HomeMy WebLinkAbout2004-03-03 P&R
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CITY OF CENTERVlLLE
PARKS AND RECREATION AGENDA
Wednesday, March 3, 2004 - 6:30 P.M.
L CALL TO ORDER
1. Roll Call
R PUBLIC HEARING(S)
m. SET AGENDA
IV. APPEARANCES
1. Representatives for YMCA Summer Programs
v. CONSIDERATION OF MlNUTES
1. February 4,2003 Parks and Recreation Meeting Minutes
VI. COMMITTEE BUSINESS
1. Summer Programs
2. Review of Frozen Fete des Lacs
3. Centennial Little League Use of Ball Fields
4. S1. Genevieve Renovation / Trail Project - Letter to S1. Genevieve
VU. UPDATES
1. Subcommittees
A. Grants
B. Trails
C. Laurie LaMotte Memorial Park Warming House Renovation
D. Tracie McBride Memorial Park
E. Wheels Skate Park
2. Report ofIce Rink / Warming House Season Closing
3. S1. Paul Water Utility Property on Centerville Lake
vm. FINANCIALS
IX. ADJOURNMENT
Parks & Recreation Meeting Minutes 02-04-04
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Wednesday, February 4,2004 - 6:30 p.m.
Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of
Centerville held the regularly scheduled meeting on February 4, 2004, at City Hall, 1880 Main
Street.
Present:
Chairperson T edd Peterson
Vice-Chairperson Wayne LeBlanc
Committee Member Kathy Peil
Committee Member Julie Lindsay
Committee Member Suzanne Seeley
Committee Member Richard Anderson
Absent:
Committee Member Andre Ziegler
Council:
Council Member Tom Lee
Staff:
Kim Stephan
Muu@~~[[@w@@]
I. ROLL CALL
Chairperson Peterson called the meeting to order at 6:40 p.m.
II SET AGENDA
Chairperson Peterson requested a discussion of the trail in Hunters Crossing, Second
Addition, Phase I be added under Committee Business as #1, a discussion of the Laurie
LaMotte Memorial Park Paving Project be added under Committee Business as #2, and a
discussion of Summer Programs be added under Committee Business as #3.
Motion was made by Committee Member Peil, seconded by Committee Member
Lindsay, to set the February 4, 2004 Parks & Recreation Committee Agenda with the
above additions. All in favor. Motion carried unanimously.
ID. PUBLIC HEARING(S)
None.
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Parks & Recreation Meeting Minutes 02-04-04
IV. APPEARANCES
None.
v. CONSIDERA nON OF MINUTES
Motion was made by Chairperson Peterson, seconded by Committee Member Peil to
approve the January 7, 2004 Parks and Recreation Committee Meeting Minutes. All
in favor: Motion carried unanimously.
VI. COMMITTEE BUSINESS
Hunters Crossin!!. Second Addition. Phase I
Chairperson Peterson was concerned that the placement of the trail on the far west edge of
the property as shown on the plat for Hunters Crossing, Second Addition, Phase I, will
continuously be under water. In a Public Works opinion a bridge in this area will not be
workable or easily maintained and a culvert will be too expensive for the developer.
Public Works is currently having problems maintaining the trail in Pheasant Marsh
because of the 90 degree angle of the trail. Chairperson Peterson, as a Public Works
employee has discussed this with the City Engineer and felt Mr. Rick Carlson would work
with the city for a better placement of the Hunters Crossing Trail. Chairperson Peterson
will keep the committee informed.
Laurie LaMotte Memorial Park Pavin2 Proiect
Chairperson Peterson suggested that at the time the parking lot is paved at Laurie Lalviotte
Memorial Park in conjunction with Heritage Street and LaMotte Drive, the city should
pursue getting the trail on the side of S1. Genevieve as previously discussed.
Representatives of the church had tentatively agreed to a trail on the west border line of
the parking lot around the lift station to the east with the final location of the trail
dependant on the church's renovation plans. Committee Member Peil stated the church
has recently revised their plans for renovation of the church with one option being a
school facility, community building, sanctuary, fellowship hall, out buildings, and
gardens. Committee Member Peil and Council Member Lee will further investigate and
report to the committee when more information becomes available. The committee felt
the church should be approached to include the trail into their plans. The committee was
concerned that this trail was not included in the negotiations with the church for the
vacation of Goiffon Road, but at the time the City Attorney said that was not possible.
