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Home My WebLink About2005-09-14 CC Packet ~t,~,:;~~f[~ CITY COUNCIL MEETING & WORK SESSION Wednesday, September 14,2005 6:30 P.M. COUNCIL MEETING 1. Roll Call WORK SESSION WILL FOLLOW REGULARLY SCHEDULED MEETING Set Agenda Items = Red I. CALL TO ORDER II. APPROVAL OF AGENDA m. APPROVAL OF COUNCIL MINUTES 1. August 24,2005 City Council Meeting Minutes (Page 1-5) 2. August 24,2005 City Council Work Session Meeting Minutes (Page 6) 3. June 8, 2005 City Council Work Session Meeting Minutes (Page 6a) 4. June 22, 2005 City Council Work Session Meeting Minutes (Page 6b) 5. July 27,2005 City Council Work Session Meeting Minutes (Page 6c) 6. September 7,2005 City Council Work Session Meeting Minutes (Page 6d) IV. CONSENT AGENDA 1. City of Centerville August 25, 2005 through September 14, 2005 Claims (Page 7) 2. Centennial Fire District Claims through September 6, 2005 (Page 8) 3. Centennial Lakes Police Department Claims through September 8,2005 (Page 9) 4. Parks & Recreation Committee Recommendations for Centennial Youth Hockey Assoc. Request for Use of the Hockey Rink for the 2005-2006 Season (Page 10-12) 5. Parks & Recreation Committee Recommendation to Accept Mr. Wayne LeBlanc's Resignation from the Committee (Page 13) 6. Parks & Recreation Committee Approval of the Proposed 2006 Parks & Recreation Portion of the proposed 2006 Budget (Page 14-15) 7. Pay Request #7, Northdale Construction ($28,814.12) - Hunters Crossing 2nd Addition Project V. A W ARDS/PRESENT A TIONS/APPEARANCES 1. Mr. Tom Wilharber- Final Accounting of Fete des Lacs 2005 (Page 16-17) VI. PUBLIC HEARINGS 1. Mr. & M-Fs.- Jesse Lange, 7048 Cottonwood Court Abatement of Nuisan~ Special ,'\ssessment (Page 18 21) VII. NEW BUSINESS 1. Resolution #05-042 - Approving the Proposed 2006 Budget & Tax Levy (Page 22-26) 2. Authorize Rice Creek Watershed District & Corps of Engineers Permit for Backage Road 20th/21st Avenue 3. Possible Reschedule of November 23, 2005 Regularly Scheduled Meeting to November 30,2005 at 7:00 p.m. (Levy Hearing Scheduled for 6:30 p.m.) 4. Res. #05-043 - Assigning Duties as They Relate to Handling Banking Transactions for the City of Centerville VID. OLD BUSINESS 1. Review Draft Memorandum of Understanding (CSAHI4 Widening Project) and County Engineer's Response (Page 27-32) 2. DocklBridges - Drainage/Utility Easements (Page 33-43) 3. Draft Purchase Agreement - 1601 LaMotte Drive (St. Paul Regional Water Services) 4. Discuss Development Agreement Issues - Pheasant Marsh 3rd Addition 5. Pay Request #10 (Final), Dresel Contracting ($11,687.50) - 2004 Utility & Street Improvement Project 6. Pay Request #4 (Final), American Tank Services, Inc.ldba Holte Contracting ($3,674.86) - Pond & Ditch Improvements Project IX. ANNOUNCEMENTS/uPDA TES 1. Possible Uses of Rezoned Parcels along Main Street Near 20th Avenue 2. City Administrator, Mr. Dallas Larson 3. 1601 Lal\1otte Drh'e (Update) National Recycling Congress (Update/Capra) 4. Downtown Redevelopment Planning (Update) 5. Correspondence X. CLOSED EXECUTIVE SESSION - PENDING UTIGA TION (ROYAL OAKS REALTY) XI. ADJOURNMENT COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Ordinance Codification/Code (**Please bring your copies**) 2. Personnel Policy (**Please bring you copy**) ill. ADJOURN - - -- - - - -------- -----~------- -----~~----- ENGINEER'S COpy . t ~ Bonestroo -=- Rosene 1\1 Anderlik & 1 ~ 1 Associates Engineers & Architects Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: September 12, 2005 For Period: 7/21/2005 to 9/12/2005 Request No: 7 Contractor: Northdale Construction Company Inc., 14450 Northdale Blvd., Roaers, MN 55374 CONTRACTOR'S REQUEST FOR PAYMENT HUNTERS CROSSING 2ND ADDITION PHASE 1 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 000616-03132-0 SUMMARY Original Contract Amount $ 598,749.66 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 598,749.66 5 Value Completed to Date $ 594,942.17 6 Material on Hand $ 0.00 7 Amount Earned $ 594,942.17 8 Less Retainage 2% $ 11,898.84 9 Subtotal $ 583,043.32 10 Less Amount Paid Previously $ 554,229.20 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 7 $ 28,814.12 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. ~~ Approved by Contractor: ~AL;;;2:~MPANY INC Approved by Owner: CITY OF CENTERVILLE Specified Contract Completion Date: August 20,2001 Date: 61603132REQ7.xls --- ---- ------------- Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - SANITARY SEWER: 1 CONNECT TO EXISTING MANHOLE EA 1 1000.00 1 $1,000.00 2 8" PVC SANITARY SEWER, SDR 35 LF 2120 16.99 2112 $35,882.88 3 4' DIAMETER SANITARY MH, 8' DEEP EA 11 1368.65 11 $15,055.15 4 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 48 103.53 49.15 $5,088.50 5 IMPROVED PIPE FOUNDATION LF 2120 3.20 991.46 $3,172.67 6 CLOSED CIRCUIT TV INSPECTION LF 2120 0.64 2120 2120 $1,356.80 TOTAL PART 1 - SANITARY SEWER: $61,556.00 PART 2 - WATER MAIN: 7 CONNECT TO EXISTING 12" WATER MAIN EA 1 1159.75 1 $1,159.75 8 CONNECT TO EXISTING 8" WATER MAIN EA 1 1159.75 1 $1,159.75 9 8" PVC WATER MAIN LF 2000 13.95 2031 $28,332.45 10 6" PVC WATER MAIN LF 375 12.09 374 $4,521.66 11 6" GATE VALVE AND BOX EA 1 626.11 1 $626.11 12 8" GATE VALVE AND BOX EA 6 810.36 5 $4,051.80 13 8" PVC WATER MAIN, JACKED W/STEEL CASING LF 55 157.07 55 $8,638.85 14 SALVAGE AND REINSTALL HYDRANTNALVE EA 1 909.75 1 $909.75 15 HYDRANT WITH VALVE EA 6 2206.80 6 $13,240.80 16 DUCTILE IRON FITTINGS LB 4600 0.92 4386 $4,035.12 17 6" PIPE RESTRAr,"-r ~A. 24 41.95 24 $1,006.80 18 8" PIPE RESTRAINT EA 45 52.93 45 $2,381.85 19 IMPROVED PIPE FOUNDATION LF 500 3.20 $0.00 TOTAL PART 2 - WATER MAIN: $70,064.69 PART 3 - SERVICES: 20 1" CORPORATION STOP EA 35 70.01 35 $2,450.35 21 1" CURB STOP AND BOX EA 35 128.90 35 $4,511.50 22 1" TYPE "K" COPPER WATER SERVICE LF 1500 7.44 1435 $10,676.40 23 8" X 4" PVC WYE EA 35 104.82 35 $3,668.70 24 4" PVC, SCH. 40 SERVICE PIPE LF 1460 8.29 1525 $12,642.25 25 INSULATION, 2" THICK SF 640 1.85 272 $503.20 TOTAL PART 3 - SERVICES: $34,452.40 PART 4 - STORM SEWER: 26 12" RCP STORM SEWER, CLASS 5 LF 300 22.15 296 $6,556.40 27 15" RCP STORM SEWER, CLASS 5 LF 550 21.68 551 $11,945.68 28 18" RCP STORM SEWER, CLASS 5 LF 750 23.73 750 $17,797.50 29 21" RCP STORM SEWER, CLASS 4 LF 400 26.86 402 $10,797.72 30 21" PVC STORM SEWER, SDR 26 LF 71 41.97 71 $2,979.87 31 27" RCP STORM SEWER, CLASS 3 LF 169 35.51 169 $6,001.19 32 12" RCP FLARED END SECTION EA 1 353.98 1 $353.98 33 18" FLARED END SECTION EA 2 398.71 2 $797.42 34 21" FLARED END SECTION EA 2 448.20 2 $896.40 35 27" FLARED END SECTION EA 1 509.97 1 $509.97 36 CLASS III RANDOM RIPRAP CY 40 70.00 60 $4,200.00 37 2' X 3' CB EA 4 1078.97 4 $4,315.88 38 4' DIAMETER STORM CSMH EA 9 1397.40 9 $12,576.60 39 5' DIAMETER STORM SEWER MH EA 1 2247.27 1 $2,247.27 40 4' DIAMETER STORM SEWER MH EA 3 1427.22 3 $4,281.66 41 4' DIA. MH OVERDEPTH LF 6.5 103.53 6.41 $663.63 42 OUTLET CONTROL STRUCTURE (SS-15) EA 1 1719.43 1 $1,719.43 43 OUTLET CONTROL STRUCTURE (SS-18 AND 19) EA 2 1671.50 2 $3,343.00 44 SEEDING, INCL. SEED, FERTILIZER, MULCH, AND DISK ANCHOR AC 0.25 2729.50 $0.00 45 SIL T FENCE, REGULAR LF 200 4.12 $0.00 TOTAL PART 4 - STORM SEWER: $91,983.60 PART 5 - STREETS: 46 MOBILIZATION LS 1 9106.00 1 $9,106.00 47 SUBGRADE PREPARATION - STREET SY 9500 0.50 9500 $4,750.00 48 SUBGRADE PREPARATION - TRAIL SY 1300 0.67 1124 $753.08 49 GEOTEXTILE FABRIC SY 9500 1.34 9500 $12,730.00 50 SELECT GRANULAR BORROW (CV) CY 5200 11.35 5200 $59,020.00 51 AGGREGATE BASE, CLASS 5 TN 3600 11.39 3891.2 $44,320.77 52 AGGREGATE BASE, CLASS 5 - SIDEWALK TN 160 11.39 75 $854.25 61603132REQ7.xls ------ -- - ----- ------ --- -~------- - ---- -. --- Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 53 AGGREGATE BASE, CLASS 5 - TRAIL TN 500 11.39 567.07 $6,458.93 54 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 730 35.02 772.69 $27,059.60 55 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 730 36.31 760.93 760.93 $27,629.37 56 BITUMINOUS MATERIAL FOR TACK COAT GAL 400 1.39 150 $208.50 57 BITUMINOUS WEAR COURSE, TYPE 41A, TRAIL TN 140 48.93 261.56 $12,798.13 58 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 4300 7.36 4268 $31,412.48 59 4" CONCRETE SIDEWALK SF 4800 2.72 4923 $13,390.56 60 PEDESTRIAN CURB RAMP EA 2 154.50 2 $309.00 61 4" PERFORATED POLYETHYLENE PIPE LF 4300 3.09 4172 $12,891.48 62 SKI OSTER (BOBCAT WITH OPERATOR) HR 20 75.00 $0.00 63 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 150.00 $0.00 64 WATER FOR DUST CONTROL 1000 GAL 50 20.00 $0.00 65 DOUBLE WOOD BARRICADES (2 PER EA), INCL SIGN PANELS EA 2 386.25 2 $772.50 66 REMOVE AND REPLACE CONCRETE CURB. HUNTERS 1ST LF 30 21.63 20 $432.60 67 REPAIR GATE VALVE. HUNTERS 1ST EA 1 509.82 1 $509.82 68 TEMP. ROCK CONSTRUCTION ENTRANCE TN 100 18.00 50 $900.00 69 PROTECTION OF CB IN STREET EA 13 50.00 $0.00 TOTAL PART 5 - STREETS: $266,307.07 PART ii:: SANITARY'::;EWER - CENTERVILLE ROAD: 70 8" PVC SANITARY SEWER, SDR 35,10'.12' DEEP LF 650 21.24 653 $13,869.72 71 CONNECT TO EXISTING MANHOLE EA 1 1409.75 1 $1,409.75 72 4' DIAMETER SANITARY MANHOLE EA 2 1368.65 2 $2,737.30 73 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 6 103.53 3.19 $330.26 74 8" OUTSIDE DROP LF 3.4 203.25 3.4 $691.05 75 IMPROVED PIPE FOUNDATION LF 650 3.20 653 $2,089.60 76 CLOSED CIRCUIT TV INSPECTION LF 650 0.64 650 650 $416.00 77 CLEAR AND GRUB LS 1 5000.00 1 $5,000.00 78 LANDSCAPING LS 1 6489.00 1 $6,489.00 79 REMOVE AND REPLACE 6882 DRIVEWAY LS 1 1875.00 1 $1,875.00 80 REMOVE AND REPLACE 6892 DRIVEWAY LS 1 1875.00 1 $1,875.00 81 REMOVE AND REPLACE BITUMINOUS TRAIL SY 45 12.88 21 $270.48 82 TRAFFIC CONTROL LS 1 1545.00 1 $1,545.00 83 SEEDING, INCL SEED, FERTILIZER, MULCH, AND DISK ANCHOR AC 0.5 2729.50 0.5 $1,364.75 84 EROSION CONTROL BLANKET SY 1000 1.80 1525 $2,745.00 TOTAL PART 6 - SANITARY SEWER - CENTERVILLE ROAD: $42,707.91 PART 7 - WATER MAIN - CENTERVILLE ROAD: 85 6" PVC WATER MAIN LF 500 16.81 521 $8,758.01 86 6" GATE VALVE AND BOX EA 1 651.11 1 $651.11 87 HYDRANT WITH VALVE EA 1 2281.98 1 $2,281.98 88 IMPROVED PIPE FOUNDATION LF 300 3.20 $0.00 89 DUCTILE IRON FITTINGS LB 200 0.92 253 $232.76 90 6" PIPE RESTRAINT EA 6 41.95 6 $251.70 91 SODDING, LAWN TYPE SY 500 4.67 400 $1,868.00 92 SEEDING, INCL SEED, FERTILIZER, MULCH, AND DISK ANCHOR AC 0.25 2729.50 0.2 $545.90 93 REMOVE AND REPLACE CULVERT AND DRIVEWAY LS 1 1875.00 1 $1,875.00 TOTAL PART 7 - WATER MAIN. CENTERVILLE ROAD: $16,464.46 PART 8 - SERVICES - CENTERVILLE ROAD: 94 8" X 4" PVC WYE EA 5 179.82 5 $899.10 95 4" PVC, SCH. 40 SERVICE PIPE LF 50 14.30 51 $729.30 96 4" SANITARY SEWER SERVICE DIRECTIONAL DRILLED LF 300 19.80 288 $5,702.40 97 1" TYPE "K" COPPER WATER SERVICE LF 80 13.44 91 $1,223.04 98 1" TYPE "K" COPPER WATER SERVICE DRILLED LF 100 17.36 96 $1,666.56 99 1" CORPORATION STOP EA 4 82.51 4 $330.04 100 1" CURB STOP AND BOX EA 4 213.90 4 $855.60 TOTAL PART 8 - SERVICES. CENTERVILLE ROAD: $11,406.04 61603132REQ7.xls No. Item Unit TOTAL PART 1 - SANITARY SEWER: TOTAL PART 2 - WATER MAIN: TOTAL PART 3 - SERVICES: TOTAL PART 4 - STORM SEWER: TOTAL PART 5 - STREETS: TOTAL PART 6 - SANITARY SEWER - CENTERVILLE ROAD: TOTAL PART 7 - WATER MAIN - CENTERVILLE ROAD: TOTAL PART 8 - SERVICES - CENTERVILLE ROAD: TOTAL WORK COMPLETED TO DATE 61603132REQ7.xls Contract Quantity Unit Price Quantity Current Quantity Amount to Date to Date $61,556.00 $70,064.69 $34,452.40 $91,983.60 $266,307.07 $42,707.91 $16,464.46 $11,406.04 $594,942.17 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 000616-03132-0 CONTRACTOR NORTHDALE CONSTRUCTION COMPANY INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 03/01/2004 05/07/04 113,493.46 5,973.34 119,466.80 2 05/08/2004 06/09/04 149,634.55 13,848.84 276,976.85 3 06/10/2004 07/02/04 109,111.84 19,591.57 391,831.42 4 07/03/2004 07/26/04 112,494.07 25,512.31 510,246.23 5 07/27/2004 12/23/04 54,528.08 11,005.35 550,267.35 6 12/24/2004 07/20/05 14,967.20 11,310.80 565,540.00 7 07/21/2005 09/12/05 28,814.12 11,898.84 594,942.17 Material on Hand Total Payment to Date $583,043.32 Oriqinal Contract $598,749.66 RetainaQe Pay No. 7 11,898.84 Chanoe Orders Total Amount Earned $594,942.17 Revised Contract $598,749.66 61603132REQ7.xls --------------------- ----------------- --- tervi{{e uta6{isfied 1857 1880 'JIlain Street . Centervi[[e, 'JIl:J{ 55038 (651) 429-3232 . PaxJ651) 429-8629 / STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05-043 A RESOLUTION ASSIGNING DUTIES AS THEY RELATE TO HANDLING BANKING TRANSACTIONS FOR THE CITY OF CENTERVILLE WHEREAS, the City Of Centerville has a limited number of staff to allow segregation of duties in conformance with recommendations contained in the Annual Audit for 2004, and WHEREAS, modifications in the tasks performed by certain key staff members can address many of the issues of segregation of duties identified in the audit. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Authorization for the withdrawal of funds from the City's bank account(s) through cash, checks or electronic means or for moving funds from one banking institution to another shall require two signatures of the following three positions: Mayor, Acting-Mayor and City Administrator. 2. Authorization to transfer funds from one City Of Centerville account to another City Of Centerville account within the same financial institution may be accomplished by written, telephone or electronic means by one of the following positions: City Administrator or Finance Director. Adopted by the City Council this _ day of September, 2005. ATTEST: CITY CLERK MA YOR ------------~---------- - ------------- .. .-iJf=l-LJg 29 2005 14: 02 - .- - III a- .. - BON EST ROO ROSENE RNDERLIK 6516361311 p. 1 Fax Transmission . fl. Bonestroo ~ Rosene _ -=- Anderlik & 1\11 Associates Engineers: & Ard1itects Date: 8/29/2005 From: Tom Peterson To: Dallas Larson Our File No: 000616-03133-0 Organization: City of Centerville Pages to Follow: 7 Fax Number: 651-429-8629 Original Will Follow in Mail: Yes 0 No ~ Subject: 2a004 Utility and Street Improvements - - Attached iare Pay Request No. 10 and Change Order NO.3 for the above referenced project. Please ,review/comment-before we process these further. ~ Bonestroo, Rosene, Anderlik and Associates www.bonestroo.com 2335 West Highway 36 + 51. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311 --------------------------- --------- Rug 29 2005 14:02 BONESTROO ROSENE RNDERLIK 6516361311 ~ Bonestroo -=- Rosene n AnderJik & .~1 Associates Engineers & Architects Owner: Cit of Centerville, 1880 Main St, Centerville, MN 55038 For Period: 8/5/2005 to 8/29/2005 Date: Re uest No: Contractor: CONTRACTOR'S REQUEST FOR PAYMENT 2004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 000616-03133-0 SUMMARY Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned a Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 87,006.99 0.00 $ $ 10AND FINAL $ $ $ $ $. $ $ $ $ Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ::2~ M~ ~""--''''''''''''--.'"'- ~ '(P:::) ~ Approved by Contractor: Approved by Owner. DRESEL CONTRACTING CITY OF CENTERVILLE p.2 Au ust 29, 2005 10 AND FINAL $ 1,629,911.25 1,716,918.24 1,716,918.24 0.00 1,716,918.24 0.00 1,716,91824 1,705,230.7. 0.00 11.687.50 Specified Contract Completion Date: Date: May 5, 2005 61603133REQ10FINAL.Jds --- - -------~----_. -- ----------- , Sep 14 05 06: 16p Dresel Contraotinhg 651-257-1169 p.2 J1f Bonestroo II::JI Rosene U Andcrflk & ,~, Jillociatcs Englnecn.'; Architects Owner: Cil of Centerville, 1880 Main St., CentcrviUe. MN 55038 For Period: 13/512005 to 8/29/2005 Date: Re.glJ_~t!:J.?~ Auqust 29,7.005 10 AND FINAL Cor.tractor: Avo., Chis;<qo Ci ,MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT 7004 UTILITY AND STREET IMPROVEMENTS BRA FILE NO. 000616-03133-0 SUMMARY Onglnal Contract Amount $ 1,629,911.25 2 Chan\;le Order. Addition $ 87,00699 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 1,716J918.24 S Vlllue Completed to Date $ 1 ,716, ~18.24 6 M<<tcnal on Hand S 0.00 7 Amount Earned $ 1.716,918.2~ 8 Less Retainage 0'% $ 000 9 Subtotal $ 1,716,!'118.24 10 Less Amount Paid Previously $ 1,705,230.74 11 UqUlduted damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 10 AND FINAL $ 11 687.50 Recommended for Approval by: BONESTROO. ROSENE. ANDERLlK & ASSOCIATES,INC. Approved by Contractor: DRESEL CONTRACTING -~ ::-~7 ~--~"/ ~/ ?-- ~ -,... -----.... -"'" ('-- .'. ".-:-- ,-' ' Approved by Owner: CITY OF CENTERVILLE SpeCified Contr~ct Completion Date: MClY 5, 2005 D3tc: f;1W:ln:JI~1 0101'IN^1 - - - - --------- - - - -- - - -- --- - - ---------- -- Rug 29 2005 14:02 BONESTROO ROSENE RNDERLIK 6516361311 p.3 Contract Unit Current Qu an tity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - STREET IMPROVEMENTS: 1 MOBILIZATION LS 1 60000.00 1 $60,000.00 2 TRAFFIC CONTROL LS 1 7500.00 1 $7,500.00 3 REMOVE BITUMINOUS PAVEMENT SY 26300 1.00 28681 $28,681.00 4 SAWING BITUMINOUS PAVEMENT LF 2500 2.00 2258 $4,516.00 5 REMOVE CONCRETE CURB AND GUTTER LF 800 2.00 789 $1,578.00 6 REMOVE CONCRETE PAVEMENT SY 50 4.00 775 $3,100.00 7 COMMON EXCAVATION CY 23200 4.75 23200 $110,200.00 8 GEOTEXTILE FABRIC SY 29500 1.40 29477 $41,267.80 9 SELECT GRANULAR BORROW (CV) CY 17150 10.00 16104.9 $161,049.00 10 TOPSOIL BORROW (LV) CY 500 6.00 96 $576.00 11 CLASS 5 AGGREGATE BASE - STREET TN 11500 8.75 13623.88 $119,208.95 12 CLASS 5 AGGREGATE BASE - SIDEWALK TN 120 15.00 133 $1,995.00 13 TYPE LV 3 WEARING COURSE MIXTURE - STREET TN 2740 32.00 2557.97 $81,855.04 14 TYPE LV 3 NON-WEARING COURSE MIXTURE - STREEl TN 2540 31.50 3240.8 S 102,085.20 15 BITUMINOUS MATERIAL FOR TACK COAT GL 1600 1.25 150 1675 $2,093.75 16 TYPE LV 4 WEARING COURSE - DRIVEWAYS TN 300 65.00 433.23 $28,159.95 17 TYPE LV 4 WEARING COURSE - TRAIL TN 150 50.00 166.4 $8,320.00 18 MILL BITUMINOUS PAVEMENT SY 2300 2.50 $0.00 19 COURSE AGGREGATE FOR DRAiNTlLE - PETERSON & 73RD CY 400 16.00 $0.00 _.. r_ 20 CRACK SEAL LF 1000 2.50 $0.00 21 PATCH ROAD SY 600 17.00 $0.00 22 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 13750 7.10 13748 $97,610.80 23 SURMOUNTABLE CONCRETE C & G - MANUAL PLACEMENT LF 800 14.00 164 $2,296.00 24 4M CONCRETE WALK SF 2650 2.50 2855 $7,137.50 25 6M CONCRETE WALK SF 500 3.00 422 $1,266.00 26 4M PERFORATED PVC DRAIN TILE LF 17250 2.00 15595 $31,190.00 27 ADJUST FRAME AND RING CASTING EA 25 250.00 25 $6,250.00 28 ADJUST VALVE BOX EA 1 250.00 2 $500.00 29 PEDESTRIAN CURB RAMP EA 2 275.00 2 $550.00 30 SKIDSTER (BOBCAT WITH OPERATOR) HR 20 85.00 12 $1,020.00 31 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 20 125.00 5 10 $1,250.00 32 WATER FOR DUST CONTROL 1 000 GAL 50 12.00 25 $300.00 33 STORM DRAIN INLET PROTECTION EA 25 100.00 2 $200.00 34 CLEAR & GRUB EA 5 400.00 5 $2,000.00 35 SODDING, LAWN TYPE, INCL 4" TOPSOIL SY 2500 2.10 250 18745 $39,364.50 36 SEEDING AC 0.5 1300.00 1 $1,300.00 37 REGULAR SILT FENCE LF 500 2.00 200 $400.00 38 TEMPORARY ACCESS ROAD LS 1 2500.00 , $2,500.00 39 8" PVC SANITARY SEWER, SDR 35 LF 130 25.00 176 $4,400.00 40 SANITARY SEWER REPAIR . EA 2 4000.00 2 $8,000.00 41 8 X 4 WYE EA 4 125.00 4 $500.00 42 RECONNECT SEWER SERVICE EA 4 75.00 11 $825.00 43 IMPROVED PIPE FOUNDATION LF 260 4.00 352 $1.408.00 TOTAL PART 1 - STREET IMPROVEMENTS: $972,453.49 PART 2 - WATER MAIN IMPROVEMENTS: 44 CONNECT TO EXISTING 12" PIPE EA 2 1000.00 2 $2,000.00 45 CONNECT TO EXISTING 8" PIPE EA 3 600.00 3 $1,800.00 46 CONNECT TO EXISTING 6" PIPE EA 1 600.00 1 $600.00 47 WET TAP 12" MAIN,INCL 8" GATE VALVE EA 1 3000.00 1 $3,000.00 48 12" PVC, C900 LF 910 2.6.00 929 $24,154.00 49 8" PVC, C900 LF 5525 20.00 5606 $112,120.00 50 8" PVC JACKED WITH STEEL CASING LF 55 175.00 55 $9,625.00 51 6" PVC, C900 LF 830 18.00 831 $14,958.00 52 1" TYPE K COPPER WATER SERVICE LF 3300 14.00 3420 $47,880.00 53 12" GATE VALVE AND BOX EA 4 1300.00 4 $5,200.00 54 8" GATE VALVE AND BOX EA 11 850.00 12 $10,200.00 55 6" GATE VALVE AND BOX EA 2 650.00 2 $1.300.00 56 1" CORPORATION STOP EA 96 120.00 100 $12,000.00 57 1" CURB STOP AND BOX EA 96 120.00 100 $12.000.00 58 HYDf~ANT WITH VALVE EA 14 2200.00 14 $30,800.00 59 HYDRANT EXTENSION LF 2 350.00 2.5 $875.00 60 DUCTILE IRON FITTINGS LB 9500 3.00 9258 $27,774.00 61 INSULATION, 2" THICK SF 500 3.00 $0.00 61S03133REQ10FINAL..ls ---------------- Rug 29 2005 14:02 BONESTROO ROSENE RNDERLIK 6516361311 p.4 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 62 IMPROVED PIPE FOUNDATION IF 1000 4.00 215 S860.00 TOTAL PART 2 - WATER MAIN IMPROVEMENTS: $317,146.00 PART 3. STORM SEWER IMPROVEMENTS: 63 24" RCP, ClASS 3 IF 460 35.00 459 $16,065.00 64 18" RCP, CLASS 5 IF 662 30.00 702 $21,060.00 65 15" RCP, ClASS 5 IF 1875 26.00 1327 $34,502.00 66 12" RCP, CLASS 5 IF 860 24.00 1037 $24,888.00 67 12" HOPE IF 560 19.00 634 $12,046.00 68 10" PVC, SDR 26 LF 10 25.00 10 $250.00 69 8" PERFORATED PVC LF 140 20.00 168 $3,360.00 70 24" RCP FES WITH TRASH GUARD EA 1 1400.00 1 $1,400.00 71 15" RCP FES WITH TRASH GUARD EA 5 750.00 6 $4,500.00 72 12" HDPE FES WITH TRASH GUARD EA 1 175.00 2 $350.00 73 12" RCP FES WITH TRASH GUARD EA 1 575.00 1 $575.00 74 V2B1 STRUCTURE lS 1 9000.00 1 $9,000.00 75 4' DIA MANHOLE EA 14 1600.00 13 $20,BOO.00 76 4' DIA CATCH BASIN MANHOLE EA 17 1600.00 14 $22,400.00 77 2 X 3 CATCH BASIN EA 15 1200.00 17 $20,400.00 78 BEEHIVE CATCH BASIN EA 1 1200.00 2 $2,400.00 79 FRENCH DRAIN EA 1 2500.00 1 . ..