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Home My WebLink About2007-04-04 P&R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, April 4, 2007 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. March 7, 2006 Parks and Recreation Committee Meeting Minutes VI. COMMITTEE BUSINESS 1. Resignation of Committee Member Carrie Jakober 2. Replacing Skate Park Equipment 3. Tracie McBride Memorial Park Renovations 4. 1601 LaMotte Drive Park Improvements VII. UPDATES 1. Comprehensive Plan Review (Lee) 2. Sedona Townhomes, LLC Park Dedication Fees 2. Shelters at 1601 LaMotte Drive & Laurie LaMotte Memorial Park 3. Peltier Preserve Property VIII. ADJOURNMENT Parks & Recreation Committee Meeting Minutes March 7, 2007 ., ... PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, March 7,2007 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled March 7,2007 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Linda Merkel Committee Member Kevin Selander Committee Member Carrie Jakober Committee Member Darrin Mosher MOD@~~[J@W@@j Absent: Committee Member Lori Harris Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the March 7, 2007 Parks & Recreation Committee Meeting to order at 6:40 p.m. II. SET AGENDA Motion was made by Vice-Chairperson Amundsen, seconded by Chairperson Seeley to set the March 7, 2007 Parks & Recreation Committee Agenda as is. All in favor. Motion carried unanimously. ill. APPEARANCES IV. CONSIDERATION OF MINUTES Februarv 7 . 2006 Parks and Recreation Committee Meetinf!: Minutes Chairperson Seeley requested a correction on Page 5, under Replacing Skate Park Equipment, changing January 100,2007 to January 9,2007. Also requested by Chairperson Seeley, remove the period preceding Ms. Stephan on page 8, paragraph 1. Motion was made by Committee Member Merkel, seconded by Vice-Chairperson Amundsen to approve the February 7,2007 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. lof6 Parks & Recreation Committee Meeting Minutes March 7, 2007 v. COMMITTEE BUSINESS Reauest from Centennial Soccer Club for Use of Laurie LaMotte Memorial Park Soccer Fields for the 2007 Season The Centennial Soccer Club has requested the use of the fields at Laurie LaMotte Memorial Park in a letter dated January 3,2007. There are two parts to the request: 1. Requesting two fields, 25 x 40 yard open spaces, located east of the parking lot and bound by the bike path, for the U2 - U8 age group, for games only. This request is for Monday _ Friday from 4 p.m. to dusk, April 28 through June 30, 2007. The Centennial Soccer Club will set up goals and manage a reservation system to assign teams to specific dates and times for games. 2. Requesting one field, 70 x 60 yard open space, located south of the skate park, for the Ull - U12 age group, for practice only. This request is for Monday - Friday 3:00 p.m. to dusk, Saturday and Sunday from 8 a.m. to dusk, April 1 through October 29, 2007. The Centennial Soccer Club will set up goals and manage a reservation system to assign teams to specific dates and times for practices. Council Member Lee mentioned that when the football season starts in August there will be no place for the local youth teams to practice if all the fields are committed to the Centennial Soccer Club every day of the week from April through October. The committee's concern with this was that the football association has not asked for time or fields and the Soccer Club has. It was suggested the football representatives be made aware they should be requesting time. In discussing this request however, some of the committee members felt the fields should have some time left open for the public's use for such activities as softball, Frisbee and football. Overall, the committee felt a compromise would be to reduce the days in request #2. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to recommend to City Council approving the Centennial Soccer Club's request for dedicated use of the soccer fields at Laurie LaMotte Memorial Park as stated above in request #1, but recommend amending the request in request #2 to the following days: Monday, Wednesday, Friday and Sunday with the hours as requested. All in favor. Motion carried unanimously. Comorehensive Plan Review The committee held a work session on January 17, 2007 to discuss the Comprehensive Plan and how it applies to parks & trails within Centerville. Chairperson Seeley updated the 1997 Comp Plan with the input from the meeting and supplied the committee with the copies included in the packet. The two Word documents are working copies; the yellow higWighted areas are the changes at this point. The committee requested Council Member Lee and City Administrator Larson review these documents and give the committee feedback. The committee was not sure that this is the type of information being requested from them as it seems rather vague and there are programs listed that the committee does not know what they are or if they are still in existence such as; the National Urban Runoff Program. This item was tabled pending input from Council Member Lee and City Administrator Larson. 20f6 Parks & Recreation Committee Meeting Minutes March 7, 2007 VI. UPDATES Review of Skate Nie:ht & Horse Drawn Hav Ride at Laurie LaMotte Memorial Park The committee members felt there was a good turn out and many people were skating. It was suggested by residents that the committee do the popcorn and hot chocolate more often, which the committee will consider for next year. Public Works did a nice job dropping off pallets and plowing an area for the fire. There were about 15 pallets left that had to be picked up again by Public Works, so it should be noted to get less pallets for next year. The fire department came with a truck to put out the bonfire following the event which was a nice touch to end the evening. Review of Skate Nie:ht at Schwan's Super Rink The committee members who attended the event felt it was a great success for those who were able to make it. Unfortunately, it was the night of a major snowstorm and not that many residents attended. The committee still has quite a few free coupons, which are not dated and can be used any time. They will figure out another way to give them away, perhaps have a skate night in the summer. Replacine: Skate Park Equipment Committee Member Merkel requested and received another bid for skate park equipment from TrueRide in the amount of$16,065.56. This includes two (2) quarter pipes 9' x 7'10" - 3' tall (the ones removed were 9' x 12' - 3' tall) and one (1) spine at 8' 8" x 8' - 3' tall (the one removed was 8' x 10' _ 3' tall). This price includes shipping and the pieces come assembled. The sales representative explained the quarter pipe measures 7' 10" not including a 12" transition plate, which is on the spine as well. Typically they build the set down quarter pipe with a 4' deck, but in order to send the equipment completed on a flat bed truck instead of in pieces and having the crew drive to assemble the pieces, they removed 6" from the deck enabling the pieces to fit on the flat bed. The skateable area of the ramp was not affected, only the deck. The significant measurements for the skating area are the 3' height, the 9' width and a 7'6" transition, which were kept the same. The cost would have been significantly more to have the crew on site to install the equipment. The concern the committee has regarding this equipment is the materials appear to be the same as the equipment removed, which did not hold up. The representative stated the composite line uses a marine grade pressure treated wood frame that is completely enclosed with polyethylene templates and side panels. The riding surface is skateline pro and all of the steel is hot dipped galvanized. The salesman for GameTime - MinnesotalWisconsin Playground, Mr. Harlan Lehman, dropped off information on everything from play structures to skate park equipment and pavilions. GameTime is the company, and Mr. Lehman is the representative, that the committee went with for the play structure at Laurie LaMotte Memorial Park. They also handle the shredded tire product. Ms. Stephan asked for quotes on the skate park equipment the committee is looking for. They also have concrete skate park pieces and the City Administrator has suggested we look at the cost difference, so Mr. Lehman was asked for that information also. He has said he will get us the information as soon as he can and would be more than willing to attend a committee meeting. He also 30f6 Parks & Recreation Committee Meeting Minutes March 7, 2007 supplied information on US Communities - Government Purchasing Alliance. Mr. Larson said we definitely can use this as an alternative to the State of Minnesota Cooperative Purchasing and registered Centerville. There is no cost to the City to register. Information on this program was included in the packet. Ms. Stephan will also contact Dan Wagner from DuraFun for a quote, we have information from him and price lists, but not a quote with installation and delivery included. Tracie McBride Memorial Park Renovations At this time the committee has received $2,375 in donations from local businesses and Eagle Brook Church. Ms. Stephan has filled out the appropriate form requesting funding from the Spring Lake Park Lions Charitable Gambling Funds and sent that back to the Lions. Dead Broke Saddle Club is also considering our request for Charitable Gambling Funds and it is on their agenda for March. The sub committee has not met at this time. Committee Member Merkel suggested this park could wait, but Ms. Stephan reminded the committee that this park has already been put on hold for years and the play structure and edging around it have become safety hazards and need to be removed. Committee Member Jakober asked how a subcommittee starts with such a project. Vice-Chairperson Amundsen suggested determining what equipment can be kept and reused and then selecting the equipment, within budget, for the new play structure.. Fall Zones then need to be calculated to determine how much border and shredded tire mulch will need to be used. The park needs to be laid out as to where the play structure would go and where a basketball court would go. The basketball court does not need to be a full size court. Council Member Lee offered to be involved with this sub-committee. Ms. Stephan will supply the subcommittee (Jakober, Harris and Mosher) with maps of the park. Pavilions at Laurie LaMotte Memorial Park & 1601 LaMotte Drive Committee Members have met for multiple work sessions, at City Hall, Laurie LaMotte Memorial Park and 1601 LaMotte Drive to work on park improvement plans. They have determined approximate locations and a size of the pavilions at both parks as 24' x 24' with a 28' x 28' concrete slab. This size pavilion will fit approximately 4-6 picnic tables within the pavilion. Committee Members Selander and Merkel have done research with various companies and received bids from Midwest Playscapes, Inc. and Flanagan Sales for a shelter manufactured by Poligon Park Architecture. There is currently $28,080 in the parks budget for improvements to Laurie LaMotte Memorial Park. The lead time on having these shelters installed can be 12-16 weeks with the shelter being installed by the end of July. The bids the committee has received are not quite equal comparisons and they would still like to determine if there is a price break if the City orders two shelters opposed to one. This information is not available at the time of this meeting, but could be by the March 14, 2007 Council meeting. Because of the lead time required the committee would like to make the motion at this meeting and supply the bids in the next few days. Motion was made by Chairperson Seeley, seconded by Committee Member Merkel to recommend to City Council the expenditure of funds not to exceed $70,000 ($35,000 per park) for shelters at both Laurie LaMotte Memorial Park and 1601 LaMotte Drive with the contract going to either Midwest Playscapes, Inc. or Flanagan Sales depending on the bid with lowest price and shortest lead time. AU in favor. Motion passed unanimously. 