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HomeMy WebLinkAbout2007-04-11 CC tervi{{e 'Esta6{islid 1857 CITY COUNCIL MEETING COUNCIL MEETING 'Vednesday, Aprilll, 2007 6:30 p.m. L CALL TO ORDER 1. Roll Call n. PUBLIC HEARINGS m APPROVAL OF AGENDA IV. APPROVAL OF COUNCll.. MINUTES 1. March 28, 2007 City Council Work Session Meeting Minutes ( Page 1) 2. March 28, 2007 City Council Meeting Minutes (page 2-10) ~ CONSENT AGENDA 1. City of Centerville March 29, 2007 through April 11, 2007 Claims (Page 11) 2. Bonestroo Proposal for Additional Fees Associated with the Fairview Street Construction Estimate of April 12, 2006 (pages 12-13) 3. Accept Resignation of Parks & Recreation Committee Memben Ms. Carrie Jakober & Ms. Linda Merkel (Pages 14-15) VL AWARDSIPRESENTATIONS/APPEARANCES 1. Mr. Chris Bums, American Red Cross vn. OLD BUSINESS 1. Adoption of 2007 Council Goals (Pages 16-20) 2. Authorize Plans & Specifications for Park Improvements - 1601 LaMotte Drive (pages 21-41) vm. NEW BUSINESS 1. Subcommittee Recommendation for Consultant Appointment Associated with the City's Comprehensive Plan (page 42) 2. Planning and Zoning Commission's Recommendation for Lot Split - Mr. Williamson, 1649 Lakeland Circle/Associated with the CSAH 14 Widening Project (pages 43-46) 3. 15th Annual Garage Sale Days/Clean-up DayslUseage of SCORE Funds *'~Available at i\l('('ting** 4. Improvement of Streets - (Project Schedule-Res. #07-XXX Calling for Public Hearing) (Pages 47-48) a. Old Mill Road b. Sorel-GoifTon 5. Resolution #07-012 - Approving Plans and Specs. & Calling for Bids - Fairview Street (page 49) 6. Parks & Recreation Committee Recommendation to Purchase Skate Park Equipment from Spohn Ranch, Inc. through Minnesota Wisconsin Playground Inc. in an Amount not to exceed $17,474 (3 Spobncrete Pieces for Laurie LaMotte Memorial Park) - An Additional Proposal for Associated Installation Costs will be Forwarded to Council for Consideration (Pages 50-56) IX. ANNOUNCEMENTS/UPDA TES 1. City Administrator, Mr. Dallas Lanoo 2. Centerville Sesquicentennial a. LaCompany b. Aerial Photo Project 3. Business Appreciation Dinner (Capra) x. ADJOU~NT **REivlINDERS:;C" City Council Interviewing Citizen Candidates for EDA - April 18, 2(H)7 {) on pm Cuullcil Challlber:~ City Council Meeting-\prd :'" ](X)7 () P i)l Council Chambl'r:.; '\11;lka Count\ Roard of Revll'\\ Planning & Zoning Commission Meeting -,\1(;\ I. 2007 (dO pm CuunClJ Clliim~~("I" Parks & Recreation Committee Meeting -~Iay2, 2007 ()30 pm Council Chambers City Council 2007-03-28, 7:45 p.m. Minutes ofW ork Session Present were Mayor Mary Capra, Council Members Michelle Lakso, Linda Broussard, Tom Lee and Jeff Paar. Also present were City Attorney Kurt Glaser, Engineer Mark Statz and Administrator Dallas Larson. . The Council discussed possible street improvements for 2007. Jeff and Laura Hanzal were present to encourage the Council to improve Old Mill Road which will allow development of their subdivision. They have the Jaques and Bowens petitioning with them for the improvement, unfortunately the property owners across the street are not supportive. Property owners Fruth and Fisher have sent letters in opposition to the improvement. The Council discussed whether it would be helpful to get an appraisal done to measure the benefit to the properties. The attorney will get a proposal for an appraisal. The Council agreed to have the matter placed on the agenda for consideration at the next meeting. The Council discussed the improvement of Sorel Street in the downtown. The street was tom up to make way for sanitary sewer and will need to be restored. Watermain needs to be installed to serve several properties that are still served by wells. The improvement of Sorel will not be able to be fully accomplished untIl decisions can be made on the grade of Centerville Road in conjunction with downtown redevelopment. The Council considered possible interim measures to make Sorel Street more useable until the full improvement can be accomplished. The engineer will bring some options for consideration to the next Council meeting. Randy Herried of Kendall Howard was present to request Tax Increment Financing in conjunction with a proposal to build 50,000 square feet of manufacturing space in the industrial park. He indicated that he lives in Lino Lakes and prefers the Centerville location to several others he is considering. The Council indicated a willingness to consider TIF assistance, but wanted to see more specifics justifying the need. Mr. Herried will provide the information to the City. The Council discussed the 2009 street improvements and the surface water treatment needs that must be addressed with the project. Engineer Mark Statz identified several locations for infiltration basins (rain gardens). Several locations appeared to occupy front yards. This could be a problem since not everyone considers them to be an amenity worth placing in a front yard. The Council agreed that the engineer's report could be finalized but made it clear that other alternatives will need to be considered before plans are presented to the public. The schedule for public hearings was discussed. Staff suggested that preliminary plans be presented to the public in an open house or pre-hearing this fall with the understanding that the project will be built in 2009. Some were skeptical as to whether this would soften the public objections. Adjourned at approximately 9:50 p.m. Dallas Larson City Administrator / CITY OF CENTERVILLE CITY COUNCIL MEETING March 28, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 28,2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the March 28, 2007, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS III. APPROVAL OF AGENDA City Administrator Larson asked to add to VIII. New Business: Item 2 Property Restoration relating to Sorel Street Mayor Capra added to V. Consent Agenda Item 1, page 16a, Check Summary Register Update. Mayor Capra remove under IX. Information and Updates, Item 2b Aerial Photo Project. Motion by Council Member Paar. seconded by Council Member Lee to approve the ae:enda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. February 28, 2007 City Council Work Session Meeting Minutes Motion by Council Member Paar. seconded by Council Member Broussard to approve the City Council Work Session Meetine: Minutes as presented. All in favor. Motion carried unanimously. /- City of Centervilie Council Meeting Minutes March 28, 2007 2. March 14, 2007 City Council Meeting Minutes Mayor Capra stated that on page 5 of 13, line 6, replace "needed" with "at this time is" to reflect a change requested by Mr. Amundsen. Mayor Capra requested that "on CSAH 14 from Dupre Road to Mill Road - No parking for eastbound side of roadway" be inserted into the language for Res. #07-011. Mayor Capra asked to change the motion to reflect made by "Council Member Lee, seconded by Councilmember Paar" for the approval of Res. #07-011. Mayor Capra asked to add, just before adjournment, "City Attorney Glaser distributed the citizen input documents related to the Hanzal Subdivision to the Council." Motion by Council Member Paar. seconded by Council Member Lakso to approve the March 14. 2007 Meetine: Minutes as amended. All in favor. Motion carried unanimously. 3. March 21,2007 City Council Joint Committee/Commission Meeting Minutes Mayor Capra requested that language be added that Planning & Zoning members Jennefer Klennert Hunt and Bob Wright were absent and that Parks & Recreation members Carrie Jakober and Lori Harris were also absent. Motion by Council Member Paar. seconded by Council Member Lakso to approve the March 21. 