HomeMy WebLinkAbout2007-04-11 CC
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CITY COUNCIL MEETING
COUNCIL MEETING
'Vednesday, Aprilll, 2007
6:30 p.m.
L CALL TO ORDER
1. Roll Call
n. PUBLIC HEARINGS
m APPROVAL OF AGENDA
IV. APPROVAL OF COUNCll.. MINUTES
1. March 28, 2007 City Council Work Session Meeting Minutes ( Page 1)
2. March 28, 2007 City Council Meeting Minutes (page 2-10)
~ CONSENT AGENDA
1. City of Centerville March 29, 2007 through April 11, 2007 Claims (Page 11)
2. Bonestroo Proposal for Additional Fees Associated with the Fairview Street
Construction Estimate of April 12, 2006 (pages 12-13)
3. Accept Resignation of Parks & Recreation Committee Memben Ms. Carrie
Jakober & Ms. Linda Merkel (Pages 14-15)
VL AWARDSIPRESENTATIONS/APPEARANCES
1. Mr. Chris Bums, American Red Cross
vn. OLD BUSINESS
1. Adoption of 2007 Council Goals (Pages 16-20)
2. Authorize Plans & Specifications for Park Improvements - 1601 LaMotte
Drive (pages 21-41)
vm. NEW BUSINESS
1. Subcommittee Recommendation for Consultant Appointment Associated
with the City's Comprehensive Plan (page 42)
2. Planning and Zoning Commission's Recommendation for Lot Split - Mr.
Williamson, 1649 Lakeland Circle/Associated with the CSAH 14 Widening
Project (pages 43-46)
3. 15th Annual Garage Sale Days/Clean-up DayslUseage of SCORE Funds
*'~Available at i\l('('ting**
4. Improvement of Streets - (Project Schedule-Res. #07-XXX Calling for
Public Hearing) (Pages 47-48)
a. Old Mill Road
b. Sorel-GoifTon
5. Resolution #07-012 - Approving Plans and Specs. & Calling for Bids -
Fairview Street (page 49)
6. Parks & Recreation Committee Recommendation to Purchase Skate Park
Equipment from Spohn Ranch, Inc. through Minnesota Wisconsin
Playground Inc. in an Amount not to exceed $17,474 (3 Spobncrete Pieces
for Laurie LaMotte Memorial Park) - An Additional Proposal for
Associated Installation Costs will be Forwarded to Council for
Consideration (Pages 50-56)
IX. ANNOUNCEMENTS/UPDA TES
1. City Administrator, Mr. Dallas Lanoo
2. Centerville Sesquicentennial
a. LaCompany
b. Aerial Photo Project
3. Business Appreciation Dinner (Capra)
x. ADJOU~NT
**REivlINDERS:;C"
City Council Interviewing Citizen Candidates for EDA - April 18, 2(H)7 {) on pm Cuullcil
Challlber:~
City Council Meeting-\prd :'" ](X)7 () P i)l Council Chambl'r:.; '\11;lka Count\ Roard
of Revll'\\
Planning & Zoning Commission Meeting -,\1(;\ I. 2007 (dO pm CuunClJ Clliim~~("I"
Parks & Recreation Committee Meeting -~Iay2, 2007 ()30 pm Council Chambers
City Council 2007-03-28, 7:45 p.m.
Minutes ofW ork Session
Present were Mayor Mary Capra, Council Members Michelle Lakso, Linda Broussard,
Tom Lee and Jeff Paar. Also present were City Attorney Kurt Glaser, Engineer Mark
Statz and Administrator Dallas Larson. .
The Council discussed possible street improvements for 2007. Jeff and Laura Hanzal
were present to encourage the Council to improve Old Mill Road which will allow
development of their subdivision. They have the Jaques and Bowens petitioning with
them for the improvement, unfortunately the property owners across the street are not
supportive. Property owners Fruth and Fisher have sent letters in opposition to the
improvement. The Council discussed whether it would be helpful to get an appraisal
done to measure the benefit to the properties. The attorney will get a proposal for an
appraisal. The Council agreed to have the matter placed on the agenda for consideration
at the next meeting.
The Council discussed the improvement of Sorel Street in the downtown. The street was
tom up to make way for sanitary sewer and will need to be restored. Watermain needs to
be installed to serve several properties that are still served by wells. The improvement of
Sorel will not be able to be fully accomplished untIl decisions can be made on the grade
of Centerville Road in conjunction with downtown redevelopment. The Council
considered possible interim measures to make Sorel Street more useable until the full
improvement can be accomplished. The engineer will bring some options for
consideration to the next Council meeting.
Randy Herried of Kendall Howard was present to request Tax Increment Financing in
conjunction with a proposal to build 50,000 square feet of manufacturing space in the
industrial park. He indicated that he lives in Lino Lakes and prefers the Centerville
location to several others he is considering. The Council indicated a willingness to
consider TIF assistance, but wanted to see more specifics justifying the need. Mr.
Herried will provide the information to the City.
The Council discussed the 2009 street improvements and the surface water treatment
needs that must be addressed with the project. Engineer Mark Statz identified several
locations for infiltration basins (rain gardens). Several locations appeared to occupy front
yards. This could be a problem since not everyone considers them to be an amenity worth
placing in a front yard. The Council agreed that the engineer's report could be finalized
but made it clear that other alternatives will need to be considered before plans are
presented to the public. The schedule for public hearings was discussed. Staff suggested
that preliminary plans be presented to the public in an open house or pre-hearing this fall
with the understanding that the project will be built in 2009. Some were skeptical as to
whether this would soften the public objections.
Adjourned at approximately 9:50 p.m.
Dallas Larson
City Administrator
/
CITY OF CENTERVILLE
CITY COUNCIL MEETING
March 28, 2007
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on March 28,2007, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Tom Lee
ABSENT:
None.
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the March 28, 2007, City Council meeting to order at 6:30 p.m.
II. PUBLIC HEARINGS
III. APPROVAL OF AGENDA
City Administrator Larson asked to add to VIII. New Business: Item 2 Property
Restoration relating to Sorel Street
Mayor Capra added to V. Consent Agenda Item 1, page 16a, Check Summary Register
Update. Mayor Capra remove under IX. Information and Updates, Item 2b Aerial Photo
Project.
Motion by Council Member Paar. seconded by Council Member Lee to approve the
ae:enda as amended. All in favor. Motion carried unanimously.
IV. APPROVAL OF COUNCIL MINUTES
1. February 28, 2007 City Council Work Session Meeting Minutes
Motion by Council Member Paar. seconded by Council Member Broussard to
approve the City Council Work Session Meetine: Minutes as presented. All in favor.
Motion carried unanimously.
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City of Centervilie
Council Meeting Minutes
March 28, 2007
2. March 14, 2007 City Council Meeting Minutes
Mayor Capra stated that on page 5 of 13, line 6, replace "needed" with "at this time is" to
reflect a change requested by Mr. Amundsen.
Mayor Capra requested that "on CSAH 14 from Dupre Road to Mill Road - No parking
for eastbound side of roadway" be inserted into the language for Res. #07-011.
Mayor Capra asked to change the motion to reflect made by "Council Member Lee,
seconded by Councilmember Paar" for the approval of Res. #07-011.
Mayor Capra asked to add, just before adjournment, "City Attorney Glaser distributed the
citizen input documents related to the Hanzal Subdivision to the Council."
Motion by Council Member Paar. seconded by Council Member Lakso to approve
the March 14. 2007 Meetine: Minutes as amended. All in favor. Motion carried
unanimously.
3. March 21,2007 City Council Joint Committee/Commission Meeting Minutes
Mayor Capra requested that language be added that Planning & Zoning members
Jennefer Klennert Hunt and Bob Wright were absent and that Parks & Recreation
members Carrie Jakober and Lori Harris were also absent.