$2,500.00 80 GEOTEXTllE FABRIC, TYPE 2 NON-WOVEN SY 900 2.00 900 $1,800.00 81 GEOTEXTILE FABRIC, TYPE 1 SY 70 2.75 70 $192.50 82 GEOTEXTILE FABRIC, TYPE 4 SY 55 2.75 55 $151.25 83 IMPROVED PIPE FOUNDATION LF 500 4.00 $0.00 84 CONNECT TO EXISTING PIPE OR MANHOLE EA 5 600.00 5 $3,000.00 85 REMOVE PIPE LF 200 8.00 545 $4,360.00 86 REMOVE CATCH BASIN EA 4 600.00 4 $2,400.00 87 SODDING SY 900 2.10 900 $1,890.00 86 CLASS 3 RIPRAP CY 60 100.00 20 $2,000.00 69 DITCH EXCAVATION LF 200 15.00 75 $1,125.00 90 RECONSTRUCT CATCH BASIN MANHOLE EA 2 1600.00 2 $3,200.00 91 PEA ROCK CY 20 25.00 10 $250.00 92 COARSE (1.5" - 3") AGGREGATE TN 1360 16.00 1373.39 $21,974.24 93 CLEARING AND GRUBBING - HERITAGE STREET lS 1 2500.00 1 $2,500.00 94 COMPOST ROLLS IF 160 10.00 $0.00 95 LANDSCAPE EDGING LF 340 10.00 254 $2,540.00 96 ROCK CONSTRUCTION ENTRANCE EA 5 500.00 $0.00 97 6" - 1 BU GLACIAL BOULDERS TN 32 125.00 34.3 $4,287.50 98 VEGETATED GEOGRID AND CHANNEL EXCAVATION CY 70 50.00 50 $2,500.00 99 TOPSOIL BORROW (LV) CY 100 10.00 162 $1,620.00 100 HERITAGE INFILTRATION TRENCH EXCAVATION (P) CY 930 10.00 930 $9,300.00 101 BRIAN DRIVE FilTRATION SYSTEM LS 1 9500.0C 1 $9.500.00 TOTAL PART 3 - STORM SEWER IMPROVEMENTS: $271,086.49 PART 4. LAMOTTE PARK IMPROVEMENTS: 102 TYPE lV 3 WEARING COURSE MIXTURE - PARKING LO' TN 500 36.00 440.35 $15,852.60 103 TYPE LV 3 WEARING COURSE MIXTURE - SKATE PADrTRAIL TN 150 46.00 187.51 $8,625.46 104 TYPE l V 3 NON-WEARING COURSE MIXTURE - PARKING LOT TN 475 35.50 503.5 $17,874.25 105 BITUMINOUS MATERIAL FOR TACK COAT GAL 300 1.25 100 $125.00 106 B612 CONCRETE CURBAND GUTTER LF 1200 7.75 965 $7,478.75 107 COMMON EXCAVATION - SKATE PADfTRAll CY 635 12.00 635 $7,620.00 108 CLASS 5 AGGREGATE BASE TN 800 10.00 800 $8,000.00 109 SELECT GRANULAR BORROW (CV) CY 360 12.00 360 $4,320.00 110 4" SOLID LINE, WHITE PAINT LF 1500 1.00 3096 $3,096.00 111 PAVEMENT MESSAGE, HANDICAP, PAINT EA 4 350.00 4 $1,400;00 112 ADJUST CLEANOUT EA 3 300.00 3 $900.00 113 4' HIGH CHAIN LINK FENCE LF 380 11.00 366 $4,026.00 114 SODDING, LAWN TYPE, INCL4" TOPSOIL SY 1000 2.10 1000 $2,100.00 115 SEEDING AC 0.5 1300.00 1.5 $1,950.00 116 4" PERFORATED PVC DRAIN TilE IF 100 2.00 100 $200.00 TOTAL PART 4 - LAMOTTE PARK IMPROVEMENTS: $83,568.06 61603133REQ10FINAL.xJs -- -- -- -- -- ------ -- Rug 29 2005 14:02 BONESTROO ROSENE RNDERLIK 6516361311 p.5 .11. Bonestroo e Rosene ~ Anderlik & 1 \j. A:l;sodates Engineers & Architects Owner: Ci of Centerville. 1880 Main St.. Centerville MN 55038 Date Au t 29, 2005 ,MN 55013 Bond Com an : Nation.al Fire Insurance of Hartford Bond No: MNC 6741 CHANGE ORDER NO. 3 2004 UTILITY AND STREET IMPROVEMENTS BRA.. FILE NO. 000616-03133-0 Description of Work This Change Order provides for adjustments for the fmal quantities. Contract Unit Total No. Item CHANGE ORDER NO.3 Unit . Quantity Price Amount ADJUSTMENT OF FINAL QUANTITIES LS SI0,658.54 $10,658.54 TOTAL CHANGE ORDER NO. 3: $10,658.54 61603133CHOJ.xls -----.---- -- - -- - - --------- I iii . Rug 29 2005 14: 15 I. . I. . I. fl. . PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 000616-03133-0 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amou nl 1 10f7/2004 This Change Order provides for additional work or this project. $74-,848.00 See Change Order. 2 11/2/2004 This Change Order provides for additional work at the request of $1,500.45 the City. See Change Order. I 3 8/29/2005 . Thi;; Ghange Order pro.~ic,les for adjustmen~~ for Te final $10,658.54 quantities. See Change Order. I I Total Change Orders I $87,006.99 PAYMENT SUMMARY No. From To Pa ent Re aina e Com feted 1 OS/24/2004 06/09/04 113,297.00 5,~63.00 119.260.00 2 06/10/2004 07/07/04 223,530.68 17)727.77 354,555.45 3 07/08/2004 07/26/04 343,403.46 35J801.64 716,032.78 4 07/27/2004 08/31/04 500,333.24 62.134.97 1,242,699.35 5 09/01/2004 10/08104 246,693.79 75.11 18.85 1,502,377 .02 6 10/09/2004 11/02104 89,029.17 I 1,596,091.94 79,,804.60 7 11/03/2004 01/12/05 65 875.53 32,289.04 1,614,451.91 8 01/13/2005 07/20/05 98,763.26 34,604.61 1,715,230.74 I 1,715,230.74 9 07/21/2005 08/04/05 24,304.61 10,,000.00 10 AND FINAL 08/05/2005 08/29/05 11,687.50 I 1,716,918.24 BONESTROO ROSENE RNDERLIK 6516361311 p. 1 ym 9 p Material on Hand Total Amount Eamed $1,716,918.24 Orj inal dJntract I Chanae Orders $1,716.918.24 Revised c!ontract $1,629,911.25 $87,006.99 $1,716,918.24 61603133REQ10FINALxls - - ---- -- --- - - --- - - -- --- .. Rug 29 2005 14: 14 BONESTROO ROSENE RNDERLIK 6516361311 p. 1 . I. . .. . .. . .. Contract Unit Current Quantity Amount . No. Item Unit Quantity Price Quantity to Date to Date CHANGE ORDER NO.1 1 REMOVE BITUMINOUS PAVEMENT SY 300 1.00 251 $251.00 2 SAWING BITUMINOUS PAVEMENT LF 250 2.00 289 $578.00 3 REMOVE CONCRETE CURB AND GUTTER LF 150 2.00 142 $284.00 4 AGGREGATE BASE, CLASS 5 TN 250 8.75 250 $2,187.50 5 SELECT GRANJLAR BORROW (CV) CY 400 10.00 200 $2,000.00 6 BITUMINOUS MATERIAL FOR TACK COAT GAL 50 1.25 25 $31.25 7 TYPE LV4 WEARING COURSE - DRIVEWAYS TN 10 . 65.00 10 $650.00 8 PATCH ROAD SY 300 17.00 238 $4,046.00 9 SURMOUNTABLE CONCRETE CURB AND GUTTER- MANUAL ~LACEMENT LF 150 14.00 142 $1,988.00 10 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 2 125.00 2 $250.00 11 SODDING, LAWN TYPE, INCL. 4" TOPSOIL SY 500 2.10 500 $1,050.00 12 15" RCP STORM SEWER, CLASS 5 LF 377 26.00 377 $9,802.00 13 12" RCP STORM SEWER, CLASS 5 LF 37 24.00 37 $888.00 14 15" HDPE STORM SEWER LF 338 22.00 338 $7,436.00 15 15" RCP FLARED END SECTION, INCL TRASH GUARD EA 1 750.00 1 $750.00 16 4' DIAMETER STORM CBMH EA 3 1600.00 3 $4.800.00 17 2' X 3' CATCH BASIN EA 1 1200.00 1 $1,200.00 . . 18 CLASS III RANDOM RIPRAP CY 5 100.00 $0.00 ~9.. PATCH CONCRETE DRIVEWAY SY 775 40.00 775, $31,000,00 20 SAWING CONCRETE PAVEMENT LF 437 3.00 437 $1,311.00 21 DOUBLE SWING GATE EA 1 661.00 1 $661.00 TOTAL CHANGE ORDER NO.1 $71,163.75 CHANGE ORDER NO.2 1 DRAINAGE WORK LS 1500.45 $1.500.45 TOTAL CHANGE ORDER NO.2 $1,500.45 CHANGE ORDER NO..3 1 ADJUSTMENT OF FINAL QUANTITIES LS 10658.54 $0.00 TOTAL CHANGE ORDER NO.3 $0.00 TOTAL PART 1 - STREET IMPROVEMENTS: TOTAL PART 2 - WATER MAIN IMPROVEMENTS: TOTAL PART 3 - STORM SEWER IMPROVEMENTS: TOTAL PART4 - LAMOTTE PARK IMPROVEMENTS: TOTAL CHANGE ORDER NO.1 TOTAL CHANGE ORDER NO.2 TOTAL CHANGE ORDER NO.3 TOTAL WORK COMPLETED TO DATE $972,453.49 $317,146.00 $271,086.49 $83,568,06 $71,163.75 $1,500.45 $0.00 $1,716,918.24 Total Payment to Date $1,716,918.24 Oriqinal Contract $1,629,911.25 Retainaae Pay NO.1 0 AND FINAL Chanqe Orders $87,006.99 Total Amount Earned $1,716.918.24 Revised Contract $1,716,918.24 61603133REQ10FJNAL.xls Aug 29 2005 14:02 BONESTROO ROSENE RNDERLIK 6516361311 p.6 riginal Contract Amount ~ revious Change Orders This Change Order Revised Contract Amount (including this change order) $1,629,911.25 $76,348.45 $10,658.54 $1,716,918.24 CHANGEINCONTRACTT~S Original Contract Times: Substantial Completion (days or date): . Ready for fmal Payment (days or date): Increase of this Change Order: . Substantial Completion (days or date): Ready for fmal Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for fInal Payment (days or date): Recommended for Approval by: ' , '~ESTROO, ROSENE, Ai'JDERLIK & ASSOCIATES, INC. j!W7v) {;vt?~- I Date: / / g 1'--" /O~ .' I (. / Approved by Owner: CITY OF CE~"TERVILLE Approved by Contractor: DRESEL CONTRACTING Date Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 61603133CH03.xls Sep 14 05 06:16p Dresel ContrClctinhg 651-257-1169 p.3 Original Contract Amount Pr~vious Ch:mg~ Ordcr~ Thi$ Chang!.;: Ordl:r Rl,;vi.$~d Conlract Amount (including this challg~ order) $ 1,629. C) 11,25 $76,34S.45 $10,653.54 $1,716,918.24 CHANGE IN CONTRACT TIMES Original Contract Times: Substant;;jJ Completion (days or dare): Re:.Jdy for final P3.ymcm (d;lyS or dall,;): Incn;a.__c of rhis Change Order: Substanti:.ll Completion (days or d:ltc); R'::.IJy for final P:1Ymcnr (day.s or dall;:); Contr;}ct Time with all approved Ch.mge Orders: SubsranliaJ Complcrion (days or date): R~ady for final P:lymcnt (days or darl:): R~commcnded for Approv:i1 by; BON ESTROO, ROSENI':, ANDERLlK & ASSOCIATES, INC D(lle: Approved by Contractor; DRESEL CONTRACfJNG Approved by Owner: CITY OF CENTERVILLE ~ ..~- ,/ ,.! ,'~~~.. " 7- / f., {.:'s- 1)(111' D(1le Cl:, ()\\,n...r Cl'nlra-:llll' n"lldjn~ C\'lnl"iln)' Rl'llc~tfllll I\:. /\SS(l(;. (,11,0.11.\.WI)0,11 \ ENGINEER'S COpy ~ Bonestroo -=- Rosene 1\1 Anderlik & 1 ~ 1 Associates Engineers & Architects Owner: Citv of Centerville, 1880 Main St., Centerville, MN 55038 Date: Auqust 15, 2005 For Period: 8/12/2005 to 8/15/2005 Reauest No: 4 AND FINAL Contractor: American Tank Services Inc. DBA Holte Contractinq, 3174 Ryan Ln., St. Paul, MN 55117 CONTRACTOR'S REQUEST FOR PAYMENT POND AND DITCH IMPROVEMENTS BRA FILE NO. 000616-04140-0 SUMMARY Original Contract Amount $ 77,725.00 2 Change Order - Addition $ 5,107.96 3 Change Order - Deduction $ 9,335.70 4 Revised Contract Amount $ 73,497.26 5 Value Completed to Date $ 73,497.26 6 Material on Hand $ 0.00 7 Amount Earned $ 73,497.26 8 Less Retainage 0% $ 0.00 9 Subtotal $ 73,497.26 10 Less Amount Paid Previously $ 69,822.40 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL $ 3,674.86 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. I ~<LJwffJA/L- ~ Approved by Contractor: e~~ET~~;:~~" ~o. t-_ '-> I , "" Approved by Owner: CITY OF CENTERVILLE Specified Contract Completion Date: May 27, 2005 Date: 61604140REQ4.xls - - - - -- - - J Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 10000.00 1 $10,000.00 2 POND EXCAVATION CY 3000 10.15 2482 $25,192.30 3 DITCH EXCAVATION LF 1150 6.60 1170 $7,722.00 4 WOOD SKIMMER EA 1 760.00 1 $760.00 5 REPAIR EX. WOOD SKIMMER EA 2 500.00 2 $1,000.00 6 CLEAR AND GRUB LS 1 7000.00 1 $7,000.00 7 4' DIA PRECAST MH, 7'-8' DEEP EA 1 3700.00 1 $3,700.00 8 24" HDPE LF 90 45.00 90 $4,050.00 9 24" HDPE FLARED END SECTION EA 1 450.00 1 $450.00 10 12" RCP, CLASS 5 LF 25 75.00 8 $600.00 11 12" RCP, FLARED END SECTION EA 2 750.00 2 $1,500.00 12 RIPRAP, CLASS 3 CY 30 105.00 29 $3,045.00 13 SODDING SY 100 15.00 100 $1,500.00 14 SEEDING ACRE 1 3000.00 0.25 $750.00 15 EROSION CONTROL BLANKET SY 100 7.00 160 $1,120.00 16 SILT FENCE, HEAVY DUTY LF 100 10.00 $0.00 TOTAL BASE BID $68,389.30 CHANGE ORDER NO.1 1 8" PVC LF 190 17.95 190 $3,410.50 2 CATCH BASIN EA 2 1598.73 2 $3,197.46 3 RIP RAP CLASS 3 CY 1 150.00 1 $150.00 4 DITCH EXCAVATION LF 250 -6.60 250 ($1,650.00) TOTAL CHANGE ORDER NO.1 $5,107.96 CHANGE ORDER NO.2 1 POND EXCAVATION CY 518 -10.15 $0.00 2 DITCH EXCAVATION LF 20 6.60 $0.00 3 12" RCP, CLASS 5 LF 17 -75.00 $0.00 4 RIPRAP, CLASS 3 CY 1 -105.00 $0.00 5 SEEDING AC 0.75 -3000.00 $0.00 6 EROSION CONTROL BLANKET SY 60 7.00 $0.00 7 SILT FENCE, HEAVY DUTY LF 100 -10.00 $0.00 TOTAL CHANGE ORDER NO.2 $0.00 TOTAL BASE BID TOTAL CHANGE ORDER NO.1 TOTAL CHANGE ORDER NO.2 TOTAL WORK COMPLETED TO DATE $68,389.30 $5,107.96 $0.00 $73,497.26 61604140REQ4.xls \ PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 000616-04140-0 CONTRACTOR AMERICAN TANK SERVICES INC DDBA HOLTE CONTRACTING CHANGE ORDERS No. Date Description Amount 1 4/1/2005 This Change Order provides for additional work on this project. $5,107.96 See Change Order. 2 8/15/2005 This Change Order provides for adjustments to reflect final ($9,335.70) quantities on this project to balance the pay request. See Change Total Change Orders ($4,227.74) PAYMENT SUMMARY No. From To Payment Retainage Completed 1 03/01/2005 03/17/05 52,621.17 2,769.54 55,390.71 2 03/18/2005 07/20/05 7,765.53 2,500.00 62,886.70 3 07/21/2005 08/11/05 9,435.70 3,674.86 73,497.26 4 AND FINAL 08/12/2005 08/15/05 3,674.86 73,497.26 Material on Hand Total Payment to Date . $73,497.26 Oriqinal Contract $77,725.00 Retainaqe Pay NO.4 AND FINAL Chanqe Orders ($4,227.74) Total Amount Earned $73,497.26 Revised Contract $73,497.26 61604140REQ4.xls ENGINEE . fl. Bonestroo e Rosene '1\11 Anderlik & ~ \J ~ Associates ngineers &. Architects Owner: Ci of Centerville, 1880 Main St., Centerville, MN 55038 Date Au~st 15,2005 Contractor: American Tank Services Inc. DBA Holte Contractino, 3174 R an Ln., St. Paul, MN 55117 Bond Com an : Bond No: 240160 CHANGE ORDER NO. 2 POND AND DITCH IMPROVEMENTS BRA FILE NO. 000616-04140-0 Description of Work This Change Order provides for adjustments to reflect final quantities on this project to balance the pay request. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.2 POND EXCA V A TION CY 518 ($10.15) ($5,257.70) 2 DITCH EXCAVATION LF 20 $6.60 $132.00 3 12" Rep, CLASS 5 LF 17 ($75.00) ($1,275.00) 4 RIP RAP, CLASS 3 CY ($105.00) ($105.00) 5 SEEDING AC 0.75 ($3,000.00) ($2,250.00) 6 EROSION CONTROL BLANKET SY 60 $7.00 $420.00 7 SILT FENCE, HEAVY DUTY LF 100 ($10.00) ($1,000.00) TOTAL CHANGE ORDER NO.2: ($9,335.70) 61604140CH02.xls -------------~---- Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. I~~W~ Date: Approved by Contractor: AMERICAN TANK SERVICES INC ~~,- CR \ v--\ L:~s- , \ B/;S-~S-- I I Approved by Owner: $77,725.00 $5,107.96 -$9,335.70 $73,497.26 CITY OF CENTERVILLE Date Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 61604] 40CH02.xls ~~:,;;~~r[~ CITY COUNCIL MEETING & WORK SESSION Wednesday, September 14,2005 6:30 P.M. COUNCIL MEETING 1. Roll Call WORK SESSION WILL FOLLOW REGULARLY SCHEDULED MEETING I. CALL TO ORDER II. APPROVAL OF AGENDA III. APPROVAL OF COUNCIL MINUTES 1. August 24, 2005 City Council Meeting Minutes (Page 1-5) 2. August 24, 2005 City Council Work Session Meeting Minutes (Page 6) 3. June 8, 2005 City Council Work Session Meeting Minutes (Page 6a) 4. June 22, 2005 City Council Work Session Meeting Minutes (Page 6b) 5. July 27, 2005 City Council Work Session Meeting Minutes (Page 6c) 6. September 7,2005 City Council Work Session Meeting Minutes (Page 6d) IV. CONSENT AGENDA 1. City of Centerville August 25, 2005 through September 14,2005 Claims (Page 7) 2. Centennial Fire District Claims through September 6,2005 (Page 8) 3. Centennial Lakes Police Department Claims through September 8,2005 (Page 9) 4. Parks & Recreation Committee Recommendations for Centennial Youth Hockey Assoc. Request for Use of the Hockey Rink for the 2005-2006 Season (Page 10-12) 5. Parks & Recreation Committee Recommendation to Accept Mr. Wayne LeBlanc's Resignation from the Committee (Page 13) 6. Parks & Recreation Committee Approval of the Proposed 2006 Parks & Recreation Portion of the proposed 2006 Budget (Page 14-15) V. A W ARDS/PRESENT A TIONS/ APPEARANCES 1. Mr. Tom Wilharber - Final Accounting of Fete des Lacs 2005 (Page 16-17) VI. PUBLIC HEARINGS 1. Mr. & Mrs. Jesse Lange, 7048 Cottonwood Court - Abatement of Nuisance - Special Assessment (Page 18-21) VII. NEW BUSINESS 1. Resolution #05-042 - Approving the Proposed 2006 Budget & Tax Levy (Page 22-26) 2. Authorize Rice Creek Watershed District & Corps of Engineers Permit for Backage Road 20th/21st Avenue 3. Possible Reschedule of November 23, 2005 Regularly Scheduled Meeting to November 30,2005 at 7:00 p.m. (Levy Hearing Scheduled for 6:30 p.m.) VIII. OLD BUSINESS 1. Review Draft Memorandum of Understanding (CSAHI4 Widening Project) and County Engineer's Response (Page 27-32) 2. DocklBridges - Drainage/Utility Easements (Page 33-43) IX. ANNOUNCEMENTS/uPDA TES 1. Possible Uses of Rezoned Parcels along Main Street Near 20th Avenue 2. City Administrator, Mr. Dallas Larson 3. 1601 LaMotte Drive - (Update) 4. Downtown Redevelopment Planning (Update) 5. Correspondence X. ADJOURNMENT COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Ordinance Codification/Code (**Please bring your copies**) 2. Personnel Policy (**Please bring you copy**) III. ADJOURN CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 24,2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 24, 2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar ABSENT: STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Larson I. CALL TO ORDER Mayor Capra called the August 24,2005, City Council meeting to order at 6:35 p.m. II. SET AGENDA The following items were added to the Agenda: New Business: Consideration of Imposing Ordinance #24 Requirements on Potentially Dangerous Dog Motion bv Council Member Paar. seconded bv Council Member Lakso to approve the al!enda as amended. All in favor. Motion carried unanimouslv. HI. APPROVAL OF COUNCIL MINUTES 1. August 10, 2005 City Council Meeting Minutes Motion bv Council Member Lakso. seconded bv Council Member Paar to approve the AUl!ust 10. 2005 City Council Meetinl! Minutes as presented. All in favor. Motion carried. / City of Centerville City Council Meeting August 24, 2005 2. August 10,2005 City Council Work Session Meeting Minutes Motion by Council Member Terway. seconded by Council Member Paar to approve the Au!!ust 10. 2005 City Council Work Session Medin!! Minutes as presented. All in favor. Motion carried. IV. CONSENT AGENDA 1. City of Centerville August 11, 2005 through August 24, 2005 Claims 2. Centennial Fire District through August 17, 2005 Claims 3. Centennial Lakes Police Department Claims through August 11, 2005 4. Resolution #05-040 City Opposition to S.1504 5. Acclaim Benefits - Amendment to Current Agreement Motion by Council Member Lakso. seconded by Council Member Terwav. to approve the Consent A!!enda as presented. All in favor. Motion carried unanimouslv. V. AWARDSIPRESENTATIONS/APPEARANCES None. VI. PUBLIC HEARINGS 1. Resolution #05-039 - Creation of Tax Increment Financing District 1-6 Mayor Capra opened the public hearing at 6:40 p.m. Mr. Meyer provided an overview of the Creation of the Tax Increment Financing District and the specifics thereof. Mayor Capra noted the 23 to 25 years is the maximum but the City would keep it as short as reasonably possible. Mr. Meyer indicated that if the City has more value the term will shorten and the district can be decertified as soon as the obligations are paid. Council Member Paar indicated he is concerned about the 23 to 25 years as he is not a huge fan of TIF but because it is City property he is considering it. He then said that Staff has done a great job on the legwork. Council Member Lee indicated that downtown has not changed at all in years and he feels this would make a significant difference for downtown. Page 20f5 z City of Centerville City Council Meeting August 24, 2005 City Administrator Larson indicated the Council has decisions left to make as to the length of the term but when the City is the owner of the property, the City will decide the sale price and determine what it wants for development. Council Member Lakso said she feels that it would be in the best interest of the City to promote redevelopment downtown. Council Member Terway said that Staff has done a good job of putting this together but he is concerned with the length of the term and would like to see it shortened if at all possible but he has no issue moving forward at this point. Motion by Council Member Terway. seconded by Council Member Lakso. to close the public hearing. All in favor. Motion carried unanimously. Mayor Capra closed the public hearing. Council Member Lee thanked Mr. Meyer for all the work required to present this for Council. Motion by Council Member Terway. seconded by Council Member Lee. to approve Resolution #05-039 as presented. All in favor. Motion carried unanimously. VII. NEW BUSINESS 1. Anoka County Community Development Block Grant Program Agreement Mr. Meyer reviewed the document with Council and indicated that the Agreement provides $200,000 to assist the City with the development of East Block 7. City Administrator Larson indicated that the grant obtained by Mr. Meyer on behalf of the City can be used for site prep and demolition to prepare the site. Motion by Council Member Lee. seconded by Council Member Paar to approve the Anoka County Community Development Block Grant Program Agreement. All in favor. Motion carried unanimously. 2. Grading Permit - Hunter's Crossing 3rd Addition City Administrator Larson indicated the developer is interested in obtaining a grading permit but, while Council agreed to allow that, Council did not take formal action to approve a grading permit. Motion by Council Member Lee. seconded by Council Member Paar to approve a grading permit for Hunter's Crossing 3rd Addition as reQuested. All in favor. Motion carried unanimously. Page 3 of 5 3 City of Centerville City Council Meeting August 24, 2005 3. Consideration of Imposing Ordinance #24 Requirements on Potentially Dangerous Dog as Determined by Chief Makela City Administrator Larson indicated there was a dog that bit a child and the Chief has asked that Council authorize him to impose requirements listed in Ordinance #24 for dogs determined to be potentially dangerous. Motion by Council Member Lee. seconded by Council Member Paar to authorize Chief Makela to impose the reQuirements of Ordinance #24 for potentially dan!?:erous do!?:. All in favor. Motion carried unanimously. VIII. OLD BUSINESS 1. Recommendation for Council Chambers Rental Deposit Council discussed the Staff recommendation for Council Chamber rental and determined to use one deposit for all groups using the room. This deposit will be refundable if no damage occurs. Motion by Council Member Terway. seconded by Council Member Paar to set the deposit for the rental of Council Chambers at 150.00. All in favor. Motion carried unanimously. ~. ANNOUNCEMENTSmPDATES 1. City Administrator - Mr. Dallas Larson City Administrator Larson indicated that the City is still attempting to sell its surplus trucks and asked Council consideration of alternate sale options. Council agreed to have Staff look into selling the trucks on Ebay. 2. 1601 LaMotte Drive Mayor Capra asked legal staff if the City could utilize eminent domain as the property has been listed as surplus. City Attorney Hoeft indicated that is an option but the Water Utility would have the option of taking the property off the surplus property list at any time. Legal Staff and Council discussed the pros and cons of an eminent domain proceeding to obtain the property. Mr. Meyer suggested Council consider authorizing the City Attorney to present a purchase agreement for the City's appraised amount of$285,000 to the Water Utility. Page 4 of5 i City of Centerville City Council Meeting August 24, 2005 Council discussed it and agreed. Motion by Council Member Lakso. seconded by Council Member Terway to direct the City Attorney to prepare a Purchase A2reement for the appraised value as recommended by Staff. All in favor. Motion carried unanimously. 3. Downtown Redevelopment Planning City Administrator Larson indicated that there would be a meeting on August 30,2005. 4. CSAH 14IMain Street Proiect City Administrator Larson indicated that he is working on getting a response on the MOU. 5. Correspondence Motion by Council Member Lakso. seconded by Council Member Terway to approve Resolution #05-41. Declarin2 September 17 -23. 2005 as Constitution Week. All in favor. Motion carried unanimously. x. ADJOURNMENT Motion by Council Member Lee. seconded by Council Member Lakso to adiourn the AU2ust 24. 