40f6 Parks & Recreation Committee Meeting Minutes March 7, 2007 1601 LaMotte Drive - Centenrille Lake ProDerty The committee scheduled a work session for Wednesday, March 28, 2007 at 6:30 at Centerville City Hall. There is a council meeting scheduled at that time in the Council Chambers so the committee will meet in the offices. The purpose of this work session is to continue park planning for 1601 LaMotte Drive. Ms. Stephan will ensure the meeting is posted. Naming of Park City Council tabled the naming of the park 'Hidden Spring Park' until this spring when it can be verified the spring has adequate pressure and will actually be able to be used in some fashion. ADA Accessible Trails at 1601 LaMotte Drive At the February 7, 2007 Parks & Recreation Committee Meeting Committee Member Amundsen asked Mr. Statz, City Engineer, whether the City was required to have ADA accessible trails in the park at 1601 LaMotte Drive. Mr. Statz thought that the trails/walkways could be a porous material, but a walkway directly to a gazebo, for instance, would have to be ADA accessible. He will check on this and report back to the committee. Mr. Statz's response: This is always a tough question and in talking with others in our office I was met with a number of different interpretations. This is probably a question better asked of your attorney. However, here is how our firm tends to interpret the Americans with Disabilities Act... In general, the law talks about providing access to "facilities" which generally means buildings, but can also be interpreted to mean a drinking fountain or a basketball court. In our proposed park, we would probably interpret the Gazebo, fountain, and any other features that are destinations to be "facilities" which need an "accessible route". The park in general or trails that don't go directly to a facility would not necessarily need to meet ADA requirements. As far as the surfacing is concerned the language is pretty vague as well (see below). 4.5 Ground and Floor Surfaces. 4.5.1 * GeneraL Ground and floor surfaces along accessible routes and in accessible rooms and spaces including floors, walks, ramps, stairs, and curb ramps, shall be stable, firm, slip-resistant, and shall comply with 4.5. Generally speaking it just needs to be "stable" and "firm". We generally view gravel and porous pavements as meeting ADA requirements while Wood Chip or "natural" trails would not. I think the law is just asking for us to use our common sense. If a wheelchair can reasonably operate on it, its probably good enough. 50f6 Parks & Recreation Committee Meeting Minutes March 7,2007 As we move along, I will try to provide the parks committee some different options for trail surfacing along with associated prices. Once we get the park laid out, we can have the City Attorney take a quick look to see if there are any other items that may qualify as "facilities". The question was then passed on to Mr. Kurt Glaser, City Attorney who responded with: I agree that the gazebo is a facility and must be ADA accessible. I heard mention at the Council Meeting this week that the Parks & Recreation Committee was looking at using porous pebbles for trail surfacing. There is no clear answer to the question of whether the choice of a porous material is always going to be ADA compliant. For most uses that material will probably be ADA appropriate, but don't just think in terms of wheelchairs. If someone has a cane or walker which pierces through the material then it is not ADA compliant for that use. Perhaps the regular trails in the park could use the loose pebbles and a single trail to gazebo could use a cement which has those same pebbles (or other material) impregnated into its surface. That surface could support wheelchairs, canes, walkers, provide a solid surface to resonate the noise from sight-impaired canes, but then it could athletically match the material on the other trails in the park. Joint Work Session with City Council and Plannine: & Zonine: The City Council has scheduled a Joint Work Session for Wednesday, March 21,2007 at 6:30 p.m. in Council Chambers. The Council would like to meet with both Parks and Recreation and Planning and Zoning to obtain/consider/discuss Goals for 2007 and integrate same with Council's goals. Council will have City Attorney Glaser on hand to discuss the following topics also: Open Meeting Law, Data Practices and Code of Ethics. The Council values committee/commission's roles, processes and desires to keep open communications to ensure that the community is achieving optimum performance from its elected and appointed officials. Council understands that individuals have very busy schedules and that some members may be unable to participate. If you are unable to physically participate in this meeting, take some time to forward questions, concerns or suggestions to another member of your Committee/Commission on your behalf. An agenda will be provided subsequent to Council's January 28,2007 meeting. Peltier Preserve Channel Park Property The City Attorney briefed the Council on the problem with park land dedication in Peltier Preserve. The Developer did not convey park land that was required, and then sold all of the property to a builder. The attorney indicated that the city will not be able to claim the property, but could sue the developer for financial damages. The attorney will begin the process by writing a letter to the developer. IX. ADJOURNMENT Motion was made by Committee Member Merkel, seconded by Committee Member Jakober, to adjourn the March 7,2007 Parks & Recreation Committee Meeting at 8:45 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 60f6 Kim Stephan From: Sent: . To: Cc: cjkj [cjkj@fastmail.fm] Tuesday, March 20, 2007 6:57 PM kstephan@centervillemn.com Working Linda Merkel; Darrin Mosher; Kevin Selander; Lori Harris; Tom Lee; Working Kevin; 'Suzanne Seeley'; 'Kevin Amundsen'; dakotamn@pro-ns.net (no subject) Subject: After careful thought and consideration, I have decided to resign from the Park and Rec Committee. In all fairness to this hard working committee, I do not have the time available to commit to the meetings and upcoming projects. Sincerely, Carrie Jakober This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 1 MEMO TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Replacing Skate Park Equipment DATE: March 30, 2007 Included in your packet is a copy of a bid from TrueRide skate park equipment, which the committee discussed at the last committee meeting, a bid from Minnesota/Wisconsin Playground Equipment and a bid from DuraFun. All three bids are within the committee's budget. Each manufacturer's equipment is made from different materials. The committee will need to decide which type would be the most durable. Mr. Harlan Lehman, MinnesotalWisconsin Playground Equipment submitted a bid for Spohncrete, a concrete form of skate park equipment. Per Mr. Lehman, this is a one time offer and it is first-come first served. The reason being, it will be the first installation in the state and people want to see it. The product comes with a primary 5 year warranty, and then a secondary 10 year warranty to total 15 years. The equipment being quoted is slightly different from the attached photos because they'll be made for surface mounting. They will come with stainless steel transition plates at the base. These plates come integral to the ramp so there are no fasteners that can come loose. The City will need a crane to off-load the equipment and set it on site. That is all of the "heavy" work that is required. A crane can be rented locally for approximately $100 per hour. Public Works has seen the information on this equipment and Mr. Peterson has contacted Mr. Lehman for referrals from sites that have this equipment installed. His concern was how the equipment would hold up with the temperatures in Minnesota and requested a referral in a like climate. Mr. Lehman will forward this information and we should have an update by the meeting April 4,2007. Mr. Dan Wagner, DuraFun, emailed the following information with the quote for Rhino equipment: I put together numbers and came up with two 48" high (Kids will like the additional height better than 36" ramps) quarterpipes that each has two 4' wide sections. Similar to what was purchased initially. One of the quarterpipes includes the slightly used model I have in my warehouse. Delivery may seem high, and it probably is but I will not get a quote back from Rhino until next week and when I do I will let you know if there is a difference. The price includes an 8' wide streetspine that is 24 inches high. Rhino also has a large streetspine that is 48" high for an additional $1300. You may want to include the larger streetspine as the users will certainly find it more challenging. If you want to do that I will include it for the money you have to work with. 1/-~ i (I' I 4 ( r '1\..4;> \\L ::: to ~ k t.0 ~ !rlfl 8 ... ~~ ~ r..., .... . .- 'j .... '" ... ] I == r..., .... ~ 5' f5 - ~ ~ .. '" -~ - '" ~ 1 '0. I :i; :3 I r..., . ~"'""1S~ ~= -' .... ca, is -:t ... r" ., ~. IIIl -'01 j ~ 00 5' .. -,.t .. .q- a:l .. r 2 E I ! !P 'id. l c- ~ s- .. " .. c 5' ~ .. S> '" S> i 1"- ~i~ =~= ~;lloo =~= ~ iI!: - i: = ~ = !~ ~~ =~ lloo . == =~ 1IIla:l == == .. .. t ... lOt: ~i i~ == ::! 9 .. ~ III i .!f! .", .Ill ~!!J 5> J I = ~~ -. ~ IiOI . -.' ==;ioo ~e; i~= ~== a.a.rt: ~= Q!)Q!) II: Final Price Quote wTrueRide. t325"N. 59thAve. W. Duluth, MN55807 Phone: 218.525.2625 Fax: 218.525.2820 WlNW~trueride_com City, State Layout A Attraction Equipment Description A 3' Tall 9' Wide Quarterpipe (Quantity 2) 8 3' Tall 8' Wide Spine Equipment Total: Shipping: Maintenance Kit: Total: MN Sales Tax 6.5%: Grand Total: Terms: Price Valid for 60 Days. Mobilization down payment required with balance due Net 30 days after completion of installation. 2/20/2007 Price $ 9,764.06 $ 4,277.22 $ 14,041.29 $ 1,003.75 $ 40.00 $ 15,085.04 $ 980.53 $ 16,065.56 I " That's right - you explained that to me on the phone. -----Original Message----- From: Kelly Bartz [mai/to:kelly@trueride.com] Sent: Tuesday, February 20, 2007 9:54 AM To: Merkel, Linda Subject: RE: TrueRide Skatepark components Linda- The quarterpipe measures 7'10" not including the 12" transition plate (which are on the spine as well). Typically we build the set down quarterpipe with a 4' deck but in order to send you the equipment completed on a flatbed instead of in pieces, and having a crew drive down to assemble the pieces, we removed 6" from the deck enabling the piece to fit on a flatbed. The skateable area of the ramp was not affected, only the deck. The significant measurements for the skating area are the 3' height, the 9' width and a 7'6" transition which we kept the same. The cost would have been significantly more to have a crew drive down to install. I hope this clarifies your question. Please call or emai] if you have any more questions, thanks Linda Kelly Bartz TrueRide Inc 218.525.2625 x 111 www.trueride.com From: Merkel, Linda [mailto:Linda.Merkel@CO.DAKOTA.MN.US] Sent: Tuesday, February 20, 2007 8:45 AM To: Kelly Bartz Subject: RE: TrueRide Skatepark components Again, on closer examination, I'm not sure jf the quarterpipe you quoted measures 9x8. Can you clarify? Thanks -----Original Message----- From: Kelly Bartz [mailto:kelly@trueride.com] Sent: Monday, February 19, 2007 11:40 AM To: dakotamn@pro-ns.net; Merkel, Linda Subject: TrueRide Skatepark components Linda- Attached are some images and the price quote for the pieces you requested, delivered. Let me know if you would like us to begin building them, or if you would like to see anything else. Thanks, Kelly Bartz TrueRide Inc 218.525.2625 x 111 www.trueride.com " -----Original Message----- From: Kelly Bartz [mailto:kelly@trueride.com] Sent: Tuesday, February 20, 2007 11:56 AM To: Merkel, Linda Subject: RE: TrueRide Skatepark components Linda- You know for some reason your email keeps going into my SPAM folder and I'm not computer savvy enough to figure out how to stop it. I must have missed your first em ail this morning. To answer your questions: The quote I gave you is for our composite line, which uses a marine grade pressure treated wood frame that is completely enclosed with polyethylene templates and side panels. Our riding surface is skatelite pro and all of our steel is hot dipped galvanized (I've attached our building specs for more specifics). We have a 12-year manufacturer's warranty on the ramps as well as a limited lifetime on the structure of the ramps. The skatelite pro has a manufacturers warranty of 5 years (warranty also attached). Please look them over and let me know if there is anything I can do, thanks Linda Kelly Bartz TrueRide Inc 218.525.2625 x 111 www.trueride.com From: Merkel, Linda [mailto:Linda.Merkel@CO.DAKOTA.MN.US] Sent: Tuesday, February 20, 2007 10:45 AM To: Kelly Bartz Subject: RE: TrueRide Skatepark components I did send one other email this morning inquiring what material is used in construction of TrueRide skateboard equipment and also what kind of warranty is offered. -----Original Message----- From: Kelly Bartz [mailto:kelly@trueride.com] Sent: Tuesday, February 20, 2007 10:26 AM To: Merkel, Linda Subject: RE: TrueRide Skatepark components Let me know if you need anything else on my end, Thanks Linda. Kelly Bartz TrueRide Inc 218.525.2625 x 111 www.trueride.com From: Merkel, Linda [mailto:Linda.Merkel@CO.DAKOTA.MN.US] Sent: Tuesday, February 20, 2007 10: 15 AM To: Kelly Bartz Subject: RE: TrueRide Skatepark components '" .... r-- ~ :z a.it--l;)oE ~ffic:O~~ =LO~u1~ ffiz~~"t: z~Z~2 ~~::~.., ~ M;'-)( ~Cl.s:! .'