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HomeMy WebLinkAbout2007-04-11 CCCITY OF CENTERVILLE CITY COUNCIL MEETING April 11, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 11, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the April 11, 2007 City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None. III.APPROVAL OF AGENDA Mayor Capra added page 11a under March claims, and Item #4 Encroachment th Agreement to the Consent Agenda; added page 46a, under New Business #3, 15 Annual Clean-Up Day. Councilmember Lee added #4 under Updates and Announcements. “Parade Update.” Mayor Capra moved the discussion of New Business Item #2 - Lot Split, Mr. Williamson to after Awards Presentations. Motion by Council Member Lee, seconded by Council Member Paar, to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.March 28, 2007 City Council Work Session Meeting Minutes City of Centerville Council Meeting Minutes April 11, 2007 Motion by Council Member Paar, seconded by Council Member Lakso, to approve the March 28, 2007 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.March 28, 2007 City Council Meeting Minutes The Council requested the following changes: Page 3 of 9, paragraph 5, second sentence. “the city would fund the official reception…” Page 3 of 9, paragraph 9, change Church to Community Center. Page 3 of 9, last paragraph - “photos would be displayed at the Mainstreet Bank. . .” Page 7 of 9, paragraph 4, last sentence, “Mr. Larson stated the cost for sod is $5,500 and $1,700 for seeding. He stated the cost is not to exceed $7,200 total.” Motion by Council Member Paar, seconded by Council Member Lee to approve the March 28, 2007 City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville March 29, 2007 through April 11, 2007 Claims 2.Bonestroo Proposal for Additional Fees Associated with the Fairview Street Construction Estimate of April 12, 2006. 3.Accept Resignation of Parks & Recreation Committee Members Ms. Carrie Jakober and Ms. Linda Merkel. st 4.Encroachment Agreement – Sheehy Construction, 7047 – 21 Avenue (Fence Construction). Mayor Capra removed Item 1 from the Consent agenda. Motion by Council Member Paar seconded by Council Member Lakso to approve the Consent Agenda Items 2, 3, and 4. All in favor. Motion carried unanimously. 1. City of Centerville March 29, 2007 through April 11, 2007 Claims City Administrator Larson stated Check #22236 was voided. Mayor Capra requested that City Administrator Larson explain the disbursement. Mr. Larson stated that the disbursement was for Anoka County in the amount of $11, 264 for property taxes on a variety of properties. Mr. Larson stated that the City is researching the reduction of this amount in future years. Mayor Capra questioned what taxes the City pays on park property. Mr. Larson replied that the City pays no property taxes on parks. Page 2 of 10 City of Centerville Council Meeting Minutes April 11, 2007 Mayor Capra questioned whether the City pays taxes annually. Mr. Larson replied some acquired properties that have not been recorded prior to the cut off date had a one-time property tax liability. Councilmember Broussard questioned special assessments. Mr. Larson stated there are approximately ten parcels that should not have special assessments on them. The Council briefly discussed this issue. Motion by Council Member Lee, seconded by Council Member Paar, to approve the City of Centerville March 29, 2007 through April 11, 2007 Claims as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Chris Burns, American Red Cross Mr. Chris Burns, American Red Cross Representative, presented the Get Ready/Community Challenge Campaign. He stated this is the first year for this event. Mr. Burns reported that approximately a year ago, the American Red Cross completed a study and statistics prevailed that many Americans did not have a plan to exit their homes in case of fire or where to meet once outside of their home. Mr. Burns stated that many individuals/families did not have a kit containing a three-day supply of items in case of emergency and many others have not taken a life saving class. Mr. Burns explained that the American Red Cross is collaborating with communities to provide resources to empower residents to become lifesavers. He stated that it is the Red Cross’ strategy to empower individuals to do three basic things: get a plan, get a kit, and get involved. Mr. Burns reported that the Red Cross would provide resources to cities that are on board to design free presentations on a variety of topics for all age groups. He commented that informational resources are available to communicate safety and preparedness to citizens and that these same resources can be incorporated into newspapers or websites. He commented that the American Red Cross conducts CPR Saturdays whereby individuals in the community are recruited to take CPR training. Mr. Burns stated he understands many communities are already doing many of these things and an individualized plan could be designed for the City of Centerville. Mr. Burns