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HomeMy WebLinkAbout2007-08-22CC MinutesCITY OF CENTERVILLE CITY COUNCIL MEETING & WORK SESSION August 22, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 22, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Councilmember Tom Lee (arrived at 6:37 p.m.) Council Member Linda Broussard Council Member Michelle Lakso Council Member Jeff Paar STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the August 8, 2007, City Council meeting to order at 6:33 p.m. II. APPROVAL OF AGENDA Mayor Capra deleted Item 2 from the Approval of Minutes, added page 10a and Item 7 to the Consent Agenda, and added Item 8 to New Business. Councilmember Lakso added Item 2: Red Cross Update to Announcements/Updates. Motion by Council Member Paar, seconded by Council Member Lakso, to approve the agenda as amended. All in favor. Motion carried unanimously. III. PUBLIC HEARINGS None IV. APPROVAL OF COUNCIL MINUTES 1.August 8, 2007 City Council Meeting Minutes Mayor Capra noted the motion on page five of six occurred at the park, just before motion to adjourn. Councilmember Broussard stated Councilmember Paar seconded the motion on page two, Item 1 of the consent agenda. City of Centerville Council Meeting Minutes August 22, 2007 Mayor Capra added the missing information on page six of six, paragraph two: ‘Mayor Capra reported that Mr. Leo Hensel and Mrs. Margaret Hensel were presented a commemorative medal as part of the dedication to WWII veterans by Senator Vandeveer, Representative Detmer, Commissioner Sivarajah, Mayor Capra, and Linda Merkle, Veteran’s Administration representative.’ Motion by Council Member Broussard, seconded by Council Member Paar, to approve the August 8, 2007 City Council Meeting Minutes as amendedAll in favor. . Motion carried unanimously. 2.August 8, 2007, City Council Work Session Meeting Minutes 3.August 14, 2007 City Council Emergency Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar, to approve the August 14, 2007 City Council Meeting Minutes as presentedAll in favor. Motion . carried unanimously. V. CONSENT AGENDA 1.City of Centerville August 9, 2007 through August 22, 2007 Claims. 2.Centennial Fire District Claims through August 15, 2007 3.Centennial Lakes Police Department Claims Through August 9, 2007 4.Corrpro Annual Service Agreement Water Storage Tank/Clarifier – Water Tower - $495 th 5.Burschville Construction, Inc. Pay Request #5 – 20 Avenue Backage Road - $198,411.98 th 6.Burschville Construction, Inc. Change Order #4 – 20 Avenue Backage Road - $26,936.00 7.Approval of Awarding Emergency Contract to Rivard Contracting/Central Wood Products for Removal of Brush/Tree Debris Associated with August 14, 2007 Storm Motion by Council Member Paar, seconded by Council Member Broussard to approve the Consent Agenda items as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES Officer Bill Jacobson introduced new Police Officer Angie Kruyer. VII. OLD BUSINESS 1.Street Construction Project a.Set Date for Open House Page 2 of 8 City of Centerville Council Meeting Minutes August 22, 2007 City Engineer Statz reported that the feasibility report on the Street Construction Project would be finalized soon. He requested that Council schedule an open house for an informal meeting and a more formal public hearing later. Discussion ensued. Council reached consensus to set the informal open house for October 4 or 9, 2007 from 4:00 p.m. to 7:00 p.m. Council directed staff to publish the date, time, and location prior to the meeting. Motion by Council Member Broussard, seconded by Council Member Lakso, to schedule an open house for the 2009 Street and Utility Improvement Project on October 4 or 9, 2007. All in favor. Motion carried unanimously. b.Authorize Soil Boring City Engineer Statz stated that he walked the streets to ensure the correct soil bores would be accomplished. He stated that two proposals with quotes were submitted. He recommended that Stork Twin City Testing Corporation be selected to conduct the soil boring. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Paar, to accept the bid for soil boring submitted by Stork Twin City Testing Corporation pending modifications by the City Attorney and proof of insurance. All in favor. Motion carried unanimously. 2.Sidewalk Proposals City Administrator Larson summarized the sidewalk proposals received from contractors. He stated that the cost would be approximately $40,000 to $45,000. He reported this should take care of the sidewalk issues for several years but that annual inspections will be made to identify unsafe conditions. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Broussard, to approve a contract with Andrew Roth Concrete and Masonry for sidewalk repairs not to exceed $45,000 per Public Works recommendation. All in favor. Motion carried unanimously. 3.Mr. Tom Lee – Reconciliation of the 2007 Parade Budget Mr. Tom Lee presented the 2007 parade budget to Council. He recommended that the City consider purchasing traffic signs for future events. He thanked all the volunteers. Page 3 of 8 City of Centerville Council Meeting Minutes August 22, 2007 Discussion ensued. Motion by Mayor Capra, seconded by Council Member Broussard, to approve the Final Report and Reconciliation of the 2007 Parade Budget as presented. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1.Resident Request for Reimbursement of Tree and Brush Removal Mayor Capra stated that several residents requested she add this to the agenda. She explained that before answers were received from Anoka County, some residents had trees and brush removed at their own expense. She recommended that the City not reimburse these residents. Councilmember Lee commented that the City found a solution quickly and the residents should have been more patient. Discussion ensued Motion by Council Member Lakso, seconded by Council Member Lee, to deny the request for Reimbursement of Expenses Incurred by Residents for Tree and Brush Removal. All in favor. Motion carried unanimously. 2.Proposed Water Supply Emergencies Ordinance Amendment City Administrator Larson summarized that the City would eventually need a water emergency plan which would establish procedures to impose water use reduction measures. He stated that this ordinance sets in motion what Council previously approved relative to water use and reduction measures. Discussion ensued. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Ordinance #19, Second Series, an Ordinance Amending Chapter 51 of the Centerville City Code by Amending Section 51.09 Relating to Municipal Water Service. All in favor. Motion carried unanimously. 3.Wellhead Protection Plan a.Set Public Hearing b.Start Public Notification Period City Administrator Larson directed Council members to the Wellhead Protection Plan (WHP). He suggested that Council schedule a public hearing for November 14, 2007 and direct that the WHP draft be forwarded to concerned local and state agencies. He Page 4 of 8 City of Centerville Council Meeting Minutes August 22, 2007 explained that after the public hearing and input from the public agencies, the City would be required to adopt a final WHP. He stated that staff expects the process would be completed by the end of 2007. Discussion ensued. City Administrator Larson stated that staff would review the maps for accuracy. Motion by Council Member Broussard, seconded by Council Member Lee, to approve a Public Hearing for November 14, 2007 and to direct staff to notify the appropriate agencies. All in favor. Motion carried unanimously. 4.Proposal for Sod Replacement at Laurie LaMotte Memorial Park Commissioner Broussard requested that proof of insurance be a requirement to be met at the time of application. City Attorney Glaser recommended that this requirement be establish by ordinance. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Proposed Sod Replacementat Laurie LaMotte Memorial Park and to require proof of insurance. All in favor. Motion carried unanimously. 5.Resolution #07-031 – Domestic Violence Awareness Month Annually, the Alexandra House requests support for the acknowledging that October is Domestic Violence Awareness Month. Motion by Council Member Paar, seconded by Council Member Lakso, to approve Resolution #07-031, Domestic Violence Awareness Month. All in favor. Motion carried unanimously. 6.Tax Increment Financing Plan Proposal for Kendall Howard Project Mr. Randy Harried, 1571 Stony Brook Drive, Lino Lakes, reported that Kendall Howard is seeking a site for a new building and Centerville is an attractive community. He explained that Kendall Howard is a national and international manufacturer of rack and shelving systems for the military as well as civilian use. He stated that they currently operate in a 20,000 square foot building in St. Paul and are experiencing shortage of space. Mr. Harried commented that Centerville has a site available where he would build a 50,000 square foot building with additional expansion capabilities. He explained that they are looking for TIF funding from the City. Mr. John Meyer, Finance Director, explained the choices available to the City for TIF. He displayed a site map to point out the location of the subject building and property. Page 5 of 8 City of Centerville Council Meeting Minutes August 22, 2007 City Administrator Larson explained that Council must decided whether to support the business owner with TIF funds for this project. Discussion ensued. Councilmember Paar stated that he felt the property is overpriced and therefore, could not support this project with TIF funding. He stated that he would thrilled to have this business located in Centerville Councilmember Lee stated that he would be in favor of this project if it would work out. He referred to other TIF districts not approved due to the price of the property. He believes that this is a similar situation. Mr. Harried stated that they negotiated for about six months with the landowner and negotiated $100,000 reduction in the purchase price for the property. He commented that Centerville is where he would like to build. He stated that he would be more than happy to sign an agreement to pay back the entire TIF if he were ever to sell the business. He stated that this is his life and his children’s legacy