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HomeMy WebLinkAbout2003-06-26 P&R CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, June 26, 2003 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) ID. SET AGENDA IV. APPEARANCES 1. Ms. Lynn Truninger, Program Executive at the Chain of Lakes YMCA 2. Centerville Lions Club Representation I Fete des Lacs v. CONSIDERATION OF MINUTES 1. June 4,2003 Parks and Recreation Meeting Minutes VI. COMMITTEE BUSINESS 1. Oath of Office, Mr. Richard Anderson 2. Oath of Office, Ms. Julie Lindsay 3. Resignation of Committee Member Brian Walter 4. Chairperson Nomination 5. YMCA - Summer Program 6. Fete des Lacs 7. Capital Improvement Goals - 5 Year Plan A. Concept of Permanent Skate Park Site 8. Tracie McBride Memorial Park - 2 Year Plan VII. UPDATES 1. Paving Laurie LaMotte Memorial Park Parking Lot 2. Laurie LaMotte Memorial Park Warming House Renovation IRe-roofing 3. Plaques for Former Chairperson/Committee Members VIII. ADJOURNMENT . . Parl<s & Recreation Meeting Minutes 06-04-03 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, June 4, 2003 - 6:30 p.m. Pursuant to due call and notice thereof: the Parks and Recreation Committee of the City of Centerville held the regularly scheduled meeting on June 4,2003, at City Hall, 1880 Main Street. Present: Committee Member Kathy Peil Committee Member Wayne LeBlanc Committee Member Suzanne Seeley Absent: Committee Member Brian Walter Committee Member T edd Peterson Council: Council Member Tom Lee Mlli)@~LQ)[f@W@@ Staff: Kim Stephan I. ROLL CALL Committee Member LeBlanc called the meeting to order at 6:34 p.m. ll. SET AGENDA Ms. Stephan added Ms. Lynn Truninger, Program Executive at the Chain of Lakes YMCA to the agenda under Appearances. Motion was made by Committee Member Peil, seconded by Committee Member Seeley to set the June 4, 2003 Parks & Recreation Committee Agenda with the above addition. All in Favor: Motion carried unanimously. Ill. PUBLIC HEARING(S) None. IV. APPEARANCES An appearance was made by Ms. Lynn Trullinger, Program Executive at the Chain of Lakes YMCA. Ms. Truninger had sent the following request to the committee: My name is Lynn Truninger and 1 am the Program Executive at the Chain of Lakes YMCA. 1 am interested in discussing the possibility of the Chain of Lakes YMCA and Centerville Parks and Recreation collaborating on future programs within the Centerville community. lof7 Parks & Recreation Meeting Minutes 06-04-03 1 am aware that you do 01' have done collaborations with Lino Lakes Parks and Recreation and Wargo Nature Center. I am looking to find areas of need within the Centerville community that are currently not being met, and finding ways that the YMCA can heLp 'to :fiLL those needs. As you may be aware, the meA is in the midst of a Capital Campaign to raise funds to build a facility in this community. The planned location is next to the Lino Lakes City Hall at the intersection of 35W and County Road 23. We have already begun offering some programs and events including our Fall Colors 5K and one-mile Family Walk Jog in September; A Family Campout, in collaboration with Wargo Nature Center on August 23, 2003; and the Summer Options School Age Child Care Program in collaboration with Lino Lakes Parks and Recreation and Centennial School District; Family Nights; Healthy Kids Day and our annual Celebrity Golf Tournament to be held this year on Monday, June 9. We were also excited about the opportunity to provide free crafts at the Centerville Elementary School Carnival earlier this Spring. This summer we are offering YMCA Day Camp for youth entering grades 1-8 in the fall of 2003. Financial Assistance is available and transportation will be provided from Centerville Elementary School if requested These are just a few of the ways that the .f1l.1CA is growing within the community. 1 would appreciate the opportunity to meet with you to discuss future opportunities. Ms. Lynn Truninger met with the committee to determine if there was interest in working with the YMCA to offer programs within Centervil1e. The YMCA has traditionally met unique needs working with kids and families and Ms. Truninger is currently meeting with groups in the communities to determine what the needs are within each community and how the YMCA can help develop and coordinate programs in the areas where there is interest. Committee Member Seeley asked Ms. Truninger to explain how this would work. Ms. Truninger said there were a variety of options such as a one (l) time event, programs on a daily basis, or events scheduled for a few hours a couple of days a week. The ),"MCA could provide organized games, crafts or supervised play at area parks similar to what the Wargo Nature Center provided for the city last summer. The committee explained there was very little interest in the Wargo program last year and some sessions were cancelled due to no one signing up. The Wargo program was advertised at the elementary school and businesses with flyers, on cable, the web site and the