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Home My WebLink About2006-06-07 P&R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, June 7,2006 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. AprilS, 2006 Parks and Recreation Committee Meeting Minutes 2. May 9, 2006 Parks and Recreation Committee Meeting Minutes 3. May 16, 2006 Parks and Recreation Committee Meeting Minutes VI. COMMITTEE BUSINESS 1. Kelly Miller Circus 2. Trial Easement-I818 Fox Run Vll. UPDATES 1. Laurie LaMotte Memorial Park Play Structure 2. St. Paul Water Utility Property on Centerville Lake 3. Adopt A Flower Bed 4. Wood Duck Houses VIII. ADJOURNMENT Parks & Recreation Committee Meeting Minutes April 5, 2006 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, AprilS, 2006 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held the regularly scheduled meeting on April 5, 2006, at City Hall, 1880 Main Street. Present: Chairperson T edd Peterson Committee Member Suzanne Seeley Committee Member Linda Merkel Committee Member Kevin Amundsen Committee Member Kathy Peil (lJ]ITi)@[?)~[J@W@~ Council: Absent - City Council work session scheduled at the same time. Staff: Kim Stephan I. CALL TO ORDER 1. Roll Call Chairperson Peterson called the April 5, 2006 Parks & Recreation Committee Meeting to order at 6:30 p.m. II. SET AGENDA Committee Member Seeley requested a short discussion of the Adopt A Wood Duck House Project be added to the agenda under updates as #10. Motion was made by Committee Member Peil, seconded by Committee Member Merkel to set the April 5, 2006 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES IV. CONSIDERATION OF MINUTES March 1.2006 Parks and Recreation Committee Meetine Minutes Motion was made by Chairperson Peterson, seconded by Committee Member Peil to approve the March 1, 2006 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. lof7 Parks & Recreation Committee Meeting Minutes April 5, 2006 VI. COMMITTEE BUSINESS Park Monument Si2ns All of the park monument signs need to be sandblasted and restained. At one time the committee had discussed using neighborhood volunteers for this project. The committee discussed whether they would like to pursue the volunteer idea or request City Council contract this out if Public Works Staff does not have time available to do this project this spring. If this is going to be done, it should really be done before the flowerbeds are planted mid-May. The committee discussed options and felt trying to use volunteers would not likely be successful. A summer helper for Public Works is in the current budget per the Finance Director, Mr. John Meyer, but at this time the position has not been posted. Chairperson Peterson will inquire as to the status of this position as a summer helper would be able to take care of the monument signs. Monument Si2ns/Flower Beds in City Parks There are five (5) city parks with flowerbeds surrounding the monument sign to each park and three (3) larger flower beds at City Hall. In the past three (3) years the Parks & Recreation Committee Members, City Staff & Residents have adopted these flower beds; planting, weeding, fertilizing & mulching. To continue this project for 2006, the Parks & Recreation Committee would like to request funds not to exceed $75 per flower bed or $600 total. This is an increase from $50 per flower bed in 2004 & 2005. The City's five (5) are; Eagle Park, Laurie LaMotte Memorial Park, Tracie McBride Memorial Park, Acorn Creek Park and Royal Meadows. There are volunteers to adopt Eagle Park, Tracie McBride and Royal Meadows. The committee still needs volunteers for Acorn Creek and Laurie LaMotte Memorial Park. One volunteer is open to adopting Laurie LaMotte Memorial Park, in addition to Eagle Park, but would prefer another resident take responsibility for it. Motion was made by Committee Member Peil, seconded by Committee Member Seeley, to request funds not to exceed $75 per flower bed or $600 total to purchase supplies such as plants, fertilizer, top soil & mulch, with funds coming from the Park Maintenance Fund. All in favor. Motion carried unanimously. Participation with Anoka County Parks Trail Maps Anoka County Parks & Recreation has scheduled a Biking & Hiking Map Open House for April 21, 2006 from 11 a.m. to 1 p.m. at Bunker Hills Regional Park Activities Center for reviewing the final proof of the map. Chairperson Peterson had talked to a representative who stated Cities would able to purchase copies of the maps at .34 cents apiece. City Administrator Larson agreed to an order of 100 initially. Chairperson Peterson is planning to attend. If more than three (3) committee members plan to attend, it will need to be posted as a quorum. Installin2 Video Surveillance at Laurie LaMotte Memorial Park Included in the packet for review were cost estimates and product information from two companies; Vanguard and PC Witness, supplied by City Administrator Larson. The committee had discussed the possibility of installing video surveillance equipment at Laurie LaMotte Memorial Park because of vandalism. These companies both offer similar equipment with the cost estimates less than $1,000. A computer would probably have to be installed at the warming house, but the video or still shots would be able to be viewed from any computer with internet access. City Administrator Larson would like the committee to review these options and make a recommendation to City Council, if so desired. 20f7 .. Parks & Recreation Committee Meeting Minutes April 5, 2006 The committee is not familiar with this type of equipment and discussed the various options, but did not feel comfortable making a recommendation at this time. The committee questioned what the purpose of the equipment would be; a deterrent or an actual means of prosecution and would the picture be clear enough to actually prosecute vandalism from the picture? Would it be sufficient to post signs saying there was surveillance and mount fake cameras? Committee Member Seeley suggested checking out the equipment with Consumer Reports. Committee Member Amundsen knows a business that recently installed this type of equipment and he will talk to them to get more information. The committee questioned where the images are saved, to a hard drive or to an internet site sponsored by the company and if so, is there a monthly fee associated with either of the companies? Does the cost of the equipment outweigh the damage that has been done in the past few years? Chairperson Peterson will talk to City Administrator Larson to get his viewpoint. This item was tabled pending further information. YMCA Summer Pro!!rams Ms. LaChelle Williams has taken the position previously held by Ms. Jen Smith, as Executive Director, Chain of Lakes YMCA, and will be coordinating summer programs. During the 2005 Park Play Days the program had over 20 children participating at Laurie LaMotte Memorial Park. It was only a four (4) week program in 2005, with the children coming twice a week for two hours. Ms. Williams suggested they would like to do two (2) - four (4) week sessions, if the committee felt it would work. The following proposal was submitted to the Parks & Recreation Committee from Ms. Williams who was unable to attend the April 5, 2006 Parks & Recreation Committee Meeting, due to a prior commitment. The Chain of Lakes YMCA, with the City of CenterviUe, would like to offer the Park Play Days again this year. The program would offer children ages 4-12 the opportunity to come and play at Laurie LaMotte Memorial Park in Centerville. There will be a variety of crafts, games, activities, sports and snacks. Participating children will split into two age groups; ages 4-7 and ages 8-12. Thel"e will be two - 4 week sessions offering opportunities to play; June 19 - July 19 (no play day the week of 4th of July) and July 24 - August 18. Both sessions are from 9:30 a.m. - 11:30 a.in. Monday and Wednesday. Programs are centered on the YMCA's core values: CARING, HONESTY, RESPECT, and RESPONSmILITY. The needs from Centerville for the program would be the same as last year. We would need the shelter of the warming house and the play area of the play ground. Cost is $48 per session, per child, needing 20 children to cover program cost. The Parks & Recreation Committee would like to support this program and made the following motion: Motion was made by Chairperson Peterson, seconded by Committee Member Peil to recommend to City Council approving the Chain of Lakes YMCA Park Play Days at Laurie LaMotte Memorial Park for the 2006 summer season as outlined above. All in favor. Motion passed unanimously. One concern the committee had was Fete des Lacs will be held during the second session and there may be some conflict with the warming house, but felt it could be worked out prior to the event. The committee asked if Ms. Williams could attend the next scheduled committee to discuss the details of the program. Ms. Stephan will contact Ms. Williams with the request. 