. ~ TrueRide 1325 N 59th Ave West Duluth, J\IN 55807 Detailed Construction Specifications for CompositeTrueRide Ramps . All exposed and interior ramp panels must be cut and counter bored on a CNC Router. . 90% of all equipment shall be manufactured in a controlled manufacturing environment with precision tools, trained labor, squaring jigs, and consistent construction practices. (On site, manufacturing is not considered a controlled environment and leads to inconsistent quality.) Construction of all Ramp Sections:- . All exposed ramp sides will be constructed using 5/8" P.R.P.TM. P.R.P.TM is 100% high density Polyethylene. P.R.P.TM is UV protected, waterproof, and maintenance free. . ~\ll internal ramp panels will be constructed using 5/8" BC grade Marine Tech ACQ treated plywood. All plywood must have a Limited Lifetime Warranryfrom the manufacturer. . Sections shall be framed with 2x6 Prime Grade. ACQ pressure treated lumber spaced on 8" centers. .\ll stud lumber must have a Limited Lifetime Warranty from the manufacturer. . The top joist of every transitioned or curved ramp below the coping will be constructed with a manufactured 1 'Iz" thick by 5 'Iz" wide BC grade Marine Tech. ACQ treated plywood stud. All plywood must have a Limited Lifetime Warranty from the manufacturer. . Minimum #10 3" stainless steel toa drive course threaded wood screw used for assembly of ramp components. 3 screws per stud end or 6 per joist. . Sections shall be sheathed with one layer of 3/4:' FlexCore composite substrate. All sheathing shall be fastened with FSI00 exterior construction adhesive on all framing members along with a minimum of 2. 'I~' hot dipped galvanized screws every 12"..1/&':. space will be maintained for expansioa.... . Galvanized carriage bolts of '12." diameter with. washers and nylon. insert nuts shall be used to se'cure ramp sections together. Carriage bolt placement is roughly every 16" along ramp edges. . Perimeter sides of all ramps must have a hot dipped galvanized metal strip 1" wide x same thickness as Skatelite Pro (1/4"), and will run from coping to thresholds on ramps with mismatching curves or slopes, and will be installed with #10 2 '12" stainless steel toa drive course threaded wood screws (countersunk below surface) roughly every 7" along strip. . Final skating surface shall be 'N' thick Skatelite Pro fastened every 8" x 8" around perimeter and 8" x 12" within the center of sheet into framing stud with #10 2 '12" stainless steel torx drive course threaded wood screws. Deck sheet screw spacing is 8" x 8" over entire sheet. 90% of screw holes will be drilled and countersunk on a CNC router for consistency of screw depth and hole size. 90% of all Skatelite Pro edges will be chamfered on the CNC router. Decks . Decks shall be framed with 2x6 Prime Grade ACQ pressure'treated lumber in a maximum of 6' widths with framing members on 8" centers; All stud lumber must have a Limited Lifetime Warranty from the manufacturer. . Deck width end beams will be constructed with a manufactured 1 1/2" thick by 5 '/2" wide BC grade Marine Tech ACQ treated plywood stud. All plywood must have a Limited Lifetime Warranty from the manufacturer. . Minimum #10 3" stainless steel torx drive course threaded wood screws used for assembly of ramp components. 3 screws per stud end or 6 per joist. . Decks shall be sheathed with 'j." thick FlexCore composite substrate. All sheathing will be fastened with FS100 exterior construction adhesive on all framing members and 2 '12" hot dipped galvanized screws. 1/8" space will be maintained sheets for expansion. . Decks shall be secured to ramp section with a minimum of 6 ~/8" x 3 '12" hot dip galvanized lag screws with washers. Spohn Ranch, Inc. 15131 Clark Ave., Unit B City of Industry, CA 91745 Phone: 626-330-5803 Fax: 626~330-5503 Online: www.spohnranch.com CENTERVILLE, MN SPOHNCRETE SKATE PARK PROPOSAL I Unit Cost I Total Cost I Qty. I Part # litem SPOHNCRETE; 07-1046-MN 1. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail) $5250.00 2. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail) 3. SPINE (3' Tall x 8' Wide) $5250.00 $4500.00 EQUIPMENT GRAND TOTAL TAX SHIPPING GRAND TOTAL $15,000.00 $975.00 $1500.00 $17,475.00 Bonding or Prevailing Wage Not Included (if required) PROPOSAL VALID FOR 30 DAYS FROM 3/28/07. --. , <-........ '. ........... ;'1' ! , -AI ~ .,,,,...' ~ .'Ie"" fi.-"i i: I ~.l Spohn Ranch, Inc. 15131 Clark Ave., Unit B City of Industry, CA 91745 www.spohnranch.com Phone: 626-330-5803 Fax: 626-330-5503 Online: SPOHN RANCH, INC. SpohnCrete Precision Cast Skatepark System Information and Specifications 2007 Product Features and Benefits 1. Performance: Fast, smooth, clean and flawless are just a few words that describe these SpohnCrete components. Because they are precast in a controlled environment, defects such as holes, bad coping and inconsistent areas are of no concern. Essentially, we are able to perfect our components in advance. Our parks are fast and perfectly smooth, providing the clean runs that riders are looking for. 2. Superior Quality: All of the high-strength, precast concrete components in Spohn Ranch parks are manufactured with a minimum compressive strength of 6000 PSI (41 MPa). Because we maintain complete control during the mixing and curing process, our concrete always meets these standards. We also avoid the surface inconsistencies common with poured-in-place concrete, which can detract from the smoothness riders are looking for. Our process also ensures consistency in height, length and transition radius, which means that all Spohn Ranch modular units fit together perfectly with no rough seams or points of transition. 3. Flexibility: SpohnCrete skateparks can be configured to your exact needs regardless of whether you're building for novice, intermediate or advanced riders. We offer hundreds of unique components including quarter pipes, fun boxes, pyramids, banks and a variety of grind units. We can even create bowls, something very difficult and costly to do with bolt-together ramp systems. Also, because SpohnCrete skateparks are modular, components can be added as budget allows. This allows you to upgrade the dynamics of your facility to meet the changing requirements of local riders. 4. Imaginative: SpohnCrete skateparks are designed to give riders a choice and allow them to invent runs. This is one of the many benefits of having an in-house staff of riders and skatepark experts. Our designers know how to build a park so that it has great flow, smooth lines and the run options riders need to be truly creative. 5. Low Maintenance: An often overlooked drawback of most modular bolt- together parks is that they must undergo regular maintenance to ensure that bolts remain tight, materials don't warp and everything remains in good working order. Compare this to a SpohnCrete precision cast component which will never warp or break, is virtually impervious to the elements and will require very little, if any, maintenance all year round. As such, a SpohnCrete skatepark can actually save a community tens of thousands of dollars in maintenance costs over its lifetime. 6. Quiet: Modular bolt-together skateparks made of wood, steel or synthetic materials can be noisy places. In contrast, SpohnCrete parks are extremely quiet due to the natural sound absorption afforded by concrete. The noise level is an important consideration if the park is to be located in a residential neighborhood. 7. Safe: Poured-in-place parks frequently develop cracks, chips and a rough riding surface due to improper curing during the casting process. Modular bolt-together parks can suffer material or structural failure due to exposure to the elements or improper maintenance. Both scenarios can increase the incidence of trips, falls and injuries at a skatepark. In contrast, SpohnCrete precision cast components are coated with a durable, low abrasion polyurethane coating designed to provide riders with a smoother, safer riding surface. This coating permits sliding on the component surface, mitigating the potential of ripped clothing, nasty scrapes and more serious injuries. 8. Planning, Design and Installation Support: Spohn Ranch support is available for all stages of your skatepark project. During the initial concept and assessment stage, Spohn Ranch provides a consultation service that can help your community establish the project's parameters and answer any preliminary questions residents or officials may have regarding the project (including assisting you with any public forums regarding the project). Once you're ready to build, Spohn Ranch designers will help design a park that suits your budget, location and the needs of your local riders. We also facilitate the installation process, providing services ranging from on-site assembly supervision to complete component installation. After installation is complete, we can provide ongoing consultation to help you with any further upgrades or site planning issues you may have. 9. Optional Anti-Graffiti Coating: An optional anti-graffiti coating may be applied to all SpohnCrete components. The coating allows for the easy removal of most graffiti using only a cloth and solvent. 10. Price: SpohnCrete components are very competitively priced. In fact, savings can be substantial over the life of the park when factoring in the lack of maintenance costs associated with other types of skateparks. 11. Liability: Product liability issues can also be mitigated because maintenance is almost non-existent with SpohnCrete precision cast components. 12. Warranty: A Five Year Limited Warranty applies to all SpohnCrete precision cast components (see below). Installation Details and Procedures SpohnCrete precision cast components are designed to be installed on a granular material or an existing concrete or asphalt surface. The components are craned into place, levelled, set on a mortar bed and bolted together. Installation procedures involve a Spohn Ranch supervisor on every project working in conjunction with local labor or city operations people. This ensures the utmost quality control in the installation process. The shipping and unloading is coordinated with the installation process and occurs at the same time. This allows products to be off loaded and placed in the correct location prior to placement and minimizes excess handling. Project turnaround is dependent upon the size and complexity of the project. An average size park can be completed in 2-4 days. This includes product placement, seam grout, paint and guard rail installation. The labor component is predetermined and this information is presented to the client. Maintenance Schedule The philosophy behind SpohnCrete precision cast components is to provide an extremely low maintenance product. Every component is designed and constructed using high strength concrete. The coping and grind edges are stainless steel and the safety rails are hot-dipped galvanized. The riding surface of the ramps is offered in either a natural, smooth finish or an optional two part polyurethane industrial coated finish, both of which are designed to stand up to climatic conditions. Depending upon the aesthetic condition, the pOlyurethane surface coating may be recoated in 3-4 years, though it is not required. The galvanized safety rails may require periodic touch-ups with Galvicon paint if the coating is vandalized. There should be no other maintenance required for our components. Spohn