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HomeMy WebLinkAbout2007-10-24 CC WSCITY OF CENTERVILLE CITY COUNCIL WORK SESSION October 24, 2007 Pursuant to due call and notice thereof, the City of Centerville held their work session meeting on October 24, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee (left at 9:45 p.m.) Council Member Michelle Lakso Council Member Linda Broussard ABSENT: Council Member Jeff Paar STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Public Works Director Paul Palzer Finance Director John Meyer I. CALL TO ORDER Mayor Capra reconvened the October 24, 2007, City Council Work Session at 7:08 p.m. II. ITEMS FOR DISCUSSION 1. 2009 Street Project City Engineer Statz reported that on the 2009 Street and Utility Improvement Project. He presented questions to the City Council concerning which items should be included in the project. He distributed the questions in outline format. A. Water Connections to Homes Discussion ensued. Mayor Capra clarified that the 2009 project is based on the Pavement Management Study. Mayor Capra requested that City Engineer Statz summarize the survey results. City Engineer Statz reported 31 comment forms were received. He summarized the results of the survey. He reported that in general, residents are opposed to the 2009 Street City of Centerville Council Meeting Minutes October 24, 2007 Project. He stated that many residents commented they had drainage concerns and believed the streets and curbs were in good condition; therefore, did not require repair. He commented that most of the comments came from residents of Center Street, Mill Road, and Peltier Lake Drive. Mr. Bob Nelson, 7164 Mill Road, addressed Council and questioned them as to how he would come up with the money to pay his proposed assessment of $15,000 to $20,000. He indicated he currently has drainage problems. He stated Mill Road has been reconstructed twice in 25 years. Mayor Capra informed residents that no final plans had been made and it is important to hear resident comments. Mrs. Diane Clancy, 1882 Center Street, stated there is not a drainage problem on Center Street and to change it is not necessary. She stated the $20,000 assessment is a real sticker shock. She indicated that she believes the timing is not good because of the CSAH 14 project. She expressed sentiments that residents did not have the money to pay the huge assessments proposed. Mr. Bob Mehsikhomer, 1890 Center Street, stated that residents of Centerville are over taxed and one of the highest taxed cities in the state. He stated that he objected to mandatory participation. He mentioned that he believes the 2009 Street Project would devalue property. Mayor Capra explained that sample appraisals of properties would be accomplished to help assure the Council that the assessments are appropriate. Mrs. Wanita Rodriguez, 1960 Center Street, requested that she go on record as agreeing with everything stated by Mrs. Clancy and Mr. Mehsikhomer. Mr. Jason Paulsen, 6928 Ivy Court, addressed Council and questioned whether the Lift Station was a driving force for the street project. He commented he would prefer to keep his well as a back up rather than capping it off. City Engineer Statz replied the Lift Station was not a driving force, rather it would be done at the same time. Discussion ensued. Councilmember Lakso stated that she would be in favor of deferring hook up until 2012. Councilmember Lee commented that he would not be in favor of revisiting the resolution. City Engineer Statz discussed deferred assessment options. Page 2 of 5 City of Centerville Council Meeting Minutes October 24, 2007 Mayor Capra commented that additional information would be required before a decision could be made. She questioned Council if it desired to consider a program for Senior Citizens on fixed incomes and deferring the payment of an assessment until a house was sold. She indicated that the financial burden this would cause other residents would need investigation. City Administrator Larson pointed out the financial incentive may encourage people to hook up sooner rather than later. No consensus reached on changing the requirement for residents to hook up to the system within one year of services being available. City Attorney Glaser reported that in 2012, residents would be required to hook up to city water service, in any event. B. Project Phasing: City Engineer Statz requested Council’s thoughts on whether everything could be rd accomplished in 2009 and if not, the residents on 73 Street would like their improvements pushed back due to the anticipated local traffic attempting to avoid Main Street during that reconstruction project. Finance Director Meyer provided information on a worse case scenario of estimated future tax rates. Discussion ensued. Consensus was reached to complete everything in 2009. C. Rain Gardens City Engineer Statz provided information on rain garden options. Discussion ensued. Consensus reached that, by virtue of the Rice Creek Watershed District, the City is ultimately responsible for the rain gardens and therefore, the rain gardens should be established within City easements where possible. Council agreed that if a resident wished to maintain a rain garden, the City would education them on how to do this. D. Mill Road Discussion ensued. Page 3 of 5 City of Centerville Council Meeting Minutes October 24, 2007 Consensus was reached to downgrade to Type D or E/A-1 Improvements for the road section between CSAH 14 and Prairie Drive for residents currently on City water and to leave Mill Road as a rural section. E. Peltier Lake Drive Consensus was reached to support the 28-foot street width design. F. Driveway Restoration Consensus was reached to match, in-kind, driveway skirt materials and require the contractor to match the flares and quality of materials. Photos are to be taken of each driveway prior to construction. G. Clearwater Drive Cul-de-sac Options Consensus was reached to reduce the cul-de-sac size per the recommendation of the Public Works Department. H. Assessment Issues City Administrator Larson explained that the assessment estimates were based upon the 2004 Policy. Discussion ensued. Consensus was reached to review the 2004 Policies further relative to the 2009 Street Project and appropriateness with state laws. 2.Downtown Infrastructure Improvement A.Proposed Trail Route City Engineer Statz updated Council on the trails and potential routes to Laurie LaMotte Park. Discussion ensued. Councilmember Lee stated that he would like input from the Parks and Recreation Committee before a decision is made. B.Proposed On-Street Parking Locations City Engineer Statz indicated that many areas did not warrant on-street parking. He pointed out where it should be considered. Page 4 of 5 City of Centerville Council Meeting Minutes October 24, 2007 Discussion ensued. Consensus was reached to continue discussion at a later date. C.Water Services: Option A versus B After discussion, consensus was reached to select Option B, which is to install a single larger service to each building and then allow the developer to branch off and meter each unit. D.Sewer Services: Option A versus B After discussion, consensus was reached to select Option B, , which is to install a single larger service to each building and then allow the developer to branch off to serve each unit. E.Phasing City Engineer Statz explained that, completing the entire project in 2009 appears to be cost prohibitive. He outlined optional plans. Discussion ensued. Consensus was reached to continue discussion at a later date. III. ADJOURNMENT The Mayor closed the meeting at 10:15 p.m. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 5 of 5