2007 City Council Joint Committee/Commission Meetine: Minutes as amended. Vote: 3 Ayes. 0 Nays. 2 Abstained (Councilmember Broussard and Councilmember Lee). Motion carried V. CONSENT AGENDA 1. City of Centerville March 15, 2007 through March 28, 2007 Claims 2. Centennial Fire District Expenditures through March 20, 2007 Motion by Council Member Paar. seconded by Council Member Lee to approve the Consent Ae:enda as amended. All in favor. Motion carried unanimously. VI. A W ARDS/PRESENT ATIONS/APPEARANCES 1. Mr. Greg Kieselhorst, Centerville Lions a. Request for Funds - 2007 Fete des Lacs/Sesquicentennial Celebration Mr. Kieselhorst appeared before Council and presented them with a Lion's Club budget. He stated that the Lions desired to include additional events due to the Sesquicentennial celebration. Mr. Kieselhorst specified by stating that the Lions would like to add six Page 2 of9 3 City of Centerville Council Meeting Minutes March 28, 2007 new rides for kids aged 12 and under on Saturday from noon-6:00 p.m. Mr. Kieselhorst stated that the battle of the teen bands would play on Friday evening from 6:00 p.m. to 8:00 p.m. He also stated that the Dario Band would play on Friday night before and after the fireworks. He stated that a third band, Trout, would play for the younger crowd and warm up for Uncle Chunk on Saturday evening. Mr. Kieselhorst questioned whether the Lion's would be responsible for the expenses associated with LaCompany's presence at the festival. Mayor Capra stated that Council felt this was an historic educational expense. Mr. Kieselhorst questioned whether Council desired the Lions to financially support any other expenditures associated with the festival. Mayor Capra stated the Governor has not yet committed to attending and she requested that the Lions fund the official reception for the dignitaries from 12:00 noon to 1 :00 p.m. and the park dedication reception from 1 :00 p.m. to 2:00 p.m. Councilmember Paar questioned whether the Governor's office could be contacted regarding a commitment. Mayor Capra stated the head of the DNR and a Metropolitan Council representative have committed. She stated a call could be made to Senator Vandeveer requesting him to speak to the Governor on the City's behalf. City Administrator Larson felt that if contacted closer to the date of the event, a higher chance of a positive response would be obtained due to scheduling. Mayor Capra stated that Anoka's 150 photos would be displayed at St. Genevieve's Church on Friday, August 3, 2007. She also stated that the photos would be displayed at the bank two weeks prior to the festival. Mr. Kieselhorst stated that a polka band would play on Sunday from 1 p.m. to 4 p.m. at the festival. Councilmember Paar questioned the possibility of having fireworks on Friday and Saturday evenings. Mr. Kieselhorst questioned the financing of both evenings. Councilmember Paar stated Friday is the kickoff and Saturday had the most going on. Council Member Paar stated his willingness to dedicate money for Saturday's fireworks if it was in the budget. Councilmember Lee stated that the parade budget is $8,000 and he was unsure if the parade event would utilize the entire amount and suggested that remaining funds from this item be used to offset expenditures associated with the fireworks on Saturday. Page 3 of9 -<I City of Centerville Council Meeting Minutes March 28, 2007 Mr. Kieselhorst stated that the remainder of funds from the parade could be utilities for this expenditure and further research would need to be compiled for costs. Further discussion ensued. Mayor Capra requested that Mr. Kieselhorst obtain costs associated with the additional fireworks. Mayor Capra questioned whether the Lion's desired Council to expend funds at this time. Mr. Kieselhorst concurred. City Administrator Larson questioned if the Lion's disburse funds directly to the vendor or whether the City completes this. Mr. Kieselhorst stated that the City disburses funds to them and they in turn disburse funds to vendors. Mayor Capra stated that disbursement of funds for the City festival would be placed on the upcoming agenda if the Lion's submitted their information in a timely manner for consideration. Councilmember Paar commented that the dance was a large attraction last year and he believes it will be again this year. He stated he desires to ensure adequate amenities however. Mr. Kieselhorst stated that additional help, security and porta-potties would be secured this year. Mayor Capra instructed Mr. Kieselhorst to speak with City Administrator Larson regarding financial arrangements. b. Approval of LG220 -Application for Exempt Permit - Raffle for 2007 Fete des Lacs. Motion by Council Member Paar. Seconded by Council Member Lakso. to Approve the form LG220 - Application for Exempt Permit - Raffle for 2007 Fete des Lacs as submitted and completed bv the Centerville Lions. All in favor. Motion carried unanimously. c. Approval of the Centerville Lion's Use of Laurie LaMotte Park for the 2007 Easter Egg Hunt (April 7, 2007 from 11 :00 a.m. to 12:00 p.m.). Motion bv Council Member Lee. Seconded by Council Member Parr. to Approve the Centerville Lion's Use of Laurie LaMotte Park for the 2007 Easter Ee:e: Hunt (April 7.2007 -11:00 a.m. -12:00 p.m.) All in favor. Motion carried unanimously. VII. OLD BUSINESS None. Page 4 of9 s City of Centerville Council Meeting Minutes March 28, 2007 VIII. NEW BUSINESS 1. Proposed Building Addition - 6805 - 20th Avenue South (B & R Properties) City Administrator Larson reported that B & R Properties is proposing an addition to their current building. Mr. Larson stated that the Planning and Zoning Commission recommended approval of the addition and did not feel B & R Properties needed to pave all of the parking areas immediately, given the small number of employees. Mayor Capra questioned whether Class 5 gravel is behind the building. Mr. Larson concurred. Councilmember Lee questioned whether additional dollars should be escrowed for additional parking spaces in the future. Mr. Larson stated that escrow dollars for parking spaces were not discussed and that not all of the current spaces for parking were being utilized. City Attorney Glaser questioned whether the Committee discussed a variance. Mayor Capra questioned whether B & R Properties had proposed to pave a portion in the rear of the building. City Administrator Larson referred Council to the site map and pointed out the location of the new parking areas. A discussion on parking requirements ensued. City Attorney Glaser explained that a variance applies to the land and a conditional use applies to the business operated. City Administrator Larson commented that the Planning and Zoning Commission indicated it did not make sense to require B & R Properties to pave 144 parking spaces given the current use of the building. Mayor Capra stated that the required spaces behind the building remain Class 5 gravel instead of asphalt. She questioned City Administrator Larson whether B & R Properties would be required to install asphalt at some point in the future. Mr. Larson stated that the installation of asphalt would be normally required. Mayor Capra commented that if approved with Class 5 gravel, there would be time to look at the ordinance prior to B & R Properties required additional parking. Councilmember Broussard questioned whether Council could require B & R Properties to prepare the property for paving with Class 5 gravel. Councilmember Paar stated that he is concerned that if the property changed owners and its current use, there could be a potential for parking shortages. Page 5 of9 j; City of Centerville Council Meeting Minutes March 28, 2007 Councilmember Broussard replied when usage changes, parking requirements also change with a conditional use permit. Councilmember Broussard stated that the property is zoned industrial and recommended Council require B & R complete the project with Class 5 gravel, and review the ordinance to determine paving needs. City Attorney Glaser commented that Council is not being asked to consider a variance or a conditional use permit by the Planning and Zoning Commission. He stated the suggestion is somewhat lacking. Discussion ensued regarding parking and paving requirements. City Attorney Glaser recommended that B & R Properties apply for a standard conditional use permit for the existing use of the building and if the use is modified, the building would need to comply with the current parking conditions. He stated a variance would run with the land and be placed indefinitely. Mayor Capra asked if City Council could approve part of this and resolve the parking issue at the next meeting. City Attorney Glaser replied it could be approved with a condition that the building could not be occupied until the parking issue is resolved. Councilmember Broussard stated she is willing to consider approval under the existing ordinances requiring B & R Properties to pave the required parking spaces. Councilmember Paar stated the motion was made by the Planning and Zoning Commission to recommend approval of the project with the understanding that sufficient parking space be paved to accommodate the use of the building. City Administrator Larson commented that the best course of action would be to approve it with the understanding B & R Properties will meet the required paved parking needs and go through the process for a variance or conditional use permit if they wish to have something less considered. Mayor Capra stated Council could offer them the option to come back for a conditional use permit. Motion by Council Member Lakso. Seconded by Council Member Parr. to Approve the Proposed Buildim~ Addition at 6805~20th Avenue South (B & R Properties) Accordine: to Existine: Ordinance Requirements. All in favor. Motion carried unanimously. 