30f7 Parks & Recreation Committee Meeting Minutes April 5, 2006 VII. UPDATES Parks & Recreation Committee's Participation in Earth Day, April 22, 2006 Committee Member Seeley, Committee Member Merkel and Committee Member Amundsen have organized a park clean up with resident volunteers on Saturday, April 22, 2006. The committee will meet at 9:00 a.m. at Tracie McBride Memorial Park. Chairperson Peterson will put together some packets with bags, gloves and trash pickers for the volunteers and get them to Committee Member Seeley prior to April 22, 2006. Any City Council Members willing to participate please contact Committee Member Seeley or just arrive at Tracie McBride Memorial Park at the designated time. Laurie LaMotte Memorial Park Play Structure The committee has researched play structure equipment over the last months, requesting and receiving three (3) bids from EF Andersen - $44,479, GameTime - MinnesotalWisconsin Playground - $42,800, and Play World Systems - $40,450. The merits of each were discussed. The cost estimates were similar, but the equipment varied some. All included a drain system, wood fiber as fault material and recycled timbers used for borders. The recycled shredded material the committee has been interested in using is quite expensive through these companies, so it was not included in the estimates. The committee felt that GameTime had much more to offer in the way of equipment, with only expending a few thousand dollars more than the lowest bid. Installation is also included in the GameTime bid. Committee Member Seeley requested the committee look at the shredded recycled material for the fault zone one more time as she feels adamantly it is both more environmentally and economically feasible over time. Committee Member Seeley's estimate for an area somewhat smaller than the area proposed by GameTime was $10,600. The amount for wood fiber included in the estimate of $42,800 from GameTime was $5,880. Wood chips need to be replaced every few years, the representative Committee Member Seeley worked with stated the shredded recycled material travels less than wood chips and on average 5% is replaced every 5 years, at current rates that would be $480. The committee has $45,000 budgeted and has received $13,050 in donations for this project. Committee Member Seeley will go back to the representative with the shredded recycled materials with the plan from GameTime to get an exact price quote. The committee would like to go ahead with ordering the play structure equipment to be installed as soon as possible this spring, leaving the fault protection material to be determined at the next scheduled committee meeting. Motion was made by Chairperson Peterson, seconded by Committee Member Amundsen to recommend City Council accept the bid from GameTime in the amount of $42,800 for play structure equipment, drainage, recycled border and installation, excluding the amount of $5,880 at this time for fault protection material, with funds to be expended from Park Dedication Fees. All in favor. Motion passed unanimously. St. Paul Water Utility Property on Centerville Lake Chairperson Peterson stated he had seen a diagram the Finance Director, Mr. John Meyer, had submitted with the grant proposal which had two gazebos, as well as multiple trails crossing the property and was concerned that this was not what the committee had wanted for this park. This is to be an adult park with one gazebo, some picnic tables/benches and a fire pit and possibly an area to barbeque. The intentions were to keep it simple without a dock, fishing pier or canoe launch. Chairperson Peterson's questions were if the City receives a DNR Grant for this property is it locked into the design presented with the grant application and in the future could Mr. Meyer please discuss any plans with the Parks & Recreation Committee before submission. 40f7 .. Parks & Recreation Committee Meeting Minutes April 5, 2006 Church of Sf. Genevieve Trail Easements The trail easement agreement was signed March 29, 2006 by Father Tom Fitzgerald and returned to the City. Adopt A Wood Duck House Proiect Committee Member Seeley reported to the committee that she has seen wood ducks around the house she had installed, but her question was how to clean out the wood duck houses. There does not appear to be an easy way to remove the old bedding and install fresh material. Chairperson Peterson said he would take a look at it. Kellv Miller Circus The committee is concerned that Mr. Rawls, the Kelly Miller Circus representative who met with the committee, did not represent the facts correctly and this circus actually now involves more work and planning than was originally thought. The committee discussed canceling it, but Chairperson Peterson reminded the committee the City has a contract and the circus is coming. What the committee members heard at the presentation is not now what they are being told is the sponsor's responsibility. A kit was sent out to Committee Member Amundsen as the contact person and he broke down the list of things to do into 8 weeks, the first 9 items of which needed to be taken care of within the current week. One of the miscommunications is how the tickets were to be sold, and now the committee finds they need to locate their own ticket sale outlets, businesses in the community willing to sell tickets. Chairperson Peterson will contact Center Mart, Comer Express and Hugo Feed Mill to determine if they would be willing to be a ticket outlet. Committee Member Merkel will contact MainStreet Bank and Centerville Pet Foods. Committee Member Peil will contact Apple Academy for the same purpose. Chairperson Peterson will contact Mr. Stevens, Centerville Elementary Principle, to inform him of the circus and the idea of planning field trips to see the Big Top being raised on the morning of the Circus, May 31,2006. The committee will need to fill out a special use permit and request the City waive the fee. Ms. Stephan will supply a permit application to Chairperson Peterson. While Mr. Rawls informed the committee the circus staff will clean all trash from the park and leave the park as they found it, with the City providing trash receptacles, they did not mention the sponsor needed to supply a 4 yard dumpster specifically for manure and dispose of it. Ms. Stephan will inquire from Waste Management if this is something they can handle. Chairperson Peterson will check with a local farmer to see if the manure is something that could be used on a farm. Waste Management has agreed to supply the garbage service for the Kelly Miller Circus at no charge. In exchange Waste Management will be able to advertise on a banner inside the circus tent. Waste Management will supply the banner. The contract states the sponsor can sell six (6) 4 x 6 banners at the recommended price of $100 per banner. Some businesses may have banners, but the committee felt it should be able to offer the businesses a banner if they are paying $100 to advertise. Chairperson Peterson said he would check with Gator Signs and see what the cost of a 4 x 6 banner would be. In the Circus Kit were packets for a coloring contest provided free with the Circus Staff picking a winner to be announced at each performance. The committee discussed the possibility of these being dispersed at the elementary schools. Committee Member Peil was willing to take them to the District Office to have it approved and deliver them to the school, but the problem would be one of the district rules regarding anything distributed at school is that there has to be a disclaimer on the form saying scholarships were available for families who could not afford the fee. 50f7 