City Hall sign. The committee is interested in working with the YMCA, but thinks any program should start out on a small scale as it will be difficult to promote and get enough participation this year. Ms. Truninger said there is a minimum number of participates required, probably 10 children, and suggested offering two (2) or three (3) weeks in August, perhaps a couple of days per week. A.'1 example would be offering a program Monday and Wednesday at one park and Tuesday and Thursday at another park in the community from 9:30 a.ill. to noon. For this year it would be best to focus on just Laurie LaMotte Memorial Park as this park has the warming house and water. The price will cover two staff members, for safety purposes, and the cost of supplies. The YMCA staff has first aid training, CPR, and backgrounds checks are done prior to hiring. Ms. Truninger wiH put together a proposal and return to present it at the next scheduled Parks & Recreation Committee Meeting. Advertising will also be discussed further at the next meeting. 2of7 Parks & Recreation Meeting Minutes 06-04-03 v. CONSIDERATION OF MINUTES Motion was made by Committee Member Seeley, seconded by Committee Member Peil to approve the April 2, 2003 Parks and Recreation Committee Meeting Minutes. All in Favor: Motion carried unanimously. Motion was made by Committee Member Pell, seconded by Committee Member Seeley to approve the May 7, 2003 Parks and Recreation Committee Meeting Minutes. Ayes - 2, Nays - 0, Abstain - 1 (LeBlanc) Motion carried. VI. COMMITTEE BUSINESS Rescheduline: of Julv Parks & Recreation Committee Meetine: The Parks & Recreation Committee decided to reschedule the July 2, 2003 meeting to Thursday, June 26, 2003. This decision was made as members will be out of town for the 4th of July holiday. Capital Improvement Goals - 5 Year Plan City Council requested the committee look at Capital Improvement Goals for the next 5 years. Ellen Paul seth, Finance Director, supplied information to the committee regarding this item. City Council has a work session scheduled for June 18, 2003 to start looking at the 2004 budget and would like to incorporate Parks & Recreation Committee Goals. The City Council requested a tentative plan for the next 5 years, in particular 2004, as to what the committee would like to see done and what their goals are as a committee. Also included their packet is a page from the comprehensive plan for Bicycle/Pedestrian Trails. While the comprehensive plan will not be amended until 2007, the City Council requested the committee look at this and determine if this is still the direction they are headed. Committee Member LeBlanc is concerned that the Comprehensive Plan has not had updates to it for years and it will not be updated until 2007. Ms. Stephan explained it is very expensive to make small changes and that is why it is done every seven (7) years. Committee Member LeBlanc felt the city does not have a good document if the plan isn't real and if it isn't a living document perhaps the city needs something else as a legal document that can be updated more frequently. The committee decided to table this item until the next scheduled meeting as only three members were present, they have new members to recommend to council, and they would like all members to be available to participate in this discussion. This item will be on the June 26th agenda. They did have a quorum with 3 members as there are currently only 5 members on the committee. Motion was made by Committee Member Pell, seconded by Committee Member Seeley to table the discussion on Capital Improvement Goals - 5 Year Plan until the June 26, 2003 Parks & Recreation Committee Meeting. All in Favor: Motion carried unanimously. 3of7 Parks & Recreation Meeting Minutes 06-04-03 Tracie McBride Memorial Park / Park Maintenance Prioritv Schedule Mr. Paul Palzer, Public Works Director attended the May 7, 2003 Parks & Recreation Committee Meeting and although there was not a quorum, there was a discussion on what was needed at Tracie McBride Memorial Park. The committee members who were present at the May 7, 2003 meeting passed Mr. Palzer's comments on to the rest of the committee. The biggest factor in repairing and upgrading the park is the future removal of the water tower in the park. The city is currently studying the Public Works site as the potential new water tower site. When the new water tower is built the current water tower will be removed opening up possibilities for Tracie McBride Memorial Park. The concern is whether the committee should spend money on an upgrade now when in two years it could be done differently, such as redesigning and combining the three (3) play areas into possibly two (2) larger ones with upgrades done at that time. The possibility of adding a soccer field and/or a picnic shelter was discussed. The committee tabled this discussion until the next committee meeting, but the consensus was to do necessary maintenance only and start planning now for the time when the tower will come down. Pavin2: Laurie LaMotte Memorial The committee had recommended in the fall of 2002 that the parking lot at Laurie LaMotte Memorial Park be paved. Estimates at the time were under $50,000 with the funds coming from Park Dedication Fees. City Council opted to wait until spring 2003 and possibly do the parking lot in conjunction with the renovation of the warming house. The committee would like to have this revisited at this time as funds where budgeted for when doing their 2003 budget, the lot is heavily used and the grading is getting to the point where it will have to be redone. Committee Member LeBlanc would like options investigated to minimize runoff, such as some of the new technology Lino Lakes is using. Committee Member Peil reminded Committee Member LeBlanc that while the new technology being used is a great idea, it is very expensive for a smal1 city like Centerville to incorporate these options. Motion was made by Committee Member Peil, seconded by Committee Member I"eBlanc to recommend to council the paving of Laurie LaMotte .Memorial Park parking lot be revisited with estimates to be presented by Mr. Paul Palzer and Mr. Tom Peterson in conjunction with the estimates on repairs to LaMotte Drive and Heritage Street using monies the Park & Recreation Committee budgeted for when completing their 2003 budget, not to exceed $50,000 with the work to be completed before Fete des Lacs and the YMCA Summer Programs begin in August. All in Favor: Motion passed unanimously. Laurie LaMotte Memorial Park Warmin2 House Renovation Committee Member Peil reported the CenterviIle Lions are in the process of switching officers and will not have a business meeting this month. The Lions are also busy with Fete des Lacs and without having a representative at the Parks & Recreation Committee Meeting Committee Member Peil could only pass on information she had gotten at the last meeting. She said while funds are available for the warming house renovation there is not nearly enough to do what was previously discussed so it was Committee Member Peil's understanding that the Lions were not going to do anything at this time. The roof at the warming house is in bad need of repair, and the committee felt this should be done at this time. Mayor Sweeney had said the Centerville Lions would donate the labor. .- Parks & Recreation Meeting Minutes 06-04-03 Motion was made by Committee Member LeBlanc, seconded by Committee Member Seeley to recommend to council to proceed witb tbe re-roofing of tbe Laurie LaMotte Memorial Park warming house subject to Mr. Paul PaIzer's estimates and pursuing tbe offer from tbe Centerville Lions to donate tbe labor. All in Favor: Motion passed unanimously 5K Run I Fete des Lacs The 5K Run I Fete des Lacs item was added to the Parks & Recreation agenda at the request of EDC. They had worked with a White Bear sports shop, Vacation Sports, to promote the Frozen 5K for SNO BIZ and thought Parks & Recreation might want to promote something like this during Fete des Lacs. If so, a date and time need to be supplied as soon as possible so it can be added to their web site and however else they use to promote races to the racing community. Bridgett Backman (EDC) can be contacted for more information. The Parks & Recreation Committee decided this was not something they wanted to be involved in as a committee, but Committee Member Peil said she would pass this information on to the Fete des Lacs Committee. Letter{ s) of Interest Ms. Stephan informed the committee Mr. Richard Anderson wilI not be in attendance, but he has expressed his interest in being a Parks & Recreation Committee Member. Mr. Anderson has attended multiple meetings and submitted a letter of interest. Ms. Stephan also had requests for information regarding the committee opening from three (3) other people and told them to attend a meeting to see if it was something they were interested in, supplied them with an agenda and minutes, and asked them to submit a letter of interest. A Volunteer Opportunity Form was supplied to the committee from Ms. Julie Lindsay. Ms. Lindsay and Mr. Andre Ziegler were both in attendance and expressed interest in joining the committee. Committee Member LeBlanc will contact Committee Member Walter to discuss his attendance at meetings and whether he feels he can remain on the committee with his current job commitments. If Committee Member Walter feels he needs to resign there will be an opening for both Ms. Lindsay and Mr. Ziegler. Motion was made by Committee Member Peil, seconded by Committee Member Seeley to recommend to council the appointment of Mr. Richard Anderson to tbe Parks & Recreation Committee. AIl in Favor: Motion passed unanimously. Motion was made by Committee Member LeBlanc, seconded by Committee Member Peil to recommend to council the appointment of Ms. Julie Lindsay to the Parks & Recreation Committee. All in Favor: Motion passed unanimously. Resismation of Chairuerson Chairperson Karla De Vine submitted a letter of resignation to the committee effective following the May 7, 2003 meeting. Nominations for a new Chairperson were tabled until the next scheduled committee meeting when all members can be present. 