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HomeMy WebLinkAbout2007-05-23 CC MinutesCITY OF CENTERVILLE CITY COUNCIL WORKSESSION & MEETING May 23, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 23, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 23, 2007, City Council meeting to order at 6:35 p.m. II. APPROVAL OF THE AGENDA Mayor Capra requested the following changes: add Item 13a to Item 1 of the Consent Agenda. Mayor Capra verbalized the changes to New Business: add Item 1 Resolution #07-XXX; A Resolution Declaring Adequacy of Petition for Improvement of Part of Old Mill Road, add Item 2 Resolution #07-018; A Resolution Ordering Improvement of Part of Old Mill Road. Item 1 will now be Item 3, Item 2 will now be Item 4 and Item 3 will now be Item 5, and add Item 6 Approval of Grant Agreement (DEED–Downtown Redevelopment. st Mayor Capra added Item 1 Status of 21 Avenue/Backage Road Condemnation to the Closed Session agenda. st Mayor Capra deleted Item 3, Status of 21 Avenue/Backage Road Condemnation from the Work Session agenda and added Public Works Space Needs Alternatives. Motion by Council Member Paar, seconded by Council Member Broussard, to approve the agenda as amended. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes May 23, 2007 III. PUBLIC HEARINGS 1.Proposed Improvements (Water Main, Sanitary Sewer, Street Pavement, Curb, Storm Sewer and Related Drainage) of Old Mill Road – Hanzal Addition. Mayor Capra opened the public hearing at 6:36 p.m. City Administrator Larson stated that the proposed improvements are for a portion of Old Mill Road north of Revior Street. He reported that notices were sent to all affected property owners. He commented that the purpose of the meeting was to decide if the project should proceed. He stated that Council previously authorized advertisement for bids and the preparation of plans and specifications. City Engineer Statz explained that the improvements would take Old Mill Road from a paved rural road with no utilities to a street with improvements such as sewer and water, curb and gutter, and the ability to handle storm water ponding. He stated that sewer and water would be stubbed out for the proposed Hanzal Addition. He reported that the project starts at the north line of the Acorn Creek Development and finishes at the City limits. City Engineer Statz indicated that there are no plans to stub or interconnect with Lino Lakes. He clarified that no sidewalk plans exist for the project. City Administrator Larson reported that there are five affected property owners. He explained that the three properties owners on the west side of the road signed special assessment agreement waivers of hearing and appeal and the two ten acre properties on the east side received an estimate of special assessment in the amount of $97,932 each. He informed Council that this is not the time to decide what the special assessments would be. Mayor Capra invited members of the audience to speak at this time. Mr. Patrick Fruth, 7384 Old Mill Road, reported that a sewer was stubbed onto his property 12 years ago. He stated they would need to sell and move out of the City because they could not afford a $100,000 assessment. He commented that they have lived there for 30 years and would not benefit from this project. Mayor Capra questioned where the stub is. City Administrator Larson pointed out the stub location on the site plan and stated that the property might not have been specially assessed. Councilmember Lee commented that the road is currently a cul-de-sac. Mayor Capra clarified that there was not a sewer assessment at that time. Discussion ensued. Page 2 of 8 City of Centerville Council Meeting Minutes May 23, 2007 Mrs. Cathy Fruth, 7384 Old Mill Road, reported that when the sewer was stubbed in 12 years ago, it was to redirect traffic off Old Mill Road in anticipation of selling and developing the property. She stated that the sewer and water is available to them on the front and the back of their property. She stressed that there is no benefit to them and it would cost them from $65,000 to $100,000. Councilmember Paar asked Mrs. Fruth if they ever had plans to sell their property. Mrs. Fruth replied that they did have it sold in 1999 and were stopped by the City because the sewer and water system was not large enough to support a development at that time as Rehbein was finishing his development. She stated that they have just reinvested $150,000 into their property with the intention of retiring on their property. She indicated that they feel they are being forced out. Councilmember Lakso asked Mrs. Fruth what her plans are for the mandatory sewer hookup in 2012. Mrs. Fruth replied that she did not know and is waiting to see what the City decides. She stated that she could hook up to City sewer now from the corner of their property and did not understand why they should pay for the road assessment in front of the property. Councilmember