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HomeMy WebLinkAbout2007-06-06 Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, June 6, 2007 - 6:30 P.M. L CALL TO ORDER 1. Roll Call ll. SET AGENDA llL APPEARANCES 1. Mr. Mike Mastro~ 1553 LaMotte Drive~ Concerns Regarding Hidden Spring Park IV. CONSIDERATION OF MINUTES 1. May 2~ 2007 Parks and Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS 1. Rescheduling of July 4~ 2007 Parks & Recreation Committee Meeting 2. Certificates of Appreciation for Previous Committee Members 3. Tracie McBride Memorial Park Renovations 4. 1601 LaMotte Drive Park Improvements VL UPDATES 1. Ollie & Company~ Skate Board Competition 2. Business Appreciation Picnic, Tuesday, June 19,2007 vn. FINANCIALS vm. ADJOURNMENT Parks & Recreation Committee Meeting Minutes May 2, 2007 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, May 2, 2007 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled May 2, 2007 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Darrin Mosher Absent: Committee Member Kevin Selander Committee Member Lori Harris MITil@(p(p[f@W@@] CouncD: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan L CALL TO ORDER 1. RoD CaD Chairperson Seeley called the May 2, 2007 Parks & Recreation Committee Meeting to order at 6:38 p.rn. n. SET AGENDA Chairperson Seeley requested adding Mr. Trevor Weigel to the agenda under appearances to discuss his potential Eagle Scout Project. Chairperson Seeley also requested adding an update regarding certificates of appreciation to former Parks & Recreation Committee Members and a discussion of summer programs under updates. Motion was made by Viee-Chairpenon Amundsen, seconded by Committee Member Mosher, to set the May 2, 2007 Parks & Reereadon Committee Agenda with the above additions. AD in favor. Motion carried unanimously. m. APPEARANCES Mr. Trevor Weit!eL Potential Eatde Seout Proiect at Laurie LaMotte MeDIOrial Park Mr. Trevor Weigel bas been working with the Parks & Recreation Committee on various proposals for an Eagle Scout Project and he has decided that he would like to renovate the monument sign area at Laurie LaMotte Memorial Park. This area has been neglected for the last few years. Mr. Weigel lof5 PJIl'ks &; Recreation Committee Meeting Minutes May 2, 2007 would like to redesign the retaining wall making a compete oval with two layers. He would then add natural grasses and flowering plants, along with mulch. The basic time line of this project would be to have it completed by August. City Staff has been looking at a variety of vendors for a City entrance sign, park sign for.Hidden Spring Park: and to replace the other park: monument signs. Mr. Weigel would remove the old sign and install the new one. Mr. Weigel would do fund raising for approximately half of the project. This project needs to be approved by the Eagle Scout Council, which Mr. Weigel felt would take place next week. He will then submit a complete proposal with a budget. Motion was made by Viee-Chairperson Amnndsen, seeonded by Chairperson Seeley to reeolDlBend to City' Counell supporting Mr. Weigel's Eagle Scout project as presented with potential for funding of half of the projed Dot to exeeed S5OO. AD in favor. Motion earried ~nAnimously. ODie " Co.. PronosaI for Skate Park Comuetition Penny Evenson, Ollie & Co., an indoor skateboard park: located in Ham Lake, had contacted City Staff regarding potential for a skateboard competition to be held at Wheels Skate Park and asked to be put on the Agenda for the May meeting. The proposal was provided for the committee's review, as well as a copy of their Certificate of Liability, the waiver that they require be signed by each competitor over 18, and parents of each competitor under 18, and the proposed methods of advertising for the event. The event is being proposed for Saturday, June 16, 2007 with an alternate rain date of the following Saturday, June 23, 2007. The usual number of participants is 30 - 50 competitors. Ollie and Co. staff will include 3 of their 5 man competition team that recently finished 12th in the nation. This team will provide demonstrations, as well as be the judges. Each competitor will be given two (2) individual runs. Prizes are provided and a nominal fee is charged for