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HomeMy WebLinkAbout2007-06-27 CCCITY OF CENTERVILLE CITY COUNCIL MEETING June 27, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 27, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser I. CALL TO ORDER Mayor Capra called the June 27, 2007, City Council meeting to order at 6:40 p.m. II. APPROVAL OF AGENDA Mayor Capra added Item 1-12a and Items 4 through 8 to the Consent Agenda. She removed Items 1, 2, and 3 from Old Business, added Items 5 and 6 to Old Business, and added the I-35 Update and Business Appreciation to Announcements/Updates. Motion by Council Member Paar, seconded by Council Member Broussard, to approve the agenda as amended. All in favor. Motion carried unanimously. III. PUBLIC HEARINGS None IV. APPROVAL OF COUNCIL MINUTES 1.June 13, 2007 City Council Meeting Minutes Mayor Capra amended page 4 of 10, paragraph 12, to state that the lock and gate would be on the pool deck. Councilmember Lakso amended page 4 of 10, paragraph 1, last sentence for “recommend” to “support.” City of Centerville Council Meeting Minutes June 27, 2007 Motion by Council Member Paar, seconded by Council Member Broussard, to approve the June 13, 2007 City Council Closed Session Meeting Minutes as amendedAll in favor. Motion carried unanimously. . 2.June 13, 2007 Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member Lee, to approve the May 23, 2007 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville June 14, 2007 through June 27, 2007 Claims 2.Centennial Fire Department Claims through June 19, 2007 3.Centennial Lakes Police Department Claims through June 14, 2007 4.Parks & Recreation Committee’s Recommendation to Purchase Supplies for 1601 LaMotte Drive Checker Board – Not to Exceed $100 5.Parks & Recreation Committee’s Recommendation to Purchase Signage for 1601 LaMotte Drive (4 “Private Property, No Trespassing & 4 “No Fishing, Wading or Swimming”) – Signs will be consistent with all other city signage of same type. 6.Parks & Recreation Committee’s Recommendation for Previous Motion Clarification Relating to Mr. Trevor Weigel’s Eagle Scout Project With Entire Project Being Funded by the City – Not to Exceed $500 7.Parks & Recreation Committee’s Request for Public Works to Install Retaining Blocks & Soil Similar to LaMotte Park’s (Eagle Project) Monument Sign/Flower Bed 8.Parks & Recreation Committee’s Request for Funding for National Night Out Event at 1601 LaMotte Park – Not to Exceed $50 (Mailings & Lemonade) Councilmember Lee requested that Item 5 be pulled for discussion. Motion by Council Member Broussard, seconded by Council Member Lakso, to approve the Consent Agenda items as amended. All in favor. Motions carried unanimously. 5.Parks & Recreation Committee’s Recommendation to Purchase Signage for 1601 LaMotte Drive (4 “Private Property, No Trespassing & 4 “No Fishing, Wading or Swimming”) – Signs will be consistent with all other city signage of same type. Councilmember Lee commented that he did not want to destroy the shoreline; however, he could not see spending the large amount of money on the park and not be able to fish. Councilmember Broussard questioned whether the no fishing policy should remain until the shoreline was well established. Page 2 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Councilmember Lee stated that there are areas where people could fish from shore. Mayor Capra requested additional information about the no trespassing signs. Councilmember Lee replied that the property line is not clearly designated by a fence or other form of barrier. Councilmember Lakso agreed that the shoreline restoration should become well established before fishing is allowed. Councilmember Paar stated that the only problem he saw with allowing fishing is that when CSAH 14 is torn up, there would be too much activity for the small area. He stated that he is in favor of no fishing for now. Mayor Capra inquired as to how the no fishing policy would be enforced and how much the fine would be. City Attorney Glaser commented that once posted it would fall under the public nuisance/ loitering ordinance and the police would patrol. He indicated that in his experience, the fine is usually $50. Mayor Capra stated that she supports Councilmember Lee; however, she would like to revisit the issue of fishing once the shoreline restoration is successful. Motion by Council Member Lee, seconded by Council Member Lakso, to approve Item #5 of the Consent Agenda items as presented. All in favor. Motions carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.ABDO, Eick & Meyers Presentation of 2006 Audit Mr. McDonald, ABDO, Erick & Meyers, presented the Audit and Management Letter. He commented that over all, the numbers look good and none of the funds have significant deficits. Mr. McDonald explained that the job of an auditor is to give an unqualified or clean opinion on financials. He identified two weaknesses in internal control: one Material Weakness - maintenance of accounting system due to number of audit entries and one Reportable Condition - segregation of duties. Discussion ensued. Mr. McDonald commented that no findings were discovered under Legal