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Home My WebLink About2003-02-05 P&R CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, February 5, 2003 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) 1. Royal Meadows Park - Public Input III. SET AGENDA IV. APPEARANCES V. CONSIDERATION OF MINUTES 1. January 6,2003 Parks and Recreation Meeting Minutes VI. COMMITTEE BUSINESS 1. Royal Meadows Public Input Hearing 2. Hunters Crossing 2nd Addition Recommendation 3. Summer Programs 4. Park Maintenance Priority Schedule VII. UPDATES 1. Sno Biz 2003 2. Goals Update 3. Grants Update VIII. FINANCIALS IX. ADJOURNMENT Parks & Recreation Committee 01-06-03 Meeting Minutes PARKS AND RECREATION COMMITTEE January 6, 2003 Meeting Minutes Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held the regularly scheduled meeting on January 6,2003 at City Hall, 1880 Main Street. Present: Chairperson Karla DeVine Committee Member Kathy Peil Committee Member Tedd Peterson (7:00 p.m.) Committee Member Suzanne Seeley Committee Member Wayne LeBlanc M[]U@~[JJ[f@W@@] Absent: Committee Member Brian Walter Council: Council Member Linda Broussard Vickers Staff: Kim Stephan L ROLL CALL Chairperson DeVine called the meeting to order at 6:35 p.m. ll. SET AGENDA Committee Member LeBlanc requested the addition of Goiffon Road Trail Access under Committee Business #6. Chairperson DeVine requested the addition of Grants for 2003 under Committee Business #7. Motion was made by Committee Member Peil, seconded by Committee Member Seeley to set the January 6, 2003 agenda with the above additions. All in Favor: Motion passed unanimously. III. PUBLIC HEARING(S) None. IV. APPEAJLlNCES 1. Mr. Richard Carlson. Hunters Crossin2 2nd Addition Mr. Richard Carlson made an appearance to present a concept plan of Hunters Crossing 2nd Addition to the Parks & Recreation Committee. Mr. Carlson is proposing approximately 75 homes on a 43 acre site south of Hunters Crossing 1st Addition. The homes will be in the $400,000 range and Mr. Carlson 1of6 Parks & Recreation Committee 01.06.03 Meeting Minutes expects the lots to be in demand because of the proximity to the parks and trail system. Mr. Carlson would like the Parks & Recreation Committee to consider taking the Park Dedication Fees with a trail and/or sidewalks opposed to additional land. Because of the close proximity of both the Anoka County Regional Park and Laurie LaMotte Memorial Park, he does not feel a park within this development would be necessary or practical. Mr. Carlson said he would look to the committee to recommend where additional trails would be placed. The committee discussed the possibility of running the trail along the St. Paul Water Utility's easement, which had previously been considered. The S1. Paul Water utility is open to this as long as the city assumed any liability to repair the trail should any part of the trail needed to be ripped up for water line repairs. This idea has the potential to run the trail all the way to Birch Street, parallel to Centerville Road, if efforts were coordinated with Lino Lakes. Mr. Carlson needs City Council approval to proceed with this project earlier than previously agreed to because ofthe MUSA restrictions that were previously in place and he stated he has no strict timeline. Mr. Carlson's proposal includes the possibility of grading in 2003, 4 or 5 homes built in 2004, approximately 10 homes in 2005 and 20 homes in 2006. Committee Member LeBlanc agreed there should be no need for park land with such close proximity to parks. Council Member Broussard Vickers stated it would be ideal to have sidewalks throughout the development with the trail along the back. Committee Member Peil questioned how recent the information is regards the S1. Paul Water Utility easement and the possibility of using this for the trail. Committee Member LeBlanc reported it was approximately a year old and he would be willing to go to Lino Lakes and discuss the possibility of coordinating this with them. Mr. Carlson said that if this is what the committee was to recommend to City Council that he would coordinate the efforts with the S1. Paul Water Utility and Lino Lakes. There was a discussion on the pond system in both Hunters Crossing 1 st and 2nd Additions. Mr. Carlson stated 100% of the water runoff in a development needed to be stored within that development and the ponds must be monitored. Silt fences need to stay in place around the ponds until the monitoring period is completed by Rice Creek Watershed. In developments in other cities, Mr. Carlson has had new requirements to install a split rail fence around each pond clearly defining the ponds to keep home owners from cutting too close to the ponds. To protect the wet lands it is included on the deed and in the covenant that homeowners cannot cut down the plant growth surrounding the ponds. This has been an issue in Hunters Crossing 1 st Addition with some homeowners. Mr. Carlson stated there were some complaints when Hunters Crossing 1 st Addition was developed in regards to removing all the trees on the property prior to building. He said he would try to resolve this beforehand with the 2nd Addition. Mr. Carlson reported the existing trees on the 2nd Addition property are mostly aspen and cottonwood, with the exception of some pines and a large oak tree. Mr. Carlson said any tree of value and maturity he will make every effort to leave intact. Discussion ensued as to where to possibly put sidewalks and trails in the development. This item will be put on the February Parks & Recreation Committee Agenda and a recommendation will be made to council at that time as the whether the committee would like to take Park Dedication Fees or 10% of the developable land. v. CONSIDERA TION OF MEETING l\'IINUTES Committee Member LeBlanc requested changing 'tresses' to 'trusses' on page two (2). Committee Member Peterson would like his statement on page six (6) reworded in regards to the Acorn Creek Trail sidewalk being cracked, as he did not suggest City Administrator Ms. Moore Sykes send a letter to the developer. 