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Home My WebLink About2007-03-28 CC ti;P<:#"~C~l .';:::terviI~ 'Estafiisfid 1857 CITY COUNCIL & WORK SESSION MEETING ID. APPROVAL OF AGENDA IV. APPROVAL OF COUNCIL MINUTES 'Ved nt'sday.:\larch 28~ 2007 6:30 p.m. w!\Vork Session Inlnlediately Follo\ving Council !\leeting ~t~~ f rp\io'b\ COUNCIL MEETING L CALL TO ORDER 1. Roll Call ll. PUBLIC HEARINGS 1. February 28, 2007 City Council Work Session Meeting Minutes (page 1) 2. March 14,2007 City Council Meeting Minutes (page 2-14) 3. March 21, 2007 City Council Joint Committee/Commission Meeting Minutes (Page 15) ~ CONSENT AGENDA 1. City of Centerville March 15,2007 through March 28, 2007 Claims (Page 16) 2. Centennial Fire District Expenditures through 03/20/07 (Page 17) VL A W ARDS/PRESENTATIONS/APPEARANCES 1. Mr. Greg Kieselhorst - Centerville Lion's a. Request for Funds - 2007 Fete des Lacs/Sesquicentennial Celebration b. Approval of LG220 - Application for Exempt Permit - Raffle for 2007 Fete des Lacs (Pages 18-19) c. Approval of Lion's Use of Laurie LaMotte Park for 2007 Easter Egg Hunt (April 7, 2007 (11:00 a.m. -12:00 p.m. (noon) (Pages 20-31) VII. OLD BUSINESS vm. NEW BUSINESS 1. Proposed Building Addition - 6805 - 20th Avenue South (B & R Properties) (Pages 32-38) 2. Anoka County 2008-2010 Urban County Requalification for Participation in HUD (CDBG & HOME) Programs (Pages 40-47) IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator, Mr. Dallas Larson 2. Centerville Sesquicentennial a. LaCompany b. Aerial Photo Project x. ADJOURNMENT COUNCIL WORK SESSION MEETING I. CALL TO ORDER 1. Roll Call II. ITEM(S) OF DISCUSSION 1. Projects (StreetJUtility) III. ADJOURNMENT Parks & Recreation Committee Work Session Meeting - \. I " . " \dI11i1!hlratiw OtT;c('~, .,' Planning & Zoning Commission Meeting - \ i . : i Parks & Recreation Committee Meeting - \r"Jll >j' ,7 CentervilIe Lion's Easter Egg Hunt- ( -"'i': ' ':.!) p 1!1 <. ;'U Ii, ! I ( . !ll ,. , L ., I). \ ; ~~, ~~( i(;~' ~ tOO ;-i(,I ("] City Council Meeting - : I',,':! \, ( ; \ : City Council 2007-02-28, 7:30 p.m. Minutes of Work Session ~@~ &~~~~ Present were Mayor Mary Capra, Council members Michelle Lakso, Jeff Paar, Linda Broussard and Tom Lee. Also present were City Attorney Kurt Glaser, attorney engineer Mark Statz and Administrator Dallas Larson. The Council briefly discussed the redevelopment of downtown. The extension of the Pre-development Agreement will permit Beard Group to continue working on the project while the development agreement is being worked on. The Council discussed formally organizing the EDA. The City staff will let people know that the Council is looking for two citizen members of the EDA and will invite the former EDC members to apply. The Council discussed industrial development projects that are being considered by property owners. It was noted that Lino Lakes is not likely to approve a Centerville Public Works facility for land on the south edge of Centerville that was offered for sale to the City. Thus, the city may need to expand in the present location or look to another site in Centerville. Staffwill explore available options and report back to council. The Council reviewed the available information regarding development plans in Lino Lakes east of Centerville. "Big Box" retail development is anticipated between Centerville and the 135 interchange. The southwest quadrant is expected to develop soon, perhaps beginning this year. Council agreed that the agenda for the "All Committee" joint meeting will be to review Council goals and to have the City Attorney review Open Meeting, Data Practices and Ethics Policy issues. Adjourned at approximately 8:30 p.m. Dallas Larson City Administrator / CITY OF CENTERVILLE CITY COUNCIL MEETING March 14, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 14,2007, at City Hall, 1880 Main Street. STAFF: Mayor Mary Capra Council Member Tom Lee Council Member IetTPaar Council Member Michelle Lakso :::Cil Member Lmd. Broussar~@~ City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz PRESENT: ABSENT: I. CALL TO ORDER Mayor Capra called the March 14, 2007 City Council meeting to order at 6:30 p.m. a APPROVAL OF AGENDA Mayor Capra requested that Item 1, V. Consent Agenda include page lOa. Mayor Capra requested that Item 2, IX. AnnouncementslUpdates be removed. Motion bv Council Member Paar. seconded bv Council Member Broussard to aoorove the ae:enda as oresented. All in favor. Motion carried unanimouslv. ID. PUBLIC HEARINGS 1. ProDosed vacation of that Part of Westview Street from West Line of Lot 10. Block 9. Centerville. to a ooint 160 Feet East of Said West Line of Lot 10. Block 9. Mayor Capra opened the public hearing 6:33 p.m. City Administrator Larson informed the Council that a number of years ago, Council had taken action to vacate the same portion of Westview Street; however, formal records where not found and it appears recording with the County was not completed. Mr. Larson stated that he desired to conclude this vacation with the City retaining a 30 foot ~ City of Centerville Council Meeting Minutes March 14,2007 drainage/utility easement and adjoining property owners receiving the remainder of the property involved. Mayor Capra asked about the utility line. City Administrator Larson replied a utility line exists on the south half of the right-of- way where it is proposed to retain an easement. . City Administrator Larson stated the pubic hearing was mailed to adjoining property owners and published in the official paper. There beinS!. no one present who wished to speak in reS!.ard to the matter. Motion by Council Member Lee. seconded by Council Member Paar to close the Public BeannS!. at 6:36 p.m. All in favor. Motion earned unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. February 14. 2007 City Council MeetinS!. Minutes. Mayor Capra requested the following changes: Page 3, change events to mandates Page 3, Paragraph 3 from bottom. Mr. Stoltzman attended a Police Commission meeting and felt everyone was not on the same page in terms on a plan. Page 4, Paragraph 9 change Commissioner to Councilmember Lakso Page 7, last sentence add word commercial to park dedication fees Page 9, Item 7 under motion: change to the petitioners would pay for costs even if the project did not go through. (change of the motion should be very exact) Page 11, add to first sentence under aerial photos - La to Company. Motion bv Council Member Broussard seconded bv Council Member Paar to approve the February 14. 2007 City Council MeetinS!. Minutes as amended. All in favor. Motion carried unanimously. 2. February 28. 2007 City Council MeetioS!. Minutes Council Member Broussard referred to page three stating she was saying "the percentage method was used in past years and by doing so, it was difficult to increase the fees by any substantial amount." Council Member Lee referred to page three, paragraph three, and asked to change Council to "the City is trying ..." Council Member Lee referred to page five, paragraph eight, and asked to change it to "Mayor Capra would not support a change to the CUP." Page 2 of 13 J City of Centerville COWlcil Meeting Minutes March 14,2007 Motion by Councll Member Paar seconded by Council Member Lakso to aDDrove the February 28. 2007 City Council MeetinS! Minutes as amended. All in favor. Motion carried unanimously. ~ CONSENT AGENDA 1. City of Centerville February 29, 2007 through March 14, 2007 Claims. 2. Centennial Lakes Police Expenditures March 2, 2007 through March 8, 2007. 3. Parks & Recreation Committee Recommendation for the Centennial Soccer Club's use of Laurie LaMotte Memorial Park Fields. Motion by Council Member Paar. seconded bv Council Member Broussard. to approve the Consent AS!enda as presented. AU in favor. Motion carried unanimouslv. VI. A W ARDSIPRESENTATIONS/APPEARANCES 1. Vice-Chaimerson Kevin Amundsen. Parks & Recreation Committee - Proposed Plan for 1601 LaMotte Drive Mr. Amundsen presented the proposed plan for the new park at 1601 LaMotte Drive. Mr. Amundsen pointed out where an active pump house is located and an underground pipeline that still supplies St. Paul emergency needs for water. He indicated this would eliminate the ability to build any structure with a foundation. Mr. Amundsen displayed slides to point out specific details of the park. He stated the property has many nice features and a variety of trees. He said the plan is to remove the lilac bushes and place them at the south and north borders to buffer the park from abutting property owners. He stated that St. Paul Regional Water Services would be removing the fence and re-install it on the north border. He mentioned the pump house would remain in use and off limits to the public. Mr. Amundsen stated there are challenges to the lakefront shoreline. He indicated that wave action from the lake has caused a 24 to 30 inch undercut. He mentioned he would meet with Mr. Greg Thompson from the Association of Metropolitan Soil and Water Conservation District to look at the shoreline. Mr. Amundsen stated that several trees needed to be removed for public safety with others needing limited trimming and the need for funding of these items. He informed Council that several bushes would also need to be removed due to their non-native speCIes. Mr. Amundsen stated that it was the desire of the Committee to have the park be of a conservation/natural park with a rain garden. He commented a rain garden would be planted with deep rooted plants that would take the water from the surface and promote water percolating into the ground rather than into the lake. Page 3 of 13 yI City of Centerville Council Meeting Minutes March 14,2007 Mr. Amundsen displayed a photograph of the 24' x 24' shelter with a 28' x 28' pad. He explained four picnic tables would be placed in the shelter with additional picnic tables throughout the park as well as several grills. Mr. Amundsen stated that the Committee is hoping to use the water from the spring/artesian well to create an area where water would come out of the ground and flow to where the rain garden exists and then into the lake. Mr. Amundsen advised that this would not be a drinking or wading area. Mr. Amundsen displayed an option to stabilize