Ranch components come with a Five Year Limited Warranty under normal skatepark use (we do not warranty against vandalism). SpohnCrete Skatepark System Specifications 2007 Concrete (Material Specifications) Cement: Type 10 Normal Portland Compressive Strength: Minimum 6000 psi (41 MPa) @ 28 Days Slump: 2-3" Air Entrainment: 3-5% Aggregates Maximum aggregate size: 3/4" Finish Standard: All concrete skating surfaces shall be finished as smooth natural concrete and sealed with a concrete sealer. All sidewalls and back walls shall be primed with a two-part epoxy primer and coated again with a two-part polyurethane standard grey (concrete match) color coating. Optional: All concrete skating surfaces shall be primed with a two-part epoxy primer and coated again with a two-part polyurethane coating. Components skating surfaces are coated in standard grey (concrete match) color coating. Component sidewalls and back walls shall be primed with a two-part epoxy primer and coated again with a two-part polyurethane coating. Reinforcing Reinforcing steel shall be new billet deformed bars and welded wire steel mesh and shall conform to CSA Standard G30.13 Grade 300. Minimum cover for all reinforcing shall be 1". Steel Components Transition Plate 1/8" thick Grade 304 Stainless Steel plate shall be anchored into concrete ramp at 12" on center using 1 1/2" headed studs. Coping Grade 304 Stainless Steel Pipe, 2 3/8" Schedule 40, shall be anchored to concrete ramp at 12" on center with steel studs. To eliminate dents from hard usage, the coping shall be filled with concrete, fitted with welded end caps and then ground smooth. Edge Protection Grade 304 Stainless Steel, 2" x 2" x 1/8" thick plate shall be anchored at 12" on center. The amount of edge protection can be customized to specifications. Grind Platel BMX Plate Grade 304 Stainless Steel, 2" x 6" x 1/8" thick plate anchored at 12" on center. All components will be fitted with grind plate as specified. This provides extra protection for BMX applications. Coping with Grind Platel Coping with BMX Plate Grade 304 Stainless Steel Pipe, 2 3/8" Schedule 40, shall be anchored into the concrete ramp at 12" on center using steel studs and welded to 6" x 1/8" anchored stainless steel plate. To eliminate dents from hard usage, the coping shall be filled with concrete, fitted with welded end caps and then ground smooth. Grind Rail - Rectangular Rectangular, Grade 304 Stainless Steel Tubing, 3" x 2" x 1/8" thickness. All grind rails shall be fitted with welded end caps and then ground smooth. Vertical supports are 2" diameter stainless steel tubing welded to the horizontal rail. These are cast into the concrete or asphalt foundation during installation. Grind Rail - Round Grade 304 Stainless Steel Tubing 2" diameter. All grind rails shall be fitted with welded end caps and then ground smooth. Vertical supports are 2" diameter stainless steel tubing welded to the horizontal rail. These are cast into the concrete or asphalt foundation during installation. Safety Rails Black Steel round tubing w/ hot dipped galvanized corrosion resistant finish. 2" diameter frame, formed and rounded at corners with '/2" diameter solid steel rod evenly spaced at no more than 4" on center. All safety rails shall be cast into the ramp surface as standard. Safety rails shall be a minimum of 46" high and shall prevent passage of a sphere equal to or greater than 4" outside diameter. Safety rails are constructed in a manner that does not allow a skateboard underneath and through the opening between the bottom of the rail and the resting deck. Grade 304 Stainless Steel Tubing is optional. Other Concrete manufacturing and testing practices are undertaken in accordance with The National Precast Concrete Association (NPCA), Canadian Standards Association, and American Standards & Testing Methods (ASTM) standards. Reference Material Annual Book of ASTM Standards, ASTM C 33 - Standard Specification for Concrete Aggregates, Vol. 04.02, American Society for Testing and Materials, Conshohocken, Pennsylvania 1996. CSA-A23.1, 194, Concrete Materials and Methods of Concrete Construction, Canadian Standards Association, Rexdale, Ontario, 1994, Clause 5.3.2.1 Compressive Strength Test Tested in accordance with CSA Standard A23.2-9C Date Received in Laboratory: 05/12/05 Cement Type: Type 10 Normal Portland Specified Strength: 6000 PSI (41 MPa) Date Tested 05/19/05 05/19/05 06/08/05 06/08/05 Average Diameter 411 411 411 411 Compressive Stren th 5595 PSI 5632 PSI 6324 PSI 6559 PSI Cast By: CL Tested By: CL Sound Test Date: 07/26/04 Time: 11:00 AM Location: St. Vital Skatepark - Winnipeg, MB Sound Test Results Schedule Reading Location Details dB (Avg.) Ambient Center of Park - No Riders 62.0 Ambient Center of Park - Peak Use 64.5 Directional Top of Horseshoe Bowl - Peak Use 66.0 Directional Top of Pyramid wi Kink Ledge - Peak Use 64.0 Directional Top of Square Pyramid - Peak Use 64.0 Ambient Adjacent Roadway 62.0 Ambient Adjacent Parking Lot 55.0 SpohnCrete Skatepark System Warranty 2007 More than 50 years of experience are poured into every SpohnCrete precision cast component. They are manufactured from heavily reinforced, high strength, precast concrete and subject to continuous internal and independent product testing to ensure consistent product quality. As a further indication of our quality, our company provides a Five-Year Warranty. o Spohn Ranch, Inc. warrants that all SpohnCrete precision cast components will be free from any defects due to workmanship and/or materials for a five- year period. Spohn Ranch, Inc. will (at their option), upon being notified in writing promptly after discovery of a defective component and within the applicable warranty period, repair or replace (F.O.B. the customer's park) the defective component or components. Replacement parts will be warranted for the balance of the Five-Year Warranty. o Upon the expiration of the Five-Year Warranty, a further Ten-Year Limited Warranty exists on all SpohnCrete precision cast components. Spohn Ranch, Inc. warrants SpohnCrete precision cast components to be free from defects due to workmanship and/or materials for the term of the Limited Warranty. Spohn Ranch, Inc. will (at their option), upon being notified in writing promptly after discovery of a defective component and within the applicable warranty period, repair or replace (F.O.B. Spohn Ranch, Inc.) the defective component or components. This Limited Warranty is limited to the supply of replacement component/components and does not include freight or installation. Spohn Ranch, Inc. SHALL NOT be responsible for providing labor, or the cost of labor, for the removal of defective components, installation of any replacement components and SHALL NOT be responsible for the costs associated with delivery or removal of said components. Replacement parts will be warranted for the balance of the Ten-Year Limited Warranty. o All warranties commence on the date of installation completion. The Five-Year Warranty and the Ten-Year Limited Warranty apply only to the original owner and DO NOT cover any cosmetic issues (such as scratches, dents, marring, chipping, fading, discoloring, and weathering), paint or decorations, coating deterioration caused by climate conditions or wear and tear to the coating of the skating surface. Skating surface coatings may be refinished as needed depending upon the amount of wear on the coating. SpohnCrete precision cast components that are cast into the flat work of the structure will be repaired and will not be replaced by Spohn Ranch, Inc. o Evidence of some hairline cracks occurring over time is considered normal and does not constitute defect or failure, as the reinforcing materials will maintain the integrity of the components. Therefore hairline cracking is not considered cause for replacement on components and is specifically excluded from this warranty. o The Warranties are valid only if the structures have been subjected to normal use for the purpose for which the structure was designed and have not been subject to misuse, negligence, vandalism or accident; have not been subjected to the addition or alteration or substitution of unauthorized components; and have not been altered, modified or repaired by persons other that Spohn Ranch, Inc. in any respect which, in the judgment of Spohn Ranch, Inc., affects the condition of the structure or component. Spohn Ranch, Inc. reserves the right to inspect any component claimed to be faulty to ensure defects are due to workmanship and/or materials, and not due to other factors. Defects due to accident, negligence, alteration, abuse, misuse and/or incorrect installation are not covered under the above warranties. o This warranty does not cover damage due to environmental and site conditions including, but not limited to, settling concrete, liquefaction, subsidence, and soil erosion. This warranty does not cover damage due to acts of god including, but not limited to, hurricane, tornado, flood, riot, and fire. THE WARRANTIES ARE IN LIEU OF ALL OTHER EXPRESS OR IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND NO PERSON IS AUTHORIZED TO GIVE ANY FURTHER REPRESENTATION OR WARRANTY OR ASSUME ANY FURTHER OBLIGATION ON BEHALF OF SPOHN RANCH, INC. WITH RESPECT TO SPOHN RANCH, INC. PRODUCTS. THE REMEDIES PROVIDED SHALL BE THE EXCLUSIVE AND SOLE REMEDIES OF THE PURCHASER. THE WARRANTIES DO NOT EXTEND TO, AND SPOHN RANCH, INC. SHALL NOT IN ANY CIRCUMSTANCES BE LIABLE FOR ANY DIRECT OR INDIRECT, INCIDENTAL OR CONSEQUENTIAL LOSS OR DAMAGE SUFFERED BY ANY PERSON BY REASON OF ANY DEFECT IN WORKMANSHIP OR MANUFACTURE OF THE COMPONENTS OR THE INABILITY TO USE THE COMPONENTS. Durafun Recreation Products Project Estimate 2143 Lehman St. Eau Claire, WI. 54701 11-877022201526 Date Estimate # 3/26/2007 DF 022007-5 Name / Address Ship To City of Centerville Parks and Recreation 1880 Main St. Centerville, MN 55038-9794 Centerville Public Works Centerville, MN 55038 Terms Lead Time Rep Sales Tax Exe... Customer Telephone Special 6-8 WKS ARO DW 1-651-429-3232 Qty Item Description Weight Unit Total I DFRHQP2 Rhino 48" High by 8' Wide x 9' 10" Long 5,816.00 5,816.00T Quarterpipe completely enclosed 1 DFRHSPINE Rhino Ramp Street Spine 24" x 8' wide x 8' 2,684.00 2,684.ooT Long 1 DFRHQP1 Rhino Ramp Quarterpipe ( slightly used) 1,500.00 1,5oo.ooT 48" H x 4' wide x 9'10" long 1 DFRHADDQP Section of Quarterpipe to add to slightly used 2,538.00 2,538.ooT to make the model equal to the item listed in the first line 12,538.00 Delivery Delivery and Handling of Playground or Other 2,800.00 2,800.00 Equipment INSTALL Installation of Playground and/or other 800.00 800.00 equipment Customer Disco... Customer Discount -800.00 -800.00 Sales Tax (6.5%) $774.57 Phone # Fax # E-mail Total $16,112.57 715-858-0948 715-858-0949 danwags2@charter.net Signature I GEDllO - IK ! Exteme Preventiedienst I Kunstlaan 18, 3500 HASSEL T I Tel: 011/22.62.42 I" Subject: Sound measurement at a skateramp " Company: SAUNACO 3265 NR: 3265/01 Date: 26/01/00 . To: Mr. van Winkel, manager · Reoort: Sound measurement at a skateramp · Measurement done by: Doctor Rudi Maes . Evaluated by: Doctor Rudi Maes · Place of measurement outside, at the company grounds · Date of measurement: Wednesday January 26th 2000 · Purpose of the measurement: measurement of the noise at a skate-ramp, with a rolling skateboard · Measurinq method: soundmeter R/ON Nl- 15 LA max will be measured · Measurinq oarameters: measurement started at 15u30 till 16uOO Duration: 30 minutes . Result-influencinQ parameters: Background noise of 28 dBA (When there are vehicles passing by, the background noise is higher, so there is no measurement) · Quality quarantees: annual calibration of the sound meter · Measurement results: measured lateral of the skateramp: 1. Rolling skateboard 2. 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Q. ..r: Q. :>< (l) '"0 s::: ~ -- -.::t o o C"l 13 o ~ rn Q. ~ I<o s::: 1 ::::::: ii t:: ..r: ~ (I) u X ~ Ol: ~ ~ c ~ ti Cl S Ol: U ~ t: (I) MEMO TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Tracie McBride Memorial Park Renovations DATE: March 30, 2007 Attached is information on the play structure and shredded tire material that was used in Laurie LaMotte Memorial Park, dollar amounts and companies the City received bids from. Also included is research that was done in 2002 for Tracie McBride Memorial Park. I thought it might be helpful with the current renovation plans for Tracie McBride Memorial Park. ... T . ,0 .,-' . .