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HomeMy WebLinkAbout1999 CC Minutes ) CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 20, 1999 6:00 p.m. APYKUVbU W / corrections 1/12/00 Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on December 20, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers Council Member Marl Nelson STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor WIlharber called the December 20, 1999 City Council meeting to order at 6:00 p.m. ll. PUBLIC HEARING (8) - None ) ID. APPEARANCES/A WARDS Tri-City Police Department Joint Powers Agreement Chief Heckman was present for the Tri-City Police Department Joint Powers Agreement and Mayor Wilharber requested that the Tri-City Police Department Joint Powers agreement be moved to the beginning ofthe agenda. Mr. March noted a couple minor errors in the contract: Section 3.1 Paragraph 2 - should read "Rules and Regulations Policy" Section 5.1.11- should be "contracting" instead of "contacting" Section 14.1.a - should be "lessor" instead of "less" Chief Heckman thanked Mayor Wilharber, Council and the citizens on the task force for their participation in developing this agreement. He also stated that he felt it was an equitable agreement for all cities involved. Motion by Council member Travis, seconded by Council member Nelson to approve the Tn-City Police Department Joint Powers A2reement with noted chan2es. Motion carried unanimously. \ ~ Page 1 of 5 Motion by Council member Sweeney, seconded by Council member Broussard Vickers to adopt Resolution No. 99-25, APPROVAL OF THE TRI-CITY POLICE DEPARTMENT JOINT POWERS AGREEMENT with corrections as noted by Mr. March. Motion carried unanimously. Wayne LeBlanc - Long Term Planning Committee Mr. LeBlanc reviewed his letters with Council in regard to the duties that the Long Term Planning Committee could assist the other commissions/committees in completing long term planning Issues. Mayor Wilharber asked the Council liaisons if this issue has been discussed with the other commissions/committee. The Council liaisons indicated that their respective commissions/committees have not met since this issue was brought to Council. Mayor Wilharber stated that this issue should be addressed at a workshop with the various commissions/committees. Mr. March stated that this issue was one ofthe items that should be addressed at the Council Goals Workshop. It was the consensus of Council to hold a Council workshop on Wednesday, January 19,2000 at 6:00 p.rn. Mayor Wilharber stated that an article should be placed in the newsletter letting interested people know about this issue and that it will be discussed at the January 19,2000 workshop. ) IV. CONSIDERATION OF MINUTES December 20. 1999 Council Meeting Minutes Motion by Council member Broussard Vickers, seconded by Council member Travis to approve the December 20,1999 Council meetin2 minutes with corrections. Council Member Nelson abstained. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville December 9 through December 20. 1999 Motion by Council member Travis, seconded by Council member Broussard Vickers to approve the expenditures for the City from December 9, 1999 throu2h December 20, 1999. Motion carried unanimouslv. Centennial Fire District - December Expenses Motion by Council member Nelson, seconded by Council member Travis to approve the expenditures for the December Expenses of the Centennial Fire District. Motion carried unanimously. \ I Page 2 of 5 Centennial Fire District - Payroll Expenses Motion by Council member Broussard Vickers. seconded by Council member Nelson to approve the expenditures for the Centennial Fire District Payroll Expenses. Motion carried unanimously. Request for Payment - Utility Extension Fairview Street/Royal Industrial Park City Engineer Peterson explained the request for payment for this project. Mr. March recommended that the City pay the contractor directly and receive a lien waiver prior to payment. Motion by Council member Broussard Vickers. seconded by Council member Sweeney to approve the request for payment for Utility Extension Fairview Street/Royal Industrial Park with payment directly to the contractor upon receipt of a lien waiver. Motion carried unanimously. Request for Payment - Water Interconnect City Engineer Peterson explained the request for payment for this project. He stated they would hold a retainage of 5% through the winter for settlement corrections, etc. Motion by Council member Travis. seconded by Council member Broussard Vickers to approve the request for payment for Water Interconnect. Motion carried unanimously. ) Mayor Wilharber stated that the City should write a letter to Lino Lakes expressing the gratitude of the City on this joint project. Motion by Council member Nelson. seconded by Council member Broussard Vickers directin2 staff to prepare a letter to Lino Lakes expressin2 the City's 2ratitude on Lino Lakes efforts and assistance on this ioint project. Motion carried unanimously. VI. SET AGENDA Motion by Council member Travis. seconded by Council member Sweeney to set the a2enda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS - None VIII. UNFINISHED BUSINESS Downtown Feasibility Report - Water Extension/Street Scape City Engineer Peterson presented the water extension/street scape improvement for the downtown area. ) Page 3 of 5 Mr. March stated that there are issues that need to be discussed and resolved before a formal public hearing is held on this project. He suggested that Council accept the report and discuss this project at a workshop session. Motion bv Council member Broussard Vickers. seconded by Council member Travis to adopt Resolution No. 99-28. Acceptine: Feasibility Report for Water Extension/Street Scape Improvements. Motion carried unanimously. IX. NEW BUSINESS Consideration of Changing of Telephone Service Provider Mr. March reviewed the proposal for telephone service with Council. Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the chane:ine: of telephone service to McLeodUSA. Motion carried unanimously. Livable Communities Act Resolution Mr. March stated that if the City wishes to elect to continue to participate in the Livable Communities Program a resolution needs to be passed by Council. ) Motion by Council member Broussard Vickers. seconded by Council member Sweeney to adopt Resolution No. 99-26. Electine: to Continue Participatine: in the Local Housioe: Incentives Account Proe:ram under the Metropolitan Livable Communities Act. Motion carried unanimously. 2000 Fete des Lacs Committee Mr. March stated that Mr. DeVine was present to request that the Fete des Lacs Committee be recognized as a City committee and having the City be the official organization of this subcommittee. He also stated that Council member Sweeney has agreed to be liaison to this committee. Mr. DeVine gave a brief presentation to Council on the proposed Fete des Lacs for 2000. Motion by Mayor Wilharber. seconded by Council member Nelson to recoe:nize the Fete des Lacs committee as a City committee. Motion carried unanimously. Cost of Living Increase Mr. March reviewed salary information with the Council. Motion by Council member Travis. seconded by Council member Sweeney to approve a cost oflivine: increase of2.6% effective January 1. 2000. Motion carried unanimouslv. ) Adopt 2000 Budget Page 4 of 5 Mayor Wilharber stated that the purpose of this resolution is to set the tax levy and send to Anoka County. The proposed levy is $985,000 and the proposed General Fund Budget is 1,489,630. Motion by Council member Nelson. seconded by Council member Broussard Vickers to adopt Resolution No. 99-27. Adoptin!:1999 Tax LevY. Collectible in 2000 with the levY bein!: $985.000 to be collected in 2000 and the General Fund Bud!:et bein!: $1.489.630. X. CONSENT AGENDA Step Increase from Grade 4. Step 2 to Grade 4 Step 3. - Deputy Clerk Based Upon Satisfactory Performance Review Motion by Council member Travis. seconded by Council member Broussard Vickers approvin!: the consent a!:enda. Motion carried unanimously. XI. COMMITTEE REPORTS XII. ADMINISTRA TORS REPORT XID. ADJOURNMENT Motion by Council member Broussard Vickers. seconded by Council member Sweeney to adiourn the December 20. 1999 Council Meetin!: at 6:55 p.m. Motion carried unanimously. ) Respectfully submitted, Diane Ward City Clerk, CMC Page 5 of 5 CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 8,1999 6:00 p.m. APPROVED Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on December 8, 1999, at City Hall, 1$80 Main Street. PRESENT: Mayor Tom Wilharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: Council Member Mari Nelson STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the December 8, 1999 City Council meeting to order at 6:00 p.m. 11. PUBLIC HEARING (S) Truth in Taxation Hearing - 6:00 p.m. or shortly thereafter Mr. March reviewed budget and tax information with Council and informed Council that he received three calls regarding taxes. He also stated that the budget would not be approved until the December 20, 1999 meeting. Additional comments from the public will be taken at the meeting on December 20, 1999. Mayor Wilharber opened the public hearing. Mayor Wilharber requested that Mr. March check to see what percentage of the tax base is commercial and residential and provide that information at the December 2& meeting. Ms. Teresa Brenner and Mr. Wayne LeBlanc requested that Council consider forming a Long Term Planning Committee to assist the current committees in long term planning. She also stated that the Comprehensive Plan and the Design Team's recommendations would guide this committee. They would be able to work on grants for various projects because the City and its committees are busy with current work. They requested a budget of$25,000. Mayor Wilharber and Council member Travis had some concern that the forming of this committee would overlap with the mission of other committees. Councilmember Broussard Vickers thought the concept was a good idea. Page 1 of 1 Council stated that the concept would be placed on the agenda of the next meeting. Motion by Council member Broussard Vickers, seconded by Council member Travis to close the public hearinl!. Motion carried unanimously. III. APPEARANCES/A WARDS - None IV. CONSIDERATION OF MINUTES November 22. 1999 Council Meeting Minutes Motion y Council member Broussard Vickers, seconded by Council member Sweeney to approve the December 8,1999 Council meetin2 minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville November 23 through December 8 1999 Motion by Council member Sweeney, seconded by Council member Broussard Vickers to approve the expenditures for the City from November 23,1999 throul!h December 8,1999. Motion carried unanimouslv. Pay Request for 1999 Seal Coat City Engineer Peterson stated that this is the :final payment for this project and that the project is approximately $2600 less than anticipated. Motion by Council member Sweeney, seconded by Council member Travis to approve the 1999 Seal Coat Pay Request. Motion carried unanimously. Pay Request No.1 - Gateway Pay Request No. 1- Fairview These items were presented for information only. VI. SET AGENDA Unfinished Business 4. Tri-City Police Agreement New Business 5. Holiday Party Expenditures Mayor Wilharber acknowledges the receipt of two letters regarding the rezoning of property on 2& Avenue. Page 2 of2 Motion by Council member Broussard Vickers, seconded by Council member Travis to set the a2enda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS VIII. UNFINISHED BUSINESS Fireanns Ordinance Mr. March informed the Council ofthe changes suggested by the attorney and the Planning and Zoning Commission. Mr. AI LaMotte spoke against the lot size limit for shooting bow and arrows. Councilmember Sweeney stated that he is against the lot size limit for bow and arrows and the discharging ofBB guns and would vote against this ordinance if the sections were not removed. Council member Broussard Vickers stated that the ordinance is meant to provide safety for the community. It was suggested that the City provide a place for the target range. Mayor Wilharber asked the City Attorney about the liability for the City. City Attorney Hoeft stated that the liability for the City would be great and the insurance carrier could provide the coverage, but that it will be expensive because it is considered a dangerous activity. There was discussion about a non-profit sports club and if the City wanted to contribute to the running of a range, then the liability would be removed from the City. Mr. March stated that if the ordinance passed he would contact Anoka County about the possibility of establishing an archery range in the County Park. Motion by Council member Broussard Vickers. seconded by Council member Travis to pass Ordinance No.5. AN ORDINANCE AMENDING ORDINANCE #5 TO PROTECT AND PRESERVE THE PUBLIC'S SAFETY BY REGULATING THE DISCHARGE OF FIREARMS AND DANGEROUS WEAPONS WITHIN THE CITY OF CENTERVILLE and rec02nizin2 that there are chan2es that people will not tike. but it is bein2 done for public safety. AYES: Councilmembers Broussard Vickers. Travis and Mayor Wilharber NAYS: Councilmember Sweeney Motion carried. City Attorney Hoeft informed the Council that in order to publish the Title and Summary it takes a unanimous vote to pass the resolution; otherwise the ordinance will have to be published in its entirety. Motion by Council member Travis. seconded by Council member Broussard Vickers to adopt Resolution No. 99-22. APPROVING TITLE AND SUMMARY OF ORDINANCE NO. S, AN ORDINANCE AMENDING ORDINANCE #5 TO PROTECT AND PRESERVE THE PUBLIC'S Page 3 of 3 SAFETY BY REGULATING THE DISCHARGE OF FIREARMS AND DANGEROUS WEAPONS WITHIN THE CITY OF CENTERVlLLE. A YES: Councilmembers Broussard Vickers. Travis and Mayor Wilharber NAYS: Councilmember Sweeney Motion failed. Park and Recreation Enterprise Fund Mr. Match stated that at the Council's November 22, 1999 meeting the Park and Recreation requested that any money left over from their budget be placed in an Enterprise Fund that could be carried over to the next year. He also stated that the auditor would require that the Council pass a motion at the end of each year to approve this transfer to an enterprise fund. Council member Sweeney provided information in regards to why the Park and Recreation would like to establish an Enterprise Fund. Motion by Council member Broussard Vickers. seconded by Council member Travis to recoenize a Park and Recreation Enterprise Fund with Council approval required at the end of each veer for the transfer of funds. Motion carried unanimously. Eagle T rocking Appraisal Mr. March stated that he received the Eagle Trucking Appraisal today and that it was close to the price that Mr. Huber was requesting for the property. He stated that the next step should be an environmental study on the property. Council directed Mr. March to contact Mr. Huber to discuss the appraisal and indicate that the City would like to see a Phase I Environmental Study. Council also directed the City Engineer to provide a cost estimate ofthis study so that Mr. March can give Mr. Huber an indication of how much the study would cost. Tri-City Police Department Joint Powers Agreement Mr. March stated that the three city administrators and city attorneys met to discuss the Tri-City Police Department Joint Powers Agreement. He stated that there were some minor language changes, but no major changes. City Attorney Hoeft stated that he did not have any major issues, but would like to review it with the changes. Council directed that the agreement be brought back to the December 20, 1999 meeting for approval. IX. NEW BUSINESS Rick Carlson - Development Request Mr. Carlson presented the Council with an overview ofhis proposal for property located south of LaMotte Park. He also requested that he be allowed to proceed with a MUSA Amendment to move this Page 4 of 4 development up one year. He stated the impact should be minimal in that he anticipates only four or five homes being occupied prior to 2001. He wishes to ask for a Planned Unit Development with homes varying in prices from $175,000 to $275,000. Mr. Carlson stated that he has agreed to pay a park dedication of$2,000 per lot, all costs associated with the MUSA amendment and complete the trail as requested by the Park and Recreation Commission. The consensus of Council is that Mr. Carlson proceeds through the Planning and Zoning process. Holiday Party Expenditures Mr. March stated that the celebration committee is asking for approval for the expenditure of an additional $150 to provide complementary hors d'oeuvres for the people who have been invited to the Holiday Party for the commissions, committees and volunteers that worked in some manner to better the City this past year. Motion by Council member Broussard Vickers. seconded by Council member Sweeney authorizin2= the expenditure of the $150.00 for the holiday party. Rental Ordinance Registration Fee Mr. March stated that in order to proceed with the Rental Ordinance process Council would need to set fees for registration of rental units and a penalty fee for non-compliance. Motion by Council member Broussard Vickers. seconded by Council member Travis to set the fee of $50 for the lIt Unit and $10.00 per unit thereafter and a Penalty Fee of $50.00 Per day for non-compliance. Motion carried unanimously. 2000 Municipal Audit Motion by Council member Sweeney. seconded by Council member Travis to adopt Resolution No. 99-22. APPROVAL OF AGREEMENT BETWEEN THE CITY OF CENTERVILLE AND ABDO. ABDO. EICK & MEYERS. Motion carried unanimously. Electrical Permit Fees Mr. March presented the new fees proposed by the Electrical Inspector. The fees would be: Single Family dwelling or farm dwelling 200 AMP up to 400 AMP services For each inspection or reinsepction State Surchage $90.00 (minimum 3 inspections) $130.00 (minimum 4 inspections) $25.00 $0.50 Motion by Council member Travis. seconded by Council member Sweeney to set the new electrical permit fees as recommended. Motion carried unanimously Page 5 of 5 Reconsideration ofIntemet Access. Email and Web Hosting Motion bv Council member Broussard Vickers. seconded by Council member Travis to stay with Media Junction for web hostine: and acquire email and internet access with Protocom (Media Junction Partnership Company). X. CONSENT AGENDA - None XI. COMMITTEE REPORTS Mayor Wilharber informed the Council of a Police Commission meeting on December 9'" at 7:00 p.rn. at Circle Pines. XII. ADMINISTRATORS REPORT Mr. March presented a letter to Council from Eagle Pass Townhome Association regarding the need for more streetlights in the area. Council directed Mr. March to send a letter to the association to inform that that the City will look into this matter in January, 2000. Ms. Lorrine French asked the Council about the rezoning ofthe property on 20'" Avenue. Council member Broussard Vickers stated that the developer would be bringing a different proposal to the Planning and Zoning Commission in the future. XIII. ADJOURNMENT Motion by Council member Broussard Vickers. seconded by Council member Travis to adjourn the December 8.1999 Council Meetine: at 8:50 p.m. Motion carried unanimously. Respectfully submitted, Diane Ward City Clerk, CMC Page 6 of6 ) CITY OF CENTERVILLE CITY COUNCIL MEETING NOVEMBER 22, 1999 6:00 p.m. NOT APPROVED Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on November 22, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor WIlharber called the November 22, 1999 City Council meeting to order at 6:00 p.m. ) II. PUBLIC HEARING (S) Public Hearing - Special Assessments for Delinquent Sewer and Water Billings Mayor Wilharber opened the public hearing. There were no residents present for this hearing. Motion by Council member Broussard Vickers. seconded by Council member Sweeney to close the public hearin2; for assessments for delinquent sewer and water bills. Motion carried unanimously. III. APPEARANCES/AWARDS Wayne LeBlanc Mr. LeBlanc addressed three issues with Council: 1. Trail easement widths - too narrow and requiring that the trail be put in prior to any lots being sold. 2. The City establish a plan for trails and implement the plan 3. Acquire more land for open space Council member Sweeney expressed concern that developers were not making prospective buyers aware oftrails that are along properties. After considerable discussion, Mayor Wilharber stated that the matter should be turned over to Park and Recreation Committee and Planning and Zoning Commission. Motion by Council member Sweeney, seconded by Council member Nelson to refer Mr. LeBlanc's issues to Park and Recreation and Plannin2 and Zonin2. Motion carried unanimously. Lino Lakes Area Chamber of Commerce Tim Rebine of the Lino Lakes Area Chamber of Commerce presented membership information to Council. Motion by Council member Travis, seconded by Council member Sweeney to join the Lino Lakes Area Chamber of Commerce on a trial basis for one year. Motion carried. Ayes: Council member Broussard Vickers, Sweeney, Travis and Mayor Wilharber Nays: Council member Nelson UNFINISHED BUSINESS Rental Property Ordinance Due to the fact that the City Attorney had to leave the meeting, Council moved this item of the agenda ) Mr. March stated that the Ordinance reflects the Council and attorney changes. He also stated that he talked to Chief Heckman regarding Section 38.18, Subd. 2, Prospective Tenant Background Investigations. He informed Council that Chief Heckman indicated that the landlord can have this investigation performed through the BCA, therefore this subdivision was deleted from the ordinance. Motion by Council member Sweeney, seconded by Council member Nelson to adopt Resolution No. 99-21, Approvin2 Title And Summary Of Ordinance 38. Housin2: Code: Re2:istration Of Rental Units. Motion carried unanimously. Motion by Council member Sweeney, seconded by Council member Nelson to pass Ordinance No. 38, Housin2 Code: Re2istration of Rental Units. Motion carried unanimously. APPEARANCES/AWARDS (Continued) Park and Recreation Budget Michael Navin, Park and Recreation Chairman, presented Council with a proposed budget for 2000 and the Park and Recreation's goals and objectives through 2002. He explained that 2000 budget reflects money to be spent to enhance existing resources within the City. Council member Broussard Vickers indicated that she felt that a survey should be done to incorporate citizen preferences. Mr. March stated that he spoke with the Anoka County Parks Director and that Phase II of the Regional Park improvements include running a trail from the interior of the regional park to Main Street on County Road 14, but that probably would not be a reality in the next five years. He indicated that the Parks Director would try to find out the County's plan for acquiring property in the area of the home at the end of Main Street. Mr. March stated that before the City acquires property it is important to have a feasibility study to find out if it is possible to build a trail around the lake, where it would go, and what type of cost etc. Mayor Wilharber and Council member Broussard indicated that they would like to see a survey done incorporating more than the last survey and to incorporate it with the newsletter. Mayor Wilharber stated that the survey should be developed at a workshop with Park and Recreation, EDC, and Planning and Zoning to get a complete survey. IV. CONSIDERATION OF MINUTES November 10. 1999 Council Meeting Minutes Ms. Ward informed the Council of two corrections in the minutes. Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the November 10. 1999 Council meetin~ minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville November 11 through November 22. 1999 Motion by Council member Travis. seconded by Council member Nelson to approve the expenditures for the City from November 11. 1999 throu~h November 22.1999. Motion carried unanimously. Centennial Fire District Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA NEW BUSINESS: 7. Resolution 99-20, Adopting Assessments for Delinquent Sewer and Water Billings 8. Holiday Party Costs 9. Eagle Trucking Appraisal 10. Discussion on Goals and Objectives for Year 2000 11. Park Budget Increase or Decrease Motion by Council member Sweeney, seconded by Council member Travis to set the a2enda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS VITI. UNFINISHED BUSINESS (Continued) SewerlWater Rate Increases Mr. March reviewed the sewer and water rates that were suggested as part of the study that Bonestroo performed. He recommended that rates be implemented so that we can put the information in the City newsletter and to have the increases take effect the first quarter of2000. The following are the rates: Sanitary Sewer Rate Water Rate $42.00 per quarter $16.00 flat rate and $1.60 per thousand gallons used. Mayor Wilharber stated that the article should state the reasons for the rate increases so the residents have a better understanding. Motion by Council member Sweeney, seconded by Council member Nelson to approve the sewer and water rates recommended by staff. Motion carried unanimously. IX. NEW BUSINESS Liquor License and Tobacco License Approval Mr. March infonned the Council that the required application information has been received and reviewed by Chief Heckman. We are waiting for one fee from an establishment. Councilmember Broussard asked about compliance checks for under age purchase of tobacco products. Mr. March stated that the police department is required to perfonn compliance checks. Councilmember Nelson expressed concern about Waterworks with underage consumption. Mayor Wilharber explained that underage consumption is different than serving a minor in that the police could have arrested the person in the parking lot and this would have nothing to do with Waterworks, but that he would investigate the reports that Councilmember Nelson mentioned. Motion by Council member Travis, seconded by Council member Sweeney, to approve the liquor/tobacco licenses for 2000. Motion carried unanimously. Engineering Rate Increase J Mr. March reviewed the 2000 General Engineering Rates from Bonestroo, Rosene, Anderlik & Associates. Motion by Council member Broussard Vickers. seconded by Council member Travis. to accept the proposed the 2000 General En2ineerin2 Rates from Bonestroo. Rosene. Anderlik & Associates. Motion carried unanimously. Animal License Fees Mr. March reviewed the Animal License Fees. The following fees were set: Cat/Dog/Ferret Spayed or Neutered Cat/Dog/Ferret $15.00 $7.50 Release Fee payable to the City: $25.00 - 1 st Offense $50.00 - 2nd Offense $75.00 - 3rd Offense ) Motion by Council member Nelson. seconded by Council member Broussard Vickers to adopt the Animal Licenses and Release Fees. Motion carried unanimously. Payment Drop Off Box Mr. March presented information on the potential purchase of a new drop box. Council requested that staff investigate other payment drop offbox options and prices. Purchase of Microsoft Office Suite Mr. March reviewed City Clerk Ward's memo regarding internet access, web site maintenance, records retention, and purchase of scanner, OCR software and Microsoft Office. Motion by Council member Nelson. seconded by Council member Travis acceptin2 the recommendation for internet access and email. purchase of scanner. OCR and Microsoft Office software. Motion carried unanimously. Siren Maintenance Contract Mr. March reviewed the siren maintenance contract from Embedded Systems, Inc. Motion by Council member Nelson. seconded by Council member Travis adoptin2 Resolution No. 99-23. Approval Of A2reement Between The City Of Centerville And Embedded Systems. Inc. Motion carried unanimously. Resolution 99-20, Adopting Assessments for Delinquent Sewer and Water Billings Motion by Council member Nelson. seconded by Council member Sweeney adoptin2 Resolution No. 99-20. adopting special assessments for delinquent sewer and water billings. Motion carried unanimously Holiday Party Costs Mayor Wilharber reviewed past practices of Council regarding the payment for the Holiday Party. Motion by Council member Nelson. seconded by Council member Travis that Council pay for themselves and Quest/spouse for the holiday party. Motion carried unanimously. Eagle T fUCking Appraisal Mr. March stated that the appraisal is not available yet, hopefully at the next meeting. Discussion on Goals and Obiectives for Year 2000 Mayor Wilharber stated that Council review last year's goals and objectives and add that list for discussion at the last Council meeting in December. He asked staff to provide last year's list to Council. Park Budget Increase or Decrease Council discussed the Parks and Recreation budget and the enterprise fund option that was presented by Michael Navin at the beginning ofthe meeting. Mr. March explained that the Park and Recreation goals over the next three years defines a purpose for the money and that the auditors would probably require a motion at the end of the year to carry funds over from one year to the next year. Motion by Council member Sweeney. seconded by Mayor Wilharber to fund Park and Recreation in the amount of $50.000. Motion carried unanimously. X. CONSENT AGENDA - NONE XI. COMMITTEE REPORTS - NONE XII. ADMINISTRATORS REPORT Mr. March stated that he had received a call from a church in North Branch expressing interest in the old reader board sign that the City owns. Motion by Council member Sweeney. seconded by Council member Nelson to contact the church and see ifthey want to purchase the reader board sign for $100.00. Motion carried unanimously. XII. ADJOURNMENT Motion by Council member Sweeney. seconded by Council member Nelson to adiourn the November 22.1999 Council Meetine: at 8:45 p.m. Motion carried unanimously. Respectfully submitted, ~ iUtlhoL Diane Ward City Clerk, CMC "APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING NOVEMBER 10, 1999 6:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on November 10, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Marl Nelson Council Member Dick Travis Council Member Terry Sweeney - Arrived at 6:01 p.m. Council Member Linda Broussard Vickers STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the November 10, 1999 City Council meeting to order at 6:00 p.rn. II. PUBLIC HEARING (S) NONE III. APPEARANCES/AWARDS Lino Lakes Area Chamber of Commerce Mr. March stated that Mr. Tim Rehbine would try to be in attendance toward the later part of the meeting. IV. CONSIDERATION OF MINUTES October 26 and October 27. 1999 Council Meeting Minutes Motion by Council member Nelson, seconded by Council member Travis to approve the October 26, 1999 Council workshop minutes. Motion carried unanimously. Motion by Council member Travis, seconded by Council member Broussard Vickers to approve the October 27. 1999 Council meetine: minutes. Motion carried. Ayes: Mayor Wilharber, Council members Travis, Sweeney, and Broussard Vickers Page 1 of6 Nays: None Abstained: Councilmember Nelson V. PAYMENT OF CLAIMS The City ofCenterville October 14. through October 27. 1999 Motion bv Council member Nelson. seconded by Council member Broussard Vickers to approve the expenditures for the City from October 28. 1999 throu1!h November 10. 1999. Motion carried unanimously. Centennial Fire District Motion by Council member Travis. seconded by Council member Nelson to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. Water Interconnect - Pay Request No.1 Motion by Council member Sweeney, seconded by Council member Broussard Vickers to approve the Water Interconnect - Pay Request No.1. Motion carried unanimously. VI. SET AGENDA NEW BUSINESS: 5. Resolution 99-19 Delinquent Sewer and Water Bills To Be Certified to County 6. Meeting Changes due to Thanksgiving and Christmas Holidays Motion by Council member Sweeney. seconded by Council member Travis. to approve the a1!enda with additions. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS - NONE VIII. UNFINISHED BUSINESS Eagle Trucking Appraisal Mr. March stated that the City received a signed option, prepared by the City Attorney, on the Eagle Trucking site. He has contacted the appraiser the City has used in the past to schedule an appraisal and she will complete the appraisal as soon as possible. He also advised Council that Mr. Huber has removed the last underground tank on the property and the soil tests ofthe property should be available in the near future. The option was in consideration of$1.00 which just leaves the price to negotiation. The option was for a 90-day term, or February 15, 2000. Page 2 of6 Rental Property Ordinance Mr. March reviewed the rental ordinance with Council. He recommended that the language in Section 38.12, Subd. 2 be changed to read "....including any provision of the Uniform Housing Code" instead of the presently stated language. Council member Broussard Vickers expressed concern regarding the exception of "domestic assaults in Section 38.152, Subd. 2.10. City Attorney Hoeft explained the reason that domestic assaults were excepted, but the section could be changed to include domestic assaults. It was the consensus of Council to make the change to include domestic assaults. Motion by Council member Broussard Vickers. seconded by Council member Travis to direct staff to make the chanees and prepare a Title and Summary for Council review at the November 22. 1999 meetin~. Motion carried unanimouslv. Council Chambers Rental Policy - For-profit Organizations Mr. March reviewed the draft rental policy with Council. Motion by Council member Broussard Vickers. seconded by Council member Nelson to adopt the Council Chambers Rental Policy. Motion carried unanimously. Tn-City Police Joint Powers Agreement Mr. March stated that he spoke with the City Administrators ofCirc1e Pines and Lexington to find out where they are in the process of reviewing this document. Mr. March stated that the attorneys for both cities are currently reviewing the document. He also stated the city attorneys and city administrators for all three cities would be meeting to try and hammer out language in the agreement so that hopefully the agreement can be approved the first meeting in December. City Attorney Hoeft stated that he only has suggestions that are policy related. Mayor Wtlharber stated that the issue of non-payment would be addressed at the next meeting of the police commission. He also stated that he received a question in relation to a "Joint Civil Service Police Commission." City Attorney reviewed the Joint Civil Service Police Commission issue. He stated that he would not recommend that a Civil Service Police Commission be formed St. Paul Water Utility Surplus Property - Peltier Lake Flowage Mr. March stated that the Parks and Recreation Committee reviewed the surplus property issue and that they recommend that the City does not acquire this property for park purposes. Page 3 of6 Motion by Council member Nelson, seconded by Council member Travis directinl! staff to prepare a letter to St. Paul Water Utility informinl! them that the City of Centerville does not wish to acquire the parcel known as the Peltier Lake Flowal!e. Motion carried unanimously. Public Works Site - Request for Proposals Mr. March reviewed the draft Request for Proposals. Council consensus was to not have a minimum purchase price and to make people in the area aware of what the City is proposing. Councilmember Broussard Vickers stated that along with the proposal a letter should be sent letting proposed developers know that the City is making residents aware of this proposal in case they wish to approach surrounding residents. Mr. March stated that he would also state in the letter to the residents that the City Engineer is currently preparing a feasibility study for running utilities to the site and that one of the components is the street scape enhancement in the downtown area. Mayor Wilharber addressed the issue of rebuilding Heritage. Mr. March stated that it might be best to have this project as a separate project. Mr. March stated that Mr. Peterson would have the feasibility study for the water main extension completed for Council review at the first meeting in December. Motion by Council member Broussard Vickers, seconded by Council member Nelson directinl! staff to proceed with the Request for Proposal process and before sendinl! proposals to prepare a letter to residents in the area (350 feet) to inform them of what the City is proposinl!. Motion carried unanimously. IX. NEW BUSINESS Abatement of Special Assessments (Parkview Addition) Motion by Council member Travis, seconded by Council member Nelson adoptinl! Resolution No. 99-18, RESOLUTION FOR ABATEMENT OF SPECIAAL ASSESSMENTS (P ARKVIEW ADDITION). Motion carried unanimously. Metropolitan Council Easement near Cedar Street Park Mr. March reviewed the temporary easement acquisition and the proposed offer by the Metropolitan Council. He stated that if Council did not act on this offer that it would be placed on the condemnation list. Page 4 of6 Motion by Travis. seconded by Nelson to accept the Metropolitan Council's offer for the easement near Cedar Street Park. Motion carried unanimously. Lloyd Drilling - Appletree Square Trail Issue Mr. Drilling stated that the Rice Creek Watershed District does not want him to construct the trail. He stated that they would rather see plantings in that area. Council stated they are concerned about safety in the area and want the trail installed. Motion by Council member Sweeney. seconded by Council member Nelson directiDi~ staff to inform the Rice Creek Watershed District of Council's wishes to allow the trail at Appletree Square. Ayes: Council members Sweeney. Nelson, Travis and Mayor Wilharber Nays: Council member Broussard Vickers Employee Paid Holidays Mr. March explained the difference between the union contract and the personnel policy with relation to holidays. He recommended that Columbus Day be deleted from the current personnel policy and add the day after Thanksgiving as stated in the union contract and not add a floating holiday for 1999. The year 2000 holidays would be the same as the union contract. Motion by Council member Nelson. seconded by Council member Sweeney to accept the written recommendation and adopt the same holiday schedule as in the union contract. Motion carried unanimously. Delinquent Sewer and Water Bills to be Certified to the County Motion by Council member Sweeney. seconded by Council member Nelson to adopt Resolution No. 99-19. RESOLUTION CALLING FOR A HEARING ON PROPOSED SPECIAL ASSESSMENTS FOR DELINQUENT SEWER AND WATER BILLS. Motion carried unanimously. Meeting Change due to Thanksgiving Holiday Motion by Council member Sweeney, seconded by Council member Nelson to move the Wednesday. November 24. 1999 meetin2; to Monday. November 22. 1999. Motion carried unanimously. Lino Lakes Area Chamber of Commerce Councilmember Nelson asked if Council was going to discuss the Lino Lakes Area Chamber of Commerce. Page 5 of6 Mr. March stated that Mr. Rehbine was not sure ifhe would be able to make tonight's meeting, but that ifhe couldn't make it he requested that we put it on the next meeting agenda. X. CONSENT AGENDA - NONE XI. COMMITTEE REPORTS - NONE XII. ADMINISTRATORS REPORT Mr. March stated that the new Public Works employee would be starting next week. XIII. ADJOURNMENT Motion bv Council member Travis, seconded by Council member Broussard Vickers, to adiourn the November 10,1999 Council Meetin2 at 7:25 p.m. Motion carried unanimously. Respectfully submitted, ~ ~cL- Diane Ward City Clerk, CMC Page 6 of6 . APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 27, 1999 6:00 p.m. Pursuant to due call and notice thereof: the City Council of Centerville held their regularly scheduled meeting on October 27, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wllharber Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: Council Member Marl Nelson STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the October 27, 1999 City Council meeting to order at 6:00 p.rn. \ ) II. PUBLIC HEARING (S) NONE m. APPEARANCES/AWARDS - NONE IV. CONSIDERATION OF MINUTES October 13. 1999 Council Meeting Minutes Motion by Council member Broussard Vickers. seconded by Council member Travis to approve the October 13. 1999 Council meetin2 minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City ofCenterville October 14, through October 27, 1999 Motion by Council member Sweeney. seconded bY Council member Travis to approve the expenditures for the City from October 14.1999 throu2h October 27.1999. Motion carried unanimously. Page 1 of5 Centennial Fire District Motion by Council member Travis. seconded by Council member Broussard Vickers to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA NEW BUSINESS: 7. Use of City Hall for Investment Seminar by Todd Hassel of Prudential Insurance 8. Membership - Lino Lakes Area Chamber of Commerce 9. Appraisal of Eagle Trucking site 10. Feasibility Study for Extension of Water Main to Downtown Area Motion by Council member Sweeney seconded by Council member Broussard Vickers. to approve the aeenda with additions. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS - NONE VIII. UNFINISHED BUSINESS Animal Ordinance ) Council reviewed the latest draft of the Animal Ordinance. City Attorney Hoeft suggested a couple changes. Motion by Council member Travis. seconded by Council member Sweeney to pass Ordinance No. 24. An Ordinance Prescribine Reeulations For Confinement. Licensine And Care Relatine To Animal Control; And Repealine Ordinances Nos. 24-A And 24-B Relatine To The Same Subiect. with corrections sueeested by City Attorney. Motion carried unanimously. Motion by Council member Broussard Vickers. seconded by Council member Sweeney adoptine Resolution No. 99-15. Approvine Title And Summary or Ordinance No. 24 An Ordinance Prescribine Reeulations For Confinement. Licensine And Care Relatine To Animal Control; And Repealine Ordinances Nos. 24-A And 24-B Relatine To The Same Subject. Motion carried unanimously. IX. NEW BUSINESS Draft Rental Housing Ordinance Mr. March reviewed the Rental Ordinance with Council. ) Page 2 of5 After some discussion, Mayor Wilharber suggested that the ordinance be tabled until the first meeting in November 1999 to allow the City Attorney and Council more time to review the ordinance. Motion by Council member Sweeney, seconded by Council member Travis to table the ordinance to the first meetin2 in November 1999. Motion carried unanimously. Tri-City Police Joint Powers Agreement Jim Hoeft, City Attorney reviewed the agreement with Council Mr. Hoeft stated that he had a couple of concerns. That the Section 2.1 regarding appointment of an acting chiefbe further clarified and Section 6.1 delete "Each calendar year". Council had some concerns regarding a City being delinquent in their payment. Motion by Mayor Wilharber, seconded by Broussard Vickers to table this a2reement to the first meetin2 in November 1999. Motion carried unanimously. Lift Station #2 Upgrade Mr. March presented information to Council regarding the Lift Station #2 Upgrade. ) Motion by Council member Travis, seconded by Council member Sweeney to accept Bonestroo's report and to proceed with the plans and specifications for the Lift Station #2 uP2rade. Motion approved unanimously. Public Works Employee Appointment Mr. March recommended Ted Peterson be offered the position in the Public Works Department. Motion by Council member Broussard Vickers, seconded by Council member Sweeney to offer the position of Public Works Employee to Ted Peterson contin2ent upon a back2round check and dru2 testin2. Motion approved unanimously. Lawn Mowing Contract Mr. March reviewed the lawn mowing contract with Council. Council member Broussard Vickers asked that a certificate of insurance be provided with this contract. Motion by Council member Travis. seconded by Council member Broussard Vickers to adopt Resolution No. 99-16. APPROVAL OF AGREEMENT BETWEEN THE CITY OF CENTERVILLE AND VALLEY CREEK LAWN & LANDSCAPE, INC. Motion carried unanimously. ) Page 3 of5 Water Connection for 7289 Mill Road Mr. March stated that a building permit has been received for building a home at 7289 Mill Road. Water is currently not available in this area but that a quotation has been received from Ro~So Contracting, Inc. in the amount of$3,575.00 for providing service to the property by tapping into a hydrant located near the property. He also informed Council that this area was included as an alternate in a past project, but it was decided not to construct at the time. After considerable discussion. a motion by Council member Broussard Vickers. seconded by Council member Sweeney to allow the individual to connect to the water main by borin2 under the street usinJZ an approved contractor. subject to Public Works inspection and that the individual. within the contract it be noted that they wiD be held responsible for the future assessment to be determined at the time water main is installed in the area minus the cost of the service. Motion carried unanimously. Investment Seminar Mayor Wilharber informed the Council that a request has been received by Todd Hassel, a resident, to hold an investment seminar at City Hall. Mr. March stated the building has been used by the school district, but that the issue would be that this would be for a for~profit organization rather than a non-profit. Motion by Council member Travis. seconded by Council member Sweeney to table this request until the next meetin2 to have staft'prepare a rental a2reement for Council review. Lino Lakes Area Chamber of Commerce Council member Travis informed Council that the EDC recommends that the City become a member of the Lino Lakes Area Chamber of Commerce. Council directed staff to contact the Chamber and invite them to make a presentation to Council at their next meeting. Public Works Building Mr. March stated that at the Council's workshop it was the consensus of Council to proceed with the appraisal process for the Eagle Trucking site and that a formal action needs to be taken. There was discussion about contacting Mr. Huber to discuss developing a Letter of Understanding so that he would not sell the property while the City was investigating the possibility of purchasing the site for the Public Works facility. Motion by Council member Travis. seconded by Councilmember Sweeney authorizin2 the appraisal of the Ea~le Truckin~ site and directin2 staft'to contact Ea21e Truckin2 re2ardin2 a Letter of Understandin2. Motion carried unanimously. Page 4 of5 Extension of Water Main Mr. March stated that Bonestroo has submitted a proposal for the extension of water main into the downtown area at a cost not to exceed $3,000 that was discussed at the Council's workshop. City Engineer Peterson stated that he would contact the County with regard to the County's intention in reconstructing County Road 14 and Centerville Road. Mr. March informed Council that formal action needed to be taken on the extension of water main to the downtown area. Motion by Council member Travis, seconded by Council member Sweeney to pass a motion adoptin2 Resolution No. 99-17, RESOLUTION ORDERING PREPARATION OF REPORT FOR THE WATER MAIN EXTENTION INTO THE DOWNTOWN AREA, at a cost not to exceed $3,000. Motion carried unanimously. X. CONSENT AGENDA - NONE XI. COMMITTEE REPORTS - NONE XII. ADMINISTRATORS REPORT - NONE XIII. ADJOURNMENT Motion by Council member Sweeney. seconded by Council member Broussard Vickers, to adiourn the October 27.1999 Council Meetin2 at 8:10 p.m. Motion carried unanimously. Respectfully submitted, ~~~ ~cIL- Diane Ward City Clerk, CMC Page 5 of5 fll4.rr nvV t:1J CITY OF CENTERVILLE CITY COUNCIL WORKSHOP OCTOBER 26, 1999 6:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a workshop on October 26, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ST AFF: City Administrator, Jim March City Clerk, Diane Ward Building Official, Paul Palzer I. CALL TO ORDER Mayor Wilharber called the October 26, 1999 workshop to order at 6:00 p.m. II. PUBLIC WORKS ISSUES: 1. Public Works Appraisal, new Public Works building, and feasibility of water main extension to downtown. Mr. March began the discussion by addressing the public works site appraisaL Council was surprised that the appraisal was not higher and it should be higher. Mayor Wilharber asked about the cost of bringing water to the site. Mr. March stated that all these issues were related to each other so he requested a proposal from the City Engineer, Tom Peterson regarding a feasibility report for the water main extension to downtown that would incorporate some of the design team ideas for the intersections of Main Street and Centerville Road and Centerville Road and Sorel Street. Bonestroo has staff experienced in the "street scape" projects that used the decorati~~ -- sidewalk, historic lighting etc. Mr. March stated he sees this a phased redevelopment, and that some of the residents have indicated that they wish to have water available to their property downtown. Page 1 of3 Mr. March addressed the redevelopment issue of this property. Mr. March distributed a request for proposals that the City of Wyoming developed to redevelop some oftheir City's property. Council member Broussard Vickers stated that the current Public Works property would have to be rezoned to allow redevelopment as it is zoned "public" right now. Mayor Wilharber questioned the possibility of Anoka County widening County Road 14 and future plans for Centerville Road as well. Mayor Wilharber distributed information on his conversation with Mr. Huber the owner of Eagle Trucking on 20th Avenue regarding the sale ofthis property and addressed the possibility of the City purchasing this site for the Public Works facility. Council member Nelson stated that the residents should be kept informed ofthe redevelopment of the current public works site and plans for a new public works. Mr. March stated that he would contact Tom Peterson to find out what exactly the feasibility report for the water main extension and appurtenances will cover. After discussion on the above items, Council reached a consensus that Council should make formal motions at their October 27, 1999 meeting: 1. Develop a request for proposals for the redevelopment of the current public works property and direct staff to contact property owners on the intention of the City. 2. Order the feasibility report for the extension of water main and the "streetscape" improvements in the downtown area and investigate the County's intentions for County Road 14. 