Compliance and State Statues. He discussed the general fund balance, general fund revenues, Page 3 of 11 City of Centerville Council Meeting Minutes June 27, 2007 general fund expenditures, budget result, debt service funds, capital project funds, water fund, sewer fund, storm water fund, debt to assets, debt per capita, and taxes per capita. Mr. McDonald informed Council that the 2007 audit standards would change. He explained the new audit standards, commenting that the most extensive change would be in how an audit is conducted. He explained that auditors would be required to assess risk and then develop procedures designed around any risk found. He recommended that the City document its internal control policies and procedures into a written manual. Motion by Council Member Lee, seconded by Council Member Paar, to accept the 2006 Annual Audit Report as presented. All in favor. Motions carried unanimously. 2.Centennial Lakes Police Department Chief Bob Makela Annual Report Presentation Police Chief Makela introduced Officers Andy Dixon, Jason Corlew, and Reserve Officer Bill Jacobson. He recognized everyone in general for their hard work and assistance on the department’s annual report. Chief Makela summarized the information provided in the 2006 Annual Report to include: Mission Statement, Message from the Chief, Command Structure, City Attorneys, Financial Overview, Activity and Incident Report, Alcohol and Tobacco Compliance, Community Oriented Policing, Crime Prevention, Department Facility, Drug Abuse Resistance Education (DARE), Firearms, Fleet, Forfeitures, Investigations, Medical, New Department Personnel, Police Reserves, Predatory Offender Registry, Safe and Sober, Speed Enforcement and Radar, Training, Use of Force, and the Website. Mayor Capra stated that she and Councilmember Lee sit on the Police Commission. She reported that a goal setting meeting was held to determine how to police Centerville. Mayor Capra indicated that the main points from that meeting were law enforcement, quality of life, and problem solving. She stated that the Police Commission would be setting goals in these three areas. Chief Makela commented that it is good to see City government, the police departments and the residents come together to meet the needs of the community. Councilmember Lakso asked how familiar the officers are with the school. Chief Makela replied that the officers are very familiar with Mr. Bob Stevens, Centerville Elementary School Principal. He stated that he sits on several committees with school administrators to discuss security issues. VII. OLD BUSINESS Page 4 of 11 City of Centerville Council Meeting Minutes June 27, 2007 1.Final Plat & Developers Agreement – Clearwater Creek Estates/Hanzal (Removed from the agenda.) 2.Old Mill Road Utility & Street Improvement Bids, Resolution #07-XXX; Accepting Bid & Awarding Project – Precision Excavating & Grading (Removed from the agenda.) 3.Beard Group Downtown Redevelopment Developers Agreement (Removed from the agenda.) 4.Consider Public Works Facility Purchase – 2085 Cedar Street City Administrator Larson reported that the City entered into an option agreement to purchase the 2085 Cedar Street property. He reminded Council that staff was tasked to explore the possibility of refining potential improvements to the property to meet the needs of a Public Works facility and to structure a transaction to gain ownership of the property by June 30 to not have a taxable property for the following year. Mr. Larson stated that staff concluded there were too many issues to be resolved and therefore, would not be able to save on the taxes. He indicated that staff would like feedback from the Council regarding future proceedings. He stated that it would take approximately two additional weeks to resolve the issues. Councilmember Lee stated that he desire additional options for a Public Works facility. He commented that he would like to consider renovating the existing site. Mayor Capra asked City Attorney Glaser to explain the difference between a contract for deed versus an out right purchase. City Attorney Glaser replied that a contract for deed uses other people’s money. He stated that this saves some money. He explained that the requirements for a Contract for Deed include a ten-day notice, a Council meeting to prepare the Contract for Deed, and publishing the information. He mentioned that because of the project size, and if the Contract for Deed is for over $700,000, there must be a notice to the public. Mayor Capra stated that this has not been done in the past and questioned what the benefit of a Contract for Deed would be. City Administrator Larson replied that the Contract for Deed was attractive because the title could be transferred to the City prior to completing the project. He stated that a Contract for Deed is only one option. Mayor Capra stated that she is in favor of pursuing the 2085 Cedar Street property and is not in favor of renovating the current site. Councilmember Lee stated that the current site is worth about $400,000 and, if sold, the money could go to purchase the new property. Page 5 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Councilmember