2. Anoka County 2008-2010 Urban County ReQualification for Participation III HUD (CDBG & Home) Programs Page 6 of9 1 City of Centerville Council Meeting Minutes March 28, 2007 City Administrator Larson explained this would allow the City to apply for grant funds through the Anoka County Housing Authority rather than compete with other communities not part of these entitlement Counties. Motion bv Council Member Lee. Seconded bv Council Member Broussard. to Approve Anoka County 2008-2010 Urban County Requalification for Participation in HUD Community Development Block Grant and Home Investment Partnership Pr02rams. All in favor. Motion carried unanimously. 3. Property Restoration Relating to Sorel Street City Administrator Larson reported that in the process of tearing up Sorel Street last year in an effort to complete the project before the end of the year and use grant dollars, St. Genevieve Church graciously granted the City easements to run a water main along the easterly edge of the property and along the property bordering Sorel Street. Mr. Larson explained that because the sewer line was very deep, an extreme amount of damage was done to the lawn. City Administrator Larson reported he received a bid from L & N Sodding to repair the church lawn to the condition it was prior to the City's construction. Mr. Larson stated that the City would like to complete the restoration as soon as weather will allow. Mr. Larson also indicated that the City received an additional proposal from L & N Sodding to seed the City Block Seven to make it more presentable until such time it is developed. Mr. Larson stated that the proposals for restoration for both projects did not exceed $5,500 total. Motion by Council Member Broussard. Seconded bv Council Member Lakso. to Approve the submitted proposals for restoration of lawn at St. Genevieve's Church and seedin2 Block Seven associated with the City's utility improvement proiect All in favor. Motion carried unanimously. IX. ANNOUNCEMENTSIUPDATES 1. City Administrator Larson City Administrator Larson reported that several applications for the Economic Development Authority have been received from citizens desiring to be appointed. He requested that Council consider the selection process. Discussion ensued regarding requirements for membership, the interview process, and a deadline. Mayor Capra recommended the deadline for applications be the end of business on April 18,2007 and the selection process commence on April 25, 2007. Page 70f9 f City of Centerville Council Meeting Minutes March 28, 2007 City Administrator Larson reported Staff met with Xcel Energy, the tree service, and representatives of the townhome association concerning the power line location. He stated that the property owners felt more comfortable following the discussions. City Administrator Larson stated the tree service would cut a sight line with a mower and about two weeks later cut a 30-foot wide area for the power lines. Mayor Capra asked about the stakes and a garage that looked close to the proposed utility pole location. City Administrator Larson replied Xcel was marking the right-of-way limits. He commented it is possible the garage encroaches into the right-of-way. He reported there is a pole marking just off the back edge of the County 14 right-of-way, which is the first pole location on the south side of the road. He stated the next pole jumps over the property and would be placed beyond the fence. He reported two additional poles would be located mid-point and the final pole would be located near Chauncey Barett Gardens. City Administrator Larson reported the construction of the utility line would be towards the end of May, 2007. City Administrator Larson reported that Council had met earlier with the Parks and Recreation and Planning and Zoning Commissions to review goals. He stated the goals would be on the next agenda for Council approval. Mayor Capra reported that Anoka County would be conducting a traffic study on Main Street at 20th Avenue using a hand count system rather than a tube system which is felt to be more accurate. City Engineer Statz explained how the hand count would include the turn directions. He reported all left turns onto 20th Avenue would be counted. He indicated the fastest way to get a signal is by counting the left turns. Discussion ensued regarding the study date, the upcoming Easter Holiday and Mayor Capra asked City Administrator Larson to verify the actual study date. 2. Centerville Sesquicentennial a. LaCompanv Mayor Capra reported she sent a link to the LaCompany web site to Council Members. She stated her point of contact is difficult to connect with at times. 3. Other AnnouncementslUpdates Councilmember Lee reported that the Parks and Recreation Committee would like feedback regarding the amount of detail expected for the Comprehensive Plan update. City Administrator Larson replied that the Parks and Recreation Committee forwarded information to staff that would be passed on to the Planning and Zoning Commission. He Page 8 of9 9 City of Centerville Council Meeting Minutes March 28, 2007 suggested that the Parks and Recreation Committee prepare a map to point out locations where trails and sidewalks are needed. Mayor Capra reported she, Councilmember Lakso, and several staff members attended the State of Minnesota Avian and Pandemic Influenza Regional Business Symposium. She stated that the booklet received at the session could be accessed on line from the Homeland Security website. Several copies were brought back for Council to review and she encouraged everyone to read the tabbed areas in the booklet provided. Councilmember Lee reported he and Councilmember Lakso also attended a similar meeting on pandemics. He mentioned the flu in 1918 was caused by birds and passed throughout the United States in 30 days. He commented a vaccine could not be manufactured until six months after the pandemic spreads. Councilmember Broussard questioned whether volunteers could perform City duties should a need arise if a pandemic were to take place. She also questioned whether volunteers would be covered, in case of injury, by insurance or from worker's compensation in this case. Discussion ensued and consensus was that volunteers would be covered. City Engineer Statz updated Council on the Parks and Recreation Commission's schedule. He stated the Parks and Recreation Committee would like the remaining improvements to come as one lump bid. He stated the Parks and Recreation Committee would meet on April 4, 2007 to compile a list of improvements they would like completed. He stated a proposed bid would be presented to Council to take under advisement on April 11, 2007. He stated Council could then authorize the Parks and Recreation Committee to produce a plan and to go out for bids for the project. City Engineer Statz commented he would come back to Council for an award of bid and approval no later than the first week of June. He explained there is a minimum of three weeks to accept bids. XI. ADJOURNMENT Motion bv Council Member Lee. Seconded by Council Member Paar to adiourn the March 28. 