20f6 Parks & Recreation Committee 01-06-03 Meeting Minutes Motion was made by Committee Member LeBlanc, seconded by Committee Member Peil to approve the December 4, 2002 Parks and Recreation Meeting Minutes with the above corrections. All in Favor: Motion passed unanimously. VI. COMMITTEE BUSINESS 1. Sorine: Lake Park Lion's Grant of $1.000 for Bleachers The Parks & Recreation Committee, in conjunction with the City Administrator, applied for and received a $1,000 grant from the Spring Lake Park Lions for bleachers at Laurie LaMotte Memorial Park. The committee would like to order two sets of bleachers to match the existing ones. The cost may exceed the amount received from the Lions, with the balance to come from the Parks & Recreation Committee's Capital Fund. Committee Member Peterson will put the information together and present to Mr. Paul Palzer, Public Works Director to order the bleachers with council's approval. Chairperson DeVine will send a thank you note to the Spring Lake Park Lions Motion was made by Chairperson DeVine, seconded by Committee Member Seeley to recommend to Council that the $1,000 grant received from the Spring Lake Park Lions for bleachers be used to purchase two (2) sets of bleachers for Laurie LaMotte Memorial Park to match existing bleachers, with the total amount not to exceed $1,400. All in Favor: Motion passed unanimously. 2. Aooointine: of Committee Chairperson & Vice-Chairperson for 2003 Committee Member Peterson nominated Karla DeVine to continue as Chairperson for the Parks & Recreation Committee for 2003. Motion was made by Chairperson DeVine, seconded by Committee Member Peterson to close nominations and vote on the Chairperson nomination. All in Favor: Motion passed unanimously. Ms. De Vine will continue as the 2003 Parks & Recreation Committee Chairperson. Chairperson DeVine nominated Committee Member Peterson as Vice-Chairperson for the Parks & Recreation Committee for 2003. Motion was made by Chairperson DeVine, seconded by Committee Member Peil to close nominations and vote on the Vice-Chairperson nomination. All in Favor: Motion passed unanimously. Committee Member Peterson will be the 2003 Parks & Recreation Committee Vice-Chairperson. 3. Roval Meadows Public Inout Bearine: The Parks & Recreation Committee have requested the City Administrator direct staff to send letters to the residents in the area of Royal Meadows Park notifying them of a neighborhood input meeting to discuss possible changes to Royal Meadows Park. This will be held at the February 5, 2003 regularly scheduled Parks & Recreation Committee meeting at 6:30 p.m. The committee is considering recommending to City Council that the play structure currently at Royal Meadows Park be moved to 30f6 Parks & Recreation Committee 01-06-03 Meeting Minutes Laurie LaMotte Park and the basketball area at Royal Meadows Park be enlarged. The committee would like to get community input on this idea. Ms. Stephan will pass this request on to the City Administrator and the City Council. Ms. Stephan will also put this information on the cable channel and the web site. 4. Buckbee Development Committee Member LeBlanc supplied a copy of a petition regarding the Buckbee development, signed by the area residents specifying; 1) The area residents did not want twin homes in this development because they did not fit in with the character of the neighborhood, and 2) They do want a park. Chairperson DeVine informed Committee Member LeBlanc that she felt the entire Parks & Recreation Committee was undermined by the way Committee Member LeBlanc represented himself to the residents and to the City Council regarding the Buckbee Development. Committee Member LeBlanc said the issue of taking Park Dedication Fees versus 10% of the developable land for a park was such a close vote at the committee level that he felt it was worthwhile to pursue the issue. Committee Member LeBlanc also felt like the committee was not given the entire picture on the committee's finances and this information needed to be included in the monthly packets as he feels there is more money available than was represented.. Ms. Stephan informed the committee that they have had current financial information each month, and that some of the money Committee Member LeBlanc was including in his figures was not available to the committee, as it is from the maintenance fund. Committee Member LeBlanc was concerned that the council accepted the Park Dedication Fee for the Buckbee development at $38,000 opposed to the original $50,000 without this going back to the committee for discussion. Council member Broussard Vickers explained this was reduced because the developer, Mr. Gonyea, agreed to build ] 9 single family homes into this development instead of the originally planned twin homes at 25 units. Committee Member Peterson responded with while he appreciates the work and passion Committee Member LeBlanc puts into any project, he also feels Committee Member LeBlanc misrepresented the committee by implying if the Park Dedication Fees were taken instead of park land, the funds would go elsewhere in the city such as to roads or to sewer instead of being spent on another park or trails. Committee Member LeBlanc did not give residents the full story with his information and petition. Committee Member Peterson