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HomeMy WebLinkAbout2007-10-10 CCCITY OF CENTERVILLE CITY COUNCIL MEETING October 10, 2007 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on October 10, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Councilmember Tom Lee Council Member Linda Broussard Council Member Jeff Paar ABSENT: Council Member Michelle Lakso STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the October 10, 2007, City Council meeting to order at 6:35 p.m. II. APPROVAL OF AGENDA Mayor Capra deleted Public Hearing Item 1. Mayor Capra added pages 1a and 1b to the Approval of Council Minutes Item 1. Mayor Capra added page 9a, Item 2a, Item 8 and Item 9 to the Consent Agenda. Mayor Capra added page 20 to New Business Item 3a. Mayor Capra added Old Mill Road – Change Order #1, New Business Item 4. Motion by Council Member Broussard, seconded by Council Member Paar, to approve the agenda as amended. Friendly amendment by Mayor Capra to add Old Mill Road Change Order #1 to New Business. Councilmember Broussard and Councilmember Paar Accepted the Friendly Amendment. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes October 10, 2007 III. PUBLIC HEARINGS 1. Consideration of Submittal of a Minnesota Investment Fund Application to the Department of Employment and Economic Development on Behalf of the Howard Industrial Project. IV. APPROVAL OF COUNCIL MINUTES 1 September 26, 2007 City Council Work Session Meeting Minutes Mayor Capra added Ron, Project Superintendent, Veit Construction as present. Motion by Council Member Paar, seconded by Council Member Lee, to approve the September 26, 2007 Work Session Minutes as amendedAll in favor. Motion carried . unanimously. 2. September 26 2007 City Council Meeting Minutes Mayor Capra requested a change to Item 2, paragraph 5, change “house” to “property.” Mayor Capra requested removing the word “for” on page 7, paragraph 1. Motion by Council Member Paar, seconded by Council Member Broussard, to approve the September 12, 2007 City Council Meeting Minutes as amendedAll in . favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville September 27, 2007 through October 10, 2007 Claims 2. Centennial Fire District Claims Through September 26, 2007 2a. Centennial Fire District Quarterly Operating Expenses – Centerville’s Share 3.Resignation of Ms. Jennefer Klennert Hunt, Planning and Zoning Commission 4.Request to Resign from Parks and Recreation Committee and be Appointed to the Planning and Zoning Commission – Mr. Darrin Mosher 5.Parks and Recreation Committee Recommendation for the Centennial Youth Hockey Association’s Use of Laurie LaMotte Memorial Park Hockey Rink for 2007-2008 Season – Dry Land Practice 6.Centennial Lakes Little League Request for Contribution of $1,000 7.Mr. Andrew Ross/Aggregate, Inc., 2007 Sidewalk Project - $13,459.50 Page 2 of 7 City of Centerville Council Meeting Minutes October 10, 2007 8.Elk River Ford – Purchase of Two (2) 2008 Ford F250 4x4 Super Cabs per Council Previous Action to replace Vehicles - $5,239.77 each ($10,479.54 Total) 9.Resolution #07-036 – Combining Old Mill Road, Fairview Street, and CSAH 14 Improvements into One Improvement Program Councilmember Lee requested items 1, 4, and 6 be removed for discussion. Motion by Council Member Broussard, seconded by Council Member Paar to Approve Consent Agenda items 2, 3, 5, 7, 8, and 9. All in favor. Motions carried unanimously. Councilmember Lee referenced Item 1 and questioned whether the payment to Bonestroo for general services included anything for Hidden Springs Park. City Engineer Statz replied it did not. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Consent Agenda Item 1 –City of Centerville September 27, 2007 through October 10, 2007 Claims. All in favor. Motion carried unanimously. Councilmember Lee referenced Item 4 and stated the process of how to appoint members requires further discussion. He requested it be moved to Old Business Item #1. Councilmember Lee referenced Item 6 and stated he was not aware of the recommendation to Council. City Administrator Larson replied that Parks and Recreation had no money to contribute to the Centennial Lakes Little League Request for a Contribution of $1,000. Mayor Capra requested Mr. Pat Mahr make his presentation at this time. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Pat Mahr-Centennial Lakes Little League Use of Laurie LaMotte Memorial Park. Mr. Pat Mahr, President Centennial Lakes Little League, commented that the Little League is celebrating 50 years of being a chartered Little League. He reported that they started with 14 teams and now have 98 teams. He explained that they are trying to raise money from all the cities served. Mr. Pat Mahr, President Centennial Lakes Little League, thanked the City of Centerville for their help and cooperation. He provided background on the use of Laurie LaMotte Park by the Little League and the monies they have contributed to the park. He commented that it is best to drag the field four times per week. He stated that it is a safety issue as well Page 3 of 7 City of Centerville Council Meeting Minutes October 10, 2007 as a pride issue for the City. He commented that the League is willing to purchase an additional drag for the City. City Administrator Larson commented that Public Works has staff to drag the park. He commented the reduction of the frequency of dragging had been discussed. Councilmember Lee asked if part-time summer help was hired. City Administrator Larson replied that one individual is hired for the summer. Mayor Capra asked what type of agreement the City had with the Little League. Mr. Mahr replied they are looking for the agreement. Councilmember Paar commented that there are many kids using the park. He stated he is in favor of continuing the current drag plan and additional times if required. He commented he is in favor of the $1,000 donation. He questioned how and where to draw the line on donating to organizations. Councilmember Lee commented that he is in favor of continuing the dragging of the field, as maintaining a safe environment for the kids is a good idea. He stated he opposes the $1,000 donation as it sets a precedent for other organizations to request the same. Councilmember Broussard questioned where the comment to reduce drag hours came from. City Administrator Larson replied that the crew is small; however, it could be accommodated if it is a Council priority. Council Broussard commented that dragging the field four days per week should remain; however, other priorities take precedence. She stated that she opposes the donation. Mayor Capra considers dragging the field as regular maintenance. She stated the donation is not something she would approve. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Little League Use of Laurie LaMotte Memorial Park per the 2007 agreement and provide regular maintenance four days per week, depending on staff priorities. All in favor. Motion carried unanimously. Officer Gates, Centennial Police Department, stated that there have been no major incidents reported in the City of Centerville. He reported that there was a search for two missing children, who turned out to be at a friend’s house, and a traffic accident that resulted in property damage. Page 4 of 7 City of Centerville Council Meeting Minutes October 10, 2007 VII. OLD BUSINESS 1.Request to Resign from Parks and Recreation Committee and be Appointed to the Planning and Zoning Commission – Mr. Darrin Mosher Councilmember Lee commented that a process was established for committee appointment. He stated that this is a wise way to continue. He indicated that if there is only one interested person, the interview process should be set up quickly. City Administrator Larson commented that the Council Liaison is often a voting member on Commissions in other communities. Councilmember Paar recommended keeping the process in place and not add “what if” situations or make exceptions. Councilmember Broussard stated that it is important to have someone appointed as soon as possible. Mayor Capra requested that staff set up a 6:00 p.m. meeting prior to the October 24, 2007 Council meeting for interviews and to hold a work session after the regular Council meeting. She requested that the newspapers report the need for volunteers on the Parks and Recreation Committee and the Planning and Zoning Commission. VIII. NEW BUSINESS th 1. Multi Web Converting, 6939 – 20 Avenue, Site Plan Approval City Administrator Larson explained that this went to the Planning and Zoning Commission and a recommendation for approval was made with clarification on parking requirements, the dumpster location, and cornice placement on the building. Councilmember Broussard commented that a neighbor of the property appeared at the Planning and Zoning Commission meeting and stated they are pleased with the site plans. She indicated that the applicant has been very agreeable to the recommendations. City Engineer Statz commented that the developer’s agreement should reflect the site is subject to assessment charges given the plans for utility work in 2009. He commented the City street sections, by default, are heavy duty with nine-ton capabilities. He stated that the driveways should align and a County review would take place relative to the setbacks. He commented that a trail option easement would be looked at. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Multi Web Converting Preliminary Plat Contingent upon Engineering Review. All in favor. Motion carried unanimously. Page 5 of 7 City of Centerville Council Meeting Minutes October 10, 2007 2. Site Plan Review – Mr. Greg Watson Construction Design/Build (Creative Kids th Daycare Facility at 6907 – 20 Avenue South City Engineer Statz commented the full plans are still required for review. He commented the same issues of County right-of-way, wetlands, and assessments are still at issue. Mr. Greg Watson, ARC Builders, addressed the concerns of the City Engineer. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Paar, to approve the Creative Kids Daycare Facility Site Plan contingent upon the approval of the City Engineer. All in favor. Motion carried unanimously. 3. Changes to City of Centerville Water and/or Sewer Mains a. Resolution #07-037 Establishing Minimum Hook-Up Charges City Administrator Larson explained that this is an updated to a resolution approved about two years ago to establish required charges. Discussion ensued. Motion by Council Member Paar, seconded by Council Member Lee, to approve Resolution #07-037, a Resolution Establishing Minimum Hook-Up Charges to City of Centerville Water and/or Sewer Mains. All in favor. Motion carried unanimously. 4.Change Order #1 - Old Mill Road City Engineer Statz presented a change order prepared for Old Mill Road. He stated that the delay is mainly due to utility relocation delays out of the developer’s control. Motion by Council Member Broussard, seconded by Council Member Paar, to approve Contingent upon Contractors Signature. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson City Administrator Larson reported on the session held last week to talk to property owners about the 2009 projects. He commented good feedback was received and it seemed to be positive. Page 6 of 7 City of Centerville Council Meeting Minutes October 10, 2007 City Administrator Larson reported the second item for discussion would be the downtown redevelopment project. City Engineer Statz stressed that staff encourages feedback from the residents. Discussion ensued. Motion by Council Member Broussard, seconded by Council Member Paar, to directed Staff to draft a letter requesting the redirection of truck traffic at Centerville th Road rather than 20 Avenue. All in favor. Motion carried unanimously. 2.Comprehensive Plan Update City Administrator Larson stated that the next step in the Comp Plan update is to hold the public meeting on November 13, 2007. He stated a general notice would be in the newspaper and letters would be sent to a small number of residents impacted by a change in the land use plan. 3.Other Councilmember Lee reported that the Parks and Recreation Committee met last Wednesday and work on Tracie McBride Park was discussed. Mayor Capra stated there are openings on the Parks and Recreation Committee. X. ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Paar, to adjourn the October 10, 2007 City Council Meeting at 7:45 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 7 of 7