-.'- - ." . . . . .' . . , . - , ., 1- ME."d'"' . TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Parks & Recreation Committee Recommendation Play Structure at Laurie LaMotte Memorial Park DATE: April 6, 2006 Laurie LaMotte Memorial Park Plav Structure The committee has researched play structure equipment over the last months, requesting and receiving three (3) bids from EF Andersen - $44,479, GameTime - Minnesota/Wisconsin Playground _ $42,800, and Play World Systems - $40,450. The merits of each were discussed. The cost estimates were similar, but the equipment varied some. All included a drain system, wood fiber as fault material and recycled timbers used for borders. The recycled shredded material the committee has been interested in using is quite expensive through these companies, so it was not included in the estimates. The committee felt that GameTime had much more to offer in the way of equipment, with only expending a few thousand dollars more than the lowest bid. Installation is also included in the GameTime bid. Committee Member Seeley requested the committee look at the shredded recycled material for the fault zone one more time as she feels adamantly it is both more environmentally and' economically feasible over time. Committee Member Seeley's estimate for an area somewhat smaller than the area proposed by GameTime was $10,600. The amount for wood fiber included in the estimate of $42,800 from GameTime was $5,880. Wood chips need to be replaced every few years, the representative Committee Member Seeley worked with stated the shredded recycled material travels less than wood chips and on average 5% is replaced every 5 years, at current rates that would be $480. The committee has $45,000 budgeted and has received $13,050 in donations for this project. Committee Member Seeley will go back to the representative with the shredded recycled materials with the plan from Game Time to get an exact price quote. The committee would like to go ahead with ordering the play structure equipment to be installed as soon as possible this spring, leaving the fault protection material to be determined at the next scheduled committee meeting. Motion was made by Chairperson Peterson, seconded by Committee Member Amundsen to recommend City Council accept the bid from GameTime in the amount of $42,800 for play structur~ ~quipment, drainage, recycled border and installation, excluding the amount of $5,880 at this tim'e for fault protection material, with funds to be expended from Park Dedication Fees. All in favor. Motion passed unanimously. ...0 ,. '-..', ~ .- ., .......-.... E/ .; 1 i j .~ .;,_0,,, '. ~ . _ . - ;: ~~di ,-"y.:,~.'~~ ~ ' -". -",- -.'t:. TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Parks & Recreation Committee Recommendation to City Council DATE: May 18, 2006 Laurie LaMotte Memorial Park Plav Structure At the May 9, 2006 Parks & Recreation Committee meeting the committee made the following recommendation: Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley, to recommend City Council accept the quote from MinnesotaIWisconsin Playground, faxed on April 24, 2006, in the amount of $14,143.20, for 20 tons of Cocoa Brown shredded rubber product to cover 4,353 square feet at a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. The committee had received three (3) bids and went with the above bid as it was the lowest and it was a local company. Committee Member Seeley had been working with Ms. Alysia Huck from IMC, Rubber Mulch Operations System, and when Ms. Huck was informed the City was going with a less expensive bid, it was brought to Committee Member Seeley's attention that MinnesotafWisconsin Playground's bid was not the least expensive bid. There was some confusion over the way the quote was presented and similar products and colors were not being compared. The Redwood color the committee had originally wanted in a chunkier product is actually $12,414.24 from IMC (includes shipping and handling). This is a savings of$I,708.96 over what was originally recommended to City Council. This error was discovered the day following the May 10, 2006 City Council meeting where the recommendation was approved by Council. Committee Member Seeley requested it be added to the agenda for the May 16, 2006 Parks & Recreation Committee meeting for discussion. Chairperson Peterson did not place the order with Minnesota/Wisconsin Playground. The committee would like to rescind its previous recommendation and ask City Council to consider the following motion: Motion was made by Committee Member Seeley, seconded by Committee Member Peil, to recommend City Council accept the quote from IMC, Rubber Mulch Operations System, in the amount of $12,414.24 for redwood shredded rubber product to cover 4,353 square feet ata depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park, opposed to the previously recommended quote from MinnesotaIWisconsin Playground, in the amount of $14,143.20. AIl in favor. Motion carried unanimously. MEMO 8 November 2002 To: Kim Sykes, City Administrator ~O Paul Palzer, Public Works DirectorlBuilding Official~ From: Re: McBride Park Play Structure I I I I I I I I I II I I 11111 I I II I I I I IIII I I I I I I I 11 I I II II I I I I I II I I II I I I I I I I I have received a copy of the report submitted to the Park and Recreation C-ommittee by Suzanne Seeley on replacement of the larger playground area border. Her research was thorough and I concur with the use of recycled products. I took the opportunity to inspect the borders at McBride Park and concluded that about ten timbers have some rot to them and 'Create a safety issue. I'm confused over the intent of the Committee's recommendation. Is it their intent to upgrade the playground perimeter -or to replace the rotted timbers. If the structure is to receive a new border, the Committee should consider bringing the base material up to code, similar to the City's -other parks and also make this area ADA ac'Cessible. This would involve removing the sand base, replace it with wood chips and repave the trail to meet ADA standards. If replacement is the 'COOCefn, I would recommend just replacing the rotted timbers at a 'Cost of several hundred dollars and apply the balanc.e of funds to future upgrades at this park.. With the onset of winter, revisiting this item should not be an issue. Please advise h-ow to proceed. 04. The following summary information is the result of the research completed for the Centerville Park and Recreation Committee. Attached are copies of the three bids returned to me between August 28th and October 1st of2002. All requested bids came from Minnesota-based recycled product vendors recommended by MOEA. Centerville's current need: The sand lot border timbers at Tracie McBride Park are deteriorating and pose a potential safety risk for our kids. The sand lot perimeter measures 284 feet (56'x 86') with border timbers currently stacked two high for a total of 568 linear feet. Where possible, the Park and Recreation Committee proposes using recycle-content lumber to meet this need. Recycle-content lumber offers the following advantages over treated lumber: · does not leach toxic chemicals into the soil or water, · has an estimated life-span of 50 to 80+ years, · is graffiti resistant, · does not require painting or staining, · puts to use material that would otherwise occupy our landfills or incinerators. Summary of the bids received: Earl F Andersen, Inc Bloomington, MN Automated EDM, Inc. Ramsey, MN Bedford Technology Worthington, MN $4,076.10 w/installation $18 - $20/foot ($10,224 - $11,360) $5.37M($3,673.42) wlo installation Park and Recreation Committee's recommendation: Of the three bids, the Park and Recreation Committee would like to recommend accepting the Earl F. Andersen, Inc. bid. In addition to delivering and installing the new border, they will also remove the old timbers from the park property inclusive in the bid. Earl F Andersen, Inc. has agreed to extend the 3D-day limit on the bid to the end of November 2002. They have also confirmed that installation can still take place between now and the end of the year, until snow becomes prohibitive. I am attaching the recycle-content lumber product information sheet from Earl F Andersen, Inc. and the photos they sent of the (almost identical) projects they have recently completed for the city of White Bear Lake. An actual sample ofEF A's recycle- content lumber product was provided and is also available upon request. The Park and Recreation Committee would like to recommend scheduling and completing this maintenance project - ifpossible - before the end of the year. Written and submitted by d Recreation Committee member " .~- E.FAM Page: PROPOSAL ENTERED BY: KIM QUOTE NUMBER: 0052228 QUOTE DATE: 9/27/02 Earl F. Andersen QUOTE TO: CITY OF CENTERVILLE CITY HALL 1880 MAIN ST CENTERVILLE, MN 55038-9794 ATrN: SUZANNE SEELEY 651-762-9355 PHONE: (651) 429-3232 FAX: (651) 429-8629 PROJECT: PUBLIC WORKS BUILDING 7087 20TH AVE. CENTERVILLE MN 55038 QTY 71.00 ITEM NO XP0668 DESCRIPTION 6" x 6" X 8' XPOTENTIAL BORDER, DELIVERED 568 LINEAR FEET PRICE EACH 22.24 EXT. PRICE 1,579.04 1.00 INSTALLBORDE INSTALLATION OF BORDER PRICE INCLUDES REMOVAL OF OLD BORDER 2,394.42 2,394.42 BORDER - CUSTOM EXCAVATING AND GRADE WORK ARE NOT INCLUDED IN THIS QUOTE. DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted. This quotation is based on the area being free of all debris such as, but' not limited to the following: *concrete footings or blocks of any type. *Bedrock or rocky conditions of any type. *Tree stumps, trees, cans, bottles, metal or any other debris. *Utilities requiring any holes to be dug by hand. *Ifarea is not accessible to a bobcat and other equipment necessary for installation. *Ifwater exists in site area or footings after they are dug. *Or any other unknown conditions not listed or visible. SUBTOTAL SALES TAX FREIGHT 3,973.46 102.64 0.00 NOTE: This Quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based on prevailing wages. TOTAL 4,076.10 FOB: FACTORY TERMS: NET30DAYS Shipment approx. 4-6 weeks upon receipt of order. and subject to credit approval. ~~ Do you require a 24-hour delivery notice? D Yes D No ~ Approved by: Signed by:' ~ . .Z- Dffie T6MSNOOK CONTRACTOR TO CONFIRM ALL QUANTITIES 9701 Penn Ave S, #100. Bloomington, MN 55431. Phone: 952-884-7300. 1-800-862-6026. Fax: 952-884-5619 www.efa-mn.com. e-mail: parkandrecinfo@efa-mn.comORtrafficinfo@efa-mn.com I Sep-04-02 10:20 AUTOMATED 763-576-6947 P.Ol 6231 McKinley St. N.W. I Ramsey, MN 5303 Ph: 763-576-6946 /Fax: 763-576-6 47 www.automatedextrusion.com .... ~.l r~ Building Quality Tooling For World Class Ex sions FAX MEMO COMPANY: t!E~1DLt)IUE /?9.;t/:i1 A?EL.[)ATE: AlTENTlON: ~7-AAJAlF SEJ: ).7 FROM: SE/2/Li t/ ELIIe-,) .- le \d-. - )3 Number of pages (induding cover letter) L q- 5;.- 1-8 n MESSAGE: JJ/.':j ~/7.v 6E des/ ~ .r:h dE USS c.x EMS J /}?#k-~/~~/ ~Ed "3.00 .# I . "70 FAX # LD ~ I ~ 1 iPZ - LJ s..s;s-- /~-r Original Mailed: YES NO 2.lu 2')0 ~ ?a..r T- .- , . ~ ~UE~~'1 ~'b ~ ~ /'9,-z,{.ht~ ~ d pc 4 II n? .,'/E,z. ").(~ ~ ) ~.. "" .,/ L- -.. ---'-' -z X;UJ . '2.kl/J --' 'R~ ~ ~ ~ <i\ ~ J " ~. ~ ~~ ~ ~ ft. ~ ~ \.It ~ l' ~'- ~ \) X ~ -) ~ t'-. c; 1).., ~ "- ~ &i-- ~ ~ ~ Q ~ ~ t'--- ~, ~ ~ l '- ~ '1 ~{\} t-..\. t\ . ~jf\\~N ~. \: ~, I' X ~ ~" '-t ~ ~\~... " \J\ ., t'\ ~ .. U \,~~ ~ ~~.~ '\ ~ ~ ~ ;:\ \\-.. ~ \J t Cf\ ~ ~ ," ~ ~ ~'l'l ~ ~ ~ ~ ~ ~ \\ <A ~\ ~ ~ f\J~ ~ \~ ' "ft\ ~.. ~~ 't ~ t ~ ~ l ~ ~~ ~ ~Oct~Ol-02 04:53P " Date: 10/1/02 To: CDRS Suzanne Seeley Phone: 651-762-9355 Fax: 651-762-9355 From.: Bedford Technology / Rachel Aanenson (Z ~ Phone: 800-721-9037 Fax: 507-372-5726 Page:i: 2 Subj.~ct: Quote We nllannfacture recycled plastic lumber in either a 5" x 5'" (true dimension 4.5" x 4.5") or a 6" x 6" (5.5" x 5.5"). I will quote the product to you both ways. 5" x 5" Select™ Recycled Plastic Lumber Black - $4.08/1f Brown - $4381lf Colored - $4.86Ilf FreiJ~bt for 568 If to zip code 55038: $378.00 P.Ol · -.Oct'101-02 04:53P 6" x 6" SelectTM Recycled Plastic Lumber Black - $5.37/1f rOWJll - $5. 