Motion by Council Member Paar. seconded by Council Member Lakso to approve
the March 21. 2007 City Council Joint Committee/Commission Meetine: Minutes as
amended. Vote: 3 Ayes. 0 Nays. 2 Abstained (Councilmember Broussard and
Councilmember Lee). Motion carried
V. CONSENT AGENDA
1. City of Centerville March 15, 2007 through March 28, 2007 Claims
2. Centennial Fire District Expenditures through March 20, 2007
Motion by Council Member Paar. seconded by Council Member Lee to approve the
Consent Ae:enda as amended. All in favor. Motion carried unanimously.
VI. A W ARDS/PRESENT ATIONS/APPEARANCES
1. Mr. Greg Kieselhorst, Centerville Lions
a. Request for Funds - 2007 Fete des Lacs/Sesquicentennial Celebration
Mr. Kieselhorst appeared before Council and presented them with a Lion's Club budget.
He stated that the Lions desired to include additional events due to the Sesquicentennial
celebration. Mr. Kieselhorst specified by stating that the Lions would like to add six
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March 28, 2007
new rides for kids aged 12 and under on Saturday from noon-6:00 p.m. Mr. Kieselhorst
stated that the battle of the teen bands would play on Friday evening from 6:00 p.m. to
8:00 p.m. He also stated that the Dario Band would play on Friday night before and
after the fireworks. He stated that a third band, Trout, would play for the younger crowd
and warm up for Uncle Chunk on Saturday evening.
Mr. Kieselhorst questioned whether the Lion's would be responsible for the expenses
associated with LaCompany's presence at the festival.
Mayor Capra stated that Council felt this was an historic educational expense.
Mr. Kieselhorst questioned whether Council desired the Lions to financially support any
other expenditures associated with the festival.
Mayor Capra stated the Governor has not yet committed to attending and she requested
that the Lions fund the official reception for the dignitaries from 12:00 noon to 1 :00 p.m.
and the park dedication reception from 1 :00 p.m. to 2:00 p.m.
Councilmember Paar questioned whether the Governor's office could be contacted
regarding a commitment.
Mayor Capra stated the head of the DNR and a Metropolitan Council representative have
committed. She stated a call could be made to Senator Vandeveer requesting him to
speak to the Governor on the City's behalf.
City Administrator Larson felt that if contacted closer to the date of the event, a higher
chance of a positive response would be obtained due to scheduling.
Mayor Capra stated that Anoka's 150 photos would be displayed at St. Genevieve's
Church on Friday, August 3, 2007. She also stated that the photos would be displayed at
the bank two weeks prior to the festival.
Mr. Kieselhorst stated that a polka band would play on Sunday from 1 p.m. to 4 p.m. at
the festival.
Councilmember Paar questioned the possibility of having fireworks on Friday and
Saturday evenings.
Mr. Kieselhorst questioned the financing of both evenings. Councilmember Paar stated
Friday is the kickoff and Saturday had the most going on. Council Member Paar stated
his willingness to dedicate money for Saturday's fireworks if it was in the budget.
Councilmember Lee stated that the parade budget is $8,000 and he was unsure if the
parade event would utilize the entire amount and suggested that remaining funds from
this item be used to offset expenditures associated with the fireworks on Saturday.
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March 28, 2007
Mr. Kieselhorst stated that the remainder of funds from the parade could be utilities for
this expenditure and further research would need to be compiled for costs.
Further discussion ensued.
Mayor Capra requested that Mr. Kieselhorst obtain costs associated with the additional
fireworks.
Mayor Capra questioned whether the Lion's desired Council to expend funds at this time.
Mr. Kieselhorst concurred.
City Administrator Larson questioned if the Lion's disburse funds directly to the vendor
or whether the City completes this. Mr. Kieselhorst stated that the City disburses funds
to them and they in turn disburse funds to vendors.
Mayor Capra stated that disbursement of funds for the City festival would be placed on
the upcoming agenda if the Lion's submitted their information in a timely manner for
consideration.
Councilmember Paar commented that the dance was a large attraction last year and he
believes it will be again this year. He stated he desires to ensure adequate amenities
however. Mr. Kieselhorst stated that additional help, security and porta-potties would be
secured this year.
Mayor Capra instructed Mr. Kieselhorst to speak with City Administrator Larson
regarding financial arrangements.
b. Approval of LG220 -Application for Exempt Permit - Raffle for 2007 Fete
des Lacs.
Motion by Council Member Paar. Seconded by Council Member Lakso. to Approve
the form LG220 - Application for Exempt Permit - Raffle for 2007 Fete des Lacs as
submitted and completed bv the Centerville Lions. All in favor. Motion carried
unanimously.
c. Approval of the Centerville Lion's Use of Laurie LaMotte Park for the 2007
Easter Egg Hunt (April 7, 2007 from 11 :00 a.m. to 12:00 p.m.).
Motion bv Council Member Lee. Seconded by Council Member Parr. to Approve
the Centerville Lion's Use of Laurie LaMotte Park for the 2007 Easter Ee:e: Hunt
(April 7.2007 -11:00 a.m. -12:00 p.m.) All in favor. Motion carried unanimously.
VII. OLD BUSINESS
None.
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March 28, 2007
VIII. NEW BUSINESS
1. Proposed Building Addition - 6805 - 20th Avenue South (B & R Properties)
City Administrator Larson reported that B & R Properties is proposing an addition to
their current building. Mr. Larson stated that the Planning and Zoning Commission
recommended approval of the addition and did not feel B & R Properties needed to pave
all of the parking areas immediately, given the small number of employees.
Mayor Capra questioned whether Class 5 gravel is behind the building. Mr. Larson
concurred.
Councilmember Lee questioned whether additional dollars should be escrowed for
additional parking spaces in the future.
Mr. Larson stated that escrow dollars for parking spaces were not discussed and that not
all of the current spaces for parking were being utilized.
City Attorney Glaser questioned whether the Committee discussed a variance.
Mayor Capra questioned whether B & R Properties had proposed to pave a portion in the
rear of the building.
City Administrator Larson referred Council to the site map and pointed out the location
of the new parking areas. A discussion on parking requirements ensued.
City Attorney Glaser explained that a variance applies to the land and a conditional use
applies to the business operated.
City Administrator Larson commented that the Planning and Zoning Commission
indicated it did not make sense to require B & R Properties to pave 144 parking spaces
given the current use of the building.
Mayor Capra stated that the required spaces behind the building remain Class 5 gravel
instead of asphalt. She questioned City Administrator Larson whether B & R Properties
would be required to install asphalt at some point in the future. Mr. Larson stated that
the installation of asphalt would be normally required.
Mayor Capra commented that if approved with Class 5 gravel, there would be time to
look at the ordinance prior to B & R Properties required additional parking.
Councilmember Broussard questioned whether Council could require B & R Properties to
prepare the property for paving with Class 5 gravel.
Councilmember Paar stated that he is concerned that if the property changed owners and
its current use, there could be a potential for parking shortages.
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Councilmember Broussard replied when usage changes, parking requirements also
change with a conditional use permit. Councilmember Broussard stated that the property
is zoned industrial and recommended Council require B & R complete the project with
Class 5 gravel, and review the ordinance to determine paving needs.
City Attorney Glaser commented that Council is not being asked to consider a variance or
a conditional use permit by the Planning and Zoning Commission. He stated the
suggestion is somewhat lacking.
Discussion ensued regarding parking and paving requirements.
City Attorney Glaser recommended that B & R Properties apply for a standard
conditional use permit for the existing use of the building and if the use is modified, the
building would need to comply with the current parking conditions. He stated a variance
would run with the land and be placed indefinitely.
Mayor Capra asked if City Council could approve part of this and resolve the parking
issue at the next meeting.
City Attorney Glaser replied it could be approved with a condition that the building could
not be occupied until the parking issue is resolved.
Councilmember Broussard stated she is willing to consider approval under the existing
ordinances requiring B & R Properties to pave the required parking spaces.
Councilmember Paar stated the motion was made by the Planning and Zoning
Commission to recommend approval of the project with the understanding that sufficient
parking space be paved to accommodate the use of the building.
City Administrator Larson commented that the best course of action would be to approve
it with the understanding B & R Properties will meet the required paved parking needs
and go through the process for a variance or conditional use permit if they wish to have
something less considered.
Mayor Capra stated Council could offer them the option to come back for a conditional
use permit.