reported over 33 cities have joined or indicated they would join the Get Ready Campaign. He explained that the American Red Cross requests that cities pass a proclamation and designate a volunteer to work one-on-one with the Red Cross. Mr. Burns felt that the Red Cross’ activities could blend with other City events if desired. Mayor Capra questioned if the commitment from the City was to sign the proclamation and host events with the Red Cross’ participation. Page 3 of 10 City of Centerville Council Meeting Minutes April 11, 2007 Mr. Burns explained that the City would assist the Red Cross in hosting events. Mayor Capra questioned the fee charged for CPR classes. Mr. Burns replied that community presentations are free. He reported CPR classes would cost $45 per individual. He stated that some communities provide scholarships to spur attendance. He indicated he would love to work with local businesses to arrange scholarship programs. Councilmember Lee questioned whether staff or volunteers would work with the Red Cross. Councilmember Lakso replied she is currently working as a liaison to the Red Cross. She felt that this could be a tremendous asset to the residents of Centerville. Councilmember Lee commented he would also agree to participate. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Res. #07-012, the Proclamation for the Participation in the American Red Cross, Twin Cities Area Chapter, Get Ready/Community Challenge Program. All in favor. Motion carried unanimously VII.OLD BUSINESS 1.Adoption of 2007 Council Goals Motion by Council Member Paar, seconded by Council Member Lee, to approve the adoption of 2007 Council Goals. All in favor. Motion carried unanimously. 2.Authorize Plan and Specifications for the Remaining Park Improvements at 1601 LaMotte Drive. City Engineer Statz explained that the remaining park improvement projects would be bid as one project. He listed some of the projects involved and the associated costs. A discussion ensued on the specific projects. Motion by Council Member Lee, seconded by Council Member Paar, to authorize Plans and Specifications for the Remaining Park Improvements at 1601 LaMotte Drive and approving an advertisement for bids on the work. All in favor. Motion carried unanimously. Councilmember Broussard questioned whether Mr. Statz had a cost estimate on the plans and specifications. Mr. Statz stated that he had an estimated percent for the project. Page 4 of 10 City of Centerville Council Meeting Minutes April 11, 2007 VIII.NEW BUSINESS 1.Subcommittee Recommendation for Consultant Appointment Associated with the Update of the City’s Comprehensive Plan. Councilmember Lee reported that the Planning and Zoning Subcommittee interviewed three organizations. He commented that two of the three were very comparable in price and that one organization consisted of a two-person staff that is currently working with approximately 15 other cities with the same timeline. He stated that the sub-committee unanimously agreed to recommend DSU/Bonestroo as the consultant due to their current involvement with the City as their engineering firm. Councilmember Broussard stated that the Planning and Zoning Commission discussed this at length and she was surprised at the associated costs for what she understood to be an update rather than a complete rewrite of the Comp Plan. Councilmember Broussard stated that it was difficult to justify the cost difference. She stated that a decision was made to have an additional interview with Bonestroo allowing them reconsideration of the project and the associated expenses. It was felt that this would bring DSU/Bonestroo’s proposal more in line with the other proposals. Councilmember Lee explained there should be enough meetings to make sure the community has an opportunity to provide feedback. He stated the proposal amount was discussed at length and due to DSU/Bonestroo’s knowledge of the community, he is comfortable with the recommendation. Councilmember Lakso questioned the publishing of the Request for Bids. City Administrator Larson stated that firms were invited to participate rather than publishing the requests. Councilmember Broussard stated the Planning and Zoning Commission discussed the changes to the comprehensive plan or a mix of commercial/industrial zoning, but overall the current plan would not change drastically. City Engineer Statz commented that everyone agreed on the scope and fees going forward, would look at it as the kickoff meeting, and move forward from there. He stated if an agreement were not reached, the next step would be planned. City Administrator Larson explained that the DSU/Bonestroo consultant would come back after that meeting with a revised proposal and scope of work for approval. Mayor Capra stated that she desires staff to forward thank you letters to the subcommittee members and firms that submitted proposals. Page 5 of 10 City of Centerville Council Meeting Minutes April 11, 2007 The Council agreed to hold a joint meeting with Planning and Zoning on April 18, at 7:00 p.m. to