the lake's bank. He explained rows of coconut fibers are laid out along the bank with another layer of a coconut cloth on top. He stated holes are drilled through the material and plants are placed in the holes. Mr. Amundsen explained this would create a natural bank within a few years. Mr. Amundsen pointed out the proposed layout for the park amenities: plants; rain garden; spring; benches and the pavilion on a site map. He suggested using one of the old tree stumps to carve a chess or checkerboard into it. Mayor Capra requested that Mr. Larson contact the Saint Paul Regional Water Services to inform them of the removal of the trees along the shoreline. Mayor Capra asked about handicap accessibility and parking Mr. Amundsen stated that the Committee has concerns for individuals utilizing the parking spaced at Laurie LaMotte Park and crossing the street to obtain access to the new park. Mr. Amundsen also stated that parking could occur on the street near the park with accessibility signage posted. Mayor Capra stated that the City must meet all legal requirements for handicapped accessibility. City Engineer Statz recommended Council review the ordinance to see what it says about the number of parking spots for the amount of park land. He stated it would be nice to keep the handicapped parking in the parking lot. He said if handicapped parking were designated along the street, it would discourage other parking there. Mrs. Norma Essex, 7333 Old Mill Road, stated that she requested that Council be mindful when designating accessible parking spaces due to the fact that generally the mobility of a handicapped individual is limited. Ms. Essex questioned whether the Parks & Recreation Committee had considered utilizing rip-rap for the shoreline. Mr. Amundsen replied rip rap is one of the options currently being considered. Discussion ensued regarding interpretive signage and other considerations. Page 4 of 13 s City of Centerville COWlcil Meeting Minutes March 14,2007 Council Member Lakso questioned the proposed completion date of the park. Mr. Amundsen stated that it is the Committee's desire to have the park open sometime in July of 2007. Mayor Capra questioned the dollar amount requirement for bids/proposals. Attorney Glaser replied, $50,000. Mr. Amundsen stated that the only bid needed was for the construction/materials for the pavilion. Vll. OLD BUSINESS 1. Plannim~ & Zonin2 Commission's Recommendation: Banzai Subdivision a. Resolution #07-008, Approving Comprehensive Plan Amendment b. Proposed Ordinance #18, Second Series, Rezone from P-I (Public/Semi- Public) and From R-5 (Single Family Residential Estate) to R-2 (Single Family Residential) c. Preliminary Plat Approval d. Request for Variance (Lot 6) Mayor Capra stated additional information and comments on this issue would not be addressed as several public hearings had been held over the past three months. She stated that all residents had been notified in writing within 350' of the proposed development of the public hearings per State Statute. She stated, based on the recommendation of the City Attorney, she would not accept further statements or documentation on the subject. She mentioned individuals could submit additional information for inclusion in the file, but that those items will not be considered in the Council decision. Mayor Capra moved to the checklist on how the Planning and Zoning Commission and City Council worked on all issues. City Attorney Glaser stated that fact finding was completed by the Planning and Zoning Commission through a series of meetings constituting public hearings. He stated the BanzaIs requested a modification (10 foot variance) to the original submission. He pointed out additional comments were taken at that time. City Attorney Glaser explained that the Planning and Zoning Commission debated on the variance and made factual findings and recommendations. Attorney Glaser stated that the recommendations were then forwarded to Council for consideration. He stated the next step would be for Council to approve the variance requested, approve the associated comprehensive plan amendment and preliminary plat or deny same.. City Attorney Glaser defined the issues discussed concerning the variance. He stated the Planning and Zoning Commission struggled with the fact there is no right or wrong Page 5 of 13 t/; City of Centerville Council Meeting Minutes March 14,2007 answer for approving the variance for Lot 6. He indicated there is no clear line stating the variance must be approved or denied. City Attorney Glaser stated the facts concern the road, the proposed home, and the wetlands. He stated that Lot 6 was a legal sized lot; however, unique circumstances exist with overlapping setbacks and floodplain issues. It is not feasible to construct a home farther back on the parcel and the Hanzals have proposed to construct the home in a specified area that requires a variance. Attorney Glaser stated that Council must determine whether a hardship exists for Lot 6 due to the unique circumstances. City Attorney Glaser stated that the contentious issues are whether the variance is an undue hardship or was it created by the Hanzals. Attorney Glaser stated that the Hanzals purchased the property exactly the way it is today. Attorney Glaser also stated that previous law stated that if property is purchased with issues, it is a self-created hardship He stated this law has been since overturned by the Supreme Court. City Attorney Glaser stated that the proposed plat contained five additional lots, and even though the Hanzals bought into the problem, the only way to build on Lot 6 would be to remove the existing home and this creates a hardship. City Attorney Glaser reported traffic was also a stated concern. He indicated the Planning and Zoning Commission felt this could be overcome by proper placement of the proposed home. He stated the vote was 5/2 with two members feeling this was a self- created hardship. City Attorney Glaser reported the conclusion by Planning and Zoning was that a hardship existed that required a variance. He stated the Planning and Zoning Commission recommended that conditions be placed on the variance to include: the size of the proposed home be 3,000' or larger for the purpose of maintaining the value of the adjoining properties, the control to be left with the Hanzals, and the building permit be issued to only the Hanzals. City Attorney Glaser stated the questions before Council are adopting the factual findings, make amendments and if adopted to move to adopt or deny the variance, to approve the rezoning, associated comprehensive plan amendment, and approving the nn~limim'rv nlM r- -----~------.1 r---. Mayor Capra stated the variance expires in one year. She explained the applicant would be required to satisfy all building codes within the City. She commented she attended the March hearing as did Attorney Glaser. Council Member Broussard attended the first public hearing. She commented the Commission completed due diligence and all parties were given an opportunity to be heard. Council Member Broussard stated many of the same issues were brought up at both meetings. She stated the Commission listened to comments of residents, discussed and debated the variance in great detail. Page 6 of 13 J City of Centerville Council Meeting Minutes March 14,2007 Mayor Capra reiterated that the Commission's vote was 5/2 and she felt that the findings and facts support their recommendation. Motion by Council Member Lakso. seconded by Council Member Paar. to approve Resolution #07-008. a Resolution Authorizine a Comprehensive Plan Amendment. for PropertY Located at 7381 Old MiD Road Described on Exhibit A this Entire PropertY Will be Placed in Zonine District R-2 (Sinele Family Residential). Portions of the PropertY are Located within the P-l (Public/Semi-Public) and R-5 (Sinele Familv Residential - Estate) Zonine Districts. All in favor. Motion carried unanimouslv. City Administrator Larson pointed out the areas on the zoning map that would be changed. Motion bv Council Member Paar. seconded bv Council Member Lee. to Aoprove Ordinance #18. Second Series. an Ordinance Rezonine Certain PropertY from P-l (PubliclInstitutional District) and from R-5 (Sinele Familv Residential-Estate District) to R-2 (Sinele Family Residential District). All in favor. motion carried unanimouslv. Motion bv Council Member Broussard. seconded bv Council Member Lakso. to Aoorove the Preliminary Plat as oresented. All in favor. Motion carried unanimouslv. City Administrator Larson stated Council could, by motion, adopt the findings and recommendations together or it could modify parts of it and approve them separately. Council Member Broussard questioned the 12 month period and stated there should be a time limitation as there are many improvements that need to be completed and the time period could run short. City Attorney Glaser replied the ordinance just states it must be started in 12 months. He stated an extension could be applied for and the City would be hard pressed to deny it. City Engineer Statz stated that services go up to the property, therefore, the ability to immediately service Lot 6 is available. He said this could be taken out of the assessable project so as not to hold up the process. Additional conditions for variance approval were discussed. Motion bv Council Member Lee. Seconded bv Council Member Lakso. to acceot the findines and recommendation and to aoprove the Variance reauest subiect to the recommendations as oresented bv the Plannine and Zonine Commission. All in favor. Motion carried unanimouslv. Page 7 of 13 J City of Centervi11e Council Meeting Minutes March 14,2007 City Attorney Glaser stated documents were presented by citizens and now that the decision is made, there would be no prejudice for Council to accept them. He stated one document is a petition that should have been presented at the public hearing. He recommended Council read it; however, this would not impact the vote. He suggested that these documents be placed as part of record. Mayor Capra stated that members of Council, Committees and Commissions are presented on an annual basis the City's Code of Ethics. Mayor Capra explained that all members are expected to disclose any potential conflicts of interest per City Ordinance, Mayor Capra stated that all individuals that serve on Council, Committees and Commissions live and work within the community and she believes that good faith is put forth by all members serving Mayor Capra reported a discussion was held with City Attorney Glaser regarding potential for conflict of interest on this particular issue. City Attorney Glaser read the definition of a conflict of interest. He stated this is a small town and encouraged everyone to use local businesses. He explained that just because a member uses a business, it did not constitute a conflict of interest. He stated it is when something is obtained for free or a special deal is given is when a conflict arises. He stated if anything arises, residents are encouraged to bring them forward as all comments were taken seriously. An audience member asked for clarification on the policy of notification of350' from the proposed area. City Administrator Larson explained the notices were mailed; however, there is no requirement that it be received. 