HomeMy WebLinkAbout2007-02-14 CCCITY OF CENTERVILLE
CITY COUNCIL MEETING
February 14, 2007
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on February 14, 2007, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Tom Lee
Council Member Jeff Paar
Council Member Michelle Lakso
Council Member Linda Broussard
ABSENT:
None.
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the February 14, 2007 City Council meeting to order at 6:30 p.m.
II. PUBLIC HEARINGS
None
III. APPROVAL OF AGENDA
Council added the following Items:
?
Item IV, # 3. February 7, 2007 City Council Work Session Meeting Minutes,
Page 6a
?
Item V, #7, Sager’s Bar and Grill Request for 2:00 A.M. Closing Renewal
?
Item V, #8, Parks and Recreation Recommendation to Deny Bald Eagle Water
Ski Clubs Use of 1601 LaMotte Drive for Viewing/Staging Area for their Ski Shows
?
Item VI, # 2, Bonestroo, Rosene, Anderlik & Associates, Representative Mr. Dale
Tranter.
?
Item VII, #7, Fairview Street Improvements (Bonestroo Estimate)
a.Rehbein Agreement
b.Eibensteiner Agreement
Motion by Council Member Paar, seconded by Council Member Lee, to approve the
agenda as amended. All in favor. Motion carried unanimously.
City of Centerville
Council Meeting Minutes
February 14, 2007
IV. APPROVAL OF COUNCIL MINUTES
1.January 24, 2007 City Council Work Session Meeting Minutes
Motion by Council Member Lakso, seconded by Council Member Lee, to approve
the January 24, 2007 City Council Work Session Meeting Minutes as presented.
Motion carried. Council Member Broussard Abstained.
2.January 24, 2007 City Council Meeting Minutes
Motion by Council Member Paar, seconded by Council Member Lee, to approve the
January 24, 2007 City Council Meeting Minutes as presented. Motion carried.
Council Member Broussard Abstained.
3.February 7, 2007 City Council Work Session Meeting Minutes
Motion by Council Member Lee, seconded by Council Member Lakso, to approve
the February 7, 2007 City Council Work Session Meeting Minutes as amended. All
in favor. Motion carried unanimously.
V. CONSENT AGENDA
1.City of Centerville January 25, 2007 through February 14, 2007 Claims
2.Centennial Fire District Expenditures through February 2, 2007
3.Centennial Police Department Expenditures through February 8, 2007
4.Parks and Recreation Committee Recommendations:
a.Chairperson/Vice Chairperson – Committee 2007
b.Centennial Lakes Little League Use of LaMotte Memorial Park Ball Fields
c.Name New Park – “Hidden Spring Park”
5.Retaining Attorney Robert Delke as Legal Counsel for Downtown
Redevelopment.
6.Retaining Ehlers & Associates as Consultant, Representative Jerry Shannon and
Mark Ruff for Downtown Redevelopment.
7.Sager’s Bar and Grill Request for 2:00 A.M. Closing Renewal.
8.Parks and Recreation Recommendation to Deny Bald Eagle Water Ski Clubs Use
of 1601 LaMotte Drive for Viewing/Staging Area for their Ski Shows
9.Use of City Logo for City Parades.
Mayor Capra pulled item 4C for discussion.
Motion by Council Member Parr, seconded by Council Member Lakso, to approve
the Consent Agenda with the exception to Item 4C. All in favor. Motion carried
unanimously.
4. Parks and Recreation Committee Recommendations:
c.Name New Park – “Hidden Spring Park”
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Council Meeting Minutes
February 14, 2007
Mayor Capra stated she did not object to the naming of the park Hidden Spring Park but
would like to table this until the water feature is verified.
City Engineer Statz stated the spring (artesian well) may not be useable. He indicated it
might dry up but he would have to investigate this. He stated it is a neat name but this is
not the time to not name the park.
Council Member Lee asked how long it would take to verify that the artesian well is
providing water. City Engineer Statz stated it should be finalized by May.
Motion by Council Member Lee, seconded by Council Member Paar, to table the
naming of the new park, Item 4C, until spring. All in favor. Motion carried
unanimously.
VI. AWARDS/PRESENTATIONS/APPEARANCES
1.Anoka County 911 Communications Manager, Mr. John Tonding
Mr. Tonding addressed the City Council stating he is the Communications Manager for
Anoka County 911 and also assists with emergency management. He explained the
project is an extensive plan to identify potential hazards that threaten Anoka County and
projects to mitigate the impact of a disaster.