also remarked that Committee Member LeBlanc's financial information is incorrect. The $26,000 in charitable gambling funds cannot be included in the committee's funds as council has already designated the monies be used for the warming house renovation. The $50,000 for Park Maintenance cannot be included as it is from the Public Works budget, and the $50,000 that the committee has designated as #1 priority to pave Laurie LaMotte Memorial Park's parking lot, Committee Member LeBlanc choose to show as low priority against the wishes of the committee. Council Member Broussard Vickers stated committee members needed to be careful to not cross the line between citizen and committee member when dealing with issues within the city. 5. Request from Centennial Little Lea2u.e The Parks & Recreation Committee received a letter from the Centennial Lakes Little League requesting the use of Laurie LaMotte Park ball fields and the same service provided by Public Works Staff in regards to grooming the fields prior to games. This would be the same schedule as was approved in 2002. At this time, no other requests have been received. The Centennial Lakes Little League has worked with the city in the past donating all the backstops and purchased an attachment for the tractor, which is used in grooming the fields. Council Member Broussard Vickers would like to ensure the Centennial Lakes Little League is informed that this will be reviewed annually and they do not have 40f6 Parks & Recreation Committee 01-06-03 Meeting Minutes exclusive rights to the fields. Motion was made by Committee Member Peil, seconded by Chairperson DeVine to recommend to council to accept the request from Centennial Little League to use the three baseball and softball fields and facilities located in Laurie LaMotte Park for the summer months of 2003 beginning April 1 through August 15, 2003, Monday through Friday from 4:00 p.m. until dark. 6. Goiffon Road Vacation / Trail Access Committee Member LeBlanc talked to Father Fitzgerald, after getting approval from Council Member Capra, to discuss a trail access from County Road 14 to Laurie LaMotte Memorial Park when Goiffon Road is vacated. Father Fitzgerald said that St. Genevieve's Church has no immediate plans for renovating the current church building and are open to ideas concerning a trail. There is a possibility a trail could go along the lake or Father Fitzgerald did not see a problem with the trail going west of the church as long as it did not go through the middle of the property. 7. 2003 Grants Chairperson DeVine asked that this item be added to the agenda as any grants to be applied for are typically due in March. In the past, grants have typically been done by the City Administrator. Committee Member Peil asked what grants should the committee potentially apply for and are there any that we have a better chance of receiving? Chairperson DeVine listed a variety of grants stating they are all different and have specific requirements. She suggested asking City Administrator Moore-Sykes what type of grants she has had the most experience in writing, what would be most favorable and what does she have time for. Chairperson DeVine will contact the City Administrator and supply her with a list of the available grants. vn. UPDATES 1. Committee Vacancv The Parks & Recreation Committee has an opening for one committee member with the election of Committee Member Lee to City Council. Ms. Stephan will post this on the web site, the cable channel and the City Administrator will include this information in the Week in Review published in the Quad Press. 2. Ordinance#72 Bv-Laws The Committee briefly discussed Ordinance #72. Council Member Broussard Vickers stated the ordinance specifically read that if a member misses three (3) meetings in a row, or more than four (4) per year, the council has the option to terminate the appointment. The ordinance also the open meeting law, how to make motions and explains that the committees are advisory. 3. Centennial Hockev Association's Donation of $600 for Hockev Nets Committee Member Peil wrote a thank you note to the Centennial Lakes Hockey Association for the $600.00 donation used towards the purchase of hockey nets for the Laurie LaMotte Memorial Park 50f6 Parks & Recreation Committee 01-06-03 Meeting Minutes hockey rink. Th'Iotion was made by Committee lViember Peil, seconded by Committee Member Peterson, to adjourn the January 6, 2003 Parks and Recreation Meeting at 9:18 p.m. All in Favor: Motion carried unanimously. Transcribed by Kim Stephan 60f6 f8i... ..1<~n..ccL.'.< i .O/~ c . " '",~-<=-~,,-, :: ," ">-' : '! ,',! . '-'. ~~~,~~_".' !""7:t;/' ~.t .~.,,~,_ .~I,~ ~,._.!:~,~~i :~::- ._::: ~-, TO: Parks & Recreation Committee members FROM: Kim Stephan SUBJECT: Updates DATE: January 30, 2003 Royal Meadows Park Public Input Hearing Letters were sent to 74 residents in the area of Royal Meadows Park on January 22,2003. Enclosed is a copy of the letter sent and the residents the letter was sent to. Council was informed at the January 22, 2003 City Council Meeting of the Parks & Recreation Committee's intention to invite residents to the February meeting for input on the proposed changes to the park. Fee Schedule I Park Dedication Fees The City Council approved the following changes to the fee schedule: Removed 'trail dedications" from under Park Dedication Fees making it read as follows: Park Dedication Fees - per dwelling unit $3,000.00 or 100/0 of the fair market value, whichever is greater or 100/0 of developable land A motion was made and approved to contain language in the developer's agreement for Hunters Crossing 2nd addition to increase Park Dedication Fees by $500.00 for that portion of the developable land in the MUSA for 2006 and $1,000.00 for that portion in MUSA for 2011. Copy of the recommendations given to council at the January 22,2003 City Council meeting concerning the grant from the Spring Lake Park Lions to purchase bleachers and the Centennial Lakes Little League use of the balls fields. Both of which were approved. Enclosed in your packet is a letter from a resident with concerns regarding the quality of Laurie LaMotte Park. This letter will also be given to Council. Also included is a copy of the State Statute on committee members voting by phone. .