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Home My WebLink About1998 CC Minutes CITY OF CENTERVILLE CITY COUNCIL MEETING MONDAY, DECEMBER 21, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled Council meeting on Monday, December 21, 1998 at City Hall, 1880 Main Street. Mayor Tom Wilharber called the meeting to order at 6:00 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Council Members: Laura Powers Terry Sweeney STAFF/CONSULTANTS PRESENT: Administrator Jim March Clerk Ry-Chel Gaustad Public W orkslBuilding Official Paul Palzer / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / // / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /II / / / / / / / / / / / CALL TO ORDER PUBLIC HEARING Consideration of 1999 Budget and Related Issues The Council discussed the current budget while hearing the Administrator's analysis of the 1999 proposed budget. Furthermore, the levy amounts of; $665,355, $760,000, $785,000 and $850,000 and tax rates; .4091, .48,4988. 5475, respectively, could be the levied amount against each property. Based on the taxable market values, a $75,000 house will be tax approximately $100 per year. The Council discussed the cost associated to replace the snow plow and the '87 street bond payment of approximately $56,000, and the bond expiration of February 1,2003. Councilmember Buckbee questioned the projected Public Works Department budget surplus and its distribution. Mayor Wilharber added that Public Works is in such an antiquated building that the City should consider improving its facility. Mayor Wilharber commented with the possibilities of levy limits the City may be restricted to purchasing a Public Works building. Councilmember Buckbee suggested the Council-Elect consider exploring the public works building budget surplus and allocating those funds appropriately. APPEARANCES Mr. Tony Palumbo (Assistant County Attorney) Mr. Tony Palumbo explained in detail the joint law enforcement records project between the County and its cities. Mr. Palumbo gave an overview of the JPA (Joint Powers Agreement) which 1 was distributed to each city and that the County will proceed once Cities representing 80% of the total cities in Anoka County signs the agreement. Furthermore, the shared capital cost of $787,630 will be divided among the Anoka County police departments. The County plans to hire a System Administrator that will be located at Coon Rapids City Hall. In addition, the County plans to sign a maintenance agreement with the software company for 24 houri 7 days a week support for the entire system. The system is designed to read information from the date of installation but not established information unless it is "computer ready." Finally, similar systems are set up and running in North Carolina, Saint Cloud, Burnsville, and Eagan. Mr. Hoeft warned that the up-front capital cost may be an additional charge to the City ifit elects to contract with another city besides CPLPD. Specifically, the City may be required to purchase new software or absorb the cost to buying into an existing system. Mayor Wilharber confirmed that the system is Y2K compliant. CONSIDERATION OF MINUTES Councilmember Laura Powers arrived at 6:28 p.m. December 7. 1998 Council Meeting Minutes Councilmember Buckbee moved to approve the December 7. 1998 Council meeting Minutes with noted changes. Councilmember Brenner seconded the motion. Motion carried unanimously. October 28. 1998 Council Meeting Minutes Councilmember Brenner moved to approve the October 28. 1998 Council meeting minutes with noted changes. Councilmember Buckbee seconded the motion. Brenner. Buckbee. Wilharber aye. Powers abstained. Motion carried. October 14. 1998 Council Meeting Minutes Councilmember Brenner moved to approve the October 14. 1998 Council meeting minutes. Councilmember Buckbee seconded the motion. Brenner, Buckbee. Wilharber aye. Powers abstained. Motion carried. PAYMENT OF CLAIMS Pay Estimate #3 for Parkview Addition Mr. Hoeft explained that the City received a lien guarantee on the Parkview bond and suggested a few options for consideration. Pay estimate #3; do not pay estimate #3, until the City is in receipt of a satisfaction lien waiver; pay the estimate amount less the 5% retainage fee and the outstanding balance due to Schmidt Curb Company. Mr. March suggested placing Northern Escrow on notice that no additional funds will be released until the City's in receipt of a lien waiver. 2 Councilmember Buckbee moved to approve pay estimate #3 in the amount of $62.248.57 as per recommended by H. R. Green in a letter dated November 16. 1998 and contingent upon the City being in receipt of a satisfactory lien waiver. Councilmember Brenner seconded the motion. Motion carried unanimously. Pay Estimate #3 for Laurie LaMotte Park Councilmember Brenner moved to approve pay estimate #3 for Laurie LaMotte Memorial Park in the amount of $5,574.60. Councilmember Powers seconded the motion. Motion carried unanimously. The City of Centerville December 8 - 21 Councilmember Buckbee moved to approve the City of Centerville payment of claims for December 8 - 21. Councilmember Brenner seconded the motion. Motion carried unanimously. Centennial Fire District Councilmember Powers moved to approve the ratification of expenditures and payment of claims for the Centennial Fire District. Councilmember Brenner seconded the motion. Motion carried unanimously. UNFINISHED BUSINESS Main Street Flashing Lights Mr. Tom Peterson (Bonestroo) updated the Council on the Main Street flashing lights and its time line. The engineer's plan is to acquire signatures from the property owners for the easements and then commence work by the end of the next week. Mr. Peterson reported on quotations received from six electrical contracts to install the flashing lights on Main Street. Electrical Installation & Maintenance (Maple Plain, MN) was the low bid at $9,490.00 Councilmember Buckbee moved to accept the Engineers' recommendation of Electrical Installation & Maintenance's bid of $9.490.00 to install the school ahead flashers. Councilmember Brenner seconded the motion. Motion carried unanimously. ISTS - Anoka County Mr. March gave an overview of the new state requirements pertaining to Individual Sewerage Treatment System (ISTS) regulations (Minn R. Chap 7080). Anoka County adopted the current state rules, with modifications. Based on Minnesota Statutes requirements, if a city or township has not adopted these provisions in its ordinance by January 1, 1999, then the county's ordinance applies. Mr. March recommended the Council do nothing and then the City would adopt the County's ordinance by default. 3 Union Contract Councilmember Buckbee moved to direct the City Administrator to forward the City Council's counter offer to the union representatives. Councilmember Brenner seconded the motion. Buckbee. Brenner. Wilharber. aye - Powers - abstained. Motion carried. Resolution 98-27 Adopting 1998 Tax Ley. Collectable in 1999 Councilmember Buckbee moved to approve resolution #98-27. Councilmember Powers seconded the motion. Motion carried unanimously. Resolution 98-26 Authorizing the CPLPD to Enter into Central Records Joint Powers Agreement with Anoka County. Councilmember Powers moved to approve resolution 98-26 authorizing the CPLPD to enter into central records joint powers agreement with Anoka County. Councilmember Brenner seconded the motion. Motion carried unanimously. Newly Elected Conference The Council noted appropriate funds have been allocated for conferences and suggested Staff contact Council-elect and schedule them for the conference. COMMITTEE REPORTS Mayor Wilharber reported a reception is scheduled on January 7, at 7:00 p.m. at Circle Pines City Hall to welcome new Police Chief Joel Heckman. SET AGENDA Union Contract From the Consent Agenda Resolution 98-27 Resolution 98-26 MOTION by Councilmember Brenner to approve the set agenda with noted changes. Motion seconded by Councilmember Powers. Motion carried unanimously. PETITIONS AND COMPLAINTS ADMINISTRATORS REPORT Mr. March reported on several issues. County Bank requested the City be a depository. The City received a letter on December 17, from Anoka County that they will paint a crosswalk at the intersection of Main Street and20th Avenue. City Hall will be closed at noon on December 24. 4 Furthermore, City Staff is exploring options of leasing or purchasing an existing building for Public Works. The City Attorney should draft a purchase agreement authorization if the City would like to pursue the option. Mayor Wilharber commented that Staff and the property owner met to discuss the floodway, sewer and water hook up, the grade line, a LOMA (Letter of Map Amendment) from FEMA (Federal Emergency Management Agency), and entertained the possibilities of rebuilding on the site if the structure was destroyed. Also, there are no underground tanks on the property, the phase I preliminary testing is competed and the property is currently listed at $400,000. The cost is less than $400,000 because no Realtor would be involved. Mr. March commented that the pending agreement is an extraordinary value compared to the market value. Councilmember Buckbee moved to authorize the City Attorney to work with City Staff to negotiate a contract to purchase the Lake Area Utility property. Councilmember Powers seconded the motion. Motion carried unanimously. CONSENT AGENDA Amend Ordinance #23 Council Persons and Mayor Pay MOTION by Councilmember Buckbee to approve the consent agenda. Motion seconded by Councilmember Brenner. Motion carried unanimously. ADJOURNMENT Mayor Wilharber acknowledged. Council members Powers and Buckbee for their four years of service and dedication to the City of Centerville. MOTION by Councilmember Powers to adjourn the December 21, 1998 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. The December 21, 1998 Council meeting adjourned at 7:50 p.rn. Respectfully Submitted, ~ttwsta& Ry-Chel Gaustad, CMC City Clerk 5 1.:7 .. .~ -( CITY OF CENTERVILLE CITY COUNCIL MONDAY, DECEMBER 7,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its rescheduled Council meeting on Monday, December 7, 1~98, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Laura Powers (6:23 p.m.) ABSENT: None STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/ Building Inspector Tom Peterson, City Engineer (Bonestroo) James Hoeft, City Attorney (Barna, Stephen & Guzy) ****************************************************************************** CALL TO ORDER ) The Oath of Office - Mr. Teny Sweeney Ms. Gaustad administered the Oath of Office to Council member appointed Mr. Terry Sweeney, then he joined the Council (Mr. Sweeney has been appointed to fulfill Councilmember Mary Jo Helmbrecht's two year vacancy). PUBLIC HEARING Truth in Taxation Hearing Mr. March gave a presentation on the proposed budget and its components. Mr. March noted the City received ten calls in regards to the taxes payable 1999. Furthermore, citizens should contact Anoka County if the value of a home is proposed to increase and the taxes reflect a higher prermum. Mr. March explained the Centerville property tax bill is made up of 29 % City 21.7% County 44.3% School 4.9% Special- (Metro-Mosquito Control) -~~) 1 -=~ Continuing, revenue by source is made up as follows: Levy 63% LGA 5% HACA 9% Fines 2% Permits 13% License 3% Ent. Fund 2% Misc. 3% City Expenses by Category Police Protection 23% Public Works 20% Debt Service 10% General Gov'n 21% Committees 2% Misc. 9% ) Mr. March stated the City certified $850,000 which included an amount to cover public safety (police Department Contract) for 1999. Unfortunately, the actual cost associated with renewing the police contract was unknown at that time. Therefore, the tax statements do not reflect the most recently proposed budget of (48%) $760,000. Mr. March alluded to the taxable market values and homestead taxes (see attached). Mayor Wilharber opened the discussion up to all interested parties. Ms. Laura Dom (1836 Revoir Street) recognized the number of building permits is predicted to decline in 1999, while other permit revenue is expected to increase so she requested clarification. Mr. March responded, unlike in 1998 the City will lease antenna sites to two companies instead of one, and residential building is predicted to decline. Mr. Barry Brainerd (1853 Revoir Street) requested an explanation as to the major increase in the budget for 1999. Mayor Wilharber explained in detail the uncertain situation with the Police contract and the possibilities of a "buy in. " Ms. Roberta Worth (7065 Eagle Trail) commented her Realtor said that her taxes would be less than the proposed amount. This has caused Ms. Worth to believe that the taxes are too high and she suggested the Council consider eliminating a staff member or two. In addition, it is difficult for a single mother with three children to afford the taxes. Mr. March explained the real estate agent may not have been the best resource for reliable information. However, Centerville plans to attract business which will assist in maintaining lower taxes. Mr. March depicted the majority of expenditures in the "City Expenditures by Category" area. --J 2 ----..- -...- ----- ----_._~.._-- --------- -- ---- - Mr. March explained the major budget increase was based on the proposed increase to police protection from 17 to 24 hours. Mr. David Germundson (1976-72 lIz Street) questioned how the city plans to segregate 17/24 hr. Police hour coverage. Mayor Wilharber explained the police department coverage will assist in public safety. Currently, the city has three neighborhood watch programs and to keep the crime rate low additional coverage is needed. Mr. Germundson questioned Staff as to what was the City's motive to waiting, prior to installing utilities down 20th Avenue. Mr. March stated the commerciaVindustrial property owner approached the city and requested improvements and therefore the property owner will pay a larger portion of the cost instead of the city. Ms. Norma Essex (7333 Old Mill Road) commented that her taxes have increased 14% and that is too much. Seniors are on fixed incomes and cannot afford such annual tax increases, Ms. Amy Nash (7234 Brian Drive) requested a better understanding of the proposed property tax for 1999. Mr. March reiterated the major budget expenses. Mr. Hatem Qamhieh (7251 Clearwater Drive) shared that his increase would be 12. 1 %, or $273 per year, and questioned what the City plans to do to decrease taxes. Mayor Wilharber speculated that the City will experience a decline in tax as the commercial and industrial activity Increases. Ms. Molly Nelson (1860 Revoir Street) commented that since last year, the market value of her house increased $85,000. Moreover, the City required the houses in Acorn Creek 2nd Addition to be built to the R5 zoning districts' regulations. However, the homes on Old Mill Road are valued at the same rate as the R5 district homes but are smaller in size. Now, the City has increased the market value beyond an affordable level. Ms. Dom suggested the City consider implementing a program similar to Lino Lakes ''Friends of the Park" as a way of decreasing park expenses. Mr. Brainerd asked what the percentage was of property zoned industrial within the City. Mr. March estimated 10 - 20% at the maximum. Mr. Brainerd commented, a charge of $1750 is charged for REV's and asked where the city allocate these funds in the budget. Mr. March responded, the long term capital improvement funds for additional lift stations and for the futures need of a larger water tower. Also, the City is restricted to expending those funds. Mr. Don Simonson (7263 Centerville Road) stated he is projecting a 67 1/2% increase and suggested the City consider waiting to increase the police department coverage until more commercial and industrial businesses develop. Mr. Qamhieh also suggested the city make a gradual transition from 17 to 24 hour coverage. \ ------1 , 3 Mayor Wilharber responded that the Council felt the time is fast approaching and elected to be prepared for the City's growth. In addition, it is hoped that increasing protection now will eliminate any rise in crime next year. Councilmember Powers stated that she is a single mother of two children and is responsible to pay City taxes including the public safety portion. Moreover, she has needed the service of the police department and has appreciated how fast and reliable the department has been in the past. Therefore, she strongly supports the increase to provide police service to the citizens. Mayor Wilharber confirmed that he would rather have a competent Police Department and pay for the comfort of knowing that level of service is available in a time of need. Mr. Sweeney noted the proposed property tax notices reflect a 55% taxing base. However, the City decreased the percentage to 48%, thus resulting in less payable tax for residents. Mr. Brainerd understood the growth and transition stage of the community and he suggested the Council take into consideration that the increase in the levy amount places residential property owners in a pinch. Basically, the over all request is for the Council to keep the taxes as low as possible. Mr. March asked if anyone present did not have a chance to be understood or heard. Hearing no response, the Council elected not to hold a continuation hearing on December 21. i / Councilmember Brenner moved to close the public hearing. Councilmember Powers seconded the motion. Motion carried unanimously. The Truth in Taxation public hearing was closed at 7:45 p.m. Budget Meeting Mayor Wilharber confirmed a budget meeting will take place at 5:00 p.m. prior to the next Council Meeting on December 21, 1998. APPEARANCES CONSIDERATION OF MINUTES November 23, 1998 Council Meeting Minutes Councilmember Buckbee moved to approve the November 23.1998 Council Meeting Minutes. Councilmember Brenner seconded the motion. Wilharber aye. Powers and Sweeney - abstained. Motion carried. PAYMENT OF CLAIMS The City ofCenterville November 23 -30 and December 1 - 7 4 Councilmember Buckbee moved to approve the City of CentervilIe payment of claims. Motion seconded by Councilmember Brenner. Wilharber aye. Powers and Sweeney abstained. Motion carried. SET AGENDA 2. Council Pay 1. Goals and Objectives Councilmember Buckbee moved to approve the set agenda with the noted additions. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Thanksgiving Issued Parking Tickets Mr. March reported the City received a complaint about several parking tickets that were issued on Thanksgiving night. The complaintant requested the City purchase and install "No Parking" signs on the streets. The Council noted the associated cost to install "No Parking" signs, the responsibility of residents to know the ordinances and the city's effort to inform citizens via the newsletter. The Council noted receipt of the complaint. ) UNFINISHED BUSINESS Buechler Estates Final Plat Approval Final Grading Plan, Development Contract, Drainage and Utility Mr. Peterson gave an overview of the BuecWer Estates final plat, grading plan, development contract, and drainage and utility plans. Moreover, no change has been made to the final plat or grading plan. The grading plan still includes a ditch along Mound Trail that will drain toward the lake. Mr. Peterson noted the plan represents that the developer made minor adjustments to the drainage and utility plans. Mr. Peterson commented the development was in order for approval. Mr. Hoeft discussed the development contract and suggested changing the terminology but leaving the logistics. Councilmember Brenner disagreed with the $25,000 park dedication fees in the development contract. Also, she thorougWy explained that the ordinance states that a subdivision is subject to $950 per lot or 10% of the land value. Therefore, the developer should have paid 10% of $500,000, thus costing $50,000 not $25,000. Councilmember Buckbee commented that the current ordinance allows for the fair market value is negotiable and the subject had been discussed, majority ruled to charge $25,000. Furthermore, the development was unusual and it may have been difficult to justify charging $50,000 for five lots. ~ 5 -- - -- - - - - --- - - -- - - - Mayor Wilharber confirmed Centerville's position to provide utility services to the two Lino Lakes properties on Mill Road. Mr. Peterson understood that Mr. Powell (Lino Lakes Engineer) plans to meet with the two property owners and then begin the process. Mayor Wilharber warned that the soil types north of Mound Trail may challenge the integrity of the road. Councilmember Buckbee moved to approve the final plat for Buechler Estates - the grading. drainage. utility and development contract with the Attorneys noted changes. Mayor Wilharber seconded the motion. Councilmember Brenner stressed the desire to change the $25,000 park dedication fees to $50,000. Councilmember Buckbee explained that the decision was made at a prior meeting. Mr. Hoeft explained the Developer likely has moved forward, having been informed that the park fees would not exceed $25,000. Mr. March commented, recently he received a letter indicating that Cities may be restricted to impose park fees that supersedes $900 per lot. Buckbee - Wilharber - Sweeney - aye. Powers - Brenner abstain. Motion carried. NEW BUSINESS Council Pay Councilmember Buckbee moved to implement Council and the Mayoral pay at $75 and $125 per Council meeting. respectively. Councilmember Brenner seconded the motion. ) Mayor Wilharber disagreed and noted that the Council is required to attend several meetings outside of Council meetings and should be paid the set monthly amount. Councilmember Buckbee argued that it is not fair to the citizens when Council members do not show up, but still get paid, stating that higher attendance may have made a difference with the Buechler Estates park dedication fees. Buckbee. Brenner. Sweeney - aye. Powers. Wilharber - nay. Motion carried. Mill Road Water Connection(s) (7231 Mill Road) Mr. March explained that a resident is requesting to connect to the municipal water system at 7231 Mill Road. This property is adjacent to a watermain that was installed in previous years. There is no curb-stop to this property. Mr. March referred to an estimate from Ro-So contracting to install a curb-stop at this location. The cost to the City for this item is $2350. Mr. March suggested treating this property per the current policy, that the property owner would be assessed the current rate of $1,741.23 and additional $1300 water connection (WAC) charge. Furthermore, the policy in 1993 was $2500 per unit along Mill Road which would have covered both the WAC and assessment amount. Mr. Palzer noted historically the city pays to run the line from the watermain to the ROW (right of way). Councilmember Buckbee moved to assess property at 7231 Mill Road the current rate of ~ / 6 - - -- - -- - - - --- - - -- -- $1.741.23 and an additional $1300 for WAC and the City pay for the jack boring under the street portion. Councilmember Brenner seconded the motion. Motion carried unanimously. Variance Request - Front Yard Set Back From 35' to 25' (7289 Mill Road) Mr. March informed the Council of a variance request heard by the Planning and Zoning Committee at a public hearing. Planning and Zoning recommended approving a 10' variance from the front setback, only to the east property line. Furthermore, the variance request meets with the four stipulations as outlined in Ordinance #4 for granting a variance. The property owner received a variance from Rice Creek Watershed District to make the lot buildable as well as a letter of map amendment fromFEMA. Mr. Robert Nepper(7289 Mill Road) explained that the proposed structure (variance request) would be within line of the structures south of the property. Councilmember Brenner moved to approve the variance request on 7289 Mill Road to move the front setback to 25'. Councilmember Sweeney seconded the motion. Motion carried unanimously. Resolution 98-24 Dead Broke Saddle Clubfor Lawful Gambling Ms. Gaustad gave a brief update on resolution 98-24 and the Dead Broke Saddle Club a nonprofit organization requested permission to conduct pull tab activity at the Trio Inn. Furthermore, Staff did not hear back from the state on various issues concerning the license investigation. Therefore, Ms. Gaustad recommended that the approval be contingent upon the City successfully ) completing an investigation. Councilmember Brenner moved to approve Resolution of 98-24 pull tabs at the Trio Inn for a class B license contingent upon a successful investigation. Councilmember Powers seconded the motion. Motion carried unanimously. Update Cable Equipment Ms. Gaustad updated the Council on the current Omega Broadcast Titler and a proposed SCALA cable computer system. Continuing, the Omega Computer Company has been out of business for five years and the purchase of parts and computer support is limited. The City is in need of new hardware and software for the Cable access channel to maximize the City's communication potential with its viewers. Ms. Gaustad noted the proposed SCALA system is specifically tailored to fit the needs of the City and the proposal is all inclusive, all the City needs to provide is power. Some advantages to the proposed system include updatable equipment, play back options of City meetings, faster software, and the ability to hold the audiences' attention. Ms. Gaustad explained that the City's remaining cable funds are less than the monies needed for the new program. However, the City is expected to receive surplus cable funds, in excess of $50,000, in January 1999, thus making up the difference in cost for the proposed cable system. In short, the City will be in receipt offunds near the billing time. Ms. Gaustad recommended purchasing the proposed SCALA system instead of maintaining the Omega Broadcast Titler System, a less attractive option. ---J 7 -- - -- -- -- - --- - -- Councilmember Sweeney moved to approve the purchase of the SCALA cable system in the amount of $9.921.49. as per Ry-Chel's recommendation. Councilmember Brenner seconded the motion. Motion carried unanimously. Resolution 98-26 Authorizing the CPLPD to Enter into Central Records Joint Power Agreement with Anoka County. Officer Jensen gave a synopsis of Resolution 98-26 and the Police Departments request to enter into a JP A (Joint Powers Agreement) with Anoka County for central records and the associated cost. The Council discussed the fees and percentages as it pertains to the proposed plan. After extensive consideration the Council was unable to act on the matter due to insufficient information. The Council requested Staff to further investigate and report back to the Council. Councilmember Sweeney moved to table resolution 98-26 and to direct Staff to investigate the financial commitment. details in the police contract and any legal obligations. Councilmember Powers seconded the motion. Motion carried unanimously. Councilmember Powers inquired about the progress the City has had with the County in regards to installing a traffic light and street lights on 20th Avenue and Main Street. Mr. March noted that according to Anoka County the intersection warranted traffic lights. However, the implementation process is a county issue. Councilmember Powers suggested the City contact NSP to install additional street lights at the intersection. ) The 1999 Goal's & Objectives Councilmember Brenner suggested the Council schedule a meeting in January to address the City's 1999 goals and objectives. Mayor Wilharber moved to set a "Goals and Objectives" workshop on Wednesday. January 20 at 6:00 p.m.. Councilmember Brenner seconded the motion. Wilharber. Brenner. Buckbee. Sweeney - aye: Powers - abstained. Motion carried. COMMITTEE REPORTS Mayor Wilharber reported the Police Commission planned to meet on Thursday, December 11, 1998. ADMINISTRATORS REPORT CONSENT AGENDA 1. Adopt Minnesota Design Team Recommendations for County Road 14 2. Thank you Letter to Goetz Landscaping for Wreath Donation Councilmember Brenner moved to approve the consent agenda. Councilmember Powers --) 8 \ ~~~ ~) seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Powers moved to adjourn. Councilmember Sweeney seconded the motion. Motion carried unanimously. The December 7, 1998 Council meeting adjourned at 9:25 p.m. Respectfully Submitted, ..;?t wlj~ RY-CWustad,CMC City Clerk ) 9 CITY OF CENTERVILLE CITY COUNCIL MONDAY, NOVEMBER 23, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its specially scheduled Council meeting on November 23, 1998 at City Hall, 1880 Main Street. PRESENT Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT Laura Powers STAFF Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works DirectorlBuilding Official Tom Peterson, City Engineer *********************************************************************** CALL TO ORDER Mayor Wilharber called the November 23, 1998 Council meeting to order at 6~00 p.rn. PUBLIC HEARING APPEARANCES CONSIDERATION OF MINUTES November 9.1998 Council Meeting Minutes Councilmember Brenner moved to approve the November 9, 1998 Council meeting minutes. Councilmember Buckbee seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville November 10 -23 Councilmember Buckbee moved to accept the disbursements of November 10 -23. Councilmember Brenner seconded the motion. Motion carried unanimously. Centennial Fire District Councilmember Brenner moved to approve the Centennial Fire Districts payment of claims. Councilmember Buckbee seconded the motion. Motion carried unanimously. 1 SET AGENDA Tri-City Police Department Written Complaints Councilmember Brenner moved to approve the set agenda with noted additions. Councilmember Buckbee seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS School Crossing and Fines and No Parking Violators at the School and Parking on County Road 14 Mr. March updated the Council on several complaints the city received in regards to the school crossing and occupied no parking areas. In addition, the city has been requested to double fines to no parking violators and to increase police coverage during school crossings. Officer Jensen reported the police department is in receipt of a safe and sober grant which can be applied to staffing the elementary school crossing and to assist enforcing no parking violators. The Council suggested tabling the issue until receipt of Chief Heckmans written comments and to notify the complainants of the process. Written Memo - Submitted bv Council-Elect MaTi Nelson (Complaint) Mr. March reported the City received a written complaint from Council-Elect Ms. Nelson that a resident complained about the rise in crime along 73rd Street and the need to addresses the concern. The complainant linked the crime to the juveniles because of the items taken and the nature of the crime. The Council suggested staff bring the issue to the Police Chiefs attention. UNFINISHED BUSINESS Tri-City Police Department Negotiation Mayor Wilharber reported the Tri-City task force met on November 16, in hopes of creating a contribution formula for each city. However, the task force was unsuccessful in developing a formula to present to each of the member cities. Mayor Wilharber explained that the Commission planned to wait until January, in order to include new council members as well as their input. NEW BUSINESS 1999 Licenses Consideration Mayor Wilharber questioned Staff if it is a requirement of liquor establishments to pay outstanding taxes prior to receiving their license. Ms. Gaustad explained it has been a sound practice to request full payment of outstanding City debt from all establishments prior to issuing licenses. Councilmember Buckbee moved to approve the 1999 cigarette and liquor licenses contingent 2 upon receipt of all documentation, the CPLPD, and State approval and appropriate certificate of insurances. Councilmember Brenner seconded the motion. Motion carried unanimously. Citizen and Business Person of the Year - Ms. Gaustad updated the Council on the EDC dilemma to select citizen and business person of the year. The issue involves the consideration of themselves as possible recipients and the possibility that they may be omitted from the nomination process. Furthermore, EDC requested the Councils recommendation. Councilmember Buckbee warned that the award recipient should be considered from everyone who has contributed to the Community at any time in history, not necessarily a committee, commission or council member or the award may not serve its purpose of recognizing an outstanding volunteer. Councilmember Brenner shared that for the reasons stated the Life Time Acheivement Award was created. Mr. March suggested broading the base of voting members, developing new applications, and accepting new nominations. Then electing a recipient in January and awarding the dignitary during a Council meeting. Councilmember Buckbee moved to table the business and citizen person of the 1998 year until January 1999 to allow Staff to redevelop the nomination applications and guidelines. Councilmember Brenner seconded the motion. Motion carried unanimously. Council and Staff Chairs Mr. March indicated to the Council that Hunt furniture dropped off several model chairs for purchase consideration. Mayor Wilharber commented that City Staff need new chairs since the current chairs are in poor conditioin and may be hazardous. Mayor Wi1harber moved to approve Staff to choose what color and style of chair they need and then to purchase the required amount of chairs. Councilmember Buckbee seconded the motion. Motion carried unanimously. MayorWilharber moved to order the required number of black chairs for Council. Councilmember Buckbee seconded the motion. Motion carried unanimously. COMMITTEE REPORTS Mayor Wilharber informed the Council that the Police Department had interviewed for a Police Officer vacancy and they plan to make the final selection after background investigations are completed. ADMINISTRATORS REPORT Holidav Office Hours Mr. March addressed the Council and requested Friday, after Thanksgiving, as a paid holiday for 3 the non-union employees. The Council concurred its intent is to treat the non-union employees comparable to union employees. Councilmember Buckbee moved to a rove non-union Administrative em 10 ees to have Frida . - off with a . Councilmember Brenner seconded the motion. Motion carried unanimousl . Devuty Qerkffreasurer Recommendation Mr. March distributed the top three Deputy Clerk/Treasurer candidate applications and resumes. Furthermore, the interviewing review board agreed on the top candidate and Mr: March recommended the Deputy Clerk/Treasurer position be offered to the top scorer, Theresa Bender. Councilmember Buckbee moved to a rove the Administrators recommendation for the De t Clerk/Treasurer position. Councilmember Brenner seconded the motion. Motion carried unanimously. Individual Sewage Treatment Svstems (ISTS) Mr. Peterson reported to the Council that the City received notice that according to recently enacted state statutes, by January 1, 1999, local government units must have adopted an ISIS ordinance as restrictive as the current state rules (Minn. R. Chp. 7080). Anoka County adopted the current state rule, with some modifications and on January 1, 1999 the county law will govern local units of government that have not adopted an ISTS ordinance. The Council requested that Staff supply a copy of Anoka County's letter and place the issue on the next Council agenda. CONSENT AGENDA 1- Authorization to pa.y for Staff's Holiday Dinner 2. Tovs for Jov Drop Off Location - City Hall 1880 Main Street Ms. Gaustad reported that "Toys for Joyn is a community effort that assists families with toys and food during the holiday season. In addition, the city began participating in "Toys for Joy" fall of 1996 and the program has helped several citIzens. Finally, the request is to have City Hall approved as a Toy drop off and an application pick up location. Councilmember Brenner moved to approve the consent agenda. Councilmember Buckbee seconded the motion. Motion carried unanimously. Alexandra House. Inc. Councilmember Buckbee questioned Staff if the City could donate M.S. Society Funds toward the Alexandra House and requested Staff explore and present donation options to the Council. ADJOURNMENT Councilmember Buckbee moved to adiourn the Council meeting. Councilmember Brenner seconded the motion. Motion carried unanimously. 4 The November 23, 1998 Council meeting adjourned at 6:55 p.rn. Respectfully Submitted, d,L}~~cL Ry~Ch;YG~ustad, CMC City Clerk 5 :"'-" CITY OF CENTERVILLE CITY COUNCIL MONDAY, NOVEMBER 9,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on November 9, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Thomas Wilharber Council Members: Theresa Brenner Sanna Buckbee Laura Powers ABSENT: None STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Jim Hoeft, City Attorney Tom Peterson, City Engineer Mayor Wilharber noted the City Council met in closed session beginning at 5:00 p.m. to discuss union contract renewal. ) CALL TO ORDER Mayor Wilharber called the regularly schedule council meeting to order at 6:05 p.m. Canvass of Returns: Ms. Gaustad resubmitted the canvass of returns for Council consideration. In addition, she reported the City conducted a "recount" of the State General Election and the results concluded both, Terry Sweeney and Mari Nelson tied votes at 360. The Council accepted the newly submitted canvass of returns for the 1998 State General Election. Draw By Lot In regards to the tie votes, Ms. Gaustad read aloud from MS 205.184 PROCEDURE. Subd. 3. ". .. In case of a tie vote, the governing body shall determine the result by lot." Mayor Wilharber requested each of the candidates to draw a card, Ms. Mari Nelson selected "King" and Mr. Terry Sweeney selected an "8." Therefore, Ms. Mari Nelson will be elected to a four year Council term and Mr. Sweeney will be appointed to a two year term. Mayor Wilharber inquired about a complaint the City received in regards to "resident requirements." Ms. Gaustad explained the Council will address the third council vacancy after consdieration of "resident requirements" and the law. 1 PUBLIC HEARING Delinquent Sewer and Water Bills Mayor Wilharber opened the pubic hearing for delinquent sewer and water bills. Mayor Wilharber addressed the audience and asked if anyone was in attendance for the public hearing, after hearing no response the Council took the following action: Councilmember Powers moved to close the public hearing. Councilmember Brenner seconded the motion. Motion carried unanimously. APPEARANCES CONSIDERATION OF MINUTES PAYMENT OF CLAIMS The City ofCenterville October 28 - 30 and November 2 - 9 Councilmember Buckbee moved to approve the Centerville payment of claims for October 28 -30 and November 2 -9. Councilmember Powers seconded the motion. Motion carried unanimously. Centennial Fire District Councilmember Brenner moved to approve the Centennial Fire District payment of claims. Councilmember Powers seconded the motion. Motion carried unanimously. Pay Estimate #2 Laurie LaMotte Park Councilmember Brenner moved to approve Pay Estimate #2 for Laurie LaMotte Park in the amount of $53.449.94. Councilmember Buckbee seconded the Motion. Motion carried unanimously. SET AGENDA Councilmember Brenner moved to approve the set agenda with no additions. Councilmember Powers seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Preliminary Plat Consideration for Beuchler Estates Mr. Peterson updated the Council on the BeucWer Estates Development and that the grading plan and preliminary plat reflect changes that both the City and the Engineer requested of the Developer. Mr. BeucWer confirmed Mayor Wilharber's question stating the development has received approval from the watershed. Mr. Peterson confirmed Councilmember Powers questioned that the drainage swale in the roadway has been addressed with a 1% grade. Mr. Peterson also addressed Councilmember 2 Buckbee's question stating that there are completed soil boring tests on each lot. Furthermore, plans are that the Developer, the City ofCenterville and the City ofLino Lakes will share the road construction cost. Mayor Wilharber was pleased to hear ofLino Lakes willingness to work with Centerville. Mr. Hoeft commented the City will work with the Developer on the road construction, grading plan, utility and drainage details. Mr. March noted the City will work with the Developer on the Developers Agreement. Councilmember Buckbee moved to approve the preliminary plat for Beuchler Estates contingent upon RCWD approval. Councilmember Brenner seconded the motion. Buckbee aye. Brenner aye. Wilharber aye. Powers nay. Motion carried. Resolution 98-25 Delinquent Utility Bills Councilmember Buckbee moved to adopt Resolution 98-25. Councilmember Powers seconded the motion. Motion carried unanimously. NEW BUSINESS ) Holiday Party Saturday. December 5. 1998 Ms. Gaustad gave an overview of the progress on the holiday party. In addition, staff has been compiling a list of volunteers' name and address to invite. The plan is to have Staff and Council dine together prior to awards, appetizers and dancing at Kelly's Komer. Councilmember Buckbee requested the band to begin at or after 10:00 p.m. Councilmember Brenner requested Council consider distributing funds for the dinners of the "Citizen and Business Person of the Year. " COMMITTEE REPORTS Mayor Wilharber praised Centerville citizens because the voters turn out was 76.6%. ADJOURNMENT Councilmember Power mov d to ad. ourn the meetin . Councilmem er Brenner secon ed the motion. Motion carried unanimously. The November 9, 1998 Council meeting adjourned at 6:55 p.m. Respectfully Submitted, (.},t1..1 ~ ~~stad, CMC City Clerk 3 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, OCTOBER 28, 1998 Pursuant to du~ call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, October 28, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official James Hoeft, City Attorney Tom Peterson, City Engineer ****************************************************************************** CALL TO ORDER Roll Call Mayor Wilharber opened the October 28, Council meeting at 6:00 p.m with roll call. PUBLIC HEARING CONSIDERATION OF MINUTES August 26,1998 Council Meeting Minutes Councilmember Brenner moved to approve the August 26. 