Summer Pro2rams
Chairperson Peterson questioned whether the YMCA was planning to do a summer
program this year similar to the one which was done at Laurie LaMotte Memorial Park in
August 2003. Committee Member Peil has been in contact with the YMCA
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Parks & Recreation Meeting Minutes 02-04-04
representatives and expects more information to be coming shortly. This item will be
added to the next Parks & Recreation Agenda. Committee Member Peil suggested it
would be beneficial to have the warming house renovated for the YMCA program.
Chairperson Peterson suggested the committee members be prepared to discuss at the next
meeting what type of summer programs they would like to see available.
Vll. UPDATES
Subcommittees
Grants
Vice-Chairperson LeBlanc supplied the committee with a draft copy of the grant
application and went through what was still needed to submit the grant. Vice-Chairperson
LeBlanc stated in talking with City Administrator Moore-Sykes, it was determined the
City Administrator should be listed on the application as the contact person. Vice-
Chairperson LeBlanc and Committee Member Seeley attended the last City Council
meeting with drafts of the grant to inform the council of the progress of the application
process. At a future point the committee would like the grant application to be put on the
city's web site. A representative of the Minnesota Department of Transportation informed
Vice-Chairperson LeBlanc that the timing for this project is perfect as these areas are
currently being studied.
The committee discussed the format of the grant, the pictures supplied with the grant and
where the current easements are located at within the proposed trail system. Discussion of
the possibility of Pima Properties, LLC developing the property south of Center Street
with town homes and requiring the developer to install trails in this area. Also discussed
what effect the widening of County Road 14 will have on the proposed trail system.
These are areas that the city may not need to install trails in or include in the grant project
as the developer and the county will be responsible for a portion of this trail system. They
questioned whether a pedestrian bridge over 35E should be included as an option in the
grant. Because of the possible changes to County Road 14, this could also affect the grant
application. Committee Members discussed submitting several options with a pedestrian
bridge located in one of two places. A discussion was had as to cost and placement of
trail signs and benches. Chairperson LeBlanc has multiple letters of support to submit
with the grant application and has included information on trails from the Design Team.
Chairperson Peterson commended the subcommittee on all the hard work they have done
on this project.
Regarding the Grant Application, the Parks & Recreation Committee request approval
from City Council of the following statements:
The City Council of Centerville supports and encourages the Parks & Recreation
Committee in their Local Trail Grant Application to the DNR for matching funds for
the Clearwater Trail Project.
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Parks & Recreation Meeting Minutes 02-04-04
The City Council of Centerville supports the Parks & Recreation Committee's
efforts to complete the Clearwater Trail Project, which is designed to connect the
Rice Creek Chain of Lakes Trail system to the Hardwood Creek Trail in Hugo. The
City of Centerville is willing to appropriate funds not to exceed $150,000 for the
Clearwater Trail Project.
Motion was made by Committee Member Seeley, seconded by Vice Chairperson
LeBlanc to approve the preceding statements. All in Favor. Motion passed
unanimously
Trails
No current updates other than what is included under the Grant Subcommittee updates.
Laurie LaMotte Memorial Park Warmin2 House Renovation
No current updates.
Tracie McBride Memorial Park
No current updates.
Wheels Skate Park
The committee discussed the option of contacting a representative from Sunrise, one of
the suppliers of skate board equipment, to help determine the placement of various pieces
and what could be effectively added to what is currently owned by the city.
VIa. ADJOURNMENT
Motion was made by Vice-Chairperson LeBlanc, seconded by Committee Member
Seeley to adjourn the January 7, 2004 Parks & Recreation Committee meeting at
7:42 p.m. All in favor. Motion carried unanimously.