5 of? . , Parks & Recreation Meeting Minutes 06-04-03 Motion was made by Committee Member Peil, seconded by Committee Member Seeley to recommend to council the purchase of a plaque to recognize the service given the city by former Parks & Recreation Committee Chairperson Karla De Vine, not to exceed $50. IV. UPDATES Dead Broke Saddle Club Donation for Bike Racks A thank you note was sent by the previous Chairperson, Karla De Vine to Dead Broke Saddle Club for their donation of $500 towards bike racks for the city parks. Committee Member LeBlanc will write a thank you note to Bonestroo, Rosene, Anderlik & Associates for their $250 donation to the Parks & Recreation Committee. Roval Meadows Park I Lighting Uudate (Peterson) Committee Member Peterson was unable to attend the committee meeting but the information he has gathered on changing the lighting at Royal Meadows Park at this point is unrealistic and far too expensive for the possible benefits, Summer Programs (UpdatelLee - Lino Lakes Parks & Recreation) Council Member Lee has been in contact with Mr. Barry Bernstein, from Lino Lakes Parks & Recreation and while it appears Lino Lakes is interested in working with Centerville to coordinate activities in Centerville parks, Council Member Lee did not have any specifics at this time. Centennial Soccer Club- Use of Laurie LaMotte Memorial Park Soccer Fields Mr. Kelly Pap from the Centennial Soccer Club did not make an appearance or provide the committee with an update. Adopt a Flower Box Due to budget cuts Public Warks does not have the staff or the time to weed or plant the flower beds in the five (5) city parks. It has been advertised on cable and the web site asking for volunteers to 'adopt' these flower beds, but there has been no response from residents. The Parks & Recreation Committee decided to care for these beds. Committee Member Peil took Royal Meadows Park, Committee Member Seeley took Tracie McBride Memorial Park, Ms. Julie Lindsay took Laurie La.l\Ilotte Memorial Park, and Mr. AJ.'1dre Ziegler adopted Acorn Creek Park. Ms. Stephan volunteered perennials if the committee members needed additional flowers. Community Gardens There has been no response from residents concerning interest in a community garden plot at this time. This was advertised on the web site and cable channel. 60f7 Parks & Recreation Meeting Minutes 06-04-03 Motion was made by Committee Member Peil, seconded by Committee Member Seeley, to adjourn the June 4, 2003 Parks and Recreation Meeting at 8:46 p.m. All in Favor: Motion carried unanimously. Transcribed by Kim Stephan tervi{[e ruta6[ished 1857 1880 :Main Street 8 Centervi{{eJ:M'J{ 55038 (651) 429-3232 . 'fmc (651) 429-8629 June 13, 2003 Ms. Julie Lindsay 1687 Sorel Street Centerville, MN 55038 Dear Ms. Lindsay: Subsequent to your letter of interest submitted to the Parks and Recreation Committee and their recommendation to appoint you to same, the City Council appointed you to the Committee at their June 11, 2003 Council meeting. Congratulations! The Committee regularly meets the first (1st) Wednesday of every month at 6:30 p.m. in Council Chambers unless otherwise informed. Packets are generally completed the Friday before the meeting and placed in the City Hall vestibule for your pick-up prior to the meeting. We request to receive your e-mail address due to the fact that we e-mail minutes and etc. on a regular basis. We would like to ascertain your permission to publish your address, home telephone number and e-mail address in our business directory, newsletters, and the web page. The Commission does receive a stipend of $20/meeting/month for attendance. Please let us know your decision. If you have any questions, please feel free to contact me. Sincerely, / /~/1, . c-~!s~ - City Administrator Enc. ervi[[e 1880 :Main Street ;>> Centervi[[e; f}v{'J{ 55038 (651) 429-3232 . 'Ia?(J651} 429-8629 June 13, 2003 Mr. Richard Anderson 7192 Brian Drive Centerville, MN 55038 Dear Mr. Anderson: Subsequent to your letter of interest submitted to the Parks and Recreation Committee and their recommendation to appoint you to same, the City Council appointed you to the Committee at their June 11, 2003 Council meeting. Congratulations! The Committee regularly meets the first (1st) Wednesday of every month at 6:30 p.m. in Council Chambers unless otherwise informed. Packets are generally completed the Friday before the meeting and placed in the City Hall vestibule for your pick-up prior to the meeting. We request to receive your e-mail address due to the fact that we e-mail minutes and etc. on a regular basis. We would like to ascertain your permission to publish your address, home telephone number and e-mail address in our business directory, newsletters, and the web page. The Commission does receive a stipend of $20/meeting/month for attendance. Please let us know your decision. If you have