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HomeMy WebLinkAbout2005-01-26 CC CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 26, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on January 26, 2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Paar Council Member Lee Council Member Lakso ABSENT: Council Member Broussard Vickers STAFF: Ms. Bender City Attorney Mr. Hoeft City Engineer Mr. Peterson I. CALL TO ORDER Mayor Capra called the January 26, 2005, City Council meeting to order at 6:50 p.m. II. SET AGENDA The following items were added to the agenda: Consent Agenda: Authorizing Staff to Cancel Telephone Services with McLeod USA and Switching to Qwest; Resolution #05-008, I-35 WE Coalition Support & Letter to Congressman Don Young. New Business: Sunshine Account; Paperless Packets; Purchase of Notebook Not to Exceed $2,000. Announcements/Updates: AUAR; Dump Truck/Semi Residential Parking/Noise. Ms. Sharpentier and Ms. Fedorchak under Appearances was rescheduled to February 23, 2005. Mr. Lynn was added under appearances. Motion by Council Member Paar, seconded by Council Member Lee to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.December 8, 2004 Council Meeting Minutes City of Centerville January 26, 2005 Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar to approve the December 8, 2004 City Council Meeting Minutes as presented. All in favor. Motion carried. Council Member Lakso abstained from voting. 2. January 12, 2005 Council Work Session Minutes Motion by Council Member Lakso, seconded by Council Member Lee to approve the January 12, 2005 Council Work Session Minutes as presented. All in favor. Motion carried unanimously. 3. January 12, 2005 City Council Meeting Minutes Mayor Capra requested the following changes: On Page 4 of 7, Item 8 staff working remotely second sentence asked to clarify that it is the same software as the City has. On Page 6 of 7, Item 3 change Boy Scouts to Cub Scouts. Motion by Council Member Lakso, seconded by Council Member Paar to approve the January 12, 2005 City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. IV. CONSENT AGENDA 1.City of Centerville January 13, 2005 through January 26, 2005 Claims 2.Centennial Lakes Police Department Claims through January 13, 2005 3.Centennial Fire District Claims through January 14, 2005 nd 4.Northdale Construction (Hunter’s Crossing 2 Addition, Phase I) - $54,528.08 – Pay Request #5 5.Allied Blacktop (2004 Seal Coat) - $3,896.64 – Pay Request #2 6.Dressel Contracting (2004 Street Project) - $65,875.53 – Pay Request #7 7.Staff Attendance (Teresa Bender & Kris Sweeney) – 2005 MCFOA Annual Conference – Not to Exceed $640 for Lodging and Conference Attendance 8.Authorizing Staff to Cancel Telephone Services with McLeod USA and Switching to Qwest 9.Resolution #05-008 – I-35 WE Coalition Support and Letter to Congressman Don Young Council Member Lee asked if Mr. Meyer should or desired to also attend the 2005 MCFOA Annual Conference-Item #7. Ms. Bender indicated that it is open for him to attend if he wished to go. She then indicated she would show him the conference booklet and ask him if he is interested in attending other sessions. Page 2 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Lakso, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. Council asked Staff to work out who would attend the conference. V. AWARDS/PRESENTATIONS/APPEARANCES 1. Ms. Theresa Sharpentier & Ms. Toni Fedorchak – Proposing Request for Variance to be Allowed an On-Sale Liquor License/Set Up – 7087 Centerville Road This item was removed from the Agenda and rescheduled for February 23, 2005. 2. Mr. Lynn, Lynn & Associates – Administrator Search Mr. Lynn asked Council to consider scheduling Administrator interviews. Council Member Lee indicated he would rather hear all the answers and questions. Mr. Lynn indicated he would schedule the interviews one hour apart and there would be 45 minutes of questions and then 15 minutes to discuss and rate and then review the rating at the end of all interviews. Council asked to start at 7:30 a.m. Mr. Lynn asked for approval of the letter to those that will not be interviewed. Council agreed but asked to wait until after the interview process before it is sent out in case the interviews do not work out and Council would want to pull someone else in for an interview. Mr. Lynn provided the City Attorney with information on the interviewing and rating process to be used. Mr. Lynn asked Council to provide him with three or four favorite questions out of the list of 25 provided. Council Member Lee asked to have rating from one through five rather than zero, one and two. Council Member Capra asked Staff to provide the information to Council Member Broussard Vickers. VI. PUBLIC HEARINGS 1. Amendment to the 2004-2008 Capital Improvement Plan and Intention to Issue Capital Improvement Bonds for Construction of a Joint Police Station Page 3 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Mayor