Transcribed by Kim Stephan
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CENTENNIAL LAKES LITTLE LEAGUE ' -
4175 LOVELL ROAD, SUITE 114 LEXINGTON, MN 55014
January 13, 2004
Centerville Parks & Recreation
Atten: Kim
Centerville City Hall
1694 Sorel Street
Centerville, MN 55038
Dear Kim:
This letter is to request the use of three baseball and softball fields and facilities located in
Lamotte Park for the summer months of2004 beginning April 1 through August 15,2004,
Monday through Friday, from 4:00 p.m. until dark. These fields will be assigned as home
fields for the children who live in Centerville and Lino Lakes that are served by the
Centennial Lakes Little League. We will send you a copy of the game schedules as soon as
they are printed so you have a schedule for our dragging agreement for Lamotte Park and
Centerville Elementary.
If you or any staff members of the City Councilor Park Board have any questions or
concerns, please feel free to contact me at 763/780-3836. Thank you for your continued
assistance.
Sincerely,
c/ff/lttL
Patrick Mahr, President
Centennial Lakes Little League
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MEMORANDUM
DATE:
February 25,2004
TO:
Honorable Mayor and Councilmembers
Kim Moo~e-SYkes, City Administrator ~
Sale of St. Paul Utility Property
FROM:
RE:
..........~..............................................................
.
Attached is the letter that I received from Mr. Stephen Schneider, St. Paul Water Utility,
regarding the sale of their properties located at 1601 and 7001 LaMotte Drive. This item
was discussed at the Council's last meeting and I understood at the time that the Council
was not interested in purchasing that property. As you can see by the letter, the Utility
has some expectation that the City will remove a 42" pipe that runs across both lots,
should the City decide not to purchase the property.
During a Staff meeting, the question was asked if the Park and Rec Board would be
interested in purchasing the property. In checking their budget, Ellen determined that
there is approximately $350,000 in the Park and Rec fund. Park and Rec would need to
provide at least $100,000 should they receive a grant to finish Clearwater Trail. Of
course, maintenance costs have to also be considered should the City decide to acquire
one or both of these lots. And while we can expect to continue to receive park dedication
fees for the foreseeable future, there will come a time when these revenues will be
minimal and at that point, maintenance and acquisition will be done through the general
fund.
The Utility is also interested in getting the City's decision as soon as possible. _
BOARD OF \V A TER COMMISSIONERS
President: Patrick Harris + Vice President: John Zanmiller
Commissioners: Matt Anfang + Bob Cardinal + Stephen Hasebnann
February 11,2004
Ms. Theresa Bender, City Clerk
City of Centerville
1880 Main Street
Centerville, Minnesota 55038
Re: Sale of 1601 Lamotte Drive and adjacent lot
Board of Water Commissioners
Dear Ms. Bender:
In July 2003, Kim Moor-Sykes of the City of Centerville indicated to Bill Tschida of our office
that the City would be interested in pursuing purchase of the property, depending on the sale
price. Since that time, we have obtained a boundary survey and professional appraisal of the
property. This correspondence is written to provide you with a copy ofthe Orion Appraisals, Inc.
appraisal, and to inquire about the City's current interest in such a purchase. .
Based on our own casual observation of Centerville lakeshore lot sales in recent years, we
initially questioned whether the valuation of the two 112-foot wide parcels should be higher than
that determined by the appraisal. Orion subsequently reviewed the appraisal and on December
30, 2003 provided additional documentation and rationale to support their initial valuation of
$270;000 per parcel.
In the event the City decides to not buy the parcels, the Board intends to place them for sale on
the open market by means of sealed bidding conducted by the St. Paul Real Estate Division. In
that event, it would of course be desirable to have city water service installed to the parcels and
to either remove or relocate the existing 42-inch raw water pipe that lies diagonally through each
parcel.
SAINT PAUL REGIONAL WATER SERVICES
Stephen P. Schneider, General Manager
84th St E. Saint Paul MN 55101-1007 . TTY: 651-266-6299
- . IB r-SWn11l'JBl.Ml.~fhrJEeLW4.tq;/ilflJdffiS NRXidgs quality water services to the following cities:
Xi~erwmm:paI lJ"n'1ierg~11;:r1iuCfefGa1e.r:tttre- 'C<i.W~&a':'Mllpl'e'WW8d .Mendota -Mendota Heights- Rosevil1e-Saint Paul. West St. Paul
AA-ADA-EEO Employer (~~) @ printed on recycled paper
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Ms. Bender
February 11,2004
Page 2
Last week, I learned from Tom Peterson of Bonestroo Rosene Anderlick & Associates that a
Lamotte Road roadway and water main improvement is planned for the first half of 2004.
