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Home My WebLink About2003-11-05 P&R CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, November 5,2003 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call n. PUBLIC HEARING(S) m. SET AGENDA IV. APPEARANCES v. CONSIDERA nON OF MINUTES 1. October 1, 2003 Parks and Recreation Meeting Minutes VI. COMMITTEE BUSINESS vn. UPDATES 1. Pheasant Marsh, Phase Three - Trail 2. Hunters Crossing, Second Addition Trail/Sidewalk Update 3. Subcommittees A. Grants B. Trails C. Laurie LaMotte Memorial Park Warming House Renovation D. Tracie McBride Memorial Park E. Wheels Skate Park 4. Centennial Hockey Association - Use ofIce Rink at Laurie LaMotte memorial Park VID. FINANCIALS IX. ADJOURNMENT ~ Parks & Recreation Meeting Minutes 11-05-03 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, November 5, 2003 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City ofCenterville held the regularly scheduled meeting on November 5, 2003, at City Hall, 1880 Main Street. Present: Chairperson T edd Peterson Vice-Chairperson Wayne LeBlanc Committee Member Kathy Peil Committee Member Julie Lindsay Committee Member Suzanne Seeley Committee Member Andre Ziegler Committee Member Richard Anderson Absent: None Council: Council Member Tom Lee M[ill@~~[[@W@@] Staff: Kim Stephan I. ROLL CALL Chairperson Peterson called the meeting to order at 6:37 p.m. ll. SET AGENDA There were no additions, deletions or changes to the agenda. Motion was made by Committee Member Peil, seconded by Vice-Chairperson LeBlanc to set the November 5, 2003 Parks & Recreation Committee Agenda. All in favor: Motion carried unanimously. ill. PUBLIC HEARING(S) None. IV. APPEARANCES None. 10f5 ~ Parks & Recreation Meeting Minutes 11-05-03 IV. CONSIDERATION OF MINUTES Chairperson Peterson requested his name be removed once from under 'present' as it was mistakenly listed twice and Committee Member Lindsay be removed from 'present' and added under 'absent' as she was not in attendance. Motion was made by Committee Member Peil, seconded by Committee Member Ziegler to approve the 2003 Parks and Recreation Committee Meeting Minutes with the above changes. Ayes - 5, Nays - 0, Abstain - 2 (Anderson, Lindsay) Motion carried. v. COMMITTEE BUSINESS None. VI. UPDATES Pheasant Marsh. Phase Three - Trail Council Member Lee reported there has been no movement on Pheasant Marsh, Phase Three from City Council as there are unresolved issues with the developers of Pheasant Marsh. The Developer's Agreement and Final Plat have not been approved at this time. Chairperson Peterson stated that from a Public Works stand point there is an extensive list of corrections outstanding on Pheasant Marsh Phase One & Phase Two which need to be addressed. Council Member Lee will bring this to City Council. City Council indicated the Parks & Recreation Committee's recommendations would be held over until it is determined whether the development will proceed. Chairperson Peterson then asked if all members got a chance to look at the map with the trail corrections marked on it and the changes were discussed. Hunters Crossin!!. Second Addition Trail/Sidewalk Uodate Chairperson Peterson updated the committee regarding the language the committee had requested be added to future Developer's Agreements. The following language was added to the Hunters Crossing, Second Addition Developer's Agreement: The developer will construct a concrete sidewalk on the north side of Dupre Road from Centerville Road to Beaver Pond Way. The walk will be 750' long and 5' wide. The developer will construct a bituminous trail along the west side of the Hunters Crossing 1st Addition (within the St. Paul Water Utility easement) and between Lot 8, Block 1 and Lot 1, Block 5. The trail will be 1,000' long and 10' wide. All sidewalks and trail ways will be constructed to the City of Centerville's standards. 2of5 Parks & Recreation Meeting Minutes 11-05-03 Subcommittees A. Grants Vice-Chairperson LeBlanc asked Ms. Stephan if staff had had any luck in finding an electronic copy of the grant application submitted for the Laurie LaMotte Memorial Park play structure in 1999/2000. Ms. Stephan reported that this was not available electronically, but staff may be able to scan the paper copy and will attempt this as staff time permits. The Grants Subcommittee is currently focusing on trails. B. Trails Committee Member Seeley reported the subcommittee was unable to meet, but she rode the trails and discussed with the committee some areas that could be considered dangerous. The most dangerous areas, she felt, were where the trail crosses Centerville Road between Hunters Crossing and Pheasant Marsh, but there are also other areas where the trails are not