1998 Council meeting minutes with noted changes. Councilmember Buckbee seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City ofCenterville October 15- 28 Councilmember Brenner moved to approve the City of Centerville Payment of Claims for October 15 -28. Councilmember Buckbee seconded the motion. Motion carried unanimously. 1 ----- ------- -- ------ Pay Estimate #2 Parkview Addition Councilmember Buckbee moved to approve pay estimate #2 Parkview Addition as per H.R. Green recommendation dated October 22, 1998 in the amount of $215,444.14. Councilmember Brenner seconded the motion. Motion carried unanimously. Pay Estimate #5 20th Avenue Councilmember Brenner moved to approve pay estimate #5 for 20th Avenue for the sewer and water nroject in the amount of $43.678.34. Councilmember Buckbee seconded the motion. Motion carried unanimously. SET AGENDA 1. Complaint 2. Committee Report Councilmember Buckbee moved to set the agenda with noted changes. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Mr. Mike Carter (6913 Sumac Court) complained that garbage was left behind and after calling Waste Management they would not return to pick up the garbage. Ms. Norma Essex (7333 Old Mill Road) submitted a complaint regarding the need to develop an ordinance that applies to cats because she has unsuccessfully attempted to have the police department pick up stray cats. Mayor Wilharber noted that the resident could get a live trap to capture cats and that the Anoka County Humans Society will accept cats. Ms. Essex proposed to adopt, change or amend the current animal ordinance to create a stricter law regulating stray cats. The Council suggested the Planning and Zoning Commission review the animal ordinance. Mayor Wilharber confirmed the City is in receipt of a letter from Senator Bill Luther pertaining to the Main Street traffic issue in front of the Elementary School. UNFINISHED BUSINESS Beuchler Estates Park Dedication Fee Mr. March explained the status of park dedication fees for Beuchler Estates and shared that the City is in receipt of the Park and Recreation Committees recommendation to the Council. Furthermore, the P& R Committee recommended that the City accept the offer of $4000 park fees per lot. A total of $20,000 would be collected on a total of five lots. Councilmember Brenner stated that the park dedication fee is a good ordinance and the ordinance is good for Centerville. Councilmember Buckbee commented she would like to know the market 2 value of the property. In addition, Councilmember Buckbee researched the market value of the proposed property and the surrounding lots and felt that $250,000 for the land alone is a good value for the community. Mr. Beuchler commented the $50,000 is too much for five parcels and explained he would rather subdivide the property into four lots and not pay any park dedication fees. Moreover, the City would lose the tax base of another structure if the division consist of four instead offive parcels. Park and Recreation Chair Michael Navin and Committee Members Steve Brown and Doug Porter were in attendance to answer questions from the Council. Mr. Navin commented that it may be difficult to justify $50,000 for five lots. Councilmember Brenner warned the City may be setting precedence and may be shorting the Centerville citizens of monies. Based on the Park and Recreation Committees recommendation and the market value research, Councilmember Buckbee made the following motion. Councilmember Buckbee moved to fair market value be placed at 250.000 for the BuechlerlLeibel property. Mayor Wilharber seconded the motion. Buckbee - Wilharber aye. Brenner nay. Motion carried. APPEARANCES Milo Bennett - 1999 Fire Budget District Fire Chief Milo Bennett was in attendance to present the 1999 Centennial Fire Department budget to the City Council. Chief Bennett explained the budget reflects a 2% increase over last years budget. Furthermore, the increase represents moving the secretary to 30 hrs per week and a 3% raise for the Fire Chief In comparison, the cost per citizen varies by city because of differences in run volume and valuation as it relates to population. However, over the years, the department has been able to slightly reduce the cost per citizen even though the budget is increasing. This is possible because there is growth in the district and the budget growth is less than the population. The surrounding communities cost per person for fire protection are as follows: Blaine/Spring Lake Park Ham Lake Shoreview Hugo $15 per citizen $19 per citizen $16 per citizen $20 per citizen Chief Bennett answered Councilmember Buckbees questions applicable to depreciation and credit of equipment, by stating the depreciation adjustments expired in 1995. Councilmember Brenner commented favorably on the success of the annual safety camp programs. Chief Bennett touched upon the Fire Departments activities; Safety Camp, Fire Prevention in school, Storms (and lessons learned) and Lino Lakes Public Safety Academy. The 1999 Centennial Fire District budget is attached. Councilmember Buckbee moved to approve the 1999 Centennial Fire District bud2et as submitted. Councilmember Brenner seconded the motion. Motion carried unanimously. 3 Mayor Wilharber thanked the Police Department and Fire Department for responding to the needs of the community and namely, his mother's concern. UNFINISHED BUSINESS CONTINUED Dennis Shudy's Proposal Mr. March updated the Council on a proposal the City received from Mr. Dennis Shudy who had inquired about purchasing the approximate two-acre Cedar Street Park property. Mr. Shudy has since then requested to lease the property as a temporary, ready mix concrete plant. Mr. March commented he found the documentation from former City Attorney Greg Hellings in regards to the status of the ownership ofthe parcel and its restrictions. Mr. Hoeft reported that in order to clear the property the City will have to undergo an umestricted deed process. Anoka County Board makes recommendation to the State then the State typically leans toward the County's recommendation. The City's position is to be the fee owner with no restrictions. Currently, the City cannot use the property for any use other than for park purposes. Mayor Wilharber clarified that the ready mix is dry and questioned the water source. Mr. Shudy replied the water will be hauled onto the site. Mayor Wilharber questioned Mr. Shudy's operational plan. Mr. Shudy responded during the cold season business stops and during the warm season business resumes. Mayor Wilharber requested the Engineers comments prior to making a decision. Mayor Wilharber moved to direct Staff to continue researching the possibilities and pursue the park property change to remove the restrictions. Councilmember Brenner seconded the motion. Motion carried unanimously. NEW BUSINESS Otter Lake Animal Control Contract Mr. March gave a synopsis of the Otter Lake Animal Control Contract and noted that specific contractual items were incidentally omitted (page 3). Mr. Hoeft suggested that modifications in the contract be placed in writing, prior to execution. Councilmember Buckbee moved to renew the contract with Otter Lake Animal Control with noted amendments and contingent upon the Attorney's approval of page three. Councilmember Brenner seconded the motion. Motion carried unanimously. Swift Construction Mr. March gave a brief overview of Swift Constructions letter that requests the City consider adjusting the WAC (Water Availability Charge) and SAC (Sewer Availability Charge) charges to home builders. Currently, the City charges $1300 for a water hookup charge and each ofthe town home buildings in Eagle Pass has a water hookup for a sprinkler system. Mr. Palzer explained that a "T" pipe is connected to the watermain to provide water to the town homes and 4 each water hookup. Also, Mr. Palzer noted the City's hard cost is in administration, under some unusual circumstance there may be an additional charge to the property owner. The Council discussed the hard and soft cost associated with administration and inspection fees, respectively. There was discussion as to the City of Lino Lakes administration fee of$125 and other similar sized communities charge of $50 and $175, such as Savage and Shakopee. Mayor Wilharber and Councilmember Buckbee suggested the City recover the City's cost and charge accordingly. Mr. Hoeft suggested the Council establish a policy and address the issue in future development contracts. Mr. Hoeft commented that the City and Developer can work out an escrow as to the actual cost to the City. Mr. Mike Quigley (Eagle Pass IGor-Em Development) commented that the City is in receipt of $6,500 for the first offive hookups, and suggested the fees be used as escrow. COMMITTEE REPORTS Economic Development Committee Councilmember Brenner reported that the EDC group has planned an open house for Tuesday, November 17, 1998, 7:00 p.m. at City Hall. The plan is to allow citizens to look at the Design Teams sketches. Councilmember Brenner commented that the EDC committee will be accepting citizen and business person of the year nominations until November 17 at City Hall. ADMINISTRATORS REPORT Council Vacancy Procedures Mr. March provided the Council with options to filling the vacancy created by Councilmember Helmbrecht's resignation. The City could solicit applications from citizens and then the Council could appoint a Councilmember. Another is to appoint the third highest vote getter at the State General Election. The Council discussed the possibility of favoritism in the application process. Thus, the Council favored appointing the third highest vote getter which will represent the citizens choice. Mayor Wilharber moved to appoint the Council candidate with the third highest votes to complete the two year vacancy and that the appointment is made during the November 4. special meeting. Councilmember Brenner seconded the motion. Motion carried unanimously. Emergency Training Mr. March informed the Council of an emergency training program on November 18 & 19, which is sponsored by the State and produced by the Circle Pines Lexington Police Department. Mr. March confirmed that the Mayor, Councilmember Brenner, two council-elects and two employees are scheduled to attend the program. Mayor Wilharber suggested Staff contact Councilmember Powers about her interest in attending the training program. 5 CONSENT AGENDA 1. 98-23 Electing to Continue Participation in the Local Housing Incentive Account Program Under the Metropolitan Livable Communities Act 2. Uniform Building Code Ordinance Amendment Councilmember Buckbee moved to approve the consent a2:enda as noted. Councilmember Brenner seconded the motion. Motion carried unanimously. Mayor Wilharber reported Saturday from 8:00 am - 4:00 pm. the Police Department plans to interview 10 candidates for the Police Chief vacancy. Moreover, each candidate will be required to give an oral presentation, a written report, and complete an agility test. The top three candidates will complete psychological testing, a medical physical and a drug test. ADJOURNMENT Councilmember Brenner moved to adjourn the Council meeting. Councilmember Buckbee seconded the motion. Motion carried unanimously. The October 28, 1998 Council meeting adjourned at 7:50 p.m. Respectfully Submitted, ~~ lul~{1,LlMtt Ry-'A~el Gaustad, CMC City Clerk 6 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, OCTOBER 14, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, October 14, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Sanna Buckbee Theresa Brenner ABSENT: Councilmember Laura Powers STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works DirectorlBuilding Official ****************************************************************************** CALL TO ORDER Roll Call Mayor Wilharber called the October 14, 1998 Council meeting to order at 6:00 p.m.. PUBLIC HEARING CONSIDERATION OF MINUTES August 26,1998 Council Meeting Minutes - Tabled September 23, 1998 Council Meeting Minutes Councilmember Buckbee moved to approve the September 23. 1998 Council meeting minutes with corrections. Councilmember Brenner seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville September 24 - 30 and the City of Centerville October 1 - 14 Councilmember Brenner questioned a disbursement to herself. Councilmember Brenner moved to approve the receipts and disbursements for September 24 _ 30 and October 1-14. with the exception of one check issued to T. Brenner. Councilmember Buckbee seconded the motion. Motion carried unanimously. 1 ---------------- ---------------------- Centennial Fire District Councilmember Buckbee moved to approve the Centennial Fire District disbursements. Councilmember Brenner seconded the motion. Motion carried unanimously. Pay Estimate No.1 - LaMotte Park Councilmember Brenner moved to approve pay estimate #1 for LaMotte Park. Councilmember Buckbee seconded the motion. Motion carried unanimously. SET AGENDA Reschedule November and December Council Meetings Councilmember Buckbee moved to approve the set agenda with noted changes. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Cindy Wegmann _ "No Parking 8:00 a.m. to 4:00p.m. " sign on Centerville Road North of Main Street. Mr. March updated the Council on pedestrian school traffic along Centerville Road to the Elementary School. Children walking to school may be jeopardizing their safety due to vehicles parked on Centerville Road North of Main Street. Children are expected to walk on the sidewalk and then directed to the street when the sidewalk ends. When vehicles are parked in the street, the children walk further into the road in order to get around park vehicles. Mayor Wilharber noted Staff will investigate the sidewalk condition and the area. APPEARANCES Joan LaMotte - Recognition Award Mayor Wilharber presented a plaque to Joan LaMotte for the number of years she served the community as an election judge. Ms. LaMotte thanked the Council and the City for recognizing her with the plaque. UNFINISHED BUSINESS The Woods of Clearwater Creek Development Development Contract - Final Grading Plan - Final Plat Approval Mr. March discussed exhibit B and the securities (letter of credit) in the development contract. Mr. March noted exhibit B has been updated with new figures and additional items have been added. Also, the City has requested securities in the amount of$170,000. However, the city will request less because the utilities are already in the ground. Mr. Peterson gave a brief overview that no changes were made to the grading plan and final plat. 2 - -- - -- --- -- --- - --- --- -- --- - ------------------------------- Mr. Peterson confirmed Councilmember Buckbee's questioned regarding the drainage and that the drainage plan directs the water away from the building sites. Councilmember Buckbee confirmed the trail easement is located between Lots 1 and 2, Block 1, of the Woods of Clearwater Creek. Councilmember Brenner moved to approve the Development Contract for The Woods of Clearwater Creek. Councilmember Buckbee seconded the motion. Motion carried unanimously. Councilmember Buckbee moved to approve the Final 2radin2 plans of September 1. 1998. Councilmember Brenner seconded the motion. Motion carried unanimously. Councilmember Brenner moved to approve the final plat and approve the supplemental sketch of the trails and ri2ht-of-way easements. Councilmember Buckbee seconded the motion. Motion carried unanimously. Buechler Estates Park Dedication Fees - Preliminary Plat Mr. March introduced the BuecWer Estate park dedication and preliminary plat issue. Moreover, Mr. Carl Buechler has requested to subdivide a parcel of property into four or five lots located off Mound Trail. According to the City's park dedication fee policy the Developer will need to pay $950 per lot or 10% of the price he is willing to pay for the property, whichever is higher. During the October 7, 1998 Park and Recreation meeting the committee discussed Mr. BuecWers request to lower the $50,000 park dedication fee. The Park and Recreation committee recommended that the Council make the decision on this issue and they will support the Council's decision. Mr. BuecWer commented that he has been cooperative and has tried to work with the community. However, the proposed development consists offive lots and $10,000 park dedication fees per lot is too much to charge. Therefore, the Developer requested the Council to reconsider the $50,000 fee and lower the park fees. Councilmember Brenner did not agree with deviating from the ordinance because the City may be setting a precedence for future developers/developments. Mr. Buechler noted he could develop four lots instead of five. Then no park dedication fees would be required, and the City would lose out on the park fees and the tax base. Mayor Wilharber referred to the park dedication fee schedule for residential developments in the metropolitan area and recognized the majority of cities charge minimal park fees. Councilmember Buckbee requested 10% of the raw value land and requested the purchase price. Mr. Buechler did not disclose the purchase price for the property. Councilmember Brenner moved to deny Carl Buechler the request to pay $950 park dedication fees per lot and to up hold the current ordinance for future developments. 3 Motion failed for lack of a second. Councilmember Buckbee suggested striking a $20,000 medium. Mr. Hoeft explained the market value is what the buyer is willing to pay for the property and he warned the Council should establish the property value. Councilmember Buckbee said she was not in favor of a $950 fee nor the 10% charge. Mr. Hoeft cautioned the Council prior to fashioning a motion to consider if enough information is available. Councilmember Buckbee favored having five homes instead of four homes year after year which will be significant revenue compared to the 10% ($50,000) amount. Mr. Navin arrived at 7:58 p.m. Mr. Navin explained the Park and Recreation Committee has had limited assistance from the Developer in establishing the purchase price of the property. Mr. Buechler responded the land value is $70,000. Mr. Navin commented that the Park and Recreation Committee has made a good faith effort to meet the Developers and the City's needs. However, no recommendation could be given because of insufficient information. Mr. Buechler stated that he called City Hall and was told the park dedication funds were $950 per lot. Mr. Hoeft replied that it is due diligence to read the ordinance instead of asking someone what the ordinance states. Councilmember Buckbee moved to table Buechler Estates due to the Developer not submitting enough information on the plat. CouncilmemberBrenner seconded the motion. Motion carried unanimously. Center Villa Preliminary Plat Mr. March briefed the Council on the 22 lots on the 13 acre Center Villa preliminary plat. A few minor changes have been implemented based on a meeting with the developer, engineer and staff. The developer is proposing to finance the project independently and is scheduled for Rice Creek Watershed approval this evening. Mr. March explained the Planning and Zoning Commission recommended approval of the preliminary plat at their meeting on October 6. The Commission recommended variances be granted on Lots 3, 4, 5, 9, 10 and any other lots that the lot width at building setbacks did not meet the required 100 feet per the R2 zoning requirements. The rationale for this was due to the generous lot sizes and the protection of the existing wetlands. The variance requests are for less than ten feet per lot at the building setback. Furthermore, the Commission recommended an additional variance be granted for the extra width requirement for Lot 20 because it is a butt lot and is 3' too narrow. Mr. Willie Lessard (6995 20th Avenue) noted the Planning Commission did not desire Brian Drive to be a through street to 20th Avenue and thus the cul-de-sac will keep the traffic contained. Councilmember Brenner commented the comprehensive plan clearly states a collector road connects to 20th Avenue. 4 Ms. Amy Mample (7034 Brian Court) speculated that traffic will use Brain Drive to avoid the stop sign at Main and 20th Avenue. Mr. Peterson addressed the grading and utility plan, and suggested moving C.B.5 6-feet south, so that the pipe from C.B. 5 to C.B. 3 stays within the right-of-way and to show the defined emergency overflow swale between lots 17 -18 from the low point catch basins to the pond. (Set E.o.F. at elevation 906.5). Mr. Peterson elaborated on the Comprehensive Water Main Plan that shows an existing 10-inch main on Brain Drive. Continuing, the plans will need to show a new lO-inch main on Brain Drive and along Eagle Trail and extend thelO-inch main from Eagle Trail to c.R. 54 (20th Avenue South) and connect the lO-inch main to the existing 12-inch main on 20th Avenue. Mr. Lessard requested the City pay the pipe oversizing cost. The Council discussed trailways and its liability and whether or not to pave the trail that connects the Center Villa development to 20th Avenue. Mr. Peterson commented that the width of the Floodway is under investigation. Mr. Palzer noted that the existing business property parcel (Lake Area Utilities) cannot be split because it is in the floodway. Mr. Lessard replied that they are investigating lot split possibilities, however, he would rather assume that liability. Ms. Chris Swenson (7016 Brian Court) expressed concerns about the tree line being removed and requested that it remain on the property. Mr. Wayne LtBlanc (1677 Peltier Lake Drive) noted he confirmed the drainage direction of the pond. Mr. March reported the Planning and Zoning Commission was favorable to granting variances for the butt lots because the lots greatly exceeded the minimal lot size. Mr. Peterson said Brain Drive street will taper down to match the Eagle Trail width. Councilmember Brenner felt that prior to Council action, the Council should consider the neighbors concerns, and that there is no data to support eliminating the collector street from the comprehensive plan. Mayor Wilharber said the neighbors concerns are valid, the developer has been in several times and questioned why now is the City proposing additional commercial property to develop. Councilmember Buckbee moved to approve the preliminary plat for Center Villa. contingent upon RCWD and that outlot one is commercial property. Mayor Wilharber seconded the motion. Councilmember Brenner stated a few concerns she felt the Council should consider. Foremost, the Council has not had ample time to review the Planning and Zoning Meeting minutes. There is no reason or supporting documentation to eliminate the collector street, and trails should be established during construction. Ms. Brenner thanked Mr. Lessard as she enjoyed the pleasure of 5 working with him. Buckbee aye. Wilharber aye. Brenner nay - Motion carried. Councilmember Buckbee moved to grant variances on Lots 3. 4. 5. 9. 10 and any other lots that the lot width at the building setback did not meet the required 100 feet per R2 zoning. to protect the natural topography and existing natural features of the Center Villa plat and based on the generous size of the lots within the Center Villa development. Councilmember Brenner seconded the motion. Motion carried unanimously. Councilmember Buckbee moved to grant a variance on Block 2. Lot 20 for additional footage within the Center Villa development. Councilmember Brenner seconded the motion. Motion carried unanimously. NEW BUSINESS Phippen Variance Request to Reconstruct a Shed Mr. March explained the property owner at 1563 Peltier Lake Drive, requested a variance to reconstruct a shed within the rear yard, shoreland set back requirements. The Planning and Zoning Commission recommended approval of reconstructing the shed on the existing concrete slab because the ordinance allows boat houses within 10' of the shoreland. Mr. Hoeft commented the Council may want to consider limiting the building regulations if the property owner elected to add on or build the structure larger than the existing concrete slab. Councilmember Buckbee moved to approve the reconstruction of a storage shed at 1563 Pelter Lake Drive. Contingent upon the property owner limiting the building size to the original slab size and the variance is subject to the integrity of the concrete slab. if the slab is cracked. reconstruct according to the Building Inspector direction. Mayor Wilharber seconded the motion. Councilmember Brenner noted she was undecided and concerned about allowing the shed to be built within three (3) feet of the shoreline due to environmental concerns and storage details, such as what would be stored in the shed i.e., gas, fertilizer or other gastly chemicals. Buckbee aye. Wilharber aye. Brenner nay. Motion carried. Tractor Replacement Mr. Palzer updated the Council on the replacement ofthe 1989 John Deere tractor. The City advertised in the paper and also sent requested specifications by fax to six dealers. The City received one estimate per the bid specifications. The quotation was from Olson Power Equipment of North Branch for a Massey Ferguson 253 X 4 tractor. However, Mr. Dan Olson indicated that they could provide a 263 x 4 tractor for the same price. Mr. Palzer explained the difference between the two tractors as the 263 has five more horsepowers and meets the more 6 stringent California emissions standards. Continuing, the City spent $1500 on repairs to the tractor to date and he predicts additional monies will need to be invested to maintain the tractor. Mr. Palzer explained the $32,225 would come from the following funds as listed below: Streets 50% Storm Sewer Fund 20% Sanitary Sewer Fund 10% Water Fund 10% Park Budget 10% Mr. Palzer recommended the Council purchase the tractor and the implements per the quotation except to upgrade the tractor to the 263 model at the same cost as the 253 model. Councilmember Buckbee moved to authorize the purchase of the Massey Ferguson 263 x 4 tractor for the amount of the bid and funded as per the Public Works Director. Councilmember Brenner seconded the motion. Motion carried unanimously. Special Meeting November 4, 1998 Councilmember Buckbee moved to schedule a special meetin!! on November 4.1998 for budget. election and any other issues that need to be discussed. Councilmember Brenner seconded the motion. Motion carried unanimously. Reschedule November 11 and 25 Council Meetings and Truth in Taxation Hearing Rescheduled from December 9 to December 7 and December 23 to 21 meeting. Councilmember Buckbee moved to reschedule the November and December Council Meetings from November 11 to 9. November 25 to 23. December 9 to 7. and December 23 to 21. Councilmember Brenner seconded the motion. Motion carried unanimously. Accept Councilmember Helmbrecht's Resignation Councilmember Buckbee reluctantly moved to accept Mary Jo Helmbrecht's resignation and to purchase a plaque recognizing her years of service. Councilmember Brenner seconded the motion. Councilmember Brenner touched upon the six years of very dedicated service by Mary Jo. On behalf of the Council, Staff and Citizens Mary Io, thank you for everything you have done for the City. Mayor Wilharber echoed the same. Motion carried unanimously. Appoint Acting Mayor Mayor Wilharber moved to appoint Councilmember Brenner to be the Acting Mayor in his absence. Councilmember Buckbee seconded the motion. Wilharber aye. Buckbee aye. Brenner abstained. Motion carried. 7 - -- - -- -- -- - - - - - - - -- - - - - --- -- - - League of Minnesota Cities - Regional Meeting Councilmember Buckbee moved to approve the Staff or Council attendance at the Lea2ue of Minnesota Cities regional meeting for the dinner and social hour. Councilmember Brenner seconded the motion. Motion carried unanimously. COMMITTEE REPORTS EDC - Design Team Report Councilmember Brenner reported on the visit and presenation of the Minnesota Design Team (MDT). A fishing pier concept was developed from a color contest held within the community. The MDT gave 14 presentations on several different ideas that have potential to be implemented into the community; a heritage museum, youth center, bike riding areas, basketball courts, and give the downtown area (Main Street and Centerville Road) an old village appearance in the proposed commercial development. Mr. Wayne LaBlanc stated the Design Team was a tremendous experience and one of the greatest things to happen to Centerville. Centerville wants trails which was gathered from the MDT sessions. Unfortunately, the nature center is currently inaccessible because of a lack of trails to it. Mayor Wilharber noted a special thanks to Theresa Brenner and Mary Capra for all the long hours and help in making the MDT an endeavor. Mayor Wilharber reported a CSO is scheduled to give a presentation before the Council and explained the CSO role, the Explorer program, the Police reserve opportunities and the crime watch program. Finally, the Police Department received 12 applications for the Police Officer position. ADMINISTRATORS REPORT Mr. March confirmed a budget workshop date and time. Mr. March introduced Mr. James Bownik as the City's new intern. Furthermore, Mr. Bownik will be working on a $5,000 tree grant and a bill from a customer in regards to a sprinkler system. Mr. March concluded by explaining the City received a letter from Dennis Shudy requesting to lease the park property located off Cedar Street. The request will be further investigated. CONSENT AGENDA 1. Accept 1998 Fall Newsletter The Council requested a "thank you" statement to Mary Jo Helmbrecht, Joan LaMotte and Shirley Drewlo be incorporated into the fall newsletter. Councilmember Buckbee moved to approve the consent agenda. Councilmember Brenner 8 seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Brenner moved to adjourn the Council meetin2:. Councilmember Buckbee seconded the motion. Motion carried unanimously. The October 14, 1998 Council meeting adjourned at 9:15 p.m. Respectfully Submitted, .) Jkuat I r - 47jJAUW ad- Ry-Chl?l Gaustad, CMC City Clerk 9 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, SEPTEMBER 23, 1998 Pursuant to due call and notice thereof: the City Council of the City of Centerville held it s regularly scheduled Council meeting and Special Emergency Meeting on Wednesday, September 23, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Council Members: Mary Jo Helmbrecht Laura Powers STAFF: City Administrator Jim March City Clerk Ry-Chel Gaustad Public Works Director/Building Official Paul Palzer City Engineer Tom Peterson ****************************************************************************** \ ) The City Council met in closed session beginning at 5:00 p.m. Mayor Wilharber called the September 23, 1998 Council meeting to order at 6:30 p.m. PUBLIC HEARING (S) APPEARANCES Madv Reiter - Resolution 98-22 Approve Hiring Police Chief Joel Heckman Ms. Mady Reiter (Circle Pines-Lexington Police Department Commission Chairperson) was present to address the City Council. Moreover, Ms. Reiter thanked the Mayor, Council and City Adminstrator for attending the 1999 Circle Pines-Lexington Police Department (CPLPD) budget meeting. Ms. Reiter also was present to request the Councils resolution on the recommendation ofthe CPLPD Commissions recommendation to hire Joel Heckman as the Chief of Police. Ms. Reiter explained the interview process. Foremost, June 30 was the application and supporting documentation deadline, fourteen applications were received. Next, all applicants were rated and six candidates had oral interviews. The top two candidates are, Mr. Joel Heckman and Mr. Robert Makela. Ms. Reiter noted the Commission recommended Mr. Joel Heckman. If selected, the Commission will begin negotiating a contract with hire date of December 1, 1998. 1 - -- --- --- -- ----------- -- ---- -- --- ..-- Mayor Wilharber expressed his appreciation to all the Police Officers for picking up the slack in the absences of a Chief. Mayor Wilharber moved to approve resolution 98-22 for the Approval of the Chief of Police. Councilmember Brenner seconded the motion. Motion carried unanimously. Ms. Reiter requested the Council consider sending a volunteer from the Council, for an all day oral board meeting on October 10, to select Police Officers. CONSIDERATION OF MINUTES September 9. 1998 Council Meeting Minutes Councilmember Brenner moved to approve the September 9. Council meeting minutes with corrections. Councilmember Buckbee seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville September 10-23 Councilmember Buckbee moved to approve the City of Centerville September 10-23 payment of claims. Councilmember Brenner seconded the motion. Motion carried unanimously. ) Centennial Fire District Councilmember Brenner moved to approve the Centennial Fire District Claims. Councilmember Buckbee seconded the motion. Motion carried unanimously. H. R. Green Julv - August Invoices Mr. March briefed the Council on the H.R. Green July and August invoices and that H.R. Green stated that they will provide the requested information, upon payment of the invoices. Therefore, Mr. March recommended payment of the invoices in combination of receipt of the information. Councilmember Brenner moved to approve the H.R. Green July - August Invoices. contingent of receival of information as recommended by the City Administrator. Councilmember Buckbee seconded the motion. Motion carried unanimously. Pav Estimate No. 1- Parkview Addition and Pav Estimate No.4 - 20th Avenue Utilities Councilmember Buckbee moved to approve pay estimate No. 1- Parkview Addition and Pay Estimate No.4 - 20th Avenue Utilities. Councilmember Brenner seconded the motion. Motion carried unanimously. SET AGENDA *EDC Report 2 *Employee Benefits *Executive Session Councilmember Brenner moved to approve the set agenda with noted changes. Councilmember Buckbee seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Councilmember Brenner shared that she received a complaint from a resident in regards to the noise and dust generated from the construction site east of the Willow Glen Development. Councilmember Buckbee requested Staff execute a l~tter to the resident informing them that the City plans to address the issue during the October Planning and Zoning Meeting. Mayor Wilharber commented he received a call from a resident regarding low water pressure. Mayor Wilharber called Public Works and Tim Danielson immediately returned his call and resolved the problem. UNFINISHED BUSINESS The Woods of Cleanvater Creek - Approve Variance for Temporary cul-de-sac & Road Length Mr. March gave a synopsis of the Woods of Clearwater Creek Development and he noted the Planning and Zoning recommendation to approve the road over 800' in length with a temporary cul-de-sac and that the dimensions are to meet with the City Engineers approval. Mayor Wilharber questioned Staff if the Fire Department had comments in regard to the variance request. Ms. Gaustad responded that the Fire Deparment did not have any concern with neither the road length nor the temporary cul-de-sac. Councilmember Buckbee offered to move as per the Planning and Zoning Commissions recommendation to approve the road length over 800' into a temporary cul-de-sac. Councilmember Brenner seconded the motion. Motion carried unanimously. Laurie LaMotte Memorial Park Update Mr. Peterson updated the Council on Laurie LaMotte Memorial Park. Basically, the park modifications include ponds dug, swale up to the parking lot, and the catch basin next to the hockey rink will be shallower because Lino Lakes will not allow water to drain onto its property. Councilmember Brenner acknowledged Public Works efforts installing the watermain, thus, saving the City nearly $20,000. Mayor Wilharber requested the Public WorkslBuilding Official to extend the Councils gratitued to the Public Works employees. Mr. March requested the Council direct Staffin accordance with Laurie LaMotte Park and its 3 development. In addition, several residents called requesting that the hockey rink be in operation this winter. Mr. Peterson explained proposed changes to contract qualities as it pertains to the storm sewer between the building and the hockey rink. The Council discussed the $40,000 cost to ensure the hockey rink and the surrounding area is operational for 1999 winter activities. Councilmember Buckbee moved to accept BRA proposal (616-98-804) dated September 17. 1998 including the amendment to 15' RCP storm sewer. Councilmember Brenner seconded the motion. Motion carried unanimously. 21st Avenue Roadwav Improvement Mr. March initiated a discussion on 21st Avenue roadway improvements and he noted that the City ofLino Lakes wanted to ensure that the project is not delayed. The City ofLino Lakes would like to advertise the project this winter and to have work commence spring of 1999. Councilmember Buckbee noted the 21st Avenue business owners had concern about turn lanes. Councilmember Buckbee moved to direct City Staff to contact Lino Lakes Staff and inform them that the Centerville City Council authorized bidding for winter of 1999. Councilmember Brenner seconded the motion. Motion carried unanimously. EmplQyee Benefit Program Councilmember Buckbee inquired about deferred compensation/health benefits for City Staff. Mr. March confirmed Councilmember Buckbee's inquiries that all part-time and full-time employees can either apply their monthly (city) allocation toward health benefits, deferred compensation or a combination of the two. NEW BUSINESS Special Use Permit - Peppenger Mr. March commented on a Special Use Permit (SUP) request the City received from Mr. Tim Peppenger, to operate an auto electric repair shop at 7129 20th Avenue North. Mr. March added the Planning and Zoning recommendation was to approve the SUP request. Councilmember Buckbee moved to approve as the Planning and Zoning recommended to grant the SUP at 7129 20th Avenue. Councilmember Brenner seconded the motion. Motion carried unanimously. Mr. Peppenger was present and informed the Council his plan is to open for business on October 15, and he will specialize in auto electric services. On behalf of the City, Mayor Wilharber welcomed Mr. Peppenger to Centerville. Extend Garbage Contract Mr. March reported on the current residential refuse contract. Foremost, U.S.A. Waste was sold and now is Waste Management. Next, Waste Management is interested in extending the current 4 - - - -- - ---------- contract for one year under the current contract terms. Councilmember Buckbee moved to extend the current contract with Waste Management one year at the current contract rates. Councilmember Brenner seconded the motion. Motion carried unanimoulsy. Executive Session City Attorney James Hoeft, announced the Council had an executive session on September 23, at 5:00 p.m. On Friday, September 18, 1998 an incident occurred between Receptionist Jill Lein and Deputy Clerk Danell Westbrock. There was inappropriate conduct by both employees and the Council took the following action: Deputy Clerk Danell Westbrock is to be immediately terminated. Receptionist Jill Lein is to be suspended five (5) working days, be on nine (9) months probation and a letter of reprimand is to be placed in her personnel file. COMMITTEE REPORTS EDC Committee With regret, Councilmember Brenner informed the Council that Charter member Mr. Dan Tourville resigned from the EDC Committee. Councilmember Buckbee moved to direct Staff to write a letter thanking Mr. Tourville for his service on EDC. Councilmember Brenner seconded the motion. Motion carried unanimously. ) ADMINISTRATORS REPORT Dennis Shudy - An offer on property adiacent to Cedar Street Mr. March indicated that the City received a request from Dennis Shudy to purchase one acre of property, located at the City's very southeast corporate boundary. Councilmember Brenner commented she was not interested in eliminating any potential Public Works building sites until one is selected. Mayor Wilharber suggested the Parks and Recreation Committee get involved and that the City explore where and how the city obtained the land. Councilmember Buckbee favored the idea to retain the property for a future Public Works location or for a bargaining tool. City Attorney Jim Hoeft advised exploring how the city obtained the land and ifthere are any selling restrictions. The Council consensus was to explore how the city obtained the property. Park Dedication Fees Mr. March gave a brief overview as he presented the park dedication from the last five developments. Clearwater Meadows: Lakeland Hills: 5 , > 10% of raw land value = $22,000 33 lots @ $900/1ot = $29,700 10% of raw land value =$38,000 40 lots @ $900/1ot = $36,000 + sidewalk + trail Willow Glen: 10% of raw land value =$36,000 96 lots @ $900/lot = 86,400 Parkview: 10% of raw land value =$32,000 42 lots @ $900/1ot = $37,8000 Eagle Pass: 10% ofraw land value = $94,470 Combination value ofland and improvements = $112,980 Mr. March added, the Park and Recreation Committee plan to explore the park fees and then review its options during the October meeting. Center Villa Grading Plan Mr. March reported that Mr. Willie Lessard was present to request a grading permit for the property at Lake Area Utilities (6994 20th Avenue). In addition, the west two-thirds of the property will be residential and the east one-third commercial. He also noted that the Planning and Zoning Commission favored the sketch plan presented during its September meeting. Mr. March commented that ordinance # 8 indicates that the grading permit can be issued after the preliminary plat is approved. The Planning and Zoning Commission plans to consider the preliminary plat during its October meeting. Moreover, RCWD is reviewing the Center Villa Development this evening and is expected to approve the grading elevations and plans. Mr. March commented that Mr. Lessard understands that if the Council grants a grading permit it will be at his own risk. Mr. Peterson said he and Mr. March reviewed the proposed grading plan and it met with their preliminary approval. Advertisements for bids on a Public Works Tractor Mr. March commented that the city is accepting bids on a tractor for public works. Also, the Council will be made aware of the bids received and the publication indicated the City reserved the right to reject any and all bids. CONSENT AGENDA 1. b- 3. Resolution 98-23 Authorizing the City to avplv for an DES Grant. Approve Publishing the Uniform Housing Code Svnopsis Approve application for weeklv Bingo at the Chauncey Baren Garden ) 6 ) Councilmember Buckbee moved to approve the consent agenda. removing item #1. Councilmember Brenner seconded the motion. Motion carried unanimously. Mayor Wilharber made an announcement in regards to government meeting sessions and training opportunities. ADJOURN Councilmember Buckbee moved to adjourn the Council meeting. Councilmember Brenner seconded the motion. Motion carried unanimously. The September 23, 1998 Council meeting was adjourned at 7:45 p.m. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk " J ,/ 7 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, SEPTEMBER 9,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on September 9, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Thomas Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht ABSENT: Council Members: Laura Powers Sanna Buckbee STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works DirectorlBuilding Official Thomas Peterson, PE - Bonestroo, Rosene, Anderlik & Associates ****************************************************************************** CALL TO ORDER Mayor Wilharber called the September 9, 1998 Council meeting to order at 6:00 p.m. PUBLIC HEARING (S) APPEARANCES CONSIDERATION OF MINUTES July 22. 1998 Joint Meeting Minutes Councilmember Brenner moved to approve the July 22. 1998 Joint Meeting Minutes. Mayor Wiharber seconded the motion. Brenner aye. Wilharber aye. Helmbrecht abstain. Motion carried. August 12. 1998 Council Meeting Minutes Councilmember Brenner moved to approve the August 12. 1998 Council meeting minutes with noted corrections. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville August 27 - 31 Councilmember Brenner moved to approve the City of Centerville - payment of claims for August 27 - 31. Councilmember Helmbrecht seconded the motion. Motion carried 1 unanimously. The City of Centerville September 1 - 9 Councilmember Helmbrecht requested to take the H. R. Green disbursement from the payment of claims. Mr. March reported, H. R. Green Company requested final payment prior to incurring additional city expense on LaMotte Park. Mr. Peterson noted LaMotte park grading/drainage plans should be reevaluated. Currently, water sheeting from the field should be treated prior to draining into the creek. Apparently, there are flagrant errors in the engineering design for the grading/drainage plan. Mr. Peterson requested a meeting between the past and existing engineering firm to add clarity to the plan in question. Mayor Wilharber questioned the Engineer about St. Paul Water Utilities pipe, located between the City of Lino Lakes and the City ofCenterville. Mr. Peterson was not familiar with the pipe nor its locations. Mayor Wilharber moved to pay the City of Centerville's payment of claims for September 1 - 9. and to cut a separate check to H.R. Green minus $5.300. Councilmember Buckbee seconded the motion. Wilharber - aye. Buckbee - aye. Brenner - nay, Helmbrecht - nay. Motion failed Councilmember Helmbrecht moved to pull H.R. Green payment request from the September disbursements. Councilmember Brenner seconded the motion. Motion carried unanimously. Councilmember Helmbrecht moved to approve the City of Centerville - payment of Claims for September 1 - 9 without H.R. Green payment. Councilmember Brenner seconded the motion. Motion carried unanimously. Centennial Fire District Councilmember Helmbrecht moved to approve the Centennial Fire District payment of claims. Councilmember Brenner seconded the motion. Motion carried unanimously. SET AGENDA *Resolution 98-01 Councilmember Buckbee arrived at 6: 10 p.m. PETITIONS AND COMPLAINTS Councilmember Helmbrecht gave a synopsis of Ordinance #49. That noise is prohibited between the hours of 10:00 p.m. and 7:00 a.m. Councilmember Helmbrecht suggested the commercial waste haulers are notified of the City's noise ordinance. 2 The Council discussed renewing the garbage contract, extending the contract beyond the October renewal date and addressing the due dates at the next Council meeting. Mr. Bill Joslin (2054 Willow Circle) expressed concern regarding the truck traffic, noise and dust activity east of Willow Glen. Mayor Wilharber suggested Planning and Zoning Committee consider amending the noise ordinance to eliminate truck traffic prior to 9:00 a.m. on weekend mormngs. Ms. Debra Kops (2055 Willow Circle) said perhaps the city could address the weekend noise concern to ensure residents in the TI.lhlfe will not have to deal with the same situation. Mayor Wilharber thanked the residents for voicing their concern. UNFINISHED BUSINESS The Woods of Clearwater Creek Preliminary Consideration for (Grading Plan/Preliminary PlatJDevelopment Contract) Mr. March reported the Planning and Zoning Commission recommended "The Woods of Clearwater Creek" preliminary plat approval contingent upon the issues presented by the Engineer, and City Inspectors are addressed, and specific attention given to the developments drainage and run off specifically in regards to the south properties. And, an "As Built" is completed prior to certificates of occupancy being issued that a variance is granted pertaining to the length of the road and a temporary cul-de-sac. Mr. March gave a brief overview of the proposed preliminary plat. Mr. Peterson said he had received the plans just prior to the Council meeting. However, the cul-de-sac right-of way needs to be established and the grading plan includes previously stated corrections. Mayor Wilharber questioned the Engineering Staff as to the cost to continue the watermain through the park to the west of the Development. Mr. March responded in the past the City has requested Developers to pay a percentage of the watermain truck cost. Councilmember Helmbrecht questioned the Engineer in regards to the distance of the dead-end watermain if it is not looped through the park. Mr. Peterson estimated the watermain will be close to 890' ifit is not looped. Mr. Travis commented the RCWD stated the first pond does not need a skimmer because the water is draining into the regional pond. Mr. March noted the long term maintenance to the City is to clean out the sediment in the regional pond. Also, it may be less expensive to maintain a smaller and thinner pond than a larger regional pond. Mr. Peterson commented the developer may not be required to install a skimmer. Mayor Wilharber confirmed Mr. Peterson will talk to RCWD and confirm if a skimmer is recommended or required for the Woods of Clearwater Creek development. Mr. March stated the Developer is looking for preliminary plat approval and direction on the development. In addition, the Developer would like to start installing the utilities and suggested 3 preliminary plat approval contingent upon RCWD approval and permit. Mr. Peterson suggested including a skimmer. Councilmember Helmbrecht moved to approve preliminary plat approval for the Woods of Clearwater Creek Development. contingent upon the engineers final approval and his recommendation have been met. Councilmember Brenner seconded the motion. Motion carried unanimously. Development Contract Mr. March gave an overview of the development contract and stated the stormwater fee may have been considered for the whole 19.3 acre property instead of the proposed 10-acre development. Mr. Hoeft commented that City can tailor the disbursement agreement to accept a performance bond or a letter of credit from the Developer. Laurie LaMotte Memorial Park Mr. March explained the Laurie LaMotte Park progress and that the City is prepared to install the watermain. Mayor Wilharber suggested athletic teams be notified of the construction and that signage indicate the purpose of construction. Mr. Peterson reported a preconstruction meeting was held on September 8, 1998. He also said that Forest Lake Contracting would like to commence work as soon as possible. Forest Lake Contracting plans to remove fixtures at the park (fence posts, back stops ect.). Forest Lake Contracting plans to install 1500' of six inches of watermain ( PVC) pipe from Centerville Road to the Park building. In spite of Mr. Petersons request to meet with H.R. Green engineers to discuss Laurie LaMotte Park grading plans, H.R. Green declined the offer. Mr. Peterson felt the meeting is imperative because he noticed flagrant errors on the LaMotte Park grading plan and he believed there are reasons to support H.R. Greens grading methods. Councilmember Helmbrecht confirmed the Parks grading plans will be resubmitted to the Council for consideration. As requested, Mr. Peterson commented on a letter dated September 4, 1998 from the Electrical Engineer, Mr. Howard Stanford (Exhibit A). The letter indicates a series of electrical additions and changes at a cost of $50,000. Mr. March noted the additional electrical expenses will strain the Park and Recreation's budget. However, the Park and Recreation Committee did not select any alternative for the Parks development during the September meeting. Therefore, additional funds may be available, however, exact figures are not available. Mayor Wilharber gave a rough estimate of $177,829.00 as a Park and Recreation budget which includes the Woods of Clearwater Creek. ~. Palzer noted an addition $17,000 will be needed if the Council considers installing the hockey rink in time to be used winter of 1998. Mayor Wilharber noted an $8,000 budget short fall with the base bid, the hockey rink installation 4 - -- ---- ------ - -- - -- --- -- ---- ---- -- -- - - - --- -- --- for winter activities and the $50,000 electrical adjustments. Furthermore, this does not consider a redesign of the grading to ensure proper drainage, nor administrative fees, which will increase the expenditures. Councilmember Helmbrecht suggested the Council delay the hockey rink construction until the City knows the total project cost. Mr. Palzer questioned the Council if the City should maintain the extra electric service south of the hockey rink. The Council agreed with Mayor Wilharber's suggestion to pull the electric service and preserve it in the attempt to save the line. Councilmember Helmbrecht moved to expend an additional $15.000 as per the Engineers letter in regards to Laurie LaMotte Memorial Park. Councilmember Brenner seconded the motion. Motion carried unanimously. Flashing Crosswalk Light Mr. March updated the Council on the flashing crosswalk lights. He also reported the city is in receipt ofa letter from the school district indicating that they are willing to pay 50 percent of the traffic signal design cost. The Council discussed if the City or the County will be responsible for inspection and suggest the City protecting its interest and inspecting the installation of the lights. Mayor Wilharber reported the City received a letter from Commissioner Margaret Langfeld, which indicated the County's efforts and results of implementing the flashing crosswalk lights on Main Street. Councilmember Helmbrecht moved to begin the flashing light project and also that Bonestroo inspects the light installation. Councilmember Brenner seconded the motion. Motion carried unanimously. Resolution 98-01 Councilmember Helmbrecht noted Planning Commission Member, Tina Vermeulen should be removed from Resolution 98-01. NEW BUSINESS Preliminary Consideration for Buechler Estates - Park Dedication Options Mr. March updated the Council on the proposed Buechler Estates. Mr. March refered to Ordinance #8. Article 2 - Design Standards - Section 21.02 LAND DEDICATION. In essence. the subdivider shall be required to pay a fee as per schedule in effect per lot created or ten (10) percent ofthe subdivision land value, whichever is greater prior to subdivision; the value (market) ofthe land shall be determined by negotiation between the City and Developer. Lots ~reated in any manner that are larger than five (5) acres or three hundred (300) feet in width shall not be subject to dedication ofland for public use. Furthermore, the most recent developments, (i.e. Parkview, Eagle Pass, Clearwater Meadows) have contributed $900 per lot for park dedication fees, not 10 percent of the subdivision land. 5 Mr. March reported Mr. Navin (Park and Recreation Chairman) did not foresee the Park and Recreation taking property in lieu of cash. However, Mr. Porter (park and Recreation Member) suggested the city take the park funds. Councilmember Helmbrecht questioned the Developer as to the purchase price of the property. Mr. Buechler responded the purchase price has not been settled. Mr. Buechler confirmed a four unit subdivision would not require a 10 percent park dedication fee. Mr. Jay McNab (Mr. Buechler's legal council) defined the ordinance pertaining to 10 percent of land value as "the land value" prior to subdivision or in its current status. Councilmember Brenner requested Park and Recreation's recommendations prior to Council action. Mr. Lloyd Drillings (7185 Mound Trail) implied the park dedication fee ordinance was designed with the idea to obsorb the population impact on the community, namely the parks. Whereas, this small development will not have a significant impact on the community. Mr. Hal Liebel (7397 Main Street) shared because of the condemnation process Anoka County took hundreds of acres for park purposes. Mr. Drillings commented that five lots will have less impact on the community then a 42-10t development. Mr. Jim Hoeft (Legal Council) noted the value of a property is based on recent sales and the purchase price. For example, the amount of dollors paid for the vacant land is the worth of the land. The Council discussed the City's history regarding park dedication fees. Councilmember Brenner and Helmbrecht favored tabling the issue until the Parks and Recreation Committee has an opportunity to make recommendation. Councilmember Buckbee favored negotiating the park fees between the Developer and the City. Mayor Wilharber favored negotiating a fee, but felt the $900 per lot fee, is too inexpensive. Councilmember Buckbee moved to direct City Staff to investigate Parkview. Acorn Creek and Clearwater Meadows land value/ park dedication fees and the ratio in comparison to the 10 percent ofland vs. park dedication fees within the last two year. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. Councilmember Brenner moved to refer this matter to the Park and Recreation Committee for its consideration. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. The Council elected to discuss the Buechler Estates roads if the Developer's plans are to proceed with the development. Block Party - Brian Drive Councilmember Buckbee moved to approve the block party contingent upon the surrounding residents signing a waiver indicating the party meets with their approval and that the Police and Fire are notified ofthe date and time ofthe party. Councilmember 6 Brenner seconded the motion. Motion carried unanimously. Establish Truth and Taxation Hearing Dates Mr. March gave an overview of the available truth and taxation hearing dates and he noted conflicting dates with other governmental agencies. Moreover, he recommended rescheduling the December 23, Council meeting to Monday, December 21, 1998. Therefore, the Council can hold the budget hearing meeting on December 9, a continuation of the budget hearing on December 16, if needed, and adopt the 1999 budget on Monday, December 21, 1998. Councilmember Helmbrecht moved to approve City Administrator March's recommendation. as noted. Councilmember Brenner seconded the motion. Motion carried unanimously. Set Proposed Levy Amounts Resolution 98-20 Councilmember Brenner moved to approve resolution 98-20 to set proposed levy amount in the amount of $850,000. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. COMMITTEE REPORTS ADMINISTRATORS REPORT CONSENT AGENDA 1. The Planning and Zoning Commission recommended Brain Hanson be approved to fill a vacant seat on the Commission and Richard Travis as an alternate for three months. 2. The Park and Recreation Committee recommended Donald Bahneman be approved to fill a vacancy on the Committee and Monica Travis be an alternate for three months. 3. Waive the Church of St. Genevieve, Gambling Cost and Approve a Bingo Permit for November 8,1998 - (Resolution 98-21) Councilmember Buckbee moved to approve the consent agenda. Councilmember Brenner seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Helmbrecht moved to adjourn the September 9, 1998 Council meeting. Councilmember Brenner seconded the motion. Motion carried unanimously. 7 The Council meeting was adjourned at 8:30 p.m. Respectfully submitted, ~ jfyw~ Ry-Cfiel Gaustad, CMC City Clerk 8 CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 26,1998 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held its regularly scheduled Council meeting and a Joint Workshop with the Planning and Zoning Commission to discuss the revised Shoreland Ordinance on Wednesday, August 26, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary J 0 Helmbrecht Sanna Buckbee ABSENT: Council Member: Laura Powers STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public W orksI:>ft~ctor/Building Official ************************************************************************** CALL TO ORDER Mayor Wilharber called the workshop to order at 5:05 p.m. . PUBLIC HEARING Dave Nyberg opened the discussion on the Shoreland Ordinance and then noted he updated the Shoreland Ordinance to reflect the Councils wishes. The ordinance was adjusted to change the setback from the lake to 75' and he changed the allowable height on buildings. He also recommended sending a copy of the ordinance without any further restrictions, to Rice Creek Watershed District (RCWD) for its consideration. Mr. James Hoeft: - City Attorney, expressed the City's primary interest is to allow property owners to rebuild an existing house, in the case of a natural disaster (tornado, fires, flood). Ms. Broussard-Vickers was not concerned about property owners rebuilding existing houses within the newly established set backs, but she was concerned about rebuilding sheds, garages and pools within the established set backs. Ms. Broussard-Vickers did not condone that in the event of a natural disaster, properties that are on septic "must" connect to the City sewer system. 1 City Attorney, Jim Hoeft, warned that ordinance language to grant or deny variances for nonconforming structures could present problems. However, general standard is to attempt to bring all properties into conformity. The Council discussed rezoning properties adjacent to the shoreland, thus, allowing an existing structure to be rebuilt in a specific zone. In addition, if a structure is demolished, to be remodeled, then the new structure would become non-conforming. Therefore, 51 % of an existing structure must remain in tack, in order for a property not to lose its nonconforming use. Councilmember Brenner requested Staff retrieve input from two lake associations. Ms. Broussard-Vickers left the meeting at 5:45 p.m. Councilmember Brenner moved and it was seconded by Councilmember Buckbee to adiourn at 5:45 p.m. Motion carried. The Joint Workshop with the Planning and Zoning Commission adjourned at 5:45 p.m. ****************************************************************************** Mayor Wilharber called the August 26, City Council Meeting to order at 6:05 p.m. PRESENT: Mayor Wilharber Council Members: Theresa Brenner Sanna Buckbee Mary Jo Helmbrecht ABSENT: Councilmember Laura Powers STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works DirectorIBuilding Official Dave Nyberg, H.R. Green Consulting Engineers ****************************************************************************** CALL TO ORDER Mayor Wilharber called the meeting to order at 6:05 p.rn. PUBLIC HEARINGS 21st Avenue Public Hearing 2 ?~ . ; l\ . i- i \/ . et . . . . Dave Nyberg introduced the 21st Ave. North Street and Storm Sewer Improvements. Mr. Nyberg noted the total project costs: Site work 5,000 Streets 120,000 Storm Sewer 30,000 $155,000 Also, :Mr. Nyberg indicated there is $20,000 - $30,000 in construction cost for turning lanes, and the additional accounts for administration. The overall project cost is estimated at $230,000.00, which includes Lino Lakes expenses. The project schedule includes the following: Public Hearing Plan Approval and Order Advertisements for Bids Bid Opening Award Project Begin Construction Assessment Hearing Complete Construction Sept. 9 Oct. 8 Oct. 12 Oct. 26 Oct. 28 Nov. 1998/ Spring 1999 :NIr. Jim Kozar of Automotive Drive Line (ADL - 7095 - 21st Ave. S) questioned the approximate cost to construct the road. Mr. Nyberg noted few alternates: a per foot cost, and a blanket cost to each property owner, however, all costs are subject to the City's contributions. Mr. Bob Sorg (Noble Welding 7075 21st Ave S ) inquired if the water being piped from Lino Lakes, across 21st Avenue and draining onto his property would be permanent. Mr. Nyberg stated he is not proposing to discharge run-off onto the swale between ADL and Noble Welding. :NIr. Kozar (ADL) questioned the Engineer if there will be a stop light at the intersection of Hightway 14 and 21st. Ave. Mr. Nyberg stated that there may very well be a stop light, but not anytime soon. Mr. Kozar (ADL) questioned the Engineer, if21st. Ave. N. will align with 21st. Ave. S. Mr. Nyberg stated that it is proposed to align the two streets. Mr. Sorg (Noble Welding) stated he was glad to see that minimal road construction work is being done. He also asked that we keep in mind that the road has been maintenance free for 10 years. Also, he questioned the Engineer if the city can use the existing road to assist with the cost. :Mr. Nyberg stated that the present material will be milled and reused. Mr. Kozar (ADL) stressed the need to implement a traffic light. Mayor Wilharber noted the mayors from the three surrounding communities plan to discuss the bridge safety with Anoka County and possibly the state. Councilmember Helmbrecht commented she did not feel comfortable making a decision at this 3 time. Councilmember Buckbee stated if funds are available she would rather cash roll the project. Motion by Councilmember Helmbrecht to close the Public Hearing for 21st. Ave. Councilmember Brenner seconded the motion. Motion carried unanimously. Parkview Assessment Hearing Mr. Nyberg gave a presentation on proposed improvements for the Parkview Addition and the total project cost and the project schedule. Mr. Nyberg explained the proposed Parkview Addition assessments of$12,389.99 and the $1,741.23 assessments. Moreover, he explained the assessments does not include the SAC (Sewer available Charge) hook up cost, nor the cost from the street to the home, nor does the assessment include the Water Availability Charge (WAC). Mr. Don Jones (6994 Centerville Road) questioned the double assessment of$12,389.99 at 6994 Centerville road. Mr. Nyberg explained the 6994 Centerville Road property can be split into two properties. Therefore, there are two assessments on the one parcel. However, Mr. Nyberg indicated one assessment is for the $12,389.99 and that the City may defer the assessment 10 years. Mr. Jones commented that Ms. Stephanie Hasiak (6994 Centerville Road) purchased Mr. Tourville's property and was not informed that there was an assessment nor a pending assessment. Councilmember Helmbrecht suggested the assessment be deferred for 10 years and then the property owner will not have to pay the assessment until then or until the lot is split. Mr. Jones (6994 Centerville Road) stated the property owner is required to pay all assessments on a property prior to selling. Furthermore, Mr. Tourville was not aware of a pending assessment to his property. In addition, how can the city expect one property owner to pay $25,000 for an assessment! Councilmember Buckbee understood that Mr. Tourville was aware of the assessment when he owned the property. Mr. Jones stated he knew about an assessment and escrowed $1,700. at closing. The Council confirmed Mr. Robert Barett's (6953 Centerville Road) question that he could pay the assessment total prior to the end of the year, yvithout paying interest. Mr. Jones commented that a $25,000 assessment is too high for the property in question. Mr. James Hoeft - City Attorney, noted the highest and best use standard principle has been applied to assess the property according to improvement benefit. Motion by Councilmember Helmbrecht. seconded by Councilmember Brenner to close the public hearing at 6:55 p.m. Motion carried unanimously. 4 .J ~-"i1 i )/-- . et . . . . APPEARANCES Ms. Kristen Hanson (Ehlers & Associates) Present Bond Inform for Parkview Development Resolution 98-17 Award Bond Bid for Parkview Development Ms. Kristen Hanson from Ehlers and Associates updated the Council from the last meeting, the issue concerning awarding the bids needed to be resolved regarding the storm sewer. At that time, the Council decided to reject all bids and negotiate with the best bidder. Moreover, Ehlers and Associates negotiated and arrived at 4.5873% effectiveness, which is better than the 4.76% previously presented. Councilmember Brenner questioned Ms. Hanson if there was a financial penalty to delay the bids. Ms. Hanson replied that the cost to delay awarding the bid costs an additional $700. Mr. Nyberg explained the situation surrounding the Parkview Development grading conflict as it pertains to the storm sewer and outlet. Furthermore, upon recognizing the grading elevation conflict, with the original elevation 906.3 and proposed elevation 905, H. R. Green brought the issue to the Public Works DirectorslBuilding Officials attention. Not until later did the issue arise and unfortunately Mr. Nyberg missed the council meeting when the issue was addressed. Mr. Palzer stated the plans show what was discussed with H. R. Green and it appears in line. Mr. Nyberg stated RCWD did not have a problem with the elevation. Mr. Nyberg also apologized for missing the last meeting, but explained that Public Works Directors/Building Officials were notified of the elevation situation a few weeks prior to the issue arising. In addition, Mr. Nyberg understood the situation was under control. Councilmember Helmbrecht questioned the Engineer if the development ditch will be open. The ditch may be open (west and east) between Center Oaks and Parkview development. Motion by Councilmember Helmbrecht to approve the revised gradin2: plan dated 8/24/98. Councilmember Brenner seconded the motion. Motion carried unanimously. Motion bv Councilmember Helmbrecht to approve Resolution 98-17 regardin2: Bonds for Parkview Addition. Councilmember Brenner seconded the motion. Motion carried unanimously. CONSIDERA TION OF MINUTES Ammst 19. 1998 Workshop Meetin2: Minutes l\'lotion by Councilmember Helmbrecht to approve August 19. 1998 Workshop Meeting :Minutes. Counciimember Brenner seconded the motion. Helmbrecht aye. Brenner ave. \Vilharber ave. Buckbee - abstained. PAYMENT OF CLAIMS 5 The City of Centerville August 13 -26 Mayor Wilharber questioned E.H. Renner and Son's payment of$4,800. Mr. Palzer stated that lightning struck well #1 and E.ll. Renner replaced the damaged parts. Motion by Councilmember Brenner to approve the AU2:ust 13-26 payment of claims. Motion seconded by Councilmember Powers. Motion carried unanimously. Pay Estimate #3 for 20th Avenue Improvements Motion by Councilmember Helmbrecth to approve Pay estimate #3 for 20th Avenue improvement. Councilmember Brenner seconded the motion. Motion carried unanimously. Centennial Fire District Councilmember Buckbee approved the Centennial Fire District claims. Councilmember Brenner seconded the motion. lYiotion carried unanimousiy. SET AGENDA Police Contract Shoreland Ordinance Economic Development Committee Police Report Motion by Councilmember Helmbrecht to approve the Set Agenda. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Resolution 98-18 Adoptin2: Parkview Addition Assessment Roll Motion by Councilmember Helmbrecht to adopt Resolution 98-18 Adopting Parkview Addition Assessment Roll. Motion seconded by Councilmember Powers. Motion carried unanimously. Motion by Councilmember Helmbrecht to defer the assessment of$12.389.99 for ten years on PIN 23-31-22-31-0040. Councilmember Brenner seconded the motion. 0 Motion carried unanimously. The Woods of Clearwater Creek 1'IJ. Nyberg gave an overview of the proposed development and noted the Developer is not in need for approval. However, there are two points of interest in the Developer's Contract. First is the cost for looping the watermain from Revoir Street to Brian Drive. Second is a temporary cul-de-sac and the cost to create a permanent road in the future. Mr. Nyberg 6 ~ c..~ !oj iF) i I I' . et . . I proposed that the City pick up the cost to loop the watermain along the north boundary of The Woods Development. Mr. March distributed a letter dated August 25, from the City Attorney - Jim Hoeft. The letter suggests to change the development agreement that states the city requires insurance coverage of $300,000 per occurrence to a maximum of $600,000 to a maximum of $700,000 as per statutory regulation. Mr. Dick Travis commented that he had no concern with changing the Developers Agreement to reflect the City Attorney's suggestions. Mr. Nyberg addressed a pedestrian ramp at the intersection of73rd and Brain Drive. Attorney James Hoeft noted the pedestrian ramp at the end of the trail may be a future liability concern and recommended that no pedestrian ramp be installed. Mr. Palzer agreeded when Councilmember Powers stated that she preferred not to put in a pedestrian ramp. Laurie LaMotte Memorial Park Bid Result ~1r. Nyberg briefed the Council on the Laurie LaMotte Park bid results. Forest Lake contract bid at $153,227.90. Mr. Nyberg felt the City should discuss mass grading on the site. Mr. Nyberg suggested awarding the bid during the September 9 Council meeting. However, he suggested delaying the seeding until the spring of 1999. Mr. March spoke with the Park and Recreation Committee Chairman - Michael Navin. Mr. Navin noted concern about turf establishment, and suggested the work commence immediately. Also, the Chain of Lakes Little League commited to helping with the project. Mr. March confirmed, Councilmember Buckbee questioned that an estimate for everything in the park is approximately $330,000. Councilmember Helmbrecht would like Park and Recreation's input, prior to making a decision on all the aIternate options. Motion by Councilmember Buckbee to award the base bid 0[$153.227.90 to Forest Lake Contracting for completion of the Laurie LaMotte Park. contingent upon Park and Recreation's approval of alternate options. Council further discussed the advantages and disadvantages pertaining to the alternative bid options in developing Laurie LaMotte Park. Mr. March informed the Council that Publicworks may be able to do some of the work, thus lowering the project cost. Councilmember Powers mentioned that the Boy Scouts may be able to help. The Council was all in favor of the motion. 7 Mr. Willie Lessard (Center Villa) Rezone Consideration Mr. Davich (Rud Land Surveying) was present to discuss a rezone request from R3 (Residential Future Expansion Non-sewered) to B 1 (Commercial). Mr. Davich shared the proposed development currently shows a few ponds to buffer current residential development. Mr. Dana Johnson (7048 Cottonwood Court) requested that a trailway access Cottonwood Court to other parks. Thus, the homeowner will not have to walk on Main Street to get to a park. Ms. Amy Mample (7034 Brian Court) questioned the Developer that if the property is not sold then why rezone the property? Mr. Davich noted a town home developer voiced interest in the property. Ms. Chris Swenson (7016 Brian Court) questioned the Developer, whether or not the businesses will be located closer to the north existing buildings, if the cul-de-sac road is moved to the north? Mr. Davich stated the road may be moved closer to the north property line but, either way the town homes will be near the property line. Mr. March mentioned a developer is looking to build rental units on the property. Councilmember Buckbee stated that rental units are good for a higher tax base. Councilmember Helmbrecht questioned why we need to have a trail accessing the east side of 20th Avenue. Councilmember Brenner commented that because of talks with citizens and the Design Team, several persons have voiced a desire to have more trails throughout Centerville. Mr. Tom Pelican (1889 Center Street) questioned why the Developer wants to rezone the property ifthere are buyers willing to build town homes on the property? Mr. Dave Nyberg stated the developer was looking for consideration prior to proceeding with the project. In addition, with the present time frame, no construction will take place until 1999. Mr. Swenson would rather see some type oI-residential development instead oftownhomes. Councilmember Powers stated she had received several calls in regards to this development. She would rather have six businesses than town homes. She feels this is a good compromise. Councilmember Helmbrecht understood Mr. Lessard will have covenants indicating what what type of business would be acceptable to locate in the commercal district. Mayor Wilharber stated the Comprehensive Plan showed Brian Drive connecting to 20th Avenue and if a residential district is approved then 20th Avenue should extend to 20th Avenue. Councilmember Helmbrecht favored the proposed development with businesses opened from 8:00 - 5:00 p.m. Also, the city knows what is going in the commercial district and the area will be 8 ''.1\ ,.~ j ) j J/~/ - --- --- - --- ----- -- --- -- --..- -- - ------ ---- -- . ~ e . . . . . /e . . . more open space than if it is residential or town homes. ) l\:Iotion by Councilmember Powers to take the rezone from the table to take action on the rezone. Motion seconded by Councilmember Brenner. Motion carried unanimously. Motion by Councilmember Helmbrecht to approve the rezone request from R3 to B 1 to the westerly boundary for outlot A and B and remaining portion rezoned R3 to R2 as per plan dated June 22, 1998, contingent upon final plat approval. Motion seconded by Councilmember Brenner Helmbrecht, Brenner and Powers - aye. Buckbee and Wilharber - nay. Motion denied due to lack of 4/5th vote. Police Contract Mayor Wilharber stated the Police Chief Search has been an interesting process and that the Department received several good candidates. Ajoint meeting was held on August 24, 1998, with Circle Pines and Lexington for a proposed budget meeting. Mayor Wilharber, Councilmember Brenner and Councilmember Helmbrecht were present. The meeting started at 7:00 and ended at 11:00 p.m. Mayor Wilharber thanked the participating members. The Circle PinesILexington Police Department is looking at Centerville experiencing an $307,515 increase for 24 hour police coverage in Centerville. Lock-outs and false calls will be explored and evaluated as the City goes through the grid theory. Mayor Wilharber clarified that 24 hour coverage does not mean 24 hour continuous coverage. He gave the go ahead with $274,568 for the 1999 Tri-City. . Councilmember Helmbrecht agreed with the following percents:' 49% Circle Pines I 26% Lexington 25% Centerville Mayor Wilharber mentioned Centerville is growing fast and experiencing more residential and commercial growth, thus increasing the City's safety needs. Councilmember Helmbrecht requested the Police Department document their actual time in Centerville. Mayor Wilharber touched upon tenative amounts to partner with the CPLPD. Motion by Councilmember Buckbee to approve $274.568. for the Tri-City Police Department. Motion seconded by Councilmember Helmbrecht. Further discussion. Councilmember Helmbrecht noted this included two new staff members. 9 Motion carried unanimously. Councilmember Powers stated for the record "I have total faith in our police department. They have been nothing but incredibly wonderful, respectful, courteous, kind and efficient. I think they are a talented group of men and women. I have a very large problem with the City of Centerville paying 25% of the budget for 1999, while the City of Lexington only pays 26% of the budget for 1999. I also think that it is unfair to the City of Circle Pines who is carrying a big bunch of the burden. " Shoreland Ordinance Motion by Councilmember Helmbrecht to make changes and forward to RCWD with copies furnished to the lakes association. Also. to change the title of Building Inspector to Building Official. Councilmember Buckbee seconded the motion. Motion carried unanimously. NEW BUSINESS Consulting Engineer Selection After an extensive discussion the City Council took the following action: Motion by Councilmember Helmbrecht to change the official City Engineer from H.R. Green to Bonestroo. Councilmember Brenner seconded the motion. Mr. Nyberg questioned the Council why the change in Engineers? Councilmember Powers explained that a year ago she had requested a review of all of our consulting firms, which included HR. Green. It can't be monitored if it is not reviewed. It had nothing to do with Mr. Nyberg, personally. Councilmember Brenner stated it was a very drawn- out process consisting of many meetings, and it was very time consuming and covered many areas. Mr. Nyberg requested the Council member workshop notes and how the Council point system supported the change in engineering firms. Councilmember Helmbrecht asked Attorney James Hoeft if there were any legal issues. Does the City have to produce the notes from the workshop session regarding the engineering firm search? Mr. Hoeft stated, "Yes the workshop notes legally have to be made available." Mayor Wilharber called for the vote. Helmbrecht aye. Brenner aye. Powers aye. Buckbee nav. and Wilharber - nay. Motion carried. Councilmember Helmbrecht amended the motion to "Include all documents the City paid for be passed along to the City. Councilmember Powers seconded the amendment. 10 /'~l /1 // ~ ~~)b' Mr. March mentioned the firms will need to negotiate a reasonable time to exchange the information. Mr. Wilharber mentioned that H.R. Green has been very professional and organized, and did not feel it was necessary to place the additional comment in a motion. Motion carried unanimously. Motion by Councilmember Helmbrecht to retain H.R. Green for the 20th Avenue and Parkview Development contingent upon the smooth transition and Clyde is to remain as the inspector. Councilmember Brenner seconded the motion. Motion carried unanimously. Councilmember Buckbee left at 9:25 p.m. COMMITTEE REPORT Councilmember Brenner read aloud a portion of the July 21, 1998 EDC minutes. "Motion by Tim Rehbine to ask City Council to continue receiving the profits from the newsletter ads for fund raising to be used on city promotions such as, monuments, street banners, etc. Seconded by John Magill. All in favor. " Ms. Gaustad noted the $25 initial cost does not cover the business card set up fee and she suggested the initial fee is retained in the general fund. Councilmember Brenner moved to approve the newsletter profits to be applied to the EDC fund to be used on city promotions, less the set up fee. Councilmember Powers seconded the motion. Motion carried unanimously. ADMINISTRATORS REPORT Mr. March reported the City received a letter from Greg Hellings requesting the Council to consider the transition date of January 1, 1999. Council member Helmbrecht moved to acknowledge the letter from the previous City Attorney, but the original motion stands. Councilmember Brenner seconded the motion. Motion carried unanimously. CONSENT AGENDA Councilmember Brenner moved to approve the consent agenda. MayorWilharber seconded the motion. Helmbrecht -nay, Powers - abstained. Motion did not carry. L. Resolution #98-19 Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act Councilmember Brenner moved to approve the consent agenda item #1. Councilmember 11 Councilmember Brenner moved to aoorove consent a!!enda item #1. Coundlmember . b..- Resolution 98-01 Amend 1998 Appointments _ Legal Newspaper - Press Publications _ City Attorney - Barna, Guzy & Steffen, Ltd. Councilmember Helmbrecht moved to aoorove the item #2 of the consent agenda. Councilmember Brenner seconded the motion. Helmbrecht. Brenner. Wilharber - ave. Powers - nav. Motion carried. 3. Annual Step Increase - Grade 5, Step 3 - City Clerk Based on Satisfactory Annual Performance Review Councilmember Brenner moved to approve item #3 of the consent agenda. Mavor \Vilharber seconded the motion. Brenner. Wilharber. Helmbrecht - ave. Powers abstained. Motion carried. 4. Bonine Excavating - Accept bid of $5,500 for demolition of Barett House Councilmember Brenner moved to approve item #4 on the consent agenda.l\'lavor Wilharber seconded the motion. Brenner. Wilharber. Helmbrecht - ave. Powers - nav. Motion carried. . ADJOURNMENT Councilmember Helmbrecht moved to adjourn the August 26. 1998 Council meeting. Councilmember Brenner seconded the motion. Motion carried unanimouslv. The August 26, 1998 Council meeting adjourned at 9:35 p.m. Respectfully Submitted, ./ -. . L~. II.Od-n. A ~}.L~,-_IU.L /'-Ja.uv }Gcc/(AJ Ry-Chel'Gaustad, CMC City Clerk . 