Broussard stated that, relative to the current location, the fit is not the same as when the current building was purchased. She stated that she would like to see a commercial enterprise located at the current site. Discussion ensued. Councilmember Paar stated that Mr. Shudy’s property is the best option. He commented he did not believe there is a better place in the City for the Public Works building; however, he is concern with the cost. Councilmember Lakso stated that she believes the Cedar Street property is the ideal site and that the timing is right. Councilmember Broussard stated that it felt good in that it would be the last Public Works facility the City would need. She agreed that it is a great deal of money; however, starting from scratch is not the best option. City Administrator Larson explained that funding for the property and renovations could come from the $400,000 in reserves and utility reserves. Discussion ensued. Mayor Capra asked City Administrator Larson to provide payment options and a purchase agreement at the next City Council meeting. Mr. Shudy questioned if it was possible to deed a portion and contract the rest. City Attorney Glaser replied that it could be an option; however, it would need to be under $700,000. Mayor Capra questioned Mr. Shudy about his timeline. Mr. Shudy replied the option he signed expires on September 10, 2007. Discussion ensued. 5.Parks & Recreation Committee’s Recommendation to Purchase Four Picnic Tables for 1601 LaMotte Drive – Not to exceed $10,000. City Administrator Larson stated a budget of $800 per picnic table for a total of $3,500 plus shipping would purchase tables as good or better than those originally listed. Mr. Kevin Amundsen, Parks & Recreation Committee, stated that these picnic tables are used in the Hugo parks. He commented that they are very functional and handicapped accessible. Page 6 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Motion by Council Member Lee, seconded by Council Member Lakso, to approve Parks & Recreation Committee’s Recommendation to Purchase Four Picnic Tables for 1601 LaMotte Drive – Not to exceed $4,000. All in favor. Motion carried unanimously. 6.Park Monument Signage Replacements City Administrator Larson displayed a photo of the finalized park sign design. He stated that the signs would cost approximately $1,500. He explained that the cost includes installation but not the landscaping around the signs. He commented that he would like to explore watering service options to keep these areas watered. Discussion ensued. Mayor Capra recommended offering the current signs to the family or the Historical Society. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Purchase of Two Park Monument Sign Replacements not to exceed $3,500. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1.Dead Broke Saddle Club Request for Premises Permit/Gambling Permit (Sager’s Bar & Grill) – Paddlewheel, Paddlewheel w/Table, Bar Bingo, and Pull-Tabs. Mayor Capra questioned how the proceeds would be spent Councilmember Lee stated that the City had been denied contributions by other organizations in the past; however, the Dead Broke Saddle Club has consistently contributed to the City. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Paar, to approve the Dead Broke Saddle Club Request for Premises Permit/Gambling Permit (Sager’s Bar & Grill) – Paddlewheel, Paddlewheel w/Table, Bar Bingo, and Pull-Tabsbased on the approvals of all entities. All in favor. Motion carried unanimously. 2.Resolution #07-022 – Authorizing a Loan Between Funds – 1601 LaMotte Park City Administrator Larson explained that this resolution would finance the improvements to the park over several years. He stated that it presumes there would be on-going park dedication fees to provide revenue. Page 7 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Discussion ensued. Motion by Council Member Lakso, seconded by Council Member Lee, to approve Resolution #07-022 – Authorizing a Loan Between Funds – Hidden Springs Park Ayes 4, Nays 1 (Paar). Motion carried. 3.Proposed Ordinance 19, Second Series Amending City Code, Chapter 154.170 Parking Requirements City Administrator Larson explained that the major change to the ordinance is in reducing parking requirements for major manufacturing or industrial and grants a Conditional Use Permit the ability to provide additional flexibility. Motion by Council Member Broussard, seconded by Council Member Paar, to approve Ordinance # 19, Second Series, an ordinance amending City Code, Chapter 154.170 Parking Requirements as presented. All in favor. Motion carried unanimously. 4.Summary Submission of Livable Communities Local Housing Incentive Pre- Application 2007 City Administrator Larson stated that staff is looking for a motion to authorize the submission of a grant application in keeping with the down town redevelopment plan and considering alternate funding. Motion by Council Member Lee, seconded by Council Member Broussard, to approve Resolution #07-023, a resolution authorizing the City of Centerville to submit a Livable Communities Local Housing Incentive Pre-Application Grant for 2007. All in favor. Motion carried unanimously. 