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Home My WebLink About2007-03-14 Set Agenda & Handouts 6~:,z:.1,~ CITY COUNCIL MEETING COUNCIL MEETING Wednesday, March 14,2007 6:30 p.m. Red = Set Agenda Item(s) I. CALL TO ORDER 1. Roll Call ll. PUBLIC HEARINGS 1. Proposed Vacation of that Part ofWestview Street from the West Line of Lot 10, Block 9, Centerville, to a Point 160' East of Said West Line of Lot 10, Block 9 ill. APPROVAL OF AGENDA IV. APPROVAL OF COUNCIL MINUTES 1. February 14, 2007 City Council Meeting Minutes (Tabled) (Page a-m) 2. February 28, 2007 City Council Meeting Minutes (Pages 1-9) V. CONSENT AGENDA 1. City of Centerville February 29, 2007 through March 14, 2007 Claims (Page 10 & lOa) 2. Centennial Lakes Police Expenditures 03/02/07 through 03/08/07 Pages 11- 13) 3. Parks & Recreation Committee's Recommendation for the Centennial Soccer Club's Use of Laurie LaMotte Memorial Park Fields (Pages 14-15) VI. A W ARDSIPRESENT A TIONS/ APPEARANCES 1. Vice-Chairperson Kevin Amundsen, Parks & Recreation Committee- Proposed Plans for Park at 1601 LaMotte Drive VIT. OLD BUSINESS 1. Planning & Zoning Commission Recommendations: Banzai Subdivision a. Res. # _ - Approving Comprehensive Plan Amendment (Page 16) b. Proposed Ord. # _ - Rezone from P-l (Public/Semi-Public, R-5 (Single Family Residential Estate) to R-2 (Single Family Residential) (Pages 17-18) c. Preliminary Plat Approval (Pages 19-20) d. Request for Variance (Lot 6) (Attachment A) 2. Adopt Resolution #_ Vacating Part ofWestview Street (Page 21) (Cont'd) VID. NEW BUSINESS 1. Proposed Credit Card Policy (Page 22-23) 2. Resolution Regarding Parking Restrictions on CSAH 14 (Pages 24-26) 3. Parks & Recreation Committee's Recommendation for a Pavilion at Laurie LaMotte Memorial Park Not to Exceed $35,000 4. Parks & Recreation Committee's Recommendation for a Pavilion at 1601 LaMotte Drive, Not to Exceed $35,000 ~. ANNOUNCEMENTSffiPDATES 1. City Administrator, Mr. Dallas Larson 2. NMTC Update (Lakso) 2. Centerville Sesquicentennial a. LaCompany b. Aerial Photo Project x. ADJOURNMENT * *REMfNDERS* * Joint Work Session-CouncillP & RIP & Z - March 21, 2007 - 6:30 p.m. Council Chambers City Council Meeting - March 28, 2007 - 6:30 p.m. Council Chambers Pandemic Planning at Centennial Lakes Police - 9:00 a.m. March 20, 2007 CITY OF CENTERVILLE CITY COUNCIL MEETING February 14, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on February 14,2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso ::::CII Member Linda SfOussarHot City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz 0'. .er..do. ,.................:.'..: ;..: ,y....:..:.; : pO.......... " .. " ~ " ' . . .. '".' . .-'-. .... :. ,." "." :"';," .... . '..",".','" -, ,", ... ..... . .... ,"'".-, ':", ,"' '.": 'C '., -', .. .. A...........................p....;.........;.....O...........: ..... ~.. ..... .. . . . ,. . . ,. , .' . .. . .. , . . ., . .., ,. .- . . , . . ., . . .,. . ... . . . . . ... .0.. ..:..:. . . . . .... o . ,.. ... . ... .. . . ...... ..... . ...... .... . ....... . ABSENT: ST AFF: I. CALL TO ORDER Mayor Capra called the February 14,2007 City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None III. APPROVAL OF AGENDA Council added the following Items: . Item IV, # 3. February 7, 2007 City Council Work Session Meeting Minutes, Page 6a . Item V, #7, Sager's Bar and Grill Request for 2:00 A.M. Closing Renewal . Item V, #8, Parks and Recreation Recommendation to Deny Bald Eagle Water Ski Clubs Use of 1601 LaMotte Drive for Viewing/Staging Area for their Ski Shows . Item VI, # 2, Bonestroo, Rosene, Anderlik & Associates, Representative Mr. Dale Tranter. . Item VII, #7, Fairview Street Improvements (Bonestroo Estimate) a. Rehbein Agreement b. Eibensteiner Agreement Motion bv Council Member Paar, seconded by Council Member Lee, to approve the ae;enda as amended. All in favor. Motion carried unanimouslv. a City of Centerville Council Meeting Minutes February 14,2007 IV. APPROVAL OF COUNCIL MINUTES 1. January 24.2007 City Council Work Session Meeting Minutes Motion by Council Member Lakso. seconded by Council Member Lee. to approve the January 24. 2007 City Council Work Session Meeting Minutes as presented. Motion carried. Council Member Broussard Abstained. 2. January 24. 2007 City Council Meeting Minutes Motion by Council Member Paar. seconded by Council Member Lee. to approve the January 24, 2007 City Council Meeting Minutes as presented. Motion carried. Council Member Broussard Abstained. 3. February 7. 2007 City Council Work Session Meeting Minutes Motion by Council Member Lee. seconded by Council Member Lakso, to approve the February 7,2007 City Council Work Session Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville January 25, 2007 through February 14, 2007 Claims 2. Centennial Fire District Expenditures through February 2, 2007 3. Centennial Police Department Expenditures through February 8, 2007 4. Parks and Recreation Committee Recommendations: a. Chairperson/Vice Chairperson - Committee 2007 b. Centennial Lakes Little League Use of LaMotte Memorial Park Ball Fields c. Name New Park - "Hidden Spring Park" 5. Retaining Attorney Robert Oelke as Legal Counsel for Downtown Redevelopment. 6. Retaining Ehlers & Associates as Consultant, Representative Jerry Shannon and Mark Ruff for Downtown Redevelopment. 7. Sager's Bar and Grill Request for 2:00 A.M. Closing Renewal. 8. Parks and Recreation Recommendation to Deny Bald Eagle Water Ski Clubs Use of 1601 LaMotte Drive for Viewing/Staging Area for their Ski Shows 9. Use of City Logo for City Parades. Mayor Capra pulled item 4C for discussion. Motion by Council Member Parr, seconded by Council Member Lakso. to approve the Consent Agenda with the exception to Item 4C. All in favor. Motion carried unanimously. 4. Parks and Recreation Committee Recommendations: c. Name New Park - "Hidden Spring Park" Page 2 of 13 lJ City of Center vi lie Council Meeting Minutes February 14,2007 Mayor Capra stated she did not object to the naming of the park Hidden Spring Park but would like to table this until the water feature is verified. City Engineer Statz stated the spring (artesian well) may not be useable. He indicated it might dry up but he would have to investigate this. He stated it is a neat name but this is not the time to not name the park. Council Member Lee asked how long it would take to verify that the artesian well is providing water. City Engineer Statz stated it should be finalized by May. Motion by Council Member Lee, seconded bv Council Member Paar, to table the namin2 of the new park, Item 4C, until sprin2. All in favor. Motion carried unanimously. VI. A W ARDS/PRESENT A TIONS/ APPEARANCES 1. Anoka County 911 Communications Manager. Mr. John Tanding Mr. Tonding addressed the City Council stating he is the Communications Manager for Anoka County 911 and also assists with emergency management. He explained the project is an extensive plan to identify potential hazards that threaten Anoka County and projects to mitigate the impact of a disaster. Mr. Tonding explained the document includes historic and demographic information. He pointed out that what are most meaningful are projects the County and community could take on in preparation for any disaster. Mr. Tonding stated the planning phase was completed in May 2006, forwarded to Homeland Security, and then to FEMA. He mentioned the plan was returned by FEMA with no recommended changes. Mr. Tonding reported the final step is for Anoka County and each community to adopt the plan. Mayor Capra directed Mr. Tonding to work with City staff to update information that is not relative to Centerville today and to updates and changes specific to Centerville. She asked Mr. Tonding if the City is bound to all of the requirements. She reported Mr. Terry Stoltzman attended a meeting and felt everyone was not on same page. She asked if a capability assessment was done or should be completed. Fire Chief Milo Bennett replied this came as a Federal requirement. Mayor Capra asked how much the City is bound to do if it is approved. Fire Chief Bennett replied that not approving it could affect future grants for Anoka County. He stated that in the past the County received grants for training and to develop a technical rescue team. Page 3 of 13 c City of Ccnterville Council Meeting Minutes February 