2007 City Council Meeting at 7:40 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of9 Iv ervi[{e CITY OF CENTERVILLE 04/06/07 10:31 AM Page 1 'E~";l:af-)[L~'h o{ -1857 *Check Summary Register@ APRIL 2007 Name Check Date 10100 MAIN STREET BANK Paid Chk# 022225 ALL SEASONS RENTAL 4/11/2007 Paid Chk# 022226 AMUNDSEN, KEVIN 4/11/2007 Paid Chk# 022227 ANOKA COUNTY 4/11/2007 Paid Chk# 022228 AVLlC 4/11/2007 Paid Chk# 022229 BANYON DATA SYSTEMS INC 4/11/2007 Paid Chk# 022230 CENTENNIAL LAKES POLICE 4/11/2007 Paid Chk# 022231 CENTERPOINT ENERGY 4/11/2007 Paid Chk# 022232 CONNEXUS ENERGY 4/11/2007 Paid Chk# 022233 FEHREMBACHER, BEN 4/11/2007 Paid Chk# 022234 GOVERNMENT TRAINING 4/11/2007 Paid Chk# 022235 HANSON, BRIAN 4/11/2007 Paid Chk# 022236 HANZAL, JEFF 4/11/2007 Paid Chk# 022237 HARRIS, LORI 4/11/2007 Paid Chk# 022238 HUGO MILL OUTDOOR POWER 4/1112007 Paid Chk# 022239 INSTRUMENTAL RESEARCH 4/11/2007 Paid Chk# 022240 JAKOBER, CARRIE 4/11/2007 Paid Chk# 022241 KEY AUTOMOTIVE SERVICE 4/11/2007 Paid Chk# 022242 KLENNERT-HUNT, JENNEFER 4/11/2007 Paid Chk# 022243 LABOR AND INDUSTRY 4/11/2007 Paid Chk# 022244 LARSON, DALLAS 4/11/2007 Paid Chk# 022245 LEAGUE OF MN CITIES 4/11/2007 Paid Chk# 022246 LOVE,DARION 4/11/2007 Paid Chk# 022247 MARATHON ASHLAND 4/11/2007 Paid Chk# 022248 MERKEL, LINDA 4/11/2007 Paid Chk# 022249 METROPOLITAN COUNCIL 4/11/2007 Paid Chk# 022250 MMUA 4/11/2007 Paid Chk# 022251 MN DEPT OF LABOR & 4/11/2007 Paid Chk# 022252 MOSHER, DARIN 4/11/2007 Paid Chk# 022253 NATIONWIDE RETIREMENT 4/11/2007 Paid Chk# 022254 OFFICE OF THE STATE AUDITOR 4/11/2007 Paid Chk# 022255 PANGEL, MARK 4/11/2007 Paid Chk# 022256 PERA 4/11/2007 Paid Chk# 022257 SAUTER & SONS, INC. 4/11/2007 Paid Chk# 022258 SEELEY, SUZANNE 4/11/2007 Paid Chk# 022259 SELANDER, KEVIN 4/11/2007 Paid Chk# 022260 STEPHAN, KIM 4/11/2007 Paid Chk# 022261 T.A. SCHIFSKY & SONS INC 4/11/2007 Paid Chk# 022262 TIME SAVER 4/11/2007 Paid Chk# 022263 US BANK CORPORATE TRUST 4/11/2007 Paid Chk# 022264 WOOD, TOM 4/11/2007 Paid Chk# 022265 WRIGHT, BOB 4/11/2007 Total Checks Check Amt $96.35 RENT A CHIPPER UP TO 6" $80.00 1-3-07,2-7-07,3-7-07 & 3-21- $11,364.48 2007 PROP. TAX- LAURIE LAMOTT $606.00 DEF COMP W/H 4-5-07 $846.68 WINUB DIRECT PAYMENT MODULE $41,498.29 APRIL 2007 POLICE SERVICES $1,662.43 6970 LAMOTEE DR - SERV THRU 3- $540.75 7087 20TH AVE N - SERV THRU 3- $80.00 1-2-07,2-6-07,3-6-07 & 3-21- $500.00 T.BENDER & K SWEENEY MCFOA CO $60.00 P & Z - 1-2-07, 3-6-07 & 3-21- $20.00 1-2-07 P & Z MEETING $40.00 P & R MEETINGS 1-3-07 & 2-7-07 $32.23 CHAIN FOR POULAN CHAIN SAW, RO $38.00 MARCH 2007 CITY WATER TESTING $40.00 P & R MEETINGS 2-7 & 3-7 $119.18 BATTERY FOR ROLLER & SHOPS SUP $60.00 P & Z MEETINGS 1-2 & 2-6 & 3- $10.00 7087 20TH AVE -3/29/07 CENTERV $413.86 REIMBURSE FOR MILEAGE - CABLE $125.00 2007 LEGIS. CONF FEE - 0 LARSO $80.00 P & Z MEETINGS - 1-2, 2-6, 3-6 $660.35 FUEL FOR MARCH 2007 $80.00 P & R MEETINGS 1-3,2-7 & 3-7- $1,658.25 SAC CHARGES FOR MARCH 2007 $1,375.00 2ND QTR 07 SAFETY MGMT PROGRAM $638.88 BUILDING PERMIT SURCHARGES $60.00 P & R MEETINGS - 1-3 & 3-7-07 $450.92 DEF COMP W/H 4-5-07 $120.00 J MEYER - 2007 TAX INCREMENT F $80.00 P & Z MEETING 1-2, 2-6, 3-6 & $2,399.57 PERA W/H 4-5-07 $4,746.00 1695 & 1691 MAIN ST - ESCROW R $80.00 P & R MEETING 1-3,2-7,3-7 & $80.00 P & R MEETING 1-3,2-7,3-7 & $209.55 REIMBURSE FOR MEDICAL EXPENSES $1,057.53 11/2" KEYSTONE $215.80 3-14-07 CITY COUNCIL MEETING $431.25 GO IMPROV BONDS 2006A # 801985 $80.00 P & Z MEETINGS 1-2,2-6,3-6-0 $60.00 P & Z MEETINGS 1-2,2-6, 3-6-0 $72,796.35 Please remember that there will be an updated list of disbursements for approval on 4-11-07. /1 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com March 26, 2007 . Bonestroo Dallas Larson City of Centerville 1880 Main Street Centerville, MN 55038 Re: Fairview Street City of Centerville Bonestroo File No.: 000616-06148-0 Dear Dallas: In April 2006, Tom Peterson submitted our scope of services and fee proposal to you for the Fairveiw Street project. The fees outlined in the letter had a not-to-exceed fee for design and construction services of $16,000 along with additional services estimates for permits and easements. The scope of work did not include administering a bid or the design and construction of a turn lane. These additions to the scope will require additional engineering costs. As you are aware, typical engineering costs for basic design and construction services tend to range from 14-17% of the construction contract amount depending on the complexity of the project. The current estimate for this project is roughly $210,000. Since this project is fairly straightforward, a fee equating to around 14% would be appropriate. Therefore, we request an additional $13,400 ($13,400+$16,000= $29,400 = 14% of $210,000) be added to our not-to-exceed fee for the design, bidding and construction services associated with this project. Please feel free to call with any questions. Sincerely, 80[\]ESTROO /1./ xr Mark Statz, PE City Engineer 651-604-4709 Attachment: Original Scope of Services and Fee Letter copy: RJG - Bonestroo st. Paul St. Cloud Rochester Milwaukee Chicago /Z .41 ~ j Bonestroo e Rosene "1\11 Anderlil< & ~ ~ 1 Associates Engineers & Architects 2335 West Highway 36 . St Paul. MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 wwwbonestroo.com April 12, 2006 Dallas Larson City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Fairview Street Construction Estimate of Cost for Engineering Services File No. 000616-06148-0 Dear Dallas, The utilities in this street were installed in 1999, but street improvements were never completed due to a property dispute. Royal Oaks Realty has contacted the City, requesting the street be finished in 2006. The following scope and compensation is for our time to design, stake and inspect the work associated with extending Fairview Street approximately 1000' east of 20lh A venue: 1. Gather existing maps and information, correspondence, etc. 2. Prepare a street plan sheet for Royal Oaks Realty to use to construct the road. 3. Prepare cost estimates of construction . 4. Schedule and attend a preconstruction meeting with Royal Oaks and the City. 5. Provide all surveys and stakes for building the road 6.. Inspect existing utilities, grading and street construction wode 7. Prepare record plans and provide electronic and hard copies to the City. We proposed to complete the services outlined above at a not-to-exceed fee of $16,000. Easement sketches and descriptions are necessary from property owner Gerald Rehbein. We will complete the easement documents at a cost between $1,500 - $3,000. Permits from Anoka County Highway Department, RCWD, and others will be required. We estimate this cost between $2,000 - $4,000, depending on new requirements. Yours very truly, BONESTROO ROSENE ANDERLIK & ASSOCIATES, INC. f~0W~ Thomas W. Peterson St Paul. St Cloud. Rochester. MN · Milwaukee. WI . Chicago. IL /3 TWP:crw Artlrmative Action/Equal Opportunity Employer and Employee Owned Kim Stephan From: Sent: . To: Cc: Subject: cjkj (cjkj@fastmail.fm) Tuesday, March 20, 2007 6:57 PM kstephan@centerviJ/emn.com Working Linda Merkel; Darrin Mosher; Kevin Selander; Lori Harris; Tom Lee; Working Kevin; 'Suzanne Seeley'; 'Kevin Amundsen'; dakotamn@pro-ns.net (no subject) After careful thought and consideration, I have decided to resign from the Park and Rec Committee. In all fairness to this hard working committee, I do not have the time available to commit to the meetings and upcoming projects. Sincerely, Carrie Jakober This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 1 }1 -----Original Message----- From: Linda Merkel [mailto:dakotamn@pro-ns.net] Sent: Saturday, March 31, 2007 4:08 PM To: kstephan@centelVillemn.com; Working Linda Merkel; Darrin Mosher; Kevin Selander; Lori Harris; Tom Lee; Working Kevin; 'Suzanne Seeley'; 'Kevin Amundsen' Subject: Re: Packets are ready Committee Members and Kim, Projects at my employment and demands on my time are making it necessary for me to resign from the P&R committee. It has been nice meeting all of you and working with you, and I wish you all well as you develop and maintain Centerville's parks. Linda Merkel /5' w . i > U - t- i 0 w .., m 1 0 Q U Z c( tJ) ...J ~ '0 C .. C) Q C ...J i - &. 0 z UJ :;:) e 0 1: 0 0 " ~ 0 - . . - ~ 0 1 u. '0 c:: .. .... . I '0 . L . z ~ I Q I!:! ~ .. 