Motion by Council Member Lakso. Seconded by Council Member Parr. to Approve
the Proposed Buildim~ Addition at 6805~20th Avenue South (B & R Properties)
Accordine: to Existine: Ordinance Requirements. All in favor. Motion carried
unanimously.
2. Anoka County 2008-2010 Urban County ReQualification for Participation III
HUD (CDBG & Home) Programs
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March 28, 2007
City Administrator Larson explained this would allow the City to apply for grant funds
through the Anoka County Housing Authority rather than compete with other
communities not part of these entitlement Counties.
Motion bv Council Member Lee. Seconded bv Council Member Broussard. to
Approve Anoka County 2008-2010 Urban County Requalification for Participation
in HUD Community Development Block Grant and Home Investment Partnership
Pr02rams. All in favor. Motion carried unanimously.
3. Property Restoration Relating to Sorel Street
City Administrator Larson reported that in the process of tearing up Sorel Street last year
in an effort to complete the project before the end of the year and use grant dollars, St.
Genevieve Church graciously granted the City easements to run a water main along the
easterly edge of the property and along the property bordering Sorel Street. Mr. Larson
explained that because the sewer line was very deep, an extreme amount of damage was
done to the lawn.
City Administrator Larson reported he received a bid from L & N Sodding to repair the
church lawn to the condition it was prior to the City's construction. Mr. Larson stated
that the City would like to complete the restoration as soon as weather will allow. Mr.
Larson also indicated that the City received an additional proposal from L & N Sodding
to seed the City Block Seven to make it more presentable until such time it is developed.
Mr. Larson stated that the proposals for restoration for both projects did not exceed
$5,500 total.
Motion by Council Member Broussard. Seconded bv Council Member Lakso. to
Approve the submitted proposals for restoration of lawn at St. Genevieve's Church
and seedin2 Block Seven associated with the City's utility improvement proiect All
in favor. Motion carried unanimously.
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator Larson
City Administrator Larson reported that several applications for the Economic
Development Authority have been received from citizens desiring to be appointed. He
requested that Council consider the selection process.
Discussion ensued regarding requirements for membership, the interview process, and a
deadline.
Mayor Capra recommended the deadline for applications be the end of business on April
18,2007 and the selection process commence on April 25, 2007.
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Council Meeting Minutes
March 28, 2007
City Administrator Larson reported Staff met with Xcel Energy, the tree service, and
representatives of the townhome association concerning the power line location. He
stated that the property owners felt more comfortable following the discussions. City
Administrator Larson stated the tree service would cut a sight line with a mower and
about two weeks later cut a 30-foot wide area for the power lines.
Mayor Capra asked about the stakes and a garage that looked close to the proposed utility
pole location.
City Administrator Larson replied Xcel was marking the right-of-way limits. He
commented it is possible the garage encroaches into the right-of-way. He reported there
is a pole marking just off the back edge of the County 14 right-of-way, which is the first
pole location on the south side of the road. He stated the next pole jumps over the
property and would be placed beyond the fence. He reported two additional poles would
be located mid-point and the final pole would be located near Chauncey Barett Gardens.
City Administrator Larson reported the construction of the utility line would be towards
the end of May, 2007.
City Administrator Larson reported that Council had met earlier with the Parks and
Recreation and Planning and Zoning Commissions to review goals. He stated the goals
would be on the next agenda for Council approval.
Mayor Capra reported that Anoka County would be conducting a traffic study on Main
Street at 20th Avenue using a hand count system rather than a tube system which is felt to
be more accurate.
City Engineer Statz explained how the hand count would include the turn directions. He
reported all left turns onto 20th Avenue would be counted. He indicated the fastest way to
get a signal is by counting the left turns.
Discussion ensued regarding the study date, the upcoming Easter Holiday and Mayor
Capra asked City Administrator Larson to verify the actual study date.
2. Centerville Sesquicentennial
a. LaCompanv
Mayor Capra reported she sent a link to the LaCompany web site to Council Members.
She stated her point of contact is difficult to connect with at times.
3. Other AnnouncementslUpdates
Councilmember Lee reported that the Parks and Recreation Committee would like
feedback regarding the amount of detail expected for the Comprehensive Plan update.
City Administrator Larson replied that the Parks and Recreation Committee forwarded
information to staff that would be passed on to the Planning and Zoning Commission. He
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City of Centerville
Council Meeting Minutes
March 28, 2007
suggested that the Parks and Recreation Committee prepare a map to point out locations
where trails and sidewalks are needed.
Mayor Capra reported she, Councilmember Lakso, and several staff members attended
the State of Minnesota Avian and Pandemic Influenza Regional Business Symposium.
She stated that the booklet received at the session could be accessed on line from the
Homeland Security website. Several copies were brought back for Council to review and
she encouraged everyone to read the tabbed areas in the booklet provided.
Councilmember Lee reported he and Councilmember Lakso also attended a similar
meeting on pandemics. He mentioned the flu in 1918 was caused by birds and passed
throughout the United States in 30 days. He commented a vaccine could not be
manufactured until six months after the pandemic spreads.
Councilmember Broussard questioned whether volunteers could perform City duties
should a need arise if a pandemic were to take place. She also questioned whether
volunteers would be covered, in case of injury, by insurance or from worker's
compensation in this case.
Discussion ensued and consensus was that volunteers would be covered.
City Engineer Statz updated Council on the Parks and Recreation Commission's
schedule. He stated the Parks and Recreation Committee would like the remaining
improvements to come as one lump bid. He stated the Parks and Recreation Committee
would meet on April 4, 2007 to compile a list of improvements they would like
completed. He stated a proposed bid would be presented to Council to take under
advisement on April 11, 2007. He stated Council could then authorize the Parks and
Recreation Committee to produce a plan and to go out for bids for the project. City
Engineer Statz commented he would come back to Council for an award of bid and
approval no later than the first week of June. He explained there is a minimum of three
weeks to accept bids.
XI. ADJOURNMENT
Motion bv Council Member Lee. Seconded by Council Member Paar to adiourn the
March 28. 2007 City Council Meeting at 7:40 p.m. All in favor. Motion carried
unanimously.