2. AdoDt Resolution #07-009. Vacatin2 a Part ofWestview Street City Attorney Glaser stated that there was previous discussion about this item and a motion would need to be made to complete the item. Motion bv Council Member Broussard. seconded by Council Member Paar. to Adoot Resolution #07-009. a Resolution Vacatin2 that Part ofWestview Street from West Line of Lot 10. Block 9. Centerville. to a ooint 160' East of said West Line of Lot 10. Block 9. All in favor. Motion carried unanimously. VDI. NEW BUSINESS 1. ProDosed Resolution #07-010. Credit Card Policy City Administrator Larson explained that the City has a credit card for general purchases, at times, credit card purchases can secure better pricing and the policy would clarify how and who could utilize the card for purchases. Page 8 of 13 f City of Centerville Council Meeting Minutes March 14,2007 Motion bv Council Member Lakso. seconded bv Council Member Lee. to Aoorove Resolution #07-010. Establishios! Credit Card Use Policv. All in favor. motion carried unanimouslv. 2. AdootinS! Resolution #07-011. ParkinS! Restrictions on CSAB 14 Council Member Lee recommended a motion be made to table this item as they are trying to get the County to grant permission to use CSAH14 for the parade. City Administrator Larson would prefer it not be tabled as the County needs it for a state aid packet. Mayor Capra asked what is being taken away. Discussion on parking and CSAH 14 ensued. Mayor Capra stated that Council is not prepared to commit to no parking at this time. Mayor Capra read items a-d of the resolution resulting in additional discussion on clarification on the wording. Motion bv Council Member Paar. seconded bv Council Member Broussard. to Aoorove Resolution #07-011. a Resolution DesiS!natinS! ParkinS! Restrictions on Certain Streets as discussed and amended. Aves - 3. Navs - 2 (Council Members Paar and Broussard) Motion carried. 3. Parks & Recreation Committee Recommendation for a Pavilion at Laurie LaMotte Memorial Park Not to Exceed $35.000 City Engineer Statz reported that there are two bids for two separate pavilions; one at Laurie LaMotte Memorial Park and the other at 1601 LaMotte Drive. He recommended each be awarded to Flanagan Sales, Inc. for $24,969.97 for each pavilion. Council Member Lee questioned the lead time offered by Flanagan Sales. City Engineer Statz replied he put out a request for quotes with a number of specifications to be met, one being that both pavilions be completed by July 20, 2007. He stated both firms agreed. Council Member Lee questioned whether there would be a penalty for not completing by the July 20, 2007 date. City Engineer Statz replied he would like the City to enter into a short-form contract with the bidder to ensure performance and protect the City's interest. He read the specific requirements for Council and indicated both companies met the requirements with their quotes. Page 9 of 13 /0 City ofCenterville COlmcil Meeting Minutes March 14,2007 Council Member Lakso asked why it stated not to exceed $35,000. Council Member Lee replied the quotes originally came in around $35,000 but when the bidders tightened up the specifications and requirements, they also tightened up the dollars. City Engineer Statz replied the schedule and timeline is tight to get it done by July 2007. The Parks and Recreation Committee desires the pavilions to be completed by Fete des Lacs. A discussion on the pavilion colors ensued. Mr. Amundsen stated this money is in the budget. Discussion of a park use policy ensued. Motion bv Council Member Lakso. seconded bv Council Member Paar. to award the contract for $24.969.97 to Flana2an Sales. Inc. for the Pavilion at Laurie LaMotte Memorial Park. Council Member Paar thanked the Parks and Recreation Committee for their commitment regarding this issue and questioned whether there was funding available. City Administrator Larson stated the City would use fund balance and build it into the budget for next year. All in favor. Motion carried unanimouslv. 4. Parks & Recreation Committee Recommendation for a Pavilion at 1601 LaMotte Drive. Not to Exceed $35.000. Motion bv Council Member Paar. seconded bv Council Member Lakso to award the contract for $24.969.97 to Flanae:an Sales. Inc. for the Pavilion at 1601 LaMotte Drive. Mayor Capra asked about the range of the estimates. City Administrator Larson replied whatever Council is willing to commit to the park would be built into the budget over next couple years. Council Member Broussard stated she would prefer to have everything completed this year, but it could be phased in over time. Council Member Lee replied it is more expensive that way. Page 10 of 13 II /1 City of Centerville Council Meeting Minutes March 14,2007 Council Member Paar stated he is concerned with the safety issue regarding the trees. Council Member Broussard indicated she would like an arborist to look at the trees and recommend what trees need to be cut down. Council Member Paar stated he walked the park last summer and the trees Mr. Amundsen referred to do need to be removed. He said he would like to have the park completed by the 150 year Sesquicentennial. Council Member Broussard asked if the grading and hiring for pavilion would be completed by July. City Engineer Statz replied he believes it could. He stated what takes the largest amount of time is waiting for the equipment subsequent to placing the order. He explained this could be turned around within two months from conception to bid and construction would take about a month. Discussion ensued regarding warrantee information. Mayor Capra asked if the trails are paved. Mr. Amundsen replied that realistically they would initially be constructed with a plastic type material and upgraded later. He said he just wants to get the park established and place picnic tables and grills in the park this year so people could start enjoying it. Mr. Amundsen stated that grant monies may be available from the Minnesota Pollution Control Agency and Rice Creek Watershed for the rain garden and the Parks and Recreation Committee would be applying for same. Council Member Broussard questioned whether there still was time to submit grants for this project. Discussion ensued regarding funding options. City Administrator Larson stated that funds could come from internal funds. City Engineer Statz referred to the budget and stated the bids are lower than the lowest estimate and the City is well on its way to meeting the budget. All in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTSIUPDA TES 1. City Administrator Larson City Administrator Larson reported meeting with Xcel Energy and looking at the Clearwater Road route for the utility line relocation. He stated that stakes have been Page 11 of 13 /~ City of Centerville Council Meeting Minutes March 14,2007 installed, Xcel Energy would mark the pole locations, and the next step would be to discuss the project with the neighbors. Council Member Lee stated he desired to remove any potentially problematic trees. Mayor Capra asked if an easement would need to be secured for Xcel Energy. City Administrator Larson replied that the City would draft an agreement that would clarify the City's cost participation in the project. He stated the tree removal would begin in two or three weeks with construction commencing in April. 2. Centerville Sesquicentennial a. La Company b. Aerial Photo Project Mayor Capra reported this is still a work in progress. Council Member Lee stated that the County denied the use of CSAH 14 for the parade. He reported City Administrator Larson made telephone calls and they may reconsider. He stated a traffic plan to route traffic during the parade would need to be completed. Mayor Capra stated she attended the Rush Line Corridor meeting. She stated this would be forwarded to the 13 5E W IE Coalition with information forthcoming. Council Member Lee reported Mr. Dick Brown, 1976 Main Street, had contacted him and stated that the County would be completing a traffic count on 20th Avenue over the Easter weekend. Mr. Brown stated that his goal is to have the County reconsider purchasing the homes along Main Street for widening purposes of the CSAH 14 & 20th Avenue intersection. Mayor Capra questioned whether City Administrator Larson was aware of this study. Administrator Larson stated that he was unaware of this count as there have been no CSAH 14 Project meetings in a few weeks; however, there would most likely be one more meeting before the project goes out for bid. Mayor Capra stated property owners were considering discussing safety issues regarding the intersection with Police Chief Makala. She asked City Administrator Larson to speak with Mr. Fisher regarding the study to ascertain whether they needed assistance from our police department. XI ADJOURNMENT Motion by Council Member Paar. seconded by Council Member Broussard to adiourn the March 14.2007 City Council Meetin2 at 8:30 D.m. All in favor. Motion carried unanimously. Page 12 of 13 /3 Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. City of Centerville Council Meeting Minutes March 14,2007 Page 13 of 13 /1/ City Council 