Although the Board does not require that a sale to. the City close in the near future, the
scheduling of the improvement project creates some urgency in learning the City's intentions
regarding the sale. The Board is most willing to wor~ with the City over a reasonable period of
time if it is the City's intent to buy the property, but if the City is not interested, an early
response to that affect from the City would allow the Board to order water service to the parcels
prior to construction of the roadway and utility improvements. For that reason, we are requesting
an estimate from the City as to how long it may require to debate and decide on the purchase.
Bill Tschida of our staff has the most familiarity with the property and I encourage you to
contact him at any time during your deliberations with questions or concerns. He can be reached
at 651-266-6265, or bye-mail atbill.tschida@.ci.stpaul.mn.us.
Thank you for your consideration.
Stephen P. Schneider
General Manager
WLT/SPS/mjg
Enclosures: 1
V :\Engineering\BTSCHIDA\MEMOS\Centerville _ Bender_ 02-11-04.doc
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Park and Recreation Capital Fund
Month Ended December 31, 2003
Cash
The Shores $20,000
Pheasant Marsh I $39,600
Woods of Clearwater Creek $7,500
Pheasant Marsh II $54,000
Peltier Preserve $57,000
Hunters Crossina 1/ $108,000
Lions Shave the Mavor $500
Andre Ziealer $20
Lions Gamblina Donation* $25,229
Dead Broke Saddle Club** ($61 )
Spring Lake Park Lions*** $30
Bonestroo Donation $250
Total Cash $312,068
Investments
CD's Due 2004 $2,361
Total Investments $2,361
Receivable
$0
Total Receivable $0
Total Cash & Receivable $314,429
. dedicated for renovation of warming house
.* over on purchase of bike racks $500 - $561
.*. balance of bleachers donation $1,000 - $970
2/20/2004
11 : 14 AM
park budget 2003.xls
Account Descr
CITY OF CENTERVILLE
Expenditure Guideline by Dept
2003 PERIOD 14 2003
Budget 2003 Amt YTD Amt Balance
$11,834,00 $000 $1,84(,5-00 $9,936,00
8657.00 $(100 SO.OO $657.00
S909,00 $0.00 U4,80 S744,20
$0.00 so. 00 $OJ)O SOJ)O
50.00 50.00 5000 50.00
SO.OO $0,00 $0.00 SO,OC
$100,00 50.00 S21 'LOO -$11 i.OO
SO})O $0.00 50.00 50.00
$100.00 SO.OO $OJJO $10000
$0,00 50.00
$0.00 SO.OO $0.00 $0.00
50.00 5000
$0.00 $0,00 $0.00 $0.00
5000 $OJJO 50.00 SO.OO
00.00 50.00 SOJJO $100,00
5000 SO.OO SO.OO SO,OO
$0.00 50.00
$0.00 $0.00 $0.00 $0.00
$0,00 50.00 SO JJO 50.00
$0.00 $0.00 $0.00 $000
$0,00 SOOO SO.OO $0.00
$13,750.00 $0.00 $2,323.80 $11,426.20
$13,750.00 $0.00 $2,323.80 $11,426.20
FUND '101 GENERi\l FUND
DEPT Parks!Rnc
E 101-45201-100 2nd Scd2rles (GEf'0EF:AL)
E10145201 21 PERA
E 101-45201-'22 FIC/\
E 10l~45201-130
E '10.'1-4520'1-132 Parks
E 101 33 Ernployer Paid
E -10^1~452D"1<51 vVorkc(s Cornp Protn
E "!01 -200 Office SuppHes
101-45201-210 Oper81lnq Suppliss
E 'i01-45201 -2\03 Enf;inoorinq Fees
E 101-45201-304 Fees
E '101-45201-321 Telephone
E 101-45201-322
E '101-45201-331 Travel
E 101 A.dvertislng is Printing
E 1 .45201<3GO Insurance Ins.)