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Bonestroo Dallas larson City Administrator 1880 Main Street Centerville, MN 55038 Re: 1601 LaMotte Drive Park Improvements Bonestroo file No.: 000616-07155-0 Dear Dallas, As you are aware, the Parks and Recreation Committee would like to bid out a number of improvements to the park property at 1601 LaMotte Drive. In order to expedite this bid and finish the project in time for the Fete de lacs, we would like Council authorization to both, prepare plans and specifications and advertise for bids. We will certainly give the council an opportunity to comment on the plans before the bid, but there may not be time for them to do so before the ad for bid is due to the paper. To prepare the plans, administer the bid, and observe construction we estimate our hourly billings to totaI16-17% of the construction cost for such a small and specialized project. We will complete necessary watershed documentation on an hourly basis at our regular rates. We assume that the preliminary survey information we currently have will be sufficient. Sincerely, BONESTROO ~~~ Mark Statz, PE Client Service Manager 651-604-4709 Attachment: Proposed Schedule St Paul <'1. Cloud Rochester jJ' . Milwaukee Chici!9o tr'(} !)\.Jur "-\r\ Ilte,-L PI.,nnl" , Cny of Centervllle /60 / LaMotte Orive Park Improvements Page 2 4/5/07 cc: Paul Palzer, Public Works Director Kim Stephan, Parks Liaison RJG - Bonestroo file /--J ~ ~ VI U1~1EI ... "=~lQ t- fI'Iet:;~~ ~ :t......~lil I ... .....!;!l~lQ :E ....:;:::;:,q III .0::21\; VI ""~rJJ!!';I ... "'l:l2J::i '" ... "'~~:e .J ~ i ~ "==1lI ~ i ... "'5l~:t u V) :E ......l!lRJil II) ....!!ls::rPJ VI .... J t .... > ~ t ~ ~ ->> > Cl Q f ~ ~ ..J I I I I I -nLi - --- I"J : I , In 'l 0 .) ~ j 0 J ~ 0 ~ VI I ... I 1 , ~ \a. ~ '3 ~ · .. 1II 1 I! "I. CI .: .. , " . ~~ ~ J; ~. J, i~ II J! 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N i ..... c:: ~ r= E ~ 21 MEMO TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: 1601 LaMotte Drive Park Improvements DATE: April 5, 2007 Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Mosher to recommend to City Council authorizing Mr. Mark Statz, City Engineer, to move forward with soliciting bids for the list of items prepared by the committee, as well as the documents provided by Mr. Gregg Thompson, Urban Conservation Specialist, Association of Metropolitan Soil & Water Conservation Districts. All in favor. Motion passed unanimously. Chairperson Seeley supplied a list of items that need to be addressed in April. Vice-Chairperson Amundsen supplied a bid list to be discussed and submitted to the City Engineer. All items were included, although some may be completed by Public Works, volunteers or the City will contract smaller items out like tree removal and signage. Also, as costs are determined, some items may be completed in phases. Also attached is the information prepared by Mr. Gregg Thompson. The name for the park will be addressed at the next committee meeting, in the event Hidden Spring Park will not apply. Following is correspondence from Mr. Gregg Thompson regarding the attached plans and bids. Attached is a PDF plan set (grading, erosion-control & planting plans) for the Centerville Lake Park project. I have also attached a cost estimate for the individual projects (Shoreland Buffer & Small Raingarden; Bioretention for Street Runoff; Vegetated Swale) that have all the materials listed and the labor costs if you were going to have a contractor install each of the projects. You may be able to get the city to provide the grading services, to haul-away soils for the bioretention area, and to bring in the soil-replacement mixture, but for your grant application you will most likely need to show a value for that work. Also, for the rest of the projects I itemized the labor for each step, so you can count the value of volunteer labor hours, although I used a blanket rate of $50 / hour for contracted labor. Depending on the availability of funds, you may consider having a specialized contractor do some of the more technical work and utilize volunteers for planting (and maybe spreading mulch, although there would be a lot to spread). I listed potential sources for the materials, but there are certainly other sources that could be investigated if there could be a cost savings, as long as the original intent was kept. Also, I worked with your general landscape / structure plan so that the concept plans for the storm water and shoreland projects should fit into what you had provided me with (trail layout, bench / swing locations, etc.). If you have any questions, please let me know. /f Also. I would suggest reconsidering the amount of tree / shrub clearing at the shoreline area. I would suggest first targeting the invasive species (like the black locust) and then taking a step back, locating where your benches / swings, etc will be located and then determining where you want to open views (whether some shrub cutting, removal of some of the smaller diameter trees, and/or limbing up some of the larger native trees (like the green ash that exist along the shore) rather than a clear cut. Something to consider, since a clear cut will definitely reduce the habitat value of this area of shoreline and the live roots of the woody plants along the bank do greatly aid in holding those soils together. I had forgotten to mention that on the toe protection for the shore land area, I had changed my mind while I was doing the cost estimate and switched from the cedar tree revetment to using 16" coconut- fiber biologs, and the plans were finished and I wasn't at my office, so the plans don't reflect that change. I will eventually make that change on the plan set, but because of a very tight schedule for this week, I probably won't get to that until the next week. Gregg Thompson Urban Conservation Specialist Association of Metropolitan Soil & Water Conservation Districts 16015 Central Avenue NE # 1 03 Ham Lake, MN 55304 (763) 434-2030 x. 15 (763) 286-6985 (cell) metroswcd@isd.net Following is an update from Parks & Recreation Vice-Chairperson Kevin Amundsen: Greg doesn't show a 'water feature' because he is just working on the "conservation" part of the project. He said he kept it in mind and it will work with his plan by just connecting it to the swale that runs from the big rain garden to the little rain garden by the lake. He also said the plan on page 3 shows a "cedar tree revetment", but he has changed his mind because it will be easier for the contractor to install bio logs and get the same result. I asked him about grants and he said Anoka County doesn't have any. He supplied the "items list" so we could apply for a Rain Garden Grant from the Rice Creek Watershed District. I asked him about DNR contacts and he said that the DNR Fisheries would be the place to get the monies for the shoreline project. He gave me the name of Mr. John Hiebert, who works out ofSt. Paul, and said he is easy to work with and bends over backwards to get things done. He thought that the DNR Grant deadline was September 30, 2007 but, also said that their Fiscal Year ends June 30th and if there are monies left over, they need to spend it. Mr. Thompson suggested sending Mr. Hiebert an email explaining all the things that are going on and the deadline we have and see if he can work with us to find some monies. He also suggested attaching his files and plans in the email to Mr. Hiebert. This information was forwarded to Mr. Larson, City Administrator. 2; T'"" o _CO T'"" +J C CD E a. o CD > CD Cl CD +J +J o ~ as .....J ,.0 -s:; ~~ c "C Q) Cf) Cf) Q) L.. 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J/ ITEMS NEEDED FOR BID - NEW 160 1 PARK 1. TREE REMOVAL Approximate 12 trees needing removal. 2. SHORELINE RESTORATION Plan A. Develop shoreline per recommendation by Gregg Thompson, Urban Conservation Specialist from the Association of Metropolitan Soil & Water Conservation Districts. Plan B. Plants for planting. Plan c: Do nothing at this time. (Not recommended by Park and Rec.) 3. RAIN GARDENS (yes, there are 2) Part A. Develop Rain Gardens per recommendation by Gregg Thompson, Urban Conservation Specialist from the Association of Metropolitan Soil & Water Conservation Districts. Including: Excavation, re-direct storm water discharge pipe, install overflow pipes, grading, ready for planting. Part B. Plants for planting. 4. TRAILS Part A. Excavation, piping, grading, placing class 5 rock Part B. Build and place foot bridge. 