~ JI "'11 "" .." TO: Honorable Mayor and Council Members . )\, Kim Stephan \~ FROM: SUBJECT: Parks and Recreation Committee Update DATE: January 16,2003 The Parks & Recreation Committee have requested the City Administrator direct staff to send letters to the residents in the area of Royal Meadows Park notifying them of a neighborhood input meeting to discuss possible changes to Royal Meadows Park. This will be held at the February 5,2003 regularly scheduled Parks & Recreation Committee meeting at 6:30 p.m. The committee is considering recommending to council that the play structure currently at Royal Meadows Park be moved to Laurie LaMotte Park and the basketball area at Royal Meadows Park be enlarged. The committee would like to get community input on this idea. The following is from the December 4, 2002 Parks & Recreation Committee Meeting Minutes in regards to Royal Meadows Park: Royal Meadows Public Input Hearin2 Committee Member Walter drafted a letter to potentially be sent to the residents near Royal Meadows Park informing them of the possibility of moving the play.structure from the park, adding an additional basketball hoop and the reasons for considering this move. Some residents have already expressed concern, recognizing there are problems in the park, but at the same time would not like to see the equipment moved as there are small children who use the play structure. The goal was to send a letter to residents in January notifying them of the public input hearing and holding the hearing in February. There are some changes to be made to the letter. This item was tabled and put back on the agenda for January. Attached is a copy of the draft letter to be sent to residents. r"14 ~rJ~ ~d ~~. ':).:) / ~.DD3 Office_Address_List .' , First Name Last Name Ms. Lisa Domer & Mr. Douglas Miner or Current Owner rvIr:E_lJ!;j~ne Faul or Current Owner Mr. John Kish or Current Owner rvIr. & fII1rs.!~rrySWeeney Mr. Thomas Makelke or Current Owner Mr. Steve McCarty or Current Owner Ms. Julie Welk or Current Owner Mr. & Mrs. Mark Hilleren or Current Owner Mr. Neale Rawlin!;jsor Current Owner Mr. & Mrs. Richard Anderson or Current Owner Mr. &rvIrs. T~rryHanneman 0 Current Owner Mr. James Hesketh or Current Owner Mr. G~~gOry Dufeck or Current Owner Mr. Bruce Nelson or Current Owner Mr. & Mrs. Paul Racchini or Current Owner Mr. TirT1<:>t~yBeyer or Current Qwner Shawn Akervik or Current Owner Mr. & Mrs. Richard Williams or Current Owner Mr. Brian Gould or Current Owner Mr. & Mrs. John Cashman or Current Owner Mr. Derrick Taylor or Current Owner Mr. & Mrs. Harl~y Koch or Current Owner Mr. Daniel Schwab or Current Owner -'" --.>.,--' Mr. & Mrs. Jon Greene or Current Owner Mr. & Mrs. Steven Whittet or Current Owner Mr. Steven Yeske or Current Owner Mr. & Mrs. Jeffrey Pasiuk or Current ()'v'/rl~r Ms. Denise Wisner & Mr. Paul Warner or Current Owner ryt,r. David l\i1ayville or Current Owner Ms. Dia XarlQ_~ I\i1r. Kevin Lee or Current Owner Ms. Susan Holm or Current Owner Ms. T. Palmer & Mr. Daniel Vaplon or Current O\#tfrl~r Mr. & Mrs. Kevin McGowan or Current Owner Mr. & Mrs. Stanley Angerhofer or Current Owner Ms. H. Frisle & Mr. Steven Mitchell or Current Owner Ms. C. Lowe & Mr. Jacques Ducharme or Current Owner Mr. David Sagstetter o~ Current Owner Mr. & Mrs. Leon L'Allier or Current Owner Mr. & Mrs. Richard Brown or Current Owner Mr. & Mrs. Mark Hansen or Current Owner Mr. & Mrs. Gerald Cleveland or Current Owner Ms. TonHynn Behrens or Current Owner Mr. & Mrs. Greg Route or Current Owner Ms. Sharon Harning or Current Owner Mr. & Mrs. John Lounsbury or Current Owner Ms. Myrna Woolery or Current Owner Page 1 Address Line 1 7130 Brian Drive 7138 Brian Drive 7146 Brian Drive 7154 Brian Drive 7156 Brian Drive 7168 Brian Drive 7174 Brian Drive 7180 Brian Drive 7186 Brian Drive 7192 Brian Drive 7105 Brian ~a,! 7117 Brian Way 7120 Brian W~y 7123 Brian Ws,y 7126 Brian Ws,y 7129 Brian Way 7135 Brian Way 7136 Brian Way 7140 Brian'I'Y~Y 7141 Brian Way 7144 Brian Way 7147 Brian VIIs,y 7152 Brian VJa.y 7160 Brian Way 7162 Brian '!"fjY 7164 Brian VIlelY 1967 Cardinal Drive 1970 Cardinal Drive 1976 Cardinal Drive 1977 Cardinal Drive 1982 Cardinal Drive 1983 Cardinal Drive 1988 Cardinal Drive 1989 Cardinal Drive 1994 Cardinal Drive 1995 Cardinal Drive 1969 Main Street 1973 Main Street 1976 Main Street 1979 Main Street 1981 Main Street 1960 North Robin Lane 1966 North Robin Lane 1967 North Robin Lane 1972 North Robin Lane 1977 North Robin Lane 1/21/2003 First Name Mr. & Mrs. James Mr. & Mrs. Scott Mr. Jeffery Current Mr. & Mrs. Damon Mr. Wayne Mr. Kevin Mr. & Mrs. Richard Mr. Rodney Ms. Ruby Mr. Paul Mr. & Mrs. Jeremy Mr. & Mrs. Thierry Mr. & Mrs. Bradley Mr. & Mrs. Jeffrey Ms. Jill Weiss & Mr. Richard Mr. Robert Ms. Katherine Mr. & Mrs. Kent Mr. & Mrs. Curtis Mr. & Mrs. Richard Ms. Nicole Ms. Melinda Ms. Clara Mr. & Mrs. Scott Mr. & Mrs. Durk Mr. & Mrs. Ian Mr. Michael Office_Address_List Last Name Address Line 1 Boettcher or Current Owner 1978 North Robin Lane LaClair or Current Owner 1983 North Robin Lane Maher or Current Owner 1984 North Robin Lane Owner 