Transcribed by:
Dianna Wise, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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CITY OF CENTERVILLE
04/06/07 10:31 AM
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*Check Summary Register@
APRIL 2007
Name
Check Date
10100 MAIN STREET BANK
Paid Chk# 022225 ALL SEASONS RENTAL 4/11/2007
Paid Chk# 022226 AMUNDSEN, KEVIN 4/11/2007
Paid Chk# 022227 ANOKA COUNTY 4/11/2007
Paid Chk# 022228 AVLlC 4/11/2007
Paid Chk# 022229 BANYON DATA SYSTEMS INC 4/11/2007
Paid Chk# 022230 CENTENNIAL LAKES POLICE 4/11/2007
Paid Chk# 022231 CENTERPOINT ENERGY 4/11/2007
Paid Chk# 022232 CONNEXUS ENERGY 4/11/2007
Paid Chk# 022233 FEHREMBACHER, BEN 4/11/2007
Paid Chk# 022234 GOVERNMENT TRAINING 4/11/2007
Paid Chk# 022235 HANSON, BRIAN 4/11/2007
Paid Chk# 022236 HANZAL, JEFF 4/11/2007
Paid Chk# 022237 HARRIS, LORI 4/11/2007
Paid Chk# 022238 HUGO MILL OUTDOOR POWER 4/1112007
Paid Chk# 022239 INSTRUMENTAL RESEARCH 4/11/2007
Paid Chk# 022240 JAKOBER, CARRIE 4/11/2007
Paid Chk# 022241 KEY AUTOMOTIVE SERVICE 4/11/2007
Paid Chk# 022242 KLENNERT-HUNT, JENNEFER 4/11/2007
Paid Chk# 022243 LABOR AND INDUSTRY 4/11/2007
Paid Chk# 022244 LARSON, DALLAS 4/11/2007
Paid Chk# 022245 LEAGUE OF MN CITIES 4/11/2007
Paid Chk# 022246 LOVE,DARION 4/11/2007
Paid Chk# 022247 MARATHON ASHLAND 4/11/2007
Paid Chk# 022248 MERKEL, LINDA 4/11/2007
Paid Chk# 022249 METROPOLITAN COUNCIL 4/11/2007
Paid Chk# 022250 MMUA 4/11/2007
Paid Chk# 022251 MN DEPT OF LABOR & 4/11/2007
Paid Chk# 022252 MOSHER, DARIN 4/11/2007
Paid Chk# 022253 NATIONWIDE RETIREMENT 4/11/2007
Paid Chk# 022254 OFFICE OF THE STATE AUDITOR 4/11/2007
Paid Chk# 022255 PANGEL, MARK 4/11/2007
Paid Chk# 022256 PERA 4/11/2007
Paid Chk# 022257 SAUTER & SONS, INC. 4/11/2007
Paid Chk# 022258 SEELEY, SUZANNE 4/11/2007
Paid Chk# 022259 SELANDER, KEVIN 4/11/2007
Paid Chk# 022260 STEPHAN, KIM 4/11/2007
Paid Chk# 022261 T.A. SCHIFSKY & SONS INC 4/11/2007
Paid Chk# 022262 TIME SAVER 4/11/2007
Paid Chk# 022263 US BANK CORPORATE TRUST 4/11/2007
Paid Chk# 022264 WOOD, TOM 4/11/2007
Paid Chk# 022265 WRIGHT, BOB 4/11/2007
Total Checks
Check Amt
$96.35 RENT A CHIPPER UP TO 6"
$80.00 1-3-07,2-7-07,3-7-07 & 3-21-
$11,364.48 2007 PROP. TAX- LAURIE LAMOTT
$606.00 DEF COMP W/H 4-5-07
$846.68 WINUB DIRECT PAYMENT MODULE
$41,498.29 APRIL 2007 POLICE SERVICES
$1,662.43 6970 LAMOTEE DR - SERV THRU 3-
$540.75 7087 20TH AVE N - SERV THRU 3-
$80.00 1-2-07,2-6-07,3-6-07 & 3-21-
$500.00 T.BENDER & K SWEENEY MCFOA CO
$60.00 P & Z - 1-2-07, 3-6-07 & 3-21-
$20.00 1-2-07 P & Z MEETING
$40.00 P & R MEETINGS 1-3-07 & 2-7-07
$32.23 CHAIN FOR POULAN CHAIN SAW, RO
$38.00 MARCH 2007 CITY WATER TESTING
$40.00 P & R MEETINGS 2-7 & 3-7
$119.18 BATTERY FOR ROLLER & SHOPS SUP
$60.00 P & Z MEETINGS 1-2 & 2-6 & 3-
$10.00 7087 20TH AVE -3/29/07 CENTERV
$413.86 REIMBURSE FOR MILEAGE - CABLE
$125.00 2007 LEGIS. CONF FEE - 0 LARSO
$80.00 P & Z MEETINGS - 1-2, 2-6, 3-6
$660.35 FUEL FOR MARCH 2007
$80.00 P & R MEETINGS 1-3,2-7 & 3-7-
$1,658.25 SAC CHARGES FOR MARCH 2007
$1,375.00 2ND QTR 07 SAFETY MGMT PROGRAM
$638.88 BUILDING PERMIT SURCHARGES
$60.00 P & R MEETINGS - 1-3 & 3-7-07
$450.92 DEF COMP W/H 4-5-07
$120.00 J MEYER - 2007 TAX INCREMENT F
$80.00 P & Z MEETING 1-2, 2-6, 3-6 &
$2,399.57 PERA W/H 4-5-07
$4,746.00 1695 & 1691 MAIN ST - ESCROW R
$80.00 P & R MEETING 1-3,2-7,3-7 &
$80.00 P & R MEETING 1-3,2-7,3-7 &
$209.55 REIMBURSE FOR MEDICAL EXPENSES
$1,057.53 11/2" KEYSTONE
$215.80 3-14-07 CITY COUNCIL MEETING
$431.25 GO IMPROV BONDS 2006A # 801985
$80.00 P & Z MEETINGS 1-2,2-6,3-6-0
$60.00 P & Z MEETINGS 1-2,2-6, 3-6-0
$72,796.35
Please remember that there will be an updated list of disbursements for approval on 4-11-07.
/1
2335 Highway 36 W
St. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
March 26, 2007
. Bonestroo
Dallas Larson
City of Centerville
1880 Main Street
Centerville, MN 55038
Re: Fairview Street
City of Centerville
Bonestroo File No.: 000616-06148-0
Dear Dallas:
In April 2006, Tom Peterson submitted our scope of services and fee proposal to you for the Fairveiw Street
project. The fees outlined in the letter had a not-to-exceed fee for design and construction services of
$16,000 along with additional services estimates for permits and easements. The scope of work did not
include administering a bid or the design and construction of a turn lane. These additions to the scope will
require additional engineering costs.
As you are aware, typical engineering costs for basic design and construction services tend to range from
14-17% of the construction contract amount depending on the complexity of the project. The current
estimate for this project is roughly $210,000. Since this project is fairly straightforward, a fee equating to
around 14% would be appropriate. Therefore, we request an additional $13,400 ($13,400+$16,000=
$29,400 = 14% of $210,000) be added to our not-to-exceed fee for the design, bidding and construction
services associated with this project.
Please feel free to call with any questions.
Sincerely,
80[\]ESTROO
/1./ xr
Mark Statz, PE
City Engineer
651-604-4709
Attachment:
Original Scope of Services and Fee Letter
copy:
RJG - Bonestroo
st. Paul
St. Cloud
Rochester
Milwaukee
Chicago
/Z
.41 ~ j Bonestroo
e Rosene
"1\11 Anderlil< &
~ ~ 1 Associates
Engineers & Architects
2335 West Highway 36 . St Paul. MN 55113
Office: 651-636-4600 . Fax: 651-636-1311
wwwbonestroo.com
April 12, 2006
Dallas Larson
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
Re: Fairview Street Construction
Estimate of Cost for Engineering Services
File No. 000616-06148-0
Dear Dallas,
The utilities in this street were installed in 1999, but street improvements were never completed
due to a property dispute. Royal Oaks Realty has contacted the City, requesting the street be
finished in 2006. The following scope and compensation is for our time to design, stake and
inspect the work associated with extending Fairview Street approximately 1000' east of 20lh
A venue:
1. Gather existing maps and information, correspondence, etc.
2. Prepare a street plan sheet for Royal Oaks Realty to use to construct the road.
3. Prepare cost estimates of construction .
4. Schedule and attend a preconstruction meeting with Royal Oaks and the City.
5. Provide all surveys and stakes for building the road
6.. Inspect existing utilities, grading and street construction wode
7. Prepare record plans and provide electronic and hard copies to the City.
We proposed to complete the services outlined above at a not-to-exceed fee of $16,000.
Easement sketches and descriptions are necessary from property owner Gerald Rehbein. We will
complete the easement documents at a cost between $1,500 - $3,000.
Permits from Anoka County Highway Department, RCWD, and others will be required. We
estimate this cost between $2,000 - $4,000, depending on new requirements.
Yours very truly,
BONESTROO ROSENE ANDERLIK & ASSOCIATES, INC.
f~0W~
Thomas W. Peterson
St Paul. St Cloud. Rochester. MN · Milwaukee. WI . Chicago. IL
/3
TWP:crw
Artlrmative Action/Equal Opportunity Employer and Employee Owned
Kim Stephan
From:
Sent: .
To:
Cc:
Subject:
cjkj (cjkj@fastmail.fm)
Tuesday, March 20, 2007 6:57 PM
kstephan@centerviJ/emn.com
Working Linda Merkel; Darrin Mosher; Kevin Selander; Lori Harris; Tom Lee; Working Kevin;
'Suzanne Seeley'; 'Kevin Amundsen'; dakotamn@pro-ns.net
(no subject)
After careful thought and consideration, I have decided to resign from
the Park and Rec Committee. In all fairness to this hard working
committee, I do not have the time available to commit to the meetings
and upcoming projects.