Capra opened the public hearing at 7:20 p.m. Council Member Lee indicated that Centerville is not issuing bonds. Council Member Lee provided an overview of where the new police station will be located. Council Member Lee indicated that the goal is to move into the building in late November 2005. Council Member Lee indicated the budget for the new building is $2.25 million dollars paid for by bonds issued by Circle Pines and paid jointly by the three cities. Motion by Council Member Paar, seconded by Council Member Lakso to close the public hearing. All in favor. Motion carried unanimously. Mayor Capra closed the public hearing at 7:35 p.m. VII. NEW BUSINESS 1. Staff Attendance of Scheduled All Committees/Commission/Council Joint Work Session Scheduled for February 2, 2005 Mayor Capra indicated that the City of Lino Lakes is going to be doing an AUAR that encompasses the north end of Centerville and below Centerville and they have asked if Centerville wants to be included at no cost. She then said that they have asked to make a presentation to all City committees for input so she suggested that he come and do that for 20 minutes at the all committee meeting that is scheduled for February 2, 2005. Mayor Capra asked to have Mr. Peterson at that meeting and asked whether Council wanted to participate in the study. Mr. Peterson explained that all aspects of the region are studied for future development. Council Member Lee indicated he would be in favor of having it done but would want the presentation be kept to less than 30 minutes as there is a lot to cover at that meeting. Mayor Capra indicated that the meeting could be taped and broadcast and then Minutes could be done off of the tape for a synopsis of the meeting. She then said that Mr. Peterson, Ms. Bender, Mr. Palzer and Ms. Stephan should be at the meeting along with Mr. Meyer who has offered to chair the meeting. Council Member Paar indicated he would want to limit City input into this especially if they do not intend to listen to the input of the City. He further clarified that he does not want to waste a lot of time if there is no benefit to the City. Page 4 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Mayor Capra said that this would take the City’s plans and gives environmental impact study information but will not tell them what to put in or allow them to tell this City what to allow but it will give information on what is going in around the City and how that impacts the City. 2. Staff Attendance of Scheduled Candidate Interviews for February 5, 2005 Council indicated that Mr. Lynn and Lisa will handle the interviews. 3. Resolution #05-007 – Supervisory Control and Data Acquisition (SCADA) Project – Acceptance of Bids and Awarding Contract Mr. Peterson reviewed the bid with Council and recommended approval. Council Member Lee asked what the budgeted amount for this item was. Mr. Peterson indicated this amount is well within the budgeted amount. Motion by Council Member Lee, seconded by Council Member Lakso to approve Resolution #05-007 as presented. All in favor. Motion carried unanimously. 5. Sunshine Account Mayor Capra indicated she had asked information on how to do things for Staff. Mr. Meyer has said he is not in favor of a sunshine account. She then explained that a sunshine account involves where Council and Staff donate a few dollars per pay period to do a dinner at the end of the year legally on the books. Mayor Capra indicated that other communities do this such as Lino Lakes. Ms. Bender indicated that it would be one more thing to keep track of and another item of concern is what would be the value of the donation and is it voluntary and what happens if someone terminates. Council Member Lee indicated it would be purely voluntary and once the money is in you do not get it back until you attend the party it is spent on. He then clarified that the point behind this suggestion is that there was some concern over the appreciation dinner done in a previous year and some people feeling it was illegal. He further commented that legal staff has said it is legal and appropriate but there was an issue in the community about it. Council Member Paar said he likes the way it was done the first time. Council Member Lee said he feels the backlash was unfair but he is willing to take the heat. Page 5 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Council Member Paar said that the money coming out of the City for a dinner for the people that work for the City he does not feel is unethical. He then said that he feels it would be easier and legal representation says it is not illegal and so he has no issue with it. City Attorney Hoeft indicated that this is not a legal matter but a political issue. Council Member Lee said that this is good for the Staff and morale and it is the right thing to do for the employees. Council Member Lakso agreed and suggested going about it without the sunshine account. 