14,2007 Mr. Tonding stated this is a living document that could be updated over time. He stated the requirement from FEMA is that it be updated not later than five years after adoption. He indicated that the City is not bound to do items identified in plan. He suggested the City decide what could theoretically be taken on. Mayor Capra stated projects often impact the tax payers as they are unfunded events. Council Member Lakso expressed it is a good plan and would not want to jeopardize funding. She indicated she found out a great deal about neighboring communities. Fire Chief Bennett stated he was asked to identify and establish priorities in the identified risk areas. He mentioned this was a best guess effort at the time and priorities change as the events of the world change. Mr. Tonding responded the City might be more apt to identify projects specific to the City. Mayor Capra asked Council Members to contact Fire Chief Bennett if there is something they want to add to the plan. Police Chief Makela stated he would be available for questions and encouraged residents to go to the Anoka County website for emergency management information. He stated a list of emergency preparedness items is available on the website. Commissioner Lakso asked if the Anoka County shelter was the closest to Centerville or was there anything closer. Mr. Tonding replied the County identifies the locations for congregate care and the Red Cross takes care of the congregate care areas. Mayor Capra stated that based on the information received, the emergency preparedness document from the Department of Homeland Security dealing with a medical event is well written. She state this should be given to the local businesses as a point of reference. City Administrator Larson asked about the charts on pages 175 and 176. He indicated he believes there are many mistakes here and recommended the list be corrected. Council Member Broussard recommended the City Council write down changes they would like made to the document and submit them to Administrator Larson. 2. Bonestroo. Rosene. Anderlik & Associates. Representative Mr. Dale Tranter. Mr. Dale Tranter thanked the City Council for his firm's reappointment for 2007. He stated that last year he promised to come back for a performance review. He reported that he had received consolidated performance evaluation. He mentioned he and City Page 4 of 13 d City of Centerville Council Meeting Minutes February 14,2007 Engineer Statz have started to address the issues. Mr. Tranter stated he believes they are on track with most items in the service plan. The firm will put together a procedure list for the City and will work with Mr. Larson to do this. He indicated that the fim1 takes the City's comments very seriously. Mayor Capra stated the City Council is moving forward and she IS happy with the progress. She stated the City is in a better place than one year ago. VII. OLD BUSINESS 1. Resolution #07-002 - Adopting the Anoka County Multi-Jurisdictional Hazard Mitigation Plan. Motion by Council Member Lakso, seconded by Council Member Paar to approve Resolution #07-002, A Resolution Adopting the Anoka County Multi-Jurisdictional Hazard Mitigation Plan. All in favor. Motion carried unanimously. 2. Scheduling of Joint Goals & Obiectives 2007 Meeting with the Planning and Zoning and the Parks and Recreation Commissions. Mayor Capra asked that this item be moved to later on the agenda. 3. Policies a. Sidewalk/Trail Inspection City Administrator Larson stated this was presented with a policy on snow removal and is not an urgent policy to adopt. Mayor Capra asked about the sidewalk/trail repairs and if residents could make the repairs themselves. City Administrator Larson replied they could as long as the sidewalk or trail is brought up to City Code. City Engineer Statz stated the resident would need a permit. Council Member Broussard recommended the fee be waived. City Engineer Statz recommended the City require a certified check for a fee in case damage is done by the resident. Mayor Capra stated she would like language added to the plan indicating citizens could do the repair work. Council Member Broussard stated this opened the City up to policing this from a bonding perspective. Page 5 of 13 e City ofCenterville Council Meeting Minutes February 14,2007 City Administrator Larson stated that if property owner received notice from the City, they would be asked a plan of action for the repair and require the sidewalk be repaired within a reasonable time. He indicated if the plan of action was appropriate the City would let them do the repairs. Council Member Lakso addressed Item 6 on the policy and asked if inspections are done periodically. City Administrator Larson stated there would be a plan once it is adopted. Council Member Lee stated it was tabled for a while and it has been read by members. He indicated the City must have a policy. Council Member Broussard stated it would not hurt to adopt it and modify it as needed. City Attorney Glaser stated it is a policy and not an ordinance. Council Member Paar indicated there are many sidewalks the City would end up paying for, which would increase the taxes. He stated the City could not afford to fix them all without rising taxes. He questioned where to draw the line for repairs. Council Member Broussard asked if there is a sidewalk maintenance project to systematically start repairing them. She stated she has a hard time charging residents for sidewalk repairs in front of their homes when everyone uses them. She stated it would be fairer to have all citizens pay for the repairs. Council Member Paar stated he is in favor of a sidewalk maintenance project to make a good faith effort to repair the sidewalks and trails. Council Member Lee indicated the City and homeowner are open to lawsuits for not repairing sidewalks if someone is injured. City Attorney Glaser replied that typically the homeowner would be sued and the City secondarily. The ordinance might need to be changed. Motion by Council Member Broussard, seconded by Council Member approve the Sidewalkffrail Inspection Policy as written. All in favor. carried unanimously. Paar, to Motion Council Member Broussard asked if staff is available to do the inspection. She mentioned she would like to have the inspections done by end of summer as the goal. Administrator Larson stated the first step is to do a city-wide inspection. He stated that once the City is aware of a safety hazard, it must fix it. b. Pothole Repair Page 6 of 13 -P City of Center vi lie Council Meeting Minutes February 14,2007 City Administrator Larson stated that to prevent liability to the City, potholes must be identified and repaired. Council Member Lakso recommended addition wording relative to the warning signs be added to the policy. Motion by Council Member Lee. seconded by Council Member Lakso. to approve the Pothole Policy. All in favor. Motion carried unanimously. c. Street Sweeping. Mayor Capra indicated the street sweeping is typically done by Lino Lakes. Administrator Larson replied that sweeping in Centerville would be subject to Lino Lakes' schedule. Motion by Council Member Lakso. seconded by Council Member Paar. to approve the Street Sweeping Policy. All in favor. Motion carried unanimously 4. Ordinance #XX. Second Series - 2007 Fee Schedule City Administrator Larson requested tabling consideration of this ordinance until specific items area corrected. Mayor Capra asked if the administrative fees associated with meth lab clean up are enough. City Attorney Glaser stated the cost plus the fee is received by the city. Council Member Broussard pointed out statements in rental property documents state the owner is liable for cleanup. Council Member Lee asked if the garbage hauling fee covers the clerical fees. City Administrator Larson replied there is normally a list of several properties and the cost would be covered by the proposed fee. Councilmember Broussard brought up massage parlor fees. City Administrator Larson replied this is one of the items that need revision. He stated the license is for the premises and the individual requires a separate license. Councilmember Broussard stated the Park Dedication fees should be looked at. Councilmember Broussard stated some areas could potentially have more people using the parks. She recommended a fee that speaks to the number of people from an occupancy rate, square footage rate, commercial rate, or industrial rate. Page 7 of 13 g City of Center vi lie Council Meeting Minutes February 14,2007 Council Member Lee stated a per parking space made some sense. City Administrator Larson stated he would research what has been done in other areas. Motion by Council Member Lakso, seconded by Council Member Lee, to table the Fee Schedule Policy. All in favor. Motion carried unanimously. 