Sincerely,
Carrie Jakober
This email has been scanned by the MessageLabs Email Security System. For more information please visit
http://www.messagelabs.com/email
1
}1
-----Original Message-----
From: Linda Merkel [mailto:dakotamn@pro-ns.net]
Sent: Saturday, March 31, 2007 4:08 PM
To: kstephan@centelVillemn.com; Working Linda Merkel; Darrin Mosher; Kevin Selander; Lori Harris;
Tom Lee; Working Kevin; 'Suzanne Seeley'; 'Kevin Amundsen'
Subject: Re: Packets are ready
Committee Members and Kim,
Projects at my employment and demands on my time are making it necessary for me to resign from
the P&R committee. It has been nice meeting all of you and working with you, and I wish you all well
as you develop and maintain Centerville's parks.
Linda Merkel
/5'
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233~ Highway 36 W
St. Paul. MN 55113
Tel &51-63&-4600
Fax 651-636-1311
www.bonestroo.colll
April 5, 2007
.. Bonestroo
Dallas larson
City Administrator
1880 Main Street
Centerville, MN 55038
Re: 1601 LaMotte Drive
Park Improvements
Bonestroo file No.: 000616-07155-0
Dear Dallas,
As you are aware, the Parks and Recreation Committee would like to bid out a number of improvements to
the park property at 1601 LaMotte Drive. In order to expedite this bid and finish the project in time for the
Fete de lacs, we would like Council authorization to both, prepare plans and specifications and advertise
for bids. We will certainly give the council an opportunity to comment on the plans before the bid, but
there may not be time for them to do so before the ad for bid is due to the paper.
To prepare the plans, administer the bid, and observe construction we estimate our hourly billings to
totaI16-17% of the construction cost for such a small and specialized project. We will complete necessary
watershed documentation on an hourly basis at our regular rates. We assume that the preliminary survey
information we currently have will be sufficient.
Sincerely,
BONESTROO
~~~
Mark Statz, PE
Client Service Manager
651-604-4709
Attachment:
Proposed Schedule
St Paul
<'1. Cloud
Rochester jJ' .
Milwaukee
Chici!9o
tr'(} !)\.Jur
"-\r\ Ilte,-L
PI.,nnl" ,
Cny of Centervllle
/60 / LaMotte Orive Park Improvements
Page 2
4/5/07
cc: Paul Palzer, Public Works Director
Kim Stephan, Parks Liaison
RJG - Bonestroo
file
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21
MEMO
TO: Honorable Mayor & City Council Members
FROM: Kim Stephan
SUBJECT: 1601 LaMotte Drive Park Improvements
DATE: April 5, 2007
Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Mosher to
recommend to City Council authorizing Mr. Mark Statz, City Engineer, to move forward with
soliciting bids for the list of items prepared by the committee, as well as the documents provided
by Mr. Gregg Thompson, Urban Conservation Specialist, Association of Metropolitan Soil &
Water Conservation Districts. All in favor. Motion passed unanimously.
Chairperson Seeley supplied a list of items that need to be addressed in April. Vice-Chairperson
Amundsen supplied a bid list to be discussed and submitted to the City Engineer. All items were
included, although some may be completed by Public Works, volunteers or the City will contract
smaller items out like tree removal and signage. Also, as costs are determined, some items may be
completed in phases. Also attached is the information prepared by Mr. Gregg Thompson.
The name for the park will be addressed at the next committee meeting, in the event Hidden Spring
Park will not apply.
Following is correspondence from Mr. Gregg Thompson regarding the attached plans and bids.
Attached is a PDF plan set (grading, erosion-control & planting plans) for the Centerville Lake Park
project. I have also attached a cost estimate for the individual projects (Shoreland Buffer & Small
Raingarden; Bioretention for Street Runoff; Vegetated Swale) that have all the materials listed and the
labor costs if you were going to have a contractor install each of the projects.
You may be able to get the city to provide the grading services, to haul-away soils for the bioretention
area, and to bring in the soil-replacement mixture, but for your grant application you will most likely
need to show a value for that work. Also, for the rest of the projects I itemized the labor for each step,
so you can count the value of volunteer labor hours, although I used a blanket rate of $50 / hour for
contracted labor. Depending on the availability of funds, you may consider having a specialized
contractor do some of the more technical work and utilize volunteers for planting (and maybe
spreading mulch, although there would be a lot to spread). I listed potential sources for the materials,
but there are certainly other sources that could be investigated if there could be a cost savings, as long
as the original intent was kept. Also, I worked with your general landscape / structure plan so that the
concept plans for the storm water and shoreland projects should fit into what you had provided me
with (trail layout, bench / swing locations, etc.). If you have any questions, please let me know.
/f
Also. I would suggest reconsidering the amount of tree / shrub clearing at the shoreline area. I would
suggest first targeting the invasive species (like the black locust) and then taking a step back, locating
where your benches / swings, etc will be located and then determining where you want to open views
(whether some shrub cutting, removal of some of the smaller diameter trees, and/or limbing up some of
the larger native trees (like the green ash that exist along the shore) rather than a clear cut. Something
to consider, since a clear cut will definitely reduce the habitat value of this area of shoreline and the
live roots of the woody plants along the bank do greatly aid in holding those soils together.
I had forgotten to mention that on the toe protection for the shore land area, I had changed my mind
while I was doing the cost estimate and switched from the cedar tree revetment to using 16" coconut-
fiber biologs, and the plans were finished and I wasn't at my office, so the plans don't reflect that
change. I will eventually make that change on the plan set, but because of a very tight schedule for this
week, I probably won't get to that until the next week.
Gregg Thompson
Urban Conservation Specialist
Association of Metropolitan Soil & Water Conservation Districts
16015 Central Avenue NE # 1 03
Ham Lake, MN 55304
(763) 434-2030 x. 15
(763) 286-6985 (cell)
metroswcd@isd.net
Following is an update from Parks & Recreation Vice-Chairperson Kevin Amundsen:
Greg doesn't show a 'water feature' because he is just working on the "conservation" part of the project.
He said he kept it in mind and it will work with his plan by just connecting it to the swale that runs
from the big rain garden to the little rain garden by the lake. He also said the plan on page 3 shows a
"cedar tree revetment", but he has changed his mind because it will be easier for the contractor to
install bio logs and get the same result.
I asked him about grants and he said Anoka County doesn't have any. He supplied the "items list" so
we could apply for a Rain Garden Grant from the Rice Creek Watershed District. I asked him about
DNR contacts and he said that the DNR Fisheries would be the place to get the monies for the
shoreline project. He gave me the name of Mr. John Hiebert, who works out ofSt. Paul, and said he is
easy to work with and bends over backwards to get things done. He thought that the DNR Grant
deadline was September 30, 2007 but, also said that their Fiscal Year ends June 30th and if there are
monies left over, they need to spend it. Mr. Thompson suggested sending Mr. Hiebert an email
explaining all the things that are going on and the deadline we have and see if he can work with us to
find some monies. He also suggested attaching his files and plans in the email to Mr. Hiebert. This
information was forwarded to Mr. Larson, City Administrator.
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ITEMS NEEDED FOR BID - NEW 160 1 PARK
1. TREE REMOVAL
Approximate 12 trees needing removal.
2. SHORELINE RESTORATION
Plan A. Develop shoreline per recommendation by Gregg Thompson, Urban
Conservation Specialist from the Association of Metropolitan Soil & Water
Conservation Districts.
Plan B. Plants for planting.
Plan c: Do nothing at this time. (Not recommended by Park and Rec.)
3. RAIN GARDENS (yes, there are 2)
Part A. Develop Rain Gardens per recommendation by Gregg Thompson, Urban
Conservation Specialist from the Association of Metropolitan Soil & Water
Conservation Districts. Including: Excavation, re-direct storm water discharge
pipe, install overflow pipes, grading, ready for planting.
Part B. Plants for planting.
4. TRAILS
Part A. Excavation, piping, grading, placing class 5 rock
Part B. Build and place foot bridge.