Parks & Recreation Committee Meeting Minutes April 5, 2006 These coloring contest forms are already printed and does the committee want to provide scholarships and how exactly could that be administered. The committee decided Committee Member Amundsen would order a quantity of coloring contest packets to be distributed at the local businesses that are selling tickets, as well as at City Hall and not plan to distribute them at school. The contract does state the sponsor receives four (4) complimentary tickets and two (2) complimentary family tickets. What was heard by the committee at the presentation was that the Circus would supply flyers at no cost to go into the local papers as stuffers so the City's only cost would be to pay the paper, not the Circus. The information in the Circus Kit says the flyers are $40 per 1,000. The committee opted not to advertise in this fashion, instead using the web site, cable channel, City sign, contacting the local papers with the information and posters at area businesses. The Friday Flash with Centerville Elementary School is also an option. The Circus provides four (4) portable toilets which the committee felt were sufficient. The contract specifies the Sponsor will furnish at least three (3) members to work as crowd control. Committee Member Seeley volunteered to fill one of the positions. The Circus Kit recommends beginning ticket sales approximately three (3) weeks before the event, which would be May 10,2006. Committee Member Amundsen gave the tickets to Ms. Stephan to keep secure until ticket sales start as unsold tickets need to be turned back in or paid for if unaccounted for. Tickets at local businesses will need to be picked up the morning of the circus. Hunters Crossine 3rd Addition Mr. Larson explained to City Council at the March 22, 2006 City Council Meeting that the City had received all associated fees and documents (except a letter of credit) from the Developer prior to submission of the Developer's Agreement. Acting Mayor Lee questioned whether Mr. Hoeft had an opportunity to review the developer's agreement. Mr. Hoeft stated that he had reviewed the document and felt it was in order. The Developer's Agreement and Final Plat were approved by City Council. Mr. Richard Carlson addressed City Council and stated that all of the 3rd addition had been graded except for five (5) lots due to running out of fill and weight restrictions being placed on the streets prior to completion. Mr. Carlson felt that approximately 10,000 yards of fill would be needed to complete the five (5) lots. Mr. Carlson stated that he would forward the letter of credit to the City as soon as possible. A copy of Park Dedication Fees received from Richard S. Carlson Development, LLC in the amount of $132,000 for Hunters Crossing 3rd Addition was included in the packet. Chairperson Peterson's only question regarding Hunters Crossing 3rd Addition was whether the trail easement at far west edge of development, between two properties, was recorded on the final plat. Pheasant Marsh 3rd Addition City Administrator, Mr. Larson reported at the March 22, 2006 City Council meeting on the status of Ground Development's 3rd addition. Mr. Larson stated that the developer's agreement is ready to be signed, security and letter of credit is being forwarded along with the deed for the outlot, as agreed upon. Chairperson Peterson requested Ms. Stephan pass on to City Council and Mr. Larson that the committee would like to see the final plat before it is approved to insure the trails that were recommended by the committee are actually in place, as there has been some question from Ground Development whether or not they were required to install a trail and where the trail would be placed. 60f7 Parks & Recreation Committee Meeting Minutes April 5, 2006 Replacin!! (6) City Entrance Recvclin!! Sie:ns Usine: SCORE Funds The committee had discussed replacing the recycling signs at the entrance to the city at six (6) locations. Some of the signs are faded and they all state the City recycles each Friday, which may be misleading as the recycling is actually every other week, rotating the north and south side of town. SCORE Funds can be used for this purpose, but in discussing what the signs should read, staff decided it would be best to leave the verbiage as is. The City does recycle every Friday and it would be more confusing to try and state the rotation schedule on an entrance sign. Public Works Staff determined all six signs need to be replaced and will have them ordered. VID. FINANCIALS X. ADJOURNMENT Motion was made by Committee Member Peil, seconded by Committee Member Merkel to adjourn the April 5, 2006 Parks & Recreation Committee Meeting at 8:17 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 70f7 Parks & Recreation Committee Meeting Minutes May 9, 2006 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, May 9,2006 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held the rescheduled May 3,2006 committee meeting on May 9,2006, at City Hall, 1880 Main Street. Present: Committee Member Linda Merkel Committee Member Kevin Amundsen Committee Member Suzanne Seeley Absent: Chairperson Tedd Peterson Committee Member Kathy Peil Council: Absent Mlli)@~[~)[r@W@@] Staff: Kim Stephan I. CALL TO ORDER 1. Roll Call Committee Member Seeley called the May 9,2006 Parks & Recreation Committee Meeting to order at 6:41 p.m. II. SET AGENDA The regularly scheduled May 3, 2006 Parks & Recreation Committee Meeting was cancelled due to lack of quorum and rescheduled for Tuesday, May 9, 2006. Because of the amount of circus business and limited number of members present, the committee opted to set the agenda to only include the Kelly Miller Circus and the Laurie LaMotte Memorial Park Play Structure, tabling the remaining items until the June 7, 2006 committee meeting. Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to limit the agenda to the discussion of the above items. All in favor. Motion carried unanimously. III. COMMITTEE BUSINESS Trail Easement - 1818 Fox Run A brief discussion was held on the trail easement at 1818 Fox Run and the committee felt before they could make a recommendation to City Council they needed to view the area in question and will do so, before the next meeting. 10f3 Kelly Miller Circus Parks & Recreation Committee Meeting Minutes May 9, 2006 The committee spent the bulk of the meeting discussing and delegating items that need to be done prior to the circus on May 31, 2006. Tickets will be distributed to the ticket outlets on May 10, 2006. Pre-sale tickets are $5 for children under 12, $9 for adults, and children under 2 years of age are free. The outlets are as follows: Ticket Outlets Apple Academy of Centerville Child Care Apple Academy of Hugo Child Care Center Mart (Marathon) Centerville City Hall Centerville Pet Foods Corner Express Hugo Feed Mill and Hardware 1845 Main Street, Centerville 5525 141st Street North, Hugo 1801 Main Street, Centerville 651~762-8911 651-407-8800 651-426-4880 1880 Main Street, Centerville 1885 Main Street, Centerville 1990 Main Street, Centerville 5582 146th Street North, Hugo 651-429-3232 651-762-7598 651-426~6608 651-429-3361 Per the contract with the Circus, the committee has the ability to sell banners to businesses to hang inside the Big Top with the limit of six (6) at 4 x 6'. The Circus recommended charging $100 per business to do so. Chairperson Peterson has contacted Gator Signs regarding making banners and the cost was over $100 per banner. Because oftime constraints and the amount of work involved, the committee members decided to offer the businesses who have supported the committee by consenting to sell circus tickets the option of hanging a banner inside the big top at no charge to them, but the business would have to supply the banner. Motion was made by Committee Member Seeley, seconded by Committee Member Merkel to offer businesses who are circus ticket outlets the option of hanging a banner in the Big Top for at least one of the two performances at no charge if the banner is supplied by the business. All in favor. Motion carried unanimously. The Kelly Miller Circus provided the committee with 800 coloring contest forms which Committee Member Amundsen will drop off at Centerville Elementary School. The winner will be chosen by the Circus Staff and announced at each performance. There are area businesses that ordered pre-sale tickets, but opted to donate the tickets back to the community. The Parks & Recreation Committee has 40 children tickets and is looking for a way to donate them to a group or groups who perhaps have financial constraints and would not otherwise be able to see the circus. Committee Member Amundsen worked with the Circus regarding advertising and the Circus has agreed to pay for 2/3 of the cost of 9,200 fliers to be included in the Quad Press which will be distributed May 23,2006. The Circus also provided the copies to the Quad Press. The cost to the City will be $150. The committee is also looking for volunteers to be crowd control representatives at each performance. 