5. SIGNAGE A. I-Main Entrance Park Name Sign. B. 2-General Park Rules Signs. c: 6-Shoreline signs, No Fishing, Swimming, Boat landing on 3- Wooden Posts. Signs mounted at 30 degree angles. D. 4-No Trespassing Signs 2 on North and 2 on South property lines. 6. DRINKINGFOUNITAN A. Run water line and pour pad. B. Install fountain. 7. MISCELLANEOUS ITEMS: A. Pads needed for 4-benches, 2-grills, I-two person swing, I-bike rack. B. Electricity to Pavilion. Security lighting (to be determined) and I-receptacle. c: Electricity to Water Feature (if needed). D. Striping Cross Walk. E. Remove Water Man Hole cover and shaft. E. Fill in Septic Pit (if needed) . F. G. H. 37-, - u .~ - .!! C c .. 0 >.'- ..c- ~ ca ! t= liCD ! tn o.c o o ca ~ o c <C l :IE !Xl ~ :::s !Xl '0 c: .!! ~ ti '0 lie ~~ c: g> ~ 'iij c:D:: .m Gi l!!le .5!~ !Xl" ~~ 5 l!! Q:~ _en ~~ (I).!!! 11)"5 -@:o ~ l5 U;:; ~~ Q,*~ :E '- ... mlXlca EO. .!!!eGl ca~~ ~ .!!! ca Cl)lU..J 'C3:Gl Glen: .... "0 .~ ca .l!! ... G;!!.= C)GlC Gl Cl Gl >~o ~Z ~:2 :&i '2: '2: Gl Gl 1:1: Gl Gl 00 ~ lU 0. l!! 0. Ul c ,2 ~ &;:: 'u Gl 0. 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C CP U c32 OJg Ul OJ 5.0 :CoU ro Ul > ::l ~E OJ"C "Cc c ro ro Ul Ul C OJ 0 c._ ="'itj ciiE OJ .- '1:: ~ roa. -go. ::l ro o OJ .0... -ro <(c. ltl"C ilio.~ "'tIl't: 0.- Q) z:5> o 1..0 o M .. ~D~ u 0 ~41 INTERVIEW SUBCOMMITI'EE CONSULTANT SELECl10N COMPREHENSIVE PLAN March 28, 2007 From: Tom Lee D. Love Tom Wood The Subcommittee met on Tuesday, March 20, 2007, and interviewed three planning firms. Included in the interviews were: Dean Johnson of Resource Strategies Corporation Dan Jochum and Mike Darrow of Short EJliou Hendrickson Mark Statz and Tina Goodroad ofDSUlBonestroo All of the firms had very good credentials and seemed capable of completing the plan. Costs for the service ranged from approximately $16,500 to about $26,500. All three emphasized the point that this plan is the last one prior to full development. That point may not have been adequately considered as the process began. The Subcommittee discussed the three firms at length and each of their strengths. It seemed compelling that the planning firm of Dahlgren, Shardlow, Uban (DSU) is now merged with the engineering firm Bonestroo & Associates who provides city engineer services to Centerville. The prior and ongoing relationship with Bonestroo allowed DSU to articulate their plans in assisting Centerville with planning for the future not simply doing the minimum necessary to complete the document. The connection will be particularly valuable to assist the City in implementing the comprehensive plan. Although the firm DSUlBonestroo had the highest cost estimate, it was also clear that they were anticipating many more meetings than the other finns. It is possible that those meetings are necessary, but if it were determined that fewer meetings would be adequate, substantial costs could be saved. The Subcommittee encourages the Planning and Zoning Commission to recommend the firm of DSUlBonestroo to do the Comprehensive Plan update. However, prior to entering into a contract with DSUlBonestroo for the fun planning process, we recommend that the firm be authorized to do the "Initiation Meeting" identified in their proposal work plan (should be a joint meeting with the Council and P&Z). Subsequent to feedback during that meeting, the consultant would be expected to provide a revised proposal that reflects the agreed upon level of meetings and other services. The Council could then authorize a contract with the firm. The agreement should also be structured to make it clear that the consultant could not bill more than $15,000 during 2007 (budgeted amount). JZ M8r 1Q 07 09:115e SI8phanIe l.UOII 66'..... p.2 CITY OJ' CBN'DR.VILU AWLICA'I1ON I.fOR LOT .-uTJLOTOOJIBINATIOJlUIIKZONING xm SPLITILOf COMBINA1l0N:_X_ FEE: flOO REZONING: DATEPAID~? ~ . /~5~~ STREET LOCA11ON OF PROPERTY: UDL';pM SitIIs.. (The comer Jot of{)t~ Hill!!.) SIZE OF PARCEL(S)= 59,188 sqtae feet PROlEIlTY OWNElt: Auab CoUllI:)' PHONEJINFO: MiD Kelly, Chief'JUsbt of Way Agad for Anota eo-y Hwy. Dapt. - 763-323-5521 0IIIl1Cfud, AtbJIDeY for ADob COImly - 763-323-S66I S"""'e Locu. AItomey fOr Jim \\liI1--- 651-982-6144 /,~~ ;8-.://- zZ - ztZ._~ LECJAL DESC1Ul'l1ON OF PllOPEllTY: IAJt 17. B10dt 3. Leb.l-Kl Hills FEE OWNER: ADDka Couaty APPLICANT'S JNTEREST IN PROPEllTY: Jim Willn.m-n was ~fee owaer of tile ~~ which 1heCOldy ~-the 0WDa' orafter.. ~ ""-in ~~ The coDy is WIins Jim's (IIupQ1J far a hoJiaa poDd to SUjJJIOIt dJe ......-. of IfiabwaY 14. DESClUP'TlON OF lU!QUEST: Divide the Jot 1m 1h8I 11& ClOUIdy will.... appro,-i_ly 42,150 Iq1IlU'I: fed and Tim WiJIi- wiD JdaiD IIppIOXimIItely 11,638 squ.n: I:let. IlEASON FOR JlEQUEST: The C011Illy end Tim WdIimIson IaPc apad that tbc county does lUll Deed to ~ rlDl'. ealiIe site fOr tbc paad it is lUldiltglD ~"'. tile ~oriQa ofbiahwaY 14. the coumy cmkBve I*loftbe lite for Jim. 1b8t DO refunds will be i8ucd ill fall Cll'in 13 .; ,;... .,,-~:~.~-.~~ '/j~,';,.:~~~-": ".:'~~ .., Two Hundred Do6n And .00.c.",..............-.~~.~~..:.~...":!.~~.Jti!.~...... " , ":, "... '" /~~~,'~:'.~./;;r~:'~;~(~<~;i.~.::.:<:".: '~, ~.:,~' :,~ .," TO THE OReER OF CITY' OF C~R".li..I..E. : . ,: . ~ ..... ...':' ~~~~~'" . .:.:.:'t:.~i'>.>.;:'~.. :-.: :~;.'; United StaIl88'. ' .: .~ COUNTY PAY .;.:: _ ''''.'.' .:' :" ','S ~,:' \-~~"::. ,}{':. ~~ :~. '-::~::r'_~~: ..~. . '. U,~c.....~...200.00 . ...... ..~-:- --~. /:';~, -. .... ~ '." ; '-.:' ;.;:,,/ '$<:.... WBJ,.a F_....-.orA JILA. AM*A.-...cJTA ANOICA COUNTY ';:1' 11 I'" t. .-,~.. CHeCK NO. 1Q54230 .~,.~' "-"~:::"~ ,0., _.' . ,: " ~,::...'"'!'> ~ .~'~. " '<< ~ :"~'''~'''.. " ~.., ._.'~~ '"-:.~.~ ~ .'.'{.,..= . .,'~~'1l~' '. ::-:-..... .u .<~} <. . ':: :'~;" ''< ... ".'11' " :u ;J~\',~!. ,= ,'", '" "~" (, ,~'. '" ~ " " . .. ~ :< " '" ,y..,.. ' . ~ .... ~ '" , 02-614-24 22-MAR-07 ~~1: · t l j; ~ Jl~ '4ol \J ~ ~..n i!€ = 7 56 LOT SPUT APPLICATION Fe: 0.00 !Z 8 I ::) i it fj I i ~ I ~ i il ~ i ~i . :! I i: ! . . IL. I I~ ~ 0 lDfI) a ~I ~ ,i 1m ~ ~' ,..: w- I ~ :: ~ ~ 200.00 .. CD Gt N '" 'J' TO"(AL 1M... ?Ii March 27, 2007 PARCEL A That part of Lot 17, Block 3, LAKELAND HILLS, Anoka County, Minnesota, lying southeasterly of the following described line: Commencing at the southeast comer of said Lot 17; thence northerly along the east line of said Lot 17 a distance of 168.78 feet to the point of beginning of the line to be described; thence deflect 93 degrees 52 minutes 00 seconds to the left 118.22 feet to the west line of said Lot 17 and said line there tenninating. EXCEPT Parcel 56 of ANOKA COUNTY IDGHW A Y RIGHT -OF- WAY PLAT NO. 67, Anoka County, Minnesota. Subject to easements of record. Containing 17,639 square feet. Part ofP.I.N. 23-31-22-22-0029 PARCEL B That part of Lot 17, Block 3, LAKELAND IDLLS, Anoka County, Minnesota, lying northwesterly of the following described line: Commencing at the southeast corner of said Lot 17; thence northerly along the east line of said Lot 17 a distance of 168.78 feet to the point of beginning of the line to be described; thence deflect 93 degrees 52 minutes 00 seconds to the left 118.22 feet to the west line of said Lot 17 and said line there terminating. Subject to easements of record. Containing 41,838 square feet. Part ofP.LN. 23-31-22-22-0029 ./5 0~ .~ %- 1"'5-- U'l .~ -10~ . "^ ,,> v 'rrt __L~'_~~~-~:::A \ ~ \S?> ce' \ t'\. ?of. so.. \ \ ?>~fQ \ ,A\ ~\. \~\ 0 ..-0 '.,<\\ v1 .