2005 City Council Meetin2 at 7:30 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of 5 5 - ---------- - Work Session Minutes. City Council 08-24-2005, 5:30 p.m. Present were Mayor Mary Capra, Council members JeffPaar, Tom Lee, Michelle Lakso, and Richard Terway. Also present were City Attorney Jim Hoeft and Finance Director John Meyer. Summary of Meeting 1. The Council spent substantial time reviewing the draft city code and completed review through section 91.08. The work will continue in September. 2. The Council discussed the backage road project and several options to get the road done. One option would be to work with CSM Development who recently entered into an agreement to purchase the Rehbein property on the east edge of the City. CSM has expressed an interest in working with the City and would construct and finance the backage road, 21st Avenue and Fairview Avenue if some Tax Increment Financing were provided on a "pay as you go" basis. The next step in order to keep the process moving would be to apply for watershed and Army Corp of Engineer permits for the backage road and related wetland mitigation. He matter will be placed on the next council agenda. 3. The Personnel Policy was deferred to September. Dallas Larson City Administrator {:; City Council 6-8-05 Work Session Minutes. 5:30 p.m. Present were Mayor Mary Capra, Council members JeffPaar, Tom Lee, Michelle Lakso, and Richard Terway: 1. Council had a demo of a Geographic Information System (GIS) by Becky Blue of SEH engineering. Their product called Dataview is very easy to use and would be put on the City's computer network with access to all staff A formal cost budget will be provided to Council for consideration at the next meeting. The budget will include document imaging and necessary computer equipment upgrades. 2. The council discussed legal expense for prosecution and whether the Joint Powers organization could contract for this service and the costs managed by the police chief. It was pointed out that each of the three cities pays around $50,000 per year and uses around 40 hours per month of legal services. The matter will be brought up at the next Joint Powers Board meeting. 3. John Meyer reviewed a possible downtown redevelopment project on the city land in Block 7 and a related "Livable Cities" grant application. The Council liked the concept and asked that the grant application be prepared. The matter will be put on the next meeting agenda for approval to submit the grant application to Metro Council. 4. Dallas Larson presented a possible project to construct the backage road behind Northern Forest Products that could include purchase ofland for a regional pond and resale of excess acres. Authorization to acquire a three-month option on the land was later approved as an addition to the regular meeting agenda. A detailed analysis will be made during the option term to see if the project can make financial sense. 5. The Council briefly discussed job descriptions and indicated that they were glad to see these completed. 6. Dallas Larson reported that a Lino Lakes property owner on Lamotte Drive has inquired about getting city water. Dallas suggested that the City should have a discussion with Lino Lakes about removing the properties on the end of Lamotte from Lino and bringing them into Centerville. A similar situation exists on the end of Mound Trail. The Council agreed that the discussion with Lino Lakes should happen before any consideration is given to extending City water outside the borders. 7. The Council discussed expressions of interest that have been received from property owners about accelerating the City's scheduled street reconstruction and installation of City water. The Council suggested that staff investigate the possibility of doing a project in 2006 or 2007 that would address areas that need city water and/or sewer. 8. The Council discussed the status of negotiations with St. Paul Water for purchase ofland near Centerville Lake. A decision on the grant application is needed before any further steps are taken. Dallas Larson, Administrator (PC0 City Council 6-22-05 Work Session Minutes. 5:30 p.m. Present were Mayor Mary Capra, Council members JetTPaar, Tom Lee, Michelle Lakso, and Richard Terway. Also present was Finance Director John Meyer. Summary of Meeting From the Work Session: 1. Council reviewed information that Dallas Larson had supplied to implement Laserfiche Document Imaging and Data View GIS, together with hardware upgrades to make this all possible. Some Council members were a little surprised by the cost of the project which over two years is about $70,000. The are not quite ready to make the decision, but would like to see the budget report after six months to make sure that funds are available. This will be placed on the Council agenda for discussion on July 13. 2. The Council discussed whether any additional team-building services ofLynn and Associates are needed at this time. It was agreed to look at something for January Of2006. 3. John Meyer presented a refined plan for a redevelopment of the City property in Block 7, downtown. The plan provides for a combination of commercial space with second floor residential units. The Council liked the plan and authorized grant applications in the regular meeting agenda. 4. Dallas Larson presented an analysis of wetlands in the 14.5 acre parcel that the City optioned for a possible backage road behind Northern Forest Products. Wetlands are much more extensive than expected and it is clear the project cannot work using the option price that the seller has agreed to. Council would still like to be able to construct the backage road and directed statTto see if a solution can be found including negotiating a lower purchase price. 5. Council discussed the possibility of allowing hydro-seeding as an alternative to sod for new homes. The Council was adamantly opposed to anything but sod in front yards. They are willing to see hydro seeding back from the front building line. 6. Council discussed charging an additional hook-up charge to recover the value of unforeseen benefits to property that is split to create additional building sites where they were not previously assessed. This will be placed on the agenda with a draft resolution to implement a fee for this situation. Dallas Larson City Administrator !t)J City Council 07-27-05 5:30 p.m Work Session Minutes. Present were Mayor Mary Capra, Council members JeffPaar, Tom Lee, Michelle Lakso, and Richard Terway. Also present were Eileen Smith and Jenny Dosch of the EDC. Summary of Meeting The Work Session. 1. The Council met with the Economic Development Committee and with Craig Waldron from the City of Oakdale to discuss the economic development tools and the make up of the EDC. Concern was expressed that the EDC doesn't heave a clear vision of their purpose. The council liked the idea of forming an Economic Development Authority in order to be able to use the special authority to support economic development. It was agreed that EDC should have some goals and objectives. 2. EDC will meet to discuss their role and to decide if they would like to continue to exist or if it may be better to have the Council as the EDA take over the economic development functions. Dallas Larson City Administrator b6 City Council 9-7-05 5:30 p.m. Work Session Minutes. Present were Mayor Mary Capra, Council members JeffPaar, Michelle Lakso, and Richard Terway. Also present was Finance Director John Meyer. Absent was Council member Tom Lee. 1. John Meyer reviewed the Budget for 2006(Draft 2). John indicated that the levy result of the budget would be an increase of3%, but that due to new value construction, the tax rate would drop by about 7%. Council expressed concern that we not cut things too close in the preliminary levy and that decisions to cut could be made in December with the final levy decision. John will adjust the budget to provide for a 5% reduction in the tax rate in the preliminary levy. 2. The council discussed the personnel policy and specifically what additional compensation, if any, should be granted to the Public Works Director to recognize that he is also Building Official. It is likely that the costs would be somewhat higher if the positions were separated and performed by two different people. It was suggested that 2% additional compensation would be appropriate for the position of Building Official. 3. The Council continued review of the draft City Code and completed review through 120. 4. Council will need another work session to finish the City Code, Chapters 150- 157, and to complete its review of the Personnel Policy. Dallas Larson, Administrator id 'D:IIl!ltis/icd 1S::;; CITY OF CENTERVILLE 09/09/05 12: 15 PM Page 1 *Check Summary Register@ Name 10100 MAIN STREET BANK Paid Chk# 020565 10,000 LAKES CHAPTER Paid Chk# 020566 ACCLAIM BENEFITS Paid Chk# 020567 AVLlC Paid Chk# 020568 BARNA, GUlY & STEFFEN L TO Paid Chk# 020569 BENDER, TERESA Paid Chk# 020570 BUSINESS FORMS & Paid Chk# 020571 CAPRA, MARY Paid Chk# 020572 CENTENNIAL LAKES POLICE Paid Chk# 020573 CITY OF ST PAUL Paid Chk# 020574 CONNEXUS ENERGY Paid Chk# 020575 CORNER EXPRESS Paid Chk# 020576 DAMON FARBER ASSOCIATES Paid Chk# 020577 DAVE KICHLER INSPECTIONS, Paid Chk# 020578 EXCEL TELECOMMUNICATIONS Paid Chk# 020579 HUGO FEED MILL Paid Chk# 020580 IMAGE PRINTING & GRAPHICS Paid Chk# 020581 INSIGHT PUBLIC SECTOR Paid Chk# 020582 INTERNATIONAL UNION OF Paid Chk# 020583 KELlER ELECTRICAL WIRING Paid Chk# 020584 LARSON, DALLAS Paid Chk# 020585 LEAGUE OF MN CITIES Paid Chk# 020586 LINDSAY, JULIE Paid Chk# 020587 MARATHON ASHLAND Paid Chk# 020588 MCCOMB GROUP, L TO Paid Chk# 020589 MENARDS - FOREST LAKE Paid Chk# 020590 METRO SALES INCORPORATED Paid Chk# 020591 METROPOLITAN COUNCIL Paid Chk# 020592 NATIONAL WATERWORKS Paid Chk# 020593 NATIONWIDE RETIREMENT Paid Chk# 020594 OFFICE MAX Paid Chk# 020595 ON SITE SANITATION Paid Chk# 020596 PC SOLUTIONS, INC. Paid Chk# 020597 PRESS PUBLICATIONS Paid Chk# 020598 QWEST Paid Chk# 020599 STATE OF MINNESOTA, CPV Paid Chk# 020600 SUPERIOR NETWORKS, INC. Paid Chk# 020601 WASTE MANAGEMENT Paid Chk# 020602 WHY USA Check Date SEPTEMBER 2005 Check Amt 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 9/14/2005 Total Checks 55000 P PALlER & J. MCPHERSON MEMBE 510000 FLEXIBLE SPENDING ACCT - THRU 553500 DEF COMP W/H 9-8-05 $6,13650 ROYAL OAKS REALTY - SERV THRU 59645 REIMBURSE MILEAGE FOR TECHNOLO 512629 PAYROLL CHECK 510606 REIMBURSE MILEAGE FOR NRC 535,059.28 SEPTEMBER 2005 POLICE SERVICE 514369 ASPHALT 5417.71 SCADA-SERVTHRU8-18-05 528746 FUEL - JULY 2005 $1,599.39 DOWNTOWN CENTERVILLE 51,780.80 ELECTRICAL INSPECTION 5404 SERV THRU 8-24-05 52660 SUPPLIES 531.31 INSPECTION PADS $124.32 ADJUSTABLE RACK BRACING KIT $90.00 UNION DUES - T PETERSON, A A 55000 REFUND ON PERMIT # C05-033-702 5103.35 REIMBURSE FOR SHELF PARTS & PL 52500 TBENDER 2005 TECHNOLOGY ISSUE 547098 REIMBURSE ESCROW FOR STREET RE 515365 FUEL - B.1. - SERV THRU 8-31-0 51,969.25 CENTERVILLE MARKET ANALYSIS 53385 SUPPLIES 5937.94 TONER 51,435.50 AUGUST 2005 SAC CHARGES 53,602.35 WATER METERS 581288 DEF COMP W/H 9-8-05 547177 TAPES 595592 ACORN PARK - SERV THRU 8-31-05 58060 CABLES FOR COMPUTERS 5207.90 ORD. PUB. HEARING 58.10 651-762-9261 SERV THRU 8-23-05 $500.00 MEMBERSHIP FEES - 7-1-05 THRU 59000 INSTALL PHONE LINE 510.00 WASTE MGT STICKERS 5 @ 52.00 580620 REIMBURSE FOR FETE DES LACS EX $59,440.14 Please note: There will be an updated list of disbursements for the 9-14-05 council meeting. J Centennial Fire District Check Register 9/6/2005 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 9/212005 CHECK# NAME 14866 14867 14868 14869 14870 14871 14872 14873 14874 14875 14876 14877 14878 14879 14880 14881 14882 14883 14884 14885 14886 14887 14888 14889 14890 14891 Allina Hospitals & Clinics Batteries Plus Bill's Rental Center Centennial Utilities Comcast Connexus Energy *** VOID *** Emergency Apparatus Maintenance Frattallone's Hardware Graham Research Consultants Grainger John's Landscaping Liz Sheehy McLeod USA Metrocall Minnesota State Fire Chiefs Association Nextel Pioneer Products Postmaster Red Rooster Auto Stores Robotronics, Inc Speedway Super America Superior Products Mtg. Company The Youth's Company Verizon Wireless David Bruder ACCOUNT 42150 - Medical Physicals 42130 - Equipment Expense 42190 - Fire Prevention Supplies 42251 - Station 1 - Gas 42180 - Office Equipment 42252 - Station 1 - Electric 00000 - VOID 42000 - Vehicle Maintenance 42230 - Cleaning Supplies 42220 - Travel, Cont, School 42130 - Equipment Expense 42110 - Other Maintenance 42190 - Fire Prevention Supplies 42240 - Telephone 42240 - Telephone 42220 - Travel, Cont, School 42240 - Telephone 42110 - Other Maintenance 42180 - Office Supplies 42130 - Equipment Expense 42190 - Fire Prevention Supplies 42100 - Fuel & Lube 42130 - Equipment Expense 42190 - Fire Prevention Supplies 42240 - Telephone 42130 - Equipment Expense 1 of 1 AMOUNT 8,028.00 87.97 13.32 133.70 95.00 431.76 0.00 1,196.58 168.84 150.00 52.17 2,084.00 8.13 368.55 81.33 615.00 156.57 1,311.45 157.00 11.77 55.48 216.43 30.35 308.75 68.13 51.22 15,881.50 p CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 09/05 - 09/05 Sep 07, 2005 03:06pm Check Issue Date(s): 09/01/2005 - 09/08/2005 Per Date Check No Vendor No Payee Invoice Description Inv Amount 09/05 09/08/05 5216 190800 VOID - BENJAMIN STEPAN TABS CHRYSLER 300 9.50 - M 09/05 09/08/05 5434 10155 ACTION RADIO & COMM. INC STROBE 69.01 CHGD OUT 314.71 L1GHTBAR/DASH LIGHT Total 5434 383.72 09/05 09/08/05 5435 10975 ANOKA COUNTY SHERIFF'S OFFIC RANGE USE 181.05 09/05 09/08/05 5436 11653 AUTO-MEDICS INC VEHICLE REPAIRS 2,118.36 09/05 09/08/05 5437 30055 CSK AUTO, INC VEH BATTERY 68.95 09/05 09/08/05 5438 30060 CP OFFICE PRODUCTS OFFICE SUPPLIES 11.21 09/05 09/08/05 5439 30480 CENTENNIAL UTILITIES JULY UTILITIES 9.53 09/05 09/08/05 5440 40300 DELTA DENTAL OCT DENTAL 559.25 09/05 09/08/05 5441 40600 DODGE OF BLAINE 2004 INTREPID REPAIR 329.96 09/05 09/08/05 5442 60650 FRATTALLONES HARDWARE, INC. TIRE CLEANER 16.05 09/05 09/08/05 5443 90026 IMAGE PRINTING & GRAPHICS, INC PAYROLL AUTH FORMS 44.04 09/05 09/08/05 5444 100150 J.N.JOHNSON SALES & SERVICES FIRE EXTINGUISHER 31.88 MTC 09/05 09/08/05 5445 130358 MEDTOX PRE-EMP MED TESTING 45.00 09/05 09/08/05 5446 130764 MN CHIEFS OF POLICE ASSOC. TRAINING 25.00 09/05 09/08/05 5447 130798 MN DEPT OF ADMINISTRATION JUL Y USAGE 37.00 09/05 09/08/05 5448 140370 NEXTEL COMMUNICATIONS CELL PHONES 323.26 09/05 09/08/05 5449 160200 PERFORMANCE AUTO, INC TAHOE BRAKE REPAIR 679.39 09/05 09/08/05 5450 170180 QWEST LEX SUB STATION 112.69 PHONES 09/05 09/08/05 5451 180150 RED ROOSTER AUTO STORES BATTERY 63.89 09/05 09/08/05 5452 190005 SBC PAGING SEPT PAGER SERVICE 25.92 09/05 09/08/05 5453 190520 SIRCHIE FINGER PRINT LAB INC DRUG TESTING KIT 46.74 09/05 09/08/05 5454 190625 SPEEDWAY SUPERAMERICA LLC AUGUST FUEL 3,228.05 09/05 09/08/05 5455 190800 BENJAMIN STEPAN TABS CHRYSLER 300 9.50 09/05 09/08/05 5456 190910 STREICHER'S AMMO 531.38 AMMO 542.03 Total 5456 1,073.41 09/05 09/08/05 5457 200249 TRANS UNION LLC PRE-EMP TESTING 24.62 09/05 09/08/05 5458 210235 UNITED WISCONSIN GROUP OCT LIFE/DISABILITY 172.50 INS Totals: 9,611.47 M = Manual Check, V = Void Check 9 -~-----~~---~ r~[1r.r(T TO: Honorable Mayor & City Council Members FROM: Kim Stephan ~ SUBJECT: Centennial Youth Hockey Association's Request for the Use of Laurie LaMotte Memorial Park Hockey Rink for the 2005-2006 Season DATE: September 8, 2005 Attached is a request from the Centennial Youth Hockey Association for the use of Laurie LaMotte Memorial Park Hockey Rink for the 2005-2006 season and a copy of the waiver to be used. The following recommendation was made by the Parks & Recreation Committee at the September 7, 2005 regularly scheduled committee meeting. The committee discussed the use of the facilities for dry land practice and agreed to the usage with the following conditions: 1. A schedule of usage, as well as a contact list of coaches responsible during the time it is being used will be provided by the association. 2. There will be no use of the facilities after 9 p.m. daily. 3. The nets will be padlocked when not in use. The key to the lights and padlock will be supplied in a lock box by Public Works. 4. The Centennial Youth Hockey Association will sign a waiver releasing the City of Centerville from any liability and will take responsibility for any damage occurring while the association is using the facilities. The following recommendation was made by the Parks & Recreation Committee at the September 7, 2005 Parks & Recreation Committee Meeting. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to recommend to City Council approving the Centennial Youth Hockey Association's use of dry land time with the use of the park lights at Laurie LaMotte Memorial Park with the above conditions. All in Favor: Motion passed unanimously. The committee discussed the association's request for additional ice time and opted to keep the days and hours the same as in the past seasons allowing Centerville residents access to the ice with the exception of 8:00 - 9:00 p.m. Monday through Thursday. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to recommend to City Council approving the Centennial Youth Hockey Association's use of the hockey rink for the 2005-2006 season with a dedicated half sheet of ice from 7:00 - 8:00 p.m. and a dedicated full sheet of ice from 8:00 - 9:00 p.m. Monday through Thursday. All in Favor: Motion passed unanimously. /0 e entennial Youth Hockey Association www,centennialhockey,org To: Tedd Peterson, City of Centerville, Park & Recreation Chairman Centerville City Hall, 1880 Main Street, Centerville, MN 55038 From: Laurie Powers, Outdoor Ice Coordinator 1870 Quebec St., Centerville, MN 55038 Date: August 15,2005 Re: Centennial Youth Hockey Association (CYHA), Outdoor Ice The CYHA would like to formally request to use LaMotte Park outdoor hockey rink for the upcoming 2005-2006 hockey season. As the Outdoor Ice Coordinator, I will take care of the initial scheduling of the rinks for outdoor practices and scrimmages. I will pass that information on to you, as well as the final coaches list, once the scheduling is complete. the schedulIng should be completed by mId Uecember. AlSO, the coaches/parents wni once again be asked to help shovel the ice surface before and/or after using it. If at all possible, we would like to extend the time available for CYHA, allowing whole sheets of ice for both hours. At a minimum, we would like to reserve the same hours at LaMotte Park for the 2005-2006 season, as we did in 2004-2005. Any additional ice time CYHA can schedule would be much appreciated. The days and times from the 2004-2005 season are as follows: Rink Days of the Week Time LaMotte Park Mondays - Thursdays 7:00 p.m. - 8:00 p.m. (half sheet ice) 8:00 p.m, - 9:00 p.m. (whole sheet ice) CYHA would also like to request to use LaMotte Park for fall dry land practices. Dry land training begins in October and runs until the start of outdoor ice. We use two other city parks for dry land season, and were hoping we could offer a third choice. Should this request be approved by the City, the memo for CYHA coaches regarding the fall dry land practice schedule will be faxed to you the end of September, for your approval. Please inform me as soon as possible, if there are any changes to this procedure and/or the schedule above. Thanks for your continued support of the Centennial Youth Hockey Association and the youth we serve. I look forward to hearing from you. I can be reached at #651-407-9557 or glenlauriepowers@comcast.net. j/ tervi[[e ~ta6[ished 1857 1880 Main Street . Centervi((e, 'M1Y 55038 (651) 429-3232 . (Fa.