adequately marked. For instance, there are not crosswalks, stop signs or yield signs from sidewalk to sidewalk which is a danger for children. The committee discussed what a lengthy process it was with Anoka County to get the trail crossing signs on Centerville Road between Hunters Crossing and Pheasant Marsh. As the trail system expands it would eventually be necessary to add directional markers for those not familiar with the area. Vice-Chairperson LeBlanc met with Mr. Nick EoloIT from the Anoka County Parks a few weeks ago and feels comfortable that Anoka County knows what direction the committee would like to see in the area of trails. It was also discussed whether language concerning trail signage could be added to future Developer's Agreements. C. Laurie LaMotte Memorial Park Warming House Renovation The Subcommittee on Laurie LaMotte Memorial Park Warming House Renovation has not met at this time. Some ideas they have are for insulation, sheet rock, new fascia and ventilation as well as paint. The re-roofwas completed by the Centerville Lions in October. D. Tracie McBride Memorial Park Subcommittee Members Ziegler, Seeley and Anderson passed out approximately 50 surveys to residents surrounding Tracie McBride Park on October 21, 2003. At this time 7 have been returned to City Hall. Committee Member Seeley did say residents she talked to, thanked the committee for looking for input from residents. Committee Member Ziegler will tabulate the results to present at the next committee meeting. Council Member Lee read aloud the comments which were received. There were strong opinions and concerns about Wheels Skate Park being relocated to Tracie McBride Memorial Park or a skate pit / street course being added to Tracie McBride Memorial Park. Few residents were in favor of any of these options. 3of5 Parks & Recreation Meeting Minutes 11-05-03 The residents who responded to the survey were interested in a tennis court, picnic shelter, basketball court, volleyball court, horse shoe pits, a soccer field, walking path, more play ground equipment, or an open field for football and baseball. E. Wheels Skate Park Committee Member Peil reported the Wheels Skate Park Subcommittee has not met, but were waiting to see the results from the survey done on the Tracie McBride Memorial Park to help determine what the residents were interested in. The results are leaning towards keeping Wheels Skate Park at Laurie LaMotte Memorial Park with a possible smaller skate park addition to Acorn Creek Park. Financially it makes more sense to leave it at Laurie LaMotte Memorial Park and pour an asphalt pad while the parking lot is being done next year. Discussion was had as to where the pad would go at Laurie LaMotte Memorial Park and how big it would need to be. The subcommittee, with the help of Public Works Staff will get some measurements for the area south of the pleasure rink. This could perhaps be put out for bids this winter so the equipment will be able to be installed in the spring. There would still be room for a soccer field as it is not an adult size soccer field, but a youth size soccer field. YMCA Park Plav Davs Committee Member Peil reported she spoke with Ms. Janice Smith from the YMCA in regards to the Park Play Days held at Laurie LaMotte Memorial Park the first two weeks of August, 2003. The YMCA is interested in offering an expanded program in 2004 and will present a proposal in the spring. Centennial Hockev Association - Use of Ice Rink at Laurie LaMotte Memorial Park Chairperson Peterson talked to Ms. Jodi McGregor, Outdoor Ice Coordinator from the Centennial Youth Hockey Association regarding their recent request for ice time at Laurie LaMotte Memorial Park ice rink for the 2003-2004 season. The association had requested additional time, but Chairperson Peterson informed Ms. McGregor that the committee felt the time allotted last season was all that was available as the rinks needed to be available for the use of Centerville residents. This time will be scheduled for Monday through Thursday with a half sheet of ice reserved for the hockey association from 7:00 to 8:00 p.m. and the entire rink reserved for the hockey association from 8:00 to 9:00 p.rn. Ms. McGregor will be responsible for scheduling the time. She also noted that coaches/parents will be asked to help shovel the rink as needed. Chairperson Peterson, as a Public Works employee stated that he would prefer volunteers did not flood the rink without staff in attendance as it has caused too many equipment problems in the past. The ad to hire rink attendants will be placed in the next few weeks as the rink usually opens around Christmas. vm. FINANCIALS Vice-Chairperson LeBlanc would like to see the financials represented differently and will email his request to the Finance Director. 