20f3 ... Parks & Recreation Committee Meeting Minutes May 9, 2006 The contract calls for three (3) representatives for each performance. The Big Top is being raised at 9:00 a.m. on Circus Day and Committee Member Amundsen has worked with CentervilIe Elementary representatives to invite classrooms to view the tent being raised as a field trip. The Circus sent educational packets for this purpose. The committee scheduled a committee meeting specifically for Circus business on Tuesday, May 16,2006 at 6:30 p.m. at City Hall. Chairperson Peterson contacted Mr. David Vickers who agreed to supply his manure hauler and dispose of the manure. Waste Management will supply the garbage receptacles at no cost to the City. Laurie LaMotte Memorial Park Plav Structure The play structure for Laurie LaMotte Memorial Park has been ordered, but the committee held off on ordering material for the fall zone waiting for further bids on the recycled shredded tire material. The committee has $45,000 in the Parks & Recreation budget allocated for the play structure, as well as $12,150 in donations, totaling $57, 150 for this project. The play structure order was $36,920, leaving a balance of $20, 230. Chairperson Peterson is looking at contracting the excavating of the site outside of PubHc Works, which will cost additional funds. The committee feels strongly in using recycled materials in this park. Three bids were received for the shredded tire materials. A bid from Landscape Mulch was considerably less expensive, but was not ADA accessible and could not be used. Committee Member Seeley was working with a representative from Rubberific Mulch and was quoted $14,547.72 for 50 cubic feet of product which would cover 4353 square feet at 4" depth (will protect up to 8' fall). This included shipping & handling. This company is out of Missouri. The third quote was from MinnesotalWisconsin Playgrounds, the Satlle company the play structure was ordered from. Their previous quote was much higher, but Chairperson Peterson requested the representative view the quote from Rubberific Mulch and see if they could be more competitive. The last quote from MinnesQtalWisconsin Playgrounds was for $13,280, plus tax of $863.20 totaling $14,143.20. Conunittee Member Seeley stated as helpful as the representative from Rubberific Mulch was, even with the quotes being close; she would prefer to keep the business local. This amount includes shipping, but the product will need to be installed by Public Works or volunteers. The following motion was made: Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to recommend City Council accept the quote from MinnesotalWisconsin Playground, faxed on April 24, 2006, in the amount of $14,143.20, for 20 tons of Cocoa Brown shredded rubber product to cover 4353 square feet for a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. IV. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Merkel to adjourn the May 9, 2006 Parks & Recreation Committee Meeting at 8:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 30f3 Parks & Recreation Committee Meeting Minutes May 16, 2006 PARKS AND RECREATION COMMITTEE MEETING MINUTES Tuesday May 16,2006 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of CentervilIe held an extra scheduled meeting on May 16, 2006, at City Hall, 1880 Main Street. The purpose of the meeting was to discuss the upcoming circus and revisiting the previous recommendation regarding shredded tire mulch for the play structure fall zone at Laurie LaMotte Memorial Park Present: Chairperson Tedd Peterson Committee Member Linda Merkel Committee Member Kevin Amundsen Committee Member Suzanne Seeley Committee Member Kathy Peil Absent: Council: Jeff Paar QJJ[fi)@~~[J@w@@j Staff: Kim Stephan I. CALL TO ORDER 1. Roll Call Chairperson Peterson called the June 7, 2006 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. COMMITTEE BUSINESS Kellv Miller Circus The committee discussed what still needed to be done and delegated jobs. Signs saying 'Buy Your Kelly Miller Circus Tickets Here' will be delivered to outlets as well as the two 'Guess Jars', one to Corner Express and one to Centerville Pet Foods. Committee member Amundsen wrote a letter to Centerville Elementary requesting ideas how to give away the 40 children's tickets the committee has had donated from area businesses, to children who may not otherwise be able to attend. Chairperson Peterson will ensure utilities are marked at Laurie LaMotte Memorial Park before the Big Top is set up as the tent stakes will be 4' deep. All monies from outlets will need to be collected Tuesday, May 30th. The committee will meet at City Hall at 6:30 p.m. on May 30, 2006 to reconcile the tickets and money. Chairperson Peterson will open the door and lock the money and tickets up as Ms. Stephan is not available on that date. lof2 Parks & Recreation Committee Meeting Minutes May 16, 2006 Laurie LaMotte Memorial Park Play Structure At the May 9, 2006 Parks & Recreation Committee meeting the committee made the following recommendation: Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley, to recommend City Council accept the quote from MinnesotalWisconsin Playground, faxed on April 24, 2006, in the amount of $14,143.20, for 20 tons of Cocoa Brown shredded rubber product to cover 4,353 square feet at a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. The committee had received three (3) bids and went with the above bid as it was the lowest and it was a local company. Committee Member Seeley had been working with Ms. Alysia Huck from IMC, Rubber Mulch Operations System, and when Ms. Huck was informed the City was going with a less expensive bid, it was brought to Committee Member Seeley's attention that Minnesota/Wisconsin Playground's bid was not the least expensive bid. There was some confusion over the way the quote was presented and similar products and colors were not being compared. The Redwood color the committee had originally wanted in a chunkier product is actually $12,414.24 from IMC (includes shipping and handling). This is a savings of $1,708.96 over what was originally recommended to City Council. This error was discovered the day following the May 10, 2006 City Council meeting where the recommendation was approved by Council. Committee Member Seeley requested it be added to the agenda for the May 16, 2006 Parks & Recreation Committee meeting for discussion. Chairperson Peterson did not place the order with MinnesotalWisconsin Playground. The committee would like to rescind its previous recommendation and ask City Council to consider the following motion: Motion was made by Committee Member Seeley, seconded by Committee Member PeU, to recommend City Council accept the quote from IMC, Rubber Mulch Operations System, in the amount of $12,414.24 for redwood shredded rubber product to cover 4,353 square feet at a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park, opposed to the previously recommended quote from MinnesotalWisconsin Playground, in the amount of $14,143.20. All in favor. Motion carried unanimously. x. ADJOURNMENT Motion was made by Committee Member PeU, seconded by Committee Member Seeley to adjourn the May 16, 2006 Parks & Recreation Committee Meeting at 7:30 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 20f2 Teresa Bender From: Sent: To: Subject: Klennert, Jennefer [jkIenner@wm.com) Friday, June 02, 2006 8:02 AM TBender@Centervillemn.com RE: Not a problem. I didn't want to pull them too soon as I wasn't sure when the Circus was pulling out. If not already done they will be gone today. Jennefer P.S. My family had a fantastic time. It was a great idea to have this come to Centerville. -----Original Message----- From: Teresa Bender [mailto:TBender@centervillemn.com] Sent: Thursday, June 01, 2006 3:37 PM To: Klennert, Jennefer Subject; Dear Jennefer: Can Waste Management pick up their dumpsters from the park (LaMotte)? Thanks, Teresa Bender, CMC City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 (651) 429-3232 x 13 1 Kim Stephan Page 1 of 1 From: bonasaumbellus@att.net Sent: Wednesday, May 17, 2006 10:01 AM To: Kim Stephan Subject: TOP, TOP SECRET (GUESS JAR numbers) for your eyes only! Pet Shop Jar 430 dog bones 40 golf tees 5 golf balls 1 baseball 476 TOTAL Corner Express Jar 249 pieces of candy 50 golf tees 6 golf balls 1 baseball 306 TOTAL 1~ My Guess Is dS' tLJ{;,~~ - -- Name lELt. fuimof\ Address 403~ lCYtfuAv'2-U6 City, St., Zip 'P1Ctl~) MN 6S01~ Phone 1\n6~'l1'l-lJC1d- No Age Limit! . ~~~~~l" Deposit in Entry Box . "'.