discuss the planning proposal with representatives of DSU/Bonestroo, as recommended by P&Z. 2.Planning and Zoning Commission’s Recommendation of Lot Split – Mr. Jim Williamson, 1649 Lakeland Circle/Associated with the CSAH 14 Widening Project. City Administrator Larson summarized the lot split proposal. Mr. Larson stated that the County is proposing purchasing property and acquiring the easements outlined on the site map. Mr. Larson stated that the property owner has concerns as to whether he will retain enough property to have a buildable site or not. Mr. Williamson reported that negotiations with the County have resulted in a proposed lot split. Mr. Larson stated that the lot appears to meet the minimum lot size and the exceptions requirement to justify not conducting a formal platting process. Mayor Capra questioned the location of the rights-of-way. City Administrator Larson pointed out the location on the site map. Mayor Capra questioned the location of the temporary easement and wetlands on the property. City Administrator Larson pointed out the locations on the site map and stated that Mr. Williamson would probably need to fill the lot to some extent. Councilmember Broussard stated a great deal of discussion took place at the Planning and Zoning Commission meeting regarding the requirements to be met prior to a home being built. She commented that the setback line would be from the house to the property line. Councilmember Lee questioned whether the Planning & Zoning Commission passed a motion forward to Council for approval unanimously. Councilmember Broussard replied it did. She indicated that the Planning and Zoning Commissioners were quite concerned that the lot be buildable after the split. She stated the discussion included the side setback requirements and the location of the front of the house. Councilmember Lee stated that setback lines are based off the address side of the house and not necessarily the front of the house. A discussion ensued on the setbacks and where the home could be built. Motion by Council Member Lee, seconded by Council Member Lakso, to approve the recommended Lot Split – Mr. Jim Williamson, 1649 Lakeland Circle, associated Page 6 of 10 City of Centerville Council Meeting Minutes April 11, 2007 with the CSAH 14 Widening Project as recommended by P&Z. All in favor. Motion carried unanimously. 3.15th Annual Garage Sale Days/Clean-up Days/Usage of SCORE Funds. City Administrator Larson explained that the proposal was to take accept a specific number of the listed items and the use of SCORE funds to fully subsidize the costs of disposal of those items. A discussion ensued on how to monitor the number of items accepted. Motion by Council Member Paar, seconded by Council Member Broussard, to approve the 15th Annual Garage Sale Days/Clean-up Days Usage of SCORE Funds with the understanding that staff will set some limits on the number of pieces that homeowners may dispose of for free. All in favor. Motion carried. 4.Improvement of Streets – (Project Schedule Res. #07-013 Calling for Public Hearing). a.Old Mill Road City Administrator Larson explained petitions and waivers from the property owners on the west side of Old Mill Road were received, whereas property owners on the east side were not in favor of improving the road. He referred Council to the expedited schedule and explained how the steps that would be involved in the improvement. He suggested that Council may want to have the public hearing at its regular meeting of May 9, 2007. City Administrator Larson reported staff drafted a resolution for Council’s review. He commented a decision on whether sidewalks would be included is needed. Discussion on street improvement projects ensued. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #07-013, a Resolution Calling for a Public Hearing for the Construction of Street Improvements of Old Mill Road, as presented. All in favor. Motion carried unanimously. City Administrator Larson reported he received a proposal to conduct an appraisal to measure the improvement and value on the property to the east of Old Mill Road. He stated the cost to appraise both properties would be $1,500. Motion by Council Member Paar, seconded by Council Member Lee, to direct the City Attorney to request the appraisals of the two properties East of Old Mill Road, not to exceed the cost of $1,500. Vote: 4 Ayes 1 Nay (Broussard) Motion carried. Page 7 of 10 City of Centerville Council Meeting Minutes April 11, 2007 b.Sorel Street & Goiffon Road City Administrator Larson explained that the best option for an interim fix for Sorel Street and Goiffon Road would cost approximately $12,000. He commented that if a full road improvement were completed, it would cost about $300,000. A discussion ensued. Motion by Council Member Broussard, seconded by Council Member Lee, to approve the Temporary Fix of Sorel Street and Goiffon Road per the Recommendation and Explanation of the City Administrator and Defer the Final Public Improvements. All in favor. Motion carried unanimously. 