12 City Council Workshop Minutes August 19, 1998 Present: Wilharber, Brenner, Helmbrecht, Powers Absent: Buckbee Staff : Jim March, City Administrator Paul Palzer, PW Director, Building Official ****************************************************************************** Meeting was called to order at 5:00 by Mayor Wilharber. Discussion occurred on the status of the Barett home on the senior housing site. Mayor Wilharber mentioned that he had spoke to Violet Barett and she was not upset about the fact that the house needs to be removed. Mr. March indicated that Bonine Construction phoned City Hall on the morning of August 13, 1998 to indicate that they had made an error on their written quote. The price to demolish the house was supposed to be $5500, not $3500. The Council consensus was that the price was still half of the next lowest quote and the work should proceed. Discussion occurred on the Parkview development. The main item of consideration was the house site formerly owned by Dan Tourville. The Council had indicated at the meeting of August 13, 1998 that the street and utility assessment for the lot now owned by (Hasaik's) should be deferred indefinitely, until the property owner decides to split the lot. The same consideration was also to be granted to the property owned by Sievert's in the Acorn Creek subdivision. City Attorney Jim Hoeft indicated that the practice of deferring assessment's indefinitely is not an allowable practice. Council indicated that they would like to defer the assessment for a period of ten years and then also extend the assessments on the Sievert property for an additional five years. This item will be officially approved at the next Council meeting. Mayor Wilharber asked City Attorney Hoeft how the prosecutions would work during the transition of City Attorneys. City Attorney Hoeft indicated that he did not foresee any problems and that he would be in contact with former Attorney Hellings to coordinate the transition. City Attorney Hoeft is going to be making contact with the Circle PinesILexington Police Department to introduce himself. Mr. Hoeft indicated that he would be splitting prosecution responsibilities with another Attorney in their firm (Greg Herrick). Discussion occ:urred on the topic of the engineering consultant interviews. Each Council member relayed their individual point scores on each of the engineering firms based on the firm's answers to the questions during the interview process. The point total for each firm was as follows: BRW (229), Bolton and Menk (200), Bonestroo (255) and HR Green (206). Discussion occurred on the problems associated with the Eagle Pass and Parkview development. It was mentioned that problems will occur with any engineering firm, but the key issue is how the firm tends to deal with their mistakes. The consensus was that the firm of Bon est roo, Rosene, Anderlik and Associates was worth investigating more closely. Staff was asked to contact Bonestroo to investigate their thoughts on stepping in to the various projects that were pending and on-going within the City. Staffwas also asked to develop a list of projects that the City is facing as well as the status of current projects. Staffwas asked to investigate the satisfaction of Arden Hills with their selection of Bon est roo as consulting engineer. Staff will provide the information to the City Council prior to the regular meeting on August 26. The City Council will take official action on selecting a consulting engineer at the meeting on August 26. The flashing lights for the school cross-walk was discussed. Mr. March indicated that a meeting was held with representatives from the school, Anoka County and the engineering firm ofWSB. The result of the school crossing report was reviewed at the meeting. The report indicated that warrants were not met for a flashing beacon system for the crosswalk. Mr. March indicated that the City would have to work in conjunction with the school district to hire an engineering firm to design the lights and then hire a firm to install the lights. The total cost is estimated at $12,000. The consensus was to proceed with the project to have the lights installed as soon as possible. The County will be making signage improvements in the area prior to the start of school. It was mentioned that County Commissioner Langfeld should be invited to a future meeting to discuss this issue. The 1999 budget was discussed. It was noted that a levy of at least $700,000 would be needed to cover the increased costs from going to 24 hour police protection. It was noted that it is important for the Council members to be present at the police budget workshop on August 24, 1998. A workshop was scheduled for September 2, 1998 at 6:00 to further work on refining the budget so that the initial levy amount can be certified prior to September 15. The City web site was briefly discussed. The consensus was to proceed with launching the web site. The City would have to pay $175 to register a domain name for two years. The City would then pay $50 per month to have the site hosted with the ability to update the site on a regular basis. It was mentioned that no home addresses or phone numbers should be included on the web site. Mayor Wilharber indicated that the interviews had been held for the position of Circle-PineslLexington Police Chief. A motion was made by Laura Powers, seconded by Mary Jo Helmbrecht to adjourn the meeting at 8:30 P.M. Motion carried unanimously. Respectfully submitted, Jim March City Administrator CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, AUGUST 12,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on August 12, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Theresa Brenner ABSENT: Council Members: Sanna Buckbee Laura Powers STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official Phil Bergem, HR. Green Consulting Engineers ****************************************************************************** CALL TO ORDER Mayor Wilharber called the August 12, 1998 Council meeting to order at 6:00 p.m. PUBLIC HEARINGS APPEARANCES Kristen Hanson - Ehlers & Associates - Award Sale of Bonds (Parkview Addition) Ms. Kristen Hanson (Ehlers & Associates) presented the $615,000 General Obligation Improvement Bonds, Series 1998 bid results. Ms. Hanson explained the lowest bond bidder offered 4.56% interest rate, with an expiration of August 12, 1998. Mr. March touched upon a concern relating to the grading, storm sewer and ponding elevation design for Parkview Addition. Mr. Palzer offered a thumbnail sketch of the proposed and actual storm sewer outlet and ponding elevations. Ideally, the designs should include 4" blacktop; 6" of Class 5; and 4" of draintile affording an insulation cover over the pipe structure. In addition, the proposed pond elevation is at 906.3 and the outlet is at 903.0. Actually, the pond evaluation is at 905.0 and the outlet is at 905.2. Mr. Palzer attributed the elevation conflict to the application submitted from the engineering firm to Rice Creek Watershed District (RCWD). Mr. Palzer added, application was made to RCWD requesting an outlet elevation at 905.5; RCWD approved the permit elevation at 906.3. In spite 1 of this, the storm sewer elevation was designed to allow 35" covering over the pipe structure. Presently, the engineering firm is proposing to construct the outlet pipe at 905.2 and the pond at 905.0. This design may cause stagnant water in the pipes which may freeze and cause water to back up into the street. Councilmember Helmbrecht stated she would rather review the solution to the problem prior to Council approval. When asked, Ms. Hanson commented the City has two options pertaining to awarding the bonds. The City can reject all bids and completely rebid the project, or reject all bids and agree to negotiate with the best bidder. Mr. Bergem commented he planned to meet with City Staff to explore corrective options and to find a viable solution to the situation. Councilmember Helmbrecht questioned Ms. Hanson about the City's lability pertaining to rejecting the bonds. Ms. Hanson explained to the Council there is no legal concern for the City in regards to rejecting the bids or negotiating with the best bidder. Councilmember Brenner noted there will be a cost to the City to rebid. Mr. March responded the cost to the city is unknown at this time. Mr. Bergem suggested H.R. Green confirm RCWD the pond elevation and request to lower the elevation. Mr. March stated this is not a favorable situation. Mayor Wilharber questioned the engineer how long until the issue is resolved. Mr. Bergem said the problem could be resolved as soon as the following day or Friday, at the latest. Mr. Palzer confirmed Mayor Wilharber's question that H.R. Green's construction inspector brought the elevation concern to the City's attention. Councilmember Helmbrecht moved to reject all bids and request Ehlers & Associates to negotiate with the lowest bidder and requested the Parkview Addition storm sewer problem resolution be brought back to the Council. Motion seconded by Councilmember Brenner. Motion carried unanimously. Circle Pines - Lexington Police Department Report The Council discussed suspicious cars parking on Eagle Trail behind the senior housing facility with Officer Jarrod Guy. No Parking Paint - Westview Street Mr. March reported the City received a request from Pat Camp-Barron (7121 Centerville Road) to install additional ''No Parking" areas on the west side corner ofWestview and Centerville Road. This is in the hopes to eliminate traffic congestion problems when the resident is pulling a horse trail in and out of their yard. Councilmember Brenner commented this is a special area due to congestion from the elementary school and its activities, she suggested installing the additional no parking area. 2 Councilmember Helmbrecht moved to direct Public Works place from the corner of Westview onto Centerville Road "No Parking" as the letter indicates. Councilmember Brenner seconded the motion. Helmbrecht aye. Brenner aye. Wilharber nay. Motion carried. Mr. Willie Lessard Town Home Concept Consideration for 6994 - 20th Avenue Mr. Lessard (6994 20th Avenue) gave a brief overview of a rezoning concept tabled during the last Council meeting. Mr. Lessard then presented a town home development for the Lake Area Utility property. The Town home development consisted of eleven buildings with approximately 50 -90 units and within a price range of$100,000 to $150,000. Mr. Lessard proposed the plan for informational purposes and did not request Council action. CONSIDERATION OF MINUTES PAYMENT OF CLAIMS The City of Centerville July 22 - 31 Councilmember Helmbrecht moved to approve the City of Centerville - payment of claims for July 22 -31. Motion seconded by Councilmember Brenner. Motion carried unanimously. The City of Centerville August 1 - 12 Councilmember Helmbrecht moved to approve the City of Centerville - payment of claims for August 1 - 12. Motion seconded by Councilmember Brenner. Motion carried unanimously. Final Pay Estimate for Senior Housing Councilmember Brenner moved to approve the Final Pay Estimate for Senior Housing Sanitary Sewer and Watermain Improvements. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. Final Pay Estimate for Elementary School Watermain Extension Councilmember Helmbrecht moved to approve the Final Pay Estimate for Elementary School Watermain Extension. Councilmember Brenner seconded the motion. Motion carried unanimously. Centennial Fire District Mayor Wilharber requested approval of the ratification of expenditures and approval or payment of July expenses, in the amount of$24,833.12. Councilmember Helmbrecht moved to approve the Centennial Fire Districts payment of claims. Councilmember Brenner seconded the motion. Motion carried unanimously. 3 SET AGENDA * 1998 Safety Camp Schedule Flashing Lights * Councilmember Helmbrecht moved to approve the set agenda. Councilmember Brenner seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Parkview Addition Assessments 11r. Bergem reported on Parkview Addition assessments as he distributed a letter dated August 11, 1998 concerning the Parkview Addition Developer's cost. Furthermore, the letter indicated that the City has two assessment alternatives. In short, the regular assessment per lot for 42 Parkview lots plus the Hasiak lot (6994 Centerville Road) is $12,389.99. Or, the proposed assessment alternative stated the city would pay the cost of the services to the (Hasiak) lot, and then receive the assessment to the lot at the time that the assessment is levied. Furthermore, Mr. Carlson has requested that he also pay for the cost of the services and then receive the assessment at the time the assessment is levied. This option includes the developer paying the cost for the Hasiak Lot services. Under this plan, the above option would be modified to assess 42 Parkview lots at $12,698.79. Mr. Bergem noted another option. The city could pay the additional $460. cost to provide the stub to 6994 Centerville Road and when the lot is split the city can reap the full assessment benefit. Councilmember Helmbrecht suggested the Seivert property assessment be reconsidered. Mr. March suggested the City stay consistent with desired hook ups in the future. Also, the city could cash flow this section of the project less than $500 and then this would prevent changing the Seivert property assessment agreement. Councilmember Helmbrecht suggested removing the time limit on the 6994 Centerville Road property and then too, remove the assessment time limit from the Seivert property. Mayor Wilharber commented about the Parkview Addition assessments in regards to the Developer or the City paying the additional assessment cost to 6994 Centerville Road. Mayor Wilharber preferred the Developer pay the additional cost to provide a stub to the property. Councilmember Helmbrecht moved to direct the engineers to develop the assessment roll for 42 Parkview Lots plus Hasiak Lot at a cost of $12.389.99 and the Hasiak lot assessment (6994 Centerville Road) assessment to be carried by the Developer and assessments deferred for 10 years. Councilmember Brenner seconded the motion. Motion carried unanimously. 4 Councilmember Helmbrecht moved to direct Staff to reassess the Seivert Property with the same options as 6994 Centerville Road and to execute a letter as soon as possible to the property owner. Councilmember Brenner seconded the motion. Motion carried unanimously. 20th Avenue Forcemain Update Mr. Bergem updated the Council on the 20th Avenue Forcemain and its construction. Currently, Bonine Excavating continues to make progress on the 20th Avenue project and te utility installation. However, a determination needs to be made regarding where the final segment of the forcemain is to located. This issue is complicated by the potential development of the Lake Area Utilities parcel (Center Villa Plat). There are four options for the location of this forcemain. Each of the option, is summarized below. * The forcemain could run through the proposed Center Villa plat (center of Lake Area property) This is an optimal choice, but the timing does not work well as the plat has not been approved and is currently on hold. This would be a cost to the Developer if the plat were approved. This option is at a cost of$39,500. * The forcemain could extend north along 20th Avenue to an existing sanitary sewer manhole at the southwest comer of the Industrial Park. Temporary construction easements would be required from adjacent properties and the link would be temporary. The existing line along the Industrial Park is eight inches, which is insufficient for full development of the area served by the forcemain. Eventually, a hook up to the 12-inch sewer in Brian Drive will be required. The cost would need to be determined at a later date. This option is at a cost of$32,500. * The forcemain could be installed as shown in the plans for the 20th Avenue Sanitary Sewer and Watermain Improvements. This is along the north property line of Lake Area Utilities. This alignment works well except for the row of trees would need to be removed in order to install the forcemain using open cut methods. This option is at a cost of $35,500. * The last construction option is a directional bore along the north line of the Lake Area Utilities. This option is more expensive than installing it through open cut methods. The cost for this option, bid as an alternate for the 20th Avenue Sanitary Sewer and Watermain Improvement project, would be hight than the other options. However, this option would allow the trees to remain along the property line. This option is at a cost of $48,390. Mr. March favored the possibility of running a 10" pipe parallel with the 8" pipe line from the lift station, north along 20th Avenue. Mr. Terry Mauer (H.R. Green Consulting Engineers) commented it is difficult to plan for vacant industrial land. Basically, textbook numbers are used to assist in developing the utilities for vacant land. 5 Councilmember Helmbrecht moved to direct City Engineer and Staff to complete a change work order to run the 8" forcemain line from the lift station north on 20th to Main Street and by pass the 10" line. Councilmember Brenner seconded the motion. Motion carried unanimously. 21st Avenue Update: (JPA with Lino Lakes and Future Public Hearings) Mr. Bergem reviewed the Joint Powers Agreement (JPA) between the Cities ofCenterville and Lino Lakes. Mr. Bergem recommended the Council request a copy of the design engineering cost, since it seemed too high. Mr. March commented both Cities requested responsibility for inspection. Mayor Wilharber suggested resolving the issue as soon as possible. Mr. March noted the contract agreement indicates the payment of the statement shall be completed within 45 days upon receipt of the statement. Councilmember Brenner questioned Staff if there have been any indications as to the City of Lino Lakes intent of the interconnect. Mr. March commented all signs are good from their Staff that the interconnect will be a reality. Mr. March confirmed Councilmember Brenner's request that the interconnect will be worked on this fall. The Woods of Clearwater Creek: Grading Plan Review: Preliminary Plat Consideration: Developers Agreement. Mr. Dick Travis was present to discuss "The Woods" proposed preliminary plat, grading plan and Developers agreement. Mr. Bergem noted the Engineer, Developer and City Staffmet at the site and discussed several issues. Mr. Bergem felt confident the ponding and drainage will be addressed as requested by Staff. Mr. Palzer's conclusion in regards to the Woods Development meeting was that a land bridge will be constructed to gap the distance over the creek between the development and the park and the pond will be shifted to the west to ensure proper drainage. Councilmember Helmbrecht suggested the Developers Agreement indicate the trees to be balled and burlapped and installed as part of the development and she questioned if the sod escrow regulations changed. Mr.Tim Kytonna (Rehbine Excavating) noted the only outstanding issue is RCWD approving the elevations and its approval of the plat. Mr. Travis requested the Council consider granting a grading permit for the Woods Development. Mr. Travis stated he understood the grading permit would be at their own risk of final plat approval. Mayor Wilharber confirmed the pond will be two to three feet deep and the pond will drain to the north. Mr. Bergem stated by the August 26, Council meeting the Engineers will be prepared to give recommendation to the Council in regards to the Woods Development. Mayor Wilharber commented he received a nice letter from a Centerville resident stating that the vacant land was nice to look at and to observe, however, they understood development will 6 happen. 1999 Circle Pines-Lexington Joint Police Commission Budget (Monday. August 24.7:00 p.m. Meeting. Mayor Wilharber informed the Council the 1999 Circle Pines-Lexington Joint Police Commission Budget meeting is scheduled for Monday, August 24, 1998 at 7:00 p.m. and he would like the Council to be present at the meeting. Several issues are under consideration: the officers contract; hiring a Police Chief and the budget. Councilmember Helmbrecht noted the City may experience a $22,000 budget increase for the same police coverage. Mayor Wilharber commented when Centerville reaches 2500 in population then the City may be affected by levy limits restraints. Mayor Wilharber noted with the increasing population, in the police contract the City should consider demanding 24 hour police coverage in Centerville. Councilmember Helmbrecht questioned the Council if entering into a contract is the route to go or should the city investigate creating its own department. The Council discussed developing a police department and its minimal requirements. Councilmember Brenner questioned Staff how the police department budget will affect the city's budget. Mr. March responded the levy amount must be submitted to Anoka County by September 15, and he planned to request the Council to hold a budget workshop on August 19. Councilmember Helmbrecht requested Staff to return to the Council with a percentage increase on tax payers to implement a Centerville police department. Councilmember Helmbrecht also suggested Staff contact other communities that have an onset police department. Mayor Wilharber noted the cost to provide 24 hour police coverage and that past independent police department consideration caused the citizens to become unglued. Flashing Lights Councilmember Helmbrecht initiated the conversation pertaining to flashing lights on Main Street near the elementary school. Councilmember Helmbrecht questioned as to what has been done and what will be done prior to school beginning. Mr. March reported he unsuccessfully contacted Tim Yantos. However, Mr. March said he will schedule himself on the County Commission agenda to see what can be done. Councilmember Helmbrecht requested Jim get on the County Commissioners' agenda and she would try to attend the meeting too. NEW BUSINESS Northern Forest Product Driveway Expansion - Paul McDowell Mr. Paul McDowell from Northern Forest Products approached the Council and requested permission to implement a "0" shaped driveway creating two accesses off Main Street, one as an entrance only and the other as an exit only. Mr. McDowell noted he submitted a copy of his plans to the City, Anoka County and RCWD. In addition, Anoka County Highway Department requested Mr. McDowell to move his current driveway east to the common property line and allow one access. Mr. McDowell explained his current traffic situation then stated the proposed 7 driveway layout will be good for the community and the flow of traffic. However, Mr. McDowell was not in favor of moving the current driveway from its position. Councilmember Helmbrecht moved to approve Paul's plans for two accesses onto Main Street as access is proposed as per a letter dated July 28. 1998. Councilmember Brenner seconded the motion. Motion carried unanimously. 1998 Safety Camp Schedule Mayor Wilharber reported the Safety Camp is scheduled for August 14, 1998. Furthermore, a graduation process will be taking place and the Council and Staff is encouraged to attend. COMMITTEE REPORTS Mayor Wilharber reported the Police Commission plans to meet on August 13, at 7:00 p.m. Councilmember Helmbrecht suggested the City inform the Police Department new park equipment is going in at Eagle Pass. ADMINISTRATORS REPORT Attorney Review Mr. March updated the Council on the City Attorney search. Three firms submitted proposals and are being considered, there are as follows: Hoff, Barry & Kuderer, P.A.; Gregory Hellings; Barna, Guzy & Steffen, Ltd. Mr. March requested Council's direction in regards to proceeding with selection process. The Council consensus was that Mr. March make recommendation to the Council on a city attorney. Mr. March recommended Barna, Guzy & Steffen, Ltd. Councilmember Brenner moved to go with City Administrator March's recommendation of Barna. Guzy and Steffen. Ltd. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. Councilmember Helmbrecht moved to end the contract with Greg Hellings as the City Attorney and to enter into a contract with Barna. Guzy & Steffen Ltd.. to be the City Attorney assigned to Centerville. In addition, veri{y a start date and an hourly rate. Councilmember Brenner seconded the motion. Motion carried unanimously. Councilmember Helmbrecht moved to direct Staff to update the resolution assigning the Attorney and noti{y Anoka County of the new appointment. Councilmember Brenner seconded the motion. Motion carried unanimously. Engineer Review Mr. March indicated he had reviewed the engineering tapes and suggested scheduling an Engineering review workshop at 5:00 p.m. on August 19. 8 Intern Position - Goals Mr. March updated the Council on the progress ofthe Intern position search. Mr. March planned to have the Intern work on various projects such as: * Union contracts * Developments * Grant Writing * Comprehensive Park Plan * Aware Program * Personnel Policy Mr. March interviewed two candidates: James Bownik and Marc Williams and suggested offering the position to James Bownik. Councilmember Helmbrecht stressed concern that Danell's employment status was not increased to a grade five. Mr. March commented a proposal was made to the Deputy Clerk with some stipulations a few months ago and nothing has been resolved. Councilmember Helmbrecht added, she hated to see Staff frustrated as the City puts more money toward more staffing while forgetting about the present employees. Mr. March commented he will look at Staffing concerns while considering the 1999 budget. Councilmember Brenner moved to approve James Bownik for three months at $10.00 per hour with no benefits. Councilmember Helmbrecht seconded the motion. Motion carried unanimously Baret! House Demolition 7024 Centerville Road Mr. March explained the City received two bids to demolition and haul away the Barett house. RO-SO Contracting: $10,500 Allow $3,000 for six dumpsters plus an additional $750. to cap the well. Bonine Excavating, Inc.: $3,500 Foundation blocks to be buried at the site or under separate bid item. Councilmember Helmbrecht moved to approve Bonine Excavating to demolish the Barett house, amount not to exceed $3,500. Councilmember Brenner seconded the motion. Motion carried unanimously. CONSENT AGENDA *Adopt Uniform Housing Code *Change Legal Newspaper from the Times to the Ouad Community Press: effective upon 9 Council action and publications not in notification *Approve 1998 Election Judges: LaVerne Peterson: Joyce Dupre: Judy Almendinger: Mary Ann Thill: Mary Jane Lang: Rosemary BareH: Marilyn Erkenbrack: Joyce Gruber and Lorraine Neumann. *Resolution #98-16 Ordering Parkview Development Public Improvements Councilmember Helmbrecht moved to approve the consent agenda. Councilmember Brenner seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Brenner moved to adjourn the August 12. 1998 Council meeting. Councilmember Helmbrecht seconded the motion. Motion carried unanimously. The August 12, 1998 Council meeting adjourned at 8:55 p.rn. Respectfully Submitted, U. J I~&~ ~~~stad, CMC City Clerk 10 APPRO\!ED CITY OF CENTERVILLE JOINT COUNCIL MEETING WITH THE CITY OF CENTERVTLLE JULY 22, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on Wednesday, July 22, 1998 at the Centerville City Hall, 1880 Main street. Mayor Wilharber called the meeting to order at 5:00 p.m. Present: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Absent: Council Members: Mary Jo Helmbrecht Laura Powers staff/Consultants Present: Jim March, City Administrator Ry-Chel Gaustad, City Clerk David Nyberg, Engineer ) The City of Lino Lakes Council Present: Mayor Sullivan; Council Members: Bergeson, Dahl, Lyden, and Neal. The Lino Lakes Staff present: Chief of Police/Interim City Administrator, David Pecchia; Community Development Director, Brian Wessel; City Engineer, David Ahrens; Consulting Engineer, John Powell (TKDA); and Clerk-Treasurer Marilyn Anderson. ***************************************************************** Mayor Wilharber introduced the Centerville City Council and Staff and the Lino Lakes City Council and Staff. He explained that the purpose of the joint meeting was to discuss upgrading 21st Avenue and the Lino Lakes/Centerville water interconnection. Mr. March explained that the condition of the 21st Avenue is a concern to adjacent businesses. They have requested a ~quick fix" for this situation. This concern plus the need for both cities to work together to construct and maintain the street, prompted the joint meeting. Mr. March explained that he was happy to see the new convenience store at the corner of I-35E and Main Street. This new business will draw commercial interest for both the City of Centerville and the City of Lino Lakes. He suggested that a Joint Powers 1 Agreement for construction and maintenance of 21st Avenue be completed as soon as possible and construction be started immediately so that it can be completed before winter. Mr. March noted the need for storm sewers in that area and suggested determining the storm sewer cost each city will pay, based on linear feet. Mr. March continued, a time line will need to be established to address the drainage issues. Mr. Ahrens suggested and confirmed 1999 spring is a realistic time frame to complete phase one. Mr. Nyberg noted that Centerville could begin the bidding project and start the assessment process. Mr. Powell explained that the Lino Lakes City Council has requested the preparation, and has received a feasibility report. This report outlines street, curb, gutter and storm sewer installation to service the entire corridor of property. Currently, a temporary situation is under construction until a final decision is made. The street has been graded, the sub-base has been completed and blacktopping is expected to being July 23rd. storm drainage has been designed so that the area that previously drained into Centerville will continue to drain to Centerville and the area that previously drained into Lino Lakes will continue to drain into Lino Lakes into a ponding area. Mr. Ahrens continued the explanation of the storm sewer plan. Mr. Powell suggested that both cities share in the cost of providing for storm drainage. Several Centerville business men were present to express their concern for adequate access to their property and as well as adequate storm water drainage. They also expressed their concern regarding a possible assessment. Mr. Ahrens explained that Mr. Gerald Rehbein is in the process of constructing approximately 400 feet of 21st Avenue. This construction meets all of the requirements of the Lino Lakes City Code. The street will provide adequate access to the new convenience store. The balance of 21st Avenue south to a home in Lino Lakes will be restored and graded to its previous condition. Turning lanes on both Main Street and 21st Avenue are included in the overall plan and will be constructed when a Joint Powers Agreement is completed. Mayor Wilharber explained that previously, the City of Centerville was concerned about an extension of 21st Avenue north of Main Street. This is no longer an issue. He felt it was important to get the southern portion of 21st Avenue completed before winter. He also said it was important to get a Joint Powers Agreement completed and executed so that maintenance of the street and storm sewer would not be a problem. 2 Mr. Wessel agreed with Mayor Wilharber. He explained that the focus for Lino Lakes is the portion of 21st Avenue south of Main street. Mayor Wilharber noted a safety concern relating to the Main Street/I-35E over pass and the need for the cities to address the traffic situations. Mayor Sullivan agreed that there is a safety concern pertaining to the I-35E over pass and traffic congestion. Mr. Wessel explained that Lino Lakes is moving forward with the plan to realign Otter Lake Road on the east side of I-35E. Both projects are expected to be completed before winter. All agreed that a realigned otter Lake Road would provide a safer intersection. There was discussion regarding whether or not the Joint Powers Agreement should address 21st Avenue all the way to Cedar street. Mr. Powell and Mr. Ahrens said that this would depend upon Mr. Rehbein's plan for development in the area. They suggested that the extension should be driven by the developer in Lino Lakes or other businesses wishing to locate in Centerville. In any event, a temporary cul-de-sac or turnaround would be required at the south end of the upgrade. The Lino Lakes and Centerville City Engineers were instructed to prepare a draft Joint Powers Agreement for the first phase of construction for 21st Avenue and present the draft to the City of Lino Lakes on August 10, 1998 and the City of Centerville on August 12, 1998 for ratification. The Extension of the first phase will be determined by the engineers. Both City Engineers agreed that construction of the first phase would be completed before winter. The meeting was adjourned at 5:50 p.m. Respectfully Submitted, R1t!tu~~~ City Clerk 3 CITY OF CENTERVaLE CITY COUNCIL MEETING JULY 8, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, July 8, 1998, at City Hall, 1880 Main Street. Mayor Wilharber opened the meeting at 6:00 p.m. Mayor Wilharber performed the bid opening for a central air unit and the removal and possession of a garage. Central Air Unit Bid Amount $ 55.00 Bidder John and Laura Salin 1716 Heritage Street Removal and possession of a garage located at 7024 Centerville Road. Bid Amount Bidder $527.00 Able - Building Movers Inc. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Laura Powers ) ABSENT: Council Members: Mary Jo Helmbrecht Sanna Buckbee STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk David Nyberg, City Engineer ****************************************************************************** PUBLIC HEARING (S) APPEARANCES Mr. Mike Quigley - Eagle Pass - Trail Issue Mr. Quigley addressed and requested the Council to consider omitting a section of a trail in Eagle Pass. The section of trail is located between Dupre Street and Eagle Trail. To begin with, he explained the new property owners voiced their desire to eliminate the trail that encroached on their property. Therefore, Mr. Quigley proposed to reimburse the City to remove this section of trail. Mr. Quigley mentioned that approximately $3000 has been invested for the trail site preparation and another $1000 will be needed to be spent to remove wl!at is constructed. For this reason the Eagle Pass Developer requested to replace the trail with a cash payment of$5000. 1 It ~. Councilmember Brenner questioned Staff about the recommendation from the Park and Recreation Committee. Mr. March reported their recommendation is to omit the trail in lieu of a cash settlement. Mayor Wilharber clarified another trail will connect Brian Drive to the Eagle Pass Development. Councilmember Powers confirmed sidewalk is constructed along Dupre Road in the development. Councilmember Brenner felt comfortable with the Park and Recreation recommendation and suggested a cash payment of $7000. Mayor Wilharber believed by removing the trail the City may eliminate future problems with this section of the trail leading to the pond and attracting children. Councilmember Powers was disappointed the City spent time developing a trail vision and then now the vision is proposed to be amended. Mr. March said the Councils wishes are sound. However, he felt the watermain assessment and the trail issue should coincide with each other. Mr. Quigley stated the Eagle Pass Developers only received a pending assessment notice but no further notice nor statements were received. Mayor Wilharber confirmed the assessment cost is approximately $58,200. Councilmember Brenner noted in the legal councils opinion the developer should not be required to pay all existing interest. Mr. Quigley commented the city granted a $20,000 credit for oversizing against the assessment. Councilmember Brenner commented the legal council stated the first year of interest can be excused. Mr. March felt the developer incurred a debt and should be responsible for paying the debt and interest. Councilmember Powers suggested the developer ( . pay the principal amount. Mr. March recommended the City request $9000 for eliminating the trail. Mr. Quigley recalled the developers committed to exceed the City expectation when preparing to develop the park. Councilmember Powers moved to accept a $7000 cash payment in lieu of the trail section. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Powers moved to allow the Eagle Pass Developer to pay the original assessment of $58,200 minus over sizing fees plus a $500 good faith gesture towards interest. Motion died for a lack of a second. Councilmember Brenner moved to allow the Eagle Pass Developer to pay $58,000 plus $6000 interested accrued. Motion died for a lack of a second. . Mayor Wilharber moved to allow the Eagle Pass Developer to pay the assessment placed on the inactive property identification number with no interest. Motion died for a lack of a second. Councilmember Powers moved to allow the Eagle Pass Developer to pay $58.000 plus half of the interest accrued. Motion seconded by Councilmember Brenner. Motion carried unanimously. 2 Circle Pines LexinQton Police Department (CPLPD) Update Officer Jensen gave a presentation on a new portable defibrillator. The defibrillator was acquired due to an American Legion grant for $5,500. The primary squad car will carry the defibrillator. Officer Jensen reported the police department realized yellow street paint should be reapplied to assist the "no parking" signs near the intersection of Main Street and Centerville Road. CONSIDERATION OF lVIINUTES June 24. 1998 Council Meeting Minutes Councilmember Powers moved to approve the June 24. 1998 Council meeting minutes with corrections. Councilmember Brenner seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville June 25- 30 Councilmember Powers moved to approve the payment of claims for the city of Centerville. Councilmember Brenner seconded the motion. Motion carried unanimously. The City of Centerville July 1 - 8 Councilmember Powers moved to approve the Dayment of claims for the city of Centerville. Councilmember Brenner seconded the motion. Motion carried unanimously. ) Centennial Fire District Julv 3. 1998 Councilmember Powers moved to approve the July 3, 1998 Centennial Fire District claims. Councilmember Brenner seconded the motion. Motion carried unanimously. SET AGENDA County Road 14 & 20th Letter to Anoka County LaMotte Park Update Monica & Dick Travis Councilmember Powers moved to accept the set alIenda. Councilmember Brenner seconded the motion. Motion carried unanimously. :J PETITIONS AND COMPLAINTS Dan Saxton - Ordinance #4 OutbuildinQs Ms. Denise Saxton (1949 73rd Street) was present to discuss ordinance #4 Outbuildings. Ms. Saxton requested the Council consider amending or to rewrite ordinance #4 to eliminate citizens constructing 17' high structures and placing it next to a property line. Mayor Wilharber questioned Staff if a building permit was issued from the City, and ifthe building and set backs ) /} 3 are in compliance with ordinance #4. Staff confirmed the structure and placement were approved by the City and it was in compliance. Ms. Saxton noted the structure may hinder the resale of their home. ( \ On anther note, Mayor Wilharber commented the current ordinance does not allow a building permit to expire if work is progressing. Furthermore, the ordinance should be amended to eliminate the clause that allows residents not to complete projects within a time line. Mayor Wilharber moved to direct the Planning and Zoning Commission to look at the ordinance regarding the building permit time line and to establish an expiration for building permits. Motion seconded by CounciImember Powers. Motion carried unanimously. Councilmember Brenner moved to direct Staff to have this issue brought forth to the Planning and Zoning Commission. Motion seconded by Councilmember Powers. Motion carried unanimously. Dick & Monica Travis - The Woods of Clearwater Creek Update Mr. Nyberg gave a brief overview of the Travis' rezone request from Rl rural residential to R5 executive residential for property north of Center Hills Development. Moreover, the Travis family plans to appear before the Council on July 22, for rezone approval. If the Council approves the rezone request, the Travis' will appear before the Planning Commission in August for preliminary plat approval. Following, the Travis' will present their request for preliminary plat approval before the Council. The Travis' are seeking a building permit to begin constructing their home. ( Councilmember Brenner questioned the engineer about the wetland issues and Rice Creek Watershed Districts (RCWD) comments. Mr. Travis stated they are scheduled to appear on RCWD agenda. However, RCWD Staff confirmed the request is reasonable and they did not foresee delays. Mr. March explained the Travis' will need to obtain an emergency vehicle access variance from the City, if they plan to begin building on the northern lot prior to the installation of roads and utilities. Councilmember Powers emphasized the desire to preserve the trees in all proposed development. Ms. Travis responded a few trees will be relocated to construct the ,road. The proposed building sites are absent of trees. In addition, the majority of trees will not be affected. Mayor Wilharber questioned the Travis' intentions in regards to park dedication. Mr. Travis replied they planned to provide a trail access to the park and to dedicate funds in place of park land. Mayor Wilharber addressed the need to provide an easement to the park. The Council discussed wetland restrictions and options in regards to the issuance of a building permit. UNFINISHED BUSINESS 4 20th and 21st Avenue Update Mr. Nyberg initiated the 20th and 21st Avenue update conversation. Mr. Nyberg gave an overview of a proposed preliminary plat request for the Lake Area Utilities property. Also, Mr. Nyberg recalled the Council awarded the 20th Avenue project contingent upon the property owner of Lake Area Utility granting an easement for the forcemain in order to save the row of trees on the north side of the property. Mr. Willy Lessard (Lake Area Utility) noted he granted the City a ten (10) foot forcemain easement. However, after surveying the property the additional forcemain easement will not eliminate the destruction of the row of trees. Furthermore, the 20th Avenue utility construction is underway. In order to install the forcemain from 20th Avenue to Brian Drive, an additional easement will need to be obtained from Mr. Lessard. If the additional easement is not obtained, the row of trees will need to be removed. Mr. Lessard explained the proposed Center Villa (7005 20th Avenue) preliminary plat request and stated the issue is scheduled to be addressed by the Planning Commission on August 4. The proposed plat consists of a blend of residential and commercial structures. The proposed residential area includes eleven building sites with an approximate lot area of 18,000 square feet. The proposed commercial plat is divided into six (6) campus-like parcels situated on a cul-de-sac. ) Mr. Lessard explained during the July 7, Planning and Zoning meeting he requested a rezone on a particular section of the current parcel. The Planning Commission made recommendation to the Council for rezone approval, despite public opposition. Mr. Lessard touched upon the citizens concerns voiced at the Planning meeting and that several issues have been addressed. One concern was connecting the residential street (Brian Drive) with a'commercial street. Mr. Lessard proposed to separate the two roads so that they do not connect. Thus, eliminating potentially increased traffic. Also, the property is currently zoned R3, which could include high density, ie. town homes, apartment complexes'. The B 1 commercial zone and businesses may be more compatable with abutting properties. Councilmember Brenner stated the proposal is consistent with the comprehensive plan and favored the proposed development. Mr. Nyberg discussed the City will have two options if the rezone or preliminary plat is denied. Foremost, the city may delay the 20th Avenue project to work with the property owner in order to install the forcemain without destroying the row of trees. Another option is to remove the row trees and install the forcemain. Councilmember Brenner noted, the City has contributed funds to encourage business to come into Centerville. The City always had the concept of having businesses in the area proposed. Councilmember Brenner commented the City can work with the surrounding property owners in regards to creating a buffer in the commercial area utilizing landscaping. Mayor Wilharber confirmed the commercial lot sizes for each of the six (6) proposed lots; Outlot A 142,487 square feet (3.27 acres), Outlot B 160,344 square feet (3.68 acres), lot 3, 78,206 square feet (1.80 Acres), and lot 4, 108,943 square feet (2.50 acres). ) 5 Property Owner Petition Mr. Nyberg reported the city received a letter from Mr. Gerald Rehbein, dated June 30, 1998 requesting the City to consider a deletion of a watermain service stub to the property along 20th Avenue in Centerville, recently owned by Mr. Herman Strehlow. Mayor Wilharber foresees the properties on the west side will be serviced by the City ofLino Lakes. However, the property on the east side which abuts 20th Avenue is low land and may be used for ponding. Mr. Rehbein confirmed the Mayor's observations and requested the service on 20th be removed from the utility plans. Mr. Nyberg commented the assessments have not been delineated and can be adjusted as per the Council's direction. Councilmember Brenner moved to delete the water stub to the Strehlow property. contingent upon the attorneys approval. Councilmember Powers amended the motion then seconded it to include the assessment for water and sewer remains the same. Motion carried unanimously. 