3. Proceed with the investigation for a new public works facility a) State the City's strong interest in the Eagle Trucking site with Mr. Huber. b) Go through the Eagle Trucking building again to ensure that it will meet the City's needs as a Public Works facility. c) Obtain an appraisal of the building and property. d) Verify the actual size of the lot for future lot split possibilities. e) Obtain Phase I environmental assessment of the property. f) Discuss financing options with Mr. Huber. g) Possible date of ownership. II. Revising the Preliminary Budget Mr. March informed the Council of the monies left over after expenditures were included in the budget and reviewed the Council's goals. Page 2 of3 After discussion Council consensus was to retain the tax rate based on the fact that development will be complete in a few years and at that time the extra money for improvements that need to be made within the City will not be there. In. ADJOURNMENT Motion by Council member Broussard Vickers. seconded by Council member Sweeney. to adiourn the October 26.1999 Council Workshop at 7:40 p.m. Motion carried unanimously. Respectfully submitted, ~ kJU/t~ Diane Ward City Clerk Page 3 of3 Arrn\.:.4I v cu CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 13, 1999 6:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held their regularly scheduled meeting on October 13, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mati Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers STAFF: City Administrator, Jim March City Clerk, Diane Ward City Attorney, Jim Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the October 13, 1999 City Council meeting to order at 6:00 p.m. The mayor introduced Diane Ward, the new city clerk. II. PUBLIC HEARING (S) III. APPEARANCES/A WARDS Metropolitan Mosquito Control District Representatives from the Metropolitan Mosquito Control District, Mike McClain and Jim Spicer appeared before Council to recap activities in and around the Centerville area. The representatives also answered questions on citizen involvement and their operations in the spraying of the area. He also addressed concerns in the chemicals used, and consideration that is given to the residents in the area during the spraying operations. Page 1 of 7 Mr. Rod Henslin asked about mitigated ponds placed in the new developments and suggested that the City consider designing these ponds to not be a mosquito habitat IV. CONSIDERATION OF MINUTES September 22. 1999 Council Meeting Minutes Mayor Wilharber stated that in New Business: Letter from Mady Reiter it should state "Quad-City" instead of "Tri-City." Council member Broussard Vickers stated that the motion should read "with the issue to be addressed." Motion bv Council member Council member Broussard Vickers seconded by Council member Travis to approve the September 22.1999 Council meetin2: minutes with corrections.. Motion carried unanimously. V. PAYMENT OF CLAIMS The City ofCenterville September 23, through October 13, 1999 Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the expenditures for the City from September 23 throu2:h October 13. 1999. Motion carried unanimously. Centennial Fire District Motion by Council member Nelson. seconded by Council member Travis to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Addition to Petition and Complaints Complaint received on event at Kelly's Bar Addition to New Business Tri-City Police Joint Powers Agreement Addition to Committee Reports Firefighters Pension Program Page 2 of 7 Motion by Council member Sweeney, seconded by Council member Broussard Vickers, to approve the a2enda with additions. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Petition Regarding 1977 South Robin Lane Mr. March updated the Council on his meeting with residents and ACCAP representatives on what could be done with the current problems at the home owned by ACCAP. He stated a way that the City could address this issue would be to have a rental housing ordinance which at the present time the City does not have. Diane Olson, 1983 South Robin Lane, a spokesperson for the neighborhood informed the Council of the problems at 1977 South Robin Lake over the last five years and asked the Council to pass a rental housing ordinance Thierry Chevallier, 1982 South Robin Lane, concurred with Ms. Olson's request. Robert Boychuk, 1971 South Robin Lane also concurred with Ms. Olson and asked that the upkeep ofthe property be addressed in this ordinance. Motion by Council member Sweeney, seconded by Council member Travis directin2 staff to prepare a draft rental housin2 ordinance for Council review at the October 27,1999 meetin2. Motion carried unanimously. Complaint Letter on Kelly's Bar Council discussed the letter from Dan and Mary Capra, 1810 Fox Run regarding the volume of sound coming from Kelly's Bar on Saturday, October 9th. Council determined that they would address each complaint individually regarding this issue, but that Council has been conservative in its issuance of noise permits and thinks this particular instance where the noise was heard that far away is very unusual. VITI. UNFINISHED BUSINESS Animal Ordinance Council reviewed the latest draft of the Animal Ordinance. There were some minor changes. Mr. March informed the Council that this ordinance could be published as a summary if Council approved the summary by a four-fifths vote. Page 3 of 7 Council directed staff to incorporate these changes and any changes from the Police Chief and City Attorney, prepare the summary for approval and bring back to the Council at the October 27th meeting. Refuse Contract Council discussed the revised refuse contract with Waste Management. Mr. Bruce Malec, Division Manager for Waste Management was present to answer questions from the Council. Council member Broussard Vickers addressed date changes in the contract and Mr. Malec stated that he will make the changes. Mayor Wilharber addressed a letter from Ole Mersinger, 6936 Tourville Circle and asked Mr. Malec to resolve this billing issue. Motion by Council member Travis. seconded by Council member Nelson adoptine; Resolution No. 99-14. APPROVAL OF AGREEMENT BETWEEN THE CITY OF CENTERVILLE AND WASTE MANAGEMENT. Motion carried unanimously. 20th Avenue SewerlWater Update City Engineer Tom Peterson provided an update on the sanitary sewer and water main rerouting at 20th Avenue. IX. NEW BUSINESS City Wide Bonfire Council discussed the Community Wide Bonfire at Acorn Creek Park and the request to waive the burning permit fee of$30 for this event. Council member Sweeney inquired about the material to be burned. Mr. March stated that he would check with the supplier and that if processed material was going to be used another supplier would be obtained. Motion by Council member Nelson, seconded by Council member Travis, to waive the burnine; permit fee of $30 for the Community Wide Bonfire at Acorn Creek Park on October 23. 1999. Motion carried unanimously. Page 4 of 7 Distribution of Funds from Advertising: in Le Journal Council addressed the issue of the EDC retaining $25 per ad from advertisements placed in the quarterly newsletter. Council determined that the matter should be referred back to the EDC to determine what involvement EDC had in the soliciting of the advertisements for the newsletter. Motion by Council member Sweeney. seconded by Councilmember Broussard Vickers to send this issue back to EDC and to find out what their thou2hts were on this issue. Motion carried unanimously. Peltier Lake Flowage Mr. March explained the issues involved in St. Paul Water Utility's selling of two parcels of surplus property. Council asked that this matter be given to the Park and Recreation Committee to see if this is a piece of land they would like to acquire. Motion by Council member Sweeney. seconded by Council member Travis. to refer this issue to Park and Recreation for their comments. Motion carried unanimously. CSO Ordinance Council discussed the CSO Ordinance. Motion by Council member Travis. seconded by Council member Nelson. to adopt Ordinance No. 27. AN ORDINANCE PROVIDING COMMUNITY SERVICE OFFICERS/CRIME PREVENTION OFFICERS WITH THE POWER TO ISSUE CITATIONS. Motion carried unanimously. Tax Increase Resolution Mr. March informed the Council that a law was passed that requires Cities to pass a resolution and file the resolution with Anoka County if the City intends to levy an amount higher than the amount the previous year. Motion by Council member Sweeney. seconded by Council member Nelson. adoptin2 Resolution No. 99 -13. RESOLUTION APPROVING THE TAX RATE INCREASE. Motion carried unanimously. Page 5 of 7 Tri-City Police Joint Powers Agreement Mayor Wilharber stated that the Tri-City Police Joint Powers Agreement is close to being agreed upon. He asked that Council, City Attorney, and staff review the agreement before the next Council meeting to see if there are any issues that need to be addressed. He also reported that if this agreement passes and becomes effective in January 2000 two citizens at-large will be needed as commissioners. He stated that an article should be placed in the newsletter asking for applicants for this position in anticipation of the agreement being reached. There will be a councilliasion in addition to the two citizen at large. Fire Department Relief Association Mayor Wilharber provided information regarding the Fire Department Relief Association's investments. He informed Council that the Fire Steering Committee will be recommending the increase of the firefighters retirement from $3,000 to $3,500 per year. He also informed Council of the status ofthe Circle Pines Station and that the Open House will be held in the near future. X. CONSENT AGENDA Appointment of Betsy Scheller and Michelle Moser to the Economic Development Committee. Holiday Party - Council approved the expenditure of$350.00 to pay for staff dinners at DeCoys Restaurant and the approval of a budget not to exceed $500.00 for the Holiday Party/Awards Presentation. Motion by Council member Travis. seconded by Council member Nelson. to approve the Consent Ae:enda. Motion unanimously approved. XI. COMMITTEE REPORTS XII. ADMINISTRA TORS REPORT Mr. March requested that Council set a workshop date to discuss the following: 1. Public Works appraisal, new Public Works building and issues that are involved in this such as revising the preliminary budget, and a feasibility report for a possible water extension into the downtown area. Page 6 of 7 A workshop has been scheduled for Tuesday, October 26, 1999 at 6:00 p.m. . XU. ADJOURNMENT Motion by Council member Travis. seconded bv Council member Sweeney. to adjourn the October 13.1999 Council Meetin2; at 8:15 p.m. Motion carried unanimously. Respectfully submitted, Diane Ward City Clerk Page 7 of 7 APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 22, 1999 Pursuant to due call and notice thereof, the City Council ofCenterville held it's regularly scheduled meeting on September 22, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson CouncilMemberDkkTmvlli Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer City Attorney, James Hoeft City Engineer, Tom Peterson ) I. CALL TO ORDER Mayor Wilharber called the September 22, 1999 City Council meeting to order at 6:00 p.m II. PUBLIC HEARING Ill. APPEARANCE~AWARDS IV. CONSIDERATION OF MINUTES September 8. 1999 Council Meetin2 Minutes Motion by Council member Travis. seconded by Council member Sweeney to approve the September 8. 1999 Council meetin2 minutes. Motion carried unanimously. v. PAYMENT OF CLAIMS Page 1 of 5 The City of Centerville, September 9 throuszh September 22, 1999 Motion by Council member Nelson. seconded by Council member Broussard- Vickers to approve the expenditures for the City from September 9 throuszh September 22,1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Sweeney, seconded by Council member Travis to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Addition to Unfinished Business: -Acorn Creek Park Quote Additions to New Business: ) - Goetz Letter -Hugonian Letter -Letter Concerning Police Department -School Evacuation Site -Robert Westerlund Resignation -Eibensteiner Building -Letter from Mady Reiter Motion by Council member Sweeney. seconded by Council member Broussard- Vickers, to approve the aszenda with additions. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Animal Ordinance The Council reviewed the Animal Ordinance, incorporating changes agreed upon by the Council. Refer to Revised Animal Ordinance for specific additions and changes. Motion by Council member Nelson, seconded by Council member Sweeney, to make the noted chane:es to the Animal Ordinance. providin2 chanszes are reviewed and approved by the City Attorney, and the Chief of Police. An in favor. Motion carried unanimously. Acorn Creek Park Quote Mr. Peterson presented a $10,896 grading quote for Acorn Creek Park. Page 2 of 5 Motion by Council member Nelson. seconded by Council member Sweeney to approve 2radin2 Acorn Creek Park for $10.896. All in favor. Motion carried. NEW BUSINESS Refuse Contract Council discussed the proposed Waste Management Refuse Contract. Mr. Bruce Malec (Division Manager) was present during the discussion. The Council reviewed information provided, and discussed the length of the contract, pricing, containers, yard waste, abatement fees, and terms of satisfaction presented in the proposed contract. In addition the Council discussed changing the date of service during the City Celebration, Fete Des Lacs, and the Centerville Garage Sale Days. Mr. March indicated that although the Waste Management contract will be up on October 1, 1999, they are willing to provide service to the City under the current contract while contract extensions are being discussed. Motion by Council member Nelson. seconded by Council member Sweeney to extend the Waste Mana2ement Refuse Contract tbrou2h November 1.1999. Motion carried unanimously. ) Facility Task Force Vacancy Mr. March explained the current vacancy on the Facility Task Force organized by the Centennial School District. Mr. March further explained the City Council has been asked to appoint a Centerville citizen to serve on this committee. Bart Rehbein of 1659 Lakeland Circle, has submitted a letter indicating he would be willing to serve on the Facility Task Force, as the Centerville resident representative. Motion by Council member Travis. seconded bv Council member Broussard- Vickers. to appoint Bart Rehbein to the Centennial School Districts' Facility Task Force. Motion carried unanimously. Appraisal for Public Works Facilitv In reference to the current Public Works site, a letter from Bill Bisek was presented inquiring about Council's interest in possibly selling the site and the facility. Mr. March explained the strong redevelopment potential the property has, and advised that if a site appraisal was conducted, it would helpful in determining whether or not to formally offer the site for sale. Motion bv Council member Travis. seconded by Council member Sweeney. autborizin2 a site appraisal be conducted on the Public Works property. not to exceed $1500. Motion carried unanimously. Resolution to Extend Cable Franchise Page 3 of 5 Motion by Council member Travis. seconded by Council member Sweeney to approve Resolution 99-12. Extendine the Term of the Cable Franchise emnted to Media One North Central Communications Corp. Motion ~arried unanimously. Goetz Landscaping Letter Mr. Goetz submitted a letter informing the Council ofa delay in the ground breaking of their new building. Mr. Goetz is requesting permission to extend his current Certificate of Occupancy Permit until the Middle of October. Motion by Council member Nelson. seconded by Council member Sweeney to extend the Goetz Landscapine Certificate of Occupancy Permit throueh mid October. Council member Vickers abstained. Motion carried. Letter to the Editor Mr. March submitted a draft "Letter to the Editor" for review as directed, expressing dissatisfaction and non-factual information printed in the September Hugonian referencing the possible expansion of City Hall. Motion by Council member Sweeney. seconded by Council member Nelson to submit a "Letter to the Editor" to the Hueonian expressine dissatisfaction with an article printed in the September Hueonian. Motion carried. ) Letter from Mady Reiter The City Council received a letter addressing the possible merger with the Quad-City Police Department. The Mayor indicated he would like to see the City go forward with this issue. Motion by Council member Broussard-Vickers. seconded by Council member Sweeney to accept the recommendation by the police commission. with the issue to be addressed aeain in the future. with consideration for an outside feasabilitv study. Motion carried unanimously. Letter from Centennial Community Services Mayor Wilharber read a letter :from the Centennial Community Services, asking for permission from the City to use the Centerville-Centennial Fire Hall as the primary evacuation site for Centerville Elementary School. Mayor Wilharber explained he will turn the letter over to the District Chief, who will in turn take it to the steering Committee. Resignation of Robert Westerlund Mayor Wilharber informed the Council that Robert Westerlund has submitted his resignation, with his last day stated as October 1, 1999. Page 4 of 5 Motion by Council member Sweeney, seconded by Council member Travis to accept resi2nation bv Robert Westerlund as stated. Motion carried unanimously. Eibensteiner Building Keith Eibensteiner gave a presentation on the proposed building his company will be constructing in the Industrial Park. Mr. March indicated that the Planning and Zoning Commission approved the building, and has asked Mr. Eibensteiner to present plans to Council as well as apply for a Special Use Permit. Mr. Eibensteiner detailed the contrasting architectural features. Motion made by Council member Vickers, seconded by Council member Travis, to approve construction of the Eibensteiner buildin2 notin2 the contrastin2 architectural features as presented. Motion carried unanimously. CONSENT AGENDA COMMITTEE REPORTS Mayor Wilharber indicated the Police Substation Open House will be held on Tuesday, Sept 28, the Fete Des Lacs Revitalization Committee will meet with the Centerville Lions on Thursday at 7:00 at Chauncey Barrett Gardens, Acorn Creek is looking for installation volunteers for October 23. Mr. March indicated that Patricia Scott was not happy with the final version of the September Newsletter. Ms. Scott felt the photography in the newsletter was not satisfactory and is working to get them redone. ADMINISTRATORS REPORT ADJOURNMENT Motion by Council member Sweeney, seconded bv Council member Broussard- Vickers to adiourn the September 22,1999 Council Meetin2 at 9:20 p.m. Motion carried unanimously. Respectfully Submitted, \. ~F~~ Staff Liaison Page 5 of 5 / APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 8, 1999 , Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on September 8, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer City Engineer, Tom Peterson City Attorney, James Hoeft I. CALL TO ORDER Mayor Wilharber called the September 8, 1999 City Council meeting to order at 6:00 p.m. n. PUBLIC HEARING In. APPEARANCE S/AVVARD S IV. CONSIDERATION OF MINUTES AUl!ust 25, 1999 City Council Meetinl! Minutes Motion by Council member Sweeney, seconded by Council member Nelson to approve the AUl!ust 25, 1999 Council meetinl! minutes. All in favor. Motion carried unanimously. AUl!ust 31, 1999 City Council Meetinl! Minutes Motion bv Council member Nelson, seconded by Council member Travis to approve the AUl!ust 31, 1999 Council meetinl! minutes. All in favor. Motion carried unanimously. Page 1 of 6 v. PAYMENT OF CLAIMS The City of Centerville. AU2ust 28 throu2h September 8. 1999 Motion by Council member Nelson. seconded by Council member Broussard Vickers to approve the expenditures for the City from Aue:ust 28 throue:h September 8. 1999. All in favor. Motion carried. The Centennial Fire District Motion by Council member Sweeney. seconded by Council member Broussard Vickers to approve the Centennial Fire Districts ratification of expenditures. All in favor. Motion carried. VI. SET AGENDA Motion by Council member Broussard Vickers. seconded by Council member Travis. to approve the ae:enda with the followine: items added to New Business; 6. Update on Cable Sound System. 7. Hue:onian Article on Public Works Buildine:. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Mayor Wilharber mentioned the complaints on the previous noise permit granted for the wedding reception on Clearwater Drive. VIne UNFINISHED BUSINESS Planning and Zoning Recommendation on Animal Ordinance Mr. March passed out the revised Animal Ordinance. Motion by Council member Broussard Vickers. seconded by Council member Sweeney to table the Animal Ordinance until the next meetine: on September 22, 1999. All in favor. Motion carried unanimously. Planning: and Zoning Recommendation on Firearm Ordinance Motion by Council member Nelson. seconded bv Council member Sweeney to table the Firearm Ordinance. All in favor. Motion carried. Park and Recreation Recommendation on Cooperative Trail Linkage Grant Motion by Council member Nelson. seconded by Council member Sweeney to accept Page 2 of 6 Park and Recreations recommendation to appoint Ms. Karla DeVine to the Park and Recreation Committee board. All in favor. Motion carried unanimously. IX. NEW BUSINESS Set Truth In Taxation Dates Motion by Mayor Wilharber, seconded by Council member Broussard Vickers to set the initial Truth in Taxation hearin2 date for December 8th and the continuation meetin2, if necessary, for December 20th. All in favor. Motion carried unanimously. Motion by Mayor Wilharber, seconded by Council member Sweeney to move the City Council meetin2 scheduled for December 2200 1999 to December 20th, 1999. All in favor. Motion carried unanimously. Set 2000 Budget Preliminary Levy Motion by Council member Sweeney, seconded by Council member Travis to set the Preliminary LevY at $985.000 and to accept Resolution 99-12. All in favor. Motion carried unanimously. Park and Recreation Enterprise account with $50k Budget Amount Mr. March explained the Park and Recreation Committee request for an Enterprise Account and request for a $50,000 budget. Council member Sweeney mentioned that the Park and Recreation Committee wants to fix up the parks in Centerville. Some of the parks need repairs to swings, addition of slides, picnic tables and benches. The turf in all of the parks needs to be fertilized and maintained better than in the past. Motion by Council member Sweeney, seconded by Council member Nelson to acknowled2e receipt of the recommendation of the Park and Recreation Committee to set up an Enterprise Account with a $50,000 Bud2et. Council will consider the recommendation at a future meetin2. All in favor. Motion carried unanimously. Schweitzer request for 73rd Street temporary closure Mayor Wilharber requested written notification to adjoining neighbors. Council member Nelson added the notice should be delivered to those living west of Peterson Trail, on Prairie Drive, on Mill Road, on Quebec and on Revoir Streets. Mayor Wilharber asked whether or not the Council should grant noise or other permits after 10:00 p.m. Council member Travis stated he would not like to approve something as Page 3 of 6 late as 11 :00 p.rn. again. Council member Nelson agreed. Motion by Council member Sweeney, seconded by Council member Broussard Vickers to notify nehzhbors, post road closed signs and confirm that it is acceptable with the Police Department. Wilharber-Aye, Nelson-Nay, Broussard Vickers-Aye, Travis-Ave, Sweeney-Aye. Motion carried. Capra Utilities Payment Request Mr. Tom Peterson (City Engineer) explained that Capra's Utilities installed some utility connections in the Parkview Addition. He was not sure who was responsible for the connection damages, but he thought it was Capra. Mr. Peterson mentioned he thinks the City should change the design of future sewer services slightly. Mr. Paul Palzer mentioned he has seen plumbers cause the problem themselves through carelessness. Motion by Council member Nelson, seconded by Council member Travis to send a letter to Capra's Utilities stating that this is not a City issue. All in favor. Motion carried unanimously. Sound System Council member Sweeney asked if the current sound system could be checked to make sure the microphones are not malfunctioning. Hugonian Article on Public Works Building Council member Sweeney stated he has had several complaints from residents that the City is going to build a public works building no matter what, and the taxes are going to go up no matter what. Mayor Wilharber stated he asked the writer ofthe article for her clarification on why the article seemed slanted. Jim March will send a letter to the Hugonian expressing the Council's dissatisfaction on the content ofthe article. X. CONSENT AGENDA Motion by Council member Travis, seconded by Council member Nelson to approve the consent agenda. All in favor. Motion carried unanimously. Mr. Bob Korn (6759 Centerville Rd.) asked about the animal ordinance and what precipitated the discussions. Council member Broussard Vickers explained she had talked to Mr. Korn about the pigeon issue to gather input. Page 4 of 6 Mr. John Green (7160 Brian Way) appeared before the Council to listen to the Council's direction on a piece of property he wishes to purchase near his home. The property is approximately 600 square feet. City Attorney James Hoeft explained the City needs to establish a fair market value for the property. Jim March will calculate the value by taking the assessed taxable land value increased by 15% and then pro-rate that figure by the square foot. Mr. March will present this figure to Mr. Green to see ifit is acceptable. Mr. Green would be responsible for paying all transaction costs, including legal, recording and surveymg. XI. COMMITTEE REPORTS Council member Broussard Vickers discussed the Planning and Zoning efforts in revising the animal ordinance. LaMotte Park Motion by Council member Sweeney, seconded by Council member Nelson to approve the seeding and fertilizing at LaMotte Park. All in favor. Motion carried unanimously. Center Villa Developers Agreement Motion by Council member Sweeney to accept the addendum to the Center Villa Developers Agreement. Motion seconded by Council member Broussard Vickers. All in favor. Motion carried unanimously. Vacation for Diane Ward I City Clerk Motion by Council member Broussard Vickers, seconded by Council member Sweeney to approve three weeks of vacation for Diane Ward with the third week being available after six months employment. Wilharber - Aye, Sweeney - Aye, Broussard Vickers - Aye, Travis - Aye, Nelson - Nay. Motion carried. XIII. ADJOURNMENT Motion by Council member Nelson, seconded by Council member Broussard Vickers to adjourn the September 8,1999 City Council Meeting at 7:50 p.m. All in favor. Motion carried unanimously. Page 5 of 6 Respectfully Submitted, Q1m rYlatd-{{jJntj Jim March City Administrator JM/jrnl Page 6 of 6 . ~.~ ~~"~R"'f.c-~'r\~~~.:~ .iff. Il.c. ..g !if-'. ~. ",..'<1 t-, 'w.'. ~).~, ~,,~ - CITY OF CENTERVILLE CITY COUNCIL PRELIMINARY BUDGET/GOALS WORKSHOP AUGUST 31, 1999 6:30 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal and recommendation for additional staff workshop on August 31, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Marl Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: STAFF: City Administrator, Jim March 1. Call to order Mayor Wilharber called the Workshop to order at 6:30 p.m. 2. Recommendation for Media Relations Specialist Motion by Council member Nelson. seconded by Council member Travis to offer Patricia Scott the Media Relation Specialist position for the City of Centerville at a rate of $15 per hour. ten. twenty hours per week. All in favor. Motion carried unanimously. Discussion was held about the possibility of contracting with Ms. Scott as an Individual Contractor. Council member Broussard Vickers questioned ifliability insurance was required by Ms. Scott or the by the City ifhired as an Individual Contractor. Mr. March indicated he would check with the City Attorney on which party is responsible for carrying the liability insurance. 3. Recommendation for City Clerk Diane Ward the City Clerk position for the City of Centerville. All in favor. Motion carried unanimously. Mr. March indicated he would check with Ms. Ward's previous employer along with completing a background check. 4. Year 2000 Proposed Budget Mayor Wilharber opened the discussion on the proposed budget, and informed the Council there would be a Tri-City Police meeting on Wednesday, September 1, 1999 to discuss the year 2000 police department budget and the revised joint powers agreement for the department. Mayor Wilharber questioned the Council on their feelings toward supporting the Police Department increases. The Council indicated they would be in support of the increases, providing the other Cities involved were in agreement. Council member Sweeney indicated he would like to see the City grow and become more prosperous, but questioned the necessity ofthe current twenty-four hour police coverage. Mayor Wilharber responded that a decrease in the coverage may result in an increase in City liability as well as a lack of quality of service currently being provided by the Police Department. Discussion on the current and future MUSA and building permit forecast for the year 2000 took place at the Workshop. Motion by Mayor Wilharber~ seconded by Council member Sweeney to maintain the current levY amount at a tax rate of .48862. All in favor. Motion carried unanimously. 5. Adjourn Motion by Council member Travis. seconded by Council member Sweeney to adiourn the Special Workshop at 8:55 p.m. All in favor. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother Staff Liaison '-.I..J.. .J.. '-l'.....' '-..L:J.l........ L.JA'- .,.. "'~..JL.J..L..i APPROVED CITY COUNCIL MEETING AUGUST 25, 1999 Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on August 25, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer City Engineer, Tom Peterson City Attorney, James Hoeft City Liaison, Aimee Fairbrother I. CALL TO ORDER Mayor Wilharber called the August 25, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES/AWARDS IV. CONSIDERATION OF MINUTES August 5, 1999 City Council Meeting Minutes Motion by Council member Nelson, seconded by Council member Sweeney to approve the August 5, 1999 Council meeting minutes. Wilharber and Travis - aye. Council member Broussard Vickers abstained. Motion carried. August 11, 1999 City Council Meeting Minutes Motion by Council member Sweeney, seconded by Council member Broussard ~Vickers to approve the August 11, 1999 Council meeting minutes. Nelson and Travis - aye. Mayor Wilharber abstained. Motion carried. Page 1 of 7 v. PAYMENT OF CLAIMS The City of Centerville, AU2ust 12 throu2h AU2ust 25, 1999 Motion by Council member Nelson, seconded by Council member Travis to approve the expenditures for the City from AU2ust 12 throu2h AU2ust 25, 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson, seconded by Council member Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. 1999 Seal Coat Project Motion by Council member Sweeney, seconded by Council member Travis to pay $36.512.42 for the 1999 Seal Coat Project. Motion carried unanimously. VI. SET AGENDA Motion by Council member Nelson, seconded by Council member Sweeney, to approve the aeenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Norma Essex - Letter regarding Rubbish Haulers Norma Essex of7333 Old Mill Road was present to review her complaint against Waste Management, the current rubbish hauler. Ms. Essex originally brought her complaint to the City Council on August 11, 1999. Ms. Essex felt her complaint was misrepresented at the August 11 th Council meeting, and reinstated her concern. Ms. Essex indicated that she had set out a bag of shredded paper to be recycled. The haulers opened the bag to put the paper into their truck, and in the process the wind blew the shredded paper throughout her yard. Ms. Essex contacted Waste Management for assistance in cleaning up the mess, but received none. Council discussed the issue at hand, and Council member Nelson indicated she had contacted three other haulers who stated if this situation would occur, they would send ~an employee back out to help clean up the mess. Mayor Wilharber indicated City staff would research the problem for Ms. Essex. I Brian Drive Trail Issue John Green of7160 Brian Way presented a request to purchase from the City a small Page 2 of 7 piece of land (currently a path) that runs behind his house that he currently maintains. Mr. Green would like to install a fence on the property to make it "look nice", instead of just letting the land sit there. Mr. Palzer indicated that currently the property is zoned as "Park Land", and proposed City Council physically look at the property before granting the request. Mayor Wilharber suggested sending the request to the Park and Recreation Committee for their recommendation. Motion by Council member Sweeney. seconded by Council member Broussard Vickers to send the Brian Drive trail purchase request to the Park and Recreation Committee for their recommendation. Motion carried unanimously. VIII. UNFINISHED BUSINESS IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Jeff Bock of Land Holdings Group has submitted a request dealing with the purchase of the proposed Center Villa subdivision currently owned by Mr. Lessard. Land Holdings Group requests the Developers Agreement be approved based on the sale of the property, as well as Council approval of issuing building permits on Lots 1 and 2, Block 1 as well as Lots 1 and 20, Block 2. Currently the Developer's Agreement states that only one lot can be built upon until the base course of asphalt is installed in the subdivision. Fire Chief Bennett commented that fire code access road needs to be within 150 feet of the building being constructed. Chief Bennett felt the proposal was appropriate. The developer would like to begin the streets and utilities as soon as possible. Motion by Council member Nelson. seconded by Council member Travis to approve the developers request for issuance of buildin2 permits on Lots 1 and 2, Block 1 and Lots 1 and 20. Block 2. Motion carried unanimously. Motion by Council member Sweeney, seconded by Council member Travis that. upon closin2. the Developers A2reement would be modified to state the buyer as Land Holdin2s Group. the number of permits would be reinstated from one to four and the si2nature line and mailin2 address would reflect Land Holdin2 Group. Motion carried unanimously. Dennis Kroll - Building Plans Dennis Kroll of Bon est roo, Rosene, Anderlik and Associates Inc. presented the Council with a site plan idea drawn up based on the needs and recommendations presented to him by City Administrator Jim March, Public Works Director Paul Palzer, and City Engineer Tom Peterson. The site plan, labeled as Scheme A identified the following benefits: Page 3 of 7 ~ Adding to the current City Hall building ~ Attached south facing doors ~ Additional fire department parking stalls ~ Courtyard ~ Expanded Council Chambers ~ Training room ~ Lunch room The initial project cost for Scheme A would be $914,391.49. There was much discussion on several issues of Scheme A. Future concerns addressed by the Council included: ~ A possible increase in the ponding area due to a larger building ~ Driveway issues dealing with Anoka County ~ Storage of Public Works equipment ~ Space allocated for storage ~ Taxation ~ Old Public Works location - tax impact -long term vs. cost of new building Mr. March questioned if the Council wanted to pursue the idea presented in Scheme A. Council member Sweeney indicated he would like to receive some public input before a decision is reached. Michael Navin of Park and Recreation stated he would like to see the City keep the old Public Works location for possible park use, youth center use, or leaving as open space versus selling the property. Fire Chief Bennett added that he felt future fire department expansion would not be an issue. Any fire department expansion would entail a new location. Mayor Wilharber and Council member Travis volunteered to serve on a research committee focusing on the concerns facing the City with the expansion issue. Mr. March will set up a meeting for next week with interested Council members. Generator Fire Chief Bennett informed the Council the Koehler Model generator will not be available before January 1, 2000. The City will need to look at purchasing a different model. Acorn Creek Park - Design and Grant Agreement Doug Porter gave a brief overview ofthe recent decision made by Park and Recreation and the Centerville Neighborhood Network to replace the original playground vendor with Minnesota/Wisconsin Playgrounds Inc. - Garnetime. Mr. Porter noted the Page 4 of 7 selected company's equipment is 100% handicap accessible, and has submitted a plan that includes play structure for children of all ages. There is a 3% cash discount if the structure is paid in full at the time of order. Mr. March added that the volunteer involvement along with the support ofthe Park and Recreation Committee has been a benefit. Mr. March has spoke to the DNR in reference to the vendor change. The DNR reported there is no problem with the change, provided the City stay with in the grant budget, and they maintain a similar layout to the one submitted. Mr. March indicated the City has 30 days in which to enter into the grant agreement, and hopes to see the playground installed in late October. Mr. March stated that the City has until the year 2001 to spend the funds, and added that the cash match will come from Park Dedication Fees as well as MS Funds. Mayor Wilharber suggested that since the park will be installed primarily by volunteers, the committees should generate some excitement and get the word out as soon as possible. Motion by Council member Sweeney. seconded by Council member Nelson to approve the Outdoor Recreation Grant as stated. as well as the design for Acorn Creek Park. Motion carried unanimously. Letter of Credit Reduction - Deer Pass Motion by Council member Travis. seconded by Council member Sweeney to to reduce the existing letter of credit to 125% of the remaining work to be done. Motion carried unanimously. Letter of Credit Reduction - Buechler Estates Motion by Council member Travis, seconded by Council member Sweeney to to reduce the existing letter of credit to 125% of the remaining work to be done. Motion carried unanimously. Alexandra House Mayor Wilharber stated he received a letter from the Alexandra House requesting the Council adopt a proclamation in honor of Domestic Violence Awareness Month for October 1999 in Anoka County. Motion by Council member Nelson. seconded by Council member Vickers to support the Alexandra House proclamation to adopt October as Domestic Violence Awareness Month. Circle Pines - Lexington - Police Department Request Page 5 of 7 Mayor Wilharber indicated he received a letter from the CPLPD requesting Council provide approval for nine Safe and Sober Signs to be installed throughout the City. Motion by Council member Travis, seconded by Council member Sweeney to have the City's Public Works Department assist in installin2 nine Safe and Sober Si2ns in the desi2nated locations identified in the proposal. Motion carried unanimously. MS Society Gambling Renewal: Resolution 99 - 10 Mr. March stated he received notice from the MS Society requesting approval to continue conducting charitable gambling at Kelly's Komer. Motion by Council member Nelson, seconded by Council member Broussard Vickers to approve Resolution 99-10 permittin2 the MS Society to conduct charitable 2amblin2 at Kelly's Korner. Motion carried unanimously. North Metro Telecommunication Commission Budget Request Mr. March stated he has reviewed the year 2000 budget for the North Metro Telecommunications Commission and the Media Center. The Commission requested Council approve the 2000 Media budget and an increase in the PEG fee from $2.00 to $2.25 a month. PEG fees cover a variety of different costs including the implementation of higher quality local programming. Motion by Council member Sweeney, seconded by Council member Nelson to to approve the Year 2000 Media bud2et and approve an increase in PEG fees from $2.00 to $2.25 per month. Motion carried unanimously. CONSENT AGENDA COMMITTEE REPORTS Mayor Wilharber announced the resignation of Dale Summerhaus from the Tri-City Task Force. The Mayor thanked Mr. Sommerhouse for his work and wished him luck in the future. Motion by Mayor Wilharber, seconded by Council member Travis, to accept the resi2nation of Dale Summerhaus from the Tri-City Task Force. Motion carried unanimously. ADMINISTRATORS REPORT Mr. March indicated the preliminary levy needed to be set prior to September 15. After that date, the budget can only be reduced, not increased. A budget workshop has been set for August 31, 1999 at 6:30 p.m.. Page 6 of 7 Mr. March stated the City received the Trail Linkage Grant from the DNR. This is a 50% matching grant, and will be used to connect the Laurie LaMotte Park Trail with the Anoka County Trail system. Mr. March announced the rubbish hauler contract will expire in October. Council member Sweeney and Council member Broussard Vickers volunteered to serve on a committee to research and review the rubbish hauler contract, as well as research other possibilities. ADJOURNMENT Motion by Council member Sweeney, seconded by council member Broussard Vickers to adiourn the Aue;ust 25,1999 Council Meetine; at 7:55 p.m. Motion carried unanimously. Respectfully Submitted, "'AI ~ ,/ ./ .11 /i ~ (. . /-])" 1( /I (j ...../7.., . .A frf- L /I), -- . I\.AI-- l{z<-/!_/.j~"--1'lJUG Aimee Fairbrother Staff Liaison Page 7 of 7 t~rrn""''I'J '_'rF CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 11, 1999 Pursuant to due call and notice thereof, the City Council ofCenterville held it's regularly scheduled meeting on August 11, 1999, at City Hall, 1880 Main Street. PRESENT: Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: Mayor Tom Wilharber STAFF: City Administrator, Jim March City Engineer, Tom Peterson City Attorney, James Hoeft I. CALL TO ORDER In Mayor Wilharber's absence, Acting Mayor Dick Travis called the August 11, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING Ordinance #5 - Discharge of Firearms Council member Linda Broussard Vickers stated the Planning and Zoning Commission discussed the ordinance at their meeting, however no consensus was reached. Council member Vickers also indicated the police department would like the City to take a look at this and make modifications. Bow and arrow shooting was a primary issue. Motion by Council member Vickers. seconded by Council Member Nelson to close the public hearing. Motion carried unanimously. Council member Nelson questioned whether the Planning and Zoning Commission could give City Council their consensus after examining the Firearm Ordinances. Motion by Council Member Nelson. seconded by Council member Vickers to request the Planning and Zoning Commission review the Firearm Ordinance at Page 1 of 5 their next regular meeting. in order to give their recommendation to City Council at the September 8th. 1999 City Council meeting. Motion carriedunanimously. III. APPEARANCES/AWARDS Mr. Gene Houle and Mr. Pat Blum- Plaque Presentation for Park Donations Park and Recreation Chairperson Michael Navin presented Gene Houle with a plaque, thanking him for contributions he has provided to City parks, by creating the signs for Acorn Creek Park, Royal Meadows Park and Eagle Pass Park. Although Mr. Pat Blum was unable to attend the presentation, Mr. March presented a representative of Advanced Concrete, a plaque for their donation of labor and supplies for drilling the holes for the hockey rink at Laurie LaMotte Park. IV. CONSIDERATION OF MINUTES July 28.1999 City Council Meeting Minutes Motion by Council member Nelson and seconded by Council member Sweeney to approve the July 28.1999 Council meeting minutes with corrections. Nelson. Sweeney. Travis - aye. Council Member Vickers abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville. July 29 through August 11. 