{ (651) 429-8629 The following waiver is in regards to the use of the Laurie LaMotte Memorial Park ice rink and access to the utility room for the purpose of using the rink lights. The Centennial Youth Hockey Association (CYHA) will take all responsibility for any damages which may occur to the above mentioned property and/or equipment during the scheduled usage. The coach responsible for each designated time period will ensure the lights are off and the building and nets are secure. The City of Centerville requests the CYHA notice the city at the termination of the dry land portion of time so a walk through can be done and both parties will agree on the condition of the property at the end of the usage. The CYHA will provide a schedule of use and a list of coaches using the property to the city before use begins. Mr. Dallas Larson City Administrator, City ofCenterville Centennial Youth Hockey Association jJ- --~-------_._~-_._----------------- - To: City of Centerville From: Wayne LeBlanc Date: August 30, 2005 Subject: Park and Recreation Resignation I regret to say that I must resign from the Park and Recreation Committee. The circumstances are unfortunate and are not directly related to the city, but I see no alternative at this time. I have greatly enjoyed participating in the Park and Recreation Committee and working with committee members, staff, the city Council, and many many others. It has been a rewarding experience! I have every confidence that the city will continue to improve and provide better and better services to its businesses and residents. If there is anything anyone would like me to do to transition anything I have done, just let me know. Thank you for the privilege of serving on the Park and Recreation Committee! I wish everyone the best! Sincerely, ~ teL,~ Wayne LeBlanc /3 - - -- ----- -- ---- ----- -- F.. c r;R: (7 l1. - FROM: Honorable Mayor & City Council Members Kim Stephan ~ TO: SUBJECT: 2006 Parks & Recreation Budget DA TE: September 8,2005 The following recommendation was made by the Parks & Recreation Committee at the September 7, 2005 regularly scheduled committee meeting. The Parks & Recreation Committee reviewed the Parks & Recreation Funds and Budget Proposal dated August 15, 2005 which was prepared by Mr. John Meyer, Finance Director. Due to the timing of the Federal Transportation Enhancement Fund Application submittal, which Mr. Meyer also prepared, Chairperson Peterson worked with Mr. Meyer using the committee's previous budget and trail plan to prepare the Parks & Recreation Funds and Budget Proposal. The Federal Transportation Enhancement Fund Application includes links or connections to all of Parks & Recreation's proposed trails. The Parks & Recreation Committee's budget needed to be included with the grant application so the committee was not able to review it prior to submittal with the grant application. This budget shows a $68,578 deficit if all projects are completed. The committee has requested an annual funding of $25,000 from the general fund to supplement these projects. The grant applied for will require matching funds of $146,000 as the city contribution. This will be 25% of the entire cost. The budget was being presented to City Council at a Budget Work Session at the same time as the Parks & Recreation Committee was meeting. The committee would like to recommend to City Council approving the Parks & Recreation Committee's portion of the 2006 Budget. Motion was made by Chairperson Peterson, seconded by Committee Member Seeley to accept the 2006 Parks & Recreation Committee Budget as prepared by Mr. John Meyer on August 16, 2005 and submitted to City Council at the September 7, 2005 Budget Work Session. All in favor. Motion passed unanimously. /4 - ----------- ___,f, /' / :.;://6/ (l-;; / v Centerville Park and Recreation Funds and Budget August 15,2005 Cash and Investments The Shores $ 20,000 Pheasant Marsh I $ 39,600 Woods of Clearwater Creek $ 7,500 Pheasant Marsh 1/ $ 54,000 Peltier Preserve $ 57,000 Hunters Crossing II $ 108,000 Lions Shave the Mayor $ 500 Andre Ziegler $ 120 Lions Gambling Donation (for warming house) $ 25,229 Dead Broke Saddle Club (over purchase of bike racks 500->561) $ (61 ) Spring Lake Park Lions (Bleacher overpurchase 1000->1070) $ (70) Bonestroo Donation $ 250 2004 Sping Lake Park Donation $ 500 2004 Dead Broke Saddle Club Donation $ 1,500 Interest on Investments $ 2,105 Total Cash and Investments $ 316,173 Assets, Current Cash and Investment (from above) $ 316,173 Sedona Homes Park Dedication $ 2,400 Trail fund (from Centerville Lake Dev) $ 12,500 Total Current Assets $ 331,073 Liabilities, Current Parking lot for Lamotte Park (completed 2004) Due to GF $ 52,519 Warming House (roof and interior paint done 2004) Due to GF $ 4,256 Skate Park/Trail (completed 2004) Due to GF $ 8,625 Total Current Liabilities $ 65,400 Fund Balance, Current 1$ 265,673 Assets, Projected Receivable: Pheasant 1/1 (approval expected 2006-2007) $ 84,000 Receivable: Sedona Homes (expected 2005) $ 2,400 Receivable: Downtown Redevelopment (expected 2007-2008) $ 108,000 Receivable: Hunters III (approval expected 2005) $ 132,000 Total Projected Assets $ 326,400 Liabilities, Projected St Paul Water Property on Centerville Lake - 2005 $ 315,000 Additional Skate Park Equipment (chairitable gambling funds 2005) $ 6,000 Playground Equipment - Lamotte Park (2006 & 2007) $ 45,000 Renovate Warming House (2006) $ 20,000 Renovation of McBride Park - 2006 $ 45,000 Parking Lot for Lamotte Park (completed 2005) $ 18,000 TE Trail Grant Match - 2007 $ 146,250 (TE includes Meadow Lane & Chauncy Barrott to Lamotte Pk & Clearwater Creek) Total Projected Liabilities $ 595,250 Total - All Assets $ 592,073 Total - All Liabilities $ 660,650 Total - All Fund Balance I $ (68,578) /5 25 August 2005 To: Honorable Mayor Capra Centerville City Council members From: Tom Wilharber Centerville Lions Treasurer I am pleased to report the final accounting for the Fete des Lacs 2005 celebration funds that were donated by the City of Center vi lie. On behalfofthe Centerville Lions Club. I want to thank you for your support for the Festival. Attached lind a spreadsheet detailing the expenses, which had been paid by your funding. this is the final report. If there are any questions, feel free to call me at my home (65]) 429-2140. I thank you for the time and effort you give to the citizens and businesses of Centervi lie. Respectfully submitted. ~~,. c',,), Tom Wilharbcr Treasurcr Ccnterville Lions Club ---- 1 Encl as /0 Centerville Lions Centerville, MN 55038 Final Report of Expenditures for the usage of City of Centerville's donated money for the 2005 Fete Des Lacs Celebration. Cities Donation was $10,250.00 on 29 April 2005 Date Check # Amount 2Jun 1520 $5,000.00 3Aug 1530 $3,754.00 4Aug 1533 $1,239.75 5Aug 1535 $50.00 1536 $50.00 1537 $50.00 6Aug 1542 $750.00 7 Aug 1548 $150.00 9Aug 1551 $100.00 Total $11.143.75 Purpose Hollywood Pyrotechnics - Fireworks presentation on 5Aug AA Tent & Party Rentals - Tent, stage, lights, chairs, tables & jug coolers 5-7 Aug Porta-Potties: Sanitation facilities at parade & park sites 5-7 Aug05 Teen Band Ryan Wasleske Teen Band Richard Bicikicz Teen Band Wyatt Simmel All Area Sound Productions - for teen bands awards presentations (Parade & Mise) Craig Hines (G-man) Karaoke music on Sat for children & families Ryan Wasleske - Teen band overall winner The Centerville Lions paid for the difTerence of $893.75. /1 tervi[[e uta6{isnea 1857 1880 :Main Street 0 Centervir[e, :M'J{ 55038 (651) 429-3232 . PaJ((651) 429-8629 August 9, 2005 Mr. & Mrs. Jesse Lange 7048 Cottonwood Court CenterviIle, MN 55038 Dear Mr. & Mrs. Lange: Previously, the City informed you that you placed approximately 5 yards of dirt and a small amount of concrete on the City's easement near an outlet for a pond. To date the site has yet to be restored to its previous condition as previously requested leaving the City no other option but to exercise its rights. You are hereby notified that the City will be holding a public hearing to consider special assessing your property the fees associated with the City abating this nuisance per Minnesota State Statute 429.101 on September 14, 2005 at the City's regularly scheduled Council meeting. The proposed amount to be assessed to your property tax is $650. If you have completed restoring the area to its previous condition prior to August 29, 2005, please contact Mr. Paul Palzer at (651) 429-4750 between the hours of8:00 a.m. to 4:00 p.lli. and request a sign-off inspection. If you have any questions or concerns, please feel free to contact me. Sincerely, ~ Dallas Larson City Administrator Ene. MN State Statute 429.101 Cc: Building Official City Attorney City Council If ~ SENDER: "'C - Complete items 1 and/or 2 for additional services. '(jj - Complete items 3, 4a, and 4b. :Jl - Print your name and address on the reverse of this form so that we can return this :u card to you. > -Attach this form to the front of the mailpiece, or on the back if space does not ~ permit. -Write 'Return Receipt Requested' on the mailpiece below the article number. -The Return Receipt will show to whom the article was delivered and the date delivered. I also wish to receive the following services (for an extra fee): 1. D Addressee's Address 2. D Restricted Delivery Consult postmaster for fee. 4a. Article Number 8. Addressee's Address (Only if requested and fee is paid) CIl ;S c o ! 3. Article A~dressed to: J i ~7?~/1~. 9L4~L ~7 8 1i"ll (i:zt;,"Wt1o/ liud en ~ 6/7z/J /-/;14) '/:7JA/ ~5lJdf Cl oct z a: ::J 5. Received By: (Print Name) I- w a: '" :; o >- .!!l D Certified D Insured o COD CIi o .~ I CIl en c.. 'Iii o CIl 0:: c .... :J' Qi 0::, C'li c .c;; i :J .E :J\ g,1 ';':1 c l'll .s::: I- Domestic Return Receipt /9 tervi[[e 'EstaG[isfiec[ 1857 1880 Main Street . Centervir[eJ M2V 55038 (651) 429-3232 . Prvc(651) 429-8629 November 3,2004 / Mr. & Mrs. Jesse Lange 7048 Cottonwood Court Centerville, MN 55038 Dear Mr. & Mrs. Lange: It was recently brought to our attention that you have placed approximately 5 yards of dirt and a small amount of concrete on an abutting property owner's property near an outlet for a pond.. The excess dirt may cause water problems for neighboring property mvners that you could be held civilly liable for and the City requests abatement of same within five (5) days from receipt of this notice. During the abatement process, the City requires that the area be restored to its previous condition and that you coordinate the work with me. I may be contacted at (651) 429-4750 between the hours of 8:00 a.ill. to 4:00 p.m. and I -.would request that if possible you contact me this week. If you fail to abate tIllS situation, the City will have no alternative but to turn this issue over to the City Attorney for further action. If you have any questions, please feel free to contact me. ;Z~;:. " Paul Palzer ~ Public Works Direct r/ Building Official cc: Ms. Kim Moore-Sykes, City Administrator d ,;111 (1 I I i I ~ \/ ,J ~/i ;?J SENDER: _ Complete items 1 andlor 2 for additional services. - Complete items 3, 4a, and 4b. _ Print your name 'and address on the reverse of this form so that we can return this card to you. - Attach this fonm to the front of the mailpiece, or on the back if space does not permit. -Write "Return Receipt Requested" on the mail piece below the article number. -The Return Receipt will show to whom the article was delivered and the date delivered. 3. Article Addressed to: I also wish to receive the following services (for an extra fee): 1. D Addressee's Address 2. 0 Restricted Delivery Consult postmaster for fee. 4a. Article Number IJJ:" & Hrs" Jesse Lange 7048 Cottonwood Court Centerville, till 55038 5197 2837 /' ~...gertified o Insured o COD ai .~I ~I ell en c.. oa:; I U ell 0: E ::l a; 0:' 01' t:l .~ I .E' ~! >- -,,' iii' ~I 5. Received By: (Print Name) r to (Only if requested Domestic Return Receipt ;v tervi{{e rrsta6{isfied 1857 1880 'Jvlain Street . Centervir[e, 'JvlJ{ 55038 (651) 429-3232 . Cf'ax..(651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #05-042 RESOLUTION APPROVING PROPOSED 2006 BUDGET AND TAX LEVY BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the following proposed budget and tax levy be adopted for taxes payable in 2006 in the City of Centerville for the following purposes: Expenditures Revenues Tax Levy General Fund $2,400,500 $591,069 $1,809,431 BE IT FURTHER RESOLVED that a public budget hearing will be set for the 30th day of November at 6:30 p.m. in the Centerville City Hall for the purpose of obtaining input on said budget. The continuation date for the hearing, if required, will be set for the 14th day of December, 2005 at 6:30 p.m. BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. ATTEST: CITY CLERK MA YOR :V City of Centerville Narrative for 2006 Proposed Budget September 14, 2005 Attached is the proposed Year 2006 General Fund Budget for the City of Centerville. This report is intended to disclose all assumptions used in calculating the proposed budget and explain any significant variances from last year. The following assumptions were made in calculating the proposed budget: Revenues: Tax levy The general tax levy was increased by $25,000 for additional spending and $84,431 to recover a loss in property taxes because of the legislative cut to Market Value Homestead Credit. At this proposed levy amount, initial tax capacity figures indicate that a tax rate decrease of 5 % will occur resulting in the tax rate declining from 52.841 to 50.327. This estimate of tax capacity is based on updated county data that enumerated a decrease in the city's tax capacity and an increase in the city's contribution to area wide spending. local Government Aid The city will receive $22,064 in local government aid in 2006. Anoka County Community Develooment Block Grant Funds (CDBG) The city will receive an additional $200,000 in CDBG funds to assist in the redevelopment of "East Block 7" in 2006. licenses and Permits Licenses and Permits revenues will be remain stable with the anticipated development of Hunters Crossing and the Pheasant Marsh Addition that should be under construction this year. Fines and Forfeits Fines and forfeits have been reduced to reflect the downward trend. Expenditures: Salaries and Benefits The following assumptions were made in calculating salaries and benefits for the 2006 budget. All percentages can easily be adjusted on the attached spreadsheets: >- 3% structure increase (COLA); >- 4% step increase for eligible employees; >- A legislative mandated increase contribution rate to PERA; >- The budget reflects additional salary for part time help in Public Works and Administration (document scanning); >- Allocations were changed to more accurately reflect actual time spent, resulting in slight differences in distributions across departments; >- Overtime was calculated at 5% of the annual salary for the two existing Public Works employees; >- $77 per employee per month increase in health insurance contribution, in accordance with the union contract. Insurance rates are expected to rise by 10% - 15% in January 2006. ,,23 Elections There will be a City election in 2006 and the budget does include funds to purchase additional election equipment. BuildinQ The City Hall budget was increased to accommodate an increase in utility charges. TechnoloQv Imorovements Year two technology improvements are included in the 2006 budget. Police Administration The 2006 budget amount of $577,376 from the Centennial Lakes Police Department is reflected in the budget. Fire Protection The 2006 budget amount of $91,000 from the Centennial Fire Department is reflected in the budget. Public Works Salary allocations were weighted heavier for the Public Works function for 2006. In addition, electricity charges were increased. Parks and Recreation . In addition to operating funds for the Parks and Recreation budget, $25,000 in funds are provided for capital outlay to match the Transportation Enhancement Grant for trail development. All trail improvements were included in the Transportation Enhancement Grant application. Economic Develooment We have not yet received a recommendation from the Economic Development Committee regarding the EDC budget. The estimates shown are ours based upon historical data. City Festival The City Festival budget includes an estimated $17,000 appropriation from the City (a $1,000 increase over this year), plus a proposed $3,000 pass-through donation from gambling funds. Transfers Out This line item includes a proposed $102,000 transfer to the 2004 Municipal Street Debt Service Fund to cover the City's portion of the street project obligation, $400 transfer for 2000 Street Assessments and $78,500 for lease payments on the Joint Police Station. Caoital Outlav Capital outlay in the amount of $167,124 is available in the 2006 proposed budget for capital needs such as the public works building addition, year two technology improvements, election equipment and a contribution to park & recreation. I wish to thank the City Administrator, Public Works Director, City staff, Anoka County staff and the City Council for their patience and help with the preparation of this draft budget. I am available to answer any questions you may have regarding the proposed budget or budget process. Thank you for your patience and understanding. Respectfully Submitted: Approved By: JOVtV\, w. Metler Finance Director i)Cl LLClS Lcl rsoV\, Administrator J!-1 Proposed General Fund 2006 Budget Budget 2005 Revenues: Property Taxes MV Homestead Credit Cut Other Taxes & Assessments Licenses & Permits Building Inspection Fines & Forfeits Intergovernmental Fire Relief Aid Anoka Co. CDBG Charges for Services Interest Earnings Miscellaneous Revenues Refunds & Reimbursements Fund Balance 1,700,000.00 0.00 62,850.00 192,300.00 167,500.00 52,100.00 106,150.00 93,250.00 0.00 1,500.00 25,000.00 5,100.00 3,000.00 0.00 Total Revenues 2,148,000.00 Expenditures: Current General Government Mayor and Council Elections Planning & Zoning Administration Financial Administration Assessing Legal City Hall Total General Government 22,700.00 0.00 6,000.00 295,333.00 16,000.00 18,000.00 86,000.00 31,100.00 475,133.00 Public Safety Police Protection Fire Protection Building Inspection Electrical Inspection Civil Defense Animal Control Total Public Safety 550,475.00 187,393.00 151,216.00 9,000.00 2,100.00 1,500.00 901,684.00 Public Works Public Works Engineering Services Recycling Streets Street Lighting Total Public Works 188,427.00 15,500.00 5,000.00 80,000.00 25,000.00 313,927.00 9/9/2005 8:52 AM Proposed 2006 Budget 1,809,431.00 (84,431.00) 84,500.00 195,000.00 168,000.00 30,000.00 310,000.00 95,000.00 200,000.00 2,000.00 40,000.00 10,000.00 4,000.00 0.00 2,400,500.00 23,000.00 5,000.00 10,000.00 324,600.00 18,000.00 20,000.00 80,000.00 38,000.00 518,600.00 577,376.00 186,000.00 155,000.00 9,000.00 4,000.00 1,500.00 932,876.00 170,000.00 15,000.00 5,000.00 80,000.00 27,000.00 297,000.00 budget 2006 second draft ~5 Budget Proposed 2005 2006 Budget Culture and Recreation Park/Rec. Committee 2,100.00 2,500.00 Park/Rec. Programs 7,366.00 10,000.00 Park Maintenance 62,620.00 65,000.00 Total Culture and Recreation 72,086.00 77,500.00 Community Development 0.00 200,000.00 Economic Development Economic Development 6,300.00 6,500.00 EDC - Frozen Fete Des Lacs EDC - Business Directory EDC - Business Promotion EDC - Miscellaneous Cougar Cash Total Economic Development 6,300.00 6,500.00 Unallocated Refunds & Reimbursements 0.00 0.00 City Summer Festival 19,000.00 20,000.00 Total Miscellaneous 19,000.00 20,000.00 Total Current Expenditures 1,788,130.00 2,052,476.00 Capital Outlay General Government 24,870.00 42,124.00 Public Safety 0.00 0.00 Streets and Highways 128,000.00 100,000.00 Culture and Recreation 105,000.00 25,000.00 Total Capital Outlay 257,870.00 167,124.00 TOTAL EXPENDITURES 2,046,000.00 2,219,600.00 EXCESS (DEFICIT) OF REVENUES 102,000.00 180,900.00 OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 O~OO Operating Transfer Out (102,000.00) ( 180,900.00) GO Assessment 2000 0.00 (400.00) GO Improvement 2004B (102,000.00) (102,000.00) Joint Police Station Lease 0.00 (78,500.00) TOTAL OTHER FINANCING (102,000.00) (180,900.00) SOURCES (USES) EXCESS (DEFICIENCY) OF 0.00 0.00 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN MEYER, FINANCE DIRECTOR 9/9/2005 8:52 AM budget 2006 second draft 20 ~ COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 September 8. 2005 Mr. Dallas Larson Administrator City of Center vi I Ie 1880 Main Street Centerville. ivIl\' 55038 Dear Mr. Larson: This letter is in response to your letter dated August] O. 2005 that pertained to questions on the revised Memorandum of Understanding (MOU) that I forwarded to you on July 29.2005. With regards to right-of-way issues. we would ddine the term nlllleconomic remnant". to be a parcel of land that is not large enough to be buildable under current zoning regulations. For exam pic. if we need to purchase an entire parcel even though our highway right-of-way needs are only across a portion of the propcl1y, we will keep the portion of the property we need for highway purposes and dispose of the excess portion. Generally. if the exccss portion is so small that no reasonable building could bc constructed on it under zoning regulations. then this excess property will be conveyed to the City subject to specific ncgotiations with affected property owncrs. If the excess portion of the property is large enough for a rcasonable building improvement. then Anoka County will remarket the propcrty. In this case. we would offer the City the rights to buy this propcrty at appraised market value before we olTer this to the public. The second paragraph under the "Traffic Signals" section of the MOll has hecn revised to show that the intersection 0 l' 21 sl A venue with CSAII 14 \vi II operate as a "y, -access" intersection until such time that a new interchange at l-35E is constructed. The:y, -access will allow both left and right turning movements from CSAII 14 onto 21>1 ^ venue in both directions. Turning movements for both southbound and northbound 21 SI A venue onto CSAI-I 14 \vill be limited to right-out only. Upon the construction of a new or partially new interchange at 1-351::. the access at CSAH 14/21'1 Avenue will be limited to right-in/right-out only. Dctcrmining whether or not the County would participate in a backage road between 20111 and 2151 A venues can only be determined during final design of our project and after an analysis of the construction staging for CSAI-I 14 has been completed. [f there are cost savings to the Affirmative Action I Equal Opportunity Employer ,21 Mr. Do!!"" Larson September S. 2U05 fJagL: 1 County by having the backage road available for traffic. we would consiuer applying a portion of these savings to the City's cost in constructing the backage road. Because we have not yet begun the final design on the construction staging plan. we cannot commit to any actual tinancial contributions at this time. As shown on the enclosed layout. the medians on 20lh Avenue will extend past the property located at #7129 north of CSAH 14 and just short of the entrance located at #7091-7097 south of CSAI-l 14 as a part of this project. Whi Ie these are the extents of the medians under this particular project. it should be noted that these medians are very likely to be extended with future improvements to CSAH 21 or CR 54. While the MnJDOT Traflic Engineering Manual and the rv1innesota Manual of Uniform Traffic Control Devices (MnMUTCD) arc explicit in how crosswalk signage and pavement markings arc to be installed. there is little direct guidance proviclL:d on the placement of crosswalks at locations other than controlled intersections (signalized or all-way stopl or at school zones. It is my understanding that the City is requesting crosswalks at lpeations other then Centerville Road and 20th A venue. Crosswalk placement needs to be based on good engineering judgment after considering pedestrian volume and generating si tes. roauv.;ay speed limits. and capacity/gap study analysis. The evaluation of potential crosswalks that the City would like to consider will be done as a part of our final design process. The County \Vas not under the assumption that your enhancement grant application was for urban appurtenances such as street lighting. landscaping. etc. With regards to funding the trail itself. the County has offered to municipalities where trails have heen funded hy the city as a part of the highway construction project. is to apply for Met Council Trail funds. and if receivcd, to reimburse the city for their actual costs. Again the city would pay for the initial cost of construction. but could be repaid at an undclined later date if funds became available. We would agree to apply for these funds. This project is escalating into a very expensive project and we arc not cxtending side- street limits any further than necessary to provide reasonable termini. Therefore, we would extend construction on Centervillc Road only at I OooA) City's cost. This is consistent with recent projects in other communities. Enclosed. please find the following attached items: . Plan Layout "Exhibit A" dated.luly 29, 2005 . Flap "A" Interchange Layout dated .luly 29. 