21st Avenue Road Construction Proposal Mr. Nyberg addressed a proposal the city received from Amt Construction Company Inc. to construct a road on 21 st Avenue. The estimate presented included work for 400 linear feet of road IS' wide, the core excavation, two feet select granular borrow, 8" class 5 recycled base and 2" of a bituminous base course at the lump sum of $19,350. The estimate did not include any soil borings or construction staking. The curb and gutter would cost an additional $3,100. Mr. Nyberg commented the estimate was reasonable. Mr. Nyberg recommended the City consider the proposal since it is inevitable the gravel road will be paved one day. Mr. Nyberg also noted the three Centerville businesses have approached the City asking when their side of the road will be paved. ~ Mr. Jim Kozar (Owner of ADL) stressed the desire to have a maintained road available to his clientele and questioned the city why Mr. Rehbein has the authority to do half the road and destroy the Centerville road side. The Council discussed having a workshop with the City ofLino Lakes Council to discuss the construction of 21st Avenue. The Council shared the 21st Avenue road condition concerns with the business owners. Mayor Wilharber agreed with Mr. Nyberg's comment that the City may spend some money now to construct a section of the road and eventually spend more money later to get the job done right. I Mr. Kozar requested the City work with the city ofLino Lake's and present road construction options to the Centerville businesses. Mayor Wilharber moved to direct Staff to coordinate a meeting with the engineer and the business owners on the sides of 21 st Avenue and send a letter to Lino Lakes to set up a workshop to assist in the construction of 21 st Avenue. Councilmember Brenner seconded the motion. Motion carried unanimously. 6 Mayor Wilharber moved to deny the request from Arnt Construction to pave 21st Avenue. Councilmember Powers seconded the motion. Motion carried unanimously. County Road 14 & 20 Letter to the County Mayor Wilharber read aloud a letter executed from the city administrator to Anoka County Highway Department in regards to the safety at the intersection of 20th and County Road 14. LaMotte Park Update Mr. Nyberg updated the Council on the LaMotte Park development. Mr. Nyberg continued, the City purchased a section of LaMotte Park on a contract for deed and all parties are financially satisfied. However, the final paper work has not been filed at the County. In order to continue on the park construction, the City should ensure the necessary paper work is completed. Mayor Wilharber moved to direct City Staff to work on the LaMotte estate, to clean up this situation. Councilmember Brenner seconded the motion. Motion carried unanimously. NEW BUSINESS Fete des Lac - Noise Permit (Fireworks. Street Dance) Mayor Wilharber reiterated the Centerville Lion's are officially requesting a noise permit in conjunction with the City celebration on July 31, and August 1. The events to be covered will include the parade, kid's day, fireworks and street dance. ) Councilmember Powers moved to authorize a noise permit for the Centerville Lion's on Friday and Saturday until midnight. Councilmember Brenner seconded the motion. Motion carried unanimously. Bids for the Removal and Acceptance of the Garage and Central Air Unit at 7024 Centerville Road. 11ayor \Vilharber readdressed the proposed bids for the garage and central air unit. Mayor Wilharber suggested instead of accepting the garage bid, to move the garage onto the public works property and perhaps invest funds for cement foundation until the new public works/ building inspection building is constructed. Also, the garage could serve as a Centerville location for a police car stall. Councilmember Brenner moved to accept the bid for $55. for the central air unit Maw Wilharber seconded the motion. Motion carried unanimously. Mayor Wilharber moved to deny the bid for the garage and to look at the garage for use by the City's Public Work's department. Councilmember Brenner seconded the motion. Motion 'carried unanimously. COMMITTEE REPORTS 7 Police Commission Mayor Wilharber reported the Circle -Pines Lexington Police Commission has a meeting on Thursday, July 9, 1998 and he thanked Councilmember Powers for providing cookies at the last Commission meeting. ADMINISTRATORS REPORT Mr. March reported the City received a letter from Acting Police Chief Heckman inviting the Council to an Emergency Response/Tri-City Disaster Training. Also, the Council was invited to attend the Housing Needs & Priorities Forum sponsored by the Anoka County H.R.A. on Wednesday, July 29, 1998 at Bunker Hills Activity Center from 6-9:00 p.m.. Mr. March noted the Planning Commission requested a joint meeting with the Council to discuss the shoreland ordinance and other issues. Mr. March added the city should discuss the 1999 budget and the Police Department merge. The Council selected Wednesday, July 29, at 5:00 p.m. for the joint meeting between the Council and the Planning Commission. CONSENT AGENDA 1. Annual Step Increase - Grade 5, Step 3 - Building Inspector Effective July 8, 1998 - Ken Cook. 2. Satisfactory Completion of Probationary Period for Public Works Maintenance Worker - Robert Westerhmd. 3. The Newsletter Councilmember Powers moved to approve the consent agenda. Councilmember Brenner seconded the motion. Motion carried unanimously. ADJOURNMENT Councilmember Powers moved to adjourn the Council meeting. Councilmember Brenner seconded the motion. Motion carried unanimously. The July 8, 1998 Council meeting adjourned at 8:55 p.m. 8 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JUNE 24,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, June 24, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee Laura Powers ABSENT: None STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk David Nyberg, City Engineer ****************************************************************************** CALL TO ORDER Mayor Wilharber called the Council meeting to order at 6:05 p.rn. PUBLIC HEARING APPEARANCES Mr. Mike Ouigley - Eagle Pass (Trail Issue) Mr. March commented Mr. Quigley is unable to attend the Council meeting. CONSIDERATION OF MINUTES Mav 20. 1998 Special Meeting Minutes Councilmember Brenner moved and it was seconded to approve the May 20. 1998 Special Meeting Minutes. Brenner aye. Powers aye, Helmbrecht aye. Wilharber - Buckbee abstained. Motion carried. 1 June 10.1998 Council Meeting Minutes Councilmember Buckbee moved and it was seconded to approve the June 10. 1998 Council meeting minutes. Buckbee aye. Brenner aye. Wilharber aye. Helmbrecht - Powers abstained. Motion carried. PAYMENT OF CLAIl\1S The City of CenterviIIe June 11 -24, 1998 Councilmember Helmbrecht moved and it was seconded to approve the payment of claims for June II, - 24, 1998. Motion carried unanimously. Partial Pay Estimate #1 for 20th Avenue Councilmember Helmbrecht moved and it was seconded to approve partial pay estimate # 1 for $38,466.45 as per H. R. Green letter, contingent upon H. R. Green addressing the silt fence on 20th Avenue. Motion carried unanimously. SET AGENDA Eagle Pass Road Update City Attorney Senior Housing Update Tri- Cities Police Department Administrators Annual Review ( Councilmember Buckbee moved and it was seconded to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS A Letter from Resident W..r. March shared a letter the city received from a resident regarding mailbox maintenance. The resident requested the city maintain group mailboxes after installation. Currently, surrounding property owners are required to maintain the mailbox unit after installation. The Council discussed how involved the placement and maintenance of mailboxes could be for the City. The post office suggests communities install group mailboxes, however, it is not mandatory. I Councilmember Buckbee commented, for the $25.00 cost of installation, the city should ensure the mailbox stand is structurally sound. Mayor Wilharber suggested the city explore the cost for the newer aluminum mailbox stands. Mr. March commented public works suggested staying away from maintaining the stands. The Council requested Staff research maintaining mailboxes, and to inform the citizen the City is looking into the request and then report back to the Council. 2 UNFINISHED BUSINESS Eagle Pass Road Update Mr. Nyberg gave an update on Eagle Pass Roads construction and drainage. The engineer plans to address additional drainage concerns this fall. In addition, Mr. Nyberg said before the second lift is constructed, the road will be properly repaired. The Council questioned the engineer about procedures and the time line to correct Eagle Pass Roads. The Council discussed testing methods and new testing developments. Eagle Pass Trail Mr. March reported the Eagle Pass Developers requested the Council consider exchanging a portion of the Eagle Pass trail for a cash settlement of $9,000. Mr. Nyberg said, currently, an 8' bituminous trail is proposed north of Dupre Road and south of Eagle Trail. However, the Developers have received considerable opposition to constructing the trail near the Dupre Road homes. In addition, the trail area is within the jurisdiction of an association. Therefore, the association will be responsible for maintaining the trail. Several new property owners requested the trail not be constructed. Councilmember Helmbrecht planned to look at the trail area that is in question. Councilmember Brenner asked that the Park and Recreation Committee review the proposal at its next meeting. Mayor Wilharber addressed several items for consideration in regards to constructing the trail. Foremost, the pond can be an attraction to children and the community might have potential liability concerns. And, does the City comprehensive park plan include this section of the trail. Mr. March addressed another issue with the Elementary watermain construction and its assessments. Evidently, the watermain assessment notices for the tree farm (Eagle Pass Development Area) was sent to an inactive property identification number. Therefore, the Eagle Pass Developers did not receive nor pay the $58,000 assessment. However, Mr. Quigley (Eagle Pass Developer) is willing to pay the assessed amount but he requested the city to waive the interest. Mr. March noted another option is to assess the outstanding balance to Eagle Pass (Phase II) outlot A. Councilmember Brenner moved and it was seconded to refer the Eagle Pass Trail to Parks and Recreation for a recommendation at the next Council meeting. M<;>tion carried unanimously. Councilmember Helmbrecht commented the interest on $58,000 is a significant amount. The Council's consensus is to have Staff investigate payment options and report their findings to the Council. NSP Franchise Agreement Mr. John Wertish (Community Service Manager), Ms. Marty Tierney (Sales Representative), Mr. Juan Galloway (Sales Representative), and Ms. Kristin Schmidt (Director of Gasl1vfarking & 3 Sales) were in attendance to give a presentation to request authorization to install NSP (Northern States Power) gas/electric lines. Mr. Wertish said Mr. Gerald Rehbein and Mr. Rick Carlson requested NSP to service their developments and then offered a thumbnail sketch of the proposed lines along 20th Avenue and Centerville Road. Furthermore, it is NSP's hope to provide customers with the choice of service. In any case, the existing lines are east of 35E, south of the movie theater and west of County Road J. The Council noted the city presently is serviced by Minnegasco. Also, neither the City Engineer nor the Public Works Director foresee the benefit two gas companies will provide the city. Mayor Wilharber inquired about franchise fees. Mr. Wertish replied NSP would like to be competitive with Minnegasco' s rates and franchise fees would take them out of contention. Councilmember Buckbee questioned why Mr. Rehbein and Mr. Carlson requested NSP to serve the industrial area and the Parkview development. Ms. Tierney explained NSP offers different programs than does Minnegasco. NSP offers dual lines which are on both sides of the street, and winter construction options for developers. Mr. Wertish commented NSP would provide a benefit to the city by way of paying property tax on the lines within the right-of-way. The Council questioned NSP representatives about responding to a gas leak complaint and the confusion two servers present when responding. Councilmember Powers was mindful of competition but emphasized the safety factors. The following major points emerged from the Council's analysis of the request. In sum, the safety factor, the competence ofMinnegasco, and that there is no benefit for the city. Mr. Wertish explained the reasoning for deregulation was to allow property owners their choice of service with the option to choose, such as, Mr. Carlson's and Mr. Rehbein's request to utilize NSP. / i. Ms. Schmidt spoke on behalf ofNSP and Minnegasco, as she explained their procedures when responding to a gas leak complaint. Foremost, whichever company responds to a gas leak complaint, the first thing both companies will do is to mitigate the situation regardless of whose gas line it belongs to. Then identifY the owner of the gas line and precede as needed. Mayor Wilharber moved and it was seconded to deny the NSP service franchise into Centerville. Motion carried unanimously. NEW BUSINESS Local Performance Aid (LPA) Mr. March briefed the Council on the state program ''Local Performance Aid" and its qualifYing factors. In fact, there are several ways Centerville can qualifY for the funds. Accordingly, the City will receive approximately $3,000 for complying with the state regulations. Mr. March recommended the Council approve the LP A application. 4 Councilmember Powers questioned Staff on the pro's and con's of making this application. Mr. March replied each city will receive funds based on how many communities participate in the program. The main benefit is in the amount of money the city receives. Councilmember Powers asked if the financial benefit is absorbed into the cost of conducting the program. Mr. March felt the financial benefit will outweigh the administrative cost. Councilmember Brenner moved and it was seconded to direct Staff to apply for LP A for 1999. Motion carried unanimously. Attorney Services Councilmember Helmbrecht addressed the Council and suggested the City evaluate the Attorney services provided to the City. Mr. March suggested the City hold all consultants accountable. Councilmember Buckbee suggested the incoming Council members be involved with the selection process. Councilmember Helmbrecht expressed concern with waiting as it may cost the city more money. Mr. March suggested completing the process now instead of later. Councilmember Brenner suggested Staff research contracting with another firm and then report the findings to the Council. Councilmember Powers felt it is a good practice to set up an annual or biannual evaluation of all consultants the City uses. However, performing annual reviews may be too taxing on the Staff, and then Councilmember Powers suggested the City set up performance review increments for all consultants. Councilmember Helmbrecht moved and it was seconded to request Mr. March to begin researching for potential City Attorneys. Motion carried unanimously. COMMITTEE REPORTS Chauncey Barett Senior Housin1! Facility Councilmember Brenner reported on the Chauncey Barett senior housing facilities rental status. To date, the City has fifteen signed lease agreements which leaves one unit available. Tri-Cities Police Department Mayor Wilharber reported a Tn-Cities Police Department meeting is scheduled for Monday, June 29, 1998 at 7:00 p.m. The City ofCenterville is hosting this meeting at City Hall. City Administrators Annual Review Mayor Wilharber announced, the Council completed the Administdtor's performance review. Mayor Wilharber moved and it was seconded to renew the Administrator's contract another year and to move the position to a grade 10. step 6. retroactive to May 20. 1998. with an additional $3000 performance bonus. Mr. March shared that he and his family enjoys the community and his job. 5 ADMINISTRATORS REPORT Flashing Lights for the Elementary School Mr. March reported he spoke to Mr. Mike Hughes and Ms. Margaret Langfeld in regards to the traffic lights at the elementary school. The County plans to meet with a consulting engineer July 1, and they plan to engineer the project. The County indicated that they will insure the lights are installed before school opens this fall. An Auction at LaMotte's Store .Mr. March commented LaMotte's have requested permission to close offCenterville Road to the north of Main Street for an auction on Sunday, June 28, 1998. The Circle Pines-Lexington Police Department will provide the barricades and the interim police chief has been contacted. Councilmember Helmbrecht moved and it was seconded to approve closing Centerville Road north of Main Street for the auction on Sunday. June 28, 1998. Motion carried unanimously. Minnesota Department of Natural Resources - Gun Safety Classes Mr. March reported gun safety classes will be conducted at City Hall on Thursday evenings from July 16, through August 13, 1998. Mr. March mentioned there is a conflicting date of August 6, however, the classes will be held at another location that evening. Councilmember Buckbee moved and it was seconded to approve the MN DNR to hold gun safety classes in the council chambers at City Hall. Motion carried unanimously. ( Turtleman Triathalon M...r. March explained the Turtleman Triathalon is scheduled for August 15, 1998. The City has received a certificate of insurance which lists the City as an additional insured. AWAIR Mayor Wilharber received notice of a hands-on training sponsored by A W AIR. Archery Deer Hunting Mayor Wilharber reported the Anoka County Board of Commissioners adopted Resolution #97- 78, Relating to the issuance of A Permit for Archery Deer Hunting in Designated Areas ofthe Rice Creek Chain of Lakes Regional Park Reserve. Moreover, should any resident have questions regarding this matter, please contact Anoka County Parks and Recreation at 767-2860. The Council requested Staff place the information in the summer newsletter. National Night Out Mayor Wilharber announced Tuesday, August 4, 1998 is designated as National Night Out. Mayor Wilharber stated he would like to have citizens come out and visit the Neighborhood Crime Watch Groups and to show support in fighting crime. 6 CONSENT AGENDA Final Street Name List ]\18. Gaustad commented the Fire and Police Chief reviewed the list and made recommendations which are reflected in the final street name list. Councilmember Helmbrecht moved and it was seconded to approve the consent agenda Helmbrecht aye, Brenner aye, Wilharber aye, Buckbee aye, Powers abstained. Motion carried. Councilmember Powers inquired about the 20th Avenue and Main Street intersection pedestrian crosswalk. Mr. March replied he will send a letter to Anoka County. ADJOURNMENT Councilmember Helmbrecht moved and it was seconded to adjourn the June 24. 1998 Council meeting. Motion carried unanimously. The City Council meeting adjourned at 8:00 p.rn. Respectfully Submitted, eL~lui ~tall Ry-Chel Gaustad, CMC City Clerk 7 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JUNE 10, 1998 Pursuant to do call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, June 10, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Council Members: Laura Powers Mary J 0 Helmbrecht STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official Greg Hellings, Ciiy Attorney David Nyberg, City Engineer ****************************************************************************** CALL TO ORDER Mayor Wilharber called the Council meeting to order at 6:00 p.rn. Mayor Wilharber noted the Council will adjourn into an executive session to discuss pending litigation for the 20th Avenue project. The Council discussed the watermain and sanitary sewer extension project and assessment options for the 20th Avenue project. In addition, an agreement was submitted for consideration between the Carpenters and the City of Centerville. (Exhibit A) Councilmember Brenner moved and it was seconded to approve the agreement for the watermain and sanitary sewer on 20th Avenue and between the properties of Garpenter Auto Body (Carpenter Business). the Carpenter Residence. and Reel Manufacturing, Incorporated. Motion carried unanimously. Mayor Wilharber moved and it was seconded to direct the City Administrator to implement the settlement agreement between the City of Centerville and the Carpenters and to proceed with new assessments as advised. Motion carried unanimously. An executive session closed at 6:12 p.rn. 1 Mayor Wilharber reconvened the regular Council meeting at 6: 12 p.m. PUBLIC HEARING APPEARANCES Carolyn Drude - Ehlers and Associates - Bondin!! for the 20th Avenue Sewer and Water Project Ms. Carolyn Drude (Ehlers & Associates) addressed the Council and presented bid tabulations for $720,000 general obligation sewer and water revenue bonds, series 1998. (Exhibit B) Councilmember Buckbee moved and it was seconded to approve resolution 98-14 "A Resolution Awarding the Sale of $720000 General Obligation Sewer and Water Revenue Bonds. Series 1998; Fixing Their Form and Specifications; Directing Their Execution and Delivery: and Providing for Their Payment." Motion carried unanimously. Bonding for Parkview Development Ms. Drude briefed the Council on a chronological layout of bonding for Parkview Development. Ms. Drude suggested the City call the bond sale on July 22, after the July 14, bid opening. Furthermore, Ehlers will attempt to make bond delivery by August 22, 1998. Refundin!! the '87 Street Bond Through Firstar Bank Ms. Drude gave a pnisent'!-tion and suggested refunding of the general obligation improvement bonds of 1987. Ms. Drude distributed the existing and future paper work supporting the concept to callthe $615,000 general obligation improvement bonds. (Exhibit C) Councilmember Brenner moved and it was seconded to approve resolution 98-15 "A Resolution Awarding the Sale of $245.000 General Obligation Refunding Improvement bonds. Series 1998: Fixing Their Form and Specifications; Directing Their Execution and Delivery: and Providing for Their Payment" and refunding the general obligation improvement bonds of 1987. and to refinance $245,000 at 4.71 % thru Firstar Bank in Hugo. Motion carried unanimously. Circle Pines - Lexington Police Department (CPLPD) Officer Mike Jensen was present to discuss CPLPD submitting a 40-page grant application to "COPS More." The grant monies are intended to be used to updat~ equipment. Mayor Wilharber suggested Officer Jensen explain equipment that will be replaced. Officer Jensen replied the grant monies will purchase new laptop computers to replace the obsolete computers. By purchasing the laptop computer system, the applicant will be able to redeploy 10 full-time officers and three part-time officers for a total of 11.5 full-time officers and a total of 3277 hours of community policing actives. The average savings will permit approximately 285 hours per officer to be committed to community policing. The updated technology will promote 2 effective flow of information inside and outside the agency and improve the application's enforcement responsiveness to the community. Officer Jensen reported the 1997 costumer appreciation day at Kelly's Korner went well. Officer Jensen also said the department identified problems with traffic ticketing by City Ordinance. Anoka County Courts replaced City tickets under State Statutes. However, Mr. Hellings is addressing the issue. Mayor Wilharber addressed a report by Officer Hinse dated June 10., 1998. Officer Jensen commented the report is based on the increased traffic at the intersection of Main Street and 20th Avenue. CONSIDERATION OF MINUTES May 20. 1998 Special Meeting Minutes Mayor Wilharber noted no quorum was present to act, thus tabling the issue. May 27.1998 Council Meetin1!: Minutes Councilmember Brenner moved and it was seconded to approve the May 27, 1998 Council meeting minutes with corrections. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville May 27 - 31 Councilmember Brenner moved and it was seconded to approve the receipts and disbursements for the City ofCenterville May 27 -3 L 1998. Motion carried unanimously. The City of Centerville June 1 - June 10 Councilmember Brenner moved and it was seconded to approve the receipts and disbursements for the City ofCenterville June 1 - 10. 1998. Motion carried unanimously. The Centennial Fire District Mav 27. 1998 Councilmember Brenner moved and it was seconded to approve the Centennial Fire Districts pavrnent of claims for May 27. 1998. Motion carried unanimously. /) The Centennial Fire District June 3. 1998. Councilmember Brenner moved and it was seconded to approve the Centennial Fire Districts payment of claims for June 3. 1998. Motion carried unanimously. 3 SET AGENDA Tri-Cities Police discussion Councilmember Brenner moved and it was seconded to approve the set agenda with noted changes. Motion carried unanimously. PETITIONS AND COMPLAINTS Hearing none - Mayor Wilharber moved to the next agenda item. UNFINISHED BUSINESS Terminal Transport - Special Use Permit Mr. March briefed the Council on Terminal Transports request for a special use permit. Representatives John Snyder and Brent Coatney from Terminal Transport addressed the Planning Commission in June. Mr. March stated during the Planning Commission meeting the City clarified no Certificate of Occupancy will be issued until utilities are granted and they are operational. Furthermore, Mr. March recommended requiring a comprehensive grading plan on the forty-acres and that it be specifically identified under item lOon the special use permit. Mr. March explained the Planning and Zoning Commission held a public hearing and it recommended the Council consider the grading plan and additionaltree planting on the North and South side of the site. Councilmember Buckbee questioned how much property has been purchased by Terminal Transport. Mr. March explained the legal description is metes and bounds of 6.75 acres. Mayor Wilharber commented favorably upon Commission member Buckbee's comment suggesting a buffer between the commercial property and residential property. Mr. John Snyder (R.I. Ryan) and Brent Coatney (owner of Terminal Transport) addressed the Council and described their building. Mr. March added, the Building Official reviewed the building and site plans and the building will be sprinkled. Also, the site and building meet with the Police and Fire Chiefs approval. Mr. Snyder described the site grading plan. The area will drain to the north east of the property into a pond. Mayor Wilharber questioned the engineers ifit is acceptable to have the oil and grease from the parking area drain into the pond. Mayor Wilharber asked Mr. Nyberg of his observations. Mr. Nyberg explained oil and grease draining onto another property and carrying contaminations will propose fuhIre problems. Mr. Nyberg recommended the grading plan be approved contingent upon engineers approval. Furthermore, the Planning Commission commented on the pond and its drainage and suggested a comprehensive grading plan for the whole area. Mr. Nyberg reported Mr. Rehbein stated a comprehensive grading plan will be submitted for the whole corridor of property. Councilmember Buckbee moved and it was seconded to approve the special use permit for Brent Coatnev contingent upon engineering final review and approval of the grading plan and to amend 4 item #9 on the special use permit to change "connect" to "substantial." Motion carried unanimously. Rick Carlson - Parkview Development Developers Agreement Mr. Nyberg updated the Council on the Parkview Development. The developers' agreement is in accordance with the city and is ready to be finalized so that the developer can begin to sell lots. Also, he can begin to pull building and grading permits. A resolution is attached approving the plans and specifications and authorizing advertisement of bids for the Parkview Development. Currently, July 14, 1998 has been considered for the Parkview Development bid opening. Final 2Tadinl! Plan Mr. Carlson noted submittal of a certificate of insurance, payment and performance bond to the City. Mr. Makkee (Makkee Engineering) explained the drainage plan and noted amendments as per the Planning Commission and the City Engineer. Mr. Orville Hughes (1793 Center Street) stressed his concern regarding drainage on the south east corner of the development where there are several manicured rock gardens. The rock gardens are in place to avoid drainage problems. Councilmember Buckbee moved and it was seconded to direct Staff to send a letter to surroundin2: properties that have trees, flo\vers or gardens around the Parkview drainage area. Alos, the City will not be responsible for damage or harm to the area. Motion carried unanimously. Councilmember Buckbee moved and it was seconded to authorize Staff to contact residents that have day lighted into the ditch and notify them that if any disruption occurs it is the residents' responsibility to repair the area. Motion carried unanimously. Final Plat Councilmember Brenner questioned the engineers on the \.vatermain direction to the serior housing facility. 1v1r. Nyberg explained the watermain is designed to run along Centerville Road and cut east, near the senior housing entrance. Councilmember Brenner questioned Staff when the Barett home is removed ifthe watermain could be redirected. Mr. Nyberg explained the most efficient way to run the watermain is under the Barett home location. - J' Mr. March commented on another agenda item - Senior Housing Barett House and Garal!e. Mr. March recommended the Council consider selling the Barett garage and remove or destroy the home. Mr. March suggested accepting sealed proposals on the garage and to destroy the house since there is no salvage value. Mr. Palzer noted several items in the Barett house needed to be addressed in order to rent the house. However, the City should retain antique fixtures within the house prior to destruction. 5 Councilmember Buckbee suggested the City maintain the well for sprinkling purposes. Councilmember Brenner mentioned Mrs. Barett is accepting of the house destruction. Mr. March spoke to the Fire Chief about using the house for a practice burn. Councilmember Brenner moved and it was seconded to direct City Staff to contact Centennial Fire Districts in regards to a practice burn. Also, to place an advertisement in the local newspaper for bids on the garage. contact simple house removers of the pro2:ress. and advertise for a bid opening on July 8, 1998 at 6:00 p.m. Also, contact Anoka County Housing and Redevelopment Authority in regards to salvaging the well and hardware. Mayor Wilharber amended the motion and it was seconded to have the City consider using the garage for Public Work use until the new building is constructed, ifbids are too low. Motion carried unanimously. Resolution 98-13: Approvin2: Plans and Specifications and to Authorize Advertisement of Bids for Parkview Development. Councilmember Buckbee moved and it was seconded to adopt resolution 98-13 approving plans and specifications and to authorize the advertisement of bids for Parkview development. Motion carried unanimously. Councilmember Buckbee moved and it was seconded to approve the Parkview Development Plat, the Developers Agreement and the grading plan as submitted. Motion carried unanimously. LaMotte Park 'Mr. Nyberg briefed the Council on the Laurie LaMotte Park progress in regards to the wetlands. :Lvlr. Nyberg added Mr. Dan Tourville signed an affidavit indicating some wetlands were created by the Tourville family in the 50's. In addition, Mr. Nyberg reported Mr. Gerald Rehbein donated wetland credits. Councilmember Buckbee questioned Mr. Nyberg ifthere was anything associated with the donation. Mr. Nyberg indicated Mr. Rehbein simply made the wetland credit donation. Councilmember Buckbee suggested Staff send a thank you letter to Mr. Rehbein for donating the wetland credits for Laurie LaMotte Park. Mr. Nyberg commented the original wetlands was at 25,000 square feet and now they are at 9,500 square feet. Mr, Nyberg recommended the Council authorize HR. Green to proceed with the Laurie LaMotte Park's grading and storm sewer plans and specifications. In addition, the cost of the project is projected to be less than $25,000. Therefore, the city will not have to advertize for bids. Councilmember Brenner moved and it was seconded to authorize the Engineer to proceed with plans and specifications at Laurie LaMotte Park for the base cost of$5,000. Motion carried unanimously. 6 Councilmember Buckbee confirmed the funds will be taken from the Park and Recreations funds. Mr. March stated $100,000 of park funds are available for the Laurie LaMotte Park. 21st Avenue Road Construction 11r. Nyberg addressed an estimate the City received from Gerald Rehbein. :tvtr. Nyberg felt the quotation could be lower, then he suggested the Council wait to see if the estimates decline. In addition, the $24,550 proposal is for a temporary road. The curb and gutter will be installed later. Councilmember Buckbee commented she would rather invest the $24,000 in the construction of a permanent road. In addition, the business owners along 21st Avenue are required to black top their parking lots when 21 st Avenue is paved. Therefore, Councilmember Buckbee suggested contacting the business owners on 21 st Avenue to inform them of the potential assessment and black top requirements. Mr. Nyberg recommended tabling the issue. Councilmember Buckbee moved and it was seconded to table the 21st Avenue upl2:rade. Motion carried unanimously. Tobacco Ordinance 1\1s. Gaustad addressed the proposed Tobacco Ordinance #66. Ms. Gaustad stated the ordinance was developed in accordance with the state laws and is similar to the Circle Pines tobacco ordinance. However, the ordinance has been tailored to the City of Centerville Ms. Gaustad noted the ordinance meets with Acting Police Chief Joel Heckman's approval. In addition, all license holders have been notified 30 days prior to Council's consideration. Mr. Hellings stated the ordinance meets with his approval. Mr. Bill Bisek (7098 Centerville Road) questioned the Council ifremote controlled vending machines are in compliance with the proposed ordinance. The Council discussed the intension of the ordinance and procedures with violators. Ms. Gaustad commented on the state law which states: No vending machines are allowed in establishments where children under the age of 18 have access to the vending machine. Councilmember Buckbee moved and it was seconded to adopt tobacco ordinance #66 and to authorize Staff to investigate administrative costs for compliance checks and other communities' fees. Motion carried unanimously. Personnel Policy Mr. March requested council direction on the interpretation of Personnel Policy, Section 11.2 Court Leave "Regular emplovees may be absent with pay when serving jury duty or when subpoenaed as a witness in court or voluntarily serving as a witness in a case in which the City is a party." Mr. March noted the personnel policy does not indicate an allotment oftirne the City will pay for the above-mentioned leave. The Council requested legal councils' interpretation. Mr. Hellings understood the policy allows employees to be absent from work with pay if serving jury duty, subpoenaed or testifying on behalf ofthe City. Mr. Hellings recommended eliminating 7 "subpoenaed as a witness in court" or to "limit time to a certain period." The City may allow an employee to be absent one day from work when subpoenaed, at a maximum of one day. Councilmember Brenner moved to amend the personnel policy to allow employees to take time paid not to exceed eight hours and to provide proof of subpoenaed. Motion did not carry. Councilmember Buckbee moved and it was seconded to delete the subpoenaed portion from the personnel policy. Buckbee aye. Wilharber aye. Brenner abstained. Motion carried. Councilmember Buckbee moved and it was seconded to amend the personnel policy to take effect June 10 1998 and employees subpoenaed prior to June 10. 1998 will be paid. Buckbee aye. Wilharber aye. Brenner nay. Motion carried. Kelly's Korner Customer Appreciation Day October 10. 1998 Mr. Bill Bisek owner of Kelly's Komer requested a noise permit from the Council to hold a pig roast on October 10, 1998 from 8:00 p.m. to midnight. Last year notice of the event was sent to the surrounding property owners and the city nor the police department received any complaints in regards to the 1997 event. Mr. Bisek requested the Council authorize a time change from 6:00 . - 10:00 p.m. to 8:00 - 12:00 p.m. Counci1member Brenner stated the 1997 event was nice and favored extending the hour from 10:00 to 11:00 p.m. Councilmember Brenner added Councilmember Powers was opposed to extending the hours past 10:00 p.m. Councilmember Brenner moved and it was seconded to allow the Rock'n Hollywood's to perform from 7:00 p.m. to 11 :00 p.m. on October 10. 1998-contingent that a letter is sent out to the surrounding property owners. Motion carried unanimously. Contract with Dean Johnson :Mr. March reported a joint meeting between the Committee and Dean Johnson is scheduled for 7:00 p.m. Tuesday, June 23, 1998. The purpose of the meeting is to discuss the city's growth and future development. Mr. March added the City is in need of zoning ordinance revisions. Mr. Johnson proposed to amend ordinance four and eight and estimated the entire process will take nine to twelve months, if there are no major controversies or external issues affecting the project. Mr. March commented the City is eligible for matching money contributions from the Metropolitan Council. Mr. March planned to use in kind labor to match funds. Councilmember Buckbee moved and it was seconded to authorize the City of Centerville to contract with consulting Resource Strategies and the cost not to exceed $7945.00 for labor, and if expenses exceed the stated fees that Council is notified. Motion carried unanimously. 