1999 Motion by Council member Sweeney. seconded by Council member Vickers to approve the expenditures for the City from July 29 through August 11 1999. Motion carried unanimously. The Centennial Fire District Motion by Council member Nelson. seconded by Council member Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA Motion by Council member Sweeney. seconded by Council member Nelson. to approve the agenda. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Page 2 of 5 Mary Jane Lang - Letter regarding Acorn Creek Park Council member Nelson stated she spoke with Mary Jane Lang about her concerns regarding Acorn Creek Park. Ms. Lang seemed pleased after Council member Nelson explained tax dollars were not being used. Council member Nelson indicated she would like to see an adult focused park incorporated into one of the City's parks. Council member Sweeney stated Park and Recreation Chairperson Michael Navin has indicated Acorn Creek Park is not going to be an exclusively youth oriented park. Council member Sweeney also added he would like to see tennis courts placed in one of the City parks. Council member Travis indicated he thought there were plans of some adult oriented structures going into Acorn Creek Park. Mary Jane Lang - Letter regarding Newsletter Council member Nelson stated she spoke with Mary Jane Lang. Ms. Lang was concerned about tax dollars being spent to pay for a monthly newsletter. Council Member Nelson indicated the monthly newsletter would be placed at local gas stations for pick up by local residents to save on postage. Council member Nelson indicated Ms. Lang felt better about the newsletter after their conversation. Council member Nelson added that while on the phone with Ms. Lang, she made a complaint against Media One in regards to the free government channel no longer being offered. Council member Nelson addressed and resolved the complaint, as well as prepared an article for the next City newsletter to inform residents this service is still offered. Bob and Sue Tschida - Letter regarding slope of driveway Bob Tschida stated that as per the letter, he questions the driveway located at 1860 Revoir Street, not being taken out for sidewalk placement. Council member Nelson asked City Engineer Tom Peterson to look at the driveway on Revoir Street. Mr. Peterson indicated he has looked at the driveway on 1860 Revoir, and concluded it was not put in correctly, and that is has over the City's required 2% slope. Mr. March referred to the developers agreement, which indicates the sidewalk has to be put in before the driveway. Mr. Palzer mentioned the developer is responsible for putting in the sidewalk, and added the sidewalks in Acorn Creek have been replaced numerous times. Mr. Hoeft stated the responsibility is with the developer. Mr. Hoeft added the City can work to eliminate sidewalk problems in the future via the developers agreement. Council member Nelson stated the homeowner could take the developer or the builder to court. Mr. Tschida mentioned this problem occurred over two years ago. Mr. Palzer indicated the sidewalk was not on the certificate of survey. Council member Nelson asked Page 3 of 5 if Building Inspector Ken Cook told the builder the sidewalk was alright. Mr. Tschida responded Mr. Cook had okayed the sidewalk. Mr. Hoeft mentioned the Council took action at the last City Council meeting. The City does not have any legal requirements to be concerned with on this issue. Mr. Tschida stated he would like his driveway the same slope (10%) as the driveway at 1860 Revoir Street. Mr. Hoeft advises the Council to not approve Mr. Tschida's request to reinstall his sidewalk to the slope of the driveway at 1860 Revoir Street. VITI. UNFINISHED BUSINESS Public Works Building Council member Nelson asked about the status of the public works building analysis. Mr. Peterson mentioned there will be three options to be discussed at a future meeting. IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Mr. Hoeft indicated the Center Villa Developers Agreement has to be signed with Land Holdings Group. Bill Bisek - Noise Permit for Kelly's Korner Mr. March reported the City received a request to grant a noise permit in honor of Kelly's Komer Customer Appreciation Day. Motion by Council member Sweeney. seconded by Council member Vickers to approve Kelly's noise permit. Motion carried unanimously. Car Allowance Mr. March, requested a $300 car allowance from the City. Motion by Council member Nelson. seconded by Council member Sweeney to to approve a $300 car allowance for the City Administrator to cover e~enses. Motion carried unanimously. X. CONSENT AGENDA XI. COMMITTEE REPORTS Mr. March asked Mr. Hoeft if the City could purchase generators without going out for public bid. Mr. Hoeft stated the generators do need to go out for open bids. Page 4 of 5 if Building Inspector Ken Cook told the builder the sidewalk was alright. Mr. Tschida responded Mr. Cook had okayed the sidewalk. Mr. Hoeft mentioned the Council took action at the last City Council meeting. The City does not have any legal requirements to be concerned with on this issue. Mr. Tschida stated he would like his driveway the same slope (10%) as the driveway at 1860 Revoir Street. Mr. Hoeft advises the Council to not approve Mr. Tschida's request to reinstall his sidewalk to the slope of the driveway at 1860 Revoir Street. VID. UNFINISHED BUSINESS Public Works Building Council member Nelson asked about the status of the public works building analysis. Mr. Peterson mentioned there will be three options to be discussed at a future meeting. IX. NEW BUSINESS Center Villa Assignment of Developers Agreement Mr. Hoeft indicated the Center Villa Developers Agreement has to be signed with Land Holdings Group. Bill Bisek - Noise Permit for Kelly's Komer Mr. March reported the City received a request to grant a noise permit in honor of Kelly's Korner Customer Appreciation Day from 8 p.m.-12 a.ill. Motion by Council member Sweeney. seconded by Council member Vickers to approve Kelly's noise permit. Motion carried unanimously. Car Allowance Mr. March, requested a $300 car allowance from the City. Motion by Council member Nelson. seconded by Council member Sweeney to to approve a $300 car allowance for the City Administrator to cover expenses. Motion carried unanimously. X. CONSENT AGENDA XI. COMMITTEE REPORTS Mr. March asked Mr. Hoeft if the City could purchase generators without going out for public bid. Mr. Hoeft stated the generators do need to go out for open bids. Page 4 of 5 Mr. March asked if the Council would like to go out for bid on generators. Motion by Council member Nelson. seconded by Council member Vickers. to go out for generator bids. Motion carried unanimously. Council member Sweeney added someone should research certain types of generator engines. Mr. Hoeft stated we can not specify a certain type of engine. Counsel member Nelson stated generators should not be bought only for Y2K, but be available for any emergency that would come up. Council member Travis questioned Council on their feelings on making the City Hall generator the base bid and the trailer generator as an alternate and see how the bids turn out. Council member Nelson indicated she would accept the idea as a friendly amendment. XII. ADMINISTRATORS REPORT XID. ADJOURNMENT Motion by Council member Sweeney. seconded by council member Nelson to adjourn the August 11. 1999 Council Meeting. Motion carried unanimously. Respectfully Submitted, ~]Fairbro~er Staff Liaison Page 5 of 5 APPROVED CITY OF CENTERVILLE CITY COUNCIL PRELIMINARY BUDGET/GOALS WORKSHOP AUGUST 5, 1999 7:00 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal workshop August 5, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney ABSENT: Council Member Linda Broussard Vickers STAFF: City Administrator, Jim March 1. Discuss 1999 Goals and Objectives Council reviewed to Goals and Objectives as set forth in January of 1999. 2. Discuss Tax Rate Goals Mayor Wilharber opened the discussion stating the 2000 tax rate should remain stable. Council member Nelson also felt the tax rate should stay the same. Mr. Sweeney agreed, although indicated he would be interested in seeing a percentage of funds allocated to Centerville Parks. Council member Travis stated he would like to see the tax rate decrease. 3. Discuss Revenue Steam ~ General Property Tax ~ Building Permits ~ Homestead and Agricultural Credit Aid ~ Local Government Aid ) Page 1 of 2 4. Discuss 2000 Permit Forcast 5. Discuss 2000 Overall Expenditure Outlook Mr. March informed the Council that although he had not spoken with Public Works Director Paul Palzer prior to the workshop, he felt the City would not be purchasing any new equipment in the year 2000. Mr. March asked about the possibility of being paid hourly or being paid a car allowance as compensation for extra hours worked. 6. Adjourn Motion made by Council member Travis. and seconded by Council member Sweeney to adjourn the Preliminary Budget/Goals Workshop. All in favor. Motion carried unanimously. Respectfully Submitted, ~~~ Aimee Fairbrother Staff Liaison Page 2 of 2 CITY OF CENTERVILLE CITY COUNCIL MEETING JULY 28, 1999 ^ D"-"t-,Pr-,\/ci /'.i.I\\../\'L1 Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on July 28, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: Tom Wilharber Mari Nelson Dick Travis Terry Sweeney Linda Broussard Vickers ABSENT: STAFF: Jim March, City Administrator R y-Chel Gaustad, City Clerk T om Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the July 28, 1999 City Council Meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES/AWARDS Lifetime Achievement Awards - Tom Wilharber and Ray DeVine Mayor Wilharber welcomed citizens and noted that Ray DeVine would read the biographies of the three Lifetime Achievement Award recipients. Mr. DeVine thanked Ms. Mary Capra for her time for making the Lifetime Achievement awards possible. Mr. DeVine read aloud each biography, while Mayor Wilharber presented the awards to Melvin Dupre, Floyd LaMotte who was proxy for Joe LaMotte, and Marcel Rivard (see attached). Felco Construction - sidewalk/driveway dispute Mr. Steve Felco - (Felco Construction) and Mr. Bob Tschida (homeowner) were present to discuss a a mishap that occurred while installing sidewalks and driveway at 7329 Brian Drive, (Clearwater Creek). Mr. Felco explained that after discussing the sidewalk specifications with the City Inspector and the Engineering Inspector, the sidewalk and driveway were installed accordingly. Unfortunately, the sidewalk was installed incorrectly. The homeowner and builder requested the city to absorb a third of the cost to reconstruct the driveway and sidewalk. Mr. Cook explained that Mr. Felco's questions pertained to the driveway elevation specifications, not the sidewalk nor the areas within the right of way, which is in question. Mr. Peterson explained that the grade would not work on driveway elevations. Mayor Wilharber requested the advice oflegal council. Mr. Hoeft explained that the City does not playa role in Page 1 of 5 this issue. Furthermore, if the advice of an Engineer, or Inspector is incorrect the city is legally indemnified. Mr. Felco argued that he requested the City to provide information on the installation of sidewalks and driveways and the City should have provided the right information. Morever, there should be some accountability on behalf of the City. Mr. Travis noted that the sidewalk was installed based on specifications. Mayor Wilharber questioned everyone as to what can be done to ensure the problem does not resurface. Councilmember Nelson confirmed the City Engineering Inspector - inspected and approved the sidewalk. Mr. March suggested that Mr. Felco should have requested the information in writing, instead of continuing the work based on somebodies word. Mr. Felco argued that he followed the specification of the "As built" which was signed off on by the City. Also, the CO (Certificate of Occupancy) was issued with the only exception that the sidewalk was reinstalled at a different elevation. There was no contingency regarding the driveway. Mr. Cook explained that the city signed off on the plan. However, the plan does not include the sidewalk nor the right of way. The Council discussed the issue and took the following action: Motion by Mayor Wilharber. seconded by Councilmember Nelson to remove the City from involvement regarding the sidewav/driveway issue. Wilharber. Nelson ~ aye. Sweeney - nav. Travis abstain. Motion carried. Centennial Fire District 2000 Budget - Chief Milo Bennett Fire Chief Milo Bennett (Centennial Fire District) gave an overview of the Centennial Fire District 2000 budget and its components. Fire Chief Bennett explained the different levels of pay rates in comparison to levels of training. Other changes included utilities, full-time employee annual increases, payment for buy-ins and the total budget includes a 2.2% increase with a cost per citizen reduction (please see attached). Councilmember Nelson noted that the pie chart depicts Centerville at 11 % but the overall cost depicts Centerville at a lesser percentage. Fire Chief Bennett referred to the 2000 funding formula which detailed the area that explains the percentage difference between the citizenry and payment amount, which accounts for the difference. Motion bv Councilmember Nelson. seconded by Councilmember Travis to approve the Centennial Fire District 2000 Budget as presented. Wilharber. Nelson. Travis - aye. Sweeney abstained. Motion carried. Fire Chief Bennett read aloud a letter received from a paramedic group who responded to an accident that worked with the Forest Lake and Centennial Fire Departments (Attached). In short, the letter praised the Centennial Fire Department for working fast and efficient. IV. CONSIDERATION OF MINUTES July 14. 1999 Council Meeting Minutes Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the July 14. 1999 Council Meeting minutes. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville July 15. through July 28. 1999 Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the expenditures for City of Centerville for July 14. through July 28. 1999. Motion carried Page 2 of 5 unanimously. The Centennial Fire District Motion by Councilmember Nelson. seconded by Councilmember Sweeney to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. VI. SET AGENDA * Resignation of the City Clerk - Ry-Chel Gaustad Motion by Councilmember Nelson. seconded by Councilmember Sweeney to approve the set agenda with the noted addition. Motion carried unanimously. V. PETITIONS AND COMPLAINTS Norma Essex - Letter The Council addressed a letter received from Norma Essex. Councilmember Nelson initially felt"the issue should have been addressed by the resident. However, after contacting several haulers, every company would pick up the debris with the exception Waste Management. Mr. March noted that his observation of the situation on that day depicted limited paper on the lawn. Mr. March answered Councilmember Sweeney's question regarding the four items on the refuse invoice: municipal solid waste fee, recycling credit, abatement fee and tax. Councilmember Sweeney suggested that the container rental fee should be negotiated during the contract renewal in October. Mayor Wilharber requested garbage container rental and contract fees be placed on the next agenda. VI. UNFINISHED BUSINESS Water Interconnect Mr. Peterson gave an update on the water interconnect project. The bid opening was held on July 21, 1999 at which time three bids were received. The base bid was close but the alternate bid was too high and inconsistent. Therefore, Mr. Peterson recommended not to award the Mill Road alternate project at this time. Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the low bid from WB Miller in the amount of $57.894.50. for the water interconnect. Motion carried unanimously. V. NEW BUSINESS Noise Permit - 7261 Clearwater Drive Ms. Gaustad reported the City received a request to grant a noise permit. Moreover, on Saturday, August 28, from 5:00 p.m. to 11:00 p.m. for the purpose of a hosting a wedding. Motion by Councilmember Sweeney. seconded by Councilmember Travis to approve the noise permit with needed payment. Motion carried unanimously. Page 3 of 5 Temporary On Sale Liquor License - Lions Mr. March explained that the Lions would like to serve wine coolers during the Fete des Lacs celebration. In order to serve wine coolers the City needs to approve the temporary permit. Ms. Gaustad commented to the Council thaf the City is in receipt ofthe Lion's certificate of insurance. Motion by Councilmember Travis. seconded by Councilmember Sweeney to approve the temporary on sale liquor license and to waive the associated fees. Travis. Sweenev. Wilharber aye. Nelson nay. Motion carried. M.S. Funds ,.. . '. Mr. March requested MS funds be applied toward the Acorn Creek playground equipment. Mr. March has been in contact with Sharon Deziel from the Multiple Sclerosis Society. It was reported that the MS fund has approximately $12,000 from charitable gambling that occurs at Kelly's Korner. The less the park dedication funds used to match the DNR grant, the more funds we will have to expend in other parks for other uses. Motion by Councilmember Sweeney. seconded by Councilmember Nelson to approve the $12.000 for matching funds toward the Department of Natural Resources Plavground grant. Motion carried unanimously. Waive Press Packet Fee for Quad Motion by Councilmember Travis. seconded by Councilmember Nelson to provide a press packet to the Quad Community Press at no charge. Motion carried unanimously. Resignation of the City Clerk On behalf of the City, Councilmember Nelson said Ry-Chel will be missed both professionally and personally. The Council wished her well in her endeavors. Ms. Gaustad said she was honored to have the opportunity to serve the citizens and council of Centerville. She thanked the Staff and the Council for the favorable memories and experiences. Ms. Gaustad commented that she would miss the Centerville family and would do all possible to assist in the job transition. Motion by Mayor Wilharber. seconded by Councilmember Sweeney to reluctantly accept Ry-Chel Gaustads resignation from the duties as City Clerk. Motion carried unanimously. VII. CONSENT AGENDA Annual Performance Review for Aimee Fairbrother - Receptionist Recommend one step increase to Step 2 (Grade 2). Motion by Councilmember Travis. seconded by Councilmember Nelson to approve the consent agenda. Motion carried unanimously. VIII. COMMITTEE REPORTS Councilmember Nelson gave an update on the Y2K issues (attached). Page 4 of 5 IX. ADMINISTRATORS REPORT Mr. March explain~d that Apple Academy and other signs need approval. Based on the ordinance the sign proposal Motion by Councilmember Sweeney. seconded by Mayor Wilharber to approve the signage for Apple Tree Square., contingent upon Planning and Zonin!! approval. Sweeney. Wilharber. Nelson aye. Travis nay. Motion carried. X. ADJOURNMENT Motion by Councilmember Sweeney. seconded by Councilmember Travis to adiourn the July 28, 1999 Council Meeting. Motion carried unanimously. Meeting adjourned at 8:20 P.M. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk Page 5 of 5 ~ . CITY OF CENTERVILLE NOT APPROVED CITY COUNCIL MEETING JULY 14-,1~ Pursuant to due call and notice thereof, the City Council ofthe City ofCenterville held it's regularly scheduled meeting on July 14, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: Tom Wilharber Mari Nelson J Dick Travis Terry Sweeney None ABSENT: STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Tom Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the July 14, 1999 City Council meeting to order at 6:00 p.m. Ms. Gaustad administered the oath of office to Ms. Linda Broussard Vickers. Upon completion, the Council welcomed Councilmember Broussard Vickers to the Council. Mayor Wilharber noted that Ms. Linda Broussard Vickers has been appointed to fill a vacancy created by Theresa Brenner. 1I. PUBLIC HEARING - None lII. APPEARANCES/AWARDS - None [v. CONSIDERATION OF MINUTI;S June 23.1999 Council Meeting Minutes Motion by Councilmember Sweeney. seconded by Councilmember Nelson to approve the June ~3. 1999 Council Meeting minutes. Wilharber. Sweeney. Nelson. Travis aye - Councilmember Broussard Vickers - abstained. Motion carried. June 29. 1999 Council Meeting Minutes l\tlotion by Councilmember Nelson. seconded by Councilmember Sweeney to approve the June 29. 1999 Special meeting minutes. Motion carried unanimously. Page 1 of 5 v. PAYMENT OF CLAIMS . '. . . , . . . The CitY of Centerville"June 23. through July 14. 1999. Motion by Councilmember Nelson. seconded by Councilmember Sweeney to approve the payment of Claims for City of Centerville for June 23. through July 14. 1999. Motion carried unanimously. The Centennial Fire District Motion by Councilmember Sweeney. seconded by Councilmember Nelson to approve the -centennial Fire District ratification uf expanlitnres. Motion carried unanimously. Final Pay Estimate for LaMotte Park Motion by Councilmember Sweeney. secondednby Councilmember Travis to approve the", final pay estimate for LaMotte Park in the amount of $10. 089.89. Motion carried unanimously. VI. SET AGENDA. * Chamber of Commerce / Y2K Planning and Zoning Vacancies . Motion by Councilmember Travis. seconded by Councilmember Sweeney to approve the set ageIldaas noted. Motion carried unanimously. PETITIONS AND COMPLAINTS Balloon Ride Mayor Wilharber reported he received an invitation from RE!MAX - to participate in a special ballopn C flight during the Fete des Lacs celebration. Unfortunately, Mayor Wilharber declined to accept the invitation because the ethics law prohibits the acceptance of such gifts. Moreover, he asked Staff to send a letter suggesting the ride be raffled and.the proceeds; donated to the City celebration fund. ' UNFINISHED BUSINESS Royal Industrial Park Final Plat and Developers Agreement Mr. Mike Black (Royal Oaks) gave a brief overview of Royal Industrial Park final plat and developers agreement. The proposed plat is the same with an exception of street names, which are Gateway and Fairview. Mr. Black suggested one change to the developers contract. Currently, the contract reads "The base course shall be completed on or before October 15, 1999." Mr. Black proposed to change the completion date to November 15, 1999. Mayor Wilharber confirmed the new street names originated from the approved street name list. Motion by Councilmember Sweeney. seconded by Councilmember Broussard Vickers to accept the Royal Industrial Park final plat and developers agreement with correction to the date of completion and the street names. Motion carried unanimouslv. I " Page 2 of 5 .oj .. Tri-City Police Department Mayor Wilharber commented in regards to the large portion of the budget that is dedicated to the Police Department and that it was imperative that the city have representation from the Council and the citizens on the Tri-City Police Commission. The Councils consensus was that the request is reasonable. Motion by Councilmember Travis, seconded by Councilmember Sweeney to approve Mayor Wilharber request. Motion' carried unanimously. Public Works Building Sketch Mr. Peterson gave a presentation on Bonestroo's experience and ability to construct a new public wor:ks \ building or to renovate City Hall to suit the needs of the City. Mr. Peterson stated that their architectural division can do a feasibility study for the City. Motion by Councilmember Nelson, seconded by Councilmember Broussard Vickers to spend up to $6,000 for a feasibility study. Motion carriedtmanimouslv. Mr. March reported that a major investor has voiced an interest in the current Public Works building and area. The proposal is to purchase a large downtown area for redevelopment. Animal Ordinance Mayor Wilharber introduced the League of Minnesota's Animal Ordinance. Ms. Gaustad noted the Planning Commission met on Tuesday, July 13, to consider the Leagues Ordinance. The Commission reviewed and considered the proposed Ordinance and then made a recommendation. It is recommended that the Council grant the Planning Commission more time to review the Animal Ordinance to make.. it more suitable for this City. In short, the Commission would welcome the opportunity to give further consideration to the Animal Ordinance and its context. Motion by Councilmember Nelson, seconded bv Travis to table the Animal Ordinance until the Plannim! Commission makes a recommendation. I Further Discussion: Councilmember Broussard Vickers did not favor eliminating citizens from having anim~s such as b,oa constrictors. Mayor Wilharber added that current reptile owners would have to register at City Hall. Motion carried unanimously. lVledia Relations Specialist Job Description Mr. March gave a brief synopsis of the Media Relations Specialist job position. Mr. March confirmed Mayor Wilharber's questions that the position would take about 7-10 hours weekly. Mayor Wilharber questioned the hourly amount or associated cost to hire the person. Councilmember Nelson stated that she would like to see monthly and quarterly City newsletters and a quarterly recycling newsletter. After Council discussion the following action was taken: Page 3 of 5 Motion by Councilmember Nelson. seconded by Councilmember ~weeney to approve me JOD '" description for the Media Relations Specialist. Motion carried unanimously. NEW BUSINESS Resolution 99-08 Approving Centerville pons Application for Authorization for Exemption for Lawful Gambling License r ( \ Motion by Councilmember Travis. seconded by Councilmember Sweeney to approve Resolution 99-08. Motion carried unanimously. Fees Associated with a Transient Sales License / Fund for Public Interest Research The Council discussed contributing to local not for profit organization. Motion by Councilmember Nelson. seconded by Councilmember Broussard Vickers to deny the request to waive fees for Transient Sales Permit within the City. Motion carried unanimous~y. Planning and Zoning Vacancies and the Commission's Recommendation Ms, Gaustad reported on the Planning and Zoning vacancies and the Commission's recommendations. The Planning Commission met on Tuesday, July 13, to interview and consider applicants for the Commission. Since the Commission was authorized'to move from a five to seven member commissi~n and the two resignations from Mr. John Buckbee and Linda Broussard Vickers, four positions were' available. The Commission interviewedand'recommended Rob Sheppard, John McLean, DavidK.i1li~, and Ray Devine. Motion by Councilmember Sweenev. seconded by Councilmember Travis to approve the Planning Commission's recommendation. Motion carried unanimously. ! Co" VII. CONSENT AGENDA Annual Performance Review for Ken Cook - Building Inspector Recommend a step incre2\se to Step 4, Grade 5. Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the consent agenda. Motion carried unanimously. ' VIII. COMMITTEE REPORTS [x. ADMINISTRATORS REPORT Mr. March reported that the Environmental Study for Acorn Creek has been forwarded for review and Park and Recreation Committee is interviewing companies for play ground equipment. Last week, Mr. March met with Lino Lakes, and Anoka County in regards to LaMotte Park. Mr. March stated that he is working on TIF (Tax Increment Financing) reports and expects to be done soon. In addition, Mr. March suggested the Council establish a budget workshop date. Councilmember ( Page 4 of 5 Nelson questioned It It was deCIded that councIl WOUla eStaDllSn gOalS arlU OOJt:l;U vt::; p1101 LV Llle; budget workshop. Mr. March replied that the workshop could include both the budget and goals. Councilmember Sweeney expounded on Safety Camp that is held from 6 a.m. to 6 p.rn. and is designed to assist in safety procedures while camping, biking or fire safety, etc. The cost is $10.00 which is to off set a meal and beverages. Through out the day, children work with Police Officers, Fire Fighters and parents. Councilmember Nelson requested an update on the Cedar Street property and the purchase of a generator. Mr. March planned to bring the generator information before the Council after the City is in receipt of additional information regarding the generator and its size. Mr. March explained the Council can discuss selling or using the Cedar Street property at a future meeting. Councilmember Nelson queried Staff regarding the Notice of Repairs sent to citizens. Mr. March explained that he was in discussion with Mr. Hoeft as to the legal issues concerning same. ' Resolution 99-09 Centerville ElementarvSchool Speed Reduction Zone Ms. Gaustad gave an update pertaining to the Centerville Elementary School Speed Reduction Zone~ In short, Legislative action supports speed reduction near the school. However, Anoka County needs Centerville Council approval, prior to the signage change. Mr. Jon Olson (Anoka County Highway Department) was present to answer questions from the Council. '\:. ADJOURNMENT I~') Motion b councilmemblr' seconded b Meetin . Motion carried nanimousl. I Meeting adjourned at 8:00 P.M. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk Page 5 of 5 CITY OF CENTERVILLE CITY COUNCIL MEETING APRIL 28,-.1999 - APPROVED Pursuant to due call arrdrrotice tl}ereof,-theCity Courrcitofthe City ofCenterville heldifsreguiarlyschedul~9 meeting on April 28, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: l' om-Wilharber Terry Sweeney Mari Nelson Theresa Brenner Mr. Dick Travis None ABSENT: S1 AFF: Jim-March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Building Official:! PublicW arks Director Tom Peterson, City Engineer James Hoeft, City- Attorney I. CALL TO ORDER Mayor Wilharbercalled the April 28, ]-~eity-eounci:l-Meetirrg10 order at-6:t)(} p.m. II. PUBLIC HEARING Rovai-'Oaks Industrial Preliminarv- Plat- €onsideration NIr. Mike Black (Royal Oaks Realty) gave an overview of a proposed Industrial Preliminary Plat. Theultimate-plan- has been to-provide-a-site-forRoyat Oaks Realty and COIl~lr udiuIrfacility. After consulting with a building architect, Royal Oaks down sized the plat from 9 to 8 lots to allow larger more-spacious parcels: The-lot. sizes meet the-minimal require-ments: Afterpreliminary plat approval the developer plans to submit utility plans, completed by Bonestroo Engineering. The gradingpiarrwiH-be completedprioI tu palling a-buildingp-ermit Requests wifrbe HlilJeofAnuka County authorizing one access from 2DlhAvenue. Mr. Black noted that they plannedto wait until the north-road is constructed priortcrrequesting-a- building permit. The developerconsideredthe-buiiding size, minimal green space, set back requirements for parking and building set backs. )'Ir. Tom Peterson- questioned the ditching-and was assured that a comprehensive- drainage- plan will be adhered to and that the necessary easements are noted. Mr.-Black commented that RCWD has reviewed-the plan and will make-comments to-the- City. Councilmember Nelson con:firme-d- that lots numbers 5, 6, and 8, will have road access prior to authorizing building permits. lV1r. Black noted that they did not foresee a problem because-they planned to -construct the road prior to issuing a permit. Page 1 of 9 Mr. March suggested that Royal Uaks approach Anoka County ror access onro L\T. lwenue_ Mr. maCK did 'not believe there will be a problerrneceiving county access authorization-because of the limited generated traffic. Mr. 1.-'1arch confirmed Mayor Wilharber's questions pertaining to the road construction and easements that will be required priorto-thedeve1opment-ofthe north propeftyowned-byGerald Rehbein. Motion by Councilmember Sweeney. seconded-byCouncilmember Travis tcrclose-the-public-hearing. Motion carried unanimously. Deer-Pass Rezone--PUD / PrelimiJlal y- Plat-€onsideration Mr. Gerald Rehbein (R & R Leasing) updated the Council on Deer Pass and requested approval of a R2 PEIDlPreliminary Plat approval: Thereare t5-1ots,irra variety of sizes; and-the-huusing structures will comply with the R5 requirements. Mayor-Wilharberopened discussion-tcrtlre-Councit.- Councilmember Brennerconii.lllled-the- DNR Wetland area and suggested the area be accessible by all citizens not just the homes built on adjacent property. Councilmember Brennerquestioned-ifthe-developer-pfanned to pavethe-trail as- perPari< a,nd Recreation's recommendation. Mr. March noted that the City has found it to be beneficial to have the developer-pave trials instead of the-City completing-theiask.. Nlr. Peterson mentioned that an oversized pipe will be installed, anticipating the development of the north-property: !vIr: PetersouTeferred-tcra-Ille1llo fromJeffMcDowell in leg,uJ~ tcrthe-walt:l l1laiu(See attached). Ms. JennllerStewarn (1995-7:r-Streef) wooderedjf the houses and the lots wilt comply with the R5 zoning- district: Mr: Rehbein noted-the homes- arepianned-to be constructed-in- accordance-with the R5 standards but some of the lots are less than the R5 lot required size. ?v1r. Palzer-noted-ro- the C ouncit that-01 dina.llCe 4- 1 eq uir es a 3Y front yard,arrct a- HY side-yard- set- back and Mr. Rehbein is requesting a 25' front yard, and a 7' side yard set back. }\''1r. Rod Henslin (J967-73rd Street) statecttbat tots. 1,. 2,.3, and 4 are at or below the R2-1evel of zoning requirements. And; lots 10, no, 12, 15; and-l6-meetthe-R2 district. The btrlkofthelotsaresubstandard size which is inappropriate. The Ordinance and Comprehensive Plan explain the minimal requirements and-the City should- not lower-rts- standards for any deveIoper.uThestreetwidth-has beerrrednced-from 35' to 24'. Mr. Henslin discussed the wetland layout and urged the Council not to allow drainage onto the south property line. Mr. Rehbein-explained that-theState-allows 300000-squarefeetofwethmd to be filled in without obtaining a national permit, which takes six months. NIr. Henslirr suggested beautification-of the- area,- assist drainage and help torregate-drainage concerns for lot 4. Lot 4, drainage can vary from 908 to 909 and may prove to be a problem lot. Furthermore, the developer may want to take-advantage ofthewetland-s and eliminate the-Wier. Mr. Peterson said that he met with Mr. Henslin at the site and additional drainage or excavating of the site will require a national permit. :Vir. Brian Patterson (1975-73rd.Street) questioned. the difference between lot size and the number of lots in the Woods of Clearwater Creek and- proposed Deer Pass Development. Mr Rehbein-said that all developments are driven by the property and the plan supports the natural surroundings_ Page 2 of- 9 Councilmember Nelson expressed safety concerns-regarding-children attemptingto-accessthe-corrnnunity :rvlr. Patterson said that the Planning Commission discussed a trail to the south property, adding the property owners did- not favorplacmg-a-traiI-easementthrough-theexistingproperties. Mr. Hoeft: confirmed, Mayor Wilharber questioned that the Council should not approve nor give direction rothe-developer irrregards as-tu wlla.t ro--do-with-the-plOpu::.ed plat. The developer 1llayeieet to go back and reconstruct a plan to address the Council's notes and then bring the plat back before the Council. Mr: March-statechhat the COUHl,;il wiihreeJ tu determine-what type of deveioprnerrttheywarrtin-the-area proposed: larger lot sizes, larger homes; smaller lots, and larger homes? Mr:Patterson-cornrnented thatthe-Plall111ng and-Zoning-€ornrni-ssion first cOl1sidered-town-homes and their concerns were that the homes were too dense. That the proposal was 15 structures and 30 dwellings. Whywould the City stilt considel lSstrnctures-with-the same lot-siz.e? Ms. Steward suggested the removal of two lots; thus creating larger, more desirable lots. The-Council discussed the trail-way and- utifuy-easement-to the-north. Motion bv Councilmember Travis. seconded bv Councilmember Sweenev to close the nublic hearing. Motion- carrieduunanimouslv. Lot Split Consideration for County Bank Mr. Rehbein-gave-a brief overview of the-lot split from a- portion-of property-adjacent to--Ma-in-Street for the purpose to construct a bank. Mr. Peterson confirmed that the road easement is adequate. :Mr: Mardlauted-that the boringcolllIJa.l1Y mayhave-rn:is=-iJerltiiit:Jthe parcef-ofIJIUIJerty mquestion. l\Ir. Hoeft stated that the County will not authorize an incorrect Torrens to be filed. Ms. Gaustad explained that the' City may want to-confirm with-the--developerthat the City ofEino-Lakes--has- a-pro.per roadway easement to construct 21st Avenue North. Mr. Rehbein explained that he has an easement for (eater viHes-portiun and the Cityof1::;ino-E.ak:esmayhave-to-condemn propertyfora-roa-dway-access. CourrcITmember Sweeney corrfirrnedwirlrthe deveiuperthat21slAvenue wiltbeconstmcted-betweerr Centerville and Lino Lakes. i\/fayor Wilharber read aloud thePlanning--and--Zolllng€ommi-si-son's recommendation-fram-its meeting of April 6, 1999. l\-Iotiorrbv Counei-lmember Nelson: seconded-by €ouncilmembel Brenner touclose--the-Pllblic hearing. \fotion carried unanimouslv. Mayor Wilharber moved to address Peti-ri-ons-and-Complaints. PETITIONS AND COlVIPLAINTS Page 3 of- 9 lYlayor- wnnaroerTeaa aloua a- rerrer-~-ern:ITOTIITTaTIL LU\;KIlIg-" :;t:t: aLLaI.;IIt:U}. 1.U :'UUlL, a l..J.t"l..I'U:, r o.UI.;t: Officer gave Ms. Lucking's daughter a stuffed "DARE" animal. The animal has been a safety blanket during-a-difficulttirne, for the-child-: Mayol Wilharbel thanked-Ms: Lucking-forcorning-forwardand writing the letter. Seldom the City receives a letter of appreciation for the efforts of an employee. Mayor-Wilhal bet noted that the€ente1 v ille Elemelltat y-SchouP s- ~'D ARE" PI Ogl am is-schedulea for Monday, May 17, 1999. Animal-Ordinance-- CouncihuelubeI Sweene.v _ Councilmember Sweeney noted that he received a call concerning "at large" cats and their threat to birds. Moreover,-the€ity'-s animal ordinance-does- not-addr ess-"at--large2' cats and-he-suggested-the-ordinance be updated to address same. Motion bv €ou11cilmernberSweeney:, seconded-by-€oUlll.;ilu1emLt:1 -Nelson ta-direchtalI to pole -other communities and compile animal/cat ordinances. Motion carried unanimously. Action-on--RoyalOaks Preli1l1iIlafY Pla.t _ Councilmember Travis questioned the percent of grade at the end of the street A (cul-de-sac) to the east property line: Mr:- Peterson discusse&the-grade--wi:th-the-developer and stated-that it-wiltbe-addressed prior to the final grade approval. Councilmember Nelson reiterated the Planning and Zoning Commission' s-concern that the-north-road--be-con~tl ucted pr ior to building pennrts--being-issued-for-I-o.(s 2 and 3. Mutiu11 bi eouncilmernberSweeney:,secoIIJt:d EOullCilmt:IIlbet Nelson to a~91 Ovt: Royal-0ak:s-Irrdustrial preliminary plat contingent upon road B (north road) being comoletely constructed prior to building peullits issued-to-lots 2 and]-. Motiorrcauit:dU11allimotlsl:y.~ Mayor Wilharber commented that the Lakeland Hills Development has been a nice addition to the City and-it1s-the-Crty shope that the industr ialdeveloprnent--wbe-sirnilar. Action on Rezone pun / Preliminary Plat Couneihnember Nelson asked-Me Rehbei11 his [eeliug:; abotlt'changing the piau [wm 15-w--t4lots: Mr. Rehbein responded that the Planning Commission should have addressed that issue and suggested to eliminate-one-lot: The Council-discusst:J tht: alea needechoinstall utilities ailu that theploposedarea may be too limited. Mr. Henslin noted the restricted lot widths, and asked if it is possible for a bridge to the-Waods--ofClearwater CreekB-evelupme11L Mr. Match IIuteu that no easemt:ut:; have-beefi-secrn.:ed from the west property owners for a bridge purpose. Mr. Peterson requested utilities be-placedbetweerr lots-It and 1-2; however, there-ts-not enough-rOQm to extend the utilities to the north. Councilmember Brenner suggested removing two lots from the proposal to provide more room-for the-trait easementandtcr extend the utilities. Me Peterson distributed a letter dated April 28, 1999, which discussed several observations pertaining to Deer Pass (attach~d). Motion- bv Councilmember Travis, seconded-bv-eouncilmernber-Sweenev taapprovethe I ezone from R5 to R2 - PUD with R5 minimal size homes, contingent upon final plat aporoval for Deer Pass. Mayor ves, Brenner yes, Travis yes, Sweeneyyes-. Nelson-yes: Motiorrcarriedunanimouslv. ~ Page4- of 9 1 he LouncIl Olscussea the removator-two--rars IorwrcrerIOTs amno provlUe-ToUIlnur a rldIIWay (fIlU utility easement. MLDan Saxton (1949 73rd Streetrquestionedth~status_ofthe_trail. The Coun.ciLreassured::Mr.SIDctun thaLa.ttail~notplanned to access. ~Sfreef trOIILthe prop.osed..development. . AfteniirectiorrfromMayor WilhaIbel and 1-1r. Hoeft;-the--€ouncittook the following action on--Mr. Rehbein's request for Preliminary Plat review: Motiollbv-€oullCil1llember Neismr. secUI1JeJ by-€uUllCil1llemLt;1 Brenner-to--[aLlt; lilt; l-lldill1iIIal y-plat until after Mr. Rehbein and Mr. Peterson can work out some of the changes that the Council is looking for:-.. Motion-earried-unanimonsly_ . Lot Split Consideration for County Bank Mutiorr.bv-€ouncilmemberT~secoIIdeJ Ly €ouIlcilmt;1llbel Nelson to a!-'!-'lUVt; [he lot-st)lit contingent upon all government agencies' approval. Motion carried unanimously. i HI~ CONSlDE-RAHONeF-MINUTES April 8. 1999 Special Council Meeting Minutes CouncihnemberNelson. requested-additions-be-added-to the minute~. Motion by Councilmember Nelson. seconded by Councilmember Brenner to approve the April 8. 1999 Special-Meeting-rninutes with-noted additions:- Councilmernber-Sweeney abstained. Motion-carried. , April 14. 1999 Council Meeting Minutes Motion by Councihnember Brenner; seconded by€ollncilmember Travis to ap pI 0 v e the-Aprit-l-~ }999 Council Meeting minutes with noted additions. Motion carried unanimously. \ IV. PA:VMEN'f OF- CLAIMS The City of Centerville April 14 through April 28. 1999. Motionby-Councilmember Brenner; seconded byeouncllmember Nelson ro-appIove-tlle-Ieceiptsand disbursements for City of Centerville for April 14 through April 28. 1999 payment of claims. Motion carried-unanimously. The Centennial Fire District Motion by Councilmember Brenner. seconded by'" Councilmember Nelson to approve the Centennial Fire District ratification of expenditures; Metiencarried-unammeuslv. v. SET AGENDA * W aterT ower * Annual Review of Mr. March * Letter from Alexandra House Page-5-of-' 9- ~ LeagueOINllrrrn:;:jOla. nUIIlaI:rruglll::> * Weed Control *- Ordinance #4 * Update on water Interconnect * Design- Team-Budget Motion-by- Councilmember Sweeney; seconded -bv-€ouncilmember - Brenner-to-aumove-the-set-mtenda with additions. Motion carried unanimouslv. ' VI-. UNFINISMElTBUSINESS Lake Area Utility Building Appraisal "Mr: March-updated-the Councit-orrthe-l:;ake-AreaBtiiity-building-progress:- Mr.- Ma.n;!I :;uggtsted-the Council consider authorizing an environmental first phase research from Nova for $1200. Mr. Hoeft said that-the-lastell v if onmental perfonned-wasin-t995 and suggested-the envil ollIllelltaliu[Ullllation. be brought up to date 1999. Mr. Willie Lessard (Lake Area Utility Owner) was present and stated that C ase-E 01 POL atforrperformed a-phase-Oflt:: t::11 v 11 Oll111C:lltal irrl9%-possibly 1997~ However;- h-e-suggested a test be performed to put the City at ease. Motiorrby-Councilmember Sweenev:-secondecl-by-€ouncilmember Nelson-to obtain the 9hase one-with cost not to exceed $1200 and to authorize Staff to search for a less exnensive firm than Nova. Motion carried-unanimouslv. LetteI [10111 €itv- En~ineer- rom-Pete I son - F U tUI t:: water-tower site. :Mr. Peterson gave an update on future water tower siting. The City is considering purchasing the Lake Area_Utilities. property on 20th- Avenuerarutp.ossihlje. Outtot.A_m the south. _ TIle. ~ Council asked.us to investigate.the-possibility of constrncting-a-water-tower-orr8trtlot A and determine ifthe-site-is- feasible (i.e., existing main sizes, water pressures, land use, soil conditions, etc) for this use. Bonestroo obtained a computermodel-for-the-€ity"s-water-system from H.R:- 6reerr. "FIle modelis-not up to date on all the new mains that have been installed recently, but we will be doing this as we proceed on on the-study. 0urinitial analysis- ofthe-site-is that-it-l-aoksfeasibte from an engineel illg standp-e.int. From the Comprehensive Water Plan, a 400,000 gallon tank was proposed for the site behind City Hall. Outlot A: carrhandle-this size-tan:k allJ Plobabiy-provrde-adequate fire flows-wall Val b oilhe City: This \vill be positively determined when the new water model is run. A 12-inch main would be necessary along Center Street from Dupre..Ro.ad:..to 2ft'- Avenue to complete a necess~ mop. for. the. system. The high-water elevation for the-new-tank-wouldbe--set to-match-the City of-I::inoI=akeshigh-w~ter elevation. We feel that the City should have a soil boring taken at Outlot A. \[r. Lessard noted that soil boring tests have-beerr-perfolllled on the site withirrrhe-past five-yeqrs. Center Viila Final Plat Aoproval - Mr. Willie Lessard :vIr. Lessard gave an overview ofthe-proposed- preliminary-plat for the Center Villa-development and.. he requested final plat approval. The developer requested the Council to consider approval since the sale of the property was a stake: The-Council discussed-miiities, drainage amhaad-constroction- ~ith Page 6- of 9 the- City Engineer. The Councit dlSCUSSect-that-the-road-mtenctert-to be a COllector street, OtIlsmce 1t will not breakthrDugh to 20th Avenue,_the.road will be designed_to slow traffic.. with a narrower. section at the end of Brian-Drive. The sidewalk is-bowed out-in-hopes-to-preserve trees:- Mr:- March noted that the development agreement was a draft from October of 1998 and should be updated to include the water main-looping;- park-dedicatiorrfees- and-ather-items. MY: Eessarchequested-the-Eouncil- to-c0nsi4er approval of the development agreement contingent upon staff's approval. The Council elected to address the-draft-developer's agreement during-a-special meeting-scheduled-fora-l-aten:late: _Mr. Ma{ch recommended the Council table the issue until the developer's contract is completed. Mr. Lessard urged theCounciho consider allowing1inal-plat- appl 0- v al-and-ptacing-contingencres-upoll the devclo.~er agreement. Motion by CouIlcilmember T-ravis:. :secoHJt:J bv-eounci1llleHlbel Sweeneyto-auuluvt:-the-firral-plat contingent upon final approval of the development contract. Motion carried unanimouslv. ' EitvHaH-euIllpukr Bid Spt::ci1i\:ations Ms. Gaustad-presented a final-copy-offue-computer-bid-specifications for the-€ounciPs eonsideration-and approval. The specifications would be updated with all modifications and forwarded to several vendors. Ms:- GaustaJ Hoted that bothCouHci1lllt:lHuel Sweeneyand-€ourrcilmemberNetsuIis-input-,"<as invaluable. After discussion the Council took the following action: Motion-bvCouncihnember Brenner. seconded by-EouncilmemberTravis to-approve1he-c01ll9ute1' bid specifications, and to check with Banvon as to the compatibility of Windows '98 or Windows NT. Motion"carried-unanimouslv. Board of Review Results ]'vIr. March explained the Board of Review results and noted that the Anoka County Assessor advised anyone in attendance with concerns regarciing..propeI1y valueshauld attend the.....