each participant of $5. Ollie and Co. insurance covers participants, staff and property. Helmets are required of all participants and will be proved by Ollie & Co. if necessary. First aid kits are on band. Ollie &, Co. Staff will clean the area following the event Ollie & Co. also does camps, parades, and demonstrations if this is something the City would be interested in. The pmpose of these events is to provide role models for the kids interested in this type of activity, give guidance and exposure to the indoor skate park. Motion was made by Viee-Chairperson Amundsen, seconded by Chairperson Seeley to reeolDlDend to City Connell approving the Skate Board Competition as proposed by ODie & Co. providing the insuraaee iDfOnnatiOD and waiver are approved by the City Attomey. AD in favor. Motion carried unanimously. IV. CONSIDERATION OF MINUTES ADril4.. 2007 Parks and Recreation CoDllllittee Meetmll Minutes Vice-Chairperson Amundsen requested modifying the last paragraph on page 6 to reflect his position as Vice-Chairperson opposed to Chairperson Amundsen. Chairperson Seeley requested modifying paragraph 2, same page, changing the word addresses to addressed. 2of5 i I 1- - -- ~ ~--------- --------~---- -------- --~-~---- Parks &. Recreation Committee Meeting Minutes May 2, 2007 Motion was made by Chairperson Seeley, seconded by Viee-Cb.airpenon Amundsen to approve the April 4, 2007 Parks & Reereation Committee Meeting Minutes with the above eorrections. All in favor. Motion carried unanimously. VI. COMMITfEE BUSINESS Tracie McBride Memorial Park Renovations Committee Member Harris bas been doing research on this project, but was not in attendance to discuss the project. While all committee members know it is important to do something with this park this year, it is difficult as the committee is down two members and Hidden Spring Park is taking all of their available time and energy at this point Discussion was tabled until the next scheduled committee meeting. 1601 LaMotte Drive Park Imurovements Mr. Mark Statz, City Engineer, was in attendance to discuss the park improvements for Hidden Spring Park. The estimates for the bid are considerably higher than anticipated at approximately $185,000 and this does not include estimates for electricity or lake shore restoration. Mr. Statz stated that the City Administrator was hopeful the City could obtain a grant for the lakeshore restoration so it was not included. The committee felt strongly that everything needed to be done all at one time, including the lake shore restoration because once the Downtown Redevelopment Project begins, the park will be put on the back bmner and it will not get finished. Also it is more cost effective and efficient to do everything in the park at one time. Vice-Chairperson Amundsen reported in his conversations with the DNR, there are currently no grant monies available for lake shore restoration. The committee and Mr. Statz went through the plan and discussed each item on the bid sheets. The committee reviewed the plan for tree removal. Vice-Chairperson Amundsen marked some of the trees as cut, don't stump. Mr. Statz reported an additional tree will be removed near the street due to water service. Pine trees from Eagle Park. will not be moved, nor will Public Works be able to relocate the lilac bushes at Hidden Spring Park. as there is not a big enough spade attachment available for the Bobcat to successfully move these treeslshrubs. The estimated cost for moving the lilacs was $5,000, which the committee felt was too expensive. The committee would then prefer all the lilac bushes be pulled out and new ones be purchased to use as a border on the south side of the property, feeling this would be the more economical option. In looking at the water fountains, it was felt a pet fountain was not necessary, but a spigot should be available on at least one of the fountains, for cleanup purposes. Vice-Chairperson Amundsen questioned whether it.would be more economical to move the water fountain closer to the street Mr. Statz stated it would not make a significant cost savings. The committee discussed the various types of picnic tables available and whether they needed to be bolted down. Val"dalism to picnic tables bas been an issue in other parks. The price for the tables on the bid sheet was approximately $10,000 which the committee felt was a ridiculous amount for tables. Mr. Statz said that the lilacs, the picnic tables and the lake shore restoration could be included on the bid sheet as alternatives. The committee would like more research done on tables. 