8 Tri-Cities Police Department and Fundim! Formulas Mayor Wilharber briefed the Council on the Tri-Cities Joint Police Department progress and possible funding formulas. Now, the City ofCenterville pays $187,000 per year for seventeen hours of coverage with 24 hour emergency response. Mayor Wilharber explained the task force plans to subtract past contributions made to the police department and implement a buy in on equipment of$45,000. This is a significant increase compared to the previous year's amount of approximately $100,000. The task force is aware ofthe city's growth and has anticipated an increase in coverage. Mayor Wilharber recommended the city require a police car be placed in Centerville full-time. Mayor Wilharber gave a synopsis of a funding formula that the cities have investigated. The formula is made up of the following: number of calls to each city, population, market valuation and combined miles of city roads. Mayor Wilharber clarified the task force plans to weight the criteria, thus determining each city's payment amount. Furthermore, Mayor Wilharber felt Centerville should not pay a portion of all police calls, since the city of Lexington had nearly one thousand more police calls than the other two cities. Councilmember Buckbee stated The Council's consensus was to place more weight on calls to each city. Traffic on 20th Avenue and Main Street Mayor \Vilharber referred to a letter issued by Officer Rinsen of the CPLPD. Mayor 'Wilharber noted the intersection in questions is in Anoka County jurisdiction and he suggested the County address the issue. Councilmember Brenner commented on behalf of Councilmember Powers; Powers requested additional lighting, a pedestrian crosswalk and signage at the 20th Avenue and Main Street intersection. Mayor Wilharber suggested Staff write a letter to Anoka County and request an investigation of the stated intersection. School Flood Lights Mayor Wilharber reported he received a complaint about the school's flood lights that seem to blind drivers north bound on LaMotte Drive. Mayor Wilharber recommended Staff send a letter to the church addressing the parking lot lighting and forward a copy of the letter to Acting Police Chief Heckman. NEW BUSINESS Starfire Gymnastics - Sketch Plan ,j Mr. March gave an overview of the Starfire gymnastics sketch plan'. The Planning Commission viewed the site and building sketch plan during its June meeting. Area citizens showed up at the Planning meeting and stated they like the 250' by 120' building idea. However, concerns were raised in regards to drainage. Mr. March commented ordinance #64; Special Use Permits states a special use permit and its hearings are optional. In addition, the Planning Commission held a public hearing in regards to rezoning the property. Mr. March stated the Planning Commission made recommendation to the 9 Council not to require a special use permit for a public hearing. Especially, since several neighboring property owners were in attendance at the meeting. Councilmember Buckbee commented the gymnastics business is a good idea to blend with the residential district. The Council's consensus was not to require a special use permit public hearing. COMMITTEE REPORTS ADMllUSTRATORSREPORT June 23, 1998 Joint Meeting Mr. March reported a meeting is scheduled on June 23, 1998, 7:00 p.m. between the Council and the three committees. Mr. March commented the League Conference is scheduled for June 16-19th. Mr. March requested the Council packets to be distributed on Monday, June 22, 1998. Councilmember Buckbee suggested Staff contact the Council if a large issue arises. The Council's consensus was to allow the council packets to be delivered on Monday, June 22, 1998. Disaster Plan :Mayor Wilharber suggested Centerville prepare for any disaster, such as the disaster Shoreview suffered. Mayor Wilharber also suggested the Council, Police Department and Fire Department work on a disaster plan. CONSENT AGENDA ADJOURNMENT Councilmember Brenner moved and it was seconded to adjourn the June 10, 1998 Council meeting. Motion carried unanimously. The City Council meeting adjourned at 9:00 p.m. Respectfully Submitted, ~w Baw:fucL Ry-Chel Gaustad, CMC City Clerk I I 10 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, MAY 27,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, May 27, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF/CONSULTANTS: Jim March, City Administrator R y-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official Phil Bergem, H.R. Green Consulting Engineers Greg Hellings, City Attorney ************************~***************************************************** CALL TO ORDER Mayor Wilharber called the Council meeting to order at 6:00 p.m. PUBLIC HEARING APPEARANCES NSP Gas Franchise l\1r. Hellings gave an overview of Northern States Power Company's (NSP) request for a gas franchise. Furthermore, in order for a public utility to utilize a public right-of-way, there must be a franchise agreement between Centerville and NSP. Currently, the City has a franchise agreement with Minnegasco. l\1r. Hellings stated NSP' s agreement is typical of a public utility contract. However, utility companies usually allocate 3 to 7 percent for franchise fees to Cities. l\1r. March commented NSP has requested to provide gas service from east of35W to the undeveloped industrial area in Centerville. l\1r. March added some concerns he had with the contract; if the governing body adopts an ordinance in the future, NSP is exempt. l\1r. March noted developers have requested NSP and there is no interest in competing with Minnegasco. However, l\1r. March recommended denying the franchise agreement. l\1r. Hellings stated if gas line relocation is required within five years the City is responsible for paying the cost. Mr. Palzer explained, east of 20th Avenue is serviced by NSP and west of 20th Avenue is serviced by Minnegasco. However, he sees no benefit in having two gas providers. Mayor Wilharber moved and it was seconded to deny the request from NSP and to contract Minnegasco and inform them of the franchise fees. Motion carried unanimously. 1993 Minnesota Magic Midway. Inc. Case No. S4-92-3906 Mr. March explained new developments regarding the status of a 1993 law suit between the City ofCenterville and Minnesota Magic Midway, Inc. Mr. March reported the City received a letter from PPI (private Protection, Inc.) offering to purchase the outstanding judgement for 10 percent of$2,518. In addition, the Sheriffs' Department indicated the write of execution expires in 180 days. Mr. March questioned Mr. Hellings as to the City's expense to pursue the issue. Mr. Hellings replied about $100. excluding the Sheriffs Department fees. Mayor Wilharber recalled Centerville purchased 250 advanced discounted carnival tickets for $2000. However, Minnesota Magic Midway did not show and there was no carnival. Councilmember Buckbee noted, in the past the city exhausted its efforts in an attempt to recover the fees. Mr. March added there is a voided check for $2000 and several letters in the file regarding the City's efforts to recover the fees. Mayor Wilharber polled the Council members. Councilmember Brenner moved and it was seconded to accept the proposal from PPI. Motion carried unanimously. Steve McDonald - Audit Presentation 11r. McDonald (Abdo, Abdo, Eick & Myers) gave a report on the 1997 City audit, the management letter and its findings. (EXHIBIT A) Councilmember Buckbee moved and it was seconded to acknowledge receipt of the annual audit year ending 1997 and requested a summary of the audit be published in the local paper. Motion carried unanimously. CONSIDERATION OF MINUTES March 25, 1998 Council Meeting Minutes Councilmember Buckbee moved and it was seconded to approve the March 25. 1998 Council meeting minutes with corrections. Motion carried unanimously. April 22. 1998 Council Meeting Minutes Councilmember Brenner moved and it was seconded to approve the April 22. 1998 Council meeting minutes. Brenner aye, Buckbee aye, Wilharber aye, Helmbrecht abstained. Motion carried. 2 May 20. 1998 Special Meeting Minutes Mayor Wilharber moved and it was seconded to table the May 20, 1998 Special meeting minutes due to the lack of a quorum. Motion carried unanimously. PAYMENT OF CLAIMS The City ofCenterville May 14 - 27.1998 Councilmember Helmbrecht moved and it was seconded to approve the receipts and disbursements for May 14 - 27. Motion carried unanimously. Eagle Pass Pay Estimate Councilmember Buckbee moved and it was seconded to accept the engineer's recommendation to approve the Eagle Pass pay estimate for streets and utilities. Motion carried unanimously. SET AGENDA Senior Housing Update Business Appreciation Dinner Garage Sale Days Councilmember Brenner moved and it was seconded to approve the set agenda with changes. Motion carried unanimously. PETITIONS AND COMPLAINTS Reisdorfer - Request for Beer Permit Councilmember Buckbee moved and it was seconded to approve the beer permit for the Reisdorfer family_ contingent upon appropriate fees be paid and if they do not use the field the fees will be refunded and the park is left in the same condition as found. Motion carried unanimously. Hanna Tilsen - Waive copy Fees Councilmember Buckbee moved and it was seconded to grant a waiver of photo copy fees for summary information instead of the whole Council packet. Motion carried unanimously. UNFINISHED BUSINESS Terminal Transport - Grading Plan Review Mr. Phil Bergem (H.R. Green Consulting Engineering) gave a presentation on Terminal Transport and its proposed grading plan. Furthermore, a revised grading plan was submitted to the city, May 26, 1998 from Paramount Engineering. Mr. Bergem addressed a recommendation letter dated May 22, 1998 from H. R. Green. Also, both engineering firms have been in contact and 3 plan to address the items listed in the recommendation letter. Mr. March explained Terminal Transport was an agenda item since it is a major project, however, no action is needed from the Council. In addition, City Staff plans to address the building concept and proposed grading plan at the Planning and Zoning meeting. Rick Carlson - Parkview Development Mr. March summarized the Parkview progress and discussed the draft Developer's agreement, draft final plat and draft grading plan. In essence, the Developer is looking for preliminary feedback prior to presenting the final plat at the next City Council meeting. Mr. March addressed the draft Developer's agreement. Foremost, the Council received a sod escrow letter, indicating the Developer will be responsible for individual property sod compliance. A concern is that the City has no recourse if the Developer does not comply with the sod/seed Ordinance. Therefore, Mr. March suggested the Developers agreement include a cash deposit of $10,000 for sod escrow with the City. Mr. March commented holding the Developer responsible for sod placement is a superior process compared to the City's current method and suggested implementing the idea in future projects. Mr. March suggested the City hold park/trail dedication fees as earmarked funds for future developments oftrails. Specifically, the park dedication fee is $750 per lot and the trail dedication fee is $150 per lot. Councilmember Helmbrecht recognized the Developer's agreement did not indicate the trees would be balled and burlapped. Mr. Bergem responded corrections will be made to reflect the trees will be balled and burlapped. Mr. Bergem noted the site grading plan is in compliance with the building ordinance and is, as per the Building Official's recommendation. Mr. March suggested further amendments be issued to Staff as soon as possible to insure all changes are incorporated into the final Developer's agreement. Mr. Carlson emphasized their desire to begin construction the day after the June 10, Council meeting. Therefore, if any changes are needed contact him, so he can guarantee the Developers' agreement will be ready for the Council's approval. Mr. Bergem commented the lot size meets with city ordinance and a variance is not required with this development. Mayor Wilharber polled the Council and there were no apparent concerns. Mr. Bergem relaid Mr. Hellings took no exception to the Parkview Developers contract. 20th Avenue Update Mr. Bergem reported RCWD may give notice to proceed on May 28th. At that time, the City will request that the contractor sign off in agreement to commence work on the 20th Avenue project. 4 Street Name List Councilmember Brenner moved and it was seconded to approve the street naming list with noted changes and contingent upon Police and Fire approval, and to send letters of appreciation to the committee members. Motion carried unanimously. NEW BUSINESS Sager's Liquor License Consideration Councilmember Buckbee moved and it was seconded to approve Sager's Liquor License contingent upon the State Liquor Controls' approval of an off sale liquor license. Motion carried unanimously. COMMITTEE REPORTS Senior Housing Councilmember Brenner reported the Senior Housing open house is scheduled for Thursday, June 11, 1998, at 11:0Q a.m. Business Appreciation Dinner Mayor Wilharber reported the Business Appreciation Dinner was held on May 19, and everything went well. In addition, thanks was extended to the EDC Committee for its help. Mayor Wilharber mentioned it was nice to see new and existing business owners at the dinner. Garage Sale Days Mayor Wilharber commented Garage Sale Days was held on May 15, and 16th. More than 100 garage sales were conducted by participating residents. ADMINISTRATORS REPORT Investment Policy In short, Mr. March submitted an investment policy for Council consideration, at a later date. Local Performance Aid Mr. March briefly explained the City plans to participate with the state Local Performance Aid (LP A), to receive State revenue. Water Sewer Rate Analysis Mr. March presented a water/sewer rate analysis for Council consideration. Councilmember Buckbee suggested investigating other communities' policies and procedures in regards to applying flat sewer rates among the residents. Councilmember Buckbee noted in the past residents have questioned the option of metering sewer flowage instead of applying flat rates. CONSENT AGENDA 5 ADJOURNMENT Councilmember Helmbrecht moved and it was seconded to adjourn the May 27, 1998 Council meeting. Motion carried unanimously. The May 27, 1998 Council meeting adjourned at 7:30 p.m. Respectfully Submitted, ~~ Ry-CheIGau~ad,C~IC City Clerk 6 CITY OF CENTERVILLE SPECIAL MEETING WEDNESDAY, MAY 20, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on Wednesday, May 20, 1998 at City Hall, 1880 Main street. Acting Mayor Mary Jo Helmbrecht called the special meeting to order at 6:02 p.m. PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Theresa Brenner Laura Powers ABSENT: Mayor Tom Wilharber Councilmember Sanna Buckbee STAFF: Administrator Jim March City Clerk Ry-Chel Gaustad Public Works Director/Building Official Paul Palzer ***************************************************************** Engineering Proposals ) The Council considered engineering proposals from the firms of Bolton & Menk, Inc., Howard R. Green Company, Bonestroo Rosene Anderlik & Associates, BRW, McCombs Frank Roos Associates, Inc., Hakanson Anderson Assoc., Inc., and RLK - Kuusisto, Ltd. Mr. March briefed the Council on the proposals received and made recommendation on behalf of himself and Mr. Palzer. Furthermore, the four firms that ranked highest on their list are Bonestroo Rosene Anderlik & Associates, BRW, Howard R. Green Company and Bolton & Menk, Inc. Mayor Wilharber made written comments about the firms which ranked highest on his list. The Council was in consensus of the Staffs findings. After reviewing the proposals, Mr. March recognized there are several different billing methods. In addition, the proposals sparked many good ideas. Mr. March elaborated on a few of the ideas. Some firms offer an open house to show plans to residents. Also, some engineering firms execute a newsletter to the citizens with updates on city projects. Mr. March was interested to learn about the training and certificates received by the engineering firm employees. In addition, the key personnel assigned to Centerville, the years of experience and education. Another interesting note is one firm offered a "Hotline" for citizens to call with questions, where as another firm conducts monthly brainstorm sessions with staff and senior engineers. ) Councilmember Helmbrecht suggested a format and forms to use during the interview process. Ms. Gaustad mentioned the Council may consider requesting another engineer to sit through the interviews, either an engineer from another community or another firm. Councilmember Powers inquired about ranking each firms cost for work rendered. Mr. Palzer commented the costs are difficult to consider because of the type and number of employees needed on each project. Councilmember Helmbrecht requested Staff develop an interview format for the selected firms. Mr. March suggested notifying the final engineering firms, three to four weeks in advance,to allow them time to prepare for the interview. The Council suggested establishing a workshop date to discuss how the city plans to proceed with the interviews. Mr. Palzer suggested touring the firms and meeting the engineering staff. Councilmember Brenner moved and it was seconded to interview H.R. Green, Bonestroo, Bolton & Menk and BRW. Motion carried unanimously. Councilmember Powers suggested sample work products and perhaps questions regarding their experience on specific projects. Councilmember Brenner requested a time line for the events. Mr. March outlined the chain of events; first to tour engineering facilities, second hold a workshop to review the format and forms for the interview and finally, conduct the interviews. Mr. Palzer suggested performing background checks on the firms from other communities. Councilmember Helmbrecht questioned the Council if a subcommittee should be created. Mr. March replied Staff can inform the Council of the date and time of the tours and hopefully everyone will be able to attend. Ms. Gaustad noted the meeting should be posted if three or more Council members plan to tour the engineering facilities. The Council and Staff discussed scheduling a workshop, tours and interviews. Mr. Palzer stated he will be on vacation from June 27, until July 27th. The Council preferred to schedule the interviews after Mr. Palzers' return. The C0uncil discussed interviewing two nights and allowing each firm, twenty minutes for introductions and the remaining time to answer questions and respond to scenarios. Councilmember Helmbrecht asked if a new firm is selected will H.R. Green complete projects in progress. Mr. March felt it is a good rule of thumb, to allow H.R. Green to complete current projects for liability reasons. 2 Ms. Gaustad questioned the possibility of the City exploring the option of hiring a staff engineer. Mr. March replied with the cost and support staff needs it would be cost prohibitive. Mr. Palzer suggested perhaps Mr. Dean Johnson of Resource strategies would consider sitting through the interview process. Ms. Gaustad noted the Vice President of an engineering firm stated he would be willing to sit through the interview process at no cost to the city. Councilmember Powers requested staff investigate the Dean Johnson idea. The Council elected to schedule a workshop on June 15, 1998, 5:00 p.m., and to schedule tours the week of June 8, and interviews the first part of August. Councilmember Powers commented she is available Thursdays in June. Mr. March planned to schedule the tours for June 11, 1998. Dress Code Mr. March explained the office staff requested an amendment to the dress code. The request is to allow for ~casual day" and/or colored jeans. ) The Council discussed the professional appearance of the Staff. Also, that the current policy had only been in effect for two months and they did not want to show favoritism toward the office staff over the other employees. Mr. Palzer said that the public works employees regularly wear jeans. Ms. Gaustad suggested Fridays for ~casual day." The Council clarified the dress policy no tattered, worn jeans with holes and only colored jeans on ~casual day." Councilmember Brenner moved and it was seconded to amend the dress code policy to allow casual day and color jeans exclusively on Fridays. Motion carried unanimously. Equipment Mr. March pointed out the need for an additional vehicle for public works' department. Councilmember Powers asked what is the current public works' vehicle situation. Mr. Palzer replied the red Ford truck, the white Dodge truck and the green Ford truck. However, the City has four public works' empioyees with transportation needs. Currently, one person needs to use their personal vehicle for work. Furthermore, does the City want to supply the staff with the equipment to do their jobs. Often, two public works' employees need to car pool. Mr. Palzer also said the '97 green truck will need to be replaced next year. This is in hopes to have a very dependable vehicle with minimal maintenance expense. Therefore, Mr. Palzer requested authorization to use $5000 for a newer vehicle to supply the 3 needs of public works. Councilmember Helmbrecht moved and it was seconded to approve an additional vehicle for the public works department at an approximate cost of $5000. Helmbrecht aye, Brenner aye, Powers nay. Motion carried. staffing Mr. March described office staffing needs due to an increase in business. Mr. March also distributed the 1998 budget narrative and explained the budgeted savings year to date. Moreover, Centerville budgeted $141,347.00 for office personnel salaries. Mr. March continued, with the projected figures the City has spent 32% of the budgeted allocation for administrative personnel. However, if the city is on target with the budget this figure should be at 38%. Therefore, this has resulted in a year to date savings of $8480. Mr. March presented and explained several staffing scenarios: A. Hire an additional part-time receptionist B. Hire a full-time receptionist C. Hire an intern for the summer D. Expand the duties of the Deputy Clerk E. Expand the duties of the Recycling Coordinator F. Create a new position Councilmember Brenner questioned Mr. March if the salary cost savings took into consideration the wage increases relating to the adoption of the City's comprehensive salary plan. Mr. March explained there has been an overage in the administrative personnel budget which accounts for the salary cost savings. Furthermore, the 32% takes in to consideration the 1998 wage increases. Mr. March explained the results of a one week logging from Staff which included servicing the window, calls received, calls returned and calls retrieved off the answering machine. In essence, thirty calls were taken from the answering machine and it is hoped the City will provide better customer service. Mr. March explained each option concerning filling the administrative staffing needs. Mr. March observed the need to hire a part-time receptionist and commented the new position could be worked out with the current receptionist position as a job share position. This option provides more flexibility for all office staff. 4 Moreover, option B - hire a full-time receptionist does not appear to be a viable solution. Again, option C - hiring an intern for the summer will assist the City with future projects. Mr. March added, this fall the City will need to look at the garbage and union contracts. In addition, an intern would be an extra employee to help with the phones and this will be an inexpensive option for the City. The City would pay a minimal salary, but would not be required to pay for benefits. Mr. March noted, an intern position affords the opportunity for a person to gain valuable experience and knowledge. Councilmember Brenner questioned Mr. March if he had adequate time to ensure the intern would gain valuable experience and knowledge. Mr. March assured the Council, the time will be available to properly train and instruct an intern. ) Mr. March advocated option D, expanding the duties of the Deputy Clerk. In consideration of the City's accumulation of funds which are in excess of three million dollars, there is a need for more in house financial observation. Mr. March identified the primary problem is the need to increase financial investment activity. Furthermore, the Deputy Clerk currently works less than forty hours a week and she has agreed to work more hours to achieve the City's financial goal. Mr. March commented the additional responsibilities may cause an increase in the Deputy Clerks job grade. Councilmember Powers asked if this staffing option will increase the salary of the position. Mr. March responded a correlation between the additional responsibilities and grading points would be investigated. Councilmember Powers questioned Mr. March how option D will support the incoming phone calls and service needs of the City. Also, Councilmember Powers warned, the City may want to consider consulting a professional to comment on the investment of funds and perhaps work for the City in that capacity. Ms. Gaustad questioned Mr. March who currently performs the financial investments for the City. Mr. March replied, to date the financial investments are handled by himself and the Deputy Clerk. Mr. Palzer commented the City may want to consider utilizing a financial consultant to advise the Deputy Clerk in setting up a ladder investment strategies. Mr. March planned to develop an investment policy and bring the proposal to the Council for consideration. Councilmember Powers commented it is difficult to make an educated decision with the limited information provided on option D. Mr. March continued by explaining option E which is to expand the duties of the Recycling Coordinator. Mr. March added recycling I ~J 5 SCORE funds are available for reimbursement up to 25 hours a week. Moreover, the Council may want to consider a position that would maximize the city's recycling efforts and accommodate the City's parks. There is a need to have an employee cover the Park and Recreation meetings, do minutes and help develop the park programming. Mr. March suggested option F would be to create a new position. Councilmember Brenner stated for immediate office support, perhaps a part-time receptionist would fulfill the need. Mr. March felt a part-time receptionist, an intern and expanding the duties of the Deputy Clerk would serve the administration personnel needs. Councilmember Powers consented to apart-time receptionist and an intern. However, Councilmember Powers hesitated to authorize expanding the duties of the Deputy Clerk without further information. Councilmember Helmbrecht felt comfortable with Mr. March's recommendations. Mr. March commented one way to satisfy the current employee needs is to increase the Deputy Clerk's responsibility and increase that grade. Mr. Palzer noted he observed several disruptions in the front office because of servicing the window or answering the phones. Therefore, he suggested voice mail boxes in the office. Mr. March commented the City should maximize technology. Ms. Gaustad mentioned recently she researched the cost associated with the voice mail box and this may be a viable solution. ( \ Councilmember Brenner questioned Mr. March as to what will the grade increase be for option D with the increase of responsibilities. Councilmember Brenner felt okay with option D. Councilmember Helmbrecht requested Mr. March's recommendation. Mr. March suggested to eliminate staffing options B, and F, and to implement options A, C, D and E. Councilmember Powers requested to have Staff examine professional financial services and its advantages and disadvantages, prior to implementing staffing option D. Councilmember Powers requested Staff place in writing, how the City plans to put monies to'work for the City and how to eliminate current or potential problems. Councilmember Powers moved and it was seconded to authorize Staff to hire a part-time receptionist and an intern. Motion carried unanimously. Councilmember Helmbrecht moved and it was seconded to authorize Mr. March to explore option D to expand the Deputy Clerks job 6 description, investigate a financial policy and present other options. Helmbrecht aye, Brenner aye, Powers nay. Motion carried. Councilmember Brenner moved and it was seconded to adjourn the special meeting of May 20, 1998. Motion carried unanimously. The special meeting of May 20, 1998 adjourned at 8:00 p.m. Respectfully Submitted, 0~..~~~~ . ( Ry- el Gaustad, CMC City Clerk 7 CITY OF CENTERVILLE ASSESSMENT HEARING/WORKSHOP WEDNESDAY, APRIL 29,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an assessment hearing and workshop on Wednesday, April 29, 1998 in the Council Chambers of City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF/CONSULTANT: Jim March, Administrator Ry-Chel Gaustad, City Clerk David Nyberg, City Engineer ****************************************************************************** Mayor Wilharber opened the executive session at 5:30 p.m. Ms. Julie Wolfe (Minnesota Human Rights Department) gave an overview on a pending claim against the City ofCenterville. Ms. Wolfe requested authority to negotiate the best offer for the City. In addition, the proceedings are confidential. However, the settlement is public. Councilmember Buckbee moved and it was seconded to close the executive session at 5:55 p.m. Motion carried unanimously. Mayor Wilharber opened the assessment public hearing at 6:05 p.m. Mayor Wilharber noted the assessment public hearing will adjourn by 7:00 p.m. because the Metropolitan Council has scheduled a public hearing on the Centerville interceptor at 7:00 p.m. Mr. Nyberg gave a brief overview of the proposed improvements on the 20th Avenue north sanitary sewer and watermain improvements. The proposed sewer will operate by gravity to the lift station. There will be turf restoration by way of seed and sod. Erosion control measures will be implemented. Mr. Nyberg noted the project bid was held on April 21, 1998. Bonine Excavating bid $508,790.65. The bid process included an east watermain extension, SCADA/Telemetry System and a directional bore forcemain. Mr. Nyberg addressed three exhibits for the 20th Avenue improvements; first an overall proposed project area, the proposed watermain improvement and last the proposed sanitary sewer improvement. . Mr. Nyberg added, the truck watermain construction cost project total is $227,179.32. However, if alternate A "East Watermain Extension" is included in the project there will be an additional $45,620.00 cost. The 20th Avenue trunk sanitary sewer construction costs will be $281,611.33 which includes the forcemain, lift station, sitework, street and storm sewer. Therefore, the total construction cost will be $508.790.65. Furthermore, the total project costs including overhead, without alternates will be $702.120.00. Mr. Nyberg explained the proposed project schedule. Two public informational meetings were held on both February 26, 1998 and August 13, 1997. A public hearing was held on September 24, 1997. The plans were approved and a petition to order advertisement bids was completed on February 11, 1998. The City held the bid opening on April 21, 1998. Currently, the Council is holding a public assessment hearing. The City Council is scheduled to award the project on May 13, 1998. The City will begin construction in May 1998 and the project should be complete by August 1998. Mr. Nyberg presented a synopsis of four watermain and sanitary sewer assessment scenarios: one by property front footage, one by total area, one by area minus wetlands and one by area minus floodplain. Mr. Nyberg informed the property owners the water availability charges 0N AC) and sewer availabity charges (SAC) are the costs to connect to and become a part of the Centerville water system. The WAC charge pays for the cost associated with water systems such as elevated storage, water treatment facilities and maintenance. The WAC charge is $2800 per unit. In addition, the SAC charge pays for the costs associated with the system, such as lift station rehabilitation, operation cost, sewer cleaning, and system maintenance. The SAC charge is $1750 per unit. Also, the Metropolitan Council (Environmental Services) issues a $1000 SAC charge, per SAC unit. Finally, The individual property owner will be responsible for the connection between the property line and the individual building. Because of the many different configurations, this cost varies considerably, and is difficult to estimate. Mr. Nyberg added, the property owners may have costs associated with taking individual well systems and septic systems out of service. Mr. Kenny & Ms. Colleen Carpenter (6885-20th Avenue) stressed concerns about the assessment and hook ups. Mr. Carpenter questioned, "Why is this project taking place?" Mr. Nyberg responded that Mr. Gerald Rehbein petitioned the City for improvements to his property east of 20th Avenue. Mr. Carpenter commented since Mr. Rehbein petitioned the City, he should pay the cost for the improvements. Mr. Carpenter added, he invested $30,000 for his current well and septic and both are in good condition. In addition, he is paying taxes on the installed improvements. Therefore, "Why should he have to hook up when the sewer is installed?" Mr. March noted the current City Ordinance requires property owners to connect to the City sewer, once sewer service is available. Property owners must connect to the water system once a private well system is in need of repair. Also, the City can only assess what the improvements will increase the value of the land. However, if a property owner disagrees with the city's estimated 2 -- -- -- -- ..-..----- --------------..------ --- valued increase, the property owner can have the property appraised and then contest the assessment cost. Mr. Carpenter questioned, "Why does the property owner have the burden of proof?" Mr. March explained the burden of proof lays on the Council and the engineer, to fairly distribute the assessment cost. Mr. Jack & Ms. Joyce Green (7007 20th Avenue) expressed concern about saving the treeline and shrubs along their south property line. Mr. Nyberg noted one of the alternate bids (Bore Forcemain) cost $18,000 more to redirect the forcemain, which is cost prohibited. However, H.R. Green plans to explore other options to preserve the trees. Councilmember Buckbee clarified letters contesting the assessments and letters of appeal are to be submitted by the end ofthe public hearing. Mr. March suggested the Council consider continuing the public hearing until the next Council meeting, May 13, 1998. Mr. Nyberg emphasized H.R. Green tried to produce several alternatives to accommodate all parties involved. Councilmember Buckbee noted if the City elected to assess the area minus floodplain and a hook up was not available to 6885-20th Avenue, then the Carpenters would not be assessed. Mr. Nyberg agreed, because the property is considered in a floodplain. Mr. Carpenter felt a stub should be put in place for future property use. Mayor Wilharber confirmed fill can be brought to the floodplain properties and then the land could be taken out of the floodplain. Therefore, the property value would increase and potentially be completely developed. Mr. Nyberg agreed. Moreover, Councilmember Buckbee stated if the Carpenters elected not to hook up now and in the future they bring in fill, they could be assessed then for the stated improvements. Mr. Nyberg agreed. Councilmember Buckbee concluded this would place the assessment burden on the larger property owners. Mr. Carpenter suggested the city place a connection to his property for future improvements. Then the cost would be off set when the property is brought up to code. Mr. Russel Strehlow (property legally identified as 24-31-22-32-0003) clarified the four assessment options and the Council's time line to elect an assessment option. Mayor Wilharber replied an appeal must be received by the City no later than 4:00 p.m. on Wednesday, May 13, 1998. Mr. Strehlow questioned, "Does the area minus floodplain include wetlands?" Mr. Nyberg replied no, the city has copies of the wetlands and they would not be included in the floodplain. Councilmember Brenner moved and it was seconded to continue the 20th Avenue 3 assessment hearing until Wednesday. May 13.1998. Motion carried unanimously. The Council elected to meet at 5:00 p.m. on Wednesday, May 13, 1998 to tour the Senior Housing Facility. Mr. March reported Anoka County requested Parkview Development allocate a sixty-foot easement onto the properties west of Centerville Road. The Council concluded the sixty-foot easement would hinder the property value in the Parkview Development. Councilmember Buckbee moved and it was seconded to adjourn the meeting at 6:50 p.m. Motion carried unanimously. Respectfully Submitted, Mr~ lul ~QLUt\tad Ry-C~l Ga~stad, CMC City Clerk 4 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, APRIL 22, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled meeting on Wednesday, April 22, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Laura Powers ABSENT: Councilmember Mary Jo Helmbrecht STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad Paul Palzer Dave Nyberg ****************************************************************************** CALL TO ORDER Mayor Wilharber called the meeting to order at 6:05 p.m. PUBLIC HEARING (S) Board of Review - Anoka County Assessor Todd Smith Mayor Wilharber opened the Board of Review public hearing at 6:06 p.m. Mr. Todd Smith (Anoka County Assessor) was present to conduct the Board of Review hearing. Mr. Smith distributed 1998 assessments and payable 1999 statistics for the City of Centerville (See Exhibit A). Mr. Smith explained six residents contacted the assessors' office with questions regarding their market value. Each individual had all their market value questions resolved before the local board of review met. Hearing no market value questions from the audience, the Council elected to keep the hearing open while discussing other agenda items. Parkview Development Proposed Public Improvement Assessment Mr. Nyberg gave a brief overview of the proposed Parkview development and its proposed assessments. Furthermore, there are two twelve inch watermain alignment extension alternatives. Alternative one directs the watermain north of the Parkview development and loops the watermain to the hydrant at the Senior Housing complex. Alternative two directs the watermain south to Center Street for future development. Mr. Nyberg noted the developer will pay 50% of the trunk watermain cost. 1 Mr. March noted the property owners are not required to hook up to municipal water until the property's current well malfunctions or until the property owner elects to hook up. The proposed improvements will supply utility services to 42 lots in Parkview. The City of Centerville will pay the additional cost to over sizing the watermain. The project cost for development improvements and overheard (engineering, legal, administration) is $526,126.95. The total project costs with alternatives one and two is $580,443.53. Mr. Bernard Hendrich (6945 Centerville Road) questioned if the watermain will be a dead end and if so, how will the stagnated waters be treated. Mr. Nyberg replied if the Council decides to run the watermain south there will be a dead-end line which will be maintained by the City with routine hydrant flushing. Mr. Robert Barett (6953 Centerville Road) questioned who will pay the cost for directional boring under the Centerville Road. Mr. Nyberg explained the City will pay the cost for directional boring. Also, Mr. Barett asked "Will the City apply the assessment cost to the properties now or can the assessment be deferred?" Mr. Nyberg mentioned the City plans to meet with the City Bond Councilor and then the City will know what options are available. Mr. John Rieder (6977 Centerville Road) questioned the advantages and disadvantage to options one and two. Mr. Nyberg noted that option one will provide service to the Senior Housing facility which will loop the system and will enable the City to close off the water if there is a break in the line. Option two provides service to three residents on the south end of Center Street. Furthermore, the disadvantages are construction disruption and the dead-end line will need to be maintained. Mr. Andrew Melcher (Saint Genevieve 7087 Goiffon Road) commented since one option is to provide water service to the Senior Housing facility then why is that facility not assessed. Mr. Nyberg responded the City can assess the facility. However, the City would pay the assessment cost. Mr. Melcher questioned the Council if the statutes state that a property cannot be assessed twice for the same improvement. Mr. March commented he spoke with the City Attorney and a property cannot be assessed twice for the same improvement. Mr. Hendrich asked "Will both water and storm sewer services be provided?" Mr. Nyberg explained the proposed assessment is for water service. Mr. Barett asked "Where will the water from the development drain to?" Mr. Nyberg stated Mr. Carlson has to prove the run off from the development will not cause an increase to surrounding properties. Mayor Wilharber mentioned, if the bid amount is lower than what the city expects the proposed 2 assessments will decrease accordingly. However, once the assessments are set, the City cannot increase the assessment costs. Mr. Melcher again requested clarity that once a property is assessed for an improvement than the property will not be assessed again in the future, namely along Heritage Street. Councilmember Buckbee explained St. Genevieve will have to access water from Centerville Road not Heritage nor LaMotte Drive. Mr. Melcher questioned, "Is zoning is taken into consideration when assessment costs are calculated?" Mr. Nyberg commented zoning is not taken into consideration. The City took into consideration the project cost and the benefit to each property. Mr. March noted during the Main Street watermain project the City attempted to implement a constant and fair assessment policy. Since the Main Street improvement the city has used this procedure three times including this assessment. Mr. Melcher commented some Cities make it policy to pay costs related to dead-ends and looping options. Therefore, Mr. Melcher questioned if the city will pay these additional costs. Mr. Nyberg commented there is a $6000 shortfall in the project cost for oversizing where the city will pay the additional cost. Mayor Wilharber asked "When the County expands the road will the infrastructure be in the way?" Mr. Nyberg commented usually, it is a matter of who is there first. However, the watermain will be buried 7 - 8 feet. Mr. Melcher asked "What is the process to challenge the assessment cost?" Mr. Nyberg suggested Mr. Melcher contact City Staff and to place any objections in writing to the Council. Councilmember Powers moved and it was seconded to close the public hearing at 6:50 p.rn. Motion carried unanimously. Councilmember Buckbee moved and it was seconded to close the Board of Review public hearing at 6: 51 p.m. Motion carried unanimously. (:please see supplemental notes - Exhibit B) Councilmember Powers left the Council Chambers at 6:55 p.m. APPEARANCES Dean Havel - Bald Eagle Ski Show Director Mr. Dean Havel addressed the Council and requested authorization to install a ski jump in Centerville Lake near Waterworks Beach Club. Councilmember Buckbee moved and it was seconded to direct City Staff to write a letter to Anoka County consenting to Bald Eagle installing a ski ramp. Buckbee aye, Brenner aye, Wilharber aye, Powers absent. Motion carried unanimously. 