2007-03-21, 7:30 p.m. Minutes of Work Session ~@tl fMJ~~~ Present were Mayor Mary Capra, Council members Michelle Lakso and Jeff Paar. Also present were City Attorney Kurt Glaser, City Engineer Mark Statz and Administrator Dallas Larson. Present from the Planning and Zoning Commission were Brian Hanson, Ben Fehrenbacher, Mark Pangell, D. Love, and Tom Wood. Present from the Parks and Recreation Committee were Suzanne Seeley, Linda Merkel, Kevin Amundsen, Darin Mosher and Kevin Selander. Absent were Council Members Linda Broussard and Tom Lee. Planning and Zoning Chairperson Brian Hanson introduced his Commission Members and described the things that they have recently been working on. He noted that P&Z will be taking a lead position in updating the Comprehensive Plan. Suzanne Seeley, Chairperson of Parks and Recreation Committee introduced her members and then described the things they have been working on. Projects include updating equipment in the skate park, installing a new pavilion in Laurie LaMotte Park, installing a pavilion and a number of other improvements at the new park located at 1601 LaMotte, installing playground equipment in Tracie McBride Park, identifying trail and sidewalk needs throughout the City and reviewing the Comprehensive Plan as it relates to parks and recreation. The Council Goals for 2007 were reviewed. Possible community signs were discussed as was industrial and commercial development possibilities. City Attorney Glaser discussed Ethics issues, Conflicts of Interest, Open Meeting Law and Government Data Practices issues. Everyone agreed that the joint meeting was helpful and should be at least an annual occurrence. Adjourned at approximately 8:30 p.m. Dallas Larson City Administrator /5 ervi{{e 'l::.'ita61lslif',f lS.57 CITY OF CENTERVILLE 03/23/07 10:24 AM Page 1 *Check Summary Register@) Name 10100 MAIN STREET BANK Paid Chk# 022193 ANOKA COUNTY Paid Chk# 022194 ANOKA COUNTY PROPERTY Paid Chk# 022195 APA PLANNING ASSOCIATION Paid Chk# 022196 AVLlC Paid Chk# 022197 BENDER, TERESA Paid Chk# 022198 CINGULAR WIRELESS Paid Chk# 022199 CORNER EXPRESS Paid Chk# 022200 INSTRUMENTAL RESEARCH Paid Chk# 022201 MET. COUNCIL ENV. SERVo Paid Chk# 022202 MINNESOTA NAHRO Paid Chk# 022203 MINNESOTA PIPE & Paid Chk# 022204 NATIONWIDE RETIREMENT Paid Chk# 022205 PERA Paid Chk# 022206 PRESS PUBLICATIONS Paid Chk# 022207 PUBLIC EMPLOYEES INS Paid Chk# 022208 SCHWAAB INC. Paid Chk# 022209 SEH Paid Chk# 022210 TA SCHIFSKY & SONS INC Paid Chk# 022211 TIME SAVER Paid Chk# 022212 U.S. POSTAL SERVICE Paid Chk# 022213 UNIVERSITY OF MINNESOTA Paid Chk# 022214 WISE GUYS PIZZA Paid Chk# 022215 XCEL ENERGY Check Date 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 3/28/2007 Total Checks MARCH 2007 Check Amt $266.25 CUST # 7897 - ANNUAL RENEWAL 0 $46.00 RECORD MN DEPT OF HEALTH VARIA $138.00 MEMBERSHIP DUES - D. LARSON & $606.00 DEF COMP W/H 3-22-07 $30.12 REIMBURSEMENT FOR CLEANING SUP $129.36 261-5733 CELL PHONE $337.95 FUEL FOR FEB 07 $38.00 FEBRUARY 2007 WATER TESTING $12,344.38 APRIL 2007 WASTEWATER $39.00 J. MEYER - 07 DAY AT THE CAPIT $426.00 WOVEN FABRIC $450.92 DEF COMP W/H 3-22-07 $2,403.63 PERA W/H 3-22-07 $72.16 VACATING PORTION OF WESTVIEW S $19,295.84 APRIL 2007 HEALTH INS. $19.96 NOTARY STAMP - T. BENDER $625.00 DATAVIEW IMPLEMENTATION, TRAIN $2,239.17 KEYSTONE $379.80 P & Z MEETING 3-6-07 $1,000.00 POSTAGE FOR THE METER $260.00 MN MUNICIPAL CLERK INSTITUTE - $1,987.50 REFUND FOR 2 QTR SUN. & ON SAL $3,303.78 1880 MAIN ST - SERV THRU 3-6-0 $46,438.82 Note: Please remember that there will be an updated list of disbursements for approval on 3-28-07. /~ Check Register FIRE GL GL Posting Period(s): 03/07 - 03107 Check Issue Da19(5): 03109/2007 - 0312012007 Page: 1 Mar 20, 2007 02:21pm CENTENNIAL FIRE DISTRICT Per Date Check No Vendor No Payee Invoice Description Inv Amount 03107 03f2.0107 2546 140050 VOID - NFPA NATL FIRE CODES 675.00 - M SUBSCRIPTION 03107 03120/07 2611 1 0285 ALERT-ALL CORP PREVENTION SUPPLIES 385.92 03107 03f2.0I07 2612 10900 ANOKA TECHNICAL COLLEGE EM ED 1000 EMT BASIC 927.61 SCHOOU M TSCHIDA EMED 1000 EMT BASIC 922.61 SCHOOU J WEBER Total 2612 1,850.22 03107 03f2.0/07 2613 11565 ASPEN MILLS UNIFORMS 236.60 UNIFORMS 130.60 Total 2613 367.20 03107 03f2.0107 2614 20140 MILO BENNETT TABS CHIEFS VEH 9.50 03/07 03120107 2615 20380 BRAINERD FIRE CONFERENCE FUN MN STATE FIRE DEPT 145.00 CONF 03/07 03f2.0/07 2616 20400 DAVID BRUDER UNIFORM REPAIRS 57.75 03/07 03f2.0107 2617 30490 CENTERPOINT ENERGY STATION 2 GAS 1,637.46 03/07 03120107 2618 31137 CONNEXUS ENERGY STATION 1 ELECTRIC 339.07 03107 03120107 2619 50120 EMERGENCY APPARATUS MAINT, I~ TANKER 21 MTC 2,496.15 TANKER 31 MTC 124.88 RESCUE 21 MTC 611.66 UTILITY 31 MTC 384.37 VEH BULBS 12.00 Total 2619 3,629.06 03107 03120107 2620 60650 FRATTALLONE'S HARDWARE STORI CAMERA PCKT 119.54 03107 03/20107 2621 90250 INTL ASSOC ARSON INVESTIGATOF IMI MEMBERSHIP 75.00 03107 03120107 2622 120450 CITY OF UNO LAKES FEB BENEFITS 20,017.23 03/07 03120/07 2623 120490 LOFFLER COMPANIES, INC COPIER MTC 24.46 03107 03/20/07 2624 130348 MCLEOD USA STATION 2 PHONE 364.15 03107 03120/07 2625 140408 NEXTEL COMMUNICATIONS CELL PHONES 145.85 03107 03/20107 2626 170180 QWEST PHONE EXPENSE 214.28 03107 03120/07 2627 210232 UNI-SELECT WINDSHIELD FLUID 82.17 03107 03120107 2628 220200 VERIZON WIRELESS COMMUNICATIONS 2.19 03107 03120107 2629 240100 XCELENERGY ELECTRIC STATION 2 635.58 Totals: 29,426.63 M = Manual Check, V = Void Check /1 Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 for each event An exempt permit may be issued to a nonprofit organization conducting lawful gambling activity on five or fewer days, and awarding less than $50,000 in prizes durings a calendar year. Page 1 of 2 2/07 For Board Use Only Fee Paid Check No. ORGANIZATION INFORMATION Organization name ...- { LfJSJA(~ Type of nonprofit organization. Check ( ) one. I!2rFraternal 0 Religious o Veteran 0 Other nonprofit organization Mailing address /) City I A,e, '/L. iJGV~1 CL-tS- Name of chief executive officer (CEO) First name -rc- $1.-( PROOF OF NONPROFIT STATUS Type of proof of nonprofit status. Check (.y) one. Attach a copy (see below) o Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office o Internal Revenue Service ~Affiliate of parent nonprofit organization (charter) ~ Proof previously submitted and on file with the Gambling Control Board Sales tax exempt status or federal 10 employer numbers are not proof of income tax exempt status. Previous lawful gambling exemption number Daytime phone number tb$f-~/E-/ ?t. Minnesota Secretary of State Certificate of Good Standing or Nonprofit Articles of Incorporation Attach a copy of your organization's Certificate of Good Standing (317 A) showing incorporation as a nonprofit organization. IRS Income Tax Exemption Under a national organization - If your organization falls under a national organization, attach both of the following: 1. a copy of the IRS letter showing that your national organization has been a registered nonprofit 501 (c) organization and carries a group ruling, and 2. a copy of the charter, or letter from your national organization, recognizing your organization as a subordinate. This certificate can be obtained from: Minnesota Secretary of State Business Services Division 180 State Office Building St. Paul, MN 55155 Phone: 651-296-2803 Not under a national organization - If your organization does not fall under a national organization, attach a copy of the IRS income tax exemption [501 (c)] letter in your organization's name. To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially applied for tax exempt status to: IRS P.O. Box 2508 Room 4010 Cincinnati, OH 45201 GAMBLING PREMISES INFORMATION Name of premises where gambling activity, will be conducted (for raffles, list the site where the drawing will take place) U t5 0, f'A-tAL Address (do not use PO box) ^.. City Zip Code. County lJI7C l#-' Ccf,"T(!!ILv(~ .531J3 Date(s) of activity (for raffles, indicate the date of YJ1 drawing) 4 - ZeXj Check the box or boxes that indicate the type of gambling activity your organization will be conducting: o *Bingo ~affles D *Paddlewheels D 'Pull-Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo number selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. /d LG220 Application for Exempt Permit Page 2 of 2 2/07 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check ("'J) the action that the city is taking on Check C") the action that the county is taking on this application. this application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). days. _The application is denied. _The application is denied. Print name of city Print name of county On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date~~_ Title Date I I TOWNSHIP: On behalf ofthe township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township official acknowledging application Title Date I I CHIEF EXECUTIVE.. OFFICER'S SIGNA TURE .. .... --:c The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to thyoard within 30 days of the date of our gambling activity. ChiefexecutiveOfficer'SSignat~ ? / ....--7 r , . Name(pleaseprint)--r~c6 II- 5~v~ *-. Date ..3 I 2e:J I 6? Complete an application for each gambing activity: Financial report and record keeping required . one day of gambling activity A financial report form and instructions will be sent with your . two or more consecutive days of gambling activity permit. Within 30 days of your date of activity the financial . each day a raffle drawing is held report form must be completed and returned to the Gambling Send with the completed application: Control Board. . a copy of your proof of nonprofit status, and Questions? . $50 application fee. Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota". at 651-639-4076. To: Gambling Control Board If you use a TlY, call the Board by using the Minnesota Relay 1711 West County Road B, Suite 300 South Service and ask to place a call to 651-639-4000. Or, check Roseville, MN 55113 our web site at www.gcb.state.mn.us. Data privacy. This form will be made available in Your name and and your organization's name Board members, staff of the Board whose work altemative format (Le. large print, Braille) upon and address will be public information when assignment requires that they have access to the request. The information requested on this form received by the Board. All the other information information; the Minnesota Department of Public (and any attachments) will be used by the that you provide will be private data about you Safety; the Minnesota Attorney General; the Gambling Control Board (Board) to determine your until the Board issues your permit. When the Minnesota Commissioners of Administration, qualifications to be involved in lawful gambling Board issues your permit, all of the information Finance, and Revenue; the Minnesota Legislative activities in Minnesota. You have the rightto refuse that you have provided to the Board in the process Auditor, national and international gambling to supply the information requested; however, if of applying for your permit will become public. If regulatory agencies; anyone pursuant to court you refuse to supply this information, the Board the Board does not issue you a permit, all the order; other individuals and agencies that are may not be able to determine your qualifications information you have provided in the process of specifically authorized by state or federal law to and, as a consequence, may refuse to issue you applying for a permit remains private, with the have access to the information; individuals and a permit. If you supply the information requested, exception of your name and your organization's agencies for which law or legal order authorizes the Board will be able to process your application. name and address which will remain public. Private a new use or sharing of information after this data about vou are available onlv to the followin~: Notice was given; and anyone with vour consent. /9 CentervilIe Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: Egg Hunt CONTACT PERSON: Greg Kieselhorst TELEPHONE: 612-221-9122 OR 651-653-1833 New Application: X Renewal of or Chang 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its/their behalf. Applicant's Name: _Greg Kieselhorst Address: 7155 Brian Drive Centerville, MN 55038 Mailing Address: Same as above Affiliation: Centerville Lions Club Day Phone: _612-221-9122 Evening Phone: Emergency Phone: 612-221-9141 Title: Lions Secretary 651-653-1833 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, [mancial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: Centerville Lions Club Organization/Business! Agency! Affiliation: Volunteer Organization Is this a non-profit organization? X Yes No If you are making application under non-profit status, proof of non-profit status must be attached to this application * Should be on file with the City of Centerville from the Mirmesota Secretary of State, if not it will be provided. Mailing Address: Same as above Day Phone: Same Evening Phone: Same Title and functional responsibility with regard to the event: Centerville Lions Secretary. As part of said duties, event permits and Lion insurance add-ons etc. Page 1 of 10 ffi 4. REQUESTED EVENT COMPONENTS: Date requested: _04-07-2007 Alternate date: 04-08-2007 Requested hours of operation: _lIam (a.m./p.m.) To: _12pm (a.m./p.m.) Set up beginning date and time: 04-07-2007.8am Complete dismantle date and time: 04-09-2007.4pm Describe the number and type of animals (if any) to be used in this event: N/ A Attach a draft ofthe entry form for participants and/or spectators. Anticipated number of participants: 200 to 1,000 Spectators: 200 5. INSURANCE: *Requested City ofCenterville add-ons through Adams Group Ins. and will have said documents when the City Council reviews this application on March 28th 2007. Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: * Current trash bins in Park should be adequate for this short event. Attach your "Plan for clean-up/Material Preservation". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post-event cleanliness and material preservation of city facilities, equipment, premises and streets. A deposit of $500 will be required for clean-up and restoration. If premises are left in satisfactory condition. this deposit will be refunded in full followinl!" inspection. *Please waive, reference to the previous good standing letter from Mainstreet Bank from the Ice Fishing Contest completed in February. Lion members will pick-up all left behind articles and trash. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use where necessary, a "to scale" drawing. NA, please see U. A. _ If a route is involved, the beginning and finish area with arrows. B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. _ If a route is involved, attach separate maps giving two or more alternate routes. D. _ Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. _ Alcoholic beverage concession area. F. Non-alcoholic concession area. G. Food concession area. Page 2 of 10 2/ H. General Merchandise concession areas. 1. _ Portable toilet facilities (indicate number). J. _ Event participant and/or spectator parking areas. K. _ Event organizer's command post. L. First aid facilities. M. _ Fireworks or pyrotechnics site. N. _ Vehicle fuel handling sit. O. Cooking areas. P. _ Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. _ Temporary or permanent structures constructed for the event. S. _ Site of electrical wiring to be installed for the event. T. _ Trash receptacles (indicate number) U. _ X_ Other - Please describe. _Contest Area - Laurie LaMotte Park green areas. 7. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: N/ A Will alcoholic beverages be served? Yes No X PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROIDBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling Page 3 of 10 ;:L License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensine is required prior to submittine this application. Will food and/or non-alcoholic beverages be served? Yes No _X_ If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) If yes, yOU will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. Permit applied for through Anoka County. 8. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: All vehicles will park in the parking lot. Minimal set-up required to hide eggs. All eggs will be "hidden" on grass areas for three different age groups ages 2 to 12. Megaphone will be used to control and relay information to all. If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: _Nt A If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: N/A Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit( s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: _ Page 4 of 10 ;0 Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Ambulances: Nurses: Doctors: Paramedics: 9. VENDORS OR CONCESSIONAIRES: Describe what vendors/concessionaires you will allow in conjunction with the event, and the purpose of these concessions: N/A Describe how you intend to regulate, monitor and control the type, number and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: N/ A 10. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as-available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. Parking Cones 11. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 12. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Free Event. Donation from the Lions Club back to the Community. Page 5 of 10 ~,</ 13. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROV AL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. _ Final check has been made of application requirements. 2. _ Event is approved by City Council. 3. _ All required permits are issued and on file. 4. _ Refundable clean up fee has been paid. 5. _ Insurance Certificate is on file with City Clerk 6. _ Surety Bond is on file to secure payment for applicant's obligation to the City. 7. _ Application is complete. 8. _ Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED Page 6 of 10 /!-6 CITY DEPARTMENT HEADS 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial/sign-off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. _ Emergency vehicle access. 2. _ Traffic/safety street closures. 3. _ Appropriate barricades. (# Required) 4. _ Police personnel required/available. 5. _ Portable toilet facilities. (# Required) 6. First aid facilities. 7. _ Internal security and crowd control. 8. _ nighttime lighting. 9. _ Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. _ Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. _ Other provisions as may be required: Page 7 of 10 ~ INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. 1. _ Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. _ List and approve/disapprove other insurance coverage as may be required. 5. FIREDEPAR~ Approved by: ... .~(l ~J1 Signature h. ::;z; ~j>~/u- Title Date: :J -- ?- () '/ 1. L Emergency vehicle access. 2. _ Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. _ Cooking facilities. 4. _ Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. _ Tents, air supported structures, canopies. 7. _ Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. _ Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: i 1. _ Plan check/inspection of any temporary or pem1anent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. _ Other provisions as may be required by this department: Page 8 of IO 7/) /-( 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. _ Parkpermit(s) required. (to be attached) 2. _ Ballfield Usage Permit. 3. _ Beach permit required. (to be attached) 4. _ Trash containers required. (# ) 5. _ Portable toilets required. (# ) 6. _ Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. _ Other provisions as may be required by this department: 8. Approved by: f~~j Title Date: 5' t\l1i~ <.:) I 1. _ Trash containers required. (# ) 2. _ Portable toilets required. (# ) 3. _ Special animal clean up required. 4. _ Barricades provided, as available. (# ) 5. _ Cones provided, as available. (# ) 6. _ No parking signs provided, as available. (# ) 7. _ Applicant's plan for clean up and material preservation (recycling) required and attached. 8. _ Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Page 9 of 10 4 Date: 1. _ Food and/or beverage served. 2. _ Permit(s) attached. 3. Food cooked. 4. _ Permit(s) attached. 5. _ List other health licensing obligations as may be require: Page 10 of 10 /?