Mr. Tonding explained the document includes historic and demographic information. He
pointed out that what are most meaningful are projects the County and community could
take on in preparation for any disaster.
Mr. Tonding stated the planning phase was completed in May 2006, forwarded to
Homeland Security, and then to FEMA. He mentioned the plan was returned by FEMA
with no recommended changes. Mr. Tonding reported the final step is for Anoka County
and each community to adopt the plan.
Mayor Capra directed Mr. Tonding to work with City staff to update information that is
not relative to Centerville today and to updates and changes specific to Centerville. She
asked Mr. Tonding if the City is bound to all of the requirements. She reported Mr. Terry
Stoltzman attended a Police Commission meting and felt everyone was not on same page
in terms on a plan. She asked if a capability assessment was done or should be
completed.
Fire Chief Milo Bennett replied this came as a Federal requirement.
Mayor Capra asked how much the City is bound to do if it is approved.
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Fire Chief Bennett replied that not approving it could affect future grants for Anoka
County. He stated that in the past the County received grants for training and to develop
a technical rescue team.
Mr. Tonding stated this is a living document that could be updated over time. He stated
the requirement from FEMA is that it be updated not later than five years after adoption.
He indicated that the City is not bound to do items identified in plan. He suggested the
City decide what could theoretically be taken on.
Mayor Capra stated projects often impact the tax payers as they are unfunded mandates.
Council Member Lakso expressed it is a good plan and would not want to jeopardize
funding. She indicated she found out a great deal about neighboring communities.
Fire Chief Bennett stated he was asked to identify and establish priorities in the identified
risk areas. He mentioned this was a best guess effort at the time and priorities change as
the events of the world change.
Mr. Tonding responded the City might be more apt to identify projects specific to the
City.
Mayor Capra asked Council Members to contact Fire Chief Bennett if there is something
they want to add to the plan.
Police Chief Makela stated he would be available for questions and encouraged residents
to go to the Anoka County website for emergency management information. He stated a
list of emergency preparedness items is available on the website.
Council Member Lakso asked if the Anoka County shelter was the closest to Centerville
or was there anything closer.
Mr. Tonding replied the County identifies the locations for congregate care and the Red
Cross takes care of the congregate care areas.
Mayor Capra stated that based on the information received, the emergency preparedness
document from the Department of Homeland Security dealing with a medical event is
well written. She state this should be given to the local businesses as a point of reference.
City Administrator Larson asked about the charts on pages 175 and 176. He indicated he
believes there are many mistakes here and recommended the list be corrected.
Council Member Broussard recommended the City Council write down changes they
would like made to the document and submit them to Administrator Larson.
2.Bonestroo, Rosene, Anderlik & Associates, Representative Mr. Dale Tranter.
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February 14, 2007
Mr. Dale Tranter thanked the City Council for his firm’s reappointment for 2007. He
stated that last year he promised to come back for a performance review. He reported
that he had received consolidated performance evaluation. He mentioned he and City
Engineer Statz have started to address the issues. Mr. Tranter stated he believes they are
on track with most items in the service plan. The firm will put together a procedure list
for the City and will work with Mr. Larson to do this. He indicated that the firm takes the
City’s comments very seriously.
Mayor Capra stated the City Council is moving forward and she is happy with the
progress. She stated the City is in a better place than one year ago.
VII.OLD BUSINESS
1.Resolution #07-002 – Adopting the Anoka County Multi-Jurisdictional Hazard
Mitigation Plan.
Motion by Council Member Lakso, seconded by Council Member Paar to approve
Resolution #07-002, A Resolution Adopting the Anoka County Multi-Jurisdictional
Hazard Mitigation Plan. All in favor. Motion carried unanimously.
2.Scheduling of Joint Goals & Objectives 2007 Meeting with the Planning and
Zoning and the Parks and Recreation Commissions.
Mayor Capra asked that this item be moved to later on the agenda.
3.Policies
a.Sidewalk/Trail Inspection
City Administrator Larson stated this was presented with a policy on snow removal and is
not an urgent policy to adopt.