3 of 5 Pmts & Recreation Committee Meeting Minutes May 2, 2007 Mr. Statz informed the committee that interpretive signage is not part of the bid because of the price; the City Administrator would like to look at other options. Vice-Chairperson Amundsen stated he does graphic design and he can look into this also. The committee discussed what could be taken out of the bid sheet to save money, such as electrical, lakestore restoration, interpretive signs, picnic tables, but taking out these amenities are not where the bulk of the expenses are. And although the budget is more than expected, the committee feels strongly that the City needs to find away to do it aU at once. The lakeshore restoration is an essential part of this park and the committee also feels strongly that this needs to be left in the bid sheet. It was suggested that there be construction tape put across the front to let people know the park is not open, but is under construction. This was brought up as a liability issue as there are multiple holes around the property that could be a hazard. Ms. Stephan will mention it to Public Works. The park improvements will be bid on May 22, 2007. Summer Prrnn-am!lll Chairperson Seeley questioned whether the committee was going to try and coordinate any activities or summer programs through the YMCA as they have done in the past. Vice-Chairperson Amundsen had been in contact with the YMCA tt;Plesentative that coordinAtM the programs in 2006 and felt there was not enough interest in the community as the activities were cancelled the last season for lack of participation. The YMCA has their own building now and is active in a membership drive. The committee is not going to do anything about summer programs for 2007. VB. UPDATES CODlorehensive Plan Review The following was a summary regarding the CODlprehensive Plan froDl the last pl~nning & Zoning CoDUllissioD Dleeting: The Commission reviewed the Comprehensive Plan, pages 52-59, identifying areas that needed redrafting or changes. The City Administrator handed out red-line pages of the earlier sections of the plan that were reviewed previously and will provide a red-line version of pages 52-59. Changes recommended by the Park &; Recreation Committee are included. These will be provided to the planner at the appropriate time for use in updating the Comprehensive Plan. It was noted that the next p19nning &; Zoning meeting will be a joint meeting of Council and pJAnning &; Zoning with the planner to begin the process of updating the plan. . Council Member Lee reported he had talked to Mr. Wayne leBlanc, former Parks &; Recreation Committee Member, to ask him if he would be willing to help the committee, on a short term basis, reviewing the section on Trails and Parks. Mr. LeBlanc said he would be interested. 4of5 Parks & Recreation Committee Meeting Minutes May 2, 2007 ReD_in. Skate Park Eauioment Ms. Stephan informed the committee that the new SpohnCrete skate park equipment will be delivered and installed the week of May 7 - 11 tb. IX. ADJOURNMENT Motion was made by Chairperson Seeley, seconded by Viee-Chairperson Amundsen, to adjourn the May 2, 2007 Parks & Recreation Committee Meeting at 8:55 p.m. AD in favor. Motion passed unanimously. 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J llJ! j .3 M~ ,,,;-Of) J jei Jli; f I ~~ Cl:E Hll ~I II ~ I . :hJf . t I I I J~I~II' I Iii I I I 3 I j jj . 'i i! f J I I I f ~ 'liI uJ ..... z CentervDJe Park and RecreatIon Funds and Budget May 30, 2Of1I CASH FLOW STATEMENT 12131/2008 lII3OI2OO7 12131/2008 A81Iets. Projected Receivable: City of CentervIIIe (expected 2007-2008) $ $ 26,000 $ 26,000 Receivable: City of CentervIIIe HIdden SprIng Park $ 280,000 Receivable: DNR Grant Balance $ 16,000 Receivable: Downtown Redevelopment Phase One Park DedIcalIon (expected 2008) $ $ $ 105,848 Total Projected Assets $ 300,000 $ 130,848 UabOltlllll, Projected Playground equipment - Lamotte Park (2fm & 2008) $ $ 8,000 $ RenovatIon of McBrlde Park - 2fm $ $ 27,626 HIdden SprIng Park Development $ 280,000 Debt Repayment - HIdden Spring Park Development (5 years @ 8% Interest) $ $ $ 81,723 TE TraB Grant Match - 2008 (subject to grant award) $ $ $ 71,280 Warming House Improvements $ $ 20,000 Total Projected UablDtles $ 316,628 $ 132,873 Total - AD Assets $ 73,813 $ 373,813 $ 191,242 Total -AD UablDtles $ $ 316,626 $ 132,973 Total . AD Fund Balance $ 73,813 $ 80,694 $ 68,289 SPRING LAKE. PARK LIONS 8433 Center Drive N .E. · Spring Lake Park, MN 55432 APRIL 30:. 