73/1f Colored - $6.77 /If 7\<. Freight for 568 If to zip code 55038: $425.00 * Lead Time: 3-4 weeks from date of order to shipping TbanJ< you! Please contact me with any questions! P.02 MEMO TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: 1601 LaMotte Drive Park Improvements DATE: March 30, 2007 Per request from the committee following the March 28, 2007 work session, Gopher One has been called to locate and mark utility lines in both 1601 LaMotte Drive and Tracie McBride Memorial Park and will be done by April 2, 2007. They will have to be ordered again before the work actually commences as you have 2 weeks to start the work after the lines are marked. It might be advisable to go to Tracie McBride Memorial Park as soon as it is marked and perhaps take pictures since it is an active park and those flags will be too tempting for children to leave alone for long. St. Paul Water Utility will be relocating the fence at 1601 LaMotte Drive sometime the week of April 2, 2007. The lilacs bushes have been pruned as Mr. Larson suggested it would be to our benefit to preserve what we could instead of letting the personnel moving the fence possibly damage them. It was a time consuming job to prune the lilacs as they were tangled through the fence. It is going to be very difficult to move the fence. Mr. Palzer asked when, where and how the lilacs were going to be moved. I mentioned the Eagle Scout Project, but I have not heard from the interested Eagle Scout recently and if we want these to take, the sooner it is done the better. Public Works can move them with the bobcat and Mr. Palzer said they will rent a tree spade attachment to do it. They cannot start until probably the week of April 23rd though as the next 2-3 weeks will be occupied with Lino Lakes sweeping streets. Prior to that the committee will need to decide where the lilacs are going to be moved to exactly. Public Works Staffwill do the work, but they need a specific plan to follow. The wood from the pruning is being stacked on the property to bum at a later date, probably when the trees come down in the park. Public Works will request a burning permit from the Fire Department. Mr. Larson has contacted a DNR Forester located in Carlos Avery and is waiting for a call back. Then the trees will be marked and contractor bids can be solicited for the removal. Mr. Palzer also mentioned that there are many pine trees in Eagle Park that need to be either thinned or moved. This was tried a few years ago, but the trees were moved in the summer and were not watered regularly and did not survive. It might be different moving them in April and since we have the tree spade rented he would like the committee to think about places the trees could be moved to, possibly for screening or for park entrances. Also during the week of about April 23rd the City has a contractor replacing sod at St. Genevieve's for a very reasonable installation price and it would be economical to sod any area of the park if the area could be potentially ready for sod. Mr. Palzer would like the committee to put together a schedule of what work needs to be done when so they can coordinate what work Public Works will be able to do. This includes Tracie McBride Memorial Park also. Kim Stephan From: Sent: To: Cc: Subject: Dallas Larson [dlarson@centervillemn.com] Friday, March 30, 2007 2:07 PM 'Statz, Mark R'; kstephan@centervillemn.com Paul Palzer RE: park project schedule Mark, Your schedule is fine. I understand from Paul that accessibility rules require two fountains if you plan to put any in. You can't make water available for anyone if you don't make it available to everyone. P&R may want to look at a yard hydrant as an alternative. That would provide a low maintenance option (including frost protection) and allow water for coffee pots, etc. at the pavilion. Water supply will require boring under the road. Dallas Larson, Administrator City of Centerville 651-429-3232 -----Original Message----- From: Statz, Mark R [mailto:Mark.Statz@bonestroo.com] Sent: Friday, March 30, 2007 2:52 PM To: kstephan@centervillemn.com Cc: dlarson@centervillemn.com Subject: park project schedule Take a look at this. It's pretty tight, so I have the Council Authorizing Production ofP&S at the same time they authorize advertising for bids. If you want them to actually "Approve Plans and Specs" at their April 25 meeting, we could push back printing the plans a few days without affecting the bid schedule. Let me know if you want any changes. Mark Statz, PE Associate Tel 651-604-4709 Cell 651-775-5126 mark.statz@bonestroo.com Bonestroo This email has been scanned by the MessageLabs Email Security System. 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I i f\ , .I: i SC=~UI ~li I i ile i v N i I '::I !::I~ti... -i~ , I , ~ '.c!: 0 ;~ il. NN.. E i=' CD_......... ... I ~f:j:;;;._ (,ft 1< I J I ! i I t;;: :;: ... i~ I~ ~ ..llio N w -- w ~ N ~ N o w ." 3: Message Page 1 of2 Kim Stephan From: Teresa Bender [TBender@centervillemn.com] Sent: Friday, March 30, 2007 10:41 AM To: Jennefer Waste Management Klennert Cc: Kim Stephan Subject: FW: Debris from Pavilions Jennefer: Please see below regarding debris from the pavilions. Teresa Bender, CMC City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 (651) 429-3232 x 13 -----Original Message----- From: Bill Johnson [mailto:bjohnson@f1anagansales.com] Sent: Friday, March 30, 2007 12:37 PM To: TBender@centervillemn.com Subject: RE: Teresa, There is really not a lot of trash with these shelters. A small dumpster will be fine. Otherwise if you have a dumpster at your shop, we can just bring it over and dump it there. Playground equipment has considerably more wrapping and trash, but the shelter should not be a problem. You definitely do not need a large dumpster. There will be a few pallets, wood, cardboard & some plastic. There will also be some metal roof trim scraps, but nothing major. As mentioned, nothing to worry about until later. Thanks. Bill Bill Johnson Flanagan Sales, Inc. 651-633-0123 1-800-328-3557 -----Original Message----- From: Teresa Bender [mailto:TBender@centervillemn.com] Sent: Friday, March 30, 2007 11:25 AM To: bjohnson@flanagansales.com Subject: Dear Mr. Johnson: Can you tell me how much debris and what type of debris will be involved with the two (2) pavilions that we ordered? We are trying to arrange dumpsters/recycling for the big delivery event. Thank you, Teresa Bender, CMC 3/30/2007 MEMO TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Signage DATE: March 30, 2007 Included in your packet is information from Wagner Signs, a product Mr. Dallas Larson, City Administrator came across and would like the committee to look at. It is a possibility that these signs could be used in all the parks and as City entrance signs. Mr. Larson has requested pricing for a 3 x 5 park entrance sign but has not received the information at this time. SIGN-FOAM3<1ll is simply the next step in the evolution of High Density Urethane within the sign industry. It only seems fitting that SIGN - ARTS PRODUCTS CORPORATION, the company that introduced HDU to the sign industry, be the company that perfects it. @ FOAM SIGN-FOAM3<1ll is a high density polyurethane board that is unlike any substrate you may have used. It is lightweight, yet remarkably strong and durable. SIGN-FOAM3<1ll possess- es exceptional machining characteristics which make it compatible with all your current manufacturing processes. In fact, you may already own most of the equipment needed to fabricate with SIGN-FOAM3<1ll. The closed-cell structure of SIGN-FOAM3<1ll makes it completely waterproof, therefore well-suited for any outdoor application. SIGN-FoAM3<1ll is unaffected by temperature or moisture, and will not rot or decompose. S,GN-FOAM3<1ll is highly chemically resistant which allows for the application of any paint finish. These benefits give SIGN-FoAM3<1ll a virtually unlimited life span in any environment, inside or out. The SIGN-FoAM<Ill brand has proven itself as the only reliable HDU available today. SIGN · THE FINAL DIMENSION You will not open a sign trade maga- zine today without encountering vari- ous articles about sign-making with HDU, or High Density Urethane. An overwhelming majority of sign-making contest winners are using the same rev- olutionary substrate. . .they are using SIGN-FoAM<Ill. WHAT IS SIGN. FOAM@? AVILA SIGN & DESIGN It has not always been that way. When SIGN-FoAM<Ill first arrived on the market, few professional sign- makers had ever even heard of High Density Urethane. Convincing them that after years of using red- wood and cedar there was a better way to make signs was no easy task. SIGN-FOAM<Ill did not look like anything anyone had seen before. It had no grain, it was cumbersome to paint, and compared to the cost of redwood in the late 80's, it was expensive. Yet, after all was said and done, SIGN-FoAM<Ill deliv- ered exactly what it was supposed to-great signs! Not only was it fast and efficient, but SIGN- FOAM<Ill allowed for a greater level of creativity than ever before. In addition to all that, it also made signs that lasted a really long time. A SIGN-FoAM<Ill sign will last a long time without warping or cracking, a long time without the paint job cracking or peeling off the sign. How long you ask? It is hard to say...the very first SIGN-FoAM<Ill sign ever made still looks as good as the day it was installed. Seventeen years later, that sign is still attracting business to an establishment that could not be more pleased with the investment they made, and the sign company they made it with. 4 Professional sign-makers all across the country slowly began to consider SIGN-FoAM'" as a viable alter- native to redwood and cedar. Still being skeptical, they began with small signs, and then moved on to larger ones. With nothing but success, the signs became larger and larger. And so it went, on and on, with thousands of professional sign-makers building tens of thousands of signs in a few short years. AVILA SIGN & DESIGN In 1995, SIGN - FOAMII@ was introduced, and the sign industry has never been the same. The impossible happened when the greatest sign-making substrate anyone had ever seen was improved. By developing a superior cellular structure, painting and finishing was made much easier. SIGN - FOAMII@, with its remarkable qualities, revolutionized the sign industry once again. SIGN-FOAMII@ forever changed the way signs were designed and fabricated. Professional sign-makers began to grasp the features and benefits of this material. They quickly recognized the sim- plified fabrication techniques, and under- stood how SIGN-FOAMII@ could increase pro- ductivity without increasing overhead. With SIGN-FoAMII@, they were soon producing more signs in less time than ever before, which made their businesses even more profitable. SIGN-FOAMII@ quickly became the construction material of choice in the sign industry. Our commitment to quality continues. Chemists have been busy in the lab, and engineers at the draw- ing board. A work ethic that says "being good is not enough, if better is within reach" has born count- less hours of research and development. Constantly striving for the best possible product, several improvements of SIGN - FOAMII@ were made. Finally, after years of committed research, we are proud to say we have not only improved SIGN-FoAMlllE> again, but produced a product that is measurably superi- or to SIGN-FoAMlllE>. Our hard work has brought us to a place we call "The Final Dimension", and a product that we can call "SIGN - FOAM3"'''. As you read on, you will see the results of all our efforts. You will be shown how you will immediately benefit from the improvements that we have built into this amazing new 'prod- uct. SIGN - FOAM3'" is stronger than ever before. In fact, SIGN - FOAM3'" is stronger than any HDU available today. It is easier to paint and finish than ever before, and SIGN-FOAM3'" is virtually dust-free. You will find that SIGN-FOAM3'" carves and machines more like wood than HDU. Whether this is your fist time using SIGN- FOAM3'" or you are a wily veteran, be assured, you will be enlightened and impressed with the pages that fol- low. 5 INSTAllATIONS: Far too often installation is treated as an after thought, and this practice, however widespread, often leads to unwanted problems. The correct installation of your SIGN-FoAM3@ sign will not only ensure a long lifespan to your sign, but also add substance, mass, as well as interest, thus drawing additional attention to your sign. There are as many installation methods as there are signs; this section will review some of the more common installation methods that have been used successfully for many years. SIGN-FOAM3@ installations generally fall into one of three main categories: Ground mounts, Wall mounts and Hanging signs. GROUND MOUNT The most common mounting technique is the ground mount, including both back post and side post mounts. For a single-sided sign, a back post mount is a strong and effi- cient method. As the name suggests, the sign is attached to a mounting structure that is completely behind the sign. This method generally incorporates two lengths of treated lumber (usually 4"x4" or 4"x6"), that are used as posts. These posts are connected by a 2"x4" that extends across the back of the top or bottom of the sign. This cross-member not only provides addi- tional mounting points, but it adds rigidity to the sign, as well. For back post installations, run a deck screw or other fastener through the face of the sign and into the posts in back, using bondo or spackling compound to cover the screw head. SIGNS OF THE TIMES 32 r,_-.