5. Anoka County Integrated Waste Management Agreement for Residential Recycling Program 2007. City Administrator Larson stated this item was on the docket towards end of 2006 and sent back to the County to allow more flexibility in fund usage to include purchase of recycled products. He reported the answer was negative. Council Member Lakso asked if he heard back from other commumtIes. City Administrator Larson replied one community was given approval to purchase equipment. Mayor Capra asked if the City could do its own recycling. City Administrator Larson pointed out the funds could be used for Community Clean-Up Day and the City Garage Sale. Councilmember Paar suggested any money left at the end of the year as a credit back to the residents. Motion by Council Member Broussard, seconded by Council Member Paar, to approve the ae;reememt. All in favor. Motion carried unanimously. 6. Resolution #07-005 - Dedicating City Owned Property for Proiect Purposes. a. Approval of Custodial Letter City Administrator Larson reported this resolution gives the County rights to use City property contributed to the project. He indicated language that it is a joint powers agreement was added. He reported he wanted to add language to the custodial letter "subject to the joint powers agreement." He explained where the property is located and how the dollars could be used. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #07-005, a Resolution Dedicatine; City Owned Property for Proiect Purposes. All in favor. Motion carried unanimously. Motion by Council Member Lakso, seconded by Council Member Lee, to approve the custodial letter with the addition of the Joint Powers lane;uae;e. All in favor. Motion carried unanimously. Page 8 of 13 ^ City ofCenterville Council Meeting Minutes February 14,2007 7. Fairview Street Improvements (Bonestroo Estimate) d. Rehbein Agreement e. Eibensteiner Agreement City Attorney Glaser suggested adding a letter of credit from Eibensteiner to the agreement subject to City approval. Councilmember Broussard asked about payment of fees. City Administrator Larson stated it is all part of the agreement language. Motion by Council Member Lee. seconded by Council Member Paar. to approve Resolution #07-007 Orderin2; Fairview Street Improvements. All in favor. Motion carried unanimously. Councilmember Broussard asked if there IS wording that Bonestroo would pay for engineering costs even if the project. City Attorney Glaser stated they are waiving their rights from each of the parties and the City can go forward with the project. If the bids came in too high and the project was stopped, they still could be asked to pay for the feasibility study as a condition of stopping the project. Motion by Council Member Paar. seconded by Council Member Lee. to approve the Rehbein and Eibensteiner A2;reements as presented with the condition of a letter of credit from Eibensteiner. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1. Resolution #07-006 - Requesting Comprehensive Road & Transit Funding m 2007. City Administrator Larson reported the League of Minnesota Cities plans to encourage the Legislature to find a funding source for road and transit requirements. Discussion on the resolution ensued. Council Member Paar stated he did not support a resolution that resulted in people paying more for the services. Council Member Lee agreed and stated it is clear what people want, however, the way the resolution is written, people would pay for more services Council Member Broussard stated she did not have a problem with how it is written. Council Member Lakso said she would vote for the resolution if it would all go for roads. She indicated she did not believe it would hurt Centerville to support this resolution. Page 9 of 13 [ City of Center vi lie Council Meeting Minutes February 14,2007 Motion by Council Member Lakso seconded by Council Member Broussard. to approve Resolution #07-006. a Resolution ReQuestinl! Comprehensive Road and Transit Fundinl! in 2007. Vote: 3 Ayes. 2 nays (Paar and Lee). Motion carried. 2. Schedule Public Hearing to Vacate Part of Westview Street City Administrator Larson stated there is a portion of Westview Street documented as vacated about 15 to 20 years ago. He explained the records indicate this was completed, however, Council took action but the action stated "subject to engineer approval." He stated this was not recorded with the County. City Administrator Larson proposed to do this right and vacate the area identified on the aerial map. He stated he would like to schedule a public hearing and adopt a resolution to correct this. Motion by Council Member Lakso seconded by Council Member Paar. to Schedule a Public "earinl! to Vacate Part ofWestview Street. All in favor. Motion carried. 3. Engineering/Surveying Scope & Proposal for Utility Relocation - Downtown Redevelopment City Administrator Larson stated power line on the north edge of Main Street must be relocated to another location. It was proposed to be moved north to Westview but the School District did not favor that. Xcel energy proposed an alternative southerly location. He stated it is critical to move this power line so the downtown project could move forward. He explained the process includes marking rights-of-way and easements. He stated the engineer has provided an estimated cost to assist with the necessary work. Motion by Council Member Lee. seconded by Council Member Paar. to assist with utility relocation. not to exceed $10.000. All in favor. Motion carried unanimously. Mayor Capra asked when the joint meeting would be scheduled. City Administrator Larson recommended the beginning of March. March 21,2007,6:30 p.m. was agreed upon by City Council. IX. ANNOUNCEMENTS/uPDA TES 1. City Administrator Larson City Administrator Larson stated the City has a grant application before the Anoka County HRA for the downtown project. He stated the preliminary HRA recommendation is for approval of $200,000. City Administrator Larson stated the Beard Group received preliminary approval for an application for housing funds. Page 10 of 13 J City of Centerville Council Meeting Minutes February 14, 2007 City Administrator Larson reported the Sedona Project Developer agreement would be given to the developer and hopefully ready for City Council next week. Council Member Broussard stated that the parking requirements are lower than City requirements. City Engineer Statz replied the trend for parking requirements is moving downward. Council Member Broussard responded this would eliminate the need for a variance. City Administrator Larson replied the language states they must meet the parking needs of the project. He stated the first phase had a reduction in parking; however, the new three-story project meets the City's parking requirements. City Attorney Glaser replied Phases 1 through 3 were previously approved with a reduced parking requirement, however, Phases 2 and 3 will not be constructed as originally planned. He stated a variance would not be issued for parking. City Administrator Larson stated that parking requirements could be reviewed with the Comprehensive Plan update. 2. Centerville Sesquicentennial a. LaCompany b. Aerial Photo Proiect Mayor Capra stated she is having difficulty with the company. She reported she had a proposal for aerial photos and would bring this to Council with an update at the next meeting. Mayor Capra stated she would like an aerial photo of the ice fishing event. She stated the cost would be about $400 for the aerial event, but would attempt to find someone else. Mayor Capra indicated she would also like an aerial photo of the parade this year. She asked Council how many events it would like to schedule. Council Member Paar stated he would like something in the summer as this is a 150 year celebration. Council Member Lee agreed. 