~'.' , r~ /(/ 5/17/2006 My Guess Is .5 0 Name Gatl'~. . pe+e~~o<<-- Address / ~ J- /'-tC>J-"l"'l~ L?1 City, St., Zip 21;'t:.? ~ ~, : Phone 6~(-'?fa-J/~/ : No Age Limit!. . ~~~t!:l" " Deposit in Entry Box .t. "~',!(' , Ii Io.J 15 ....!) ADVANCE SPONSOR SALE CITY: STATE: Centerville Minnesota SPONSOR: D,ATE: Centerville Parks & Rec. 5/31/2006 ************************************ TE L E P H 0 N E SAl ES*************~:****** ***** ******************************************************************************* 110 CHILDREN TICKETS @ $5.00 $550.00 1.07 % TAX $33.57 NET $51643 50% CIRCUS SHARE $258.22 LATE COLLECTIONS/ADJUSTMENTS 25% McLaren Advetising Share $129.11 SPONSOR ADU L T SALES******2l- *************************************************************************************... *** 246 ADULT TICKETS @ 9.00 $2,214.00 .,,$.~::i~$@J4 "" xBO% = $1,354,,1;1 "A<:,.2i~I;I~; 73 x60% = "0 ..$.43~,~4 $135.13 1.07 %TAX NET $2,078.87 CIRCUS SHARE $1,585.35 S PO N SOR CH I LD REN TIC KETS *****************************************************. *** **** -***************** 206 CHILDREN TICKETS @ $5.00 $1,030.00 1.07 % TAX $62.86 NET 75% CIRCUS SHARE $967.14 $725.35 MISCELLANEOUS TOTAL DUE TO CIRCUS: S lit Cost of Ads o -$314.87 $0.00 ($314.87) RECEIVED IN CASH =ROM: $2,614.72 ::0 CD ('") ~. 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" ~ :3' CD ~ , C/o W ~ 10 -; W ~ 10 ~ -~ ~Q 1:11 ~ >-< ;; v, "" c:;~ g '''' ~ S ~ """""" '--~ !:-.. ~J' .t. - ~' (;;;:: ~ Co 'i, "" ~. ~~ ~ 8 ~ ~ ~ \ ~ tervi[[e 'Esta6{islietf 1857 1880 'Main Street, Centervir{e, 'M'l'f 55038 (651)429-3232 fax (651)429-8629 RECEIVED OF 2487 AMOUNT Kelly Miller Circus $151.00 FOR: Electric Permit #C06-029 CHECK # Cash Laurie LaMotte Memorial Park SURCHARGE $0.50 Wnm mE - BY Kim Stephan May 31, 2006 I Thank you for your business. Receipt # 2 4 8 7 I.. ,\ ~' . l~k~[1@[[@rru &@]w@~o~ouu@ . Final Report on Advance Telephone Sales Promotions t City or Town Centerville, MN Show Date 5/31/2006 Sponsor Centerville Parks & Recreation Gross collected Divide bv 1. on(n=tax rate) for net Gross Minus Net is Tax Net to be Divided $ ~ ~ J 1101 1.065 550.00 516.43 33.57 516.43 RECEIVED ~"\k I ~ l l036 Number of child tickets sold tax rate " Breakdown of Cash Sponsor's Share 25% Promoter's Share (Mclaren AD 25%) Circus Share 50% Tax to be turned over to circus ~ ~ ~ ~ 129.11 129.11 258.22 33.57 Amount Due to Mclaren Advertising $ 129.11 Send Check and Signed Final report TO: Mclaren Advertising P.O. Box 829 Hugo, OK 74743 Ph#580-326-8801 Sponsor Signature Date Please return uncollected tickets to the circus on show day in the envelope with invoice ~'tY\C\ ~ DX\~ ~ ~-tD ~. &~S'6n~~~~.~'. McLaren Advertising Promotion Invoice City or Town : Centerville, MN Show Date 06/31/06 Sponsor Centerville Parks & Recreation Tax= I 1.065 Gross number of children tickets 115 Gross collected 5'15.00 Divided by 1. on (n=tax rate) for net 539.91 Gross minus net is tax 35.09 Net to be divided 539.91 , Sponsor's Share 134.98 Promoter's Share (McLaren Adv.) 134.98 Circus Share I 269.95 Tax to be turned over to circus 35.09 Total to be turned over to Circus 305.05 Amount due to McLaren Adv. 134.98 ((r.pPL.-~ fit CPr {)GL Y - ;fu 1 0 () (/?1~;J.-.hn.J'r :3~.J L.rI' A..-v 0 I C j.fJ LP - 32. 00 ") c ~~ JILL€:. fq-- smite- ~7lf{)Ai . 99S. Do ~5 ~D. 00 Co~ ~f'Rn~ ----_ //3 fe,fa. 00 M/JjJIlJV' ( ~ APc.h..T -3 t.[. cO'C) 5 Cf/Ju:J /tPPLE A-C,A..Q~y ----___ 2. Cjq-.oo 2 7/$.0'0 I Jlv ~ () Fcr::-o IY/ J L L- P a. t .s'4. L[. C I ry J1-A Ll- L ft:, 9.00 2 9 g. 'f. D-o / .' - ~;~?II h~r II ~J:i~;p/ f"'" 13 0 . .,0 'I~ .0 r.:: ./ NLJ-;=-;::> - 3 Z,. (Jo \ C 1~'lJ(" .i 3, .5 Z <;. /1 / ~. =~>~ 3~ ~ 1 3. / ) (?ilG, I( ; rrn---7CMT; nO ..:--- --=~ 3 )" Z. ,\ () '] 7 j S-.) I AD0 L.. '\ \l C/(cP' ,.. .$DLO :s I()O ~fr/ 0 }c ;If' J{ :M t.fC ~flVl J I :1+ /0 r (J ijO /~ CHlLD T1CJCcrS' .s"L~ J!JO - J/ ~QO 37 - 333 ',. c;,' --- ~~,83., . 1.]3 b, b~ $(/ ;) '-/1 51 3 / r. j )' \ RECEIVED OF 2495 AMOUNT Kellv Miller Circus $512.29 FOR: Parks & Recreation Committee's CHECK # Cash Portion of Gate Sales SURCHARGE BY Kim Stephan June 2, 2006 {.. \ ~ ""'"'"' :-..~""~.- :: $ kill \-\111 i II{ I'.I,{)~ t 11,( I ~ i I j) P.O. BOX lI29 olfD&o, 0tJab0ma 74743 Fax: S80-326-5530 Tel. 580-326-9229 $ Cityof c.~k1.u, fl..,. Staleof {/iAJ. 1ipCodc ';)~o~/ICootnt:J.Dalr; 1'1",,(:4 liP 20~ CooIract between ~MiIIa Bms. CimJs, LId, hereinafter referred 10 as Cirals IIIId f?t- ~ f.s ., ~ <..l , bcrciDafIer rcferrecllO as Sponsor. We. the SJlOI:lSOC. hereby cootract with Circus to exhibit \JDdcc our spoasonbip in Ibe City lB'vic:ioity of: ~sfiao- h-,l ...... , 't /.... at ~-U 4 ?~ (..) QD4~ ;;J ,<:, I c /- , I I Ii 1 (II I 1 ll\ 1\1, 1"- \11 1\ \1 I \ II," I I Il I () PRICE: GeoeraI AdmissiOll prices day of Circus: AduIII- SI2.00 QIiJdren - $6.00 Th:kels sold in AdVllJlCC by SJIOII!IOr. Adulls - S 9.00 CIIiIdrca - ss.oo (0IiIdrm: 2 Yo. To 11 Ym. lDcb1sive) NO TICKETS TO BE SOlD BY SPONSOR ON CIRCUS DAY PROCEEDS: SpoIlSlB' receives 2O'J oflbe fust 200 IIlMnte adult tickets sold, and 4O'J. of all adYaace aduIIs sokllller 200. SplnIor ia to receive 25... of all advaDce children tichta. Spoosar is 10 receive 10'J> of all_CIIIIC fIom tickds (CriId IIIId Adult) IOId II: boll ofIicc 011 CiIcus Day. TAX: An ad_ ticket prices include Slale and Local taxes as they apply 8Dd must be subtncledbefore -'emcDL '1U will betumedvvel"lOCiRm ~:S~~A==: s.femf~n7~1~ ~cJl: i~roUJW1iNo MUST COMP1El'ELY CLOSE SALES AND HAVE ALL UNSOlD TICKIlTS AND MONIES IN BY M1DNIGHT BEFORE CIRCUS DAY. SPONSOR AGREES nmv WDL Nor SELL ANY TlCKEl'S ON CIRCUS DAY. ALL UNSOLD ADVANCE TlCUI'S MtlST H 'nJIlNJID INTOTBE TICKET OftIex BY lO:llA.M. ON CIRCUS DAY. 1'k:kas me DDtapplitable as part paymmIl0ll8l1J udlcrtickct and lheR: will be 110 mIIIIds 011 any tickets. SeIlIement 011 all advInce ales must be IDIIde in CASH at 10:00 UIL QII am.s Day. AiIurc ID CQJIIIlIy with Ibis provisioo will ~1icve Cin:us of Ihc oblipDoa In give "",C"'.....4. Circus will settle iD cash 011811 door Ala. !be dole of boll ofIice 011 Cin:us Day. ADVANCE'l'ELEMAltKETIN The Md.areu AchmisiDg AgffIlC'J will sell Special $5.00 OIildIm'sTic:tcIB blbe SpoJIsa This wiD be dooe with Ibe Sponsor's conuol. aDd !be Sponsor will coDed !be mouies from these 1lIIes. Spoasor sbaII pay cin:us SO'I of all coIIec:Icd sales OIl CiJaIs Day, SpoIlSlB' sba1I pay Mcl..aIa1 Adver1isiDg Agency 25... of all coJIected saJes as soon as CXJIJectioDa 1ft fiDi&bed. Spaasor wiD supply its own members 10 make cot1edions of sales IIIlIde by McLaren Adwertising Ag.ency and collect these sales in a timely __ u soon as the sales me recelvedby the SJlOIISOC. This service is provided at DO charae In Ibe Sponscr.1IIlI the Cin:us agReS to giwup 25... ot ilS sIwe (mrmaIIy 75...) as a goodwiU effort In )lIllIDlltC Ibe sale of SpoD&Of Adult 1\c:kcIs. t 11(( I "- \(, IU ! ' I; II l I" ["-I i ... I' r )....,..... t J! ~ \ ( , 1\ 1 1 ... 