3 Councilmember Powers returned to the Council Chambers at 7:00 p.m. CONSIDERATION OF MINUTES April 8. 1998 Council Meeting Minutes Councilmember Brenner moved and it was seconded to approve the April 8, 1998 Council meeting minutes with corrections. Brenner aye, Powers aye, Wilharber aye, Buckbee abstained. Motion carried. PAYMENT OF CLAIMS The City of Centerville April 9 - 22 Councilmember Buckbee moved and it was seconded to approve the City of Centerville payment of claims for April 9 - 22. Motion carried unanimously. SET AGENDA Parkview A letter from Peltier Lake Association The Statement of Annual Review in May for Administrator Councilmember Buckbee moved and it was seconded to approve the set agenda with noted changes. Motion carried unanimously. PETnaONSANDCOMPLAINTS UNFINISHED BUSINESS LaMotte Park Update Mr. Nyberg briefed the Council on the LaMotte Park progress. Mr. Nyberg reported Anoka County Parks Department has proposed to develop trails around Centerville Lake and perhaps through LaMotte Park. Mr. Nyberg proposed to contact Anoka County and suggested the trail runs through the Park to Centerville Road. Mr. Nyberg reported, Kate Drewery commented there are funds available for the park, but Rice Creek Watershed District is interested in seeing water improvements. Mr. Nyberg distributed a letter dated April 16, 1998 addressed to Mr. David Ahrens, City ofLino Lakes. The purpose of the letter is to request permission to allow Centerville to continue with the current drainage pattern and maintain the flow of water directly onto property within the city of Lino Lakes before reaching the unnamed ditch. Mr. Nyberg noted the City ofLino Lakes will have to authorize the drainage prior to the final grading plans being approved. 4 -~- ...-- ---- --- -- --- -- -- ....- -- - --..-- 20th Avenue Update !v1r. Nyberg updated the Council on the 20th Avenue bid results and proposed assessments. Bonine Excavating came in as low base bidder at $508,790.65. Alternative A (Easterly Watermain Extension) was bid at $95,620.00. Alternative B (SCADA/Telemetry System) bid results came in at $86,456.00. Mr. Nyberg explained the proposed SCADA/Telemetry system is designed to sound an alarm if a lift station fails. In addition, Alternative C (Directional boring 8 inch forcemain [between Stevens property and Lake Area Utilities]) was bid at $27,390.00. Mr. Nyberg noted H.R. Green plans to be back before the Council on May 13, with required permits from the Metropolitan Council. In summary, Mr. Nyberg explained the proposed assessments for 20th Avenue north waterrnain and trunk sanitary sewer (Exhibit C). Mr. Nyberg requested the Council's direction on how to proceed with the four assessment options for the public hearing on Wednesday, April 29, 1998. Councilmember Brenner suggested presenting the four assessment scenarios at the hearing. Councilmember Powers moved and it was seconded to adopt the assessments after the proiect is complete. Motion carried unanimously. 21st Avenue Update !v1r. Nyberg reported the City of Lino Lakes has targeted Memorial Day to complete the temporary road construction on 21st Avenue to assist the opening of the convenience store. The City ofLino Lakes plans to advertise for road construction bids in June and then construct a permanent road. Mayor Wilharber inquired about Lino Lakes water and sewer situation for the new business. Mr. Nyberg stated he was not sure. Mayor Wilharber suggested the City of Lino Lakes and the City of Centerville get together and discuss this issue. The Council suggested relaying that the City of Centerville is interested in holding a joint meeting with the City ofLino Lakes. Performance Automotive Special Use Permit - Proposed building !v1r. March gave an overview of Performance Automotive's special use permit request for a proposed building. Mr. Palzer noted, the City received Performance Automotive's building plans at 4:00 p.m. Councilmember Buckbee questioned the City Engineer if he reviewed Performance Automotive's grading plan. !v1r. Palzer said the City Engineer has not reviewed the grading plans. !v1r. March referred to a letter dated April 15, 1998 the City received from RO-SO Contracting, Inc. Furthermore, Mr. March reiterated the DaBruzzi Properties interest in selling its building and land to the City for a sale price of $350,000.00. Mr. DaBruzzi noted they would wait or delay construction on the Performance Automotive building until the Council has had an opportunity to discuss the proposal. However, time is a factor for construction. 5 Mayor Wilharber asked Mr. Palzer about the building and its condition. Mr: Palzer replied he toured the facility and felt it would serve the City for the next twenty years. Councilmember Buckbee suggested Staff explore ADA conditions, location and the applicable building design to ensure it is conducive to the city's needs. Mr. Palzer noted the restrooms would have to be looked at for accessability. Councilmember Buckbee moved and it was seconded to hold a special meeting on Monday, May 4, at 5:00 p.m. to discuss the purchase of the DaBruzzi property. Motion carried unanimously. Councilmember Buckbee moved and it was seconded to approve the special use permit contingent upon the engineer reviewing the grading plan. Buckbee aye, Brenner aye, Wilharber aye, Powers nay. Motion carried. Parkview Development Mr. Nyberg reported on Anoka County Highway Departments right-of-way recommendations for Parkview Development. Mr. Nyberg noted due to time restraints, Anoka County was unable to make written recommendation on Parkview Development for this meeting. However, Anoka County verbally recommended an eighty foot right-of-way on Centerville Road. Mr. March commented the city has gone against the County's recommendation in the past. Mr. Nyberg recalled Anoka County recommended the Industrial Park have no access off of Main Street. However, the City granted three accesses for the Industrial Park. Councilmember Powers observed that Centerville Road is wide by Center Oaks and narrow closer into town. Therefore, requesting a wider right-of-way for Parkview would not make sense. Councilmember Buckbee moved and it was seconded to authorize plans and specification for the Parkview Development. Motion carried unanimously. NEW BUSINESS Tri-City Joint Police Commission Representative Selection Mayor Wilharber commented the City received six applicants for the Tri-City Joint Police Commission. Also, the Council interviewed interested candidates on April 21, 1998. Councilmember Brenner moved and it was seconded to appoint Mr. Robert Wright and Mr. Dale Summerhaus to the Tn-City Joint Powers Task Force, and to appoint Mary Jo Helmbrecht as an alternate. Motion carried unanimously. J Turtleman Triathalon Mr. March explained an organization plans to hold the Turtleman Triathlon event on Saturday, August 15, starting at Turtle Lake Beach in Shoreview. The city received a letter requesting permission for the bike portion of the event to pass through Centerville. The course plan is on 20th Avenue and Main Street. Mr. March noted Joel Heckman drove around with the event coordinator and did not foresee any problems. Mr. March added he requested the City to be listed as an additional insured and mentioned they plan to coordinate street sweeping with the County. 6 Councilmember Buckbee emphasized in the past citizen complained about lack of restroom facilities and then she suggested restroom facilities be supplied for participants. Councilmember Powers moved and it was seconded to authorize the Turtleman Triathlon to be conducted through Centerville, contingent upon restroom facilities be provided. Motion carried unanimously. The Statement of Annual Review in May for Administrator Mayor Wilharber announced information for the administrators annual review will be sent out in the next Council packets. Mayor Wilharber will combine the administrators 1997 accomplishments and 1998 goals and objectives. The Letter from Peltier Lake Association Councilmember Brenner reported the City received a letter from Wayne LeBlanc addressing the plans to adjust the water levels in Peltier Lake (Exhibit D). Councilmember Brenner moved and it was seconded to request Staff to write a letter to RCWD asking for a response to the letter. Motion carried unanimously. COMMITTEE REPORT Downtown Revitalization Committee Councilmember Brenner reported on the Downtown Revitalization Committee and its plans to have the Design Team explore different areas ofCenterville. Such as a tour of the City of Centerville and Centerville Elementary School. After the Design Team tours Centerville, then its participants will report to its steering committee. Councilmember Brenner added, several fifth- grade students attended the meeting and contributed their thoughts. Mayor Wilharber emphasized the newspaper article about the Design Team visit was exceptional. ADMDUSTRATORSREPORT Mr. March reported a public hearing is scheduled on April 29, for the 20th Avenue north assessments. Also, the Metropolitan Council scheduled a public hearing in the Centerville Council Chambers at 7:00 p.m. the same evening. Mr. March commented the League of Minnesota Cities Attorney plans to meet with the Council in executive session on May 6, at 5:00 p.m. CONSENT AGENDA Resolution 98-07 Approving Parkview Preliminary Plat and Rezone Election Booths Approval of the Street Naming Committee & Members 7 Councilmember Buckbee moved and it was seconded to approve the consent agenda. Motion carried unanimously. ADJOURNMENT Councilmember Powers moved and it was seconded to adjourn the April 22, 1998 Council meeting. Motion carried unanimously. The April 22, 1998 Council meeting adjourned at 8:10 p.m. R~pectfully SUlitted, ~JiW DCW'3fJcL Ry-C!iel Gaustad, CMC City Clerk 8 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, APRIL 8, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on April 8, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member: Laura Powers MaryJo Helmbrecht Theresa Brenner ABSENT: Councilmember Sanna Buckbee STAFF/ CONSULTANTS: Jim March, Administrator Ry-Chel Gaustad, Clerk CALL TO ORDER Mayor Wilharber called the meeting to order at 6:03 pm. PUBLIC HEARING (S) CONSIDERATION OF MINUTES March 18. 1998 Workshop Meeting Minutes Councilmember Helmbrecht moved and it was seconded to approve the Workshop meeting minutes of March 18, 1998 with noted changes. Helmbrecht aye, Brenner aye, Wilharber aye, Powers abstained. Motion carried. PAYMENT OF CLAIMS The City of Centerville March 25 - 31 Councilmember Helmbrecht moved and it was seconded to approve the City of Centerville payment of claims for March 25 - 31. Motion carried unanimously. The City of Centerville April 1 - 8 Councilmember Powers questioned the double disbursement to the Centennial Fire District. Mr. March stated that he will investigate the claim prior to disbursing the funds. Councilmember Helmbrecht moved and it was seconded to approve the City of Centerville payment of claims for April 1 - 8. Motion carried unanimously. 1 APPEARANCES Mady Reiter. Chair - Circle Pines Lexington Police Commission Mady Reiter was present to introduce herself as the newly appointed Chairperson-Circle Pines Lexington Police Commission and to meet the Centerville City Council. Ms. Reiter announced the first Tri-City Joint meeting is scheduled on April 30, 1998 at Lexington City Hall, 7:30 pm. In addition, she understood Centerville will be making a decision no later than April 22 for City representation. Ms. Reiter felt the City of Centerville is well served by the Circle Pines/Lexington Police Department. Currently, Ms. Reiter is an active Councilmember for the City of Shore view, however, this fall she plans to run for Mayor. Also, her son is a police officer and she is a volunteer with the Ramsey County Sheriff's Department. In addition, she works as an independent insurance agent for Maple Leaf Agency. Councilmember Powers requested clarity on Ms. Reiter's stint with the City of Shore view. Since there were no further questions, thank you's were exchanged and Ms. Reiter left the Council Chambers. Randy Hagerty - Earth Day April 25. 1998 Mr. Randy Hagerty (Recycling Coordinator) distributed a recycling budget for 1998. Councilmember Helmbrecht requested additional time to review the proposed budget. Mr. Hagerty requested approval on item #3 Earth Day expenditures which is scheduled for April 25th. Councilmember Powers moved and it was seconded to approve the Earth Day expenditures of $675.00 plus $150.00. Motion carried unanimously. Mayor Wilharber requested Mr. Hagerty return to the Council and readdress the proposed budget at a future meeting. Clearwater Meadows Partial Pay Estimate #6 Councilmember Helmbrecht moved and it was seconded to approve the pay estimate for Clearwater Meadows. Helmbrecht aye, Brenner aye, Wilharber aye, Powers nay. Motion carried. SET AGENDA Ordinance 44 A Engineering Proposals Review Exact Precision Sheet metal Company Neighborhood Watch School Flashing lites Councilmember Brenner moved and it was seconded to approve the set agenda with noted 2 changes. Motion carried unanimously. PETITIONS AND COMPLAINTS Mayor Wilharber communicated that ordinance #5 Discharge of Firearms should be reconsidered to address single and double shot projectile mechanisms, and perhaps Centerville's ordinance should reflect the surrounding communities ordinance. Mayor Wilharber moved and it was seconded to authorize Staff to request from other communities an ordinance dealing with discharge of firearms. Motion carried unanimously. UNFINISHED BUSINESS Revised Parkview Addition Feasibility Study Mr. Nyberg gave an overview of the Parkview development revised feasibility study. The main item that changed was the calculation of the proposed assessments. Mr. March eXplained a resolution receiving preliminary report and calling public hearing has been included on the consent agenda. Councilmember Helmbrecht questioned how the Tourville property would be assessed. Mr. March responded one consideration is treating the Tourville assessment similar to the Sievert assessment. Mr. March researched the manner in which the City assessed the Acorn Creek Development. The specific assessment cost to each ofthe 44 lots was $12,304.84. The Sievert property assessment of$10,450 was deferred five years and is scheduled to begin in October 1998. Councilmember Helmbrecht questioned ifthe city can reassess the Sievert's prior to them beginning to pay on their assessment. Mr. March plaI).I1ed to investigate the issue and explore items. Mayor Wilharber suggested Staff work to develop standard assessment procedures. Mr. Nyberg noted the Council may want to consider adjusting deferred assessments according to the consumer pricing index. Councilmember Helmbrecht moved and it was seconded to acknowledge receipt of the Parkview feasibility study. Motion carried unanimously. Comments on Joint Powers Agreement for 21st Avenue Mr. March initiated a discussion on the Joint Powers Agreement for 21st Avenue between the City ofLino Lakes and the City ofCenterville. Mr. Nyberg distributed the proposed memorandum of understanding. Mr. Nyberg spoke with the Lino Lakes City Engineer about Lino Lakes concerns. Lino Lakes concerns included the 90 day time period following a petition and the December 31, 2000 deadline date. Furthermore, Lino Lakes would like the 90 day requirement to be replaced with 120 days and the year 2000 replaced with year 2001. 3 Mayor Wilharber mentioned he spoke with Mayor Sullivan and she had no opposition to the road. Also, Mayor Wilharber felt a date should be included in the memorandum of understanding, since Centerville made a commitment to Lino Lakes to develop the road. Furthermore, it is the desire of the City ofCenterville to work with the City ofLino Lakes. Mr. March recommended the right-of-way be obtained prior to road construction. Mr. March added, the memorandum of understanding takes into account 21st. Avenue north of Main Street. Councilmember Helmbrecht stressed that Centerville and Lino Lakes approve all the documents at the same time. The Council elected to adjust the wording and to extend the proposed dates to accommodate the request of the City ofLino Lakes. Councilmember Helmbrecht moved and it was seconded to approve and sign the Joint Powers Agreement for 21 st Avenue contingent upon approving the memorandum of understanding with change from 90 days to 120 days, both Cities approve and sign the interconnect agreement and correcting stated errors as recommended in the engineers letter dated April), 1998, contingent upon the final draft corning back to the Council and that Centerville gets final estimates on the 600 feet for road construction. Additional contingencies included a date change from December 31,2000 date to December 31,2001 and change last paragraph from "A formal agreement to construct said" to A formal agreement for the construction of the roadway. Helmbrecht aye, Brenner aye, Wilharber aye, Powers abstained. Motion carried. Laurie LaMotte Park - Letter dated April 1. 1998 Mr. Nyberg presented a revised design map of Laurie LaMotte Park. Mr. Nyberg noted Centerville is attempting to get RCWD to approve the ponding area. In addition, RCWD Administrator indicated there are prospects for funding. Mr. March commented he plans to share the Park and Recreations committees concerns with RCWD. Mayor Wilharber suggested Staffwork with Anoka County Parks and Trails in regards to the trailway hooking up to LaMotte Park. Councilmember Powers questioned the depth of the proposed pond. Mr. Nyberg commented the pond should be about three to four feet in depth. Mr. Nyberg noted H.R. Green will update the map to reflect all changes and bring it back to the Council. Senior Housing Update Mr. March updated the Council on the Senior Housing construction progress. The City has been notified that the Multiple Sclerosis Society has awarded the City a grant in the amount of $8000 for the reimbursement of the accessibility items that were included in the Chauncey Barett Gardens project. Furthermore, the facility grounds require 3355 square yards of sod. The City has inquired about having the sod donated from Gerald Rehbein's cousin who owns a sod farm. Finally, Great Lakes Management has started the renting phase and to date the facility is not fully rented. 4 Councilmember Brenner noted she planned to contact Great Lakes Management and stress the City's desire to market the complex aggressively. Ordinance #44 A Mr. March distributed amendment to ordinance #44-A Building Design to the Council. Mr. March read the revised ordinance out loud. In addition, Mr. March gave a recap of the surrounding communities requirements. Accordingly, if ordinance #44-A is adopted by the City of Centerville it will be a strict ordinance in comparison to the abutting Cities. The Council proposed changing the... "wall surface of sheet metal in excess of 50% of the surface area" to wall surface of sheet metal in excess of25% of the surface area. Councilmember Helmbrecht moved and it was seconded to authorize Staff to call for a public hearing at the Planning Commissions first meeting in May. Motion carried unanimously. Councilmember Powers requested building designs and colors scheme be presented as three dimensional models instead offlat plans. Mr. March expressed concern requiring builders or contractors to present three dimensional models because of the cost involved. Councilmember Powers suggested clarity of the sheet metal definition. Councilmember Brenner moved and it was seconded to change wall surface of sheet metal in ecess of 50% to 25% of the surface area and accept the amended ordinance. Motion carried unanimously. Engineering Proposal Review Mr. March commented the City received seven Statement of Qualifications (SOQ) from the eleven RFP's. Mr. March recommended Council set a date for review to move the process along. Councilmember Brenner suggested Staff make recommendation to the Council. In light of the discussion, the Council elected to have a workshop on May 6, 1998 at 6:00 p.m. to consider engineering proposals. NEW BUSINESS Uniform Housing Code Mr. March submitted for Council Consideration the Uniform Housing Code and International Property Maintenance Code. In addition, Mr. March spoke to Paul Palzer (public Works Director/Building Official) and they both felt this code would deal with the building condition and aid in clean up of some problem residences in the community. Mr. March recommended that the Council consider adopting this code to supplement the City's Uniform Building Code. Councilmember Helmbrecht moved and it was seconded to table the Uniform Housing Code. Motion carried unanimously. 5 School Flashing Lites Mr. March explained Mike Hughes (Centennial School District) received a quote from OSM Engineering to design the school flashing lites. Furthermore, OSM Engineering's quote is $2800. However, H.R. Green has requested authorization to quote the flashing light project since they have a traffic engineer on staff. Mr. March added, Anoka County plans to authorize a consultant to do the work because of the County time constraints. Councilmember Helmbrecht moved and it was seconded to direct City Staff to work with the County to work with the Centerville Engineer and School District. Motion carried unanimously. Centerville Interceptor Improvements and Service Evaluation for the Northeast Region Mr. Nyberg reported the Metropolitan Council Environmental Services will hold a public hearing on April 29, at 7:00 p.m. in Centerville City Hall on the Facility Planning Study for Centerville Interceptor Sewer Improvements. Furthermore, the hearing is being held to present information to the public and will provide a forum for public comment on this project. Mr. Nyberg distributed the East Alignment Alternative Centerville Interceptor (MWCC 7651) map with the proposed east alignment and the new forcemain. Mr. Nyberg noted the proposed plan lends to the development of Centerville, however, other options may not be as favorable. Councilmember Helmbrecht requested Metropolitan Council put in writing that they are aware of where Centerville utilities are located and that they are not moving Centerville's utilities. Mr. Phil Bergem P.E. (Howard R. Green Company) commented the Metropolitan Council is recommending an alternative route around Centerville. However, the third recommendation is to run the interceptor to Main Street. Special Use Permit - Exact Precision Sheet Metal Company Mr. March briefed the Council on the special use permit request submitted from Exact Precision Sheet Metal Company and then announced the sheet metal business was interested in moving into the old Noble Welding Building on Main Street. Also, one owner attended the Planning Commission meeting to request a special use permit. However, there was no quorum and the Commission was unable to respond to the request. Mr. March reiterated ordinance #64 and the Councils authority to waive the public hearing process. Councilmember Helmbrecht moved and it was seconded to approve the special use permit for Exact Precision Sheet Metal Company. Motion carried unanimously. Neighborhood Watch Councilmember Brenner identified a neighborhood watch handout in the council information packets. Councilmember Brenner mentioned Conrad and Mary Goodwin are retiring after volunteering for many years. The new neighborhood watch coordinators will be Doug and Noreen Stevens. Councilmemher Powers moved and it was seconded to send a thank you letter to Bud and Mary 6 Goodwin. Motion carried unanimously. Councilmember Powers moved and it was seconded to send a letter to Doug and Noreen Stevens at 7245 Clear Ridge. Motion carried unanimously. ADMINISTRATORS REPORT League of Minnesota Conference June 16 -19 Mr. March briefed the Council on the League Conference and noted in addition to the administrator and the clerk, the public works' director and the deputy clerk voiced interest in attending the conference. In addition, Councilmember Brenner and Councilmember Powers voiced interest in attending the conference. Councilmember Helmbrecht voiced interest, however, she was unable to commit at this time. Councilmember Powers asked about the budget restraints. Mr. March did not have the budget readily available. Councilmember Helmbrecht questioned staffing the office during the week of the conference. Mr. March commented he planned to Staff the office the week of the conference with the receptionist and the building inspector. Mayor Wilharber noted he would not be attending the conference. Ms. Gaustad understood Councilmember Buckbee did not share interest in the conference. Councilmember Brenner moved and it was seconded to approve attendance of the public works directorlbuilding official and the deputy clerk to the LMC conference. Contingent there is adequate office coverage and contingent on budgetary limitations. Mayor Wilharber called for further discussion. On the contrary, Councilmember Helmbrecht felt employees should not be restricted from attending the conference due to budget constraints. Councilmember Brenner moved and it was seconded to amend the previously stated motion to remove all contingencies. Motion carried unanimously. CONSENT AGENDA L Resolution 98-06 Receiving Preliminary Report Calling Public Hearing L Job Description - Secretary C (EXHIBIT A) Councilmember Brenner moved and it was seconded to approve the consent agenda. Motion carried unanimously. ADJOURNMENT Councilmember Powers moved and it was seconded to adjourn the council meeting. Motion carried unanimously. 7 The April 8, 1998 council meeting adjourned at 8:25 p.m. Respectfully Submitted, ~CIuJ~d Ry-Chel Gaustad, CMC City Clerk 8 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, MARCH 25,1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, March 25, 1998 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Sanna Buckbee Mary Jo Helmbrecht Theresa Brenner ABSENT: Councilmember Laura Powers STAFF/CONSULTANTS: Jim March, Administrator Ken Cook, Building Inspector Greg Hellings, Attorney ------------------------------------------------------------------------------------------------------------------ CALL TO ORDER Mayor Wilharber called the meeting to order at 6:00 p.rn. PUBLIC HEARING Special Use Permit - Performance Automotive - Operate Business Mr. Ken Strantz (Performance Automotive, 7139 20th Avenue) gave a presentation requesting a special use permit to continue operating the existing business at the current location. The Council noted the Planning Commission recommended approval of the special use permit request. Councilmember Helmbrecht moved and it was seconded to apmove Ken Strantz special use permit request. Motion carried unanimouslv. Special Use Permit - Performance Automotive - Construct Wood Building Mr. Strantz gave a presentation requesting to construct a wood frame building next to his current building, located at 7139-20th Avenue. Mr. Strantz commented he !.;vas present at the February Planning Commission meeting and requested approval of the special use permit. Furthermore, the Planning Commission made recommendation to the Council to approve the special use permit request. Mr. Sonny DaBruzzi (Ro-So Contracting, 7137 20th) commented he would like to clean up and improve his building site. Furthermore, drainage was approved by RCWD. Mr. Ken Cook (Building Inspector) addressed items that need to be completed prior to executing a building 1 Councilmember Helmbrecht moved and it was seconded to approve the City of Centerville payment of claims for March 12 -25. Motion carried unanimously. The Centennial Fire District Councilmember Helmbrecht moved and it was seconded to approve the Centennial Fire District disbursements. Motion carried unanimously. Centerville Elementary School Watermain Extension - Final Pay Estimate Councilmember Helmbrecht mentioned areas of the sod on Main Street are destroyed and should be replaced. Councilmember Buckbee moved and it was seconded to approve the Centerville Elementary School Watermain Extension - Final Pay Estimate contingent upon the engineering recommendations, lien waivers, IC 134 forms, and the replacement of the sod along Main Street. Motion carried unanimously. SET AGENDA Councilmember Helmbrecht moved and it was seconded to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Petition from Roger Kolsted: Vacation of Clearwater Road & Rezone Property from Residential to Commercial. Legal Council recommended the council deny the petition unless Mr. Kolsted signs a letter dated March 25, 1998, to waive the 60-day time limit. Mr. March noted the City has to act upon the request within 60 days of the petition. Currently, the city has 10 days until the time limit expires. However, the March waiver form would allow the petitioner to table the issue until a later date. And, if the request is denied, the petitioner will have to reapply and go through the process again. Mayor Wilharber expressed concern the residents would not be informed if the issues are addressed at a later date. Councilmember Helmbrecht moved and it was seconded to deny the rezone request and the petition to vacate Clearwater Road with the condition that the denial is vacated if the petitioner signs a letter dated March 25, 1998, and property owners within 350' be notified offuture consideration of the issue. Motion carried unanimously. Amendment to Ordinance 44-A Mr. March recommended removing the commercial districts from the proposed amendment. 3 ------------------- Councilmember Brenner moved and it was seconded to schedule a public hearing for April 22, 1998. Motion carried unanimously. The Council requested Staff to check with the fire chief on street names in developments. Councilmember Buckbee moved and it was seconded to direct staff to see if the lot on Tourville's property could be split as an R2A lot and if the present building would meet setback requirements. Motion carried unanimously. The Council discussed the Sievert property assessment procedures. Councilmember Buckbee moved and it was seconded to direct City Staff that assessments on the Tourville property are included as a pending assessment on any assessment search requested from the City. Motion carried unanimously. Clearwater Meadows Mr. Nyberg discussed a final pay estimate for the Clearwater Meadows Development. Mr. Nyberg indicated that LaMetti and Sons are aware of the final pay estimate revision. Furthermore, Mr. Nyberg recommended the final pay estimate remain tabled until the city receives a lien waiver from the contractor. The $5000 retainage fee is an adequate amount for any unforeseen problems. Mr. Nyberg recommended the denial of the final pay estimate. Councilmember Buckbee questioned Mr. Nyberg ifLaMetti & Sons are comfortable with the final pay estimate being tabled. Mr. Nyberg explained LaMetti and Sons would rather have a portion of the fund then to withhold all the funds. Parkview Addition Grading Plan Review Mr. Nyberg recommends a revised grading plan be resubmitted for Parkview Addition. 20th & 21st Avenue Mr. March initiated a discussion on the watermain interconnect along 20th Avenue. Mr. Nyberg then updated the Council on the memorandum of understanding and JP A (Joint Power Agreement) language change for 21st Avenue road construction. The Council discussed how businesses would access utilities on 21 st Avenue north of Main Street. Councilmember Helmbrecht stressed to Staff to include the road construction from Main Street to Cedar Street in the memorandum of understanding. Mayor Wilharber agreed with Councilmember Helmbrecht's comment, Councilmember Buckbee agreed, the memorandum of understanding for road construction from Main Street to Cedar Street should be included in the drafted. Mr. March indicated that he has been in contact with Carolyn Drude about bonding the 20th Avenue watermain and the 21st Avenue road construction projects. Mr. Nyberg mentioned that the Council may be interested in scheduling a public hearing on the 20th Avenue project. Councilmember Buckbee moved and it was seconded to set a public hearing for 20 the Avenue 5 of the neighbors have complained about the trucks parked in the residential area. Therefore, Goetz Landscaping requested to park its vehicle in the industrial lots south of Main Street. NEW BUSINESS COMMITTEE REPORTS CONSENT AGENDA Table Tobacco Ordinance # 66 Councilmember Helmbrecht moved and it was seconded to table the tobacco ordinance. Motion carried unanimously. Beyond the Badge Mayor Wilharber reported on May 6, public access channel 15 plans to air ''Beyond the Badge." The Circle Pines-Lexington Police Department will be represented along with some of their efforts. Councilmember Brenner noted she and Margaret Langfeld, Anoka County Commissioner were interviewed for a piece on senior housing and it is planned to run three to five minutes on channel 15. Creating Community Mayor Wilharber reported on a Community Development meeting he attended hosted by Anoka County on Saturday morning. The County reported on youth programs. Some of the information presented at the meeting included facts such as in 1996, eighty-eight children were born to mothers under the age of sixteen. Then in 1997, one hundred children were born to mothers less than sixteen years of age. Furthermore, the Counties are looking at assisting cities to get involved with some different youth programs. The youth programs are designed to curtail personal problems and to inform the parents of rearing alternatives within the home. ADJOURNMENT Mayor Wilharber moved and it was seconded to adjourn the March 25. Council meeting. Motion carried unanimously. The March 25, 1998 Council meeting adjourned at 8:22 p.m. Re pectfully Submitted, B(lLWtacl Ry-C el Gaustad, CMC City Clerk 7 CITY OF CENTERVILLE CITY COUNCIL WORKSHOP WEDNESDAY, MARCH 18, 1998 Pursuant to due call and notice thereof, the City Council of the Gty of CenteIVille held a workshop on Wednesday, March 18, 1998 at 5:00 p.m. in the Council Chambers, 1880 Main Street. PRESENT: Mayor Wilharber Council Members: Theresa Brenner Mary J 0 Helmbrecht ABSENT: Council Members: Laura Powers Sanna Buckbee STAFF: Jim March Paul Palzer -------------------------------------------------------------~---------------------------------------------------- Mayor Wilharber called the workshop meeting to order at 5:00 P.M. ) Mr. David Nyberg gave a brief presentation on the proposed 21st Avenue project. The project would initially consist of paving 600 feet of roadway and installing storm sewer from Main Street south on 21st Avenue. The roadway would be centered down the corporate boundaries. Mr. David Ahrens indicated that constructing a road section just to the south boundary of the current Industrial Park would be fine with the Gty of Lino Lakes. Mr. Ahrens indicated Lino Lakes would just like to at least proceed past the entrance to Northern Lights Boulevard. Currently, Lino Lakes has all parcels except the Tschida property platted as an outlot. Mr. Nyberg mentioned that the joint powers agreement would be written so that future phases would only occur when both Cities have required right-of-way (ROW). Mr. Nyberg mentioned that he was presenting a draft developers agreement for all the property owned by Gerald Rehbein. Mayor Wilharber questioned how would a developers agreement be enforced if Gerald Rehbein sold his property. Mayor Wilharber further questioned the Stevens property, since Gerald claims to own that property as well. Mr. Nyberg commented a report has been requested from Anoka County specifying the easements and encumbrances on the subject property. The developers agreement would be recorded against the property at Anoka County. Mr. Rehbein had asked if the City would be sending Herman Strehlow a letter stating his 1 proposed assessment amounts. Mr. Rehbein felt that if Mr. Strehlow received such a ) letter he would have a better chance to acquire the property. Discussion was initiated by Mr. March as to make sure future phases do not occur until cities obtain right of way on all affected property. The tentative date to approve plans is April 13, 1998. Mr. Ahrens asked about a future construction phase north of Main Street, Mr. Ahrens indicated he liked the wording about how the respective cities would have to acquire right of way prior to proceeding with any future phase. Mr. Nyberg commented that Centerville should not allow any business in the commercial area until we know how the access would work. Mr. Nyberg mentioned the requirement for acquiring right of way would also relate to how Cedar Street could be reconstructed. Mayor Wilharber asked if there was any significant value to the current road base. Mr. March commented the road is currently in very bad condition. The roadway has deteriorated to near non-existence. Any class 5 that could be salvaged would probably be contaminated with soil. This would be explored at the time of construction excavation. ) ./ Dave Nyberg mentioned that any overhead costs should be negotiated between the respective cities. Mr. Nyberg indicated this item needs to be tightened up before the joint powers agreement is final. Mr. Arhens mentioned he will draft a memo with suggested cost splits, overhead costs and revised costs for only going 600 feet. Discussion occurred on the issues of overhead costs in regards to the billing process and the way the joint powers agreement is currently written specifying whichever city initiates the project then that Gty has to cash flow the overhead. Mr. Ahrens indicated that Lino Lakes will be setting a policy for charges outside of Lino Lakes for utility connections and billing rates. Interconnect agreement Mr. Arhens indicated that he is comfortable with allowing Centerville eight years to complete a new tower, an extension could be given by Lino Lakes based on the results of their Comprehensive Water Plan findings. Lino Lakes is expecting this plan to be completed in the fall of 1998. 2 Sprinkling Ban Lino Lakes would like to have a joint policy on how the sprinkling ban could be jointly enforced. Mr. Palzer clarified the Centerville sprinkler policy. Mr. Nyberg distributed a cost estimate for 20th Avenue utility extensions and the watermain interconnect. Mr. Nyberg mentioned Centerville could adopt a policy for Lino Lakes properties that want to hook up to Centerville utilities. Mr. Nyberg said a joint powers agreement concerning the reconstruction of Cedar Street should be mentioned as something the Cities need to work towards. Each member of the Council was asked if eight years seemed to be an acceptable number of years as a minimum for ~he operation of the water interconnect. The consensus of the Council was that this was acceptable for the initial agreement. Mr. Rehbein had indicated to Dave Nyberg that he will sign the developer's agreement in regards to his property. Council discussed 1998 goals and objectives. Each councilmember will rank their top 15 goals for 1998 and then the goals will be compiled into one master list. MOTION by Councilmember Helmbrecht, seconded by Counci1member Brenner to adjourn the workshop meeting. Motion carried unanimously. Respectfully Submitted, 8:~. City Administrator 3 CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 25, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular Council meeting on February 25, 1998, at the City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Mary Jo Helmbrecht ABSENT: Laura Powers STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official David Nyberg, H.R. Green Consulting Engineers ****************************************************************************** CALL TO ORDER Mayor Tom Wilharber called the Council meeting to order at 6:05 p.m. PUBLIC HEARING CONSIDERATION OF MINUTES January 14. 1998 Council Meeting Minutes MOTION by Mayor Wilharber to table the January 14, Council meeting minutes due to lack of a quorum. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. January 28. 1998 Council Meeting Minutes MOTION by Mayor Wilharber to table the January 28, Council meeting minutes due to lack of a quorum. Motion seconded by Councilmember Brenner. Wilharber aye, Brenner aye, Buckbee aye, Helmbrecht abstained. Motion carried. February 11. 1998 Council Meeting Minutes The February 11, 1998 Council meeting was not held due to lack of a quorum. 1 PAYMENT OF CLAIMS The City of Centerville January 29 - February 25 MOTION by Councilmember Helmbrecht to approve the receipts and disbursements for January 29, through February 25, 1998. Motion seconded by Councilmember Brenner. Motion carried unanimously. The Centennial Fire District - February 3, 1998 MOTION by Councilmember Brenner to approve the disbursements for February 3, 1998. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The Centennial Fire District - February 18. 1998 MOTION by Councilmember Helmbrecht to approve the Centennial Fire District disbursements of February 18, 1998. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA Police Department MOTION by Mayor Wilharber to approve the set agenda with noted changes. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PETffiONS AND COMPLAINTS UNFINISHED BUSINESS 20th Avenue Sanitary Sewer and Watermain Improvements - Revised Proposed Schedule Mr. Nyberg briefed the Council on the proposed 20th Avenue utility project schedule. Councilmember Laura Powers arrived at 6: 15 P.M. Mr. Nyberg noted he received significant input from public works and Mr. Gerald Rehbein on the placement of hydrants and valves for the 20th Avenue improvements. In addition, if the Council consents to forge forward with the 20th Avenue project, then the City will request Metropolitan Council approve a sanitary sewer extension. Mr. Nyberg stressed the City is not under any liability to continue with this project. The Council discussed authorizing the plans and receiving proposals as per the engineer's recommendation. Councilmember Brenner clarified the intent of past council minutes which reflected Mayor Wilharber's motion to commit $150,000 of city funds toward sanitary sewer and watermain improvements not 21st Avenue road construction. Mr. March understood the Council voiced interest to commit the funds to help the industrial park property to be more marketable, therefore, drawing businesses into Centerville. 2 MOTION by Councilmember Brenner to approve the plans and to authorize bids for sanitary sewer and watermain improvements as per the revised schedule. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 21st Avenue Update Mr. March distributed a contract for joint usage of water facilities by and between the City of Lino Lakes and the City ofCenterville. Mr. March noted he received the agreement late that day from the City ofLino Lakes. Mr. March shared his reservation approving the agreement, since the city did not have adequate time to review and approve the improvement plans. Also, the Joint Powers Agreement did not address overlay/seal coat maintenance dates for each city. The agreement also did not address when the road needs to be maintained and whose responsible for the road maintenance cost. Mr. March commented the Lino Lakes City Council plans are to discuss the watermain interconnect during their Council meeting on March 9, 1998. Mr. Nyberg added, a key to the joint powers agreement will be City's right of way and the City's responsibility to acquire the easements for improvements. Mayor Wilharber expressed Centerville's desire to work with the city ofLino Lakes on this joint venture. However, Centerville should be kept up to date and informed on these issues. MOTION by Councilmember Buckbee to table the 21st Avenue improvement joint powers' agreement between the cities of Centerville and Lino Lakes. Motion seconded by Councilmember Brenner. Motion carried unanimously. Don Jensen - Pilot Land Development Mr. Jensen distributed a senior town home sketch plan located at the intersection of Center Street and County Road 54. Mr. Jensen gave an overview of Pilot Land Developments vision for the commercially zoned property. The proposed town homes target the senior population and would assist Centerville in meeting their maximum population demands. Mr. Jensen proposed sixteen single level living units within eight twin homes. Each unit cost will range between $100,000- $120,000. Mr. Jensen felt the land is not conducive to commercial development because of the wetland restrictions. Therefore, Mr. Jensen suggested rezoning the parcels north and south of Center Street from IB (Commercial) to R2A (High Density Residential). Furthermore, the lot size proposed is 50' in width and 200' in depth with twenty-five to forty feet between buildings. Mayor Wilharber voiced concern exchanging commercially zoned land for residential zoned property. Councilmember Brenner expressed disappointment that the issue was not addressed with planning and zoning commission before the Council. Mr. Jensen responded, he was looking for Council input regarding the senior housing concept and the land use prior to presenting the information before the planning commission. 3 Councilmember Helmbrecht added, she is not in favor of requesting the Metropolitan Council amend the City's recently approved comprehensive plan. Mr. Jensen pointed out the restricted wetlands and minimal front footage limits the City's ability to assess the property for the proposed interconnect improvement. Parkview Preliminary Plat Consideration Mr. Rick Carlson (Richard Carlson Associates, Inc.) briefed the Council on the Parkview preliminary plat and related issues. Mr. Carlson commented the Park and Recreation Committee reviewed the proposed plat and indicated their interest in sidewalks and trailways connecting the LaMotte Park development. In addition, the committee would like to receive cash dedication in lieu of land dedication. Mr. Carlson mentioned the planning and zoning commission reviewed the proposed plat three times. Also, the planning commission recommended entrance monuments and screening from Centerville Road. Mr. Carlson suggested pine trees to screen the development from Centerville Road. Mr. Carlson understood the planning and zoning commission recommended that the homes in the development meet with the R2 (Single Family Residential) zoning specifications in the restrictive covenants, the plat wold be zoned R2A. Mr. Carlson commented he read the engineers recommendations in a letter dated January 30, 1998 and the development will comply with the engineers requests. Mr. March noted both Public Works and the Fire Department reviewed the proposed plat. Mr. Carlson explained the proposed plat includes forty-two split entry homes with triple car garages. In general, the high water table does not allow for walkout style homes. However, a few lots will afford the opportunity for full walkout style homes. Mr. Carlson suggested two changes in the restrictive covenant. First, he suggested the city allow a lien against his line of credit for all the properties sod escrow. Therefore, the city will not deal with each property owner. Second, Mr. Carlson suggested changing from one to two responsible parties accountable to the development. This is in case of death or any other unforseen circumstances. Mr. Carlson noted the covenants will be filed with the plat at Anoka County. Mr. March mentioned the Eagle Pass Developers are planning to extend Dupre Road to Parkview. Mr. March added, it may be ideal looping the water from Eagle Pass through Parkview then north to the senior housing facility. Mr. March noted, Mr. Carlson petitioned the city for sanitary sewer, storm sewer, streets and sidewalksltrailway improvements. Mr. Carlson questioned the Council on the assessment cost. Mr. March commented the church property can be assessed. However, a feasibility study would provide more reliable figures. Mr. Carlson distributed three documents which property owners will sign prior to construction, they are as follows: a checklist for completion of escrow items, a letter of acknowledgment for excavation and construction activities and a purchase and sale agreement with regards to the 4 covenants set forth. In addition, Mr. Carlson planned to require the property owners to escrow $3500. with him for sod and landscaping purposes. Councilmember Powers requested the developer maintain all existing trees in the development. Mr. March commented the planning commission held a public hearing to consider the preliminary plat and to consider rezoning the property from R2 (Single Family Residential) to R2A (High Density Single Family Residential). Mayor Wilharber questioned Mr. Carlson if the development complied with Anoka County roads set back requirements. Mr. Carlson contacted Anoka County and the 20' set backs have been considered. MOTION by Councilmember Powers to approve resolution 98-04: declaring adequacy of petition and ordering preparation of a feasibility report. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Awards - Ted Gonsior - Cable Commission and Dan Tourville - Planning Commission Mayor Wilharber recognized Ted Gonsior and Dan Tourville for the numerous hours they dedicated over the past 15 years as the City ofCenterville's representative to the North Central Suburban Cable Communications Commission and the Planning and Zoning Commission, respectively. Mayor Wilharber extended the City's appreciation to Mr. Gonsior and Mr. Tourville. Also, Mayor Wilharber thanked Mr. Tourville for his 21 years of dedication to the Fire Department, being an EDC charter member, and for storing the old Centerville fire truck on his property. Councilmember Brenner shared her appreciation that Mr. Tourville sparked her interest in the senior housing project. In addition, Mayor Wilharber noted Mr. Gonsior was unable to attend this evening. However, Mr. Gonsior's efforts will not go unnoticed, especially with the direction the access channel and the cable are headed. In closing, Mayor Wilharber noted these are a few of the many volunteers who make our community a better place in which to live. Engineering Proposal Information Councilmember Brenner lead the engineering proposal discussion. Also, suggesting the Council takes the next step to acquire engineering proposals from selected firms by sending for RFP's (Request for Proposals). Mr. March requested the Council clarify how many firms should submit SOQ (Statement of Qualifications). The Council discussed establishing a specific criteria, such as, requests RFP' s from firms within the vicinity of Centerville, specializing in certain areas of engineering or firms who work in Anoka County. Mayor Wilharber called the Councils attention to the time commitment involved in interviewing several firms and suggested limiting the RFP to ten firms. A short discussion followed. MOTION by Councilmember Brenner to authorize Staff to select ten engineering firms and send 5 out RFP's. Motion seconded by Councilmember Helmbrecht. Brenner aye, Helmbrecht aye, Powers aye, Wilharber nay, Buckbee nay. Motion carried. Council Table Ms. Gaustad submitted two council table proposals by Benchmark Industries, Inc. and O'Keefe Cabinet & Fixtures in the amounts of$I,924.75 and $5,800.00, respectively. In addition, Ms. Gaustad noted the logo material and styles vary in price. Ms. Gaustad reported the council table would be paid from the cable franchise fund and the account balance is approximately $12,500. MOTION by Councilmember Buckbee to authorize Staff to work with Benchmark Industries on securing a council table in the amount of$1,924.75 not including the logo. Also, confirm a privacy panel, table additions and microphone inserts. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. MOTION by Councilmember Buckbee to authorize Staff to investigate different logo options, such as, wall or table mountings in brass, vinyl laminate, or a removable hanging flag. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Senior Housing - MS Funds Mr. March discussed submitting a request application for funds from the M.S. Society (charitable gambling) for reimbursement of items related to accessibility in the Chauncey Barett Gardens project. The amount of this request will be $8000. Furthermore, as of December 31, 1997, the account balance in this fund was $11,093.78. Mr. March submitted the application for Council approval. MOTION by Councilmember Buckbee to approve Staff to apply to M.S. for funds as it applies to the accessibility for the senior housing facility. Motion seconded by Councilmember Brenner. Motion carried unanimously. NEW BUSINESS Police Department Mayor Wilharber reported the Police Commission appointed Ms. Mady Reiter of Shoreview as the new Police Commission Chair. Also, the Commission replaced Lexington Commission Representative Mr. Gary Demling and appointed Mr. Don Anderson, a former Lexington Councilmember. Furthermore, Mayor Wilharber briefed the Council on a police department consolidation discussion between the city Mayors ofLino Lakes, Circle Pines, Lexington and Centerville. In addition, the cities of Circle Pines, Lexington and Centerville voiced interest to further research consolidating the quad-city police departments. However, at this time, the city ofLino Lakes was not interested in a police department merge. Mayor Wilharber gave a recap of the advantages, disadvantages and other factors of consideration for the police departments merge. In short, 6 Centerville's two police protection possibilities are to develop a partnership consisting of a consortium of Circle Pines, Lexington and Centerville or to create an independent police department. Mayor Wilharber read a letter executed by acting Police Chief Joel Heckman CPLPD (Circle Pines Lexington Police Department). The letter requested the Centerville City Council confirm whether or not the city plans are to continue contracting through CPLPD. Whereas, if Centerville chooses to continue to contract police service then the CPLPD will decide whether or not to apply for "COPS" grant funds. The letter continued, if the "COPS" grant request is favorable the police department will enter into a four-year commitment for funding. Mayor Wilharber explained the Councils decision will have a bearing upon the police department applying for the "COPS" grant, hiring additional officers and increasing Centerville coverage from 17 hours to 24 hours. Incidentally, the "COPS" grant funds offsets the cost incurred to hire new police officers by contributing funds in increments of 100, 75, 50 then 0% over four-years, respectively. Mayor Wilharber noted the City's projected growth may demand more police coverage. Councilmember Powers commented, based on both project growth and the increased police calls, she shared interest to investigate into different contracts or joint power agreements. The Council discussed the additional cost for 24 hour police coverage, levy limitations and community liaisons. MOTION by Councilmember Buckbee to authorize the City ofCenterville to enter into joint powers' agreement negotiations between the cities of Circle Pines, Lexington and Centerville. Furthermore, to authorize the City to negotiate for police coverage increase to 24 hours. Motion seconded by Councilmember Powers. Motion carried unanimously. COMMITTEE REPORTS ADMINISTRATORS REPORT MCMA Conference Mr. March reported he would be attending the MCMA Conference. MCFOA Conference Mr. March commented Ms. Gaustad would be attending the MCFOA Conference March 24 through 27. MCFOA Executive Board Mr. March commented the City Clerk is interested in continuing to serve on the Municipal Clerks and Finance Officers Association Executive Board. Mr. March noted he endorsed Ms. Gaustad's involvement and felt the exposure lent to Centerville's recognition. 7 Ms. Gaustad explained being active on the MCFOA board afforded educational opportunities and helped the city to be on the cutting edge oflocal government. Moreover, being an active member helps to keep the City abreast of what other communities are doing and experiencing. Equally important, it allows the City of Centerville to share experiments and successes with other cities. Ms. Gaustad felt the exchange of forms, policies, ordinances and experiments has proven to be an asset to the City of Centerville. Councilmember Helmbrecht asked Ms. Gaustad if her involvement takes time away from her job. Ms. Gaustad replied yes, however, the majority of the responsibilities and meetings are held on weekends. Councilmember Buckbee commented it is an educational experience as well as an opportunity to network. MOTION by Councilmember Buckbee to endorse the City Clerk's desire to be elected and to be active on the MCFOA Board. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner aye, Wilharber aye, Power aye, Helmbrecht nay. Motion carried. Tobacco Ordinance Update Mr. March informed the Council the tobacco ordinance public hearing is scheduled for Thursday, March 12, 1998 before the planning and zoning commission. The tobacco ordinance will require the removal of tobacco vending machines, no self service tobacco products and perhaps an increase in tobacco licensing fees. Financial Institution Mr. March reported a financial institution addressed the planning commission and they have a purchase agreement on the east end of the Rehbein commercial properties south of the Willow Glen development. Banyon Software Mr. March mentioned a Banyon software representative has scheduled a training session next week. Contract for Lawn Care Mr. Palzer reported Valley Creek Lawn and Landscaping, Inc. submitted a two-year lawn care contract, effective April 1998 through October 2000. The weekly rate will be $206.25 for three parks and the Fire Department/City Hall lawns. MOTION by Councilmember Buckbee to approve the two-year contract with Valley Creek. Motion seconded by Councilmember Brenner. Motion carried unanimously. Street Naming Committee The Council authorized Staff to develop a street naming committee and suggested contacting past committee members. 8 City Wellhead Protection Representative Mr. March reported the Anoka County wellhead protection project has three phases. The first phase was planning, the second phase is technical and the third phase is implementation. Moreover, Ms. Gaustad worked on the first phase and Mr. Palzer will be working on the last phases. Mr. March requested Council's approval to have Mr. Palzer take over the second and third phases of the wellhead project. MOTION by Councilmember Buckbee to appoint Paul Palzer as the Anoka County Wellhead Protection liaison for Centerville. Motion seconded by Councilmember Brenner. Motion carried unanimously. Mayor Wilharber received a letter from Margaret Langfeld (Anoka County Commissioner) in regards to the school crosswalk signs on Main Street. CONSENT AGENDA 1. Stipend per meeting for Cable Operator $30.00/meeting or $10.00/hr whichever is more depending on the meeting length. ~ The deputy clerks - Anniversary Date February 1. step increases to #5 The receptionist - Anniversary Date February 11. step increases to #2 Both employees received satisfactory annual performance reviews 3. Recommendation from Park and Recreation to approve Doug Porter to fill the Park and Recreation vacancy. 4. Firefighters Pension Increase from $2400 to $3000/year. This increase was approved by the Fire Steering Committee and needs to be approved by each City. 5. Appearance and Dress Policy (Exhibit A) MOTION by Councilmember Buckbee to remove the appearance and dress policy (#5) from the consent agenda. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner aye, Wilharber aye, Helmbrecht aye, Powers nay. Motion carried. Councilmember Buckbee probed the Council about complying with the same employee dress code. The Council did not elect to be required to comply with a dress code. Councilmember Powers questioned the public works' apparel requirements. Mr. March replied department heads are responsible for bringing their dress code before the Council. MOTION by Councilmember Buckbee to approve the consent agenda and dress code. Motion seconded by Councilmember Brenner. Motion carried unanimously. 9 ADJOURNMENT Mayor Wilharber asked if there was any other business for the Council to consider. After hearing no response the City Council adjourned the meeting at 9:00 P.M. MOTION by Councilmember Powers, seconded by Councilmember Brenner to adjourn the February 25, 1998 Council meeting. Motion carried unanimously. Respectfully ~ubmitted, ~ fuu'Jru;t Ry-CB'el Gaustad, CMC City Clerk 10 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, FEBRUARY 11, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville did not hold their regularly scheduled meeting on February 11, 1998 at City Hall due to a lack of a quorum. Respectfully Submitted, ~~hl ~ililtNb Ry-ChelGaustad,CMC City Clerk CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JANUARY 28, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held at their regularly scheduled Council meeting on Wednesday, January 28, 1998 at City Hall, 1880 Main Street. The meeting was called to order by Mayor Tom Wilharber at 6:00 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee ABSENT: Council Members: Mary Jo Helmbrecht Laura Powers STAFF/CONSULTANTS: Administrator Jim March City Clerk R y-Chel Gaustad ///////111 I 11/1/1111 I I 11//1// I I I I I II I I 11//1/1 I I I I 111/1// I II II 11/1111 II/I 1111/1/1// I I I I I I 111// 1// I II I II I I III/I I I II 11// I I 1111/1 II 1111/1 I I I I I I APPEARANCES Trio Inn - Greg Hellings Mr. Hellings gave the Council an overview on the status of the Trio Inn liquor law violation of selling liquor during prohibited hours and the court proceedings and results. Mr. Montain commented he paid the employee fine because the employee was not properly informed and apologized for the inconvenience to the City. MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to charge a civil penalty of$500.00 plus associated city expenses of $479.80, which is a total of$979.80. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville January 15 - 28 MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the receipts and disbursements of January 15 - 28. Motion carried unanimously. The Centennial Fire District MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the Centennial Fire District disbursements. Motion carried unanimously. 1 SET AGENDA Special Elections Status of 1998 Goals and Objectives MOTION by Mayor Wilharber, seconded by Councilmember Brenner to set the agenda with noted changes. Motion carried unanimously. UNFINISHED BUSINESS 20th & 21st Avenue Update Mr. Nyberg briefed the Council on the Joint Powers meeting held between the cities ofCenterville and Lino Lakes. During the meeting both cities tentatively agreed to a fifty - fifty cost split across the board. Mr. Nyberg discussed a proposed schedule for 20th Avenue utilities (See attachment A). Mr. Nyberg suggested waiting until the feasibility study is completed. Mr. Nyberg suggested pursuing an interconnect with Lino Lakes. In addition, providing services to either side of 21 st Avenue to Cedar Street. Also, Centerville will have to work out an agreement with Lino Lakes for the temporary utility connection to Lino Lakes. Mr. Nyberg suggested we need to get a better understanding the cost related to the 21 st Avenue road construction. Councilmember Buckbee suggested Staff inform the business owners along 21st Avenue of the proposed improvements. Mayor Wilharber summarized Mr. Nyberg's report; Centerville is putting the 20th & 21st Avenue construction and water connection on hold until the feasibility study is completed. Mr. Nyberg noted to bid out the project now will afford the community better pricing for assessing the project. Mr. March added, timing is crucial because of the uncertainty ofthe Metropolitan Councils plans and the timing of the year for construction bids. The City can start the plans and adjust them if needed. MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to authorize the Engineer to bring the improvement plans to the next Council meeting. Motion carried unanimously. Fruth & Fisher Comprehensive Plan Mr. March briefed the Council on a telephone conversation he had with a land use planner from the Metropolitan Council (Met Council). The Met Council noted the sewer constraints. Mr. March added if the Inflow and Infiltration efforts are not effective the City may be limited to issuing building permits. Mr. March recommended denying the comprehensive plan amendment. MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to deny the Comprehensive Plan amendment request based on the information presented. Motion carried unanimously. 2 Engineering Proposal Information MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to table the engineering proposal until full council is present. Motion carried unanimously. Comprehensive Salary Plan Recommendation Mr. March addressed several errors on the salary plan submitted by Local Government Consultants. The administrator was estimated at $24.46 but actually it should have read $27.85. In addition, the points given the administrator equated to a grade 11, not 10. Mr. March spoke to Ms. Person ofLGC (Local Government Consultants) she indicated there was an error. However, the error would not change the salary chart. Mr. March commented he developed several scales with a 5 step, 6 step based off the market study. Mr. March added, he will present the charts if directed to do so by the majority of the Council. Mr. Ken Cook (Building Inspector) understood the Council planned to adopt the salary system recommendation as submitted. Ms. Gaustad noted the submitted matrix serves the employees well and affords the city the ability to acquire and to maintain quality employees. However, there are several known errors in the salary system recommendation from LGC. Therefore, Ms. Gaustad suggested the errors be corrected to ensure the plan is reliable. Mayor Wilharber stressed concern that the whole Council was not present to adopt a salary plan. Mayor Wilharber added, it was unfair to request the employees wait longer. Councilmember Brenner favored Option B ofLGC plan. MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve page two and three and to incorporate Option B, as submitted by LOC. Mr. March suggested the motion include correction to anniversary dates. Councilmember Buckbee suggested correcting any mathematical errors. Councilmember Brenner added with an effective date of February 2, 1998. Motion carried unanimously. Ms. Danell Westbrock (Deputy Clerk) requested clarification from the Council that the employees can submit correction, such as to the grading points. Mayor Wilharber replied all corrections should go through the administrator. Status of 1998 Goals & Objectives Mayor Wilharber requested everyone submit 1998 goals and objective to the administrator. NEW BUSINESS Special Election Ms. Gaustad briefed the Council on the Special Election held to fill the State Representative vacancy. Following the January 27, 1998 Special Election, Ray Vandeveer was elected State Representative for District SIB. 3 COMMITTEE REPORTS Ms. Gaustad attended the Centennial School-sponsored Healthy-Community, Heathy-Youth community meeting. Ms. Gaustad shared, the program focus was "40 Developmental Assets for Youth. " Ms. Gaustad explained the City is exploring different cable equipment options. Mayor Wilharber informed the Council ofms plans to meet with the cities ofLino Lakes, Circle Pines and Lexington on February 2, at 5:00 p.m. in Lexington to strictly discuss a quad city Police Department. Councilmember Buckbee announced the Centerville Lions Club has tickets available for the "Cadillac Dinner" on February 28, at the Hugo American Legion. ADMnUSTRATORSREPORT Mr. March reported he attended a Greenway Corridor meeting between the cities of Hugo, Lino Lakes and Centerville. During the meeting Mr. March stated Centerville has no interest to have the Greenway Corridor run along the creek to Peltier Lake. Mr. March report two financial institution representatives plan to attend the Planning and Zoning meeting. CONSENT AGENDA Kennel license - annual Renewal - 1976 Cardinal Drive MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the consent agenda. Motion carried unanimously. ADJOURNMENT MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to adjourn the January 28, 1998 Council meeting. Motion carried unanimously. Meeting adjourned at 7:30 p.m. R~~ct1pilw. ~lij)!nirt~~ t "----b~ Ry\8(eh'm:~cf, ~- City Clerk 4 CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JANUARY 14, 1998 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop and their regularly scheduled Council meeting on Wednesday, January 14, 1998 at City Hall, 1880 Main Street. The workshop was called to order by Mayor Tom Wilharber at 5:00 p.m. PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Theresa Brenner ABSENT: Sanna Buckbee Laura Powers STAFFICONSULTANTS PRESENT: Administrator Jim March Public W orkslBuilding Inspector Paul Palzer Clerk R y-Chel Gaustad Building Inspector Ken Cook Deputy Clerk Danell Westbrock Maintenance Worker Tim Danielson Maintenance Worker Bob Westerlund Receptionist Jill Lein Dorothy Person of Local Government Consultant IIIIIIIII II IIIIIIIIIIIIIIIIIII II IIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIII III 1//11111 II IIIII I IIIIIIIIIIIIIII I I I I I I I I I I I I I I I I I I I I I Mayor Wilharber called the January 14, 1998, workshop to order at 5:00 p.m. Ms. Person distributed and gave an overview of her final comprehensive salary plan. Ms. Person noted the report reflected her recommendation that the City approve and implement one of two salary plans. Option A - moves salaries of employees to the next closest step from current salary, resulting in the minimal cost to implement the salary system. Option B - places' employees in the salary range based on years of service in their current positions, resulting in $712 more per month than option A. The salary range provided in the report should be considered a guide to the City based on internal evaluation and market survey results. Furthermore, the submitted recommendations have been applied to the DOER software and conveyed compliance with State regulations. Ms. Person opened the discussion for questions. Mr. March requested Ms. Person clarify on how she arrived at the position grades and how the ten step salary plans were developed. Ms. Person explained the grade scale was determined by job ranking points which reflected a job evaluation (personal interviews) for each position, current salary and a market survey. Also, the 10 step salary plans are based on an eight to 10 percent range between grades. Ms. Gaustad asked Ms. Person how the average pay for each grade was determined. Also, Ms. Gaustad requested clarification on the reliability and accuracy of the market study. Ms. Person explained the pay for each grade was determined by current salary, the market results and the Stanton report. Ms. Person explained she took an over all average from the market study and implemented the results in the salary plan. Ms. Gaustad questioned the accuracy of an average based off one respondent for a position. :Mr. Palzer requested Ms. Person define how she arrived at the beginning steps for each position. Ms. Person replied each step was determined by the above stated reasons. :Mr. Palzer asked the Council if they felt the administrator or the maintenance worker employees were over paid. The Council replied no, neither ofthe positions are over paid. :Mr. Palzer asked the Council and Ms. Person why the other employees do not fall into the same pay schedule as the administrator or maintenance workers. In addition, the administrator and maintenance workers are scheduled at step four, whereas, every other position begins at step one in Option A. Ms. Person noted the pay grades and presented steps as presented was accurate and reflects the market data and internal ranking. Councilmember Helmbrecht requested clarification on the recommended grade and job description changes. Ms. Person suggested discussing the grade and job description changes with Councilmember Helmbrecht over the phone at a later date. Laura Powers arrived at 5:58 p.m. ****************************************************************************** Mayor Wilharber opened the regularly scheduled Council meeting at 6:00 p.m. PRESENT: Mayor Wilharber Council members: Mary Jo Helmbrecht Theresa Brenner Laura Powers ABSENT: Councilmember Sanna Buckbee STAFF: Jim March Paul Palzer Ry-Chel Gaustad PAYMENT OF CLAIMS The City of Centerville December 23 -31 MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the receipts and disbursements of December 23 -31, 1997. Motion carried unanimously. The City of Centerville January 1-14 MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the receipts and disbursements for January 1 - 14, 1998. Helmbrecht aye- Brenner aye- Wilharber 2 aye- Powers abstain. The Centennial Fire District MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the Centennial Fire District disbursements. Motion carried unanimously. CONSIDERATION OF MINUTES November 24.1997 Council Meeting Minutes MOTION by Councilmember Brenner, seconded by Councilmember Powers to approve the November 24, 1997 Council meeting minutes. Brenner aye, Powers aye, Wilharber aye, Helmbrecht abstained. Motion carried. December 22, 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the December 22, 1997 Council meeting minutes with the noted changes. Helmbrecht aye, Brenner aye, Wilharber aye, Powers abstain. Motion carried. ~ET AGENDA SefStaff Salary Workshop A Letter from Centennial School District EDC Report Park and Recreation Committee Report MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the set agenda with noted changes. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS 20th & 21st Avenue Update Mr. Nyberg reported the City is not in receipt of the Metropolitan Council's letter ofintent addressing the proposed sewer down 20th Avenue. The gravity sewer line along Main Street may be too shallow to run a line down 20th Avenue. However, the Metropolitan Council may consider putting the pipe deeper in the ground if the cities work with them. Mr. Nyberg noted Gerald Rehbine has petitioned the City for improvements. However, due to delays Mr. Rehbine may be prepared to independently finance the project for improvements. Mr. Nyberg suggested scheduling a workshop with Mr. Rehbine to discuss the proposed improvements along 20th Avenue. Mayor Wilharber voiced interest in pursuing the defined improvements, but suggested waiting to hear comments from both the Metropolitan Council and the City ofLino Lakes. 3 Mr. Nyberg reported the City can initiate the public process with ADL, Noble Welding and Arcade Asphalt to recover improvement cost. Elementary School Crosswalk Update Mr. March reported he spoke to Mr. Mike Hughes (Centerville Elementary School) and Anoka County about the Elementary School Crosswalk. Mr. March noted Mr. Hughes suggested the school and City split the crosswalk light cost fifty - fifty. In addition, the school is interested in paying the utility cost for the lights. Mr. March commented the school board will address the installation of the flashing lights during their April board meeting. Also, Anoka County stated they will maintain the crosswalk lights. Councilmember Helmbrecht questioned where on Main Street the crosswalk lights will be located. Furthermore, she suggested Staff verify the flashing lights will be within the crosswalk area. Mr. and Mrs. Udo Wegmann (1742 Main Street) distributed a community traffic survey conducted from September 1997 to date. Ms. Wegmann stated the County's traffic survey was not conducted during the time the children use the crosswalk. Councilmember Helmbrecht requested verification where the flashing lights will be located. Councilmember Powers stated she would rather spend the funds to help ensure the children's safety. Mayor Wilharber requested clarification on the time Anoka County conducted their traffic survey. MOTION by Mayor Wilharber, seconded by Councilmember Powers to request Anoka County to indicate the time they conducted the traffic study. In addition, Staff further researches the ($6,000) final installation cost and the flashing light location on Main Street. Councilmember Powers amended the motion to forward Mr. Wegmann's survey to Anoka County Highway Department. Councilmember Powers requested Mr. Wegmann's permission to forward the submitted traffic survey letter to Anoka County. Mr. Wegmann replied the City is welcome to submit the letter to the County. Motion carried unanimously. Action on Local Government Consultants Recommendation Councilmember Helmbrecht voiced a concern with the grading accuracy and noted she will discuss it with Ms. Person of Local Government Consultants. Councilmember Brenner expressed a desire to grant retroactive payment to employees who have not had their pay increases. In addition, Councilmember Brenner requested retroactive pay information be submitted to the Council by the next meeting. Mr. March stated the City will have to explore different implementing options. MOTION by Mayor Wilharber, seconded by Councilmember Helmbrecht to set a workshop for Staff and Council on Wednesday, January 21, 1998. Motion carried unanimously. 4 MOTION by Mayor Wilharber, seconded by Councilmember Powers to table action on Local Government Consultants recommendation. Motion carried unanimously. Engineering Proposal Information Mr. March briefed the Council on his preliminary engineering proposal findings with other cities in Anoka County. MOTION by Councilmember Helmbrecht, seconded by Councilmember Powers to table the engineering proposal to allow Council time to review the submitted information. Motion carried unanimously. Mr. Nyberg and Mr. Terry Mauer ofHR. Green shared their desire to service the Centerville community. Mr. Ralph Russell, President ofHR. Green voiced a desire that their firm be considered during the interview process. Mr. Nyberg noted if the Council would be gracious enough to interview H.R. Green along with the other firms, the Council can be confident that HR. Green will stack up to other firms and exceed in areas as well. Mayor Wilharber commented he appreciates receiving the Engineers' week in review. 1998 Appointments MOTION by Councilmember Helmbrecht, seconded by Councilmember Powers to approve resolution 98-01 with noted changes. Mr. March suggested Mayor Wilharber, Acting Mayor Mary Jo Helmbrecht and City Administrator Jim March be the only ones authorized to sign checks. Motion carried unanimously. NEW BUSINESS 1998 Goals & Objectives MOTION by Councilmember Powers, seconded by Councilmember Brenner to table the 1998 Goals and Objectives. Motion carried unanimously. Comprehensive Plan Amendment - Fruth and Fisher Properties Mr. March briefed the Council on a comprehensive plan amendment request which would allow a MUSA extension to service the property located at 7384 and 7396 Mill Road. Mr. March felt there is just cause for the City to support the request since the property owners had expressed previous written interest to the City to be included in the MUSA. Mr. March requested the comprehensive plan amendment fee be waived, if Planning and Zoning or the City Council initiates the plan amendment. Ms. Gaustad reported during the November 24, 1997 Council meeting Councilmember Brenner moved to require any person (s) initiating an amendment be responsible for paying for the amendment cost. Councilmember Brenner did not favor waiving the amendment fee because the Council is not in receipt enough information to make an educated decision. Councilmember Brenner requested the administrator make a recommendation including a report indicating the over all impact this 5 -- --- -.. -- --- - -- --~---~ amendment would have on the city. In addition she requested the impact on the community's shoreland, the Planning and Zoning meeting minutes and a report which addresses the comprehensive plan questions on page 57. Councilmember Brenner cautioned the Council; the City may be setting a precedence by allowing this amendment at this time. Mr. Fisher stated the Council set the precedence during the November Council meeting when a resolution was developed directly because of their desire to amend the comprehensive plan. Councilmember Brenner noted the City received final approval from the Metropolitan Council just prior to the November meeting. In addition, the Council needed to set guidelines during the meeting regardless whether or not the amendment was proposed that night. MOTION by Mayor Wilharber, seconded by Councilmember Powers to table the Comprehensive Plan Amendment until Council has additional information to support the amendment. Motion carried unanimously. MOTION by Mayor Wilharber, seconded by Councilmember Brenner that the Comprehensive Plan Amendment be placed back on the next Council meeting agenda. Motion carried unanimously. CPLPD - CSO - Service to Centerville Officer Jensen was present to update the Council on the COPS grant and a potential Community Service Officer (CSO) in Centerville. Officer Jensen reported the COPS grant should be approved which will enable the Police Department to add an additional officer (s). Officer Jensen reported Waterworks plans to have motorcycle ice races on January 18, and 25 on Centerville Lake. Mayor Wilharber plans to attend the Officers meeting on Tuesday, January 22, at 4:00 p.rn. Also, Mayor Wilharber plans to meet on January 20 or 22, with the Lino Lakes, Circle Pines and Lexington Mayors to discuss a joint quad city's Police Department. COMMITTEE REPORTS EDC Committee Report Councilmember Brenner reported the EDC Committee received notice the Minnesota Fire Fighters Museum may be interested in refurbishing the old Centerville Fire Engine. However, the EDC will keep the Council posted with any new developments. Councilmember Powers left at 8:20 p.m. ADMINISTRATORS REPORT Mr. March reported two bank institution representatives voiced interest in locating in Centerville. One representative dropped off sketch plans for a proposed bank west of Eagle Pass. Mr. March 6 added, he is also scheduled to meet on Friday with another bank institution representative. Mr. March reported the Park and Recreation Committee discussed redeveloping plans and park design for LaMotte Park. Mr. March explained Rick Carlson presented a housing development (parkview) sketch plan to the Park and Recreation Committee. The Committee addressed the trailway in the proposed development and suggested the trailway connect with LaMotte Park. CONSENT AGENDA Resolution 98-01 1998 Fee Schedule Resolution 98-03 Appointing a Responsible Authority and Assigning Duties Kennel License - Annual Renewal: 7381 Peltier Circle MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the consent agenda. Motion carried unanimously. ADJOURNMENT MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to adjourn the January 14, 1998 Council meeting. Motion carried unanimously. Meeting adjourned at 8:23 p.m. Respectfully Submitted, ~t \f htl ~CLL~ RY-C~~l Gaustad, CMC City Clerk 7