5.Resolution #07-014 – Approving Plans and Specifications and Calling for Bids – Fairview Street. City Administrator Larson reported a bid notice was submitted, the documents are signed by the property owners agreeing to participate in the cost, and the easement is signed. Motion by Council Member Paar, seconded by Council Member Lakso, to approve Resolution #07-014, a Resolution Approving Plans and Specifications and Ordering th Advertisement for Bids on Improvements for Fairview Street between 20 Avenue th and a Point Approximately 800 Feet East of 20 Avenue. All in favor. Motion carried unanimously. 6.Parks and Recreation Committee Recommendations to Purchase Skate Park Equipment from Spohncrete Ranch, Inc. through Minnesota Wisconsin Playground Inc. in an amount not to exceed $17,474 (Three Spohncrete Pieces for Laurie LaMotte Memorial Park) – An additional proposal for associated installation costs will be forwarded to Council for consideration. Councilmember Lee explained three pieces of equipment were removed from the park because they did not hold up to the weather. He stated the proposed concrete equipment is much quieter and permanent and would be coated with an anti-graffiti coating. Motion by Council Member Paar, seconded by Council Member Lee, to approve the Parks and Recreation Committee’s Recommendations to Purchase Skate Park Equipment from Spohncrete Ranch, Inc. through Minnesota Wisconsin Playground Inc. in an amount not to exceed $17,474 All in favor. Motion carried unanimously. . Councilmember Broussard questioned whether the height of the equipment was within the requirements of the insurance. Councilmember Lee replied yes, it is. Page 8 of 10 City of Centerville Council Meeting Minutes April 11, 2007 IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson City Administrator Larson stated he had received an inquiry from a business owner about plastic fabric building in the Commercial B-1 zoning district. He commented that the business owner requested an exception for the Commercial/Industrial zoning districts. Mr. Larson commented the code did not allow them. Discussion ensued regarding the structure. Consensus was that these structures were not allowed and that it isn’t in the City’s best interest to change that. City Administrator Larson indicated he would forward Council’s decision to the business owner. City Administrator Larson reminded Council that his annual review process should commence shortly. Mayor Capra recommended adding it as an executive session following the next scheduled meeting. 2.Centerville Sesquicentennial a.LaCompany Mayor Capra stated LaCompany is committed and a letter of agreement will be forthcoming. b.Aerial Photo Project Councilmember Brossard questioned whether the aerial photo company would take photos for residents on an individual basis. Mayor Capra stated they would, but she would like to discuss this with them.. Discussion ensued regarding the types of photos that would be taken. Mayor Capra commented that the local newspapers have asked about the City’s Sesquicentennial. She stated the photos of what is happening in Centerville would be the biggest changes in the past 150 years. Mayor Capra stated it is a time to celebrate what had been done in the past and what is being done in the present. 3.Business Appreciation Dinner Mayor Capra questioned if Council was interested in providing a Business Appreciation Dinner this year. Discussion on the logistics ensued. Page 9 of 10 City of Centerville Council Meeting Minutes April 11, 2007 Mayor Capra and City Administrator Larson will look at possible dates. 4.Parade Councilmember Lee reported that Anoka County is hesitant to approve the use of CSAH 14 for the parade. City Administrator Larson commented he thought they would get approval from Anoka County. He stated the City needs to submit a traffic management plan. Parade route discussion ensued. Councilmember Lee stated he needs the City logo on a .jpg file. He commented mailers would be ready for mailing at the end of April or the first part of May. Mayor Capra asked City Administrator Larson to add the I35 W/E on Thursday, April 19, 2007, at 7:00 p.m. to the meeting list. Councilmember Lee asked City Engineer Statz about a contractor coming in to repair a sewer line in the Peltier Preserve Subdivision. City Engineer Statz replied the contractor would be fixing this and a letter stating such is forthcoming. Mayor Capra stated the Police Commission met and officers would be interviewing nine applicants this weekend. Council member Lee stated one officer and a CSO would be hired. Mayor Capra mentioned the interviews for the Economic Development Authority (EDA) th on April 18. Discussion ensued regarding the interviews. City Administrator Larson stated he would contact the interviewees with the schedule for th interviews beginning at 6:00 p.m. on April 18. XI ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Paar, to adjourn the April 11, 2007 City Council Meeting at 7:58 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10