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HomeMy WebLinkAbout2007-03-28 CCCITY OF CENTERVILLE CITY COUNCIL MEETING March 28, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 28, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the March 28, 2007, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS III. APPROVAL OF AGENDA City Administrator Larson asked to add to VIII. New Business: Item 2 Property Restoration relating to Sorel Street Mayor Capra added to V. Consent Agenda Item 1, page 16a, Check Summary Register Update. Mayor Capra remove under IX. Information and Updates, Item 2b Aerial Photo Project. Motion by Council Member Paar, seconded by Council Member Lee to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.February 28, 2007 City Council Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard to approve the City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes March 28, 2007 2.March 14, 2007 City Council Meeting Minutes Mayor Capra stated that on page 5 of 13, line 6, replace “needed” with “at this time is” to reflect a change requested by Mr. Amundsen. Mayor Capra requested that “on CSAH 14 from Dupre Road to Mill Road – No parking for eastbound side of roadway” be inserted into the language for Res. #07-011. Mayor Capra asked to change the motion to reflect made by “Council Member Lee, seconded by Councilmember Paar” for the approval of Res. #07-011. Mayor Capra asked to add, just before adjournment, “City Attorney Glaser distributed the citizen input documents related to the Hanzal Subdivision to the Council.” Motion by Council Member Paar, seconded by Council Member Lakso to approve the March 14, 2007 Meeting Minutes as amended. All in favor. Motion carried unanimously. 3.March 21, 2007 City Council Joint Committee/Commission Meeting Minutes Mayor Capra requested that language be added that Planning & Zoning members Jennefer Klennert Hunt and Bob Wright were absent and that Parks & Recreation members Carrie Jakober and Lori Harris were also absent. Motion by Council Member Paar, seconded by Council Member Lakso to approve the March 21, 2007 City Council Joint Committee/Commission Meeting Minutes as amended. Vote: 3 Ayes, 0 Nays, 2 Abstained (Councilmember Broussard and Councilmember Lee). Motion carried V. CONSENT AGENDA 1.City of Centerville March 15, 2007 through March 28, 2007 Claims 2.Centennial Fire District Expenditures through March 20, 2007 Motion by Council Member Paar, seconded by Council Member Lee to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Greg Kieselhorst, Centerville Lions a.Request for Funds – 2007 Fete des Lacs/Sesquicentennial Celebration Mr. Kieselhorst appeared before Council and presented them with a Lion’s Club budget. He stated that the Lions desired to include additional events due to the Sesquicentennial celebration. Mr. Kieselhorst specified by stating that the Lions would like to add six Page 2 of 9 City of Centerville Council Meeting Minutes March 28, 2007 new rides for kids aged 12 and under on Saturday from noon-6:00 p.m. Mr. Kieselhorst stated that the battle of the teen bands would play on Friday evening from 6:00 p.m. to 8:00 p.m. He also stated that the Dario Band would play on Friday night before and after the fireworks. He stated that a third band, Trout, would play for the younger crowd and warm up for Uncle Chunk on Saturday evening. Mr. Kieselhorst questioned whether the Lion’s would be responsible for the expenses associated with LaCompany’s presence at the festival. Mayor Capra stated that Council felt this was an historic educational expense. Mr. Kieselhorst questioned whether Council desired the Lions to financially support any other expenditures associated with the festival. Mayor Capra stated the Governor has not yet committed to attending and she requested that the City fund the official reception for the dignitaries from 12:00 noon to 1:00 p.m. and the park dedication reception from 1:00 p.m. to 2:00 p.m. Councilmember Paar questioned whether the Governor’s office could be contacted regarding a commitment. Mayor Capra stated the head of the DNR and a Metropolitan Council representative have committed. She stated a call could be made to Senator Vandeveer requesting him to speak to the Governor on the City’s behalf. City Administrator Larson felt that if contacted closer to the date of the event, a higher chance of a positive response would be obtained due to scheduling. Mayor Capra stated that Anoka’s 150 photos would be displayed at St. Genevieve’s Community Center on Friday, August 3, 2007. She also stated that the photos would be displayed at Main Street Bank two weeks prior to the festival. Mr. Kieselhorst stated that a polka band would play on Sunday from 1 p.m. to 4 p.m. at the festival. Councilmember