2005 . Estimate of Cost "Exhibit CoO . Standard Cost Sharing Policy "Exhibit DO" /i ,I//". f)ed/as Lu/"so/l SC'fJlC'lIIhC'/" l, lOG5 ru~d I hope this response adequately addresses your questions. Please let me know when the City Council is planning to take action on this MOL and if'you would like me or any County Board members to be there. Thank you for your patience in waiting for my reply to your questions. If you have any other concerns, please let me knmv. ;;,<:,,1\, /' 'c_~, / ( ^f'jtfl~L --. ()oug~s W. Fischer. P.r:. County Engineer slh Enclosures (4) cc Rhonda Sivarajah Lyndon Robjent J i 111 Dvorak /7 S.P 02-614-24 EXHIBIT D COST-SHARING AGREEMENT FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS ITEMS COUNTY SHARE o CITY SHARE 100% 50% 100% o o Bikeways Concrete Curb & Gutter Concrete Sidewalk Concrete Sidewalk Replacement Concrete Curb & Gutter for Median Construction Concrete Median Construction or Adjustment of Local Utilities Grading, Base and Bituminous Storm Sewer Driveway Upgrades Traffic Signals (communities larger than 5,000) 50% o 100% 100% 100% O*@ o 100% 100% based on state aid letter*@ 0*/ o based on state aid letter*@ 100% '12 the cost of its legs of the intersection the cost of its legs of the intersection plus '12 the cost of the County legs of the intersection Traffic Signals (communities less than 5,000) Engineering Services Right-of-Way Street Lights 100% *L: 1005 o 0*'" *I 0*( 100% *@ The County pays for 100% OF A Standard Median Design such as plain concrete. If a local unit of government requests decorative median such as red brick, stamped concrete, or exposed aggregate concrete, the local unit will pay the additional cost above the cost of standard median. *@ In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage cost shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow. *," In cities less than 5,000 people the County pays for 100% of the cost of the traffic signal effective March 1986. The County collects on behalf of the cities (less than 5,000) "Municipal State Aid Dollars" since they do not themselves qualify for state aid funds. These funds are used to pay the City Share. *2: Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount of 8% of the construction costs paid by that agency. *( In the event that the Township or City requests purchase of right-of-way in excess of those right-of-ways required by County construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a Township or City may request a sidewalk be constructed alongside a County roadway which would require additional right-of-way, in which case the Township or City may pay for that portion of the right-of-way. Acquisition of right-of-way for new alignments shall be the responsibility of the Township or City in which the alignment is located. This provision may be waived by agreement with the County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that existing alignment. In addition, any costs, including right-of-way costs, incurred by the County because a Township or City did not acquire sufficient right-of-way during the platting process or redevelopment process shall be paid by the Township or City. *1 The County will replace all driveways in-kind. Upgrades in surfacing (i.e., gravel to bituminous, bituminous to concrete shall be at 100% expense to the Township or City). Jo ~ ~ _1,- _ ~l~ ~ '01 II :n III ." '" ~ In :n I\.) N "': ~ U: 0 o z o :n '!l m ,., ~ " III III ::; =l c c '" '" 2 Z g g '" '" II I , " . :r " .. )J 3 ~Ii ~ ~ ~ en :> r oe.~ ~,.~ :; =i "'T'l en ~ ~'I; ~ z ~ z f ~ ~ ~' < z ~ ~ m '" z -< -< m '" '" '" ~ ~lc ~ ~ "lJZ '1) ~ ~ :!! ~ '" '" '" ~ ~ ~ ~ 8 8 ~ - 8 - , !,g'~ ~l ~I~ ~ ~ ~: c, B! I ~ ~.~ ~ " ~ @ i ~ ~~~~ ~ .. 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'" -L ~ ., z ,., :; ~ Q ~r>~~ "" 0 ~ ~ i ;= ~ :II (I) ~ ~ ~:~ '" '" j5 Z 'e Is: bHi ~i~ : ~ ~ ~ 13, 1< o o ~ ~ n 00 " ~ lti =<! ~ '" SJ ~ < g ~ ~ ~ \il r z o ~ m '" E l:: " 0> C l:: .- ~ ~ ~ ~ 21 21 " ~ i?i ~ 8 ~ t;:, ~~o~~~ x 8 C> 8 8 0 8 ! ~'@ @ - ~ ~ i?i ~ 8 ~ ~ ~I~i ~8g88 - ~ @,- ~ ~ i?i ~ I ~ , sieg;E i~ ~ ~ ~ "s ~ ~ I~ ~ :Ill'l :Il~! ~ l'l :s I~ j:ll ~ l'l ~ 1': 1': l'; :Il l!'l1': ~il!'lls; is ~ 2li~~ ~.>~~~ 0"11 ~ ~i' ~ . . e , ~ ~ ~ I f ~ " II m >< :I: m ::j o ~ ~ ~ ~ il 3~ 8/26/2005 Dear Honorable Mayor Capra and City Council Members, We received a certified letter from the City of Centerville on Aug. 24 notifying us that we need to remove our bridge in ten days. Weare asking for you to grant us an exception so that we may keep our bridge. This bridge was constructed so we would have access to land we own on the other side of the pond and this is our only access to the southern 3rd of our property. We have maintained this land and would like to have the option to continue maintaining it so our neighbors do not have to look at over grown weeds and an increase in mosquito population. The bridge is entirely on our property and we have never had trouble with anyone using the bridge. The sole purpose of this bridge is to get across to maintain the land. We appreciate the City's concern and would like approval to install locking gates on both ends or any other suggestions the City could recommend to restrict any unauthorized assess in turn reducing liability. We are asking for the city to please extend the removal date until you have had time to review this matter further. We are willing to work with the city to come to a satisfied solution for everyone. We have included pictures for your review. Sincerely, Bob and Julie Dolfay 1937 Eagle Trail 651-762-4643 33 n """""'" ~ I . ./ '\. , ... ~ ,,",=._~"" ..r~ ..-....'r'" \.:L:!f; ,.t'~~. ~~~". ~ ~-- ~l t P"'" ..".., 1 ____ 1 -~ III !~\ ~{: _,~ ~ '~.11 :1 ~~. '"' ~-~ '[ ~~. ' -~ -;;: -...... ~ e , f/;( ~~;t;':1 <,,.:.(,r ...>,,~ 'Jo ,~.."~"'''' -:' ~.- ..... ~~~~~~;;~,:r~~ ..,~,-". "'r~.. ~ ,";--';' ,,~~ ,- - '""/1,,",' , I" ,~~~:b;-:;~~-~ ,"-, ,-- . ~? ~~~~~k" ~~~._r;:~,~" 'l.!;~'!i:i:; . ~ ~~~ "'....'Y .J ~'\ \ ,11'1;,- t , -J, t"I ,... '!.-ii .. :,. .I!'~ ~ ,~- t.. ,. .,' It.~.,..,.. ~ ":. -,!~:.';'1 ....; .. :-'~'.\~ - '. -.~ ~'.i . -. .. ~.... .".~ ._-~-p- 3~ August 30, 2005 Dallas Larson City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Dallas: We are writing on behalf of Centerville residents who received a request from the City to remove our docks. We have a proposal that we feel creates a win-win solution for both the City and us homeowners. We understand your concern for liability that may fall upon the City if an unforeseen event occurs on one of our docks. While we are claiming full liability, the City would like further steps to be taken. As homeowners, we propose that we carry an insurance rider on our Homeowner's policy listing the City of Centerville as the insured and covered under an umbrella policy with our private homeowner's policy. This gives the City extra coverage with no additional cost to the City. In order for us to research and implement this proposal, we are asking for an extension of the September 5 deadline for removing our docks. We truly enjoy the neighborhood and City in which we have chosen to raise our families and want to create a positive relationship with this city. We hope that this compromise will be deemed acceptable to all involved. Thank you for your time consideration. J.im a.. n dJe..n. ;c.rge r t1 'x I /\" 6. . /1?-~~'/itr, ',' /c t. ,_ /" I ' '- ,/ j Eric and Jen Knight ~ ~~,~' ~ Josh and Jill DeVries !/c 2-1 I. r 1J '0':;:' J / \ '- 35 ... ~UG-29-2005 15:38 . . . .. . . . . . . . LE~GUE OF MN CITIES 6512811296 P.01 LMC &a!llJ.~ of Minl'luota Citi~ Cif:j~~ promo!;"9 '>:($/l0I'IC4 FAX TRA1~SMISSION League of1\1ir..nesota Cities 145 University Ave \V St Paul MN 55103-2044 651-281-1200 Fax 651-281-1296 Ij1\ W\ . ~ ( s lvrvkv 1E_DtJ.,I(A s hl6/M, Jcvo.kvu./ir DATE <( /;Pt /OS- I . # h r I - Lr). q - f to ~ q PAGES _j_ including this cover sheet M ---.fii-0.. hd/ll) ILIi w JECT 'tJ 0'61- ~~. #V\ {: f '( , //lA-J. ') , 'fMENTSJJ..I~L/)~_S~_ ,/~h. ~ /hI S ~,{ ~ . _ . ._. Hw b _. L I'Vj,T . t,))p, Ply JPv to' ~ tJl'd J (Jy 01- 0orfh,"J~ ',> . f_dJJCy (. ~ \/ vJ- __ LtA~ (c,~ '5 __ ;f?p/I. I ( Y l i-~ _'_ ;rVJvvk t<~d 132;0'4-k,; /l1L.LX . r IAJ /JA. ( ) H (eM. iv-<'.J.M (Ji1/>-ey ~ 5 ;$ I ~.!I. h r'tl..0. '(.1y I '^ J \MrA~ f frJl. ( '( r 310 AUG-29-2005 15:38 LEAGUE OF MN CITIES 6512811296 P.02 "'V\:)~UN I ROt LOSS CONTROL QUARTERLY " ...t........J.. I",eag.~e of Minnesota Citil~~ Summer 1990 No.9 A publication of the League of Minnesota Cities Insurance Trust How to Limit Liability for Private Docks Attached to City Property by Ellen Longfellow, LMCIT Staff Attonley, and Rich Korman, LMCIT Research Assistant :.....:'....\ . , In 1983, ,1 young man became a quadriplegic after diving head fir~t into t.he \\';It.pr~ of a lakp nf[ of a privately own0d dock attached to city property. This dock was constructed, installed, and ln8intained by 8 private party, but the city 8pproved its placement. The city did not install warning signs nor require thl' dock owner to do so. The young man sued the city and the dock owner for negligence. The court deter- mined that it is the city's ancl not the clock owner's respon;;ibility to safe- r;uard such a dock. This case illustrates why a city shoukl ('s'lablish :m agreement or per- mit system if it allows private docks to be attached to city property. The per.. mit t-iystt-'m should he t-'stal.Jlished by ordinance and require the city council to give perrnis"jon. This will help pro- vide a basis for a discretionary immu- nity defense because the decision occurred at " policy \evel. An agreement or permit should pri- m<lrily :ictdre% li,lbility ;Hld ~hould include the follo\viTlg issues. I. The agreement should require the individual (dock owner) to defend and indemnify the city for claims arising out of the exist- ence of the do(:k, lhe individual is ymintaining the dock. Therefore, the cit y should not be responsible for the risks involved. 2. The individual ~hou]d carry ade- quate insunmce. An agreement to defend and indclluIUy the city is useful, however, it does not do any gooJ if the illlliviJual\; assets do not cover defense and judgment costs. Hequiring insurance secures the avaihlbility of neceSS<lry funds. Also. if tbe individual has adequate insur. 8nce, an injured party may be less likely to bring a claim again~t thp city. On the nther hand, if the individual does not have adequate assets or insurance, the injured pillty is likely to look f(lr (l "deep [locket" to p:ly damages. 3. The individual should name the city as an "additional insured" on the insurance policy relating to the dock. 'fhis way, if someone makes a claim against the city. the city can forward it to the dock owner's insurance company. It will then be that insurance comp,my' s responsibility to defend the city (lnd pay any judgment (lw(lrds. 4. The individual should main- tain the dock to certain specifications. :J. The individual ~hlluld install warning signs such as I'no div- ing" and "no swimming." By giving permission 10 build a dock, the city will c1ariiy that the property See' 'J)()cks" pilge> ,'3 Federal Law Reduces Disaster Assistance to Cities ^ little known provision of the Staf- ford Act, an amendment. to P. L. 93- 288, hCiS made many changes l() the delivery of jed(~J'al disaster assistance. One provisioll reduces disaster assist- ance for the repair of public buildings damaged by flood w,lters when the buildings do not have adequate fiood insurance. When the President makes " major disaster rlf'claratioll, local government may be eligible for 75 percent federal reimbursement for the repair of pub- licly owned facilities through the public assistance progrmn. From now on, public assistance funding for repfiir ()f damage to insul-ahle publicly owned buildings in Spe(:iCi! l100d hazard areas will decrease by the amoLlnt of flood insllr;Jm:(~ proceeds they would have received, whether the building was insured or not. For example, if the flood damage to an uninsured city hall in a spe(~iaJ tlood hCizard area tot;ds $500,000, the amount of federal funds available for repair will decrease by $20Q,000-the maximum amount of flood insurance available. The standard 7S/25 percent cost shaling applies to the remaining $30(l,OOO in dam3g~. If the damage to the same city hall totals 8100,000. public ussistCince funds would not be available hecallse a Dood policy would have (ully covered the damage. If communities d(l not obtain ade- quate flood insurance, I he additional costs to the community Carl be substan- tial. The bulk of public a~sistancc fund- ing is for d<im:1ge to uninsurable slructure::-; such as roads and bridges. Funding for the repair of these dilm- ages is unaffecled by the new law. Cities should be able to get informil- tion on flood insurance from their city insurance agents. 31 ~------- ------ AUG-29-2005 15:38 "' LEAGUE OF MN CITIES P.03 65128112% Loss Control Quarterly LMCIT's Loss Control Workshops Were a Success Over 800 people attended the annual ~afety and loss con lrol works hops which I.MCIT held at six locations throughout tile state. Topics this year incluued wnciliation court, dog and animal control, permits for special events, injul)' management and dealing with injured employees, wastewater treatment plants, under- ground storage lank::;, snowplowing, youtb sports coache~, h;lll~e1ds, safety considerations (or firefighters, fire department fundraisers, and hiring of firefighte rs. LMClT will soon be startin,g to plan for next year'~ workshops. We'd like your input inlo whal we can do better ,md what topics will interest you. Please contact Peter Tritz, EUen LongfeUow, or Brenda Piatz, 612-227-5600, LMCIT, lR:1 University Ave. E., St. Paul, MN 55101 with your criticisms, comments, or suggestions concerning topics to cover, possilJle :speakers. locations for the workshops, facilities and accr)lllodu" hans, handout materials, etc. We want [0 bear (r(Hn you. Docks, cont. lhe dock is attached to is city property. In addition to an agreement or permil sysl~rn, the cily should also consider a lease or rental charge for the lIse of the city'~ property. Cities should either have individuals who W::int a dock on city properly sign an agreement incorporating the above points or pass an ordinance establishing ;1 permit system, An agreelllenl will Imke it dear that tbe privale dock is tbere l>ec,I\l~e of an express city deci- sion. The!-ie recommendarions can limit a cilY' S liability for an accident happen- ing on a private dock attached to city property. LMCIT has a copy of a ;)ample ordinance addressing private docks on city property, If you would like a copy, contact Pat Deshler, LMCIT, 183 Uni- ver"ity Ave. E., St. Palll, MN 55101. 612.227.5600. Page 3 m...."'.^.t..'.:. _',{"I.. ,.;! ~ if' . . . ..'I.?i,;i(' :, , ..,;,; '...~r :, :-"'.:.',1"::,"1..,"_ "- ~ Lt\I"IIC..' " :, , t..'.:, , l,\~u~' ill~" l . 'sd I~ i ~ .0, \1" I', _.' .~. ". ;-'.' Brenda Pialz (){ LMClT manned the registration table at the workshop held hI Austin. Attendees listen intently to speaker Ellen Longfellow at LMelT's loss control workshop in St. Cfood. 3% AUG-29-2005 15:39 LEAGUE OF MN CITIES 6512811296 P.04 Pa"c(3 ORDINANCE NO. AN ORDINANCE RELATING TO THE REGULATION OF PRIVATE DOCKS ON PUBLIC PROPERTY The city council of the City of Worthington, does ordain: SECTION I: Worthington City Code, Chapter 6, section 6.32, Subd. 11 1S hereby amended and shall read as follows: Subd. 11: General Regulation pertaining to all docks on Lake Okabena A. All Docks. It is unlawful to have docks extending more than 100 feet from shore. All docks shall be removed no later than October 15 or each year. No dock shall be installed before April 15, or before all ice is out of the lake each spring, whichever is later. B. Private Docks on Public property. 1. Permit required. No person shall construct, install, or maintain a dock, wharf, or similar structure on public property or upon public waters abutting public property without first obtaining a permit for such dock from the City of Worthington. 2. Application. An application for a permit shall be submitted in writing to the City Clerk on a form prescribed by the city. The Application must be accompanied by the required permit fee which shall be set from time to time by the City council. The Application shall also include proof of liability insurance as required by this section. 3. Term. Permits shall issue on an annual basis and shall expire on December 31 of each year. All docks shall be subject to an annual inspection by the city of Worthington and if a dock does not meet with the minimum criteria established by the City, it shall immediately be brought into compliance by the permit holder or the permit shall be revoked. 4. Conditions and Restrictions. The permit holder must at all times during the period of the permit maintain in force liability insurance naming the City as a co-insured in a minimum amount of 1 31 AUG-2g-2005 15:3g LEAGUE OF MN CITIES 55128112% P.05 $1,000,000.00. The permit holder must notify the City immediately if the insurance is cancelled or lapses for any reason. Failure to maintain such insurance shall result in automatic revocation of the permit. The dock shall be posted with a sign both in written English and Universal symbols indicating NO SWIMMING AND NO DIVING. Signs must be acquired through the city of Worthington and sign placement must be approved by a duly designated city representative. The permit holder shall maintain the dock in good repair during the term of the permit. The permit holder shall also agree in writing, to indemnify the city of Worthington from any liability for injuries to persons or property which may arise from the use of the dock. 5. Removal of dock if permit violated. Notwith- standing any other penalties herein, in the event any person, including a permit holder, refuses to remove a dock or other personal property from the lake or public right-of-way, then upon failure to comply following written notice to the owner, the city of Worthington shall be entitled to remove said offending property, storing, and selling same in accordance with Minnesota Statutes. In the event the city of Worthington suffers a cost of storage and/or sale which is not recovered from the sale, the city of Worthington shall be entitled to maintain a cause of action against the owner of the dock and/or property recover the remaining balance. SECTION II This ordinance shall be in full force and effect from and after its passage and publication as required by law. ...-r' Passed by city council of the City of Worthington, Minnesota, this day of , 1990. Mayor Attest: City Clerk 2 Jj/) ----~----~- AUG-29-2005 15:39 . ~~ L..._ .....,_ ______ LEAGUE OF MN CITIES ---- ---" . --- 6512811296 P.06 CITY OF WAHKON 151 Second AVE. P.O. Box B WAHKON, MINNESOTA 58386 PERMIT - PRIVATE DOCK ON PUBLIC PROPERTY Name of Applicant Address Phone Number Date GENERAL PROVISIONS. PERMIT HOLDER AGREES: Proof of liability insurance as required by Ordinance No. 1990-1 and this completed permit must be on file at Wahkon City Hall. The policy shall name the City ofWaQkon as "Certificate Holder," and shall be in the minimum amount of$100,000. The pennit holder must notify the City immediately if the insurance is canceled or lapses for any reasons. Failure to maintain such insurance shall result in automatic revocation of this permit. Permits shalt be issued on an annual basis and shan expire on December 31 st of each year. An docks shall be subject to an annual inspection by the City of Wahkon. If a dock does not meet with the minimum criteria established by the City, it shall immediately be brought into compliance by the permit holder or the permit shall be revoked. It is unlawful to have docks extending further than the guidelines set forth by the DNR. All docks shall be removed no later than October 15th of each year. No dock shall be installed before April 15th, or before all ice is off the lake each spring, whichever is later. The dock shall be posted with a sign indicating NO SWIMMING. Signs must be acquired through the City of Wahkon for a fee, and its placement must be approved by a duly designated City representative. The penn it holder shall maintain the dock in good repair during the term ofthis pennit '. Written notice to the owner will be sent should violations occur or upon refusal to remove the dock or other personal property from the lake or public right-of~way. Upon failure to comply, the City ofWahkon shall be entitled to remove the offending property. Storing or selling of said property will be handled in accordance with Minnesota Statutes. Should the City of Wahkon accrue expenses which are not covered by selling the property, the City shall be entitled to maintain a cause of action against the owner of the dock and/or property to recover the remaining balance. rhe permit holdJ!, agrees by hislher signature below to indemnify the City of Wahkonlrom an liability for injuries to persons or propetty which may arise/rom the use oftlte dock. Applicant Signature Pennit Approved By Permit Denied Date 1/ 8UG-29-2005 15:39 west :::snerourne 1 noune LE8GUE OF MN CITIES 6512811296 P.07 --;!)