~ \~~\ 0 . \~\ ~ \\ \ 10 \:'""" \ ~ 1.7.. \ \\<0. ~ '> ~ ~ > B '00" g ~.S '2- ~ t"-' t"-' tIl 3 -/;; PROJECT SCHEDULE-EXPEDITED Order Feasibility Report Accept Feasibility Report Call for Public Improvement Hearing Authorize Production of Plans and Specs Authorize Advertisement for Bids Submit Hearing Notice to Paper Hearing Notice Published official paper Hearing Notice Mailed Submit Ad for Bid to Const Bulletin Public Improvement Hearing (3 days after 2nd pub Order Improvement Submit Ad for Bid to Official Paper Ad for Bid Published Const Bulletin Ad for Bid Published Official Paper Approve Plans and Specs. Open Bids (21 days after 1 at publication) Call for Assessment Hearing Submit Hearing Notice to Paper Hearing Notice Published Hearing Notice Mailed Assessment Hearing (14 days after 1st publication) Award Bid Construction September-November 2007 11-Apr-07 25-Apr-07 25-Apr-07 25-Apr-07 25-Apr-07 25-Apr-07 1- May-07 10-May-07 4-May-07 10-May-07 " , il; Special Mtg 16-May-07 18-May-07 22-May-07 23-May-07 12-Jun-07 13-Jun-07 19-Joo-07 26-Jun-07 28-Jun-07 ll-Jul-07 22-Aug-07 x3 once Award within 90 days ~1 CITY OF CENTERVILLE RESOLUTION #07-0_ A RESOLUTION CALLING FOR PUBLIC HEARING FOR CONSTRUCTION STREET~PROVEMEENTS WHEREAS, a report has been prepared by Bonestroo, Rosene, Anderlik & Associates with reference to the improvement of Old Mill Road from a point approximately 200 feet north of Revoir Street to the north city limits by installation ofwatermain, sanitary sewer, street pavement, curb, storm sewer and related drainage improvements and the report was received and considered by the City Council on April 11, 2007; and WHEREAS, the report indicates that the proposed project is feasible; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA 1. The Council will consider the improvement in accordance with the report and the assessment of the benefiting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of $372,203. 2. A public hearing shall be held on such proposed improvement on the _ day of ,2007, in the Council Chambers of City Hall at 6:30 p.m., and the City Clerk shall give such mailed and published notice of such hearing and improvement as required by law. 3. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of a tax exempt bond. PASSED AND ADOPTED by the City of Centerville this _ day of ,2007. Mayor, Mary Capra Attest: City Clerk, Teresa Bender 1F tervi[[e 1:sta6{islied 1857 1880 '.Main Street . Centervir{e, :M:N 55038 (651) 429-3232 . rJ'a.:((651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #07.012 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON IMPROVEMENT WHEREAS, pursuant to resolution of the City Council, the consulting engineer has prepared plans and specifications for the improvement of Fairview Street between 20th Avenue and a point approximately 800 feet east of 20th Avenue by construction of paving, curb and related drainage improvements, and has presented such plans and specifications to the council for approval, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1) Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2) The City Administrator shall prepare and Cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 a.m. on May 8, 2007, at which time they will be publicly opened in the Council Chambers of City Hall by the City Administrator and Engineer, will then be tabulated, and will be considered by the Council within 30 days of such opening. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for 5% of the amount of such bid. Adopted by the Council this _day of April, 2007. Mary Capra, Mayor Attest: Teresa Bender, City Clerk }9 MEMO TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Replacing Skate Park Equipment DATE: April 5, 2007 The committee discussed the bids received from three (3) companies regarding skate park equipment at their April 4, 2007 Parks & Recreation Committee meeting. Chairperson Seeley provided a comparison sheet. The consensus was the concrete product appeared to be the most durable. Mr. Peterson, Public Works, also viewed the options available and asked Mr. Lehman, sales representative for Spohncrete, for references in a climate similar to Minnesota. Mr. Peterson talked to a representative from the Minneapolis Parks & Recreation who has the same equipment in six (6) of their parks as it was previously manufactured as Interlock. Spohn Ranch, Inc. has since purchased the Interlock Company and the equipment is being manufactured in Canada. The City of Minneapolis is very happy with the product and has not had any problems with the climate. It was recommended, however, to ensure that a graffiti resistant material was applied to the concrete. Mr. Lehman was asked whether this was an additional cost or a standard feature to which he replied: [Harlan Lehman] The product comes standard with a 2 part epoxy, anti-graffiti coating everywhere except the riding surface. The riding surface normally is left natural concrete with a sealant added to it that doesn't qualify as anti-graffiti. The reason is painted surfaces are slipperier and don't skate as well. If we were joining pieces (width-wise) there would have been an extra charge, but since everything is single widths and only 8 feet wide, they can still be completed at the factory with the coating. The committee made the following recommendation: Motion was made by Committee Member Harris, seconded by Committee Member Amundsen to recommend to the City Council acceptance of the bid from Spohn Ranch, Inc. through Minnesota Wisconsin Playground, Inc. for the purchase and delivery of three (3) Spohncrete pieces of skate park equipment not to exceed $17,474 with additional charges for crane rental when that service is secured. All in favor. Motion carried unanimously. ---- JU Memo in Parks & Recreation Committee's Packet regarding bids: Included in your packet is a copy of a bid from TrueRide skate park equipment, which the committee discussed at the last committee meeting, a bid from Minnesota/Wisconsin Playground, Inc.and a bid from DuraFun. All three bids are within the committee's budget. Each manufacturer's equipment is made from different materials. Mr. Harlan Lehman, MinnesotalWisconsin Playground Equipment submitted a bid for Spohncrete, a concrete form of skate park equipment. Per Mr. Lehman, this is a one time offer and it is fIrst-come first served. The reason being, it will be the first installation in the state and people want to see it. The product comes with a primary 5 year warranty, and then a secondary 10 year warranty to total 15 years. The equipment being quoted is slightly different from the attached photos because they'll be made for surface mounting. They will come with stainless steel transition plates at the base. These plates come integral to the ramp so there are no fasteners that can come loose. The City will need a crane to off-load the equipment and set it on site. That is all of the "heavy" work that is required. A crane can be rented locally for approximately $100 per hour. Public Works has seen the information on this equipment and Mr. Peterson has contacted Mr. Lehman for referrals from sites that have this equipment installed. His concern was how the equipment would hold up with the temperatures in Minnesota and requested a referral in a like climate. Mr. Lehman will forward this information and we should have an update by the meeting April 4, 2007. Mr. Dan Wagner, DuraFun, emailed the following information with the quote for Rhino equipment: I put together numbers and came up with two 48" high (Kids will like the additional height better than 36" ramps) quarterpipes that each have two 4' wide sections. Similar to what was purchased initially. One of the quarterpipes includes the slightly used model I have in my warehouse. Delivery may seem high, and it probably is, but I will not get a quote back from Rhino until next week and when I do I will let you know if there is a difference. The price includes an 8' wide streetspine that is 24" high. Rhino also has a large streetspine that is 48" high for an additional $1300. You may want to include the larger streetspine as the users will certainly find it more challenging. If you want to do that I will include it for the money you have to work with. ~-7 ~ m a.. ~ ::E m ...J Cl) 'C :::J m ...J m - C Cl) E 0. 'S 0- W ~ '- m a.. Cl) ~ C/) 0) C '0 m a. Cl) 0:: N > w f/) 0= Q) Cl) ~ C -0 t'l m '-~ 0. f/)~ -f/).c + Cl) I 0 Cl) m.- 0) -'-:: C f/) ::: -0 '0.. -o:::Jc Cl) ~m 0.,.... N 0. f/) :c~ ,- 0 en ...J c - Cl) f/)N = m 0 c c -- 0 >cO) 0 0)- "I""" m1:- ~ c ~ - ...J 0) 0:: ~ .- CD <>>- .C;- '- 0._ xco ~.. e 0) f/)4/t - X C ,~ B 0. -0 '"":." co_ ~ '- >. '(j) SCO '- jg~o c U)1i) ~ o. 8.0 en xS m:::JQ. 0 'o..U c - >< '- EU)-o '- 0 :e_ m 0) 0> 0) 0) '- - '00 ~N ~ E.~ E ~ ~.! c IJ: m-Om 0 mO 0) 1 ('-. ,-.- 0 ::ll-:. E a.. IJ..O::~ o-x 0 000 ('-. N.! + 0) c: '0.. 0.C) ,- C) .c. 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O)~ ('1')- 0) E-O)~=o .. 1:::(1) C I ('I') >. m 0 -0 m ._ 0 53 0) '- c .