~..:VY.>-':' ., _ , "-- ---;- ---.--::-~------7?"--""~-"--'-""'-,~ ,'.' '""/-0'0'", ~.....:.i For side post mounts, use the same procedure described previously, but before staining the posts, route out a groove into the side of the posts, or install mounting strips on them, into which the sign will hang. Drill out and countersink holes in the side of the sign, to accommodate the lag screws. Lag screws that measure 5" long and 3/8" in diameter will work best. They should be countersunk, and extend into the side of the sign 2.5 inches. Note that the real purpose of the lag screw is to hold the sign in place during installation. Once the sign is securely in the ground with the grooved sides and stringers, the sign will stay together, even without the lag screws. For a double-sided sign, a side post mount is required. This technique requires the support stringer across the top or bottom of the sign. 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OQ~ : "'CI S : s:: Q) Cl)t':l~ ;> c: 0..... s:: ..0 ..0 ..... -< ~ t"'- o o ~ o ('<') ---- ('<') ~ rIi s:: Oll .- CI'l ...... ~ ..... Q I-< ~ o ~ o Q rIi s:: Oll .- CI'l I-< Cl) s:: Oll ~ ~ ! g ...t:: MEMO TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Committee Updates DATE: March 30, 2007 UPDATES City Council 2007-03-14 Summary of Meeting Minutes from the City Administrator as pertains to the Parks & Recreation Committee . The Council approved the consent agenda which contained routine items including approving Centennial Soccer Club's use of Laurie LaMotte Memorial Park fields. . Kevin Amundsen presented Parks & Recreation's plans for improvements to the 1601 LaMotte Drive property (Hidden Spring Park). While no commitment was made by Council, there seemed to be consensus that the park improvements will be approved at an estimated $150,000 cost. . The Council approved purchasing park pavilions for 1601 LaMotte Drive and Laurie LaMotte Memorial Park at about $25,000 each. . The Council approved the Hanzal Addition Comp Plan amendment, rezoning, preliminary plat and a variance for Lot 6 allowing a 10 foot variance to the front-yard setback. . Tom Lee reported that Anoka County had initially rejected this year's permit for the use of CSAH 14 for the parade. Upon request for reconsideration, the County has determined that it may be willing to allow it with some commitments from Police to handle traffic to the satisfaction of the County. Sedona Townhomes. LLC Park Dedication Fees Park Dedication Fees were received from Sedona Townhomes, LLC in the amount of $7,653.48. Shelters at 1601 LaMotte Drive & Laurie LaMotte Memorial Park The shelters for both parks have been ordered. Included in your packet are copies of the contract and correspondence. 10f2 Peltier Preserve Property Mr. Quale, owner of lots 4, 5 and 5A, Peltier Preserve met with Dallas Larson, City Administrator to let the City know the lots are still for sale and he is willing to sell lots 5 and 5A separate from lot 4. He believes the two lots are worth around $500,000. Although twice he has told Mr. Larson an appraisal was being ordered and he would supply us with that information within a few weeks, he now says he did not order an appraisal as the cost is $2,500. He supplied copies of appraisals of other lake properties in the area (Forest Lake, Lindstrom, Center City) to support his asking price, but was not comparing apples to apples. The last sale price in September 2006 for these two lots was $195,000. 20f2 , ~ ~~, ., ~ RECEIVED OF 2985 AMOUNT Sedona Townhomes,LLC $7,653.48 ~-rl\A ft-t. ' t-I' ~ c.. ... . k L ~')( 11^ P4iAA< 5 , ('. FOR: Park Fees CHECK # 56678 I...f!W~, II 1.1, _!IIJliD I !iUs SURCHARGE NA r ") WI) ? - '-1"'\1 )~,-. .<(l ./ /'-1 I J I~ ,~. '-I ( yr; ~~)t0(~~t.\ 1/. - .if ~ILa ~:(.~r-AH~ - BY leresa Bender March 26, 2007 .. o o .D u.J o IJ1 \ II H,~ ~~~ ~,,- ~ 2..~ gEfJ '" ~r- 003>. ~~~ ~~ to ~~S m-l r- !JlCJjc ;::Om z.fJ :c ff:f!2fJ) Ii' I 1 ~. I I THE RIVERBANK ~ I . .~ Loan Payment System 0 5 66 7 8 ~. ifij .B~1"8 PH.-71$.-294-2183 !-; .w ~ceo(.E!-, WI 54020 t._~' , ~ Remitter , '." 79-6371518 (oj ~ Sedoha To_homes, ..LLC ~ I . , . ' " ,,' DATE March 27. 2007 ~ l::al o~~';r ""n'."m:';;;--:-~-'7:---__-:--_____~;_~1 $&:.,iij\:~ I I g~1lk4\'~~:;Bats48. .' ., Dollars I .~ ' '~~~a'/";},@1~~~~"~~"'=eT~ux1J~"'<<>b . ~.TheRlver :,' , C ',' di7- - ~. BANKING a NTS'. ~i ~~~1 ~e9s ~ " . . , :"'>';;:~ib:~~~tl";I:bRlia'~b:!?81:; 8~ 02b: I~ ' '/ .~-. ' :3~.~::;::.~>:;.~-~~ ~~}\:~~~~f ;~;~~ J~~F~'.;?~~:~ :?;~f~{;~~~n~~;:'~:;;~ ;~~>;l~:~~X~))~-~:~;F~i~ ~.' :~;~~ ~~;-"~", . "- ,,~~ CHECK NO. 1054230 DATE 26-MAR-07 AMOUNT ***~****200.00 '~u~ ;jl~J/~~ Kim Stephan From: Sent: To: Subject: Statz, Mark R [Mark.Statz@bonestroo.com] Friday, March 30, 2007 10:29 AM kstephan@centervillemn.com Letter to contractor m. ~- .~..... .,~ Sc450f-2easO JOI0220.pdf ( Kim, Here is the letter we sent when we requested quotes. It outlines the scope of work the contractor will be required to complete. Kevin and Susanne were wondering about grading. The contractor WILL be responsible for rough grading. When the project is done, the city crews may need to finish grade prior to sodding. Mark Statz, PE Associate Tel 651-604-4709 Cell 651-775-5126 mark. statz@bonestroo.com Bonestroo -----Original Message----- From: c450f-2east@bonestroo.com [mailto:c450f-2east@bonestroo.com] Sent: Friday, March 30, 2007 11 :26 AM To: Statz, Mark R Subject: Message from c450f-2east The following document has been scanned on the Fiery and attached to this email: Sc450f-2eas070330 1 0220.pdf This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.comlemail 1 :?3J Hiq!wJiJy '::6 vII ~t. r'aul, IW, Lj) 11 j Tel f,S 1 ,6"1(H1t;UO fa" 6'iHJ36, 1311 WVI/IJ\', b,.) n ~~~:;t rO(I, tGrn . Bonestroo March 13, 2007 Flanagan Sales, Inc c/o Liz Nelson 1567 East County Rd E St. Paul, MN 55110 Re: Centerville, MN Park Pavilion Quotes File 000616-07155-0 Dear Ms. Nelson, A short time ago, you were contacted by a representative from the City of Centerville Parks and Recreation Committee to provide a quotation for the furnishing and installation of two park pavilions. We made this same request of other contractors. We have received those quotations but have found it necessary to re- quote the work for two reasons. First, we need to separate the quote into two We need to have one quote for the pavilion in Laurie LaMotte Memorial Park and one for the pavilion in the park property at 1601 LaMotte Drive These projects need to remain separate and may be awarded to separate cantactors. Secondly, we need to clarify a few of the requirements of the quote so that we can better compare quotes from different contactors. In other words, we need to compare apples to apples Therefore, we have summarized the requirements of the quotes below: Contractor shall: . Complete all necessary engineering including that needed for the structure, footings, and slab The City will stake the location and elevation of the structure/slab. . Strip topsoil and excavate as necessary. Excess material can be wasted on site but must be rough graded as directed in the field. Salvaged topsoil shall be respread to the extent pOSSible. The City will finish grade the site and restore turf. . Provide and install necessary foundation material. . Construct footings and concrete slab (28'x28'). . Furnish, unload/unpack and install the structure. o Structure shall be one of the following: · Classic Recreation 24'x24' CRD Scottsdale Shelter · Poligon Carnival Series Shelter # CAR 24-MR · Approved equal 51. Paul St. Cloud Rochester Milwaukee Chicago Ell] nE'er, Archltt-'ct'. Plonnf" S (en tprv ilie Park Pa I.d,on.; Page ;- '/larch ) '! ;'OCl o Structure shall have electrical cut-out for future electric servICe. o The City will provide necessary roll-off containers for construction/packaging trash. · Charge sales tax and clearly show this cost on the quote. · Complete the project by July 20, 2007 Building permit fees will be waived. The City reserves the right to reject all quotes and to waive irregularities in the quotes. Again, please provide two separate quotes, one for each pavilion located in their respective parks. If quotes can be received by 4:00 PM, Wednesday, March 14, 2007, the City anticipates awarding the contracts at their regular meeting that same E.'vening. Please call with questions at 651-604-4709 or 651-775-5126. Sincerely, BONESTROO 4/{/ ~>-d-'- Mark Statz, PE City Engineer 651-604-4709 (office) 651-775-5126 (cell) C: Dallas Larson, City Administr ator Paul Palzer, Public Works Director Kim Stephan, Parks Liason Teresa Bender From: Sent: To: Subject: Bill Johnson [bjohnson@f1anagansales.com] Thursday, March 29, 2007 11 :30 AM TBender@centervillemn.com RE: Ordering Park Pavilions (Laurie LaMotte & 1601 LaMotte Teresa, Sounds great. We will get the orders in today and should have shop drawings for approvals in a few weeks. Are you going to mail a hard copy? If not, no problem. Thanks. Bill Bill Johnson Flanagan Sales, Inc. 651-633-0123 1-800-328-3557 -----Original Message----- From: Teresa Bender [mailto:TBender@centervillemn.com] Sent: Thursday, March 29, 2007 9:56 AM To: Bjohnson@flanagansales.com Cc: Mark Statz; Kim Stephan; dlarson@centervillemn.com; Paul Palzer Subject: Ordering Park Pavilions (Laurie LaMotte & 1601 LaMotte Dear Mr. Johnson: The City Council of the City of Centerville approved the purchase of the quoted (March 15, 2007) pavilions at their meeting last evening. Please find the attached, signed contracts and purchase orders. If there is any other information that is needed prior to placing these orders, please feel free to contact Mr. Statz at 651-636-4600. Thank you in advance for your prompt attention to this matter. Teresa Bender, CMC City Clerk City of Centerville 1880 Main Street Centerville, MN 550038 This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 1 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com March 16, 2007 t3CANNEO . Bonestroo Liz Nelson Flanagan Sales, Inc. 1567 East County Rd E St. Paul, MN 55110 I ~ >' . '. L n'1i~ C a 7007 Re: Centerville, Minnesota 1601 LaMotte Drive Park Pavilion Project File No. 000616-07155-0 Contract Documents Enclosed are four Contract Documents between you and the City of Centerville covering the above-referenced project. Please complete the necessary information and execute all copies and return them to the City for signature. You should also include a performance bond and a certificate of insurance with the signed contracts. After the necessary officials have signed the Contracts, they will be distributed as follows: 2 copies 1 copy 1 copy Flanagan Sales, Inc. (1 - your file, 1 - your bond company) City of Centerville, Attention: Dallas Larson Bonestroo, Attention: Mark Statz I Upon receipt of the signed Contract, you are authorized to begin work. A pre-construction conference may be scheduled with you and the City of Centerville to review the Project if the City so chooses. Sincerely, BONESTROO 4.1~ Mark Statz, PE City Engineer Enclosures: Four Contract Documents cc:: Dallas Larson, City Administrator Paul Palzer, Public Woks Director Kim Stephan, Parks Liaison st. Paul St. Cloud Rochester Milwaukee Chicago Engineers Architects Planners 2335 Highway 36 W S1. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com March 16, 2007 ... Bonestroo Liz Nelson Flanagan Sales, Inc. 1567 East County Rd E St. Paul, MN 55110 SCANNED MAR 28 2007 Re: Centerville, Minnesota Laurie LaMotte Memorial Park Park Pavilion Project File No. 000616-07155-0 Contract Documents Enclosed are four Contract Documents between you and the City of Centerville covering the above-referenced Project. Please complete the necessary information and execute all copies and return them to the City for signature. You should also include a performance bond and a certificate of insurance with the signed contracts. After the necessary officials have signed the Contracts, they will be distributed as follows: 2 copies 1 copy 1 copy Flanagan Sales, Inc. (1 - your file, 1 - your bond company) Centerville, Attention: Dallas Larson Bonestroo, Attention: Mark Statz Upon receipt of the signed Contract, you are authorized to begin work. A pre-construction conference may be scheduled with you and the City of Centerville to review the Project if the City so chooses. Sincerely, BONESTROO 4P/~ Mark Statz, PE City Engineer Enclosures: Four Contract Documents cc:: Dallas Larson, City Administrator Paul Palzer, Public Woks Director Kim Stephan, Parks Liaison s1. Paul S1. Cloud Rochester Milwaukee Chicago Engineers Architects Planners . AGREEMENT BETWEEN THE CITY OF CENTERVILLE AND CONTRACTOR THIS AGREEMENT is by and between City of CenteIVille, Minnesota (hereinafter referred to as the "City") and _Flanagan Sales, Inc. . (hereinafter referred to as the "Contractor"). City and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. The Agreement 1.1. Contractor shall complete all work as specified or indicated in the following: 1.1.1. The Bid Proposal (conformed copy), 1.1.2. Request for Quotes and 1.1.3. The Contract Documents enumerated below. ARTICLE 2. The Project 2.1. The Project for which the work under the Contract Documents may be the whole or only a part is generally described as follows: ARTICLE 3. The Engineer 3.1. The Project will be monitored by Bonestroo, 2335 West Highway 36, St. Paul, MN 55113 (hereinafter referred to as "Engineer"), who is to act as City's representative, assume all duties and responsibilities, and will have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the work in accordance with the Contract Documents. ARTICLE 4. Deadlines 4.1. Dates for Substantial Completion and Final Payment 4.1.1. The work will be completed and ready for Final Payment on or before July 20, 2007. 4.2. Liquidated Damages 4.2.1. City and Contractor agree that as Liquidated Damages for delay (but not as a penalty), Contractor shall pay City $200 for each day that expires after the time specified in Paragraph 4.1. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Flanagan Sales, Inc., PAGE NO.1 of4 ** ** ** (;4r) ARTICLE 5. Contract Price 5.1. City shall pay Contractor for completion of the work in accordance with the Contract Documents an amount in current funds as follows: ARTICLE 6. Payment 6.1. Final Payment 6.1.1. Upon Final Completion and acceptance of the work, City shall pay the remainder of the Contract Price as recommended by Engineer. ARTICLE 7. Contractor's Representations 7.1. In order to induce City to enter into this Agreement, Contractor makes the following representations: 7.1.1. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. 7.1.2. Contractor has visited the Project Site and become familiar with and is satisfied as to the general, local, and Project Site conditions that may affect cost, progress, and performance of the work. 7.1.3. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the work. 7.1.4. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all subsurface conditions reports, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, structural and/or Underground Facilities) at or contiguous to the Project Site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including applying the specific means, methods, techniques, sequences, and procedures of construction or demolition, if any, expressly required by the Contract Documents to be employed by Contractor, and safety precautions and programs incident thereto. 7.1.5. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract Price, within the Contract Deadlines, and in accordance with the other terms and conditions of the Contract Documents. 7.1.6. Contractor is aware of the general nature of work to be performed by City and others (if any) at the Project Site that relates to the work as indicated in the Contract Documents. 7.1. 7. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Project Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. ** RE: 7.1.2. 4. 5: Contractor does not have a specific site analysis AGREEMENT BETWEEN All si tework is based on "typical" soil and CITY OF CENTERVILLE AND dig3~n~ condi ~ions. If "extreme and unusual" site Flanagan Sales, Inc., con lt10ns eXlst, contractor may need assistance from PAGENO.2of4 owner or may need to change the scope of th1"S contract. 7.1.8. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and a written resolution has been received from the Engineer which is acceptable to Contractor. In all other respects Contractor affirms that the Contract Documents are sufficient to indicate and convey an understanding of all terms and conditions for performance and furnishing of the work. Contractor fully accepted the Bid Proposal and Contract Documents authored by the City. 7.1.9. Contractor warrantees that its work, including that of any subcontractor or agent hired to perform work, will be free from defects and done in a workmanlike manner conforming to the standard of care in the industry. That all work performed and products installed are guaranteed to perform as intended or as designed for a period of no less than two years from the final payment date ofthe project, unless a longer period of warrantee is provided by a product manufacturer, service provider, or by operation of law. ARTICLE 8. Contract Documents 8.1. The Contract Documents consist of the following: 8.1.1. This Agreement. 8.1.2. The Bid Proposal (conformed copy) 8.1.3. Request for Quotes 8.1.4. Contract Bonds 8.1.5. Insurance Certificate 8.2. After being reduced to writing and signed by the Contractor and the City certain documents can become Contract Documents. These are documents which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto. These documents can include duly authorized and signed: 8.2.1. Notice to Proceed 8.2.2. Work Change Directives 8.2.3. Change Order(s) ARTICLE 9. Miscellaneous 9.1. Assignment of Contract 9.1.1. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Flanagan Sales, Inc., PAGE NO.3 of4 9.2. Successors :lIld :\ssigns 9.2.1. City and Contractor each binds itsel r. its partners. Sllccessors. assigns. and legal representatives to the other party hereto. its partners, successors. assigns. and legal representatives in respect to all co\enallts. agreements. and obligations contained in the Contract Documents. 1).3. Se\erabilitv 9.3.1. Any prO\ision or part oi' the ('ontract Documents held to be \'oid or Unenll)fCeable under any LI\\ or Regulation shall be deL'med stricken. and all remaining prO\isions shall continue to be \:t1id and binding upon City and Contractor. \\ho agn..'C that the Contract [)oclullcnls shall be felonllcd to rq)1ace such stricken pro\ision or part thereoi' with a \'alid and enforceahle prO\ision that comes as close as possible to c\pressing the intention of the stricken prO\ision. IN WITNESS WHEREOF. City and Contmctor ha\e signed this Agreement in ljuadmplicate. One countelpal1 each has been ddi\ered to City. Contractor. ContJ<lctor's Bonding Company ami Engineer. All portions oi'the Contract Doclllllents hme been signed or identi lied by ('ity and Contractor or on their behal r . .~ Ihis Agreement \\ill be ctlectin: on l\larch/J~.. 20m. / J) Ct., "f..l (Siglll/lllrl') . 1\ I :1 I l-{ (~,: r.~ i,--_ ....ilL, ~ ~ ,- (/)mJlcd llil/IIC und lIllc) ., . ~ (, C""1r'~")r: J\ .CC" , "}.,, ~ ,1}U :* c,,- (Sigllllllll'Ci , I L\7 ! IJ ~ L~. v.i. ".. (IJI'IlIll'd lIell/H'ulld lillc) ,} I() ,_ I - c (,it\: Cit\ oi'CL'ntLT\ille /) , 1 ((j'1,- ~J ,.' I.." . -( No. (l.iCl'lISl' ,\1) if UfJpli('(/ hI(') \-/ "r Y. '-, V~~. ;~ ;'~t:-'l . (\II!,II<lfllI',, .lllesl HI) \ ./ Address !-'l1r Sending ;'\l1ticL'-'; To: I sso \\;lIn Street (.\ll!,~ I I" I '\' . /"....i.. CASE I ,;;.~ ,'" ";; DIANE B. t "~.~ hJctary Public-Minnesota 1 ~!f;, .." '='"'"00 ,.,,,~ "" ". "'" CenlenI1\c. \1:\ 5503S Designated Represental i \L': :'vIr. Dallas I.arson lhane Case (I)ril/!l'd Sill/II') Cit\' Administrator (/'r/lllcd l/el//1C III/d fll/C) NotiHY (f'ril//cd IIllcJ .V d~ II: \ II "I B If \\ II-" ( II YO!' ( I." IIR\IIII' .\"IJ ,. Lllld~'~1I1 S~dl". 1111.' . 1'\( d "0. -Ior-l ACORD,. CERTIFICATE OF LIABILITY INSURANCE OP ID B~ DATE (MIIIDDIYYVY) FLANA-3 03120/07 PRODUCER THIS CERTIFICATE IS ISSUED AS A MAnER OF INFORMATIOll Moores Insurance Mgmt Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Lawson.CODIIIOns HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 380 St. Peter street, ste 720 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW st. Paul lOt 55102 Phone: 651-255-6800 Fax: 651-255-6801 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A; tJD1.te4 1'1r. .. c:aaaalty ~ INSURER B: Flanaaan Sales Co., Inc. INSURER C; 1567 ast countr Road "En INSURER D: st. Paul MN 551 0 INSURER E; COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUlREt.'ENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH 'RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGReGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS. NSRI POLICY NUMBER ~E iMMIODiY'ii IPDLllOY LIMITS LTft TYPE OF INSURANCE DATE ~ LIABILITY EACH OCCURRENCE S 1,000.000 A .;... COMMERCIAL GENERAL LIABilITY 60353312 09/10/06 09/10/07 PREM:s'Es (Ea oc:curence) S 100,000 :=J ClAIMS MADE ~ OCCUR MEO EXP (Any one person) 5 5,000 - X Empl Ben Liab 60353312 09/10/06 09/10/07 PERSOIIIAl & ADV INJURY 51,000,000 GENERAL AGGREGATE S 2,000,000 GEN'l AGGREGATE LIMIT APPliES PER: PRODUCTS. COMPIOP AGG 5 2,000,000 4 POUCYh-~ n LOC EBL $U4/$2M ~UT0M08'LE LIABIUTY COMBINED SINGLE liMIT 51,000,000 A ANY AUTO 60353312 09/10/06 09/10/07 (Ea IICCidenl) !-- AU OWNED AUTOS BODILY INJURY ~ S SCl-EDULED AUTOS (per petSOII) I-- ~ HIRED AUTOS BODIL Y INJURY S ~ NON-OWNED AUTOS (per accident) PROPERlY DAMAGE S (Per IICCidenl) RE LIABILITY AUTO ONLY. SA ACCIDENT S AN'( AUTO Oll1ER ll1AN EA ACC S AUTO ONLY AGG 5 ElCCESSiUM8RELLA UA8Il/TY EACH OCCURRENCE $ 2,000,000 A !J OCCUR o CLAIMS MADE 60353312 09/10/06 09/10/07 AGGREGATE 52,000,000 5 ~ DEDUCTIBLE S X RETENTION Sa s WORKERS COMPENSATION AND X!rORY LIMITS I IVER- A EMPLOYERS' LIA8ILITY 60353312 09/10/06 09/15/07 E.L EACH ACCIDENT S 100,000 AlolY PROPRtETORlPARTNERJEXECUTIVE OI=FlCERlMEMSER EXCLUDED? E.l. OISEASE. EA EMPlOYEE S 100,000 ~~C1~~V':~ below El. DISEASE - POLICY liMIT S 500 ,000 OTHER A Property 60353312 09/10/06 09/10/07 Contents $25,000 Snecial. Risk REPLACEHENT COST Oed $ 1,000 DESCRIPTION OF OPERATIONS I LOCAllONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Project: Laurie LaMOtte Memorial Park and Property at 1601 LaMotte Drive. FOR QUESTIONS REGARDING THIS CERTIFICATE PLEASE CONTACT BERNADETTE LECH AT 651-255-6858 OR blech@mooresinsurance.com CERTIFICATE HOLDER City of Centerville 6967 Brian Drive Centerville MN 55038 CANCELLATION CTYCENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WlLlL ENDEAVOR TO MAlL ~ DAYS WRITTEN NOTICE TO TlIE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHAll IMPOSE NO OBLIOATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. AUTH ?TIVE ACORD CORPORA ION 19 ACOR 25 (2001108) 'Ii Community Service Officer Kirchner Centennial Lakes Police Department 54 North Rd. Circle Pines, MN 55014 (763) 784-2501 To the Citizens of the City of Centerville: The Centennial Lakes Police Department is committed to the prevention of crime. To that end, the department will make its personnel available to you to conduct a security inspection of your home. The service is free and includes a review of your home's windows, doors, locks, outside lighting, and landscaping. Department personnel will suggest ways to improve your home's security and discuss other ways to avoid becoming a victim of cnme. If you are interested in participating in this program please contact Community Service Officer Kirchner at 763-235-2569 to make an appointment. Thank you for helping us make your city a safer place to live and work.