3. Downtown Redevelopment City Administrator Larson reported Staff is 111 the process of updating the developer agreement. Council Member Broussard reported on the Banzai application from the Planning and Zoning Commission meeting. She stated there was lots of discussion and input from the Page 11 of 13 f City of Centerville Council Meeting Minutes february 14,2007 neighbors and emotions were high. She said Mr. Hanzal and the engineer are attempting to minimize the variance request. She reported it would be addressed at the next Planning and Zoning Commission meeting. Council Member Broussard reported the Planning and Zoning Commission wanted to know what City Council wants from it when decisions are made regarding due diligence and how they make decisions. She stated this topic could be addressed at the joint seSSIOn. Mayor Capra asked Council Member Broussard to tell the Planning and Zoning Commission that they are happy with what they are doing as this is a difficult decision and process for everyone. Council Member Lakso reported she attended the Local Government Officials meeting for Anoka County. She stated she heard an interesting topic on reintegrating military personnel back into civilian life. She recommended a letter from the City Council be sent to returning military members. She stated the City needs the help of the public to know who these people are. Council Member Lakso reported that Minnesota is a model for reintegrating the returning soldiers. Council Member Broussard stated she would like to include all personnel that served in different capacities, not only those serving in Iraq. Council Member Lee stated he fully supported this. He stressed that anything the City could do as a community is a step in the right direction. Council Member Lee reported he attended the Park and Recreation Commission meeting. He encouraged everyone to attend skate night and the first 40 guests would get a pass for the second skate night. He reminded everyone of the ice fishing event. Council Member Paar updated the Council on the Super Rink. He reported that whether Centerville should help pay for the rink was discussed. He thanked the high school hockey players in community because it is great for the kids to have something to shoot for. Council Member Paar recommended all residents attend the open skating. Mayor Capra stated she and City Administrator Larson toured of the facility and was impressed. XI. ADJOURNMENT Motion bv Council Member Paar. seconded by Council Member Broussard to adiourn the February 14.2007 City Council Meetin2 at 8:29 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Dianna Wise, Recording Secretary Page 12 of 13 c TimeSaver Off Site Secretarial, Inc. City of Centerville Council Meeting Minutes February 14,2007 Page 13 of 13 m '1:,,/ {/ i1/i.,fj c, { 185': Name CITY OF CENTERVILLE 03/14/07 9:02 AM Page 1 *Check Summary Register@ UPDATE MARCH 2007 Check Date 10100 MAIN STREET BANK Paid Chk# 022178 BANYON DATA SYSTEMS INC Paid Chk# 022179 BRADLEY & DEIKE, PA Paid Chk# 022180 COMMUNITY EDUCATION Paid Chk# 022181 EHLERS & ASSOCIATES INC Paid Chk# 022182 GOPHER STATE ONE CALL INC Paid Chk# 022183 INTERNATIONAL UNION OF Paid Chk# 022184 MARATHON ASHLAND Paid Chk# 022185 METROCALL Paid Chk# 022186 MMUA Paid Chk# 022187 MN DEPARTMENT OF HEALTH Paid Chk# 022188 MPCA Paid Chk# 022189 OFFICE MAX Paid Chk# 022190 PAUL STEFFEL INSURANCE Paid Chk# 022191 QWEST Paid Chk# 022192 SWEENEY, KRIS 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 3/14/2007 Total Checks Check Amt $80.00 XP FUND ACCOUNTING - MAY 16, 2 $1,455.00 CENTERVILLE MAINSTREET - PROFE $144.00 TECHNOLOGY INSTRUCTION - A. AN $2,610.00 BEARD GROUP DEVELOPMENT - SER $29.00 SERVICE THRU FEBRUARY 2007 $90.00 T. PETERSON, A ANDERSON, J. MC $538.67 FUEL - SERV THRU 2-27-07 $8.04 612-640-2534 ON CALL PAGER - 3 $1,375.00 SAFETY COMPLIANCE SERVICE 1 ST $23.00 AANDERSON WATER TRAINING $23.00 T PETERSON COLLECTION SYSTEM 0 $303.75 OFFICE SUPPLIES $700.00 3-1-07 THRU 3-1-08 RENEWAL $56.55 651-429-6579 PH SERV THRU 3-31 $158.99 MILEAGE REIMBURSEMENT - P.O. A $7,595.00 /vCG 1 \ .1 ~ "J~ r./i ~ - .. . 'I!--'::~ ~~,,;:.~,.,. ~ ;q~-:;~_,,,;i!~~!;~~ 7~ :._.. ~~~ ~ ~-- ~ ~-~-;- -' - ;..-~ ~~!'"-...,.. - ~ , '- l'M'J~ -- ....~..., 2 3 Northside Looking at Street Southside Looking at Street Please tilt your head to the right! /' '. r- . ~ .-~.'. --'.... (AR II TG IroIR 4 -- PLANTING FOR CLEAN WATER'. Planning Worksheet 6: Site Preparation and Planting p. 3 of 8 EROSION CONTROL Seawall / Retaining Wall or Rip Rap (large boulders) Erosion Control Fabrics & Cococut Fiber Rolls For wet transition areas - bare soil or weak turf need protection from run- off and/or wave erosion while plants become established. For shoreland projects, always use blankets and stakes that are com- pletely biodegradable. Erosion-control fabrics are avail- able from commercial sources. See "Planning Worksheet 7: Addition- al Resources" for a list of vendors. Rip rap, seawalls/retaining walls are NOT RECOMMENDED ON MOST SHORELINES. Where they exist along shorelines, under- cutting is often followed by wall failure. Rip rap or a wall may also deflect wave energy to adjacent shorelines resulting in increased erosion. Cococut fiber rolls are a "soft armor" erosion control structure that is ef- fective in areas of low to moderate shoreland erosion. It is a dense "Iog" of coconut fiber wapped in a coarse .. jute net and lor burlap. They come in "'. II h ~'j11 8", 12" and 20" diameter ro s. W en - - a roll is secured along the toe of an undercut/eroding shore, it provides protection from further wave erosion. "' Fiber blankets are also a "soft armor" fabric that can be made from many dif- ferent materials and of different weaves. Examples include a coarsely woven jute, coconut fiber sandwiched between a cotton net, coconut fiber sand- wiched between photo-degradable plastic net, straw sandwiched between net, and excelsior (packing material made from wood shavings) sandwiched between net. Choose a 100% biodegradable material suited for the character- istics of your site (steepness, amount of runoff, etc.). Coir (coconut fiber) is known for its longevity. Coir fabrics come in mul- tiple brands and forms. For shoreline projects, there are two types that are more commonly used and that work in all three shoreline zones. The first is a loosely packed blanket of coir fibers within a biodegradable natural fiber net. It works especially well within the transitional zone. Plants can be easily f','~f , Ttt"rnl> ~ --, Planning Worksheet 6: Site Preparation and Planting -- P LAN TIN G FOR C LEA N W ATE R '. P 4 of 8 installed through a cut in the fabric. The second type is a coir fiber twine that looks more like woven net- ting. It is better for steeper slopes, stream banks and more severe condi- tions. It will stay in place for a longer period of time. Jute, wood fiber and straw biodegrade faster. Wood fiber blankets are made of curled strands of wood fiber placed between photodegrad- able or biodegradable netting. These are good to use in stabilizing up- land slopes that have been seeded. Wood fiber blankets are available in different weights depending upon conditions and are generally less expensive than coiro Straw blankets are used for short-term needs. They degrade in 60 days to about 10 months depending upon the type chosen. They should be used in upland situations, for example over a seeded slope. There are some situations where a non biodegradable erosion control material is needed, such as a turf reinforcement mat. They are used in more severe situations such as sites with very heavy wave action, high stream Row velocities, or heavy runoff. EROSION CONTROL BLANKET INSTALLATION Erosion control fabrics are installed with stakes. Biodegradable stakes or staples should be used wherever possible. There are several types of biodegradable stakes available: . Hardwood stakes which are all natural but may take years to break down. . Corn byproduct stakes which break down within a year . Corn byproduct staples which completely degrade in three months but might not work as well in sandy soils. f','~t l Ttt~rnl> -, -- PLANTING FOR CLEAN WATER'" Planning Worksheet 6: Site Preparation and Pianting p. 5 of 8 PROTECTION STRUCTURE: PROTECT PLANTlNGS FROM WAVE AND CRITTER DAMAGE Wavebreaks Exclosures calm, protected area for the plants to take root. Wavebreaks