11 \ \ I' "1 A. SI.ooo.ooo PubIil: Liability Jnsunmce indemnifyinaS(lOII5OI'. Land A. Saiblble. _iblc shcJw grouDJIs Ipp'OlliDIIIc size 300' x 300' lJWIItZ. .wi all apcratioIIs of Ibe Cireus. (CertifieIIc of InsunIDce =~~~_b.0nuIls available upllR request from bome oflice.) ADy additiooal iDsunmcc .f sbaII be at Spmaor's expense. must be IIIO\Wld lIIId nrIrcd. (DIy &fGS is a fiR; bazInl) B. TwopcrfarmaDcesooCin:us Day at~ P.m.IIIId~P.m. B. PemIits or Iiccmcs 15 ~ by Jaw (kaI. co.llY ar ..) if IfOrcus decides ticket sales wammt pcdormam:es. will ~. be gi_ 011 0R:us Day. C. Access In _ (cilbcr spipJt lB' fiR: hydnDt) 011 or IIe8t Ibow -.. C. AD e10dric conent. grouuds. D. nnts. _ aud cquipmelJf. D. Police and Fie pnlfeCdOll 85 mpIRd B. PasoaneI DCCCSSaJy In c:n:ct lenIs, put OIl porformanc:cs, piclrup B. Containers or dumpstcn for trash and _we. (1Wo 4 yald . . , and clean pmniscs. dumpslm lB'cquivaIenL) Cin:us will pick up all aasb. butspoosor F. 1000....1, tOllO dlildJcn's adYllllCC tickets. and tickc:lS sold OIl is responsible for removing containm. Circus Day. G ISO posterS 10 be installed by Sponsor. I ! Sponsor shall adverti!e and publicize the CilCllS in such mcdilas available. It is left 10 tbe Sponsor's disacticmas to the IDICIlIIIl used. Ciiats will furnish Circus Newspapers. free. if Sponsor will insert illlO a paid ein:u1ation Newspaper as a suppIcmcnt (maxinntm of 10.0(0). The Newspaper, uslD& its leuedIead, mnst cootact Kelij-MiDei Circus with printing. shipping and circubtiOll information. Circus Newspapers may be purdIascd from the Cireus at $40.00 per 1000 for any othcrdistribution. A cbeck mnst accompany order 8Dd be mailed to ~-MiIICi' Bros. Circus. P.O. Bolt 829. HuJO, Oklahoma, 74743. Sponsor will pay 10 ~Jj..MiUer Bros. Circus $290.00 at the time of signing. as a conuact closing fee. Said $l9O.00 is DOl mundable. Sponsorshall not s!age or conduct any olher similar Fund Raising activities between contract date and CiraIS Day..wI sballcoopcnIle lIIld put f~ an hODCSl and sinccre effort 10 make the Circus a success. financially and otherwise. Sponsor shall furnish at lca5t three members to act as Crowd Control for each performance OIl Circus Day. Sponsor shall receive no monies rrom the Concessions. Special &hibits or Kiddie rides. and Circus retains exclusive rights 10 tbcm. THIS CONTRACT CANNOT BE CANCELLED OR TRANSFERRED AND VBRBAL AGREEMENT POSITIVELY WILL NOT BE RECOGNIZED. AGENT SIGNING TIllS CONTRACT CANNOT COMMIT THE CIRCUS TO ANY PURCHASB. . It is mullllllly agreed that the CitcUS shall not be responsible or liable in the fulfillment of litis contrllCl due In acts of God, Labor Disputes. Strikes. Public Enemies. Mobs or RiolS. e This contract cannot be changed or signed by anyone. except in writing by ({elly-MiJlcr Bros. C or ~ 'l' It! I .-.J l r contmCling agent of lite Circus. r I T I i I I.. WITNESS i WITNESS ! I Nmlcs of two Members ror Conlal:ts: I -! I. #tI,.,J '11.n/i,,,,,",.!X};C1 BY (For- the S Rcsidcocc - Mail Here [ ) sul..7l?2. ~/IrC/l.. ~ At<. aI:k~', flf' 19M C-5D38' ~3 - "3&1(}- ~:{. 7" smt,?'i'V ~~A..M. ~. ~~.l.-k&Y#~ ~ 5""~? Tt~/ .7.2-f~~ ~r€~1 ~,/it , ~ A,A-.. Business - Mail Here [ Sired City, Slab:. Zip Cade I -! 2. '5"flrrA"("~ ~L~y Tt/qlbone No. Street C-.I)', SWe. Zip Cade i Tt~~~ :; ~ ~ Name of member. and title. who will settle with the Circus allO:OO am. OD CItC\lS ~ .. . UPGRADE SEATING SETTLEMENT CITY: Centerville SPONSOR: Centerville Parks & Rec. DATE: 5/31/2006 * * "/l: * * *********************************.,. ****** * *****.. * * *****.. * * ************ ********* ***..**** * -A * * -.J, *.. * * ** * *.. * ** **** ** * ******** ** *.. * * * BOTH SHOWS * ** ******** *****..******....* ******* ****~.********** *******.. * ** * *** ** * ***.. * ** ***** * k*** * * **** ** * ** * ***** * * * **. *** * * * *******.******* * *. .. * ** *** 'cLOSING OPENING # SOLD: GROSS: 172175 172028 147 $294.00 $~.94.00 ~;29.40 TOTAL FOR DATE: 10% TO SPONSOR: BOX OFFICE SETTTLEMENT **************************** ~**************************** CITY STATE SPONSOR DATE Centerville Minnesota Centerville Parks & Rec. 5/31/2006 ADULT TICKET SALES Jc*************************************************************************************************, ***** CLOSING NUMBER: 515574 OPENING NUMBER: 515288 NUMBER SOLD 286 PRICE: $ 12.00 TOTAL GROSS SALES $ 3,432.00 LESS TAX 209.46 1 .065 % $ NET SALES $ 3,222.54 10% SPONSOR SHARE $ 322.25 CHI LD R E N TIC KET SA1_E S*********************************x****************-;.;*****x-k*********************************'''** ~***** CLOSING NUMBER: 209430 OPENING NUMBER: 209207 NUMBER SOLD: 223 PRICE: $ 6.00 TOTAL GROSS SALES $ 1,338.00 LESS TAX 1065 % $ 81.66 NET SALES $ 1,256.34 10% SPONSOR SHARE MISCELLANEOUS TOTAL SPONSOR SHARE RECEIVED IN CASH FF~OM KELLY-MILLER CIRCUS BY $ 125.63 $ $ -j() (FOR SPO .~ UPGRADE SEATING SETTLEMENT CITY: Centerville SPONSOR: Centerville Parks & Rec. DATE: 5/31/2006 ***** * * ******************************* 7 .********** ************** **** ******* ******* * ******** *** * ** * * * * * * *** ***** * *** * ***** **** *,- ** ** - * * * * ** * BOTH SHOWS * *,.. *** **********. ***** * ********** *****, .********** * * * * * * * ****************** *** ** * ********* *** * ** * * ** * * * **** * *********** *******;. ****. ,** ** * * * ,CLOSING: OPENING # SOLD: GROSS: 17202~ ~ $0.00 ~L FOR DATE: V () SPONSOR: $0.00 $D.OO - BOX OFFICE SETTTLEMENT CITY STATE SPONSOR DATE. Centerville Minnesota Centerville Parks & Rec 5/31/2006 ADU L T TIC KET SAL ES k******************************************************-),;-*0<: ,,**'" "'*** ****'x**********************:e:****- ****-" CLOSING NUMBER 0 OPENING NUMBER 515288 NUMBER SOLD 0 PRICE $ 12.00 TOTAL GROSS SALES $ LESS TAX 1.065 o/c ;J,c- NET SALES PONSOR SHARE $ CHILDREN TICKET SALES**** CLOSING NUMBER o -JJrK; OPENING NUMBER 209207 NUMBER SOLD o PRICE $ 6.00 TOTAL GROSS SALES $ LESS TAX 1065 01, ~ NET SALES ONSOR SHARE $ MISCELLANEOUS $ TOTAL SPONSOR SHARE $ RECEIVED IN CASH FF:OM KELLY-MILLER CIRCUS BY (FOR SPONSOR) , ~"A' Jtephan From: Sent: To: Cc: Subject: Dan & Mary Capra [netfalcon@comcast.netJ Friday, April 21, 20067:58 AM Larson, Dallas; Bender Teresa Stephan, Kim Tail Easement Good MOrning All, I would like to have the Zeigler's bridge issue on the agenda for our next meeting. I did meet with Andrea and Laura last evening regarding the location of a foot bridge on their property. I will be requesting the council grant a 90 day extension on removal of the bridge to this property owner due to the following: 1. Clarification needs to occur on what appears to be a City Trail easement over the utility easement of the property. .2. The Zeigler's did not put up the bridge it was put in place by the previous owners of the property due to the neighborhood children being told the trail easement was their for them to use to get to the bus stop located the Mill Road city park property. 3. The Zeigler's are more than happy to remove the bridge or have the City remove the bridge, but have concerns with kids who know of the trail and usetbe trail of putting logs and other items in the ditch to get across. Thus the bridge was built by the previous owners of the property in an effort to both gain access to their property across the ditch for maintenance and prevent debris from being place in the ditch for foot travel by students using the city trail. 4. Per Dallas in today's planning the City would never put a trail easement over a utility easement. Development in this area of the City was in the late 1980's early 1990's, during that time all residents building here had been told that was a trail easement. The easement appears to be 20 feet and appears as a trail easement on some of the City maps. 5. The Zeigler's appear to be willing to work with the City to resolve this issue and I feel the City Park and Rec Committee as weIl as the City attorney needs to provide us with and opinion on this situation. Mary Capra 1 ~~ + j) .~11 tIiiiiiiit..".; '. ,~,i~> ( if 10 10 10 10 5 89013126" E 5 89()13'26" E /114.59 122.60 as.CO .... <'.a8~~~., 84.00 83.47 74.36 76 ~ 45 . > "#-.' '.:.4 10 10 0 S89QiI3i261'E'~. tl~\~~E?""" . . . . ..' =-.,- - 3C- - -, ;1 - -II~- -- i ~- - ~\ l~- - -;\ \{~ CD... .'10 la-, 81 I- 81,- w\ \CD .... \.'~.'.'." 2.'2 '0 , '!i .~.'N ~ \ _ .... . ~ I~ ':)7 II! 01 ':)c ~ I 1-,... 'lJ: ~ 1 ,-_ ~ A ~ \-~ 23 ~ .~ ~~ . . I~ .. .. " o 2 ~I I~ 3 ~ I - UJ . CD (\J - 1:1 CD. -m o .. o o ';II' -- Z 15 Z> ~ ~ L ill :,,: :.,::'.~ r ~..~j r --'- I &IJ 2..0 ,. ..l&J 21 '1- I~ .. t, :Jt~ [~---:.J {8___ z z 0;>.... . . ..gf;, Gf:')ig", 5 89013126" E O. I' '181.59 I J~! 85.50 MI'M'O' - _ , ~_< c ,_.- --,' ;: :: - >.' '" _' ~. _ ,c" ~ .- .~- , " ,,' . : ," r,' _, .