Paar questioned the possibility of having fireworks on Friday and Saturday evenings. Mr. Kieselhorst questioned the financing of both evenings. Councilmember Paar stated Friday is the kickoff and Saturday had the most going on. Council Member Paar stated his willingness to dedicate money for Saturday’s fireworks if it was in the budget. Councilmember Lee stated that the parade budget is $8,000 and he was unsure if the parade event would utilize the entire amount and suggested that remaining funds from this item be used to offset expenditures associated with the fireworks on Saturday. Page 3 of 9 City of Centerville Council Meeting Minutes March 28, 2007 Mr. Kieselhorst stated that the remainder of funds from the parade could be utilities for this expenditure and further research would need to be compiled for costs. Further discussion ensued. Mayor Capra requested that Mr. Kieselhorst obtain costs associated with the additional fireworks. Mayor Capra questioned whether the Lion’s desired Council to expend funds at this time. Mr. Kieselhorst concurred. City Administrator Larson questioned if the Lion’s disburse funds directly to the vendor or whether the City completes this. Mr. Kieselhorst stated that the City disburses funds to them and they in turn disburse funds to vendors. Mayor Capra stated that disbursement of funds for the City festival would be placed on the upcoming agenda if the Lion’s submitted their information in a timely manner for consideration. Councilmember Paar commented that the dance was a large attraction last year and he believes it will be again this year. He stated he desires to ensure adequate amenities however. Mr. Kieselhorst stated that additional help, security and porta-potties would be secured this year. Mayor Capra instructed Mr. Kieselhorst to speak with City Administrator Larson regarding financial arrangements. b.Approval of LG220 –Application for Exempt Permit – Raffle for 2007 Fete des Lacs. Motion by Council Member Paar, Seconded by Council Member Lakso, to Approve the form LG220 – Application for Exempt Permit – Raffle for 2007 Fete des Lacs as submitted and completed by the Centerville Lions. All in favor. Motion carried unanimously. c.Approval of the Centerville Lion’s Use of Laurie LaMotte Park for the 2007 Easter Egg Hunt (April 7, 2007 from 11:00 a.m. to 12:00 p.m.). Motion by Council Member Lee, Seconded by Council Member Parr, to Approve the Centerville Lion’s Use of Laurie LaMotte Park for the 2007 Easter Egg Hunt (April 7, 2007 – 11:00 a.m. – 12:00 p.m.) All in favor. Motion carried unanimously. VII. OLD BUSINESS None. Page 4 of 9 City of Centerville Council Meeting Minutes March 28, 2007 VIII. NEW BUSINESS th 1.Proposed Building Addition – 6805 – 20 Avenue South (B & R Properties) City Administrator Larson reported that B & R Properties is proposing an addition to their current building. Mr. Larson stated that the Planning and Zoning Commission recommended approval of the addition and did not feel B & R Properties needed to pave all of the parking areas immediately, given the small number of employees. Mayor Capra questioned whether Class 5 gravel is behind the building. Mr. Larson concurred. Councilmember Lee questioned whether additional dollars should be escrowed for additional parking spaces in the future. Mr. Larson stated that escrow dollars for parking spaces were not discussed and that not all of the current spaces for parking were being utilized. City Attorney Glaser questioned whether the Committee discussed a variance. Mayor Capra questioned whether B & R Properties had proposed to pave a portion in the rear of the building. City Administrator Larson referred Council to the site map and pointed out the location of the new parking areas. A discussion on parking requirements ensued. City Attorney Glaser explained that a variance applies to the land and a conditional use applies to the business operated. City Administrator Larson commented that the Planning and Zoning Commission indicated it did not make sense to require B & R Properties to pave 144 parking spaces given the current use of the building. Mayor Capra stated that the required spaces behind the building remain Class 5 gravel instead of asphalt. She questioned City Administrator Larson whether B & R Properties would be required to install asphalt at some point in the future. Mr. Larson stated that the installation of asphalt would be normally required. Mayor Capra commented that if approved with Class 5 gravel, there would be time to look at the ordinance prior to B & R Properties required additional parking. Councilmember Broussard questioned whether Council could require B & R Properties to prepare the property for paving with Class 5 gravel. Councilmember Paar stated that