4of5 Parks & Recreation Meeting Minutes 11-05-03 IX. ADJOURNMENT Motion was made by Vice-Chairperson LeBlanc, seconded by Committee Member Ziegler to adjourn the November 5, 2002 Parks & Recreation Meeting at 7:54 p.m. All in favor: Motion carried unanimously. Transcribed by Kim Stephan 50f5 ,,!tJ -">.:1 , _w'_~:;':,L. P'\,," 'Y'~ ,i)'iiI" TO: Parks & Recreation Committee Members FROM: Kim Stephan SUBJECT: Parks and Recreation Committee Recommendations DA TE: October 30, 2003 The following memo and maps were included in the October 8, 2003 City Council packet: Pheasant Marsh. Phase Three - Trail Chairperson Peterson requested a discussion of the trail through Pheasant Marsh, Phase Three be added under Committee Business. Chairperson Peterson started the discussion by saying the original trail proposal winds through the east side of the development in a low area. There is quite a bit of green space, probably because it is low. What Chairperson Peterson would like the committee to consider is readjusting the placement of the trail along the far east edge where there - is higher ground and the trail would overlook the edge of the pond on the adjacent property. The original proposal shows the trail ending at Outlot A, Center Oaks II, with the idea of the trail eventually being continued east to 20th Avenue. Chairperson Peterson proposes a trail stub be added heading north across Outlot A to Center Street. If the trail cannot be connected to 20th Avenue in the near future, at least this trail would continue to Center Street instead of dead-ending. The trail stub would be paid for from Parks & Recreation trail funds. Chairperson Peterson estimates the stub to be 270' - 300' in length. The committee felt this was a' better alternative to the trail dead-ending and not being used by residents. Chairperson Peterson also reported there is a 6 foot county ditch which runs through this property to the south. It will be necessary for a culvert to be installed in the south-east corner. Council Member Lee suggested attaching a map with the suggested changes to the motion for the next council meeting. Ground Development is currently looking for approval on the Developer's Agreement and Final Plat for Pheasant Marsh, Phase Three. Chairperson Peterson will supply Ms. Stephan with a map of the proposed changes/additions. Motion was made by Chairperson Peterson, seconded by Committee Member Seeley to recommend to council adjusting the trail location for Pheasant Marsh, Phase Three and adding a trail stub through Outlot A, Center Oaks II with the funds for the trail stub to come from Parks & Recreation trail funds. Please see the attached map for trail placement. All in favor: Motion carried unanimously. As there are currently issues with Phase Three of Pheasant Marsh that have yet to be resolved, City Council responded with the following: Parks and Recreation Committee Recommendation Council indicated this recommendation should be held over until it is determined whether the development will proceed. ;- I I / --I -- /"~/\-r=r r- ~) f"\ ^ I "C' - - L l <" '-.J L_ I \I J L_ I \ V 1\ r , ~ J-" / - -.... I --1 -7 / - - --., )"> I / v / I~, ::J I ~~/ j I 1 ^ 1/\ T I >< , .....-' , i ; ;----r II:~ : V/ 0<----') I>O~ !,,\....-:/ -2-e - - - ~i\t '-- ':' ;----- . ~ , I ---- ,-----, I I I J J 2 J J , I I J I I I I I J I L--_____..J I J 3 ! I I I I I L-_______..J I I I I J J J J J I l--______J '-I I I I I I I I I I I _J i I 1 " ..-/ \- 1 ~ Z \ \ , , " \,/\ ~</)> ~ \....../ ---- -'- ~ ____..PARTRlOQ.E PlACE_ s 4 ~ ---- ------, r-------l r-------l I I I I I I I , I I I I I I I II 2 II -4 I II II ~___' I I _____~ ~_- I t 1- ... . J I . 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Second Addition The following language. was added to the Hunters Crossing, Second Addition Developer's Agreement: The developer will construct a concrete sidewalk on the north side of Dupre Road from Centerville Road to Beaver Pond Way. The walk will be 750' long and 5' wide. The developer will construct a bituminous trail along the west side of the Hunters Crossing 1st Addition (within the St. Paul Water Utility easement) and between Lot 8, Block 1 and Lot 1, Block 5. The trail will be 1,000' long and 10' wide. All sidewalks and trail ways will be constructed to the City of Centerville's standards. 133W.S ~V030 o -I -< o -rJ .- 53>1V1 o N 11 .:I 0 I/J' I $? Ilr)' ~ ~ All:> 190Z t t g ~ ;;; SlI3N1"13dId lI3TI3Il" L B .qJ. .18 (..; e ',\ /' e '" <;Q()~ ! t ,i /] ,~O() I t t ~l4t LOH l: ~ ~ cA-'8 -if. /~-P ~,o~ (:> e '" ... B lOlLllO ~-=- '" .. w '" .. e '" II t69~ e e .. L691 9Z ><Ooz omz J.33!1lS M3lf.!fIV.d e w o o e w o Co ~ " o c Z -t -< '" ~ " I Z 9 ... 