any questions, please feel free to contact me. Enc. Kim Stephan From: brian.walter@syngenta.com Sent: Monday, June 16,200312:52 PM To: Wayne.LeBlanC@UNISYS.com; kstephan@centervillemn.com; skseeley@yahoo.com; Kathy046@aol.com; TPPlus5@aol.com Subject: Resignation from the Park & Rec committee Dear all, Page 1 of 1 Unfortunately because of quarterly meetings I have for my job, I travel the first Wednesday of each calendar quarter, therefore, I will miss 4 meetings a year going forward, this is not fair to the remaining P&R members. Therefore, by way of this email, I am resigning from the Park & Recreation committee. I will plan on attending the next meeting with a signed resignation, please put me on the agenda. Thank you to all, Brian Walter 6/20/2003 ~;ll;fD;""'>' ': ..'.'.l,}; ';'J"> ;' :...Il i"~ i',~ > -'>J.~':._, ~"iO.."._ _,.~_ ~ 'ii.) ~.. TO: Parks & Recreation Committee Members FROM: Kim Stephan SUBJECT: Council Actions DATE: June 20, 2003 Parks and Recreation Committee Recommendations Council Member Lee indicated the Parks and Recreation Committee would like to pave the parking lot at LaMotte Park in August in conjunction with repairs on Heritage and LaMotte. Council asked for an estimate on repairs to Heritage and LaMotte. Mr. Peterson estimated the costs to be approximately $400,000 including water. Council discussed paving the parking lot and reconstructing the streets and determined that they would like numbers for a three-year patch and complete reconstruction including water for consideration. Motion bv Council Member Caora~ seconded bv Council Member Lee to aoorove the recommendation of the Parks and Recreation Committee to pave the parkin!: lot at LaMotte Park at the time of the reconstruction or patchin!: of Herita!:e and LaMotte. All in favor. Motion carried unanimouslv. Council Member Lee indicated that the Committee would like to re-roof the warming house. Council indicated that they had no' issue with re-roofing the warming house but had asked for information on the footings before making any decisions. They also noted that monies were approved for excavating the footings. Council Member Lee indicated that the Committee had recommended appointment of Mr. Richard Anderson and Ms. Julie Lindsay to the Parks and Recreation Committee. Motion bv Council Member Capra~ seconded bv Council Member Broussard Vickers to apooint Mr. Richard Anderson and Ms. Julie Lindsav to the Parks and Recreation Committee. All in favor. Motion carried unanimouslv. Council Member Lee indicated that Mr. Walter has not attended at least three meetings in a row and Mr. LeBlanc is contacting him to see if he wants to continue to serve. Motion by Council Member Broussard Vickers. seconded by Council Member Paar to remove Mr. Walter from the Parks and Recreation Committee based on the by- laws ofthe Committee. AU in favor. Motion carried unanimously. Council Member Capra asked Staff to verify that Mr. Walter has missed the three meetings and send him a letter indicating that he has been removed. Council Member Lee indicated that Karla De Vine resigned as chair after serving on the Parks and Recreation Committee for at least five years and the Committee would like to recognize her by giving her a plaque. Motion bv Council Member Caora. seconded by Council Member Lee to aoprove the recommendation of the Parks and Recreation Committee to purchase a plaQue in an amount not to exceed $50. Council Member Broussard Vickers indicated that she would personally prefer a gift certificate rather than a plaque. MEMO To: Honorable Mayor Sweeney and City Council <AJ From: Paul Palzer, Public Works DirectorlBuilding Official\'~ c../ Re: Warming House Dear Mayor and Council: The Council requested that staff contract to determine the condition of the foundation of the warming house and whether there is a potential for remodeling not to exceed $2,500.00 on April 23Td. This seemed vague to me and I asked Kim exactly what the Council wanted. I talked with the previous Public Works Director, Orville Hughes and asked him if he remembered anything about the warming house footings. He stated that the footings were formed with 2x6 materials and he thought they were only 16" to 20"in width. The footings appeared to be below the frost line and just from observations of the current condition of the exterior foundation and interior flooring; the depth has been adequate to prevent frost upheaval. In order to add an additional story or expansion, the footing size would have to be increased, depending on the configuration of the new addition. Also, I would recommend soil borings be performed depending on the size and location of the addition. As with any building expansion, soil investigation and footing sizing is not performed until the basic design layout is created so load bearing on the footings can be calculated for the soils in the area. If an expansion is added to the building the sidewalk which encompasses the building will have to be partially removed as will the pier footings in the canopy area.