he is concerned that if the property changed owners and its current use, there could be a potential for parking shortages. Page 5 of 9 City of Centerville Council Meeting Minutes March 28, 2007 Councilmember Broussard replied when usage changes, parking requirements also change with a conditional use permit. Councilmember Broussard stated that the property is zoned industrial and recommended Council require B & R complete the project with Class 5 gravel, and review the ordinance to determine paving needs. City Attorney Glaser commented that Council is not being asked to consider a variance or a conditional use permit by the Planning and Zoning Commission. He stated the suggestion is somewhat lacking. Discussion ensued regarding parking and paving requirements. City Attorney Glaser recommended that B & R Properties apply for a standard conditional use permit for the existing use of the building and if the use is modified, the building would need to comply with the current parking conditions. He stated a variance would run with the land and be placed indefinitely. Mayor Capra asked if City Council could approve part of this and resolve the parking issue at the next meeting. City Attorney Glaser replied it could be approved with a condition that the building could not be occupied until the parking issue is resolved. Councilmember Broussard stated she is willing to consider approval under the existing ordinances requiring B & R Properties to pave the required parking spaces. Councilmember Paar stated the motion was made by the Planning and Zoning Commission to recommend approval of the project with the understanding that sufficient parking space be paved to accommodate the use of the building. City Administrator Larson commented that the best course of action would be to approve it with the understanding B & R Properties will meet the required paved parking needs and go through the process for a variance or conditional use permit if they wish to have something less considered. Mayor Capra stated Council could offer them the option to come back for a conditional use permit. Motion by Council Member Lakso, Seconded by Council Member Parr, to Approve th the Proposed Building Addition at 6805-20 Avenue South (B & R Properties) According to Existing Ordinance Requirements. All in favor. Motion carried unanimously. 2.Anoka County 2008-2010 Urban County Requalification for Participation in HUD (CDBG & Home) Programs Page 6 of 9 City of Centerville Council Meeting Minutes March 28, 2007 City Administrator Larson explained this would allow the City to apply for grant funds through the Anoka County Housing Authority rather than compete with other communities not part of these entitlement Counties. Motion by Council Member Lee, Seconded by Council Member Broussard, to Approve Anoka County 2008-2010 Urban County Requalification for Participation in HUD Community Development Block Grant and Home Investment Partnership Programs. All in favor. Motion carried unanimously. 3.Property Restoration Relating to Sorel Street City Administrator Larson reported that in the process of tearing up Sorel Street last year in an effort to complete the project before the end of the year and use grant dollars, St. Genevieve Church graciously granted the City easements to run a water main along the easterly edge of the property and along the property bordering Sorel Street. Mr. Larson explained that because the sewer line was very deep, an extreme amount of damage was done to the lawn. City Administrator Larson reported he received a bid from L & N Sodding to repair the church lawn to the condition it was prior to the City’s construction. Mr. Larson stated that the City would like to complete the restoration as soon as weather will allow. Mr. Larson also indicated that the City received an additional proposal from L & N Sodding to seed the City Block Seven to make it more presentable until such time it is developed. Mr. Larson stated that the cost for sod is $5,500 and $1,700 for seeding. Mr. Larson stated the cost is not to exceed $7,200 total. Motion by Council Member Broussard, Seconded by Council Member Lakso, to Approve the submitted proposals for restoration of lawn at St. Genevieve’s Church and seeding Block Seven associated with the City’s utility improvement project All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson City Administrator Larson reported that several applications for the Economic Development Authority have been received from citizens desiring to be appointed. He requested that Council consider the selection process. Discussion ensued regarding requirements for membership, the interview process, and a deadline. Mayor Capra recommended the deadline for applications be the end of business on April 18, 2007 