2007 DALLAS LARSON CITY ADMINISTOR 1880 MAIN ST CENNTERVILLE MN 55038 WE HA VB DENIED YOUR REQUEST FOR MONIES FOR RENOV AnON OF TRACIE MCBRIDE MEMORIAL PARK. AS WE HAD A LARGE AMOUNT OF REQUESTS, & WE ARE NOT BElNG RENEWED AT THE SITE IN CENTERVll.LE WHEN OUR LEASE IS UP. UON VIRGINIA M1T.T .RR COMMUNITY NEEDS CHAIR. SPRING LAKE PARK UONS CLUB HAY I)" mo7 . cE.NlER'WJ..E., UN Centennial Fire District, Lexington Fire Department, Lino Lakes Police Department, Centennial Lakes Police Department, and Lino Lakes and Parks and Re~reation Department present... Safety Calnp Thursday, August 9, 2007 , -.., . This one-day camp brought to you by the Centennial Fire District, Lexington Fire Department, Lino Lakes Parks and Recreation Department, and the Lino Lakes and Centennial Lakes Police Departments will increase your child's knowledge and awareness of all aspects of safety. The camp includes sessions on bike safety, fire safety, 911 procedure, water safety, personal safety, electrical safety, outdoor safety, and first aid - all in an informative and fun atmosphere. Safety Camp is intended for children entering 4th grade the fall of 2007. Pre-registration is required and limited to the first 150 participants. Priority will be,given to residents residing in Lino Lakes, Circle Pines, Lexington, and Centerville until June 20. After this date, any person who wishes to register may do so. To register: mail completed form (below) and payment (cash or check only) to the CENTENNIAL FIRE DEPARTMENT, C/O SAFETY CAMP, 7741 LAKE DRIVE, L1NO LAKES, MN 55014. Checks payable to Centennial Fire District. For additional information, please call the Centennial Fire Department at 651-784-7472. Note: An informational packet will bemailedouttoallregisteredparticipantsoneweekpriortothecampdate.Campincludeslunch.shirt. special giveaways, and an awards ceremony at the end of the day. Date Grade ('07-'08) Time Thursday, August 9, 2007 4 7:30 a.m.- 6:00 p.m. Location Rice Lake Elementary COST: $10 per child. SCholarShips available. Call 651-784-7472 for more Information. Mail completed registration form and payment (cash or check only) to: Centennial Fire Department C/O Safety Camp 7741 Lake Drive Uno Lakes, MN 55014 ............................................................................................................................................... . . . . Safety Camp Registration Form Mall registration form to: CENTENNIAL FIRE DEPARTMENT, 7741 LAKE DRIVE, L1NO LAKES, MN 55014 Phone: 651-784-7472 Checks payable to: CENTENNIAL FIRE DISTRICT Cost: $10 per participant Parent/Guardian Name Emergency Contact (other than parent/guardian) Special needs Friend's Name (if child would like to be in a group with theirfriend)*: * Note: We will do our best to honor your request, but there is no guarantee your request will be granted. PARTICIPANT AGREEMENT: I, the participant, in consideration of my being permitted to participate in the activity, do hereby agree to hold harmless, the Uno Lakes Parks and Recreation Deparbnent, City of Uno Lakes, City of CIrcle Pines, Centennial School District and their employees, the Centennial Are District and the Uno L.akes and CenteMleI Lakes Police Departments from any and all liability for any personal inJury or death which may occur from my participation In this activity. This waiver Includes any injuries which may result from the condition of the facilities and any Improvements hereto. Participant's Name (Last) Address (First) Sex_Birthdate State (w)L-J Phone L---> City Phone{h)L..J Age_ Zip Parent/Guardian Signature Date ................................................................................................................................................