5.Paperless Packets Mayor Capra clarified that Council had agreed not to send paper packets to the newspapers any more. Ms. Bender indicated that the packet is being scanned and put out on the website the Monday following packet preparation. She then asked Council to consider either retrieving the packet from the website or obtaining it from Staff on a disk. Mayor Capra indicated that she would like to continue receiving a paper packet. Council Member Paar said he would like to have less paper and this could save a lot of Staff time. Ms. Bender indicated it would be a huge timesaving. She then suggested Council consider having laptops at the dais and Council Members could put in the disk and call up the Agenda to follow along at the meeting. Council Member Paar said he thinks the City Council should have City laptops and when done it goes to the next person. He then said that it would be the most efficient after the upfront cost of purchasing. Council Member Lee indicated that he would like to continue receiving his paper packet. Council Member Lakso indicated that a paper packet would be the most fair way to do it since some people do not have internet access or a home computer system that is capable of downloading and printing the packets efficiently. Council Member Paar asked to add this to the agenda when full council is here for discussion. Council asked to continue to receive full paper packets but the newspapers can get agendas and other info off of the website. Page 6 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar to approve the purchase of a notebook computer for use by the Administrative Staff in an amount not to exceed $2,000. All in favor. Motion carried unanimously. VIII. OLD BUSINESS 1. 1601 LaMotte Drive – Negotiations/Re-Appraisal City Attorney Hoeft indicated he met with representatives from St. Paul Regional Waterworks and all issues with regard to the property have been resolved. He then said that they intend to relocate the pipe and have increased the purchase price for the property based on an appraisal and the fact that the City will receive fee title without restrictions. Council Member Lee indicated he had issues with the deed restrictions because they got the property under eminent domain and are selling under tremendous value so to limit the seller was wrong. Secondly, they took the property by eminent domain and he thinks it would be really nice to give it back but that is not going to happen. City Attorney Hoeft indicated that if the City wants to buy the property he would recommend that this is the best way to purchase it as they are offering full fee title. Council Member Lee indicated he is in favor of purchasing it but the issue is the price. Council discussed the property and how to finance the purchase. Mayor Capra indicated that she was told that it may be a good idea to go to the board meeting and plead the case of the City in an attempt to get the price lowered. She then asked whether Council would approve her doing so. City Attorney Hoeft indicated he saw no issue with someone attending the board meeting on behalf of the City. He then said that they are looking for a decision by no later than the first meeting in February as they are going to move that pipe and want to get that done. But, if the City is not purchasing the property that could put moving the pipe on hold for another budgeting cycle. Council Member Paar indicated he would not be at the first meeting in February and asked what the opinion of the other three members would be because he believes that Council Member Broussard Vickers would not vote to approve the purchase. He then said that he has no issue with the Mayor attending the board meeting to discuss the price. Ms. Bender indicated that Park and Recreation does not have enough funds to purchase the property at the appraised price. Page 7 of 11 City of Centerville January 26, 2005 Council Meeting Minutes City Attorney Hoeft indicated the property could be financed from other sources such as an interfund loan. Council Member Lee said he thinks the City could come up with the money to do it and he feels Park and Recreation is in favor of doing it in spite of the price increase. City Attorney Hoeft commented that this is a nice piece of property and this opportunity for that type of property will not happen again so that is a factor to take into consideration. He then said that there is the option of the City purchasing the two lots together for $663,000 but the home on the lot would need to be torn down. Ms. Stephan commented that there are some members of Parks and Recreation who do not want it. Ms. Bender indicated they are concerned about spending dollars that they do not have yet and may not get. Council discussed talking to the board to ask if they would leave the pipe in and add the parkland deed restriction in exchange for a lower purchase price. City Attorney Hoeft indicated the City may want to get them to move