Mayor Capra asked about the sidewalk/trail repairs and if residents could make the
repairs themselves. City Administrator Larson replied they could as long as the sidewalk
or trail is brought up to City Code.
City Engineer Statz stated the resident would need a permit.
Council Member Broussard recommended the fee be waived.
City Engineer Statz recommended the City require a certified check for a fee in case
damage is done by the resident.
Mayor Capra stated she would like language added to the plan indicating citizens could
do the repair work.
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February 14, 2007
Council Member Broussard stated this opened the City up to policing this from a bonding
perspective.
City Administrator Larson stated that if property owner received notice from the City,
they would be asked a plan of action for the repair and require the sidewalk be repaired
within a reasonable time. He indicated if the plan of action was appropriate the City
would let them do the repairs.
Council Member Lakso addressed Item 6 on the policy and asked if inspections are done
periodically.
City Administrator Larson stated there would be a plan once it is adopted.
Council Member Lee stated it was tabled for a while and it has been read by members.
He indicated the City must have a policy.
Council Member Broussard stated it would not hurt to adopt it and modify it as needed.
City Attorney Glaser stated it is a policy and not an ordinance.
Council Member Paar indicated there are many sidewalks the City would end up paying
for, which would increase the taxes. He stated the City could not afford to fix them all
without rising taxes. He questioned where to draw the line for repairs.
Council Member Broussard asked if there is a sidewalk maintenance project to
systematically start repairing them. She stated she has a hard time charging residents for
sidewalk repairs in front of their homes when everyone uses them. She stated it would be
fairer to have all citizens pay for the repairs.
Council Member Paar stated he is in favor of a sidewalk maintenance project to make a
good faith effort to repair the sidewalks and trails.
Council Member Lee indicated the City and homeowner are open to lawsuits for not
repairing sidewalks if someone is injured.
City Attorney Glaser replied that typically the homeowner would be sued and the City
secondarily. The ordinance might need to be changed.
Motion by Council Member Broussard, seconded by Council Member Paar, to
approve the Sidewalk/Trail Inspection Policy as written. All in favor. Motion
carried unanimously.
Council Member Broussard asked if staff is available to do the inspection. She
mentioned she would like to have the inspections done by end of summer as the goal.
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Administrator Larson stated the first step is to do a city-wide inspection. He stated that
once the City is aware of a safety hazard, it must fix it.
b.Pothole Repair
City Administrator Larson stated that to prevent liability to the City, potholes must be
identified and repaired.
Council Member Lakso recommended addition wording relative to the warning signs be
added to the policy.
Motion by Council Member Lee, seconded by Council Member Lakso, to approve
the Pothole Policy. All in favor. Motion carried unanimously.
c.Street Sweeping.
Mayor Capra indicated the street sweeping is typically done by Lino Lakes.
Administrator Larson replied that sweeping in Centerville would be subject to Lino
Lakes’ schedule.
Motion by Council Member Lakso, seconded by Council Member Paar, to approve
the Street Sweeping Policy. All in favor. Motion carried unanimously
4.Ordinance #XX, Second Series – 2007 Fee Schedule
City Administrator Larson requested tabling consideration of this ordinance until specific
items area corrected.
Mayor Capra asked if the administrative fees associated with meth lab clean up are
enough. City Attorney Glaser stated the cost plus the fee is received by the city.
Council Member Broussard pointed out statements in rental property documents state the
owner is liable for cleanup.
Council Member Lee asked if the garbage hauling fee covers the clerical fees. City
Administrator Larson replied there is normally a list of several properties and the cost
would be covered by the proposed fee.
Councilmember Broussard brought up massage parlor fees.
City Administrator Larson replied this is one of the items that need revision. He stated
the license is for the premises and the individual requires a separate license.
Councilmember Broussard stated the Commercial Park Dedication fees should be looked
at.
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Councilmember Broussard stated some areas could potentially have more people using
the parks. She recommended a fee that speaks to the number of people from an
occupancy rate, square footage rate, commercial rate, or industrial rate.
Council Member Lee stated a per parking space made some sense.
City Administrator Larson stated he would research what has been done in other areas.
Motion by Council Member Lakso, seconded by Council Member Lee, to table the
Fee Schedule Policy. All in favor. Motion carried unanimously.
5.Anoka County Integrated Waste Management Agreement for Residential
Recycling Program 2007.