<\.noka County BDafd of Equalization meeting. Ms. Pat Fish (1537 Peltier Lake Drive) was present and requested the Council to make-recolI1mendations to Anoka-Eounty;-lowering-hel plOpel ty valuation. She-reasoned;- the-€ouncil's interest is to encourage homeowners to make improvements and maintain their homes, not to be financial-ly penalized through taxation:- Eouncilmember-Brenner-confirmed the-€ouncil has-the authority to lower an Anoka County Assessors valuation of a property. The Council's consensus was to also direct jJ! openy-owners and their disputes- tothe-:A:noka'County- Board-of Equalization-meeting. }\/lotion bv Councilmember Brenner. seconded bv Councilmember Nelson to acknowledge receiDt of information:- Motion carried unanimously. City Administrators Review "0.IayorWilharberrequested Councii-to-retumthe-Administrators-review by May 2-7, 1999. Alexandra House .\'Iayor Wilharber reported that the City received a letter requesting $3,000 for services. The Council ,:~oose to address the issue during..theMay 5" 1999 special meeting. League of lVlinnesota Human Ri2hts Division .Mayor Wilharber gave a synopsis"ofa-letterhe received-w::f<lrding hate crimes-rromthe Lea<:::su€ of \linnesota Human Rights Division. Page -7 of-- 9 Resolution 99-07 Reassessment of 20th Aveime Newsletjer Motion-byeouncilmember Sweeney:- seconded-by€0l111cil111~ll1ber. Brermerto-appl ove-the Consent agenda. Motion carried unanimously. . J VlIL-COMMffTEE-REPO~TS MayorWilharbernotedthatthb-ls-a-DARE-MeetiJ.lg -scheduled-atthe Etelnelltal y SC10l. IX. ADMINISTRATORS REPORT ~ Weed.Issues _-'l Mr. March addressed the City's weed issues and was vague on fine details; however, he reqpestedjhe -Council's mrectlon.- .-Council-consensuswart<r go w ith M:r.Ha.~t;1 t y' s reCU111111eJ.lJ(1tionas-not~d. Design Team Sub-Committee Expenditure Policy Mr:--March-requestedthe Council-to-considerthe-proposed policy restricting-city office suppry usage~ntil prior approval is granted from the Economical Development Committee. Moreover, the EDC will be .~ reviewingthe-propnsed policycmchaking-acti:on-orri1 .in-the-nearfuture. Ordinance #4 Rewrite Mr. March requested the Council to check schedules in hopes to schedule a Special/W orkshop Meetjng betweenthe-Counciland the Planning.-and-_Zoning-CommissioI1-iH-.order to address-and.review Ordinance #4 rewrite, independent of Dean Johnson. .. Dfss-oCiate with H~R Green Mr. March explained the City has been experiencing difficulties with H.R. Green and sugges!.:led usingBonestfO.Q for future endeavors. Motion bv Councilmember Nelson:-seconded-bv-C-ounciimemberSweenev to tUI 11 aU-I t;Hlaining work from H.R. Green to Bonestroo. Motion carried unanimously_ J SearCOat Bids Mr. March cbmmented that the Seal Coat Bids were opened and the bids came in under the estimated total project cost, and he recommended approval of the alternate_project. Update on Interconnect Mr: March-explained that the-Engineerh(1~ Hut -hact-succe5STeaching Mr. Brente0(1111ey-ro-obt~ a temporary construction easement..along2~Avenue. The.busin.ess owner belie.vedthat a pnrtiorl of \vetlands were filled in and requested-the-concerrrto-be-investigated. Mr. MardI sLlggested-to-Mr. Coatney that he could schedule a meeting with the City Engineer and the business owner. The meeting "",ill bein hopes to-seize a te111pOli1lY constructiorreasementcmd10 determine-iffilling-ofthe wetlands occurred. Page-g-of- 9 X. . A:DJOURNME-NT MotiorrbyCouncihnember Sweeney;- seconded by-eouncilmemberTravisro-adjomn the April-2&, 1999 Council Meeting_ Motion carried. ) Meeli.ug adjou111ed allO:OO p..m_ Respectfully Submitted, ~~ RY',-ehel-Gaustad;- CMC . City Clerk. . Page-9-of-9- I1II tsonestroo ~ Rosene ii Anderfil< & .~ ~1 Associates Engineers & Architects Principals: Otto G. Bonestroo. PE. . Joseph C. Anderlik, P.E. . Marvin L Sorvala, P.E. . Glenn R. Cook, PE . Robert G. Schunicht, P.E. . Jerry A. Bourdon, P.E. . Robert W. Rosene, PE.. Richard E. Turner, r.E. and Susan M. Eberlin, CP.A.. Senior Consultants AssoCIate Principals: Howard A. Sanford, PE . Keith A. Gordon, PE. . Robert R. Pfefferle, PE. . Richard W Foster, PE. . David O. Laskota, P.E. . Robert C. Russek, A.I.A. . Mark A. Hanson, P.E. . Michael T. Rautmann, PE. . Ted K.Field, P.E. . Kenneth P. Anderson, PE. . Mark R. Rolfs, P.E. . Sidney P Williamson, PE., L.S. . Robert F. Kotsmith . Agnes M. Ring. Allan Rick Schmidt, PE. Offices: St. Paul. Rochester, Willmar and St. Cloud, MN . Milwaukee. WI Websire: www.bonestroo.com April 28, 1999 Mr. Jim March City of Centerville 1880 Main Street Centerville, MN 55038 Re: Deer Pass Our File No. 616-99-104 Dear Jim: We have reviewed the following plans for the proposed plat located on CSAH 21 (20th Avenue), north of 73rd Street: a) Preliminary Plat b) Preliminary Utility Plan c) Preliminary Grading, Drainage, and Erosion Control Plan We have several comments and concerns that should be addressed prior to approval; they include the following: 1. The street width for Deer Pass Drive should be 33' back to back of concrete curb. Both cuI de sacs should be 45' radii. 2. Sanitary sewer and water main should be extended to the north plat line, on the west side of 20th Avenue. The best route would be the common lot line between Lot 11 and 12. This will provide utility service for future development to the north. A 30-foot wide permanent utility easement would be necessary. 3. Existing sanitary sewer and water main are located south of the plat, in 73rd Street. Both need to be extended approximately 350 feet along the west ditch of 20th Avenue. This will cause substantial disruption to 73rd Street, existing private utilities (telephone, power poles, fiberoptic, gas) and the ditch area. Possible temporary easement will be necessary along the west line of the lot owned by R & J Steward. 4. A silt fence and hay bales will be necessary along the west ditch of 20th A venue, prior to construction, to prevent sediment from plugging the culvert under 73rd Street. 5. Also attached is a memo from Jeff McDowell of our Water Resources Department. He has comments on the numerous backyard depressions and the pond outlet weir. ..",,. 'v,__~ u:_L-......_... ~L _ r... "_..1 R...~I r-r:"'1'~ _ L~'_L~L_AL^^ _ ~_"". L~1_L.':)L_1':)11 If you have any questions, I can be reached at (651) 604-4868. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES (~w<J vJ(J~ /' Thomas W. Peterson Enclosures TWP/tmr cc: Paul Palzer 'Memo n Bonestroo -=- Rosene ~ Anderlik & '\J' Assodates Engineers & Architects Project Name: Plan Review for Deer Pass Client: City of Centerville To: Tom Peterson File No: 616-99-104 From: Jeff McDowell Date: April 14, 1999 Re: Stormwater plan review for Deer Pass Development Remarks: As you requested, I reviewed the Deer Pass development plans for compliance with the City " of Centerville's stormwater standards. Two drainage features do not meet the City's freeboard requirement. The City should request the developer comply with the freeboard requirements prior to approving the development. The plan set reviewed was prepared by Metro Land Surveying and Engineering and was dated 3-29-99. Stormwater Analysis Our stormwater analysis consisted of running the 1 DO-year storm event using Hydrocad and comparing the pre-development runoff (16.86 cfs) with the post-development runoff (6.77 cfs). The plan meets the City's requirement of post-development runoff being less than pre-development runoff. We also determined the 1 DO-year High Water Levels in each of the seven proposed backyard pond/depressions. The following pond/depressions do not meet the City's minimum freeboard requirement of 2.0 feet: 1. The proposed stormwater pond in lots 3, 4, and 5 has only 1.9 feet of freeboard. Our model estimates the 1 DO-year HWL will be 909.1. Lots 3, 4, and 5 have walk out elevations at 911.0. Please raise lots 3, 4, and 5 to a minimum elevation of 911.1 2. The proposed depression in lots 6,7, and 8 has only 0.7 feet of freeboard. Our model estimates the 1 DO-year HWL will be 908.8. Lots 6 and 7 have walk out elevations of 909.5. Please raise lots 6 and 7 to a minimum elevation of 910.8. Weir Detail To improve the amount of flow occurring through the course aggregate, we recommend providing a minimum depth of 12" of course aggregate between the lowest treated plank and the geotextile fabric and compacted backfill. Bonestroo, Rosene, AnderJik and Associates 'Memo Ji]J Bonestroo -=- Rosene ~. Anderlik & .. \J" Associates EngJneer"S" & Ard'llteas The wooden weir detail as proposed will provide the necessary skimming prior to discharging stormwater into the existing wetland. The City should realize, however, the weir detail, because it is wood, has a useful life of approximately 10 years. This weir will need to be replaced every ten years. A more permanent - and more costly - skimmer structure could be built out of concrete, if the City is interested in long-term maintenance. Also, the course aggregate will become clogged with sediment and will need to be replaced periodically. Finally, the City may want to increase the backyard utility easement for lots 1-5 from ten feet to fifteen feet to allow easier access to the proposed stormwater pond by backhoes, dump trucks, and maintenance . crews. Bonestroo, Rosene, Anderlik and Associates Memo ...- - - --. -- ..,,--.- ~ Bonestroo -=- Rosene ~ Anderfil< & , ~, Associates Engineers & Architects - Project Name: Water Tower- water system study Client: Centerville File No: 616gen To: Jim March From: Tom Peterson "T"-VP Date: 04/28/99 Re: Update on future water tower siting Remarks: The City is considering purchasing the Lake Area Utilities property on 20th Avenue and possibly Outlot A to the south. The City Council asked us to investigate the possibility of constructing a water tower on Outlot A- determine if the site is feasible (ie: existing main sizes, water pressures, land use, soil conditions, etc) for this use. We obtained a computer model for the City's water system from HR Green. The model is not up to-date on all the new mains that have been installed recently, but we will be doing this as we proceed on the study. Our initial analysis of the site is that it looks feasible from an engineering standpoint. From the Comprehensive Water Plan, a 400,000 gallon tank was proposed for behind City Hall. Outlot A can handle this size tank and probably provide adequate fire flows to all parts of the City. This will be positively determined when the new water model is run. A 12-inch main would be necessary along Center Street from Dupre to 20th Avenue to complete a necessary loop for the system. The high water elevation for the new tank would be set to match Lino Lakes high water elevation. We feel that the City should have a soil boring taken at Outlot A to confirm if pilings would be needed for the tower foundation. If pilings are needed, costs would be considerably higher for the tower construction. We will have additional information available once the new model is run. Bonestroo, Rosene, Anderlik and Associates, Inc. st. Paul Office: 2335 West Highway 36 St. Paul, MN 55113 Milwaukee Office: 1516 West Mequon Road Mequon, WI 53092 Rochester Office: 2222 Hwy 52 North Rochester, MN 55901 Willmar Office: 205 5th Street 5W Willmar, MN 56201 st. Cloud Office: 2008 8th 51. North 51. Cloud, MN 56303 Minn. Slat. ~ 43.4..17. subd.IO Minn. Stilt. ~ 412,191. subd. 2 'linn. LaW3 1996.0. 422, nr. 3 1\tJich amends Minn. SUI. 0 412,02. sliM. 2b A.G, Op, 450...\.11. Mar. 6, 19~i 30 tinf1-1"cAtr\.tBh'T'TD ApW B) (C1C;Cj' \'VH.N L[lb~ c. Council pa)' Cities canllot diminish a councilmember's pay for absences because of illness or vacation. As a result, if the council" s salary is set at a monthly or annual salary, the co unci I members are entitled to recclve that pay whether or not they attend the meeting. On the other hand, it might be possible to set council compensation on a per-meeting basis. However, it should be noted that the above statute has not yet been interpreted by the courts or the Attorney General. d. Fines A system of fines may be an option that a statutory city council could use to punish a councilmember for non-attendance. If a city vv'ants to use this approach, it should adopt an ordinance or rule establishing a system of fines for missing meetings. However, as discussed above. a city cannot diminish a councilmember's salary for absences that are the result of illness or vacation. e. Temporary replacement of councilmembcrs A vacancy in the office of mayor or councilmember may be declared by the council when the following occurs: '- . If an officeholder is unable to serve in the office or attend council meetings for a 90-day period because of illness, or; . If an officeholder refuses to attend council meetings for a 90-day period, I fan)! of these conditions occur, the council may declare a vacancy to exist and fill the vacancy at a regular or special council meeting. The vacancy may be filled for the remainder of the unexpired term, or until the person is again able to resume duties and attend council meetings, whichever is earlier. When the person is again able to resume duties and attend council meetings, the council shall by resolution remove the temporary officeholder and restore the original officeholder. f. Abandonment of office Continued failure to attend council meetings may be grounds for a city council to find that an office has been abandoned and declare that the office is vacant. The Attorney General has described abandonment as a form of resignation, and indicated that the officer's intent is a key issue in determining \,,'hether there has been an abandonment of the office. '- Lca2~C of ~!"innesoia-C~t)es APPROVED } CITY OF CENTERVILLE SPECIAL COUNCIL MEETING JUNE 29, 1999 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held a Special Council Meeting on June 29, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members Tom Wilharber Mari Nelson Terry Sweeney Dick Travis ABSENT: None STAFF: Jim March, City Administrator Paul Palzer, Building OfficialfPublic Works Director Tom Peterson, City Engineer Linda Broussard Vickers I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:05 p.m. PUBLIC WORKS BUILDINGIW A TERTOWER SITE Jim.March presented various options regarding the public works facility. The Council was briefed on o'ptions ranging from doing nothing, remodeling the existing facility, purchasing the existing Eagle Trucking facility, to building a new facility at different possible locations. Mayor Wilharber questioned Paul Palzer in regards to whether or not the Eagle Trucking building would meet the City's long term needs. Mr. Palzer commented that Eagle Trucking is an older steel building, there is room to expand on the site and that the current building would meet our needs now. 1'v1r. Peterson mentioned that his :finn has worked on many new building projects and passed out information on the architectural capabilities of Bonestroo. Mr. Peterson said they would be able to assist the City in whatever manner needed. Council consensus was to further examine expanding City Hall office space and building a truck storage facility behind City Hall. Staffwas instructed to talk to the County, RCWD and the Fire Chief to discuss the feasibility ofthis option. Consensus was to examine looking at a new watertower site somewhere in the Industrial Park. Cedar Street Park would either be sold or swapped for other property. Mr. Peterson mentioned that Cedar Street Park would not be a very good location for a watertower. ANIMAL ORDINANCE Council consensus was to eliminate the current animal ordinance and start over. City Attorney Jim Hoeft recommended using the League of Minnesota Cities model animal ordinance as a starting point. Staff is to provide a copy of the League model ordinance to Council for their review. The animal ordinance will be placed on the next Council agenda. RECYCLING COORDINATOR Jim March mentioned that he has spoke to Randy Hagerty in regards to remaining as the Recycling Coordinator only to organize the Earth Day and Garage Sales Day events. The remaining Recycling Coordinator duties would be assimilated by current staff Motion by Councilmember Nelson. seconded by Councilmember Travis to contract with Randy Hagerty to coordinate Earth Day and Garage Sales Days for a certain number of hours to be determined by the City Administrator. Motion carried. MEDIA RELATIONS SPECIALIST Councilmember Sweeney mentioned that he likes the idea of having someone specialize to coordinate the City's communication efforts. Councilmember Nelson agreed stating she felt that an ideal candidate may exist in the community for this position. Councilmember Nelson further stated that she would like the newsletter to be like a mini Quad Press, but sponsored by the City and focused on Centerville. The position would be considered part-time. M~tion by Councilmember Sweeney. seconded bv Councilmember Nelson to draft a job description for the media relations specialist position to be reviewed at the next Council meeting. Motion carried. Motion by Councilmember Nelson. seconded by Councilmember Travis to recess the meeting at 7:45 to executive session to conduct the performance review for the City Administrator. Motion carried. Motion by Councilmember Nelson. seconded bv Councilmember Travis to reopen the meeting at 8:00 and approve a step increase to Grade 10. step 7 for the Administrator retroactive to May 20, 1999 and include a $3000 performance bonus. Motion carried. 2 Motion by Councilmember Sweeney, seconded by Councilmember Travis to adjourn the meeting. Motion carried. \ ! ) 3 CITY OF CENTERVILLE CITY COUNCIL MEETING JUNE 23, 1999 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled meeting on June 23, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: Tom Wilharber Mari Nelson Dick Travis Terry Sweeney None .~- ABSENT: STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Building OfficialJPublic Works Director Tom Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the June 23, 1999 City Council Meeting to order at 6:03 p.m. ~i.. PUBLIC HEARING III. APPEARANCES/AWARDS IV. CONSIDERATION OF MINUTES June 9, 1999 Council Meetin~ Minutes M,otion by Councilmember Nelson. seconded bv Councilmember Travis to approve the June 9. 1999 Council Meeting minutes with corrections. Motion carried unanimously. v. PAYMENT OF CLAIMS The City of Centerville June 10. throu2h June 23. 1999. .Motion bv Councilmember Nelson. seconded by Councilmember Sweeney to approve the receipts and expenditures for the City of CenterviIIe for June 9. through June 23. 1999. Motion carried unanimouslv. The Centennial Fire District Motion by Councilmember Sweeney. seconded bv Councilmember Nelson to approve the Centennial Fire District's ratification of expenditures. Motion carried unanimouslv. Page 1 of 6 ....________ _ r -- chan~e order to the Parkyiew Addition proiect. Motion carried unanimously. vI. SET AGENDA . Baron - Notice of Repair . Vacancy - CounciJ/Planning and ZoningJPark and Recreation . Lakeland Circle Parking Sign . New Police Department Budget . Radar Detector Donation . June - Special Meeting Additions Motion by Councilmember Sweeney, seconded by Councilmember Nelson to set the agenda as noted. Motion carried unanimously. ~.: PETITIONS AND CO:MPLAINTS UNFINISHED BUSINESS Water Interconnect Mr. Peterson gave a brief report on the water interconnect. Mr. Peterson referred to a three sheet plan that depicted a 700' - 8" PVC watermain. Currently, the Engineer is advertising for bids with an expected opening of July 21, 1999. The bids will include an alternate work plan to loop the watermain from Prairie to Peltier Lake Drive on Mill Road. Motion by CounciImember Sweeney. seconded bv Councilmember Travis to proceed with the interconnect bid solicitation. Motion carried unanimously. Baron - Notice of Repair - 7121 Centerville Road Mayor Wilharber read aloud a letter executed by the Baron family that requested a two week extension on a City issued Notice of Repair to bring substandard buildings in compliance. Mayor Wilharber explained that authorizing the extension may be more beneficial to the City then to deny. Mayor Wilharber further reasoned that the goal is to ensure that the property does become compliant with the least amount of time and effort expended by Council and staff to do so. Based on the above-mentioned, th~ following action was taken. Motion by Mayor Wilharber. seconded by Councilmember Travis to grant the two week extension to the Baron family at 7121 CenterviIIe Road. Motion carried unanimously. Street Parkin~ Lakeland Circle l\Iotion by Councilmember Travis. seconded bv Councilmember Sweeney to withdraw previous motion concernin~ parking on Lakeland Circle. Motion carried unanimouslv. :\Iotion bv Councilmember Travis. seconded Councilmember Sweeney to eliminate parkin~ Monday throu~h Thursdav from 5 PM - 9 PlVI for the months of April through July on both sides Page 2 of 6 ofthe street. Wilharber-aye. Travis-aye. Sweeney-aye. Nelson-nay. Motion carried. NEW BUSINESS Generator Purchase Mr. March reported that Fire Chief Bennett requested authorization to purchase a generator for Centerville City Hall. The generator would be sized to operate both City Hall and the Fire Station in the event of an emergency or natural disaster. The generator may cost in the area of $30,000. Furthermore, funds are available in the charitable gambling account to help pay for this piece of equipment. The generator would be permanently mounted behind City Hall. However, the generator would not be able to be used to operate the City wells. Moreover, the City Hall/Fire Station would be used to operate an emergency operations center, if the piece of equipment is purchased. The Council discussed the specifications of th~,generator and Mr. Palzer suggested the Council co!}sider !!!e purchase of a larger _ generator ill order to operate the above stated City wells. After further discussion, the Council electe<Tto create new specifications in order to purchase a larger generator to run the Fire Department, City Hall, lift stations and to explore cost of a mobile generator. ~ ~ Motion by Councilmember Sweeney. seconded by Councilmember Nelson to table this item until- more information is provided. Motion carried unanimously. Lion Club City Celebration Request: Noise Permit/3.2 Beer Permit Mr. March explained the Centerville Lions's Club officially requested a noise permit and 3.2 beer permit to be used in conjunction with the Fete des Lacs City Celebration. The Lion's will provide the City with a copy of their liquor liability insurance. The Lion's will be working with the Circle PinesILexington Police Department to coordinate the security for this annual event. The Lion's will also be working with the Elementary School to coordinate the use of their facilities. Finally, the Lion's would also like to block off Progress Road as done in years past. Motion by Councilmember Travis. seconded by Sweeney to approve the noise permit. 3.2 beer permit. waive fees. conditioned upon receipt of a certificate of insurance and evening events ending similar to last year. Motion carried unanimously. Overweight Permit - 1580 Sorel Street Mayor Wilharber said the City has received a request for an overweight permit for 1580 Sorel Street. Tne Council inquired about the tonnage amount and the need to establish policy indicating all overweight permits must go before Council for approval. Motion by Councilmember Sweeney. seconded by Councilmember Nelson to approve the overwei2ht permit as requested. but only if access is from Main Street to GoifTon and to the smallest section of Sorel Street. Further discussion: Mayor Wilharber affirmed overweight permit procedures: * Collect a $5000 escrow check - which will be drawn from in the event of road damage. * Picture of road before and after hauling. Page 3 of 6 * City Council approval prior to issuing a permit. The Council elected to amend the motion to include a damage deposit of $5000 and pictures before and after hauling. Motion carried unanimously. Request for Building Permit Waived - Centerville Elementary Mr. Palzer confirmed Mayor Wilharber's question regarding the permit cost of $175. Mayor Wilharber commented the fees would recycle through the public entities. Motion by Mayor Wilharber. seconded by Councilmember Sweeney to waive the building permit fee for the Centerville Elementary School sign. Motion carried unanimously. Reshmation of Co~ncilmember Theresa Brenner _~ _ ~ With regret. Mayor Tom Wilharber moved to accept Councilmember Brenner's letter of resignation. Councilmember Mari Nelson seconded the motion. Motion carried unanimously. Mayor Wilharber noted that Theresa has been an integral Part: of the Council, EDC, Design Team, Youth, Star City,~HRNSenior Housing and many, many other organizations. Moreover, she will be missed by many for a long time. Mayor Wilharber highlighted on the possible options to fill the Council vacancy: Post the vacancy, accept applications and conduct interviews. Hold a Special Election. Offer the position to the next highest vote getter - Linda Broussard Vickers The Mayor stated that he had contacted Linda Broussard Vickers and she had voiced an interest and would welcome the opportunity to work with Council. Ms. Vickers also stated that she would regret having to resign from the Planning and Zoning Commission. Motion by Councilmember Nelson. seconded by Councilmember Sweeney that the City inform individuals that a Council position is available. accept resumes or letters of interest then interview. Further Discussion: Councilmember Travis commented he would rather see Linda Broussard Vickers be appointed to the City Council. He reasoned that he could not think of a more informed, or better candidate that has shown interest. Ms. Broussard has been active in the Community, on the Planning Commission and ran for Council in the last election. In short, he felt confident that even after the interview process he would choose Ms. Broussard Vickers. Councilmember Sweeney stated the same and withdrew his second from the above mentioned motion. Mayor Wilharber called the vote and the vote failed to pass. Motion by Councilmember Sweeney. seconded by Councilmember Travis to offer the City Council vacancy to Linda Broussard Vickers. Motion carried unanimously. Page 4 of 6 Motion by Councilmember Travis. seconded by Councilmember Nelson that in the event Ms. Broussard Vickers does not accept the position. the City advertise for the vacancy. If less than eight applications are received prior to Fridav. July 9. the City will interview all candidates. Motion carried unanimously. Don Bahneman Vacancy Mayor Wilharber read aloud a resignation letter from Mr. Don Bahneman (See attached). Motion by Councilmember Sweeney. seconded by Councilmember Travis to regretfully accept Don Bahneman's letter of resignation for the Park and Recreation Committee. Motion carried unanimously. Acting Mayor Motion by Mayor Wilharber. seconded by Councilmember Nelson to recommend Councilmember Travis be appointed Acting Mayor. Motion carried unanimously. ~- _v3E. -Motion by Councilmember Nelson. seconded by Councilmember Sweeney to amend Resolution ~ 99-01 to reflect Dick Travis as Acting Mayor. Motion carried unanimously. Police Department Budget Mayor Wilharber explained that the Police Department budget does not provide monies for capital improvements, vehicles, maintenance, nor insurance. After Mayor Wilharber polled the Council, consensus was the City ofCenterville would support a Police Department budget increase of $28,000. Radar Detector Mayor Wilharber commented that a Police Officer would like to donate two radar detectors to the City of Centerville. Motion by Councilmember Nelson. seconded by Councilmember Sweeney to accept two radar detectors and to donate same to the Police Department. Motion carried unanimously. June - Special Meeting Mayor Wilharber requested that Media Specialist be added to the June 29, 1999 Special Meeting agenda. Animal Ordinance Motion by Councilmember Sweeney seconded by Councilmember Travis to place the animal ordinance on the agenda for the June 29. 1999 workshop. Motion carried unanimously. VII. CONSENT AGENDA VIII. COMMITTEE REPORTS Councilmember Nelson pointed out the Y2K "BUG" as the Centerville Y2K logo. Councilmember Nelson recently met with Corporal Gleason and stated the Centerville Y2K group will be working in Page 5 of 6 conjunction with the Police Department on these issues. IX. ADMINISTRATORS REPORT Embedded Systems Mr. March reported that the City siren decoder board has malfunctioned in the past. It is also difficult to find replacement parts for the decoder board. Embedded Systems has indicated a need to update this decoder board in the near future. Mr. March also reported that Embedded Systems is offering a discount to customers who purchase new siren decoder boards prior to June 31, 1999. Motion by Councilmember Sweeney. seconded by Councilmember Nelson to approve the siren decoder board purchase. Motion carried unanimously. ~ Mayor Wilharber and Mr. March will be ~eeting with the other cities to investigate the p<?ssibUities of ~ a Quad Cities Police Department. In addition, a Fire Steering Committee member is needed, the group -meets quarterly. ~ Motion by Councilmember Sweeney. seconded by Councilmember Nelson to volunteer Councilmember Travis to serve on the Fire Steering Committee. Motion carried unanimously. $45.000 Park Grant Mr. March announced that the City will be the recipient of a $45,000 grant for play ground equipment for Acorn Creek Park. The Department of Natural Resources received 138 applicants and the City was one of30 applicants funded. X. ADJOURNMENT Motion by Councilmember Travis. seconded by Councilmember Sweeney to adjotit"lYtlie June 23. 1999 Council Meeting. Motion carried unanimously. Meeting adjourned at 7:32 P.M. ~y Submitted, RY~~ City Clerk Page 6 of 6 CITY OF CENTERVILLE CITY COUNCIL MEETING JUNE 9, 1999 APPROVED Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on June 9, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: Tom Wilharber Mari Nelson Theresa Brenner Dick Travis Terry Sweeney None ABSENT: STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk T om Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the June 9, 1999 City Council Meeting to order at 6:00 p.m. 11. PUBLIC HEARING III. APPEARANCES/AWARDS Chief Joel Heckman - 1998 Annual Report Chief Heckman read aloud the Police Departments mission statement and acknowledged the efforts of Mayor Wilharber and City Administrator Jim March. In addition, Chief Heckman gave the 1998 Police Departments annual report (Please see attached). In conclusion, Chief Heckman mentioned Walt Neumann has volunteered for many years and has been instrumental in implementing the TRIAD senior program. Moreover, if anyone is interested in volunteering please contact the Police Department. Fred Stenborg- Phase II Water/Sewer Analysis :Nlr. Stenborg gave a brief overview of the Phase II Water/Sewer rate analysis. Several graphs were distributed to Council. A comparison of the sanitary sewer rates - Centerville versus neighboring communities (June 1999). The community rates extended to Lino Lakes, Forest Lake Twp, White Bear Lake, Hugo, Forest Lake, Blaine and Centerville. (Please see attached). Moreover, the Centerville sanitary sewer revenues and operating costs (1995 to 1998). (Please see attached). Mr. Stenborg recommended a four step process which is included in the exhibit. In short, Mr. Stenborg recommended transforming the three hundred thousand dollar funds to the capital improvement fund and then transfer needed amounts in years ahead. Page 1 of 6 J Mr. Stenborg for his time. Lakeland Circle Parking - Bart Rehbein (1669 Lakeland Circle) Mayor Wilharber read aloud a letter sent by Mr. Tim & Kirsten Hawkes (1664 Lakeland Circle). (Please see attached). Mr. Rehbein explained that the Lakeland Circle residents would like to ban parking on both sides of Lakeland Circle due to the baseball game/practice parking. Mr. Mike McCourtney (1678 Lakeland Circle) stated that since the parking is allowed on one side of the street, the parking concern is extended to the other side. A gentleman at 1669 Lakeland Circle commented that children have to be monitored more closely with authorized parking on both sides of the street and he appreciates living in this city. Ms. Heather Carciofini (1652 Lakeland Circle) requested the Council to eliminate access to the park from Lakeland Circle. Ms. Mary Jo Pennig (1655 Lakeland Circle) said that residents are experiencing too much traffic and it is . . an mconvemence. Mr. Ken Deckman (1665 Lakeland Circle) said the number of cars and traffic needs to be cut back. Chief Heckman agreed, there is a parking concern on Lakeland Circle. However, eliminating parking may not be the solution. Mr. Deckman asked who grants authority to the Little League to play at the elementary school. Ms. Kathy Millington suggested talking to the Little League recreation coordinator regarding this issue. Mr. March spoke to the Little League President and he did not feel there is a problem with parents parking on public streets. Ms. Carciofini suggested persons use the free parking provided. Centerville Elementary School Sign Variance Ms. Pam Rennekar (Centerville Elementary School Representative) approached the Council and requested a variance to install a 5' X 10' school sign in the parking lot. IV. CONSIDERATION OF MINUTES May 26. 1999 Council Meeting Minutes Motion by Councilmember Brenner. seconded by Councilmember Nelson to approve the May 26. 1999 Councill\'leeting minutes. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville Mav 27. through June 9.1999. Motion by Councilmember Brenner. seconded by Councilmember Nelson to approve the receipts and expenditures for City of Centerville for May 27. through June 9. 1999. Motion carried unanimously. Page 2 of 6 lYlayor VV HIla! UCl Q,\,,1UIU YV 1'"'u5".... 'u_ AU'_ J ~ ~ .u__ -. --. - -- - on the financial reports. The Centennial Fire District Motion by Councilmember Brenner. seconded by Councilmember Travis to approve the Centennial Fire District ratification -ofexp-enditrrres. Motion -carried unanimously. VI. SET AGENDA * Lakeland Circle Parking Centerville Elementary School Recycling Coordinator . * Motion by Councilmember Sweeney. seconded by Councilmember Travis to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS Animal Ordinance Mayor Wilharber addressed a compliant the City received regarding "Cats at large." Ms. Essex (7333 Old Mill Road) recommended the Council place "cat" in the Ordinance every place dog is found. The Council discussed licensing cats, and its consensus was to table the issues in order to allow staff and legal council to review the issues. UNFINISHED BUSINESS Water Interconnect Mr. Fred Stenborg (Bonestroo Engineer) was present to discuss Phase II Water/Sewer rate analysis to the Council. Mr. Stenborg explained the bid location to be on the City Hall property with an alternate on Mill Road. The water interconnect next stage to completion is to draft plans and specifications. Based on the information presented the following action was taken. Motion by Councilmember Sweeney. seconded by Councilmember Brenner to continue in the process. Motion carry unanimously. :Motion by Councilmember Brenner. seconded by Councilmember Sweeney to approve lVlr. Peterson to Droceed as noted in letter dated June 3. 1999. Motion carried unanimously. Alexandra House Donation The Council discussed donating $3000 to the Alexandra House to assist in providing protection to Centerville abused victims. Motion by Councilmember Brenner. seconded by Councilmember Nelson to contribute $3.000 toward Alexandra House. Motion carried unanimously. Watertower Site Analysis Mr. Peterson discussed three watertower site possibilities, Lake Area Utility, City Hall or existing Page 3 of 6 watertower area. The existing watertower area would require a shank down Brian Drive. Lake Area Utility building area has been eliminated. The most viable solution may be at the City Hall site. Mr. March noted he spoke to Mr. Rehbein and Mr. Black about swapping or purchasing property in the Industrial Park for a Public Works building and watertower site. Mr. Peterson explained soil tests will be required at City Hall. Councilmember Nelson suggested discussing a watertower and Public Works site at a workshop. The Council established Tuesday, June 29,1999 at 6:00 P.M. as a workshop date to discuss watertower issues and Public Works site. Street Parking Lakeland Circle Councilmember Nelson spoke to Chief Heckman about issuing parking permits and too many permits being issued causing difficulties in enforcing the ordinance. Councilmember Sweeney was disappointed to discover the Little League President took the position that parking is fine since it was a public street. Mayor Wilharber explained the path was provided to eliminate children from walking onto Main Street to access the school. Mr. Hoeft confirmed Councilmember Nelson inquiry that parking is acceptable on both sides of the street. Motion bv Councilmember Travis to restrict parking on both sides of the street Monday through Fridav from 5:00 P.M. to 9:00 P.M. Further discussion: Councilmember Brenner noted that she will not vote in favor ofthe motion because of the Chief s concerns and because the new plan had not had a chance to be implemented prior to another change. Travis -aye. Sweeney - aye. Wilharber - aye. Brenner nay. Nelson nay. Motion carried. NEW BUSINESS Rezone request - Mr. Gerald Rehbein Motion by Councilmember Travis. seconded bv Councilmember Nelson to auprove the rezone request from Rl to 11. Motion carried unanimously. Variance request - Mr. David Killian Councilmember Nelson confirmed the variance request was exclusively for a ADA ramp to the front door. Mr. Killian was present to answer questions. Motion by Councilmember Brenner. seconded Councilmember Nelson for 1695 Sorel to convert an existing porch to a ADA ramp. Motion carried unanimously. St. Genevieve request for a temporary 3.2 beer permit - August 15. 1999 Motion by Councilmember Travis. seconded by Councilmember Sweeney to approve the temporary 3.2 beer permit. Further discussion: Page 4 of 6 Ms. Gaustad suggested the approval be contingent upon receipt of a Certificate of Insurance. Council accepted the amendment to the motion. Wilharber - aye. Travis -aye. Sweeney - aye. Brenner aye. Nelson - nay. Motion carried. Authorize an EDC Enterprise Fund Mr. March reported that he spoke to Steve McDonald (Abdo, Abdo, Eick and Meyer) and he suggested the City establish a special revenue fund for the EDC. The Council discussed the funds rolling over ye-ar after year. ~. Hoeft stated that the Council would have total control and the City's budget fund would not roll over year to year. Councilmember Nelson clarified that one additional and separate fund be established in addition to the existing fund. The additional fund will only contain funds raised for approved ventures. Motion by Councilmember Nelson. Councilmember Travis to set up a special revenue fund. Motion carried unanimously. Recycling Coordinator Mayor Wilharber questioned the Council and Staff as to their ideas as to what to do with the recent resignation of the Recycling Coordinator. Councilmember Brenner suggested advertising for a Recycling Coordinator to see the interest of possible candidates. Councilmember Nelson suggested placing someone who can do Public Relations and recycling. Mr. March suggested to discuss the recycling position and its duties during the June 29, 1999 workshop. Motion by Mayor Wilharber. seconded by Councilmember Nelson to award Randy Hagerty with a reco2:nition plaque. Motion carried unanimously. Centerville Elementary School Variance Ms. Gaustad submitted a report of findings to the Council regarding the variance request. Mayor Wilharber read aloud the reasons to grant a variance (please see attached). Based on the information presented the following action was taken. Motion by Mayor Wilharber. seconded by Councilmember Brenner to approve the Centerville Elementary School sign. Motion carried unanimously. Further Discussion: Councilmember Nelson stated that during the Planning Commission meeting, concern was voiced if vehicles can see around the sign. Moreover, the issue was addressed when Ms. Rennekar stated that Officer Makkla and her reviewed that concern on site and found the height to be acceptable. Motion carried unanimously. Mayor Wilharber read aloud a letter from Margaret Langfeld, Anoka County Commissioner and submitted it for the record. (Please see attached). Page 5 of 6 VII. CONSENT AGENDA VIII. COMMITTEE REPORTS Mayor Wilharber noted that he has a Police Commission meeting. Mayor Wilharber announced the Design Team meeting Saturday, June 12, 1999 from 10:00 AM. to Noon at the Centerville Elementary School. IX. ADMINISTRATORS REPORT Mr. March addressed special use permits in particular to having tenants in existing structures. The Council suggested Staff return to Council with a draft special use permit addressing tenant use in existing structures. X. ADJOURNMENT Motion by Councilmember Sweeney. seconded by Councilmember Travis to adiourn the June 9. 1999 Council Meeting. Motion carried unanimously. Meeting adjourned at 8:30 P.M. Respectfully Submitted, 0~\ft.n ~ ~ltG~ad, CMC City Clerk Page 6 of 6 CITY OF CENTERVILLE CITY COUNCIL MEETING -MA-Y 26,-~9- ~ Pursuant to due call "and notice thereof, the City Council of the City ofCenterville held it's regularly.scheduled meeting on May 26, 1999, at City Hall, 1880 Main Street. . PRESENT: Mayor Council Members: Tom Wilharber " , Mari Nelson' Theresa Bfe~er Dick Travis / Terry Sweef1~y None ABSENT: STAFF: Jim March, City Administra~or Ry-:Chel Gaustad, City Clerk Paul Palzer, Building OfficialtPublic Works Direc~or T om Peterson, City Engineer ; James Hoeft, City Attorn~y "{. CALL TO ORDER Mayor Wilharber called the May 26~ 1999-City Council Meeting to order at 6:00 p.m. II. PUBLIC HEARING III. "APPEARANCES/A WARDS" Citizen of the Year 1998 - Mary Capra Mayor Wilharber awarded Mary Capra with the 1998 Citizen of the Year award. Mayor Wilharb,er marked Ms. Capra's dedication to numerous projects and committees around the community. Ms Capra thanked her family and the City Council both individually apd corporately for recognizing ~er efforts. \ / 1998 AudirReview;.. Abdo. Abdo~ Eick& Meyers"- Steve McDonald Mr. Steve McDonald (Abdo, Abdo, Eick & Meyers) addressed the Council and gave an update on the City's annual financial report, year ending Decem~er 31, 1998. Mr. McDonald said the audit went wtll and then he addressed the general purpose of the financial reports. (please see attached). Mr. McDonald recommended streamlining the debt service funds into one account as noted in his qualified opinipn enclosed in the management letter. Moreover, an increase is needed to ensure the utility operating revenue meet the operating expenses. Currently, the city is not covering the costs associated with operating the utility system; therefore, Mr. McDonald suggested changes in user fees. Page 1 of 9" service analysis, $1,000. Mr. March assured Councilmember Brenner that the senior housing connection fees will be adjusted and the account closed out at the end of the project. Mayor Wilharber ,-,. .,.. .! ',. explairi~ the:~x~ess offunds for streets have been delegated for street work this year, thus there is Q.O real overage in that fund. Continuing, Mayor Wilharber questioned Staff regarding the utility operating cost in association with revenue should be looked into to ensure the cost of operation is covered by the revenues. Mr. March noted that Mr. Peterson is investigating the utility service cost. School Districts Sprinkler Extension - Fire Chief Milo Bennett Fire Chief Milo Bennett (Centennial Fire District Fire Chiet) approached the Council and gave a quick synopsis of the need to install sprinklers in the school district. In short, Chief Bennett explained in 1996 he worked with the Centennial School District to implement sprinkler systems over time. Since, there has been a change in the State Fire Marshal, he does not have the authority to approve this type of plan. The sprinkler system plan needs to go before the State Fire Marshal's board. However, prior to that boards review, local government action is required. Chief Bennett requested the Council approve the school district's sprinkler extension plan. Mr. Warren Tester (Centennial School District) was present to answer questions. Lakeland Circle Parking Mr. March reported that there is a problem with parking on Lakeland Circle.' Apparently, during Little League Baseball games, vehicles park on both sides of the road which hinders through traffic. Chief' Bennett was present to answer any questions. Mr. Ken Deckman (1665 Lakeland Circle) expressed concern regarding the parking and stated that some residents have signed a petition requesting the Council to restrict parking during Little League gamys. Mr. Bart Rehbein (1669 Lakeland Circle) had a petition requesting "p;rrking allowed on one side of Lakeland Circle." Mayor Wtlharber noted receipt of same. Councilmember Travis suggested limiting parking to Centerville residents only. Mr. Rehbein would like to see the least restrictive law that would' eliminate the parking problem, yet allow the property owners the right to park on the street. Mr. Deckman suggested to restrict parking, making it less attractive to park on Lakeland'Circle during ball games. Councilmember Nelson asked 'how many of the 14 residents denied the opportunity to sign the petition. Mr. Rehbein replied that one lady elected not to sign the petition, because of college age children that have friends visiting regularly. Officer Guy suggested to restrict parking on one side of Lake land Circle to ensure fire truck access. Mr. Gene Houle (1771 Centerville Road) explained that there are 49 parking spots in the School area which is more than ample space to service the ball game participants. Page 2 of 9 IV. CONSIDERATION OF MINUTES May 12.1999 Council Meeting Minutes Motion by Councilmember Travis. seconded by Councilmember Nelson to approve the May 12 1999 Council Meeting minutes. Wilharber. Brenner. Nelson. Travis aye - Sweeney abstained: Motion carried. V. PAYMENT OF CLAIMS The City of Centerville May 13. through May 26. 1999. Motion by Councilmember Nelson~ seconded by Councilmember Travis to approve the expenditures for City of Centerville for May 13. through May 26. 1999. . Motion carried unanimously. The Centennial Fire District Motion by CouncilmemberTravis. seconded by Councilmember Brenner to approve the -C-entennialFire District ratification-ofnpenditures. M-otion-ca:rried lIl1animously. Pay E:slilllale-#6 ",.WU' Aventre ,- Motion by'Councilmember-Yravis. secondedbyCouncilmember Brennerto' accept pay estimate #6. Motion carried unanimously. ! FinalPayII1ent for School Flashing Lights Motion by Councilmember Nelson. seconded by Councilmember Travis to approve payment of second half of the flashin21i~hts expense. Motion carried unanimously. . \ VI. SET AGENDA * Accept Audit Report * Act on School District Sprinkler Plan * Parking on Lakeland Circle Motion by CouncilmemberSweeney. seconded by Councilmember Travis to approve the set agenda with no additions. Motion carried unanimously. I PETITIONS AND COMPLAINTS Ms. Myra Mills (1744 Main Street) complained of an adjacent property owner hauling dirt on to property which apparently impedes her drainage. Mr. Hoeft explained that this is a civil issue. Mayor Wilharber reported residents in the Eagle Pass Development experienced sidewalk work and other improvements without notification. Mayor Wilharber suggested the Engineering firm notify residents of this type of work, prior to commencing work. Mayor Wilharber suggested that in the future, Staff notify the Police Department in advance of Garage Sale Days and additional activities to ensure proper staffing. It was brought to the Mayor's P-age 3bf 9 aLL~l.lL.lU.l.l L,UaL .lVll. J{J.lIY ~.J.vlll1Ulvvl1L vaJ.lvvl\,..oU VavaLJ.vu. 