E 101-45201<380 Utility
E ! 01 0 HcnLsJs (GEr\jEf\AL.)
E 101-45201-441 COllf. 8, SchooiinfJ
E 101-45201-500 Capital Outlay
E 101-45201-810 Refunds & Relmb.
DEPT 45201 Parks/Rec Programs
FUND101 GENERAL FUND
02/20/04 11: 17 bJ.ii
Page l'
2003 %
of Budget
'10.39%
O,OO:'?,;)
18.'1
o ,OO'}~J
[,),00%
211.00;')'S
0,00%>
0.00%)
0.00%,
0.00"/0
o.oos~
0.00%
0.00%
000,,<,
0.0001,
O,OOS{;
0.00%
o 00),;
0.00%,
16.90%
16.90%
CITY OF CENTERVILLE
02/20/04 11: 18 AM
Page 1
Expenditure Guideline by Dept
2003 PERIOD 14 2003 2003 %
Account Oescr Budget 2003 Amt YTD Amt Balance of Budget
FUND 101 GENERAL FUND
DEPT 45200 Parks/Rec. Committee
E 101-45200-100 Wages and Salaries (GENERAL) $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-200 Office Supplies (GENERAL) $100.00 $0.00 $0.00 $100.00 0.00%
E 101-45200-210 Operating Supplies $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200.230 Park Supplies $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-300 Professional Srvs SO.OO SO.OO $0.00 50.00 0.00%
E 101-45200-303 Engineering Fees $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-304 Legal Fees SO.OO SO.OO SO.OO SO.OO 0.00%
E 101-45200-321 Telephone $0.00 SO.OO SO.OO $0.00 0.00'10
E 101-45200-331 Travel Expenses $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-340 Advertising & Printing $100.00 SO.OO $87.50 $12.50 87.50%
E 101-45200-350 Ord.. Pub. Hearings, etc. $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-360 Insurance (Liability Ins.) $100.00 $0.00 SO.OO $100.00 0.00%
E 101-45200-430 Miscellaneous $100.00 $0.00 $60.18 $39.82 60.18%
E 101-45200-436 Meeting Per Diem $1.680.00 $0.00 $1,180.00 $500.00 70.24%
E 101-45200-441 Conf. & Schooling $0.00 $0.00 $0.00 SO.OO 0.00%
E 101-45200-490 Donations to Civic Org's $0.00 $0.00 $0.00 $0.00 0.00%
E 101-45200-810 Refunds & Reimb. $0.00 SO.OO SO.OO SO.OO 0.00%
DEPT 45200 Parks/Ree. Committee $2,080.00 $0.00 $1,327.68 $752.32 63.83%
FUND 101 GENERAL FUND $2,080.00 $0.00 $1,327.68 $752.32 63.83%
, , ,
" ,:' 'c: 'D'i D _ : Y '0 U 'K' NOW. ? .'. . .
- ~ ,. - -
Crafting Your Next Grant Proposal
rant providers, be they govern-
mental entities or private founda-
tions,' usually require a formal
written proposal :from anyone
interested in receiving funds for
their project or program. For
many, the idea of writing a grant
proposal seems daunting. The fol-
lowing concepts might alleviate some
of the uncertainty and stimulate your
grant proposal development.
Clarify goals. Before beginning to
write, clarify what you want to accom-
plish and ensure the grant meets those
requirements. Doing your homework
on the need and the suitability of a grant
in achieving those needs can help .you
to organize your ideas in preparation
for your proposal. Consider questions
such as: What do I want to accomplish?
Are there specific cost or budget issues?
Does this grant provide the needed
support? The ultimate goal is to ensure
that you know what you want so you
can convincingly communicate it to
the grantmaker through your proposal.
Explain importance of project or
program. Another aspect of developing
your grant proposal is to be able to
articulate why your project or program
is important to your city. Often referred
to as creating a "needs/problem state-
ment," it might include a description
of the nature of the problem, the city's
funding requirements, and the anticipated
outcome. In this step, it is important
to not confuse needs with wants. For
example, a city might apply for a grant
because it wants a second fire truck.