-f B3/15/B7 B9:38:B4 DEFAULTCSID -} Pdge BB2 ACORD CERTIFICATE OF LIABILITY INSURANCE DA TE (MMIDDIYY) I March 15, 2007 PRODUCER PhonB(800)316-6705 FAX (630)324-2779 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Hilb Rogal & Hobbs ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Ho...W R. THIS CERTIFICATE DOES NOT AMEND EXTEND OR 333 E. Butterfield Rd_ -AL TER THE COVERAGE AFFORDED BY THE POLICIES BELOW Lombard, IL 60148 r- SCANNI: ~U INSURERS AFFORDING COVERAGE "'OUt'(cu \"\~R 2. 0 ~It\!f! R ERA ACE American Insurance Company CenteIVille Lions Club \.\ll's'URER B INSURER C Minnesota INSURER D c COVERAGES - THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOVI.N MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS ITR DATE (MMfDDlyn DATE (MMIDDlyn GENERAL LIABILITY EACH OCCURRENCE I 1,000,000 TI COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $ 1,000,000 . CLAIMS MADE CD OCCUR MED EXP (Any onB person) I 1 000 A ~L ^"""'" """ ^'",,, '" HDOG21732679 & 09/01/2006 09/01/2007 PERSONAL & ADV INJURY $ 1 000 000 CSZ0302505 GENERAL AGGREGATE 2 000 000 I PRODUCTS. COMP/OP AGG I 2,000 000 I POLICY nPROJECTn LOC AUTOMOBILE liABILITY COMBINED SINGLE LIMIT $ Included in Above - (Per aCCIdent) ANY AU TO - HDOG21732679 & ALL OWNED AUTOS BOOllY INJURY f--- CSZ0302505 09/01/2006 09/01/2007 (Per person) I SCHEDULED AUTOS A ~ OWNED AUTOS NOT COVERED HIRED AUTOS BODILY INJURY ey- NON-OWNED AU10S (Per accident) I f--- ~ PROPERTY DAMAGE S (Per accident) GA !t'GE LIABILITY AU TO ONLY - EA ACeiDEN r S ANYAUTO NOT COVERED NV\J '3111^c 31N3:> OTH ER THAN EA ACe I-- AUTO ONLY AGG S EXCESS LIABILITY EACH OCCURRENCE S I-- o CLAIMS MADE OCCUR L002 g I ~VW AGGREGA TE S I-- NOT COVERED I - DEDUCTIBLE a~^I~ 03~ I - RETENTION $ I WORKERS COMPENSATION AND I TORY -~,~" I I OTHER EMPLOYERS' liABilITY NOT COVERED E L. EACH ACCIDENl $ E L DISEASE - EA EMPLOYEE I E l. DISEASE - POLICY LIMIT I DESCRIPTION OF OPERA TlONS/lOCA TJONSIVEHIClES/EXCl USJONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS rovisions of the policy apply to the CenteIViIle Lions Club for their conducting the 2007 CenteIVilIe Lions Easter Egg Hunt at the Laurie amotte Park on April 7,2007 (or on any other dates during the policy period). The City of CentervilIe is an additional insured(s), but only with respect to liability arising out of the use of premises by the CentervilIe Lions 1ub and not out of the sole negligence of said additional insured. ROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SER YrnG OF ALCOHOLIC BEVERAGES. C RTIFICATE HOLDER ADDITIONAL INSURED; INSURER LETTER ity of CenteIViIIe 1880 Main Street Centervil1e, lv1N 55038 SHOULD ANY OF THE ABOVE DESCR/BED POLICIES BE CANCELED BEFORE THE EXPIRA TION DA TE THEREOF, THE ISSUING COMPANY WilL ENDEA VOR TO MAil ~AYS WRITTEN NOTICE TO THE CERTIFICATE HOLOER NAMED TO THE LEFT, BUT FAilURE TO MAil SUCH NOTICE SHALL IMPOSE NO OBLlGA TION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR RE:PRESE:NTATIVES. AUTHORIZE:D REPRESEN1ATlVE: John E. Adams, C.P.C.D. G.~ ACORD CORPORAT36 ~ B3/15/B7 B9:37:55 DEFAULTCSID -} Fage BBl URGENT Fax To: Teresa Bender From: Kalush, John Company: Company: HRH Fax Number: 16514298629 Fax Number: 630-324-2779 Phone Number: Phone Number: 630-324- 2778 Date/Time: 09:37:36 Total pages sent (including this one): J Comments: Please see the attached Certificate of Insurance. If you have any questions or concerns, please feel free to call. Thanks, John Kalush HRH john.kalush@hrh.com J/ Planning & Zoning Commission 2007-03-21, 6: 15 p.m. {j r;.. J1i)fO)[f@~ Special Meeting Minutes ~@\!, ~If' Present were Chairman Brian Hanson, Commissioners Mark Pangell, D. Love, Jennifer Klennert-Hunt, and Tom Wood. Absent were Commissioners Bob Wright and Ben Fehrenbacher. The special meeting was set to consider the site plan for B&R Properties, tabled at the March 6, 2007 meeting. The Commission continued review of a site plan for B&R Properties for an addition of 11,245 square feet. Eric Stone of Stone Construction, who will build the addition, was present to discuss the project. Additional drawings supplied indicated the ability to provide the required parking. A landscaping plan was also provided. A motion was made to recommend approval of the project with the understanding that sufficient paved parking spaces must be provided to accommodate the uses in the building. The motion was seconded by Commissioner Wood, all present voted in favor of the motion. The motion carried. Motion passed to adjourn at 6:30 p.m. Dallas Larson, City Administrator 3Z t I :i I .!!l j l ! I it " .. .. I c: ~ B @-- o , ~ w ---i- 2'-Q- 12'-0" \5'-0. b , :! '" I S : ',- I t. : I ~ : I f~ I L___~___J ~~ '~ ~ - - +- - ;;~ $ k j,; ~ " ~ 7' ~ ~ '- y ;.; - -r-- ~bL --}-- ".'-" r- --.-----, I I 26-0. 3((-" Jcr-D" Je'-Q- ~'-D. I __ - _____.1 S'-o" -,c- .'-B 12.'-Q" "'-B- tr-o. ,'-III" '5'-"- '--a \1."-0. '1.'-0" ,'-lIt '2'-b'" S'-"- ""-0" rI-C. $-4" I 1 I "- j"-L;~J'f,!,j ,,^'"^ i,,,, - ~"i",-,i+~ i Li~- un_' i L_____i l_.~m_J: L______J_. : l____n_l l______J I ::E'~~ \1\\ ,_____! 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"".", He 12.27. E Sheel Projec -. LAMPERT ARCH/TECrS 13l!J.'T Mt u....:.Wio $hWi ... ffam hk., 1.It4 5330.. ... ~~~~~.7J'.ZI" ARCHI1[CT CERTD'lCAllON: I MEIQT conn lI'I'T 'NI1'LNl ~1ICft 5 ..,.. W& l'lm"oUl[DIYlilE.llIILlCJmltrll*[tT ~NGJ4"'~I"" OIJlT ....... ....= .....<< ~ lIR\.' fA. ~~ -09- -~)~~ ~~~----- I-J I' . I =>J SIlM: CllNS11lUC1IOIl. INC. 2.'&1 - 10JltJ \.AK. M.E.. 8l.AIE. N1NtBlJIA Sr54)4 ~lB""1r.A) FAX 714-1701 .... o u. c: o - ij ~ -< ~ OJ II) o c.. o .... Q.. CJ') UJ i= .. 0:: ~ 0 UJ III UJ CII Q.. c c: 0 ~ 0:: ~ a.. "> .. III D! ~ c CII ~ U aJ -... '"-1 ~... P.... jKt D.......; BEN It. By.: MJG Old By. u.JUI. ~ LEV ^ lIONS Number A3 I No. 061212-1 J~ B & R PROPERTIES ADDITION OWNER B Be R PROPERTIES CON T R ACT 0 R STONE CO N S T R U C T ION 2181 107th Lane Northeast Blaine, !.IN 55434 Phone: 763-784-1950 ARCHITECT LAMPERT ARCHITECTS 13837 NE Lincoln Sf. Ham Lake, MN S5304 Phone: 763-755-1211 r . - - .N88'32'2f!!... - . -.3~1 - -,- . - . 1-----------1 1 ! I I I I I I 1:8 I I I~ I I I I~ I 0 I i~ o I 1lJ) "'" I. ~~~ I L W S88'32'26"E PROOF OF PARKING~ . -+ -. - - . _ _ . _3220~7 I'"~ ~=) E=~ =: - ==C= -=~= = ~ ." ~ ~ = = ~ : =:= = = =r= BITUMINOUS ~ E= == :=~ ~~i~~ ~~i~ 1-- __1__ 1 ~= :=E: :3~ ,- --1-- I E: :::: ~j~/ r;~:~~-::::::::::-::::::::\ ~~ i~h~' ( I /~ ',\ \ L'-_J.. / . l. I I ( EXISTING POND \ \ j / NEW : \ \ I / I t/) /l~ISTlNG BUILDING~TU"j' \ \ \ ' I ~l' {'TO BE D MOLlSH1 \~;~=:='C;~:::::::;;;{;~;;,oo ~~ \ ~j - - -----------------~- ~ -.--.--.--.- "'~ -.--.--.--.- -'-i270.gs-'- -. ~I ~I J I I ~I !l'. ~I o ZI I I -.--.-- J I ----'---.--.--.- J ----- - --~--- EXISTING BUILDING 25.BOO S.F. ~ I l'l ( SLOPE '" <D ci N .... ? 0 0 N .., 0 0 lJ) o I l'l --.--.--.----1 b~~ e,;~~ N<W "-en 1 SITE PLAN A1 SCALE, 1 - 60 0 NORTH o 6" '" . "! =< b .,; ~ i E ~ ~ g 'g < /6' :o~ ,0: " 'vfH!ClE 10 REQUIRED UP TO S200 fiNE FOR 'r10LA nON I I " I \9 ~I]) * i T 1 I I ~ i ; CN I 'f PAINT BOLLARD ;., 6"11 STL PIPE F1L1L wi CONC ROUND TOP /' / ON ST ALlLS ADJACENT TO 8'-0" AISlES ONL o '" I ~ 10 I N g i o .t 0: ~ a .. < 30 18 FELT JOINT MATERIAL T't'P. CONC. SLAB I I 1 1 ~ ~ 12~\Il FOOTING ;; E ~ G: EXISTING ~ SUBGRADE SOIL 3 B612 CONCRETE CURB DETAIL A 1 NOT TO SCALE 4 ACCESSIBLE PARKING: LQIi A1 SCALE, 1 - 1 0 @ ~::LEB?/~~~~~o.oETAIL s. [7' iY~ t\) . LAMPERT ARCHITECTS 13837 NE lIneoln Slreet :=: Horn Lake. MN 55304 ... Phonl:763.755.1211 Fox:763,757.2849 krmp.rtOlamp.rt-arch.com ARCHITECT CERTlFICA TlON: I HEREBY CERTIFY THAT THIS PLAN, sPEClFlCAllON Oft REPORT WAS PREPARED .BY ME OR UNDER lilY DIRECT SUPER""SlON AND THAT I AM~ULY LJCENSED ARCHITECT ~~ ' LA\\5 or ~E "~rl~ fA. ~\~ ~ Vl'ru~PE~~ \o~ PRINT 1. \ to 13669 ~;~\t. V G:.~ [II (763) 784-1950 FAX 784-9707 STONE CONSTRUCTION, INC. 21BI - 10lth LANE N.E. BLAINE, MINNESOTA 55434 l- e V) u.. UJ c f- nl ~ - e 0 UJ tIl +"" UJ GJ c:: ""'C c... c:: ""'C 0 ~ <( ~ , c... GJ ""'C .:; ... Q) GJ V) ~ - c:: 0 GJ a. ~ u 0 l- ce a.. CopyrlgM 2007 Llonard Lampert An:hlt..:ll, P,_A. Project Designer: BEN R. Drown By. MJG Checked By. LL/LML Revision!! 03.14.07 PRELIMINARY Project No. I I I I I ~ ! i I ""'~ I SITE PLAN OPTION #1 Sheet Number Al B & R PROPERTIES ":.:;:.:,,, "".."" ADD I T ION CON~~~NE AR 21 ell 071h U C T I 0 H CHI r E C T Blaine, ION 5~d,ne Northeast A ftl t lot PER r Phono' 763 34 13837 NH[ I 1 Eel s , -78'-1950 U Nom lake ~~oln St. Phone' 763 55304 -755-1211 { i I Ii f ! ~ STl PIPE R~r/ ~c PAlNf Ba..L.AAD ~~~~~T = lUSI } E . m 12". FOOTING - ~ ~5 """""'ATE @8612 CO ~1 NOT TO ~CRETE CURB D [TAIL I I I I o :CCESSIBLE P ~ CALL, ," _ HI ARKING SIGN @6-B ..., S<N.[, ?H'~~~ DETAIL - -ERIK - THE HATCH FLOOD ED AREA IN DURING PiAIN EASEMEN~ICA TES THE FIRST BUlt~1 CONSTRUCTI~~TABLlSHED FROM C NG, MY UN OF THE BUILDIN~UCCOK PLOWE ISD~~~TAND'NG THE EASEM/STRUCTION Wl/ ANY EASEMENT NT IS NOT A HIN RELOCATED W~ULD NEED i60~O. THE ~~ TRAT'ON ~NbOSS'8L Y ~E TACT ME WiTH REDESIGNED COMMENTS, ' _8 l A If ARClltERT 1"37 Nt u ' [ C T S Ii...., Lolte I\l;.w. SIc-..~.. t~,g'~1 r;;,J,04 ,., ...."..I........,..~J.~7.n.,. I' 'j ("J) ,....,t$) {J- -~ rAX 711+-9707 JO snilE l:l:N5mJ 21"1 _ ltJ7th enDlt INC. BUDE. ....: ~ L- OV) Ll-LL1 c: I- III 00::- '';:; w ~ ._ LLI GI -c~~ -cO ~ <0::' "'0 ~ ~ aJ ~ U) ~ ~ o ... ; g.~U L- 0.. to =/1110' fl """"..... ....c'lo....~, "'... ,a;.cl 0...'9"",-: BEN . Dtlllltl IlJl: a,j.IC R. =. By- LLfLNL ~ SITE PLAN OPTION .1 Shellft Number A1 Proje<:t No. 06\2\2-\ ~ ------r- I ~I~ B&R PROPERTIES ADDITION Centerville, Minnesota . <( HOlE; mos DR"_(; JS FOR I..1.l1S"mA1M:: PURPOSES ONlY. ACTUAl CC10RS "IUD TO B( l1EUl'omlflED. 31 o (\. ro r~Le-$ __ _un____ ( e.~ e r~lH-e...__l . -1'1 tv_l~___~____.._ 5 "I :1'l .:. "5 ' __.___~_e:-__._____.