'p.1U1.1~ LV U.~~.1~L 1,.1.1,", ~.1LJ t'Y.1I,...1.J. ~"',,",I..uJ."J u...LJ.u. Uu.L.J....I.'... congestion.. VII. UNFINISHED BUSINESS Lake Area Utility Building Update Mr. March gave a short update on;the Lake Area tJtility building. Mayor Wilharber questioned the Council as to their position with the proposed site. Mr. Palzer explained a formula involved to remove the building from the floodway. This would require building dikes and ditches on the property to prev~nt flooding. Mr. March commented the City can obtain flood insurance. Councilmember Travis expressed concern pertaining to possibilities of contamination. Mr. Hoeft explained the Council can address the presented issues (floodway insurance, and development of dikes and ditches) as time goes on. Mr. March explained Mr. Lessard has been patient and he may sell the property to another party if the City does not act, soon. CouncilmemberBrenner understood-that Mr. Lessard had been patient; however, she favm;ed constructing a new facility. Councilmember Nelson felt there is a "wagon behind the deal" and she would feel more comfortable waiting. Councitmember Sweeney would prefer a location that is centralized with sewer and water availability. Councilmember Travis shared that the City may do better constructing a new building. Councilmember Nelson suggested investing the $310,000 in a new facility. Mayor Wilharber suggested exploring Eagle Trucking and vacant land for possible building sites. Motion by Councilmember Sweeney~ seconded-by Councilmember Brenner to discontinue researchin~ the Lake Area Utility building as a new site for Public Works. Motion carri~d unanimously. Final Plat and Grading Plan for Deer Pass Mr. Peterson updated the Council on the changes to Deer Pass grading plan and felt the presented plat with changes is prepared for approval (See attached letter). Mr. March indicated that the letter of credit has been increased by $10,000. Motion by Councilmember Travis.. seconded by Councilmember Nelson to approve the final plat and grading plan for Deer Pass. Motion carried unanimously. ; Mr. Gerald Rehbein (R&R Leasing) mentioned the redundancy in the developers contract that depicts 150% for sod and the City receives sod escrow prior to the issuance of a certificate of occupancy. Mr. March mentioned the City has used this practice in the past. Mr. Rehbein expressed the .storm water fees are considered and based on the square footage of developed area. Since the subdivision is half wetlands he requested the figure be reduced to actual developed laqd. Mr. March explained that the amount is based on the whole area developed not just lots. . Mr. Rehbein requested Center Villa be removed from the contract and insert Deer Pass. Motion by Councilmember Nelson~ seconded by Councilmember Sweeney to approve the Development Contract for Deer Pass~ as amended~ Motion carried unanimously. Page 4 of 9 Floodway Reduction Update Mr. March said the letter in the Council packet from. Mr. Dave Nyberg is selfexplanatory. Based on earlier Council action, (to discontinue pursuing the purchase of the Lake Area Utility's Building). The City may want to contact Mr. Lessard and Ms. Joyce Green and inform them that the City willnbt continue to contribute funds toward the flood reduction process. The Councirtook no further action. Flood Plain Ordinance Amendment Mr. March lightly touched upon the ramificat.ions if the Council elects not to approve the Flood Plgin -ordinance-amendment. The-Flood -Pla:i:rrOrdinance amendment -adopts FEMA-<s-most recenLly 1Ipdated flood maps. If the amendment is not adopted, property owners within the flood areas may not quality 'for insurance reimbursements. Motion by Councihnember Brenner. seconded byCoullcilmember Nelson to adopt the FloodPlain Ordinance amendments as per the April letter. Motion carried unanimously. j City Hall Computer Bid Specifications/Ouotes Ms. Gaustad gave an overview of the computer bids and specifications/quotes. As directed, Staff requested vendors to adjust their original quotes to reflect 8.4 gig hard drive and without tax and indic'lte the installation time. Since there had been changes in the market each vendor was asked to rebid the .. whole project. This was done in hopes to -keep the process as fair as possible. Gaustad distributed a sheet which depicts each vendors final quote. Councilmember Sweeney noted that Staff included certain items, understanding that some adjustments will be made. Councilmember Nelson reported" after spea~g to several computer professionals, that using NT will require a Computer Administrator. Councilmember Sweeney suggested a peer to peer network. Councilmember Sweeney explained that Windows <9~ is capable of creating a fire wall, which will protect the accounting software from outside hackers. ; Ms. Gaustad commented all presented options would not he purchased, it was planned to eliminate items and add items as needed. Moreover, it was difficult to predict future price and need fluctuations. Mr. March confirmed CouncilmemberNelson question thatthere is a $15,000 budget for the comput~rs. The Council agreed the two proposals that indicate there is no cost (option 1) or one year/$30 thereafter (option 3) was nice for office support. After further discussion the Council took the following acti~.m: Motion by Councilmember Travis, seconded by Councilmember Sweeney to authorize staff to pursue option o~e. Further Discussion: Councilmember Brenner commented that it is important to consider that option three i~ a Centerville business. ) All Council nay - Motion died Motion by Councilmember Travis. secondedbv Councilmember Nelson to approve option number , three. Motion carried unanimously. Page 5 of 9 .....,... '--....&&....,,'" II ....,-- ...,a.;:J",.a"a 6'" UI ..a: II "'AI ..II3. The Council briefly discussed discharge of firearms and due to the perceived conflict the Council took the following action: -' Motion bv Councilmember Sweeney. seconded-by Councilmember Travis to table and place notice of the firearm ordinance hearing in the next newsletter. Motion carried unanimously. Interim Use Permit For ~edi-Mix Operation Mayor WIlharber noted receipt of a letter that expressed opposition of issuing the Interim Use Permit for the Redi-Mix Operation. CouncilmemJJer Brenner requested the p~rmit pe renewed annually and that the Council have the luxury to remove the facility if so deemed. ~ /7, Ct.5 - Motion by Coamilmember Travis. seconded by Couneilmember Sweeney to approve the Interim , Special Use Permit with noted changes. Motion carried unanimouslf. ".' ./1 "Jv-.'. ("/\ '\J\(ISk/\.~\JL. Jj{( (1 ~ ~~, .1 \", U{"l "- Further Discussion: _ \.-.' " \ lS.i~.:t ~IU~,JYI . r-f ~ r.\ .---- P \.0,----'\...,,-,0-- y \\....J'...-/ \.\ Mr. Hoeft recommended to change the Interim Use Permit (IUP) language to indicate the time limitation and to change the permit to reflect ".......reasonable cost, including legal fees." Councilmember Brenner requested approval be contingent upon the rezoning. Councilmeytber.sw.eeney confir:med that the IUP will depict that by the Council vote. Mr. Shudy agreed to the amendments. Friendly amendment accepted; to include language and time limitation of one year, with an administrative renewal clause. Motion carried unanimously. Council/Commission/Committee Recognition Plaques The Council discussed establishing city participants through Anoka County Election records and Staff shared that the County does not have City election result records. The Council agreed to have name plates for city participates serving a minimal of two years beginning in 1980. Motion by Councilmember Nelson. seconded by Councilmember Travis to approve recognizing citizens that are public servants for 2 year minimums and to purchase plaques for: Mayor. Council. , Planning Commission. EDC. Park and Recreation and to recognize those persons from 1980 to ~ present. Motion carried unanimously. Animal Ordinance #24 Motion by Councilmember Nelson. seconded by Councilmember Travis suggested to the Planning & Zoningihat-the--ordinance mention-"aH" -animals and to-table at Council-level-until-1lfter Planning and Zoning Commission makes recommendation. Wilharber. Sweeney. Brenner. Nelson. aye - Travis nay. Motion carried. Consider Audit Report Motion by Councilmember Sweeney. seconded bv Councilmember Nelson to accept the Audit Report as submitted. Motion carried unanimously. Page 6 of 9 School District Sprinkler Plan Motion by Councilmember Nelson. seconded by Councilmember Sweeney to approve the School District Sprinkler Plan request submitted by the Fire Chief. Motion carried unanimously. NEW BUSINESS Center Oaks Ditch Cleaning Mr. March explained the City received a bid from Ro-So to do ditch cleaning in the Center Oaks development. No action is required this was for informational purposes only. The Council took no action. Disability Insurance Quotes Ms. Gaustad recommended the Council table the issue since Staff was privy to additional inforrnatipn during the later part of the day. ; Motion by Councihnember Sweeney. seconded by Councilmember Nelson to table the disability insurance item. Further discussion: Councilmember Brenner requested a snapshot ofthe city's employee's benefit package. I Motion carried unanimously. Utility Extension through the Industrial Park Mr. March reminded the Council that the City previously committed to contribute $150,000 towards the project of installing sewer and water to the Industrial Park. Granted the City will pay approximately I -sl90,-oOO loward the interconnect at 2tfA Avenue and Cedar Street, lhe additional"$6-o,OOO to extend lI11nk sewer and water utilities into the Industrial Park will--satisfy the City's financial commitment to this project. The commitment should be repaid in a relatively short time with expected Industrial development. Motion by Councilmember Brenner. seconded by Councilmember Nelson to pay theeost of extending trunk utilities into the Industrial Park along the proposed street B north of the Royal Oaks Industrial Park proposed plat Brenner - Aye. Nelson - Aye. Travis -Aye. Sweeney - Aye. Wilharber - Nay. Motion carried. Parking on Lakeland Circle The Council discussed not allowing vehicles to park on one side or the other of Lake land Circle; placing parking restrictions during certain hours of the day; authorize special parking permits for the area. Mr. Hoeft warned the Council that persons will report they dropped their permit and it will be a difficult issue to enforce. Motion by Councilmember Nelson, seconded by Councilmember Brenner to have road signs read "no parking on the north side of the street Monday through Friday April - July from 5: 00 P.M.' to 9:00 P.M~" Nelson, Brenner, Travis, Sweeney, aye Wilharber nay. Motion carri~d. Page 7 of 9 VIII. CONSENT AGENDA Amend Resolution 99-02 Fee Schedule for 1999 *Interim Use Permit $75.00 Annual Review for Pubic Works Director/Building Official one step increase to step 6, grade 9. Motion by Councilmember . seconded by Councilmember Nelson to approve the consent agenda. Motion carried unanimously. IX. COMMITTEE REPORTS Planning and Zoning - Seven member Commission and meeting start time. Ms. Gaustad commented that the Planning and Zoning Commission discussed operating as a seven instead of a five member commission. This action was discussed in hopes to have more input on issues arid to eliminate stress induced by required attendance. Ms. Gaustad commented that the city has received several letters of interest to fillthe Planning vacancy. In addition, Ms. Gaustad reported the Commission would like to begin meetings at 6:30 P.M. instead of 7:00P.M. Motion by Councilmember Nelson, seconded by Councilmember Travis to approve the sev~n member Commission and the 6:30 P.M. start time. Motion carried unanimously. Police Task Force Update Mayor Wilharber distributed a memorandum regarding the Police Task Force and requested the Council , read it and if anyone has questions or additional input please make note. / Mayor Wilharber also commented that the City ofLino Lakes sent out a memo to Circle Pines, Lexingtpn and Centerville to consider consolidation. Mayor Wilharber received a letter from Margaret Langfeld recognizing the City for meeting the City's recycling goal. Moreover, recognition was given to the Citizens and Randy Hagerty. J Motion by Mayor Wilharber, seconded by Councilmember Nelson to recognize Randy Hagerty for his recycling efforts. Councilmember Travis commented that he resigned from the School Facility Task Force Committ~e due to a conflict in scheduling. X. ADMINISTRATORS REPORT Mr. March noted that he distributed a letter from Bonestroo regarding water tower rates. Second, there is drainage damming on the west side of Brain Drive. Staff received a quote from Ro-So in the amount of$5,875. Mr. Patzer commented that he solicited another bid from Olson's but has ~ not received the bid to date. Mr. March requested approval of the lowest bid. Page 80f 9 1".101100 Dr '--UUllClllllt:lllUt:I- l"1t:I:!iUII. In::\:.UIIU\:;U uJ ,-,uun"nnl~nIU~1 .1.1" Y I" ..U "ppl VY ~ U1"U1"&~ uu.~u work for Brain Drive not to exceed $5.875. Motion carried unanimously. XI. ADJOURNMENT I Motion by Councilmember Travis. seconded byCouncilmember Sweeney to adjourn the May 26. 1999 Council Meeting. Motion carried unanimously. .: Meeting adjourned at 9:50 P.M. RespeClfully SUblru&.. . ed.,.. ~ - ~//'A[i(}. ./~ ~ J ./r~ . ."'. ' . ,-' '--"..,' . . Ry-C I Gaustad,'CMC _ City Clerk Page 9()f 9 CITY OF CENTERVILLE CITY COUNCIL MEETING MAY 12, 1999 R, t>>fD)'Atfl\:~:f) f;:'~~~ ~ r~ f"l tt.?:...~ \~ t,.~. ~.,.;.:, Pursuant to due call and notice thereof, the City Council of the City of Centerville held it's regularly scheduled meeting on May 12, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Council Members: Tom Wi1harber Mari Nelson Theresa Brenner Mr. Dick Travis Terry Sweeney ABSENT: STAFF: Ry-Chel Gaustad, City Clerk Paul Palzer, Building Official/ Public Works Director Tom Peterson, City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the May 12, 1999 City Council Meeting to order at 6:03 p.m. -,I. PUBLIC HEARING III. CONSIDERATION OF MINUTES April 28. 1999 Council Meetin~ Minutes Motion by Councilmember Nelson. seconded by Councilmember Brenner to approve the April 28. 1999 Council Meetin~ minutes. Motion carried unanimously. May 4. 1999 Special Meeting Minutes Motion by Councilmember Brenner. seconded by Councilmember Nelson to approve the May 4. special meetin~ minutes. Motion carried unanimously. IV. PAYMENT OF CLAIMS The City of Centerville April 28 through May 12. 1999. Mayor Wilharber was pleased to discover building permit revenues are above the expected projections. Motion by Councilmember Brenner. seconded by Councilmember Travis to approve the receipts and disbursements for City of Centerville for April 28 throu~h May 12. 1999 payment of claims. Motion carried unanimously. Page 1 of 8 The Centennial Fire DistrIct AprIl ~~. l~~' Motion by Councilmember Brenner. seconded by Councilmember Travis to approve the Centennial Fire District ratification of expenditures. . -Motion carried unanimously. The Centennial Fire District May 5. 1999 Motion by Councilmember Brenner. seconded-by Councilmember Travis to approve the Centennial Fire District ratification of expenditures. Motion carried unanimously. v. SET AGENDA Motion by Councilmember Brenner~ seconded-by Councilmember Nelson to approve the set agenda with no additions. Motion carried unanimously. PETITIONS AND COMPLAINTS Request to Waive Variance Fee for ADA request at 1695 Sorel Street (David Kilian) Mr. David Kilian (1695 Sorel Street) requested the Council-to waive a variance fee for the request to make his house handicap accessible. In order to provide Mr. Kilian's wife assistance into their home, their porch will need to be converted into a ramp. The existing porch encroaches in the easement and will require a variance; therefore, Mr. Kilian requested the fee to be waived. Mayor Wilharber alluded that it appears the property owner complies with ordinance #4, section 65.03-1 through 65.0J-4 (variance issuance requirements). Motion bv Councilmember Travis. seconded by Councilmember Nelson to waive the variance fee. Motion carried unanimously. Request to Purchase Garage at 7024 Centervilte Road The City received a letter from the Thompson family to purchase the garage at 7024 Centerville Road. The Council discussed the request and took the following action: Motion by Mayor Wilharber. seconded by Councilmember Nelson to direct Staff to contact the petitioner and explain the City will advertise bids for all interested parties to voice an interest. Motion carried unanimously. VI. UNFINISHED BUSINESS Lake Area Utility Building Appraisal Mr. Willie Lessard (Lake Area Utility Owner) updated the Council on the purchase agreement. The City Attorney drafted a purchase agreement, the following items have been incorporated in the purchase agreement; depicts the sale amount of $325,000, buyer pay half of the assessments due on a per square foot basis (excluding contiguous parcel), seller caps the well, seller removes the septic, seller connects water and sewer to the building, buyer waives the local water and sewer hook-up charges, seller pays the Met Council SAC Charges. Mr. Lessard requested the selling price be $315,000 and remove all the contingencies. He also requested Council consider condemning the property. Mr. Hoeft said he spoke with the sellers attorney whom was comfortable selling via the condemnation process. The IRS may look at the transition. They will review the status the property to ensure the Page 2 of 8 "force sale" met with the criteria. One condition is the City is getting a good deal on the property, the second is the property owner must be a forceable sale. In short, the City must be forcing the property owner to sellthe property. Mr. Gary Hugeback (Integrated Realty) believed-the property would sell for $450,000. Mr. Hoeft confirmed Mayor Wilharber quarry regarding the likelihood of a June 1, 1999 -closing date. . The Council discussed the cost associated with eliminating the contingencies on the purchase agreement. The Council also discussed the floodway amendment and the cost. Ms. Gaustad mentioned the City may have the option of submitting Floodway Reduction Amended Application to FEMA now, or explore a less expensive option by submitting the amendment document in conjunction with Mr. Rehbein's application. The disadvantage is Mr. Rehbein may not submit his application until fall; however, the advantage is the cost may be substantially reduced. Mr. Palzer suggested the Council purchase the whole corridor of property (Lake Area Utility and Outlot A) and after FEMA approves the amendment, then sell Outlot Aback to the Mr. Lessard. The Council entertained the idea. Mr. Lessard requested the Council allow Staff to research the floodway issues and then readdress the purchase agreement. The Council discussed and disagreed with condemnation process. The floodway issues were not resolved due to the percentage of possibility that the floodway will not be reduced. Councilmember Travis expressed the desire to have a form-of-insurance indicating the property will be removed from the floodway status. The Council discussed netting out paragraph 15, and establishing actual value for A-E. Mr. Hoeft explained the possibility of a lot split and the floodway decertification process and suggested investigating the contingencies prior to approval. Motion by Councilmember Brenner. Councilmember Travis to authorize Staff to pursuit-uptions and negotiate purchase price with Mr. Lessard. Motion carried unanimously. Center Villa Final Development Contract Ms. Gaustad updated the Council on the City's action as it pertains to paying the watermain oversizing cost. After reviewing past Councihneeting minutes- and reviewing the video tape of pastmeetings, the Council did not take action whether or not to pay the watermain oversizing cost. However, after reviewing other subdivisions, it has been the City's past practice to pay oversizing cost such as in the Woods of Clearwater Creek development. Mr. Peterson clarified that the $25,800 oversizing cost was not included in the final amount required from the Developer-in the irrevocable letter of credit. Motion by Councilmember Brenner. seconded by Councilmember Travis to pay the oversizing cost for the watermain loop of $25.800. Motion carried unanimously. Motion by Councilmember Travis. seconded by-Councilmember Brenner to approve the Developers Contract. Motion carried unanimously. Rezone Request for Property East of Willow Glen Mayor Wilharber opened the discussion to Council, Staff and then the audience. Ms. Bonnie Sanck(2064 Willow Circle) enjoys the Willow Glenn development. If the Council acts to deny the rezone request, then she would urged the Council to consider the current hours of the dirt Page 30f 8 operanon ana me mnarance to me nelgnoonng ClUZt:U:S. Ms. Debra Kopps (2066 Willow Circle) supported the rezone request and felt the Council had the opportunity to immediately bring funds into the community by authorizing the rezone request. Mr. Adam Gilmore (2041 Willow Circle) supported the rezone, the homes are generating more funds for the community as a whole; than commercial. Mr. Jim Korpus (6103 Habitat Court, Minneapolis) stated he was in favor the rezone. Furthermore, the town home development will be a deciding factor when considering construction of a grocery store. Mr. Dana Rude (2071 Willow Circle) would not like to look at a strip mall. The children will be less likely to get into trouble with more town homes instead of commercial property. Ms. Stephanie Rude (2071 Willow Circle) looking at the immediate fees that the city will have will be an immediate benefit to the community. The lights from Amoco gas station are too bright. One more building will be a better and faster financial asset to the community than to wait for commercial. Mr. Dale Runkle (Bright Keys "Development)" believed a comprehensive plan should be a flexible document and should be addressed and amended as new ideas prevail. The city will receive funds for the following: The park fees Hook up fees over City Building permit, and plan check fees S12()~OOO $130,000 $175,000 $200,000 Basically, over $600,000 will come into the Community over the next two years. BrightKeys Development has developed the Willow Glen Town homes and they are in high demand. A lady from (2057 Willow Circle) supports the rezone change and urged the Council to consider ~he request. Councilmember Travis commented that the Comprehensive Plan was adopted a while back and if there is an area for "multies" this would be best possible site. Councilmember Brenner recalled the Comprehensive Plan process and noted the end result was based on the City's desire to preserve as much commercial property as possible. Councilmember Brenner refreshed Mr. Runkle that the plan check fee for Willow Glen was reduced to reflect one dwelling; not individual units, thus the building permit cost is less than the numbers shared. Councilmember Nelson explained the process has not been most desirous; however, the overall vision of the community as a whole is to have commercial and it is not in favor granting the request. Mr. Rehbein answered Mayor Wilharber's question regarding the pending use of the surrounding Lino Lakes property. The property to the north is slated for high density, the property to the east is projected as commercial. Mr. Rehbein noted he could sell commercial property at four times the value of residential, but he did not see commercial in the foreseeable future. Page 4 of 8 Ms. Sara Grandahl (2027 Willow Circle) said the people that she spoke to that have been around the City for years and stated that they would rather have more family homes than malls and commercial businesses. Mr. L'Allier (200S-Willow Circle) said-the developer may go taLino Lakes and-construct townho~es there instead of in Centerville. MayorWilharber stated an increaseinresidentialwill not-decrease taxes as-much as commercial. In addition, residential property places a higher demand on public services and staff, where as commercial is less demanding. Moreover, the question was asked, "How many citizens investigated the zoning of the surrounding property, prior to purchasing their property" Hearing no response the following action was taken: Motion by Councilmember Nelson. seconded-by Councilmember Brenner to deny the rezone , request from Bl to IDA Single Family Residential. FURTHER DISCUSSION: CouncilmemberTravis recalled that the Council had an opportunity to rezorreprapertyfromTesidential to commercial and it was denied. There may be other requests to rezone residential property to commercial. Councilmember Brenner commented that she has been consistent in supporting commercial, namely in recognition of past Council decisions. Brenner. Nelson aye - Wilharber.-Travis-nay~ Motion to rezone denied~- due to lack of a- 4t5th vote. Preliminary Plat Consideration for Deer Pass Mr. Gerald Rehbein gave a synopsis on the Tevised Deer Pass preliminary plat. The Plan has been reduced from 15 to 14 lots and additional property has been allocated for trailway and utility purposes. Ms. Gaustad distributed a map of the Deer Pass plat, submitted by a resident that indicated five concerns, four of which were discussed. * Correct "note" section to read... comply with drawings relevant to new street width. * ROWand set backs at 20' not 35'. * Easement for floating walkway purposes through wetlands * The City purchase property from the Travis family to obtain an easement for walkway purposes. The Council was pleased with the abutting property owners input and after a lengthy discussion the Council decided to request a Comprehensive Trailway Plan to be considered when developing the north property. The trail easement north of the proposed development will provide a pedestrian traffic link throughout the other (north) developments to Acorn Creek Park. The decision was based on Corporal Jensen's testimony relating to safety concerns and patrolling trial issues. Motion by Councilmember Nelson. seconded by Councilmember Travis to approve the preliminary plat for Deer Pass. Motion carried-unanimously. Deer Pass Grading Plan The Council requested the Engineer to review and reply on the Deer Pass Grading Plan prior to approval Page 5 of 8 .lVll. .L'\,.lCil1U~Jl1-J VpVl L.~U .L'\..v "".J..J l,:)~U\,;lU a P,"",.l.l.1.1..U.. V.l.1 l..l.1,"", p.1vy'-'.l....y .1.1.1 'iU'-'>.3.....l.v.u l.Iu.lJ"'u. V.I..1. U.I.'" b.l.U....,uu5 Y.l.u..l..., ~.I.-' then he requested council approve the plan. Mr. Hoeft explained to Mr. Rehbein that he may grade at his own risk. Motion by Councilmember Travis. seconded by Councilmember Brenner to authorize the Engineer to draft sewer. water. utilities and street plans and specifications. Motion carried unanimously. Motion by Councilmember Travis. secondeddby Councilmember Nelson to allow the D-eveloper to begin grading at the Developers own risk. Motion carried unanimously. Interim Use Permit For Redi.;.Mix-Operation Ms. Gaustad gave a synopsis of an Interim Use Permit request from Dennis Shudy. The Planning Commission considered the requestand-m~de recommendation for approval.- However, during that meeting the permittee identified the wrong parcel of property. Since, Staff researched the zoning map and comprehensive plan and discovered the parcel-is in a Rl (Rural Residential) district. Tire rural residential district is isolated within the corridor of industrial property. The property owner submitted a rezone request and is scheduled to be heard-before the Commission during the next meeting. In addition, the business owner applied for a special use permit, however, an interim use permit will be in accordance to proposed Ordinance #4. InterimUsePermits~ And the permit will allow the Council annual review authority. In short, Ms. Gaustad suggested the Council consider the facts presented prior to approval. Motion by Councilmember Brenner. seconded by Councilmember Nelson to direct-Staff to prepare an Interim Use Permit. Motion carried unanimously. City Hall Computer Bids Specifications/Quotes Ms. Gaustad updated the Council on the latest computer bids specifications and quotes. The City received three bids; one included-tax and the same did not quote in accordance with the request. Therefore, Staff created a line item spread sheet to simplify the selection process. The Council shortly, discussed the issue which-caused the followirrgaction: Motion by Councilmember Travis. seconded by Councilmember Brenner to table the computer bid quotes until May 26.1999: Travis. Brenner. Wilharber aye - Nelson nay. Motion carried. Mayor Wilharber requested to address Goetz Landscaping. Goetz Landscaping - Preliminaryreviewfor Grading. Drainage. Erosion Control & Utility Plans Mr. Peterson reviewed the grading, drainage and utility plans and they met with his approval with one exception. The drainage along County Road ditch-54 is in need of cleaning. Mr. Palzer commented the County may not maintain this ditch. Mr. Palzer stated that the plans-show the driveway will be surrounded by rip rap, and class 5 but; the ordinance states that the entrance must be paved. Mr. Sharp, (Dennis Sharp Engineering) explained that the rock entrance will only be used during construction as a temporary driveway. Mr. Goetz confirmed Mr. Peterson's inquiry regarding how the building owner determined the number of parking spots. Page 6 of 8 lVlotion by Councilmember Nelson. Councilmember Travis to approve the preliminary plat grading. drainage. erosion control. utility and building design. Motion carried unanimouslv. Ordinance #5 - Firearms Motion by Mayor Wilharber. seconded-by Councilmember Nelson to table the firearms issue. Motion carried unanimously. Council/Commission/Committee Recognition -Plaques Ms. Gaustad gave a brief explanation of the Planning Commission's recommendation for Council, Commission, Committee recognition plaques. The Commission dis-cussed presenting Mr. John Buckbee with a plaque for years of service. During the discussion, ChairWelksuggested purchasing a recognition plaque that would hang at City Hall, describing who served and. when they served. Moreover, a certificate of appreciation could be presented during meeting. The Council discussed what plaques to purchase and when to start recognizing members that served. Councilmember Brenner considered recognizing staff for years of service, such as, the Building Inspector that has been employed at the City for five years. Councilmember Nelson suggested-that documentation should determine validity. Ms. Gaustad suggested a separate plaque for the Mayors. Motion by Councilmember Nelson. seconded by Councilmember Brenner to instruct staff to determine how far back to recognize Councils. Commissions and Committees and to set up a criteria for each. Motion carried unanimously. Animal Ordinance #24 lVlotion by Councilmember Nelson. seconded by Councilmember Travis to table Animal Ordinance #24. Motion carried unanimously. VII. CONSENT AGENDA Flood Plain Ordinance Amendment The Council discussed approving the flood plain ordinance amendment. Mr. Hoeft commented in light of the proposed amendments the city plans to submit to FEMA, perhaps it would be advantageous to table the issue until the City amendment application is finalized. Due to the flood plain reduction possibilities the Council elected to table the Flood Plain Ordinance as per Mr. Hoeft's recommendation. Motion by Mayor Wilharber. seconded by Councilmember Nelson to table Flood Plain Ordinance Amendment. Motion carried unanimously. VIII. COMMITTEE REPORTS Mayor Wilharber noted that there is a DARE Meeting scheduled at the Elementary School. IX. ADMINISTRATORS REPORT X. ADJOURNMENT Page 7 of 8 Mayor Wilharber and the CouncIl expressea appreCla110n WWaIU lIlt; I UULll/ I t;I;H vl;11L<;:;l '-JIVUP Q..lIU they felt several good ideas were exchanged. Motion by Councilmember Brenner. seconded-by Councilmember Travis to adjourn the May 12, 1999 Council Meeting. Motion carried unanimously. Meeting adjourned at 9:45 P.M. Respectfully Submitted, vJJJ/~ Ry~~~~a~s;ad, CMC City.Clerk Page 8 of 8 CITY OF CENTERVILLE SPECIAL MEETING T-UESD-kY ,_MAYn4,-t9~ Pursuant to- due call and notice-thereof, the CityCouncii 0 f the City of CenterviHe-held a special meeting on Tuesday, May 4, 1999 at City Hall, 1880 Main Street. PRE8-ENT: Mayor Wilharber Council Members: Theresa Brenner DicK Travis Terry Sweeney Mari Nels.on ABSENT: None STAFF: Jim March Ry-Chel Gaustad Paul Palzer Mayor Wilharber called the special meeting to order at 5:00 P.M. CENTERVIJ:,LA DE~ePMENT€ONfRACT Mr. March gave a brief presentation on the proposed Development Contract for Center Villa. The-contract was discussed as-itpertained-to-altercations which-reflect administrative changes. Mr. Lessard-requested the-€ ouncit to-decreasethe- amount indicated irrthe-E>evetopers Contract for silt fencing, since the average foot is $1.50 and there is not more than 500'. The Council denied Mr. LessardJs request to- reduce-the- cost for silt fencing. Mr. Lessard recalled from a past Council meeting that the City planned to pay the watermain over sizing cost. Mayo-r Wilharber recalled a discussion in regards to-the City paying the watermain over sizing cost, however, he was not clear on what action the Council took. Staffwas directed toresearch the-minutes and Council tapeto-determin<:< if the watermain oversizing issue was discussed and if Council took action. Councilmember Nelson read aloud excerpts of past minutes regarding Center Villa subdivision. The Council elected to change page 9- #10 to read as follows: StormWaterfees. The storm waterfee-shaltbe-paid--by the-Beveloperprior-to-appmval of the final plat. This fee is $8,983.65, based on a charge of$.01546 per square foot of 1334 acres of platted area. Mr: March explained that-the-IetterofcreditwiH-be15fl% multiplied by-the-total, of $55,155.00, thus being $82,725.00. The streets and utilities will be 125% ,of same. The-€ouncil--discussed the--Bevelopelsand-BuilJels fiJlanciarresponsibilities in conjunetion with installing driveways, maintaining the building site and silt fencing. After the Council discussed--the--Developers-cost-the-€ourrcil-rook-thefollowingaction: Motion by Councilmember Travis, seconded by Councilmember Sweeney to go with Staffs-recornmendation-and-charge-the-fees-set-fortIrirr-tlre- Developers-contract. M . . d . I 1 otIon carrie unammous y. . 'fhe--Developerexpressed-his- disappuiJlteJ w h\;;J1 he leal ned ufthe extra- hiJJen eo,sts associated with the subdivision. The - Council discussed and-requested--sidewafks- onthe-west-side of Brian- Drive-ancl-tbe north side of Eagle Trail. Mr. Lessard argued the new proposed section of sidewalk (lots 16; 17, 1cg-and-19) had notbeen--discussed previously. Mr. Lessard requested the Council to waive the $5000 asphalt trail fee. The Developer planned,topay$1200 perlot-fol palk-dedicatiorrfees: The-€ouncil discussed the.future use of the commercial property which the trail is proposed to cross over. And since, no futureuse-was- determined-the Council entertained-not pavingihe trail. Mayor-Wilhar\:>er agreed to waive the $5000 trail fee. Councilmember Nelson agreed to waive the trail fee. CouncilmemberSweeneyagleed towaivethe-$5000-fee; only because orth\;; unique situation. Councilmember Travis concurred as long as the trail is class 5 limestone and the sidewalk -is installed in lieuofthe $500{J. Councilmember Brenner voiced-the de-sireto keep the $5000. Motion-by Councilmembel Sweeney;seconded'byeouncilmember-Nelson-to-forgo the $5000 trail escrow from the Developers Contract with the limestone trail . conn ecting the Eagle TraiI-cnI-...;de-sac-to the--eastpropertyline and ro-incIndetlIe installation of a sidewalk on the north side of Eagle Trail, lots 16,17, 18 & 19. MayorWilharber~ Sweeney; NeIson;-Travis,a.ye-,Brerrnernay. Motion-carr~d. Councilmember Travis suggested in future development contracts indicate all fees. Mayor Wilharber stressedto-Staffdevelopersshould'be-madeaware of aH-pussible--c~st prior to the final stages of a subdivision or development contract. LAKE-AREA UTILITY Mr:Marchbriefed the Councilon--Lake-Area-Btility'sbuildingand the proposed-purc~se agreement. Mr, March noted that he was able to get the environmental first phase $50.\ less than the original quote-of $l-206:' Therefore;-the-€ity elected to hire--EM.T Environmental which is a subsidiary of Bon est roo instead of Nova. During a phone conversatiorrwithMr. Peterson he indicated that-a-Bonestroo-report concluded the-Qty Hall property may be an appropriate site for a watertower. ' The- Council and Staff discussed-the- put chase-of-the--take Area- Utility-building-as a potential future site for Building Inspections/Public Works and a watertower. The Council-discussed other optionah~for--a-watertower; such-as the propertyloeated directly behind City Hall. After reviewing the property appraisal for the Lake Area Utility's building and outlot-A; the Councit-elected to--pursue--the building and notthe-1ard. The Council discussion regarding the purchase price of $400,000 for both the building ~nd outlot- -A, provoked the foHowingaction: Motion byCouncilmember Nelson, seconded by Councilmember Travis to make it knowrr-that tb-e--City is notinterested'-in-purcbasingtbe--bake Area-Btil-i:ty1~ntlot-t\. Motion carried unanimously. :' Mr-: March shared the market vahre--IDr the property is-appraised between-$31t-;-OOQ.. to $332,000. however, the asking price is $325,000. The Council discussed assessments, water and---sewer hook upcharges-altwhich-totalapproximately $6,662. Motion by Councilmember Sweeney, seconded by Councilmember Nelson to authorizetlte-City to entedntothe negotiations--twpurchase the Lake-Area IJtil~'s building for $325,000, seller pay half of assessments, seller removes existing septic, seHer cap-existing well, City-waive the "RAe andlo-cat-SAC and CoHed-t~e Metropolitan Council fee from Mr. Lessard. Motion carried unanimous y. OVER WEIGHT PE~T The City received an over-Weight permit-from--Mr. Jim Langer (J&D Landsca~g) to transport three, seven ton loads on Heritage Street and LaMotte Drive. . Motion by Conncilmember- Nelson,-S'ee()lJdett'by €ouncilmember B-ren-n-er---'to-de~y the request. Motion carried unanimously. ' ORDINANCE #4 WORKSHOP DATE It was mentioned that EDC would like to review Ordinance #4 prior to its adoption. The Council scheduled an Ordinance #4 - rewrite workshop with the Plannipg Commission, May 25,1999 at 6:00 P.M. \ 1999 SEAL COAT BIDS Mr. March indicated the lowest seal coat bid was received from Allied Blacktop. Motion by Councilmember Travis, seconded by Councilmember Sweeney to accept the street improvement items as mentioned in the specifications. Motion carried unanimously. The Council requested Staff ask Allied for- a quote on an overlay and report the-results \ back to the Council. ' The Council suggested the Eircle-Pineg- ~ Lexington -Centerville Police Bepartmeo.t's letter of recognition, from Clara Lucking be placed in the next newsletter. 1 Respectfully. Submitted, .l1 L//ui JiwdLld- Ry-Chel Gaustad, CMC City Clerk CITY OF CENTERVILLE WORKSlI()p- ANn-CITYCOUNClt MEETIN;G WEDNESDAY,-APR.lL14;1999 I ,(10" ~'UD . '~'fOll -. -, - .' ~,.~/) '-,' ~S..t<~~'~ . ~~:~%';:~; Pursuant to due- caltand notice thereof,-tlre-eityeouncil of the-City of CelIlt:I v illt: hel~ its regularly scheduled Council meeting on April 14, 1999 at City Hall, 1880 Main Street. . PRESENT: MayorTonrWilhafber . Council Members: Mari Nelson There'saBreIlQ.er Dick Travis Terry-Sweeney Commission Members: Linda Broussard Vickers Brain Hanson ABSENT: Council Members: CommissiorrMembers: None Chair Kathy W~lk AI LaMotte ' John Buckbee ) STAFF/ CONSULTANTS: Jim March, Administrator RyoCheiBau~l(1J;-€1er..k Paul Palzer, Public Works Director/Building Inspector DeaIrJohrrsmr,R:esource'Strategi~ CALL THE'WORKSHOP 'ff}-ORBER Mayor Wilharber called the workshop meeting to order at 5:00 p.m.. Mr. Dean Johnson (Resource Str(1lt:git:~rwas pI t:~t:Illlo-discuss-the updateJ Vt:l ~iUll ofOrdi~ce #4 rewrite. Ms. Broussard Vickers questioned how the City will apply the rewrite information to the current ordinance or districts~ Mr. Johnsorrexptained,thatthe-City will adoptmrOrdin~#4 which will include a zoning map that will reflect the new district changes. Ms. Broussard Vickers questioned holding-public hearings amt'changingcurrently zoned property. Mr.' Juhnsorr~ed the city will adopt the zoning code and the properties will change to be in compliance. Ms. Broussard questioned why the city wouh:halrean<hestricta currently zoned-property.- Mr. Johnson explained that the material presented was for consideration and will ultimately depend' on what the city wants to have at the emtofthe-proc€S1). The group touched upon 4.02 Scope and Interpretation. Item F. Page 14, Other Ordinances, discussed home-based business. ..- 1 Q Mayor Wilharberquestioned 4: 03 I:.orProvi:sioms -s-ectimr2, item a as it pertainstcrthel~ts, minimal size requirements and sewer service. Ms. Broussard Vickers noted that since the City has a sewer ordinanrethat perhaps-areasin-Ol dlll(wce-#zt lhall d'~l lo sewer can-be- llldicalechhat.the sewer or septic must comply with that specific ordinance. J Mr. ~arch sug~sted filing a~tcr addl ~:s:s other 1ssue.s-suchas-condition~se-~d specIal use permIts. Mayor Wilharber stopped the meetmg and suggested adjournment due to time- restraints: Irrthe future, the-Councit-elected-tu-schedukameeting to addl t;:sS justOrdin~ce #4. ' Motion by-Coullcihllember Brenner; :s~colld~d-byeouncilmemberNelson tcrclu:s~ lh~ wo~op 5:55 p.rn. .> CALL TO ORDER - COUN€Hi MEE'fRlG Mayor Wilharber called the April 14, 1999 Council meeting to order at 6: 10 p. m. PUBLIC HEARING (S) ) APPEARANCE ) Honorable MayorWilharberand-Anoka€ountyCommissioner Margaret Langfeld. to Present Awards to Centerville Elementary School Patrols. J Margaret Langfcld (Anoka County-Commi:s:sioner);-the- Honorable Mayor TomWiiharlJer- ~nd Council recognized the Centerville Elementary School Patrol Program for their extraordiniry performance andachievementill I ~c~i Villg a perfect score-on a- recent traffic-:safd y l~:slgiveR by the Minnesota Safety Council. The Council presented awards to the following patrol officersl: Tom Bowens, Trisha Bowens, Katelynfinreger; Cassie Bronson, Amy Cartier; Jennifer Clearence, Ryan Edelman, Jamie Heffern, Tara Hillman, Wayne King, Magan McKay, Kristina Peltier, David Piersiak, Emily S-chwelger,-Jacob Skele-amt-I;eaThompson, alongwithtlre-S~ty Patrol Coordinators Udo and Cindy Wegmann.- CONSIDERATION OF MINUTES March 23.1999 Council Workshop Meeting Minutes Motion by Councilmember Brenner, secondet:l by Councihm::llILet Travis to &PPfove- the-March 23, 1999 Workshop meeting minutes. Motion carried unanimously. March 24. 1999 Council Meeting Minutes -. Motion by Councilmember Nelson, seconded by Councilmember Brenner to approve the March 24, 1999 Council meeting milIul~:s willi a'correction:- Motimrcarried unani~y. ) -.,/ \ ) 2 PAYMENT OF CLAIMS The City ofCenterville March 24 - April 14 Motion Councilmember Brenner, seconded-by Councitrnember-Nelson to approve-thepCIYIIlent of claims for March 24, through April 14, 1999. Motion carried unanimously. J 20tlr Avenue-P~ Estimate #6-(Dave-Nyberg) Mr. March stated that during a phone conversation with Mr. Dave Nyberg, he suggested1he Council table-this item until the-Contractu! meettire contractual agreementarnt-pay subcontractors. Moreover, the contractor did not attend a meeting scheduled between them and tlrecity. Motionby-Courrcilmember Nets-on; :sewnded "by-eourrcilmemberBrenner t<Y den,)' paymennmtil subcontractors are paid. Councilmember Travis added a friendly amendment to table the paym\nt until-the subcontractors are pant Motion-carried unanimous?" I SET AGENDA it RoyatMe-adow Pam-naMes-added to ttre"collsenta:genda ) Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the set agenda with-the "noted changes. - Motion- carried-unanimously. \ I PETITIONS AND COMPLAINTS Petition forsignage on Twin"Lakes; 72tt2-Streeramt-lfnityAvenue and-'72nd-Street Mayor Wilharber noted that the City received a letter from the Nash family (7234 Unity Avenue) requesting that the entire neighborhood speed limiLbe-reducedto 10-15 mph or a"Stowe~en at Play" sign be installed. CSO Officer Miler suggested that a neighborhood crime watch group be started in the s-tated area. Msu, alettercan be forwarded to the Nash familyexplainiIIg'\he concept of block captains. This action will provide the neighbors an opportunity to meet and decide what carr be done aboutthe-lraffic concerns-and anyotherproblems. Ms. Lori Dorn (1836 Revoir Street) said that a "Child at Play" sign placed off 73rd Street may help drivers slow down when approaching-the areapandvehicles seem to drive-fasrthrough-tpat neighborhood. Motion by Mayor Wilharber, secondedbyeouncilmemberNets-unto recommendforwardirrg-the Nash family letter to the Police Department and request the Police Department to closely patrdl the area stated and to suggest a neighborhood watch-group-beset up. Motion carried unanimously. ~ ) 3" Bald Eagle-Ski Club - Petition1o'iIIstaltTwaterskiramp Mr. Dean Havel was present to address the Council's questions regarding the installation ofa floatingwalt:I ski ramp on Ct:nlt:I villt: Lake-: A map-ofthe-waterski jump lucaliuII wa.s distributed to the Council. The Council discussed the request and concluded that since there have notb-eerr complaints in the past; to-take-the-fullowing action: Motion by Councilmember Travis, seconded by Councilmember Sweeney to approve the Bald Eagle Ski Rarrwlocation. Motion carried unanimously. Mr. Ken Jensen - Building Permit Refund (1669 Lakeland Circle) Mr.-March explained the City rect:ivt:da-requesl fiuIIlMr.