1988 North Robin Lane Showen or Current Owner 1989 North Robin Lane Hurd or Current Owner 1994 North Robin Lane Stewart or Current Owner 1995 North Robin Lane Haug or Current Owner 1965 South Robin Lane Atkinson or Current Owner 1970 South Robin Lane Christopherson or Current Owner 1971 South Robin Lane Olson or Current Owner 1976 South Robin Lane Bates or Current Owner 1977 South Robin Lane Chevallier or Current Owner 1982 South Robin Drive Olson or Current Owner 1983 South Robin Lane Mueller or Current Owner 1988 South Robin Lane Long or Current Owner 1989 South Robin Lane Sanborn or Current Owner 1994 South Robin Lane Kramm or Current Owner 1995 South Robin Lane Sandahl or Current Owner 7163 West Robin Lane Bum or Current Owner 7169 West Robin Lane Rodgers or Current Owner 7175 West Robin Lane Frederickson or Current Owner 7181 West Robin Lane Hughes or Current Owner 7187 West Robin Lane Ayde or Current Owner 7193 West Robin Lane Gunderson or Current Owner 7105 - 20th Avenue Berrisford or Current Owner 7112 Brian Drive Pickell or Current Owner 7122 Brian Drive McCormack or Current Owner 7198 Brian Drive Page 3 1/21/2003 '1 '\ etLtervi{{e ~ rutab[isfietf M57 1880 %ain Street . Centervi[[eJ %'1{ 55038 (651) 429-3232 . :Fat( (651) 429-8629 January 21, 2003 Dear Centerville Resident, In an effort to have Royal Meadows Park meet the needs of Centerville residents, the Parks & Recreation Committee would like your input on potential changes and/or improvements to Royal Meadows Park. Currently, the committee is discussing enlarging the existing basketball court at Royal Meadows Park into a full court. The city is considering moving some, or possibly all, of the existing play structure from Royal Meadows Park to Laurie LaMotte Memorial Park. This will provide adequate space for enlarging the basketball area at Royal Meadows Park. The Parks & Recreation Committee would like you and your neighbors to join us at the next scheduled Parks & Recreation Committee meeting scheduled for February 5, 2003 at 6:30 p.m. to discuss opportunities for improvements to Royal Meadows Park. The meeting will be held in the Council Chambers at City Hall, 1880 Main Street. Thank you in advance for you participation. Centerville Parks & Recreation Committee 29 January 2003 To: Park and Recreation Commission From: Paul Palzer, Public Works Director/Building Official \J<~. ~~ Re: Maintenance recommendations for 2003 Dear Chair and Commission Members: The Commission requested that I put together a list of park repairs for the fiscal year 2003. In reviewing the approved budget the only monies available for repair or replacement of park items is the $200.00 and $500.00 under building repair and landscaping materials. Additional monies were appropriated under professional services and rentals totaling $20,000.00. Items missing from line item budget figures are lawn mowing, fertilizer and weed control and satellite rental, the total of which cost about $25,000.00 in 2002. This leaves the current fund about $5,000.00 short. Cuts will have to be made in the area of fertilizing and satellite rentals. 1 strongly object to cutting back on any turf maintenance item in LaMotte Park, since the City has spent over $300,000.00 in the last five years to improve the field quality. Your suggestions on possible cuts or funding options to balance the budget would be helpful. The maintenance items which should be completed in 2003 include re-roofing the park building at LaMotte Park. The City did receive $500.00 from insurance for this purpose as a result of the hail damage and I have received quotes in the neighborhood of $4,500.00 to perform the work. Other items include replacement of the rotted timbers at McBride Park, replenishing the fibar under the playground areas at Acorn, Eagle and Royal Meadow parks. Several other items that were originally planned was to paint the inside of the warming house, thin the pine trees at Eagle park and add a sound/P .A. system at the warming house to aid the rink attendants. The Commission also expressed an interest in paving the parking lot at LaMotte Park as a key improvement for 2003. If funds for these projects are not allocated, these necessary repairs for children's safety and to safe guarding the integrity of the buildings will be put off until the 2004 budget cycle is approved. Any ideas will be greatly appreciated. January 23, 2003 City of Centerville Parks and Rec Board 1880 Main Street Centerville, MN 55038 JAN 2 l 2\Ju51 RE: LaMotte Park Dear Board Members: I'm writing this letter as a resident of this community concerned about the quality of LaMotte Park. I have been a resident of Centerville for approximately four and a half years and appreciate the fact that we have baseball diamonds and soccer fields in this city for my kids to have practice and games on. Also, as a baseball coach for the Centennial Lakes Little League and a soccer coach for the Lino Lakes Parks and Rec., I find it very convenient to have games and practices in the town in which I live. Although I appreciate the fact that we have a complex in this city, I'm very disappointed in the quality of the baseball and soccer fields at the park. As a volunteer coach, I have spent numerous hours at LaMotte either sweeping water off or raking the baseball diamond before the games in order for them to be adequate for play. There was not a night last year that I didn't show up at the ball field without my broom, rake and shovel. This extra work has actually taken away from my personal enjoyment of the game and the element of coaching. It is somewhat embarrassing from my viewpoint to have spectators come in from other communities to watch their children dodge the