- 0)0:: mo E a.. 1 N IJ..0)f/) ::lc 0-..... is 000 "I""" NE Spohn Ranch, Inc. 15131 Clark Ave., Unit B City of Industry, CA 91745 Phone: 626-330-5803 Fax: 626-330-5503 Online: www.spohnranch.com CENTERVILLE, MN SPOHNCRETE SKATE PARK PROPOSAL Qty. I Part # I Hem I Unit Cost I Total Cost I SPOHNCRETE; 07-1046-MN 1. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail) $5250.00 2. QUARTER-PIPE (3' Tall x 8' Wide with Guard Rail) $5250.00 3. SPINE (3' Tall x 8' Wide) $4500.00 EQUIPMENT GRAND TOTAL TAX SHIPPING GRAND TOTAL $15,000.00 $975.00 $1500.00 $17,475.00 Bonding or Prevailing Wage Not Included (if required) PROPOSAL VALID FOR 30 DAYS FROM 3/28/07. szI Durafun Recreation Products Project Estimate 2143 Lehman St. Eau Claire, WI. 54701 11-877-222-1526 Date Estimate # 3/26/2007 DF 022007-5 Name I Address Ship To City of Centerville Parks and Recreation 1880 Main St. Centerville, MN 55038-9794 Centerville Public Works Centerville, MN 55038 Terms Lead Time Rep Sales Tax Exe... Customer Telephone Special 6-8 WKS ARO DW 1-651-429-3232 Qty Item Description Weight Unit Total 1 DFRHQP2 Rhino 48" High by 8' Wide x 9' 10" Long 5,816.00 5,816.00T Quarterpipe completely enclosed 1 DFRHSPlNE Rhino Ramp Street Spine 24" x 8' wide x 8' 2,684.00 2,684.00T Long 1 DFRHQPl Rhino Ramp Quarterpipe ( slightly used) 1,500.00 1,500.ooT 48" H x 4' wide x 9'10" long 1 DFRHADDQP Section of Quarterpipe to add to slightly used 2,538.00 2,538.ooT to make the model equal to the item listed in the first line 12,538.00 Delivery Delivery and Handling of Playground or Other 2,800.00 2,800.00 Equipment INSTALL Installation of Playground and/or other 800.00 800.00 equipment Customer Disco... Customer Discount -800.00 -800.00 Sales Tax (6.5%) $774.57 Phone # Fax # E-mail Total $16,ll2.57 715-858-0948 715-858-0949 danwags2@charter.net Signature /.-------- V~ fjrilljllltfe. 1;'~2fiIN{;~~'Ave2"WJDuluth. MN"55807 >Pbdtle.:,,21;S;525.2625 Fax: 218.525~2820 '~[1TUefide:cOm""" '", City, State Layout A Attraction Equipment Description Final Price Quote A 3' Tall 9' Wide Quarterpipe (Quantity 2) B 3' Tall 8' Wide Spine Equipment Total: Shipping: Maintenance Kit: Total: MN Sales Tax 6.5%: Grand Total: Terms: Price Valid for 60 Days, Mobilization down payment required with balance due Net 30 days after completion of installation. 2120/2007 Price $ 9,764.06 $ 4,277.22 $ 14,041.29 $ 1,003.75 $ 40.00 $ 15,085.04 $ 980.53 $ 16,065.56 ~~ :i.~"'E( ,-;:i(j/" :,k, Metropolitan Council A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and regional Council sponsored events. The Metropolitan Council is located at 390 N. Robert St. in downtown St. Paul. All meetings are held at this location unless otherwise noted. Meeting times and agendas are subject to change. Visit our website at www.metrocouncil.orf!for more information. Week of April 2 - April 6, 2007 Canceled: Community Development: Monday, April 2, 4 p.m., Chambers Rescheduled Tuesday, AprillO: Metropolitan Parks and Open Space Commission: Tuesday, l\pril 3, 4 p.m., Lower Level A Rescheduled Wednesday, April 11: Technical Advisory Committee to TAB: Wednesday, "'\pril4, 9 a.m., Chambers Transportation Accessibility Advisory Committee: Wednesday, April 4, 12:30 p.m., Lower Level A Canceled: Committee of the 'Whole: Wednesday, April 4, 4 p.m., Lower Level A Tentative Meetings for the Week of April 9 - April 13, 2007 Monday, April 9 Transportation Committee: 4 p.m., Chambers Tuesday, AprillO Environment Committee: 4 p.m., Chambers Metropolitan Parks and Open Space Commission: 4 p.m., Lower Level A Wednesday, Aprilll Technical Advisory Committee to TAB: 9 a.m., Ramsey County Public Works in Arden Hills Canceled: Central Corridor Management Committee: 1 p.m., Chambers Litigation Review Committee: 2 p.m., Room SA Management Committee: 3 p.m., Lower Level A Metropolitan Council: 4 p.m" Chambers Thursday, Aprill2 Transit Providers Advisory Committee: 10 a.m., Lower Level A TAB Policy Committee: 12:30 p.m., Lower Level A TAC Planning Committee: 1:30 p.m., Lower Level A -D.t1l6li.4it'/{ 18..tO,':'" CITY OF CENTERVILLE AfONTHL Y ENGINEER'S REPORT For Aprilll, 2007 City Council Meeting tervi[{e Italics = New information. Normal ::::t No change from last report. 1. Pheasant Manh 3n1 Addition (000616-03134-0). The Contractor has a couple punch list items remaining. They need to finish additional grading to lower the pond elevation and clean out some flared end sections. James R. Hill is working with the Developer and the Contractor on getting a schedule to complete the work. The contractor jetted out the dirty sanitary sewer lines and has re-televised the lines that could not be viewed earlier. They are in the process of producing a new report and tape for us to review. Developer's Engineer is currently working on the Record Plan Drawings. 2, Hunten Crossing 3n1 Addition (000616-05141-0). Volk Construction has returned backfrom their winter lay~ff and has told us they will be scheduling the work of cleaning and re- televising the Sanitary Sewer lines. All quantities have been agreed on to date with the Contractor and payment has been made. The Record Plan Drawings have been completed by Bonestroo and will be turned into the City this week. 3. 21st AvenuelBackage Road (000616-05143-0). As soon as conditions on the site are workable the Contractor would like to start construction immediately. The Contractor has to install the additional storm sewer and finish building the remaining roadway. We will work on a Pay Request to pay for all completed and approved work The Backage Road is still currently blocked off 4. CSAH 14 (000616-04139-0, 000616-06144-0, 000616-06150-0). Forcemain Final plans and specs have been submitted Water Main Final plans and specs have been submitted Streetscaoe Final plans and specs have been submitted 5. 2006 Storm Water Analysis (000616-06146-0). We are revising the report based on discussions at the last City Council workshop with regard to rain gardens and other issues. 6. Old Mill Road Improvements (000616-06147-0). On hold until the Council orders the plans and specs. 7. Fairview Street Improvements (000616-06148-0). Plans and specs are complete. We are waiting on an easement from one of the properly owners before we advertise for bids. 8. Block 7 Redevelopment Grading and Utility Improvements (000616-06152-0). All Ilncternrounct in~.alJation is comnleted rontractor will tin final nroiect testinv and cleanun within the next two weeks. We are currently also working on a Record Plan Drawing, before completion we will have Public Works review and add any additional comments. 9. Centerville Townoffice Park 2nd Addition (000616-06152-0). We have received the revised plans and are reviewing them for compliance with our comments. Once this is complete, the develoPer will be able to proceed with construction. 10. Banzai's Addition (000616-06154-0). Revised versions of the plat and grading plan have been submitted and are being reviewed. 11. 1601 LaMotte Park Property (000616-07155-0). Contracts for the installation of park shelters in both Laurie LaMotte Memorial Park and the Park Property at 1601 LaMotte Drive have been signed and the contractor is working to get the shelters engineered and ordered The parks commission is working on a list of remaining park improvements for 1601 LaMotte and will be presenting this to the Council at tonight's meeting. The commission would also like the Council to authorize the production of plans and specs for the park improvements so that they can receive bids in early summer. 12. Downtown Overhead Power Relocation (000616-07156-0). Easements and right-of-way on Clearwater Street have been staked Xce/ will have tree trimmers in to clear trees in those areas shortly. City staff is working with the County on easements on the Chauncy Barrett proPerty. . 13. Miscellaneous . We submitted a scope of services and engineering proposal for the production of a Downtown Redevelopment Comprehensive Infrastructure Plan. This would layout, conceptually, the sewer, water, storm water, and street systems to allow continuity and reliability of theses systems as they are designed and constructed in phases. Included with this proposal is a separate estimate to complete an EAW if it is necessary. This proposal also now includes topographic survey work. . We have submitted a scoPe of services to take the 2009 street improvement project through the public hearing stage. - End of memo-