However, the need for a fire truck might
be due to the increased development
resulting in more fire calls, which the
city cannot address without additional
equipment.
Write clearly and sucdnctly. Clear
and succinct language is a key compo-
nent of defining the need and problem.
Wordy language can distract from a
grantmaker's ability to understand the
FEBRUARY 2004
By Mi~e Ehlert
proposal. A common mistake is assuming
,a grantmaker is familiar with what you
are proposing, which can result in vague
content. One way to counter vague
content is to avoid jargon or technical .
language unfamiliar to the lay reader,.
while, at the same time, supporting your
plans with factual narrative and data
directly related to the problem described
in your proposal.
Outline impacts and audiences. Grant
proposals might also require you to
document the methods you plan to use
to meet your city's needs. This usually
means not just stating your main objec-
tive or goal and the steps required to
achieve them. The proposal could also
include an explanation of the impact
of your project or program, and those
who the project or program will benefit.
It might be difficult to outline your
entire program because of the variables
involved. But the more specific infor-
mation you provide, the more credible
and convincing your proposal appears.
Establish~ evaluation criteria. Depend-
ingon the type of grant you are seeking,
it might be necessary to set up evaluation
criteria. Grantmaking organizations are
in the business of providing funds, and
they, like the grant recipient, want
positive results. Therefore, many private
foundations and federal agencies require
that grant recipients measure the results
of receiving a grant to show the grant's'
effectiveness. Some organizations have
specific ways they want information
measured and reported, so it is advisable
to follow any instructions the grantrnaker
may provide for evaluations.
Create a detailed budget. Organizing
a detailed budget, generally a requirement
for grants, can be difficult since there
can be a vast array of costs associated
with any program or project. Depend-
ing on your grant, it might be necessary
to consider expenses such as personnel,
associated'direct and indirect costs,
and even administrative or overhead
MINNESOTA CITIES
expenses. BudgetS tend to be quite
brief, one to two pages in length, and
should coincide closely with your pro-
posal narrative.
, COmlnon budgeting mistakes include
requesting dollars for which organizations
do not provide funding, and having
figures that don't correspond with the
total amount requested. Therefore, it is
vital that you make sure that the amount
you are applying for will actually cover
the expenses in your budget and to
double-check your math. Not only can
grantmakers have rules about not fund-
ing certain expenses, some require
matching grants or partnering organiza-
tions before providing funding. Be sure
you fully understand the required finan-
cial necessities so that you don't ask for
something the organization cannot
provide.
Review application requirements.
Finally, be sure to double-check your
proposal's content against the grant
. requirements imposed by the granting
organization. Page limits, letters of sup-
port, copy requirements--grantmakers
can have veryspecific rules and com-
pliance could make the difference in
receiving funding. It can also be ben-
eficial to ask a third party who isn't
involved in the proposal to read your.
grant material for clarity and under-
standing.
Additional information. More infor-
mationabout developing grant proposals
can be found from the Catalog of
Federal Domestic Assistance (www.
cfda.gov/); the Foundation Center'
(www. fdncenter.org/); and the
Minnesota Council on Foundations
(www.mcf.org/). ..
II
Mike Ehlert is research assistant with the
League oj Minnesota Cities. Phone: (651)
281-1225. E-mail: mehlert@lmnc.org.
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1itervi[[e
rutab[isfiecf 1857
1880 :Main Street . Centervi{Ce,:M'1I[ 55038
(651) 429-3232 . :raft (651) 429-8629
:Mr. Pam llurke & Land 0 Lakes
1683 LakeCamfCircfe
Centerviffe, :M:N 55038
:Mr. llurke,
On beFialf of the City of Centervi{fe's Parks & 'Recreation
Committee, I would {me to tliani. you for your donation
to our City Skate NlIJht Xvents.
The fiot c/iocoCate was a bie hit and tlie prizes tliat were
cfonatea made the January 23, 2004 event extra specia{
for a number of our city's younn peopfe. It is resUfents
and companies {me yours tliat hefp make Centervi{{e a
quafity pCace to five.
Tnank you JVjain
'Re.~ec~
~ - n?Zc(--=
Tedif Peterson
Chairperson
Centerviffe Parks & 'Recreation Committee