5. SIGNAGE
A. I-Main Entrance Park Name Sign.
B. 2-General Park Rules Signs.
c: 6-Shoreline signs, No Fishing, Swimming, Boat landing on 3- Wooden Posts.
Signs mounted at 30 degree angles.
D. 4-No Trespassing Signs 2 on North and 2 on South property lines.
6. DRINKINGFOUNITAN
A. Run water line and pour pad.
B. Install fountain.
7. MISCELLANEOUS ITEMS:
A. Pads needed for 4-benches, 2-grills, I-two person swing, I-bike rack.
B. Electricity to Pavilion. Security lighting (to be determined) and I-receptacle.
c: Electricity to Water Feature (if needed).
D. Striping Cross Walk.
E. Remove Water Man Hole cover and shaft.
E. Fill in Septic Pit (if needed) .
F.
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~41
INTERVIEW SUBCOMMITI'EE
CONSULTANT SELECl10N
COMPREHENSIVE PLAN
March 28, 2007
From: Tom Lee
D. Love
Tom Wood
The Subcommittee met on Tuesday, March 20, 2007, and interviewed three planning
firms. Included in the interviews were:
Dean Johnson of Resource Strategies Corporation
Dan Jochum and Mike Darrow of Short EJliou Hendrickson
Mark Statz and Tina Goodroad ofDSUlBonestroo
All of the firms had very good credentials and seemed capable of completing the plan.
Costs for the service ranged from approximately $16,500 to about $26,500. All three
emphasized the point that this plan is the last one prior to full development. That point
may not have been adequately considered as the process began.
The Subcommittee discussed the three firms at length and each of their strengths. It
seemed compelling that the planning firm of Dahlgren, Shardlow, Uban (DSU) is now
merged with the engineering firm Bonestroo & Associates who provides city engineer
services to Centerville. The prior and ongoing relationship with Bonestroo allowed DSU
to articulate their plans in assisting Centerville with planning for the future not simply
doing the minimum necessary to complete the document. The connection will be
particularly valuable to assist the City in implementing the comprehensive plan. Although
the firm DSUlBonestroo had the highest cost estimate, it was also clear that they were
anticipating many more meetings than the other finns. It is possible that those meetings
are necessary, but if it were determined that fewer meetings would be adequate,
substantial costs could be saved.
The Subcommittee encourages the Planning and Zoning Commission to recommend the
firm of DSUlBonestroo to do the Comprehensive Plan update. However, prior to
entering into a contract with DSUlBonestroo for the fun planning process, we
recommend that the firm be authorized to do the "Initiation Meeting" identified in their
proposal work plan (should be a joint meeting with the Council and P&Z). Subsequent to
feedback during that meeting, the consultant would be expected to provide a revised
proposal that reflects the agreed upon level of meetings and other services. The Council
could then authorize a contract with the firm. The agreement should also be structured to
make it clear that the consultant could not bill more than $15,000 during 2007 (budgeted
amount).
JZ
M8r 1Q 07 09:115e SI8phanIe l.UOII
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CITY OJ' CBN'DR.VILU
AWLICA'I1ON I.fOR LOT .-uTJLOTOOJIBINATIOJlUIIKZONING
xm SPLITILOf COMBINA1l0N:_X_ FEE: flOO
REZONING: DATEPAID~? ~
. /~5~~
STREET LOCA11ON OF PROPERTY: UDL';pM SitIIs.. (The comer Jot of{)t~
Hill!!.)
SIZE OF PARCEL(S)= 59,188 sqtae feet
PROlEIlTY OWNElt: Auab CoUllI:)'
PHONEJINFO:
MiD Kelly, Chief'JUsbt of Way Agad for Anota eo-y Hwy. Dapt. - 763-323-5521
0IIIl1Cfud, AtbJIDeY for ADob COImly - 763-323-S66I
S"""'e Locu. AItomey fOr Jim \\liI1--- 651-982-6144
/,~~
;8-.://- zZ - ztZ._~
LECJAL DESC1Ul'l1ON OF PllOPEllTY: IAJt 17. B10dt 3. Leb.l-Kl Hills
FEE OWNER: ADDka Couaty
APPLICANT'S JNTEREST IN PROPEllTY: Jim Willn.m-n was ~fee owaer of tile
~~ which 1heCOldy ~-the 0WDa' orafter.. ~ ""-in ~~
The coDy is WIins Jim's (IIupQ1J far a hoJiaa poDd to SUjJJIOIt dJe ......-. of
IfiabwaY 14.
DESClUP'TlON OF lU!QUEST: Divide the Jot 1m 1h8I 11& ClOUIdy will....
appro,-i_ly 42,150 Iq1IlU'I: fed and Tim WiJIi- wiD JdaiD IIppIOXimIItely 11,638
squ.n: I:let.
IlEASON FOR JlEQUEST: The C011Illy end Tim WdIimIson IaPc apad that tbc county
does lUll Deed to ~ rlDl'. ealiIe site fOr tbc paad it is lUldiltglD ~"'. tile
~oriQa ofbiahwaY 14. the coumy cmkBve I*loftbe lite for Jim.
1b8t DO refunds will be i8ucd ill fall Cll'in
13
.; ,;... .,,-~:~.~-.~~ '/j~,';,.:~~~-": ".:'~~ ..,
Two Hundred Do6n And .00.c.",..............-.~~.~~..:.~...":!.~~.Jti!.~......
" , ":, "... '" /~~~,'~:'.~./;;r~:'~;~(~<~;i.~.::.:<:".: '~, ~.:,~' :,~ .,"
TO THE OReER OF CITY' OF C~R".li..I..E. : . ,: . ~ ..... ...':'
~~~~~'" . .:.:.:'t:.~i'>.>.;:'~.. :-.: :~;.';
United StaIl88'. ' .:
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PAY
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ANOICA COUNTY
';:1' 11 I'" t. .-,~..
CHeCK NO. 1Q54230
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.'.'{.,..= . .,'~~'1l~' '. ::-:-..... .u .<~} <. . ':: :'~;" ''< ... ".'11' " :u ;J~\',~!. ,=
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02-614-24 22-MAR-07
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56 LOT SPUT APPLICATION Fe:
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March 27, 2007
PARCEL A
That part of Lot 17, Block 3, LAKELAND HILLS, Anoka County, Minnesota, lying
southeasterly of the following described line: Commencing at the southeast comer of said
Lot 17; thence northerly along the east line of said Lot 17 a distance of 168.78 feet to the
point of beginning of the line to be described; thence deflect 93 degrees 52 minutes 00
seconds to the left 118.22 feet to the west line of said Lot 17 and said line there
tenninating. EXCEPT Parcel 56 of ANOKA COUNTY IDGHW A Y RIGHT -OF- WAY
PLAT NO. 67, Anoka County, Minnesota.
Subject to easements of record.
Containing 17,639 square feet.
Part ofP.I.N. 23-31-22-22-0029
PARCEL B
That part of Lot 17, Block 3, LAKELAND IDLLS, Anoka County, Minnesota, lying
northwesterly of the following described line: Commencing at the southeast corner of
said Lot 17; thence northerly along the east line of said Lot 17 a distance of 168.78 feet to
the point of beginning of the line to be described; thence deflect 93 degrees 52 minutes
00 seconds to the left 118.22 feet to the west line of said Lot 17 and said line there
terminating.
Subject to easements of record.
Containing 41,838 square feet.
Part ofP.LN. 23-31-22-22-0029
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PROJECT SCHEDULE-EXPEDITED
Order Feasibility Report
Accept Feasibility Report
Call for Public Improvement Hearing
Authorize Production of Plans and Specs
Authorize Advertisement for Bids
Submit Hearing Notice to Paper
Hearing Notice Published official paper
Hearing Notice Mailed
Submit Ad for Bid to Const Bulletin
Public Improvement Hearing (3 days after 2nd pub
Order Improvement
Submit Ad for Bid to Official Paper
Ad for Bid Published Const Bulletin
Ad for Bid Published Official Paper
Approve Plans and Specs.