the pipe so the City can do permanent landscaping and walkway or a building. He then indicated that there is an individual who lives on the other side of the existing home that is eager to purchase some or all of this property and has the wherewithal to do so if the City does not. Council Member Lee suggested that Mayor and the Chair of the Park and Recreation Committee go to the board to try to work out a deal on the price. Mayor Capra asked if the City could ask for an extension of time if the board agrees to a lower price and leaving the pipe in. Council Member Lee indicated he would like to discuss this at the all committee meeting. Mayor Capra commented that this is the only option that the City has or will have for park space on the lake. Council Member Lakso said it is an opportunity to enhance the City park system for the enjoyment of residents if there is a way to figure out the financing for the purchase. City Attorney Hoeft indicated that he would need to discuss the assessment with them and would take the position that it gets deducted out of their proceeds. Page 8 of 11 City of Centerville January 26, 2005 Council Meeting Minutes 2.Resolution #05-002 Fee schedule Mayor Capra indicated that the biggest complaint she has had from residents is the cost of the water hook up fees because they already pay for improvement to the property and for the contractor to run it to the house and then they are asked to pay $1,700. Council Member Lee indicated he has no issue with that. He said he realizes it is a lot of money but they would be paying what all other residents are paying. Ms. Bender recommended changing the SAC fee to $1,450 to match the Metropolitan Council fee. Council Member Lee indicated he would like to know how building permits are enforced for finishing basements. City Attorney Hoeft indicated that the City enforced by complaint and that it is hit or miss. Council Member Lee indicated that he knows of a house being renovated right now that there is no permit for and they bought it with the intent of finishing the basement with the intent to make a profit. Ms. Bender suggested he call Staff with a complaint on the address and Staff would take action to issue a stop work order. Motion by Council Member Lakso, seconded by Council Member Lee to approve Resolution #05-002 Fee Schedule as amended. All in favor. Motion carried unanimously. 3. Cigna Behavioral (Employee Assistance Program) Service Agreement for 2005 - $5,100 Council agreed not to renew this contract. 4. Amended Joint Powers Agreement (Centennial Lakes Police) City Attorney Hoeft indicated that he spoke to the other attorneys involved and it was determined that the other two cities approved the original language but not the proposed amended language. He then said that the City has already approved the original language and no action is necessary on this matter. IX. ANNOUNCEMENTS/UPDATES 1. 1540 Peltier Lake Drive Page 9 of 11 City of Centerville January 26, 2005 Council Meeting Minutes City Attorney Hoeft indicated he picked up the executed administrative search warrant for the property and now he needs to coordinate the scheduling to view the property. 2. Pond and Ditch Improvements Mr. Peterson indicated that the request for bids for pond dredging is out. Mayor Capra indicated the Eagle Pass pond is being dredged. Mayor Capra indicated she had a resident telephone her about a semi-truck parked on a residential street and they start it very early in the morning and allow it to run for half an hour. City Attorney Hoeft indicated that the police would need to enforce this under the existing parking or noise regulations. Council Member Lee asked for an update on 6923 Tourville Circle and asked whether the public nuisance has been resolved. Ms. Bender indicated that a letter was in the packet for review under FYI. City Attorney Hoeft asked Council to schedule an executive session prior to adjournment to discuss Ground Development’s special assessment appeal. Council Member Paar informed Council and Staff that he would not be at the next Council meeting. Ms. Bender asked Council to look at the lighting website in anticipation of a decision that will need to be made for lighting for the grant. Council recessed to executive session at 9:08 p.m. X.EXECUTIVE SESSION (CLOSED) – GROUND DEVELOPMENT – PHEASANT ND MARSH (HUNTERS CROSSING 2 ADDITION SPECIAL ASSESSMENT APPEAL Council briefly discussed the pending litigation regarding special assessments assigned to Outlot B, Pheasant Marsh. Legal Counsel recommended that Council abate same due to Ground Development’s desire not to develop the Outlot and retain same as open space. Council reconvened from executive session at 9:18 p.m. XI. ADJOURNMENT Page 10 of 11 City of Centerville January 26, 2005 Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Lakso to adjourn the January 26, 2005 City Council Meeting at 9:20 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 11 of 11