE ECONOMIC DEVELOPMENT COMMITIEE MEETING MINUTES September 19, 2000 Pursuant to due call and notice thereof, the Economic Development Committee of City of Centerville did not hold its regularly scheduled meeting on September 19,2000 at City Hall, 1880 Main Street due to lack of a quorum. Respectfully Submitted, ~IJ)Su1i~ Kris Sweeney Staff Liaison