Open Bids (21 days after 1 at publication)
Call for Assessment Hearing
Submit Hearing Notice to Paper
Hearing Notice Published
Hearing Notice Mailed
Assessment Hearing (14 days after 1st publication)
Award Bid
Construction
September-November 2007
11-Apr-07
25-Apr-07
25-Apr-07
25-Apr-07
25-Apr-07
25-Apr-07
1- May-07 10-May-07
4-May-07
10-May-07
" , il; Special Mtg
16-May-07
18-May-07
22-May-07
23-May-07
12-Jun-07
13-Jun-07
19-Joo-07
26-Jun-07
28-Jun-07
ll-Jul-07
22-Aug-07
x3
once
Award within 90
days
~1
CITY OF CENTERVILLE
RESOLUTION #07-0_
A RESOLUTION CALLING FOR PUBLIC HEARING FOR CONSTRUCTION
STREET~PROVEMEENTS
WHEREAS, a report has been prepared by Bonestroo, Rosene, Anderlik & Associates
with reference to the improvement of Old Mill Road from a point approximately 200 feet
north of Revoir Street to the north city limits by installation ofwatermain, sanitary sewer,
street pavement, curb, storm sewer and related drainage improvements and the report was
received and considered by the City Council on April 11, 2007; and
WHEREAS, the report indicates that the proposed project is feasible; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA
1. The Council will consider the improvement in accordance with the report and the
assessment of the benefiting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost
of $372,203.
2. A public hearing shall be held on such proposed improvement on the _ day of
,2007, in the Council Chambers of City Hall at 6:30 p.m., and
the City Clerk shall give such mailed and published notice of such hearing and
improvement as required by law.
3. The City Council declares its official intent to reimburse itself for the costs of
the improvement from the proceeds of a tax exempt bond.
PASSED AND ADOPTED by the City of Centerville this _ day of
,2007.
Mayor, Mary Capra
Attest:
City Clerk, Teresa Bender
1F
tervi[[e
1:sta6{islied 1857
1880 '.Main Street . Centervir{e, :M:N 55038
(651) 429-3232 . rJ'a.:((651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #07.012
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS ON IMPROVEMENT
WHEREAS, pursuant to resolution of the City Council, the consulting engineer has
prepared plans and specifications for the improvement of Fairview Street between 20th
Avenue and a point approximately 800 feet east of 20th Avenue by construction of
paving, curb and related drainage improvements, and has presented such plans and
specifications to the council for approval,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1) Such plans and specifications, a copy of which is attached hereto and
made a part hereof, are hereby approved.
2) The City Administrator shall prepare and Cause to be inserted in the
official paper and in the Construction Bulletin an advertisement for bids
upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published as required by law,
shall specify the work to be done, shall state that bids will be received by
the City Administrator until 10:00 a.m. on May 8, 2007, at which time
they will be publicly opened in the Council Chambers of City Hall by the
City Administrator and Engineer, will then be tabulated, and will be
considered by the Council within 30 days of such opening. Any bidder
whose responsibility is questioned during consideration of the bid will be
given the opportunity to address the Council on the issue of responsibility.
No bids will be considered unless sealed and filed with the City
Administrator and accompanied by a cash deposit, cashier's check, bid
bond or certified check payable to the Clerk for 5% of the amount of such
bid.
Adopted by the Council this _day of April, 2007.
Mary Capra, Mayor
Attest:
Teresa Bender, City Clerk
}9
MEMO
TO: Honorable Mayor & City Council Members
FROM: Kim Stephan
SUBJECT: Replacing Skate Park Equipment
DATE: April 5, 2007
The committee discussed the bids received from three (3) companies regarding skate park
equipment at their April 4, 2007 Parks & Recreation Committee meeting. Chairperson
Seeley provided a comparison sheet. The consensus was the concrete product appeared
to be the most durable. Mr. Peterson, Public Works, also viewed the options available
and asked Mr. Lehman, sales representative for Spohncrete, for references in a climate
similar to Minnesota. Mr. Peterson talked to a representative from the Minneapolis Parks
& Recreation who has the same equipment in six (6) of their parks as it was previously
manufactured as Interlock. Spohn Ranch, Inc. has since purchased the Interlock
Company and the equipment is being manufactured in Canada. The City of Minneapolis
is very happy with the product and has not had any problems with the climate. It was
recommended, however, to ensure that a graffiti resistant material was applied to the
concrete. Mr. Lehman was asked whether this was an additional cost or a standard
feature to which he replied:
[Harlan Lehman] The product comes standard with a 2 part epoxy, anti-graffiti coating
everywhere except the riding surface. The riding surface normally is left natural concrete
with a sealant added to it that doesn't qualify as anti-graffiti. The reason is painted
surfaces are slipperier and don't skate as well.
If we were joining pieces (width-wise) there would have been an extra charge, but since
everything is single widths and only 8 feet wide, they can still be completed at the factory
with the coating.
The committee made the following recommendation:
Motion was made by Committee Member Harris, seconded by Committee Member
Amundsen to recommend to the City Council acceptance of the bid from Spohn
Ranch, Inc. through Minnesota Wisconsin Playground, Inc. for the purchase and
delivery of three (3) Spohncrete pieces of skate park equipment not to exceed
$17,474 with additional charges for crane rental when that service is secured. All in
favor. Motion carried unanimously.
----
JU
Memo in Parks & Recreation Committee's Packet regarding bids:
Included in your packet is a copy of a bid from TrueRide skate park equipment, which
the committee discussed at the last committee meeting, a bid from Minnesota/Wisconsin
Playground, Inc.and a bid from DuraFun. All three bids are within the committee's
budget. Each manufacturer's equipment is made from different materials.
Mr. Harlan Lehman, MinnesotalWisconsin Playground Equipment submitted a bid for
Spohncrete, a concrete form of skate park equipment. Per Mr. Lehman, this is a one time
offer and it is fIrst-come first served. The reason being, it will be the first installation in
the state and people want to see it. The product comes with a primary 5 year warranty,
and then a secondary 10 year warranty to total 15 years. The equipment being quoted is
slightly different from the attached photos because they'll be made for surface mounting.
They will come with stainless steel transition plates at the base. These plates come
integral to the ramp so there are no fasteners that can come loose. The City will need a
crane to off-load the equipment and set it on site. That is all of the "heavy" work that is
required. A crane can be rented locally for approximately $100 per hour. Public Works
has seen the information on this equipment and Mr. Peterson has contacted Mr. Lehman
for referrals from sites that have this equipment installed. His concern was how the
equipment would hold up with the temperatures in Minnesota and requested a referral in
a like climate. Mr. Lehman will forward this information and we should have an update
by the meeting April 4, 2007.
Mr. Dan Wagner, DuraFun, emailed the following information with the quote for Rhino
equipment:
I put together numbers and came up with two 48" high (Kids will like the additional
height better than 36" ramps) quarterpipes that each have two 4' wide sections. Similar to
what was purchased initially. One of the quarterpipes includes the slightly used model I
have in my warehouse. Delivery may seem high, and it probably is, but I will not get a
quote back from Rhino until next week and when I do I will let you know if there is a
difference. The price includes an 8' wide streetspine that is 24" high. Rhino also has a
large streetspine that is 48" high for an additional $1300.
You may want to include the larger streetspine as the users will certainly find it more
challenging. If you want to do that I will include it for the money you have to work with.
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Spohn Ranch, Inc.
15131 Clark Ave., Unit B
City of Industry, CA 91745
Phone: 626-330-5803
Fax: 626-330-5503
Online: www.spohnranch.com
CENTERVILLE, MN
SPOHNCRETE SKATE PARK PROPOSAL
Qty.