are used in high energy shorelines to prevent waves from up- rooting aquatic plants. Wavebreaks serve two purposes: protection of the shoreline and protec- tion of vegetation from boat- and wind-created wave action. Newly plant- ed aquatics are easily up- rooted by wind and boat- induced wave action. A wavebreak provides a Wavebreaks are placed out in the water beyond the area where aquatics will be planted. The wavebreak device should be installed from the bottom of the lake extending above the water, ideally above the maximum wave height. It should be left in place for 1-2 growing seasons, and then removed. Wave breaks are often removed for the winter to prevent damage from ice. Brush bundles, coconut fiber rolls, plastic fencing and plywood are commonly used as wave- breaks. Unless your property is located in a quiet bay, wave breaks are needed for successful aquatic plantings. Remember, a DNR permit may be required to install wave breaks. See "Planning Worksheet 1: Permits." A fence placed around new plantings protect plants from critter damage until they become well established. Exclosures are used both in the water to keep fish (carp) and water fowl from damaging aquatic plantings and in the wet tran- sition/upland areas to protect from human, dog, goose, deer, rabbit and other critter damage. Fences can be temporary or permanent, but should be placed around a new planting to channel foot traffic around planting or along designated paths. ~~"f J Ttt"fnl> --, -- PLANTING FOR CLEAN WATER'. Planning Worksheet 6. Sire Preparation and Planting P 6 of R MULCHING & PLANTING THE UPLAND Mulch holds moisture, helps control weed problems and gives a more land- scaped look for those who may have concerned neighbors. Landscape fabric is not recommended because it decreases soil aeration and may be detrimental to the new planting. One convenient planting technique on upland, flat areas or shallow slopes, is to cover the dead grass with a thick layer of mulch. Shredded wood chips do not float away as much as regular wood chips. Ma- nure and compost are not good selections since they deposit nutrients into the lake. Woodchips generally last 2-3 years - until the planting is established. The mulch depth will depend on plant height - use 2 inches for small seedlingas and up to 4 inches in depth for larger shrubs and trees. Apply after plant- ing trees and shrubs and before planting plugs (move mulch aside before digging each hole and replace mulch around plant when finished). Plant upland species in spring or fall during cooler weather. Summer plantings can be suc- cessful if regularly watered. When planting large areas, a cordless drill equipped with a bulb au- ger can make the job easier and quicker. For each plant, simply clear away the mulch and drill a hole into the soil similar in depth to the plant plug. It works well to have one person do the drilling and others follow along and plant the plugs. Bulb augers can be purchased at your local nursery supply or home supply store. The cordless drill must be at least 12 volts. A hand trowel works well too. f,,'"f I Tt\~rn~ ' ---, -- P LAN TIN G FOR C LEA N W ATE R '. P~annl'1g Worksheet 6 Site Preparation and Planting P 7 of 8 PLUGS & CONTAINERIZED PLANTS TRANSITIONAL ZONE PLANTING Native plants are often grown in packs like annuals. Keep plants watered and in the shade until planted. Soak thor- oughly before removing from the container to plant. After planting, dry roots tend to reject water. Tap container up- side down to remove plant, and then gently pry the roots apart. Correct Planting Depth - Place plants at the correct depth in the soil so that the top of the root ball is level with the soil surface. Again, using the cordless drill with the bulb auger can speed up the process. In the transitional zone, plant within openings cut into erosion control fabric. " @' rnl ~ ii~~. ., . -~ ~~"f l Ttt"rn~ -, -- PLANTING FOR CLEAN WATER'. Planning Worksheet 6: Site Preparation and Planting P 8 of 8 AQUATIC ZONE PLANTING Watering Labeling Signage Photos Plant in the spring after water levels have lowered and water temperatures are above 65 degrees Fahrenheit. Spring plantings allow time for root systems to establish. Anchoring of plants is necessary if wave action threatens their establishment and a wavebreak will not be sufficient. Use a coir erosion control fabric cut into short lengths (6'-10'). Cut slits in the fabric and plant through the slit into lake soils using a hand trowel. Plant at a depth that allows at least 1/3 of the plant to protrude above the water surface. Anchor the blanket with river rock (sewer rock) or larger rocks. Additional river rock can be carefully placed around each plant to help keep it in place. Plants can also be planted without the erosion control blanket by anchoring them with the river rock around the base of the plant. Deep soaking is necessary to reach the root system. During the first year, water upland plants once a week (unless there is rain). A good soaking (sprinkler for an hour) is better than frequent watering for briefer times. Label a few plants of each species to avoid mistaking them later for weeds. Labeling allows you to track the success of your planting program. Signs educating passers-by about the benefits of your restoration may encourage people to respect the project. The Minnesota DNR sign wording available on their website. www.dnr.state.mn.us/sitetools/getacrob.html Take picutres of your project and share your project with the RCWD and others. ~'~f J Ttt"fnl> -, -- PLANTING FOR CLEAN WATER'. Planning Worksheet 7: Caring for Your Project p. 1 of i A natural shoreline reduces maintenance time and costs when compared to conven- tional methods. However, maintenance for the first several years until well established is crucial for a successful project. If left untended, invasive non-na- tives generally establish a foothold or take over. To make watering easier, consider installing a pump in the lake. Below is a table of anticipated maintenance details common to most projects: Maintenance Item Year 1 Year 2 Year 3 Watering (transi- Daily-weekly Only if drought Only if drought tional and upland plants) Fertilizing (this only None None None encourages prob- lem plants) Weed control Weekly- Monthly Spot-treat monthly weed monthly Plant replace- None Spring or fall as Spring or fall as ment (Replant and necessary necessary anchor uprooted aquatic plants. Once established, aquatics require little or no long- term maintenance.) Erosion control Ongoing in- Inspect after Inspect after structure repair spection, repair storm, repair as storm, repair as as necessary necessary necessary Wavebreak repair Ongoing in- Ongoing in- Remove struc- and removal spection, repair spection, repair tures? as necessary, as necessary. remove wave Install wave- breaks prior to breaks only if freeze-up. plants are not established. Fen ci ng/ exc/ osure Critical if geese Use as neces- Use as neces- are a problem sary sary Tree & shrub prun- None Remove Remove ing dead/diseased dead/ diseased branches in late branches in late winter winter, prune to shape We believe the developer on 7381 Old Mill Rd should be held to the same standards and the same ordinance of set-back as other residents. The variance should be denied. c= Phone -'It"" 7-1-;-/1/ // ,- --- E:Vt~t< <;,. U. r S r 8's "7 €'€-v D'.: S~. :.J J 6- 0 /y/,"/// h~' 65! - f;jq-,)/~D 65'1-;7 -<; - Lj ~cP 3 f??5/-- -17/'7.- .!./(;ii? ~ r ,C:::: {-'1 I ....... I (6 ~ -" -., 0) l ~ , "/(-C.)~)~J 03/- Y t-/J/7 ?/Z--94'j -/2a? G I )..- ~ -- "341 J... - S I - 330 - 3.x cr<1 fc,~-I - t( 2Y/ -0 !() ? t;r-I - 7 7S - 1..' :'J 'S') t-: ~-/- -713'#- U9cJ- J l I ., ~...... ~-" , ..> -I' ~:.. . ~..lt'r.