City Administrator Larson stated this item was on the docket towards end of 2006 and
sent back to the County to allow more flexibility in fund usage to include purchase of
recycled products. He reported the answer was negative.
Council Member Lakso asked if he heard back from other communities. City
Administrator Larson replied one community was given approval to purchase equipment.
Mayor Capra asked if the City could do its own recycling. City Administrator Larson
pointed out the funds could be used for Community Clean-Up Day and the City Garage
Sale.
Councilmember Paar suggested any money left at the end of the year as a credit back to
the residents.
Motion by Council Member Broussard, seconded by Council Member Paar, to
approve the agreememt. All in favor. Motion carried unanimously.
6.Resolution #07-005 – Dedicating City Owned Property for Project Purposes.
a.Approval of Custodial Letter
City Administrator Larson reported this resolution gives the County rights to use City
property contributed to the project. He indicated language that it is a joint powers
agreement was added. He reported he wanted to add language to the custodial letter
“subject to the joint powers agreement.” He explained where the property is located and
how the dollars could be used.
Motion by Council Member Lee, seconded by Council Member Paar, to approve
Resolution #07-005, a Resolution Dedicating City Owned Property for Project
Purposes. All in favor. Motion carried unanimously.
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Motion by Council Member Lakso, seconded by Council Member Lee, to approve
the custodial letter with the addition of the Joint Powers language. All in favor.
Motion carried unanimously.
7.Fairview Street Improvements (Bonestroo Estimate)
d.Rehbein Agreement
e.Eibensteiner Agreement
City Attorney Glaser suggested adding a letter of credit from Eibensteiner to the
agreement subject to City approval.
Councilmember Broussard asked about payment of fees. City Administrator Larson
stated it is all part of the agreement language.
Motion by Council Member Lee, seconded by Council Member Paar, to approve
Resolution #07-007 Ordering Fairview Street Improvements. All in favor. Motion
carried unanimously.
Councilmember Broussard asked if there is wording that Bonestroo would pay for
engineering costs even if the project.
City Attorney Glaser stated they are waiving their rights from each of the parties and the
City can go forward with the project. If the bids came in too high and the project was
stopped, they still could be asked to pay for the feasibility study as a condition of
stopping the project.
Motion by Council Member Paar, seconded by Council Member Lee, to approve the
Rehbein and Eibensteiner Agreements as presented with the condition of a letter of
credit from Eibensteiner. All in favor. Motion carried unanimously.
VIII.NEW BUSINESS
1.Resolution #07-006 – Requesting Comprehensive Road & Transit Funding in
2007.
City Administrator Larson reported the League of Minnesota Cities plans to encourage
the Legislature to find a funding source for road and transit requirements.
Discussion on the resolution ensued.
Council Member Paar stated he did not support a resolution that resulted in people paying
more for the services.
Council Member Lee agreed and stated it is clear what people want, however, the way
the resolution is written, people would pay for more services
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Council Member Broussard stated she did not have a problem with how it is written.
Council Member Lakso said she would vote for the resolution if it would all go for roads.
She indicated she did not believe it would hurt Centerville to support this resolution.
Motion by Council Member Lakso seconded by Council Member Broussard, to
approve Resolution #07-006, a Resolution Requesting Comprehensive Road and
Transit Funding in 2007. Vote: 3 Ayes, 2 nays (Paar and Lee). Motion carried.
2.Schedule Public Hearing to Vacate Part of Westview Street
City Administrator Larson stated there is a portion of Westview Street documented as
vacated about 15 to 20 years ago. He explained the records indicate this was completed,
however, Council took action but the action stated “subject to engineer approval.” He
stated this was not recorded with the County. City Administrator Larson proposed to do
this right and vacate the area identified on the aerial map. He stated he would like to
schedule a public hearing and adopt a resolution to correct this.
Motion by Council Member Lakso seconded by Council Member Paar, to Schedule
a Public Hearing to Vacate Part of Westview Street. All in favor. Motion carried.
3.Engineering/Surveying Scope & Proposal for Utility Relocation – Downtown
Redevelopment
City Administrator Larson stated power line on the north edge of Main Street must be
relocated to another location. It was proposed to be moved north to Westview but the
School District did not favor that. Xcel energy proposed an alternative southerly location.
He stated it is critical to move this power line so the downtown project could move
forward. He explained the process includes marking rights-of-way and easements. He
stated the engineer has provided an estimated cost to assist with the necessary work.
Motion by Council Member Lee, seconded by Council Member Paar, to assist with
utility relocation, not to exceed $10,000. All in favor. Motion carried unanimously.
Mayor Capra asked when the joint meeting would be scheduled. City Administrator
Larson recommended the beginning of March.
March 21, 2007, 6:30 p.m. was agreed upon by City Council.
IX. ANNOUNCEMENTS/UPDATES
1.City Administrator Larson
City Administrator Larson stated the City has a grant application before the Anoka
County HRA for the downtown project. He stated the preliminary HRA
recommendation is for approval of $200,000.
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City Administrator Larson stated the Beard Group received preliminary approval for an
application for housing funds.
City Administrator Larson reported the Sedona Project Developer agreement would be
given to the developer and hopefully ready for City Council next week.
Council Member Broussard stated that the parking requirements are lower than City
requirements.
City Engineer Statz replied the trend for parking requirements is moving downward.
Council Member Broussard responded this would eliminate the need for a variance.
City Administrator Larson replied the language states they must meet the parking needs
of the project. He stated the first phase had a reduction in parking; however, the new
three-story project meets the City’s parking requirements.
City Attorney Glaser replied Phases 1 through 3 were previously approved with a
reduced parking requirement, however, Phases 2 and 3 will not be constructed as
originally planned. He stated a variance would not be issued for parking.
City Administrator Larson stated that parking requirements could be reviewed with the
Comprehensive Plan update.
2.Centerville Sesquicentennial
a.LaCompany
b.Aerial Photo Project
Mayor Capra stated she is having difficulty with the LaCompany. She reported she had a
proposal for aerial photos and would bring this to Council with an update at the next
meeting.
Mayor Capra stated she would like an aerial photo of the ice fishing event. She stated the
cost would be about $400 for the aerial event, but would attempt to find someone else.
Mayor Capra indicated she would also like an aerial photo of the parade this year. She
asked Council how many events it would like to schedule.
Council Member Paar stated he would like something in the summer as this is a 150 year
celebration.
Council Member Lee agreed.
3.Downtown Redevelopment
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City Administrator Larson reported Staff is in the process of updating the developer
agreement.
Council Member Broussard reported on the Hanzal application from the Planning and
Zoning Commission meeting. She stated there was lots of discussion and input from the
neighbors and emotions were high. She said Mr. Hanzal and the engineer are attempting
to minimize the variance request. She reported it would be addressed at the next
Planning and Zoning Commission meeting.
Council Member Broussard reported the Planning and Zoning Commission wanted to
know what City Council wants from it when decisions are made regarding due diligence
and how they make decisions. She stated this topic could be addressed at the joint
session.
Mayor Capra asked Council Member Broussard to tell the Planning and Zoning
Commission that they are happy with what they are doing as this is a difficult decision
and process for everyone.
Council Member Lakso reported she attended the Local Government Officials meeting
for Anoka County. She stated she heard an interesting topic on reintegrating military
personnel back into civilian life. She recommended a letter from the City Council be sent
to returning military members. She stated the City needs the help of the public to know
who these people are. Council Member Lakso reported that Minnesota is a model for
reintegrating the returning soldiers.
Council Member Broussard stated she would like to include all personnel that served in
different capacities, not only those serving in Iraq.
Council Member Lee stated he fully supported this. He stressed that anything the City
could do as a community is a step in the right direction.
Council Member Lee reported he attended the Park and Recreation Commission meeting.
He encouraged everyone to attend skate night and the first 40 guests would get a pass for
the second skate night. He reminded everyone of the ice fishing event.
Council Member Paar updated the Council on the Super Rink. He reported that whether
Centerville should help pay for the rink was discussed. He thanked the high school
hockey players in community because it is great for the kids to have something to shoot
for. Council Member Paar recommended all residents attend the open skating.
Mayor Capra stated she and City Administrator Larson toured of the facility and was
impressed.
XI. ADJOURNMENT
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City of Centerville
Council Meeting Minutes
February 14, 2007
Motion by Council Member Paar, seconded by Council Member Broussard to
adjourn the February 14, 2007 City Council Meeting at 8:29 p.m. All in favor.
Motion carried unanimously.
Transcribed by:
Dianna Wise, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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