I Part #
I Hem
I Unit Cost I Total Cost I
SPOHNCRETE; 07-1046-MN
1. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail)
$5250.00
2. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail)
$5250.00
3. SPINE (3' Tall x 8' Wide)
$4500.00
EQUIPMENT GRAND TOTAL
TAX
SHIPPING
GRAND TOTAL
$15,000.00
$975.00
$1500.00
$17,475.00
Bonding or Prevailing Wage Not Included (if required)
PROPOSAL VALID FOR 30 DAYS FROM 3/28/07.
szI
Durafun Recreation Products
Project Estimate
2143 Lehman St.
Eau Claire, WI. 54701
11-877-222-1526
Date
Estimate #
3/26/2007
DF 022007-5
Name I Address
Ship To
City of Centerville
Parks and Recreation
1880 Main St.
Centerville, MN 55038-9794
Centerville Public Works
Centerville, MN 55038
Terms Lead Time Rep Sales Tax Exe... Customer Telephone
Special 6-8 WKS ARO DW 1-651-429-3232
Qty Item Description Weight Unit Total
1 DFRHQP2 Rhino 48" High by 8' Wide x 9' 10" Long 5,816.00 5,816.00T
Quarterpipe completely enclosed
1 DFRHSPlNE Rhino Ramp Street Spine 24" x 8' wide x 8' 2,684.00 2,684.00T
Long
1 DFRHQPl Rhino Ramp Quarterpipe ( slightly used) 1,500.00 1,500.ooT
48" H x 4' wide x 9'10" long
1 DFRHADDQP Section of Quarterpipe to add to slightly used 2,538.00 2,538.ooT
to make the model equal to the item listed in
the first line
12,538.00
Delivery Delivery and Handling of Playground or Other 2,800.00 2,800.00
Equipment
INSTALL Installation of Playground and/or other 800.00 800.00
equipment
Customer Disco... Customer Discount -800.00 -800.00
Sales Tax (6.5%) $774.57
Phone # Fax # E-mail Total
$16,ll2.57
715-858-0948 715-858-0949 danwags2@charter.net
Signature
/.--------
V~
fjrilljllltfe.
1;'~2fiIN{;~~'Ave2"WJDuluth. MN"55807
>Pbdtle.:,,21;S;525.2625 Fax: 218.525~2820
'~[1TUefide:cOm""" '",
City, State
Layout A
Attraction Equipment Description
Final Price Quote
A 3' Tall 9' Wide Quarterpipe (Quantity 2)
B 3' Tall 8' Wide Spine
Equipment Total:
Shipping:
Maintenance Kit:
Total:
MN Sales Tax 6.5%:
Grand Total:
Terms:
Price Valid for 60 Days, Mobilization down payment required with
balance due Net 30 days after completion of installation.
2120/2007
Price
$ 9,764.06
$ 4,277.22
$ 14,041.29
$ 1,003.75
$ 40.00
$ 15,085.04
$ 980.53
$ 16,065.56
~~
:i.~"'E(
,-;:i(j/" :,k,
Metropolitan Council
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing
committees, and regional Council sponsored events. The Metropolitan Council is located at 390 N. Robert
St. in downtown St. Paul. All meetings are held at this location unless otherwise noted. Meeting times and
agendas are subject to change. Visit our website at www.metrocouncil.orf!for more information.
Week of April 2 - April 6, 2007
Canceled: Community Development: Monday, April 2, 4 p.m., Chambers
Rescheduled Tuesday, AprillO: Metropolitan Parks and Open Space Commission: Tuesday, l\pril 3,
4 p.m., Lower Level A
Rescheduled Wednesday, April 11: Technical Advisory Committee to TAB: Wednesday, "'\pril4,
9 a.m., Chambers
Transportation Accessibility Advisory Committee: Wednesday, April 4, 12:30 p.m., Lower Level A
Canceled: Committee of the 'Whole: Wednesday, April 4, 4 p.m., Lower Level A
Tentative Meetings for the Week of April 9 - April 13, 2007
Monday, April 9
Transportation Committee: 4 p.m., Chambers
Tuesday, AprillO
Environment Committee: 4 p.m., Chambers
Metropolitan Parks and Open Space Commission: 4 p.m., Lower Level A
Wednesday, Aprilll
Technical Advisory Committee to TAB: 9 a.m., Ramsey County Public Works in Arden Hills
Canceled: Central Corridor Management Committee: 1 p.m., Chambers
Litigation Review Committee: 2 p.m., Room SA
Management Committee: 3 p.m., Lower Level A
Metropolitan Council: 4 p.m" Chambers
Thursday, Aprill2
Transit Providers Advisory Committee: 10 a.m., Lower Level A
TAB Policy Committee: 12:30 p.m., Lower Level A
TAC Planning Committee: 1:30 p.m., Lower Level A
-D.t1l6li.4it'/{ 18..tO,':'"
CITY OF CENTERVILLE
AfONTHL Y ENGINEER'S REPORT
For Aprilll, 2007 City Council Meeting
tervi[{e
Italics = New information.
Normal ::::t No change from last report.
1. Pheasant Manh 3n1 Addition (000616-03134-0). The Contractor has a couple punch list
items remaining. They need to finish additional grading to lower the pond elevation and clean
out some flared end sections. James R. Hill is working with the Developer and the Contractor
on getting a schedule to complete the work. The contractor jetted out the dirty sanitary sewer
lines and has re-televised the lines that could not be viewed earlier. They are in the process of
producing a new report and tape for us to review. Developer's Engineer is currently working
on the Record Plan Drawings.
2, Hunten Crossing 3n1 Addition (000616-05141-0). Volk Construction has returned backfrom
their winter lay~ff and has told us they will be scheduling the work of cleaning and re-
televising the Sanitary Sewer lines. All quantities have been agreed on to date with the
Contractor and payment has been made. The Record Plan Drawings have been completed by
Bonestroo and will be turned into the City this week.
3. 21st AvenuelBackage Road (000616-05143-0). As soon as conditions on the site are workable
the Contractor would like to start construction immediately. The Contractor has to install the
additional storm sewer and finish building the remaining roadway. We will work on a Pay
Request to pay for all completed and approved work The Backage Road is still currently
blocked off
4. CSAH 14 (000616-04139-0, 000616-06144-0, 000616-06150-0).
Forcemain
Final plans and specs have been submitted
Water Main
Final plans and specs have been submitted
Streetscaoe
Final plans and specs have been submitted
5. 2006 Storm Water Analysis (000616-06146-0). We are revising the report based on
discussions at the last City Council workshop with regard to rain gardens and other issues.
6. Old Mill Road Improvements (000616-06147-0). On hold until the Council orders the plans
and specs.
7. Fairview Street Improvements (000616-06148-0). Plans and specs are complete. We are
waiting on an easement from one of the properly owners before we advertise for bids.
8. Block 7 Redevelopment Grading and Utility Improvements (000616-06152-0). All
Ilncternrounct in~.alJation is comnleted rontractor will tin final nroiect testinv and cleanun
within the next two weeks. We are currently also working on a Record Plan Drawing, before
completion we will have Public Works review and add any additional comments.
9. Centerville Townoffice Park 2nd Addition (000616-06152-0). We have received the revised
plans and are reviewing them for compliance with our comments. Once this is complete, the
develoPer will be able to proceed with construction.
10. Banzai's Addition (000616-06154-0). Revised versions of the plat and grading plan have
been submitted and are being reviewed.
11. 1601 LaMotte Park Property (000616-07155-0). Contracts for the installation of park
shelters in both Laurie LaMotte Memorial Park and the Park Property at 1601 LaMotte Drive
have been signed and the contractor is working to get the shelters engineered and ordered
The parks commission is working on a list of remaining park improvements for 1601 LaMotte
and will be presenting this to the Council at tonight's meeting. The commission would also like
the Council to authorize the production of plans and specs for the park improvements so that
they can receive bids in early summer.
12. Downtown Overhead Power Relocation (000616-07156-0). Easements and right-of-way on
Clearwater Street have been staked Xce/ will have tree trimmers in to clear trees in those
areas shortly. City staff is working with the County on easements on the Chauncy Barrett
proPerty. .
13. Miscellaneous
. We submitted a scope of services and engineering proposal for the production of a
Downtown Redevelopment Comprehensive Infrastructure Plan. This would layout,
conceptually, the sewer, water, storm water, and street systems to allow continuity and
reliability of theses systems as they are designed and constructed in phases. Included
with this proposal is a separate estimate to complete an EAW if it is necessary. This
proposal also now includes topographic survey work.
. We have submitted a scoPe of services to take the 2009 street improvement project
through the public hearing stage.
- End of memo-