~': ,:;:c{~: -.....;.,;;..J' c" "' ,coo ,',',,' ,"' - ' TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Committee Business DATE: April 27, 2006 YMCA Park Play Davs The following information is available on the City web site. Attached is a registration form. Centerville Park Play Days The Chain of Lakes YMCA and the City of Centerville are offering children ages 4-12 the opportunity to come and play at Laurie LaMotte Memorial Park in Centerville. There will be a variety of crafts, games, activities, sports and snacks. Participating children will split into two age groups; ages 4-7 and ages 8-12. There will be two (2) - four (4) week sessions offering opportunities to play; June 19 - July 19 (no play day the week of 4th of July) & July 24 - August 18. Both sessions are from 9:30am -11:30am Monday and Wednesday. Cost is $48 per session per child. Programs are centered on the YMCA's core values: CARING, HONESTY, RESPECT, and RESPONSIBILITY. St. Paul Water Utility Pronerty on Centerville Lake The City does not have a closing date set at this time for the portion of the property that is being purchased. St. Paul Water Utility is still working on Title Documentation. The purchase agreement has been signed by the City and agreed to by the St. Paul Water utility Board. City Administrator Larson will try and have more information by the June 7, 2006 committee meeting. The City has not heard anything at this time regarding the DNR Grant which was applied for. Adont A Flower Bed - Requestine Funds Funding was approved by City Council at the April 12, 2006 City Council meeting at $75 per flower bed for mulch, compost, dirt, fertilizer and flowers. We still need someone to adopt Acorn Creek and Laurie LaMotte Memorial Park. I have not been past Acorn Creek or Tracie McBride Memorial Park so I do not know the status. Royal Meadows has been done by the same volunteer who did it the last two years. I had a volunteer for Tracie McBride, but she has not turned in receipts and I don't know if it has been done at this time. I also had a volunteer for Eagle Park and while it looks okay, nothing has been done to it; it is just the perennials I planted last year. Laurie LaMotte Memorial Park flower bed looks terrible and needs to be completely redone. Registration Form Centerville's Laurie LaMotte Memorial Park Park Play Days Participant's Names & Ages Address: Phone: Emergency Contact and Number Doctor's Name and Number: Health or Physical Concerns: June 19- July 19 ($48Ichlld) July 24-August 18 ($48Ichild) Total Amount Enclosed $ . Check Number Mail Registration Fonn and Check to: YMCA-laC he lie Williams. 600 Town Center, Lino Lakes, MN 55014. 651-195-9622 www.ymcatwincities.org. Make checks out to Chain of Lakes YMCA. The YMCA has my pennlsslon to use photographs of my child for promotional purposes. Inltlals_ As parent/guardian of this chUd, I agree to hold the YMCA hannless from an)' and an claims. I authorize the YMCA staff to give my child reasonable first aid and to transport my child to a health care facility for emergency services as needed. I hereby acknowledge that the YMCA wiD assume that either parent of the child may pick up the child at anytime during the program unless notified through court documentation. Signature Date The YMCA welcomes all who wish to participate and annually raises funds through our Y Partners campaign to help make that possible. Please let us know if we may serve your family in this way. Chain of lakes YMCA Summer '06 . Ma~ 25 06 11:35a -;II -,II -rI'- Y International Mulch Camp. 3143361031 p. 1 Date: OS/25/06 To: City of Centerville - Kim 651-429-8629 From: International Mulch Company Alysia Huck Phone: 314-336-1030 Fax: 314-336-1031 Pages: 4 (including cover page) Kim., Please see attached credit aQplication and copy of guote for order. Please complete credit aw1ication and submit P.O. as soon as you are able in order to assure delivery by date requested. Thank you so much and have a wonderful day! Thank you, ~o, ~ ,-ffuet Alysia Huck alysia@intemationalmnIch.com PURCHASE ORDER .~ enltervi[{e :f.'; 'C""'p~ , "." ,_~ ,~"."'-'" L,.tab/zshcd 1&,,- 1880 MaiM St".t eaMlerviCe., MN ijijOJ8 6ijl.ft29.J2J2 . 1'1:= 6M.~29-8629 Purchase Order # 102 Terms: Net 30 Vendor IlnternationalMulc;hC-ompany , ___W~___,_________ I I iDelivery of 56 Cu. Ft. Box of Redwood Chunks Special Instruction Quantity Description Amount Code To: ]1 iShredded Rubber Mulch 1 $~,-~~.24iP~~ ~~r~~~______ --= - 16(370- LaMotte Dri~;-~--:- r-------iLaurieLaMotte Memorial Park 'T--io:oo[ -- ---- -- --: I-------T-------------- . ---------:--- $0.00 ,,--.--------------- : ----:-------------I----$O,06i--- ---I f-------f--- ----- --------+-,-.--~--.----------------i ! : $0.00 ; : Shipping Charges $981.00 Sales Tax ! I 1_ ________ $0.00 I TOTAL AMOUNT $12,414.24 ! --~ ~ ~ Dept Head Date Finance Date Administrator Date 5/26/2006; 5/26/2006John Meyer Ma~ 25 06 11:36a International Mulch Camp. 3143361031 p.4 Page 1 of 1 P~INT Place Order 1tB D',===-", . .-"---,.. r'.IUL:H . O-:O-=-'T""=: I c.......a..;,. ._.._ S"""!;--=::--..I QUOTE: RMQ-06511-AH-980 5/11/2006 Please direct any questions to Alysia Huck @ 866-936-8524 Billing Address Ted Peterson City of Centerville 6970 Lamotte Dr. Centerville. MN 55038 651-429-3232phone email Shipping Address Ted Peterson City of Centerville 6970 Lamotte Dr. Centerville, MN 55038 651-429-3232phone Description 56 Cu. Ft. Box of Redwood Chunks NP1500RW Quantity Unit Price Total 26 $439.74 $11,433.24 Subtotal $11,433.24 Shipping 41030 Ibs DG&Co via Shipping & Handling $981.00 QUOTE TOTAL $12,414.24 Advantages of Rubberiflc Mulch . long lasting rich color (won~ fade) . Will not have to be replaced year after year . Won't float . Won't blow away (5 times heavier than wood mulch) . Won't attract bugs or termites . Won't decompose . Inhibils weed growth . Non-toxic and environmentally friendly NOTES This quote is based on 4353 SF at a 4" depth (will protect up to an 8' fall), Earthtone or Redwood NuPlay Nuggets. The total delivered price for Forest Green::: $13,786. Delivery will require a fork lift and pallet jack to unload. NUPlay is ASTM approved and ADA wheelchair accessible. All colors are coated with a UV-protectant coating that prevents the material from becoming hot (will not burn skin or scorch plants). Thank you! If you have questions please contact me at alysiah@internationalmulch.com or 866-936-8524 International Mulch Company Home of Rubberific Mulch the Original Rubber Mulch 1 Mulch Lane Sl. louis. MO 63044 314.336.1030 phone www.internationalmulch.com Return Policy: We will not accept returns after 7 days from the time of purchase. Packaging must be factory sealed. No open packages will be accepted for retum. A 15% restocking fee will be charged on all returned products. All sales final after 7 days. Sorry shipping charges can not be reimbursed. This quote is valid for thirty (30) days from the date listed above. After thirty (30) days please call us to reconfirm, as shippIng and handling charges do change periodically. https:l/wVvw.rubberificmulch.com/rmosIQuote ---'prim. asp ?QNO=RMQ-06511-AH -980 5/25/2006 ... Drew Johnson, Boy Scout Troop 232, Living Waters Church R.E. Wood Duck Houses Thank you for adopting a wood duck house. Your help and contributions are greatly appreciated. Enclosed in this envelope is a Maintenance Checklist for taking care of your wood duck house. You should not have to clean them this year, but once a year after this they should be cleaned. Also, there is a screw on top of the wood duck house holding the roof on. This is for securities sake so predators won't be able to open it. This screw must be removed to clean the wood duck house. Thank you again for participating in the Adopt a Wood Duck House Program. If you have any other questions please call me at 651-426-9791. Sincerely, L? 7 ".........<'1..../ ~ . U~j/--e. e ~ ~ j-.-+r7 P?i.