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I, '1:1LtL E5 = Z') II E; t 01 CENTENNIA L Youln HocKBY SSOC/AT/ON Post Office Box 356/ Circle Pines / Minnesota 55014 From: Tedd Peterson, City of Centerville, Park & Recreation Chairman Centerville City Hall, 1880 Main Street, Centerville, MN 55038 Jodi McGregor, Outdoor Ice Coordinator ~cdD rr~ lY1{)fJl1 ) 6979 Black Duck Drive, Lino Lakes, MN 55014 'u J~ 'lJ - September 16, 2003 Centennial Youth Hockey Association (CYHA), Outdoor Ice To: Date: Re: The CYHA would like to formally request to use laMotte Park outdoor hockey rink for the upcoming 2003-2004 hockey season. As the Outdoor Ice Coordinator, I will take care of the initial scheduling of the rinks for outdoor practices and scrimmages. I will pass that information on to you, as well as the final coaches list, once the scheduling is complete. The scheduling should be completed by mid December. Also, the coaches/parents will once again be asked to help shovel the ice surface before and/or after using it. If at all possible, we would like to extend the time available for CYHA, allowing whole sheets of ice for both hours. At a minimum, we would like to reserve the same hours at LaMotte Park for the 2003-2004 season, as we did in 2002-2003. Any additional ice time CYHA can schedule would be much appreciated. The days and times from the 2002-2003 season are as follows: Rink Days of the Week Time LaMotte Park Mondays - Thursdays 7:00 p.m. - 8:00 p.m. (half sheet ice) 8:00 p.m. - 9:00 p.m. (whole sheet ice) Please inform me as soon as possible, if there are any changes to this procedure and/or the schedule above. Thanks for your continued support of the Centennial Youth Hockey Association and the youth we serve. I look forward to hearing from you. I can be reached at #651-429-3640 or jodipetermcgregor@msn.com. :! <( Q) Ul C) C"l~ m C"l Q N a ...... ;:tel; MOl o't:l o::l NaJ - o Q'}.o'iI.o'iI.Q'}.Q'}.*"*"*"o'iI.*"o'iI.<fI.Q'}.Q'}.cJ?<fI.<fI.<fI.<fI.*"<fI. <fI. 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I --~--~ '~______un -----I~---I. -~-n---T-I-.--n--n- ~~sf! __ _. _.__~__ _______'__~______ The Shores- -- I I $20,000 i, ---- . .- - - -.------.----.----~.~-.-..-.--~L__.____. Pheasant Marsh I I: $39,600 I I -Wo-oQ?_oLCI~~ate~ Cree~ ! ~_~~~ $7,~QQ_' ---_!_~~-==--=~_ --Pheasant Marsh II I i $54,000 I 1 _Peltier Ereserv_~-=----=-_ - $57, OQg+-_--L===--~__=_ _Ji()n? Shave the Mayor___I__ 1____ $500_1__ '___ .______ _ Angre Ziegl~_ n___ !_j2~ l_n______~ Lions Gambling Donation* $25,229 i --.--- .._------_.._--~---I______-----~ DeadE3roke ~_add!e Clug*-=--_i 1 ___ _ ($61JI - Spring Lake Park Lions**':'_ _ 1_ . ... ~3Q..__.. _. nn '_ ___ =_E39nestr()oDon.atlorl.__=- ~J_- I. ~___ $259 _UT - ~---= Total Cash ! $204,068 - - --- -----------1--- - ---- ----- ------- -----------t--- $2,361 1----- - Investments --------..----- CD's Due 2004 --_._~------- ------- Total Investments $2,361 ---- ----- --1-- L_ Receivable --- ---- -- ------ ___Hunters CrossingJl Total Receivable $108,000 Total Cash & Receivable $314,429 - * dedicilted for renovati~n of warmi~g hous~ **Dver onpurchase of bik~rac~s $50() - $561 *** balance of bleachers donation $1,000 - $970 10/21/2003 10:02 AM park budget 2003_xls OCT-09-03 11:18 AM P.02 City of Lexington 4175 Lovell Rd. · Suite 140 · LexIngton, MN 56014 . (763) 784.2792 . Fax (763) 785-89$1 October 7, 2003 Centennial Your Hockey Association Jodi McGregor - Outdoor Ice Coordinator 6979 Black Duck Drive Lino wes, ?v1N 55014 "I I .. ~ '. '.'. , Dear Jodi McGregor: I am in receipt of your letter of 9118/03 wherein yo'u requested use of the all-purpose recreational area at Lexington Memorial Park for dry land arid outdoor hockey practice for the 2003 -2004 season. ' ' '. The sched~le; TuesdaY. ana Thursday 6 - 9 P.M. and 'Saturday 8~ '11 A.M will be acceptable. . In reviewing last years operations the City had greatly extended its parks budget in an a1tempt to develop and maintain an appropriate ice sheet. Most of the work was completed in the evening or early morning hours by employees on overtime. The State Legislature has mandated large cuts in state aid for 2003. which were not budgeted for, and again in 2004, As a result of those cuts I will not authorize overtime for City employees to work on the rink during the upcoming season. . Please understand, our first priority for our 2 public works employees during ice season is not the upkeep of the LMP ice rink. Knowing this up front. I expect the number of complaints by your coaches and parepts will subside. .. . In order to guarantee that there 'NiB be sufficient ice, the CYHA may wish to make arrangements with the City to get involved with the upkeep of the Le:cingtoD Memorial Park rink. ' .' . Sincerely, J.~~nt City Administrator