~\ "---.... /' The water standing on the proposed lot is where the proposed future house will set. The water will not go down in a few days. (regardless of what the mayor says) I have seen the water much higher than it is now. The builder will be responsible for foundation damage up to 10 years. But, before that, Mr. Hanzal will be long gone and the poor homeowner will have an expensive mess to deal with. When St. Genevieve built the community center, they had to have lime brought in and mixed with the soil to make sure the foundation would hold up. This was due to so much moisture in the soil. They also had to mix lime with the soil under the parking lot. The church property is much higher and doesn't have to content with the creek overflowing. Item to consider Jeff Parr has a very strong bias called friendship and should abstain from voting. Friends bend over to help a friend, where they won't for others they don't know. Jeff is creating his own hardships. It is self-created. This is not an established lot. This is not a buildable lot. Hardship is for the landowner who needs to sell property to pay $80,000 in assessments. Jeff has other options. Five lots can be done north of his house. Environmental If you grant this variance, access to the creek for maintenance will be cut off for the Rice Creek watershed. The outlot was for this purpose. If fire occurs in the woods, emergency equipment cannot reach it. There was a fire in a tree one Halloween. The culvert drains directly into the creek. Not good for environment. Needs to have a sediment holding pond. It would have to be on this property. People in past have been denied variances on lots already established and with homes on them. You would set precedent for future variances. Every neighbor directly affected by this attended every meeting. There has not been one person at the meetings in favor of this variance. After the P&Z meeting, two developers and former mayor told us we got screwed. Why would they say that? Jeff said he could put up a 3050 sq ft house. Needs to be held to this if he builds. Road damage that's affected by the heavy trucks. Developer needs to be responsible for repairs. I ask that this variance be denied. Dear Centerville Council Members, March 14, 2007 The issue at hand today should not even be before you right now as we speak. The city has ordinances and building codes in place for a reason. If the variance is passed the city would be setting a major precedence when in comes to any future building permits. By allowing a landowner to self-create his hardship, actions of deciding where his property becomes sub-divided, is against state statute 457.362 s-6. No variance was ever requested from Watershed District and now it's left up to the city to break its rules. The city should also pay very close attention when dealing with non-conforming uses and creations within a flood plain as this proposed lot # 6 is situated. The city has not even explored other options to make this development conforming to code and ordinances. There could be five legal lots to the north (no variance needed) if it were rezoned differently in the beginning. Another option could be placing part of the house on stilts and thus pushing it back to meet the setbacks. Speaking for the majority of the neighborhood, no one is against the development but they are against allowing someone to bend the rules for their gain. We all had to follow the ordinances when we built our houses. Also in this case, there has been very distinct conflict of interest from the start. Hanzal was on the P & Z for 2 Y2 years right up to the beginning of this development commencing. Hanzal had done major reconstruction on Brian Hanson's house last summer and six days after the vote on March 6, 2007. Also the P & Z has placed stipulations on the variance in order to satisfY the neighbors, we are wondering if this will be enforced since it seems this could be a conditional use permit issue. When you vote today, please consider that the city would be setting a precedence because currently the lot and house is not even there right now. By allowing a landowner the ability to get variances to bypass the city's ordinances is a major precedence. Mr. Hanzal could make reasonable use of his land without needing any variance. This variance request for an additional lot is strictly for [mancial gain. Thank you for serving our city and please make the right decision. q~ A'~K:ueger (9 ~r resident) 7368 Old Mill Road 651-755-8913 CITY COUNCIL MEETING - MARCH 14,2007 Dear Council Members: Please consider the following comments when you are evaluating the request for variance. What was the City of Centerville's intent when it created the setback requirements currently in the ordinance? Why would the City of Centerville be inclined to grant a variance, when Rice Creek Watershed would deny such a request? . The property owner has not approached the Rice Creek Watershed to request a variance. The property owner himself admitted the Rice Creek Watershed would likely deny such a request. Does the City want to get into a position of having to bear the weight with making exceptions to the setback ordinance? The P&Z Commission found the proposed variance was not based exclusively upon a desire to increase the value or income potential of the lot, without clearly identifying what else the request was based upon (?). During one of the meetings, Mr. Hanzal himself could not deny he would have a financial gain on this property. Reasonable Use: The Hanzal's do have other options, one being he could subdivide the property into five lots to the North and then dedicate proposed lot 6 for reasonable use, such as a holding pond and access to the creek. This would allow for the Hanzal's to get their 5 lots, as they have stated a financial need for 5 lots. Is it the City of Centerville's intent to create non-conforming lots? . This is a non-conforming lot; while it meets the dimensions of a R2 lot, it is non-conforming, not because of its dimensions, but because it does not meet the set-back requirements of the ordinance. The property owner was aware of the setback ordinance: he not only lived in the City of Centerville at the time of the purchase of the property, he's a general contractor, and he also served on the P&Z Committee for 2 years - he was well aware of what would be required. - 2 - This is a self-created hardship, by the actions of the property owner. His actions of subdividing his existing parcel of land, creates the hardship. If this can't be defined as a self-created hardship, then ask yourself what would be a self-created hardship? In the future, would you be able to recognize a self- created hardship? All members of the P&Z were required to state their personal/business association with the Hanzal's, except Chairperson Hanson. This is especially hard to understand, since Mr. Hanzal has done substantial amounts of work on Mr. Hanson's private residence, not only in the past, but more importantly, less than a week after P&Z voted to approve the requested variance, Mr. Hanzal (and his crew) were in the midst of remodeling Chairperson Brian Hanson's personal residence. There are very real concerns regarding the appearance of impropriety. If you were in our (neighbors) shoes looking at things from our perspective, I think you too would be concerned about getting a fair "shake" during this process. We truly are only asking that the Hanzal's be required to adhere to the same setback ordinance we followed when we built our homes. Note: We have not heard from one resident in favor of this variance. My hope and trust is in you to do what's best for all parties involved. Thank you for taking the time to read and consider the above-mentioned concerns. Thank you for serving our community. Sinc~re.IY, / ./ " - W .7Jf.&JJ .'l)~afo;J/L Ladlne Krueger ,'7- 733" HiqhwilY 310 IN )1 ?,1111. MN 55113 1~1 651 536 1;600 fa, I)J 1. h3(,-1 311 '.."."