-KelrJensen (166~Lakdand-Circiel to assess his property the cost for a building permit. Mr. March warned the Council that approv~l may sera precedence for others. MotiorrbyCouncilmember Brenner, secuIlllt:Jby-CuuncilIIlt:mber Nelson to-denytherequest~y Mr. Ken Jensen to place his building permit fee onto his taxes calender year 2000. Motion carried unanimously, UNFINISHED BUSINESS ) ) Computer Bid Consideration Ms. Gaustad explained that the-Cityleceived-three-quotations from Amacomp; Info-Techand MNET A to supply City Hall with its computer needs. Councilmember Sweeney and Ms. Gaustad explained the quotations and the difference-irr eachpropusat Ms: Gaustad noted that specifications were not requested, but each company was requested to submit what they thought would- be needed-at City Hall. AfterJiscussing the-quotatiuns; the Council agIt::ed tu I eq uesl eCl:,ch company complete a specification form that is a city created form and that addresses the computer need of the Ci~. Motion byCouncilmember Travis, secondedbyeouncilmemberBrenner to tablethe Computer Bids until receipt further information. Motion carried unanimously,J CSAH 14IMain-Street Discus-siOIr - Margaret-I:;angfetd-andAnoka County Stat'( Anoka County Commissioner Margaret Langfeld and Anoka County Engineer Jon Olson were present to expiainthe County's-plans-irrregards to-direcling llaffic and widing-Main-Street Mr. Olson explained the possibilities of traffic routes to maximize traffic circulation. Main Street' woufd be redirected from Main Street at tne Churcli curve to continue forward. Near LaM-otte Park the road would bend west and hook up to 3 5E. The Council explored limiting Main Stteet at the 35 W exit and attemptingto-direcrtraffic nmlh lu35E. Mr. Olson explainedthe-curret)t barriers are money and the wetlands that surround Main Street from 35W into Centerville proper. Mr. Olson explained the Anoka County201S--plan; (available atCity Hall). Councilmemb€(r Nelson distributed a handout which explained the realignment of County Road 14 options, 35E 4 and 35W, * A letter from Jon Olson;- CountyEn~eer * Environmental Quality Board Issues . * 1978 Traffic Counts * 1998 Traffic Counts * Possible realignment of County Road14 Please see attached. The Council dis-cussed the alRJve;;.noted-infurmatiorrandthanked--CommissiorrerLangfeht and-Mr. Olson for attending the meeting to inform the Council of Anoka County's intentions. In short/the County did ll{Jt-foresee the widing orMallrStreetambuggt:slt:O the Councit ConsideI w ht:I e -t4ey would like to place Main Street to ensure the appropriate measures are taken to secure the lantl. Council Table Monitor Cost Ms. Gaustad updated the Council explainin8- that Staff was requested to investigllte the cQst as-sociated with the purchase of -Council table moniterrs-. The cost to install moniturs'willd~nd on the Council's desire to either have them flush or mount them on the surface ofthe table. Ms. Gaustad recugnized-the limited-tabte-area- and- suggested- the Council considerfluslr monit-ozs. The city owns a camera with the zoom in capabilities which can be used as an overhead camera ) for maps-amtotherclose up shots: 1'he-ctose uV-shots-wiitassistthe televisiorraudien~tubetter I understand what items are discussed. The Council suggested a new arrangement of the Council room white staff-further explUIt:s the-aptian-of an-overhead-camera and zooming-capa~es. I Lake Area Utility Update Mr. March-gavearr update orrthe-Lalre Area-Utility-buitding-as-directed by theCourrcii aLa Special meeting. First, Ms. Joyce Greene stated during a conversation that she is willing to cost- share irrthe tl.oodway reductimrproject The Lalre-AreaUtitity property carrbe- avpraised-wi$n the next couple weeks from the same firm that appraised LaMotte park property. The cost is hot expectedtaexceed-$800. Borreestroo-has lht: capabiiitytuanalyze the LakeArea-Utility-Ilrope{ty and Cedar Street Park as potential water tower locations. They have been in contact with HR. j Green to retrieve files that wiltassistinthe-completiurrofthe-project. Mr. Hoeft distributed a draft purchase agreement for the Lake Area Utility property. 'The purchase price is included, but"the draft is intended-a-s a working copy. MayorWilharbergave an update to the television audience that the Council is considering the purchase of Lake Area . Utility's property and building for the-Public- Works-building, Building Officials; and Po~ce Department facility and land for a water tower. . Motion by Councilmember Sweeney, seconded b~ouncilmember Brenner to- autharize-staff to work with Lake State Reality to attain an appraisal of the property, not to exceed $800.00. ) Motion carried unanimously. Motionby Councilmember Travis, seconded-by CouncilmemberNelson to authorizeH.R Green 1 ) 5 to corrtinueto-workon the ftoodwayissues: Motion-carriedunanimouslr I I Police Report Officer Jensen reported that the- Police- :E>epaI lmem-monrtored72il2 Street, - arrdtJnityAvemre-,~or two and half hour intervals and there has not been a problem with vehicle speed. OfficerJ enserrmentioned thartlre-school zone-lights-lrave-slowedtraffic, however,-wherrthe-ligttts go off the traffic speed increases. J NEW BUSINESS Turtleman Triathlon Mr. March gave a brief overview ofthe Turtleman TriatWon and that a section of the triathh:>n includes the Centerville jurisdiction, Officer- Jensen. said in past years the Triathlon-has not-been a ~~. J Motiorrby Councihnember Nelson; st::l'ulllled by eouncilme-mberBrennerto- apVI uve the Turtleman Triathlon event. Motion carried unanimously. I ) Consider-Reallocation of Assessmeq.ts Ms. Gaustad reported the City received a request to consider to reallocate an assessment amOtJllt Hem- R& R Leasing to Terminal-Transport; She-further e"*plained that the GityassessedJhe- properties along 20th Avenue for sewer and water improvements. At that time, the CouAcil electedto allocate the cost to lrenef:ited- properties-according to square footage: One of Mr. Rehbein's 38 acre parcels was no exception, and thus assessed accordingly ($152,498.77). -Mr. Coatney (owner-of Terminal Transport)- was- irrthe-process-ofpurchasing the property amt~ed a purchase agreement when the assessment was placed on the property. In their signed ) agreement, Mr: Rehbein and Mr. Coatrreyagreedthat 'ferminat Transport, Inc: wouldbe responsible for paying their assessment respective to the square footage purchased. The two men agreed thatMr: Coatney's assessmentTesponsibilityis $3tT,548.12, and this amountwould-ue assessed to his property until the term date of year 2008. Mr. Rehbein also entered into a siIriilar agreement with Royal Oakes RealiwtttOO;OOO) containing corresponding stipulalionsregarding assessments. However, this practice is not usually exercised by Cities. Under the stated \ circumstances, Mr. Rehbein requeststhatthe- Ciry-authorize-Staffto reallocate-the- assessment as noted. Moreover, Ms. Gaustad did not recommend authorizing the acceptance of Royal Oak~ agreement with Mr. Rehbein. However; Ms: Gaustad-did-comment that Staffinvolvementw~ld be limited and did not foresee a problem accepting Terminal Transports purchase agreement, dius assessing the property. Mr. H<Yeft-stated-thattherersnorcrproblem with the-Council-authorizing I and accepting one agreement and not the other. Councilmember Brenner suggested Staff draft a resolution in regards to the issl\es. Motion by Councilmember Brenner, seconded-hyeounciimember Sweeney to- aulhol ize-~he $30,548.12 special assessment to be assessed to Terminal Transports, Inc. property taxes \ ) 6 -' beginning year 2000 and to expire year 2008. And that the outstanding assessment is paid in full. Motion carried unanimously. Partial Release of easement - Lloyd Drillings Mr. March explained that the Citywitrneedtu sigrrufforra release of easemenl whidlwill exempt the Lloyd Drilling property to remove an easement from the whole property that was a mistake made by the property owner.- " Appi:U enlly;-an easement was recorded oveI the entire~t, when actually an easement is only needed around the lot lines and covering the ditch on the north side ofthe prop-erty. The Cityis-requirethu-retease-the excess"easement norneededibrdrai~ge and lor utility purposes. The document was faxed to the City Attorney for his review. Mr. "~ Peterson (City Engineer) and Mr. Haefr(EityAlloIIIeYJ supported the release-of easement ~d noted it was more of a housekeeping issue. . Motion by Councilmember Sweeney; seconded by-eouncilmernber Brenner to approve the-partial release of easement for the Lloyd Drillings property. Motion carried unanimously. i ) Rezone request for property east of-Willuw Glen (Gerald Rehbein) Ms. Gaustad reported that the property owner submitted a request to table this issue for two - four weeks because of new business hopeful: Mr.-R-ehbeirrsigned a 60-day lamtuse waiver~. Mr. Hoeft suggested the Council to table the issue until a designated date and readdress the issue at a later date. ) Motion by Councilmember Sweeney, seconded-by-Eouncilmember Brenner to table-the-reZ<)ne request until the Wednesday, May 12, Council meeting. Motion carried unanimously. Rezone request for property at 1764 MaiIrStrert(Ruger Kolsted) Ms. Gaustad explained the applicant submitted a request to rezone the above;..mentioned property. The day of the scheduled public-hearing-attire- PlanningConunis-sion meetingtireapplicant rescinded the request. The 60-day land use law states that if a community does not take action"on the request within 60-days the property aulomaticatlyisTeZOnetho the requestedzoneing dist~ct. Therefore, Ms. Gaustad suggested, as a formality that the Council deny the rezone request. Motion by Councilmember Nelson, seconded byCouncilIllembt:1 Sweeney to-delIY lhe rezone \ request for 1764 Main Street. Motion carried unanimously. i N ewslet~er Ms. Gaustad addressed the preliminary newsletter and noted that the due date for articles will be Apri119,1999. Furthermore, afinal copy of the newsletter will be distributedforCouncil's approval prior to publication. CONSENT AGENDA ... To approve the Park and RecreationCummittee's recommendatiun-to-the Council, \ ) T to name the unnamed park properties iIrthe Eagte-Pass and Acorn-Creek subdivision to Eagle Park and Acorn Creek Park, respectively. And to name- Royal OakS-subdivision parktuRoyatOaks- Park. Motion by Councilmember Sweeney. seconded by Councilmember Travis to approve the consent agenda. Motiorrcarried unanimou~y. i I COMMITTEE REPORTS Mayor-Wilharbernoted that he-didlI{Jt-allt::mllht:: April 8; 1999 Police meetingchreto a workshpp with the Council. ~ CouncilmemberTravis reportedthatthe-Celllt::lllllal SlihoolDistrict group irirrthe process--of being developed, which includes Council members from the surrounding communities. Mr. Travis mentioned that he will keep the Council abreas:tofthe groups-progress. ADMINISTRATORS REPORT Mr. March drafted a "Notice anduOrdert(JRepairSubstatlllarJ Building" fomrwaddress-~ht within the community. The Council did not foresee a reason to see the letters prior to execution. ) I Mr. MarclrdislIibult::d a lettertrrMr. Bonine ofBunineExcavating. The lellt::l waS- is-sue4 in hopes that the contractor pays the subcontractors. ~ ) / ADJOURNMENT Motion by Councilmember Sweeney~ secondedby-Councilmemb-er Nelson tom:ljoumtlreCouncil meeting. Motion carried unanimously. \ The April 14, 1999.council meeting-adjourned at-9i)5p,m. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk ) 8 CITY OF CENTERVILLE CITY COUNCIL SPECIAL M'EETING APRIL 8, 19" " APPROVED Pursuantto due call and-notice thereof, the CityCouncitofthe City ofCenterville heida speciatmeetingon~ril 8, 1999, at City Hall, 1880 Main Street. ' ABSENT: STAFF: Councilmember TomWilhar~er Richard TraVis 'fheresa:Brenner Mari Nelson arrived at 5:07 p.m. Terry Sweeney PRESENT: Mayor Council Members Jim March, Ciry-AdministratQr Ry-Chel Gaustad, CMC City Clerk Paul Palzer, Public-Works- :E>irectorfBuild:ingIn~tor ~, , I. CALL TO ORDER Mayor Wilbarberca1tedthe-ApriL~_l~special: meeting:to-orderat 5: 00 t\m. II. SPECIAL MEETING A. Mr. Bis-ek(Kelly'-s- Kornert and:ehiefHeckman Mayor Wilharber explained that the owner of Kelly's filled a complaint against the Police Department and:he requeste(ho address the iS84es. Mr. Bisele.(ownerof Kelly's Korner):-add:ress-edthe:-Council and shared some-itemsofconcemregarding the manner in which the Circle PinesILexington Police Department conduct business. 1) Several of Mr. Bisele s-clientshavereporte(hhatCirclePineslLexingtorrPoiice: Officers-app~ch vehicles, drive up too fast and follow too close to vehicles. Thus, causing the driver to be more apt to make- a mistake. 2) -Pressing DUIlDWI cases to thepomtwhere-thecourtis selecting jury members, then:the::..qty Attorney decides to drop the issue. 3) The lack ofcommunicatiorrbetweerrtheliquorestablishments and the:Poli:ce Dep~nt. 4) The Police Department follows Kelly's patrons leaving the bar and then pulling them over. 5) A Police Officer pulled-behind-a-parkedvehicte with lights shining in orr:two individua1s, one person being Mr. Bisek. He indicated that the Police D~partment could have been friendlier when handling the situation, since he is ahusiness owner. Mayor Wilharber noted that the liquor establishment owners and the Police Department were invited to express their concerns. Page 1- or-S Mr. Paul Montain (Owner of Trio Inn) saicthe was-aware- of --the police driving.too: fast amtrlose.ug to vehicles. This very thing happened to his 80 year old mother and it startled her. Overall everything is okay except the communication. dia:tog:coulctimprw.e. Mr. Richard DeFoe (Owner of Waterworks Beach Club and Bar) said the repour he and the police deportmem--b:ave-is good and lreappuxiCl1~the-lLuwuglrservice'provided,. Officer Parks (Circle Pines/Lexington Police Department) addressed the Council and explained the battery of tests. tlmt are perfonned=orrdrinking-anctdriving:suspects: speech; vismd;-smell~amtmech~ca1 function. One in three drivers on the road at 1:00 a.m. are intoxicated. Officer Parks explained that the drivermetiorredbyMr. Bisekew.b. was..pulted:overamthisblood alcohollevetregisterectat:.69-; 1.11 addition, an officer will position themselves to be in an area where most violations will occur, such as 'at a busyintersection: The tactics-used:.atS:-OO-:-a.m. -orany'othertimeare the same;uselights; - k:eep--~e people inside the car and and an officer doesn't assume anything. There is a wall in St. Paul that lists Police Officers-that assumed amtdirtllDtusa:speci:fic-:proc~dw ~s: The numberone--rul~fDnc~ce Officer on the job is to go home alive! - Officer Todd-Freutel (Circle ~sfLexingtorr:PoliceDepaIilll~I1t} commented:thatlrers- on.rluty=~ng the bar rush. Several people have been cited from all liquor establishments within the area.. . B-ob-Maldda-" (Assistant Chiefforthe-eircle: Pinesftt:Xiugton.Police DepartmentJ-expressed:i1ppu:ci~on or the opportunity for the bar owners to meet the Officers. The bar owners and the Police Department have a lot in common. If there-.areconcems:with-a'-'-dranr shop"- lawsuit it effects: the -barown~~he Police Department and the City. The Police Department has an office at the Public Works Building and'peopieb:ave-made the accusatiOIllha1-lh~ Police::Officersare-'-'laying andwaif'{entrapment}: ~. Bisek said he appreciates the information. Now when clients ask, he can explain the police policy. ; Councilmember Nelson questiunedifiLisitlegal m-4ay and-wait"(entrap ). ChiefHeckmarr said-that~ is not against the law; however, the department strongly disagrees and does not condone this behavior.~ OfficerRorr N elsorr( Circle Pines-/LexingtoIrPolice-D~pw. lment)-noted that ladies are usedfonrre~n and ifthere are questions regarding them, the department is willing to explain why the Police Officers'do wharthey 40. I Officer Jon Kruger (Circle PinesltexingtorrPotice f)-epartment)-re~iterated that during one ofth.e incidents that Mr. Biesek was referring to, a bartender stated that the Officer should leave the parking lot Mr. Bisek'apologized forthe actions of his" employee.. Officer Heslin (Circle Pines/Lexington Police Department) briefly gave an overview of an incident that occurredorrFebruary 15, between 2:-3t)-- }-:-60am: OfIic-erHenslin parked nearRivardElectricand-qad planned to do paper work under the bright light. Officer Henslin said that the owner of Kelly's J appruached- him and requestedthattlre OfficeI l~a V~ the. parking lot in order m- patrol the- City, arrdt~at he had been parked there too long. .. MayorWilharber thanked everyoIre fur coming anctfeltthe discussion was good for the community: - If is important that the Police Department is located in visible areas to keep crime to a minimum. Mr. Wilharberthankedthe business-owners-furtheir community su~rt. Page 2 of 5 III. BOARD OF REVIEW - 6:00P:M. Mayor Wilharber opened the board of review at 6:20 p.m. l' odd~Smithintroduced himselr(R:esmentiatAppraisel )and Bruce- Munneku{CuIIIIIIel cia[ Appraise{). Ms. Pat Fish (1575 Pelter Lake Drive) approached the Council and commented that she disagrees with Mr. Smith'sappraisalincrease~duetrr arradditiun- of-a three - season porch. Afterreceiving the-tax statement, her residence estimated market value went up $37,000. During a phone conversation with Mr. Smith; he explained the value increasectbecauseof-thesateprice-oflots on eentervilkRmrd:- Whent,he value increased from $133,000 to $170,400 payable year 2000, she was disappointed. The home . improvements~were funded from the "'fhist>td House"-program. The purpose~ of- theprogram~ to improve the home, not for the homeowner's to experience a gross increase in value. Mr. Smitlrrespunded that the-actuahaxabte- vahre-rs- $t5-3, 006 payable 2000; the~remainirrgvaluearrro\lnt is deferred 10 years. The increase value was due to several factors, but not solely because of the sale of fots ofCentervtlIe Lafe. Mr: Gary Guy t lS29--Peltierl::;aIre- Drivel may expel ienceavalueincrease of-$1%; 000-: There-is a--lot located north of his property that is valued less than his property. Mr. Smith noted that if the vacant lot was marketed, itmay be listed at approximately $85;00tT. Councilmember Netsonasked~if the age of the structure had a bearing on the value. Mr. Smith explained that he doesd not make-the marker-buthe-foftows it. The-assessorsuse-ttre-eRV (Certificate-of Real- Estate-VahreJwhiclr rs-based-pn both unimproved and improved land. Currently, on Rundoshu lake, a lot with 100' frontage is selling for $1()j;()()(J: Ifa resident questions the AnolarCounty Assessor's-estimate regarding value, and-if1jhe Board of Review (City Council) chooses, a seven member group from the Commissioners office will in vesligale tlre-pl upel ty and detel mine lhe-value. -Mr: Smitlrsuggested that he-fartherinvestigate-tihe property values that are in question and report back to the Council. Motion Councilmember Nelson; seconrledby-Councilmembel Travis to have-Mf:- Smitlrgobaclrandvisit / the properties. Motion carried unanimously. - Mr: Smithreactatoud a letterfromMr.HRnbertMlinarchik{722tBrian Drive-J. In-short; theIJfOP91Y owner disputed the value increase. However, the homeowner made improvements to the home and did notregistertheimprovements-wherr aslred: In addition; the property ownerhasnotrespum:tedto~t~gs left at the home. Mr. . Bruce Munneku said thattlre- commercial prop-ertyvalues-increased substanlially. 'fhecommerqial property owners that he spoke to were understanding ofthe increase. Mr. Smith alluded to the year2000 payables; see attached. CouncilmemberBreimer questionecttheareasTeceiveduvel lhepast year: Acomereekt&Il;-Cen,er Hills I, II, & III and Pelter Lake Drive I & II, Lakeland Hills and Mound trial. The commercial taX rate has doubled and is twice the cost oftesidential. Motiorrby Councilmember Brenner; secondedbyeourrcilmember Travis to ctose-theBoard oflteviewat j 7:10 p.m. Motion carried unanimously. Page 3 of-5- Meeting reopened at 7: 12 p.m. B. Public Works Building Mr. March noted he- has beenresearchingthe-Lak:euAreaUtilitiesproperty fureitypurclrase. Fourit~s the City needs to review prior to continuing: review title documentation to the property, Phase I of the environmental- study; the lease agreement Em theantennatowerand the written--agreemenrMe~ia Junction would be willing to enter into for lease or rent. . Mr. March -commented that Mr.Peters-on(City Engineer)- said- a model of the-proJYerty woutcthavet~ be put into their computer to check the statistics for the property in regards to using the parcel to house-the future water TOWer: The Citywilthave- to order an-appraisatofthe property. The-City. Attorney suggested investing in title insurance. Mr. March did not know if there is a need for additional property for tlie water to",\,er. MayorWilllalLei asked the taxable-value-ontlreva~alllland. Mr. March did-rrotkrrowwhatthe-valut\,of the property was increased to. Councilmember Brenner commented-purchasing th~- additional-land may enable the City to. control-,he commercial area. Mayor Wilharber mentioned if the City purchased the property south of Lake Area Utilitiestherrwe-should sell tlre-eedarpfOJYerty: Councilmembers Nelson, Travis-and- Brenner~d with Mayor Wilharber in entertaining the purchase of Lake Area Utilities' property in conjunction with selling the Cedar Street propex;ty. Councilmemrrer Travis preferred to move the property-line to encompass a larger parcel or entertain-~e purchase as a whole piece. Mr. March suggested getting an appraisal to justify or base the purchase price on. t/ MotionbyCouncitmember Brenner; secorrdedby CouncitmemberNelson to direcrstaffto ~an appraisal on the land. Motion carried unanimously. / Motiorrby Councilmember Brenner,seconded-byeoullcihllemberTravis to requestthe-Engineerdo--t,he necessary preliminary research needed to assist in finding a water tower site, not to exceed $1,500.00. Motion carried unanimously . Mr. Palzersuggested. the courrcilcorrsiderexploringthepropertybehind City Halt. The regards to-the cost of the land in question, site and soil corrections may be less expensive than purchasing Mr. Lessard's property. Motion byCouncilmember Nelson, seconded byCouncilmemberBrenner to disapprove the-request ~et / before the Council. Nelson, Brenner, Wilharber, aye - Travis nay. Motion carried. TheCouncitdiscussed the pUI~haseorteaseofthe-additionatspace within the-Lake AreatJtil~s building. Mr. Palzer noted that the building will need to be sprinkler. Mayor Wilharber commented tharstaffwiUresearch the appraisal andthe-ftomtreductiorr amtTeturn the resultsattherrext c<JUQcil meeti~g. Page4-of5 B: OjJerrMeeting Law The Councihliscussed what rs-acceptabte-and-questiorrableinregards to usinge:;maitamtpo~ng Council members on issues prior to council meetings. Ifa CoundrIlt:muerreceives acompiaintfrurrnrrt::siut:ullht:ulh<il informatimrcan-be-e:;maiied-to-tb.~ whole council. Whereas, if a Councilmember requests information from staff that same information will be distributed to the whole counril. CouncilmemberNelson cautioned the City tharacconiing to 43A:17, Sub. It)arrd-4t2:19tSu~. 2 states that a City is restricted to not paying a Councilmember for non-attendance of a council C meeting for-vacation or sick pu~es. 1 C. Conflict of Interest The-Council discussed conflict of irrteresr-and-how itshouldbelrandled wherraraeounci1me~g. The Council desire is to be ethical and upright in all ways possible. D. Main Street House Courrcilmemb-er Brenner explaiIred-the-houseat l@tMain-Streetwas for sale and-shewantedtob~ it to the Council's attention that this may be an option for the Community Youth Center. E. AleAaJldJ'a House MayorWilharbernoted that the-COIIIIllunily rs-notcurrentiYTegistered for CeIllerville-abused-re~ to receive preferential service when in need at the Alexandra House. Furthermore, if the City is interested in pruvidillgthis service to theircitizen;crminimal feewnJ.- be incurred. Ms. Gausl<idcommented- that-.the City has donated funds via Community Development Block Grants for several years. The Council's- cunsensus-was-tu begin the prucess-ro---pr uviue tm-s---servicetrrtheTesidents. F. Ray Vandeveer MayorWilharberrroted that Mr. Vandeveer plUpused-abilliowering schooJ.-speed-zones-tu-25-mphapd the bill was voted down. However, he is planning on approaching the Centennial School district to ! prupusethatthe-schools in the-disllicllowertherespeed-limittu25 mph. IV ADJOURNMENT Motion byCouncilmember Travis-,secum:ted-byeouncilmemberBrenner to <iUjUUI nthe April 8; 19?9 Special Council meeting. Meeting adjourned at 8:50 p.m. Respectfully Submitted, Ry-Chel Gaustad, CMC City e~rk Page-5-of- S- CITY OF CENTERVILLE CITY COUNCIL MEETING March 24, 1999 APPROVED Pursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled meeting on March 24, 1999, at City Hall, 1880 Main Street. PRESENT: ABSENT: Mayor Council Members: Tom Wilharber Dick Travis Terry Sweeney Mari Nelson Theresa Brenner STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Building Official/ Public Works Director Fred Stenborg, Interim City Engineer James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the March 24, 1999 Council meeting to order at 6:05 p.m. II. PUBLIC HEARING - None III. APPEARANCES - None IV. CONSIDERATION OF MINUTES March 10. 1999 Council Meeting Minutes Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the March 10, 1999 Council meeting minutes with corrections. Wilharber, Brenner, Nelson, Travis, - aye, Sweeney- abstained. Motion carried. V. PAYMENT OF CLAIMS The City of Centerville March 11 through March 24. 1999. Mayor Wilharber noted Amor Security check for $48.20 was pulled and the bill will be forward to the Centennial Fire District. Motion by Councilmember Travis, seconded by Councilmember Nelson to approve the receipts and disbursements for City of Centerville March 11 through March 24, 1999 payment of claims. Motion carried. Page 1 of 5 The Centennial Fire District Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the Centennial Fire District ratification of expenditures. Motion carried. VI. SET AGENDA * Centennial School Facility Task Force * Board of Review Motion by Councilmember Brenner, seconded by Councilmember Sweeney to approve the set agenda with additions. Motion carried. VII. PETITIONS AND COMPLAINTS - None VIII. UNFINISHED BUSINESS Meeting Minute Delivery Time Ms. Gaustad updated the Council on their past meeting discussion regarding the distribution of minutes which resulted in a tie vote. The discussion tapered to either having the minutes delivered within four business days of a meeting or have them delivered in the next packet. Councilmember Nelson felt the minutes should be delivered within four days in hopes to have faster and better communication. Councilmember Travis felt the Planning meeting minutes should be available prior to discussing items forwarded by the Commission. Mayor Wilharber felt providing service or addressing other needs maybe more important than receiving the minutes within four business days after a meeting. Mayor Wilharber noted that the City has two staff members and a Council liaison present at the Planning Commission and whom can report or update on the Council on issues. Councilmember Sweeney felt that the City should establish a policy and institute the delivery of minutes over a specific amount time. Motion by Councilmember Nelson, seconded by Councilmember Brenner to have Committee, Commission and Council meeting minutes four business days following a meeting. Further discussion: Councilmember Sweeney suggested a friendly amendment to implement this change after a computer and policy has been established. Motion by Councilmember Nelson, seconded by Councilmember Brenner to request the Committee, Commission and Council minutes are delivered within four business days, after the purchase of a computer and proper training. Nelson, Brenner, Sweeney Travis, aye; Wilharber opposed. Motion carried. Council Chamber Podium Ms. Gaustad distributed a copy of several photographs of podiums and their cost. Ms. Gaustad reminded the Council of podium options: such as a microphone, etc. Mayor Wilharber suggested the split podium that can be used for several purposes. Page 2 of 5 Motion by Councilmember Nelson, seconded by Councilmember Sweeney to authorize Staff to purchase the table top lecture table and mobile bottom. Motion carried. WaterlSewer Rate Analysis - Fred Stenborg Mr. Stenborg gave a brief overview ofthe need to implement a water and sewer rate policy. Moreover, he presented his phase 1 analysis of the City sewer, water and storm sewer funds and their respective current rates. Mr. Stenborg specifically identified the replacement funds. Mr. Stenborg commented that they have prepared specific recommendations for a phase two study to address some concerns and limitations with the current utility rates for Sanitary Sewer, Water and Storm Sewers. Councilmember Nelson noted she is particularly interested in a phase two analysis. Current Utility Rates The current utility system gathers revenue with a combination of service charges from existing and new customers connection fees. The current system is summarized as follows: City Sanitary Sewer Rates: Quarterly Services Charge - $39/residential units (senior discount $331 unit) Connection Fee - $17501 residential equivalent unit. City Water Rates: Quarterly Services Charges - $15/unit minimum - $ 1.501 thousand gallons of metered water. Connection Fee - $1,3001 residential unit $3,3001 buildable commercial acre. City Storm Water Rates: Annual Service Charges - $8/residential unit and $24 1 commercial unit New Development - $0.015461 square foot of platted area New Construction - $2001 residential unit and $0.051 square foot for commercial building (please see attached) Motion by Councilmember Nelson, seconded by Councilmember Travis to approve phase two. Motion carried. Councilmember Brenner suggested a friendly amendment that the amount not to exceed $5000. Motion by Councilmember Nelson, seconded by Councilmember Travis to approve phase two not to exceed $5000. Motion carried. 1999 Sealcoat Project - Attached Map Mr. Stenborg referred to the 1999 sealcoat project map and the specifications. Councilmember Sweeney, seconded by Councilmember Brenner to authorize the Engineer to advertise for 1999 sealcoat bids. Motion carried. Page 3 of 5 IX. NEW BUSINESS Little League Agreement Mr. March explained the request for an agreement between the Chain of Lakes Little League and the City ofCenterville. The Chain of Lakes Little League contributed a large amount of money to develop Laurie LaMotte Memorial Park and they would like to enter into an agreement with the City for scheduled uses of the park. The Little League needs to know the City's response to a proposal requesting priority and city maintenance. After review, Mr. Hoeft suggested that the agreement be changed to read the ''Facility Maintenance Amendment" instead of ''Facility Maintenance Agreement." This is in hopes to note the change that the City will maintain the park within its means, not to drag the field daily nor to clip the grass on certain days. Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the Facility Maintenance Agreement with the Chain of Lakes Little League. Motion carried. Mailbox Stands for Parkview Addition Mr. March gave a brief overview of the Parkview Developer, Richard Carlson's request to install mailbox stands and to amend the development agreement to reflect the change. In addition, Mr. Carlson would like the City to reimburse him the $25 fee that the City collects with each building permit to help defray the cost of construction of the stands. Moreover, the developer is willing to pay the additional cost to construct sawn cedar mailbox stands. Motion by Councilmember Travis, seconded Councilmember Sweeney to have the developer ofParkview be reimbursed $25.00 per structure, after the development complete. City Hall/Park Maintenance Mr. March gave a presentation on the current City program regarding the fertilizers and maintaince of the grounds for City Hall and parks. After discussing environmentally safe fertilizers the Council suggested Staff contact Mr. Randy Hagerty and the City Forester to discuss the advantages and disadvantages of different types of fertilizers and the most suitable for use. The Council took no action. Centennial School Facility Task Force Mayor Wilharber commented that the Centennial School Board authorized the initiation of a Facility Task Force to look at short and long-term student housing needs. The committee will be officially appointed by the School Board at its April 12, 1999 meeting. Mayor Wilharber commented that the School requested a name be forwarded to Mr. John McClellan, Superintendent of Schools by Friday, April 2, 1999 if possible. Councilmember Travis volunteered to represent the City in this matter. Board of Review Ms. Gaustad noticed that a Council workshop and the Board of Review are scheduled for April 7th and 8th, and she suggested the two meetings be conducted together on Thursday, April 8, at 6:00 p.m. The Council concurred the meetings should be conducted together. Page 4 of 5 X. CONSENT AGENDA Appointment of Ms. Lori Dorn to the EDe Committee Resolution 99-04 Acorn Creek Park Development Grant Appilcation Resolution 99-05 Laurie LaMotte Park Improvement Grant Resolution 99-06 Establishing Earth Day Motion by Councilmember Nelson, seconded by Councilmember Sweeney to approve the consent agenda. Motion carried. XI. COMMITTEE REPORTS Tri City Task Force Mr. March noted the next meeting scheduled on March 30, 1999 at 7:00 p.m. Mayor Wilharber requested the Council's approval of the International Association of the Chief of Police formula. Motion by Councilmember Brenner, seconded by Councilmember Travis that the Council approve the International Association of Chief of Police formula for the CPLPD. Motion carried. XII. ADMINISTRATORS REPORT Mr. March requested Mr. Hoeft to explain the Uniform Housing Code (UHC) and how the board of appeals could be set up. Mr. Hoeft explained that the Council my find it beneficial to keep the board of appeals within the City organization, such as Planning and Zoning or the Council. However; the City may want to consider waiting, in order to fully understand the whole process and options that are available. The City ofMinnetonka has set up a board of appeals within its government. Whereas, other Cities utilize the Planning Commission or the Council to be the Board of Appeals. Furthermore, enforcement may be a concern and it may be too difficult for the Building Official to handle it alone. Mr. Hoeft warned the Council of potential discrimination threats if the process is not followed closely. The adoption of the UHC allows for the City to clean up troubled areas. The easiest way is to make the Council the appeal board. Motion by Councilmember Nelson, seconded by Councilmember Brenner to authorize staff to enforce the UHC on a complaint basis. The Building Official will monitor and regulate the code and make the Council the board of appeals. Motion carried. XIII. ADJOURNMENT Motion by Councilmember Sweeney, seconded by Councilmember Brenner to adjourn the March 24, 1999 Council Meeting. Motion carried. Meeting adjourned at 8:00 p.m. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk Page 5 of 5 A'PPROVED WORKSHOP MEETING AGENDA MARCH 23, 1999 6:00 P.M. Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on March 23, 1999 at City Hall, 1880 Main Street. PRESENT: Mayor Torn Wilharber Council Members: Theresa Brenner Mari Nelson Richard Travis Terry Sweeney (arrived at 7:00 p.m.) ABSENT: None STAFF: Jim March, City Administrator Paul Palzer, Public Works Director/Building Official CALL TO ORDER Mayor Wilharber called the March 23, 1999 Workshop meeting to order at 6:00 p.m. 1. PUBLIC WORKS BUILDING Mayor Wilharber opened the discussion by questioning future purchases of additional equipment for the city. Mr. Palzer, Public Works Director responded by stating that sometime in the future the city will need a new loader or bobcat. Furthermore, as we add additional staff members, we will need to expand our mowing and park vehicles to maintain our parks at a higher level then we have in the past. Mr. Palzer continued, stating that he would like to see the city purchase a used snowplow truck for the heavier snow falls. Councilmember Nelson addressed the issue of the number of employees and questioned Mr. Palzer what he thought might be needed. Mr. Palzer indicated that it is hard to tell at this point, that it will depend on the service needs of the city. Currently, we have two full time public works employees besides Mr. Palzer. The City also has one full time building inspector. Future staffing needs cannot be determined at this point. Mayor Wilharber explained that the building analysis was currently completed on March 19, 1999. The analysis lists the four different options available and reviews the city's development. Mr. March explained that the analysis included input from NIT. Palzer, Tim Danielson, and Robert Westerlund from the Public Works Department. Although the analysis is complete, a couple of other options have surfaced. One would be to possibly do something on the site behind City Hall. The other would be to possibly develop the property just north of LaMotte Park which is currently owned by S1. Genevieve's Parish. There has been an effort started recently to see if the Archdiocese would be interested in parting with the property. This option may be quite lengthy, and if investigated further, the possibility of losing the two existing building options would exist. Mayor Wilharber suggested that the Council review the options that are available and discuss the advantages and disadvantages of each. Mr. March stated the cost option is listed on the back page of the analysis, but it was difficult to determine without getting an architect involved. Option #1: Advantages: Disadvantages: Option #2' Advantages: Disadvantages: Option #3' Advantages: Disadvantages: Staying at the current location at 1694 Sorel St (Old City Hall site) Central location Already own the land Existing building there that could be renovated Site is adequate size for full development Site could be redeveloped to spur downtown -revitalization Downtown area is being revitalized Currently surrounded by residential area Could be costly to renovate Two buildings less desirable Not consistent with Design Team Vision No municipal water to site Eagle Trucking Facility at 7087 20th Avenue South Nice location Nice office space Enclosed parking area Utilities available (not sewer) Less disruptive to adjacent neighbors than current location Loss of tax base Loss of area employer Expenses related to current public works site Lake Area Utility Building at 6995 20th Avenue South Nice location Adequate office space Adequate shop space Potential for additional tenants Utilities available (water and sewer available) Reasonable price Loss of tax base Floodplain issue Expenses related to current public works facility New residential area to be developed to west of property 2 Mr. March further explained that in options two and three, the city would still be looking at some expenses in regards to what we would do with the current public works facility and the downtown area. One idea was to save one of the buildings for a heritage museum and possibly demolish the other building. There would be a cost involved in regards to ongoing operation and maintenance. Another issue would be deciding who would be responsible for the utilities. Option #4' Advantages: Cedar Street Park City owns the land We could build exactly what we want Few residential neighbors to worry about Disadvantages: Cost for building and utilities . Isolated location More valuable to sell as industrial Mayor Wilharber asked the Council if there was any of the four options that they would like to throw out right now or-if they would like to continue to look at all four options. Councilmember Travis stated that he had some concerns about the size and the future use of the building. Councilmember Travis also questioned whether the Cedar Street location could be used as a dual purpose. The City has talked about a possible salt storage with the County, as well as obtaining a second water tower. In order to incorporate these items, Councilmember Travis stated that he was thinking about an office-warehouse type building, basically a slab on grade where you don't have to worry about ADA and there would be bathrooms, and offices for the police. Councilmember Travis continued, stating the he was looking more for a building that would be like a pole-barn with a house at the end of it. Mr. March commented that previously he was involved in a similar project and at that time, building construction was $65 a square foot. Mr. Palzer added that now we are looking at about $100 per square foot for 6000 square feet, and that we need to keep in mind that this facility will be around for the next 80 to 100 years. Mr. March indicated that the City of Circle Pines just built a fire department about that size and that it cost $995,000 and that was without showers. Due to the cost and complexity of this option, it was dropped as a possible location for the new Public Works building. Councilmember Nelson suggested that we would be better off as a City to sell this property then to build on it because we could actually make some money. The Council continued by discussing option # 1 and decided that it should be thrown out due to the disadvantages listed and it being an eyesore to the downtown area. After a lengthy discussion between options #2 and #3, the Council decided that the Lake Area Utilities location would be the most favorable option. The reasons for the decision include the following: less cost, growth possibilities, not primarily residential, obtain possession this fall, additional income from rentals currently leasing, more square footage, and additional land available for a possible second water tower. Mr. March indicated that 3 the next steps would include contacting the attorney and pursuing a purchase agreement with Willie Lessard. 2. COMPUTER SYSTEM Councilmember Sweeney gave a brief overview based on a conversation that he had with City Clerk Ry-Chel Gaustad. Councilmember Sweeney stated that there have been some bids that have come in and if the City is looking at purchasing a full network system, we would be looking at over $20,000. A full network system includes a main central computer with satellite computers hooked up to it. Since the City Hall office is small, this idea was dropped. Another bid looked at and suggested that all the computers be upgraded. This bid was submitted by Amacomp Inc., but Councilmember Sweeney felt that because of the limitations involved with upgrading the systems, the City would be better off purchasing new PC's. Mr. Sweeney continued, stating that for about $7,000 - $10,000 the City could get new PC's which would guarantee Y2K compatibility. The City would be looking at purchasing four new systems that would be networked together, pier to pier. The systems should include Windows 98 and the purchase of a network card for the system currently used by Mr. March. This sort of system would enable public works to tap into the network. The purchase would also include a laptop that could be run in the Council Chambers for any meetings or sessions. The laptop could also be used for meetings that are held in different locations. The software issue was also addressed and Councilmember Sweeney clarified that whatever software program the City purchases, some training will need to be scheduled. Councilmember Sweeney stated that he would be willing to set up templates and newsletters etc. for the City. Councilmember Sweeney recommended that the City purchase the Word Perfect Suite and the Corel Drawing Suite. Councilmember Sweeney also suggested that if we ran cable into the City Hall for internet access that we would not need to have additional phone lines, although each computer would need to have a modem. Mr. March stated that since the cost of the purchase would be less then $25,000 it would not have to go out for bids. Councilmember Nelson stated that her experience with Amacomp is that they have gotten her hardware at a lesser cost then CompUSA, Circuit City or Best Buy. Mr. March questioned ifwe need to create some specifications to get somebody else to bid on something similar to what Amacomp bid on. Councilmember Sweeney questioned the budget available. Mr. March stated that money was available for at least the pier to pier. In conclusion, it was determined that Udo Wegmann of Amacomp would be asked to give the City a quote on the cabling and the hook-up. 3. NEWSLETTER Councilmember Nelson stated that she received an e-mail from Shelly LaBarre of 7261 Mill Road. Ms. LaBarre's e-mail indicated that while viewing the City Council meeting on cable last week, the sound quality was so poor, it was unviewable. She also mentioned that in the year that she has lived in Centerville, she has never received a newsletter. Ms. LaBarre suggested a monthly newsletter and also suggested placing copies of the monthly newsletter at local businesses. 4 This issue was discussed in great detail. It was decided that a large, quarterly newsletter would continue to be mailed out, supplemented by a smaller monthly newsletter that would be available for residents to "pick up" at the Centerville City Hall as well as at local businesses. Possible Newsletter "pick-up" locations are: Tom Thumb, Corner Express, and Amoco. The "pick up" process would save on postage as well as time spent on folding as required by the postal system. Councilmember Nelson suggested that Ms. Gaustad contact the local businesses to see if they would be willing to help in the distribution of the newsletters. After the new software is in place, the newsletters should be easier to write. A program can be developed in which the newsletter format is set up. At this point, somebody would just need to fill in the blanks. Councilmember Brenner questioned where we get the information for the monthly newsletter. Mr. March stated that it takes a lot oftime for just one person to write the newsletter. Mr. March suggested that we invite several people to write articles on current event issues. Councilmember Nelson commented that the newsletters should focus on recent meetings, regular scheduled meetings, and extra meetings/workshops. Councilmember Sweeney added that maybe they could just pull together the highlights. This would allow residents to know what is going on and to be informed on things that are coming up. Councilmember Brenner stated that in prior years the newsletter included a "Council Corner", which highlighted the events from current City Council meetings. In addition to the newsletter, it was also mentioned that communication with the residents per the cable channel is not yet functioning. Mr. March stated that the City is waiting for a response from a letter sent to the cable company in regards to training issues. Training was included in the price of the system and up to this point has not been offered. As soon as training becomes available, Staff will be trained in on how to use the software. The cable channel should also include current events information and meeting highlights. Mr. March also mentioned that some web sites of larger cities also include minutes from all committee meetings on-line. This could be a possibility in the future. 4. TRI-CITY POLICE DEPARTMENT FUNDING FORMULA Mayor Wilharber began the discussion stating that for about the last sixteen months we have been working with the City of Circle Pines and the City of Lexington in reference to funding a tri-city police department. Mr. March passed out copies of a funding formula, which weighs the different factors involved. Mr. March explained he favored the ideas of using a formula currently used by the IACP (International Association of Chief of Police). This is a nationally accepted formula. One thing that is going to happen is that Circle Pines is going to allow Lexington to phase in to the formula over a five year basis. By the year 2002 each City will be paying their fair share based on population, number of calls, and other formula factors. Councilmember Nelson questioned how the formula rate 5 compared to what we are currently paying. Mr. March responded that there is less than a $10,000 difference. Mayor Wilharber mentioned the determination of assets is one of the factors. He stated that the value of the assests is a concern and that the next tri-city meeting will be here on March 30, 1999 at 7:00. Mr. March stated that the council will have to have come to a consensus for Tuesday's meeting. This item will be discussed at the regular scheduled City Council meeting on March 24, 1999. 