..:J VUN. I ROL rage 1 or -' - dr'~ '4. ~~-~rl iP-~~ rfI' tWEST SHERBURNETr. .-1 81i11tfWCJ7HE IJIGLAKE COItIMUNITY ........ 29 Lake Str~c1 South 81g Lake. MN 55309 Phone: 763-263-3602 fiO:; j''':;.J-:::G3-1 Friday February 27. 2004 I.............. 1&11 Advanced Search BL Area News Local News County News News of the Season Business News Spotlight News Letters To the Editor Clearwater News Clearwater Tribune Sport", Basketball Boys Baseball Football Girls Softball Golf Gymnastics Hockey Swimming Track/Cross Country Volleyball Wrestling Com""mi(v Events Add Event Legals Public Notices Vital Statistil:.\' Club News Menus Police/Sheriff Reports Obituaries Birth & Wedding Announcements Business Directory ell Ilrell J)irectmy Big Lake Area Churches LOCAL NEWS III Print this Article t="1 Email this Article Tuesday, February 24, 2004 City to license public docks on Lake Shore Drive By Jennifer Edwards Staff Writer The Big Lake City Council held a meeting last week [Q discuss creating licensed docking sitts on public land on Lake Shore 'I'i~ Drivc_ Licenses would be available to city . residents lor an annual fee of$250. The licel1~ing agreement arose iTom the city's peed to prote<.:t itself from liability suits over priv3tc docks being placed on Pllblic land by city residents. THE CITY OF BIG LAKE plans to create privately licensed docking areas for residents use on Lake Shore Drive. "These lors were never pillt of anybody else's records or deeds. They were never platted," said City Attorney M<llt Brokl. ';The DNR made it clear that we can't sell them. It would be a legal nightmare if the city vacat.:clllll: property, but we can license the lots for residents' use." The 10LS would first be offered to city residents whose property is directly across the street from the lake. one lot per household, Brukl said, then made available to other interested city residents on a sign-up or a lottery basis. The license would follow the property should il be sold and license holders would have the right to renew Lheir license at the end of the two-year contract period. Dock site license holders wDultl be able to inst;)II removable steps and mooring docks on the lake. License holders would be rC$ponsible for any liability claims against the propcrty_ Only two registered boats and one other recreational watercraft would be pemlittcd aL each dock site. Under the terms ofthc license agreement, the licensee would be responsible to protect their docking men from erosion, a potclllial threat especially in that area because oCLhc ligln sandy soil and the steepness nfthe bank. No tree removal would be allowed. Docks and access stairs ilre to be removed by the license holder at the end of the http://www.westsherburnetribune.com/m ain. asp ?SectionID=2& S \ 1 bSecti 011 TD=62&ArticleID... Dl 2/27/04 ! t AUG-29-2005 15:39 VV~::;l ;:l1l~nJU111C 111UW1\;; ...... - Becker Area Churches Monticello Area Churches Clearwater Area Churches Other Areas Classifleds Browse all categories Search Classifieds acreage for sale air conditioning/heating animals/supplies announcements antiques/collections Apparel appliances auctions auto supplies/parts A utomobiles for Sale bait & tackle Banquet Hall boats & equipment boats for sale boats/campers/RVs Booksrroys building oquipmentJtools Building/Remodel camperslRV's childcare clothing/shoes commercial for sale Concrete Finishing craft sales Drywall Electronics employment farm equipment/supplies farm for sale farm miscellaneous farm/ranch animals farmer's market Firewood for sale garage sales Horses Housecleaning household land for sale lost & found Mattresses miscellaneous for sale Miscelleanous mobile home for sale LEAGUE OF MN CITIES 6512811296 P.08 .I. ae;'" ,,:.. Vl ..} contract period iflhe license holder chooses not to renew their contract. The Cily of Big Lake wOLlld be responsible fOI' creating and maintaining a dock location map. It would show the lociltions ofpl1hlic property and public rights-of- way, specific dock locations with a numerical designation for each dock location corresponding with a list of license holders, rest rictions applicable to certain areas of shoreline, shoreline access points and shore I il1e areas available fOT winter sloragc. The city would hir~ a dock inspector who would be responsible for processing applications, maintaining th~ dock localion map and inspecting all docks, public shoreline and public right of way. The city will post signs on privalcly~licensed clocking areas and mark the dock sites. Dock ~itc licenses may be applied for in May, They will be valid for two years and the full amount of the licensing fee of $500 must be paid at the time of application. If the applicalion is dcnied, thai amount will be refunded. Only one dock may he installed on each dock sile, although license holders would not be required to have one. The docks thcmscl vcs must meet cerra in specifications for width, length, design and construction materials. One boat lilt would be allowed per docking area. No docks shall be located closer than I O-feet from a neighboring licensed docking site or private property line. Docks would have to be removed and stored each winter. No licensee will bc pcrrnillcd to leave lawn furniture on their dock overnight, launch, land, anchor or lie off any unanended motorized watercraft on shore, build a fire pit Or unreasonably infringe on the rights () r. adjacent property owners or dock license holders. No motorized vehicle:; othcr than snowlTlobiks illay be parked or driven in the dock site areas. No ~lass containers would be pcrmitted and no strtlcrures other than docks would be allowed on the sites_ License holders not in compliance with the conditions ofthcir contract would be notified in writing and given two weeks to bring their dock site into compliance or risk having lheir license revoked and property removed. "This will initially be a significant amount of work forthc city," said Councilman Jim Dickinson. "It will take some work all year round," said City Administrator Patrick Wussow. "The city will not proflt from this." Although details of {he plan are still to be finali;'ed, it is expecled 10 be in place by May. h~_. II..... M' ....0'0 h......~.'.a,,,... co",/... 0; noon 'N.c'; nn \])000",'" h'cct; nn f1)~h?"'. A rt;def1)... 2n 7104 43 TOTAL P.08 ~. . EAGLE BROOK CHURCH 8/26/2005 Dear Neighbors, This letter is sent in an effort to inform you about our plans as we prepare for the fonnal opening of the Lino Lakes Campus of Eagle Brook Church. Cunently, our planned first weekend of services will be on December 3rd and 4th of this year. There are a number of things that could make this date shift later, but it will not be prior to that weekend, even if we are ready before that. The following is a quick overview of what we kno\v about hO\\I the campus will be utilized: · On weekends, we plan to offer four services. Saturdays at 4pm and 6pm, and Sundays at 9am and 11 am. Our agreement with the city requires a full hour between services, which will be honored. At our White Bear Campus, we plan to offer one service on Saturdays at 7pm and one on Sundays at 10am, likely beginning in Febwary. · Traffic control on the streets will be managed by the Lino Lakes Police Department. We met with them last month to begin the planning process, and will be ready when we open. · Critical elements needed concerning turn lanes, including the additional lane at the 35E ramp have been completed. · Much of our landscaping plan has been installed, with the rest being completed in the next month or so. The area between the south driveway and the property line will be seeded with prairie grass, likely within the next thirty days. · There will be a variety of programming that will take place during the weekdays and evenings. The largest will be our children's mid-week program on Wednesday nights. It may not start until after the holidays this year because of timing. One oj the ways that we are arranging Jor a 'dry nm' oj sorts is that we have scheduled a ministry Jair at the new campus Jor the weekend oj September Jdll and Jill. This will be an open invitation to our attenders to come and tour the new campus, get information on our ministries, and have a hot dog and some fun at the site. I have infom1ed the city administration and police department of our plans for this event, and we will be adding more portable restroom facilities. We will not have any loud music, bands, or anything like that. We expect a pretty big crowd, but they will be coming and going throughout the event, which will go from 5-9pm on Saturday and 1O-2pm on Sunday. Our outdoor activities will consist of a few blow-up activities for the kids to jump in and an outdoor grill with a seating area under a tent, which will take place in the back lot, to the north of the bun ding. We will also offer hay rides so people can see the property. We will do our very best to manage the event well. Finally, as we get closer to the opening date for the campus, please feel free to contact us with any questions that you may have. Our contact information is listed below. Sincerely, ~~ Scott Anderson Director of Operations Eagle Brook Church Scott Anderson Seott.anderson @eaglebrookchurch.com 65] .429.9227 church 65] .338.5966 cell phone Barb Bauman s.b. bauman@comcast.net NORTH METRO MEDIA CENTER MEMO TO: OPERATIONS COrv1MITTEE FROM: HEIDI ARNSON SUBJECT: 2004 COMMISSION/MEDIA CENTER AUDIT DATE: 8/22/2005 Attached to this memo, please find a copy of the final 2004 Commission/Media Center audit, as reported by Ivlike Roehl of Muellerleile and Harrington, Ltd. After approving the report, at the July 20th Commisslon meeting, the group requested that a copy be made available to your city councils. Please feel free to include the audit in your council packets, if so desired. Thank you. NORTH METRO TELECOMMUNICATIONS COMMISSION ANNUAL FINANCIAL REPORT December 31, 2004 P.19 Muellerleile & Harrington, Ltd. Certified Public Accountants 2393 Rice Street. Roseville, MN 55113 (651) 481-1128 Fax (651) 481-0982 Kenneth J. Muellerleile, CPA Wayne A. Langer, CPA Michael J. Roehl, CPA Mark D. Harrington, CPA Jeffrey L. Pletcher, CPA Gregory W. Heck, CPA INDEPENDENT AUDITOR'S REPORT To the Board of Commissioners NOlih Metro Telecommunications Commission Blaine, Minnesota We have audited the accompanying basic financial statements of North Metro Telecommunications Commission as of and for the year ended December 31, 2004. These financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these financial stateinents based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Governmental Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are liee of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of North Metro Telecommunications Commission as of December 31, 2004, and the changes in its net assets and its cash flows for the year the ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have issued our report dated April 11, 2005 on our consideration of the Commission's internal control over financial reporting and our tests of compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit perforn1ed in accordance with Government Auditing Standards and should be read with this report in considering the results of our audit. !: 30 1 The accompanying required supplementary information of management's discussion and an analysis and required supplementary information on pages 3 through 5 and 16 through 19 are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. r--~//~ April 11, 2005 P.31 NORTH METRO TELECOMMUNICATIONS COMMISSION Required Supplementary Information Management's Discussion and Analysis December 31, 2004 The management of the North Metro Telecommunications Commission (NMTC) offers readers of our financial statements the following narrative overview and analysis of our financial activities for the year ended December 31, 2004. Basic Financial Statements Our basic financial statements are prepared using proprietary fund (enterprise fund) accounting that uses the same basis of accounting as private-sector business enterprises. The NMTC is operated under one enterplise fund. Under tills method of accounting, an economic resources measurement focus and an accrual basis of accounting is used. This discussion and analysis does not include comparative data for prior years, as tIlls infonnation is not available for the first year of implementation of Governmental Accounting Standards Board (GASB) Statement Number 34. Revenue is recorded when eamed and expenses are recorded when incurred. The basic financial statements include a statement of net assets, a statement of revenues, expenses and changes in net assets, and a statement of cash flows. These are followed by notes to the financial statements. In addition to the basic financial statements, this report also contains required supplementary infoffi1ation pertaining to the schedule of revenues and the retirement plan of the NMTC. The statement of net assets presents information on the NMTC's assets and liabilities, with the difference between the two reported as net assets. Over time, increases and decreases in net assets may serve as a useful indicator of whether the financial position of the NMTC is improving or deteriorating. The statement of revenue, expenses and changes in net assets reports the operating revenues and expenses and non-operating revenues and expenses of the NMTC for the fiscal year with the difference - the net income or loss - being combined with any capital grants to determine the net change in assets for the fiscal year. That change combined with the net assets at the end of the previous year total to the net assets at the end of the CUlTent fiscal year. The statement of cash flows reports cash and cash equivalent activities for the fiscal year resulting fi'om operating activities, capital and related financing activities, non-capital and related financing activities and investing activities. The net result of these activities added to the beginning of the year cash balance total to the cash and cash equivalent balance at the end of the cun-cnt fiscal year. P.42 NORTH METRO TELECOMMUNICATIONS COMMISSION Required Supplementary Information Management's Discussion and Analysis December 31, 2004 The information contained in the basic financial statements is used as the basis for the discussion presented on the following pages, surrounding the NMTC's activities for the fiscal year ended December 31, 2004. Financial Highlights · The NMTC ended the year December 31, 2004 with a net asset balance of $1,514,244 of which $645,544 represented the amount invested in capital assets and $868,700 was umestricted. This amount was $18,931 lower than the net asset balance at the beginning of the year. The decrease in net assets is attributable to a non-cash loss on abandonment of equipment at the previous address, which had been donated to the COlllil1ission in 1997. · The NMTC has minimized interest expense by paying off outstanding bond debt as funds become available. · During the course of the year, the NMTC completed construction of a new facility, which totaled $1,443,851, in addition to land acquisition of $225,000. · As a result of fiugal operations, $96,906 in franchise fees was returned to NMTC member cities. Revenuc The major sources of revenue for the NMTC include a 5% fianchise fee paid on gross revenue, earned within the boundaries of the seven members of the NMTC, and a PEG fee paid by cable subscribers monthly, as established in the Memorandum of Understanding, and subsequent franchise agreement, dated November 22, 2002. Expenscs As in previous years, wages, benefits, and appreciation make up the largest portion of operating expenses. Due to the significant investments the NMTC has in capital assets, depreciation continues to be a large operating expense. Unlike the other expenses listed, depreciation is not a cash expense. The NMTC has and continues to pursue ways to reduce costs without affecting service. P.53 NORTH METRO TELECOMlVIUNICATIONS COMlv.IISSION Required Supplementary Information Management's Discussion and Analysis December 31, 2004 Capital Assets The NMTC's capital assets as of December 31, 2004 amounted to $2,390,544 (net of accumulated depreciation). This investment in capital assets includes land, a building, studio equipment, and vehicles. The NMTC primarily acquires its assets with the proceeds from franchise fees and PEG fees. Building construction and new equipment purchases are all a part of the NMTC's capital investment plan. CUlTently there are no commitments for any major purchases. Debt As of December 31, 2004 the NMTC had $1,745,000 of cable franchise revenue bonds outstanding. The total amount outstanding, for this debt, decreased by $105,000 from the previous year. These bonds were used to acquire, constmct, and nUllish the NMTC's new building, completed in 2004. The NMTC did not issue new bonds in 2004, and has no plans to do so in the future. Budgetary Analysis Capital expenditures exceeded budget amounts by $1,540,529 because the budget was approved for non-building related revenues and expendihlres, whereas the budgetary comparison to actual expenditures to actual includes the capital assets purchase of the building because the Commission's books are on the modified accma1 basis of accounting. Requests for Information This financial report is intended to provide an overview of the finances of the NMTC for those with an interest in this organization. Questions concerning any infoffi1ation within this report may be directed to the Executive Director of the NMTC. P. 6~4 NORTH METRO TELECOMMUNICATIONS COMMISSION STATEMENT OF NET ASSETS December 31, 2004 Media Center Commission Total ASSETS CURRENT ASSETS Cash and cash equivalents $ 487,382 $ 652,559 $ 1,139,941 Accounts receivable 154,366 154,366 Intercompany account (33,210) 33,210 Prepaid expenses 5,629 6,357 11,986 TOTAL CURRENT ASSETS 614,167 692,126 1,306,293 CAPITAL ASSETS Land 225,700 225,700 Building 1,443,851 1,443,851 Office and studio equipment 717,544 266,261 983,805 Vehicles 45,810 45,810 Less accumulated depreciation (273,811) (34,811) (308,622) TOTAL CAPITAL ASSETS 489,543 1,901,001 2,390,544 OTHER ASSETS Loan fees, net of accumulated amortization of $8,240 84,460 84,460 TOTAL ASSETS 1,103,710 2,677,587 3,781,297 LIABILITIES CURRENT LIABILITIES Current portion of long-term debt 105,000 105,000 Accounts payable 5,450 5,450 Accmed expenses 60,069 16,532 76,601 Defened franchise fee revenue 440,002 440,002 TOT AL CURRENT LIABILITIES 60,069 566,984 627,053 LONG- TERM LIABILITIES Long tenl1 debt, net of CUlTent portion 1,640,000 1,640,000 NET ASSETS Invested in capital assets, net of related debt 489,543 156,001 645,544 Unrestricted 554,098 314,602 868,700 I TOT AL NET ASSETS $ 1,043,641 $ 470,603 $ 1,51{244 See accompanying notes to basic financial statements P.7:5 D NORTH METRO TELECOMMUNICATIONS COMMISSION STATEMENT OF ACTIVITIES For the Year Ended December 31, 2004 Media Center Commission Total OPERATING REVENUES Cable operating franchise fees $ $ 517,225 $ 517,225 PEG fees 557,152 557,152 TOT AL OPERATING REVENUES 557,152 517,225 1,074,377 OPERATING EXPENSES Franchise fee reimbursements, city members 96,906 96,906 Personnel 325,102 81,890 406,992 Employee benefits 100,878 22,535 123,413 Office 56,752 29,135 85,887 Legal fees 31,066 31,066 Other administrative costs 16,241 23,104 39,345 Vehicle 2,567 2,567 Production 21,718 21,718 Depreciation 160,633 26,594 187,227 Studio equipment purchases 13,039 1,101 14,140 Amortization 6,180 6,180 TOTAL OPERATING EXPENSES 696,930 318,511 1,015,441 OPERATING INCOME (139,778) 198,714 58,936 NON-OPERATING REVENUES (EXPENSES) Investment income 5,553 18,487 24,040 Other income 87,783 631 88,414 Interest expense (12,273) (12,273) Loss on disposal of capital assets (177,174) (874) (178,048) TOTAL NON-OPERATING REVENUE (83,838) 5,971 (77,867) INCOME (LOSS) BEFORE OPERATING TRANSFERS (223,616) 204,685 (18,931) TRANSFERS IN (OUT) 64,000 ( 64,000) CHANGE IN NET ASSETS (159,616) 140,685 (18,931) NET ASSETS, BEGINNING 1,203,257 329,918 1,533,175 NET ASSETS, ENDING $ 1,043,641 $ 470,603 $ 1,514,244 See accompanying notes to basic financial statements P.86 I NORTH METRO TELECOMMUNICATIONS COMMISSION STATEMENT OF CASH FLOWS For the Year Ended December 31, 2004 Media Center Commission Total 545,292 576,378 $ 1,121,670 (126,114) (232,973) (359,087) (421,846) (102,665) (524,511) (3,087) 631 (2,456) (5,755) 241,371 235,616 CASH FLOWS FROM OPERATIONS Receipts from operations Payments to suppliers and vendors Payments to employees Other non-operating receipts NET CASH PROVIDED (USED) BY OPERATIONS CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of capital assets Transfers in (out) Payments on debt (190,566) 64,000 NET CASH USED FOR CAPITAL AND RELATED FINANCING ACTIVITIES (126,566) CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from sale of investments Investment income 5,553 Interest expense NET CASH PROVIDED BY INVESTING ACTIVITIES 5,553 NET CHANGE IN CASH AND CASH EQUIVALENTS (126,768) CASH AND CASH EQUIVALENTS, BEGINNING 614,150 CASH AND CASH EQUIVALENTS, ENDING $ 487,382 (1,542,054) (1,732,620) (64,000) (105,000) (105,000) (1,711,054) (1,837,620) 576,803 576,803 I 18,487 24,040 \ (5,864) (5,864) 589,426 594,979 (880.257) (1,007,02.')) ...' ~ . ~ 1,532,816 2,146,966 $ 652,559 $ 1,139,941 / RECONCILIATION OF OPERATING INCOME TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating income $ (139,778) $ 198,714 $ 58,936 Adjustments: Depreciation 160,633 26,594 187,227 Amortization 6,180 6,180 Net change in assets and liabilities: Accounts receivable (22,830) (22,830) Prepaid expenses (2,788) (5,573) (8,361) Accounts payable and accrued expenses (88,775) (44,328) (133,103) Deferred revenue. 59,153 59,153 : Other non-operating receipts 87,783 631 88,414 NET CASH PROVIDED BY OPERATING ACTIVITIES $ (5,755) $ 241,371 $ 235,616 See accompanying notes to P.97 basic financial statements 0 -- ---~ NOTE 1. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES Nature of Activities: The general purpose of the Commission is to award, administer and enforce a cable conmmnications franchise in member municipalities located in the North Central region of the Twin Cities County in Minnesota. The Commission also administers and operates the cable television access functions of the franchise. The commission, being established by the joint powers agreement, is considered a governmental entity and as such is exempt from state and federal income taxes. Measurement Focus, Basis of Acconnting and Basis of Presentation: The Commission has adopted Governmental Accounting Standards Board (GAS B) Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, which establish the financial reporting standards for all state and local government entities. The accompanying financial statements have been prepared using the economic resources measurement focus and the accrual basis of accounting and reflect transactions on behalf of the Commission, the repOliing entity. The Commission accounts for its operations as an enterprise fund. Operating revenues and expenses result ii-om administering and enforcing the cable communications franchise and operating the cable television access function. All other revenues and expenses are reported as non-operating revenues and expenses. The Commission has adopted the option to apply only those Financial Accounting Standards Board (F ASB) statements and intellJretations issued after November 30, 1989 that do not conflict with or contradict GASB pronouncements. Cash and Cash Equivalents and Investments: For the purposes of cash flows, the Commission considers all highly liquid debt instmments with an original maturity of three months or less to be cash equivalents. Investments are reported at fair market value and consist 0 f the Minnesota Money Market fund (4M). The 4M fund investments are exempt from Govenunental Accounting Standards Board Statement No.3 reporting requirements. The Commission has reported all investment income as non-operating revenue in the Statement of Activities. P.10\ NOTE 1. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) Capital Assets: Capital assets, which include property, plant and equipment assets are reported in the Statement of Net Assets. Capital assets are defined by the Commission as assets with an initial cost of more than $500 and an estimated useful life in excess of two years. Capital assets are recorded at historical cost when purchased. Donated assets are recorded at their estimated fair market value on the date of donation. The costs of normal maintenance and repairs that do not add to the value of the assets or materially extend assets lives are not capitalized. Depreciation of exhaustible assets are provided on the straight-line basis over the following useful lives: Buildings Office and studio equipment Vehicles 39 years 5-10 years 5 years Revenue: Commission revenue consists primatily of contributions from member municipalities as detennined according to the joint powers agreement and public educational and governmental access fees (PEG fees). Franchise fees are assessed to the cable operator during the year-end and are recognized as revenues in the following year. PEG fees are based on a negotiated contract with the cable operator and are recognized as revenues in the year concurrent with the contract. Compensated Absences: Vesled or accumulated vacation and sick leave is accrued for all eligible employees based on their past service and amounted to $50,577 as of December 31,2004. Accounts Receivable: The COllli11ission provides an allowance for doubtfltl accounts for receivables deemed uncollectible. No allowance for doubtful accounts has been provided as all accounts receivable are considered fully collectible by management. Loan Fees: Loan fees are amortized over the life of the loan over 14 years. P.ll) NOTE 1. NOTE 2. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) Accounting Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts and disclosures in these financial statements. Actual results could differ from those estimates. DEPOSITS AND INVESTMENTS Deposits: In accordance with applicable Minnesota Statutes, the Commission maintains deposits at authorized depository banks all of which are members of the Federal Reserve System. Minnesota Stahltes require that all deposits be protected by insurance, surety bonds, or collateral. If collateral is pledged as protection for the deposits, the market value of the collateral must at a minimum be 110% of the deposits not covered by insurance or bonds (140% in case of pledged mortgage notes). Authorized collateral includes the legal investments described below, as well as certain first mortgages, and certain other State or local goverrunent obligations. Minnesota statutes require that securities pledged as collateral be held in safekeeping by the commission or in a financial institution other than that furnishing the collateral. At year-end, the Commission's deposits were $100,420. The entire bank balance was covered by federal depository insurance or collateral held by the Commission's agent in the Commission's name. Investments: Investments are categorized into three categories of credit risk: 1. Insured or registered, or securities held by the Commission or its agent in the Commission's name. 2. Uninsured and umegistered, with securities held by the dealer's or broker's trust depariment or agent in the Commission's narne. 3. Uninsured and umegistered, with secmities held by the dealer or broker, or by its trust department or agent not in the Commission's name. P.120 NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS - I I NOTE 2. DEPOSITS AND INVESTMENTS (continued) As of December 31, 2004, the Commission's cash and investment balances were as follows: Description Amount 4M Fund $ 1,039,521 Deposits 100,420 Total $ 1,139,941 NOTE 3. CAPIT AL ASSETS A summary of changes in capital assets is as follows: Balance Balance December 31 , December 31, Description 2003 Increases Decreases 2004 Land $ 225,700 $ $ $ 225,700 Depreciable assets: Building 141,286 1,302,566 1,443,852 Office and studio equipment 1,360,640 433,535 (810,371) 983,804 Vehicles 45,810 45,810 Total depreciable assets 1,547,736 1,736,101 (810,371) 2,473,466 Accumulated depreciation: Building (8,588) (8,588) Office and studio equipment (732,659) (170,960) 632,322 (271,297) Vehicles (21,058) (7,679) (28,737) Total accumulated depreciation (753,717) (187,227) 632,322 (308,622) Capital assets, net $ 1,019,719 $ 1,548,874 $ (178,049) $ 2,390,544 P.13[ NOTE 4. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS LO N G- TERL\1 LIABILITIES In August 2003, the member cities of the Commission issued Cable Franchise Revenue Bonds of 2003 for $2,000,000 secured by a pledge of franchise fees and other revenue of the Commission. Principle is payable in annual installments on December 1 st from December 1, 2003 through December 1, 2017. Interest is paid semi-annually on July 1 st and December 1 st. The bonds were issued to provide funds for the financing of the Commission's building and property. For the year ended December 31, 2004 the Commission paid and capitalized $68,459 of interest costs for construction of their building. The bonds outstanding are as follows at December 31, 2004: Year of Maturity Outstanding Balance 2004 Due in 2005 Interest Rates Cable Franchise Revenue Bonds of 2003 dated August 14,2003 2017 1.5%-4.9% $ 1,745,000 $105,000 Scheduled plincipal maturities as of December 31, 2004 are as follows: Year Ending December 31 , Amount 2005 $ 105,000 2006 110,000 2007 115,000 2008 120,000 2009 120,000 Thereafter 1,175,000 $ 1,745,000 A summary ofroll-forwm"d of bonds is as follows: Balance 2003 Additions Balance Payments 2004 $ 1,850,000 $ $ (105,000) $ 1,745,000 P.14) NOTE 5. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS DEFINED BENEFIT PENSION PLANS - STATEWIDE Plan Description: All full-time employees of the Commission are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employee Retirement Fund (PERF), which is a cost-sharing multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota Statute, chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated members are covered by Social Security and Basic members are not. All new members must participate in the Coordinated Plan. All Commission members participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by the State Statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of servIce. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participates. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary infonnation for PERF. That report may be obtained by writing to PERA, 60 Empire Drive, #200, St. Paul, MN 55103- 2088 or by calling 651-296-7460 of 1-800-652-9026. Funding Policy: Minnesota Statute Chapter 353 sets rates for employer and employee contributions. These statutes are established and amended by the state legislature. The Commission makes annual conhibutions to the pension plans equal to the amount required by the state statutes. PERF Basic Plan members and Coordinated plan members are required to contribute 9.1% and 5.1%, respectively of their annual covered salary. The Commission is required to contribute the following percentage of annual covered payroll: 5.53% for Coordinated Plan PERF members. The Commission's ContIibutions to the Public Employees Retirement . Fund for the year ended December 31, 2004 was $21,619. The Commission's contributions were equal to the contractually required contributions for each year as set by state statutes. P.lSl NOTE 6. NOTE 7. NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO FINANCIAL STATEMENTS FRANCHISE FEE REIMBURSEMENTS Included within franchise fee reimbursements for the year ended December 31, 2004, are the following amounts paid by the Commission to its city members that represent refunded franchise fees: Amount City of Blaine City of Centerville City of Circle Pines City of Ram Lake City of Lexington City ofLino Lakes City of Spring Lake Park $ 52,312 3,248 4,892 11,534 2,336 14,737 7,847 $ 96,906 RISK MANAGEMENT The Commission is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the Commission can-ies insurance_ There were no significant reductions in insurance fTom the previous year or settlements in excess of insurance. P.161 NORTH METRO TELECOMMUNICATIONS COMMISSION REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS-BUDGETARY BASIS MEDIA CENTER For the Year Ended December 31,2004 Variance wi th Actual Final Budget Budgeted Amounts (Budgetary Positive Original Final Basis) (Negitive) REVENUES PEG fees $ 496,980 $ 496,980 $ 557,152 $ 60,1 72 Interest 5,300 5,300 5,553 253 Other 87,783 87,783 TOTAL REVENUES 502,280 502,280 650,488 148,208 EXPENSES Personnel 325,284 325,284 325,102 182 Employee benefits 95,352 95,549 100,878 (5,329) Office 88,330 87,830 56,752 31,078 Legal fees 1,000 Other administrative costs 20,734 20,734 16,241 4,493 Vehicle 4,500 4,500 2,567 1,933 Production 24,500 24,500 21,718 2,782 Capital expenditures 150,000 154,000 203,605 (49,605) TOTAL EXPENSE 709,700 712,397 726,863 (14,466) EXCESS REVENUES OVER (UNDER) EXPENSES (207,420) (210,117) (76,375) 133,742 OTHER FINANCING SOURCES Transfers in (out) 64,000 64,000 64,000 Net assets (budgetary basis), beginning 1,203,257 1,203,257 1,203,257 Net assets (budgetary basis), ending $ 1,059,837 $ 1,057,140 1,190,882 $ 133,742 Plus effect of capital assets purchased 190,566 Less effect of depreciation (160,633) Less effect of loss on disposal of assets (177,174) NET ASSETS (GAAP BASIS), ENDING $ 1,043,641 See accompanying notes to P. 175 required supplementary information. tD NORTH METRO TELECOMMUNICATIONS COMMISSION REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS-BUDGETARY BASIS COMMISSION For the Year Ended December 31, 2004 Variance with Actual Final Budget Budgeted Amounts (Budgetary Positive Original Final Basis) (Negitive) REVENUES Franchise fees $ 514,000 $ 514,000 $ 517,225 $ 3,225 Interest 2,500 2,500 18,487 15,987 Other 631 631 . TOTAL REVENUES 516,500 516,500 536,343 19,843 EXPENSES Franchise fee reimbursements 96,906 96,906 Personnel 76,772 79,083 81,890 (2,807) Employee benefits 24,663 24,663 22,535 2,128 Office 179,050 179,050 29,135 149,915 Legal fees 46,100 46,000 31,066 14,934 Other administrative costs 26,234 24,234 35,377 (11,143) Capital expenditures 33,500 3,500 1,544,029 (1,540,529) TOT AL EXPENSE 386,319 453,436 1,840,938 (1,387,502) EXCESS REVENUES OVER (UNDER) EXPENSES 130,181 63,064 (1,304,595) (1,367,659) OTHER FINANCING SOURCES Transfers in (out) (34,000) (34,000) (64,000) 30,000 Net assets (budgetary basis), beginning 329,918 329,918 329,918 Net assets (budgetary basis), ending $ 426,099 $ 358,982 (1,038,677) $ (1,337,659) Plus effect of capital assets purchased 1,542,054 Less effect of depreciation (26,594) Less effect of amortization (6,180) NET ASSETS (GAAP BASIS), ENDING $ 470,603 See accompanying notes to required supplementary information. P.186 II NORTH METRO TELECOMMUNICATIONS COMMISSION NOTES TO REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY INFORMATION The Board of Commissioners adopts an mmual legal budget for the Commission's enterprise funds. The budgets for the funds are prepared on the modified accrual basis and includes capital outlays as expenses. Additionally, the funds do not include depreciation as a budgetary expense. The reconciliation of the modified accrual basis to GAAP basis is found at the bottom of the schedules. Budgetary level of control is exercised at the overall budget level. P.197 NORTH METRO TELECOMMUNICATIONS COMMISSION REQUIRED SUPPLEMENTARY INFORMATION Schedule of Funding Progress Public Employees Retirement Fund of the Public Employees Retirement Association of Minnesota UAAL as a Actuarial Unfunded Percentage Actuarial Actuarial Accrued AAL Funded of Covered Valuation Value of Liability (UAAL) ( c ) Ratio (d) Covered Payroll Date Assets (a) (AAL)(b) (b) - (a) (a) / (b) Payroll (e) (c)/(e) June 30, 2002 $11,017,414 $ 12,958,105 $ 1,940,691 85.0% $ 3,809,864 50.9% June 30, 2003 $11,195,902 $13,776,198 $ 2,580,296 81.3% $ 4,387,649 58.8% June 30, 2004 $11,477,961 $14,959,465 $ 3,48 I ,504 76.7% $ 3,968,034 87.7% P.203 Muellel"leile & Harrington, Ltd. Certified Public Accountants 2393 Rice Street. Roseville, MN 55113 (651) 481-1128 Fax (651) 481-0982 Kenneth J. Muellerleile, CPA Wayne A. Langer, CPA Michael J. Roehl, CPA Mark D. Harrington, CPA Jeffrey L. Pletcher, CPA Gregory W. Heck, CPA REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Commissioners North Metro Telecommunications Commission Blaine, Minnesota We have audited the basic financial statements of North Metro Telecommunications Commission, as of and for the year ended December 31, 2004, and have issued our report thereon dated April 11, 2005. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Conunission's basic financial statements are free of material misstatement, we perfonned tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control over Financial Reporting In planning and perfOlming our audit, we considered the Commission's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect the Commission's ability to record, process, sununarize, and report financial data consistent with the assertions of management in the basic financial statements. We noted the following reportable conditions: P.21120 Segregation of Duties Our consideration of internal control disclosed that the Commission has an inherent reportable condition associated with the size of its accounting nmction. The size of the Commission is such that optimum internal control achieved through adequate segregation of incompatible duties among accounting personnel is not feasible. As such, management should maintain sufficient oversight to avoid errors and in-egularities. This situation is common to Organizations of tIllS size and any changes should be reviewed from a cost benefit perspective. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the norn1a1 course of perfOlming their assigned nmctions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe the reportable condition described above is not a material weakness. This report is intended solely for the infOlmation and use of the Commissioners, management, and member cities and is not intended to be and should not be used by anyone other than these specified parties. r'~/~~ April 11, 2005 P.22) Muellerleile & Har~:ington, Ltd. Certified Public Accountants 2393 Rice Street. Roseville, MN 55113 (651) 481-1128 Fax (651) 481-0982 Kenneth J. Muellerleile, CPA Wayne A. Langer, CPA Michael J. Roehl, CPA Mark D. Harrington, CPA Jeffrey L. Pletcher, CPA Gregory W. Heel<, CPA REPORT ON MINNESOTA LEGAL COMPLIANCE To the Board of Commissioners North Metro Telecommunications Commission Blaine, Minnesota We have audited the basic financial statements of North Metro Teleconmmnications Commission as of and for the year ended December 31, 2004, and have issued our report thereon dated April 11, 2005. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the by the Minnesota' Office of the State Auditor pursuant to Minnesota statutes, section 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures, as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness and claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the Commission complied with the material tem1S and conditions of the applicable legal provisions. This report is intended solely for the information and use of the Commissioners, management, and member cities and is not intended to be and should not be used by anyone other than these specified parties. --r-~/~~ April 11, 2005 P.23l22 Muellerleile & Harrington7 Ltd. Certified Public Accountants 2393 Rice Street. Roseville, M N 55113 (651) 481-1128 Fax (651) 481-0982 f(enneth J. Muellerleile, CPA Wayne A. Langer, CPA Michael J. Roehl, CPA Mark D. Harrington, CPP Jeffrey L. Pletcher, CPP Gregory W. Heck, CPP MANAGEMENT LETTER To the Commissioners North Metro Telecommunications Commission Blaine, Minnesota In planning and performing om audit of the financial statements of North Metro Telecommunications Commission for the year ended December 31, 2004, we considered its internal control in order to detemline our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on intemal control. However, we noted certain matters involving internal control and its operations that we consider to be reportable conditions under standards established by the American Institute of Celiified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of intemal control that, in our judgment, could adversely affect the Commission's ability to record, process, summarize and repOli financial data consistent with the assertions of management in the financial statements. Our consideration of internal control was for the limited pU11)ose described in the preceding paragraph and would not necessarily disclose all matters that might be reportable conditions. In addition, because of inherent limitations in internal control, errors or fraud may occur and not be detected by such controls. These conditions are considered in detelmining the nature, timing and extent of the audit tests applied in our audit of the December 31, 2004 financial statements, and this report does not affect our report on those financial statements dated April 11, 2005 . We have not considered intemal control since the date of our report. TIllS report is intended solely for the information and use of the Commissioners, management and others witllln the Organization. q~/-6./. Aplilll, 2005 P.24, 1 I. Reportable Condition Segregation of Duties Our consideration of intemal control disclosed that the company has an inherent reportable condition associated with the size of its accounting f1-mction. The size of the Organization is such that optimum internal control achieved through adequate segregation of incompatible duties among accounting persOlmel is not feasible. Although the Organization has implemented policies and procedures to mitigate for the lack of segregation of duties, the Organization does not meet the criteria (as pronounced by the American Instihlte of Certified Public Accountants) for segregation of duties in its accounting function. As such, management should maintain sufficient oversight to avoid errors and irregularities. TIllS situation is conm10n to organizations of tills size and any changes should be reviewed fi'om a cost-benefit perspective. II. Required Communications We have audited the financial statements of North Metro Telecommunications . Commission for the year ended December 31, 2004 and have issued our report thereon dated April 11, 2005. Professional standards require that we provide you with the following information related to our audit. Our Responsibility Under Auditing Standards Generally Accepted in the Ulllted States of America As stated in our engagement letter dated November 22, 2004, our responsibility, as described by professional standards, is to plan and perfonn our audit to obtain reasonable, but not absolute, assurance that the financial statements are fi'ee of matellal misstatement and are fairly presented in accordance with accounting principles generally accepted in the United States of America. Because of the concept of reasonable assurance and because we did not perform a detailed examination of all transactions, there is a risk that material enol'S, fraud, or other illegal acts may exist and not be detected by us. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by North Metro Telecommunications Commission are described in Note I to the basic financial statements. No new accounting policies were adopted and the application of existing policies was not changed by the Organization during the year ended December 31, 2004. We noted no transactions entered into by the Organization during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. P.25 _ . __I Accounting Estimates Accounting estimates are an integral part of the basic financial statements prepared by management and are based on management's knowledge and experience about past and cunent events and assumptions about future events. Certain accounting estimates are pariicularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Significant Audit Adjustments For purposes of this letter, professional standards define a significant audit adjustment as a proposed conection of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment mayor may not indicate matters that could have a significant effect on the Organization's financial repOliing process (that is, cause future financial statements to be materially misstated). We proposed and recorded audit adjustments to properly account for cash, capital assets, net assets, accrued wages and vacation, accounts payable, defened revenue and bonds payable and prepaid expenses that in our judgment, either individually or in the aggregate, had a significant effect on the Organization's financial reporting process. Disagreements With Management For pUlvoses of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, conceming a financial accounting, repOliing, or auditing matter that could be significant to the financial statements or the auditor's report. Weare pleased to report that no such disagreements arose during the course of our audit. Consultations With Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Organization's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional st,mdar'ds require the consulting accountant to check with us to determine that the consultant has all relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Discussed Flior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Organization's auditors. However, these discussions occuned in the normal course of our professional relationship and our responses were not a condition to our retention. ~. 2_6~ Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management and performing and . completing our audit for the year ended December 31, 2004. We wish to thank the Organization and its staff for assistance provided to us during the performance of the audit. P.27, --------------- AUGUST 2005 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Investment Allocation Prepared By: John W. Meyer Finance Director IA.naudited General Fund ~&wif1l Monthly Financial Report ~:z-~~~!~~~;.~ Month Ended august 31, 2005 ..,..-~""~._,...~~ ~~ % of year - ,,?NrWa! ~ :Luu- 66.67% MTD YTD Budget Variance % of Budget 8/31/05 2005 2005 +(-) Used Revenues: Property Taxes 0.00 839,876.18 1,787,850.00 947,973.82 46.98% Other Taxes & Assessments 0.00 4,973.00 0.00 (4,973.00) 0.00% Licenses & Permits 10,942.93 153,291.68 192,300.00 39,008.32 79.71% Building Inspection 9,130.93 112,802.64 167,500.00 54,697.36 67.34% Fines & Forfeits 3,093.73 18,011.48 52,100.00 34,088.52 34.57% Intergovernmental 0.00 153,074.20 106,150.00 (46,924.20) 144.21% Fire Relief Aid 0.00 153,074.20 93,250.00 (59,824.20) 164.15% Charges for Services 186.00 904.35 1,500.00 595.65 60.29% Interest Earnings 2,899.36 24,004.70 0.00 (24,004.70) 0.00% Miscellaneous Revenues 92.53 29,664.25 5,100.00 (24,564.25) 581.65% Refunds & Reimbursements 2,978.67 10,665.10 3,000.00 (7,665.10) 355.50% Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 20,193.22 1,234,464.94 2,148,000.00 913,535.06 57.47% Expenditures: Current General Government Mayor and Council 1,560.94 11,817.28 22,700.00 10,882.72 52.06% Elections 5.27 5.27 0.00 (5.27) 0.00% Planning & Zoning 223.00 7,764.02 6,000.00 (1,764.02) 129.40% Administration 31,660.50 213,061.42 295,333.00 82,271.58 72.14% Financial Administration 0.00 12,490.49 16,000.00 3,509.51 78.07% Assessing 0.00 18,710.45 18,000.00 (710.45) 103.95% Legal 5,482.62 60,567.49 86,000.00 25,432.51 70.43% City Hall 2,103.50 18,073.81 31,100.00 13,026.19 58.12% Total General Government 41,035.83 342,490.23 475,133.00 132,642.77 72.08% Public Safety Police Protection 45,872.92 370,204.09 550,475.00 180,270.91 67.25% Fire Protection 0.00 218,678.20 187,393.00 (31,285.20) 116.69% Building Inspection 11,297.55 97,003.59 151,216.00 54,212.41 64.15% Electrical Inspection 0.00 3,886.20 9,000.00 5,113.80 43.18% Civil Defense 0.00 3,286.40 2,100.00 (1,186.40) 156.50% Animal Control 483.84 961.68 1,500.00 538.32 64.11 % Total Public Safety 57,654.31 694,020.16 901,684.00 207,663.84 76.97% Public Works Public Works 8,768.08 104,274.43 188,427.00 84,152.57 55.34% Engineering Services 7,537.44 33,022.22 15,500.00 (17,522.22) 213.05% Recycling 241.33 3,166.45 5,000.00 1,833.55 63.33% Streets 68.13 7,099.82 80,000.00 72,900.18 8.87% Street Lighting 2,289.24 18,093.11 25,000.00 6,906.89 72.37% Total Public Works 18,904.22 165,656.03 313,927.00 148,270.97 52.77% 9/9/2005 10:45 AM budget July05 'ftJ~~.t:dt4" MTD YTD Budget Variance % of Budget 8/31/05 2005 2005 +(-) Used Culture and Recreation Park/Rec. Committee 0.00 402.62 2,100.00 1,697.38 19.17% Park/Rec. Programs 0.00 2,241.37 7,366.00 5,124.63 30.43% Park Maintenance 4,398.83 24,650.19 62,620.00 37,969.81 39.36% Total Culture and Recreation 4,398.83 27,294.18 72,086.00 44,791.82 37.86% Community Development 1,986.40 1,986.40 0.00 (1,986.40) #DIV/O! Economic Development Economic Development 0.00 4,987.82 6,300.00 1,312.18 79.17% EDC - Frozen Fete Des Lacs 0.00 1,153.00 EDC - Business Directory 0.00 2,388.00 EDC - Business Promotion 0.00 606.00 EDC - Miscellaneous 0.00 280.82 Cougar Cash 0.00 400.00 Total Economic Development 0.00 4,987.82 6,300.00 1,312.18 79.17% Unallocated Refunds & Reimbursements 0.00 88.80 0.00 (88.80) 0.00% City Summer Festival 6,188.16 16,935.58 19,000.00 2,064.42 89.13% Total Miscellaneous 6,188.16 17,024.38 19,000.00 1,975.62 89.60% Total Current Expenditures 130,167.75 1,253,459.20 1,788,130.00 536,657.20 70.10% Capital Outlay General Government 0.00 0.00 24,870.00 24,870.00 0.00% Public Safety 0.00 0.00 0.00 0.00 0.00% Streets and Highways 0.00 82,216.07 128,000.00 45,783.93 64.23% Culture and Recreation 0.00 (9,078.79) 105,000.00 114,078.79 0.00% Total Capital Outlay 0.00 73,137.28 257,870.00 184,732.72 28.36% TOTAL EXPENDITURES 130,167.75 1,326,596.48 2,046,000.00 721,389.92 64.84% EXCESS (DEFICIT) OF REVENUES (109,974.53) (92,131.54) 102,000.00 192,145.14 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 0.00 0.00 0.00 N/A Operating Transfer Out 0.00 (41,008.72) (102,000.00) (60,991.28) N/A TOTAL OTHER FINANCING 0.00 (41,008.72) (102,000.00) (60,991.28) N/A SOURCES (USES) EXCESS (DEFICIENCY) OF (109,974.53) (133,140.26) 0.00 131,153.86 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER FINANCE DIRECTOR 9/9/2005 10:45 AM budget July05 unaudited Sewer Fund ~... ~'e -~ef:oitlb Monthly Financial Report -- ~!~fi!.j~fi:~;~~"::<;; Month Ended August 31,2005 ~~;:~ --~ % of year - ',?e,j(W4/ '" .L"'&:4" 66.67% MTD YTD Budget Variance % of Budget 08/31/05 2005 2005 +(-) Used Operating Revenue: Charges for Services 48,774.77 203,519.12 230,000.00 26,480.88 88.49% Total Operating Revenue 48,774.77 203,519.12 230,000.00 26,480.88 88.49% Operating Expenses: Salaries and Benefits 4,435.44 38,971.41 63,779.00 24,807.59 61.10% Professional Services 0.00 55,971.50 10,000.00 (45,971.50) 0.00% Sewer Cleaning & Inspection 0.00 49,070.85 0.00 (49,070.85) NA Supplies 72.81 907.13 13,550.00 12,642.87 6.69% Other Services and Charges 0.00 0.00 0.00 0.00 0.00% Utilities 121.35 3,534.97 1,500.00 (2,034.97) 235.66% MCES Disposal Charges 11,457.76 103,119.84 130,000.00 26,880.16 79.32% Depreciation 0.00 0.00 30,000.00 30,000.00 0.00% Total Operating Expenses 16,087.36 202,504.85 248,829.00 (2,746.70) 81.38% OPERATING INCOME 32,687.41 1,014.27 (18,829.00) 29,227.58 -5.39% Nonoperating Revenue (Expense): Interest on Investments 4,832.48 42,842.95 26,000.00 ( 16,842.95) 164.78% Special Assessments 0.00 15,891.84 50,000.00 34,108.16 31.78% Hook up Fees and Unit Charges 2,164.50 36,195.50 80,500.00 44,304.50 44.96% Interest & Fiscal Charges (3,831.88) (8,595.00) (8,587.25) 7.75 100.09% Capital Improvement (362.70) (6,115.67) 0.00 6,115.67 0.00% Contributions from Other Funds 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 219.34 219.34 0.00 (219.34) 0.00% Total Nonoperating Revenue 3,021.74 80,438.96 147,912.75 67,473.79 54.38% (Expense) INCOME BEFORE OPERATING 35,709.15 81,453.23 129,083.75 96,701.37 63.10% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 35,709.15 81,453.23 129,083.75 47,630.52 63.10% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 35,709.15 81,453.23 129,083.75 47,630.52 63.10% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 9/9/2005 11 :09 AM budget report sewerAugust05 t-{nt:lt.<dtttd ~- Water Fund , ' ~""'-;P Monthly Financial Report ~;:.,~!.f;~l '~"""-_"''''...;,...'''' '\.".~ Month Ended August 31, 2005 ..~ .;;rJ!IY % of year - '?~,J(Wat 01 L4k4" 66.67% MTD YTD Budget Variance % of Budget 08/31/05 2005 2005 +(-) Used Operating Revenue: Charges for Services 38,363.45 134,486.20 210,000.00 75,513.80 64.04% Total Operating Revenue 38,363.45 134,486.20 210,000.00 75,513.80 64.04% Operating Expenses: Salaries and Benefits 4,300.56 37,579.55 64,679.00 27,099.45 58.10% Professional Services 0.00 0.00 160,000.00 160,000.00 0.00% Supplies 1,438.76 18,935.29 47,837.25 28,901.96 39.58% Other Services and Charges 1,165.00 3,477.74 5,000.00 1,522.26 69.55% Utilities 58.95 1,171.51 3,000.00 1,828.49 39.05% Depreciation 0.00 0.00 30,500.00 30,500.00 0.00% Total Operating Expenses 6,963.27 61,164.09 311,016.25 249,852.16 19.67% OPERATING INCOME 31,400.18 73,322.11 (101,016.25) (174,338.36) -72.58% Nonoperating Revenue (Expense) Interest on Investments 1,739.60 15,422.60 0.00 (15,422.60) 0.00% Special Assessments 226.98 25,201.71 40,000.00 14,798.29 63.00% Hook up Fees and Unit Charges 9,110.50 42,571.20 60,000.00 17,428.80 70.95% Other Equipment (73,275.20) (368,756.22) (500,000.00) (131,243.78) 0.00% Interest Expense 0.00 0.00 (8,780.25) (8,780.25) 0.00% Refunds & Reimbursements Rev 0.00 182.03 0.00 (182.03) 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue (62,198.12) (285,378.68) (408,780.25) (123,401.57) 69.81% (Expense) INCOME BEFORE OPERATING (30,797.94) (212,056.57) (509,796.50) (297,739.93) 41.60% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME (30,797.94) (212,056.57) (509,796.50) (297,739.93) 41.60% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED (30,797.94) (212,056.57) (509,796.50) (297,739.93) 41.60% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 9/9/2005 11 :33 AM budget report water august05 l() o o \:::! ~ (") ;::: l() o o C'J 23 (") CD l() o o \:::! ~ (") LO l() o o C'J 23 (") ;:;: l() o o \:::! 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E ~ ~ :c ctI (/) --.J C co (3 co ~ :5 ro Q; "E 0 ~ rJl I- <.9 U; Q) n; e co o I- , CITY OF CENTERVILLE CASH BALANCES - AUGUST 2005 FUND ACCOUNT MTD Debit MTD Credit Current Balance CASH GENERAL FUND G 101-10100 $40,817.56 $155,567.12 $1,240,219.51 87 STREET REASS DEBT SERVICE G 304-10100 $0.00 $0.00 $0.00 MOUND TRAIL DEBT SERVICE G 306-10100 $0.00 $0.00 $21,933.00 21ST AVE IMP DEBT SERVICE G 308-10100 $0.00 $0.00 $38,629.60 JOINT POLICE STATION 2005A G 309-10100 $0.00 $0.00 $0.00 MUNI STREET IMP DEBT SERVICE G 312-10100 $773.16 $0.00 $299,944.50 CITY HALL DEBT SERVICE G 315-10100 $0.00 $0.00 $0.00 IND PARK TIF 1-4 DEBT SERV G 317-10100 $0.00 $55.20 -$6,137.30 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $579.86 $0.00 $3,094.53 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $0.00 $0.00 $7,706.33 G.O. Bond Pheasant I 2001 G 327-10100 $1,159.73 $0.00 $451,019.24 G.O. Bond Hunters Crossing I G 336-10100 $386.57 $0.00 $143,926.08 G.O. BOND PHEASANT III G 337-10100 $0.00 $0.00 $0.00 CSAH 14 WATERMAIN G 339-10100 $0.00 $0.00 $4,829.93 PHEASANT MARSH II G.O. 2002 G 342-10100 $1,739.60 $0.00 $774,765.89 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $966.44 $402.50 $435,839.64 Hunters Crossing II G.O. Bond G 346-10100 $579.86 $6,825.00 $349,408.4 7 PARK CAPITAL PROJECT G 402-10100 $773.16 $0.00 $316,766.59 FIRE EQUIPMENT DEPRECIATION G 403-10100 $0.00 $0.00 $0.00 TIF CAPITAL PROJECT G 404-10100 $0.00 $0.00 $0.00 21ST AVENUE IMPROVEMENTS G 408-10100 $0.00 $0.00 -$6,391.31 MUNI STREET CAPITAL PROJECT G 412-10100 $14,204.35 $30,634.06 $128,650.60 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12,500.00 STORM WATER IMP PROJECTS G 415-10100 $5,020.32 $14,118.85 $212,049.23 EAGLE PASS IMP PROJECT G 420-10100 $0.00 $0.00 $0.00 LAKELAND HILLS IMP PROJ G 421-10100 $0.00 $0.00 $0.00 BUECHLER ESTATES DEVELOPMENT G 430-10100 $0.00 $0.00 -$1,260.82 HUNTER'S CROSSING G 436-10100 $0.00 $0.00 $0.00 DOWNTOWN REDEVELOPMENT G 437-10100 $0.00 $0.00 $0.00 PHEASANT MARSH G 438-10100 $386.57 $0.00 $159,814.78 CSAH 14 WATERMAIN EXT. G 439-10100 $0.00 $0.00 $0.00 THE SHORES G 440-10100 $0.00 $0.00 -$251.48 EAGLE PASS 2ND ADDN G 441-10100 $193.28 $0.00 $57,458.27 PHEASANT MARSH II G 442-10100 $193.28 $840.00 $57,007.24 PHEASANT MARSH III G 443-10100 $0.00 $57.00 $8,443.10 PEL TIER PRESERVE PROJECT G 445-10100 $579.86 $0.00 $164,265.96 HUNTERS CROSSING PHASE II G 446-10100 $193.28 $2,000.23 $112,744.08 CENTERVILLE TOWN OFFICE PARK G 447-10100 $0.00 $0.00 $8,437.00 HUNTER'S CROSSING 3RD ADDN G 448-10100 $0.00 $1,918.00 -$2,014.60 WATER FUND G 601-10100 $49,613.53 $86,638.49 $415,671.85 SEWER FUND G 602-10100 $57,208.96 $19,322.77 $1,924,579.85 CABLE TV FUND G 614-10100 $0.00 $196.68 $17,912.29 RECYCLING G 617-10100 $0.00 $0.00 -$1,245.00 CITY CELEBRATION G 618-10100 $0.00 $0.00 $0.00 SAVINGS & CD INTEREST G 619-10100 $0.00 $0.00 $0.00 ECONOMIC DEV. FUND G 620-10100 $0.00 $0.00 $0.00 GAMBLING REVENUE G 622-10100 $0.00 $0.00 $0.00 $175,369.37 $318,575.90 $7,350,317.05 Dallas Larson From: Sent: To: Cc: Subject: Doug Fischer [Doug.Fischer@co.anoka.mn.us] Wednesday, September 14, 2005 3:59 PM D Larson@Centervillemn.com John VonDeLinde; Lyndon Robjent; Rhonda Sivarajah Re: MOU The "subject to negotiation with affected property owners" refers to that when we have excess property from a total buyout that is surrounded or adjacent to a parcel that we also need to buy property from, we many times perform an "equal exchange". This is a common practice and we're actually doing this now on the 14 project in Lino Lakes on the other side of the interchange. If you need a definitive answer on the crosswalk today, the answer is "No" there will be not be any other crosswalks other than at Centerville Road and 20th Avenue. We will, however, as a part of final design evaluate any other intersections the city wants to consider, but short of performing that analysis, the answer is "No". I do not have any resources to commit to this effort outside of consultants to perform this analysis at this time. Because the cost of the entire project has risen substantially and the federal funds are fixed, every entity in the project that would qualify for federal funds now has a higher local share. The county's cost in this project is becoming very substantial as well for all of the other items in this project and we are concerned about our ability to fund our share of the project. I've left a voicemail message for John VonDeLinde our Parks Director, but don't anticipate that they have any funds budgeted for participation in this project. I will let you know if I hear anything differently. Douglas W. Fischer, P.E. County Engineer Anoka County Highway Department 1440 Bunker Lake Boulevard NW Andover, MN 55304 Phone: Fax: E-mail: 763-862-4213 763-862-4201 doug.fischer@co.anoka.mn.us >>> "Dallas Larson" <DLarson@Centervillemn.com> 09/09/2005 3:55 PM >>> Doug & Lyndon: I have reviewed your letter and noticed that you slipped in an additional condition on the transfer of property. You now include: "subject to negotiation with affected property owners." This isn't going to be acceptable. You need to give us a definite answer on the crosswalk issue. As I said at the meeting, if you can figure out what is needed for a new interchange that will not be constructed for years, you certainly should be able to determine now if a crosswalk can be included. This is an important issue. The cost of the trail is substantial. It may be that the Council will decide it is unaffordable at this time and will ask to remove it from the plan. Originally the cost to Centerville would have been 20%, now it is almost 55%. This trail connects to Hugo and Lino Lakes and should be part of the regional trail system. The best solution may be for the County Park Department to fund this cost and get reimbursed from Metro Trail grants. 1 COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 ANOKA COUNTY September 8, 2005 Mr. Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. Larson: This letter is in response to your letter dated August 10.2005 that pertained to questions on the revised Memorandum of Understanding (MOU) that I forwarded to you on July 29,2005. With regards to right-of-way issues, we \vould define the term "uneconomic remnant" to be a parcel of land that is not large enough to be buildable under current zoning regulations. for example, if we need to purchase an entire parcel even though our highway right-of-way needs are only across a portion of the property, we will keep the portion of the property we need for highway purposes and dispose of the excess portion. Generally, if the excess portion is so small that no reasonable building could be constructed on it under zoning regulations, then this excess property will be conveyed to the City subject to specific negotiations with affected property owners. If the excess portion of the property is large enough for a reasonable building improvement, then Anoka County will remarket the property. In this case. we would offer the City the rights to buy this property at appraised market value before we offer this to the public. The second paragraph under the "Traffic Signals" section of the MOU has been revised to show that the intersection of 21 51 Avenue with CSAH 14 will operate as a "~ -access" intersection until such time that a new interchange at 1-35E is constructed. The 3;4 -access will allow both left and right turning movements from CSAH 14 onto 2151 A venue in both directions. Turning movements for both southbound and northbound 2151 A venue onto CSAH 14 will be limited to right-out only. Upon the construction of a new or partially new interchange at 1-35E, the access at CSAI-I 14/21 5t Avenue will be limited to right-in/right-out only. Determining whether or not the County would participate in a backage road between 20th and 2151 A venues can only be determined during final design of our project and after an analysis of the construction staging for CSAH 14 has been completed. If there are cost savings to the Affirmative Action I Equal Opportunity Employer Mr. Da//as Larson September 8, 2005 Page 2 County by having the backage road available for traffic, we would consider applying a portion of these savings to the City's cost in constructing the backage road. Because we have not yet begun the final design on the construction staging plan, we cannot commit to any actual financial contributions at this time. As shown on the enclosed layout, the medians on 20th A venue will extend past the property located at #7129 north of CSAI-I 14 and just short of the entrance located at #7091-7097 south of CSAH 14 as a part of this project. While these are the extents of the medians under this particular project, it should be noted that these medians are very likely to be extended with future improvements to CSAH 21 or CR 54. While the Mn/DOT Traffic Engineering Manual and the Minnesota Manual of Uniform Traffic Control Devices (MnMUTCD) are explicit in how crosswalk signage and pavement markings are to be installed, there is little direct guidance provided on the placement of crosswalks at locations other than controlled intersections (signalized or all-way stop) or at school zones. It is my understanding that the City is requesting crosswalks at locations other then Centerville Road and 20th A venue. Crosswalk placement needs to be based on good engineering judgment after considering pedestrian volume and generating sites, roadway speed limits. and capacity/gap study analysis. The evaluation of potential crosswalks that the City would like to consider will be done as a part of our final design process. The County was not under the assumption that your enhancement grant application was for urban appurtenances such as street lighting, landscaping, etc. With regards to funding the trail itself, the County has offered to municipalities where trails have been funded by the city as a part of the highway construction project, is to apply for Met Council Trail funds, and if received, to reimburse the city for their actual costs. Again the city would pay for the initial cost of construction, but could be repaid at an undefined later date if funds became available. We would agree to apply for these funds. This project is escalating into a very expensive project and we are not extending side- street limits any further than necessary to provide reasonable termini. Therefore, we would extend construction on Centerville Road only at 100% City's cost. This is consistent with recent projects in other communities. Enclosed, please find the following attached items: · Plan Layout "Exhibit A" dated.luly 29, 2005 · Flap "A" Interchange Layout dated July 29, 2005 · Estimate of Cost "Exhibit C" · Standard Cost Sharing Policy "Exhibit 0" Mr. Dallas Larson September J. J005 Page] I hope this response adequately addresses your questions. Please let me know when the City Council is planning to take action on this MOU and if you would like me or any County Board members to be there. Thank you for your patience in waiting for my reply to your questions. If you have any other concerns, please let me know. slh Enclosures (4) cc Rhonda Sivarajah Lyndon Robjent Jim Dvorak I "El El o o z o ;IJ m --< m o c ;IJ '" Qo Gl 3 m ;IJ I\;l N ~ ~ ~ () OJ OJ 0 =i =i Z ceO " " ;IJ z z "1 o 0 m 55 ~ ~ :; :; F' ~ f:. ^ ^ ^ -=1 I :D o C Gl I ." ,. ;IJ Z5 r Z :'1 (J> (J> (J> 000 :'1 :'1 :'1 '" o g r;~tj ~ is is w o " o o o 0 i:1 ~ ~ g ~ . 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