standing puddles on the diamond Of stand in the soggy outfields. The soccer fields used for my practices are not much better in the fall as the fields are more saturated than dry. I realize that these sports programs are not the responsibility of the City ofCenterville, but I believe there should be some element of pride displayed in our facilities. I have visited some baseball complexes in the cities of Lino Lakes, Lexington and Shoreview and it is evident that dollars and time are spent in maintaining excellence. The availability of good, quality fields is at a premium as the Centennial community continues its population growth. Don't you think it is time that we spend some dollars and time to update LaMotte Park to make it a place where people want to come to watch games? These are some suggestions: . Tiling is essential to control the water problem with the fields. Unfortunately due to Centerville's high water table and the lack of landscaping at LaMotte, there is no place for the water to drain. I have heard talk about updating the warming house and perhaps paving the parking lot at LaMotte. I'm not sure to the extent or necessity of renovations of the warming house, but I think tiling should take precedence over a paved parking lot. . If tiling is not a possible short- term alternative, the city should invest in a sweeper attachment for a tractor to push the water off the field. It is my understanding that the Centennial Lakes Little League purchased a drag for the city's use for the Elementary and LaMotte :fields. Further, I was told by Pat Mahr of the Little League Assoc. that the fields are not dragged if there is standing water on the fields. The sweeper attachment would appear to be low-cost alternative and contribution by the City. .. Little things such as adding chalk base lines and batter's box adds to the attributes associated with the game. .. Offering the use of the lights on field # 1 in order for games to be played at night if needed. . Constructing at least one field with an actual pitcher's mound (perhaps field # 1) to allow for older kids to play baseball here. .. The addition of low-cost scoreboards for Little League games to help spectators keep track of the score and innings played. . A concession stand would be attractive addition to promote more of a baseball atmosphere at the park. Also, it may generate revenues that could be put back into the park. You may argue that these costs are not justifiable because CenterviHe doesn't have its own recreation department. Isn't it about time that we take some initiative and partner with the Centennial community in making the community a better place? We have taken the back-pocket approach by feeding off programs established by surrounding cities. I would like to see my tax dollars used to improve the overall quality ofthe park system in this community. For anyone that has played or enjoys the game of baseball, the little things do add up to make a lasting impression. Our children are young for only a short time and as they become adults, they will remember some little things that stood out in their childhood. It is our hope that the little things 'lvill be reasons eno.ugh for them to take pride in their city and perhaps make Centerville their lifelong home. I appreciate your time and efforts in making this city a better place for all. Thank you for your consideration. "r;>r.7 i, ,:::, ("'-r-_' -.~ '" _),:1(_r\.~~ -0 Robert Irlbeck 7268 Centerville Road Centerville, JvIN 55038 Phone: 651/653-3692 *************** '* Till 2ND ANNUAl '* * !NOlft * * February 7& 8, 2003 * '* TIIlatOllfr,McwrAlUlWa.M"'e * DINT IN elNTlltYllll ~ * (nI"n aB DlPI"DI"'o.. WlATIIIRJ W *************** \ ,~V4 ,~:>ft{",_,' ',~~ "'1""-" .Ifif~ 4 ~.~~ Fridav. February 7.2003 -7:00 D.m. Activities held at Laurie LaMotte Park Sponsored by the Parks and Recreation Committee . Skate Night (ChUdren and Adults) · Bonfire, Hot Cocoa & Popcorn · Horse Drawn Hay Ride · Stargazing Lessons for the Family I - Saturday. February 8. 2003 - 9:00 a.m. - 4:00 D.m. Near Waterworks and Anoka County Regional Park Beach · Frozen 5k Run / Walk - Coordinated by Vacation Sports (WBL) 9:00 a.m. at Laurie LaMotte Park / Register at Race · Ice Fishing Contest - Sponsored by the Centerville Lions 11:00 a.m. to 2:00 p.m. · Golf on Ice for the Entire Family - 12:00 - 4:00 p.m. Sponsored by the Quad Area Chamber of Commerce · Snowshoe Demonstrations, Races and More! ! · Bonfire, Scavenger Hunt & Snow Sculpture · Coloring Contest - Mainstreet Bank · Softball on Ice Tournament Call Bill at Kelly's Komer for info 653-7791 . Pig Roast · Volleyball Tournament - 12:00 p.m. · Live Music at Kelly's Komer - 9:00 p.m. Featuring: "The Late Arrivals" Reunion Tour DOIft II lOT our IN TIll miDI NR.. _ORMaTlO" 01.1 an IIAll651-tH-m! - - Events sponsored in part by Centerville's Economic Development Committee. All events are free, donations will be accepted Snow Biz CFor A9~6 and 7-10 3-6 YEAR OLOS - Stop in and pick up the "Bank in your neighborhood" picture. Color the picture and drop if off at the Bank. 1st Prize.....$25.00 Savings Bond & Coloring Set 2nd Prize.....Oairy Queen Coupons ($10.00 value) 7-10 YEAR OLOS - Create your own picture using a Bank Theme, color it and drop it off the the Bank. 1 st Prize.....$25.00 Savings Bond & an Artist Set 2nd Prize.....Oairy Queen Coupons ($10.00 value) Judging will be done on February 8th and Prizewinners will be announced at Snow Biz, on Centerville Beach at noon and also will be notified at home. Deadline: Mon. FebruaPll. You can use: *Crayons *Colored Pens *Markers *Gel Pens .::\ ~ r ' Mainstreet. Bank . ~------. 