~'\'W IJ~~lIt)'i[fUt}((JI1~ March 13, 2007 . Bonestroo Flanagan Sales, Ine. do Liz Nelson 1567 East County Rd E St. Paul, MN 55110 Re: Centerville, MN Park Pavilion Quotes Dear Ms. Nelson. A short time ago, you were contacted by a representalive from the City of Centerville Parks and Recreation Committee to provide a quotation for the furnishing and installation of two park pavilions. We made this same request of other contractors. We have received those quotations but have found it necessary to re- quote the work for two reasons. First. we need to separate the quote into two. We need to have one quote for the pavilion in Laurie LaMotte Memorial Park and one for the pavilion in the park property at 1601 LaMotte Drive. These projects need to remain separate and may be awarded to separate contactors. Secondly, we need to clarify a few of the requirements of the quote so that we can better compare quotes from different contactors. In other words, we need to compare apples to apples. Therefore, we have summarized the requirements of the quotes below: Contractor shall: . Complete all necessary engineering including that needed for the structure. footings, and slab. The City will stake the location and elevation of the structure/slab. . Strip topsoil and excavate as necessary. Excess material can be wasted on site but must be rough graded as directed in the field. Salvaged topsoil shall be respread to the extent possible. The City will finish grade the site and restore turf. . Provide and install necessary foundation material. . Construct footings and concrete slab (28'x28'). . Furnish, unload/unpack and install the structure. o Structure shall be one of the following: · Classic Recreation 24'x24' CRD Scottsdale Shelter · Poligon Carnival Series Shelter # CAR 24-MR · Approved equal o Structure shall have electrical cut-out for future electric service. St. P,llli SI Clc.ud RoclWSlo:r Milw.luke,' CllICilgt' II Engineers Architects i I Planners 'I CenteNille Park Pavilions Page 2 March /3, 2007 o Structure shall include a Cupola. o The City will provide necessary roll-off containers for construction/packaging trash. . Charge sales tax and clearly show this cost on the quote. . Complete the project by July 20, 2007. Building permit fees will be waived. The City reserves the right to reject all quotes and to waive irregularities in the quotes. Again, please provide two separate quotes, one for each pavilion located in their respective parks. If quotes can be received by 4:00 PM, Wednesday, March 14, 2007, the City anticipates awarding the contracts at their regular meeting that same evening. Please call with questions at 651-604-4709 or 651-775-5126. Sincerely, BONESTROO ~:Z;? .4 pi /~/( ryJ Mark Statz, PE City Engineer 651-604-4709 (office) 651-775-5126 (cell) C: Dallas Larson, City Administrator Paul Palzer, Public Works Director Kim Stephan, Parks Liason File 000616-07155-0 Flanagan Sales Inc. MI~.1f PARK PROPERTY AT 1601 LAMOTTE DR. - QUOTATION To: March 14,2007 City of Centerville 6967 Brian Drive Centerville, Minnesota 55038 Date: Contact: Phone: Fax: Mark Statz 651-775-5126 651-636-1311 Project: 1601 LaMotte Drive Centerville, Minnesota We are pleased to provide the following quotation on items supplied by Poligon Park Architecture Qtv. 1 Description Unit Price Poligon Carnival Series Shelter # CAR 24-MR including: - All Steel Powder Coated Framework - color: Almond - Two Tier Level Clerestory Roof - Multi-Rib Metal Roofing - color: Teal (42 Ibs. snow load) - Anchor Bolts - (1) cutout for Outlet for future Electrical Service - MN Stamped Engineering Drawings - Shelter & Footings - Concrete slabs (28' square x 5" thick) -see attached page for concrete specifics - (4) concrete footings per shelter (24" dia. x 48" deep) - Unload and Installation of above shelter Item Shelter Cupola - Model # S 2718 M6 (includes tax and installation) *Note: Shipping / Lead Times Below * Prices do not include bonding costs * Permit and electrical connections by others * Installation pricing based on non-prevailing wages Sub Total Tax 6.5% Freight Total IMPORTANT INFORMA nON: . Quotation in effect until: April 30, 2007 . Freight based on shipment to Centerville, Minnesota . Shipment can be made in 12 weeks after drawing approval - Approx. 16 weeks total. . Terms: 30 Days Net Invoice. . Orders will be placed upon receipt of Purchase Order or Signed Quotation. . Purchase Orders should be made out to Flanagan Sales, Inc. Thank You! Flanagan Sales, Inc. Extension $24,038.00 $649.65 $ 24,687.65 $ 931.97 Included $25,619.62 Bill Johnson ACCEPTED BY: DATE: 1567 East County Rd "E" St. Paul MN 55110 Phone: 651.633.0123 1.800.328.3557 Fax: 651.633.1515 E-mail: wecanhelp@flanaqansales.com Flanagan S a I e sIn M c . If l~ LAURIE LAMOTTE MEMORIAL PARK - QUOTATION To: March 14,2007 City of Centerville 6967 Brian Drive Centerville, Minnesota 55038 Date: Contact: Phone: Fax: Mark Statz 651-775-5126 651-636-1311 Project: Laurie LaMotte Memorial Park Centerville, Minnesota We are pleased to provide the following quotation on items supplied by Poligon Park Architecture ~ 1 Description Unit Price Poligon Carnival Series Shelter # CAR 24-MR including: - All Steel Powder Coated Framework - color: Almond - Two Tier Level Clerestory Roof - Multi-Rib Metal Roofing - color: Teal (42 Ibs. snow load) - Anchor Bolts - (1) cutout for Outlet for future Electrical Service - MN Stamped Engineering Drawings - Shelter & Footings - Concrete slabs (28' square x 5" thick) -see attached page for concrete specifics - (4) concrete footings per shelter (24" dia. x 48" deep) - Unload and Installation of above shelter Item Shelter Cupola - Model # S 2718 M6 (includes tax and installation) *Note: Shipping / Lead Times Below * Prices do not include bonding costs * Permit and electrical connections by others * Installation pricing based on non-prevailing wages Sub Total Tax 6.5% Freight Total IMPORTANT INFORMA TION: . Quotation in effect until: April 30, 2007 . Freight based on shipment to Centerville, Minnesota . Shipment can be made in 12 weeks after drawing approval - Approx. 16 weeks total. . Terms: 30 Days Net Invoice. . Orders will be placed upon receipt of Purchase Order or Signed Quotation. . Purchase Orders should be made out to Flanagan Sales, Inc. Thank Youl Flanagan Sales, Inc. Extension $24,038.00 $649.65 $ 24,687.65 $ 931.97 Included $25,619.62 Bill Johnson ACCEPTED BY: DATE: 1567 East County Rd "E" S1. Paul MN 55110 Phone: 651.633.0123 1.800.328.3557 Fax: 651.633.1515 E-mail: wecanhelp@flanaqansales.com TIARA (TIA SIX 36 MR), HOLLAND MI MODIFIED MACKINAC (MAC 17 X 26 MR), DOSWELL, VA r- . ~.~ ,;" --.,'-~ #, ~ --- "',.~ -~.J MARQUEE (MAR 40 X S6 MR), HOUSTON, TX CARNIVAL (CAR 24 MR), ROCHESTER, MN '\ MACKINAC 16 x 22 TIARA 30 x 44 ill] 12 '- 5 ~~ .... .~~ ~ 9 <0 /' ," / 1 / ~ .~:~ . "r.:::-.. 1 2 5 ~ I ~ o :;.~ a. C") '7 '" N ~# 9 Co .~= -r- - 1,1.. .J. 19'-0.~to~ 22'-0' Area: 341 sf 9 Co 38'.3' ~to~ 43'.8' Area: 1260 sf CUPOlAS, HANDRAILS AND ORNAMENTATION ARE OPTIONAL Clearstories are available on all POLlCON shelters. Hexagon, hip or gable. octagon or square designs are easily modified to create this open look. La rge Clerestories may require a buried fixed base. Additional sizes of all buildings shown are available. Consult your sales representative for details. Clerestory Shelters and Special Poligons ~ - 2:::3) H"dhv.:.iy :,6 VV SI. 1'.1111. M~J ~) 113 r.:: 6S1.t)3G~1(,(JO f.ci,651.636.1311 W\/'/\:V !>(,l1eSt 10 ~~, 0)/"1"; March 13, 2007 -#- Bonestroo Midwest Playscapes, Inc. c/o Daniel Lanes 500 N. Pine Street Suite 104 Chaska, MN 55318-1964 Re: Centerville, MN Park Pavilion Quotes Dear Mr. Lanes, A short time ago, you were contacted by a representative from the City of Centerville Parks and Recreation Committee to provide a quotation for the furnishing and installation of two park pavilions. We made this same request of other contractors. We have received those quotations but have found it necessary to re- quote the work for two reasons. First, we need to separate the quote into two. We need to have one quote for the pavilion in Laurie LaMotte Memorial Park and one for the pavilion in the park property at 1601 LaMotte Drive. These projects need to remain separate and may be awarded to separate contactors. Secondly, we need to clarify a few of the requirements of the quote so that we can better compare quotes from different contactors. In other words, we need to compare apples to apples. Therefore, we have summarized the requirements of the quotes below: Contractor shall: . Complete all necessary engineering including that needed for the structure, footings, and slab. The City will stake the location and elevation of the structure/slab. . Strip topsoil and excavate as necessary. Excess material can be wasted on site but must be rough graded as directed in the field. Salvaged topsoil shall be respread to the extent possible. The City will finish grade the site and restore turf. . Provide and install necessary foundation material. . Construct footings and concrete slab (28'x28'). . Furnish, unload/unpack and install the structure. o Structure shall be one of the following: · Classic Recreation 24'x24' CRD Scottsdale Shelter · Poligon Carnival Series Shelter # CAR 24-MR · Approved equal 5t P,lL11 51. U.'ud Roche,:el MdWtl"k~,? Ch'L,gO Engineers Architects Planners Centerville Park Pavilions Page 2 March 13,2007 o