- ~~-'1. ,,- i/ Drew Johnson uttawa Duck Club - PreSident's Keport Maintenance Checklist It is generally agreed that the best time to give your duck box a "tune-up" is over the winter or just before the nesting season. We service our duck boxes over the winter because the ice and snow usually provides us with easier access. Begin your Duck Box maintenance routine with home inspection and repair. Inspection and Repair A standard duck box is sturdy, however, they are normally placed in very exposed areas. Over time, a box will see weather damage and may need to be repaired. Things to look for during an annual p~e-season nest box check are that: . the main support is secure . the box is securely attached and cannot be moved . the box is vertical with a slight lean forward (ducklings may not be able to climb up and out of boxes that are tilted back away from the opehing) . the box is at the optimal height of 6-12 feet . all screws and bolts are tight e the predator guard is in good condition and firmly attached . damaged and rotten pieces are replaced . the entrance diameter is 3x4 inches - this size is critical for stopping predators like raccoons; if damaged or worn, firmly attach a face plate with a proper sized hole onto the front of the nest box $0 that it aligns with the original entrance hole . the removable door opens and closes easily . the ladder for newly hatched young is intact (Note: some suggest that engraving horizontal lines along the interior with a screwdriver and/or chisel is preferable to wire http://odc.ncf.calduckboxmaint.html ... """-b""' ..... '--' - - '" 6/19/2005 ,) Ottawa Duck Club - President's Report / " 4 ./ . ducks migrating south in the fall might be scoping them out" as nesting sites for the following spring so you want to ensure that all is in good order Uninvited house guests? When opening up a duck box for maintenance it is important to tread with caution at all times of the year. Experience has taught us that ducks are not the only creatures that frequent nest boxes. Just like natural situations, there will always be competition from other species for natural or man- made cavities. "~~-' Non-target inhabitants include other bird species like European starlings, eastern screech owls, great crested flycatchers, and American kestrels. Also, squirrels, bees and wasps have also been known to set up home in nest boxes. So, before opening a box, tap it a few times and watch it for any signs of activity. The most common unexpected duck box user will usually be the European Starling. Starlings can be a problem during the nesting season because female Wood Ducks will avoid boxes that are filled with starling nesting material. These are usually quite obvious because starling nests consist of a large amount of grass and small twigs that often fill half of the nesting box. Starlings can be very aggressive and may harass Wood Ducks away from the nest box that they are using. Also, if a starling has a successful hatch in your duck box, the young will be imprinted to use duck boxes as nesting sites in future years. So it is very important to try to limit starling use. At the Duck Club we try to control starlings in the duck boxes that we monitor by removing their nesting material before they lay eggs. But they can be persistent and it is a constant battle. Luckily, these birds affect only small numbers of our boxes. Predator control 6/19/2005 http://ode.nef.calduckboxmaint.htm1 Ottawa Duck Club - President's Report Duck boxes are probably like red flags to potential predators. Unlike naturally occurring nesting cavities, all duck boxes look very similar. Once successful predation occurs, a predator willleam that duck boxes are possible food sources. Since we are providing breeding females with these luxurious homes, we are obligated to make them as predator proof as possible! And always remember, predators are resourceful and cunning creatures, and probably have babies of their own to feed. So it would be hard to resist a box full of tasty eggs. Regular monitoring of your nest box during the breeding season is a good way to discover whether predation pressure must be addressed. Some obvious signs that you are having predator troubles are: . eggshells on the ground . complete or partial disappearance of eggs . carcass of a dead female This is the time to question whether or not your duck box set-up is predator proof. Good questions you can ask yourself are: . Is your predator guard effective? . Is there a tree or overhanging limb nearby that a predator could use to access the box? . Is it high enough off the ground so that a predator cannot jump on the box? Time for Relocation? The best proof of a successful hatch is the remains of some egg shell fragments and membranes in your nesting box. You may want to consider moving your duck box for vanous reasons. . If there is no evidence of nesting activity after 2-3 years. . Predation is still a problem despite deterrent attempts. . If there is excessive dump nesting - This occurs when http:// od c.n cf. cal duck boxmain t.html 1. U5V 1 ,-,--- ~ 6/1912005 Ottawa Duck Club - President's Report more than one wood duck lays eggs in a single box. It is common to find more than a dozen eggs, but if you consistently have over 30 eggs, then dump nesting is a problem. This can happen if you place your boxes too close together. We don't have too many problems with this at the Duck Club. One of our members thinks that this is because we keep the boxes apart at a minimum distance of 50ft. . Is it too far from water? - It is true that in natural situations hens will use cavities up to ~ a mile away, but it is also true as the distance increases the survival rate of du'cklings decreases. We believe that our boxes at Shirley's Bay which are exposed and surround the man- made ponds are successful because there is a lot of vegetation close by where ducklings can hide from potential predators. Make Regular Inspections During the Nesting Season Part of your Maintenance Routine Ifpossible, the best way to address predation problems and uninvited house guests is to monitor your nest box during the breeding season. Monitoring once every two weeks is ideal, but if this is not possible, checking your box at least twice during the nesting season can increase your success rate. Hopefully, the location you chose for your duck box won't make it difficult for monitoring. Monitoring our duck boxes improves our hatching success because we can: . remove debris brought in by other animals . remove undesirable species (i.e. bees, wasps, starlings) . make repairs as needed . replace nest materials as needed (invaders may remove it) . clean out the nest box after early nest attempts for possible second nests . to keep the boxes available for Wood Ducks nesting http://odc.ncf.ca/ duckboxmaint.html rag\:: J Vi V 6/19/2005 VWlwa LltleK '--ltlU - rfe~1UellU; RejJUll .J ab~ v VI. V throughout the nesting season . gives us a better chance to document and collect information on nest box use; keep track of who is using your duck box, and how successful it is. This will also help you decide whether an unsuccessful box should be moved or modified http://odc.ncf.ca/ duckboxmaint.html 6/19/2005 Ottawa Duck Club - President's Report mesh so that there is no chance that your houseguest( s) will get caught up in the mesh . the entrance hole is oriented toward water and is not obstructed by any brush or overhanging tree limbs; this is to ensure that the female has an unobstructed flight path and that there is a clear way for baby ducks who are exiting the box * Sometimes, repairing may not be worth it and you may decide to replace the duck box altogether. Housekeeping Once you have made the necessary repairs, you can then start the house cleaning. This means that: . all soiled material like old shavings, membranes, or eggshells should be removed and scraped away . that the drainage holes should not be plugged with any debris (should be Y4 inch in diameter) . a layer of clean loose wood shavings of about 4 inches needs to be added (Wood Ducks do not carry nesting material into nest boxes). The hen will use the shavings to cover her eggs as she lays them. The shavings also provide insulation and protection for unhatched eggs. Fine sawdust should not be used because it can suffocate young ducklings. It is important to add the appropriate height because if the shavings are too high, a roosting hen might be within grasp of potential predators. Why is it important to clean a nest box on an annual basis? . there is evidence that duck boxes that ate not cleaned annually are not as productive as those that are . to reduce the chance of a disease or parasite being transmitted from one breeding season to the next . it prepares the house for the new occupant in the spring http://odc.ncf.ca/duckboxmaint.html Page 2 of6 6/1912005