Paar stated that they were not technically assessed before. Mrs. Fruth stated that they are zoned rural residential, one home per ten acres. She believes that she is being assessed for imaginary lots. Councilmember Paar informed Mrs. Fruth that the Pavement Management Plan was approved in 2003-2004 and her road was slated to be done in 2009. He stated that it would be much cheaper to pay the assessment now rather than in 2009. Mrs. Fruth questioned why it would go past her property on their side of the road. Councilmember Paar replied that when the Pavement Management Plan is implemented, the entire road would be done. Mrs. Fruth inquired about plans to go as far as Lino Lakes. Mayor Capra replied that it had nothing to do with Lino Lakes. Mrs. Fruth questioned if they would be double taxed for both the front and back if she chose to develop. Mayor Capra explained that the developer would pay for the expansion of utilities. Councilmember Paar explained that the plan was put into place before Mr. Hanzal moved to his property. He commented that these items are not always printed in the newspaper. Page 3 of 8 City of Centerville Council Meeting Minutes May 23, 2007 Mrs. Fruth stated that they feel pressured to go along with Mr. Hanzal so he gets what he wants. Discussion ensued. Mrs. Norma Essex, 7333 Old Mill Road, stated that at the first Planning and Zoning meeting, Mr. Hanzal indicated that he would be connecting the water that drains directly into the creek and hooking up to the storm sewer system. She questioned if that was still the plan. City Engineer Statz replied that it would be hooked up to flow into a pond rather than directly into the creek. Motion by Council Member Lee, seconded by Council Member Paar, to close the Public Hearing at 6:55 p.m. All in favor. Motion carried unanimously. 2.Amend and Restate Resolution #06-046, Establishing an Economic Development Authority (EDA). Mayor Capra opened the public hearing at 6:55 p.m. City Administrator Larson reported that the purpose of this item is because Council passed a resolution several months ago to require members of the EDA to be residents of Centerville, and has since thought it might be wise to have the option to consider non- residents or those who might be business owners within the City. He explained that this resolution modifies the original resolution, giving Council the latitude and the option to not select a resident for the EDA. Discussion ensued. Motion by Council Member Paar, seconded by Council Member Lee, to close the Public Hearing at 6:57 p.m. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.May 9, 2007 City Council Meeting Minutes Mayor Capra made the following changes: strike the word “with” from front end loader on page three of nine, item eight; add the word “Ice” to fishing event on page four of nine, line seven; next sentence, to formalize the final bid; added “Gustafson Excavating submitted the low bid of $218,721.25” to the motion on page eight of nine; and corrected the spelling of parish on page nine of nine. Page 4 of 8 City of Centerville Council Meeting Minutes May 23, 2007 Motion by Council Member Broussard, seconded by Council Member Lakso, to approve the May 9, 2007 City Council meeting minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville May 10, 2007 through May 23, 2007 Claims. 2.Centennial Fire Department Claims through May 16, 2007. 3.Centennial Lakes Police Department Claims through May 10, 2007. Motion by Council Member Broussard seconded by Council Member Paar to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None VII. OLD BUSINESS 1.Commemorative Merchandise for Sesquicentennial (Tabled from Previous Meeting) City Administrator Larson directed Council to the Staff memo with a breakdown of commemorative merchandise costs. He stated there is interest from businesses to contribute to the commemorative items. Discussion ensued. Motion by Council Member Lakso, seconded by Council Member Paar to direct Staff to move forward with the pins and fishing lures, not to exceed a cost of $1,500 and to look for a sponsor for the lures. Vote: 4 Ayes, 1 Nay (Broussard) Motion carried. 2.Proposal of Mr. Randy Larson, Can Dad Camera, Sesquicentennial Photos Mr. Randy Larson presented the new budget proposal for the Sesquicentennial photos. He summarized that the costs of items one through seven and reported a total of $1427.00. Discussion ensued. Councilmember Broussard asked Mr. Larson if Can Dad Camera had insurance. Mr. Larson replied he did not; however, the pilot carries insurance. He stated that he would be raising prices significantly due to the need for new equipment and a re-analysis of the cost of doing business. Page 5 of 8 City of Centerville Council Meeting Minutes May 23, 2007 Discussion ensued. Motion by Council Member Paar, seconded by Council Member Broussard, to approve Can Dad Camera budget items 1, 3, 5, 6, and 7 with payment made as the work is accomplished; Can Dad Camera to purchase general liability insurance prior to the event adding the City as an additionally insured on the policy at a cost to the City. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1.Resolution #07-XXX; A Resolution Declaring Adequacy of Petition for Improvement of Part of Old Mill Road City Attorney Glaser suggested that Council reconsider adopting this Resolution as it is not necessary to adopt it. He explained the timeline and issues involved should the resolution be adopted. Discussion ensued. No motion was made. 2.Resolution #07-018; A Resolution Ordering Improvement of Part of Old Mill Road Councilmember Lee commented that he struggled with this, understands this project would happen, and because the property has the potential to become many lots, the assessment is what it is. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #07-018; A Resolution ordering improvement of part of Old Mill Road. All in favor. Motion carried unanimously. Councilmember Broussard commented that if the scope was limited to the north property line, the three property owners on the west side of the road would be responsible for 100% of the assessment. She stated that the preliminary numbers are apt to change after the final bids are in. Discussion ensued. 3.Consider Bids for Hidden Spring Park, 1601 LaMotte Drive City Engineer Statz discussed the bids received for Hidden Spring Park. He stated that he listed the alternative bids depending upon what work is done: Alternative #1: Transplanting the Lilacs, Alternative 2: Install four Picnic Tables including one handicapped table, and Alternative 3: Shoreline Restoration. He stated that the base bid Page 6 of 8 City of Centerville Council Meeting Minutes May 23, 2007 includes the site work, rain garden, trails, benches, and the remaining park amenities. He reported that Jay Brothers is the low bidder if only the base bid were awarded and Council must decide on the alternative options they want. If Alternative 3 is chosen, then the low bidder is Veit and Company. Discussion ensued. City Attorney Glaser recommended that Council select the bidder and decide on the alternative choices later. Motion by Council Member Broussard, seconded by Council Member Lakso, to accept the bid from Veit and Company, Ltd. in the amount of $198, 921.00 and Alternative 3, in the amount of $19,360 for Hidden Spring Park, 1601 LaMotte Drive. All in favor. Motion carried unanimously. Councilmember Broussard stated that she would like to look at the line items for possible cost reductions at the next meeting. She asked that Parks and Recreation look at the line items and report its recommendations back to Council. Mayor Capra asked Staff to obtain references on the previous Veit and Company’s shoreline work and to ask Rice Creek Watershed District if they have worked with them on other projects. 4.Resolution #07-019; Establishing Economic Development Authority (EDA) Motion by Council Member Lakso, seconded by Council Member Broussard to approve Resolution #07-019; Establishing Economic Development Authority (EDA). All in favor. Motion carried unanimously. 5.Approval of Xcel Utility Relocation Proposal, Not Including Tree Removal City Administrator Larson explained that Xcel has presented a Utility Relocation Proposal. He stated tree removal which is an additional City cost is not included in the estimate. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Xcel Utility Relocation Proposal, as submitted. All in favor. Motion carried unanimously. 6.Approval of Grant Agreement (DEED – Downtown Redevelopment) City Administrator Larson explained that the City was awarded a grant for approximately $588,000 for downtown redevelopment. He stated Staff recommends Council approval. Page 7 of 8 City of Centerville Council Meeting Minutes May 23, 2007 Discussion ensued. Motion by Council Member Lakso, seconded by Council Member Paar, to approve the Grant Agreement (DEED – Downtown Redevelopment) and authorizing the mayor and clerk to execute the agreement. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson City Administrator reported that Anoka County updated the information on the CSAH 14 project indicating it has not received approval to go out for bids. He stated that Anoka County anticipates the construction start date would be August 20, 2007. 2.Mayor Capra and Council Members Mayor Capra reported that she received a package from the Historical Society of Little Canada that included a copy of a French newspaper published in Centerville from 1850 to 1910. She commented that she would bring these to the next meeting. The City Council recessed to a Closed Session at 8:00 p.m. XI. CLOSED SESSION (Pending Litigation) st 1.Status of 21 Avenue/Backage Road Condemnation XII. ADJOURNMENT Motion by Councilmember , seconded by to adjourn the May 23, 2007 City Council Meeting at 9:40 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver off Site Secretarial, Inc. Page 8 of 8