Structure shall have electrical cut-out for future electric service. o Structure shall include a Cupola. o The City will provide necessary roll-off containers for construction/packaging trash. . Charge sales tax and clearly show this cost on the quote. . Complete the project by July 20, 2007. Building permit fees will be waived. The City reserves the right to rejed all quotes and to waive irregularities in the quotes. Again, please provide two separate quotes, one for each pavilion located in their respective parks. If quotes can be received by 4:00 PM, Wednesday, March 14, 2007, the City anticipates awarding the contracts at their regular meeting that same evening. Please call with questions at 651-604-4709 or 651-775-5126. Sincerely, BONESTROO ~~ g/ ,/ e('" ><1 Mark Statz, PE City Engineer 651-604-4709 (office) 651-775-5126 (cell) C: Dallas Larson, City Administrator Paul Palzer, Public Works Director Kim Stephan, Parks Liason File 000616-07155-0 Mar 14 07 03:24p p. 1 MIDWEST PLAYSCAPES, INC. Call: (952) 361-3504 or (800) 747-1452 Fax: (952) 361-35 500 N Pine Street Suite 104 Chaska MN 55318-1964 EIN: 41-1933434 emoil: playscopes@eorthlink,net website: www.midwestployscopes.com F ACSIMI LE TRANSMISSION DATE: .J//tj/o 7 TO: ()a..f Ie S .J..c.. f c.. PHONE: b 51-{6o/- L/7 07 FAX: ~S/- bJ{,-/JIJ FROM: Dan Lanes Midwest Plays capes, Inc. TOTAL PAGES (Including Cover Sheet): RE: Cen ft.(l/:/Ic.. f,(c.-/*( S. ;/o-fc: 7X cJ~ 0.. {c- ij '1 f/ (') ~ (? 5 / q v o!<- ,.J:a (' Cr:.. e--/.. oS:';' ~ ~ /' fro ill c.+ of Iyvuk- +.oJ' e-o..cL s.~.f.c.. .{;.-r ""'S;lq/)".A~v.. Mar 14 07 03:24p p.2 ~MIDWEST PLAYSCAPES. INC-E 500 N Pine Street Suite 104 Coos ka MN 55318-1964 email: playscapes@earthlink.net Call: (952) 361-3504 or (800) 747-1452 Fax: (952) 361-3549 Quotation Project: City of Centervllle Shelter 1 Contact Linda Merkel (w) 651-554-5803 (h) 651-454-5465 Ship To: Phone: 651-429-3232 Fax: 651-429-8629 Bill To: 1880 Main St Centerville M N 55038 Emai/: Shipping Contact Name: Ted Pederson Date: 3/14/2007 Qty 2 Design/Item # Description Classic Recreation 24' x 24' Scottsdale Shelter Hr-36 Roof, 4: 12 Roof Pitch, Surface Mount, TGIC Poly Powder Coot w/ Zinc Rich Primer Electrical Prevision Structural Calculations $ Total 13,519.00 2 S 545.00 Subtotal S 14,064.00 Freight $ 2.485.00 Sales Tax $ 1.075.69 Total $ 17,624.69 Note: Customer needs to place the order by 3/20/07, to have installation by July 20th. NOTE: UNLESS OTHERWISE :'IIOTED, prices shown are material only. They DO :-lOT include: assembly, installation, border. safety surfacing. drain tile, geotextile fubric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material. storage of equipment, additional insured and bonding would be additional. [fplayground equipment or materials are stored olT site customer is responsible I'or transporting equipment to job site. Prices jirmfiJr 30 days, suhjectto review Iheretl{ter. Our terms are.!1tl.1J1. A finance chary.:e '?{ J .5% will be imposed ,m the outslandin~ bu/ance unpaid for more than 30 days after Ihe shipment ofmaleria/s. Please 0110...... 5 In 7 weeks for deli\'l!ry after receipt of order. Standard manufaclurin~ desi~n. specijiculion, and construction apply unles.< noled otherwise. Cuslomer is re.rponsib/efor Ihe identification of all under~rtJund utilities Area musl he accessible 10 Bobcat and other equipment necessary for installation or addi/ional fees will he chary.:ed. Freight quote is based on cuslomer un/oadin~ equipmenl. if producl is re{u.w:d by customer upon delivery for any reason (unless dama);ed), withoUl prior authorizati,mfrom ,\,fidwe..t P/ayscapes, Inc., the CUSlomer a!:rees 10 pay 2(Y'/" reslockin!:.fee phl..jrei!:ht chor~es. Install roles are ba.<ed upon NOR/"fAL conditions. If we can be of Other Assistance. please feel free to contact us. ~ / .. ~ DanIel Lanes Signed: Accepted Dote: Mar 14 07 03:24p Date: Project Name: Location: Contact Name: Phone: Fax: Email: p.3 MIDWEST PLAYGROUND CONTRACTORS INC. 500 Pine Street, Suite 103 Chaska, MN 55318 Phone: 952-361-3504 Fax: 952-361-3549 Ernail: playscapes@earthlink.net Installation Quotation 03/14/07 Centerville Shelter Shelter 1 Linda Merkel (w)651-554-5803 & (h) 651-454-5465 Description of work to done ..... ........ ........................ Options f=onstruct Qty(2) Including Cupola, - 24'x24' CRD Scottsdale ... .._.... $4380.00 Anchor to Existing Concrete ~xcavate Qty(2) - Form, Poor and Broom 28'x28' Concrete Slab to Plan Spec, Including (4) 48"x48" Building Footings $6500.00 Note: City is responsible for Storage of these Shelters prior to construction. MPCI will be responsible for taking delivery Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate. all material/dirt will remain on site to be removed by others. unless stated otherwise. Prices shown do not include Site Restoration. Terms: Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Installation rates are based on normal conditions. If we can be of further assistance please con tact us. Accepted by: Date: Mar 14 07 03:24p p.4 mMIl>WEST PLAYSCAPES. INC-m 500 N Pine Street Suite 104 Chaska MN 55318-1964 email: playscapes@earthlink.net Call: (952) 361-35 04 or (800) 747-1452 Fax: (952) 361-3549 Quotation Project City of CenteNille Shelter 2 Contact Linda Merkel (w) 651-554-5803 (h) 651-454-5465 Ship To: Phone: 651-429-3232 Fax: 651-429-8629 Bill To: 1880 Main St CenteNille MN 55038 Email: Shipping Contact Name: Ted Pederson Date: 3/14/2007 Qty 2 Design/Item # Description Classic Recreation 24' x 24' Scottsdale Shelter Hr-36 Roof, 4: 12 Roof Pitch. Surface Mount, TGIC Poly Powder Coat w/ Zinc Rich Primer Electrical Prevision Structural Calculations $ Total 13,519.00 2 $ 545.00 Subtotal $ 14,064.00 Freight $ 2,485.00 Sales Tax $ 1.075.69 .--------- -------'-"10tol- $--i7~624.69 . Note: Customer needs to place the order by 3/20/07, to have installation by July 20th. NOTE: UJ'liLESS OTHERWISE :'\OTED, prices shown are material only. They DO ~OT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation. excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insured and bonding would be additional. If playground equipment or materials are stored off site customer is responsible for transporting equipment to job site. Prices/irmfor 30 days. sub;ecllo review Ihere{!{ler. Our lerms are neT 30. A finance cha~e of J .5% will he imposed on Ihe lIu/slandi"1: halance unpaid for more than 30 days {!{ler the shipmenT of materials. Please allllw 5 to 7 wef!ksfor delivery after receipl ,!{order. Slandard mall~fac/urin~ de.,iRn, specificalion, and clInstruclion apply unless noted otherwise. Customer is responsible for Ihe identijicaliml of all unde~mund utilities Area must he accessible ro BlIbcat and other equipment necessary for inslallalion or addilionalfees will he char xed. Freif!.ht quote i.< hased on cuslomer unloadinx equipment. !f product is refused by cuslomer upon delivery for any reason (unless damaRed). Wilhoul prior au/horizalionfrom Midwest Playscapes. Inc.. Ihe customer a~rees III pay 20% reslockin~Jee plusfreiRhl charKes. In"lall role.. ure bused upon NORMAL clIndilion... If we ('an be afOther As..Lftance, pleasefeel free 10 contacT us. Signed: ~ Accepted Doni~ Date ..:;;~ Mar 14 07 03:24p Date: Project Name: Location: Contact Name: Phone: Fax: Ernail: p.5 -- MIDWEST PLAYGROUND CONTRACTORS INC. 500 Pine Street, Suite 103 Chaska, MN 55318 Phone: 952-361-3504 Fax: 952-361-3549 Email: playscapes@earthlink.net Installation Quotation 03/14/07 Centerville Shelter Shelter 2 Linda Merkel (w)651-554-5803 & (h) 651-454-5465 Description of work to done ........ .......................... ... Options ~onstruct Qty(2) - 24'x24' CRD Scottsdale '" .... ... $4380.00 Including Cupola, Anchor to Existing Concrete ~xcavate Qty(2) Form, Poor and Broom 28'x28' Concrete Slab to Plan Spec, Including (4) 48"x48" Building Footings $6500.00 Note: City is responsible for Storage of these Shelters prior to construction. MPCI will be responsible for taking delivery Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate, all material/dirt will remain on site to be removed by others. unless stated otherwise. Prices shown do not include Site Restoration. Terms: ., ,.... Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Installation rates are based on normal conditions. If we can be of further assistance please contact us. Accepted by: Date: