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HomeMy WebLinkAbout2007-05-09 CCCITY OF CENTERVILLE CITY COUNCIL MEETING May 9, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 9, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 9, 2007, City Council meeting to order at 6:35 p.m. II. PUBLIC HEARINGS Mayor Capra opened the public hearing at 6:37 p.m. 1.Storm Water Pollution Prevention Program (SWPPP) City Administrator Larson reported that the City first adopted a Storm Water Pollution Prevention Program in 2003. He stated that a hearing is required on an annual basis. Mr. Larson explained that the City must inspect ponds, administer a sedimentation and erosion control program within building sites. Mr. Larson stated that the City applied for a new storm water permit in 2006 and is among several hundred small communities reviewed for new permit issuance. He stated that the City filed its annual Report of Activities for 2006 on March 14, 2007. Mayor Capra stated that the report is available at City Hall for public review. Motion by Council Member Paar, seconded by Council Member Lee, to close the Public Hearing at 6:39 p.m. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes May 9, 2007 III. APPROVAL OF THE AGENDA Mayor Capra requested the addition of Page 9A to Item 1 of the Consent Agenda. She also requested the additions of Mr. Randy Larson, Aerial Photos – Sesquicentennial to VI., Item 1; Sesquicentennial Budget Authorization to VII., Item 3; Resolution #07-XXX City of Centerville’s Sponsorship of Redevelopment Grant Program (DEED) Submission to VII., Item 4; Hidden Spring as VII., Item 5; and pages 50 and 51 to VIII., Item 5. Motion by Council Member Paar, seconded by Council Member Broussard, to approve the agenda as presented. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.April 25, 2007 City Council Meeting Minutes Mayor Capra stated that on page 4 of 7 the individual from the audience who spoke was Mr. Pedro Salazar and not Mr. Tom Piel. She requested that the minutes reflect Saturday and Sunday rather than Friday and Saturday for the LaCompany cooking permit in the last sentence on page 6 of 7. Mayor Capra requested that the minutes reflect LaCompany would “sell” fresh squeezed lemonade on page 7 of 7. She requested that the Adjournment motion be changed on page 7 of 7 to reflect Council moved and passed a motion to enter a closed Executive Session to conduct the performance review of Mr. Dallas Larson, City Administrator, at 7:58 p.m. Motion by Council Member Broussard, seconded by Council Member Lakso, to approve the April 25, 2007 City Council meeting minutes as amended. All in favor. Motion carried unanimously. 2.April 25, 2007 City Council Closed Session Meeting Minutes. Motion by Council Member Lee, seconded by Council Member Paar, to approve the April 25, 2007 City Council Closed Session meeting minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville April 26, 2007 through May 9, 2007 Claims. 2.Centennial Fire District Claims through April 30, 2007. 3.Preliminary Approval & Support of Eagle Scout Project – Funding Not to Exceed $500.00 – Restoring Monument Location (Plantings, Edgings, Etc.). 4.Ollie & Company Proposal for Skateboard Competition at Laurie LaMotte Memorial Park Skate Park June 16, 2007. 5.Encroachment Agreement – Mr. & Mrs. Walter Mehsikomer, 1890 Center Street (Existing Landscaping & Fencing on City Out lot). 6.Acceptance of Resignation of Planning & Zoning Commission Member Bob Wright, Jr. Page 2 of 9 City of Centerville Council Meeting Minutes May 9, 2007 7.Parks & Recreation Committee’s Recommendation for Naming 1601 LaMotte Drive “Hidden Spring Park” – Previously Tabled. 8.Purchase of Bobcat Skid Loader Attachment - $3,640 (Budgeted Item) Mayor Capra requested that Item 4, Ollie & Company Proposal be removed from the Consent Agenda. Motion by Council Member Paar, seconded by Council Member Lakso, to approve the Consent Agenda Items 1-3 and 5-8 as amended. All in favor. Motion carried unanimously. 4. Ollie & Company Proposal for Skateboard Competition at Laurie LaMotte Memorial Park Skate Park June 16, 2007. Mayor Capra asked Councilmember Broussard about the additional insurance for the Skateboard Competition. Councilmember Broussard explained where this should be indicated on the form. Mayor Capra asked about the release and assumption of risk. City Attorney Glaser replied that it is for the individuals who are doing the skate parks. He stated that skateboarding is a high-risk sport and that these binders hold up very well. Motion by Council Member Broussard, seconded by Council Member Lee, to approve Consent Agenda Item 4 as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Randy Larson – Aerial Photos – Sesquicentennial. Mayor Capra stated that Mr. Randy Larson is from Can Dad Camera and is taking photos for the Anoka County Sesquicentennial. Mr. Larson explained that all the photos he takes would be donated to the historical society. Mayor Capra stated that she asked Mr. Larson to give a presentation to Council and also asked him to attend because on Wednesday, May 16, 2007, is the all-school elementary school reunion at Golden’s Restaurant. She stated that Mr. Larson would be available to take a photo of the group for $90. She commented that she would like to have approval on this item. Mr. Larson referred the Council to the letter of February 14, 2007. He explained each of the items and the associated costs and corrected the date to August 4, 2007 on Item 5. He Page 3 of 9 City of Centerville Council Meeting Minutes May 9, 2007 distributed samples of his photography. Mr. Larson stated he would honor the costs quoted in the letter, noting the new quote for Option A is $1,500. Mayor Capra indicated that the one aerial photo would be of the parade during the Sesquicentennial Celebration. Councilmember Lee stated that he would like photos of the downtown as it currently is and again next year after redevelopment. Councilmember Paar stated that he would like to focus on Saturday of the Sesquicentennial. He questioned whether night shots of the fireworks could be taken. Mr. Larson replied that he would take photos of the fireworks. Discussion ensued. Council members agreed to the photos at Fete des Lacs, the Sesquicentennial parade, one photo in the fall, and the 2008 ice fishing event. Mayor Capra asked Mr. Larson to work with City Administrator Larson to formalize the final bid. Mayor Capra indicated that residents could sign up separately for individual aerial photos if the choose. Discussion ensued. Mr. Larson stated that he would be back in two weeks to take photos of the City Council and former Centerville Mayors. Councilmember Paar recommended that Mr. Larson return in two weeks with a new proposal and the total cost. City Administrator Larson requested that Mr. Larson have a separate invoice for each event for payment purposes. Mayor Capra asked Mr. Larson to work with the City Administrator and City Attorney on the copyright issues. VII. OLD BUSINESS 1.LaCompany Reenactment Group Proposal for Fete des Lacs/1601 LaMotte Drive. Mayor Capra stated that LaCompany would present a fur trade interpretive event on Saturday, August 4, 2007 and Sunday, August 5, 2007. She stated LaCompany would Page 4 of 9 City of Centerville Council Meeting Minutes May 9, 2007 require a fire permit on these dates. She reported LaCompany would charge $350 per day for the event and would also set-up and sell lemonade. Motion by Council Member Lakso, seconded by Council Member Broussard, to approve $350 per day for LaCompany. All in favor. Motion carried unanimously. 2.Commemorative Merchandise for Sesquicentennial. City Administrator Larson stated that Staff worked hard to come up with ideas for commemorative merchandise and final details are forthcoming. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Lee, to table consideration of Commemorative Merchandise for the Sesquicentennial. All in favor. Motion carried unanimously. 3.Sesquicentennial Photo Budget Authorization. Motion by Council Member Broussard, seconded by Council Member Paar, to approve $90 for Mr. Randy Larson, Can Dad Camera, to take pictures at the All- School Reunion. All in favor. Motion carried unanimously. 4.Resolution #07-016 City of Centerville’s Sponsorship of Redevelopment Grant Program (DEED) Submission. City Administrator Larson explained that this is a formality related to the grant awarded for the Sponsorship of the Redevelopment Grant Program Department of Employment and Economic Development (DEED) Submission. Motion by Council Member Lakso, seconded by Council Member Broussard, to approve Resolution #07-016, a Resolution for the City of Centerville’s Sponsorship of the January 31, 2007 Submittal of a Grant to the Redevelopment Grant Program of the Department of Employment and Economic Development (DEED). All in favor. Motion carried unanimously. 5.Hidden Spring Park (1601 LaMotte Drive) Update. City Engineer Statz updated Council on the status of the project and project bids. He explained the cost estimates for each budget item and emphasized that these are only estimates. He commented that all the amenities discussed by Mr. Kevin Amundsen, Vice-Chair, Parks and Recreation Committee, are included in the budget. He stated that bids would be available for review in approximately two weeks. City Engineer Statz distributed copies of the plans to the Council members. Page 5 of 9 City of Centerville Council Meeting Minutes May 9, 2007 Discussion ensued. VIII. NEW BUSINESS 1.Partial Release of Easement/Encroachment Agreement – 7323 Deer Pass Drive. City Administrator Larson explained that in the past, Council did not want to give encroachment agreements for adding on to the primary structure. He stated that instead, Council preferred to release the easement if the engineer determined it was not needed. He stated the property owners at 7323 Deer Pass Drive did make a deposit to cover the engineer’s review. City Administrator Larson explained that the City Engineer concluded there was more easement than the City needed and releasing the easement would not hurt the City. City Administrator Larson explained that the City Attorney recommends the vacation of a portion of the drainage/utility easement on the property and to hold a public hearing. Councilmember Broussard questioned whether the encroachment could be granted without releasing the easement. City Attorney Glaser stated that the property owner has built a fence on the easement and from a practical stand point, it is best to vacate the property and hold a public hearing to release the easement. City Administrator Larson clarified that the entire easement would not be vacated; only the portion on which the owner would build a structure. City Administrator Larson commented that the property owner would like an interim encroachment agreement so he could begin constructing a deck. He explained to the Council how this would benefit the property owner. City Administrator Larson displayed an aerial photo of the property. Discussion ensued. City Engineer Statz recommended the fence be removed and the shed relocated. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Lee, to offer the property owner an interim encroachment agreement to construct the proposed deck, the property owner is to move the fence and shed into an area specified by the City Engineer and cover all associated costs and that a public hearing be scheduled for June 13, 2007, to consider vacating part of the easement. All in favor. Motion carried unanimously. Page 6 of 9 City of Centerville Council Meeting Minutes May 9, 2007 2.Replacement of Public Works Vehicles. City Administrator Larson explained that Council authorized a shorter rotation cycle on the Public Works vehicles. He stated that the cost for owning the trucks for one year was about $2,000 per vehicle. He explained that this was too short of a timeframe and decided to look at two years. City Administrator Larson commented that the State requires new vehicles to be flexible fuel vehicles. He stated that to trade in the older vehicles, a cost of $6,000 per vehicle would be incurred or $3,000 per year of ownership per truck. He explained the goal is to minimize the cost of ownership. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Paar, to order the replacement of new Public Works vehicles per the information provided by the Public Works Director to reduce the cost of ownership. All in favor. Motion carried unanimously. 3.Bonestroo Proposal for Planning 2009 Street Improvements - $42,000 Budget City Administrator Larson explained that the Council discussed the 2009 Street Improvements and scenarios on how to involve the public. He suggested bringing the public in for an open house for comments in the fall with the intention of beginning the improvements in 2009. He stated that it is beneficial to give residents the information and early notices before all the decisions are made and finalized. Councilmember Paar agreed and stated that he desired to stick to the plan because the roads are finally looking good. He commented that he would like to keep up with the required maintenance. City Administrator Larson explained that a feasibility study would evaluate street maintenance and reconstruction requirements. City Engineer Statz explained the options for road repair and maintenance. He distributed a map of the street repair/maintenance in Centerville. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Lee, to approve the 2009 Street and Utility Improvement Project Feasibility Study as proposed by Bonestroo, not to exceed $45,000. All in favor. Motion carried unanimously. 4.Bonestroo Proposal for Project Observation/Inspection CSAH 14. City Administrator Larson stated that Staff is looking for alternatives at this time. He explained inspections would need to be completed by the City to ensure its best interest. Page 7 of 9 City of Centerville Council Meeting Minutes May 9, 2007 Discussion ensued. Motion by Council Member Lakso, Seconded by Council Member Paar, to approve the Bonestroo Proposal for Project Observation/Inspection CSAH 14, as presented. Vote: 5 Ayes, 1 Nay (Council Member Brousssard-Vickers) Motion carried. 5.Resolution #07-017 Accepting Bids and Awarding Project – Fairview Street Project. Motion by Council Member Lee, seconded by Council Member Lakso, to approve Resolution #07-017 Accepting Bids and Awarding the Fairview Street Project. Gustafson Excavating submitted the low bid of $218,721.25. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson City Administrator Larson reported that the removal of trees and brush by Xcel Energy on the Clearwater right-of-way is nearly done. The utility line relocation is expected in June. Mayor Capra asked about St. Genevieve’s and their understanding of what was being asked of them by way of easements. City Administrator Larson replied he would discuss this issue with them further. City Administrator Larson reported that a Beard Group developer agreement associated with the redevelopment of the downtown area would be available for review at Council next meeting and he recommended that a work session be scheduled. He anticipated that the agreement would be circulated to the Council members by Friday, May 11, 2007. Discussion ensued. Councilmember Paar reported that City Administrator Larson, Councilmember Lakso, and he attended the Fire Department Governing Board meeting. He advised that it was recommended that the Fire District not use Quick Books software because it is not detailed enough. He commented that payroll and other financial information is being completed by the City of Circle Pines. He stated that the Fire Department applied for grants through FEMA to replace outdated equipment and software. City Administrator Larson reported that the Planning and Zoning Commission would hold a public hearing at their next meeting to discuss parking regulations, especially as it relates to industrial parking. He stated that the Planning and Zoning Commission anticipates a joint session with the Council at the June 5, 2007 meeting to have the Planner present the background report regarding the updated Comprehensive Plan. Page 8 of 9 City of Centerville Council Meeting Minutes May 9, 2007 Councilmember Broussard stated that one of the items in the parking ordinance includes allowing less parking for industrial and to reevaluate parking requirements on an individual basis for businesses. Councilmember Lee stated that the Parks and Recreation Committee has been working very hard on City parks and their amenities. Mayor Capra called attention to the upcoming local government officials meeting, a Met Council schedule, and the I35 meeting. City Administrator Larson recommended the Business Appreciation Dinner be held on June 12 and that the Council attend the I35 meeting on June 14, 2007. Mayor Capra indicated that she will check on the availability of St. Genevieve’s Community Parish for the Business appreciation dinner. XI. ADJOURNMENT Motion by Councilmember Lee, seconded by Broussard, to adjourn the May 9, 2007 City Council Meeting at 8:51 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9