5.Authorization for Mayor to Sign Documents for Acknowledgement of Receptivity to an LCA Funding Award – Chateau Goiffon Apartments Motion by Council Member Broussard, seconded by Council Member Paar, to authorize the Mayor to sign documents for acknowledgement of receptivity to an LCA Funding Award – Chateau Goiffon Apartments. All in favor. Motion carried unanimously. 6.Resolution #07-024 – Identifying the Need for Funding to Complete the 2008 Comprehensive Plan Update & Authorizing an Application for Grant Funds City Administrator Larson reported that Met Council reallocates some of its revenue for funding grants. He stated that Centerville is eligible for about $20,000. Motion by Council Member Broussard, seconded by Council Member Paar, to approve Resolution #07-024, a resolution identifying the need for funding to Page 8 of 11 City of Centerville Council Meeting Minutes June 27, 2007 complete the 2008 Comprehensive Plan Update and authorizing an application for Grant Funds. All in favor. Motion carried unanimously. 7.Approval of Budget – 2008 – North Metro Telecommunications (NMTC) Councilmember Lakso reported that the Commission voted to approve the North Metro Telecom budget. She explained how the two budgets were combined into one budget. She reported that the largest increase was in personnel coverage, increasing it to 4.79% higher for 2008; however, the capital costs are 2.9% lower than last year. Motion by Council Member Lakso, seconded by Council Member Paar, to approve the 2008 North Metro Telecom budget. All in favor. Motion carried unanimously. 8.Resolution #07-025 – Authorizing Submission of Request for State Bonding Funds for the Reconstruction of a Portion of Anoka County State Aid Highway 14 City Administrator Larson stated that he hopes the City would receive funds for the local share of the CSAH 14 project and that he would like to pursue the possibility. He commented that the Governor has historically line item vetoed the items that do not have a regional significance. Motion by Council Member Broussard, seconded by Council Member Paar, to approve Resolution #07-025, a resolution authorizing submission of request for State Bonding Funds for the reconstruction of a portion of Anoka County State Aid Highway 14. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson City Administrator Larson reported on the ultimate fighting events occurring in neighboring communities. He commented that some communities have adopted ordinances to prevent such activities. He stated that he would prepare a draft ordinance for Council’s consideration and approval. Discussion ensued. Council asked Administrator Larson and City Attorney Glaser to draft an ordinance to prevent ultimate fighting activities in the City of Centerville. 2.Commemorative Items for Sesquicentennial (Update) City Administrator Larson stated that the order for the pins was finalized. He commented that the business community had not donated towards advertising. 3.Summer Meeting Schedule Page 9 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Mayor Capra stated that she would like to consider a budget work session in July. Discussion ensued. Consensus reached to hold a budget work session on July 25, 2007. 4.I-35 Update Mayor Capra reported that she and Administrator Larson attended the I-35 meeting. She commented that the bridge is scheduled to be completed in 2009. She described the changes that would be made. She stated that there are plans for a park and ride in the plans. She commented that the environmental impact study took only three months to complete compared to the four years for the CSAH 14 project. Administrator Larson stated that was so it could be integrated into the CSAH 14 plans. Mayor Capra stated that the next meeting would be held in October, 2007. 5.Business Appreciation Councilmember Paar thanked St. Genevieve’s Church for hosting the dinner. He commented that he was disappointed that more businesses did not attend. Councilmember Paar suggested holding this event at a different time of the year as Tuesdays in the summer are not a good option. Mayor Capra commented that Senator Vanderveer attended this year. Mayor Capra thanked City staff for facilitating the logistics for the event. 6.Other Councilmember Lakso suggested holding a ribbon cutting ceremony for the new backage road. Councilmember Paar recommended combining it with the Hidden Spring Park dedication. Mayor Capra tasked Administrator Larson with finding out the completion date of the new road. Councilmember Lee reported two vacancies on the Parks and Recreation Committee. Councilmember Paar reported that Kenny Kost won the fight against St. Paul’s Matt “The Predator” Vanda at the Roy Wilkins Auditorium on June 15, 2007. Page 10 of 11 City of Centerville Council Meeting Minutes June 27, 2007 Administrator Larson stated that discussion occurred about an open house to let residents know about the CSAH14 project and the potential impacts. XI ADJOURNMENT Motion by Council Member Paar seconded by Council Member Broussard, to adjourn the June 27, 2007 City Council Meeting at 8:45 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 11 of 11