____m__n___Q~____.. ._ ___ ________ '3 / \ 2 Lo.3nu- 3/"2.0 /'0. "t _ la.. ",) SC-C\. ~ ? \&\ '^- t\} _11C>_?Q .s~~__ A&ot. .L-o V\ r--.... J }t '(;) .S'X5i s. -t~ l-t, 'B(a!6'- 8 IQ 0 ~ ED 13 is 31 COUNTY OF ANOI<A Governmental Services Division / Community Development Department GOVERNMENT CENTER 2100 3rd Avenue. Anoka, Minnesota 55303-2265 Kate Thunstrom (763) 323-5714 Direct (763) 343-5682 Fax \C 1 Yl.:- f REceiVED MAR 0 6 2007 March 7, 2007 Dallas Larson, City Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 CENTERVILLE, MN RE: 2008-2010 Urban County Requalification for participation in the following HUD Programs: -CDBG (Community Development Block Grant Program); and -HOME (HOME Investment Partnership Program) Dear Mr. Larson: Every three years Anoka County must complete an Urban Requalification process in order to continue receiving and administering HUD funds for the CDBG and HOME programs. We are currently preparing our requalification for program years 2008 through 2010. As part this requalification process, the county is required to notify participating communities of their option to be excluded from the Anoka County "Urban County" qualification for these funding years. Action is requiredfrom your city as part of this process. IF YOU CHOOSE TO REMAIN A PARTICIPATING COMMUNITY (OPT-IN): The following will continue to apply: · The grant process for your city will remain the same as it is now for CDBG and HOME programs, and; · Your city will continue to be ineligible to apply for individual grants through the HUD Small Cities or State CDBG and HOME programs IF YOU CHOSE NOT TO REMAIN A PARTICIPATING COMMUNITY (OPT-OUT): · Your city will be able to apply for grants individually through the HUD Small Cities or State CDBG programs, but; · You will not be eligible to receive funds through Anoka County for program years 2008 through 2010. EITHER WAY, BUD requires the city to indicate it's intent by completing the following steps: 1. Notify our local HUD Representative, in writing, of your intent: Maria Paulson, CPD Representative, Housing and Urban Development 920 - 2nd Avenue South, Suite 1300, Minneapolis, Minnesota 55402; AND €r ,QUAL HOUSIHG OHOIl.lUlilTV FAX: 763-323-5682 Mfirmative Action/~~ual Opportunity Employer .~~-;:' TDD/TIY: 763-323-5289 --;/IJ Dallas Larson March 7,2007 Page Two 2. Notify Anoka County, in writing, of your intent. If you elect to remain as part of the Anoka County "Urban County," the city must also: a) Provide the county with a signed Resolution from the city authorizing the mayor and city administrator to execute the enclosed Cooperative Agreement (3 copies); and, b) Have the persons authorized in item "a" sign all 3 Agreements and return them to our office so county personnel can complete the signing process. The notification of intent, signed resolution and executed Agreements should be mailed to: Anoka County Community Development, Attn: Kate Thunstrom, 2100 3rd Avenue, Anoka, Minnesota 55303. THESE ACTIONS MUST BE COMPLETED NO LATER THAN APRIL 10, 2007. Thank you for your prompt attention to this matter! If you have any questions, or would like me to meet with city representatives or need additional information, please feel free to contact me at 763-323-5714. Sincerely, ~\{l~u Kate Thunstrom CDBG Coordinator Enclosures G:r IDD/TIY 763~323~52891j / r-CUAL H(lUSIHG OI'POP.llJtllH FA,"'{: 763-323-5682 Mfirmative Action / Equal Opportunity Employer ANOKACOUNTY COMMUNITY DEVELOPMENT BLOCK GRANT and HOME INVESTMENT P ARTINERSHlP PROGRAM COOPERATION AGREEMENT THIS AGREEMENT is made and entered into under the requirements of the federal Community Development Block Grant (CDBG) program and HOME Investment Partnership Program by and between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as "COUNTY" and the CITY OF CENTERVILLE hereinafter referred to as "COOPERATING COMMUNITY", said parties to this Agreement each being governmental units ofthe State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59. WITNESSETH: WHEREAS, Title I of the Housing and Community Development Act of 1974, as amended, provides for a program of community development block grants, as implemented by Part 570, Title 24, Code of Federal Regulations, governing the applicability and use of funds under Title I; and WHEREAS, Title II of the Cranston-Gonzales National Affordable Housing Act of 1990, and as amended provides for a program known as the HOME Investment Partnership program. Part 92 of Title 24 oft~e Code of Federal Regulations sets forth regulations governing the applicability and use of funds under Title II; and WHEREAS, Anoka County, Minnesota qualifies under said law as an "urban county" eligible to receive community development block grants funds; and WHERAS, the County's population, among other factors, is determinant of the eligibility of the County and the amount of resources which may be made available to the County to undertake activities under the afore-referenced law; and WHEREAS, Section 24 CFR 570.307, titled "urban counties" provides that computation of the County's population may include persons residing in "unincorporated areas" and in "its included parts of general local government with which it has entered into cooperative agreements to undertake or to assist in the undertaking of essential activities pursuant to community development block grants"; and WHEREAS, it is in the interest ofthe Cooperating Community, to have its population counted together with other municipalities of Anoka County who similarly agree; NOW, THEREFORE, in consideration of mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. 1 )L SECTION I. DEFINITIONS For the purpose of this Agreement, the terms defined in this section have the meanings given to them: A. "The Act" means the Housing and Community Development Act of 1974, Title I, of Public Law 93-383, as amended (42 USC 5301 et seq.) B. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. C. "HOD" means the United States Department of Housing and Urban Development D. "Cooperating Community" means any city or township in Anoka County, which has entered into a cooperation agreement which is identical to this Agreement. E. "CDBG Program" means federal program instituted under 42 U.S.C. 5301, et seq. as amended. F. "HOME Investment Partnership Program" means the federal program instituted under Title II of the Cranston-Gonzales National Affordable Housing Act, 42 U.S.C. 12701 et seq. as amended The definitions contained in 42 U.S.C. 5302 of the Act and 24 CFR 570.3 of the Regulations are incorporated herein by reference and made a part hereof. SECTION II. PURPOSE The Cooperating Community and the County have determined that it is desirable and in the interests of its citizens that the County qualifies as an urban county within the provisions of the Act. This Agreement contemplates that identical agreements will be executed between the County and other cities and townships within the County, thus enabling the County to qualify under the Act. The purpose of this Agreement is to authorize the County to participate with the Cooperating Community in undertaking, or to assist in undertaking, essential community development and housing assistance activities pursuant to the CDBG Entitlement Program and the HOME Investment Partnership Program. SECTION III. TERM OF AGREEEMNT This Agreement shall be in effect upon execution and terminate no sooner than the end of the third program year covered by the application for the basic grant amount and approved after the effective date. This Agreement shall be effective for the federal fiscal years 2008 through 2010. 2 13 This Agreement shall renew automatically for subsequent three-year program periods, unless written notice of termination to be effective at the end ofthe current three-year program period is given by the Cooperating Community to the County following the same schedule as the opt-out notification requirements as established by HUD. A copy of all notices must be sent to the HUD Field Office. Since this Agreement has an automatic renewal provision, the County shall, prior to the "opt-out" date, provide written notification to the Cooperating Community of the community's rights under this "opt-out" provision. The County shall have the right to "opt-out" of future renewal of the Agreement. The parties agree that this Agreement will remain in effect until CDBG and HOME Investment Partnership Program funds and program income received for activities carried out during the three-year qualification period (and any successive periods under the automatic renewal provision) are expended and the funded activities completed, and that the County and Cooperating Community cannot terminate or withdraw from this Agreement during this period. Notwithstanding any other provision of this Agreement, this Agreement shall be teuninated at the end of any program year during which HUD withdraws its designation of Anoka County as an urban county under the Act. SECTION IV. METHOD The Cooperating Community and County hereby agree that it will cooperate to undertake or assist in undertaking community renewal and lower income housing assistance activities, specifically urban renewal and publicly assisted housing. The County shall prepare and submit to HUD and appropriate reviewing agencies, all necessary applications for basic grant amount under the CDBG and HOME Investment Partnership Program requirements. In making the application, the County shall address the goals and needs of County as developed in meetings between the Community, its citizens and the County, and also addressing the Act and other relevant Minnesota and/or federal statutes and regulations. The parties agree to cooperate fully in establishing priorities and in preparation of the application for a basic grant amount. The Cooperating Community and the County agree that the County shall establish a reasonable time schedule for the development of the grant application. It is anticipated by the parties that the party ultimately implementing a project funded by monies received from the grant may be either the Cooperating Community or the County. The determination of which party will implement the project will be made by the parties after consideration of the nature and scope ofthe project, and the ability of each party to undertake the project, though it is understood by the Cooperating Community that the County shall have final responsibility for selecting projects and filing annual grant requests. The County is hereby authorized to distribute to the Cooperating Community such funds as are determined appropriate for the Community to use in implementing a project and the County is hereby authorized to undertake projects within the Cooperating Community as are determined appropriate for the County to undertake. 