and he had no intention of selling. Councilmember Lakso stated that she did not see a TIF district at this time due to poor timing. She stated that she hoped creative options could be found, as she did not want to set precedence. Councilmember Broussard commented that there are other properties that might require more assistance in terms of mitigation to make them buildable sites. She agreed with the opinions of fellow Council members. Mayor Capra agreed with Councilmember Lakso and commented that she would like to see a guarantee from the company that it would remain in Centerville. She commented the City had property for sale also and several financial unknowns exist at this time. She stated that she is open to work with Mr. Harried. Mr. Harried questioned if the Council would be open to a pay as you go TIF. He stated that he has exhausted several other avenues for funding. Councilmember Lee stated that Council is open to discussion on options. Discussion ensued. Mr. Meyer stated that he met with the Minnesota Investment Fund concerning a low interest loan for Mr. Harried and explained how this would work. He commented Mr. Harried might qualify for a $160,000 loan through the program. He suggested that Council consider passing the resolution to hold a public hearing. Page 6 of 8 City of Centerville Council Meeting Minutes August 22, 2007 Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution # 07-032 Calling for a Public Hearing for the adoption Tax Increment Financing for TIF District 1-7. All in favor. Motion carried unanimously. Motion by Council Member Broussard, seconded by Council Member Lakso, to Direct Finance Director John Meyer to work with the Minnesota Investment Fund Project on the Kendal Howard Project. All in favor. Motion carried unanimously. 7.Apply for Reimbursement (SCORE Funds – Anoka County) for Tree/Brush Removal Services Mayor Capra reported that the City could apply for reimbursement of tree and brush removal service expenses up to the end of the year. The work qualifies for SCORE funds since the trees would be ground to mulch and used in parks. Discussion ensued. Motion by Council Member Lakso, seconded by Council Member Paar, to direct staff to apply for Reimbursement (SCORE Funds – Anoka County) for Tree/Brush Removal Services. Vote: Ayes 4, Nay 1 (Broussard) Motion carried. Motion by Council Member Lee, seconded by Council Member Lakso, that curbside pick up cease at the end of the day on August 23, 2007and direct staff to use excess funds from of the Emergency Contingency Fund if available or out of the General Fund. Vote: Ayes 4, Nays 1 (Broussard) Motion carried. Mr. Wes Peterson, 7034 Brian Court, stated that the expressed concern from his neighborhood started when residents called City Hall and were told it was not the City’s problem. He stated an employee of the City of Centerville told them that citations would be given if the trees and brush were not removed. He stated that this is the reason residents paid for their own tree and brush removal. He asked that staff be more receptive to questions from residents. Councilmember Lee stated that this was the first event for Centerville and everyone learned some lessons. He commented that the trees and brush on personal property are the responsibility of the resident and the City went over and above to assist with the removal. Discussion ensued. 8.Approval of Award of Bids Anoka County CSAH 14 Project – Revised Project Estimate City Engineer Statz presented a streetscaping bid for $517,000 from North Pine Aggregate. He stated that the bid looks fair and recommended Council approval. Page 7 of 8 City of Centerville Council Meeting Minutes August 22, 2007 City Engineer Statz presented information on the City’s portion of the cost estimate. He stated that the final cost estimate for the project would be approximately $1.2 million including the downtown streetscaping. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Lakso, to approve the Award Part II of Bids Anoka County CSAH 14 Project – Revised Project Estimate to North Pine Agrigate in the amount of $517,000. Vote: Ayes 4, Nays 1 (Broussard) Motion carried. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson – No Report 2. Red Cross Update Councilmember Lakso reported that CPR Saturdays begin in late September or early October. She stated that the Red Cross would begin training sessions on various safety and disaster preparedness topics. She stated that information would be in the paper and pamphlets are available at City Hall and Corner Express. Councilmember Lakso reported that on Tuesday August 28, 2007, Centerville would be at the Red Cross Booth at the Minnesota State Fair. Councilmember Paar announced that Centerville Road would be closed because of a culvert repair from August 27-29, 2007. Mayor Capra thanked the volunteers who distributed information on the debris removal in the City. She thanked City staff for their hard work also. X. ADJOURNMENT Motion by Council Member Lakso, seconded by Council Member Paar, to adjourn the August 8, 2007 City Council Meeting at 8:10 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8