5. OPEN MEETING LAW Tabled until next workshop to be scheduled on April 7, 1999 at 6:00. Although there are no current issues, Councilmember Nelson would like to address the Open Meeting Law for future reference. 6. CONFLICT OF INTEREST Tabled until next workshop to be scheduled on April 7, 1999 at 6:00. Although there are no current issues, Councilmember Nelson would like to address Conflict of Interest for future reference. 7. UNIFORM HOUSING CODE (UHC) The UHC was adopted a few months ago, there are some residents properties that could be used for testing out the UHC. Mr. March stated that staff needs to know the level of enforcement that the Council wants staff to pursue. After a long and detailed discussion the Council agreed to check with other cities that currently use the UHC to establish a "Board of Appeals". The Council also agreed that a policy should be established for staff to follow, complaints should be investigated and ordinances should be enforced. The UHC will be an agenda item for the regular scheduled meeting on March 24, 1999. Mr. Bill LaLonde of 1687 Westview Street was present and voiced an ongoing complaint about a neighbor that resides on the comer ofCentervi1le Road and Westview Street. This property will be investigated after the UHC Board of Appeals is determined and staff procedures are developed. ADDITIONAL INFORl'\1A TION: Ordinance #4 Mr. March stated that Dean Johnson would like to meet with the City Council on April 14, 1999 at 5:00 p.m. This workshop would take place before the regular scheduled City Council meeting at 6:00 p.m. The Planning and Zoning Committee will be invited to attend this workshop, since Mr. Johnson is not able to attend the April Planning and 6 Zoning meeting. The purpose for this workshop will be to give input to the re-writing of Ordinance #4. Mr. March added that once this is completed, it will solve a lot of our problems. Grant Updates Mr. March gave an overview of the two Outdoor Recreation Grants that will be submitted to the DNR next week A resolution for each grant will be on the consent agenda for the City Council meeting on March 24, 1999. The Acorn Creek estimated project cost is $91,640. We are asking for a grant in the amount of $45,820. We are also proposing a local match to come from park dedication funds. For the Acorn Creek park project, we will have about $10,800 of sweat equity from the residents that have volunteered to install the playground equipment. Councilmember Theresa Brenner recommended that a summary of the grant be included in the newsletter. Councilmember Brenner and Councilmember Sweeney agreed that the cover page of the grant, (photo of the City sign with children from the city surrounding the sign) should be on the cover of our newsletter. Councilmember Sweeney stated that if the picture was printed on an ink jet printer, it would produce a clearer picture. The Council supported the Acorn Creek Park grant application as well as the Laurie LaMotte Park grant application. ADJOURN Motion to adjourn the workshop made by Mayor Wilharber, seconded by Councilmember Sweeney. Meeting adjourned at 8:30 Respectfully Submitted, Rf-~u~lWol CMC / City Clerk RDG/alf 7 CITY OF CENTERVILLE CITY COUNCIL MEETING March 10, 1999 APPROVED Pursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled meeting on March 10, 1999, at City Hall, 1880 Main Street. ABSENT: STAFF: Councilmember Tom Wilharber Mari Nelson Richard Travis Theresa Brenner Terry Sweeney PRESENT: Mayor Council Members Jim March, City Administrator Ry-Chel Gaustad, CMC City Clerk Paul Palzer, Public Works DirectorlBuilding Inspector Randy Hagerty, Recycling Coordinator James Hoeft, City Attorney I. CALL TO ORDER Mayor Wilharber called the March 10, 1999 meeting to order at 6:00 p.m. II. PUBIC HEARING - none III. APPEARANCES Randy Hagerty - Recycling Coordinator Mr. Hagerty was present to discuss Garage Sale Days which is scheduled for the 21 st and 22nd of May. Historically, the City has donated funds to assist in the garage sale event. Mr. Hagerty hoped that the City would consider waiving the food permit fee for a concession stand and donate funds to attract the trolley ride company from Stillwater. The Council discussed setting a precedence by waiving the food permit fee; however, they favored donating $75.00 toward trolley rides. Motion by Mayor Wilharber, seconded by Councilmember Nelson to approve a $75.00 donation toward Garage Sale Days to assist paying for trolley rides. Motion carried unanimously. Mr. Hagerty entertained conducting a flea market in conjunction with Garage Sale Days on Saturday. The event is scheduled to be held at the Elementary School's parking lot. Tables will be rented at no cost to the City, but to vendors for $10.00. Mr. March commented that he spoke to a couple craft merchants and there is a strong interest for this type of an event. The Council discussed conducting an art and craft show in place of a flee market. Motion by Councilmember Nelson, seconded by Councilmember Brenner to approve an art and craft Page 1 of 5 show for one day in the school parking lot area, during Saturday of garage sale days. Mr. Palzer recommended the Council request United Waste pick up refuse on Thursday, before Garage Sale Days. IV. CONSIDERATION OF MINUTES February 24. 1999 Council Meeting Minutes Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the minutes with corrections. Motion carried unanimously. V. PAYMENT OF CLAIMS The City of Centerville February 25 - March 10. 1999 Motion by Councilmember Nelson, seconded Councilmember Brenner to approve the Centerville payment of claims for February 25, through March 10, 1999. Motion carried unanimously. Centennial Fire District - February 23. 1999 Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the Centennial Fire District claims for February 23, 1999. Motion carried unanimously. Centennial Fire District - March 2. 1999 Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the Centennial Fire District for March 2, 1999. Motion carried unanimously. Final Pay Estimate for Clearwater Meadows Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the Clearwater Meadows final pay estimate in the amount of $5,000. Motion carried unanimously. VI. SET AGENDA Overweight Permit Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the set agenda with noted changes. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Water Ski Course on Peltier Lake Mayor Wilharber briefed the Council on a complaint the City received from a resident at 1637 Peltier Lake Drive in regards to banning water ski courses on Peltier Lake. Moreover, the complainant stated there is a notable decrease in ducks, geese, eagles, blue herons and egrets (both white and grey) that nest in the area. The resident petitioned the Council to deny all applications made to install a water ski jump. Motion by Councilmember Brenner, seconded by Councilmember Nelson to make known that the City of Centerville will not support any water ski course areas in environmentally sensitive areas. Motion carried unanimously. Page 2 of 5 VIII. UNFINISHED BUSINESS Meeting Minutes and Delivery Time Ms. Gaustad briefly mentioned that Staff hoped to receive clarification on the time frame minutes are to be delivered to the Council. Councilmember Nelson suggested the minutes be available four business days after a meeting. Councilmember Brenner requested the Planning and Zoning meeting minutes be available to the Council prior to discussing Planning and Zoning items at Council meetings. The Council requested Staff input. Ms. Gaustad explained Staff can produce the minutes whenever the Council requests to have them available. The Council has several options; have the agenda items plus the Council's actions the day after the meeting, the complete meeting minutes within a certain time frame or include the minutes in the Council packets. Mayor Wilharber felt comfortable receiving the minutes with the Council packets. Councilmember Brenner preferred the committee minutes prior to discussion. Motion by Councilmember Nelson, seconded by Councilmember Brenner to require the meeting minutes within four business days following a meeting. Mr. March commented that it may be too soon to determine what a reasonable turn around time is to deliver the minutes. Mayor Wilharber would rather encourage Staff to assist residents and unforeseen issues instead of producing minutes. Furthermore, as in the past, having the minutes delivered with the Council packet is acceptable to him. Wilharber, Travis nay - motion died. Mayor Wilharber requested the item be placed on the next Council agenda. Interconnect Aereement Mr. March gave an update on the draft interconnect agreement between the Cities ofLino Lakes and Centerville. Mr. Palzer directed the Council's attention to Section 2. Charges. <<Payments for water usage shall be at the current respective City residential water rate at the time of billing, including any flat rate that shall be calculated by dividing the total water used by the average water consumed per household." Mayor Wilharber suggested summing up the sentence to read... <<Payments for water usage shall be at the current respective City residential water rate at the time of billing." Mr. March suggested that a memorandum of understanding accompany the interconnect agreement to depict how water usage will be calculated. Motion by Mayor Wilharber, seconded by Councilmember Brenner to approve the interconnect agreement excluding Section 2, Charges "...including any flat rate that shall be calculated by dividing the total water used by the average water consumed per household." Motion carried unanimously. St. Paul Water utility Surplus Property Update Mr. March updated the Council on the proposed St. Paul water utility surplus property, and he commented that the St. Paul Water Utility indicated that the west 100' section of the surplus property has been deemed unavailable until at least year 2001. The western half of the property containing the house has little use to the City. The eastern 120' portion ofthe parcel would be an ideal site for a fishing pier. Lawful Gambling St. Genevieve Church Ms. Gaustad explained that St. Genevieve Church requested approval for raflles on April 27, 1999 and Page 3 of 5 for bingo and raffles on August 15, 1999. Furthermore, according to the City's fee schedule, there is a $15.00 charge for a bingo license. However, historically the City has waived the fee for this nonprofit organization. Councilmember Nelson confirmed that in the past the City has waived the bingo fees for other nonprofit organizations. Motion by Councilmember Brenner, seconded by Councilmember Travis to waive the $15.00 fee for bingo and to approve the application for lawful gambling for S1. Genevieve. Motion carried unanimously. IX. NEW BUSINESS Hanson Variance Request Ms. Gaustad explained during the March 3, 1999 Planning and Zoning meeting the Commission recommended to the Council to deny the Hanson variance request because the request did not conform to Ordinance #4, 65. 03-04. Motion by Councilmember Nelson, seconded by Councilmember Brenner to take the recommendation of the Planning and Zoning Commission to deny the Hanson Variance request. Motion carried unanimously. Vesel Variance Request Ms. Gaustad explained that this request too, did not meet with the minimal variance request criteria and it was the Planning Commission's recommendation to deny the Vesel request. Motion by Councilmember Brenner, seconded by Councilmember Nelson to deny the Vesel variance request as per the Planning Commission's recommendation. Motion carried unanimously. 1999 Street Maintenance Mr. March updated the Council on the proposed planned street maintenance for 1999. In 1999, the City budgeted $53,660 for street repairs and maintenance. Mr. Palzer commented that the list of streets that needed to be treated were last treated in both 1991 and 1993. They are as follows: Center Street east of Dupre; Dupre Road south of Eagle Pass; Ivy Court; Sumac Court; Clear Ridge; Grainge-view; Stevens Lane, Prairie Drive; Peterson Trail south of the Acorn Creek Addn; Hayfield Road; Houle Circle; Fox Run; Shad Avenue; Brian Way. Mr. Palzer answered Mayor Wilharber's question that LaValle Road is approximately a 26' road. Councilmember Brenner confirmed that the proposed seal cost material does not contain large rocks. Councilmember Brenner questioned if the City should include Petlier Lake Drive to Centerville road. Mr. March noted that a seal coat may not servethe need to repair the road. Mr. Palzer suggested that if the Council elects to include additional streets that perhaps a change work order can be completed. Motion by Councilmember Travis, seconded by Councilmember Brenner to approve the recommendation of the Public Works Director without Centerville Road and Peltier Lake Drive. City Engineer, Tom Peterson concurred. Mayor Wilharber read aloud the list of approved streets for maintenance. Center Street east of Dupre; Dupre Road south of Eagle Pass; Ivy Court; Sumac Court; Clear Ridge; Grainge-view; Stevens Lane; Prairie Drive; Peterson Trail south of Acorn Creek Addn; Hayfield Road; Houle Circle; Fox Run; Shad Avenue; Brian Way. Motion carried unanimously. Page 4 of 5 Parkview Addition Development Contract Addendum Mr. March gave a brief synopsis of a concern the Parkview Developer (Mr. Rick Carlson) brought to the City's attention. The Developer attempted to deny certain house designs to ensure a quality development; however, Staff and Mr. Carlson need the Councils approval to permit Mr. Carlson to approve building plans prior to the City issuing a building permit. Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the proposed addendum to the Parkview Addition Development Contract. Motion carried unanimously. Overweight Permit Mr. March explained that the City received a request for an overweight permit for a cement truck to travel from Centerville Road to Meadow Lane. Furthermore, in the past the city has requested a $5,000 escrow in the case of road damage. Mr. Palzer strongly recommended the Council deny the truck over seven (7) tons, to contact the road owner and the developer. Furthermore, if the Council authorizes the issuance of the overweight permit he suggested travel be restricted to the A.M. hours. Motion by Councilmember Brenner, seconded by Councilmember Nelson to deny the overweight permit submitted by Wally Engel. Motion carried unanimously. X. CONSENT AGENDA Renewal and Extension of Existing Cable Franchise Ordinance Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the consent agenda. Motion carried unanimously. . XI. COMMITTEE REPORT Councilmember Nelson gave an update on the CSAH 14, and Y2K (see attached). Mayor Wilharber reported that on April 24, 1999 the Tri Cities will be holding a meeting at the Wargo Nature Center. XII. ADMINISTRATORS REPORT Mr. March noted that during the last Tri-City Task Force meeting a formula was agreed upon. XIII. ADJOURNMENT Motion by Councilmember Brenner, seconded by Councilmember Nelson to adjourn the March 10, 1999 Council meeting. Meeting adjourned at 7:45 p.m. Page 5 of 5 CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 24, 1999 APPROVED Pursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled meeting on FEBRUARY 24, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mari Nelson Terry Sweeney Richard Travis ABSENT: None STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk James Hoeft, City Attorney Tom Peterson, City Engineer I. CALL TO ORDER Mayor Wilharber called the February 24, 1999 Council meeting to order at 6: 10 p.m. The meeting was delayed due to technical difficulties with the cable system. II. PUBLIC HEARING (S) III. APPEARANCES IV. PAYMENT OF CLAIMS The City of Centerville February 11 - 24 Motion by Councilmember Travis, seconded by Councilmember Nelson to approve the receipts and disbursements for February 11 - 24. Motion carried unanimously. V. SET AGENDA 1. Police Department Update 2. Remove Item 1 - Consent Agenda - Annual Step Increase - Grade 2, Step 3 - Receptionist based on a Satisfactory Annual Performance Review. Motion by Councilmember Nelson, seconded by Councilmember Brenner to approve the set agenda as noted. Motion carried unanimously. Page 1 of 5 VI.' PETITIONS AND COMPLAINTS VII. UNFINISHED BUSINESS Special Use Permit (SUP) - Mr. Lloyd Drilling . Mr. Drilling was present to discuss a strip mall concept to be placed on a commercially zoned parcel of property located north of Main Street and west of Peterson Trail. Mr. Drilling displayed a color rendition of the proposed strip mall. The Council agreed the new building design was in line with the Design Teams commercial building historical theme. Furthermore, Mr. Drilling proposed a sidewalk along Main Street on Anoka County right-of-way. Mayor Wilharber read aloud the special use permit (Attached) correcting the approved date of February 10, to February 24. Mr. Drilling confirmed the City Council approved the SUP with access from County Road 14 and Peterson Trail. Motion by Councilmember Nelson, seconded by Councilmember Sweeney to approve the SUP as noted. Motion carried unanimously. Update on Water Interconnect Mr. Peterson gave a brief overview of the progress made on the water interconnect which is designed to be shared in an emergency situation by the Cities ofLino Lakes and Centerville. After reviewing the current plans, the City Engineer Tom Peterson concluded that the telemetry system is not needed which will result in substantial savings. However, the City reserves the right to implement the telemetry system in the future. Mr. Peterson noted a feasibility study will cost approximately 8% of the overall projected cost of $87,500. Mayor Wilharber confirmed all work is within the right-of-way (ROW). Mr. March suggested the City secure a contractual agreement with the City of Lino Lakes, prior to authorizing the onset of the feasibility study. Mr. Hoeft discussed obtaining temporary construction easements. Mr. Peterson stated that he will resubmit the JPA (Joint Power Agreement) to the City ofLino Lakes Council for approval and then begin the water interconnect plans and specifications. Councilmember Brenner requested Mr. Peterson verify that Mr. Patzer was aware and agreed with the telemetry system not being needed. Motion by Councilmember Nelson, seconded by Councilmember Travis to authorize the plans and specifications for the Water Interconnect, contingent upon obtaining temporary construction easements, and approved by Lino Lakes. Motion carried unanimously. Present Financial Reporting Options - Councilmember Mad Nelson Councilmember Nelson gave a presentation on financial reporting options, with handouts including; Cash, Investments, Debts Reports, Revenues and Expenses Reports, Capital Improvement Projection Report and Monthly Detail Report. Councilmember Nelson suggested the Council receive the Cash, Investments and Debts Report, Revenue and Expense Report, and Monthly Detail Report, on a monthly basis, Council agreed. Mayor Wilharber thanked Councilmember Nelson for the time and effort involved. VIII. NEW BUSINESS Insurance Renewal Items Mr. March updated the Council on the insurance renewal items and municipal liability tort limits. In short, Mr. March and Mr. Hoeft urged the Council to maintain the statutory tort limit. Page 2 of 5 Motion by Councilmember Nelson, seconded by Councilmember Brenner to maintain the statutory tort limits. Motion carried unanimously_ Workers Compensation Coverage Mr. March continued by explaining that Mr. Beulke (Beulke Insurance Agency) commented that until this year, no cities have elected to carry the workers compensation coverage. The coverage is for Council members that are injured while in the line of duty. Mayor Wilharber identified that the workers compensation coverage extends to council pay not regular work pay. Motion by Councilmember Nelson, seconded by Councilmember Travis to deny the workers compensation coverage. Motion carried unanimously. Business/Citizen Person of the Year Criteria for Nomination Ms. Mary Capra (EDC Committee Member) addressed the Council and requested consideration for the nomination criteria for the business/citizen person of the year. The Council discussed publicizing the nominated business/citizens. Motion by Councilmember Brenner, seconded by Councilmember Sweeney to approve the criteria for citizenlbusiness person of the year, and that all nominees will be publicly acknowledged upon their permission, as per the Economic Development Committee's recommendation. Motion carried unanimously. Annual Step Increase - Grade 2. Step 3 - Receptionist based on Satisfactory Annual Performance Review. Motion by Councilmember Brenner, seconded by Councilmember Nelson to go into an Executive Session to address the Annual Step Increase for Secretary C. Motion carried unanimously. Mayor Wilharber noted the meeting recessed at 8: 17 p.m. Motion by Councilmember Travis, seconded by Councilmember Sweeney to close the Executive Session. Motion carried unanimously. Mayor Wilharber relayed that the February 24, 1.999 Council meeting was reconvened at 8:48 p.m. Motion by Councilmember Sweeney, seconded by Councilmember Brenner to award the annual increase for the Receptionist to Grade 2 Step 3 based on the satisfactory annual performance review and based on the successful completion of the probationary period, after which receiving the increase retroactive to the anniversary date. Motion carried unanimously. Consider the Purchase of a Podium - Cable Franchise Fees Mr. Sweeney presented the concept of purchasing a podium. The Council discussed the advantages and disadvantages of installing a podium. Some thought that the small town atmosphere may be jeopardized and the audience participants may not feel comfortable enough to approach the Council table. Whereas others thought a podium might lend to personal recognition and enhance professional discussion. Motion by Councilmember Sweeney, seconded by Councilmember Travis to look into the options of purchasing a podium. Motion carried unanimously. Page 3 of 5 Mayor Wilharber mentioned that other city council chambers are equipped with monitors for the Council, viewing audience and for cable casting. The Council discussed installing monitors on the Council table and then the Council took the following action: Motion by Councilmember Nelson, seconded by Councilmember Travis to direct Councilmember Sweeney to research viable options in regards to Council table monitors. Nelson, Travis, Mayor Wilharber, Brenner - aye, Sweeney abstained. Motion carried. Municipal Clerks and Finance Officers - Board of Directors Ms. Gaustad stated that she has been the Region IV vice-president for the Municipal Clerks and Finance Officers Association (MCFOA) for the past three years. Moreover, she felt the experience, professional development, networking opportunities and City recognition will continue to benefit the City. Ms. Gaustad requested the City consider the request to continue in the stated effort as vice-president and if available the Treasurer. Motion by Councilmember Sweeney, seconded by Councilmember Travis to authorize Ms. Gaustad to continue on the MCFOA Board of Directors. Motion carried unanimously. IX. CONSENT AGENDA 1. Approval of the 1999 Commercial Rubbish Licenses Motion by Councilmember Brenner, seconded by Councilmember Travis to approve the consent agenda. Motion carried unanimously. K. COMMITTEE REPORTS Mayor Wilharber reported that Todd Gleason, Mike Jenson, Jarrod Guy, Ron Nelson and Ivan Pruitt interviewed for three corporal positions with the Circle Pines - Lexington Police Department. Mayor Wilharber shared that he sat in on an interview panel with Representatives from: Blaine, Anoka County, Rick Anderson from Circle Pines and Mike Pitchfork from Lexington. Mayor Wilharber, Councilmember Brenner, and Mr. March attended the Fire Steering Committee meeting wherefore, the action was taken to authorize six (6) signers on checks. Mayor Wilharber mentioned the Fire Department plans to send out for bids on a new pumper truck with a ladder (65 ft. ladder - same chassis) since the department is anticipating the funds will be available by year end. The Commission plans to purchase the Police Chief a new Ford Explorer since the currently used vehicle has 76,000 miles on it. The Fire Department submitted statistics, and the Fire Chiefwill give an update at a future council meeting. Mayor Wilharber noted that the Chief has been employed since 1990 and was granted a 3% salary increase. X. ADMINISTRATORS REPORT Mr. March gave a presentation on phase one of LaMotte Park and a Cooperative trailway linkage grant. The entire estimated project cost is $31,000 for the trails. The city has received letters of support from the County and City Engineer which will be submitted to the State in hopes of receiving grant monies. Mr. March commented that the City reserves the right to deny the grant monies. Page 4 of 5 Mr. March mentioned the past North Metro Recreation Association which was disbanded, and the City of Lino Lakes attempt to get the program back up and running. Mr. March commented that the City will need to look at recreation programs to offer to the Community. Motion by Councilmember Brenner, seconded by Councilmember Travis to direct Staff to contact the city ofLino Lakes for possible recreation options for youth activities. Motion carried unanimously. Mr. March recommended the Council authorize James Bownik, past Intern to continue to work for the city at 10 hours per week. Motion by Councilmember Brenner, seconded by Councilmember Sweeney to authorize the contractual employment to James Bownik, for up to 60 hours and work at the discretion of the City Administrator. Motion carried unanimously. XI. ADJOURNMENT Motion by Councilmember Sweeney, seconded by Councilmember Travis to adjourn the Council meeting. The Wednesday, February 24, 1999 Council meeting adjourned at 9:28 p.m. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk Page 5 of 5 LIT}' U 11 L~l"ll ~K V lLL~ CITY COUNCIL MEETING FEBRUARY 10, 1999 APPROVED T'ursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled meeting on FEBRUARY 10, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mari Nelson Terry Sweeney Richard Travis ABSENT: None STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul PaIzer, Public Works Director/Building Official James Hoeft, City Attorney Tom Peterson, City Engineer I. CALL TO ORDER ) Mayor Wilharber called the February 10, 1999 Council meeting to order at 6:00 p.m. II. PUBLIC HEARING (S) III. APPEARANCES IV. PAYMENT OF CLAIMS The City ofCenterville January 27 - 31 Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the receipts and disbursements for January 27 -31, with the exception of a check issued to Pam Gothwald for $500.00. Motion carried unanimously. The City ofCenterville February 1 - 10 Motion by Councilmember Travis, seconded by Councilmember Brenner to approve the receipts and disbursements for February 1 -10. Motion carried unanimously. Centennial Fire District Motion by Brenner, seconded by Sweeney to approve the Centennial Fire District claims. Motion carried unanimously. Page 1 of 7 V. SET AGENDA . Water Interconnect Update Motion by Councilmember Sweeney, seconded by Councilmember Travis to approve the set agenda as noted. Motion carried unanimously. VI. PETITIONS AND COMPLAINTS VII. UNFIISHED BUSINESS Union Contract Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the Labor Agreement between the City of Centerville and the International Union of Operating Engineers Local No. 49 AFL-CIO for January 1, 1999 through December 31,2000. Motion carried unanimously. Cedar Street Park Mr. March reported that during a phone conversation with Ms. Margaret Langfeld she indicated that the City will not be required to pay the $20,000 market value for the cedar street park property if it is used for a public purpose. The decision that needs to be made is whether to acquire the site for a non- specific use and pay the $20,000 or pursue the site for a potential public works facility or do nothing at this time. The Council's consensus was to wait to make a decision until after the tour on February 18, 1999. CPLPD Tn-City Task Force Mr. March handed out the most recently distributed documents from the last Tri-City Task Force meeting which was held on Tuesday, February 2, 1999. Included in the handouts are a copy of the departmental inventory of all assets and an analysis showing the use of the International Association of Police Chiefs staffing formula for determining full time equivalent police officers needed to handle the workload in the respective Cites. Furthermore, the next Tri-City Task Force meeting is scheduled for March 3, 1999 at 7:00 p.m. at Lexington City Hall. Water Interconnect Mr. Peterson gave a brief overview of the progress made on the water interconnect. Bonestroo reviewed the recommendation for the interconnect between the City and Lino Lakes as proposed by H. R. Green Engineering services and the draft (3/20/98) Interconnect Agreement. Mr. Peterson recommended that the options for a smaller metering system be discussed with Lino Lakes. The vault could be down sized too and still achieve the desired flows. Mr. Peterson planned to continue in his efforts and return to the Council at a later date. VIII. NEW BUSINESS Special Use Permit - Lloyd Drilling Mayor Wilharber referred to a letter received from the surrounding property owners. Mr. March noted that Mr. Drilling had an opportunity to review the citizens concerns and he plans to address each item. Page 2 of 7 Furthermore, Mr. Drilling stated that he was in favor of earth tone colors and they planned to install shielded lighting for the parking area. Mr. March confirmed Mayor Wilharber inquiry about a pedestrian sidewalk near County Road 14, to continue the sidewalk theme, such as, color and parking lights. Mr . Jeff Turner (7151 Peterson Trial) suggested the inlet and exit be exclusive to County Road 14, not on Peterson Trail. Also, a privacy fence and greenery to buffer noise from the residential development. Mr. Turner suggested the sidewalk continue along Main Street. Mr. Drilling arrived at 6:33 p.m. Mr. Drilling gave a thumbnail sketch of the proposed strip mall building and highlighted on amendments to the plan that Planning and Zoning discussed. In addition, the traffic will be redirected to the north in hopes to reduce speed and traffic onto Peterson. The building will be of a historical design with earth tones, instead of a cement building. The lighting will be shaded lighting that angles down casting the light to the ground. Mr. Drilling took photographs of several different fences and hoped the property owners favored one design. Ms. Coral Wilkens (1832 Houle Circle) questioned how will the drainage and wetlands would be effected. Mr. Drilling explained that the drainage will continue on the way the property has been designed to drain. In short, there will not be a change in the drainage or its design. Mr. Turner questioned the possibility of a sidewalk near Main Street. Mr. Drilling proposed to put in a sidewalk near Main Street. However, according to Mr. Roger Butler (Anoka County Highway Department, Engineer) Anoka County plans to widen Main Street and the sidewalk may be removed. Although, it may be advantageous for the adjacent property owners to install a contiguous sidewalk, the ) effort may end in its removal. , The Council discussed the cost to install cement sidewalks or an asphalt trail way. Mayor WIlharber spoke to Margaret Langfeld about interconnecting the county trails to the city trails. Councilmember Nelson questioned the difference between the proposed building and the Design Teams Village Center Building Reuse. Mr. Drilling explained that the proposed roofline is different than the Design Team Village Center Building Reuse. Councilmember Nelson suggested the building theme be consistent with the Design Team idea. Mr. Turner expressed concern about commercial traffic interfering with residential traffic on a residential road. Peterson Trail is a busy road and directing commercial traffic onto it may cause sever traffic congestion. Councilmember Sweeney suggested redirecting traffic to have entrance and an exit driveway. Mr. Peterson commented that he would like to review the site drainage plan, prior to making comment in regards to drainage. Mayor Wilharber questioned RCWD approval. Mr. Drilling replied that the lowland is manmade, and therefore did not foresee a delay with RCWD application approval. Mayor Wilharber noted receipt of the Centennial Fire Districts comments, suggesting the Council consider leaving the inlet as proposed. The Council discussed the building design and stressed the desire for a historical design. Ms. Maria Haugen (1994 73rd) suggested Mr. Drilling consider a log/wooded building front. Page 3 of 7 IV.l~. U-dlll'taUU11 \..170-.. IJ rl..V~llUv) 13U55"",,13L.,",,U u~""" J.VVL pu,""'........ yu....] -.a....-. v..........-.............t:> ..a....a_.A........ -- .....-.....-- -....... ---...... operating business. Mr. Wayne LeBlanc (1677 Peltier Lake Drive) stated his is pleased that the Council is enforcing the Design Team building design idea. Mayor Wilharber suggested the building design be specifically incorporated into the building development agreement/SUP. Mr. Hoeft suggested Mr. Drilling return to the council with amendments incorporated into his plan. Mr. March suggested the day care facility colors differ from the other business stalls, and that Mr. Drilling return to the Council with shingles, siding material and actual color schemes. Motion by Councilmember Nelson, seconded by Councilmember Brenner to have the Special Use Permit include an 8' fence, with greenery, a sidewalk, lighting, and that the building have a historical look. Motion carried unanimously. Rezone Request - R & R Leasing - Mr. Gerald Rehbein Mr. Rehbein presented a 16-unit town home sub-division. The proposed sub-division is a 3: 1, units to acres. Mr. Dale Runkle (Bright Keys Development) gave an overview of the proposed Bright Keys town home development. The homes will range from $120,000 - $160,000; 1220 - 1700 sq. ft. Mr. Travis questioned the possibility to restrict the development to persons over the age of 55 years of age. Mr. Runkle didn't see that as a viable option. Mr. Rodney Henslin (1967 72st) commented that the plan is too density for 5.6 acres. Mr. Travis corrected Mr. Henslin that the parcel is a 10 acre site. Mr. Henslin commented that the development is not conducive to the surrounding property. Mr. Henslin felt snow plowing will be a concern. Mr Palzer commented the snow can be removed from the site. Mr. Henslin felt the access onto and off20 Avenue is inadequate and possibly hazardous, too. Councilmember Travis stated that he liked the idea; however the proposed development appeared too dense. Mr. Henslin commented the proposal doesn't comply with the minimal requirements and the neighbors believe the adjacent property owners will experience a decrease in property value. Ms. Denise Saxton (1949 72st) requested the Council consider that the adjacent property owners understood the north property is reserved for executive homes, not town homes. Councilmember Brenner questioned if a rezone is required with a PUD (planned Unit Development). Mr. March and Mr. Hoeft were unsure. Mayor Wilharber complemented the adjacent property owners for the time invested to complete the handout. However, the comprehensive plan states the property as R5 executive homes. Also, the City ofLino Lakes comprehensive plan anticipates across 20th Avenue tp be high density. Council members Brenner and Travis liked the proposal, but felt it was too dense. Motion by Councilmember Sweeney, seconded by Councilmember Nelson accept the Planning and Zoning recommendation and deny the proposed plan. Sweeney, Nelson, Brenner, Wilharber - aye, Travis abstained. Motion carried. Page 4 of 7 Water/Sewer Comprehensive Rate Analysis Mr. Tom Peterson presented a study for the water and sewer user rate system for the City ofCenterville. Mayor Wilharber requested the opportunity to further investigate past plans that may have been considered or completed. Motion by Councilmember Brenner, seconded by Councilmember Sweeney to authorize Bonestroo to proceed with phase one of the water and sewer use rate system analysis. Motion carried unanimously. Peltier Lake Drive Tree Removal Mr. March reported that a large dead cottonwood tree needs to be removed from city property. Mr. March presented three quotes and recommended granting to the lowest bid. Motion by Councilmember Brenner, seconded by Councilmember Travis to obtain Budget Tree Service, Hugo MN for removal of the tree for $350, and require them to provide proof of insurance. Motion carried unanimously. Northern Forest Products - TIF Payments Mr. March gave a synopsis of two notes that were issued as a part of the City's financial assistance to the Developer - Northern Forest Product's and land owner - Mr. Glen and Myrna Rehbein under TIF (Tax Increment Financing). In short, the City's responsibility is to pay $21,225.30, $10,790.22 to the land owner and to the developer, respectively. Mr. March explained that Staffwill examine the progress bi-annually, contact the county, calculate the 90% increment and pay it to the property owner/developer. Councilmember Nelson confirmed that the City has received the money and now is paying it out. Mr. Hoeft commented that the notes are not at OJ risk because of the way the notes were conducted. Motion by Councilmember Brenner, seconded by Councilmember Nelson to pay tax increment financing. First payment to Glen and Myrna Rehbein for $21,225.30 and the second payment to Northern Forest Products for $10,790.22. Motion carried unanimously. MinuteslMeeting Recording Policy Ms. Gaustad explained the Staff was informed that the Council may find the need to have Council, Commission and Committee meeting minutes available within two days following a meeting. After discussion the Council's consensus was to receive the minutes in a timely fashion. Ms. Gaustad commented that it may be advantageous to audio or video tape Commission and Committee meetings, in hope to eliminate the possibility of miss-communication. The Council discussed requesting/requiring the Commission and the Committees to either audio or video tape meetings. The Council's consensus was to urge the Commission and the Committees at a minimum to audio tape, but video may be best and to do as they see fit. Motion by Councilmember Nelson, seconded by Councilmember Travis to have Councilmember Sweeney and Ms. Gaustad work on networking the computers and upgrading the software. Motion carried unanimously. Purchase of Telephone HeadsetIVoice Mail Ms. Gaustad requested the Council consider allowing Staff purchase telephone headsets. Councilmember Page 5 of 7 Motion by Mayor Wilharber, seconded by Councilmember Brenner since Councilmember Nelson was gracious enough to bring in her head sets for staff to experiment with, and upon satisfaction then authorize Staff to purchase telephone headsets. Motion carried unanimously. Ms. Gaustad explained the Staffs desire to implement voice mail boxes for the Administrative Staff The cost for three mailboxes is $38.25 per month ($12.75 each) or $43.25 per month with a router included. The mailbox service would be used in addition to written messages and may be an efficient office tool. Ms. Gaustad recommended that the City purchase three voice mailboxes with the router included. Motion by Councilmember Brenner, seconded Councilmember Sweeney to authorize the purchase of three mailboxes with a router for $43.25 per month. Brenner, Sweeney, Mayor Wilharber, Travis aye Nelson nay. Motion carried. Council Agenda Items Due Time Ms. Gaustad requested the Council consider establishing a due date and time for Council agenda items. Currently, Staff is required to distribute several packets of information. With delays in receiving pertinent information this causes the Council packet to be delivered late Friday afternoon. Ms. Gaustad recommended the Council establish a policy. IX. CONSENT AGENDA 1. January 27. 1999 Council Meeting Minutes Motion by Councilmember Brenner, seconded by Councilmember Nelson to approve the consent agenda. Motion carried unanimously. X. ADMINISTRATORS REPORT Generator Purchase ( Centennial Fire) Mr. March reported Fire Chief Bennett is considering the purchase of a generator. More information will be available to the Council at a later date. H.R. Green Flood wav Proposal Mr. March noted H.R. Green had monies available from the $850. and are proposing to use the remaining $200 toward the cost to submit the LOMA application. Letter from Past Intern James Bownik Mr. March commented that the past intern James Bownik voiced an interest in continuing as an intern on a part-time (10 hours a week) bases. The Council's consensus was to request the City Administrator to put together a proposal and present it to the Council. Page 6 of 7 ~--"'1---- - ---- ---- -- Mr. March mentioned the MPCA (Minnesota Pollution Control Agency) monitors the water quality and flows of Clearwater Creek in the same location every year. The MPCA requested the use of the same site for a permanent monitoring location to be monitored in coming years. Therefore, the MPCA would like to consider running power and a phone line to the site. ." DNR Grants/ Wayne LeBlanc - Parks. Trails and Lakes Mr. March explained that Mr. LeBlanc has requested the Council consider approving the efforts ofthe Design Team in regards to Parks, Trails and Lakes, as distributed (See attached). Mr. LeBlanc requested Council's direction specifically pertaining to DNR Grants and a due date of February. The Council suggested Mr. LeBlanc work with Staff and return with specific requests. XI. ADJOURNMENT Mayor Wilharber confirmed a special meeting is scheduled for Thursday, February 18, from 9 am to Noon. The meeting is scheduled to tour the Public Works /Building Inspection building and possible other Public W orks/Building Inspection sites. Motion by Councilmember Sweeney, seconded by Councilmember Travis to adjourn the Council meeting. The Wednesday, February 10, 1999 Council meeting adjourned at 9:35 p.m. Respectfully Submitted, " ) ?~ xdtUl-~ Ry-Chel Gaustad, CMC City Clerk I " Page 7 of 7 .J Af-lf-lKUVLU CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JANUARY 27,1999 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held it's regularly scheduled Council meeting on Wednesday, January 27, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mari Nelson Terry Sweeney Richard Travis ABSENT: None STAFF: Jim March, City Administrator R y.,.Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Inspector Teresa Bender, Deputy Clerk/Treasurer Randy Hagerty, Recycling Coordinator Tom Peterson, City Engineer (Bonestroo) . James Hoeft, City Attorney (Barna, Stephen & Guzy) ****************************************************************************** CALL TO ORDER Mayor Wilharber called the January 27, 1999 Council meeting to order at 6:00 p.m. PUBLIC HEARING (S) APPEARANCES Randy Hagerty - 1999 Proposed SCORE Funding Budget Mr. Hagerty addressed the Council and discussed the 1999 proposed SCORE funding budget. The City is proposing to purchase recycled park benches and picnic tables. Recently, the staff ordered 100 curbside recycling bins. The City may be able to receive credit for recycling damaged curbside recycling bins. The budget includes funds for "Garage Sale Days" and a Magician. Mr. Hagerty explained how the City receives SCORE funds. Included in the rubbish collection cost is a state tax. The State distributes the funds to counties when various tonnage goals are achieved. In return, the counties allocate funds to cities in accordance with meeting or exceeding 1 tonnage goals. However, the exact fund amount the City receives is not guaranteed. Motion by Mayor Wilharber and seconded by Ms. Nelson to approve the 1999-SCORE Fund Budget as presented. Motion carried unanimously. Teresa Bender - Deputy Clerk/Treasurer Ms. Bender was present to discuss financial reports and she distributed several financial reporting examples. Ms. Bender eXplained that the Banyon software is limited to specific types of reports. However, several cities use Banyon and the financial reports that can be created. Ms. Bender noted that in the case of particular items of interest a spread sheet could be developed and provided for the Council. Ms. Nelson suggested to the Council a financial statement that disclosed the year to date figures and detail of employee hours/overtime. The Council favored the year-to-date budget reports, but preferred a condensed form of each general account and employee account. Ms. Nelson indicated she would work with Ms. Bender to come up with a suggested financial statement for the Council. Ms. Nelson highlighted recommendations: * Purchase a printer which handles larger work loads in less time and is quieter. * Print one bill for both water and sewer. * Purchase two stamps; one invoice stamp and one paid stamp. *Use standardized time cards to eliminate transferring each employees hours on separate sheets from the original. Ms. Nelson discussed the possibility of purchasing an "Open Payable" module to the Banyon software (cost $395) which would allow invoices to be entered without actually printing a check. Mayor Wilharber asked what action needed to be taken. Ms. Nelson indicated she wanted the Council's support for the recommendations and then suggested the details and implementation be left to the Administrator and Deputy Clerk/Treasurer. The Council favored the year-to-date budget reports and the purchase of a new printer, but preferred a condensed form of each employee account. Dave Nyberg, HR Green - Floodway Reduction Mr. Nyberg gave a brief overview of the floodway reduction process and touched on a letter dated January 22, 1999. The Council explained the Lake Area Utilities (6995 20th Avenue) property was a potential site for the public works building. Mr. Nyberg explained the property drainage status and that in 1993 a culvert was installed under CSAH 54 to allow drainage to the creek, thus mitigating the water from the property. In addition, the application process to remove the prospect site from the floodway status is lengthy and removal from the floodway is not guaranteed. Also, removing the floodway status from the property does not remove the property from the floodplain status, but according to City Ordinance construction and improvements are 2 permissible in the floodplain. Mr. Nyberg explained the earlier approved $850 was designated for work performed to date. Continuing work would include contacting FEMA and requesting an LOMR. (Letter of Map Revision) and working with other agencies. The Council requested a quotation from Mr. Nyberg to continue in his effort to remove the Lake Area Utilities from the floodway. Mr. March suggested in the interim the Council explore other possible properties for public works. The Council noted that the removal of the property from the floodway will benefit the property owner and the City. CONSIDERATION OF MINUTES January 13, 1999 Council Meeting Minutes Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the January 13, 1999 Council meeting minutes as noted. Motion carried unanimously. January 20, 1999 Special Meeting Minutes Motion by Ms. Brenner and seconded by Ms. Nelson to approve the January 20,1999 Special Meeting Minutes as noted. Motion carried unanimously. Police Officer Jensen was present to introduce newly hired Police Officer Glen McCarty. Ms. Brenner requested the Police Department enforce the Snowmobile Ordinance and restrict redirecting snowmobile traffic from Main Street to Mill Road. Officer Jensen stated he will reiterate the concerns to the officers, but he wasn't aware of officers redirecting snowmobile traffic. PAYMENT OF CLAIMS Centennial Fire District Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the Centennial Fire District's payment of claims. Motion carried unanimously. The City of Centerville - January 14 - 27 Motion by Mr. Sweeney and seconded by Mr. Travis to approve the City of Centerville's receipts and disbursements. Motion carried unanimously. SET AGENDA * EDC Committee * Police Committee 3 Motion by Ms. Brenner and seconded by Mr. Travis to approve the set agenda as noted. Motion carried unanimously. PETITIONS AND COMPLAINTS None UNFINISHED BUSINESS Special Use Permit (SUP) - Kindergarten Center Rehbein Properties, LLC Mr. Gerald Rehbein (Rehbein Properties, LLC) was present to request SUP approval for a kindergarten center north of Main Street on 20th Avenue. The Council discussed adding contingencies to the proposed SUP. Specifically, the Council requested the SUP include a chain link fence to buffer the playground from the ponding area. Motion by Mr. Sweeney and seconded by Ms. Nelson to approve the Special Use Permit and to incorporate a chain link fence to buffer the playground area from the pond. Motion carried unanimously. Water Interconnect Mr. Peterson gave a progress report on the water interconnect between the cities ofLino Lakes and Centerville. Mr. Peterson explained a Joint Powers Agreement (JPA) dated March 20, 1998 was drafted to connect the 70-ft distance between the current pipes. Furthermore, during a phone conversation, Mr. John Powell (Lino Lakes Engineer) stated the Lino Lakes Council is in agreement with the current draft copy of the contract and it is ready to be signed. Mayor Wilharber mentioned the document was not signed because of the associated cost and ultimate control of the interconnect. Mr. Patzer noted both cities elected to have a telemetry system which was a costly feature. Mr. Peterson referred to a 1998 feasibility report which indicated the telemetry system cost nearly $55,000. The Council directed Staff and the Engineer to work with Lino Lakes staff to arrive at an agreement and bring the issue before the Council. Cedar Street Park Mr. March updated the Council on Ceder Street Park. The County requires tax forfeiture property to be sold at the current market value. Therefore, if the City elects to transfer the park designation to another use, then the City will be expected to pay the fair market value for the parcel. Mr. March noted no action is required since the update was for informational purposes only. NEW BUSINESS Special Use Permit (SUP) - Goetz Landscaping and Irrigation 4 Ms. Brenner initiated discussion on Goetz Landscaping and Irrigation's request for a SUP. The Council discussed questions regarding the Planning and Zoning Commission's intent to make recommendation to the Council. Mr. March stated that Ms. Linda Broussard-Vickers removed herself from the Planning Commission discussion due to a conflict of interest. Moreover, during phone conversation with Linda Broussard-Vickers she stated that the Planning Commission's intention was to make recommendation to the Council for the Goetz Landscaping SUP approval. Ms. Brenner referred to the zoning ordinance and the proposed business in the Industrial District. Specifically, greenhouses and nurseries are permitted in the R1 (Rural Residential) District, not Industrial. Mr. March explained that the Planning Commission allowed the landscape business to be considered as a "Use Permitted on Special Use Permit" under supply yards. Supply yards are identified as a similar use under the Industrial District. Historically, commercial districts abut residential properties and the storage of a bobcat and piles of rocks may not be aesthetically pleasing to adjacent residential property. Mr. Hoefbnterjected that the PlanningCommissiun.can recommend approval, denial, or offer no comment to the Council. The Council should determine the principal use and the principal structure use for a property, then they should determine if the use is permitted or a principal use. Another district's regulation has no barring on how the City authorizes a district use. Mayor Wilharber noted the primary building will be an office which is permissible under the Industrial District. Ms. Brenner requested clarification of Ordinance 44A (Building Design) and the building materials permissible for industrial structures. Mr. Palzer replied that the primary building is to be constructed within Ordinance 44A guidelines. Motion by Mr. Sweeney and seconded by Mayor Wilharber to approve the Goetz Landscape and Irrigation SUP. Mr. Palzer stated the Ordinance allows accessory buildings to be constructed of the same like material of the primary structure. The greenhouse proposed will not pass the building code. Mr. Hoeft stated granting the SUP only applies to the concept approval, not the building design. The site and building plan will need Council approval. Sweeney, Wilharber, Travis and Nelson - aye. Brenner abstained. Motion carried. 1999 Goals and Objective Mr. March presented a list of goals to the Council. Ms. Gaustad confirmed Ms. Nelson's suggestion that the City Attorney had received a copy of the proposed City Code for his review and reply. Ms. Nelson suggested the Council review goals prior to the adoption of the budget. Mayor Wilharber read aloud the 1999 Goals and Objectives: City Water/Interconnect 5 Economic Development Public Works Facility Park Development Police Stability City and Resident Communication Council, Staff, Committee Communication Grant Submittal Computer Networking Youth New Water Tower 21st Avenue Ordinance Review Downtown Revitalization/Design Team Y2K Contracts Environment Cedar Street Park COMMITTEE REPORTS EDC Committee Ms. Brenner addressed the Council and referred to a section in the January ECD Minutes. The EDC Committee would like the City Council's approval to set up guidelines and voting structure for the Business Person and Citizen of the Year award. Motion by Ms. Brenner and seconded by Mr. Sweeney to approve the EDC Committee to set up guidelines and voting structure for the Business Person and Citizen of the Year Award. Motion carried unanimously. Mayor Wilharber reported a Tri-City Police meeting is scheduled for Tuesday, February 2, 1999 at 6:00 p.m. ADMINISTRATORS REPORT Mr. March touched upon the Council's informational tour on February 18 and list of major documents available at City Hall. A letter from Paul Palzer on the pubic works building Mr. Palzer refreshed the Council that they suggested to obtain a new Public Works site, especially with the growth the City is experiencing. The Council discussed the February 18 tour of the City and visiting specific areas of interest. Particular areas of interest are the Fire Department, Police Department and two potential Public Works sites. 6 Ms. Nelson suggested items listed on the consent agenda be read aloud for the viewing audience. CONSENT AGENDA None ADJOURNMENT Motion by Mr. Sweeney, seconded by Ms. Nelson to adjourn. Motion carried unanimously. The January 27, 1999 Council meeting adjourned at 8:10 p.m. Respectfully Submitted, fVJhC AiliSfItc0 Ry-Cfi{l Gaustad, CMC City Clerk 7 CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING WE-BNESDAY, JANUARY 20, 1999 5:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held its special meeting on Wednesday, January 20, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Terry Sweeney Dick Travis Mari Nelson ABSENT: None ) ) STAFF: Jim March, City Administrator Paul Palzer, Public Works Director / Building Official Jill Lien, Secretary ************************************************************************ CALL TO ORDER Mayor Wilharber called the January 20, 1999 Special Meeting to order at 5:00 p.m. UNION NEGOTIATIONS Jim March explained he had received a faxed copy of the contract earlier from the International Union of Operating Engineers. Jim went on further to explain how it compares to last year and that the current contract expired December 31, 1998. The differences are as follows: One extra Holiday. Stand-by pay will stay the same from 1998 to 1999, but will increase by 2000. Safety shoes increased by $30.00. Each category of the insurance increased by $50.00 per month. The career development stayed the same. Wages were increased to reflect the market rate. ) ) Mr. March commented that he has several contracts from other cities if anyone is u) interested a comparison. He also mentioned that we may want to add another tier if we were to need another part time employee, but we don't need one currently. Theresa Brenner questioned if the contract is retro-active to January 1, 1999. Jim March felt it was retro-active but it wasn't mentioned in the contract. He will bring the full document to the next Council meeting. Council Member Sweeney questioned what the responsibilities of the public works employees are and if we contract out for mowing services. Mr. March explained the public works employees job responsibilities include plowing, checking lift stations, well room (water treatment), park maintenance, equipment maintenance, city infrastructure etc. Mr. Sweeney also questioned snow plow removal policies and training. Paul Palzer (Public Works Director / Building Official) stated that the City Hall / Fire Station is the first to be plowed, then the streets. Once plowing is done, public works employees shovel City Hall sidewalks and city fire hydrants. Then they go over streets more thoroughly. Tom Wilharber added the initial thought is to get in and out of City Hall, clear the streets and hydrants and then come back for sidewalks. Paul Palzer mentioned that training has been informal. Tim Danielson and himself have 6- 8 years experience and Robert Westerlund has 2-3 years. Jim March stated we have had approximatily 6-8 complaints from residents regarding snow plow removal. SCHNITZER IRON AND METAL ) ) , Mr. March explained that Schnitzer Iron and Metal was a company that collected used batteries, iron and metal. The cities of St. Paul and Minneapolis, and the University of Minnesota sent notices to surrounding communities approximately a year ago requesting help in paying for the removal of these contaminents. It was recommended that each city contribute $5700.00. Some cities banned together to fight against it. At that time our attorney advised us to hold off They have now contacted us again, this time telling us that most communities have contributed their share. The ten (10) cities left - including Centerville, now only need to contribute $3,142.64. Of this, $3000.00 goes to the cities ofSt. Paul, Minneapolis, and the University of Minnesota. The remaining $142.64 would go to the Minnesota Pullution Control Agency. Mr. March added, that by waiting, the 2 City saved 50%. City Attorney Tun Hoeft recommended settling now before they take us to court, which in turn will end up costing the City more. Motion by Council Member Sweeney to pay a sum 0($3,142.64 to clear the City of the claim. Seconded by Mari Nelson. All in favor. Motion carried. Mr. March added he will have the City Attorney put something in writing. CEDAR STREET PARK Jim March explained that Mr. Dennis Shudy is looking to lease or purchase Cedar Street Park for the purpose of building a storage building or possibly a concrete business. The land is zoned industrial and is two (2) acres. Mr. March also noted there are two other parties interested in purchasing the property. Tom Wilharber added the City acquired the property through a tax forfeiture. Mr. Wilharber felt the City would be better off selling the property and using the funds for another park or for park equipment. Mr. March mentioned he spoke with Todd Smith (Anoka County Assessor) regarding the value of the property. Mr. Smith explained the value is basically what is owed for back taxes on the property, which amount to $15,000.00. He also added that if the city sold this property, the county would want their portion. Council Member Theresa Brenner felt it would be best to wait until we are sure of the Union Contract and the new Public Works site before selling the property. Council Member Dick Travis questioned if there were any plans for 21 st Avenue. Jim March stated Gerald Rehbein's vision is to expand 21st Avenue to Cedar Street. Mr. March Jim also pointed out that if the City rezones the property, there may be an assessment that the City would be responsible for. Council Member Sweeney asked if we have paid for the land yet. Mr. March commented that the City has not paid for the land, and a Restricted Park Deed exists so the land can only be used for a park. He was going to look into it further and obtain more information. Mayor Wilharber questioned if we want to discuss leasing to Dennis Shudy. \ / Mr. March stated that since there is a restricted deed involved, we do not want to pay to have it changed to an unrestricted deed if the City isn't going to do anything with it. 3 Mr. Sweeney mentioned it would be worth paying the back taxes of$15,000.00 to obtain the land, which is worth around $100,000.00. Jim March noted the past council didn't want to use the land as a park because it is 3-4 miles away, and nobody would use it. Jim stated he will try to get something in writing from the County regarding changing the restricted deed to an unrestricted deed. Motion by Council Member Sweeney to find out the cost and information needed to change the deed to unrestricted. Seconded by Dick Travis. All in favor~ Motion carried. GOALS AND OBJECTIVES ) ) Jim March started the general discussion with examples of previous years goals and objectives. He mentioned last year we tried to separate the goals from the objectives. Lino Lakes wanted the City to sign a Joint Powers Agreement on 21st Avenue which consisted of street cleaning / maintenance. Centerville chose not to sign at that time. Gerald Rehbein paid for the 200 ft. of blacktop. for access to the business. He felt it would be helpful to have the new council review that agreement. Jim stressed it would be very important to consider the garbage contract, the police contract, a new public works facility, and water interconnection. Council Member Sweeney questioned if there will be enough water for fires and water sprinklers. Paul Palzer stated we are currently at 141,000 gallons per day (gpd) compared to 88,000 gpd in the past. We are already using substantially more this year. The 141,000 gpd is comparative to what we normally use during peak season in the summer. The highest peak last year was 408,000 gpd. He mentioned the Well Head Protection Plan will require us to take action. Paul felt. it would be a good idea in the future to have two (2) towers - one for use when cleaning. He would like to see the City move ahead this spring. Ifwe had a big storm go through, we would be dry, and it takes 1 1/2 hours to refill the tower. The Council came up with the following list of goals for 1999: Police Contract Garbage Contract Public Works Facility Water Tower Commercial District Industrial District 21st Avenue ) ) Council Member Sweeney questioned the youth center on Council Member Brenner's list of goals. 4 ) Council Member Brenner explained the youth center was very important desired by residents, and came about through the Minnesota Design Team visit. Council Member Sweeney offered he would rather see a community center than just a youth center. He also questioned where it would be located. Council Member Brenner stated it would be located near the current public works building. The City owns all of that land by public works. The plan is to build a youth center, bike ramps, basketball court, and a heritage museum all in that area. Council Member Travis questioned what was meant by complete ordinance codification. Mr. March explained this is a long awaited process which will take considerable time to complete. It is something that has needed to be done. He offered this is something the City could do over time, possibly a little at a time through council meetings. Other communities have taken up to 2 - 2 1/2 years to complete on their own codification. Some communities have hired interns to. walk the streets to find violators (i.e.: junk vehicles, weeds, nuisances, etc.). Mayor Wilharber questioned if it would be better to have an attorney complete the codification for us, or possibly the intern. Jim March noted that our current intern, James Bownik has been the most productive and competent we have had, and more than likely we will be loosing him. Council Member Sweeney mentioned there were no mentions of park and trails on any of the mentioned goals. He stressed it is very important to allocate the use of our parks. He mentioned there aren't any football fields, tennis courts or basketball courts, and the grass isn't kept up very well at any of the parks. ) ) Mr. March commented this has been discussed in the past. Adding that in the past it was always more important to take cash over land for park dedication fees, but recently it has been more important to take land overcash. Currently the Park and Recreation Committee is looking into making the Acorn Creek Park more appealing to older residents. Park and Recreation would like to see BBQ pits, picnic tables, benches, horseshoe pits, and possibly a dock on the pond or benches around the pond in the park area. He stressed the City needs to develop the parks we currently have. Mr. March also added the DNR has a lot more money this year than in the past, thus there are several . grants the City will be applying for to help with the development of parks and trails. LaMotte Park is a regional park - open to all communities - not just Centerville. The Lions Club would like to build a shelter / concession stand in LaMotte Park to use at the annual Fete des' Lacs Celebration. They currently pay $2000.00 for two (2) days of tent rental. 5 Council Member Nelson mentioned she felt the community is confused about the MN Design Team. She felt the Council should go through the plans and determine which ones the City intends to support and eliminate those the City chooses not to support. Mayor Wilharber felt we should use our newsletter as a means to communicate with the residents. Council Member Sweeney suggested we should have one (1) designated person to work on the newsletter. Mr. Sweeney felt it would be too much information if we continued to print it quarterly, adding perhaps it should be printed monthly. He suggested maybe the City hire someone part time to take over the newsletter, or possibly be a public relations contact. Council Member Brenner offered the Council should be more pertinent toCenterville information included in the newsletter. Ms. Brenner also added it would be nice to have someone trained. Council Member Travis questioned ifRy-Chel Gaustad is currently handling the newsletter. Mr. March confirmed and added that it is always approved by Council. ) ) Mayor Wilharber explained that we all have to do our part by making corrections and editing the newsletter before it goes to the printer for the final draft. Council Member Nelson stated ifthe City had a public relations person working on the newsletter, web site and cable access, our residents would be better informed. Mari Nelson also questioned if Media Junction bills us. Mr. March confirmed the City pays Media Junction $50.00 per month, but added if anything is added or revised, there would be additional fees. Council Member Nelson offered that this is very easy to do in house. Adding, that eliminating some council meetings and sending more information through e-mail orfax machines this would free up more staff time. Mayor Wilharber explained that the residents and committee members appreciate having a council members at their meetings. It had been mentioned to him in the past by some of the committees that their City Council liaison never shows up at their committee meetings. Council Member Sweeney offered if we had one person to handle the newsletter and take the meeting minutes it would take a lot of stress off everyone. 6 Council Members Brenner and Nelson stressed it is important to get the committee and council minutes distributed immediately after the meetings. Council Member Brenner stated that the City hired a firm last year to complete a market analysis on the pay structure. Resulting in the staff receiving substantial raises and felt there is no reason why the minutes shouldn't be kept up to. date; be more informative and better prepared. Theresa didn't feel it is necessary to hire another person - not to mention it is not in the budget. She thought it would be beneficial for the new council to review the pay study. Jim March mentioned some communities hire an off site service to take the meeting minutes. Mr. March also added the City has an excellent staff - in all departments. The staff here work diligently and well together without abusing the system or privileges. He added there were 145 new homes in 1998, and several projects in the works which ultimately increases the workload for everyone. He also stressed there is a lot that goes on daily basis that the Council isn't aware of (i.e.: plats, filing, dog licenses, permits, developments, and the list goes on). Mr. March also explained the market study that was done last year was to bring our wages up to the market rate. Also, staff cannot just focus on meeting minutes and agendas, unless this is what council wants - making the council our customer. Mr. March stressed to council that if they are unsure of something they need to ask and clarifY their concerns. It is easier for him to explain a situation to a council member prior to a meeting than at a meeting. ) J It was agreed amongst the Council that the residents are most important. Council Member Sweeney questioned ifthere is a pecking order. He offered he was an Informational Officer, and there are always ways to streamline and make time more- efficient. Terry also questioned the office arrangement / furniture. Terry stressed all software should be the same. Jim March explained the staff had looked into new office furniture and networking the computers a year ago, but were rejected by Council. Council Member Nelson suggested phone head sets and networking all of the Council with City Hall Staff through fax machines and/or e-mail and that technology doesn't have to - cost much. Mari offered maybe council members should spend some time at City Hall to get an idea of what goes on. Mari felt she could make the office more efficient. Paul Palzer mentioned a lot of these issues go back to the goals and objectives. Mr. Palzer is concerned about micro-managing. Mr. March mentioned we received a quote from a local vendor on networking our computers but it was very costly, and not in our budget this year. ) ) .'; Tom Wilharber left the meeting at 6:50 p.m. to attend a meeting at the Wargo Nature ~~ - 7 ) Council Member Sweeney requested more information on the public works facility. Council Member (and Acting Mayor) Brenner felt it would be best to have an orientation / drive around with the new Council. It was determined that Thursday, February 18, from 9:00 - 12:00 Public Works will take Council on a drive around the city which will include visiting the public works site, lift stations, Lake Area Utilities (future public works site), and all of the parks and developments. Paul Palzer noted there are still 5-6 items from 1997 goals that haven't been met. He also mentioned the Police Department set up an office at public works last week. Council Member Nelson suggested each council member compile a list often (10) goals, ranking them with ten (10) being the highest - and one (1) being the lowest. Then total up the scores to come up with our priority list. It was determined this needs to be done by Friday, January 22nd so staff can include it in the council packets. Council Member Nelson questioned what a mission statement was. Acting Mayor Brenner explained it is a statement that gives a focus of the organization. Theresa felt it is very important to include Staff in the mission statement. AMENDMENTS OF NEWSLETTER Motion by Council Member Nelson to approve the newsletter contingent upon nQted changes. Seconded by Dick Travis. All in favor. Motion carried. ADJOURN Motion by Council Member Sweeney to adjourn the January 20, 1999 Special Meeting. Seconded by Marl Nelson. All in favor. Motion carried. Meeting adjourned at 7:42 p.m. Respectfully Submitted, ~Cu) Jill Lien Secretary ) ) 8 CITY OF CENTERVILLE CITY COUNCIL WEDNESDAY, JANUARY 13, 1999 Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regularly scheduled Council meeting on Wednesday, January 13, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Terry Sweeney ABSENT: None STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/ Building Inspector Randy Hagerty, Recycling Coordinator Tom Peterson, City Engineer (Bonestroo) James Hoeft, City Attorney ( Barna, Stephen & Guzy) ****************************************************************************** CALL TO ORDER Mayor Wilharber called the January 13, 1999 Council meeting to order at 6:02 p.m. The Oath of Office - Mr. Richard Travis Ms. Gaustad administered the Oath of Office to Council-elect Mr. Richard Travis, then he joined the Council. The Oath of Office - Ms. Marl Nelson Ms. Gaustad administered the Oath of Office to Council-elect Mari Nelson, then she joined the Council. PUBLIC HEARING (S) APPEARANCES Centerville Elementary School Safety Issues Police Chief Joel Heckman addressed and updated the Council on safety issues on Main Street near the elementary school. The Circle Pines-Lexington-Centerville Police Department (CPLCPD) is dedicated to assisting the safety of the school children. The Chief explained the real safety issue is the speed vehicles reach (40 mph) between the intersection of 20th Avenue and Main Street to the elementary school crosswalk area. Currently, the only solution is voluntary compliance of the Centerville residents. 1 The "no parking" concerns are addressed by the on duty officers at the onset and end of each school day. The "no parking" areas are namely for the bus circulation. Mayor Wilharber noted receipt of a letter executed by Ms. Kathy Millington which addressed snowmobiles and the safety of the children. Ms. Kathy Millington commented that the safety of the children is a high priority at the school. Randy Hagerty - Present Recycling Awards Mr. Randy Hagerty presented recycling awards to two commercial businesses. Tom Thumb and Corner Express accepted the 1998 recycling awards. Mayor Wilharber recognized the business owners: Mr.& Ms. John Magill and Ms. Monique Sahlstrom, for participating in the City's recycling efforts. Bob Makela & Nicholas Miller - Community Oriented Policing Mr. Nicholas Miller, Community Service Officer (CSO) and Mr. Bob Makela (Deputy Chiet) were present to discuss community oriented policing. CSO Miller described the areas he will assist in: Animal concerns Blight areas Traffic control - Accidents Police Explorer Advisor - Students Crime Prevention for business and residential properties - alarm checks Neighborhood Watch School Patrol Bike Safety Baby Sitters Safety Courses Child Seat Safety Safe & Sobber Courses McGruffHouses Triad - Senior awareness and crime watch program Kids, Cops & Firefighters CSO Miller elaborated on the Neighborhood Watch program. Each area has captains and co- captains that meet twice a year, answer neighbors questions, watch homes and have annual block parties. In addition, Deputy Chief Makela briefed the council on the police departments grid system for the Neighborhood Watch Program and McGruffHouses. The grid system is comprised of grid 5 - south of Main Street and grid 6 - north of Main Street. Crime watch groups assist neighbors to know one another and to watch each others homes while at work or on vacation. Also, enjoyable activities are scheduled throughout the year, i.e. National Night Out; Neighborhood Watch block parties. The McGruff Houses are designed so children in fear have a house to enter until the 2 authorities or parents are contacted. The grid is designed to track activities and to show how the Police Department responds to calls and concerns. Deputy Chief Makela hopes to create more citizen crime watch groups and McGruffHouses. CONSIDERATION OF MINUTES December 21. 1998 Council Meeting Minutes Councilmember Brenner moved to acknowledge receipt of the December 21. 1998 Council meeting minutes. Mayor Wilharber seconded the motion. Motion carried unanimously. PAYMENT OF CLAIMS Mayor Wilharber suggested Teresa Bender attend a meeting to explain the financial reports. The City of Centerville December 22 -31. 1998 Councilmember Brenner moved to approve the receipts and disbursements for the City of Centerville - December 22 -31. Motion seconded by Councilmember Nelson. Motion carried unanimously. The City of Centerville January 1 - 13. 1999 Councilmember Brenner moved to approve the receipts and disbursements for the City of Centerville - January 1 - 13. 1999. Motion seconded by Councilmember Sweeney. Motion carried unanimously. Centennial Fire District Councilmember Brenner moved to approve the Centennial Fire District payment of claims. Mayor Wilharber seconded the motion. Motion carried unanimously. SET AGENDA 1. Letter from Councilmember Nelson 2. St. Paul Newspaper Councilmember Brenner moved to approve the set agenda as noted. Councilmember Sweeney seconded the motion. Motion carried unanimously. PETITIONS AND COMPLAINTS Councilmember Brenner noted receipt of a complaint letter received from a Centerville resident during the Design Team meeting. Staff confirmed each Council member received a copy of the letter. 3 UNFINISHED BUSINESS Update on Main Street Flashing Crosswalk Lights Mr. March discussed an easement compensation request received from the Helmbrechts. The easement agreement is signed by Jerry and Mary Jo Helmbrecht and now they are requesting to be compensated $300. Furthermore, the He1mbrechts are challenging the validity of their signatures since a notary was not present during the signing process. Mr. Hoeft explained the Helmbrechts are not denying they signed the document. In short, the grant of easement is a faithfully executed document. Mayor Wilharber stated that for nearly two years the City has worked on the implementation of flashing crosswalk lights near the elementary school, and suggested for the safety of the children authorize the $300 easement compensation to the Helmbrechts. Mayor Wilharber moved to authorize a $300 payment to the Helmbrechts for the flashing light easement. Councilmember Travis seconded the motion. Motion carried unanimously. Update on Lessard Property Floodway Classification. Mr. Peterson distributed a letter dated January 13, 1999 that included supporting documentation on the existing and proposed floodway for Joyce Greene and Lake Area Utilities. The information explained the majority of the Lessard property is within the floodway, as shown on the most recent Flood Insurance Rate Map (FIRM). Also, Mr. Gerald Rehbein hired Mr. David Nyberg to investigate and implement floodway reduction in areas ofLino Lakes and the Joyce Greene parcel which is between the Lessard parcel and Judicial Ditch No.3. Ifthe necessary filed work, hec-2 computer modeling, correspondence and paperwork is being performed for the Joyce Greene parcel already, it may be advantageous for the City of Centerville to utilize this data and not duplicate paperwork and expenses. Thus, to hire HR. Green to complete the Lessard parcel floodway reduction FEMA plan. Mr. Peterson concluded that Bonestroo would need to become familiar with the FEMA and Centerville program; whereas, H.R. Green knows the history and has the equipment to complete the project and is working on an adjacent parcel. Mr. March reported that Mr. Dave Nyberg (HR. Green) submitted an estimate of $850 to apply for the removal of the Lessard (Lake Area Utility) property from the floodway. Councilmember Brenner questioned the Engineer if after the Lessard property is removed from the floodway would the property remain in the floodplain. Councilmember Brenner moved to authorize H.R. Green to begin work on the floodplain revision for $850.00. Councilmember Nelson seconded the motion. Motion carried unanimously. 4 NEW BUSINESS City Project Update Mr. Peterson distributed a letter dated January 12 1999 that includes an update and the progress of city projects (See Attached). Mr. Peterson explained the status of each city project. In addition to the progress report two items were added. The Water Interconnect on 20th Avenue and Cedar Street, the Cities ofLino Lakes and Centerville plan to connect two forcemains which are within 20 -30 ft of each other. The Cities will need to sign a Joint Powers Agreement (JP A). Finally, the Parkview Development has had its the first lift of blacktop applied. Special Use Permit (SUP) - Gerald Rehbein Ms. Susan Fussell, P.E. (Metro Land Surveying) distributed an updated grading and erosion plan. She stated that both the Planning Commissions and the citizens' concerns are addressed in the revised plans. The play ground area was moved south, additional height was added to the berm and trees will be planted atop the berm. Councilmember Brenner questioned the use and year the facility would be used as a kindergarten facility. Mr. Gerald Rehbein (R&R Leasing) commented the information was unknown, however, the facility could be used for a day care, private school or a business building. Mr. Todd Francis (Speck Cons) described the exterior of the building. specifically the load dock area and that a gate is proposed to separate the children from all traffic. Ms. Lori Dorn (1836 Revoir Street) questioned the safety of the institution having windows that open and the possibility of vandalism. Ms. Molly Nelson (1860 Revoir Street) questioned safety issues surrounding the fenced area ending near the pond. Mr. Speck and Mr. Rehbein explained the fenced area is to separate the children from the hard surface, play ground, and the open space play areas. Mayor Wilharber referred to the January 1999 Planning Commission meeting minutes and the recommendation to the Council. Councilmember Brenner requested to inspect the actual SUP document. Mr. March explained the Council's stipulations will be contingencies for the SUP and he noted the document will be presented at the next Council meeting. Mr. Rehbein planned to begin construction in March and would like plan approval by the end of January, since they would like to order steel roof materials for delivery in March. Ms. Dorn asked, "Is a kindergarten center really what the City needs?" Mayor Wilharber mentioned an advantage to the proposed facility is the City will receive taxes on 5 the structure. Councilmember Sweeney suggested the rear property be secured with a fence to ensure no children wander to the water area. Mr. March commented that the proposed plan is acceptable in the permitted principal uses in the Commercial District ordinance. Mayor Wilharber reiterated what was discussed at the Planning Commission meeting: Berm with trees Bus Traffic and Control Security Lighting Gate Drainage and run off Councilmember Brenner moved to direct Staff to draft a SUP and to include the fencing around the ponding area. Councilmember Sweeney seconded the motion. Motion carried unanimously. Councilmember Nelson's Letter Mayor Wilharber addressed a letter executed by Councilmember Nelson. Councilmember Nelson requested that the issues identified within the letter be addressed during the January 20, special meeting. Councilmember Brenner questioned the City Attorney if E-mail constitutes a quorum. Mr. Hoeft state there is no concern as long as it is not a 3-way phone conversation, or three or more Council members are in one place at one time, discussing City business. Mr. March requested that Schnitzer Iron & Metal pending law suit be discussed during the January 20, meeting. Resolution 99-01 Appointments Councilmember Sweeney moved to approve Resolution 99-01 as noted. Councilmember Travis seconded the motion. Motion carried unanimously. Resolution 99-02 Fee Structure Councilmember Brenner moved to set park dedication fees at $1200 per dwelling unit & and leave the ordinance as stated. Councilmember Nelson seconded the motion. Motion carried unanimously. Councilmember Brenner moved to approve resolution 99-02 Fee Structure as noted. Councilmember Sweeney seconded the motion. Motion carried unanimously. COMMITTEE REPORTS Mayor Wilharber requested the January 20, special meeting begin at 5:00 p.m. to allow interested 6 Council members and staff to attend the Wargo Nature Park Preserve meeting at 7:00 p.m. ADMINISTRATORS REPORT Mr. March gave an update on the union negotiations and that the union employees will be voting on the Council's counter proposal and they are considering at a two-year contract. Mr. March suggested that a union contract update be present to the new Council members during the January 20, special meeting. Mr. March noted that two interested parties are interested in purchasing the two-acre Cedar Street Park property. Mr. March commented that he plans to discuss the issue during the special meeting. CONSENT AGENDA 1. Resolution 99-03 Responsible Authority 2. Renewal of Special Use Permits 3. Renewal of Dog Kennel License Councilmember Brenner moved to approve the consent agenda. Councilmember Travis seconded the motion. Motion carried unanimously. The consensus of the Council is to authorize Mary Capra to lend the City pictures to the Elementary School while students study Centerville history. Mayor Wilharber questioned a letter the City received in regards to a path/trail along the creek. Mr. March explained some residents had erroneous information. Ms. Dorn requested the City publish a monthly newsletter to keep residents abreast of pending issues and new developments. Ms. Nelson also suggested a special newsletter to cover the Minnesota Design Team (MDT) interest and ideals. Mayor Wilharber commented the cost and time that are associated with publishing a monthly newsletter would have to be investigated. ADJOURNMENT Councilmember Nelson moved to adjourn. Councilmember Sweeney seconded the motion. Motion carried unanimously. The January 14, 1999 Council meeting adj ourned at 9: lOp. m. Respectfully Submitted, Y\(Lfuil HU1'Wtt Ry-ChJI Gaustad, CMC City Clerk 7 . ~ Bonestroo _ _ Rosene ~ Anderlil< & 1 \J 1 Associates Engineers & Architects January 12, 1999 Bonestroo, Rosene, Ander/ik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer Principals: Otto G. Bonestroo. P.E. . Joseph C. Anderlik, P.E. . Marvin L. Sorvala, P.E. . Richard E. Turner. P.E. . Glenn R. Cook, P.E. . Robert G. Schunicht. P.E. . Jerry A Bourdon, P.E. . Robert W. Rosene. P.E. and Susan M. Eberlin, C.P.A, Senior Consultants Associate Principals: Howard A Sanford. P.E. . Keith A. Gordon, RE. . Robert R. Pfefferle, P.E. . Richard W. Foster. P.E. . David O. Loskota, P.E. . Robert C. Russek, AI.A . Mark A. Hanson, P.E. . Michael T. fiautmann, P.E. . Ted K.Field, P.E. . Kenneth P. Anderson, P.E. . Mark R. ROlfs, P.E. .' Sidney P Williamson, P.E.. L.S. . Robert F. Kotsmith . Agnes M. Ring. Michael P. Rau, PE. . Allan Rick Schmidt, P.E. Offices: St. Paul, Rochester, Vilillmar and St. Cloud, MN . Milwaukee, Wi Website: www.bonestroo.com . Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038 Re: City Project Update BRA File No. 616-98-000 Dear Council Members: We have completed a list of past, current, and future projects to keep current and new members informed. See the attached City map for number reference to each project. 1) Flashine Crosswalk Liehts Located on CSAH 14 at Progress Road, two flashing yellow lights are being installed to w~m traffic and slow vehicles near the school crossing. Current Project Status: Pouring concrete bases for the poles, installing wiring. Remaining Issues: Lights will be operational by January 29, 1999. Restoration of the boulevards will take place in the spring, including a raised concrete curb median around the pole in Kelly's parking lot. 2) LaMotte Park Regraded the entire park to improve drainage, added a third softball field, and provided other amenities, Work took place in the fall of 1998. Current Project Status: All work is complete for the winter, except softball infield agline and lighting. Remaining Issues: Work with NSP to install three (3) lights around the parking lot, monitor seed growth in the spring. Possibly curb and pave the parking lot in 1999. 3) Clearwater Meadows Located south of Main Street, betwee~20th Avenue and Brian Drive, this subdivision was constmcted in 1996. Current Project Status: Project complete. cor616-GENCityProjectU pdate.doc Council Members City ofCenterville January 12, 1999 Page 2 Remaining Issues: developer. Miscellaneous punch list items, letter of credit Issue with 4) The Woods of Clearwater Creek 10-10t subdivision constructed in 1998, developed by Dick Travis included public street (Brian Drive), sidewalks-trails, sanitary and storm sewer and water main. Current Project Status: The project is completed for the season with the curbing, bituminous base course, water main and sanitary sewer in-place. The site grading is completed with the exception of the existing ditch/pond along the west plat line to be fine graded. Remaining Issues: All issues have been addressed and waiting springtime construction season to complete the development. A dike will be constructed across the ditch and storm sewer piping constructed below it. The sidewalk and trail ways will then be completed and the final layer of asphalt. Anticipated project completion is July 1 st, 1999. 5) Center Villa Located on the west side of 20th Avenue, at the south end of Brian Drive, this residential subdivision consists of 22 lots. Current Project Status: Preliminary plat has been approved, utility plans and specifications are complete, no construction has taken place to-date. Remaining Issues: Receive schedules from Willie Lessard for site grading, utility installation, street construction, etc. for the spring of 1999. 6) Buechler Estates This 5-10t subdivision is located on the north shore of Centerville Lake, at the far west end of Mound Trail. Current Project Status: Preliminary plat has been approved, sanitary sewer/street plans are complete. Project is on hold till spring. Remaining Issues: Receive schedule from Carl Buechler for site grading, sewer construction, and street reconstruction. 7) Acorn Creek 21-10t subdivision constructed in 1995, developed by Gerald Rehbein included public streets, sidewalks-trails, sanitary and storm sewer and water main. Current Project Status: Project is completed. All lots have been built upon with the last house nearing completion. cor616-GENCityProjectUpdate.doc Council Members City of Centerville January 12,1999 Page 3 Remaining Issues: The Developer needs to install the remainder of the boulevard trees and address the replacement of several broken sidewalks caused by home construction. Letters and conversations regarding these issues to the developer are on file. We will be following up on these items over the next couple of months. 8) Lakeland Hills 40-lot development constructed in 1997, developed by Royal Oaks Realty included public streets, sidewalks-trails, sanitary and storm sewer and water main. Current Project Status: All public infrastructure is completed with the exception of the final layer of bituminous, a segment of bituminous trail and some minor pond grading. This layer of bituminous was left off until most of the home construction was completed to save the integrity of the new surface from construction equipment. Remaining Issues: The developer is aware of all the outstanding items listed above and this spring will be completing these items along with any punch-list. 9) Eal!le Pass l49-lot development constructed in 1997, developed by Gar-Em LLC included public streets, sidewalks-trails, sanitary and storm sewer, water main and park improvements. Current Project Status: All public infrastructure is completed with the exception of the final layer of asphalt, restoration along the park and park trail, and any punch list items. Remaining Issues: The completion of the sport court. 10) Willow Glen 48-lot multi-family development constructed in 1997, developed by Gerald Rehbein included public and private streets, sidewalks-trails, sanitary and storm sewer, and water mam. Current Project Status: All infrastructures are completed. Remaining Issues: Verify that the final punch list has been completed. 11) Kindergarten Building Located on the west side of 20th Avenue, just north of Clearwater Creek, this proposed building is in the early stages of design and review. Current Status: Sketch plan has been reviewed with comments provided. More detailed plans are being prepared by the Developer and Metro Land Surveying. Remaining Issues: Watershed approval, preliminary plat approval, more review and comments. cor616-GENCityProjectU pdate.doc Council Members City of Centerville January i2, i999 Page 4 12) Goetz Landscaping Located in the Industrial Park, Lot 4, on the south side of Main Street. Current Status: Still in preliminary plat stage. Sketch plan received in October 1998. 13) Lloyd Drilling Pro{>erty Located on the north side of Main Street, just west of Peterson Trail, Mr. Drilling is proposing to build a strip mall. No further information has been received at this time. 14) 21st Avenue Located along the east city boundary, south of Main Street, this project is being designed, bid, and constructed by the City of Lino Lakes. It involves storm sewer construction and street reconstruction along the three (3) industrial park lots. Current Status: The project was approved by Lino Lakes City Council. Centerville has reviewed the construction plans and submitted several comments. Drainage is a major concern. Remaining issues: Coordinate with Lino Lakes Engineer, John Powell, the construction to take place in the Spring 1999. 15) Lessard Property Located on the west side of 20th Avenue, just south of Judicial Ditch 3. Lake Area Utilities has this 1.7 acre parcel for sale and the City is considering purchasing it for a future Public Works Facility. Current Status and Remaining Issues: Investigating the necessary steps to reduce the floodway limits through this property. Current Flood Insurance rate maps show all but the extreme corner of the property within the floodway. Recent floodplain reduction work (twin culverts under 20th Avenue large excavated ponding area on the north side of the creek) should result in a narrower floodway at this location. If you need additional information, please feel free to contact me at (651) 604-4868. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES INC 7hm1MN~ Thomas W. Peterson Attachment cor616-GENCityProjectUpdate.doc