3 11 SECTION V. SPECIAL PROVISIONS A. Nothing in this Agreement is intended to prevent or otherwise modify or abrogate the right of the Cooperating Community or the County to submit individual applications for discretionary funds in the event County does not receive designation as an urban county entity under the Act. B. The Cooperating Community and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages resulting from the acts of omissions of their respective officers, agents, and employees relating to activities conducted by either under this Agreement, the Act or the Regulations. C. In the event that there is a revision ofthe Act and/or Regulation which would make this Agreement out of compliance with the Act or Regulations, both parties will review this Agreement and renegotiate those items necessary to bring the Agreement into compliance. D. All funds received by the County under the Act shall be deposited in the County treasury. E. The Cooperating Community and the County shall maintain financial and other records and accounts in accordance with requirements of the Act and Regulations. Such records and accounts will be in such form as to permit reports requiredofthe County to be prepared therefrom and to permit the tracing of grant funds and program income to final expenditure. F. The Cooperating Community and the County agree to make available all records and accounts with respect to matters covered by this Agreement at all reasonable times to their respective personnel and duly authorized federal officials. Such records shall be retained as provided by law, but in no event for a period ofless than (5) five years from the date of completion of any activity funded under the Act or less than (5) five years from the last receipt of program income resulting from activity implementation. The County shall perform all audits ofthe basic grant amounts and resulting program income as required under the Act and Regulation. G. The county, as the CDBG grant recipient, either for the urban county or ajoint recipient (Metropolitan CitylUrban County Joint Recipients) has full responsibility for the execution ofthe community development program, for following its Consolidated Plan, and for meeting the requirements of other applicable laws (e.g., National Environmental Policy Act, Uniform Relocation Act, Fair Housing Act, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Section 109 of Title I of the Housing and Community Development Act of 1974, the Americans with Disabilities Act of 1990, and for affirmatively furthering fair housing). The Counties responsibilities must include these functions even where, as a matter of administrative convenience or State law, the county permits the participation units of general local government to carry out essential community development and housing assistance activities. The county will be held accountable for the accomplishment of the community development program, for 4 .1/5 following the Consolidated Plan, and for ensuring that actions necessary for such accomplishments are taken by cooperating units of general local government. H. The parties agree to take all actions necessary to assure compliance with the urban county's certification required by section 104(b) of Title 1 of the Housing and Community Development Act of 1974, as amended including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 109 of Title 1 of the Housing and Community Development Act of 1974, and other applicable laws. The agreement also prohibits urban county funding for activities in, or in support of, any cooperating unit of general local government that does not affirmatively further fair housing within its own jurisdiction or that impedes the county's action to comply with the county's fair housing certification. This provision is required because noncompliance by a unit of general local government included in an urban county may constitute noncompliance by the grantee (i.e., the entire urban county) that can, in turn, provide cause for funding sanctions or other remedial actions by the department. I. The parties further agree that pursuant to 24 CFR 570.501 (b), the Cooperating Community is subject to the same requirements applicable to subrecipients, including a written agreement as set forth in 24 CFR 570.503. Such agreements are only entered into when a Cooperating Community chooses to propose a project and actually will receive funds from the County's entitlement allocation. J. The parties further agree that the cooperating Community has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individual engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within jurisdictions. K. The Cooperating Community acknowledges that by executing this Agreement it may not apply for grants from appropriations under the Small Cities or State Community Development Block Grant Programs for fiscal years during the period in which it participates in the County's CDBG Program. The Cooperating Community further acknowledges that during the period in which it participates in the County's CDBG Program it may only participate in the HOME Program (24 USC 12701 et seq. and regulations promulgated thereto) through the-County and is precluded from forming a HOME Consortium for participation in the HOME Program, except through the County. 5 ~ IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed. COUNTY OF ANOKA STATE OF MINNESOTA CITY OF CENTERVILLE STATE OF MINNESOTA Dennis D. Berg, Chair, Anoka County Board of Commissioners By: Its: Teny L. Johnson, Anoka County Administrator Date: APPROVED AS TO FORM AND EXECUTION By: Its: Anthony C. Palumbo, Assistant Anoka County Attorney Date: Date I hereby certify that the provisions ofthis agreement are fully authorized under state and local law and that the agreement provides full legal authority of the County. Anthony C. Palumbo Assistant Anoka County Attorney. 6 /)1 ',i ; \ .~ M ] '1 ;1 .~ ~tervif[e '.. 'L<ta6fislieJ lSS: CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT ( FJJ4) De I/e !D;J />1~"f- 44 -Mn/)17 Committee or Commission applying for: Ec O'^ 0 ......, .' L NAME: Je YI '" Y D05 c..-A. STREET ADDRESS: 7'D q 5'" (. o-l/or1 woo 6J [f-- CITY: Ce >1 +f'l/ // Ie , MN ZIP CODE: 55""c:::53lf' HOME TELEPHONE: yo 7 - c; q"3 6 WORK TELEPHONE: 6 /2- / 6sc;-7 2- Y9 . FAX: h ')1 jL/O'/- 913b EMAIL ADDRESS: -d -- cl C.5Jg 1'1.1 ~1'1, LorYl 9 Number of years a Centerville Resident?: Are you presently serving on a Centerville Committee or Commission?: No Which One?: Term?: Have you served on a Centerville Committee or Commission in the past?: Yf .5 CJ,~bl4"Jt") Term?: 5' mOJo Which One?: [;DC- Which One?: D'Dwl\ -fo1Al1' 7"-5 JC.. For t~ Term?: 3- <( ~D5. What do you have to offer the City of Centerville J5 a Committee or Commission member?:. r 11.41/,( ""~J ~~ b-l2( ~ ~ J-1cfU'4/~ V~ .vl.v.) "1 ~ /1 ()...G(, ()~-t-IS- 1 (-F/~ /D 1e.<J . ;11o~f- Ph -ft.oK ;:'O'7I:;"~ W~ fY' oV /J /" 5 ..,L, '.1 a-v.. c , \~ ~ Of "... ~,'.:rv-- -ft) S ~cn 7- )/'V'. ~ t:J&. ~ ~.'jl'orl /'V'1cv1['A) ~ rhDb''7- 5,:/--'tq;h~. Add,'-Ir'Cr7~ r :r ~ ~ '5 -/-q k- 1o.L>/ ~ ~ ~ ~ vv+w-..r dt. /I.t..I Of' ~ + ~ ~ & ^-f7 (c i/~ Experience or Education that would enHance your effectiveness as a Committee or Commission member?: Ct,AU-l,<.+ .::G~.' 4~~,'5.fa",-r frD-tt-s$"'- ~ M~"'1A7e- ~N+- /l-cco~;l'J......" C J'2'1e -f-dI'DI,'-fAr1 )fr.~ tJ",lrr'.. /Vl.iI.7.4- - C,'-'\aI1Le /)..,'//. 5""./11~-1l>I~) / J3 I) If - 4- c ( () 1./ YI ;1-, (.. 5 [ ~//J , :rGJ~1 /b ~1..v\4 L-t/""'\~,^-6/H ~c.c.~ ~ JC/',,_ 't.J .(..J(~,I_t...JL Signature: r tJ..-&. ~ Date: J , va- ~I tDf ( Z. ~D7 Return to: City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 ~." ,,,'t'~ ~^, ',' :rr ",,' "ervu.e ~ CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT Committee or Commission applying for: NAME: r\tc,'6..t~:s. lh \~~~n STREET ADDRESS: l.l.n'a '"T;,k.. kJ\.L CITY: 1-\1\0 kL I ~y.,~", \l TELEPHONE Home jp51~ Yt)")- 3(.;.80 rc:on6;"() I~ D-e."....lopM-L1'\.. { JljhO"'l~ / tv\o..\;'\~~~ ~L 111\ Ll!>-l- fl.\,-<. N ,. MN ZIP: SSb~B Number of years a Centerville Resident Work ~<;7- 7"~ - Q'-/4{) Fax (051- 1CD~ - "~l Are you presently serving on a City of Centerville Committee or Commission? ~ 0 Which One? Term Have you served on a City of Centerville Committee or Commission in the past? ~ Which One? ~c.>"'''''~V\ ~k... ~ Term Which One? Term What do you have to offer to The City of Centerville Committee or Commission? _ iO.-t- ~L.u:t Lc.........."'Y\.Lrc...:.J k-~\ ~ 4->Gf-<-~'~CA- ~:t1 v,M':-\\A-<\" €.n"'u'~~~ l~~, \~ ~\o~ I . ~ ('[ ~u... ..JJo.I' 'LOr'\ \ ~ ' "l'f"",,,..k -r- <:",,-k..j,~ ..( ^~~J EXPERIENCE OR EDUCATION THAT WOULD ENHANCE YOUR EFFECTIVENESS AS A COMMITTEE OR COMMISSION MEMBER \0 +1tA.-S ~~~ J lltNJ 4~c... ~ "~~""'- lJrll~r!..6 SIGNATUR~~ --- DATE 3/' 't J 07 Return to: City of Centerville, 1880 Main Street, Centerville, MN. 55038 ~<~,."~' "(y, . e ~ CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT Committee or Commission applying for. #' ft NAME: i-~vdJ /0//I;~ STREET ADDRESS: ,7/?5' ./JJPUI1t1 ://ct I) CIlY: L/ /lot? f:q,10 ~' MN ZIP: >5-0.7 F TELEPHONE Home c;,.5~ /~ 017-?3 PO Work C;; /;2 -,;< b 9- .s71 S' ~ 5 Number of years a Centerville Resident / ;? fP t; I' J fax ? / c7 - P,?s -S;;<s G / Are you presently serving on a City of Centerville Committee or Commission? /J~ Which One? Term Have you served on a City ~ Centerville Committee or Commission in the past?~ Which One? ~/J/J/~ J,. 7eA/~~Term "?Y/'50; VVhich One? Term What do you have to offer to The City of Centerville Committee or Commission? ~/14~[jJ ~J1/ Hut/If ~ 5/nc.-.// Ala}"/ rc2/l-k/'5 //J' c-~/Il-e/I/r' lit , L-4'/!~~ // u/ /J ~ fi!.. )/t'9/'f ~ e.yt'/';'t/lcZ wCJ/'0i:; h/II-;, /Y//lI}/ ~ ~~12. ,(41'/ -7/-.<//7(/'1 //7 ~*./'t//11f . EXPERIENCE OR EDUCATION THAT WOULD ENHANCE YOUR EFFECTIVENESS AS A COMMITTEE OR COMMISSION MEMBER g:~ //1 -~. (I, ~AJ/'/l1'5~. 6rC7V " v / u./ cf/; Ao/J/e' C7/) Ar.,recr f ~ , %:{" ~ ~ wA- I U/J-re~t//hf!, ~/ Tt? el!. 4'ndl tA//)/t! ITS" cA~f!Jt/lfI!5 C1/2(!, ' SIGNATURE "'~~~/ DATE /;;~~ 7 . Return to: City of Centervil ,1880 Main Street, CenterviIJe, MN 55038 RECEIVED MAR 2 1 2007 CENTERVILLE, MN