and the selection process commence on April 25, 2007. Page 7 of 9 City of Centerville Council Meeting Minutes March 28, 2007 City Administrator Larson reported Staff met with Xcel Energy, the tree service, and representatives of the townhome association concerning the power line location. He stated that the property owners felt more comfortable following the discussions. City Administrator Larson stated the tree service would cut a sight line with a mower and about two weeks later cut a 30-foot wide area for the power lines. Mayor Capra asked about the stakes and a garage that looked close to the proposed utility pole location. City Administrator Larson replied Xcel was marking the right-of-way limits. He commented it is possible the garage encroaches into the right-of-way. He reported there is a pole marking just off the back edge of the County 14 right-of-way, which is the first pole location on the south side of the road. He stated the next pole jumps over the property and would be placed beyond the fence. He reported two additional poles would be located mid-point and the final pole would be located near Chauncey Barett Gardens. City Administrator Larson reported the construction of the utility line would be towards the end of May, 2007. City Administrator Larson reported that Council had met earlier with the Parks and Recreation and Planning and Zoning Commissions to review goals. He stated the goals would be on the next agenda for Council approval. Mayor Capra reported that Anoka County would be conducting a traffic study on Main th Street at 20 Avenue using a hand count system rather than a tube system which is felt to be more accurate. City Engineer Statz explained how the hand count would include the turn directions. He th reported all left turns onto 20 Avenue would be counted. He indicated the fastest way to get a signal is by counting the left turns. Discussion ensued regarding the study date, the upcoming Easter Holiday and Mayor Capra asked City Administrator Larson to verify the actual study date. 2.Centerville Sesquicentennial a.LaCompany Mayor Capra reported she sent a link to the LaCompany website to Council Members. She stated her point of contact is difficult to connect with at times. 3.Other Announcements/Updates Councilmember Lee reported that the Parks and Recreation Committee would like feedback regarding the amount of detail expected for the Comprehensive Plan update. City Administrator Larson replied that the Parks and Recreation Committee forwarded information to staff that would be passed on to the Planning and Zoning Commission. He Page 8 of 9 City of Centerville Council Meeting Minutes March 28, 2007 suggested that the Parks and Recreation Committee prepare a map to point out locations where trails and sidewalks are needed. Mayor Capra reported she, Councilmember Lakso, and several staff members attended the State of Minnesota Avian and Pandemic Influenza Regional Business Symposium. She stated that the booklet received at the session could be accessed on line from the Homeland Security website. Several copies were brought back for Council to review and she encouraged everyone to read the tabbed areas in the booklet provided. Councilmember Lee reported he and Councilmember Lakso also attended a similar meeting on pandemics. He mentioned the flu in 1918 was caused by birds and passed throughout the United States in 30 days. He commented a vaccine could not be manufactured until six months after the pandemic spreads. Councilmember Broussard questioned whether volunteers could perform City duties should a need arise if a pandemic were to take place. She also questioned whether volunteers would be covered, in case of injury, by insurance or from worker’s compensation in this case. Discussion ensued and consensus was that volunteers would be covered. City Engineer Statz updated Council on the Parks and Recreation Commission’s schedule. He stated the Parks and Recreation Committee would like the remaining improvements to come as one lump bid. He stated the Parks and Recreation Committee would meet on April 4, 2007 to compile a list of improvements they would like completed. He stated a proposed bid would be presented to Council to take under advisement on April 11, 2007. He stated Council could then authorize the Parks and Recreation Committee to produce a plan and to go out for bids for the project. City Engineer Statz commented he would come back to Council for an award of bid and approval no later than the first week of June. He explained there is a minimum of three weeks to accept bids. XI. ADJOURNMENT Motion by Council MemberLee, Seconded by Council MemberPaar to adjourn the March 28, 2007 City Council Meeting at 7:40 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9