7111 21stAVE. N. CEl\TERVILLE 651-762-9440 . CITY OF CENTERVILLE *Expenditure Guideline@ 01/31/039:58 AM Page 1 Current Period: JANUARY 2003 Act Status Account Oescr YTO Budget YTO Amount MTD Amount % Balance of Budget FUND 101 GENERAL FUND OEPT 45200 Parks/Rec. Committee Active E 101-45200-200 Office Supplies (GENERAL) $100.00 $0.00 $0.00 $100.00 0 Active E 101-45200-210 Operating Supplies $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-230 Park Supplies $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-300 Professional Srvs $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-303 Engineering Fees $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-304 Legal Fees $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-321 Telephone $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-331 Travel Expenses $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-340 Advertising & Printing $100.00 $0.00 $0.00 $100.00 0 Active E 101-45200-350 Ord., Pub. Hearings, etc. $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-360 Insurance (Liability Ins.) $100.00 $0.00 $0.00 $100.00 0 Active E 101-45200-430 Miscellaneous $100.00 $0.00 $0.00 $100.00 0 Active E 101-45200-438 Meeting Per Diem $1,680.00 $0.00 $0.00 $1,680.00 0 Active E 101-45200-441 Conf. & Schooling $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-490 Donations to Civic Org's $0.00 $0.00 $0.00 $0.00 0 Active E 101-45200-810 Refunds & Reimb. $0.00 $0.00 $0.00 $0.00 0 DEPT 45200 Parks/Rec. Committee $2,080.00 $0.00 $0.00 $2,080.00 0.00% FUND 101 GENERAL FUND $2,080.00 $0.00 $0.00 $2,080.00 0.00% Report Total $2,080.00 $0.00 $0.00 $2,080.00 0.00% CITY OF CENTERVILLE 01/31/03 9:56 AM *Expenditure Guideline@ Page 1 Current Period: JANUARY 2003 Act YTO YTD MTO % Status Account Oescr Budget Amount Amount Balance of Budget FUND 101 GENERAL FUND DEPT 45201 Parks/Rec Programs Active E 101-45201-100 Wages and Salaries (GENERAL) $11,884,00 $1,426,52 $1,426,52 $10,457.48 0,12 Active E 101-45201-121 PERA $657,00 $3.23 $3,23 $653,77 0,0049 Active E 101-45201-122 FICA $909,00 $109,12 $109,12 $79988 0,12 Active E 101-45201-130 Cafeteria Contribution $000 $000 $0,00 $0,00 0 Active E 101-45201-132 Parks Programs $000 $0,00 $0,00 SO,OO 0 Active E 101-45201-133 Employer Paid Dental $0,00 SOOO $0,00 SO,OO 0 Active E 101-45201-151 Worker's Comp Insurance Prem $100,00 $0,00 $0,00 $100,00 0 Active E 101-45201-200 Office Supplies (GENERAL) $000 $000 $0,00 $000 0 Active E 101-45201-210 Operating Supplies $100,00 $0,00 $0,00 $ 1 00,00 0 Active E 101-45201-303 Engineering Fees SOOO $0,00 $0,00 SO,OO 0 Active E 101-45201-304 Legal Fees SO,OO $000 $0,00 SOOO 0 Active E 101-45201-321 Telephone $0,00 $0,00 $0,00 SO,OO 0 Active E 101-45201-322 Postage $0,00 $0,00 $0,00 $0,00 0 Active E 101-45201-331 Travel Expenses $0,00 $0,00 $0,00 $000 0 Active E 101-45201-340 Advertising & Printing $10000 $0,00 $0,00 $100,00 0 Active E 101-45201-360 Insurance (Liability Ins,) SO,OO $0,00 $0,00 $0,00 0 Active E 101-45201-380 Utility Services $000 $0,00 $0,00 SODa 0 Active E 101-45201-410 Rentals (GENERAL) sOOO SO,OO $0,00 SO,OO 0 Active E 101-45201-441 Cont. & Schooling sOOO $0,00 $0,00 SO,OO 0 Active E 101-45201-500 Capital Outlay (GENERAL) $000 $0,00 $0,00 $0,00 0 Active E 101-45201-810 Refunds & Reimb, SO,OO $0,00 $0,00 $0,00 0 DEPT 45201 Parks/Rec Programs $13,750,00 $1,538,87 $1,538,87 $12,211,13 11,19% FUND 101 GENERAL FUND $13,750,00 $1,538,87 $1,538,87 $12,211 13 11.19% Report Total $13,750,00 $1,538,87 $1,538,87 $12,211.13 11,19% CITY OF CENTERVILLE 01/31/0310:00 AM *Expenditure Guideline@ Page 1 Current Period: JANUARY 2003 Act YTD YTD MTD % Status Account Descr Budget Amount Amount Balance of Budget FUND 101 GENERAL FUND DEPT 45202 Parks Maintenance Active E 101-45202-100 Wages and Salaries (GENERAL) $16,640.00 $1,906.74 $1,906.74 $14,733.26 0.1146 Active E 101-45202-121 PERA $920.00 $105.35 $105.35 $814.65 0.1145 Active E 101-45202-122 FICA $1,273.00 $146.14 $146.14 $1,126.86 0.1148 Active E 101-45202-130 Cafeteria Contribution $2,530.00 $220.52 $220.52 $2,309.48 0.0872 Active E 101-45202-133 Employer Paid Dental $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-134 Employer Paid Life $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-151 Worker's Comp Insurance Prem $1,000.00 $0.00 $0.00 $1,000.00 0 Active E 101-45202-194 Deferred Income $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-210 Operating Supplies $2,000.00 $0.00 $0.00 $2,000.00 0 Active E 101-45202-212 Motor Fuels $1,000.00 $39.60 $39.60 $960.40 0.0396 Active E 101-45202-220 Repair/Maint Supply $1,000.00 $150.54 $150.54 $849.46 0.1505 Active E 101-45202-221 Equipment Parts $500.00 $0.00 $0.00 $500.00 0 Active E 101-45202-223 Building Repair Supplies $200.00 $0.00 $0.00 $200.00 0 Active E 101-45202-225 Landscaping Materials $500.00 $0.00 $0.00 $500.00 0 Active E 101-45202-240 Small Tools and Minor Equip $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-258 Maps $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-300 Professional Srvs $12,000.00 $0.00 $0.00 $12,000.00 0 Active E 101-45202-303 Engineering Fees $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-321 Telephone $600.00 $0.00 $0.00 $600.00 0 Active E 101-45202-360 Insurance (Liability Ins.) $1,500.00 $0.00 $0.00 $1,500.00 0 Active E 101-45202-380 Utility Services $3,000.00 $291.06 $291.06 $2,708.94 0.097 Active E 101-45202-404 Repairs/Maint Machinery/Equip $1,500.00 $0.00 $0.00 $1,500.00 0 Active E 101-45202-410 Rentals (GENERAL) $8,000.00 $0.00 $0.00 $8,000.00 0 Active E 101-45202-430 Miscellaneous $500.00 $0.00 $0.00 $500.00 0 Active E 101-45202-439 Clothing Allowance $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-500 Capital Outlay (GENERAL) $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-580 Other Equipment $0.00 $0.00 $0.00 $0.00 0 Active E 101-45202-640 Turf Maintenance $0.00 $0.00 $0.00 $0.00 0 DEPT 45202 Parks Maintenance $54,663.00 $2,859.95 $2,859.95 $51,803.05 5.23% FUND 101 GENERAL FUND $54,663.00 $2,859.95 $2,859.95 $51,803.05 5.23% Report Total $54,663.00 $2,859.95 $2,859.95 $51,803.05 5.23% PC!rk C!~~ Recreation Capi~1 Fund Year Ended December 31, 2002 .---_.-------------,----~---- - - - Cash & Investments ---- ------'.-- The Shores i -------~----i--- Pheasant Marsh I I Woods-of Clea-rwater Creek' ---L__ions Gambling Donation* i-- co's Due 2004 ! --------- -----,------- Total Cash & Investments 20,009_1__________ 39,600, _____ ----7,5001 ~__-=-_ 25,229 f ----r 2,3611 94,690 Receivable . . --------------- -------------------'---------- --- +------- Pheasant Marsh II ___ I ~4,0001 ----Buckbee Development ---T-------38~OOO i ---- - Total Receivable ===----_-t-____-----92,OOO Total Cash & Receivable - ---- i 186,690 -- ---- ------ -- - - * dedicated for renovation of warming house 1/31/2003 10:01 AM park budget 2003 ".!! TO: Honorable Mayor and Council Members FROM: Kim Stephan ,; l V SUBJECT: Parks and Recreation Committee Recommendations DATE: January 16, 2003 The Parks and Recreation Committee made the following recommendation for Council consideration at their January 6, 2003 committee meeting. The Parks & Recreation Committee received a letter from the Centennial Lakes Little League requesting the use of Laurie LaMotte Park ball fields and the same service provided by Public Works Staff in regards to grooming the fields prior to games. This would be the same schedule as was approved in 2002. At this time, no other requests have been received. The Centennial Lakes Little League has worked with the city in the past donating all the backstops and purchased an attachment for the tractor, which is used in grooming the fields. Council Member Broussard Vickers would like to ensure the Centennial Lakes Little League is informed that this will be reviewed annually and they do not have exclusive rights to the fields. Motion was made by Committee Member Peil, seconded by Chairperson DeVine to recommend to council to accept the request from Centennial Little League to use the three baseball and softball fields and facilities located in Laurie LaMotte Park for the summer months of 2003 beginning April 1 through August 15, 2003, Monday through Friday from 4:00 p.m. until dark. All in Favor: Motion passed unanimously. TO: Honorable Mayor and Council Members , , FROM: Kim Stephan \::,.2;, SUBJECT: Parks and Recreation Committee Recommendations DATE: January 16~ 2003 The Parks and Recreation Committee made the following recommendation for Council consideration at their January 6, 2003 committee meeting. The Parks & Recreation Committee, in conjunction with the City Administrator, applied for and received a $1,000 grant from the Spring Lake Park Lions for bleachers at Laurie LaMotte Memorial Park. The committee would like to order two sets of bleachers to match the existing ones. The cost may exceed the amount received from the Lions, with the balance to come from the Parks & Recreation Committee's Capital Fund. Motion was made by Chairperson DeVine~ seconded by Committee Member Seeley to recommend to Council that the $1~000 grant received from the Spring Lake Park Lions for bleachers be used to purchase two (2) sets of bleachers for Laurie Lal\''Iotte Memorial Park to match existing bleachers~ with the total amount not to exceed $1,400. All in Favor: Motion passed unanimously. See :Minn. Stat. S 471.705, subd. l{b) Also see 1996 Update for City Attorneys; and Part ill - G- - 8 - . Technology trouble. Meetings of City Councils local improvement project where two town board members owned property that would be assessed for the improvement. The court found that it was proper for the two to abstain in this case and that three affirmative votes were sufficient to meet the four-fifths majority vote requirement. Although councilmembers may be tempted to abstain from voting on a controversial matter, they should remember that the abstention will ultimately tend to pass or defeat the matter. The best advice is to avoid the kinds of problems that can arise from abstentions, and vote unless it's an abstention that is required because a councilmember has a personal interest in the matter. b. Long-distance voting Although the open meeting law now permits meetings to be held via interactive television, other types of technology have not yet been addressed. Cities wishing to use other forms of technology shc'.lld contact their city attorneys before proceeding. i. Voting by proxy Sometimes, councilmembers who are not able to be at a meeting want to vote on a matter that will be addressed at the meeting. However, there is nothing in the statutes that permits a statutory city councilmember to vote by proxy. Home rule charter cities may find permission in their charters. (-- I I; \ -~ I n. Voting by phone \ i \ 1 Likewise, there is nothing that would appear to authorize a councilmember to phone in his or her vote or participate in the meeting via conference call, facsimile, or e-mail. This is an example of how technology can sometimes progress faster than the laws. I I I Even though there is no specific statutory authority for councilmembers to i use these types of technology to participate in meetings, they should not I use these means to discuss or deliberate city business. Although the law I is unclear, it is possible that such a practice could violate the open I meeting law. L 3. Agendas City clerks generally prepare agendas for the council meetings. These agendas are then given to the councilmembers and other people who 39